09.06.2023 CEC Agenda PacketPage 1 of 2
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Welcome to the Prosper Community Engagement Committee (CEC) meeting.
Addressing the Community Engagement Committee (CEC):
Those wishing to address the Community Engagement Committee must complete the Public
Comment Form located on the Town website or in the meeting room.
Please submit this form to the Board Chair or a staff person recording the minutes for the
Board/Commission prior to the meeting. When called upon, please state your name and address
for the record.
In compliance with the Texas Open Meetings Act, the Town Council/Board/ Commission may not
deliberate or vote on any matter that does not appear on the agenda. The
Council/Board/Commission, however, may provide statements of fact regarding the topic, request
the topic be included as part of a future meeting, and/or refer the topic to Town staff for further
assistance.
Citizens and other visitors attending Community Engagement Committee (CEC) meetings shall
observe the same rules of propriety, decorum, and good conduct applicable to members of the
Committee. Any person making personal, impertinent, profane or slanderous remarks or who
becomes boisterous while addressing the Committee or while attending the meeting shall be
removed from the room, if so directed by the Mayor or presiding officer, and the person shall be
barred from further audience before the Committee during that session of the meeting. Disruption
of a public meeting could constitute a violation of Section 42.05 of the Texas Penal Code.
1.Call to Order / Roll Call.
2.Consider and act upon the minutes of the August 2, 2023, Community Engagement
Committee (CEC) meeting.
3.Comments from the Public.
4.Subcommittee Updates:
a.Mayor’s Youth Advisory Council Subcommittee (BK)
b.Downtown Advisory Subcommittee (CW)
c.National Night Out Subcommittee (BK)
d.Survey Subcommittee (CW)
5.Brainstorming Ideas for Life in Prosper/CEC Ideation Matrix (BK)
6.Feedback on Special Events (BK)
a.Moonlight Movie
AGENDA
Community Engagement Committee (CEC)
Prosper Town Hall, Executive Conference Room
250 W. First Street, Prosper, Texas
Wednesday, September 06, 2023
6:00 PM
Page 2 of 2
b. Freedom Fest
c. New Resident Mixer
c. CEC Attendance at Events
7. Discuss and receive any updates regarding:
a. Community Map (BK)
b. Social Media Graphics (KW)
8. Discuss and consider CEC “Top 3” & Save the Date (BK)
9. Request for future agenda items.
10. Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper
Town Hall, located at 250 W. First Street, Prosper, Texas 75078, a place convenient and readily
accessible to the general public at all times, and said Notice was posted by 5:00 p.m., on Friday,
September 1, 2023, and remained so posted at least 72 hours before said meeting was convened.
_______________________________ _________________________
Michelle Lewis Sirianni, Town Secretary Date Notice Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult
in closed session with its attorney and to receive legal advice regarding any item listed on this agenda.
NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited
to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with
approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair
accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569-
1011 at least 48 hours prior to the meeting time.
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1. Call to Order / Roll Call.
The meeting was called to order at 6:00 p.m.
Committee Members Present:
Christine Strobush, Chair
Brent Kirby, Vice Chair
Stacy Cate
John Hamilton
Chris Wardlaw
Britt Beene
Kristin Meier
Grant Mendeljian
Committee Members Absent:
Kari Willis
Trovette Tottress
Gretchen Darby
Councilmembers Present:
Jeff Hodges
Mayor David Bristol
Councilmembers Absent:
Marcus Ray
Amy Bartley
Staff Members Present:
Robyn Battle, Executive Director
Devon Jett, Community Engagement Coordinator
David Hoover, Director of Development Services
2. Consider and act upon the minutes of the July 12, 2023, Community
Engagement Committee (CEC) meeting.
John Hamilton made a motion and Brent Kirby seconded the motion to approve the
July 12, 2023, CEC minutes. The motion was approved unanimously.
3. Comments from the Public.
No comments made.
4. Subcommittee Updates:
a. Mayor’s Youth Advisory Council Subcommittee (CS)
Christine Strobush delivered an update from the Mayor’s Youth Advisory
Subcommittee. Their initial plans for the program launch include defining eligibility
criteria, determining the targeted grade level, and outlining the application process.
The Subcommittee has been studying successful approaches from other cities to
ensure the best practices. Consequently, they decided to invite high school juniors
MINUTES
Community Engagement Committee
Prosper Town Hall, Executive Conference Room
250 W. First Street, Prosper, Texas
Wednesday, August 02, 2023
Page 2 of 4
or seniors enrolled in Prosper ISD, attending private school, or being
homeschooled, and residing within Prosper city limits, including the neighborhood
of Artesia, to apply for the program.
