09.12.23Welcome to the September 12, 2023,
Prosper Town Council Meeting
Call to Order/Roll Call
Invocation, Pledge of Allegiance, and Pledge to the
Texas Flag
Pledge to the Texas Flag
Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible.
Announcements
Presentations
Agenda Item 1.
Presentation of THRIVES coins to members of the
Engineering Department for outstanding performance. (DFB)
Consent Agenda
Agenda Item 2.
Consider and act upon the minutes from the August 22, 2023,
Town Council Regular meeting. (MLS)
Agenda Item 3.
Consider and act upon the minutes from the August 29, 2023,
Town Council Special meeting. (MLS)
Agenda Item 4.
Consider acceptance of the April, May, and June 2023
monthly financial reports. (CL)
Agenda Item 5.
Consider and act upon adopting the FY 2023-2024 Prosper
Economic Development Corporation Budget. (MM)
Agenda Item 6.
Consider and act upon an ordinance amending Section I,
“Construction Permits and Fees,” of Appendix A, “Fee
Schedule,” of the Town’s Code of Ordinances regarding certain
development inspection fees for public infrastructure to be
dedicated to the Town. (DHeischman)
HB3492 – Passed 6/10/23 - Effective 9/1/23
Summary: Relating to county and municipal authority to impose
certain value-based fees and require disclosure of certain information
related to subdivision construction.
•A municipality may not consider the cost of construction of public
infrastructure in determining the amount of a fee to collect for inspection
(and plan review) of said infrastructure.
•A municipality may not require the disclosure of information related to the
value of or cost of constructing public infrastructure
•A municipality that imposes a fee for inspection (or plan review) must
publish the fee and hourly rate for estimate direct time incurred on Town
website
Current:
•Town collects 3% of construction costs for public infrastructure for
engineering inspection fee
→1% of construction costs are collected for fire lanes (non-public)
•To determine fee, contractors/developers provide spreadsheets but
typically with support documents that include final pay applications or bid
tabs.
→These support documents are also used to determine maintenance
bond amounts
•A Plan Review Fee was adopted 2022 and not value based and not
considered at this time.
Proposed:
Single Family Residential Development $1,000 base fee plus $600 per platted lot
Non-Residential Development $1,000 base fee plus $1,500 per final platted acreage
Non-Residential Infrastructure
* = or as identified on preliminary site plan
Linear Utility Infrastructure $1,000 base fee** plus
For offsite utilities outside of platted boundary Wastewater $3.00 per linear foot
**=no base fee if done with platted development Water $3.00 per linear foot
Storm Sewer $4.00 per linear foot
Development Road $1,000 base fee** plus $3.00 per square yard of concrete surface
Separate from platted development
**=no base fee if done with platted development
Turn Lanes and Median Openings
**=no base fee if done with platted development
Creek Stablization
**=no base fee if done with platted development
$1,000 base fee plus $1,200 per conveyance* platted acreage
$1,000 base fee** plus $0.50 per square yard of distrurbed area
$1,000 base fee** plus $3.00 per square yard of concrete surface
Comparison:
$60,562.91
$41,800.00
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
old new
STAR TRAIL PH 8 (68 LOTS)
Residential
$22,804.70
$19,150.00
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
old new
CHILDREN'S HOSPITAL MOB (12 ACRES)
Non-Residential
Agenda Item 7.
Consider and act upon a Façade Plan for a Restaurant, on
1.7± acres, located south of Lovers Lane and west of South
Preston Road. The property is zoned Planned Development-
67 (PD-67) Gates of Prosper. (DEVAPP-23-0129) (DH)
Agenda Item 8.
Consider and act upon whether to direct staff to submit a
written notice of appeals on behalf of the Town Council to the
Development Services Department, pursuant to Chapter 4,
Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning
Ordinance, regarding action taken by the Planning & Zoning
Commission on any Site Plans including Prestonwood Baptist
Church and Outback Steakhouse. (DH)
Citizen Comments
Regular Agenda
Pursuant to Section 551.007 of the Texas Government Code,
individuals wishing to address the Council for items listed as public
hearings will be recognized when the public hearing is opened.
Agenda Item 9.
Conduct a public hearing to receive public input, consider such
input, and consider and act upon an ordinance adopting the Fiscal
Year (FY) 2023-2024 Annual Operating and Capital Project Funds
budgets and five-year Capital Improvement Program for the fiscal
year beginning October 1, 2023, and ending September 30, 2024.
