08.11.2015 Town Council Packet
Page 1 of 4
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
3. Announcements of recent and upcoming events.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meeting. (RB)
Regular Meeting – July 28, 2015
4b. Receive the June 2015 Financial Report. (CD)
4c. Receive the Quarterly Investment Report. (CD)
4d. Consider accepting the submission of the certified collection rate of 100 percent
for FY 2015-2016. (HJ)
4e. Consider and act upon an ordinance establishing the 2015 certified appraisal roll.
(HJ)
4f. Consider accepting submission of the 2015 effective tax rate of $0.480591 per
$100 taxable value and the rollback tax rate of $0.524487 per $100 taxable
value.
4g. Consider and act upon a recommendation by the Prosper Economic
Development Corporation for adoption of Tax Abatement Policy 2015. (RW)
4h. Consider and act upon an ordinance amending Section 12.09.004 "School Traffic
Zones" of Chapter 12 "Traffic and Vehicles" of the Town's Code of Ordinances by
modifying the limits and hours of operation of such zones. (MR)
4i. Consider and act upon whether to direct staff to submit a written notice of appeal
on behalf of the Town Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning
Ordinance, regarding action taken by the Planning & Zoning Commission on any
site plan or preliminary site plan. (AG)
AGENDA
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, August 11, 2015
6:00 p.m.
Page 2 of 4
5. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please complete
a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the
meeting.)
Other Comments by the Public:
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary
prior to the meeting. Citizens wishing to address the Council for items listed as public
hearings will be recognized by the Mayor. Those wishing to speak on a non-public
hearing related item will be recognized on a case-by-case basis, at the discretion of the
Mayor and Town Council.)
PUBLIC HEARINGS:
6. Conduct a Public Hearing, and consider and act upon an ordinance rezoning 5.1± acres,
from Single Family-10 (SF-10) to Planned Development-40 (PD-40), located on the
southeast and southwest corners of Fishtrap Road and Windsong Parkway. (Z15-0010).
(JW)
7. Conduct a Public Hearing, and consider and act upon an ordinance for a Specific Use
Permit for a Utility Distribution/Transmission Facility, on 0.2± acres, located on the south
side of First Street, 500± feet west of the BNSF Railroad. The property is zoned
Planned Development-67 (PD-67). (S15-0004). (JW)
DEPARTMENT ITEMS:
8. Submission of the FY 2015-2016 Proposed Budget and Budget Message by the Town
Manager. (HJ)
9. Consider and act upon a proposed FY 2015-2016 property tax rate. (HJ)
10. Consider and act upon scheduling Public Hearings on the FY 2015-2016 Proposed
Budget. (HJ)
11. Consider and act upon scheduling Public Hearings for the FY 2015-2016 proposed tax
rate. (HJ)
12. Consider and act upon authorizing the Town Manager to execute a Facility Utilization
Agreement between the Town of Prosper, Texas, and Prosper Youth Sports
Commission (PYSC), related to use of the Town’s facilities and services. (MF)
13. Consider and act upon awarding Bid No. 2015-42-B to Starlite Sign, LP, related to
construction services for the Decorative Monument Signs project; and authorizing the
Town Manager to execute a construction agreement for same. (MR)
Page 3 of 4
14. Discussion on proposed amendments to the Zoning Ordinance regarding permitted land
uses. (JW)
15. Discussion on proposed amendments to the Fence Ordinance. (JW)
16. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
16a. Section 551.087 – To discuss and consider economic development incentives.
16b. Section 551.072 – To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
16c. Section 551.071 – Consultation with Town Attorney regarding legal issues
associated with Article 1.10 of Chapter 1 of the Code of Ordinances, and all
matters incident and related thereto.
16d. Section 551.071 – Consultation with Town Attorney regarding legal issues
associated with proposed extraterritorial jurisdiction release, and all matters
incident and related thereto.
17. Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
18. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
CIP Projects (HW)
Town Hall/Multi-Purpose Facility
Coleman Road Reconstruction Project
West Prosper Road Improvements
SH 289 Median Lighting and Landscaping
Discussion on the Lower Pressure Plane Ground Storage Tank and Pump Station
Project. (HW)
Scheduling of work sessions. (HJ)
19. Adjourn.
Page 4 of 4
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town
Hall, located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily
accessible to the general public at all times, and said Notice was posted on August 7, 2015, at 5:00 p.m.
and remained so posted at least 72 hours before said meeting was convened.
_______________________________ _________________________
Robyn Battle, Town Secretary Date Noticed Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to
consult in closed session with its attorney and to receive legal advice regarding any item listed on this
agenda.
NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are
limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes
with approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are
wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at
(972) 569-1011 at least 48 hours prior to the meeting time.
Page 1 of 5
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Curry Vogelsang, Jr.
Councilmember Kenneth Dugger
Councilmember Michael Korbuly
Councilmember Mike Davis
Councilmember Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon Webb, Executive Director of Development and Community Services
Alex Glushko, Senior Planner
Frank Jaromin, Director of Public Works
Doug Kowalski, Police Chief
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Kenny Thacker of Lighthouse Christian Fellowship led the invocation. The
Pledge of Allegiance and the Pledge to the Texas Flag were recited.
3. Announcements of recent and upcoming events.
Mayor Pro-Tem Miller read the following announcements:
Registration is open for several Parks and Recreation Programs including Bricks 4
Kids, Archery, Tennis, Engineering Camps, adult fitness classes, and much more.
Visit the Town of Prosper website for more information on how to register. Several
local youth sports leagues are also open for registration.
The Parks and Recreation Department is holding a “Wild in Prosper” photo contest
through July 31. Visit a Town of Prosper park, take a photo, and submit your entry to
recreation@prospertx.gov. For contest rules, see the Town website.
MINUTES
Regular Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, July 28, 2015
Item 4a
Page 2 of 5
The Public Works Department will offer a Drip Irrigation Do-It-Yourself Course on
August 10 from 6:30-8:30 p.m. at the Public Works Office, located at 601 W. Fifth
Street. Contact Tristan Cisco with Public Works for more information.
The Library will host its “End of Summer” event on August 1 from 10:00 a.m.-1:00
p.m. Children and youth may return their completed 500-minute reading challenge
forms to receive a trophy, certificate, or prizes. There will also be a face painter,
crafts, and the Prosper Police Department will offer kid print ID cards.
The Town Secretary’s Office is accepting applications for the Town’s various Boards
and Commissions through Friday, August 7. Applications and information are
available on the Town’s website, or by contacting the Town Secretary, Robyn Battle.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items
may be removed from the Consent Agenda by the request of Council Members
or staff.)
4a. Consider and act upon minutes from the following Town Council
meeting. (RB)
Regular Meeting – July 14, 2015
4c. Consider and act upon whether to direct staff to submit a written notice
of appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town’s Zoning Ordinance, regarding action taken by the Planning &
Zoning Commission on any site plan or preliminary site plan. (AG)
Councilmember Dugger removed Item 4b from the Consent Agenda.
Mayor Pro-Tem Miller made a motion and Councilmember Davis seconded the
motion to approve the remaining items on the Consent Agenda. The motion was
approved by a vote of 7-0.
4b. Consider and act upon an ordinance rezoning 12.3± acres, from
Commercial (C) to Planned Development-Retail (PD-R), located on the
west side of Custer Road, 200± feet north of US 380. (Z15-0009). (JW)
Councilmember Dugger clarified that he opposed the zoning request due to a lack of
screening on the north side of the site, however, he is in favor of the project.
Councilmember Dugger made a motion and Mayor Pro-Tem Miller seconded the
motion to approve Ordinance No. 15-46 rezoning 12.3± acres, from Commercial (C)
to Planned Development-Retail (PD-R), located on the west side of Custer Road,
200± feet north of US 380. The motion was approved by a vote of 7-0.
5. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the
Council is unable to discuss or take action on any topic not listed on this
Item 4a
Page 3 of 5
agenda. Please complete a “Public Meeting Appearance Card” and present it to
the Town Secretary prior to the meeting.)
Other Comments by the Public:
There were no Citizen Comments.
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the
meeting, please fill out a “Public Meeting Appearance Card” and present it to
the Town Secretary prior to the meeting. Citizens wishing to address the
Council for items listed as public hearings will be recognized by the Mayor.
Those wishing to speak on a non-public hearing related item will be recognized
on a case-by-case basis, at the discretion of the Mayor and Town Council.)
DEPARTMENT ITEMS:
6. Consider and act upon an ordinance amending Chapter 13, “Utilities,” of the
Code of Ordinances, by adding thereto a new Article 13.10, “Backflow
Prevention Plan” and amending Appendix A, “Fee Schedule,” to the Code of
Ordinances by adding thereto a new Section XVIII, “Backflow Prevention Plan
and Enforcement Fees.” (FJ)
Public Works Director Frank Jaromin presented this item before the Town Council.
The purpose of the proposed Backflow Prevention Plan is to comply with the Texas
Commission on Environmental Quality (TCEQ) Rules and Regulations for Public
Water Systems in order to protect the public water supply from potential
contamination. Mr. Jaromin explained the details of the plan, including inspection,
testing, registration requirements, and fees associated with the plan. Testing will be
performed on all new installations for residential systems, and commercial systems
will be tested once per year.
After discussion, Councilmember Korbuly made a motion and Councilmember Dugger
seconded the motion to approve Ordinance No. 15-45 amending Chapter 13,
“Utilities,” of the Code of Ordinances, by adding thereto a new Article 13.10,
“Backflow Prevention Plan” and amending Appendix A, “Fee Schedule,” to the Code
of Ordinances by adding thereto a new Section XVIII, “Backflow Prevention Plan and
Enforcement Fees.” The motion was approved by a vote of 7-0.
7. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
7a. Section 551.087 – To discuss and consider economic development
incentives.
Item 4a
Page 4 of 5
7b. Section 551.072 – To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident
and related thereto.
7c. Section 551.071 – Consultation with Town Attorney regarding legal
issues associated with Article 1.10 of Chapter 1 of the Code of
Ordinances, and all matters incident and related thereto.
The Town Council recessed into Executive Session at 6:14 p.m.
Mayor Smith left the Executive Session at 7:37 p.m.
8. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 7:52 p.m. No action was
taken as a result of the Executive Session.
9. Possibly direct Town staff to schedule topic(s) for discussion at a future
meeting.
CIP Projects (HW)
Town Hall/Multi-Purpose Facility
Hulon Webb, Executive Director of Development and Community Services,
introduced Randall Scott of Randall Scott Architects, who reviewed the firm’s
recommendations based on the needs assessment which had been previously
performed. Greg Conaway, also from Randall Scott Architects, provided a
preliminary cost comparison for the Town Hall/Multi-Purpose Facility. The
building is estimated to be approximately 50,000 square feet, and cost $22-
$24 million.
Mr. Webb clarified the scope of the off-site development costs, which would
include water, sewer, drainage, and roadway improvements.
Coleman Road Reconstruction Project
Mr. Webb reported that all of the pavement has been installed. The project
should be completed around the middle of August.
West Prosper Road Improvements
Town staff is continuing to work with the engineer for this project. The pre-
construction meeting should take place in about two weeks, after the
geotechnical analysis is finished. The project should be complete within about
nine months.
SH 289 Median Lighting and Landscaping
The illuminated street name signs have been installed and are lit, and the
street lights have been installed and should be connected and lit soon.
Item 4a
Page 5 of 5
Town staff is also working with TXDOT to have groundcover and landscaping
installed in the medians, and the trees staked. A gateway feature at the 380
overpass was also discussed.
Frontier Park Parking. (HW)
Mr. Webb provided a cost estimate on adding parking to Frontier Park.
Council gave direction to begin the bidding process now, but to include the
funding for the project in the proposed FY 2015-2016 budget.
Councilmember Dixon requested staff inquire about screening the facility on
the south side of Frontier Parkway, to provide an update on the development
at the Episcopal church, and to provide an update on the façade plan for the
Corner Store at La Cima and US 380.
10. Adjourn.
The meeting was adjourned at 8:44 p.m.
These minutes approved on the 11th day of August, 2015.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
Item 4a
Prosper is a place where everyone matters.
##
Child Safety Inc
Court Security Revenue
Court Technology Revenue
LEOSE Revenue 0 0 0 ##
Interest Income
Country Xmas Donations
Professional Svcs.-Thoroughfare
Capital Expenditure-Water
Capital Exp.-Thoroughfare
Country Xmas Expense
Court Technology Expense
Court Security Expense
Police Donation Expense
Fire Donation Expense
Child Safety Expense
Tree Mitigation Expense
MONTHLY FINANCIAL REPORT
JUNE 2015
Prepared by
Finance Department
August 11, 2015
Item 4b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JUNE 2015
Table of Contents
Dashboard Charts 1
General Fund 3
Water-Sewer Fund 4
Debt Service Fund 5
Internal Service Fund 6
Vehicle and Equipment Replacement Fund 7
Storm Drainage Utility Fund 8
Park Dedication and Improvement Fund 9
TIRZ #1 - Blue Star Fund 10
TIRZ #2 - Matthews Southwest 11
Water Impact Fees Fund 12
Wastewater Impact Fees Fund 13
Thoroughfare Impact Fees Fund 14
Special Revenue Fund 15
Capital Projects Fund-General 16
Capital Projects Fund-Water/Sewer 18
Detail All Funds 19
Item 4b
1
28740
Child Safety Inc
Court Security Revenue
Court Technology Revenue
LEOSE Revenue 0 0 0 28740
Interest Income
Country Xmas Donations
Professional Svcs.-Thoroughfare
Capital Expenditure-Water
Capital Exp.-Thoroughfare
Court Technology Expense
Court Security Expense
Police Donation Expense
Fire Donation Expense
Child Safety Expense
Tree Mitigation Expense
PD Seizure Expense
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000
Total Budget
YTD Budget
YTD Actual
Building Permit Revenues
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
Town of Prosper, Texas
Sales Tax Revenue by Month
FY 12/13 FY 13/14 FY 14/15
Item 4b
2
28740
Child Safety Inc
Court Security Revenue
Court Technology Revenue
LEOSE Revenue 0 0 0 28740
Interest Income
Country Xmas Donations
Professional Svcs.-Thoroughfare
Country Xmas Expense
Court Technology Expense
Court Security Expense
Police Donation Expense
Fire Donation Expense
Child Safety Expense
Tree Mitigation Expense
PD Seizure Expense
$15,013,900
$11,260,425
$10,239,979
$14,686,034
$11,014,526
$13,534,944
$- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000
Total Budget
YTD Budget
YTD Actual
General Fund Revenues and Expenditures
Revenues Expenditures
$10,424,679
$7,818,509
$6,345,725
$10,295,293
$7,721,470
$6,615,490
$- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000
Total Budget
YTD Budget
YTD Actual
Water -Sewer Fund Revenues and Expenditures
Revenues Expenditures
Item 4b
3
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
Property Taxes 6,865,290$ 6,614,698$ 96%1 5,096,740$ 30%
Sales Taxes 2,923,823 2,204,427 75%1,980,177 11%
Franchise Fees 562,000 530,611 94%2 447,880 18%
Building Permits 2,130,000 1,848,838 87%1,280,802 44%
Fines 245,000 231,535 95%198,310 17%
Other 1,959,921 2,104,835 107%3 1,472,289 43%
Total Revenues 14,686,034$ 13,534,944$ 92%10,476,198$ 29%
EXPENDITURES
10 Administration 1,897,330$ 1,509,985$ 80%4 1,499,753$ 1%
20 Police 2,683,492 1,722,188 64%1,734,199 -1%
30 Fire/EMS 3,595,219 2,070,211 58%1,878,340 10%
40 Streets 448,935 353,643 79%5 303,873 16%
45 Public Library 176,392 100,752 57%65,395 54%
60 Parks and Recreation 1,642,315 1,189,463 72%1,029,236 16%
70 Municipal Court 224,472 159,792 71%183,009 -13%
80 Inspections 1,235,563 859,549 70%473,164 82%
85 Code Enforcement 165,583 120,631 73%122,536 -2%
90 Planning 535,542 368,819 69%305,904 21%
98 Engineering 703,938 487,563 69%333,827 46%
99 Non-departmental 1,705,119 1,297,383 76%
Total Expenses 15,013,900$ 10,239,979$ 68%7,929,236$ 29%
REVENUE OVER (UNDER) EXPENDITURES (327,866)$ 3,294,965$ 2,546,962$
Beginning Fund Balance October 1 7,587,994 7,076,343
Ending Fund Balance Current Month 10,882,959$ 9,623,305$
Notes
1 Property taxes are billed in October, and the majority of collections occur December through February.
2
3 Other Revenue includes a budget estimate of $237,170 for ambulance charges for service and actual revenues of $267,804 for ETJ
releases from Savannah and the City of Aubrey.
4
expenditures would total $1,338,232 and the YTD percent would be 71%.
5 Street Expenditures include an encumbrance of $17,875 for maintenance materials. Without the encumbrance, Street
Expenditures would total $335,768 and the YTD percent would be 75%.
costs. These encumbrances are for expenditures through the end of the fiscal year. Without the encumbrances, Administration
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
GENERAL FUND
In February, $96,175 was received for the annual gas franchise fee payments from Atmos and CoServ. Other year to date amounts
include $78,117 for telephone franchise fees and $38,634 for electric franchise fees. The electric franchise fee of approximately
$200,000 from Oncor is received annually in June.
Administration expenditures include encumbrances of $171,753 for contract and professional services, IT fees, copier and rental
Item 4b
4
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
Water Revenues 6,281,250$ 3,624,298$ 58%1 3,491,460$ 4%
Sewer Revenues 2,997,000 2,152,609 72%1,977,602 9%
Utility Billing Revenues 1,017,043 838,583 82%769,035 9%
Total Revenues 10,295,293$ 6,615,490$ 64%6,238,097$ 6%
EXPENDITURES
50 Water 3,752,848$ 2,499,957$ 67%2 3,915,766$ -36%
55 Sewer 1,725,500 1,300,566 75%3 1,278,228 2%
57 Utility Billing 1,033,566 746,550 72%735,144 2%
00 Non-departmental 3,912,765 1,798,652 46%3,000,000
Total Expenses 10,424,679$ 6,345,725$ 61%8,929,138$ -29%
REVENUE OVER (UNDER) EXPENDITURES (129,386)$ 269,765$ (2,691,041)$
Beginning Working Capital 10-1-14 3,359,895 5,109,484
Ending Working Capital, Current Month 3,629,660$ 2,418,443$
Notes
1 Water revenues are cyclical and vary by month. The table below shows the average historical monthly and cumulative revenue.
Average Monthly
Average
Cumulative
October 8.65%8.65%
November 7.51%16.16%
December 4.96%21.12%
January 4.04%25.16%
February 4.02%29.18%
March 4.30%33.48%
April 5.88%39.36%
May 7.17%46.53%
June 9.59%56.12%
July 13.57%69.69%
August 16.41%86.10%
September 13.91%100.00%
2 In February, the semi-annual debt payments were recorded in the Water division, as done in prior years.
However, beginning in FY2015 these payments are budgeted in Non-departmental.
3 Prior year YTD Obligated for Sewer Expenditures includes the $3,000,000 paid to the UTRWD for the
Doe Branch Plant.
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
WATER-SEWER FUND
Item 4b
5
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
Property Taxes-Delinquent 50,000$ 58,500$ 117%73,721$ -21%
Property Taxes-Current 2,870,065 3,038,839 106%1 3,028,268 0%
Taxes-Penalties 20,000 15,366 77%2 24,315 -37%
Interest Income 15,000 19,828 132%13,970 42%
Total Revenues 2,955,065$ 3,132,533$ 106%3,140,274$ 0%
EXPENDITURES
2013 GO Refunding Bond 287,200$ 68,600$ 24%3 77,722$ -12%
2010 Tax Note Payment 370,175 363,919 98%356,248 2%
2011 Refunding Bond Payment 176,616 172,892 98%172,599 0%
2012 GO Bond Payment 112,413 56,206 50%56,206 0%
2004 CO Bond Payment 60,496 -100%
2006 Bond Payment 453,413 89,906 20%95,516 -6%
2008 CO Bond Payment 1,079,049 785,992 73%773,820 2%
Bond Administrative Fees 21,000 2,400 11%88,929 -97%
2014 GO Bond Payment 370,199 102,593 28%
Total Expenditures 2,870,065$ 1,642,508$ 57%1,681,536$ -2%
REVENUE OVER (UNDER) EXPENDITURES 85,000$ 1,490,025$ 1,458,738$
Beginning Fund Balance 10-1-14 1,158,927 1,187,017
Ending Fund Balance Current Month 2,648,952$ 2,645,755$
Plus Proceeds from Bond Issue 6,939,610
Less Payment to Bond Escrow Agent (7,520,684)
Ending Fund Balance 2,064,681$
Notes
1
2 Revenue is net of refunds related to penalties. During the first several months of the fiscal year, refunds
were greater than penalties collected.
3 Year to date actuals reflect semi-annual debt payments made on February 15.
Property taxes are billed in October and the majority of collections occur December through February.
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
DEBT SERVICE FUND
Item 4b
6
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
Charges for Services 25,000$ 13,275$ 53%1 21,960$ -40%
Interest Income 250 481 192%431 12%
Transfer In 19,400 1,800 9%1 1,620 11%
Total Revenue 44,650$ 15,556$ 35%24,011$ -35%
EXPENDITURES
MERP H & D Expense 30,000 2,800 9%2 23,589 -88%
Total Expenditures 30,000$ 2,800$ 9%23,589$ -88%
REVENUE OVER (UNDER) EXPENDITURES 14,650$ 12,756$ 422$
Beginning Fund Balance 10-1-14 100,303 100,281
Ending Fund Balance Current Month 113,059$ 100,703$
Notes
1 Beginning in FY 2014, contributions from the General Fund were discontinued. Based on recent trends,
the ISF is currently able to absorb costs by using existing fund balance. This fund continues to receive
small monthly contributions from the Water-Sewer and Drainage funds.
2 Expenses vary throughout the year based on actual claims activity.
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
INTERNAL SERVICE FUND-MEDICAL EXPENSE REIMBURSEMENT PROGRAM
Item 4b
7
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
Charges for Services 486,195$ 400,516$ 82%-$
Other Reimbursements 50,000 9,976 20%1
Transfers In 800,000 0%2 -
Total Revenue 1,336,195$ 410,492$ 31%-$
EXPENDITURES
Vehicle Replacement 552,000$ 229,791$ 42%
Equipment Replacement 95,000 85,425 90%
IT Replacement 150,010 81,478 54%
Total Expenditures 797,010$ 396,694$ 50%-$
REVENUE OVER (UNDER) EXPENDITURES 539,185$ 13,798$ -$
Beginning Fund Balance 10-1-14 800,000
Ending Fund Balance Current Month 813,798$ -$
Notes
1 Auction revenues and insurance reimbursements are placed in the Other Reimbursements account
as they occur.
TOWN OF PROSPER, TEXAS
The Vehicle and Equipment Replacement Fund (VERF) was established in FY 2014 with an $800,000 transfer
from fund balance in the General Fund; a second transfer is scheduled in FY 2015 for the same amount. These
transfers provide start-up funding for vehicle, field equipment, and computer equipment replacements
June 30, 2015
VEHICLE AND EQUIPMENT REPLACEMENT FUND
MONTHLY FINANCIAL REPORT
Expected Year to Date Percent 75%
2
Item 4b
8
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
45-4 Storm Drainage Utility Fee 270,400$ 202,888$ 75%183,437$ 11%
45-4 Interest Income 1,600 445 28%1,455 -69%
Total Revenue 272,000$ 203,333$ 75%184,892$ 10%
EXPENDITURES
Personal Services 107,898$ 61,018$ 57%31,259$ 95%
45-7 Operating Expenditures 198,297 133,856 68%1 67,982 97%
Total Expenses 306,195$ 194,874$ 64%99,241$ 96%
REVENUE OVER (UNDER) EXPENDITURES (34,195)$ 8,459$ 85,651$
Beginning Working Capital 10-1-14 223,890 222,452
Ending Working Capital, Current Month 232,349$ 308,103$
Notes
1 The Operating Expenditures budget includes a $96,680 debt service payment for a share of the 2012
Certificates of Obligation. Year to date transactions include $63,490. The remainder is due August 15.
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
STORM DRAINAGE UTILITY FUND
Item 4b
9
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
60-4 Park Dedication-Fees 200,000$ 63,994$ 32%166,678$ -62%
60-4 Park Improvement 300,000 66,000 22%237,000 -72%
Contributions 17,500 -100%
60-4 Interest-Park Dedication 1,500 4,039 269%1,504 169%
60-4 Interest-Park Improvements 500 3,168 634%540 487%
Total Revenue 502,000$ 137,201$ 27%423,222$ -68%
EXPENDITURES
60-5 Miscellaneous Expense -$ 90$ 42,509$ -100%
Professional Services -Park Ded 55,830$ -100%
60-5 Professional Services -Park Imp 831 - 0%22,044 -100%
60-6 Capital Exp-Park Imp 89,000 89,000 100%8,500 947%
60-6 Capital Exp-Park Ded 125,000 900 1%3,500 -74%
Total Expenses 214,831$ 89,990$ 42%132,383$ -32%
REVENUE OVER (UNDER) EXPENDITURES 287,169$ 47,211$ 290,839$
Beginning Fund Balance 10-1-14 2,371,059 1,476,688
Ending Fund Balance Current Month 2,418,270$ 1,767,527$
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
PARK DEDICATION AND IMPROVEMENT FUND
Item 4b
10
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
Property Taxes -$ -$ -$
Other Revenue - - -
Transfer In - - -
Total Revenue -$ -$ -$
EXPENDITURES
Professional Services -$ 7,500$ -$
Transfers Out - - -
Total Expenses -$ 7,500$ -$
REVENUE OVER (UNDER) EXPENDITURES -$ (7,500)$ -$
Beginning Fund Balance 10-1-14 - -
Ending Fund Balance Current Month (7,500)$ -$
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
TIRZ #1 - BLUE STAR
Item 4b
11
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
Property Taxes -$ -$ -$
Other Revenue - - -
Transfer In - - -
Total Revenue -$ -$ -$
EXPENDITURES
Professional Services -$ -$ -$
Transfers Out - - -
Total Expenditures -$ -$ -$
REVENUE OVER (UNDER) EXPENDITURES -$ -$ -$
Beginning Fund Balance 10-1-14 - -
Ending Fund Balance Current Month -$ -$
The TIRZ #2 Fund is new and has not received any tax revenue from the zone's tax increment.
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
TIRZ #2 - MATTHEWS SOUTHWEST
Item 4b
12
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
65-4 Impact Fees -Water 2,145,000$ 1,906,157$ 89%1,079,869$ 77%
65-4 Interest-Water Impact Fee 3,500 13,397 383%3,419 292%
Total Revenue 2,148,500$ 1,919,554$ 89%1,083,288$ 77%
EXPENDITURES
Capital Expenditure-Water 951,887$ 408,148$ 43%574,354$ -29%
Transfer to CIP Fund 95,311
Total Expenses 951,887$ 503,459$ 53%574,354$ -12%
REVENUE OVER (UNDER) EXPENDITURES 1,196,613$ 1,416,095$ 508,934$
Beginning Working Capital 10-1-14 4,003,571 2,435,685
Ending Working Capital Current Month 5,419,666$ 2,944,619$
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
WATER IMPACT FEES FUND
Item 4b
13
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
65-4 Impact Fees -Wastewater 375,650$ 327,774$ 87%291,124$ 13%
65-4 Interest-Wastewater Impact Fee 1,500 7,016 468%1,581 344%
Total Revenue 377,150$ 334,790$ 89%292,705$ 14%
EXPENDITURES
Capital Expenditure-Wastewater 137,612 65,420 48%5,554 1078%
Total Expenditures 137,612$ 65,420$ 48%5,554$ 1078%
REVENUE OVER (UNDER) EXPENDITURES 239,538$ 269,370$ 287,151$
Beginning Working Capital 10-1-14 2,329,812 1,929,852
Ending Working Capital Current Month 2,599,182$ 2,217,003$
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
WASTEWATER IMPACT FEES FUND
Item 4b
14
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
65-4 Thoroughfare Impact Fees 1,444,000$ 1,708,892$ 118%968,507$ 76%
65-4 West Thoroughfare Impact Fees 708,303 172,125 312%
65-4 Interest-Thoroughfare Impact Fee 3,500 5,198 149%3,232 61%
65-4 Interest-West Thoroughfare Impact Fee 1,000 1,809 181%1,176 54%
Total Revenue 1,448,500$ 2,424,202$ 167%1,145,040$ 112%
EXPENDITURES
65-5 Professional Svcs.-Thoroughfare 4,750$ 5,042$ 106%2,027$ 149%
65-5 Professional Svcs.-West Thoroughfare - 7,778 1
65-6 Capital Exp.-Thoroughfare 2,803,000 237,833 8%278,794 -15%
65-6 Capital Exp.-West Thoroughfare - 281,200 1
Total Expenditures 2,807,750$ 531,853$ 19%280,821$ 89%
REVENUE OVER (UNDER) EXPENDITURES (1,359,250)$ 1,892,349$ 864,219$
Beginning Fund Balance 10-1-14 3,682,746 2,236,033
Ending Fund Balance Current Month 5,575,095$ 3,100,252$
Notes
1 Year to date expenditures include $286,478 to DCFWSD #10 from West Thoroughfare Impact Fees for the Town's
participation in the Teel Parkway Paving and Drainage Improvements project.
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
THOROUGHFARE IMPACT FEES FUND
Item 4b
15
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
Police Donation Revenue 8,000$ 10,378$ 130%13,060$ -21%
Fire Dept Donation Revenue 9,360 12,019 128%8,227 46%
Child Safety Revenue 7,000 8,943 128%8,757 2%
Court Security Revenue 5,280 4,582 87%3,947 16%
Court Technology Revenue 7,020 6,089 87%5,252 16%
Special Revenue - Other 1,551 -100%
LEOSE Revenue 1,543
Library Grant 2,365
Interest Income 3,720 2,974 80%3,143 -5%
Country Xmas Donations 10,000 11,265 113%17,951 -37%
Tree Mitigation Revenue 14,175 -100%
Escrow Income - 642,557 72,443 787%
Cash Seizure/Forfeiture - 13,421 3,250 313%
Transfer In - 20,000 1
Total Revenue 50,380$ 736,136$ 1461%151,756$ 385%
LEOSE Expenditure -$ 250$
Special Revenue Expense - Other 40 -100%
Country Xmas Expense 30,000 28,920 96%1 10,001 189%
Court Technology Expense 13,133 13,462 103%2 15,314 -12%
Court Security Expense 4,000 571 14%612 -7%
Police Donation Expense 6,000 4,150 69%3 4,000 4%
Fire Donation Expense - 5,094 4,091 25%
Child Safety Expense 25,000 5,788 23%617 838%
Escrow Expense 182,024 -100%
Tree Mitigation Expense 14,000 - 0%
Volunteer Per Diem - 75 520 -86%
Library Grant Expense 4,805
PD Seizure Expense 3,000 1,800 60%200 800%
Total Expenses 95,133$ 64,915$ 68%217,419$ -70%
REVENUE OVER (UNDER) EXPENDITURES (44,753)$ 671,221$ (65,663)$
Beginning Fund Balance 10-1-14 2,283,679 2,092,601
Ending Fund Balance Current Month 2,954,900$ 2,026,938$
Notes
1 The total cost of the Christmas Festival is now shown in one place. In prior years, expenses were also
reflected in the General Fund.
2 Court Technology expense includes $9,274 for two ticket writers, licensing, and software, for Code Enforcement
and the Fire Department.
3 Police Donation expenses include $3,850 for Cops with a Claus and $300 for Safe Driver Recognition.
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
Expected Year to Date Percent 75%
SPECIAL REVENUE FUND
Item 4b
16
Current Year Project
Project Amended Current Year Prior Year Budget
Budget Budget Actual Expenditure Balance Note
REVENUES
Contributions 19,696,900$ 1,156,250$ 1
Interest-2004 Bond 1,500 1,532
Interest-2006 Bond 100 350
Interest-2008 Bond 5,000 10,187
Interest-2012 GO Bond 5,000 8,359
Transfers In 1,140,000 785,250 2
Total Revenues 20,848,500$ 1,961,928$
EXPENDITURES
Prosper Road Imp-2014 Asphalt 1,254,174$ -$ 81,817$ -$ 1,172,357$
Prosper Road (Concrete 2014)1,000,000 492,205 505,360 2,435
Coleman-Prosper Tr to Prosper HS 1,880,000 1,560,900 2,716,675 125,350 (962,025) 3
Downtown Enhancements 550,000 490,000 21,500 528,500
Teel Parkway-DCFWSD#10 2,600,000 2,600,000 2,600,000
Seventh Street-Coleman to PISD 990,000 793,655 954,392 35,608
SH 289 Paving and Conduit 125,000 - 22,929 102,071
West Prosper Roads 12,531,000 12,531,000 12,531,000
Broadway-McKinley to Main 113,000 113,000 113,000
Custer Road Turn Lanes at Prosper Tr 100,000 100,000 100,000
Fifth Street - BNSF RR to Coleman 216,000 216,000 216,000
Gates of Prosper Road Imp - Ph 1 2,000,000 2,000,000 2,000,000
McKinley-Fifth to First 275,000 275,000 275,000
Prosper Trail (Kroger to Coit)305,000 305,000 285,158 19,842
First Street (DNT to Coleman)550,000 550,000 531,353 18,647
Total Street Projects 24,489,174 21,534,555 5,106,029 630,710 18,752,435
Decorative Monument Street Signs 150,020 150,020
SH 289 Illuminated Signs 100,000 97,848 - 2,152
SH 289 Median Lighting 1,000,000 950,000 935,990 23,804 40,206
School Zone Flashers with Radar 130,000 35,826 92,767 1,407
Total Traffic Projects 1,380,020 950,000 1,069,664 116,571 193,785
Frontier Pkwy-SW Corner 965,000 425,000 501,413 400,837 62,750
SE Corner Field Lighting-Frontier 400,000 400,000
Cockrell Park Land Acquisition 1,125,000 1,125,000 1,037,374 87,626
SH 289 Median Landscaping 550,000 550,000 128,541 421,459
Pecan Grove Irrigation 100,000 100,000
Cockrell Park 90,000 90,000
Richland Blvd Median Landscape 5,000 5,000
Total Park Projects 3,235,000 2,100,000 1,667,328 400,837 1,166,835
Cook Lane Fires Station-Land Acquisition 300,000
Public Works Temporary Building 203,000
Windsong Ranch Fire Station 5,350,500 5,050,500 303,339 113,161 4,934,000
Town Hall Multi-Purpose Facility 902,000 852,000 44,136 4,864 853,000
Radio System Improvements 1,400,000 1,400,000 1,078,835 321,165
Total Facility Projects 8,155,500 7,302,500 1,426,310 118,025 6,108,165
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
CAPITAL PROJECTS FUND-GENERAL
Item 4b
17
Current Year Project
Project Amended Current Year Prior Year Budget
Budget Budget Actual Expenditure Balance Note
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2015
CAPITAL PROJECTS FUND-GENERAL
Non-Capital 2008 Bond 90,877 (90,877)
Non-Bond Capital Exp 6,171 (6,171)
Total Non Project Expenditure 0 0 97,048 0 (97,048)
Total Expenditures 37,259,694$ 31,887,055$ 9,366,379$ 1,266,143$ 26,124,172$
REVENUE OVER (UNDER) EXPENDITURES (11,038,555)$ (7,404,451)$
Beginning Fund Balance 10-1-14 5,398,834
Ending Fund Balance Current Month (2,005,617)$
Notes
1
expenses include the total purchase cost of $1.037 million.
2
3 A budget amendment was approved on July 14, 2015 to increase this project by $1,412,500 for the Collin County Interlocal Agreement and
$55,000 for escrow funds received from developers. The amended budget will be reflected on the July financial report.
In February, the Town received Collin County's $450,000 contribution toward the Cockrell Park land acquisition. Year to date
Transfers In include monthly contributions for the $972,000 approved by Council for Preston Road Illumination($415,000), Downtown
Enhancements ($75,000), Central Irrigation Control for Parks ($57,000), and Southwest Corner Field Lighting at Frontier Park ($425,000).
Item 4b
18
Current Year Project
Project Amended Current Year Prior Year Budget
Budget Budget Actual Expenditure Balance Note
REVENUES
Interest Income 25,500$ 25,659$
Other Revenue 28,740 1
Transfers In 379,081 100,561 2
Total Revenues 404,581$ 154,960$
EXPENDITURES
30" Upper Plane Water Line 4,054,481$ -$ 170,288$ -$ 3,884,193$
Gates of Prosper Water Imp Ph 1 470,000 470,000 470,000
PRV's at BNSF Railroad 582,200 582,200 - - 582,200
Prosper Estate Land Acq 517,300 517,300 2,200 515,100
Lower Pressure Plane 42" Tms Ln 185,100 175,000 185,100 - -
Total Water Projects 5,809,081$ 1,744,500$ 357,588$ -$ 5,451,493$
Doe Branch WWTP 16,000,000$ -$ -$ 15,578,922$ 421,078$
LaCima Lift Station #1-Frisco 245,000 245,000 245,000
Landplan-Coit to First 300,000 300,000 300,000
Gates of Prosper WW Imp Ph 1 5,700,000 5,700,000 5,700,000
Matthew SW WW Imp 2,500,000 2,500,000 2,500,000
Custer Rd Pump Station Imp 5,103,000 230,927 4,301,548 570,525
UTRWD Metering Stations 7,572 (7,572)
Total Wastewater Projects 29,848,000$ 8,745,000$ 238,499$ 19,880,470$ 9,729,031$
Collin Court 10,000 10,000 10,000$
Crooked Stick 33,000 33,000 33,000
Downtown Drainage-Hawk Ridge 165,000 165,000 165,000
Lakes of LaCima Outfall 250,000 250,000 250,000
Total Drainage Projects 458,000$ 458,000$ -$ -$ 458,000$
Total Expenses 36,115,081$ 10,947,500$ 596,087$ 19,880,470$ 15,638,524$
REVENUE OVER (UNDER) EXPENDITURES (10,542,919)$ (441,127)$
Beginning Working Capital 10-1-14 2,387,634
Ending Working Capital Current Month 1,946,507$
Notes
1 This amount is for a developer reimbursement related to the West Side Utilities project.
2
TOWN OF PROSPER, TEXAS
The budget of $379,081 includes $245,000 from the Water and Sewer Fund for LaCima Lift Station #1, $127,081 from Water Impact Fees for
Lower Pressure Plane Pump Station and Water Line, and $7,000 from the Storm Drainage Utility Fund for Crooked Stick drainage
improvements. Because the La Cima Lift Station project is no longer expected to become active during FY 2015, transfers will not be made
for this project.