Applicants will be required to submit a 3-minute video responding to questions
about why they love living in Prosper and their interest in joining the MYAC. The
proposed timeline aims to launch the pilot program in January 2024, exclusively
for the spring semester. The launch process begins in October with a program
promotion event, and applications are due in November. By December 15th, the
candidate selection will take place, and onboarding will begin in January. It's
important to note that this timeline is applicable only to the pilot program, while the
next full launch is planned to align with the 2024/2025 school year, with the
application process taking place during the summer.
Mayor Bristol attended the meeting and reiterated his reasons for initiating a youth
advisory council. His primary motives are to tap into the youth's innovative ideas,
as they have previously engaged with the Council, and to involve them more
actively in the community. Mayor Bristol fully endorsed the Subcommittee's ideas,
expressing his confidence in their progress. John Hamilton has initiated the
creation of the bylaws, while the Subcommittee continues to fine-tune the
candidate application requirements. Town staff will provide assistance in the
following areas:
• Develop promotional materials, including flyers
• Create a dedicated webpage on the Town website
• Leverage existing newsletters and social media platforms to raise
awareness about the program
• Facilitate the application process, including creating the application form
and selecting the appropriate platform for video submissions
• Creation of a dedicated email address (example: myac@prospertx.gov)
The advisory council will consist of 11 students, ensuring a 1:1 ratio to the CEC for
enhanced mentoring opportunities. The Subcommittee will conduct a pre-
screening to narrow candidates, and finalists will undergo interviews with the CEC.
Mayor Bristol and the Subcommittee further discussed the name of the council and
how it would be referred to going forward as it has been referred to in several
different variations. After consideration, they reached a consensus and decided to
name it the “Mayor’s Youth Advisory Council.” This title keeps the council's main
objective at the center which is to provide advisory input.
Prosper PACT
In attendance was Gavin Hernandez, the initiator of Prosper PACT, a pledge
aimed at keeping Prosper beautiful and being a good neighbor overall. He
delivered a presentation in July, and the CEC invited him back to discuss his ideas
further. The CEC expressed one concern about the name Prosper PACT, as it
could be confused with the Prosper Political Action Committee (PAC). Gavin
considered the CEC's suggestion and worked on coming up with an alternative
and ultimately landed on Prosper ACT. The logo he created features a "P" with the
word "ACT" inside it. The Committee found it to be a powerful representation, as it
motivates action and engagement just by its design.
Over the past three weeks, Gavin made significant progress. He drafted a website
for the pledge, including a dedicated area for sign-ups, and organized a soft launch
Page 3 of 4
to take place during the Windsong Ranch back-to-school event on August 6.
Additionally, Gavin wrote an article promoting the pledge in Windsong Living
magazine. He also plans to promote the program at the Town-hosted New
Resident Mixer and the October 28 Fall Festival in Windsong Ranch. The staff will
be in touch with Gavin to coordinate his participation in the New Resident Mixer
and provide him access to the Town's approved colors through the Brand Logo
catalog.
Gavin emphasized that Prosper ACT is intended for anyone, but its primary focus
is on students of all ages. The CEC remains committed to supporting Gavin in his
efforts and hopes to incorporate the pledge into the Mayor's Youth Advisory
Council program. As a token of recognition, Mayor Bristol presented Gavin with a
Mayor's Challenge coin.
b. Downtown Advisory Subcommittee (CW)
This item was not discussed.
c. Prosper Passport Subcommittee (BK)
This item was not discussed.
d. Survey Subcommittee (CW)
This item was not discussed.
5. Receive an update on the Comprehensive Plan (AB)
Daniel Harrison and Rhys Wilson with Freese and Nichols, Inc. gave a presentation
on the Comprehensive Plan Update. The Town Council will hear the presentation
about the plan at the August 22nd Town Council meeting.
6. Finalizing New Resident Mixer time and details (CS)
The Committee discussed their suggestion of a new time frame being introduced for
the September 28 New Resident Mixer and after some consideration decided to hold
the event from 4 pm-7 pm in order to capture the after-school crowd. Previously, the
Mixer was held from 6 pm to 8 pm, but the CEC wanted to experiment with a different
time frame and see if it promoted more attendance.
7. Brainstorming Ideas for Life in Prosper/CEC Ideation Matrix (CS)
This item was not discussed.
8. Feedback on Special Events (CS)
a. Coffee & Chrome
During the Coffee and Chrome event organized by Parks & Rec on July 22nd, Grant
Mendeljian from the CEC was present. He provided a lot of positive feedback,
expressing how impressed he was with the event and the effort that went into it even
in the face of a pop-up rainstorm that morning. Grant emphasized the potential of this
gathering due to its high turnout and the participation of car enthusiasts seeking such
engaging programs. He particularly praised the promotional video featuring Dan
Baker, the Director of Parks & Rec.
