11.28.23 WKWelcome to the November 28, 2023,
Prosper Town Council Work Session
Call to Order/Roll Call
Agenda Item 1.
Discuss Fire Department employees shift schedules. (SB)
Prosper Fire
Rescue
Proposed
48/96
Schedule
Purpose
•The objective of this proposal is to present
factual information that supports the
transition from our current work schedule,
which is a 24/48, to a 48/96 work schedule
for the Prosper Fire Department.
•Our aim is to articulate how this proposed
schedule change would benefit both the
shift employees and the services we
provide to the Town.
•This is a condensed version of the
Executive Summary.
Introduction
•On the 48/96 schedule,
firefighters would work two
consecutive 24-hour shifts
followed by 96-hour of off
duty time before reporting
back to work.
•Many of the policies,
procedures, and methods
of operation currently in
place for the 24/48
schedule will apply to the
48/96 schedule with little
or no changes necessary.
Advantages
•Mental/Physical Health and
Wellness
•Quality of Life
•Recruitment
•Retention
•Productivity
•Training
Disadvantages
•Short-term fatigue
•Being away from family for 48-
hour shifts
•Working two consecutive holidays
•Difficulty staying connected during
four days off
Quality of Life/Mental/Physical Health
•Allows firefighters opportunities to spend longer, uninterrupted
mornings and evenings with their families.
•Granting opportunity for eleven additional full weekends off per
year.
•A 48/96 work schedule presents a clear-cut advantage for
firefighters, as it reduces their commute time by half.
•Providing firefighters with nearly a 70% increase in the number of
sleep-in days at home, thus eliminating the need for travel to or
from work.
•Reducing long term fatigue by introducing a 4-day rest periods
provides firefighters with time catch up on lost sleep consistently.
Recruitment
•This is an incomplete inventory
of cities that have adopted the
48/96 work schedule. Note that
4 out of 9 of our comparator
cities have already implemented
this new schedule.
•During the hiring process, when
the department is contacted
from our applicants for
additional information, a
common question posed is
whether we follow a 48/96 work
schedule or have any plans to
adopt it.
1. Argyle 16. Little Elm *
2. Terrell 17. The Colony
3. McKinney (Effective
January)*
18. Grand Prairie
4. Richardson 19. Euless
5. Colleyville 20. Abilene
6. Haltom City 21. Hurst
7. Highland Park 22. Trophy Club
8. Mansfield 23. Keller *
9. Richland Hills 24. Southlake
10. Bedford 25. Roanoke
11. Rowlett 26. Highland Village
12. Rockwall 27. Grapevine
13. Flower Mound *28. Lake Cities
14. Lake Worth 29. Murphy
15. Carrollton
(Effective June)
30. Various other Cities
in State/Out of State
Retention
•In August 2023, all 66 shift level members were
surveyed by the Executive Chief Officer staff. The
results indicated that 94% voted in favor of
transitioning to the 48/96 schedule.
•A 48/96 work schedule presents a clear-cut
advantage for firefighters, as it reduces their
commute time by half. Firefighters commute to
work 122 times annually. A 48/96 schedule would
reduce this number to 61 times per year.
•Decreasing members' commutes by half reduces
fuel costs by half, which could increase in annual
savings, and subsequently lead to an increase in
annual income for firefighters.
Productivity/Training
•Two consecutive workdays allows more time for members to work on assigned
administrative duties and projects. This provides them with more focus and
uninterrupted time to complete tasks such as EMS ordering/inventorying, SCBAs,
vehicle maintenance, uniforms, bunker gear, equipment, special operations, and
more.
•Increased flexibility in meeting shift objectives rather than waiting for several days
to accomplish tasks that might require more than one 24-hour shift.
•A 48/96 shift schedule would enhance our training schedule flexibility while
maintaining current annual training hour requirements.
•Increase flexibility facilitates scheduling training on consecutive days within the 48-
hour work cycle, and allows for more makeup training opportunities in case of call
volume interruptions.
•Staff recommends adopting the 48/96 shift schedule with a start
date of January 6, 2024, on a trial basis.
•Staff recommends a 14-day FLSA-Fair Labor Standards Act cycle,
Option-1. This cycle has a cost of $85,050.00, which equates to 1.09%
of the salary benefits adopted budget, but follows the same bi-
weekly pay schedule, simplifies calculations and synchronization of
all departments including finance and HR while reducing the risk of
clerical errors.
•July 2024 – Review metrics on productivity, overtime, the use of sick
time, and the overall satisfaction on the workforce.
•January 2025 – Final review of above metrics including a decision to
permanently adopt the 48/96 schedule or revert back to the 24/48
schedule based on the final metrics.
Staff Recommendation:
QUESTIONS?
Agenda Item 2.
Discuss the Town’s employee holiday schedule. (JE)
City New Year's
Day MLK Good
Friday
Memorial
Day Juneteenth Independence
Day
Labor Day/
Patriot's Day
Day Before
Thanksgiving Thanksgiving Day After
Thanksgiving
Christmas
Eve
Christmas
Day
Veterans
Day
Floating
Holiday
Birthday
Holiday Other Total
Anna 1 1 1 1 -1 1 -1 1 1 1 -1 -1 12
Celina 1 1 1 1 -1 1 -1 1 1 1 -1 1 -12
Coppell 1 1 -1 1 1 1 0.5 1 1 1 1 -1 -11.5
Frisco 1 1 1 1 -1 1 -1 1 1 1 ---10
Flower Mound 1 1 1 1 -1 1 -1 1 1 1 -1 -11
Keller 1 -1 1 -1 1 -1 1 1 1 -1 --10
Little Elm 1 1 -1 1 1 1 -1 1 1 1 1 ---11
McKinney 1 1 -1 1 1 1 -1 1 1 1 -1 --11
Southlake 1 1 1 1 -1 1 -1 1 1 1 -1 -11
11.06
Prosper 1 1 1 1 -1 1 -1 1 1 1 ---10
City New Year's
Day MLK Good
Friday
Memorial
Day Juneteenth Independence
Day
Labor Day/
Patriot's Day
Day Before
Thanksgiving Thanksgiving Day After
Thanksgiving
Christmas
Eve
Christmas
Day
Veterans
Day
Floating
Holiday
Birthday
Holiday Other Total
Anna 1 1 1 1 -1 1 -1 1 1 1 -1 -1 12
Celina 1 1 1 1 -1 1 -1 1 1 1 -1 1 -12
Frisco 1 1 1 1 -1 1 -1 1 1 1 ---10
Little Elm 1 1 -1 1 1 1 -1 1 1 1 1 ---11
McKinney 1 1 -1 1 1 1 -1 1 1 1 -1 --11
11.20
Prosper 1 1 1 1 -1 1 -1 1 1 1 ---10
Municipal Holiday Survey
Agenda Item 3.
Discussion regarding the Council’s Monthly Reports. (MC)
Monthly Reports
Requested that Monthly Reports Be
Included in Future Agenda Packets
-Reports Contain Information From
Town Operations.
-Do We Include All Items in the Council
Agenda Packets?
-Does the Council Find Value in the
Frequency?
Executive Session
Section 551.087 – To discuss and consider economic development incentives and
all matters incident and related thereto.
Section 551.072 – To discuss and consider purchase, exchange, lease or value of
real property for municipal purposes and all matters incident and related thereto.
Section 551.074 – To discuss and consider personnel matters and all matters
incident and related thereto.
Reconvene into Work Session
Adjourn