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12.04.2023 Downtown Advisory Committee Packet Page 1 of 2 ] Welcome to the Prosper Downtown Committee meeting. Addressing the Downtown Committee: Those wishing to address the Downtown Committee must complete the Public Comment Form located on the Town website or in the meeting room. Please submit this form to the Board Chair or a staff person recording the minutes for the Board/Commission prior to the meeting. When called upon, please state your name and address for the record. In compliance with the Texas Open Meetings Act, the Town Council/Board/ Commission may not deliberate or vote on any matter that does not appear on the agenda. The Council/Board/Commission, however, may provide statements of fact regarding the topic, request the topic be included as part of a future meeting, and/or refer the topic to Town staff for further assistance. Citizens and other visitors attending Downtown Committee meetings shall observe the same rules of propriety, decorum, and good conduct applicable to members of the Committee. Any person making personal, impertinent, profane or slanderous remarks or who becomes boisterous while addressing the Committee or while attending the meeting shall be removed from the room, if so directed by the Mayor or presiding officer, and the person shall be barred from further audience before the Committee during that session of the meeting. Disruption of a public meeting could constitute a violation of Section 42.05 of the Texas Penal Code. 1. Call to Order / Roll Call. 2. Consider and act upon the minutes from the November 20, 2023, Downtown Advisory Committee meeting. (RB) 3. Comments from the Public. 4. Update and discussion on current and future Downtown events. (DB) 5. Update and discussion on Downtown parking strategies. (MC) 6. Update and discussion on Downtown Improvement Projects. (MC) a. Parking Singage (MC) b. Trash Receptacles (DB) c. Lighted Bollards (CE) d. Other updates from staff e. Prioritizing of Downtown Improvement List 7. Requests for future agenda items. 8. Discuss January 2024 meeting dates. (RB) AGENDA Downtown Committee Prosper Town Hall, Executive Conference Room 250 W. First Street, Prosper, Texas Monday, December 4, 2023 5:30 PM Page 2 of 2 9. Adjourn. CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall, located at 250 W. First Street, Prosper, Texas 75078, a place convenient and readily accessible to the general public at all times, and said Notice was posted by 5:00 p.m., on Friday, December 1, 2023, and remained so posted at least 72 hours before said meeting was convened. _______________________________ _________________________ Michelle Lewis Sirianni, Town Secretary Date Notice Removed Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda. NOTICE Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a majority vote of the Town Council. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569 - 1011 at least 48 hours prior to the meeting time. Page 1 ] MINUTES Downtown Advisory Committee Monday, November 20, 2023 1. Call to Order / Roll Call. The meeting was called to order at 5:30 p.m. Committee Members Present: Chris Wardlaw, Chair Melissa Randle, Vice-Chair Mike Lopez Roger Thedford Gavin Hernandez Mike Pettis Grant Mendeljian Committee Members Absent: Trovette Tottress Councilmembers Present: Chris Kern Marcus Ray (arrived at 5:48 p.m.) Councilmembers Absent: Amy Bartley Staff Members Present: Robyn Battle, Executive Director Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager David Hoover, Development Services Director Leigh Johnson, IT Director (arrived at 6:11 p.m.) 2. Consider and act upon the minutes from the November 6, 2023, Downtown Advisory Committee meeting. (RB) Melissa Randle made a motion and Mike Pettis seconded the motion to approve the minutes from November 6, 2023. The motion was approved unanimously. 3. Comments from the Public. There were no comments from the public. Page 2 4. Discussion on Downtown parking strategies. (DH) Mr. Hoover presented information about a parking analysis Town staff had previously conducted. Staff will continue to refine the analysis to provide a more accurate account of private and public parking capacity in Downtown. The Committee discussed several parking strategies, including the possibility of shared parking agreements among downtown merchants and property owners to maximize public parking. Town staff will pursue coordinating shared parking among new developments as they occur. The general consensus among staff and the Committee is that a parking structure/ garage is not necessary at this time, but a parking structure should be considered as part of a long-term parking strategy. The Committee asked staff to explore asphalt paving for the Town-owned lot on the east side of Main Street just south of the Prosper EDC building, as well as a paved walkway that would run east of the property to Coleman. In order to maximize parking at Town Hall, Town staff have already been directed to park fleet vehicles on the west side of the lot to maximize public parking on the north side. Town staff will explore relocating fleet vehicles to the Public Works site to free up even more public parking at Town Hall. Valet parking was introduced as an option to be considered. The idea was raised to pave the EDC lot west of Town Hall with gravel; however, the Committee decided against this option since gravel paving would not comply with Town paving standards. The Committee discussed additional lighting in and around Downtown to create a more welcoming environment for visitors, including lighted bollards in the Town Hall parking lot and along the walkway between Town Hall and Broadway. Additional wayfinding and public parking signage directing visitors to public parking would also be helpful. Staff will investigate the parking strategies discussed by the Committee and bring these items back for discussion at a future meeting. 5. Discussion on Public Wi-Fi in Downtown. (LJ) Mr. Johnson presented information on providing free public Wi-Fi service in the Downtown area. Some Downtown merchants still struggle to have reliable Wi-Fi services. The Committee decided to focus on the area around Town Hall, Broadway and Main for an interim solution until the market drives Broadband providers to fill in service gaps. Mr. Johnson will compile a cost estimate for a turnkey solution for public Wi-Fi, including installation and ongoing maintenance and present the information at a future meeting. 