Grant suggested a valuable addition to the event's promotion by utilizing the "Park
Up Front" app, which also has a social media platform attracting attendees interested
in such events. He hoped for more frequent occurrences of this event and proposed
the option of on-site registration to allow for more participants. Additionally, he
suggested expanding on the music that was playing and having additional speakers
to create an even more enjoyable experience.
Page 4 of 4
9. Review Work Plan/Activity Schedule (CS)
The Committee conducted a review of the work plan, focusing on the upcoming
National Night Out program scheduled for Tuesday, October 3rd. Initially, the
Committee's intention was to create a playbook for Prosper neighborhoods, aimed at
providing ideas for organizing block parties and being an overall good neighbor.
However, as sign-ups were approaching, they decided to establish a Subcommittee to
quickly develop ideas and recommendations within a simplified document.
Grant Mendeljian, Britt Beene, and Brent Kirby joined the National Night Out
Subcommittee. Their main objective is to gather information on how current HOAs host
block parties and explore strategies to encourage neighbor participation. Robyn Battle
will seek input from HOA Board members during the HOA Quarterly meeting.
Specifically, she will inquire about their top three best practices to recommend for
inclusion in the CEC's document.
10. Discuss and receive any updates regarding:
a. Community Map (BK)
This item was not discussed.
b. Social Media Graphics (KW)
This item was not discussed.
11. Discuss and consider CEC “Top 3” & Save the Date (CS)
1. Moonlight Movie-August 11
2. Freedom Fest-September 2
3. New Resident Mixer-September 28
12. Request for future agenda items.
13. Adjourn.
Chris Wardlaw made the motion and Kristin Meier seconded the motion to adjourn
the meeting. The motion was approved unanimously. The meeting was adjourned at
8:18 p.m. on Wednesday, August 2, 2023.
These minutes were approved on September 6, 2023.
APPROVED
__________________
Brent Kirby, Vice Chair
ATTESTED
___________________
Devon Jett, Community Engagement Coordinator
Prosper CEC Workplan –draft for 9/6 review
1Prosper Community Engagement Committee
2023
CEC Activity Type Summer
Jun, Jul, Aug
Fall
Sep, Oct, Nov
Winter
Dec, Jan, Feb
Spring
Mar, Apr, May
Events to join /
Activities to support
6/3 – Pickleball tournament
Ribbon cutting for central fire
station
6/30 – Deadline for public
input to Broadband survey
7/1 - July 4th celebration
7/22 – Chrome & Coffee
8/10 - HOA Presidents
meeting
8/11 –DD: Moonlight Movie
•9/2 – Freedom Fest 2023 @ Townhall
•9/9 – DD: Paws on Broadway
•9/11 - Remembrance ceremony
•9/28 – Balcony Reception
•10/3 – National Night Out
•10/7 – Celebrate Prosper
•10/12 – Balcony Reception (ISD &
Legislators)
•10/19 – Balcony Reception (Chamber &
Nonprofits)
•10/26 – Balcony Reception (HOA)
•11/9 - HOA Presidents meeting
•11/11 – Veterans Day 5K and fun run
•Light the Night contest kick-off
•12/2 - Christmas festival
•HOA Presidents meeting
•Prosper Fishing Derby
•Balcony Reception
•Prosper Exchange
•Discover Downtown
•HOA Presidents
meeting
Special Projects /
Events to host
Feedback on Comprehensive
plan (Aug)
•9/28 - New Resident Mixer
•10/2 - Mayor’s YAC Program Kick-Off
•11/3 - Mayor’s YAC Applications Due
•12/15 – Mayor’s YAC
Candidates Selection
•1/15 – Mayor’s YAC Spring
2024 Pilot Program
Launch
•New Resident Mixer
Ongoing activities Communication Plan –
Monitor Progress & Execution
•Communication Plan •Communication Plan •Communication
Plan
CEC Special Projects –draft for 9/6 review
2Prosper Community Engagement Committee
2023
Project CEC Subcommittee Program
Start
Program
Launch
Program Status Comments
New Resident Mixer
& Prosper Passport
Brent Kirby (lead),
James Creedon, Josh
Carson, Kristin Meier, Britt
Beene
Sep 2022 4/6 – Launch
(New Resident
Mixer)
Maintain & Improve
as needed
•Improvement ideas for 9/28 mixer – include photo
backdrop, consider starting earlier, inquire about leveraging
PISD resources such as culinary, cheer, mascots, band, wear
school spirit wear + add Prosper “Act”
•Add Finance department to the next Prosper Passport
Prosper Event
Survey
Chris Wardlaw (lead),
Grant Mendeljian, Shy
Tottress, Kari Willis
Sep 2022 4/6 – Full
Launch (New
Resident Mixer)
Maintain & Improve
as needed
•Revisit questions for New Resident Mixer participants
Downtown Advisory Chris Wardlaw (lead),
Gretchen Darby, Kari
Willis, Shy Tottress, Kristin
Meier
April 2023 CEC
Recommendation