June 30, 2015
CAPITAL PROJECTS FUND-WATER/SEWER
MONTHLY FINANCIAL REPORT
Item 4b
19
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-4035-10-00 3% Construction Fee (100,000.00) (100,000.00)(375,061.62)(45,221.46) 375.06 275,061.62
10-4061-10-00 Notary Fees (200.00) (200.00)(231.00)(51.00) 115.50 31.00
10-4105-10-00 Property Taxes -Delinquent (75,000.00) (75,000.00)(94,859.03)(15,085.55) 126.48 19,859.03
10-4110-10-00 Property Taxes -Current (6,865,290.00) (6,865,290.00)(6,614,697.98)(14,288.83) 96.35 (250,592.02)
10-4115-10-00 Taxes -Penalties (30,000.00) (30,000.00)(31,838.41)(3,803.91) 106.13 1,838.41
10-4120-10-00 Sales Taxes (2,923,823.00) (2,923,823.00)(2,204,426.67)(247,760.99) 75.40 (719,396.33)
10-4130-10-00 Sales Tax-Mixed Beverage (10,000.00) (10,000.00)(5,576.23) 55.76 (4,423.77)
10-4140-10-00 Franchise Taxes - Electric (345,000.00) (345,000.00)(287,703.67)(206,925.83) 83.39 (57,296.33)
10-4150-10-00 Franchise Taxes - Telephone (125,000.00) (125,000.00)(124,159.62) 99.33 (840.38)
10-4160-10-00 Franchise Taxes - Gas (68,500.00) (68,500.00)(98,218.70) 143.39 29,718.70
10-4170-10-00 Franchise Taxes - Road Usage (3,500.00) (3,500.00)(3,940.95) 112.60 440.95
10-4190-10-00 Franchise Fee-Cable (20,000.00) (20,000.00)(16,587.06) 82.94 (3,412.94)
10-4200-10-00 T-Mobile Fees (23,808.00) (23,808.00)(17,853.75)(1,983.75) 74.99 (5,954.25)
10-4201-10-00 Tierone Converged Network (18,000.00) (18,000.00)(13,500.00)(1,500.00) 75.00 (4,500.00)
10-4202-10-00 NTTA Tag Sales (150.00) (150.00)(100.00) 66.67 (50.00)
10-4205-10-00 Internet America (18,000.00) (18,000.00)(13,500.00)(1,500.00) 75.00 (4,500.00)
10-4218-10-00 Administrative Fees-EDC (7,500.00) (7,500.00)(5,625.00)(625.00) 75.00 (1,875.00)
10-4230-10-00 Other Permits (90.00) 0.00 90.00
10-4610-10-00 Interest Income (50,000.00) (50,000.00)(23,705.74)(3,068.42) 47.41 (26,294.26)
10-4910-10-00 Other Revenue (40,000.00) (40,000.00)(23,576.93)(5,514.17) 58.94 (16,423.07)
10-4995-10-00 Transfer In (877,403.00) (877,403.00)(652,854.69)(72,539.41) 74.41 (224,548.31)
Subtotal object - 0 (11,601,174.00) (11,601,174.00)(10,608,107.05)(619,868.32) 91.44 (993,066.95)
Program number: (11,601,174.00) (11,601,174.00)(10,608,107.05)(619,868.32) 91.44 (993,066.95)
Department number: 10 Administration (11,601,174.00) (11,601,174.00)(10,608,107.05)(619,868.32) 91.44 (993,066.95)
10-4230-20-00 Other Permits (600.00) (600.00)(450.00)(25.00) 75.00 (150.00)
10-4440-20-00 Accident Reports (600.00) (600.00)(672.00)(56.00) 112.00 72.00
10-4450-20-00 Alarm Fee (35,200.00) (35,200.00)(26,664.00)(2,340.00) 75.75 (8,536.00)
10-4910-20-00 Other Revenue (1,000.00) (1,000.00)(362.00) 36.20 (638.00)
Subtotal object - 0 (37,400.00) (37,400.00)(28,148.00)(2,421.00) 75.26 (9,252.00)
Program number: (37,400.00) (37,400.00)(28,148.00)(2,421.00) 75.26 (9,252.00)
Department number: 20 Police (37,400.00) (37,400.00)(28,148.00)(2,421.00) 75.26 (9,252.00)
10-4310-30-00 Charges for Services (237,170.00) (237,170.00)(125,054.98)(47,101.66) 52.73 (112,115.02)
10-4411-30-00 CC FIRE ASSOC (631.71) 0.00 631.71
10-4510-30-00 Grants (3,000.00) (3,000.00)(2,790.00) 93.00 (210.00)
10-4910-30-00 Other Revenue (500.00) (500.00)(95.40) 19.08 (404.60)
Subtotal object - 0 (240,670.00) (240,670.00)(128,572.09)(47,101.66) 53.42 (112,097.91)
Program number: (240,670.00) (240,670.00)(128,572.09)(47,101.66) 53.42 (112,097.91)
Department number: 30 Fire/EMS (240,670.00) (240,670.00)(128,572.09)(47,101.66) 53.42 (112,097.91)
10-4315-35-00 Fire Review/Inspect Fees (11,000.00) (11,000.00)(20,375.00)(2,200.00) 185.23 9,375.00
Subtotal object - 0 (11,000.00) (11,000.00)(20,375.00)(2,200.00) 185.23 9,375.00
Program number: (11,000.00) (11,000.00)(20,375.00)(2,200.00) 185.23 9,375.00
Department number: 35 Fire Marshal (11,000.00) (11,000.00)(20,375.00)(2,200.00) 185.23 9,375.00
10-4910-40-00 Other Revenue (16,380.00)(2,340.00) 0.00 16,380.00
Subtotal object - 0 (16,380.00)(2,340.00) 0.00 16,380.00
Program number: (16,380.00)(2,340.00) 0.00 16,380.00
Department number: 40 Streets (16,380.00)(2,340.00) 0.00 16,380.00
10-4062-45-00 Over Due Fees (75.00) (75.00) 0.00 (75.00)
10-4063-45-00 Lost Fees (60.00) (60.00)(71.49)(14.99) 119.15 11.49
10-4064-45-00 Printing/Coping Fees (107.75) 0.00 107.75
10-4065-45-00 Book Fines (20.00) (20.00)(521.60)(52.30) 501.60
10-4510-45-00 Grants (19,335.00) (19,335.00)(14,501.94)(4,833.98) 75.00 (4,833.06)
10-4910-45-00 Other Revenue (150.00) (150.00)(258.70) 172.47 108.70
Item 4b
20
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
Subtotal object - 0 (19,640.00) (19,640.00)(15,461.48)(4,901.27) 78.72 (4,178.52)
Program number: (19,640.00) (19,640.00)(15,461.48)(4,901.27) 78.72 (4,178.52)
Department number: 45 Public Library (19,640.00) (19,640.00)(15,461.48)(4,901.27) 78.72 (4,178.52)
10-4056-60-00 Field Rental Fees (17,000.00) (17,000.00)(24,130.00)(992.50) 141.94 7,130.00
10-4057-60-00 Pavilion User Fees (3,500.00) (3,500.00)(2,615.00)(460.00) 74.71 (885.00)
10-4058-60-00 Park Program Fees (23,500.00) (23,500.00)(21,163.42)(5,115.45) 90.06 (2,336.58)
10-4910-60-00 Other Revenue (250.00) (250.00)(1,525.00) 610.00 1,275.00
Subtotal object - 0 (44,250.00) (44,250.00)(49,433.42)(6,567.95) 111.71 5,183.42
Program number: (44,250.00) (44,250.00)(49,433.42)(6,567.95) 111.71 5,183.42
Department number: 60 Parks and Recreation (44,250.00) (44,250.00)(49,433.42)(6,567.95) 111.71 5,183.42
10-4410-70-00 Fines (245,000.00) (245,000.00)(231,534.65)(39,841.94) 94.50 (13,465.35)
10-4610-70-00 Interest Income (700.00) (700.00)(1,677.20)(229.04) 239.60 977.20
Subtotal object - 0 (245,700.00) (245,700.00)(233,211.85)(40,070.98) 94.92 (12,488.15)
Program number: (245,700.00) (245,700.00)(233,211.85)(40,070.98) 94.92 (12,488.15)
Department number: 70 Municipal Court (245,700.00) (245,700.00)(233,211.85)(40,070.98) 94.92 (12,488.15)
10-4017-80-00 Registration Fee (44,000.00) (44,000.00)(46,500.00)(3,800.00) 105.68 2,500.00
10-4060-80-00 NSF Fees (30.00) 0.00 30.00
10-4210-80-00 Building Permits (1,950,000.00)(180,000.00)(2,130,000.00)(1,848,838.41)(344,807.28) 86.80 (281,161.59)
10-4230-80-00 Other Permits (159,200.00) (159,200.00)(125,868.80)(13,635.00) 79.06 (33,331.20)
10-4240-80-00 Plumb/Elect/Mech Permits (24,075.00) (24,075.00)(25,000.00)(3,800.00) 103.84 925.00
10-4242-80-00 Re-inspection Fees (24,600.00) (24,600.00)(24,760.00)(2,875.00) 100.65 160.00
10-4910-80-00 Other Revenue (3,800.00) (3,800.00)(3,234.53)(417.00) 85.12 (565.47)
Subtotal object - 0 (2,205,675.00)(180,000.00)(2,385,675.00)(2,074,231.74)(369,334.28) 86.95 (311,443.26)
Program number: (2,205,675.00)(180,000.00)(2,385,675.00)(2,074,231.74)(369,334.28) 86.95 (311,443.26)
Department number: 80 Inspections (2,205,675.00)(180,000.00)(2,385,675.00)(2,074,231.74)(369,334.28) 86.95 (311,443.26)
10-4245-85-00 Health Inspections (9,525.00) (9,525.00)(12,075.00)(1,500.00) 126.77 2,550.00
10-4910-85-00 Other Revenue (5,000.00) (5,000.00)(615.00) 12.30 (4,385.00)
Subtotal object - 0 (14,525.00) (14,525.00)(12,690.00)(1,500.00) 87.37 (1,835.00)
Program number: (14,525.00) (14,525.00)(12,690.00)(1,500.00) 87.37 (1,835.00)
Department number: 85 Code Enforcement (14,525.00) (14,525.00)(12,690.00)(1,500.00) 87.37 (1,835.00)
10-4220-90-00 Zoning Permits (35,000.00) (35,000.00)(12,240.85)(680.00) 34.97 (22,759.15)
10-4225-90-00 Plat Fees (50,000.00) (50,000.00)(66,652.60)(6,015.00) 133.31 16,652.60
10-4910-90-00 Other Revenue (1,000.00) (1,000.00)(269,439.00)(500.00) 268,439.00
Subtotal object - 0 (86,000.00) (86,000.00)(348,332.45)(7,195.00) 405.04 262,332.45
Program number: (86,000.00) (86,000.00)(348,332.45)(7,195.00) 405.04 262,332.45
Department number: 90 Planning (86,000.00) (86,000.00)(348,332.45)(7,195.00) 405.04 262,332.45
Revenue Subtotal - - - - - - (14,506,034.00)(180,000.00)(14,686,034.00)(13,534,943.08)(1,103,500.46) 92.16 (1,151,090.92)
10-5110-10-01 Salaries & Wages 267,788.00 (115,000.00)152,788.00 137,791.68 4,532.80 90.19 14,996.32
10-5115-10-01 Salaries - Overtime 4,852.00 4,852.00 1,808.14 37.27 3,043.86
10-5126-10-01 Salaries-Vacation Buy-Out 7,028.00 (3,800.00)3,228.00 3,200.00 99.13 28.00
10-5140-10-01 Salaries - Longevity Pay 200.00 200.00 195.00 97.50 5.00
10-5141-10-01 Salaries - Incentive 10,000.00 0.00 (10,000.00)
10-5142-10-01 Car Allowance 6,000.00 (3,969.00)2,031.00 2,261.55 111.35 (230.55)
10-5143-10-01 Cell Phone Allowance 1,080.00 (720.00)360.00 360.00 100.00
10-5145-10-01 Social Security Expense 12,141.00 (6,000.00)6,141.00 6,635.57 278.81 108.05 (494.57)
10-5150-10-01 Medicare Expense 4,018.00 4,018.00 2,191.20 65.21 54.54 1,826.80
10-5155-10-01 SUTA Expense 414.00 414.00 216.00 52.17 198.00
10-5160-10-01 Health Insurance 11,785.00 (6,000.00)5,785.00 2,647.99 45.77 3,137.01
10-5165-10-01 Dental Insurance 626.00 626.00 327.17 25.56 52.26 298.83
10-5170-10-01 Life Insurance/AD&D 302.00 302.00 204.79 7.88 67.81 97.21
10-5175-10-01 Liability (TML) Workers' Comp 555.00 555.00 485.87 87.54 69.13
10-5180-10-01 TMRS Expense 32,116.00 (15,000.00)17,116.00 17,796.09 538.04 103.97 (680.09)
Item 4b
21
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-5185-10-01 Long Term/Short Term Disabilit 456.00 456.00 0.00 456.00
10-5190-10-01 Contract Labor 17,500.00 (10,000.00)7,500.00 6,820.00 680.00 90.93 680.00
10-5210-10-01 Office Supplies 1,500.00 1,500.00 675.61 45.04 824.39
10-5212-10-01 Building Supplies 500.00 500.00 205.21 41.04 294.79
10-5230-10-01 Dues,Fees,& Subscriptions 5,130.00 (2,000.00)3,130.00 2,768.01 88.44 361.99
10-5240-10-01 Postage and Delivery 750.00 750.00 27.42 0.49 3.66 722.58
10-5250-10-01 Publications 450.00 450.00 0.00 450.00
10-5280-10-01 Printing and Reproduction 1,000.00 1,000.00 404.91 40.49 595.09
10-5330-10-01 Copier Expense 10,000.00 10,000.00 10,000.00 100.00
10-5340-10-01 Building Repairs 1,000.00 1,000.00 233.97 23.40 766.03
10-5410-10-01 Professional Services 25,000.00 186,689.00 211,689.00 108,938.26 24,125.33 99,275.74 51.46 3,475.00
10-5418-10-01 IT Fees 135,000.00 135,000.00 104,546.65 12,008.40 30,453.35 77.44
10-5430-10-01 Legal Fees 46,250.00 46,250.00 44,034.92 1,200.00 95.21 2,215.08
10-5480-10-01 Contracted Services 950.00 950.00 625.42 63.69 65.83 324.58
10-5520-10-01 Telephones 24,000.00 24,000.00 9,621.88 39.21 3,384.59 40.09 10,993.53
10-5524-10-01 Gas-Building 500.00 500.00 467.63 81.93 93.53 32.37
10-5525-10-01 Electricity 10,000.00 10,000.00 4,493.33 324.48 44.93 5,506.67
10-5526-10-01 Data Network 15,000.00 15,000.00 15,215.68 1,696.51 101.44 (215.68)
10-5530-10-01 Travel/Lodging/Meals Expense 5,000.00 (3,200.00)1,800.00 1,093.53 60.75 706.47
10-5533-10-01 Mileage Expense 1,250.00 (500.00)750.00 303.13 40.42 446.87
10-5536-10-01 Training/Seminars 1,600.00 (500.00)1,100.00 444.00 149.00 40.36 656.00
Subtotal object - 0 651,741.00 20,000.00 671,741.00 497,040.61 45,817.34 133,113.68 73.99 41,586.71
Program number: 1 Town Manager 651,741.00 20,000.00 671,741.00 497,040.61 45,817.34 133,113.68 73.99 41,586.71
10-5110-10-02 Salaries & Wages 68,205.00 68,205.00 54,064.76 5,834.96 79.27 14,140.24
10-5126-10-02 Salaries-Vacation Buy-Out 644.00 644.00 0.00 644.00
10-5140-10-02 Salaries - Longevity Pay 90.00 90.00 90.00 100.00
10-5143-10-02 Cell Phone Allowance 1,080.00 1,080.00 810.00 90.00 75.00 270.00
10-5145-10-02 Social Security Expense 4,274.00 4,274.00 3,409.00 367.49 79.76 865.00
10-5150-10-02 Medicare Expense 1,000.00 1,000.00 797.26 85.95 79.73 202.74
10-5155-10-02 SUTA Expense 207.00 207.00 9.00 4.35 198.00
10-5170-10-02 Life Insurance/AD&D 95.00 95.00 132.38 15.76 139.35 (37.38)
10-5175-10-02 Liability (TML) Workers' Comp 171.00 171.00 149.70 87.54 21.30
10-5180-10-02 TMRS Expense 7,988.00 7,988.00 6,336.93 703.29 79.33 1,651.07
10-5185-10-02 Long Term/Short Term Disabilit 156.00 156.00 0.00 156.00
10-5193-10-02 Records Retention 1,000.00 1,000.00 332.20 33.22 667.80
10-5210-10-02 Office Supplies 1,000.00 1,000.00 761.87 326.45 76.19 238.13
10-5230-10-02 Dues,Fees,& Subscriptions 1,000.00 1,000.00 618.00 78.00 61.80 382.00
10-5240-10-02 Postage and Delivery 750.00 (560.00)190.00 37.48 2.40 19.73 152.52
10-5280-10-02 Printing and Reproduction 100.00 100.00 99.45 99.45 0.55
10-5310-10-02 Rental Expense 5,000.00 5,000.00 3,951.74 1,302.05 79.04 1,048.26
10-5330-10-02 Copier Expense 1,300.00 1,300.00 0.00 1,300.00
10-5340-10-02 Building Repairs 250.00 250.00 231.47 92.59 18.53
10-5430-10-02 Legal Fees 10,000.00 7,000.00 17,000.00 11,289.81 1,478.41 66.41 5,710.19
10-5435-10-02 Legal Notices/Filings 5,000.00 5,000.00 3,978.41 2,049.26 79.57 1,021.59
10-5460-10-02 Election Expense 15,000.00 (8,300.00)6,700.00 3,729.78 63.08 55.67 2,970.22
10-5480-10-02 Contracted Services 39,702.00 39,702.00 25,237.10 3,000.00 14,400.00 63.57 64.90
10-5526-10-02 Data Network 460.00 460.00 227.94 75.98 49.55 232.06
10-5530-10-02 Travel/Lodging/Meals Expense 5,000.00 5,000.00 1,148.66 282.50 22.97 3,851.34
10-5533-10-02 Mileage Expense 1,000.00 1,000.00 230.66 23.07 769.34
10-5536-10-02 Training/Seminars 1,600.00 1,600.00 565.00 35.31 1,035.00
10-5538-10-02 Council/Public Official Expens 22,750.00 22,750.00 8,702.99 894.30 38.26 14,047.01
10-5600-10-02 Special Events 22,000.00 (1,330.00)20,670.00 14,467.19 1,648.13 69.99 6,202.81
Item 4b
22
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
Subtotal object - 0 213,632.00 213,632.00 141,408.78 18,298.01 14,400.00 66.19 57,823.22
Program number: 2 Town Secretary 213,632.00 213,632.00 141,408.78 18,298.01 14,400.00 66.19 57,823.22
10-5110-10-03 Salaries & Wages 372,679.00 372,679.00 281,134.18 17,110.88 75.44 91,544.82
10-5115-10-03 Salaries - Overtime 1,808.00 1,808.00 603.42 33.38 1,204.58
10-5126-10-03 Salaries-Vacation Buy-Out 3,350.00 3,350.00 1,683.64 50.26 1,666.36
10-5140-10-03 Salaries - Longevity Pay 745.00 745.00 195.00 26.17 550.00
10-5143-10-03 Cell Phone Allowance 1,080.00 1,080.00 345.00 75.00 31.94 735.00
10-5145-10-03 Social Security Expense 22,593.00 22,593.00 16,948.14 1,047.91 75.02 5,644.86
10-5150-10-03 Medicare Expense 5,505.00 5,505.00 3,968.80 245.07 72.09 1,536.20
10-5155-10-03 SUTA Expense 1,125.00 1,125.00 256.58 4.58 22.81 868.42
10-5160-10-03 Health Insurance 33,102.00 33,102.00 14,070.54 674.46 42.51 19,031.46
10-5165-10-03 Dental Insurance 1,564.00 1,564.00 930.38 76.68 59.49 633.62
10-5170-10-03 Life Insurance/AD&D 558.00 558.00 364.47 36.68 65.32 193.53
10-5175-10-03 Liability (TML) Workers' Comp 932.00 932.00 815.92 87.55 116.08
10-5180-10-03 TMRS Expense 43,992.00 43,992.00 28,292.35 2,044.12 64.31 15,699.65
10-5185-10-03 Long Term/Short Term Disabilit 855.00 855.00 0.00 855.00
10-5186-10-03 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 834.00 35.00 46.33 966.00
10-5190-10-03 Contract Labor 15,440.00 (1,800.00)13,640.00 4,220.00 500.00 30.94 9,420.00
10-5210-10-03 Office Supplies 1,500.00 1,500.00 2,849.39 322.51 189.96 (1,349.39)
10-5212-10-03 Building Supplies 1,000.00 1,000.00 582.04 165.65 58.20 417.96
10-5220-10-03 Office Equipment 855.00 855.00 804.86 94.14 50.14
10-5230-10-03 Dues,Fees,& Subscriptions 4,960.00 4,960.00 3,378.00 435.00 68.11 1,582.00
10-5240-10-03 Postage and Delivery 750.00 750.00 1,175.27 796.92 156.70 (425.27)
10-5265-10-03 Promotional Expense (306.00) 0.00 306.00
10-5280-10-03 Printing and Reproduction 1,000.00 1,000.00 335.93 0.00 1,000.00
10-5310-10-03 Rental Expense 18,500.00 18,500.00 12,929.80 1,567.60 6,270.40 69.89 (700.20)
10-5330-10-03 Copier Expense 20,520.00 20,520.00 13,424.72 6,238.01 6,369.00 65.42 726.28
10-5340-10-03 Building Repairs 1,500.00 1,500.00 1,000.33 66.69 499.67
10-5410-10-03 Professional Services 64,000.00 64,000.00 50,210.57 11,600.00 78.45 2,189.43
10-5412-10-03 Audit Fees 40,000.00 40,000.00 32,000.00 80.00 8,000.00
10-5414-10-03 Appraisal / Tax Fees 65,180.00 65,180.00 53,140.64 15,500.88 81.53 12,039.36
10-5418-10-03 IT Fees 9,480.00 7,000.00 16,480.00 0.00 16,480.00
10-5419-10-03 IT Licenses 19,500.00 (5,000.00)14,500.00 2,762.80 19.05 11,737.20
10-5430-10-03 Legal Fees 5,000.00 5,000.00 6,080.00 741.00 121.60 (1,080.00)
10-5435-10-03 Legal Notices/Filings (26.30) 0.00 26.30
10-5480-10-03 Contracted Services 9,550.00 1,800.00 11,350.00 11,255.50 129.00 99.17 94.50
10-5520-10-03 Telephones 51.72 31.14 0.00 (51.72)
10-5525-10-03 Electricity 3,684.61 409.85 0.00 (3,684.61)
10-5526-10-03 Data Network 279.41 75.98 0.00 (279.41)
10-5530-10-03 Travel/Lodging/Meals Expense 7,500.00 (2,000.00)5,500.00 1,333.87 24.25 4,166.13
10-5536-10-03 Training/Seminars 3,220.00 3,220.00 1,950.00 60.56 1,270.00
Subtotal object - 0 781,143.00 781,143.00 553,223.65 48,599.85 24,239.40 70.82 203,679.95
Program number: 3 Finance 781,143.00 781,143.00 553,223.65 48,599.85 24,239.40 70.82 203,679.95
10-5110-10-04 Salaries & Wages 101,783.00 101,783.00 72,703.73 7,762.24 71.43 29,079.27
10-5126-10-04 Salaries-Vacation Buy-Out 961.00 1,000.00 1,961.00 1,921.36 97.98 39.64
10-5140-10-04 Salaries - Longevity Pay 85.00 85.00 80.00 94.12 5.00
10-5145-10-04 Social Security Expense 6,413.00 6,413.00 4,173.94 426.79 65.09 2,239.06
10-5150-10-04 Medicare Expense 1,500.00 1,500.00 976.16 99.81 65.08 523.84
10-5155-10-04 SUTA Expense 207.00 207.00 9.00 4.35 198.00
10-5160-10-04 Health Insurance 11,781.00 11,781.00 7,397.12 856.80 62.79 4,383.88
10-5165-10-04 Dental Insurance 313.00 313.00 214.70 25.56 68.59 98.30
10-5170-10-04 Life Insurance/AD&D 95.00 95.00 176.40 21.00 185.68 (81.40)
Item 4b
23
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-5175-10-04 Liability (TML) Workers' Comp 254.00 254.00 222.36 87.54 31.64
10-5180-10-04 TMRS Expense 11,985.00 11,985.00 8,641.52 927.31 72.10 3,343.48
10-5185-10-04 Long Term/Short Term Disabilit 233.00 233.00 0.00 233.00
10-5186-10-04 WELLE-Wellness Prog Reimb Empl 600.00 600.00 420.00 50.00 70.00 180.00
10-5191-10-04 Hiring Cost 25,050.00 (9,000.00)16,050.00 5,099.71 245.57 31.77 10,950.29
10-5210-10-04 Office Supplies 1,824.00 1,824.00 852.35 99.00 46.73 971.65
10-5220-10-04 Office Equipment 5,500.00 5,500.00 3,758.14 68.33 1,741.86
10-5230-10-04 Dues,Fees,& Subscriptions 5,530.00 5,530.00 3,607.81 65.24 1,922.19
10-5240-10-04 Postage and Delivery 750.00 750.00 56.94 0.49 7.59 693.06
10-5250-10-04 Publications 350.00 350.00 0.00 350.00
10-5280-10-04 Printing and Reproduction 2,000.00 2,000.00 0.00 2,000.00
10-5290-10-04 Miscellaneous Expense 5,000.00 (5,000.00) 0.00
10-5410-10-04 Professional Services 32,000.00 (2,000.00)30,000.00 24,764.67 278.50 82.55 5,235.33
10-5419-10-04 IT Licenses 3,000.00 3,000.00 2,720.00 90.67 280.00
10-5430-10-04 Legal Fees 10,000.00 (1,500.00)8,500.00 38.00 38.00 0.45 8,462.00
10-5520-10-04 Telephones 154.30 102.88 0.00 (154.30)
10-5530-10-04 Travel/Lodging/Meals Expense 4,600.00 4,600.00 1,559.31 361.20 33.90 3,040.69
10-5536-10-04 Training/Seminars 5,000.00 5,000.00 752.50 15.05 4,247.50
10-5600-10-04 Special Events 5,000.00 5,500.00 10,500.00 6,258.86 (56.10) 59.61 4,241.14
Subtotal object - 0 241,814.00 (11,000.00)230,814.00 146,558.88 11,239.05 63.50 84,255.12
Program number: 4 Human Resources 241,814.00 (11,000.00)230,814.00 146,558.88 11,239.05 63.50 84,255.12
Department number: 10 Administration 1,888,330.00 9,000.00 1,897,330.00 1,338,231.92 123,954.25 171,753.08 70.53 387,345.00
10-5110-20-00 Salaries & Wages 1,187,364.00 (17,200.00)1,170,164.00 737,422.36 90,990.95 63.02 432,741.64
10-5115-20-00 Salaries - Overtime 55,586.00 55,586.00 44,409.92 5,789.25 79.89 11,176.08
10-5126-20-00 Salaries-Vacation Buy-Out 8,689.00 8,689.00 5,132.40 1,953.36 59.07 3,556.60
10-5127-20-00 Salaries-Certification Pay 14,580.00 14,580.00 11,276.23 1,236.92 77.34 3,303.77
10-5140-20-00 Salaries - Longevity Pay 4,215.00 4,215.00 4,215.00 100.00
10-5143-20-00 Cell Phone Allowance 1,080.00 1,080.00 895.00 115.00 82.87 185.00
10-5145-20-00 Social Security Expense 74,673.00 74,673.00 48,148.01 5,902.74 64.48 26,524.99
10-5150-20-00 Medicare Expense 17,665.00 17,665.00 11,260.39 1,380.47 63.74 6,404.61
10-5155-20-00 SUTA Expense 3,882.00 3,882.00 376.09 5.50 9.69 3,505.91
10-5160-20-00 Health Insurance 111,759.00 111,759.00 60,956.38 9,645.98 54.54 50,802.62
10-5165-20-00 Dental Insurance 6,043.00 6,043.00 3,199.77 460.08 52.95 2,843.23
10-5170-20-00 Life Insurance/AD&D 4,992.00 4,992.00 3,504.85 495.44 70.21 1,487.15
10-5175-20-00 Liability (TML) Workers' Comp 27,440.00 27,440.00 24,784.34 90.32 2,655.66
10-5180-20-00 TMRS Expense 139,390.00 139,390.00 93,336.21 11,899.06 66.96 46,053.79
10-5185-20-00 Long Term/Short Term Disabilit 3,933.00 3,933.00 0.00 3,933.00
10-5186-20-00 WELLE-Wellness Prog Reimb Empl 2,400.00 2,400.00 1,737.00 220.00 72.38 663.00
10-5190-20-00 Contract Labor 6,000.00 6,000.00 5,320.00 560.00 88.67 680.00
10-5191-20-00 Hiring Cost 375.00 0.00 (375.00)
10-5192-20-00 Physical & Psychological 1,200.00 1,200.00 300.00 25.00 900.00
10-5210-20-00 Office Supplies 9,375.00 9,375.00 5,450.25 660.58 58.14 3,924.75
10-5212-20-00 Building Supplies 900.00 900.00 109.00 12.11 791.00
10-5214-20-00 Tactical Supplies 24,669.00 24,669.00 12,774.03 109.75 8,213.41 51.78 3,681.56
10-5215-20-00 Ammunition 7,000.00 7,000.00 6,182.30 732.32 456.13 88.32 361.57
10-5220-20-00 Office Equipment 13,612.00 (1,000.00)12,612.00 2,815.24 22.32 9,796.76
10-5230-20-00 Dues,Fees,& Subscriptions 8,500.00 8,500.00 6,178.59 54.99 72.69 2,321.41
10-5240-20-00 Postage and Delivery 750.00 750.00 669.63 107.84 89.28 80.37
10-5250-20-00 Publications 400.00 400.00 0.00 400.00
10-5260-20-00 Advertising 1,000.00 1,000.00 0.00 1,000.00
10-5265-20-00 Promotional Expense 1,500.00 1,500.00 225.00 225.00 15.00 1,275.00
10-5280-20-00 Printing and Reproduction 500.00 500.00 139.98 28.00 360.02
Item 4b
24
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-5310-20-00 Rental Expense 4,200.00 4,200.00 3,249.00 324.90 77.36 951.00
10-5335-20-00 Radio/Video Repairs 2,000.00 2,000.00 0.00 2,000.00
10-5340-20-00 Building Repairs 2,000.00 4,700.00 6,700.00 4,840.00 72.24 1,860.00
10-5350-20-00 Vehicle Expense 50,000.00 50,000.00 22,949.84 3,849.02 3,700.75 45.90 23,349.41
10-5352-20-00 Fuel 60,000.00 (4,600.00)55,400.00 29,875.54 7,957.12 53.93 25,524.46
10-5353-20-00 Oil/Grease/Inspections 2,500.00 2,500.00 105.00 4.20 2,395.00
10-5400-20-00 Uniform Expense 17,000.00 17,000.00 11,272.72 74.50 66.31 5,727.28
10-5410-20-00 Professional Services 1,600.00 1,600.00 (196.00) (12.25)1,796.00
10-5415-20-00 Tuition Reimbursement 5,050.00 0.00 (5,050.00)
10-5418-20-00 IT Fees 3,950.00 3,950.00 0.00 3,950.00
10-5419-20-00 IT Licenses 3,000.00 3,000.00 0.00 3,000.00
10-5430-20-00 Legal Fees 7,550.00 11,000.00 18,550.00 11,578.82 62.42 6,971.18
10-5480-20-00 Contracted Services 22,290.00 3,000.00 25,290.00 22,240.08 3,029.00 87.94 3,049.92
10-5520-20-00 Telephones 16,200.00 (500.00)15,700.00 6,060.70 787.03 38.60 9,639.30
10-5524-20-00 Gas-Building 400.00 400.00 496.89 124.22 (96.89)
10-5525-20-00 Electricity 10,000.00 10,000.00 6,836.27 802.08 68.36 3,163.73
10-5526-20-00 Data Network 13,760.00 13,760.00 3,557.83 1,039.45 25.86 10,202.17
10-5530-20-00 Travel/Lodging/Meals Expense 8,225.00 8,225.00 111.28 (971.19) 1.35 8,113.72
10-5533-20-00 Mileage Expense 2,500.00 2,500.00 0.00 2,500.00
10-5536-20-00 Training/Seminars 20,600.00 20,600.00 7,405.06 1,160.00 35.95 13,194.94
10-5600-20-00 Special Events 4,000.00 4,000.00 2,043.18 137.50 51.08 1,956.82
10-5630-20-00 Safety Equipment 28,500.00 (3,000.00)25,500.00 12,155.97 47.67 13,344.03
10-5640-20-00 Signs & Hardware 1,000.00 1,000.00 0.00 1,000.00
10-6140-20-00 Capital Expenditure - Equipmen 5,000.00 5,000.00 4,999.00 99.98 1.00
Subtotal object - 0 2,020,372.00 (2,600.00)2,017,772.00 1,245,824.15 150,734.64 12,370.29 61.74 759,577.56
Program number: 2,020,372.00 (2,600.00)2,017,772.00 1,245,824.15 150,734.64 12,370.29 61.74 759,577.56
Department number: 20 Police 2,020,372.00 (2,600.00)2,017,772.00 1,245,824.15 150,734.64 12,370.29 61.74 759,577.56
10-5110-25-00 Salaries & Wages 332,302.00 332,302.00 224,652.29 24,066.02 67.61 107,649.71
10-5115-25-00 Salaries - Overtime 13,952.00 13,952.00 8,345.52 753.22 59.82 5,606.48
10-5126-25-00 Salaries-Vacation Buy-Out 3,040.00 3,040.00 751.20 24.71 2,288.80
10-5127-25-00 Salaries-Certification Pay 8,820.00 8,820.00 6,377.34 678.44 72.31 2,442.66
10-5140-25-00 Salaries - Longevity Pay 990.00 990.00 970.00 97.98 20.00
10-5145-25-00 Social Security Expense 21,548.00 21,548.00 14,258.70 1,500.49 66.17 7,289.30
10-5150-25-00 Medicare Expense 5,039.00 5,039.00 3,334.69 350.92 66.18 1,704.31
10-5155-25-00 SUTA Expense 1,656.00 1,656.00 70.82 3.18 4.28 1,585.18
10-5160-25-00 Health Insurance 33,904.00 33,904.00 18,359.09 1,846.92 54.15 15,544.91
10-5165-25-00 Dental Insurance 1,877.00 1,877.00 1,451.81 153.36 77.35 425.19
10-5170-25-00 Life Insurance 662.00 662.00 447.58 47.28 67.61 214.42
10-5175-25-00 Liability (TML) Workers' Comp 831.00 831.00 727.50 87.55 103.50
10-5180-25-00 TMRS Expense 40,273.00 40,273.00 26,860.24 2,660.02 66.70 13,412.76
10-5185-25-00 Long Term/Short Term Disabilit 711.00 711.00 0.00 711.00
10-5186-25-00 WELLE-Wellness Prog Reimb Empl 2,400.00 2,400.00 714.00 85.00 29.75 1,686.00
10-5192-25-00 Physical & Psychological 1,300.00 1,300.00 0.00 1,300.00
10-5210-25-00 Supplies 2,500.00 2,500.00 524.51 20.98 1,975.49
10-5212-25-00 Building Supplies 1,500.00 1,500.00 304.22 20.28 1,195.78
10-5220-25-00 Office Equipment 2,440.00 1,500.00 3,940.00 2,465.97 2,051.76 62.59 1,474.03
10-5230-25-00 Dues,Fees,& Subscriptions 2,000.00 2,000.00 724.14 58.02 36.21 1,275.86
10-5240-25-00 Postage and Delivery 100.00 100.00 25.76 10.79 25.76 74.24
10-5250-25-00 Publications 100.00 100.00 0.00 100.00
10-5280-25-00 Printing and Reproduction 100.00 100.00 0.00 100.00
10-5340-25-00 Building Repairs 1,800.00 1,800.00 638.55 69.00 35.48 1,161.45
10-5400-25-00 Uniform Expense 2,500.00 2,500.00 35.99 1.44 2,464.01
Item 4b
25
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-5418-25-00 IT Fees 4,500.00 4,500.00 0.00 4,500.00
10-5419-25-00 IT Licenses 5,000.00 5,000.00 0.00 5,000.00
10-5430-25-00 Legal Fees 2,450.00 2,450.00 0.00 2,450.00
10-5480-25-00 Contracted Services 152,825.00 152,825.00 111,357.82 38,472.50 72.87 2,994.68
10-5520-25-00 Telephones 500.00 500.00 457.36 237.35 91.47 42.64
10-5524-25-00 Gas-Building 600.00 600.00 208.77 84.37 34.80 391.23
10-5530-25-00 Travel/Lodging/Meals Expense 2,000.00 2,000.00 4.00 0.20 1,996.00
10-5533-25-00 Mileage Expense 1,000.00 1,000.00 61.50 6.15 938.50
10-5536-25-00 Training/Seminars 12,000.00 12,000.00 1,392.08 50.00 11.60 10,607.92
10-5600-25-00 Special Events 1,000.00 1,000.00 0.00 1,000.00
Subtotal object - 0 663,120.00 2,600.00 665,720.00 425,521.45 34,706.14 38,472.50 63.92 201,726.05
Program number: 663,120.00 2,600.00 665,720.00 425,521.45 34,706.14 38,472.50 63.92 201,726.05
Department number: 25 Dispatch Department 663,120.00 2,600.00 665,720.00 425,521.45 34,706.14 38,472.50 63.92 201,726.05
10-5110-30-00 Salaries & Wages 2,105,209.00 (26,050.00)2,079,159.00 1,071,409.69 133,158.53 51.53 1,007,749.31
10-5115-30-00 Salaries - Overtime 237,097.00 237,097.00 142,784.37 21,096.31 60.22 94,312.63
10-5126-30-00 Salaries-Vacation Buy-Out 18,757.00 18,757.00 0.00 18,757.00
10-5127-30-00 Salaries-Certification Pay 20,341.00 20,341.00 15,468.57 1,814.74 76.05 4,872.43
10-5140-30-00 Salaries - Longevity Pay 9,340.00 9,340.00 8,780.00 94.00 560.00
10-5141-30-00 Salaries - Incentive 1,650.00 1,650.00 1,650.00 100.00
10-5143-30-00 Cell Phone Allowance 4,680.00 4,680.00 3,170.00 415.00 67.74 1,510.00
10-5145-30-00 Social Security Expense 110,585.00 110,585.00 72,801.69 9,107.40 65.83 37,783.31