6. Discussion on the use of Town and EDC funds for Downtown. (RB) Mrs. Battle reviewed the list of options that have been submitted to date for the use of the $1 million in combined funds set aside by the Town and the EDC for Downtown improvements. The Committee has been tasked with identifying the priority uses for these funds that can be implemented quickly and have the highest impact. The list will be updated and reviewed as ideas are presented and cost estimates are gathered. The Committee had previously discussed installing string lights across Broadway and Main. Staff was directed to expand the scope of the project along Broadway from Coleman to McKinley and on Main Street from First to Broadway. Wrapped tree lights and uplighting should also be installed and lit year-round in this same area. Staff will Page 3 investigate whether the lights are on timers. Electricity will need to be run to the light poles along Main in order to install outlets on the poles and uplighting. As an alternative to string lights, the Committee would like to pursue cost estimates for several lit archway structures that extend across Broadway and Main at key intersections. These permanent structures could possibly contain conduit for future Wi-Fi or other infrastructure improvements and could include colored lights that can be changed for holidays or special events. Initial locations for the archway structures would be along Broadway at the intersections of Coleman, Main, Crockett and McKinley. Additional structures may be added along Main Street. The Committee requested that trash receptacles be installed along Broadway as soon as possible. Staff will return with design options and a quote at the December 4 meeting. Additional staff resources may be needed as Downtown continues to grow to keep the streets and sidewalks clean. Staff is recommending that the trees along Broadway and Main be replaced with different tree species that are more suitable for the area, and that will grow to provide an adequate shade canopy. The tree wells may need to be replaced to accommodate the new trees. If possible, staff will make an effort to install the necessary electrical conduit on Main Street as the new trees and tree wells are installed. Ms. Battle will update the Downtown improvements list and email it to the Committee members so they may begin prioritizing the projects. 7. Discussion on the Downtown Overlay District. (DH) Mr. Hoover provided an overview of the process to create a Downtown Overlay District, which will establish development standards in the Downtown area that draw from the Town’s existing Zoning Ordinance, Comprehensive Plan, and the Downtown Master Plan. The Overlay District will create cohesion and compatibility in Downtown, while establishing a unique sense of place. Town staff will bring a draft of the Overlay District for the Committee to review in February. 8. Discussion on ideas for vacant lot at northeast corner of Main and Broadway. (MR) The Committee discussed potential uses for the property to be preserved as an amenitized open space. While the property is privately owned, the Committee asked staff to prepare some conceptual designs that may include a gazebo or gathering space, seating, lighting, a historical marker and paved paths to create a unique focal point in Downtown. Town staff will prepare conceptual designs for the Committee to consider at a future meeting. 9. Requests for future agenda items. The Committee will review the list of potential items for funding and begin prioritizing items at the next meeting. 10. Discuss January 2024 meeting dates. (RB) The January 1 and January 15 regular meeting dates will fall on Town holidays. Mrs. Battle will propose alternative meeting dates for January via email. Page 4 11. Adjourn. The meeting adjourned at 7:48 p.m. on Monday, November 20, 2023. These minutes were approved on Monday, December 4, 2023. __________________________ Chris Wardlaw, Chair __________________________ Robyn Battle, Executive Director Town of Prosper Contribution $500,000 Prosper EDC Contribution $500,000 Total:$1,000,000 Projects for Consideration - Working Copy Cost Timeline for Completion Staff Assigned Notes Priority Level Lighting Overhead String Lighting - Broadway and Main $210,650 Dan Baker Adjusting quote to extend lights to McKinley Archway Structures - Broadway (4)Robyn Battle Contacting architecture firm for initial cost estimates Tree Lights, Wrapped, Year-Round, Broadway and Main Street Dan Baker Lighting of Silos Landscaping Trees (New/Replacement) - Broadway and Main Dan Baker Cost estimates in progress; pursue grant funding Tree Well Grates (Repair/Replace) - Broadway and Main Dan Baker Cost estimates in progress Electricity (connect power to outlets on poles along Main)Dan Baker Cost estimates in progress Infrastructure Trash Receptacles along Broadway Dan Baker Options and Estimate by Dec 4 Amenitize NE corner Broadway & Main as open space Dan Baker/Kurt Beilharz Gazebo, seating, lighting, pathways, gathering space; Conceptual Designs by January Street Furniture (Benches, etc.) Streetscape/Open Space Historical markers at key Downtown landmarks Robyn Battle Work with Historical Society on locations and design Parking Strategies Asphalt Paving on lot behind EDC and adjacent walkway to Coleman Chuck Ewings Cost estimate in progress Additional lighting along walkway from TH to Broadway Mario Canizares Recommendations for Downtown Improvements Downtown Advisory Committee (DTAC) Last Update: 11/30/2023 Lighted bollards (solar) from Town Hall Parking lot to Broadway $4,000 Spring 2024 Chuck Ewings/Robert Cook Valet Service to Public Works site Additional Disabled Parking Electric Vehicle Charging Stations Public Wi-Fi Wi-Fi Infrastructure Leigh Johnson Cost estimate in progress (one-time and ongoing) Signage and Wayfinding Parking Banners around Town Hall lot - Design & Installation (4)$320 Robyn Battle Design options by Dec 4; $80 per banner; 24"x32" on existing light poles Parking Signage around Town Hall lot - Design & Installation Robyn Battle PW will outsource signs; cost estimate in progress Wayfinding Signage - Design & Installation Speakers/Audio Equipment for Music Audio Equipment Music Subscription Brand Guide Logo Design $0 Spring 2024 Robyn Battle/Mel K.Task can be completed in-house Color Palette $0 Spring 2024 Robyn Battle/Mel K.Task can be completed in-house Robyn Battle/Mel K. Running Total:$214,970 Last Update: 11/30/2023 Projects for FY 2024-2025 Budget Consideration Cost Timeline for Completion Staff Assigned Notes Priority Level Street Sweeping, Trash Removal Service Dan Baker Last Update: 11/30/2023