under review
•Support as needed
Mayor’s Youth
Advisory Council
Christine Strobush (lead),
Britt Beene, John
Hamilton, Stacy Cate
May 2023 CEC
Recommendation
under development
•Provide update in upcoming CEC meeting
National Night Out Brent Kirby, Britt Beene,
Grant Mendeljian
ASAP 10/3 •Solicit top ~3 best practices from HOA/communities
•Prepare best practices playbook and campaign – July/Aug
•Communicate – Sep
•Launch - 10/3
CEC Ideation Matrix–draft for 9/6 discussion
3Prosper Community Engagement Committee
2023
•[EXPAND] 10/7 Celebrate
Prosper - consider adding
Prosper Pitmasters BBQ Bake-off
•[NEW] 10/3 National Night Out /
Good Neighbor Campaign
[NEW] “Ask Josh” explainer video
series
•[EXPAND] Prosper Passport
initiative to include Prosper
Amazing Race
Effort to ImplementValue to ProsperHigh
Low
Med
Low Med High
Idea Backlog
•Multi-cultural Festival
(link with Youth Council)
•Hot Air Balloon launch –
link into other initiatives
•Performing Arts Center
(incorporate in bond
election)
•Prosper “Pledge” (link
with Youth Council)
•Mobile Enhancements
Mayor’s Youth Council Overview
4Prosper Community Engagement Committee
2023
WHO CAN APPLY
•Residents of
Prosper and
Artesia (no other
“home” town/city
for them to
participate in
similar forum)
•Students who are
HS juniors or
seniors (whether
enrolled in PISD,
private or
homeschool
programs)
HOW TO APPLY
•Leverage best
practices from
other towns
•Personal/
Academic
Recommendation
or nomination
•Written
application,
resume or short
video application
•Inform schools to
help promote
SELECTION
•Selection criteria
to be defined in
advance
•Shortlist of top
candidates to be
interviewed by
CEC
•11 candidates to
be selected for
Year 1 Program
(1:1 ratio with
CEC members to
allow for
mentoring)
ONBOARDING
•Mini citizen’s
academy,
department
rotations before
program begins or
at the kick-off of
the program
PROGRAM
•Learn. Listen.
Understand.
Engage.
•Provide guidelines
to council
•Harness their
ideas to drive
engagement &
ownership
•Capstone
project(s), events,
forums
•2024 budget
implications
Aug/Sep Oct/Nov Nov/Dec/Jan Jan-May 2024
Pilot Program – 2024 Spring Semester
Full Program Launch to align with 2024/2025 School Year
Youth Council: Launch Planning
5Prosper Community Engagement Committee
2023
•Leverage best practices from 2-3 nearby
towns/cities in the area
•Keep it Simple (~2 pages)
•YAC subcommittee will pre-screen
•CEC to interview shortlist of candidates
and make appointment decisions
•Youth Advisory Council “flyer” – digital
and print
•Youth Advisory Council information page
on Prosper TX website
•3-minute video application with
guidelines for what should be covered
•Simple form for academic and/or
personal/professional references
•NEED: Town to provide platform for
submissions
Prosper
Youth
Advisory
Council
By Laws Program Collateral
Candidate ApplicationCandidates Selection
Program Launch – Oct 2, 2023 Candidates Selection – Dec 15, 2023
Applications Due – Nov 3, 2023 Spring 2024 Pilot Program Launch - Jan 15, 2024
Draft milestones
for discussion
•Leverage Town (and ISD channels)
to polish & communicate
•Mayor's Youth Advisory Council
•Mission Statement:
•Insert Mission Statement here……•The Mayor’s Youth Advisory Council (MYAC) is a group of young, high-achieving and well-rounded high school 11th and
12th grade students who want to make the Town of Prosper a better place to live. Applicants should be interested in
learning more about local government, leadership development, and serving their community.
•Eligibility Requirements:•The Mayor’s Youth Advisory Council is for 11th and 12th graders who live in the Town of Prosper or Artesia. They can be
enrolled in PISD, private or home-schooled programs. Applications and personal/academic recommendation forms are
available online and through PISD school counselors at the start of the school year.
•Applications for 2023-2024 Council
•Link to application can be found here(hyperlink)
•Video applications can be uploaded here(hyperlink)
•
•Timing/Calendar of Events:
•October/November: Applications/Video’s submitted. Applications must be submitted by: November 3rd
•November/December: Candidate applications will be reviewed. Top candidates will be selected for an interview. Final
selections made for 2024 council will be made by December 15th.
•January 15th: The Mayor’s Youth Advisory Council Spring 2024 Pilot Program Launch.
•January-May: The Mayor’s Youth Council will begin their project(s), provide guidance to council and complete
tasks/goals set out by the council.