10-5150-30-00 Medicare Expense 25,862.00 25,862.00 17,026.26 2,129.95 65.84 8,835.74
10-5155-30-00 SUTA Expense 7,038.00 7,038.00 257.43 (6.47) 3.66 6,780.57
10-5160-30-00 Health Insurance 107,116.00 107,116.00 102,851.82 14,106.04 96.02 4,264.18
10-5165-30-00 Dental Insurance 6,257.00 6,257.00 4,463.12 639.00 71.33 1,793.88
10-5170-30-00 Life Insurance/AD&D 6,302.00 6,302.00 4,805.93 682.76 76.26 1,496.07
10-5171-30-00 Life Insurance-Supplemental 8,000.00 8,000.00 7,920.00 99.00 80.00
10-5175-30-00 Liability (TML) Workers Comp 35,184.00 35,184.00 31,945.84 90.80 3,238.16
10-5180-30-00 TMRS Expense 206,677.00 206,677.00 139,356.97 18,173.86 67.43 67,320.03
10-5185-30-00 Long Term/Short Term Disabilit 2,945.00 2,945.00 0.00 2,945.00
10-5186-30-00 WELLE-Wellness Prog Reimb Empl 9,000.00 9,000.00 3,912.00 370.00 43.47 5,088.00
10-5190-30-00 Contract Labor 720.00 720.00 0.00 720.00
10-5194-30-00 FD Annual Phy & Screening 20,000.00 20,000.00 10,115.00 50.58 9,885.00
10-5210-30-00 Office Supplies 4,598.00 4,598.00 2,182.74 47.47 2,415.26
10-5212-30-00 Building Supplies 4,000.00 4,000.00 2,455.71 61.39 1,544.29
10-5230-30-00 Dues,Fees,& Subscriptions 4,800.00 4,800.00 4,299.68 89.58 500.32
10-5240-30-00 Postage and Delivery 250.00 250.00 64.55 25.82 185.45
10-5250-30-00 Publications 350.00 350.00 0.00 350.00
10-5280-30-00 Printing and Reproduction 1,200.00 1,200.00 555.40 46.28 644.60
10-5320-30-00 Repairs & Maintenance 6,500.00 6,500.00 5,918.84 91.06 581.16
10-5335-30-00 Radio/Video Repairs 14,700.00 14,700.00 1,220.03 8.30 13,479.97
10-5340-30-00 Building Repairs 14,700.00 66,707.00 81,407.00 77,082.58 441.98 94.69 4,324.42
10-5350-30-00 Vehicle Expense 35,000.00 35,000.00 20,413.13 2,131.43 58.32 14,586.87
10-5352-30-00 Fuel 35,000.00 35,000.00 10,881.40 2,754.58 31.09 24,118.60
10-5400-30-00 Uniform Expense 43,824.00 43,824.00 19,049.71 10,310.76 10,000.00 43.47 14,774.29
10-5410-30-00 Professional Services 7,500.00 7,500.00 0.00 7,500.00
10-5415-30-00 Tuition Reimbursement 200.00 200.00 200.00 100.00
10-5418-30-00 IT Fees 7,500.00 7,500.00 0.00 7,500.00
10-5430-30-00 Legal Fees 2,000.00 2,000.00 247.00 12.35 1,753.00
10-5440-30-00 EMS 96,000.00 21,950.00 117,950.00 76,576.45 23,056.97 64.92 18,316.58
10-5445-30-00 Emergency Management Expense 27,100.00 27,100.00 13,917.22 175.00 51.36 13,182.78
10-5480-30-00 Contracted Services 6,530.00 6,530.00 480.00 60.00 7.35 6,050.00
Item 4b
26
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-5520-30-00 Telephones 20,500.00 20,500.00 5,057.34 258.55 2,553.88 24.67 12,888.78
10-5524-30-00 Gas - Building 7,000.00 7,000.00 3,089.98 110.92 44.14 3,910.02
10-5525-30-00 Electricity 22,000.00 22,000.00 10,570.31 1,347.47 48.05 11,429.69
10-5526-30-00 Data Network 12,442.00 6,500.00 18,942.00 17,083.46 2,137.14 90.19 1,858.54
10-5530-30-00 Travel/Lodging/Meals Expense 3,000.00 3,000.00 2,256.60 (68.56) 75.22 743.40
10-5533-30-00 Mileage Expense 1,500.00 1,500.00 578.55 7.71 38.57 921.45
10-5536-30-00 Training/Seminars 18,000.00 18,000.00 11,124.94 450.00 61.81 6,875.06
10-5610-30-00 Fire Fighting Equipment 18,000.00 18,000.00 9,047.23 681.33 50.26 8,952.77
10-5630-30-00 Safety Equipment 25,000.00 25,000.00 14,366.98 7,295.95 57.47 10,633.02
Subtotal object - 0 3,380,104.00 70,957.00 3,451,061.00 1,947,438.52 229,781.38 35,610.85 56.43 1,468,011.63
Program number: 3,380,104.00 70,957.00 3,451,061.00 1,947,438.52 229,781.38 35,610.85 56.43 1,468,011.63
Department number: 30 Fire/EMS 3,380,104.00 70,957.00 3,451,061.00 1,947,438.52 229,781.38 35,610.85 56.43 1,468,011.63
10-5110-35-00 Salaries & Wages 86,828.00 86,828.00 63,156.84 6,816.00 72.74 23,671.16
10-5115-35-00 Salaries - Overtime 1,200.00 1,200.00 696.79 58.07 503.21
10-5126-35-00 Salaries-Vacation Buy-Out 1,199.00 1,199.00 0.00 1,199.00
10-5140-35-00 Salaries - Longevity Pay 635.00 635.00 630.00 99.21 5.00
10-5143-35-00 Cell Phone Allowance 1,080.00 1,080.00 720.00 90.00 66.67 360.00
10-5145-35-00 Social Security Expense 5,602.00 5,602.00 3,517.76 359.41 62.80 2,084.24
10-5150-35-00 Medicare Expense 1,310.00 1,310.00 822.67 84.05 62.80 487.33
10-5155-35-00 SUTA Expense 207.00 207.00 (28.02) (13.54)235.02
10-5160-35-00 Health Insurance 6,608.00 6,608.00 4,237.72 545.68 64.13 2,370.28
10-5165-35-00 Dental Insurance 313.00 313.00 195.66 25.56 62.51 117.34
10-5170-35-00 Life Insurance/AD&D 315.00 315.00 201.00 26.26 63.81 114.00
10-5175-35-00 Liability (TML) Workers' Comp 1,787.00 1,787.00 1,564.43 87.55 222.57
10-5180-35-00 TMRS Expense 10,469.00 10,469.00 7,510.82 819.74 71.74 2,958.18
10-5185-35-00 Long Term/Short Term Disabilit 194.00 194.00 0.00 194.00
10-5186-35-00 WELLE-Wellness Prog Reimb Empl 600.00 (156.00)444.00 0.00 444.00
10-5193-35-00 Records Retention 250.00 250.00 0.00 250.00
10-5194-35-00 FD Annual Phy & Screening 651.00 156.00 807.00 806.50 99.94 0.50
10-5210-35-00 Supplies 300.00 300.00 0.00 300.00
10-5215-35-00 Ammunition 1,000.00 1,000.00 0.00 1,000.00
10-5220-35-00 Office Equipment 200.00 200.00 58.15 29.08 141.85
10-5230-35-00 Dues,Fees,& Subscriptions 600.00 600.00 255.00 165.00 42.50 345.00
10-5240-35-00 Postage and Delivery 60.00 60.00 12.73 6.98 21.22 47.27
10-5250-35-00 Publications 550.00 550.00 0.00 550.00
10-5260-35-00 Advertising 2,000.00 2,000.00 0.00 2,000.00
10-5280-35-00 Printing and Reproduction 500.00 500.00 164.68 (1.58) 32.94 335.32
10-5350-35-00 Vehicle Expense 800.00 800.00 71.98 9.00 728.02
10-5352-35-00 Fuel 2,000.00 2,000.00 966.30 136.93 48.32 1,033.70
10-5353-35-00 Oil/Grease/Inspections 500.00 500.00 0.00 500.00
10-5400-35-00 Uniform Expense 1,050.00 1,050.00 188.00 17.91 862.00
10-5418-35-00 IT Fees 200.00 200.00 0.00 200.00
10-5430-35-00 Legal Fees 5,000.00 5,000.00 228.00 4.56 4,772.00
10-5480-35-00 Contracted Services 2,000.00 2,000.00 0.00 2,000.00
10-5520-35-00 Telephones 1,200.00 1,200.00 0.00 1,200.00
10-5526-35-00 Data Network 800.00 800.00 303.92 75.98 37.99 496.08
10-5530-35-00 Travel/Lodging/Meals Expense 500.00 500.00 0.00 500.00
10-5536-35-00 Training/Seminars 3,200.00 3,200.00 768.14 483.28 24.00 2,431.86
10-5620-35-00 Tools & Equipment 200.00 200.00 85.44 42.72 114.56
10-5630-35-00 Safety Equipment 1,000.00 1,000.00 26.93 2.69 973.07
10-5640-35-00 Signs & Hardware 1,250.00 1,250.00 0.00 1,250.00
Subtotal object - 0 144,158.00 144,158.00 87,161.44 9,633.29 60.46 56,996.56
Item 4b
27
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
Program number: 144,158.00 144,158.00 87,161.44 9,633.29 60.46 56,996.56
Department number: 35 Fire Marshal 144,158.00 144,158.00 87,161.44 9,633.29 60.46 56,996.56
10-5110-40-00 Salaries & Wages 96,351.00 96,351.00 78,304.15 8,500.26 81.27 18,046.85
10-5115-40-00 Salaries - Overtime 7,629.00 7,629.00 6,243.28 322.36 81.84 1,385.72
10-5126-40-00 Salaries-Vacation Buy-Out 909.00 909.00 0.00 909.00
10-5140-40-00 Salaries - Longevity Pay 1,120.00 1,120.00 1,120.00 100.00
10-5145-40-00 Social Security Expense 6,174.00 6,174.00 5,101.11 521.37 82.62 1,072.89
10-5150-40-00 Medicare Expense 1,444.00 1,444.00 1,192.99 121.93 82.62 251.01
10-5155-40-00 SUTA Expense 414.00 414.00 18.00 4.35 396.00
10-5160-40-00 Health Insurance 8,724.00 8,724.00 7,638.74 873.66 87.56 1,085.26
10-5165-40-00 Dental Insurance 626.00 626.00 429.41 51.12 68.60 196.59
10-5170-40-00 Life Insurance/AD&D 189.00 189.00 132.38 15.76 70.04 56.62
10-5175-40-00 Liability (TML) Workers Comp 646.00 646.00 565.54 87.55 80.46
10-5180-40-00 TMRS Expense 11,539.00 11,539.00 9,889.37 1,047.24 85.70 1,649.63
10-5185-40-00 Long Term/Short Term Disabilit 220.00 220.00 0.00 220.00
10-5186-40-00 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 84.00 7.00 1,116.00
10-5210-40-00 Office Supplies 600.00 600.00 126.07 21.01 473.93
10-5230-40-00 Dues,Fees,& Subscriptions 200.00 200.00 0.00 200.00
10-5250-40-00 Publications 50.00 50.00 0.00 50.00
10-5310-40-00 Rental Expense 14,000.00 14,000.00 12,478.07 89.13 1,521.93
10-5320-40-00 Repairs & Maintenance 4,000.00 4,000.00 3,236.98 80.93 763.02
10-5321-40-00 Signal Light Repairs 6,400.00 (4,400.00)2,000.00 1,344.74 1,344.74 67.24 655.26
10-5340-40-00 Building Repairs 2,500.00 2,500.00 1,177.83 47.11 1,322.17
10-5350-40-00 Vehicle Expense 6,500.00 6,500.00 2,794.24 42.99 3,705.76
10-5352-40-00 Fuel 10,100.00 (7,000.00)3,100.00 1,812.49 551.35 58.47 1,287.51
10-5353-40-00 Oil/Grease/Inspections 800.00 800.00 182.00 40.00 22.75 618.00
10-5400-40-00 Uniform Expense 3,500.00 3,500.00 1,170.61 33.45 2,329.39
10-5430-40-00 Legal Fees 57.00 57.00 57.00 100.00
10-5480-40-00 Contracted Services 23,200.00 23,200.00 49,500.00 213.36 (26,300.00)
10-5520-40-00 Telephones 1,300.00 1,300.00 550.03 173.07 42.31 749.97
10-5521-40-00 Cell Phone Expense 1,000.00 1,000.00 0.00 1,000.00
10-5525-40-00 Electricity 100,000.00 20,306.00 120,306.00 96,349.37 11,755.89 80.09 23,956.63
10-5526-40-00 Data Network 37.00 37.00 58.20 7.32 157.30 (21.20)
10-5530-40-00 Travel/Lodging/Meals Expense 800.00 800.00 0.00 800.00
10-5536-40-00 Training/Seminars 800.00 800.00 934.90 395.00 116.86 (134.90)
10-5620-40-00 Tools & Equipment 3,000.00 3,000.00 3,381.17 633.49 112.71 (381.17)
10-5630-40-00 Safety Equipment 2,000.00 2,000.00 344.98 17.25 1,655.02
10-5640-40-00 Signs & Hardware 25,000.00 25,000.00 9,858.88 3,118.79 39.44 15,141.12
10-5650-40-00 Maintenance Materials 106,000.00 (9,000.00)97,000.00 39,691.23 10,976.63 17,875.19 40.92 39,433.58
Subtotal object - 0 448,935.00 448,935.00 335,767.76 40,449.98 17,875.19 74.79 95,292.05
Program number: 448,935.00 448,935.00 335,767.76 40,449.98 17,875.19 74.79 95,292.05
Department number: 40 Streets 448,935.00 448,935.00 335,767.76 40,449.98 17,875.19 74.79 95,292.05
10-5110-45-00 Salaries & Wages 103,324.00 103,324.00 58,384.50 6,098.03 56.51 44,939.50
10-5126-45-00 Salaries-Vacation Buy-Out 216.00 216.00 0.00 216.00
10-5145-45-00 Social Security Expense 6,419.00 6,419.00 3,621.70 378.32 56.42 2,797.30
10-5150-45-00 Medicare Expense 1,501.00 1,501.00 846.99 88.48 56.43 654.01
10-5155-45-00 SUTA Expense 828.00 828.00 126.62 2.17 15.29 701.38
10-5165-45-00 Dental Insurance 313.00 313.00 214.70 25.56 68.59 98.30
10-5170-45-00 Life Insurance 95.00 95.00 66.19 7.88 69.67 28.81
10-5175-45-00 Liability (TML)/Workers' Comp 265.00 265.00 231.99 87.54 33.01
10-5180-45-00 TMRS Expense 11,998.00 11,998.00 4,397.26 465.40 36.65 7,600.74
10-5185-45-00 Long Term/Short Term Disabilit 106.00 106.00 0.00 106.00
Item 4b
28
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-5210-45-00 Supplies 4,800.00 1,200.00 6,000.00 3,871.26 230.21 64.52 2,128.74
10-5212-45-00 Building Supplies 500.00 500.00 744.46 148.89 (244.46)
10-5220-45-00 Office Equipment 3,000.00 3,000.00 2,825.55 294.19 94.19 174.45
10-5230-45-00 Dues,Fees,& Subscriptions 7,600.00 7,600.00 5,180.18 (205.00) 68.16 2,419.82
10-5240-45-00 Postage and Delivery 400.00 400.00 529.72 501.05 132.43 (129.72)
10-5250-45-00 Publications 500.00 500.00 0.00 500.00
10-5260-45-00 Advertising 600.00 600.00 0.00 (600.00)
10-5280-45-00 Printing and Reproduction 532.50 532.50 0.00 (532.50)
10-5281-45-00 Book Purchases 15,000.00 15,000.00 14,158.42 890.61 94.39 841.58
10-5400-45-00 Uniform Expense 233.00 0.00 (233.00)
10-5418-45-00 IT Fees 1,875.00 1,875.00 325.00 75.00 17.33 1,550.00
10-5480-45-00 Contracted Services 5,652.00 5,652.00 1,300.00 23.00 4,352.00
10-5520-45-00 Telephones 500.00 500.00 425.11 70.19 85.02 74.89
10-5525-45-00 Electricity 5,500.00 5,500.00 0.00 5,500.00
10-5530-45-00 Travel 1,700.00 1,700.00 496.48 212.55 29.21 1,203.52
10-5533-45-00 Mileage Expense 1,000.00 1,000.00 636.92 38.63 63.69 363.08
10-5536-45-00 Training/Seminars 1,500.00 1,500.00 99.95 6.66 1,400.05
10-5600-45-00 Special Events 600.00 600.00 828.89 187.50 138.15 (228.89)
10-5640-45-00 Signs & Hardware 75.00 0.00 (75.00)
Subtotal object - 0 175,192.00 1,200.00 176,392.00 100,752.39 10,493.27 57.12 75,639.61
Program number: 175,192.00 1,200.00 176,392.00 100,752.39 10,493.27 57.12 75,639.61
Department number: 45 Public Library 175,192.00 1,200.00 176,392.00 100,752.39 10,493.27 57.12 75,639.61
10-5110-60-01 Salaries & Wages 171,802.00 171,802.00 112,041.71 14,627.52 65.22 59,760.29
10-5115-60-01 Salaries - Overtime 111.04 111.04 0.00 (111.04)
10-5126-60-01 Salaries-Vacation Buy-Out 1,077.00 1,077.00 0.00 1,077.00
10-5140-60-01 Salaries - Longevity Pay 185.00 185.00 175.00 94.60 10.00
10-5145-60-01 Social Security Expense 10,767.00 10,767.00 6,660.67 846.26 61.86 4,106.33
10-5150-60-01 Medicare Expense 2,518.00 2,518.00 1,557.73 197.91 61.86 960.27
10-5155-60-01 SUTA Expense 569.00 569.00 25.75 3.51 4.53 543.25
10-5160-60-01 Health Insurance 18,085.00 18,085.00 12,081.40 1,920.46 66.80 6,003.60
10-5165-60-01 Dental Insurance 896.00 896.00 480.53 76.68 53.63 415.47
10-5170-60-01 Life Insurance/AD&D 196.00 196.00 148.14 23.64 75.58 47.86
10-5175-60-01 Liability (TML) Workers Comp 906.00 906.00 793.16 87.55 112.84
10-5180-60-01 TMRS Expense 19,858.00 19,858.00 13,057.73 1,759.54 65.76 6,800.27
10-5185-60-01 Long Term/Short Term Disabilit 1,217.00 1,217.00 0.00 1,217.00
10-5186-60-01 WELLE-Wellness Prog Reimb Empl 600.00 600.00 714.00 85.00 119.00 (114.00)
10-5190-60-01 Contract Labor 780.00 780.00 420.00 60.00 53.85 360.00
10-5210-60-01 Office Supplies 2,375.00 2,375.00 2,419.48 630.94 101.87 (44.48)
10-5220-60-01 Office Equipment 8,162.00 8,162.00 1,376.21 3.56 16.86 6,785.79
10-5230-60-01 Dues,Fees,& Subscriptions 3,150.00 3,150.00 1,669.06 585.94 52.99 1,480.94
10-5240-60-01 Postage and Delivery 7.82 0.00 (7.82)
10-5310-60-01 Rental Expense 1,812.00 0.00 (1,812.00)
10-5320-60-01 Repairs & Maintenance 24,400.00 24,400.00 22,680.00 92.95 1,720.00
10-5400-60-01 Uniform Expense 300.00 300.00 277.68 277.68 92.56 22.32
10-5410-60-01 Professional Services 77,182.00 77,182.00 50,766.14 2,443.37 26,716.02 65.78 (300.16)
10-5418-60-01 IT Fees 3,100.00 500.00 3,600.00 803.48 90.00 22.32 2,796.52
10-5430-60-01 Legal Fees 5,000.00 5,000.00 2,617.30 242.30 52.35 2,382.70
10-5520-60-01 Telephones 5,900.00 5,900.00 5,162.77 968.07 87.51 737.23
10-5526-60-01 Data Network 1,700.00 1,700.00 1,321.36 77.73 378.64
10-5530-60-01 Travel/Lodging/Meals Expense 3,800.00 3,800.00 2,715.13 51.90 71.45 1,084.87
10-5533-60-01 Mileage Expense 2,225.00 2,225.00 1,103.72 61.24 49.61 1,121.28
10-5536-60-01 Training/Seminars 7,350.00 7,350.00 677.40 9.22 6,672.60
Item 4b
29
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-5600-60-01 Special Events 1,986.00 1,986.00 1,985.40 99.97 0.60
Subtotal object - 0 271,738.00 104,848.00 376,586.00 245,661.81 25,066.56 26,716.02 65.23 104,208.17
Program number: 1 Parks Administration 271,738.00 104,848.00 376,586.00 245,661.81 25,066.56 26,716.02 65.23 104,208.17
10-5110-60-02 Salaries & Wages 419,808.00 419,808.00 300,050.62 32,529.60 71.47 119,757.38
10-5115-60-02 Salaries - Overtime 13,477.00 13,477.00 12,495.31 2,773.30 92.72 981.69
10-5126-60-02 Salaries-Vacation Buy-Out 3,757.00 3,757.00 1,257.60 33.47 2,499.40
10-5140-60-02 Salaries - Longevity Pay 2,215.00 2,215.00 2,230.00 100.68 (15.00)
10-5143-60-02 Cell Phone Allowance 180.00 90.00 0.00 (180.00)
10-5145-60-02 Social Security Expense 26,621.00 26,621.00 18,270.18 1,975.10 68.63 8,350.82
10-5150-60-02 Medicare Expense 6,226.00 6,226.00 4,272.89 461.91 68.63 1,953.11
10-5155-60-02 SUTA Expense 2,277.00 2,277.00 233.50 5.06 10.26 2,043.50
10-5160-60-02 Health Insurance 64,707.00 64,707.00 54,546.78 7,363.98 84.30 10,160.22
10-5165-60-02 Dental Insurance 3,441.00 3,441.00 2,259.17 255.60 65.65 1,181.83
10-5170-60-02 Life Insurance/AD&D 1,040.00 1,040.00 707.52 86.68 68.03 332.48
10-5175-60-02 Liability (TML) Workers Comp 8,136.00 8,136.00 7,122.66 87.55 1,013.34
10-5180-60-02 TMRS Expense 49,755.00 49,755.00 36,894.04 4,224.90 74.15 12,860.96
10-5185-60-02 Long Term/Short Term Disabilit 834.00 834.00 0.00 834.00
10-5186-60-02 WELLE-Wellness Prog Reimb Empl 3,600.00 3,600.00 1,817.00 200.00 50.47 1,783.00
10-5212-60-02 Building Supplies 1,500.00 1,500.00 355.50 23.70 1,144.50
10-5230-60-02 Dues,Fees,& Subscriptions 100.00 0.00 (100.00)
10-5310-60-02 Rental Expense 23,500.00 23,500.00 17,334.05 1,827.00 5,726.00 73.76 439.95
10-5320-60-02 Repairs & Maintenance 210,275.00 210,275.00 45,394.74 6,412.60 77,466.00 21.59 87,414.26
10-5350-60-02 Vehicle Expense 6,000.00 6,000.00 2,531.90 969.18 42.20 3,468.10
10-5352-60-02 Fuel 17,000.00 17,000.00 8,798.81 2,066.98 51.76 8,201.19
10-5353-60-02 Oil/Grease/Inspections 3,300.00 3,300.00 774.50 71.33 23.47 2,525.50
10-5400-60-02 Uniform Expense 5,400.00 5,400.00 5,012.36 215.84 92.82 387.64
10-5480-60-02 Contracted Services 178,300.00 178,300.00 65,546.98 1,704.04 95,436.00 36.76 17,317.02
10-5525-60-02 Electricity 96,000.00 96,000.00 84,866.42 10,938.99 88.40 11,133.58
10-5620-60-02 Tools & Equipment 4,725.00 4,725.00 2,362.20 49.99 2,362.80
10-5630-60-02 Safety Equipment 1,600.00 1,600.00 459.30 245.83 28.71 1,140.70
10-5640-60-02 Signs & Hardware 2,800.00 2,800.00 1,885.00 67.32 915.00
Subtotal object - 0 1,156,294.00 1,156,294.00 677,759.03 74,417.92 178,628.00 58.62 299,906.97
Program number: 2 Parks Maintenance 1,156,294.00 1,156,294.00 677,759.03 74,417.92 178,628.00 58.62 299,906.97
10-5110-60-03 Salaries & Wages 42,787.00 42,787.00 31,273.74 3,327.68 73.09 11,513.26
10-5126-60-03 Salaries-Vacation Buy-Out 404.00 404.00 0.00 404.00
10-5145-60-03 Social Security Expense 2,678.00 2,678.00 1,727.29 173.82 64.50 950.71
10-5150-60-03 Medicare Expense 626.00 626.00 403.97 40.66 64.53 222.03
10-5155-60-03 SUTA Expense 207.00 207.00 9.00 4.35 198.00
10-5170-60-03 Life Insurance/AD&D 95.00 95.00 66.98 7.88 70.51 28.02
10-5175-60-03 Liability (TML) Workers Comp 107.00 107.00 93.67 87.54 13.33
10-5180-60-03 TMRS Expense 5,005.00 5,005.00 3,602.67 395.00 71.98 1,402.33
10-5185-60-03 Long Term/Short Term Disabilit 101.00 101.00 0.00 101.00
10-5240-60-03 Postage and Delivery 6,875.00 6,875.00 726.09 497.77 10.56 6,148.91
10-5260-60-03 Advertising 2,000.00 2,000.00 1,444.50 72.23 555.50
10-5280-60-03 Printing and Reproduction 5,850.00 5,850.00 1,135.67 532.50 19.41 4,714.33
10-5475-60-03 Credit Card Fees 934.92 153.25 0.00 (934.92)
10-5600-60-03 Special Events 19,200.00 19,200.00 6,767.93 8.73 4,638.40 35.25 7,793.67
10-5995-60-03 Recreation Activities 23,500.00 23,500.00 7,873.39 3,261.73 33.50 15,626.61
Subtotal object - 0 109,435.00 109,435.00 56,059.82 8,399.02 4,638.40 51.23 48,736.78
Program number: 3 Recreation 109,435.00 109,435.00 56,059.82 8,399.02 4,638.40 51.23 48,736.78
Department number: 60 Parks and Recreation 1,537,467.00 104,848.00 1,642,315.00 979,480.66 107,883.50 209,982.42 59.64 452,851.92
10-5110-70-00 Salaries & Wages 97,779.00 7,750.00 105,529.00 69,790.90 8,657.09 66.13 35,738.10
Item 4b
30
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-5115-70-00 Salaries - Overtime 251.00 550.00 801.00 583.45 243.10 72.84 217.55
10-5126-70-00 Salaries-Vacation Buy-Out 898.00 898.00 0.00 898.00
10-5127-70-00 Salaries-Certification Pay 9,000.00 (9,000.00) 0.00
10-5128-70-00 Language Pay 900.00 900.00 800.00 100.00 88.89 100.00
10-5140-70-00 Salaries - Longevity Pay 70.00 70.00 70.00 100.00
10-5145-70-00 Social Security Expense 6,122.00 550.00 6,672.00 4,207.24 533.19 63.06 2,464.76
10-5150-70-00 Medicare Expense 1,431.00 150.00 1,581.00 983.94 124.69 62.24 597.06
10-5155-70-00 SUTA Expense 414.00 200.00 614.00 61.24 1.12 9.97 552.76
10-5160-70-00 Health Insurance 8,157.00 3,350.00 11,507.00 4,859.98 554.76 42.24 6,647.02
10-5165-70-00 Dental Insurance 313.00 150.00 463.00 214.70 25.56 46.37 248.30
10-5170-70-00 Life Insurance/AD&D 95.00 150.00 245.00 74.07 15.76 30.23 170.93
10-5175-70-00 Liability (TML) Workers Comp 238.00 50.00 288.00 208.36 72.35 79.64
10-5180-70-00 TMRS Expense 11,443.00 1,000.00 12,443.00 8,124.39 1,033.53 65.29 4,318.61
10-5185-70-00 Long Term/Short Term Disabilit 181.00 50.00 231.00 0.00 231.00
10-5186-70-00 WELLE-Wellness Prog Reimb Empl 420.00 50.00 0.00 (420.00)
10-5190-70-00 Contract Labor 4,800.00 4,800.00 3,195.00 345.00 66.56 1,605.00
10-5210-70-00 Office Supplies 1,500.00 1,500.00 1,557.21 303.85 103.81 (57.21)
10-5212-70-00 Building Supplies 1,500.00 1,500.00 1,149.53 262.81 76.64 350.47
10-5220-70-00 Office Equipment 4,970.00 (1,400.00)3,570.00 3,182.92 89.16 387.08
10-5230-70-00 Dues,Fees,& Subscriptions 100.00 100.00 40.00 40.00 60.00
10-5240-70-00 Postage and Delivery 1,200.00 1,200.00 737.55 61.46 462.45
10-5250-70-00 Publications 100.00 100.00 0.00 100.00
10-5280-70-00 Printing and Reproduction 700.00 700.00 305.94 43.71 394.06
10-5310-70-00 Rental Expense 25,400.00 6,400.00 31,800.00 21,836.08 3,604.49 68.67 9,963.92
10-5320-70-00 Repairs & Maintenance 60.00 0.00 (60.00)
10-5330-70-00 Copier Expense 1,400.00 1,400.00 0.00 1,400.00
10-5418-70-00 IT Fees 500.00 1,000.00 1,500.00 1,178.00 1,083.00 78.53 322.00
10-5420-70-00 Municipal Court/Judge Fees 10,000.00 10,000.00 9,666.00 800.00 96.66 334.00
10-5425-70-00 State Fines Expense 69.79 0.00 (69.79)
10-5430-70-00 Legal Fees 20,000.00 20,000.00 23,765.23 1,988.00 118.83 (3,765.23)
10-5480-70-00 Contracted Services 360.00 360.00 113.68 23.68 31.58 246.32
10-5481-70-00 Cash Over/Short (96.00)(1.00) 0.00 96.00
10-5520-70-00 Telephones 300.00 300.00 1,302.70 168.25 434.23 (1,002.70)
10-5524-70-00 Gas-Building 900.00 900.00 557.00 61.89 343.00
10-5525-70-00 Electricity 2,000.00 2,000.00 672.61 71.25 33.63 1,327.39
10-5530-70-00 Travel/Lodging/Meals Expense 500.00 (500.00) 0.00
10-5533-70-00 Mileage Expense 500.00 (500.00) 0.00
10-5536-70-00 Training/Seminars 500.00 500.00 100.00 20.00 400.00
Subtotal object - 0 213,122.00 11,350.00 224,472.00 159,731.51 19,988.13 60.00 71.16 64,680.49
Program number: 213,122.00 11,350.00 224,472.00 159,731.51 19,988.13 60.00 71.16 64,680.49
Department number: 70 Municipal Court 213,122.00 11,350.00 224,472.00 159,731.51 19,988.13 60.00 71.16 64,680.49
10-5110-80-00 Salaries & Wages 545,258.00 (38,001.00)507,257.00 318,836.22 44,811.26 62.86 188,420.78
10-5115-80-00 Salaries - Overtime 13,354.00 30,000.00 43,354.00 25,439.25 58.68 17,914.75
10-5126-80-00 Salaries-Vacation Buy-Out 3,938.00 3,938.00 0.00 3,938.00
10-5140-80-00 Salaries - Longevity Pay 1,280.00 1,280.00 755.00 58.98 525.00
10-5143-80-00 Cell Phone Allowance 90.00 90.00 620.00 200.00 688.89 (530.00)
10-5145-80-00 Social Security Expense 34,241.00 922.00 35,163.00 19,699.41 2,553.50 56.02 15,463.59
10-5150-80-00 Medicare Expense 8,009.00 216.00 8,225.00 4,607.17 597.19 56.01 3,617.83
10-5155-80-00 SUTA Expense 2,173.00 14.00 2,187.00 389.90 2.50 17.83 1,797.10
10-5160-80-00 Health Insurance 62,016.00 2,661.00 64,677.00 27,932.97 4,150.78 43.19 36,744.03
10-5165-80-00 Dental Insurance 3,043.00 97.00 3,140.00 1,522.30 230.04 48.48 1,617.70
10-5170-80-00 Life Insurance/AD&D 890.00 77.00 967.00 597.10 86.68 61.75 369.90
Item 4b
31
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-5175-80-00 Liability (TML) Workers Comp 3,669.00 37.00 3,706.00 3,212.03 86.67 493.97
10-5180-80-00 TMRS Expense 63,498.00 1,562.00 65,060.00 39,993.82 5,342.86 61.47 25,066.18
10-5185-80-00 Long Term/Short Term Disabilit 2,664.00 60.00 2,724.00 0.00 2,724.00
10-5186-80-00 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 104.00 5.78 1,696.00
10-5190-80-00 Contract Labor 3,120.00 3,120.00 860.00 80.00 27.56 2,260.00
10-5210-80-00 Office Supplies 7,150.00 7,150.00 5,156.81 325.74 72.12 1,993.19
10-5212-80-00 Building Supplies 500.00 500.00 246.81 76.73 49.36 253.19
10-5220-80-00 Office Equipment 8,204.00 5,100.00 13,304.00 2,535.81 599.70 19.06 10,768.19
10-5230-80-00 Dues,Fees,& Subscriptions 96,450.00 300.00 96,750.00 81,185.27 201.38 2,500.00 83.91 13,064.73
10-5240-80-00 Postage and Delivery 50.00 50.00 4.03 8.06 45.97
10-5250-80-00 Publications 6,237.00 6,237.00 4,308.02 17.50 69.07 1,928.98
10-5280-80-00 Printing and Reproduction 2,000.00 2,000.00 102.81 5.14 1,897.19
10-5340-80-00 Building Repairs 2,000.00 2,500.00 4,500.00 1,917.79 42.62 2,582.21
10-5350-80-00 Vehicle Expense 3,000.00 3,000.00 3,337.44 111.25 (337.44)
10-5352-80-00 Fuel 9,600.00 (1,000.00)8,600.00 3,476.30 933.32 40.42 5,123.70
10-5353-80-00 Oil/Grease/Inspections 1,000.00 1,000.00 530.28 53.03 469.72
10-5400-80-00 Uniform Expense 3,020.00 320.00 3,340.00 909.28 909.28 27.22 2,430.72
10-5410-80-00 Professional Services 265,225.00 265,225.00 40,170.18 225,054.82 15.15
10-5418-80-00 IT Fees 4,000.00 5,000.00 9,000.00 5,000.00 0.00 4,000.00
10-5430-80-00 Legal Fees 3,250.00 3,250.00 304.00 9.35 2,946.00
10-5465-80-00 Public Relations 500.00 500.00 225.00 45.00 275.00
10-5480-80-00 Contracted Services 780.00 7,300.00 8,080.00 7,752.00 60.00 95.94 328.00
10-5520-80-00 Telephones 4,380.00 415.00 4,795.00 1,508.99 338.06 31.47 3,286.01
10-5521-80-00 Cell Phone Expense 1,200.00 1,200.00 0.00 1,200.00
10-5525-80-00 Electricity 6,500.00 6,500.00 3,661.94 344.99 56.34 2,838.06
10-5526-80-00 Data Network 4,000.00 200.00 4,200.00 3,115.48 531.86 74.18 1,084.52
10-5530-80-00 Travel/Lodging/Meals Expense 7,850.00 (2,000.00)5,850.00 0.00 5,850.00
10-5533-80-00 Mileage Expense 3,000.00 (1,500.00)1,500.00 373.97 373.97 24.93 1,126.03
10-5536-80-00 Training/Seminars 13,453.00 (1,300.00)12,153.00 3,504.65 2,188.00 28.84 8,648.35
10-5620-80-00 Tools & Equipment 660.00 660.00 110.36 16.72 549.64
10-5630-80-00 Safety Equipment 920.00 920.00 551.82 112.49 59.98 368.18
10-5640-80-00 Signs & Hardware 1,175.00 1,175.00 0.00 1,175.00
10-6160-80-00 Capital Expenditure - Vehicles 14,560.00 2,876.00 17,436.00 17,435.75 0.00 0.25
Subtotal object - 0 953,217.00 282,346.00 1,235,563.00 609,558.21 65,067.83 249,990.57 49.33 376,014.22
Program number: 953,217.00 282,346.00 1,235,563.00 609,558.21 65,067.83 249,990.57 49.33 376,014.22
Department number: 80 Inspections 953,217.00 282,346.00 1,235,563.00 609,558.21 65,067.83 249,990.57 49.33 376,014.22
10-5110-85-00 Salaries & Wages 49,433.00 49,433.00 35,488.03 3,806.40 71.79 13,944.97
10-5115-85-00 Salaries - Overtime 828.00 828.00 369.64 44.64 458.36
10-5126-85-00 Salaries-Vacation Buy-Out 455.00 455.00 0.00 455.00
10-5140-85-00 Salaries - Longevity Pay 270.00 270.00 265.00 98.15 5.00
10-5145-85-00 Social Security Expense 3,147.00 3,147.00 2,150.69 225.43 68.34 996.31
10-5150-85-00 Medicare Expense 736.00 736.00 502.99 52.72 68.34 233.01
10-5155-85-00 SUTA Expense 207.00 207.00 9.00 4.35 198.00
10-5160-85-00 Health Insurance 3,547.00 3,547.00 2,467.70 290.56 69.57 1,079.30
10-5165-85-00 Dental Insurance 313.00 313.00 214.70 25.56 68.59 98.30
10-5170-85-00 Life Insurance/AD&D 95.00 95.00 66.19 7.88 69.67 28.81
10-5175-85-00 Liability (TML) Workers' Comp 309.00 309.00 270.51 87.54 38.49
10-5180-85-00 TMRS Expense 5,882.00 5,882.00 4,158.94 451.82 70.71 1,723.06
10-5185-85-00 Long Term/Short Term Disabilit 111.00 111.00 0.00 111.00
10-5186-85-00 WELLE-Wellness Prog Reimb Empl 600.00 (263.00)337.00 0.00 337.00
10-5210-85-00 Office Supplies 500.00 500.00 69.69 22.41 13.94 430.31
10-5230-85-00 Dues,Fees,& Subscriptions 300.00 300.00 227.25 75.75 72.75
Item 4b
32
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-5240-85-00 Postage and Delivery 400.00 400.00 332.39 50.24 83.10 67.61
10-5350-85-00 Vehicle Expense 500.00 1,093.00 1,593.00 593.11 37.23 999.89
10-5352-85-00 Fuel 1,800.00 1,800.00 414.87 120.21 23.05 1,385.13
10-5353-85-00 Oil/Grease/Inspections 100.00 100.00 19.00 19.00 81.00
10-5400-85-00 Uniform Expense 200.00 200.00 120.90 120.90 60.45 79.10
10-5430-85-00 Legal Fees 3,000.00 3,000.00 342.00 38.00 11.40 2,658.00
10-5435-85-00 Legal Notices/Filings 300.00 300.00 0.00 300.00