(RBS/CL)
Budget Recap
•Preliminary Budget presented to Town Council on August 8, 2023
•Town Council approved all action items setting a maximum tax rate and beginning the
advertising process for a public hearing and adoption on September 12, 2023
•The Preliminary Budget contained several capital items and other follow-up items that
were reviewed by the CIP and Finance Subcommittees.
•Town Council reviewed the subcommittee recommendations with both Council and
subcommittee changes now incorporated into the Proposed Budget being discussed
tonight.
•Formal Public Hearing and Budget adoption September 12, 2023 following any final
changes.
Town Council Strategic Vision
Adopted April 25, 2023:
Budget in Brief
Total FY 2023-2024 Preliminary Budget Operating Appropriations $102 million
including:
• $48.9M for General Fund operations and maintenance,
• $3M for the Crime Control and Prevention Special Purpose District,
•$3M for the Fire Control, and Emergency Medical Services Special Purpose
District,
•$47M for the Town’s Enterprise Funds including Solid Waste, Water, and Sewer
utilities as well as the Storm Drainage Utility Fund.
General Debt Service Appropriations for the coming fiscal year are $14.9M
Governmental Capital Projects added for the year total $90.1 M
Utility Capital Projects added for the year total $72.1 M
Our Largest Revenue-Property Taxes
Property Taxes are the largest and most stable revenue source for the Town representing the General Fund’s
largest revenue, the sole source for repayment of G.O. Bonds, and a significant source of PAYGO capital.
Property Taxes
General Fund Capital Dedicated Debt Service
General Fund 45.3%
Debt Service 35%
PAYGO Capital Dedicated 19.7%
Key General Fund Revenue Drivers
•The four largest GF revenues, Property Tax, Sales Tax, Development
Fees and Franchise Fees represent over 90% of all revenue.
•Property values experienced healthy growth of 26% with slightly more new growth
than on existing property. HS exemption increased to 15%. Total levy increased to
$45.2 million, a $9.2 million (25.5%) increase.
•Sales Tax is expected to grow 8.6% from FY 2023 year -end projected. The General
Fund is projecting sales tax revenue of $10.9M for FY 2024.
•Development Fees are projected to decline 15% due to a slow down in new permits
although overall activity remains healthy.
•Franchise Fees are expected to grow 11% due to growth of residents and
businesses.
General Fund Budget Overview
•For FY 2023-2024, General Fund revenues are expected to total $45.9M:
•A decrease of 3.87% over the previous year’s amended budget.
•Adjusted for Capital Dedicated now recorded in the Capital Projects
Fund revenues increased 14.8%
•Appropriations increased proportionally with recurring revenues equal to
recurring expenditures
•Non-recurring uses draw down Fund Balance to the policy guideline of
21% of expenditures.
Major General Fund Additions
Administration:
Market Adjustment - $632,632
IT Security, system and Other Enhancements - $291,766
Police:
Stratified Policing Accountability Model - $2,366,618
Fire:
Emergency Management - $157,272
Major General Fund Additions
Streets:
Street Markings and Sign Enhancements - $154,180
Ice Pre-treatment Equipment and Supplies - $154,010
Parks and Recreation:
Increased Community Events - $172,000
Engineering:
Traffic Signal Communication Upgrade - $70,000
Other Funds
Utility Fund-Distribution and Collection Utility
•Potable Water Supplier proposing over 11% increase in rates
•Wastewater treatment supplier requires significant capital investment
for new treatment plant
•Rate Consultant projecting need for multiple year rate increases
including a blended 7% next year (6% water and 9% wastewater)
•First Rate Increase in four years (2019)
Solid Waste Fund
•Created in 2023, with RFP award will be self-supporting through Rates
Stormwater Drainage
•No rate increase recommended. Last rate increase 2018.
Personnel and Compensation Changes
•Labor market is very tight especially here in the
DFW Metroplex.
•Merit budgeted at 3%
•Market Adjustments for Public Safety Employees
based on benchmarking
•All other employees that were 5% or more behind
market average were adjusted 5%
New General Fund Positions FY24 (27.75)
FINANCE (.5 FTE) FIRE (2 FTE)
.5 - 1/2 ADMINISTRATIVE ASSISTANT 1 - EMERGENCY MANAGEMENT COORDINATOR
1 - ADMINISTRATIVE ASSISTANT
HR (.25 FTE)
.25 - PAYROLL SPECIALIST PARKS (4.5 FTE)
1 - CHEMICAL TECHNICIAN
IT (1 FTE) 1 - HEAVY EQUIP OPERATOR
1 - HELP DESK TECHNICIAN I 1 - CREW LEADER
1 - MAINTENANCE WORKER
POLICE (14 FTE) .5 - RECREATION ATTENDANT (SEASONAL)
9 - POLICE OFFICER – PATROL
1 - SERGEANT (SUPPORT SERVICES) LIBRARY (.5 FTE)
1 - SERGEANT (CID) .5 - PART TIME ADMINISTRATIVE ASSISTANT TO FULL TIME
2 - DETECTIVE (CID)
1 - CRIME VICTIM ADVOCATE FACILITIES* (2 FTE) *Positions approved due to TDI contract end.