•May: Presentation and Graduation Ceremony at Town Council meeting.
••Mayor’s Youth Council:•Agenda and Minutes(hyperlinks)•• Committee Liaisons
o Mayor David Bristol
o Select Prosper Community Engagement Committee Members (CEC)
•
•Contact Information•Robyn Battle, •Executive Director•Email Robyn Battle•Phone:972-569-1011
Mayor’s Youth Advisory Council(MYAC)
INSERT SOCIAL SITES
IMPORTANT DATES
HOW TO APPLY
Go to www.prospertx.gov/engage/MYAC.
Read the eligibility requirements and
follow the instructions to submit a video
application and personal/professional
letters of reference.Each youth applicant will submit a short
video ( 3 minutes maximum). The video
should include answers to the following
prompts: Introduction, Why Prosper,
Motivation , Closing Remarks. Please be
creative with your presentation and
express you individual strengths and
personality.
The Mayor's Youth Advisory
Council (MYAC) is a group of
young, high-achieving and well
-rounded high school 11th and
12th grade students who want
to make the Town of Prosper a
better place to live. Applicants
should be interested in
learning more about local
government, leadership
development, and serving their
community.
MAYOR'S
YOUTH
ADVISORY
COUNCIL
TOWN OF
PROSPER
INTRODUCTION
Include the following
information:Name,
Age
GradeSchool Attendance
How long have you been a
resident of Prosper?
WHY PROSPER
What do you like about living in
Prosper? What do you see as an
opportunity to improve and or
impact the community
experience of living in Prosper?
Why do you think this would
make a difference for the
residents of Prosper?
MOTIVATION
What skills do you possess that
make you an ideal candidate
for the Mayor's Youth Advisory
Council? What do you hope to
gain by being a part of this
initiative?
CLOSING REMARKS
Summarize why you are
interested in being a part of this
initiative and what you hope to
gain after completing this
program.
Applications Open October 2nd, 2023
Deadline to apply: November 3rd, 2023
Candidate Selection: December 15th, 2023
Spring 2024 Program :Jan - May
Town of Prosper
250 W. First St.
Prosper, TX 75078
Prosper Mayor’s YAC Recommendation Form Last revised: 8/28/2023
Educator/Employer Recommendation Form for Prosper Mayor’s YAC
Mayor’s Youth Advisory Candidate Full Name:
Educator/Employer Full Name:
Email Address: Phone Number:
Please briefly describe how you know the candidate and for how long.
Summary Evaluation
In 2 or 3 sentences, please describe the Candidate’s observed strengths and development areas.
By electronically submitting this recommendation, you understand the information provided is
confidential and the exclusive property of the Prosper Mayor’s Youth Advisory Council. The Mayor’s YAC
selection committee may only use this information in making YAC member selections.
Areas of Evalua�on
Score only one box per category.
Below
Average
Average Good
(Above average)
Excellent
(Top 10%)
Extraordinary
(Top 1%)
Leadership
Demonstrated ability to influence,
inspire and motivate people to achieve
a common goal.
1 2 3 4 5
Communica�on
Demonstrated ability to effectively
communicate (verbal, nonverbal,
written etc.)
1 2 3 4 5
Idea�on
Demonstrated ability to generate
ideas that have the potential to
provide meaningful change.
1 2 3 4 5
Collabora�on
Demonstrated ability to work together
with others to achieve a goal.
1 2 3 4 5
Ownership
Demonstrated ability to go above and
beyond to solve problems or
implement improvements.
1 2 3 4 5
Quality of Results
Demonstrated ability to deliver
outcomes of excellence.
1 2 3 4 5
TOWN OF PROSPER: MAYOR’S YOUTH ADVISORY COUNCIL (MYAC)
BYLAWS AND RULES OF PROCEDURE
ARTICLE I
GENERAL PROVISIONS AND RESPONSIBILITIES OF THE COUNCIL
Section 1. These Rules of Procedure shall be known as the Bylaws and Rules of
Procedure of the Mayor’s Youth Advisory Council (MYAC) for the Town of Prosper.
Section 2. The responsibilities of the Mayor’s Youth Advisory Council are as follows:
To Learn, Listen, Understand. Engage.
To provide input on youth services and programming to Town Council and Town Staff.
To address issues that affect youth in the community.
To harness their ideas to drive engagement & ownership.
To assist with the promotion and implementation of ongoing seasonal events and activities.
To generate an annual report on the progress of the Youth Advisory Council.
ARTICLE II
COMMITTEE COMPOSITION AND METHOD OF APPOINMENT
Section 1. The Mayor’s Youth Advisory Council(MYAC) shall be composed of a maximum of
eleven (11) members (for the first year 2024), all of whom shall be high school juniors or seniors
(whether enrolled in PISD, private or homeschool programs) and be residents of the Town of Prosper or
Artesia.