10-5480-85-00 Contracted Services 88,000.00 (480.00)87,520.00 54,609.75 1,975.00 15,933.25 62.40 16,977.00
10-5520-85-00 Telephones 800.00 800.00 299.14 58.73 37.39 500.86
10-5526-85-00 Data Network 480.00 480.00 303.92 75.98 63.32 176.08
10-5536-85-00 Training/Seminars 800.00 800.00 34.95 4.37 765.05
10-5600-85-00 Special Events 500.00 500.00 0.00 500.00
10-5620-85-00 Tools & Equipment 250.00 250.00 0.00 250.00
10-5640-85-00 Signs & Hardware 1,200.00 170.00 1,370.00 1,368.08 99.86 1.92
Subtotal object - 0 164,583.00 1,000.00 165,583.00 104,698.44 7,321.84 15,933.25 63.23 44,951.31
Program number: 164,583.00 1,000.00 165,583.00 104,698.44 7,321.84 15,933.25 63.23 44,951.31
Department number: 85 Code Enforcement 164,583.00 1,000.00 165,583.00 104,698.44 7,321.84 15,933.25 63.23 44,951.31
10-5110-90-00 Salaries & Wages 253,085.00 (9,600.00)243,485.00 156,122.94 16,836.50 64.12 87,362.06
10-5115-90-00 Salaries - Overtime 169.00 1,050.00 1,219.00 690.23 89.14 56.62 528.77
10-5126-90-00 Salaries-Vacation Buy-Out 4,057.00 4,057.00 3,446.52 1,796.23 84.95 610.48
10-5140-90-00 Salaries - Longevity Pay 945.00 945.00 560.00 59.26 385.00
10-5141-90-00 Salaries - Incentive 750.00 750.00 750.00 100.00
10-5143-90-00 Cell Phone Allowance 3,000.00 3,000.00 1,440.00 180.00 48.00 1,560.00
10-5145-90-00 Social Security Expense 15,952.00 15,952.00 9,381.38 1,090.17 58.81 6,570.62
10-5150-90-00 Medicare Expense 3,730.00 3,730.00 2,194.03 254.96 58.82 1,535.97
10-5155-90-00 SUTA Expense 776.00 776.00 79.58 10.26 696.42
10-5160-90-00 Health Insurance 24,690.00 24,690.00 17,995.36 1,993.30 72.89 6,694.64
10-5165-90-00 Dental Insurance 896.00 896.00 654.34 76.68 73.03 241.66
10-5170-90-00 Life Insurance/AD&D 325.00 325.00 314.16 37.40 96.67 10.84
10-5175-90-00 Liability (TML) Workers Comp 1,062.00 1,062.00 929.73 87.55 132.27
10-5180-90-00 TMRS Expense 29,532.00 29,532.00 18,896.70 2,255.52 63.99 10,635.30
10-5185-90-00 Long Term/Short Term Disabilit 1,435.00 1,435.00 0.00 1,435.00
10-5186-90-00 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 840.00 100.00 70.00 360.00
10-5190-90-00 Contract Labor 1,560.00 1,560.00 860.00 80.00 55.13 700.00
10-5210-90-00 Office Supplies 3,800.00 3,800.00 3,425.53 233.79 525.60 90.15 (151.13)
10-5220-90-00 Office Equipment 5,400.00 5,400.00 1,584.67 29.35 3,815.33
10-5230-90-00 Dues,Fees,& Subscriptions 5,040.00 (2,500.00)2,540.00 776.00 30.55 1,764.00
10-5240-90-00 Postage and Delivery 200.00 200.00 184.85 22.44 92.43 15.15
10-5250-90-00 Publications 500.00 500.00 0.00 500.00
10-5280-90-00 Printing and Reproduction 200.00 200.00 116.85 58.43 83.15
10-5330-90-00 Copier Expense 1,100.00 1,100.00 674.20 134.84 404.52 61.29 21.28
10-5400-90-00 Uniform Expense 400.00 400.00 271.24 206.24 67.81 128.76
10-5410-90-00 Professional Services 81,730.00 33,633.00 115,363.00 65,040.00 13,260.00 38,744.25 56.38 11,578.75
10-5418-90-00 IT Fees 300.00 300.00 169.00 56.33 131.00
10-5430-90-00 Legal Fees 28,000.00 20,000.00 48,000.00 14,668.10 399.00 20,000.00 30.56 13,331.90
10-5435-90-00 Legal Notices/Filings 2,000.00 1,000.00 3,000.00 2,386.82 77.36 79.56 613.18
10-5520-90-00 Telephones 5,700.00 (1,000.00)4,700.00 462.51 40.38 9.84 4,237.49
10-5521-90-00 Cell Phone Expense 1,500.00 (1,500.00) 0.00
10-5526-90-00 Data Network 8,250.00 (1,175.00)7,075.00 1,238.40 17.50 5,836.60
10-5530-90-00 Travel/Lodging/Meals Expense 2,300.00 2,300.00 1,007.04 185.97 43.78 1,292.96
10-5533-90-00 Mileage Expense 1,750.00 (500.00)1,250.00 614.98 76.94 49.20 635.02
10-5536-90-00 Training/Seminars 4,800.00 4,800.00 1,369.85 28.54 3,430.15
Item 4b
33
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-5640-90-00 Signs & Hardware 2,000.00 (2,000.00) 0.00
Subtotal object - 0 493,084.00 42,458.00 535,542.00 309,145.01 39,426.86 59,674.37 57.73 166,722.62
Program number: 493,084.00 42,458.00 535,542.00 309,145.01 39,426.86 59,674.37 57.73 166,722.62
Department number: 90 Planning 493,084.00 42,458.00 535,542.00 309,145.01 39,426.86 59,674.37 57.73 166,722.62
10-5110-98-00 Salaries & Wages 462,199.00 462,199.00 338,100.53 36,290.92 73.15 124,098.47
10-5115-98-00 Salaries - Overtime 1,200.00 1,200.00 930.97 77.58 269.03
10-5126-98-00 Salaries-Vacation Buy-Out 5,280.00 5,280.00 6,690.60 2,732.88 126.72 (1,410.60)
10-5140-98-00 Salaries - Longevity Pay 790.00 790.00 780.00 98.73 10.00
10-5143-98-00 Cell Phone Allowance 1,200.00 1,200.00 936.49 90.00 78.04 263.51
10-5145-98-00 Social Security Expense 27,650.00 27,650.00 18,822.17 2,194.81 68.07 8,827.83
10-5150-98-00 Medicare Expense 6,793.00 6,793.00 4,586.26 513.32 67.52 2,206.74
10-5155-98-00 SUTA Expense 1,035.00 1,035.00 45.00 4.35 990.00
10-5160-98-00 Health Insurance 36,701.00 36,701.00 30,729.49 3,559.82 83.73 5,971.51
10-5165-98-00 Dental Insurance 1,251.00 1,251.00 1,073.52 127.80 85.81 177.48
10-5170-98-00 Life Insurance/AD&D 566.00 566.00 507.95 60.50 89.74 58.05
10-5175-98-00 Liability (TML) Workers Comp 1,896.00 1,896.00 1,659.85 87.55 236.15
10-5180-98-00 TMRS Expense 54,286.00 54,286.00 40,171.03 4,660.63 74.00 14,114.97
10-5185-98-00 Long Term/Short Term Disabilit 1,071.00 1,071.00 0.00 1,071.00
10-5186-98-00 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 1,260.00 150.00 105.00 (60.00)
10-5190-98-00 Contract Labor 510.00 510.00 420.00 60.00 82.35 90.00
10-5210-98-00 Office Supplies 1,800.00 1,800.00 1,383.97 122.38 76.89 416.03
10-5212-98-00 Building Supplies 350.00 350.00 32.64 9.33 317.36
10-5230-98-00 Dues,Fees,& Subscriptions 1,700.00 1,700.00 195.94 11.53 1,504.06
10-5240-98-00 Postage and Delivery 100.00 100.00 197.41 36.70 197.41 (97.41)
10-5250-98-00 Publications 300.00 300.00 208.00 208.00 69.33 92.00
10-5350-98-00 Vehicle Expense 450.00 720.00 1,170.00 1,163.00 99.40 7.00
10-5352-98-00 Fuel 1,800.00 1,800.00 153.45 153.45 8.53 1,646.55
10-5400-98-00 Uniform Expense 100.00 100.00 308.51 156.56 308.51 (208.51)
10-5410-98-00 Professional Services 35,000.00 (26,380.00)8,620.00 0.00 8,620.00
10-5418-98-00 IT Fees 250.00 250.00 93.00 37.20 157.00
10-5419-98-00 IT Licenses 35,320.00 35,320.00 861.00 861.00 2.44 33,598.00
10-5430-98-00 Legal Fees 6,000.00 6,000.00 4,930.34 1,975.00 82.17 1,069.66
10-5435-98-00 Legal Notices/Filings 2,000.00 2,000.00 1,873.70 857.90 93.69 126.30
10-5480-98-00 Contracted Services 24,880.00 24,880.00 24,880.00 0.00
10-5520-98-00 Telephones 5,000.00 (2,000.00)3,000.00 1,418.51 333.51 47.28 1,581.49
10-5524-98-00 Gas-Building 1,600.00 1,600.00 779.05 48.69 820.95
10-5525-98-00 Electricity 700.00 (700.00) 0.00
10-5530-98-00 Travel/Lodging/Meals Expense 3,250.00 (930.00)2,320.00 531.79 22.92 1,788.21
10-5533-98-00 Mileage Expense 1,500.00 1,500.00 548.70 69.90 36.58 951.30
10-5536-98-00 Training/Seminars 6,000.00 6,000.00 428.75 7.15 5,571.25
10-5620-98-00 Tools & Equipment 1,500.00 1,500.00 0.00 1,500.00
Subtotal object - 0 703,938.00 703,938.00 461,821.62 54,354.08 25,741.00 65.61 216,375.38
Program number: 703,938.00 703,938.00 461,821.62 54,354.08 25,741.00 65.61 216,375.38
Department number: 98 Engineering 703,938.00 703,938.00 461,821.62 54,354.08 25,741.00 65.61 216,375.38
10-5176-99-00 TML Prop. & Liab. Insurance 100,000.00 (10,000.00)90,000.00 84,533.27 873.89 93.93 5,466.73
10-5305-99-00 Chapt 380 Program Grant Exp 14,000.00 14,000.00 3,559.00 25.42 10,441.00
10-5418-99-00 IT Fees 71,821.00 71,821.00 43,086.89 299.00 59.99 28,734.11
10-5419-99-00 IT Licenses 10,000.00 10,000.00 10,000.00 100.00
10-5480-99-00 Contracted Services 3,600.00 3,600.00 3,600.00 100.00
10-6140-99-00 Capital Expenditure - Equipmen 136,438.00 136,438.00 102,328.47 11,369.83 75.00 34,109.53
10-6160-99-00 Capital Expenditure - Vehicles 262,260.00 262,260.00 196,695.00 21,855.00 75.00 65,565.00
10-7000-99-00 Contingency 50,000.00 50,000.00 48,330.76 10,496.00 96.66 1,669.24
Item 4b
34
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
10-7100-99-00 Operating Transfer Out 20,000.00 20,000.00 20,000.00 100.00
10-7144-99-00 Transfer to Bond Fund 972,000.00 75,000.00 1,047,000.00 785,250.00 87,250.00 75.00 261,750.00
Subtotal object - 0 1,630,119.00 75,000.00 1,705,119.00 1,297,383.39 132,143.72 76.09 407,735.61
Program number: 1,630,119.00 75,000.00 1,705,119.00 1,297,383.39 132,143.72 76.09 407,735.61
Department number: 99 Non-departmental 1,630,119.00 75,000.00 1,705,119.00 1,297,383.39 132,143.72 76.09 407,735.61
Expense Subtotal - - - - - - 14,415,741.00 598,159.00 15,013,900.00 9,402,516.47 1,025,938.91 837,463.52 62.63 4,773,920.01
Fund number: 10 General (90,293.00)418,159.00 327,866.00 (4,132,426.61)(77,561.55)837,463.52 3,622,829.09
15-5410-10-00 Professional Services 7,500.00 0.00 (7,500.00)
Subtotal object - 0 7,500.00 0.00 (7,500.00)
Program number: 7,500.00 0.00 (7,500.00)
Department number: 10 Administration 7,500.00 0.00 (7,500.00)
Expense Subtotal - - - - - - 7,500.00 0.00 (7,500.00)
Fund number: 15 TIRZ #1 - Blue Star 7,500.00 0.00 (7,500.00)
20-4005-50-00 Water Revenue (5,605,000.00) (5,605,000.00)(2,971,096.66)(370,326.31) 53.01 (2,633,903.34)
20-4010-50-00 Water Tap & Construction (508,750.00) (508,750.00)(538,501.00)(92,500.00) 105.85 29,751.00
20-4012-50-00 Saturday Inspection Fee (4,000.00) (4,000.00)(5,550.00)(1,800.00) 138.75 1,550.00
20-4018-50-00 Internet Cr. Card Fees(Global) (18,000.00) (18,000.00)(15,979.82)(1,771.09) 88.78 (2,020.18)
20-4019-50-00 Cr. Card Pmt Fees(auth.net) (3,000.00) (3,000.00)(3,594.42)(387.55) 119.81 594.42
20-4060-50-00 NSF Fees (1,000.00) (1,000.00)(1,025.00)(125.00) 102.50 25.00
20-4242-50-00 Re-Inspection Fees (1,500.00) (1,500.00)(2,200.00)(500.00) 146.67 700.00
20-4610-50-00 Interest Income (70,000.00) (70,000.00)(32,999.39)(8,036.80) 47.14 (37,000.61)
20-4910-50-00 Other Revenue (70,000.00) (70,000.00)(53,351.74)(4,380.95) 76.22 (16,648.26)
Subtotal object - 0 (6,281,250.00) (6,281,250.00)(3,624,298.03)(479,827.70) 57.70 (2,656,951.97)
Program number: (6,281,250.00) (6,281,250.00)(3,624,298.03)(479,827.70) 57.70 (2,656,951.97)
Department number: 50 Water (6,281,250.00) (6,281,250.00)(3,624,298.03)(479,827.70) 57.70 (2,656,951.97)
20-4006-55-00 Sewer Revenue (2,777,000.00) (2,777,000.00)(1,964,009.16)(226,884.18) 70.72 (812,990.84)
20-4010-55-00 Sewer Tap & Construction (220,000.00) (220,000.00)(188,600.00)(33,800.00) 85.73 (31,400.00)
Subtotal object - 0 (2,997,000.00) (2,997,000.00)(2,152,609.16)(260,684.18) 71.83 (844,390.84)
Program number: (2,997,000.00) (2,997,000.00)(2,152,609.16)(260,684.18) 71.83 (844,390.84)
Department number: 55 Sewer (2,997,000.00) (2,997,000.00)(2,152,609.16)(260,684.18) 71.83 (844,390.84)
20-4000-57-00 W/S Service Initiation (57,043.00) (57,043.00)(45,520.00)(7,940.00) 79.80 (11,523.00)
20-4007-57-00 Sanitation (900,000.00) (900,000.00)(734,541.95)(85,266.82) 81.62 (165,458.05)
20-4009-57-00 Late Fee-W/S (60,000.00) (60,000.00)(58,521.02)(4,273.48) 97.54 (1,478.98)
Subtotal object - 0 (1,017,043.00) (1,017,043.00)(838,582.97)(97,480.30) 82.45 (178,460.03)
Program number: (1,017,043.00) (1,017,043.00)(838,582.97)(97,480.30) 82.45 (178,460.03)
Department number: 57 Utility Billing Department (1,017,043.00) (1,017,043.00)(838,582.97)(97,480.30) 82.45 (178,460.03)
Revenue Subtotal - - - - - - (10,295,293.00) (10,295,293.00)(6,615,490.16)(837,992.18) 64.26 (3,679,802.84)
20-5176-00-00 TML-Prop & Liab Insurance 35,000.00 35,000.00 29,280.78 83.66 5,719.22
20-6140-00-00 Capital Expenditure - Equipmen 15,771.00 15,771.00 11,828.25 1,314.25 75.00 3,942.75
20-6160-00-00 Capital Expenditure - Vehicles 119,553.00 119,553.00 89,664.75 9,962.75 75.00 29,888.25
20-6186-00-00 2013 Bond Payment 387,600.00 387,600.00 93,800.00 24.20 293,800.00
20-6192-00-00 2011 Refd Bond Pmt 276,246.00 276,246.00 270,420.63 97.89 5,825.37
20-6193-00-00 2012 CO Bond Payment 145,020.00 145,020.00 95,235.00 65.67 49,785.00
20-6198-00-00 06 CO Bond Payment 491,197.00 491,197.00 97,398.61 19.83 393,798.39
20-6199-00-00 08 CO Bond Payment 119,894.00 119,894.00 87,332.50 72.84 32,561.50
20-6201-00-00 2014 GO Bond Payment 483,439.00 483,439.00 135,995.35 28.13 347,443.65
20-6202-00-00 2014 CO Bond Payment 926,350.00 926,350.00 240,675.00 25.98 685,675.00
20-7000-00-00 Contingency 50,000.00 50,000.00 0.00 50,000.00
20-7147-00-00 Transfer to GF 862,695.00 862,695.00 647,021.25 71,891.25 75.00 215,673.75
Subtotal object - 0 3,912,765.00 3,912,765.00 1,798,652.12 83,168.25 45.97 2,114,112.88
Program number: 3,912,765.00 3,912,765.00 1,798,652.12 83,168.25 45.97 2,114,112.88
Department number: Non departmental 3,912,765.00 3,912,765.00 1,798,652.12 83,168.25 45.97 2,114,112.88
Item 4b
35
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
20-5110-50-00 Salaries & Wages 630,968.00 630,968.00 426,570.36 49,696.96 67.61 204,397.64
20-5115-50-00 Salaries - Overtime 45,055.00 45,055.00 32,696.11 7,426.95 72.57 12,358.89
20-5126-50-00 Salaries-Vacation Buy-Out 4,459.00 4,459.00 972.40 21.81 3,486.60
20-5140-50-00 Salaries - Longevity Pay 2,165.00 2,165.00 2,050.00 94.69 115.00
20-5145-50-00 Social Security Expense 39,753.00 39,753.00 27,150.04 3,353.31 68.30 12,602.96
20-5150-50-00 Medicare Expense 9,300.00 9,300.00 6,349.62 784.25 68.28 2,950.38
20-5155-50-00 SUTA Expense 2,794.00 2,794.00 347.37 1.85 12.43 2,446.63
20-5160-50-00 Health Insurance 77,164.00 77,164.00 40,473.42 5,172.14 52.45 36,690.58
20-5165-50-00 Dental Insurance 3,981.00 3,981.00 2,527.88 332.28 63.50 1,453.12
20-5170-50-00 Life Insurance/AD&D 1,240.00 1,240.00 825.82 110.32 66.60 414.18
20-5175-50-00 Liability (TML) Workers' Comp 11,255.00 11,255.00 9,853.19 87.55 1,401.81
20-5180-50-00 TMRS Expense 74,858.00 74,858.00 53,280.12 6,810.27 71.18 21,577.88
20-5185-50-00 Long Term/Short Term Disabilit 3,429.00 3,429.00 0.00 3,429.00
20-5186-50-00 WELLE-Wellness Prog Reimb-Empl 3,600.00 3,600.00 1,803.00 250.00 50.08 1,797.00
20-5190-50-00 Contract Labor 2,700.00 2,700.00 4,200.00 600.00 155.56 (1,500.00)
20-5210-50-00 Office Supplies 3,100.00 3,100.00 2,781.50 178.99 89.73 318.50
20-5212-50-00 Building Supplies 1,550.00 1,550.00 564.74 36.44 985.26
20-5220-50-00 Office Equipment 11,004.00 (3,500.00)7,504.00 6,400.09 85.29 1,103.91
20-5230-50-00 Dues,Fees,& Subscriptions 3,400.00 3,400.00 2,013.64 59.23 1,386.36
20-5240-50-00 Postage and Delivery 1,800.00 1,800.00 1,231.00 6.72 68.39 569.00
20-5250-50-00 Publications 50.00 50.00 0.00 50.00
20-5280-50-00 Printing and Reproduction 3,450.00 3,450.00 561.02 16.26 2,888.98
20-5310-50-00 Rental Expense 600.00 600.00 0.00 600.00
20-5320-50-00 Repairs & Maintenance 3,600.00 3,600.00 347.25 9.65 3,252.75
20-5340-50-00 Building Repairs 4,000.00 522.00 4,522.00 4,521.75 99.99 0.25
20-5350-50-00 Vehicle Expense 25,700.00 25,700.00 13,630.62 2,035.36 53.04 12,069.38
20-5352-50-00 Fuel 40,200.00 (18,000.00)22,200.00 16,251.40 4,371.70 73.21 5,948.60
20-5353-50-00 Oil/Grease/Inspections 2,470.00 2,470.00 235.75 9.55 2,234.25
20-5400-50-00 Uniform Expense 14,600.00 14,600.00 6,865.12 375.51 47.02 7,734.88
20-5418-50-00 IT Fees 18,700.00 19,000.00 37,700.00 24,482.18 90.00 7,000.00 64.94 6,217.82
20-5419-50-00 IT Licenses 1,200.00 1,163.00 2,363.00 2,363.00 100.00
20-5430-50-00 Legal Fees 1,000.00 1,000.00 456.00 399.00 45.60 544.00
20-5435-50-00 Legal Notices/Filings 500.00 500.00 0.00 500.00
20-5475-50-00 Credit Card Fees 25,000.00 25,000.00 24,604.37 2,446.81 98.42 395.63
20-5480-50-00 Contracted Services 16,000.00 23,623.00 39,623.00 40,264.15 486.50 101.62 (641.15)
20-5520-50-00 Telephones 17,820.00 17,820.00 7,199.53 1,574.29 40.40 10,620.47
20-5521-50-00 Cell Phone Expense 2,160.00 2,160.00 0.00 2,160.00
20-5524-50-00 Gas-Building 2,570.00 2,570.00 620.38 48.36 24.14 1,949.62
20-5525-50-00 Electricity 150,000.00 27,000.00 177,000.00 130,735.31 14,048.93 73.86 46,264.69
20-5526-50-00 Data Network 4,000.00 4,000.00 3,453.90 349.90 86.35 546.10
20-5530-50-00 Travel/Lodging/Meals Expense 1,000.00 1,000.00 0.00 1,000.00
20-5533-50-00 Mileage Expense 1,000.00 1,000.00 670.03 262.20 67.00 329.97
20-5536-50-00 Training/Seminars 5,600.00 3,500.00 9,100.00 7,644.06 138.23 84.00 1,455.94
20-5540-50-00 Water Testing 1,500.00 1,500.00 2,010.85 830.80 134.06 (510.85)
20-5545-50-00 Meter Purchases 203,500.00 12,220.00 215,720.00 121,529.00 23,000.00 56.34 71,191.00
20-5550-50-00 Water Purchases 2,037,900.00 2,037,900.00 1,291,673.01 162,330.21 63.38 746,226.99
20-5620-50-00 Tools & Equipment 10,900.00 10,900.00 8,678.15 1,407.24 79.62 2,221.85
20-5630-50-00 Safety Equipment 7,700.00 (2,285.00)5,415.00 4,269.22 1,000.00 78.84 1,145.78
20-5640-50-00 Signs & Hardware 800.00 800.00 303.30 48.00 37.91 496.70
20-5650-50-00 Maintenance Materials 12,400.00 (5,000.00)7,400.00 4,956.50 477.10 66.98 2,443.50
20-5660-50-00 Chemical Supplies 1,000.00 1,000.00 550.94 55.09 449.06
20-5670-50-00 System Improvements/Repairs 78,950.00 78,950.00 71,243.58 10,387.70 90.24 7,706.42
Item 4b
36
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
20-6160-50-00 Capital Expenditure - Vehicles 60,000.00 60,000.00 36,518.75 19,607.75 60.87 3,873.50
20-6200-50-00 Bond Administrative Fees 3,000.00 3,000.00 0.00 3,000.00
20-7143-50-00 Transfer to Internal Serv. Fd 2,160.00 2,160.00 1,620.00 180.00 75.00 540.00
Subtotal object - 0 3,691,905.00 60,943.00 3,752,848.00 2,450,349.42 278,011.88 49,607.75 65.29 1,252,890.83
Program number: 3,691,905.00 60,943.00 3,752,848.00 2,450,349.42 278,011.88 49,607.75 65.29 1,252,890.83
Department number: 50 Water 3,691,905.00 60,943.00 3,752,848.00 2,450,349.42 278,011.88 49,607.75 65.29 1,252,890.83
20-5110-55-00 Salaries & Wages 144,885.00 144,885.00 97,481.23 12,397.15 67.28 47,403.77
20-5115-55-00 Salaries - Overtime 7,279.00 7,279.00 6,614.56 2,189.47 90.87 664.44
20-5126-55-00 Salaries-Vacation Buy-Out 1,074.00 1,074.00 0.00 1,074.00
20-5140-55-00 Salaries - Longevity Pay 840.00 840.00 830.00 98.81 10.00
20-5145-55-00 Social Security Expense 9,175.00 9,175.00 6,084.53 855.20 66.32 3,090.47
20-5150-55-00 Medicare Expense 2,146.00 2,146.00 1,423.00 200.02 66.31 723.00
20-5155-55-00 SUTA Expense 776.00 776.00 36.00 0.59 4.64 740.00
20-5160-55-00 Health Insurance 19,699.00 19,699.00 9,470.61 1,109.12 48.08 10,228.39
20-5165-55-00 Dental Insurance 1,209.00 1,209.00 644.11 76.68 53.28 564.89
20-5170-55-00 Life Insurance/AD&D 320.00 320.00 226.16 31.52 70.68 93.84
20-5175-55-00 Liability (TML) Workers' Comp 3,311.00 3,311.00 2,898.61 87.55 412.39
20-5180-55-00 TMRS Expense 16,910.00 16,910.00 12,197.45 1,741.53 72.13 4,712.55
20-5185-55-00 Long Term/Short Term Disabilit 1,075.00 1,075.00 0.00 1,075.00
20-5186-55-00 WELLE-Wellness Prog Reimb-Empl 1,200.00 1,200.00 603.00 85.00 50.25 597.00
20-5210-55-00 Office Supplies 800.00 800.00 0.00 800.00
20-5212-55-00 Building Supplies 600.00 600.00 0.00 600.00
20-5220-55-00 Office Equipment 750.00 750.00 750.00 100.00
20-5230-55-00 Dues,Fees,& Subscriptions 1,550.00 1,550.00 382.54 321.54 24.68 1,167.46
20-5240-55-00 Postage and Delivery 200.00 200.00 0.00 200.00
20-5250-55-00 Publications 100.00 100.00 0.00 100.00
20-5310-55-00 Rental Expense 500.00 500.00 0.00 500.00
20-5320-55-00 Repairs & Maintenance 400.00 400.00 0.00 400.00
20-5335-55-00 Radio/Video Repairs 700.00 (700.00) 0.00
20-5340-55-00 Building Repairs 1,000.00 1,000.00 243.33 24.33 756.67
20-5350-55-00 Vehicle Expense 6,200.00 6,200.00 5,081.16 112.00 81.95 1,118.84
20-5352-55-00 Fuel 6,500.00 (2,500.00)4,000.00 2,293.84 589.84 57.35 1,706.16
20-5353-55-00 Oil/Grease/Inspections 1,500.00 1,500.00 51.00 3.40 1,449.00
20-5400-55-00 Uniform Expense 8,600.00 8,600.00 1,788.47 20.80 6,811.53
20-5430-55-00 Legal Fees 500.00 500.00 0.00 500.00
20-5480-55-00 Contracted Services 21,000.00 (13,596.00)7,404.00 2,696.07 516.90 36.41 4,707.93
20-5520-55-00 Telephones 3,560.00 3,560.00 667.17 235.49 18.74 2,892.83
20-5521-55-00 Cell Phone Expense 1,080.00 1,080.00 0.00 1,080.00
20-5524-55-00 Gas - Building 1,000.00 1,000.00 0.00 1,000.00
20-5525-55-00 Electricity 50,800.00 50,800.00 32,134.60 5,233.01 63.26 18,665.40
20-5530-55-00 Travel/Lodging/Meals Expense 600.00 600.00 0.00 600.00
20-5533-55-00 Mileage Expense 500.00 500.00 0.00 500.00
20-5536-55-00 Training/Seminars 1,700.00 1,700.00 2,655.85 395.00 156.23 (955.85)
20-5540-55-00 Water Testing 500.00 500.00 0.00 500.00
20-5560-55-00 Sewer Management Fees 1,268,700.00 1,268,700.00 988,587.85 97,291.57 77.92 280,112.15
20-5620-55-00 Tools & Equipment 4,500.00 4,500.00 3,041.97 604.47 67.60 1,458.03
20-5630-55-00 Safety Equipment 4,600.00 6,261.00 10,861.00 8,704.65 1,450.00 80.15 2,156.35
20-5640-55-00 Signs & Hardware 1,000.00 1,000.00 0.00 1,000.00
20-5650-55-00 Maintenance Materials 1,000.00 1,000.00 332.86 289.95 33.29 667.14
20-5660-55-00 Chemical Supplies 1,000.00 1,000.00 0.00 1,000.00
20-5670-55-00 System Improvements/Repairs 12,000.00 12,000.00 5,006.71 132.46 41.72 6,993.29
20-5680-55-00 Lift Station Expense 30,900.00 15,000.00 45,900.00 30,842.36 67.20 15,057.64
Item 4b
37
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
20-6140-55-00 Capital Expenditure - Equipmt 75,000.00 1,796.00 76,796.00 76,796.00 100.00
Subtotal object - 0 1,719,239.00 6,261.00 1,725,500.00 1,300,565.69 125,858.51 75.37 424,934.31
Program number: 1,719,239.00 6,261.00 1,725,500.00 1,300,565.69 125,858.51 75.37 424,934.31
Department number: 55 Sewer 1,719,239.00 6,261.00 1,725,500.00 1,300,565.69 125,858.51 75.37 424,934.31
20-5110-57-00 Salaries & Wages 106,969.00 106,969.00 76,375.54 8,463.30 71.40 30,593.46
20-5115-57-00 Salaries - Overtime 5,000.00 5,000.00 1,551.39 95.50 31.03 3,448.61
20-5140-57-00 Salaries - Longevity Pay 550.00 550.00 545.00 99.09 5.00
20-5145-57-00 Social Security Expense 6,788.00 6,788.00 4,624.71 503.97 68.13 2,163.29
20-5150-57-00 Medicare Expense 1,588.00 1,588.00 1,081.58 117.86 68.11 506.42
20-5155-57-00 SUTA Expense 621.00 621.00 95.73 1.35 15.42 525.27
20-5160-57-00 Health Insurance 8,223.00 8,223.00 6,565.85 775.22 79.85 1,657.15
20-5165-57-00 Dental Insurance 626.00 626.00 429.41 51.12 68.60 196.59
20-5170-57-00 AD&D/Life Insurance 189.00 189.00 132.38 15.76 70.04 56.62
20-5175-57-00 Liability (TML) Workers' Comp 241.00 241.00 210.98 87.54 30.02
20-5180-57-00 TMRS Expense 12,686.00 12,686.00 7,920.50 867.02 62.44 4,765.50
20-5185-57-00 Long Term/Short Term Disabilit 185.00 185.00 0.00 185.00
20-5186-57-00 WELLE-Wellness Prog Reimb-Empl 1,200.00 1,200.00 840.00 100.00 70.00 360.00
20-5210-57-00 Office Supplies 1,600.00 1,600.00 1,457.26 29.20 91.08 142.74
20-5212-57-00 Building Supplies 800.00 800.00 590.41 7.29 73.80 209.59
20-5220-57-00 Office Equipment 2,000.00 2,000.00 699.29 34.97 1,300.71
20-5230-57-00 Dues,Fees,& Subscriptions 150.00 150.00 0.00 150.00
20-5240-57-00 Postage and Delivery 21,000.00 21,000.00 18,727.74 2,267.12 89.18 2,272.26
20-5280-57-00 Printing and Reproduction 1,000.00 1,000.00 656.24 278.40 65.62 343.76
20-5400-57-00 Uniform Expense 150.00 150.00 125.88 125.88 83.92 24.12
20-5418-57-00 IT Fees 8,000.00 8,000.00 5,649.50 70.62 2,350.50
20-5419-57-00 IT Licenses 10,000.00 10,000.00 10,000.00 100.00
20-5430-57-00 Legal Fees 1,950.00 1,950.00 1,900.00 97.44 50.00
20-5470-57-00 Trash Collection 820,000.00 820,000.00 598,061.52 77,709.22 72.93 221,938.48
20-5479-57-00 Household Haz. Waste Disposal 6,000.00 6,000.00 3,460.00 700.00 57.67 2,540.00
20-5480-57-00 Contracted Services 15,000.00 (1,950.00)13,050.00 4,659.72 601.10 35.71 8,390.28
20-5520-57-00 Telephones 800.00 800.00 189.08 23.64 610.92
20-5530-57-00 Travel/Lodging/Meals Expense 300.00 300.00 0.00 300.00
20-5533-57-00 Mileage Expense 1,000.00 1,000.00 0.00 1,000.00
20-5536-57-00 Training/Seminars 900.00 900.00 0.00 900.00
Subtotal object - 0 1,033,566.00 1,033,566.00 746,549.71 92,709.31 72.23 287,016.29
Program number: 1,033,566.00 1,033,566.00 746,549.71 92,709.31 72.23 287,016.29
Department number: 57 Utility Billing Department 1,033,566.00 1,033,566.00 746,549.71 92,709.31 72.23 287,016.29
Expense Subtotal - - - - - - 10,357,475.00 67,204.00 10,424,679.00 6,296,116.94 579,747.95 49,607.75 60.40 4,078,954.31
Fund number: 20 Water/Sewer 62,182.00 67,204.00 129,386.00 (319,373.22)(258,244.23)49,607.75 399,151.47
30-4105-10-00 Property Taxes -Delinquent (50,000.00) (50,000.00)(58,500.34)(9,185.34) 117.00 8,500.34
30-4110-10-00 Property Taxes -Current (2,870,065.00) (2,870,065.00)(3,038,839.17)(6,564.86) 105.88 168,774.17
30-4115-10-00 Taxes -Penalties (20,000.00) (20,000.00)(15,365.78)(2,074.01) 76.83 (4,634.22)
30-4610-10-00 Interest Income (15,000.00) (15,000.00)(19,827.87)(2,719.34) 132.19 4,827.87
Subtotal object - 0 (2,955,065.00) (2,955,065.00)(3,132,533.16)(20,543.55) 106.01 177,468.16
Program number: (2,955,065.00) (2,955,065.00)(3,132,533.16)(20,543.55) 106.01 177,468.16
Department number: 10 Administrative (2,955,065.00) (2,955,065.00)(3,132,533.16)(20,543.55) 106.01 177,468.16
Revenue Subtotal - - - - - - (2,955,065.00) (2,955,065.00)(3,132,533.16)(20,543.55) 106.01 177,468.16
30-6186-10-00 2013 GO Ref Bond 287,200.00 287,200.00 68,600.00 23.89 218,600.00
30-6191-10-00 2010 Tax Note Payment 370,175.00 370,175.00 363,918.75 98.31 6,256.25
30-6192-10-00 2011 Ref Bond Pmt 176,616.00 176,616.00 172,891.87 97.89 3,724.13
30-6193-10-00 2012 GO Bond Payment 112,413.00 112,413.00 56,206.25 50.00 56,206.75
30-6198-10-00 2006 Bond Payment 453,413.00 453,413.00 89,906.40 19.83 363,506.60
Item 4b
38
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
30-6199-10-00 2008 CO Bond Payment 1,079,049.00 1,079,049.00 785,992.50 72.84 293,056.50
30-6200-10-00 Bond Administrative Fees 21,000.00 21,000.00 2,400.00 11.43 18,600.00
30-6201-10-00 2014 G.O. Bond Payment 370,199.00 370,199.00 102,592.98 27.71 267,606.02
Subtotal object - 0 2,870,065.00 2,870,065.00 1,642,508.75 57.23 1,227,556.25
Program number: 2,870,065.00 2,870,065.00 1,642,508.75 57.23 1,227,556.25
Department number: 10 Administrative 2,870,065.00 2,870,065.00 1,642,508.75 57.23 1,227,556.25
Expense Subtotal - - - - - - 2,870,065.00 2,870,065.00 1,642,508.75 57.23 1,227,556.25
Fund number: 30 Interest and Sinking (85,000.00) (85,000.00)(1,490,024.41)(20,543.55) 1,405,024.41
40-4100-10-00 Charges for Services (25,000.00) (25,000.00)(13,275.00)(1,665.00) 53.10 (11,725.00)
40-4610-10-00 Interest Income (250.00) (250.00)(481.09)(52.06) 192.44 231.09
40-4995-10-00 Transfer In (19,400.00) (19,400.00)(1,800.00)(200.00) 9.28 (17,600.00)
Subtotal object - 0 (44,650.00) (44,650.00)(15,556.09)(1,917.06) 34.84 (29,093.91)
Program number: (44,650.00) (44,650.00)(15,556.09)(1,917.06) 34.84 (29,093.91)
Department number: 10 General Fund (44,650.00) (44,650.00)(15,556.09)(1,917.06) 34.84 (29,093.91)
Revenue Subtotal - - - - - - (44,650.00) (44,650.00)(15,556.09)(1,917.06) 34.84 (29,093.91)
40-5160-10-00 MERP H & D Expense - GF 30,000.00 30,000.00 2,800.00 9.33 27,200.00
Subtotal object - 0 30,000.00 30,000.00 2,800.00 9.33 27,200.00
Program number: 30,000.00 30,000.00 2,800.00 9.33 27,200.00
Department number: 10 General Fund 30,000.00 30,000.00 2,800.00 9.33 27,200.00
Expense Subtotal - - - - - - 30,000.00 30,000.00 2,800.00 9.33 27,200.00
Fund number: 40 Internal Service Fund (14,650.00) (14,650.00)(12,756.09)(1,917.06) 87.07 (1,893.91)
41-4100-99-00 Charges for Services (486,195.00) (486,195.00)(400,516.47)(44,501.83) 82.38 (85,678.53)
41-4910-99-00 Other Reimbursements (50,000.00) (50,000.00)(9,976.12) 19.95 (40,023.88)
41-4995-99-00 Transfer In (800,000.00) (800,000.00) 0.00 (800,000.00)
Subtotal object - 0 (1,336,195.00) (1,336,195.00)(410,492.59)(44,501.83) 30.72 (925,702.41)
Program number: (1,336,195.00) (1,336,195.00)(410,492.59)(44,501.83) 30.72 (925,702.41)
