05.31.2007 Parks & Rec MinutesMINUTES
Regular Meeting of the Town of Prosper
Parks and Recreation Board
p 0SPER 407 East First Street
Development Services Building
Thursday, May 31, 2007 at 6:00 p.m.
1.Call to Order/Roll Call.
The meeting was called to order at 6:07 p.m.
Members present include: Loren Moulder, Maureen Patin, Amy Drown and Jan Brown.
Trent Lewis arrived at 6:09 pm. Charity Gi1$on arrived at 6:15 pm.
Chris Copple, Frank Jaromin, and Hulon Webb were also in attendance.
2. Consider and act on approval of minutes from the January 18, 2007 regular meeting and the May 17,
2007 special meeting.
3.
Motion to approve the minutes was made by Jan Brown and seconded by Amy Drown. Motion approved 5-0.
Discuss and possibly act on the scheduling and maintenance of the Town's fields.
Frank Jaromin from the Town's maintenance department reported on the upkeep of the fields up to now. He is
asking for an increase in the budget so that his workers will be able to maintain the fields, parks, and right of
ways. As of now, his workers only do the fields. He hired a serviceto do upkeep on Rucker fields in the
fenced area of the little field only. He will check to see if the Town is responsible for both fields at this location.
He also reported that the lights at Rucker and downtown are fixed.
Scott Sigman, vice-president of PSA, discussed the historyPSA's involvement in the scheduling of the fields.
He lives in the Willow Ridge subdivision at 880 High Willow.
Brian Griffitt, president of PSA, discussed the reasoning for one entity to be in charge of scheduling. He said
that PSA's goal if for all youth to have the ability to participate in activities. He states that PSA guarantees the
equality of field usage for all sports, but that games will have priority over practices. His residence is 1661
Blue Forest in the Highland Meadows subdivision.
Rudy Guerrero of the Soccer Association stated concerns regarding equality of time usage between soccer
and the other PSA sports. He shared this concern and asked for the Park Board to do the scheduling instead
of PSA.
The suggestion made after discussion is to have a PSA representative and a soccer representative return this
summer for a follow up to check the equality of the scheduling. Mr. Griffithsaid he would initiate the meeting
with the Soccer Association and return to the Park Board with the results.
Frank Jaromin stated that with rainout scheduling that at this time, PSA should continue to schedule.
If problems arise, the Parks Board will be the liaison.
Motion was made by Trent Lewis to update the agreement with the Board and PSA based on Staffs
recommendation at the June 21, 2007 meeting, that the Parks Board recommends PSA to remain the
scheduling entity, and that an agreement will be at the July, 2007 meeting. This was seconded by Jan Brown
and approved with a 6-0 vote.
4.Discuss and review current grant applications.
Discussion was held regarding the two grants available; Trent Lewis and Jan Brown with help from Chris
Copple and student worker, Sarah Mosier will continue to work toward the Collin County grant with is due July
9, 2007. Maureen Patin and Charity Gilson with help from Chris Copple will complete the Texas Parks &
Wildlife Outdoor Recreation Grant. The grants will be used for completing Folsom Park.
Discussion was also held regarding the feasibility of hiring a grant writer. We'll continue using volunteers at
this time.
5.Consider and act on the 2007 Parks and Recreation Board meeting calendar.
Motion made by Maureen Patin and seconded by Loren Moulder to approve that every November the calendar
will be approved and to accept the submitteddates. Approved 6-0.
6.Discuss the proposed 57 acre community park located on Frontier Parkway.
Discussion was held whether or not we want to proceed with a temporary field project or to work on a concept
plan proposed by the Master Plan. Staffwill look into who PISD is using on this joint project. This idea will be
placed on the agenda for the next meeting.
7.Discuss past and future parkland dedications, acquisitions, and improvements.
No action taken.
8.Discuss and possibly act on placing items on and settingalternate dates for future meetings.
No action taken.
9.Adjourn.
Loren Moulder motioned to adjourn. Charity Gilson seconded the motion. The motion was approved 6-0. The
meeting was adjourned at 7:42 p.m.
Attest:
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