Section 2. All Mayor’s Youth Advisory Council(MYAC) members shall be selected following an
application and interview process, and will serve one school year, with the option of applying for
reappointment until high school graduation. Selection criteria will be based on the applicant’s leadership
abilities, community involvement and personal/academic recommendation or nomination.
Late or incomplete applications will not be accepted or considered for review.
Reappointments will be based on the member’s past participation and commitment to the Mayor’s
Youth Advisory Council and its activities. Application forms are available on the Town of Prosper
website.
Section 3. All Mayor’s Youth Advisory Council members must have transportation to and from meetings.
Transportation will not be provided.
Section 4. All Mayor’s Youth Advisory Council members will be paired with a member of the Prosper
Community Engagement Committee (CEC) to help guide and mentor them through their program.
Section 5. Members of the CEC will attend the monthly MYAC meetings to ensure alignment and
oversight in their meetings and provide support as needed.
ARTICLE III
TERMS OF OFFICE AND REMOVAL
Section 1. Mayor’s Youth Advisory Council (MYAC) members should endeavor to attend all regularly
scheduled meetings. If a member is unable to attend a regularly scheduled meeting, he or she must
notify the staff liaison at least three hours before the meeting is scheduled to start. In addition, an
excused absence will be given for mandatory school functions, but absences need to be communicated
to the staff liaison in order to be considered an excused absence. All MYAC members are allowed a
maximum of three excused absences within a school year. MYAC Officers are allowed a maximum of two
excused absences within a calendar year. If a MYAC member is unable to attend a regularly scheduled
meeting but does not notify Town Staff, their absence will be considered unexcused. If a Council
member or Officer exceeds the maximum number of excused absences or has three unexcused
absences within a school year their status as a member of the MYAC will undergo review by the Council
Officers and the Town Staff liaison. The review will take into consideration whether the member
consistently gave prior notification of his or her absence and contributed and participated regularly in
MYAC events and activities. This review might result in removal from the MYAC.
Section 2. If a MYAC member ceases to reside in the Town of Prosper (or Artesia) during the school year
he or she will be asked to step down. If a Council member wishes to resign for any reason after his or
her appointment to the Council, he or she must notify the Town Staff Liaison in writing.
Section 3. Any vacancies will be filled by the MYAC Town Staff Liaison.
ARTICLE IV
OFFICERS
Section 1. The Youth Advisory Council shall elect from its membership a Chairperson, Vice Chairperson,
Secretary and Event/Meeting Photographer for a one-year term of office. Elections will be held at the
first meeting of the year.
• The Chairperson is responsible for running meetings, directing projects and programs, helping all
officers with their duties and serving as the primary communication line between Youth Council
members and the Town Staff.
• The Vice Chairperson is responsible for running meetings when the Chairperson is not available,
assisting the Chairperson with their duties and serving as the secondary communication line between
Youth Council members and the Town Staff.
• The Secretary is responsible for taking minutes at meetings, taking attendance at meetings and
ensuring that the Town Staff have meeting minutes and attendance figures.
• The Event/Meeting Photographer is responsible for taking pictures during all
Youth Advisory Council meetings and events.
ARTICLE V
AMENDMENTS
Section 1. The bylaws of the Youth Advisory Council may be created, repealed, amended or reworded
with a majority vote of the full council. Changes made to the bylaws must be placed on the agenda
before the next full Commission meeting for approval.
Section 2. A record of all changes of any kind of the bylaws must be documented. The exact change
must be recorded and have the Chairperson’s, Vice Chairperson’s and Secretary’s signatures, the date,
and must be properly filed. In addition, a current copy of the bylaws, with the most recent amendments
reflected, must be maintained by the council staff.
TOWN OF PROSPER
SNAPSHOT 484
70 59
144,956177,468
13,559 11,297
720 51,859 560,935
Communications Report
July 2023
TOWN OF PROSPER FACEBOOK
Impressions: The number of times content was displayed to someone's feed.
Reach: The number of people who see the content.
VIEW TOP POST
Engagements: The number of times someone interacted with the content (likes, shares, comments, link clicks, etc.)