Department number: 99 Non-Departmental (1,336,195.00) (1,336,195.00)(410,492.59)(44,501.83) 30.72 (925,702.41)
Revenue Subtotal - - - - - - (1,336,195.00) (1,336,195.00)(410,492.59)(44,501.83) 30.72 (925,702.41)
41-6125-10-01 Capital-Equipment (Technology) 10,470.00 10,470.00 1,434.85 13.70 9,035.15
Subtotal object - 0 10,470.00 10,470.00 1,434.85 13.70 9,035.15
Program number: 1 Administration-Town Manager 10,470.00 10,470.00 1,434.85 13.70 9,035.15
41-6125-10-02 Capital-Equipment (Technology) 2,200.00 2,200.00 5,004.03 227.46 (2,804.03)
Subtotal object - 0 2,200.00 2,200.00 5,004.03 227.46 (2,804.03)
Program number: 2 Administration-Town Secretary 2,200.00 2,200.00 5,004.03 227.46 (2,804.03)
41-6125-10-03 Capital-Equipment (Technology) 8,300.00 8,300.00 16,077.58 405.00 193.71 (8,182.58)
Subtotal object - 0 8,300.00 8,300.00 16,077.58 405.00 193.71 (8,182.58)
Program number: 3 Administration-Finance 8,300.00 8,300.00 16,077.58 405.00 193.71 (8,182.58)
41-6125-10-04 Capital-Equipment (Technology) 2,200.00 2,200.00 0.00 2,200.00
Subtotal object - 0 2,200.00 2,200.00 0.00 2,200.00
Program number: 4 Administration-Human Resources 2,200.00 2,200.00 0.00 2,200.00
Department number: 10 Administration-Town Manager 23,170.00 23,170.00 22,516.46 405.00 97.18 248.54
41-6125-20-00 Capital-Equipment (Technology) 53,040.00 53,040.00 19,619.36 7,362.50 36.99 26,058.14
41-6160-20-00 Capital-Vehicles 76,000.00 76,000.00 76,124.94 0.00 (124.94)
Subtotal object - 0 129,040.00 129,040.00 19,619.36 83,487.44 15.20 25,933.20
Program number: 129,040.00 129,040.00 19,619.36 83,487.44 15.20 25,933.20
Department number: 20 Police 129,040.00 129,040.00 19,619.36 83,487.44 15.20 25,933.20
41-6125-25-00 Capital-Equipment (Technology) 1,700.00 1,700.00 1,102.67 202.50 64.86 394.83
Subtotal object - 0 1,700.00 1,700.00 1,102.67 202.50 64.86 394.83
Program number: 1,700.00 1,700.00 1,102.67 202.50 64.86 394.83
Department number: 25 Dispatch 1,700.00 1,700.00 1,102.67 202.50 64.86 394.83
41-6125-30-00 Capital-Equipment (Technology) 31,670.00 31,670.00 12,558.77 39.66 19,111.23
41-6160-30-00 Capital-Vehicles 250,000.00 250,000.00 0.00 250,000.00
Item 4b
39
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
Subtotal object - 0 281,670.00 281,670.00 12,558.77 4.46 269,111.23
Program number: 281,670.00 281,670.00 12,558.77 4.46 269,111.23
Department number: 30 Fire 281,670.00 281,670.00 12,558.77 4.46 269,111.23
41-6125-35-00 Capital-Equipment (Technology) 2,430.00 2,430.00 768.21 31.61 1,661.79
Subtotal object - 0 2,430.00 2,430.00 768.21 31.61 1,661.79
Program number: 2,430.00 2,430.00 768.21 31.61 1,661.79
Department number: 35 Fire Marshal 2,430.00 2,430.00 768.21 31.61 1,661.79
41-6125-40-00 Capital-Equipment (Technology) 961.58 0.00 (961.58)
Subtotal object - 0 961.58 0.00 (961.58)
Program number: 961.58 0.00 (961.58)
Department number: 40 Streets 961.58 0.00 (961.58)
41-6125-50-00 Capital-Equipment (Technology) 6,100.00 6,100.00 961.58 15.76 5,138.42
41-6140-50-00 Machinery & Equipment 95,000.00 95,000.00 85,425.00 89.92 9,575.00
41-6160-50-00 Capital-Vehicles 44,000.00 44,000.00 48,750.79 29,392.04 249.00 110.80 (4,999.79)
Subtotal object - 0 145,100.00 145,100.00 135,137.37 29,392.04 249.00 93.13 9,713.63
Program number: 145,100.00 145,100.00 135,137.37 29,392.04 249.00 93.13 9,713.63
Department number: 50 Water 145,100.00 145,100.00 135,137.37 29,392.04 249.00 93.13 9,713.63
41-6125-55-00 Capital-Equipment (Technology) 2,200.00 2,200.00 0.00 2,200.00
41-6140-55-00 Machinery & Equipment 68,790.42 0.00 (68,790.42)
41-6160-55-00 Capital-Vehicles 142,000.00 142,000.00 600.00 34,871.50 0.42 106,528.50
Subtotal object - 0 144,200.00 144,200.00 69,390.42 34,871.50 48.12 39,938.08
Program number: 144,200.00 144,200.00 69,390.42 34,871.50 48.12 39,938.08
Department number: 55 Sewer 144,200.00 144,200.00 69,390.42 34,871.50 48.12 39,938.08
41-6125-57-00 Capital-Equipment (Technology) 3,400.00 3,400.00 2,884.74 607.50 84.85 (92.24)
Subtotal object - 0 3,400.00 3,400.00 2,884.74 607.50 84.85 (92.24)
Program number: 3,400.00 3,400.00 2,884.74 607.50 84.85 (92.24)
Department number: 57 Utility Billing 3,400.00 3,400.00 2,884.74 607.50 84.85 (92.24)
41-6125-60-00 Capital-Equipment (Technology) 2,200.00 2,200.00 0.00 2,200.00
Subtotal object - 0 2,200.00 2,200.00 0.00 2,200.00
Program number: 2,200.00 2,200.00 0.00 2,200.00
Department number: 60 Parks 2,200.00 2,200.00 0.00 2,200.00
41-6125-70-00 Capital-Equipment (Technology) 2,200.00 2,200.00 1,530.42 202.50 69.57 467.08
Subtotal object - 0 2,200.00 2,200.00 1,530.42 202.50 69.57 467.08
Program number: 2,200.00 2,200.00 1,530.42 202.50 69.57 467.08
Department number: 70 Municipal Court 2,200.00 2,200.00 1,530.42 202.50 69.57 467.08
41-6125-80-00 Capital-Equipment (Technology) 8,500.00 8,500.00 5,080.32 1,012.50 59.77 2,407.18
41-6160-80-00 Capital-Vehicles 40,000.00 40,000.00 0.00 40,000.00
Subtotal object - 0 48,500.00 48,500.00 5,080.32 1,012.50 10.48 42,407.18
Program number: 48,500.00 48,500.00 5,080.32 1,012.50 10.48 42,407.18
Department number: 80 Inspections 48,500.00 48,500.00 5,080.32 1,012.50 10.48 42,407.18
41-6125-85-00 Capital-Equipment (Technology) 1,700.00 1,700.00 1,096.57 64.50 603.43
Subtotal object - 0 1,700.00 1,700.00 1,096.57 64.50 603.43
Program number: 1,700.00 1,700.00 1,096.57 64.50 603.43
Department number: 85 Code Enforcement 1,700.00 1,700.00 1,096.57 64.50 603.43
41-6125-90-00 Capital-Equipment (Technology) 6,100.00 6,100.00 1,234.00 202.50 20.23 4,663.50
Subtotal object - 0 6,100.00 6,100.00 1,234.00 202.50 20.23 4,663.50
Program number: 6,100.00 6,100.00 1,234.00 202.50 20.23 4,663.50
Department number: 90 Planning 6,100.00 6,100.00 1,234.00 202.50 20.23 4,663.50
41-6125-98-00 Capital-Equipment (Technology) 2,200.00 2,200.00 1,368.99 202.50 62.23 628.51
Subtotal object - 0 2,200.00 2,200.00 1,368.99 202.50 62.23 628.51
Program number: 2,200.00 2,200.00 1,368.99 202.50 62.23 628.51
Department number: 98 Engineering 2,200.00 2,200.00 1,368.99 202.50 62.23 628.51
Item 4b
40
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
41-6125-99-00 Capital-Equipment (Technology) 3,400.00 3,400.00 0.00 3,400.00
Subtotal object - 0 3,400.00 3,400.00 0.00 3,400.00
Program number: 3,400.00 3,400.00 0.00 3,400.00
Department number: 99 Non-Departmental 3,400.00 3,400.00 0.00 3,400.00
Expense Subtotal - - - - - - 797,010.00 797,010.00 275,249.88 29,392.04 121,442.94 34.54 400,317.18
Fund number: 41 Vehicle/Equipment Replacement (539,185.00) (539,185.00)(135,242.71)(15,109.79)121,442.94 25.08 (525,385.23)
45-4001-10-00 Storm Drainage Utility Fee (270,400.00) (270,400.00)(202,887.64)(23,166.65) 75.03 (67,512.36)
45-4610-10-00 Interest Storm Utility (1,600.00) (1,600.00)(445.21)(73.53) 27.83 (1,154.79)
Subtotal object - 0 (272,000.00) (272,000.00)(203,332.85)(23,240.18) 74.76 (68,667.15)
Program number: (272,000.00) (272,000.00)(203,332.85)(23,240.18) 74.76 (68,667.15)
Department number: 10 Administration (272,000.00) (272,000.00)(203,332.85)(23,240.18) 74.76 (68,667.15)
Revenue Subtotal - - - - - - (272,000.00) (272,000.00)(203,332.85)(23,240.18) 74.76 (68,667.15)
45-5110-10-00 Salaries 80,056.00 (5,664.00)74,392.00 44,656.51 8,020.00 60.03 29,735.49
45-5115-10-00 Salaries-Overtime 3,004.00 3,004.00 2,426.86 642.01 80.79 577.14
45-5126-10-00 Salaries0Vacation Buy-Out 171.00 171.00 0.00 171.00
45-5140-10-00 Salaries-Longevity Pay 75.00 75.00 75.00 100.00
45-5145-10-00 Social Security Expense 5,016.00 5,016.00 2,813.28 517.20 56.09 2,202.72
45-5150-10-00 Medicare Expense 1,174.00 1,174.00 657.95 120.95 56.04 516.05
45-5155-10-00 SUTA Expense 362.00 362.00 18.00 4.97 344.00
45-5160-10-00 Health Insurance 11,477.00 11,477.00 3,761.60 681.12 32.78 7,715.40
45-5165-10-00 Dental Expense 270.00 270.00 278.60 51.12 103.19 (8.60)
45-5170-10-00 Life Ins/AD&D 159.00 159.00 93.77 15.76 58.98 65.23
45-5175-10-00 Liability (TML) Workers Comp 720.00 720.00 630.32 87.54 89.68
45-5180-10-00 TMRS Expense 8,942.00 8,942.00 5,521.24 1,028.18 61.75 3,420.76
45-5185-10-00 Long Term/Short Term Disabilit 1,536.00 1,536.00 0.00 1,536.00
45-5186-10-00 WELLE-Wellness Prog Reimb Empl 600.00 600.00 84.00 14.00 516.00
45-5210-10-00 Office Supplies 400.00 400.00 0.00 400.00
45-5220-10-00 Office Equipment 2,602.00 2,602.00 2,567.99 98.69 34.01
45-5230-10-00 Dues, Fees, & Subscriptions 300.00 300.00 119.06 39.69 180.94
45-5250-10-00 Publications 37.00 37.00 0.00 37.00
45-5310-10-00 Rental Expense 7,800.00 7,800.00 0.00 7,800.00
45-5320-10-00 Repairs & Maiantenance 800.00 800.00 0.00 800.00
45-5340-10-00 Building Repairs 500.00 500.00 232.42 46.48 267.58
45-5350-10-00 Vehicle Expense 1,500.00 1,500.00 177.40 11.83 1,322.60
45-5352-10-00 Fuel 3,300.00 3,300.00 1,171.69 306.69 35.51 2,128.31
45-5353-10-00 Oil/Grease/Inspections 400.00 400.00 0.00 400.00
45-5400-10-00 Uniforms 3,300.00 3,300.00 602.38 18.25 2,697.62
45-5410-10-00 Professional Services-Storm Dr 5,000.00 (2,165.00)2,835.00 0.00 2,835.00
45-5435-10-00 Legal Notices/Filings 1,365.00 1,365.00 1,365.00 100.00
45-5480-10-00 Contract Services 23,009.00 23,009.00 23,009.00 100.00
45-5520-10-00 Telephones 300.00 300.00 426.20 (8.58) 142.07 (126.20)
45-5521-10-00 Cell Phone Expense 687.00 687.00 0.00 687.00
45-5530-10-00 Travel/Lodging/Meals Expense 200.00 800.00 1,000.00 0.00 1,000.00
45-5536-10-00 Training/Seminars 1,400.00 1,400.00 618.95 44.21 781.05
45-5620-10-00 Tools & Equipment 3,200.00 3,200.00 0.00 3,200.00
45-5630-10-00 Safety Equipment 2,600.00 2,600.00 1,197.76 734.61 46.07 1,402.24
45-5640-10-00 Signs & Hardware 600.00 600.00 0.00 600.00
45-5650-10-00 Maintenance Materials 4,000.00 4,000.00 2,950.95 73.77 1,049.05
45-6160-10-00 Capital Expense-Vehicles 19,000.00 5,664.00 24,664.00 24,663.75 0.00 0.25
45-6193-10-00 2012 CO Bond Payment 96,680.00 96,680.00 63,490.00 65.67 33,190.00
45-7143-10-00 Transfer to Internal Serv. Fd 240.00 240.00 180.00 20.00 75.00 60.00
45-7147-10-00 Transfer to GF 14,778.00 14,778.00 11,083.50 1,231.50 75.00 3,694.50
Item 4b
41
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
Subtotal object - 0 283,186.00 23,009.00 306,195.00 170,209.43 13,360.56 24,663.75 55.59 111,321.82
Program number: 283,186.00 23,009.00 306,195.00 170,209.43 13,360.56 24,663.75 55.59 111,321.82
Department number: 10 Administration 283,186.00 23,009.00 306,195.00 170,209.43 13,360.56 24,663.75 55.59 111,321.82
Expense Subtotal - - - - - - 283,186.00 23,009.00 306,195.00 170,209.43 13,360.56 24,663.75 55.59 111,321.82
Fund number: 45 Storm Drainage Utility Fund 11,186.00 23,009.00 34,195.00 (33,123.42)(9,879.62)24,663.75 (96.87)42,654.67
60-4045-60-00 Park Dedication-Fees (200,000.00) (200,000.00)(63,994.28) 32.00 (136,005.72)
60-4055-60-00 Park Improvement (300,000.00) (300,000.00)(66,000.00) 22.00 (234,000.00)
60-4615-60-00 Interest-Park Dedication (1,500.00) (1,500.00)(4,039.10)(477.74) 269.27 2,539.10
60-4620-60-00 Interest-Park Improvements (500.00) (500.00)(3,167.56)(364.62) 633.51 2,667.56
Subtotal object - 0 (502,000.00) (502,000.00)(137,200.94)(842.36) 27.33 (364,799.06)
Program number: (502,000.00) (502,000.00)(137,200.94)(842.36) 27.33 (364,799.06)
Department number: 60 Parks and Recreation (502,000.00) (502,000.00)(137,200.94)(842.36) 27.33 (364,799.06)
Revenue Subtotal - - - - - - (502,000.00) (502,000.00)(137,200.94)(842.36) 27.33 (364,799.06)
60-5270-60-00 Bank Charges 90.00 10.00 0.00 (90.00)
60-5411-60-00 Professional Services-Pk Imp 831.00 831.00 0.00 831.00
60-6001-60-00 Pk Ded Fee Expense 125,000.00 125,000.00 0.00 125,000.00
60-6002-60-00 Pk Imp'ment fee-Expense 89,000.00 89,000.00 89,000.00 0.00
60-6140-60-00 Capital Exp-Pk Dedication 900.00 0.00 (900.00)
Subtotal object - 0 214,000.00 831.00 214,831.00 990.00 10.00 89,000.00 0.46 124,841.00
Program number: 214,000.00 831.00 214,831.00 990.00 10.00 89,000.00 0.46 124,841.00
Department number: 60 Parks and Recreation 214,000.00 831.00 214,831.00 990.00 10.00 89,000.00 0.46 124,841.00
Expense Subtotal - - - - - - 214,000.00 831.00 214,831.00 990.00 10.00 89,000.00 0.46 124,841.00
Fund number: 60 Parks & Recreation Fund (288,000.00)831.00 (287,169.00)(136,210.94)(832.36)89,000.00 47.43 (239,958.06)
65-4015-99-00 Impact Fees -Water (2,145,000.00) (2,145,000.00)(1,906,157.00)(369,130.00) 88.87 (238,843.00)
65-4020-99-00 Impact Fees -Sewer (375,650.00) (375,650.00)(327,773.75)(53,567.00) 87.26 (47,876.25)
65-4040-99-00 Thoroughfare Impact Fees (1,444,000.00) (1,444,000.00)(1,708,891.53)(723,817.60) 118.34 264,891.53
65-4041-99-00 West Thorfare Imp. Fees Rev (708,303.00)(100,629.00) 0.00 708,303.00
65-4615-99-00 Interest-Water Impact Fee (3,500.00) (3,500.00)(13,396.52)(1,695.39) 382.76 9,896.52
65-4620-99-00 Interest-Sewer Impact Fee (1,500.00) (1,500.00)(7,015.59)(793.27) 467.71 5,515.59
65-4640-99-00 Interest-Thorfare Imp Fee (3,500.00) (3,500.00)(5,198.37)(601.70) 148.53 1,698.37
65-4641-99-00 Interest-West Thorfare imp fee (1,000.00) (1,000.00)(1,809.12)(201.91) 180.91 809.12
Subtotal object - 0 (3,974,150.00) (3,974,150.00)(4,678,544.88)(1,250,435.87) 117.72 704,394.88
Program number: (3,974,150.00) (3,974,150.00)(4,678,544.88)(1,250,435.87) 117.72 704,394.88
Department number: 99 Impact Fees (3,974,150.00) (3,974,150.00)(4,678,544.88)(1,250,435.87) 117.72 704,394.88
Revenue Subtotal - - - - - - (3,974,150.00) (3,974,150.00)(4,678,544.88)(1,250,435.87) 117.72 704,394.88
65-5415-99-00 Professional Serv-Water Imp Fe 9,568.10 0.00 (9,568.10)
65-5420-99-00 Professional Serv-Sewer Imp Fe 1,012.00 1,012.00 69.00 1,012.35 6.82 (69.35)
65-5440-99-00 Professional Serv-Thorfare Imp 4,750.00 4,750.00 5,041.50 106.14 (291.50)
65-5441-99-00 Prof Serv-West Thorfare Impact 7,777.50 0.00 (7,777.50)
65-6115-99-00 Capital Expenditure-Water 926,887.00 25,000.00 951,887.00 398,580.00 41.87 553,307.00
65-6120-99-00 Capital Expenditure-Sewer 136,600.00 136,600.00 64,339.00 47.10 72,261.00
65-6140-99-00 Capital Expenditure-Thorofare 1,905,000.00 898,000.00 2,803,000.00 237,833.00 8.49 2,565,167.00
65-6141-99-00 Cap. Exp-West Thorfare Impact 278,700.00 0.00 (278,700.00)
65-6413-99-00-1505-ST W Thor-Land Acq/ROW 2,500.00 0.00 (2,500.00)
65-7144-99-00 Transfer to Capital Proj Fund 95,310.81 10,590.09 0.00 (95,310.81)
Subtotal object - 0 2,968,487.00 928,762.00 3,897,249.00 1,099,718.91 10,590.09 1,012.35 28.22 2,796,517.74
Program number: 2,968,487.00 928,762.00 3,897,249.00 1,099,718.91 10,590.09 1,012.35 28.22 2,796,517.74
Department number: 99 Impact Fees 2,968,487.00 928,762.00 3,897,249.00 1,099,718.91 10,590.09 1,012.35 28.22 2,796,517.74
Expense Subtotal - - - - - - 2,968,487.00 928,762.00 3,897,249.00 1,099,718.91 10,590.09 1,012.35 28.22 2,796,517.74
Fund number: 65 Impact Fees (1,005,663.00)928,762.00 (76,901.00)(3,578,825.97)(1,239,845.78)1,012.35 3,500,912.62
67-4530-10-00 Police Donation Inc (8,000.00) (8,000.00)(10,378.15)(812.00) 129.73 2,378.15
67-4531-10-00 Fire Dept-Donation Inc (9,360.00) (9,360.00)(12,019.00)(834.00) 128.41 2,659.00
Item 4b
42
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
67-4535-10-00 Child Safety Inc (7,000.00) (7,000.00)(8,943.11) 127.76 1,943.11
67-4536-10-00 Court Security Revenue (5,280.00) (5,280.00)(4,581.64)(801.44) 86.77 (698.36)
67-4537-10-00 Technology Fd Revenue (7,020.00) (7,020.00)(6,088.80)(1,068.59) 86.74 (931.20)
67-4550-10-00 LEOSE Revenue (1,542.83) 0.00 1,542.83
67-4560-10-00 Library Grant Revenue (2,365.40) 0.00 2,365.40
67-4610-10-00 Interest Income (3,720.00) (3,720.00)(2,973.74)(340.39) 79.94 (746.26)
67-4721-10-00 Country Xmas Donations (10,000.00) (10,000.00)(11,265.00) 112.65 1,265.00
67-4915-10-00 Escrow Income (642,557.20)(50,000.00) 0.00 642,557.20
67-4916-10-00 Cash Seizure Forfeit-PD (13,420.80) 0.00 13,420.80
67-4995-10-00 Transfer In (20,000.00) 0.00 20,000.00
Subtotal object - 0 (50,380.00) (50,380.00)(736,135.67)(53,856.42) 685,755.67
Program number: (50,380.00) (50,380.00)(736,135.67)(53,856.42) 685,755.67
Department number: 10 Administrative (50,380.00) (50,380.00)(736,135.67)(53,856.42) 685,755.67
Revenue Subtotal - - - - - - (50,380.00) (50,380.00)(736,135.67)(53,856.42) 685,755.67
67-5201-10-00 LEOSE Expense 250.00 0.00 (250.00)
67-5202-10-00 Country Xmas Expense 10,000.00 20,000.00 30,000.00 28,920.22 96.40 1,079.78
67-5203-10-00 Court Technology Expense 13,133.00 13,133.00 13,461.50 102.50 (328.50)
67-5204-10-00 Court Security Expense 4,000.00 4,000.00 571.20 71.40 14.28 3,428.80
67-5205-10-00 Police Donation Exp 6,000.00 6,000.00 4,150.00 69.17 1,850.00
67-5206-10-00 Fire Dept Donation Exp 5,094.04 0.00 (5,094.04)
67-5208-10-00 Child Safety Expense 25,000.00 25,000.00 5,788.50 23.15 19,211.50
67-5212-10-00 Tree Mitigation Expense 14,000.00 14,000.00 0.00 14,000.00
67-5216-10-00 Volunteer Per Diem Expense 75.00 0.00 (75.00)
67-5220-10-00 Library Grant Expense 4,805.48 3,787.20 0.00 (4,805.48)
67-5292-10-00 PD Seizure Expense 3,000.00 3,000.00 1,800.00 60.00 1,200.00
Subtotal object - 0 75,133.00 20,000.00 95,133.00 64,915.94 3,858.60 68.24 30,217.06
Program number: 75,133.00 20,000.00 95,133.00 64,915.94 3,858.60 68.24 30,217.06
Department number: 10 Administrative 75,133.00 20,000.00 95,133.00 64,915.94 3,858.60 68.24 30,217.06
Expense Subtotal - - - - - - 75,133.00 20,000.00 95,133.00 64,915.94 3,858.60 68.24 30,217.06
Fund number: 67 Special Revenue-Donations 24,753.00 20,000.00 44,753.00 (671,219.73)(49,997.82) 715,972.73
75-4530-10-00 Contributions (19,696,900.00) (19,696,900.00) 0.00 (19,696,900.00)
75-4530-10-00-1405-ST Contributions (706,250.00) 0.00 706,250.00
75-4530-10-00-1504-PK Contributions (450,000.00) 0.00 450,000.00
75-4611-10-00 Interest-2004 Bond (1,500.00) (1,500.00)(1,531.97)(170.57) 102.13 31.97
75-4612-10-00 Interest-2006 Bond (100.00) (100.00)(350.32)(49.56) 350.32 250.32
75-4613-10-00 Interest 2008 Bond (5,000.00) (5,000.00)(10,186.78)(1,122.23) 203.74 5,186.78
75-4616-10-00 Interest 2012 GO Bond (5,000.00) (5,000.00)(8,359.17)(1,014.67) 167.18 3,359.17
75-4995-10-00 Transfer In (1,140,000.00) (1,140,000.00)(785,250.00)(87,250.00) 68.88 (354,750.00)
Subtotal object - 0 (20,848,500.00) (20,848,500.00)(1,961,928.24)(89,607.03) 9.41 (18,886,571.76)
Program number: (20,848,500.00) (20,848,500.00)(1,961,928.24)(89,607.03) 9.41 (18,886,571.76)
Department number: 10 Capital Projects (20,848,500.00) (20,848,500.00)(1,961,928.24)(89,607.03) 9.41 (18,886,571.76)
Revenue Subtotal - - - - - - (20,848,500.00) (20,848,500.00)(1,961,928.24)(89,607.03) 9.41 (18,886,571.76)
75-5419-10-00-1401-FC Professional Services 282,184.13 21,155.37 0.00 (303,339.50)
75-5419-10-00-1402-FC Professional Services 27,371.75 2,131.91 16,764.34 0.00 (44,136.09)
75-5419-10-00-1405-ST Professional Services 201,860.00 2,860.00 32,668.75 0.00 (234,528.75)
75-5419-10-00-1406-TR Professional Services 4,400.00 0.00 (4,400.00)
75-5419-10-00-1408-TR Professional Services 9,722.00 10,074.00 0.00 (19,796.00)
75-5419-10-00-1412-ST Professional Services 21,500.00 0.00 (21,500.00)
75-5419-10-00-1416-ST Professional Services 200.00 0.00 (200.00)
75-5419-10-00-1511-ST Professional Services 26,352.50 26,352.50 258,805.50 0.00 (285,158.00)
75-5419-10-00-1512-ST Professional Services 24,570.00 24,570.00 506,783.00 0.00 (531,353.00)
75-6110-10-00 Capital Expenditure 28,407,055.00 75,000.00 28,482,055.00 0.00 28,482,055.00
Item 4b
43
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
75-6113-10-00 Capital Expenditure 2008 Bond 90,877.42 0.00 (90,877.42)
75-6120-10-00 Non-Bond Capital Expenditures 6,171.23 0.00 (6,171.23)
75-6410-10-00-1416-ST Land Acquisition/ROW 3,855.00 0.00 (3,855.00)
75-6410-10-00-1504-PK Land AcquisitionROW 1,037,374.15 0.00 (1,037,374.15)
75-6610-10-00-1205-ST Construction 81,816.75 0.00 (81,816.75)
75-6610-10-00-1207-ST Construction 476,614.72 0.00 (476,614.72)
75-6610-10-00-1304-PK Construction 93,666.08 7,822.63 0.00 (93,666.08)
75-6610-10-00-1405-ST Construction 341,771.03 2,140,374.57 0.00 (2,482,145.60)
75-6610-10-00-1406-TR Construction 93,448.00 0.00 (93,448.00)
75-6610-10-00-1408-TR Construction 102,958.53 813,235.00 0.00 (916,193.53)
75-6610-10-00-1411-TR Construction 35,522.94 303.45 0.00 (35,826.39)
75-6610-10-00-1413-ST Construction 15,590.20 0.00 (15,590.20)
75-6610-10-00-1416-ST Construction 715,923.96 86,309.09 234,412.64 0.00 (950,336.60)
75-6610-10-00-1418-ST Construction 22,929.35 0.00 (22,929.35)
75-6610-10-00-1502-PK Construction 407,747.00 0.00 (407,747.00)
75-6610-10-00-1506-PK Construction 98,280.69 30,261.03 0.00 (128,541.72)
75-6610-10-00-1510-FC Construction 812,715.06 25,287.00 266,120.00 0.00 (1,078,835.06)
Subtotal object - 0 28,407,055.00 75,000.00 28,482,055.00 4,838,457.74 175,333.13 4,527,922.40 16.99 19,115,674.86
Program number: 28,407,055.00 75,000.00 28,482,055.00 4,838,457.74 175,333.13 4,527,922.40 16.99 19,115,674.86
Department number: 10 Capital Projects 28,407,055.00 75,000.00 28,482,055.00 4,838,457.74 175,333.13 4,527,922.40 16.99 19,115,674.86
Expense Subtotal - - - - - - 28,407,055.00 75,000.00 28,482,055.00 4,838,457.74 175,333.13 4,527,922.40 16.99 19,115,674.86
Fund number: 75 Capital Projects 7,558,555.00 75,000.00 7,633,555.00 2,876,529.50 85,726.10 4,527,922.40 37.68 229,103.10
76-4610-10-00 Interest Income (25,500.00) (25,500.00)(25,658.92)(2,757.39) 100.62 158.92
76-4910-10-00 Other Revenue (28,739.56) 0.00 28,739.56
76-4996-10-00 Transfers In (379,081.00) (379,081.00)(100,560.87)(11,173.43) 26.53 (278,520.13)
Subtotal object - 0 (404,581.00) (404,581.00)(154,959.35)(13,930.82) 38.30 (249,621.65)
Program number: (404,581.00) (404,581.00)(154,959.35)(13,930.82) 38.30 (249,621.65)
Department number: 10 Capital Projects-W/S (404,581.00) (404,581.00)(154,959.35)(13,930.82) 38.30 (249,621.65)
Revenue Subtotal - - - - - - (404,581.00) (404,581.00)(154,959.35)(13,930.82) 38.30 (249,621.65)
76-5419-10-00-1501-WA Professional Services 12,613.65 5,395.65 172,486.35 0.00 (185,100.00)
76-6410-10-00-0407-WA Land Acquisition / ROW 2,200.00 0.00 (2,200.00)
76-6610-10-00 Construction 2,382,500.00 2,382,500.00 0.00 2,382,500.00
76-6610-10-00-1202-WA Construction 230,927.50 0.00 (230,927.50)
76-6610-10-00-1204-WA Construction 170,288.00 (18,426.00)0.00 (151,862.00)
76-6610-10-00-1503-WW Construction 1,071.65 6,500.00 0.00 (7,571.65)
Subtotal object - 0 2,382,500.00 2,382,500.00 417,100.80 5,395.65 160,560.35 17.51 1,804,838.85
Program number: 2,382,500.00 2,382,500.00 417,100.80 5,395.65 160,560.35 17.51 1,804,838.85
Department number: 10 Capital Projects-W/S 2,382,500.00 2,382,500.00 417,100.80 5,395.65 160,560.35 17.51 1,804,838.85
Expense Subtotal - - - - - - 2,382,500.00 2,382,500.00 417,100.80 5,395.65 160,560.35 17.51 1,804,838.85
Fund number: 76 Capital Projects - Water/Sewer 1,977,919.00 1,977,919.00 262,141.45 (8,535.17)160,560.35 13.25 1,555,217.20
80-4120-65-00 Sales Taxes - EDC (870,000.00) (870,000.00)(734,808.88)(82,586.99) 84.46 (135,191.12)
80-4610-65-00 Interest Income (16,000.00) (16,000.00)(14,190.56)(1,662.97) 88.69 (1,809.44)
80-4910-65-00 Other Revenue (46.96) 0.00 46.96
Subtotal object - 0 (886,000.00) (886,000.00)(749,046.40)(84,249.96) 84.54 (136,953.60)
Program number: (886,000.00) (886,000.00)(749,046.40)(84,249.96) 84.54 (136,953.60)
Department number: 65 Economic Development (886,000.00) (886,000.00)(749,046.40)(84,249.96) 84.54 (136,953.60)
Revenue Subtotal - - - - - - (886,000.00) (886,000.00)(749,046.40)(84,249.96) 84.54 (136,953.60)
80-5110-65-00 Salaries & Wages 231,000.00 231,000.00 167,633.48 18,047.80 72.57 63,366.52
80-5115-65-00 Salaries - Overtime 500.00 500.00 396.03 19.57 79.21 103.97
80-5140-65-00 Salaries - Longevity Pay 300.00 300.00 270.00 90.00 30.00
80-5142-65-00 Car Allowance 6,000.00 6,000.00 4,338.48 461.54 72.31 1,661.52
80-5143-65-00 Cell Phone Allowance 2,160.00 2,160.00 2,482.00 270.00 114.91 (322.00)
Item 4b
44
Current Current Currrent Current Current Current
Year Year Year YTD Month Percent YTD Remaining
Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget
80-5145-65-00 Social Security Expense 14,350.00 14,350.00 9,318.91 1,113.63 64.94 5,031.09
80-5150-65-00 Medicare Expense 3,350.00 3,350.00 2,437.15 260.45 72.75 912.85
80-5155-65-00 SUTA Expense 650.00 650.00 27.00 4.15 623.00
80-5160-65-00 Health Insurance 17,864.00 17,864.00 14,146.64 1,624.60 79.19 3,717.36
80-5165-65-00 Dental Insurance 1,100.00 1,100.00 644.11 76.68 58.56 455.89
80-5170-65-00 Life Insurance/AD&D 300.00 300.00 384.89 45.82 128.30 (84.89)
80-5175-65-00 Liability (TML) Workers' Comp 550.00 550.00 481.50 87.55 68.50
80-5176-65-00 TML Prop. & Liab Insurance 800.00 800.00 669.28 83.66 130.72
80-5180-65-00 TMRS Expense 24,800.00 24,800.00 20,241.51 2,239.73 81.62 4,558.49
80-5185-65-00 Long Term/Short Term Disabilit 560.00 560.00 0.00 560.00
80-5186-65-00 WELLE-Wellness Prog Reimb-Empl 1,800.00 1,800.00 588.00 70.00 32.67 1,212.00
80-5189-65-00 Administrative Fees 7,500.00 7,500.00 5,625.00 625.00 75.00 1,875.00
80-5191-65-00 Hiring Cost 100.00 100.00 0.00 100.00
80-5210-65-00 Office Supplies 2,000.00 2,000.00 2,251.69 156.07 112.59 (251.69)
80-5212-65-00 Building Supplies 500.00 (350.00)150.00 22.52 15.01 127.48
80-5220-65-00 Office Equipment 1,800.00 (650.00)1,150.00 1,092.84 95.03 57.16
80-5230-65-00 Dues,Fees,& Subscriptions 6,000.00 630.00 6,630.00 6,354.06 802.24 95.84 275.94
80-5240-65-00 Postage and Delivery 1,000.00 1,000.00 379.14 56.77 37.91 620.86
80-5265-65-00 Promotional Expense 40,000.00 6,000.00 46,000.00 43,762.76 1,345.00 95.14 2,237.24
80-5280-65-00 Printing and Reproduction 2,000.00 (1,000.00)1,000.00 892.08 89.21 107.92
80-5310-65-00 Rental Expense 41,000.00 41,000.00 30,596.82 3,355.30 74.63 10,403.18
80-5330-65-00 Copier Expense 5,500.00 5,500.00 3,980.64 497.76 72.38 1,519.36
80-5340-65-00 Building Repairs 200.00 200.00 200.00 100.00
80-5410-65-00 Professional Services 15,000.00 5,000.00 20,000.00 16,614.25 380.00 83.07 3,385.75
80-5412-65-00 Audit Fees 1,500.00 1,500.00 1,500.00 100.00
80-5418-65-00 IT Fees 5,000.00 5,000.00 1,856.50 2,599.10 37.13 544.40
80-5430-65-00 Legal Fees 15,000.00 (10,630.00)4,370.00 874.00 20.00 3,496.00
80-5520-65-00 Telephones 3,200.00 1,000.00 4,200.00 2,831.02 326.40 67.41 1,368.98
80-5524-65-00 Gas-Building 400.00 400.00 239.59 14.56 59.90 160.41
80-5525-65-00 Electricity 2,100.00 2,100.00 1,137.25 149.50 54.16 962.75
80-5526-65-00 Water 500.00 500.00 215.51 54.69 43.10 284.49
80-5530-65-00 Travel/Lodging/Meals Expense 10,000.00 10,000.00 4,752.57 433.00 47.53 5,247.43
80-5531-65-00 Prospect Mtgs/Business Meals 5,500.00 5,500.00 3,201.49 477.34 58.21 2,298.51
80-5533-65-00 Mileage Expense 2,300.00 2,300.00 1,455.24 63.27 844.76
80-5536-65-00 Training/Seminars 5,500.00 5,500.00 3,700.00 130.00 67.27 1,800.00
80-6015-65-00 Project Incentives 100,000.00 100,000.00 50,000.00 50,000.00 50.00 50,000.00
Subtotal object - 0 579,684.00 579,684.00 407,593.95 83,033.45 2,599.10 70.31 169,490.95
Program number: 579,684.00 579,684.00 407,593.95 83,033.45 2,599.10 70.31 169,490.95
Department number: 65 Economic Development 579,684.00 579,684.00 407,593.95 83,033.45 2,599.10 70.31 169,490.95
Expense Subtotal - - - - - - 579,684.00 579,684.00 407,593.95 83,033.45 2,599.10 70.31 169,490.95
Fund number: 80 Economic Development Corporati (306,316.00) (306,316.00)(341,452.45)(1,216.51)2,599.10 111.47 32,537.35
Item 4b
Item 4c
Item 4c
Item 4c
Item 4c
Item 4c
Item 4c
Page 1 of 1
To: Mayor and Town Council
From: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Consider accepting the submission of the certified collection rate of 100 percent for FY 2015-
2016.