1 - FACILITIES MAINTENANCE TECHNICIAN
9-1-1 COMMUNICATIONS (2 FTE) 1 - FACILITIES ADVANCED MAINTENANCE TECHNICIAN
2 - TWO 9-1-1 COMMUNICATIONS SUPERVISORS
CODE COMPLIANCE (1 FTE)
1 - CODE COMPLIANCE OFFICER
Accelerating Infrastructure
Accelerating Infrastructure
•2020 Bond Election was a 10-year program for $210 million
•In the first three years of the program $110 million issued. (53%)
•By 2025, $161 million (77%) will have been issued.
•Aided by rising A/V this was accomplished while cutting taxes 1 cent
•What does this mean?
•New Bond Election planned for November 2025.
•Currently $70 million of arterial/collector (55.2 lane miles) are under
construction with another 8 lane miles in 2025
•Water & Sewer improvements of $16.5 million underway
•Maintain the $8.5 million capital dedication portion of the tax levy
at its current level.
•Regarding 2024 Capital Dedicated Projects
•Move $1.5M for FS 4 from FY24 to FY25
•Increase Prosper Trail Screening from $300k to $750k
•Fund Star Trail Road Repairs: $1.45M
•Fund finish out of Town Hall at lower $650k
•Fund Frontier Park pond repairs: $473k
•Move $500k for Quiet Zone for 5th Street to FY25
•Move NTTA payment to FY25, pending final negotiation/approval agrmnt
•Remaining $2.6M capital dedicated funds: traffic improvement projects
Initial CIP Subcommittee Recommendation
•Met on 9/7/2023 to further allocate the $2.6M remaining capital
dedicated funds, and an additional $6.6M = $9.2M
•Reduced $2.6M traffic improvement projects to $1.4M
•($400k for crosswalk signage, markings and flashers)
•Move $500k for Quiet Zone for 5th Street from FY25 back to FY24
•Extension of Gee Road 3rd lane from First to Denton Way: $350k
•Fund design of Prosper Trail (Coit – Custer): $400k
•1/3 Payment to NTTA at $2,557,062
•Interim Community Center funding at $2.25M
•Fund design of Parks and Public Works, Phase 1: $1.2M of $1.8M estimate
•Fund hike and bike trails: $580,680
FINAL CIP Subcommittee Recommendation
•Utility Funds also had an additional $2.1M
•Fund design of Parks and Public Works, Phase 1: $600k of $1.8M estimate
•Set aside balance for potential Master Plan update projects at $1,539,000
FINAL CIP Subcommittee Recommendation
FY 2024 (Proposed Year)General Fund Projects: Page 1 of 2
Project Name
Town Debt
Funding
Capital
Dedication Fund
Other Town
Funding
Non Town
Funding
First Street (DNT – Coleman): (Construction) - $9M of $18M 9,000,000$
Legacy (First Street - Star Trail) - 2 NB Lanes: (CO to First Street) - from FY28 650,000$
Coit Road (First - Frontier) - 4 Lanes (Land/Esmt) - from FY27 1,700,000$
Coit Road (First - Frontier) (Intersection Improv) - Collin County Grant 1,200,000$ 2,800,000$
Legacy (Prairie - First) - 4 lanes: (Construction) - accelerated funded in FY2023 10,000,000$
US 380 Deceleration Lanes 500,000$ 500,000$
Star Trail Road Repairs 1,450,000$
Teel Parkway (US 380 - First Street): (Construction) - from FY28 (PISD HS #4)1,400,000$ 900,000$ 2,800,000$
> Traffic Signal - First & Artesia: (Design) - 1/2 cost Artesia 32,500$ 32,500$
> Traffic Signal - Teel & Prairie: (Design)65,000$
Traffic Signal - DNT & Frontier Parkway (Design & Construction)265,000$
DNT Main Lanes (US 380 - FM 428) - Braided Ramps 1/3 Payment 2,557,062$
Fifth Street Quiet Zone 500,000$
Gee Road (First - Denton Way) - 3rd NB lane: (Design & Construction)350,000$
Prosper Trail (Coit - Custer) - 2 WB lanes: (Design)344,985$ 55,015$
Traffic Improvement Projects 1,000,000$
Crosswalk Signage, Markings and Flashers 400,000$