POSTS
POSTS
ENGAGEMENTS
IMPRESSIONS
COMBINED ACCOUNTS
VIEW JULY 2023 COMBINED ACCOUNTS REPORT
NEW FOLLOWERS
FOLLOWERS
ENGAGEMENTS IMPRESSIONS
1 8 ,3 3 5
GAINED 217 NEW
FACEBOOK FOLLOWERS
IN JUNE 2023
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
24 26
23,922 15,429
200,843 214,808
PROSPER POLICE FACEBOOK
PROSPER FIRE RESCUE FACEBOOK
POSTS
ENGAGEMENTS
IMPRESSIONS
FOLLOWERS
FOLLOWERS
18 ,5 2 0
1 0,383
GAINED 173 NEW
FACEBOOK FOLLOWERS
IN JUNE 2023
GAINED 87 NEW
FACEBOOK FOLLOWERS
IN JUNE 2023
VIEW TOP POST
VIEW TOP POST
27 23
5,422 5,720
95,728 78,218
POSTS
ENGAGEMENTS
IMPRESSIONS
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PROSPER PARKS & RECREATION FACEBOOK
PROSPER COMMUNITY LIBRARY FACEBOOK
FOLLOWERS
FOLLOWERS
7,33 3
4,8 20
GAINED 33 NEW
FACEBOOK FOLLOWERS
IN JUNE 2023
GAINED 130 NEW
FACEBOOK FOLLOWERS
IN JUNE 2023
VIEW TOP POST
VIEW TOP POST
7,056 2,695
78,840 49,896
66 48
POSTS
ENGAGEMENTS
IMPRESSIONS
34 34
2,090 2,145
30,592 30,431
POSTS
ENGAGEMENTS
IMPRESSIONS
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
54 93 2 2 8 ,5 2 3TWITTER
TOWN OF PROSPER
PROSPER POLICE
PROSPER FIRE RECSUE
COMMUNITY LIBRARY
TWEETS
TWEETS
TWEETS
TWEETS
ENGAGEMENTS
ENGAGEMENTS
ENGAGEMENTS
ENGAGEMENTS
IMPRESSIONS
IMPRESSIONS
IMPRESSIONS
IMPRESSIONS
17
18
0
1 ,2 1 1
16 2
0
1 8 ,8 0 3
8 ,4 1 7
30
INSTAGRAM
4,696
6,308
2,109
66
FOLLOWERS
VIEW TOP POST
VIEW TOP POST
VIEW TOP POST
VIEW TOP POST
4,655 Comparison Period
6,258 Comparison Period
2,095 Comparison Period
67 Comparison Period
FOLLOWERS
FOLLOWERS
FOLLOWERS
6,673
1,564
114 117,807
33
2,968
6,787 140
FOLLOWERS
FOLLOWERS
IMPRESSIONS
IMPRESSIONS
POSTS
POSTS
ENGAGEMENTS
ENGAGEMENTS
WHITLEY PLACE PARK HIGHLIGHT THANK YOU SUMMER READERS!
7,575 PEOPLE REACHED 257 PEOPLE REACHED
312 LIKES 16 LIKES
13 COMMENTS 0 COMMENTS
TOWN OF PROSPER COMMUNITY LIBRARY
NEXTDOOR
LINKEDIN
14,396 8,145 11,123 12
4971,775 6 8,279 801
MEMBERS
FOLLOWERS
CLAIMED HOUSEHOLDS
POSTS
IMPRESSIONS
IMPRESSIONS
POSTS
ENGAGEMENTS POST CLICKS
TOWN OF PROSPER VIDEOS MAYOR'S MINUTE
E-NEWS
8 2
NEW VIDEOS NEW VIDEOS
RESIDENT UPDATE
EMPLOYEE EDITION
PRINT AND DIGITAL PUBLICATIONS 2 PARKS ACTIVITY CALENDAR LIBRARY CALENDAR|
HOA MONTHLY NEWSLETTER
THE LANDSCAPE
AVERAGE
OPEN RATE
AVERAGE
OPEN RATE
AVERAGE
OPEN RATE
AVERAGE
OPEN RATE
AVERAGE
CLICK RATE
AVERAGE
CLICK RATE
AVERAGE
CLICK RATE
AVERAGE
CLICK RATE
NEWSLETTERS
SENT
NEWSLETTERS
SENT
NEWSLETTERS
SENT
NEWSLETTERS
SENT
65 %
55 %
64 %
74 %
6%
2%
1%
1 1 %
4
1
1
1
4,067
470
130
1,491
CONTACTS
CONTACTS
CONTACTS
CONTACTS
Where Community Grows: Dan Baker
Where Community Grows: Kurt Beilharz
Where Community Grows: John Metcalf
Where Community Grows: Parviz Shakeri
Where Community Grows: Kaylynn Stone
Where Community Grows: Trevor Helton
Discover Downtown Prosper: Coffee and Chrome
Cowboy Dan Invites You Out to Coffee and Chrome!
ENGAGEMENTS 126
IMPRESSIONS 1,330
VIEWS
MAYOR'S MINUTE - 7/13/2023
MAYOR'S MINUTE - 7/25/2023
660
The "Prosper Mayor's Minute" is a concise
update provided by the mayor of Prosper,
offering important information and
updates about the Town's affairs.
GRAPHIC DESIGN
50%
OTHER
18.8%
WEBSITE UPDATES
12.5%
SOCIAL MEDIA
12.5%
FORMS
6.3%
ROADS & SIDEWALKS
31.7%
PROPERTY MAINTENANCE
25.4%
SPRINKLER EVALUATION
20.6%
TOWN SERVICES
9.5%
POLICE DEPT.