Description of Agenda Item:
Section 26.04 of the Texas Property Tax Code requires that a “taxing unit’s collector shall certify
an estimate of the collection rate for the current year to the governing body.” The purpose of
this agenda item is to accept formally the certification of the anticipated collection rate used for
the General Fund, Debt Service Fund, and the TIRZ Funds for the 2015-2016 fiscal year.
The collection rate includes the current taxes, delinquent taxes, penalties, and interest. The
table below displays a five-year history of the Town’s tax collection rates. The 2015 numbers
are reported as of June 30, 2015.
Fiscal year ended Sept. 30 Percent of Current
Levy Collected
Total Collections as a
Percent of Tax Levy
2011 99.44% 100.44%
2012 99.11% 100.46%
2013 99.24% 100.50%
2014 103.40% 106.43%
2015 99.16% 101.21%
Attached to this staff report is the Collin County Tax Collector’s certification letter for 2015. As
in past years, the anticipated collection rate is 100%.
Attached Documents:
1. Letter of certification of anticipated collection rate for 2015.
Town Staff Recommendation:
Town staff recommends that the Town Council accept the submission of the certified collection
rate of 100 percent for Fiscal Year 2015-2016.
Proposed Motion:
I move to accept the submission of the certified collection rate of 100 percent for FY 2015-2016.
Prosper is a place where everyone matters.
TOWN MANAGER’S
OFFICE
Item 4d
Item 4d
Page 1 of 2
To: Mayor and Town Council
From: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Consider and act upon an ordinance establishing the 2015 certified appraisal roll.
Description of Agenda Item:
Section 26.04 of the Texas Property Tax Code says that a taxing unit’s assessor “shall submit the
appraisal roll for the unit showing the total appraised, assessed, and taxable values of all property
and the total taxable value of new property to the governing body of the unit by August 1 or as
soon thereafter as possible.”
The roll lists all the taxable property and values within the Town limits for 2015. The Town will also
be required to approve the tax roll after the property tax rate is set.
There are four main parts to the property tax system. First, the Denton Central Appraisal District
(DCAD) and the Collin Central Appraisal District (CCAD) set the value of the property within
Prosper each year. Second, the Appraisal Review Boards (ARB’s) settle any disagreements
between the taxpayers and the appraisal districts about the value of property.
Third, the Collin County Tax Collector’s Office performs tax collection for the Town by contract.
The Office also calculates the effective tax rate and rollback tax rate required by state law.
Finally, the Town decides how much money it will need to provide services to the community. This
determines the total amount of taxes that will need to be collected and the tax rate required to
produce this amount.
The total freeze adjusted taxable value on the 2015 appraisal roll, including estimated values
under protest, is $2,129,311,118, which is 21.45% higher than last year. The total value before the
freeze adjustment is $2,302,948,940.
Once the tax rate is approved, the Town will be able to begin collecting its 2015 tax levy (i.e.,
property tax revenue). These funds will be used to cover operating and maintenance expenses as
well as debt service.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., prepared this standard form ordinance establishing
the certified appraisal roll.
Attached Documents:
1. Proposed Ordinance
Prosper is a place where everyone matters.
TOWN MANAGER’S
OFFICE
Item 4e
Page 2 of 2
Town Staff Recommendation:
Town staff recommends that the Town Council approve the ordinance establishing the 2015
certified appraisal roll.
Proposed Motion:
I move to approve the ordinance establishing the 2015 certified appraisal roll.
Item 4e
TOWN OF PROSPER, TEXAS ORDINANCE NO. 15-__
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, APPROVING THE
2015 APPRAISAL ROLL; REPEALING ALL CONFLICTING ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Denton Central Appraisal District (DCAD) and the Collin Central
Appraisal District (CCAD) prepare the certified appraisal rolls and rolls under protest of the
taxable property in the Town of Prosper, Texas (Town); and
WHEREAS, the Town uses the certified appraisal rolls and rolls under protest received
from the DCAD and CCAD to calculate the tax rate and rollback tax rate applicable to taxable
property in the Town; and
WHEREAS, approval by the Town of the certified appraisal roll is required by state law
as an integral part of the Town’s ability to levy and collect property taxes.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
All of the above premises are hereby found to be true and correct legislative and factual
determinations of the Town and they are hereby approved and incorporated into the body of this
Ordinance as if copied in their entirety.
SECTION 2
The Town Council hereby approves the certified total taxable (before freeze loss) value
on the 2015 appraisal roll of the Town in the amount of $2,302,948,940 assessed valuation,
based on the certified appraisal rolls and rolls under protest as approved by the Appraisal
Review Boards of the DCAD and the CCAD.
SECTION 3
Any and all ordinances, resolutions, rules, regulations, policies, or provisions in conflict
with the provisions of this Ordinance are hereby repealed and rescinded to the extent of the
conflict herewith.
SECTION 4
If any section, paragraph, sentence, clause, phrase or word in this Ordinance, or
application thereof by any persons or circumstances is held invalid in any court of competent
jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance;
and, the Town Council hereby declares it would have passed such remaining portions of this
Ordinance despite such invalidity, which remaining portions shall remain in full force and effect.
Item 4e
Ordinance No. 15-____, Page 2
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, BY A VOTE OF ____ TO ____, ON THIS 11TH DAY OF
AUGUST, 2015.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
Terrence S. Welch, Town Attorney
Item 4e
Page 1 of 1
To: Mayor and Town Council
From: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Consider accepting submission of the 2015 effective tax rate of $0.480591 per $100 taxable value
and the rollback tax rate of $0.524487 per $100 taxable value.
Description of Agenda Item:
State law requires municipalities to submit to their governing boards and publish in a local
newspaper a notice showing their effective and rollback tax rates and the notice-and-hearing limit
for the upcoming fiscal year. The effective tax rate will produce the same amount of tax revenue if
applied to the same properties in both years. The rollback rate is the highest tax rate the Town can
set before taxpayers can initiate rollback procedures.
All taxing units that levied property taxes in 2014 and intend to levy them in 2015 must calculate an
effective tax rate and a rollback tax rate. Although the actual calculation is more detailed, the
Town’s effective tax rate is generally equal to the prior year’s taxes divided by the current taxable
value of properties that were also on the tax roll in the prior year.
The effective tax rate is intended to enable the public to evaluate the relationship between taxes for
the current year and taxes that a proposed tax rate would produce if applied to the same properties
taxed in both years.
The rollback rate calculation is split into two separate components: an operating and maintenance
rate and a debt rate. The rollback rate calculation allows municipalities to raise 108 percent of the
prior year’s operating and maintenance money, plus the necessary debt rate.
State law also requires municipalities to publish the effective and rollback tax rates, and to hold two
public hearings if the proposed tax rate exceeds the lower of the effective or rollback tax rate.
Because the Town’s proposed tax rate of $0.5200 is higher than the effective tax rate of $0.480591,
the Town will have to hold public hearings on the tax rate.
Attached Documents:
1. 2015 Effective Tax Rate Worksheet.
Town Staff Recommendation:
Town staff recommends that the Town Council accept the submission of the 2015 effective tax rate
of $0.480591 per $100 taxable value and the rollback tax rate of $0.524487 per $100 taxable value.
Proposed Motion:
I move to accept the submission of the 2015 effective tax rate of $0.480591 per $100 taxable value
and the rollback tax rate of $0.524487 per $100 taxable value.
Prosper is a place where everyone matters.
TOWN MANAGER’S
OFFICE
Item 4f
2015 Effective Tax Rate Worksheet
Town of Prosper
Date: 07/29/2015 05:07 PM
1. 2014 total taxable value. Enter the amount of 2014 taxable value on the 2014 tax roll
today. Include any adjustments since last year's certification; exclude Tax Code Section
25.25(d) one-third over-appraisal corrections from these adjustments. This total includes the
taxable value of homesteads with tax ceilings (will deduct in Line 2) and the captured value
for tax increment financing (will deduct taxes in Line 14).
$1,882,747,425
2. 2014 tax ceilings. Counties, cities and junior college districts. Enter 2014 total taxable
value of homesteads with tax ceilings. These include the homesteads of homeowners age 65
or older or disabled. Other taxing units enter 0. If your taxing units adopted the tax ceiling
provision in 2014 or a prior year for homeowners age 65 or older or disabled, use this step.
$134,983,852
3. Preliminary 2014 adjusted taxable value. Subtract Line 2 from Line 1.$1,747,763,573
4. 2014 total adopted tax rate.$0.520000/$100
5. 2014 taxable value lost because court appeals of ARB decisions reduced 2014
appraised value.
A. Original 2014 ARB Values.
B. 2014 values resulting from final court decisions.
C. 2014 value loss. Subtract B from A.
$1,651,839
$1,398,908
$252,931
6. 2014 taxable value, adjusted for court-ordered reductions. Add Line 3 and Line 5C. $1,748,016,504
7. 2014 taxable value of property in territory the taxing unit deannexed after Jan. 1,
2014. Enter the 2014 value of property in deannexed territory.$0
8. 2014 taxable value lost because property first qualified for an exemption in 2015.
Note that lowering the amount or percentage of an existing exemption does not create a new
exemption or reduce taxable value. If the taxing unit increased an original exemption, use
the difference between the original exempted amount and the increased exempted amount.
Do not include value lost to freeport or goods-in-transit exemptions.
A. Absolute exemptions. Use 2014 market value:
B. Partial exemptions. 2015 exemption amount or 2015 percentage exemption times 2014
value:
C. Value loss. Add A and B.
$2,741,032
$1,426,790
$4,167,822
9. 2014 taxable value lost because property first qualified for agricultural appraisal (1-
d or 1-d-1), timber appraisal, recreational/scenic appraisal or public access airport
special appraisal in 2015. Use only properties that qualified in 2015 for the first time; do
not use properties that qualified in 2014.
A. 2014 market value:
B. 2015 productivity or special appraised value:
C. Value loss. Subtract B from A.
$0
$3,340
$-3,340
Item 4f
10. Total adjustments for lost value. Add lines 7, 8C and 9C.$4,164,482
11. 2014 adjusted taxable value. Subtract Line 10 from Line 6.$1,743,852,022
12. Adjusted 2014 taxes. Multiply Line 4 by line 11 and divide by $100.$9,068,030
13. Taxes refunded for years preceding tax year 2014. Enter the amount of taxes refunded
by the taxing unit for tax years preceding tax year 2014. Types of refunds include court
decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11
payment errors. Do not include refunds for tax year 2014. This line applies only to tax years
preceding tax year 2014.
$1,983
14. Taxes in tax increment financing (TIF) for tax year 2014. Enter the amount of taxes
paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the
taxing unit has no 2015 captured appraised value in Line 16D, enter 0.
$0
15. Adjusted 2014 taxes with refunds and TIF adjustment. Add Lines 12 and 13, subtract
Line 14. $9,070,013
16. Total 2015 taxable value on the 2015 certified appraisal roll today. This value
includes only certified values and includes the total taxable value of homesteads with tax
ceilings (will deduct in Line 18). These homesteads include homeowners age 65 or older or
disabled.
A. Certified values:
B. Counties: Include railroad rolling stock values certified by the Comptroller's office:
C. Pollution control exemption: Deduct the value of property exempted for the current tax
year for the first time as pollution control property:
D. Tax increment financing: Deduct the 2015 captured appraised value of property taxable
by a taxing unit in a tax increment financing zone for which the 2015 taxes will be deposited
into the tax increment fund. Do not include any new property value that will be included in
Line 21 below.
E. Total 2015 value. Add A and B, then subtract C and D.
$2,253,644,614
$0
$0
$0
$2,253,644,614
17. Total value of properties under protest or not included on certified appraisal roll.
A. 2015 taxable value of properties under protest. The chief appraiser certifies a list of
properties still under ARB protest. The list shows the appraisal district's value and the
taxpayer's claimed value, if any, or an estimate of the value if the taxpayer wins. For each of
the properties under protest, use the lowest of these values. Enter the total value.
B. 2015 value of properties not under protest or included on certified appraisal roll.
The chief appraiser gives taxing units a list of those taxable properties that the chief
appraiser knows about, but are not included in the appraisal roll certification. These
properties also are not on the list of properties that are still under protest. On this list of
properties, the chief appraiser includes the market value, appraised value and exemptions for
the preceding year and a reasonable estimate of the market value, appraised value and
exemptions for the current year. Use the lower market, appraised or taxable value (as
appropriate). Enter the total value.
C. Total value under protest or not certified: Add A and B.
$41,544,431
$0
$41,544,431
Item 4f
18. 2015 tax ceilings. Counties, cities and junior colleges enter 2015 total taxable value of
homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older
or disabled. Other taxing units enter 0. If your taxing units adopted the tax ceiling provision
in 2014 or a prior year for homeowners age 65 or older or disabled, use this step.
$173,565,133
19. 2015 total taxable value. Add Lines 16E and 17C. Subtract Line 18.$2,121,623,912
20. Total 2015 taxable value of properties in territory annexed after Jan. 1, 2014.
Include both real and personal property. Enter the 2015 value of property in territory
annexed.
$41,544,431
21. Total 2015 taxable value of new improvements and new personal property located
in new improvements. New means the item was not on the appraisal roll in 2014. An
improvement is a building, structure, fixture or fence erected on or affixed to land. New
additions to existing improvements may be included if the appraised value can be
determined. New personal property in a new improvement must have been brought into the
taxing unit after Jan. 1, 2014, and be located in a new improvement. New improvements do
include property on which a tax abatement agreement has expired for 2015.
$192,819,652
22. Total adjustments to the 2015 taxable value. Add Lines 20 and 21.$234,364,083
23. 2015 adjusted taxable value. Subtract Line 22 from Line 19.$1,887,259,829
24. 2015 effective tax rate. Divide Line 15 by Line 23 and multiply by $100.$0.480591/$100
25. COUNTIES ONLY. Add together the effective tax rates for each type of tax the county
levies. The total is the 2015 county effective tax rate.
A county, city or hospital district that adopted the additional sales tax in November 2014 or in May 2015 must adjust its
effective tax rate. The Additional Sales Tax Rate Worksheet sets out this adjustment. Do not forget to complete the
Additional Sales Tax Rate Worksheet if the taxing unit adopted the additional sales tax on these dates.
Item 4f
2015 Rollback Tax Rate Worksheet
Town of Prosper
Date: 07/29/2015
26. 2014 maintenance and operations (M&O) tax rate.$0.356301/$100
27. 2014 adjusted taxable value. Enter the amount from Line 11.$1,743,852,022
28. 2014 M&O taxes.
A. Multiply Line 26 by Line 27 and divide by $100.
B. Cities, counties and hospital districts with additional sales tax: Amount of additional
sales tax collected and spent on M&O expenses in 2014. Enter amount from full year's sales
tax revenue spent for M&O in 2014 fiscal year, if any. Other taxing units enter 0. Counties
exclude any amount that was spent for economic development grants from the amount of
sales tax spent.
C. Counties: Enter the amount for the state criminal justice mandate. If second or later year,
the amount is for increased cost above last year's amount. Other taxing units enter 0.
D. Transferring function: If discontinuing all of a department, function or activity and
transferring it to another taxing unit by written contract, enter the amount spent by the taxing
unit discontinuing the function in the 12 months preceding the month of this calculation. If
the taxing unit did not operate this function for this 12-month period, use the amount spent
in the last full fiscal year in which the taxing unit operated the function. The taxing unit
discontinuing the function will subtract this amount in H below. The taxing unit receiving
the function will add this amount in H below. Other taxing units enter 0.
E. Taxes refunded for years preceding tax year 2014: Enter the amount of M&O taxes
refunded in the preceding year for taxes before that year. Types of refunds include court
decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11
payment errors. Do not include refunds for tax year 2014. This line applies only to tax years
preceding tax year 2014.
F. Enhanced indigent health care expenditures: Enter the increased amount for the
current year's enhanced indigent health care expenditures above the preceding tax year's
enhanced indigent health care expenditures, less any state assistance.
G. Taxes in TIF: Enter the amount of taxes paid into the tax increment fund for a
reinvestment zone as agreed by the taxing unit. If the taxing unit has no 2015 captured
appraised value in Line 16D, enter 0.
H. Adjusted M&O Taxes. Add A, B, C, E and F. For unit with D, subtract if discontinuing
function and add if receiving function. Subtract G.
$6,213,362
$898,377
$0
$0
$1,241
$0
$0
$7,112,980
29. 2015 adjusted taxable value. Enter Line 23 from the Effective Tax Rate Worksheet. $1,887,259,829
30. 2015 effective maintenance and operations rate. Divide Line 28H by Line 29 and
multiply by $100.$0.376895/$100
31. 2015 rollback maintenance and operation rate. Multiply Line 30 by 1.08.$0.407046/$100
Item 4f
32. Total 2015 debt to be paid with property taxes and additional sales tax revenue.
"Debt" means the interest and principal that will be paid on debts that:
(1) are paid by property taxes,
(2) are secured by property taxes,
(3) are scheduled for payment over a period longer than one year and
(4) are not classified in the taxing unit's budget as M&O expenses
A. Debt also includes contractual payments to other taxing units that have incurred debts on
behalf of this taxing unit, if those debts meet the four conditions above. Include only
amounts that will be paid from property tax revenue. Do not include appraisal district budget
payments. List the debt in Schedule B: Debt Service.
B. Subtract unencumbered fund amount used to reduce total debt.
C. Subtract amount paid from other resources.
D. Adjusted debt. Subtract B and C from A.
$3,390,040
$0
$0
$3,390,040
33. Certified 2014 excess debt collections. Enter the amount certified by the collector.$0
34. Adjusted 2015 debt. Subtract Line 33 from Line 32D.$3,390,040
35. Certified 2015 anticipated collection rate. Enter the rate certified by the collector. If
the rate is 100 percent or greater, enter 100 percent.100.00%
36. 2015 debt adjusted for collections. Divide Line 34 by Line 35 $3,390,040
37. 2015 total taxable value. Enter the amount on Line 19.$2,121,623,912
38. 2015 debt tax rate. Divide Line 36 by Line 37 and multiply by $100.$0.159785/$100
39. 2015 rollback tax rate. Add Lines 31 and 38.$0.566831/$100
40. COUNTIES ONLY. Add together the rollback tax rates for each type of tax the county
levies. The total is the 2015 county rollback tax rate.
A taxing unit that adopted the additional sales tax must complete the lines for the Additional Sales Tax Rate. A taxing
unit seeking additional rollback protection for pollution control expenses completes the Additional Rollback Protection
for Pollution Control.
Item 4f
2015 Additional Sales Tax Rate Worksheet
Town of Prosper
Date: 07/29/2015
41. Taxable Sales. For taxing units that adopted the sales tax in November 2014 or May
2015, enter the Comptroller's estimate of taxable sales for the previous four quarters. Taxing
units that adopted the sales tax before November 2014, skip this line.
$0
42. Estimated sales tax revenue. Counties exclude any amount that is or will be spent for
economic development grants from the amount of estimated sales tax revenue.
Taxing units that adopted the sales tax in November 2014 or in May 2015.
Multiply the amount on Line 41 by the sales tax rate (.01, .005 or .0025, as applicable) and
multiply the result by .95.
- or -
Taxing units that adopted the sales tax before November 2014.
Enter the sales tax revenue for the previous four quarters. Do not multiply by .95.
$898,377
43. 2015 total taxable value. Enter the amount from Line 37 of the Rollback Tax Rate
Worksheet.$2,121,623,912
44. Sales tax adjustment rate. Divide Line 42 by Line 43 and multiply by $100.$0.042344/$100
45. 2015 effective tax rate, unadjusted for sales tax. Enter the rate from Line 24 or 25, as
applicable, on the Effective Tax Rate Worksheet.$0.480591/$100
46. 2015 effective tax rate, adjusted for sales tax.
Taxing units that adopted the sales tax in November 2014 or in May 2015.
Subtract Line 44 from Line 45. Skip to Line 47 if you adopted the additional sales tax before
November 2014.
$0.480591/$100
47. 2015 rollback tax rate, unadjusted for sales tax. Enter the rate from Line 39 or 40, as
applicable, of the Rollback Tax Rate Worksheet.$0.566831/$100
48. 2015 rollback tax rate, adjusted for sales tax. Subtract Line 44 from Line 47.$0.524487/$100
Item 4f
Page 1 of 2
To: Mayor and Town Council
From: Robert Winningham, Prosper EDC Executive Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Consider and act upon a recommendation by the Prosper Economic Development Corporation
for adoption of Tax Abatement Policy 2015.
Description of Agenda Item:
The State Comptroller’s Office requires that a city or town offering tax abatement as an
incentive for economic development submit a set of guidelines approved by the city or town’s
council every two years. The last time this policy was approved by the Prosper Town Council
was in 2013.
According to the Town of Prosper Charter, the Prosper Economic Development Corporation
(PEDC) is charged with recommending to the Town Council for approval of the following: tax
abatement policy, tax abatement reinvestment zones, and tax abatement agreements. The
PEDC is also charged with monitoring agreements and when necessary, recommending any
termination or revisions to such agreements. Per state tax code, the PEDC cannot create a
reinvestment zone or authorize tax abatement; only the Town Council can create or eliminate
reinvestment zones and tax abatement agreements on newly created taxable investment.
The PEDC Executive Director and Town Manager consulted and together, they developed a set
of guidelines for tax abatement to be offered to existing or new businesses that create new jobs
and taxable investment. Highlights of the Tax Abatement Policy are as follows:
PEDC shall oversee the application process by businesses that request tax abatement
PEDC staff shall make a recommendation to the PEDC Board on tax abatement based on
information provided by the business in a Prospect Questionnaire
PEDC Board shall vote to recommend to the Town Council any tax abatement on new
investment
The Town Council has full authority to approve, deny or retract tax abatement per state tax code
Tax abatement must be codified in agreements that include “clawback” provisions that would go
into effect should the business not adhere to the agreement
State Tax Code states that tax abatement shall only occur in a reinvestment zone created by the
Town Council, and such abatement shall not exceed a term of ten years
Prosper is a place where everyone matters.
ECONOMIC
DEVELOPMENT
CORPORATION
Item 4g
Page 2 of 2
On July 22, 2015, the PEDC Board recommended that the Town Council adopt a Tax
Abatement Policy that was developed by the PEDC Executive Director and Town Manager.
Legal Obligations and Review:
The Tax Abatement Policy 2015 meets all legal obligations by the Town of Prosper.
Attached Documents:
1. Chart of tax abatement offered by surrounding towns/cities
2. Tax Abatement Policy 2015
Town Staff Recommendation:
The PEDC Board recommends approval of the attached Tax Abatement Policy 2015 by the
Prosper Town Council.
Item 4g
Name of City Threshold of Abatement Term of Abatement Amount of Abatement (%)Who Monitors Process Criteria
Plano No minimum 1-10 years Up to 100%> City Manager recommends a tax abatement or not
> City Council approves abatements
> City Finance Department oversees compliance
Case by case basis. Number and types of jobs. Value of the Real
and Business Personal Property. Value of direct sales tax
generated. Economic impact/needs met in community.
Frisco $1M investment 1-10 years 25% avg, max out at 50%> Negotiation w/ Executive Director & City Manager
> Approval by City Council
> City finance dept. oversees compliance
Frisco does not do many tax abatements anymore, but rather do
Chapter 380 agreements. Criteria based on employment, fiscal,
and community impact.
McKinney $5M assessed value 2-10 years 25%, but may
increase percentage subject
to negotation & if applicant
meets certain criteria
> Joint Committee reviews tax abatement requests
> City Council approves abatements
> EDC oversees compliance
Large portion of tax abatement incentive negotiations are
evaluated on a case-by-case basis depending on the size and
scope of the project. Number of jobs, summary of real/personal
property value added, sales tax generated, economic impact on
community
Allen $5M assessed value 1-10 years 40-50% maximum > Application submitted to EDC; EDC oversees
> Reviewed by appropriate City departments
> City Council approves abatements
Tax abatement incentives are recommended on a case-by-case
basis by the AEDC with Council making final decision. Primary
determination is value of structure/business personal property
to be added. Number of jobs, economic impact, and community
development is also considered.
Richardson Case-by-case, but generally minimum of $5M of
assessed value
5 - 10 years 25 - 50% typically; 100%
maximum
> City Council approves abatement/sets terms
> City Manager has large influence on decision
> County or community college district may participate in
large abatement ($15M+ project)
Incentives are evaluated on a case-by-case basis rather than by
formula. Richardson customizes its incentive packages to
maximize benefits that are of greatest value to the specific
company and project.
Tax Abatement Criteria for Select Area Municipalities as of 7-17-15 Item 4g
EXHIBIT “A”
TOWN OF PROSPER
TAX ABATEMENT POLICY 2015
I. GENERAL PURPOSE AND OBJECTIVES:
The Town of Prosper is committed to the promotion of high quality development in all parts of
the Town and to an ongoing improvement in the quality of life for its citizens. Insofar as these
objectives are generally served by the enhancement and expansion of the local economy, the
Town of Prosper will, on a case-by-case basis, give consideration to providing tax abatement as a
stimulus for economic development. It is the policy of the Town of Prosper that said
consideration will be provided in accordance with the guidelines presented in this document.
Nothing herein shall imply or suggest that the Town of Prosper is under any obligation to provide
tax abatement to any applicant.
All applicants shall be considered on a case-by-case basis, and any tax abatement agreements are
subject to approval by the Prosper Town Council. Additionally, all agreements shall include
“clawback” provisions that go into effect should the applicant not adhere to the terms of the
agreement; the Town Council shall have final say on the implementation of any penalties per the
provisions of the agreement.
II. PROSPER ECONOMIC DEVELOPMENT CORPORATION ON TAX ABATEMENT:
Requests for tax abatement shall be reviewed by the Board of Directors of the Prosper Economic
Development Corporation (PEDC). The PEDC Board will review each request. Deliberation by
the PEDC Board relative to the potential impact of a requested abatement will be based on
information prepared by the requesting party in conjunction with the PEDC Economic
Development Director. Further, the PEDC Economic Development Director shall collaborate
with the Prosper Town Manager on any tax abatement requests. On judging the potential impact
of a request, the PEDC Board shall consider the degree to which the project furthers the economic
development and general goals of local taxing entities in support of the Prosper community.
The PEDC Board of Directors is responsible for (1) reviewing all information submitted by the
applicant with officials representing local taxing entities, (2) communicating with and updating
these officials as to the status of all applications, and (3) developing a recommendation for
consideration by the respective governing bodies. The PEDC Board and the Economic
Development Director are responsible for communicating to the citizens of Prosper as to the
status of tax abatement within the community, creation of reinvestment zones and individual tax
abatement agreements. While the PEDC is charged with reviewing and recommending
applications for tax abatement, the PEDC has no legal authority to grant tax abatement. Further,
the PEDC shall monitor compliance of all agreements and recommend any action necessary to be
taken by the Town Council for non-compliance.
III. GUIDELINES FOR TAX ABATEMENT:
The primary factor determining whether or not tax abatement will be approved is the value of
structure and/or business personal property to be added. The creation of jobs, financial
implications and community development projections will also be considered in a request for tax
abatement.
Item 4g
IV. TAX ABATEMENT PROCEDURES:
The procedures as hereinafter delineated shall be utilized in the implementation of the tax
abatement program for the Town of Prosper.
Tax abatement applicants shall complete and submit an application for tax abatement as
prescribed by the Economic Development Director for the Town of Prosper. While the specific
contents of application may vary, it is expected that the information requested will reveal the
precise location of the property, provide a complete legal description (if the property is described
by metes and bounds), provide projected job growth, and provide estimations for the projected
capital investment.
Applicants shall complete all information detailed in this document or other material as may be
required and submit them to the Prosper Economic Development Corporation, care of the
Economic Development Director, at the address listed on the PEDC website,
www.prosperedc.com.
Application Review Steps:
A. All information in the application package detailed above will be reviewed for completeness and
accuracy. Additional information may be requested as needed.
B. The application may be distributed to the appropriate Town departments for internal review and
comments. Additional information may be requested as needed.
C. Copies of the complete application package and staff comments will be provided to the PEDC Board
of Directors. The PEDC Board will consider the application at a regular or called meeting(s).
D. The findings of the PEDC Board will be forwarded, with all relevant materials, to the chief
administrative officer of each taxing entity.
E. The Prosper Town Council may call a public hearing to consider establishment of a tax abatement
reinvestment zone. The amount and length of abatement may vary among tax abatement
reinvestment zones approved by the Town Council.
F. The Prosper Town Council may hold a public hearing to determine whether the project is feasible
and would be of benefit to the land to be included in the zone and to the municipality.
G. The Prosper Town Council may consider adoption of an ordinance designating the area in the legal
description of the proposed project as a commercial industrial tax abatement reinvestment zone.
H. The Town Council may consider adoption of a resolution or ordinance approving the terms and
conditions of a contract between the Town and the applicant governing the provision of tax
abatement.
I. The Collin County Commissioners Court may consider ratification of and participation in the tax
abatement agreement between the Town of Prosper and the applicant. The Prosper Independent
School District and Collin County Community College do not participate in tax abatement
agreements.
Item 4g
Page 1 of 2
To: Mayor and Town Council
From: Matt Richardson, P.E., Senior Engineer
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Consider and act upon an ordinance amending Section 12.09.004 "School Traffic Zones" of
Chapter 12 "Traffic and Vehicles" of the Town's Code of Ordinances by modifying the limits and
hours of operation of such zones.
Description of Agenda Item:
The Prosper Independent School District (PISD) recently announced new start and end times for
all of their schools for the 2015-2016 school year. This change to the start and end times requires
that the Town also change the hours of operation for school zones associated with each school.
Typical hours of operation for school zones are from 30 minutes before to 15 minutes after the start
of school and from 15 minutes before to 30 minutes after the end of school. Due to a significant
volume of early pedestrian traffic, an extended time was previously approved at Rogers Middle
School starting 45 minutes before the start of school.
The revised hours of operation for school zones are as follows:
School School Hours School Zone Hours
Elementary Schools (all) 7:45 AM to 2:45 PM 7:15 AM to 8:00 AM
2:30 PM to 3:15 PM
Rogers Middle School 7:55 AM to 2:55 PM 7:10 AM to 8:10 AM
2:40 PM to 3:25 PM
Reynolds Middle School 8:25 AM to 3:40 PM 7:55 AM to 8:40 AM
3:25 PM to 4:10 PM
Prosper High School 8:25 AM to 3:45 PM 7:55 AM to 8:40 AM
3:30 PM to 4:15 PM
Additionally, this ordinance will also amend the limits of the school zone on Coleman Street at
Prosper High School which is currently defined as the "east end of roadway." With the planned
extension of Coleman Street to Preston Road, the limit will be amended to read "1,900 feet east of
Talon Lane."
Budget Impact:
New signs showing the revised school zone times cost approximately $900 and will be paid from
the Public Works Street budget. New signs associated with the extension of Coleman Street are
included within the project budget.
Prosper is a place where everyone matters.
ENGINEERING
Item 4h
Page 2 of 2
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the ordinance as to form and legality.
Attached Documents:
1. Ordinance
Town Staff Recommendation:
Town staff recommends that the Town Council approve an ordinance amending Section 12.09.004
"School Traffic Zones" of Chapter 12 "Traffic and Vehicles" of the Town's Code of Ordinances by
modifying the limits and hours of operation of such zones.
Proposed Motion:
I move to approve an ordinance amending Section 12.09.004 "School Traffic Zones" of Chapter 12
"Traffic and Vehicles" of the Town's Code of Ordinances by modifying the limits and hours of
operation of such zones.
Item 4h
TOWN OF PROSPER, TEXAS ORDINANCE NO. 15-__
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, AMENDING
SECTION 12.09.004, “SCHOOL TRAFFIC ZONES,” OF CHAPTER 12,
“TRAFFIC AND VEHICLES,” OF THE CODE OF ORDINANCES OF THE
TOWN OF PROSPER BY MODIFYING THE LIMITS ON WHICH SCHOOL
ZONES ARE ESTABLISHED; MODIFYING THE HOURS OF OPERATION
OF SUCH ZONES; PROVIDING FOR REPEALING, SAVINGS AND
SEVERABILITY CLAUSES; PROVIDING FOR A PENALTY FOR THE
VIOLATION OF THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE
DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION
OF THE CAPTION HEREOF.
WHEREAS, the Town of Prosper, Texas (“Town”), is a home-rule municipal corporation
duly organized under the laws of the State of Texas; and
WHEREAS, Section 541.302 of the Texas Transportation Code defines a "school
crossing zone" as a reduced-speed zone designated on a street by a local authority to facilitate
safe crossing of the street by children going to or leaving a public or private elementary or
secondary school during the time the reduced speed limit applies; and
WHEREAS, Section 545.356 of the Texas Transportation Code provides that the
governing body of a municipality may alter prima facie speed limits by ordinance based on the
results of an engineering and traffic investigation; and
WHEREAS, the Town Council has investigated and finds that it is necessary for the
protection and safety of children going to and leaving public elementary and secondary schools
within Prosper to amend Section 12.09.004 "School Traffic Zones" of the Code of Ordinances to
modify the reduced speed school zones on certain public streets as set forth herein.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Ordinance as if fully
set forth herein.
SECTION 2
Existing Section 12.09.004, “School Traffic Zones,” of Chapter 12, “Traffic and Vehicles,”
of the Code of Ordinances of the Town of Prosper, Texas, is hereby amended by modifying the
limits on which school zones are established, and the hours of operation of such zones
contained in subsection (c) thereof, to read as follows:
Item 4h
Street Name Limits Hours of
Operation
Speed
Limit
Cockrell Elementary School
Escalante Trail From Whitley Place Drive
to Prosper Trail
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Fisher Road From Escalante Drive
to 200 feet east of Escalante Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Mesa Drive From Escalante Drive
to 200 feet east of Escalante Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Orchard Grove Drive From west end of roadway
to Escalante Trail
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Prosper Trail From 750' west of Escalante Trail
to 300' east of Escalante Trail
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Red Wing Drive From Escalante Drive
to 215 feet east of Escalante Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Whitley Place Drive From 150 feet southwest of Escalante Trail
to 170 feet northeast of Escalante Trail
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Folsom Elementary School
Arrowhead Drive From La Cima Boulevard
to 120 feet southeast of La Cima Boulevard
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Arrowhead Drive From 270 feet northwest of Sommerville Drive
to Sommerville Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Buffalo Springs Drive From 200 feet north of Cedar Lake Drive
to 185 feet south of Cedar Lake Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Calaveras Court From 260 feet northwest of Sommerville Drive
to Sommerville Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Cedar Lake Drive From 135 feet west of Buffalo Springs Drive
to White River Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
La Cima Boulevard From 300 feet southwest of Arrowhead Drive
to 300 feet northeast of Arrowhead Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Livingston Drive From 180 feet northwest of Salada Drive
to Twin Buttes Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Monticello Drive From 130 feet northwest of La Cima Boulevard
to La Cima Boulevard
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Salada Drive From Livingston Drive
to 175 feet north east of Livingston Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Sommerville Drive From White River Drive
to Livingston Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Texana Drive From Livingston Drive
to 180 feet northeast of Livingston Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Twin Buttes Drive From Livingston Drive
to 170 feet northeast of Livingston Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
White River Drive From 190 feet south of Cedar Lake Drive
to 280 feet north of Sommerville Drive
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Rucker Elementary School
Craig Road From 100 feet north of Preston Road
to 100 feet south of First Street
7:15 AM to 8:00 AM
2:30 PM to 3:15 PM 20
Item 4h
Ordinance No. 15-__, Page 2
Reynolds Middle School
Church Street From 30 feet north of Eighth Street
to Prosper ISD Property Line
7:55 AM to 8:40 AM
3:25 PM to 4:10 PM 20
Coleman Street From 160 feet north of Gorgeous Drive
to 60 feet south of Wilson Drive
7:55 AM to 8:40 AM
3:25 PM to 4:10 PM 20
Rogers Middle School
Coit Road From 300 feet south of Richland Boulevard
to 1,150 feet north of Richland Boulevard
7:10 AM to 8:10 AM
2:40 PM to 3:25 PM 20
Richland Boulevard From 300 feet west of Coit Road
to east end of roadway
7:10 AM to 8:10 AM
2:40 PM to 3:25 PM 20
Prosper High School
Coleman Street From 110 feet east of Talon Lane
to 1,900 feet east of Talon Lane
7:55 AM to 8:40 AM
3:30 PM to 4:15 PM 20
Frontier Parkway From 3,930 feet west of SH 289 (Preston Road)
to 3,305 feet west of SH 289 (Preston Road)
7:55 AM to 8:40 AM
3:30 PM to 4:15 PM 20
SECTION 3
All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the
extent they are in conflict; but such repeal shall not abate any pending prosecution for violation
of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for
any violation if occurring prior to the repeal of the ordinance. Any remaining portion of
conflicting ordinances shall remain in full force and effect.
