12.10.2020 Parks & Rec Agendai
WN OF
p
T
S 1 LR
Place TFhere L-venvone 11olters"
1. Call to Order / Roll Call.
MINUTES
Regular Meeting of the
Parks and Recreation Board
Thursday, December 10, 2020
6:00 pm
The meeting was called to order by Rebekah Land at 6:00 p.m.
Board members present: Rebekah Land, Chair; John Metcalf, Vice Chair; Ty Bledsoe; Cameron
Reeves; and Matt Cely.
Staff members present: Robyn Battle, Executive Director of Community Services; Dudley Raymond,
Director of Parks and Recreation, Paul Naughton, Senior Park Planner; Trevor Helton,
Recreation Supervisor; Matt Furr, Parks Supervisor; and Patty Kendzie, Marketing
Coordinator.
2. Consider and act upon approval of the Minutes from the November 12, 2020, Regular Meeting
of the Parks and Recreation Board.
Motion to approve by Metcalf. Second by Bledsoe. Approved 5-0.
3 Consider and act upon the approval of the Playground Joint -Use Agreement at Elementary
School #14 (Windsong).
Naughton described the joint -use agreement shared with the developer (Windsong) and the school district
for the neighborhood park adjacent to the school. During the day, the playground will be used for recess
and in the evenings and on weekends, it will be open to the public. Costs will be shared and the district
will reimburse the developer. The developer will use their park fees to build the park and playground,
which will be maintained by the school for 30years. Naughton said the Town reviews all construction
plans and all are vetted to meet codes and compliances and ADA for public facilities. Legal has reviewed
this agreement.
Bledsoe asked for background information about district/playground agreements and Naughton gave a
brief history. Raymond added that Windsong is a great partner and Naughton routinely negotiates for the
sharing of building costs, which benefits the town. Metcalf noted the school is providing the parking.
Bledsoe complimented staff on negotiations and creating relationships.
Motion to approve by Metcalf. Second by Bledsoe. Approved 5-0.
4 Consider and act upon an amendment to the Lakewood Park Facilities Agreement.
Naughton described the existing agreement with the Lakewood group. The park is sizeable, at 20 acres.
The developer is looking to add numerous amenities, including practice areas, athletic lights, trees,
parking, sand volleyball, a full-size basketball, pickleball court, pavilion and large inclusive playground
area for all ages. Existing trees will remain. This looks to be a great project and partnership with the
developer, ready for the public bidding process. Raymond said the project will require a mix of funds
from tree mitigation, park fees and the Town (because the project is a large one within a smaller
subdivision). Lakewood is set to be a "release valve" until Sexton Park is built. The park will include
amenities not currently in inventory. Raymond said funds are allocated for Lakewood in the bond
package, so none will be taken from other projects.
Motion to approve by Metcalf. Second by Cely. Approved 5-0.
Page 1 of 2
5. Comments by the Public.
There were no comments by the public.
6. Informational items.
a) Recreation Services Update
Helton described the activities that were virtually as alternatives to the Prosper Christmas Festival,
including Santa Chats in Prosper and the Community Tree Lighting. The Light Up the Night! contest is
being fine-tuned and will roll out soon. The Mayor's Fitness Challenge begins January 18. New 2021
programs have been developed and are now registering. Bowling and virtual games for Active Adults
continue.
b) Parks Development Update
Naughton described the Whitley Place trail extension: trail has been poured and work has begun on the
pavilion. The 150 ft. pedestrian bridge is scheduled for install the week of December 21, 2020.
Project updates: another large section of trail in the Doe Creek area at Windsong Ranch is now connected
to the trail network; new landscaping has been installed around the SH 289 monument sign; Hays Park
design is 95% complete, and came in under budget.
Naughton described the eight park bond projects and gave the breakdown of the $30 million. Council will
determine when to move forward.
He also described Prairie Park, Phase 2. Bledsoe asked for details on the park plans, timeframe and
enhancements. Naughton described the current agreement and how fees will be used to pay for the park:
the HOA will maintain the park until 70% of lots are built, then the Town will become responsible. This
agreement is the same as those with Frontier Estates, Tanners Mill and Windsong. Another agreement to
build additional amenities by the playground area will begin in Spring 2021. Bledsoe asked if the 70%
threshold has been reached. Naughton said it needs to be verified, yet he believes it has. Raymond said
additional elements coming along is the takeaway.
c) Parks Operation
Land commended Parks Operations for the great work they do. Furr said crews are now catching up on
landscaping, trimming trees and median clean up. Several large projects have been completed. Next week,
trees will be moved to the Tree Farm so they are ready to transplant in the spring.
6. Miscellaneous business or items to place on a future Agenda.
There were no miscellaneous items discussed.
7. Adjourn.
Motion by Bledsoe. Second by Cely. Meeting adjourned at 7:45 pm. Approved 5-0.
Gina Kern, Secretary
Page 2 of 2