TOTAL FUNDING SOURCES:22,750,000$ 7,007,485$ 2,612,077$ 6,132,500$
TOTAL STREET PROJECTS:38,502,062$
STREET AND TRANSPORTATION PROJECTS
FY 2024 (Proposed Year)General Fund Projects: Page 2 of 2
Lakewood Preserve, Phase 2 (22 Acres/Lights): (Construction)1,150,000$
Downtown Park (Broadway/Parvin): (Design)50,000$
Raymond Community Park, Phase 1: (Construction) - $9M of $18M 9,000,000$ 600,000$
Windsong Parkland Final Payment 1,000,000$ 913,800$
Frontier Park Pond Repairs 473,000$
US 380 Green Ribbon Lndscp-Irrigation (Lovers - Mahard): (Constr.)2,200,000$
Prosper Trail Screening (Preston - Deer Run)750,000$
Various Hike and Bike Trails 580,680$
Fire Station No. 4: (Construction) - additional funding towards $12.3M budget 10,200,000$
Parks & Public Works Parking Lot 1,000,000$
Finish Out Interior Spaces Town Hall First and Second Floor 650,000$
Interim Community Center 2,250,000$
Parks & Public Works, Phase 1: (Design) ($600k in Utility Bond Fund for $1.8M) 1,200,000$
TOTAL FUNDING SOURCES:19,200,000$ 4,473,000$ 6,144,480$ 2,200,000$
TOTAL PROJECTS - GENERAL FUND:
PARK PROJECTS
FACILITY PROJECTS
70,519,542$
FY 2024 (Proposed Year)Enterprise Fund Projects: Page 1 of 1
Project Name
Town Debt
Funding
Capital
Dedication Fund
Other Town
Funding
Non Town
Funding
LPP WL Phase 2A: (Construction): prior debt issuance 8,352,762$ 3,100,000$
FM 1461 12-inch WaterLine Relocation: (Construction)840,000$ 2,160,000$
DNT (Prosper Trail - Frontier Parkway): 12-inch WL: (Construction)2,500,000$
DNT Water Line Relocations (US 380 - First): (Construction)2,000,000$
Parks & Public Works, Phase 1: (Design) ($1.2M in General Bond Fund for $1.8M)600,000$
Master Plan Projects 1,539,007$
Doe Branch Parallel Inteceptor: (Construction)6,400,000$
Upper Doe Branch WW Line (Teel-PISD Statium): (Construction)4,025,000$ 25,000$
Wilson Creek WW Line: (Design)35,000$
Wilson Creek WW Line: (Construction)365,000$
Doe Branch, Phase 3 WWTP: (Construction)48,909,669$ 6,090,331$
Sanitary Sewer Replacement (LIV Development): (Construction)75,000$
TOTAL FUNDING SOURCES:70,187,431$ -$ 8,579,007$ 8,250,331$
TOTAL PROJECTS - ENTERPRISE FUND:
WATER PROJECTS
WASTEWATER PROJECTS
87,016,769$
Agenda Item 10.
Conduct a public hearing to consider and act upon an ordinance
adopting a tax rate of $0.51 per $100 valuation for fiscal year
2023-2024. (RBS/CL)
Agenda Item 11.
Ratifying the property tax increase in the budget for fiscal year
(FY) 2023-2024. (RBS/CL)
Agenda Item 12.
Discuss and consider Town Council Subcommittee reports. (DFB)
Possibly direct Town Staff to schedule topic(s) for
discussion at a future meeting.
Executive Session
Section 551.087 – To discuss and consider economic development incentives and
all matters incident and related thereto.
Section 551.072 – To discuss and consider purchase, exchange, lease or value of
real property for municipal purposes and all matters incident and related thereto.
Section 551.074 – To discuss and consider personnel matters and all matters
incident and related thereto.
Section 551.074 - To discuss appointments to the Board of
Adjustment/Construction Board of Appeals, Parks & Recreation Board, Library
Board, Prosper Economic Development Corporation Board, Planning & Zoning
Commission, and the Community Engagement Committee, and all matters
incident and related thereto.
The Town Council will reconvene after Executive
Session.
Reconvene into Regular Session and take any
action necessary as a result of the Closed Session.
Adjourn