SECTION 4
If any section, subsection, sentence, clause or phrase of this Ordinance is for any
reason, held to be unconstitutional or invalid by a court of competent jurisdiction, such decision
shall not affect the validity of the remaining portions of this Ordinance. The Town of Prosper
hereby declares that it would have passed this Ordinance, and each section, subsection, clause
or phrase thereof, irrespective of the fact that any one or more sections, subsections,
sentences, clauses, and phrases be declared unconstitutional.
SECTION 5
Any person, firm or corporation violating any of the provisions or terms of this Ordinance
shall be deemed guilty of a misdemeanor and, upon conviction, shall be punished by fine not to
exceed the sum of five hundred dollars ($500.00) for each offense.
Item 4h
Ordinance 15-__, Page 3
SECTION 6
This Ordinance shall become effective after its passage and publication, as required by
law.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 11TH DAY OF AUGUST, 2015.
APPROVED:
___________________________________
Ray Smith, Mayor
ATTEST:
____________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_____________________________________
Terrence S. Welch, Town Attorney
Item 4h
Ordinance 15-__, Page 4
To: Mayor and Town Council
From: Alex Glushko, AICP, Senior Planner
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of
the Town Council to the Development Services Department, pursuant to Chapter 4, Section
1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning
& Zoning Commission on any Site Plan or Preliminary Site Plan.
Description of Agenda Item:
Attached is the Preliminary Site Plan acted on by the Planning & Zoning Commission at their
August 4, 2015, meeting. Per the Town’s Zoning Ordinance, the Town Council has the ability to
direct staff to submit a written notice of appeal on behalf of the Town Council to the
Development Services Department for any Preliminary Site Plan or Site Plan acted on by the
Planning & Zoning Commission.
Attached Documents:
1. Preliminary Site Plan for Prosper Plaza (Lowe’s)
Town Staff Recommendation:
Town staff recommends that the Town Council take no action on this item.
Prosper is a place where everyone matters.
PLANNING
Item 4i
WWWWWWEXISTINGDETENTION PONDRETAIL24,000 S.F.PROPOSED RETAIL88,000 S.F.PROPOSEDPROPOSEDRETAIL43,000 S.F.PROPOSEDBANKPROPOSEDREST. / RETAIL7,000 sfEXISTING
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RNever Stop Improving
LOWE'S OF:
PROSPER, TEXAS
DKTG14-1500-05
PROSPERKnow what'sbelow.before you dig.CallRPSP1.0PRELIMINARY SITE PLAN
D15-0050 TOWN SITE PLAN NOTES1.DUMPSTERS AND TRASH COMPACTORS SHALL BE SCREENED IN ACCORDANCE WITHTHE ZONING ORDINANCE.2.OPEN STORAGE, WHERE PERMITTED, SHALL BE SCREENED IN ACCORDANCE WITHTHE ZONING ORDINANCE.3.OUTDOOR LIGHTING SHALL COMPLY WITH THE LIGHTING AND GLARE STANDARDSCONTAINED WITHIN THE ZONING AND SUBDIVISION ORDINANCES.4.LANDSCAPING SHALL CONFORM TO THE LANDSCAPE PLANS APPROVED BY THETOWN.5.ALL ELEVATIONS SHALL COMPLY WITH THE STANDARDS CONTAINED WITHIN THEZONING ORDINANCE.6.BUILDINGS OF 5,000 SQUARE FEET OR GREATER SHALL BE 100% FIRE SPRINKLED.ALTERNATIVE FIRE PROTECTION MEASURES MAY BE APPROVED BY THE FIREDEPARTMENT.7.FIRE LANES SHALL BE DESIGNED AND CONSTRUCTED PER TOWN STANDARDS OR ASDIRECTED BY THE FIRE DEPARTMENT.8.TWO POINTS OF ACCESS SHALL BE MAINTAINED FOR THE PROPERTY AT ALL TIMES.9.SPEED BUMPS/HUMPS ARE NOT PERMITTED WITHIN A FIRE LANE.10.HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TOTHE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OFTHE CURRENT ADOPTED BUILDING CODE.11.ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL.12.ALL FENCES AND RETAINING WALLS SHALL BE SHOWN ON THE SITE PLAN AND ARESUBJECT TO BUILDING OFFICIAL APPROVAL.13.ALL EXTERIOR BUILDING MATERIALS ARE SUBJECT TO BUILDING OFFICIAL APPROVALAND SHALL CONFORM TO THE APPROVED FACADE PLAN.14. CURB RAMPS AT ALL CURB CROSSINGS SHALL BE PROVIDED PER TOWN STANDARDS.15.APPROVAL OF THE SITE PLAN IS NOT FINAL UNTIL ALL ENGINEERING PLANS AREAPPROVED BY THE ENGINEERING DEPARTMENT.16.SITE PLAN APPROVAL IS REQUIRED PRIOR TO GRADING RELEASE.17.ALL NEW ELECTRICAL LINES SHALL BE INSTALLED, AND/OR RELOCATEDUNDERGROUND.18.ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC VIEW INACCORDANCE WITH THE ZONING ORDINANCE.STAMPED CONCRETEWATER METERPOWER POLEFIRE HYDRANTPROPOSED CURB AND GUTTEREXISTING OVERHEAD ELECTRIC LINEFIRE LANELEGENDSTORM JUNCTION BOXCURB INLETGRATE INLETGAS METERSANITARY SEWER MANHOLESITE LIGHTING POLEPROPOSEDEXISTINGSIGNGUY WIREBOPUIS: BUY ONLINE PICK UP IN STOREEXISTING CURB AND GUTTERLOWE'S HOME CENTERS, LLC1605 CURTIS BRIDGE ROADWILKESBORO, NC 28697(336) 658-4000ROSEBRIAR HOLDINGS, INC.P.O. BOX 541208DALLAS, TX 75354(214) 902-2287CROSSPOINT ENGINEERING, LLC5620 OLD BULLARD ROAD, SUITE 130TYLER, TX 75703(903) 705-4416PROSPER PLAZAJEREMIAH HORN SURVEYABSTRACT NO. 411WATER VALVE1. ALL LANDSCAPE ISLANDS SHALL HAVE ADEQUATE OPEN SPACE TOPROVIDE REQUIRED SHADE TREES, SHRUBS AND LANDSCAPING2. LANDSCAPING SHALL NOT CONFLICT WITH ANY UTILITIES3. LANDSCAPE FOR EACH PARKING SPACE SHALL BE 15 SF PROVIDEDWITHIN THE PAVED BOUNDARIES OF THE PARKING LOT AREA4. LANDSCAPED AREAS (NOT INCLUDING CURB) SHALL BE MINIMUM 160SF, NOT LESS THAN 9' WIDE, AND LENGTH EQUAL TO ABUTTING PARKINGSPACE5. CART CORRALS SHALL BE ORNAMENTAL METAL FENCE PER PDNOTESItem 4i
Page 1 of 2
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Conduct a Public Hearing, and consider and act upon an ordinance rezoning 5.1± acres, from
Single Family-10 (SF-10) to Planned Development-40 (PD-40), located on the southeast and
southwest corners of Fishtrap Road and Windsong Parkway. (Z15-0010).
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning Current Land Use Future Land Use Plan
Subject
Property
Planned Development-
40-Townhomes
Single Family (Windsong
Ranch Phase 1C) –
under construction and
undeveloped
Medium Density
Residential
North Planned Development-40
Single Family
Single Family (Windsong
Ranch Phase 3B) and
undeveloped
Medium Density
Residential
East Planned Development-40
Single Family Undeveloped Medium Density
Residential
South Planned Development-40
Single Family
Single Family (Windsong
Ranch Phase 1C) –
under construction and
undeveloped
Medium Density
Residential
West Planned Development-40
Single Family
Single Family (Windsong
Ranch Phase 1C) –
under construction
Medium Density
Residential
Requested Zoning – Z15-0010 is a request to rezone 5.1± acres, from Single Family-10 (SF-10)
to Planned Development-40 (PD-40), located on the southeast and southwest corners of
Fishtrap Road and Windsong Parkway. The subject property was originally excluded from the
original overall 2,100 acre Planned Development-40 (PD-40) because it was under separate
ownership. Since establishment of PD-40, the developer of Windsong Ranch acquired the
Prosper is a place where everyone matters.
PLANNING
Item 6
Page 2 of 2
subject property and is seeking to incorporate it into the PD. Development of the property will
be in accordance with the requirements for “Type B” lots. “Type B” lots are a minimum of 9,000
square feet with minimum lot widths of 70 feet and minimum lot depths of 100 feet. They have a
minimum front yard setback of 25 feet and interior side yard setback of 8 feet. The minimum
dwelling area of a “Type B” lot is 2,100 square feet. PD-40 permits a maximum of 1,100 “Type
B” lots within the development. The applicant is proposing to allow for standard development of
“Type B” lots with the exception that the minimum lot size has been increased from 9,000
square feet to 10,000 square feet.
Future Land Use Plan – The Future Land Use Plan (FLUP) recommends Medium Density
Residential for the property.
Thoroughfare Plan – The property is adjacent to Fishtrap Road, a proposed four-lane major
thoroughfare. The zoning exhibit complies with the Thoroughfare Plan.
Water and Sanitary Sewer Services – Water and sanitary sewer service are being extended to
the property with development.
Access – Access to the property will be provided from Fishtrap Road and Windsong Parkway.
Schools – This property is served by the Prosper Independent School District (PISD).
Parks – This property is subject to the Town’s park dedication requirements, although it is not
anticipated that this property will be needed for the development of a park.
Environmental Considerations – No floodplain exists on the site.
Legal Obligations and Review:
Notification was provided to neighboring property owners as required by State Law. Town staff
has not received any Public Hearing Notice Reply forms. The attached ordinance is a standard
format that was previously approved by the Town Attorney, Terrence Welch of Brown &
Hofmeister, L.L.P.
Attached Documents:
1. Zoning map of the surrounding area
2. Ordinance
Planning & Zoning Commission Recommendation:
At their July 21, 2015, meeting, the Planning & Zoning Commission recommended the Town
Council approve the request to rezone 5.1± acres, from Single Family-10 (SF-10) to Planned
Development-40 (PD-40), located on the southeast and southwest corners of Fishtrap Road and
Windsong Parkway.
Town Staff Recommendation:
Town staff recommends the Town Council approve the request to rezone 5.1± acres, from
Single Family-10 (SF-10) to Planned Development-40 (PD-40), located on the southeast and
southwest corners of Fishtrap Road and Windsong Parkway.
Proposed Motion:
I move to approve an ordinance rezoning 5.1± acres, from Single Family-10 (SF-10) to Planned
Development-40 (PD-40), located on the southeast and southwest corners of Fishtrap Road and
Windsong Parkway.
Item 6
AUTUMN SAGEDR
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REDSTEMDRWOODBINE LN
POROSA LN BELLARDIA DRESPERANZADRP E P P E R V IN E L NWINDSONGPKWYWISTERIA LNALMEDADRALTONDRHONEYVINE LN
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PD-40
SF
PD-40
SF-10 Z15-0010
±0 150 300
Feet
1 inch = 300 feet
Item 6
TOWN OF PROSPER, TEXAS ORDINANCE NO. 15-__
AN ORDINANCE AMENDING PROSPER’S ZONING ORDINANCE NO. 05-20;
REZONING A TRACT OF LAND CONSISTING OF 5.115 ACRES, MORE OR
LESS, SITUATED IN THE J. BATES SURVEY, ABSTRACT NO. 1620, IN THE
TOWN OF PROSPER, DENTON COUNTY, TEXAS, HERETOFORE ZONED
SINGLE FAMILY-10 (SF-10) IS HEREBY REZONED AND PLACED IN THE
ZONING CLASSIFICATION OF PLANNED DEVELOPMENT-40 (PD-40);
DESCRIBING THE TRACT TO BE REZONED; PROVIDING FOR A PENALTY
FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR REPEALING,
SAVING AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE
DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF
THE CAPTION HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”) has
investigated and determined that Zoning Ordinance No. 05-20 should be amended; and
WHEREAS, the Town of Prosper, Texas (“Prosper”) has received a request from TVG
Texas I, LLC (“Applicant”) to rezone 5.115 acres of land, more or less, situated in the J. Bates
Survey, Abstract No. 1620, in the Town of Prosper, Denton County, Texas; and
WHEREAS, the Town Council has investigated into and determined that the facts
contained in the request are true and correct; and
WHEREAS, all legal notices required for rezoning have been given in the manner and
form set forth by law, and public hearings have been held on the proposed rezoning and all
other requirements of notice and completion of such zoning procedures have been fulfilled; and
WHEREAS, the Town Council has further investigated into and determined that it will be
advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth
below.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2
Amendments to Zoning Ordinance No. 05-20. Zoning Ordinance No. 05-20 is amended
as follows: The zoning designation of the below-described property containing 5.115 acres of
land, more or less, situated in the J. Bates Survey, Abstract No. 1620, in the Town of Prosper,
Denton County, Texas, (the “Property”) and all streets, roads and alleyways contiguous and/or
adjacent thereto is hereby rezoned as Planned Development-40 (PD-40). The property as a
whole and the boundaries for each zoning classification are more particularly described in
Exhibit “A” attached hereto and incorporated herein for all purposes as if set forth verbatim.
Item 6
Ordinance No. 15-__, Page 2
The development plans, standards, and uses for the Property in this Planned
Development District shall conform to, and comply with 1) the statement of intent and purpose,
attached hereto as Exhibit "B"; 2) the planned development standards, attached hereto as
Exhibit "C"; 3) the conceptual development plans, attached hereto as Exhibit "D"; and 4) the
development schedule, attached hereto as Exhibit "E," which are incorporated herein for all
purposes as if set forth verbatim. Except as amended by this Ordinance, the development of
the Property within this Planned Development District must comply with the requirements of all
ordinances, rules, and regulations of Prosper, as they currently exist or may be amended.
Three original, official and identical copies of the zoning exhibit map are hereby adopted
and shall be filed and maintained as follows:
a. Two (2) copies shall be filed with the Town Secretary and retained as original
records and shall not be changed in any matter.
b. One (1) copy shall be filed with the Building Official and shall be maintained up-to-
date by posting thereon all changes and subsequent amendments for observation,
issuing building permits, certificates of compliance and occupancy and enforcing the
zoning ordinance. Reproduction for information purposes may from time-to-time be
made of the official zoning district map.
SECTION 3
No Vested Interest/Repeal. No developer or property owner shall acquire any vested
interest in this Ordinance or in any other specific regulations contained herein. Any portion of
this Ordinance may be repealed by the Town Council in the manner provided for by law.
SECTION 4
Unlawful Use of Premises. It shall be unlawful for any person, firm or corporation to
make use of said premises in some manner other than as authorized by this Ordinance, and
shall be unlawful for any person, firm or corporation to construct on said premises any building
that is not in conformity with the permissible uses under this Zoning Ordinance.
SECTION 5
Penalty. Any person, firm, corporation or business entity violating this Ordinance or any
provision of Prosper’s Zoning Ordinance No. 05-20, or as amended, shall be deemed guilty of a
misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Two Thousand
Dollars ($2,000.00). Each continuing day’s violation under this Ordinance shall constitute a
separate offense. The penal provisions imposed under this Ordinance shall not preclude
Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies
available to it pursuant to local, state and federal law.
SECTION 6
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each
Item 6
Ordinance No. 15-__, Page 3
section, subsection, clause or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
Savings/Repealing Clause. Prosper’s Zoning Ordinance No. 05-20 shall remain in full
force and effect, save and except as amended by this or any other Ordinance. All provisions of
any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in
conflict; but such repeal shall not abate any pending prosecution for violation of the repealed
ordinance, nor shall the appeal prevent a prosecution from being commenced for any violation if
occurring prior to the repealing of the ordinance. Any remaining portions of said ordinances
shall remain in full force and effect.
SECTION 8
Effective Date. This Ordinance shall become effective from and after its adoption and
publications as required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 11TH DAY OF AUGUST, 2015.
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 6
H
TRON
LOCATION MAP
1" = 1000'
PROJECT
LOCATION
#Z15-0010
ZONING EXHIBIT "A"
WINDSONG RANCH - REEVES TRACT
5.115 Acres
J. BATES SURVEY, ABST. 1620
IN THE TOWN OF PROSPER, DENTON COUNTY, TEXAS
Current Zoning: SF-10 (Single Family - 10)
Proposed Zoning: PD-40 (Planned Development)
Item 6
EXHIBIT “B”
Statement of Intent and Purpose
The purpose of this PD Amendment is to add 5.115 acres of land into the PD-40 zoning
ordinance. This tract was originally left out of the original PD-40 zoning case because it
was owned by other parties.
Item 6
EXHIBIT “C”
Planned Development Standards
Except as otherwise set forth in these development standards, the property, as described in
Exhibit A, shall develop under Ordinance 08-030, as adopted by the Town Council on March 25,
2008, in accordance with Exhibit C, (2.) Single-Family Residential Tract, (e.) Area and building
regulations, (b.) Type B Lots, except as follows:
A. Minimum Lot Size: The minimum lot size for Type B Lots shall be ten thousand
(10,000) square feet. A typical lot will be 70’ x 128’, but may vary as long as
requirements in Table 1 are accommodated.
Item 6
H
TRON
LOCATION MAP
1" = 1000'
PROJECT
LOCATION
#Z15-0010
EXHIBIT D
WINDSONG RANCH - REEVES TRACT
5.115 Acres
J. BATES SURVEY, ABST. 1620
IN THE TOWN OF PROSPER, DENTON COUNTY, TEXAS
Current Zoning: SF-10 (Single Family - 10)
Proposed Zoning: PD-40 (Planned Development)
Item 6
EXHIBIT “E”
DEVELOPMENT SCHEDULE
Reeves Tract – a portion of Phases 1C and 2E
5.115 Acres to be added to PD-40
Southeast corner of Fishtrap Road and Windsong Parkway South
Begin Excavation: July 2015
Begin Utilities: September 2015
Begin Paving: December 2015
Town Acceptance of Public Improvements: March 2016
This schedule is subject to change due to various factors beyond the control of developer.
Item 6
Page 1 of 3
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Conduct a Public Hearing, and consider and act upon an ordinance for a Specific Use Permit for
a Utility Distribution/Transmission Facility, on 0.2± acres, located on the south side of First
Street, 500± feet west of the BNSF Railroad. The property is zoned Planned Development-67
(PD-67). (S15-0004).
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning Current Land Use Future Land Use Plan
Subject
Property
Planned Development-
67-Mixed Use Undeveloped Land Tollway District
North Single Family-15 Undeveloped Land Business Park
East Planned Development-
67-Mixed Use Undeveloped Land Tollway District
South Planned Development-
67-Mixed Use Undeveloped Land Tollway District
West Single Family-15 Commercial
(Mahard Egg Farm Yard) Tollway District
Requested Zoning – S15-0004 is a request for a Specific Use Permit for a Utility
Distribution/Transmission Facility, on 0.2± acres, located on the south side of First Street, 500±
feet west of the BNSF railroad. The property is zoned Planned Development-67 (PD-67). The
applicant, Atmos Energy, is proposing to develop above ground gas line piping and equipment
and the associated screening wall and landscaping.
Atmos Energy is in the process of updating a major natural gas distribution pipeline in Collin and
Denton Counties. The project requires the installation of a new main line valve station in
Prosper primarily required for emergency shutdown when necessary and to regulate and reduce
Prosper is a place where everyone matters.
PLANNING
Item 7
Page 2 of 3
the pressure. The project is also required due to the relocation of a measuring station on US
380 necessitated by the widening of that highway. Removable panels are required to
accommodate access to the valves when necessary.
Exhibit B shows the layout which consists of the reservation of a future 15 feet of right-of-way
dedication, the location of the above ground gas line piping and equipment, gravel pavement,
screening walls, and landscaping.
Exhibit C shows the landscaping which consists of two large trees and five ornamental trees
along First Street, two large trees and five ornamental trees along the residentially zoned
property to the west, five ornamental trees and six shrubs along the eastern property line, and
six ornamental trees and six shrubs along the southern property line.
Exhibit D shows the proposed screening wall which consists of stone columns, pre-cast brick-
like wall paneling, and a solid gate constructed of a composite wood-alternative, weather proof
material.
The Zoning Ordinance contains four criteria to be considered in determining the validity of a
SUP request. These criteria, as well as staff’s responses for each, are below:
1. Is the use harmonious and compatible with its surrounding existing uses or proposed uses?
According to the Future Land Use Plan, the surrounding properties to the east, west, and
south are located in the Tollway District and the properties to the north are located in the
Business Park District. Both Districts anticipate high intensity uses. According to the
existing zoning, PD-67 (Gates of Prosper), the subject property anticipates commercial uses
in the Downtown Center District. The proposed use is harmonious and compatible with the
surrounding existing and proposed uses. The proposed facility is located in the far
northwest sector of PD-67 as noted on attached PD-67, Exhibit D. The facility will not
negatively impact the planned uses of the Gates of Prosper.
2. Are the activities requested by the applicant normally associated with the requested use?
The activities requested by the applicant, as shown on Exhibit B, are normally associated
with the use of a Utility Distribution/Transmission Facility.
3. Is the nature of the use reasonable?
The property is zoned Planned Development-67 (PD-67) and the Future Land Use Plan
recommends Tollway District uses for the property. The nature of the use is reasonable to
ensure the ability to accommodate growth and demands on the natural gas infrastructure.
4. Has any impact on the surrounding area been mitigated?
Attached Exhibits C and D provide an adequate screen and landscaping between uses,
which mitigates any impact on the surrounding area.
The proposed Utility Distribution/Transmission Facility use is harmonious and compatible with
the surrounding uses and the proposed uses in the Tollway and Business Park Districts. The
impact on the surrounding area has been mitigated. Therefore, this request satisfies the Town’s
criteria for SUP approval.
Item 7
Page 3 of 3
Future Land Use Plan – The Future Land Use Plan recommends Tollway District uses for the
property.
Conformance to the Thoroughfare Plan – The property has direct access to First Street, a future
existing four-lane divided thoroughfare. The SUP exhibit complies with the Thoroughfare Plan.
Water and Sanitary Sewer Services – Water service has been extended to the property.
Sanitary sewer service is not necessary for the proposed development.
Access – Access to the property is provided from First Street.
Schools – This property is located within the Prosper Independent School District (PISD). It is
not anticipated that a school site will be needed on this property.
Parks – It is not anticipated that this property will be needed for the development of a park.
Environmental Considerations – There is no 100-year floodplain located on the property.
Legal Obligations and Review:
Notification was provided to neighboring property owners as required by State Law. Town staff
has not received any Public Hearing Notice Reply forms. The attached ordinance is a standard
format that was previously approved by the Town Attorney, Terrence Welch of Brown &
Hofmeister, L.L.P.
Attached Documents:
1. Zoning map of surrounding area
2. Ordinance
3. PD-67, Exhibit D
Planning & Zoning Commission Recommendation:
At their July 21, 2015, meeting, the Planning & Zoning Commission recommended the Town
Council approve the request for a Specific Use Permit for a Utility Distribution/Transmission
Facility, on 0.2± acres, located on the south side of First Street, 500± feet west of the BNSF
Railroad, by a vote of 6-0, subject to:
1. Requiring the proposed screening wall to be a minimum height of eight feet.
Town Staff Recommendation:
Town staff recommends the Town Council approve the request for a Specific Use Permit for a
Utility Distribution/Transmission Facility, on 0.2± acres, located on the south side of First Street,
500± feet west of the BNSF Railroad, subject to the recommendation by the Planning & Zoning
Commission.
Proposed Motion:
I move to approve an ordinance for a Specific Use Permit for a Utility Distribution/Transmission
Facility, on 0.2± acres, located on the south side of First Street, 500± feet west of the BNSF
Railroad, subject to:
1. Requiring the proposed screening wall to be a minimum height of eight feet.
Item 7
W FIRST ST
SF
PD-3
C
PD-42
M
PD-67
SF-15
SF-15
S15-0004
±0 50 100
Feet
1 inch = 100 feet
Item 7
TOWN OF PROSPER, TEXAS ORDINANCE NO. 15-__
AN ORDINANCE AMENDING PROSPER’S ZONING ORDINANCE NO. 05-20;
GRANTING A SPECIFIC USE PERMIT (SUP) FOR A UTILITY
DISTRIBUTION/TRANSMISSION FACILITY, LOCATED ON A TRACT OF
LAND CONSISTING OF 0.23 ACRE, MORE OR LESS, SITUATED IN THE
COLLIN COUNTY SCHOOL LAND SURVEY, ABSTRACT NO. 147, IN THE
TOWN OF PROSPER, COLLIN COUNTY, TEXAS; DESCRIBING THE TRACT
TO BE REZONED; PROVIDING FOR A PENALTY FOR THE VIOLATION OF
THIS ORDINANCE; PROVIDING FOR REPEALING, SAVING AND
SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS
ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION
HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”) has
investigated and determined that Zoning Ordinance No. 05-20 should be amended; and
WHEREAS, the Town of Prosper, Texas (“Prosper”) has received a request from Atmos
Energy Corporation (“Applicant”) for a Specific Use Permit (SUP) to allow for a Utility
Distribution/Transmission Facility on a tract of land zoned Planned Development-67 (PD-67),
consisting of 0.23 acre of land, more or less, situated in the Collin County School Land Survey,
Abstract No. 147, in the Town of Prosper, Collin County, Texas, and being particularly being
described in Exhibit “A,” attached hereto and incorporated herein for all purposes; and
WHEREAS, the Town Council has investigated into and determined that the facts
contained in the request are true and correct; and
WHEREAS, all legal notices required to grant a Specific Use Permit (SUP) have been
given in the manner and form set forth by law, public hearings have been held, and all other
requirements of notice and completion of such procedures have been fulfilled; and
WHEREAS, the Town Council has further investigated into and determined that it will be
advantageous and beneficial to the Town of Prosper and its inhabitants to rezone this property
as set forth below.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2
Specific Use Permit Granted. Zoning Ordinance No. 05-20 is amended as follows:
Applicant is granted a Specific Use Permit (SUP) to allow the operation of a Utility
Distribution/Transmission Facility, on a tract of land zoned Planned Development-67 (PD-67),
consisting of 0.23 acre of land, more or less, situated in the Collin County School Land Survey,
Abstract No. 147, in the Town of Prosper, Collin County, Texas, and being particularly being
Item 7
Ordinance No. 15-__, Page 2
described in Exhibit “A,” attached hereto and incorporated herein for all purposes as if set forth
verbatim.
The property shall continue to be used in a manner consistent with the conditions expressly
stated in the conceptual development plan, attached hereto as Exhibit “B,” the conceptual
landscape plans, attached hereto as Exhibit “C”; and the conceptual elevations, attached hereto
as Exhibit “D,” which are incorporated herein for all purposes as if set forth verbatim.
Except as amended by this Ordinance, the development of the Property within this Specific Use
Permit (SUP) shall comply fully with the requirements of all ordinances, rules, and regulations of
the Town of Prosper, as they currently exist or may be amended.
Three (3) original, official and identical copies of the zoning exhibit map are hereby
adopted and shall be filed and maintained as follows:
a. Two (2) copies shall be filed with the Town Secretary and retained as original
records and shall not be changed in any matter.
b. One (1) copy shall be filed with the Building Official and shall be maintained up-to-
date by posting thereon all changes and subsequent amendments for observation,
issuing building permits, certificates of compliance and occupancy and enforcing the
zoning ordinance. Reproduction for information purposes may from time-to-time be
made of the official zoning district map.
Written notice of any amendment to this District shall be sent to all owners of properties
within the District as well as all properties within two hundred feet (200’) of the District to be
amended.
SECTION 3
No Vested Interest/Repeal. No developer or property owner shall acquire any vested
interest in this Ordinance or in any other specific regulations contained herein. Any portion of
this Ordinance may be repealed by the Town Council in the manner provided for by law.
SECTION 4
Unlawful Use of Premises. It shall be unlawful for any person, firm or corporation to
make use of said premises in some manner other than as authorized by this Ordinance, and
shall be unlawful for any person, firm or corporation to construct on said premises any building
that is not in conformity with the permissible uses under this Zoning Ordinance.
SECTION 5
Penalty. Any person, firm, corporation or business entity violating this Ordinance or any
provision of Prosper’s Zoning Ordinance No. 05-20, or as amended, shall be deemed guilty of a
misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Two Thousand
Dollars ($2,000.00). Each continuing day’s violation under this Ordinance shall constitute a
separate offense. The penal provisions imposed under this Ordinance shall not preclude
Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies
available to it pursuant to local, state and federal law.
Item 7
Ordinance No. 15-__, Page 3
SECTION 6
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each
section, subsection, clause or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
Savings/Repealing Clause. Prosper’s Zoning Ordinance No. 05-20 shall remain in full
force and effect, save and except as amended by this or any other Ordinance. All provisions of
any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in
conflict; but such repeal shall not abate any pending prosecution for violation of the repealed
ordinance, nor shall the appeal prevent a prosecution from being commenced for any violation if
occurring prior to the repealing of the ordinance. Any remaining portions of said ordinances
shall remain in full force and effect.
SECTION 8
Effective Date. This Ordinance shall become effective from and after its adoption and
publications as required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 11TH DAY OF AUGUST, 2015.
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 7
POINT OF
BEGINNING
OHE OHE OHE OHE OHE OHEOHEOHECOUNTY ROAD 3 (WEST FIRST STREET)
(60' RIGHT OF WAY)BURLINGTON NORTHERN SANTA FE RAILROAD(100' ROW))7:(672):),56767$1'
N COLEMAN ST183 LAND CORPORATION, INC.
TRACT FIVE
CALLED 16.496 ACRES
DOC. NUM. 97-0005168
ZONING: MIXED USE (M), PD-67
LAND USE: VACANT
FLUP: TOLLWAY DISTRICT
PROPOSED EASEMENT AREA: 0.23
ACRES (10,000 SF)
PROPOSED ZONING: PD FOR UTILITY
DISTRIBUTION/TRANSMISSION FACILITY
ZONING BOUNDARY24.0'FUTURE 15' ROW RESERVATION
EXISTING 60' RIGHT OF WAY
FUTURE 90' RIGHT OF WAY
THE MAHARD 2003 PARTNERSHIP LP
TRACT 31
VOL.5652, PG. 4191
CALLED 3.991 ACRES
ZONING: SINGLE FAMILY (SF-15)
LAND USE:INDUSTRIAL
FLUP: TOLLWAY DISTRICT
THE MAHARD 2003 PARTNERSHIP LP
TRACT 102
CALLED 53.9 ACRES
ZONING: SINGLE FAMILY (SF)
LAND USE: VACANT
FLUP: BUSINESS PARK
183 LAND CORPORATION, INC.
TRACT FIVE
CALLED 16.496 ACRES
DOC. NUM. 97-0005168
ZONING: MIXED USE (M), PD-67
LAND USE: VACANT
FLUP: TOLLWAY DISTRICT
6
:100.00'6
(100.01'1
(
100.00'1
:100.01'1
:2696.87'75.0' PROPOSED
EASEMENT
POINT OF BEGINNING
1
(
1/2" IRON ROD FOUND
COUNTY ROAD 3 (WEST FIRST STREET)
75.0' PROPOSEDEASEMENT
SHEET NUMBER PROSPER CITY GATEDATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECTSEGSEGSTW07/13/2015064425003 2015 KIMLEY-HORN AND ASSOCIATES, INC.BYREVISIONSNo.DATELAST SAVED 7/13/2015 2:50 PMPLOTTED BY GEACH, SHAY 7/13/2015 2:52 PMDWG PATH K:\DAL_CIVIL\NO_PROJ\ATMOS ENERGY - FRISCO\ATMOS-PROSPER CITY GATE (SITE 2)\DWGDWG NAME 10C-SUP-EXHIBIT A.DWG , [ Layout1 ]IMAGESXREFS xAs-Built : x2436 SUP-Exhibit A : xBndyEXHIBIT AD15-XXXX - PROSPER CITY GATEAtmos Energy Corportaion
1681 Corporate Drive
Mckinney, Texas 75069
Contact: John J Manganilla
Phone: (214)733-5145
Kimley-Horn and Associates, Inc.
12750 Merit Drive, Suite 1000
Dallas, Texas 75251
Contact: Sarah Williamson, P.E.
Phone: (972)770-1300
Crowley Pipeline & Land Surveying, L.L.C.
117 West Archer
Jacksboro, Texas 76458
Contact: Donald R. Crowley, R.P.L.S.
Phone: (940)567-2234
VICINITY MAP
N.T.S.
VICINITY MAP
NORTH
W FIRST STREET
PROJECT
LOCATION
289
N COLEMAN STREETDALLAS PARKWAY380
E UNIVERSITY DRIVE BNSF RAILROAD183 Land Corporation
1 Cowboys Parkway
Irving TX, 75063
Contact: Joe Hickman
NORTH
0
GRAPHIC SCALE IN FEET
20 40 80
LEGEND
NOTES
1. NO FLOODPLAIN EXISTS ON THIS SITE.
2. NO WATER METER EXISTS ON THIS SITE.
3. THE DEED LINE ON THE WEST SIDE OF THE PROPERTY ACTS AS A
ZONE BOUNDARY LINE.
4. THE THOROUGHFARE ALIGNMENT(S) SHOWN ON THIS EXHIBIT ARE
FOR ILLUSTRATIVE PURPOSE AND DOES NOT SET THE ALIGNMENT.
THE ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT.
EXHIBIT A
EXISTING CONTOUR
DEED LINE
641
EASEMENT LINE
EXISTING RIGHT OF WAY
ZONING BOUNDARY
SCALE: 1" = 400'
Item 7
OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHEOHECOUNTY ROAD 3 (WEST FIRST STREET)
(60' RIGHT OF WAY)
THE MAHARD 2003 PARTNERSHIP LP
TRACT 31
VOL.5652, PG. 4191
CALLED 3.991 ACRES
ZONING: SINGLE FAMILY (SF-15)
LAND USE:INDUSTRIAL
FLUP: TOLLWAY DISTRICT
183 LAND CORPORATION, INC.
TRACT FIVE
CALLED 16.496 ACRES
DOC. NUM. 97-0005168
ZONING: MIXED USE (M), PD-67
LAND USE: VACANT
FLUP: TOLLWAY DISTRICT
PROPOSED ABOVE GROUND GAS LINE
PIPING WITH STRUCTURES MAX.
HEIGHT OF STRUCTURES IS 8' BY ATMOS
PROPOSED BELOW GROUND
GAS LINE PIPING WITH
STRUCTURES BY ATMOS
PROPOSED 16' SLIDING
GATE WITH KNOX LOCK
PROPOSED GRAVEL PAVEMENT
5' LANDSCAPE SETBACK
5' LANDSCAPE SETBACK
15' LANDSCAPE SETBACK
25' LANDSCAPE SETBACK
PROPOSED
DRIVEWAY
15' FUTURE ROW RESERVATION
EXISTING 60' RIGHT OF WAY
FUTURE 90' RIGHT OF WAY
PROPOSED 8' PRE-CAST
SCREENING WALL WITH
STONE COLUMNS
PROPOSED 8' PRE-CAST
SCREENING WALL WITH
STONE COLUMNS
PROPOSED 8' PRE-CAST
SCREENING WALL WITH
STONE COLUMNS
PROPOSED 8' PRE-CAST
SCREENING WALL WITH
STONE COLUMNS
PROPOSED 4' SWING GATE40.0'18.0'24.0'24.0'1
(100.00'6
(100.01'6
:100.00'1
:100.01'75.0' PROPOSED EASEMENT
SHEET NUMBERPROSPER CITY GATEDATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECTSEGSEGSTW07/13/2015064425003 2015 KIMLEY-HORN AND ASSOCIATES, INC.BYREVISIONSNo.DATELAST SAVED 7/15/2015 9:19 AMPLOTTED BY WILLIAMSON, SARAH 7/15/2015 9:19 AMDWG PATH K:\DAL_CIVIL\NO_PROJ\ATMOS ENERGY - FRISCO\ATMOS-PROSPER CITY GATE (SITE 2)\DWGDWG NAME 10C-SUP-EXHIBIT B.DWG , [ Layout1 ]IMAGESXREFS xBndy : xAs-Built : xSite : x2436 SUP-Exhibit B : xLandscapeEXHIBIT BD15-XXXX - PROSPER CITY GATEAtmos Energy Corportaion
1681 Corporate Drive
Mckinney, Texas 75069
Contact: John J Manganilla
Phone: (214)733-5145
Kimley-Horn and Associates, Inc.
12750 Merit Drive, Suite 1000
Dallas, Texas 75251
Contact: Sarah Williamson, P.E.
Phone: (972)770-1300
Crowley Pipeline & Land Surveying, L.L.C.
117 West Archer
Jacksboro, Texas 76458
Contact: Donald R. Crowley, R.P.L.S.
Phone: (940)567-2234
183 Land Corporation
1 Cowboys Parkway
Irving TX, 75063
Contact: Joe Hickman
VICINITY MAP
N.T.S.
