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09.05.19 Town Council Special Meeting PacketPage 1 of 13 ] Prosper is a place where everyone matters. Call to Order/ Roll Call. CONSENT AGENDA: Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. 1.Consider and act upon a request to permit open fencing in the front yard of Block A, Lot 21, Whispering Farms, Phase 2, located at 741 Broadmoor Lane. (V19-0002). (JW) 2.Consider and act upon a request to permit open fencing in the front yard of Block A, Lot 19, Whispering Farms, Phase 2, located at 791 Broadmoor Lane. (V19-0001). (JW) REGULAR AGENDA: If you wish to address the Town Council, please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary, preferably before the meeting begins. Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. 3.Conduct a Public Hearing to consider and discuss the FY 2019-2020 Budget, as proposed. (KN) 4.Conduct a Public Hearing to consider and discuss a proposal to increase total tax revenues from properties on the tax roll in the preceding tax year by 15.16 percent. (KN) Adjourn. CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall, located at 200 S. Main Street, Prosper, Texas 75078, a place convenient and readily accessible to the general public at all times, and said Notice was posted by 5:00 p.m., on August 30, 2019, and remained so posted at least 72 hours before said meeting was convened. _______________________________ _________________________ Robyn Battle, Town Secretary Date Notice Removed Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda . Agenda Special Called Meeting of the Prosper Town Council Prosper Town Hall Council Chambers 200 S. Main Street, Prosper, Texas September 5, 2019 5:45 PM Page 1 Page 2 of 13 NOTICE Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a majority vote of the Town Council. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569 - 1011 at least 48 hours prior to the meeting time. Page 2 Page 1 of 2 To: Mayor and Town Council From: John Webb, AICP, Director of Development Services Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 5, 2019 Agenda Item: Consider and act upon a request to permit open fencing in the front yard of Block A, Lot 21, Whispering Farms, Phase 2, located at 741 Broadmoor Lane. (V19-0002). Description of Agenda Item: The Town’s Code of Ordinance permits open fencing in the required front yard of a single family residence upon approval by the Town Council. The property is zoned Planned Development-5 which has a minimum 45-foot front yard setback. Open fencing, six (6) feet in height, is being installed and will encompass a portion of 7.193-acre property. The fencing extends up to and along the right-of-way of Broadmoor Lane. Attached Documents: 1. Fence permit exhibit 2. Pictures of existing fence Staff Recommendation: Staff recommends the Town Council approve the request, subject to the following conditions: 1. The fence shall be maintained in a black or dark color. 2. The portion of the fence within the front yard setback shall be maintained with 50% through vision and not screened with solid landscaping. Prosper is a place where everyone matters. PLANNING Page 3 Page 2 of 2 Proposed Motion: I move to approve the request to permit open fencing in the front yard of Block A, Lot 21, Whispering Farms, Phase 2, located at 741 Broadmoor Lane, subject to the following conditions: 1.The fence shall be maintained in a black or dark color. 2.The portion of the fence within the front yard setback shall be maintained with 50% through vision and not screened with solid landscaping. Page 4 Page 5 741 Broadmoor Lane Page 6 Page 1 of 2 To: Mayor and Town Council From: John Webb, AICP, Director of Development Services Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 5, 2019 Agenda Item: Consider and act upon a request to permit open fencing in the front yard of Block A, Lot 19, Whispering Farms, Phase 2, located at 791 Broadmoor Lane. (V19-0001). Description of Agenda Item: The Town’s Code of Ordinance permits open fencing in the required front yard of a single family residence upon approval by the Town Council. The property is zoned Planned Development-5 which has a minimum 45-foot front yard setback. Open fencing, five (5) feet in height and with stone columns, was installed and encompasses the 2.265-acre property. The fencing extends up to the right-of-way of Broadmoor Lane. Attached Documents: 1.Fence Permit Exhibit 2.Pictures of Existing Fence Staff Recommendation: Staff recommends the Town Council approve the request, subject to the following conditions: 1.The fence shall be maintained in a black or dark color. 2.The portion of the fence within the front yard setback shall be maintained with 50% through vision and not screened with solid landscaping. Prosper is a place where everyone matters. PLANNING Page 7 Page 2 of 2 Proposed Motion: I move to approve the request to permit open fencing in the front yard of Block A, Lot 19, Whispering Farms, Phase 2, located at 791 Broadmoor Lane, subject to the following conditions: 1. The fence shall be maintained in a black or dark color. 2. The portion of the fence within the front yard setback shall be maintained with 50% through vision and not screened with solid landscaping. Page 8 Page 9 791 Broadmoor Lane Page 10 Page 1 of 1 To: Mayor and Town Council From: Kelly Neal, CGFO, CPM, Finance Director Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 5, 2019 Agenda Item: Conduct a Public Hearing to consider and discuss the FY 2019-2020 Budget, as proposed. Description of Agenda Item: According to Local Government Code Chapter 102 and the Town Charter, the Town must hold at least one Public Hearing on the proposed budget. We elected to hold two Public Hearings. The first Public Hearing was held on August 27, 2019, and tonight represents the second Public Hearing on this topic. The proposed budget is available on the Town’s website at www.prospertx.gov. Town Staff Recommendation: Town staff recommends that the Town Council conduct a Public Hearing to receive feedback from the community and provide Town staff with direction on any changes to the proposed budget. Other than the Public Hearing, the Town Council does not need to take action on this item. Prosper is a place where everyone matters. FINANCE Page 11 Page 1 of 1 To: Mayor and Town Council From: Kelly Neal, CGFO, CPM, Finance Director Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 5, 2019 Agenda Item: Conduct a Public Hearing to consider and discuss a proposal to increase total tax revenues from properties on the tax roll in the preceding tax year by 15.16 percent. Description of Agenda Item: According to the Property Tax Code Section 26.05(d), the Town is required to hold two Public Hearings and publish newspaper ads before adopting a tax rate that exceeds the effective rate or rollback rate, whichever is lower. The first Public Hearing was held on August 27, 2019, and tonight represents the second Public Hearing on this topic. Attached Documents: 1.Statement for Opening the Public Hearing Town Staff Recommendation: Town staff recommends that the Town Council conduct a Public Hearing to receive feedback from the community and provide Town staff with any resulting direction. Other than the Public Hearing, the Town Council does not need to take action on this item. Please open the Public Hearing with the attached statement. Prosper is a place where everyone matters. FINANCE Page 12 Please read the statements below prior to opening the Public Hearing: This is the second of two public hearings to discuss the FY 2019-2020 proposed tax rate. The Town Council will vote on both the FY 2019-2020 Proposed Budget and the proposed tax rate at a meeting scheduled on: September 10, 2019, at 5:45 p.m., at the Council Chambers of Prosper Town Hall located at 200 S. Main Street, Prosper, Texas. Once the Public Hearing is opened, the public is encouraged to express their views. Page 13 Item b.