6.3%
STORM DAMAGES
1.6%
UTILITY BILLING
1.6%
Trash/Recycling
1.6%
COMMUNICATION HELP TICKETS
CHATBOT TOP TOPICS
MYPROSPER MOBILE APP
16 COMMUNICATION HELP TICKETS WERE
SUBMITTED FOR JULY 2023
TOPIC NUMBER OF MENTIONS
These are the top monthly topics that website
viewers request information on. These questions
are assessed and updated weekly to help viewers
find information with ease.
TRASH 26
UTILITY 14
WATER 12
SERVICE REQUESTS
SERVICE REQUESTS & APP DOWNLOADS
TOTAL REQUESTS
CLOSED REQUESTS
OPEN REQUESTS
NEW APP DOWNLOADS
TOTAL APP DOWNLOADS
55
8
12
4 2 7 5
6 3
67% Resol ut i o n Rate
MEDIA COVERAGE
PRESS RELEASES
TOP COVERAGE
Crews Begin Construction on
DNT Extension Over US 380
Prosper Police Apprehend Two Stolen Vehicles with Assistance of New Flock Safety Camera Program
Prosper Police Arrest Three Suspects Wanted for North Texas Burglaries
New Discover Downtown Coffee and Chrome Car Show Event July 22 in Downtown Prosper
First Street Road Update
Prosper Fire Rescue Invites the Community to the Grand Opening of the New Central Fire Station
The Gates of Prosper
continues to see expansion
Prosper ISD to consider
passage of 2023-24 budget
with $10 million shortfall
How 1418 Coffee has made
a home in Prosper's old
post office building
New Central Fire Station to be
unveiled in Prosper
Prosper community invited to
attend grand opening of new
Central Fire Station on Aug. 8
Prosper Fire Rescue New
Central Fire Station to be
unveiled
Prosper tables zoning vote
for mixed-use development
project to August meeting
Get ready to rev your engine
at Prosper's ‘Coffee &
Chrome’ car show July 22
Three wanted suspects arrested
for multiple North Texas
burglaries, police say
Developers eye land along
Dallas North Tollway for
major Prosper project
Prosper police arrest three
suspects wanted in several
North Texas burglaries
Cook Children’s Health Care System
to spend $13,540,303.00 to occupy
23,300 square feet of space in
Prosper Texas.
Prosper Police Arrest Three
Suspects For Burglaries Across
North Texas
Committee recommends
board review of $2.6 billion
bond proposal to put
before Prosper ISD voters
Prosper ISD board to
consider $2.6B bond
COMMUNITY IMPACT COMMUNITY IMPACT
LOCAL PROFILEINTELLIGENCE 360 NEWS
STAR LOCAL MEDIA
DFW NEWS
STAR LOCAL MEDIA STAR LOCAL MEDIA
STAR LOCAL MEDIA
STAR LOCAL MEDIA
STAR LOCAL MEDIA
DALLAS MORNING NEWS WFAA 8TEXAS CONTRACTOR
STAR LOCAL MEDIA
FOX-4 NEWS
770
4
MEDIA MENTIONS
CAMPARISON 1,407
COMMUNITY ENGAGEMENT
COMMUNITY ENGAGEMENT
WEBSITE PERFORMANCE
MOST VISITED PAGES USER BREAKDOWN
4 8
COMMUNITY ROOM MEETINGSWildlife Friendly Landscapes - July 26
Sprinkler Systems 201 - July 12
Discover Downtown: Coffee and Chrome - July 22
Free Hands-On CPR Demonstration - July 26
Town of Prosper – A Place Where Everyone Matters
Trash & Recycling – Town of Prosper
Utility Billing– Town of Prosper
Prosper Police
Library – Town of Prosper
Pay My Utility Bill – Town of Prosper
Building Inspections – Town of Prosper
Employment
Event Calendar
Special Events
Enclave at Lakes of Prosper North
Board Mtg.
Lakes of La Cima HOA
Business Alliance Meeting
Girl Scouts Leaders' Planning Mtg.
PISD Folsom Elementary
Prosper Parkside HOA
PBSA Board Meeting
32,857 1M 30S 63.20%91,190
77.4%
22.6
56.89%
43.11%USERS
OF NEW USERS
RETURNING USERS
OF USERS ACCESS OUR WEBSITE
USING A DESKTOP
OF USERS ACCESS OUR WEBSITE
USING A MOBILE DEVICE
AVG. SESSION DURATION BOUNCE RATE PAGEVIEWS
COMPARISON
PERIOD 28,288
COMPARISON
PERIOD 1M 49S
COMPARISON
PERIOD NO 58.58
COMPARISON
PERIOD 92,698