04.26.2007 Parks & Rec Minutesp _:0SPER
1.Call to Order/Roll Call.
The meeting was called to order at 6:18 p.m.
MINUTES
Regular Meeting of the Town of Prosper
Parks and Recreation Board
407 East First Street
Development ServicesBuilding
Thursday, April 26, 2007 at 6:00 p.m.
Members present include: Charity Gilson, JeffStang, Amy Drown and Jan Brown.
Loren Moulder arrived at 6:20 pm.
Chris Copple and Hulon Webb were also in attendance.
2.Consider and act on approval of minutes from the January 18, 2007 regular meeting, the February 15,
2007 regular meeting, the March 1, 2007 special meeting, and the March 29, 2007 regular meeting.
Motion to accept the March 1 and the March 29 minutes was made by Jan Brown and seconded by JeffStang.
Motion approved 4-0.
3.Consider and act on the Parks, Recreation, and Open Space Master Plan.
Discussion was held regarding changes to the following pages: title page month should read May;
acknowledgement page should include Deputy Mayor Pro-Ternnext to LDritschler, Ray Smith should be
added to Town Council members, Secretary should be next to Jan Brown; page 2-7 should read "Town"
instead of "City"; under Sources, in 2.4 the population should read "6,050" instead of 5,250; 2-8 should also
read "6, 050" under population in Table 2.2; 7-2 under the second bullet should read "The establishment of
recreation and creek/drainage corridors that comprise the Flood Prevention Management Area; 7-6 the fourth,
fifth, and sixth paragraphs should be omitted, 7-8 the sixth bullet should add "family" between single and
dwelling, should add "multi" between 25 and family, should add "5% which ever is greater to the end of that
bullet. Also on 7-6, should add to the end of the sentence ",unless beneficial to the town by Parks and
Recreation Board. No more than 20% park dedication requirement can be fulfilled with land located in the 100
year flood plain." On page 8-5 omit the paragraph under Table 8.3 beginning with "It is recommended and
ending with creek corridor protected." On page 8-11 number 3, omit the last sentence, omit number 4 and on
number 9, omit the last sentence and refer question to attachment.
The Board would like Addendum E to be listed and not just the four listed as in 7 .3.1.
A work session with Halff is needed on May 17, 2007. A motion by Charity Gilson was made and seconded by
Loren Moulder to table item number 3 until after the work session. Motion approved 5-0.
4.Consider and act upon a recommendation to forwardto the Planning & Zoning Commission regarding
the final plat of Legacy Lakes, Phase 1. (D07 -15)
Discussion held regarding the followingrecommendations:
Connectivity with park land on west side
Place Stockton Lane drainage underground
Maximize land to tree line
Place playground next to amenities center
Keep wooded and limb up or more manicured look
Show trail on berm
Look at possibility of water/detention pond
Motion to approveplat as presented made by Jan Brown and seconded by JeffStang. Motion approved 5-
0.
5.Consider and act upon a recommendation to forwardto the Planning & Zoning Commission regarding
the final site plan of Prestonwood Baptist Church, Phase 1. (007-14)
Motion made to approveas presented made by Loren Moulder and seconded by Jeff Stang. Motion approved
5-0.
6.Discuss and review current grant applications.
Trent and Jan are still working on Trails grant. Ideas for this grant are for Folsom. Other grants presented by at
this time no volunteers availableto write them. Money is available for matching funds.
7.Discuss and possibly act on user fees for the use of the Town's parks and/or sportsfields.
David Bristol spoke regarding conditions of fields. Loren Moulder and JeffStang presented ideas for fee
schedules that should begin with the January2008 leagues. Motion made by Amy Drowns and seconded by
Loren Moulder to charge $10 per person per sport-football, softball, basketball, and soccer. Motion was
approved by a vote of 5-0.
8.Discuss the scheduling of possible Parks and Recreation Board events in 2007.
Discussion was held regarding events but at this time no definite time frame was decided.
9.Consider and act upon a recommendation to Town Council for adoption of an ordinance amending the
Comprehensive Parks Ordinance No. 05-87 regarding the scheduling of Parks and Recreation Board
meetings.
Amy Drowns motioned to accept as presented. JeffStang seconded. Motion was approvedby a vote of 5-0.
10.Discuss and possibly act on the design and contract scope of the downtown park.
No action was taken.
11.Discuss and possibly act on standards for outdoor park equipment.
No action was taken.
12.Discuss the proposed 57 acre community park located on Frontier Parkway.
Discussion was held regarding the reimbursement funds on the 57 acre park.
13.Discuss and possibly act on improvements to Folsom Park.
No action taken.
2
14.Discuss the proposed FY 2007 -2008 Parks Departmentbudget.
Discussion was held on the needs of this department: money for parks maintenance, Parks Planner position,
designer consultation fees, and fees for riparian study. Discussion also held regarding parks maintenance
time table and people in charge of upkeep.
15.Discuss past and future parkland dedications, acquisitions, and improvements.
No action taken.
16.Discuss and possibly act on placing items on and setting alternate dates for future meetings.
May 17 work session, and May 31 was decided upon for the next regular meeting of the Parks Board.
17.Adjourn.
Jan Brown motioned to adjourn. Amy Drown seconded the motion. The motion was approved 5-0. The
meeting was adjournedat 9:09 p.m.
Attest:
Park and Re'creation Board Secretary
3