VICINITY MAP
NORTH
W FIRST STREET
PROJECT
LOCATION
289
N COLEMAN STREETDALLAS PARKWAY380
E UNIVERSITY DRIVE BNSF RAILROADNORTH
LEGEND
SITE PLAN NOTES
1) DUMPSTERS AND TRASH COMPACTORS SHALL BE SCREENED IN ACCORDANCE
WITH THE COMPREHENSIVE ZONING ORDINANCE.
2) OPEN STORAGE, WHERE PERMITTED, SHALL BE SCREENED IN ACCORDANCE WITH
THE COMPREHENSIVE ZONING ORDINANCE.
3) OUTDOOR LIGHTING SHALL COMPLY WITH THE LIGHTING AND GLARE STANDARDS
CONTAINED WITHIN THE COMPREHENSIVE ZONING ORDINANCE AND SUBDIVISION
REGULATION ORDINANCE.
4) LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN.
5) ALL ELEVATIONS SHALL COMPLY WITH THE STANDARDS CONTAINED WITHIN THE
COMPREHENSIVE ZONING ORDINANCE.
6) BUILDINGS OF 5,000 SQUARE FEET OR GREATER SHALL BE 100% FIRE SPRINKLED.
ALTERNATIVE FIRE PROTECTION MEASURES MAY BE APPROVED BY THE FIRE
DEPARTMENT.
7) FIRE LANES SHALL BE DESIGNED AND CONSTRUCTED PER TOWN STANDARDS OR
AS DIRECTED BY THE FIRE DEPARTMENT.
8) TWO POINTS OF ACCESS SHALL BE MAINTAINED FOR THE PROPERTY AT ALL
TIMES.
9) SPEED BUMPS/HUMPS ARE NOT PERMITTED WITHIN A FIRE LANE.
10) HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM
TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS
OF THE CURRENT, ADOPTED BUILDING CODE.
11) ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL.
12) ALL FENCES AND RETAINING WALLS SHALL BE SHOWN ON THE SITE PLAN AND ARE
SUBJECT TO BUILDING OFFICIAL APPROVAL.
13) ALL EXTERIOR BUILDING MATERIALS ARE SUBJECT TO BUILDING OFFICIAL
$33529$/$1'6+$//&21)250727+($33529(')$d$'(3/$1
14) SIDEWALKS OF NOT LESS THAN SIX (6') FEET IN WIDTH ALONG THOROUGHFARES
AND COLLECTORS AND FIVE (5') IN WIDTH ALONG RESIDENTIAL STREETS, AND
BARRIER FREE RAMPS AT ALL CURB CROSSINGS SHALL BE PROVIDED PER TOWN
STANDARDS.
15) APPROVAL OF THE SITE PLAN IS NOT FINAL UNTIL ALL ENGINEERING PLANS ARE
APPROVED BY THE TOWN ENGINEER.
16) SITE PLAN APPROVAL IS REQUIRED PRIOR TO GRADING RELEASE.
17) ALL NEW ELECTRICAL LINES SHALL BE INSTALLED AND/OR RELOCATED
UNDERGROUND.
18) ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC VIEW IN
ACCORDANCE WITH THE COMPREHENSIVE ZONING ORDINANCE.
19) NO TREES TO BE REMOVED
20) NO FLOODPLAINS ARE ON THIS SITE
21) NO WATER METER EXISTS ON THIS SITE
EXHIBIT B
SITE DATA SUMMARY TABLE
PROPOSED ZONING SUP - UTILITY DISTRIBUTION/
TRANSMISSION FACILITY
LOT AREA 0.23 AC, 10,000 S.F.
BUILDING AREA N/A
BUILDING HEIGHT N/A
LOT COVERAGE ALLOWED N/A
LOT COVERAGE N/A
TOTAL PARKING REQUIRED 0 SPACES, UNMANNED
TOTAL PARKING PROVIDED 0 SPACES, UNMANNED
SQ. FT. IMPERVIOUS SURFACE N/A
OPEN SPACE REQUIRED (7%)0.016 ACRES (700 SF)
OPEN SPACE PROVIDED 0.11 ACRES (4640 SF)
LIGHTING REQUIRED N/A
LIGHTING PROVIDED N/A
EXISTING GAS LINE
OHE EXISTING ELECTRIC LINE
EXISTING CONTOUR
DEED LINE
641
EASEMENT LINE
LANDSCAPE SETBACK
EXISTING RIGHT OF WAY
PROPOSED GRAVEL PAVEMENT
PROPOSED 8' SCREENING WALL
(NORTH AND WEST SIDE TO BE CLAY
FIRED BRICK, SOUTH AND EAST SIDE
TO BE ASHLAR PRE-CAST CONCRETE)
PROPOSED GAS LINE
PROPOSED LACE BARK ELM
PROPOSED YAUPON HOLLY
0
GRAPHIC SCALE IN FEET
10 20 40
Item 7
OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHEOHECOUNTY ROAD 3 (WEST FIRST STREET)
(60' RIGHT OF WAY)
THE MAHARD 2003 PARTNERSHIP LP
TRACT 31
VOL.5652, PG. 4191
CALLED 3.991 ACRES
ZONING: SINGLE FAMILY (SF-15)
LAND USE:INDUSTRIAL
FLUP: TOLLWAY DISTRICT
183 LAND CORPORATION, INC.
TRACT FIVE
CALLED 16.496 ACRES
DOC. NUM. 97-0005168
ZONING: MIXED USE (M), PD-67
LAND USE: VACANT
FLUP: TOLLWAY DISTRICT
5' LANDSCAPE SETBACK
5' LANDSCAPE SETBACK
15' LANDSCAPE SETBACK
25' LANDSCAPE SETBACK
15' FUTURE ROW RESERVATION
IVN
6
IV
6
IV
5
IVN
6
IV
5UP
2
IV
5
UP
2
SHEET NUMBERPROSPER CITY GATEDATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECTSEGSEGSTW07/13/2015064425003 2015 KIMLEY-HORN AND ASSOCIATES, INC.BYREVISIONSNo.DATELAST SAVED 7/15/2015 9:07 AMPLOTTED BY WILLIAMSON, SARAH 7/15/2015 9:08 AMDWG PATH K:\DAL_CIVIL\NO_PROJ\ATMOS ENERGY - FRISCO\ATMOS-PROSPER CITY GATE (SITE 2)\DWGDWG NAME 10C-SUP-EXHIBIT C.DWG , [ Layout1 ]IMAGESXREFS xBndy : xAs-Built : xSite : x2436 SUP-Exhibit C : xLandscapeEXHIBIT CD15-XXXX - PROSPER CITY GATEAtmos Energy Corportaion
1681 Corporate Drive
Mckinney, Texas 75069
Contact: John J Manganilla
Phone: (214)733-5145
Kimley-Horn and Associates, Inc.
12750 Merit Drive, Suite 1000
Dallas, Texas 75251
Contact: Sarah Williamson, P.E.
Phone: (972)770-1300
Crowley Pipeline & Land Surveying, L.L.C.
117 West Archer
Jacksboro, Texas 76458
Contact: Donald R. Crowley, R.P.L.S.
Phone: (940)567-2234
183 Land Corporation
1 Cowboys Parkway
Irving TX, 75063
Contact: Joe Hickman
VICINITY MAP
N.T.S.
VICINITY MAP
NORTH
W FIRST STREET
PROJECT
LOCATION
289
N COLEMAN STREETDALLAS PARKWAY380
E UNIVERSITY DRIVE BNSF RAILROADNORTH
LEGEND
EXHIBIT C
EXISTING GAS LINE
OHE EXISTING ELECTRIC LINE
DEED LINE
EASEMENT LINE
LANDSCAPE SETBACK
EXISTING RIGHT OF WAY
PROPOSED SOD
PROPOSED 8' SCREENING WALL
(NORTH AND WEST SIDE TO BE CLAY
FIRED BRICK, SOUTH AND EAST SIDE
TO BE ASHLAR PRE-CAST CONCRETE)
PROPOSED GAS LINE
TREES CODE QTY BOTANICAL NAME COMMON NAME CALIPER SIZE REMARKS
UP 4 ULMUS PARVIFOLIA LACE BARK ELM 3" CAL. MIN. 10' HT X 5' SPR. FULL, STRAIGHT, SINGLE LEADER
IV 21 ILEX VOMITORIA YAUPON HOLLY 2.5" CAL. MIN. 6' HT X 3'-4' SPR. FULL, MULTI-TRUNK, 3 CANE MIN.
SHRUBS CODE QTY BOTANICAL NAME COMMON NAME SIZE REMARKS
IVN 12 ILEX VOMITORIA 'NANA" DWARF YAUPON HOLLY 18" HT X 18" SPR. X 24" OC FULL, 5 GALLON MIN.
GROUNDCOVER CODE QTY BOTANICAL NAME COMMON NAME REMARKS
SOD 4,640 SF BUCHLOE DACTYLOIDES BUFFALO GRASS SOD TO BE FULL, FREE OF LUMPS AND ROCKS.
FILL JOINTS WITH SAND AND ROLL.
PLANT SCHEDULE
0
GRAPHIC SCALE IN FEET
10 20 40
PROPOSED LACE BARK ELM
PROPOSED YAUPON HOLLY
PROPOSED DWARF YAUPON HOLLY
Item 7
SHEET NUMBERPROSPER CITY GATEDATEAS SHOWNCHECKED BYSCALEDESIGNED BYDRAWN BYKHA PROJECTSEGSEGSTW07/13/2015064425003 2015 KIMLEY-HORN AND ASSOCIATES, INC.BYREVISIONSNo.DATELAST SAVED 7/17/2015 10:36 AMPLOTTED BY WILLIAMSON, SARAH 7/17/2015 10:51 AMDWG PATH K:\DAL_CIVIL\NO_PROJ\ATMOS ENERGY - FRISCO\ATMOS-PROSPER CITY GATE (SITE 2)\DWGDWG NAME 10C-SUP-EXHIBIT D.DWG , [ Layout1 ]IMAGES IMG_3597 : photo 2 : Swatch - Limestone Flagstone Multi Color :XREFS x2436 SUP-Exhibit DEXHIBIT DD15-XXXX - PROSPER CITY GATEAtmos Energy Corportaion
1681 Corporate Drive
Mckinney, Texas 75069
Contact: John J Manganilla
Phone: (214)733-5145
Kimley-Horn and Associates, Inc.
12750 Merit Drive, Suite 1000
Dallas, Texas 75251
Contact: Sarah Williamson, P.E.
Phone: (972)770-1300
Crowley Pipeline & Land Surveying, L.L.C.
117 West Archer
Jacksboro, Texas 76458
Contact: Donald R. Crowley, R.P.L.S.
Phone: (940)567-2234
183 Land Corporation
1 Cowboys Parkway
Irving TX, 75063
Contact: Joe Hickman
NORTH
EXHIBIT D
NOTES
1. THIS CONCEPTUAL ELEVATION IS FOR CONCEPTUAL PURPOSES ONLY.
ALL BUILDING PLANS REQUIRE REVIEW AND APPROVAL FROM THE
BUILDING INSPECTION DIVISION.
2. ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC VIEW IN
ACCORDANCE WITH THE ZONING ORDINANCE.
3. WHEN PERMITTED, EXPOSED UTILITY BOXES AND CONDUITS SHALL BE
PAINTED TO MATCH THE BUILDING.
4. ALL SIGNAGE AREAS AND LOCATIONS ARE SUBJECT TO APPROVAL BY
THE BUILDING INSPECTION DEPARTMENT
5. WINDOWS SHALL HAVE A MAXIMUM EXTERIOR VISIBLE REFLECTIVITY OF
TEN (10) PERCENT.
PRE-CAST SCREENING WALL
STONE COLUMNVEHICULAR GATE
(GATE TO BE MADE OF AN ECO-FRIENDLY, COMPOSITE
WOOD-ALTERNATIVE, WEATHER PROOF MATERIAL)
PRE-CAST SCREENING WALL DETAIL
(REFER TO PICTURES ON THIS SHEET FOR PATTERN AND COLOR)
Item 7
Item 7
Item 7
Page 1 of 1
To: Mayor and Town Council
From: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Submission of the FY 2015-2016 Proposed Budget and Budget Message by the Town Manager.
Description of Agenda Item:
In accordance with Town Charter, the referenced documentation completes the Town
Manager’s submission of the Proposed Budget and Budget Message for Fiscal Year 2015-2016.
The FY 2015-2016 Proposed Budget, including the Budget Message from the Town Manager,
was submitted to the Town Council under separate cover.
Town Staff Recommendation:
Town staff has submitted the FY 2015-2016 Proposed Budget and Budget Message under
separate cover to the Town Council for review.
Prosper is a place where everyone matters.
TOWN MANAGER’S
OFFICE
Item 8
Page 1 of 1
To: Mayor and Town Council
From: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Consider and act upon a proposed FY 2015-2016 property tax rate.
Description of Agenda Item:
This agenda item is to set the proposed tax rate to publish for consideration. According to
Section 26.05(d) of the Property Tax Code, the Town is required to hold two public hearings and
publish a newspaper ad if proposing to consider a tax rate that exceeds the effective rate or
rollback rate, whichever is lower. The rate the Town finally adopts can be lower than the
proposed and published rate, but it cannot exceed it without undergoing the required posting
requirements and timeframes. This item requires a record vote.
Budget Impact:
Cost to publish the notice is budgeted, if required.
Town Staff Recommendation:
Town staff recommends that the Town Council propose a rate of $0.52 per $100 in valuation.
If making your motion according to staff’s recommendation, please use the following:
Proposed Motion:
I move to place a proposal to adopt a FY 2015-2016 tax rate of fifty-two cents ($0.52) per one
hundred dollars ($100) of valuation on the September 22, 2015, Town Council Agenda.
If making your motion for a rate equal to or lower than the effective rate, please use the
following and fill in the blank with your proposed rate:
Proposed Motion:
I move to propose a FY 2015-2016 tax rate of ______ cents ($0.____) per one hundred dollars
($100) of valuation, which is equal to or lower than the effective rate.
Prosper is a place where everyone matters.
TOWN MANAGER’S
OFFICE
Item 9
Page 1 of 1
To: Mayor and Town Council
From: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Consider and act upon scheduling Public Hearings on the FY 2015-2016 Proposed Budget.
Description of Agenda Item:
Chapter 102 of the Texas Local Government Code requires the Town to hold a public hearing
on the proposed budget and publish the notice for this meeting in addition to the notice required
under Truth in Taxation guidelines.
The budget hearings are recommended to be scheduled on the same days as the public
hearings on the proposed tax rate.
August 25 and September 8 are regular meeting dates of the Town Council. These dates meet
the Public Hearing requirements of the Local Government Code. Given the timelines for
publishing in the Prosper Press, staff will be submitting the notice of the public hearings on the
proposed budget to print in the August 12 Prosper Press.
Budget Impact:
The cost to publish the notice is budgeted.
Town Staff Recommendation:
Town staff recommends that the Town Council approve the proposed schedule for Public
Hearings on the FY 2015-2016 Proposed Budget.
Proposed Motion:
I move to schedule Public Hearings on the FY 2015-2016 Proposed Budget for August 25,
2015, at 6:00 p.m., and September 8, 2015, at 6:00 p.m., with each meeting taking place at the
Prosper Municipal Chambers at 108 W. Broadway Street, Prosper, TX.
Prosper is a place where everyone matters.
TOWN MANAGER’S
OFFICE
Item 10
Page 1 of 2
To: Mayor and Town Council
From: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Consider and act upon scheduling Public Hearings for the FY 2015-2016 proposed tax rate.
Description of Agenda Item:
Section 26.05(d) of the Texas Property Tax Code requires taxing entities to hold two public
hearings and publish newspaper ads before adopting a tax rate that exceeds the effective rate
or rollback rate, whichever is lower.
If the Council votes to propose the recommended tax rate of $0.52 per $100 valuation,
this item will need to be acted on by setting the public hearings and publishing a notice in the
local newspaper. A quorum must be present at each public hearing. As specified in the notice
requirements set out in SB 1510, a draft notice is attached.
August 25 and September 8 are regularly scheduled Town Council meeting dates. Hearings on
these dates satisfy Texas Property Tax Code requirements.
If the Council votes to propose a tax rate equal to or less than $0.480591 per $100
valuation, the effective tax rate, then the public hearings and publications are not necessary
and this item requires no action.
Budget Impact:
The cost to publish the notices is included in the budget.
Attached Documents:
1. Notice of 2015 Tax Year Proposed Property Tax Rate.
Town Staff Recommendation:
Town staff recommends that the Town Council:
If the proposed rate is the recommended $0.52 or otherwise exceeds the effective tax
rate, which is $0.480591 per $100 valuation, please use the following:
Proposed Motion:
I move to set the Public Hearings on the proposal to increase total tax revenues and the
proposed tax rate of $0.52 per $100 in valuation for August 25, 2015, at 6:00 p.m. and
September 8, 2015, at 6:00 p.m., with each meeting taking place at the Prosper
Municipal Chambers at 108 W. Broadway Street, Prosper, TX.
Prosper is a place where everyone matters.
TOWN MANAGER’S
OFFICE
Item 11
Page 2 of 2
If the proposed rate is equal or less than the effective tax rate, please:
Take no action on this item, provided the rate proposed is equal to or lower than the effective
tax rate. In such case, public hearings are not required.
Item 11
NOTICE OF 2015 TAX YEAR PROPOSED
PROPERTY TAX RATE FOR TOWN OF PROSPER
A tax rate of $0.520000 per $100 valuation has been proposed for adoption by the governing body of
Town of Prosper. This rate exceeds the lower of the effective or rollback tax rate, and state law
requires that two public hearings be held by the governing body before adopting the proposed tax
rate.
PROPOSED TAX RATE $0.520000 per $100
PRECEDING YEAR'S TAX RATE $0.520000 per $100
EFFECTIVE TAX RATE $0.480591 per $100
ROLLBACK TAX RATE $0.524487 per $100
The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for
Town of Prosper from the same properties in both the 2014 tax year and the 2015 tax year.
The rollback tax rate is the highest tax rate that Town of Prosper may adopt before voters are entitled
to petition for an election to limit the rate that may be approved to the rollback rate.
YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS
FOLLOWS:
property tax amount= (rate) x (taxable value of your property)/100
For assistance or detailed information about tax calculations, please contact:
Kenneth L. Maun
Tax Assessor Collector
2300 Bloomdale Road
McKinney, TX 75071
972-547-5020
kmaun@collincountytx.gov
www.prospertx.gov
You are urged to attend and express your views at the following public hearings on the proposed tax
rate:
First Hearing: August 25, 2015 at 6:00 pm at Prosper Municipal Chambers, 108 W. Broadway,
Prosper, Texas.
Second Hearing: September 8, 2015 at 6:00 pm at Prosper Municipal Chambers, 108 W. Broadway,
Prosper, Texas.
Page 1 of 1
To: Mayor and Town Council
From: Matt Furr, Park Superintendent
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Facility Utilization Agreement
between the Town of Prosper, Texas, and Prosper Youth Sports Commission (PYSC), related to
use of the Town’s facilities and services.
Description of Agenda Item:
At the October 22, 2013, Town Council meeting, an ordinance was adopted establishing the
Prosper Youth Sports Commission (PYSC). Bylaws for the PYSC were approved at the November
11, 2014, Town Council meeting.
The attached agreement gives PYSC leagues priority use of the Town’s fields and incorporates
applicable components of the agreement into its previously approved bylaws.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and
legality.
Attached Documents:
1. Facility Utilization Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute a Facility
Utilization Agreement between the Town of Prosper, Texas, and Prosper Youth Sports
Commission (PYSC), related to use of the Town’s facilities and services.
Proposed Motion:
I move to authorize the Town Manager to execute a Facility Utilization Agreement between the
Town of Prosper, Texas, and Prosper Youth Sports Commission (PYSC), related to use of the
Town’s facilities and services.
Prosper is a place where everyone matters.
PARKS &
RECREATION
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STATE OF TEXAS §
§ FACILITY UTILIZATION AGREEMENT
COUNTY OF COLLIN §
This Facility Utilization Agreement (“Agreement”) is made by and between the Town of
Prosper, Texas (the “Town”), and Prosper Youth Sports Commission, (the “Co-Sponsored
Organization”) (collectively, the “Parties”), acting by and through their respective authorized
officers.
WITNESSETH:
WHEREAS, the Co-Sponsored Organization conducts its affairs within the framework of
the Town’s policies; and
WHEREAS, the Town allows the Co-Sponsored Organization use of the Town’s
facilities and services required to accomplish the Co-Sponsored Organization’s objectives;
NOW, THEREFORE, in consideration of the foregoing premises and for other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties
agree as follows:
Article I
Definitions
Wherever used in this Agreement, the following terms shall have the meanings ascribed to
them:
“Town” shall mean the Town of Prosper, Texas.
“Co-Sponsored Organization” shall mean Prosper Youth Sports Commission (PYSC).
“Effective Date” shall mean the last date of execution hereof.
“Game facility” and “facility” shall mean a facility where sports league play is being held
and use is being managed in order to maintain the playing conditions at a high level. Game
facilities are designated by the Town’s Parks and Recreation Department. These facilities are
subject to usage fees.
“Leagues” shall mean member associations approved by the Co-Sponsored Organization,
for the purpose of playing various sports at the Town’s game facilities and outdoor athletic
facilities, including, but not limited to, soccer, football, baseball, softball and lacrosse.
“Nonresident” shall mean a person who lives outside the Town of Prosper.
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“Outdoor athletic facilities” shall mean outdoor athletic facilities including, but not
limited to, lighted and unlighted playing fields and courts programmed for the purpose of
conducting practices, League play, tournaments, meets, camps and clinics for competitive and
recreational sports that include, but are not limited to, soccer, football, baseball, softball and
lacrosse or any such use as deemed appropriate by the Town.
“Participants” shall mean residents and non-residents who take part in the Co-Sponsored
Organization Leagues activities, including players and coaches.
“Resident” shall mean a person who lives within the Town of Prosper.
“Season” shall mean a recurrent period of time characterized by League practices and
games associated with registration fees for a particular sport as agreed upon by the designated
representative from both Parties.
Article II
Term; Termination
2.1 Term. The term of this Agreement shall begin on . This
Agreement shall continue in force through December 31, 2016, and shall be renewed for
automatic successive one (1) year terms.
2.2 Termination. Either Party may terminate this Agreement by giving thirty (30)
days prior written notice to the other Party. Upon termination, all improvements shall remain the
property of the Town, and all personal property shall remain the property of the Party paying for
the same. Removal of personal property shall be subject to the terms contained herein; however,
all personal property remaining on the subject real property ninety (90) days after the date of
termination shall become the personal property of the Town.
Article III
Duties of the Co-Sponsored Organization
3.1 Composition. The Co-Sponsored Organization Leagues must comply with the
participation requirements of the Town.
3.2 Administrative Functions. The Co-Sponsored Organization agrees that it will
work with Leagues in performing administrative functions and the following shall not be the
Town’s responsibility:
a. Organizational meetings;
b. League registrations;
c. Collecting and maintaining funds derived from registration fees or fundraising
projects;
d. Drafting and communicating League schedules; and
e. Contacting and scheduling officials for all League games.
Co-sponsored Organization agrees to:
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a. Assure Leagues remit to the Town all field user fees per Town ordinance;
b. Assure that all participants and officials conduct themselves in accordance with
all Town Parks and Recreation Department’s policies, Town Ordinances, and
state laws;
c. Maintain proper communications with the Town Parks and Recreation
Department pertaining to facility needs;
d. Schedule facilities according to the Town’s policy; and
e. Conduct organizational meetings.
3.3 League Representative. The Co-Sponsored Organization Leagues shall provide
a League representative on-site at each organized League game/event scheduled to be held at the
Town’s facilities, excluding practices.
3.4 Signs. The Co-Sponsored Organization agrees that Leagues shall not construct or
erect any temporary or permanent structures, signs, equipment, or other related items without the
Town Parks and Recreation Department’s prior written approval.
3.5 Public Access; Admission Fees. The Co-Sponsored Organization Leagues shall
allow public access to game facilities and shall not charge any fees for admission to games or
facilities without the Town Parks and Recreation Department’s prior written approval.
3.6 Facilities. The Co-Sponsored Organization agrees that Leagues shall stop play by
9:45 p.m. and turn facility lights off by 10:00 p.m., unless the League has obtained prior written
approval of the Town Parks and Recreation Department at least twenty-four (24) hours prior to
the scheduled game start time.
The Co-Sponsored Organization agrees that the Leagues may utilize Folsom Park for
organized team practice only and shall require the Leagues to follow the following obligations:
a. At no time shall the Leagues use on-street parking facilities during scheduled
practices.
b. The sports field lighting may be operated Monday through Friday for team
practice during the sports season. At no time shall the sports field lighting remain
in use following 9:00 p.m. during the week (Monday through Friday). No lights
shall be operated on Saturday or Sunday.
c. Leagues shall not schedule league games or competitive play among two
opposing teams.
3.7 Coach Certifications. The Co-Sponsored Organization Leagues shall ensure that
all head coaches are certified for coaching per each League’s governing body and shall maintain
up-to-date background checks of all coaches.
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3.8 Code of Conduct. The Co-Sponsored Organization Leagues shall develop and
submit a League Code of Conduct, which shall include an enforcement plan. The Co-Sponsored
Organization Leagues shall communicate the League Code of Conduct to coaches, parents,
participants, and spectators. The Co-Sponsored Organization Leagues shall implement a
grievance system whereby complaints and concerns will be properly heard and addressed.
3.9 Non-Discrimination Policy. The Co-Sponsored Organization Leagues shall
adopt a non-discrimination policy that ensures participation for all youth regardless of race,
creed, sex, economic status, disability, other legally protected status or athletic ability.
3.10 Team Balance. The Co-Sponsored Organization Leagues shall develop
recreational Leagues encouraging team balance and equal playing time for participants.
3.11 Schedule. The Co-Sponsored Organization agrees to assure that Leagues provide
a proposed Facility use schedule (which specifically identifies game facilities and outdoor
athletic facilities needed for League activities, and dates and times of such use) to the Town at
least sixty (60) days before the commencement of each season. The Parties recognize that
weather days, rain days, or suspension of League play may require rescheduling of League
activities; notice of rescheduling of such activities shall be given to the Town’s Parks and
Recreation Department at least forty-eight (48) hours prior to such use.
3.12 Facility Use; Termination. The Parties agree that the Town may use game
facilities when Co-Sponsored Organization activities are not scheduled. The Parties agree that
the Co-Sponsored Organization’s failure to use the game facilities for at least seventy-five
percent (75%) of its scheduled activities may constitute a termination of this Agreement.
Article IV
Duties of the Town
4.1 Facility Priority. The Town agrees to give priority to the Co-Sponsored
Organization’s League games at Town game facilities, unless the Town has previously scheduled
a facility for its own use. The Town agrees to prohibit individual teams and members of any
non-Co-Sponsored Organization from using designated game facilities without entering into a
facility rental agreement with the Town. The Town has the authority to close game facilities at
its discretion, for reasons including, but not limited to, inclement weather, drought, overuse,
maintenance, and conflicting park activities.
4.2 Sports Seasons. The Co-Sponsored Organization agrees to cooperate in
establishing specific sports seasons and acknowledges that the Town may disallow usage as
needed. Parties agree that the first practice and/or scrimmage game scheduled will constitute the
start of the season.
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4.3 Concessions. The Parties agree that the Town Parks and Recreation Department
shall control all concession rights for all facilities. The Co-Sponsored Organization agrees that
Leagues shall not sell any concessions at any facility without the prior written approval of the
Town Parks and Recreation Department. The Town may allocate specific vending facilities for
use by the Co-Sponsored Organization Leagues. Such allocations of facilities are at the sole
discretion of the Town. The Co-Sponsored Organization Leagues shall ensure that all food
and/or drink prepared, served, sold and/or stored complies with all Town regulations.
Article V
Miscellaneous
5.1 Binding Agreement; Assignment. The terms and conditions of this Agreement
are binding upon the successors and assigns of all Parties hereto. The Co-Sponsored
Organization agrees not to assign this Agreement or rent or sublease any Town property.
5.2 INDEMNIFICATION. THE TOWN SHALL NOT BE LIABLE FOR ANY
LOSS, DAMAGE, OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR
PROPERTY ARISING FROM ANY OCCURRENCE AT ANY TOWN FACILITIES OR
OUTDOOR ATHLETIC FACILITIES OR FROM THE USE OF SAID PREMISES BY THE
CO-SPONSORED ORGANIZATION, ITS OFFICERS, EMPLOYEES, AGENTS,
PARTICIPANTS, MEMBERS, AND INVITEES (HEREINAFTER, “INDEMNITORS)
DURING THE TERM OF THIS AGREEMENT AND THEREAFTER. THE INDEMNITORS
HEREBY WAIVES ALL CLAIMS AGAINST THE TOWN, ITS OFFICERS, AGENTS AND
EMPLOYEES (COLLECTIVELY REFERRED TO IN THIS SECTION AS “THE TOWN”)
FOR DAMAGE TO ANY PROPERTY OR INJURY TO, OR DEATH OF, ANY PERSON IN,
UPON, AT OR ABOUT ABOVE-REFERENCED PREMISES ARISING AT ANY TIME AND
FROM ANY CAUSE OTHER THAN THE SOLE NEGLIGENCE OR WILLFUL
MISCONDUCT OF TOWN. THE INDEMNITORS EXPRESSLY ASSUME ALL RISKS OF
INJURY OR DAMAGE TO PROPERTY AND PERSONS RESULTING FROM THE
CONDITION OF THE TOWN’S FACILITIES, OUTDOOR ATHLETIC FACILITIES, AND
THE CO-SPONSORED ORGANIZATION’S USE OF SAID FACILITIES, AND AGREE TO
INDEMNIFY AND SAVE HARMLESS THE TOWN FROM AND AGAINST ANY AND
ALL LIABILITIES, DAMAGES, CLAIMS, SUITS, COSTS (INCLUDING COURT COSTS,
ATTORNEYS’ FEES AND COSTS OF INVESTIGATION) AND ACTIONS OF ANY KIND
BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS
OF PROPERTY ARISING FROM THE CONDITION OF THE TOWN’S FACILITIES,
OUTDOOR ATHLETIC FACILITIES, AND THE CO-SPONSORED ORGANIZATION’S
USE OF SAID FACILITIES UNDER THIS AGREEMENT OR BY REASON OF ANY ACT
OFFICERS, DIRECTORS, SERVANTS, AGENTS, EMPLOYEES, REPRESENTATIVES,
THE CO-SPONSORED ORGANIZATIONS, MEMBERS, PARTICIPANTS, AND INVITEES
(EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS OR
DAMAGES ARISE FROM OR ARE ATTRIBUTED TO SOLE NEGLIGENCE OF THE
TOWN). IF ANY ACTION OR PROCEEDING SHALL BE BROUGHT BY OR AGAINST
THE TOWN IN CONNECTION WITH ANY SUCH LIABILITY OR CLAIM, THE CO-
SPONSORED ORGANIZATION, ON NOTICE FROM THE TOWN, SHALL DEFEND SUCH
ACTION OR PROCEEDINGS AT THE CO-SPONSORED ORGANIZATION’S EXPENSE,
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BY OR THROUGH ATTORNEYS REASONABLY SATISFACTORY TO THE TOWN. THE
CO-SPONSORED ORGANIZATION’S OBLIGATIONS UNDER THIS SECTION SHALL
NOT BE LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR
REQUIRED TO BE MAINTAINED BY THE CO-SPONSORED ORGANIZATION UNDER
THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE TERMINATION OF THIS
AGREEMENT.
5.3 Authorization. Each Party represents that it has full capacity and authority to
grant all rights and assume all obligations that are granted and assumed under this Agreement.
5.4 Insurance.
a. Each League in the Co-Sponsored Organization shall, during the term hereof,
maintain in full force and effect the following insurance: (1) a policy of
comprehensive general liability insurance for bodily injury, death and property
damage insuring against all claims, demands or actions relating to the use of any
of the Game Facilities by the Leagues pursuant to this Agreement with a
minimum combined single limit of not less than $1 Million Dollars
($1,000,000.00) per occurrence for injury to persons (including death), and for
property damage with an aggregate of not less than $2 Million Dollars
($2,000,000.00), including coverage for advertising products coverage; (2) a
policy of automobile liability insurance covering any vehicles owned and/or
operated by any of the Leagues, theirs officers, agents, and employees with a
minimum of $1 Million Dollars ($1,000,000.00) combined single limit; and (3)
statutory Worker’s Compensation Insurance covering all the Leagues’ employees.
b. All insurance shall be endorsed to contain the following provisions: (1) name the
Town, its officers, agents, employees, and all board members of the Co-
Sponsored Organization as additional insureds as to all applicable coverage with
the exception of Worker’s Compensation Insurance; (2) provide for at least thirty
(30) days’ prior written notice to the Town for cancellation, non-renewal, or
material change of the insurance; and (3) provide for a waiver of subrogation
against the Town for injuries, including death, property damage, or any other loss
to the extent the same is covered by the proceeds of insurance.
c. All insurance companies providing the required insurance shall be lawfully
authorized to issue insurance of the types and amounts required by this
Agreement, transact business in Texas, shall be rated at least “A” by AM Best or
other equivalent rating service, and shall be satisfactory to the Town.
d. The Co-Sponsored Organization shall deliver certificates of insurance and policy
endorsements for each insurance policy required herein from the Leagues to the
Town, in a form reasonably satisfactory to the Town, prior to the commencement
of the Term of this Agreement, and prior to the commencement of any renewal
Term.
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5.5 Documentation. The Co-Sponsored Organization agrees to submit to the Town
Parks and Recreation Department a copy of the organization’s bylaws upon signing this
Agreement and annually thereafter with names, addresses, email, and phone numbers of all
officers and board members of the Co-Sponsored Organization. The Co-Sponsored Organization
agrees to submit copies of the said records and the following presented to the Town upon
request:
a. Number of Prosper children served in the programs;
b. Fees charged for participation and a breakdown of how those fees are spent;
c. Number of coaches receiving certification training versus the total number of
coaches in program;
d. The number of scholarships offered to underprivileged youth; and
e. Copy of League financial records, if deemed necessary by the Town to ensure
compliance with this Agreement.
5.6 Notice. Any notice required or permitted to be delivered hereunder shall be
deemed received three (3) days thereafter sent by United States Mail, postage prepaid, certified
mail, return receipt requested, addressed to the party at the address set forth below or on the day
actually received as set by courier or otherwise hand delivered.
If intended for the Town, to:
Hulon Webb
Executive Director of Development and Community Services
407 E. First Street
Prosper, Texas 75078
If intended for Co-Sponsored Organization:
Attn: ___________________
________________________
________________________
________________________
5.7 Entire Agreement. This Agreement is the entire Agreement between the Parties
with respect to the subject matter covered in this Agreement. There is no other collateral oral or
written Agreement between the Parties that in any manner relates to the subject matter of this
Agreement, except as provided in any Exhibits attached hereto.
5.8 Governing Law. The Agreement shall be governed by the laws of the State of
Texas; and venue for any action concerning this Agreement shall be in the State District Court of
Collin County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction
of said court.
5.9 Amendment. This Agreement may be amended by the mutual written agreement
of the Parties.
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5.10 Legal Construction. In the event any one or more of the provisions contained in
this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect,
such invalidity, illegality, or unenforceability shall not affect other provisions, and it is the intention
of the Parties to this Agreement that in lieu of each provision that is found to be illegal, invalid, or
unenforceable, a provision be added to this Agreement which is legal, valid and enforceable and is
as similar in terms as possible to the provision found to be illegal, invalid or unenforceable.
5.11 Recitals. The recitals to this Agreement are incorporated herein.
5.12 Counterparts. This Agreement may be executed in counterparts. Each of the
counterparts shall be deemed an original instrument, but all of the counterparts shall constitute one
and the same instrument.
5.13 Exhibits. Any exhibits to this Agreement are incorporated herein by reference for
all purposes wherever reference is made to the same.
5.14 Survival of Covenants. Any of the representations, warranties, covenants, and
obligations of the parties, as well as any rights and benefits of the parties, pertaining to a period
of time following the termination of this Agreement shall survive termination.
(Signature page to follow)
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EXECUTED on this _______ day of _____________________, 2015.
TOWN OF PROSPER, TEXAS
By: _______________________________________
Harlan Jefferson, Town Manager
ATTEST:
By: _______________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM:
By: ___________________________________
Terrence S. Welch, Town Attorney
EXECUTED on this _______ day of _____________________, 2015.
CO-SPONSORED ORGANIZATION
By: ___________________________________
Name: ___________________________
Title: ___________________________
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To: Mayor and Town Council
From: Matt Richardson, P. E., Senior Engineer
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Consider and act upon awarding Bid No. 2015-42-B to Starlite Sign, LP, related to construction
services for the Decorative Monument Signs project; and authorizing the Town Manager to execute
a construction agreement for same.
Description of Agenda Item:
On May 21, 2015, at 2:30 PM, one bid was opened for the Decorative Monument Signs project.
The verified bid total was $248,290 from Starlite Sign, LP. This amount exceeds the project budget
of $150,000 by $98,290. The bid included eleven decorative monument signs located at all four
corners of Coit Road and First Street, all four corners of Coit Road and Richland Boulevard, and all
three corners of First Street and La Cima Boulevard.
Upon reviewing the bid, staff determined that Starlite's prices for electrical and landscaping work
associated with the signs significantly exceeded typical prices for similar work. Items No. 12
through 22 will be removed from the contract, and staff will contract these services directly through
specialty vendors or will utilize in-house resources for installation.
Staff also received direction from the Town Council that three signs could be eliminated because
they were located on unimproved medians adjacent to transitions from a divided roadway section
to an undivided roadway section. These three locations proposed to be eliminated are Coit Road
north of First Street, First Street east of Coit Road, and Richland Boulevard east of Coit Road.
These reductions will result in a revised bid total of $100,112 for the eight remaining monument
signs. Per competitive bid laws, award of a bid cannot be reduced by more than 25% without the
consent of the contractor. Staff discussed all items with Starlite, and they agreed to the removal of
the electrical and landscaping items, and the reduction of quantity to eight signs.
Budget Impact:
The CIP includes $150,000 in funding for the Decorative Monument Signs project. This contract, as
modified, totaling $100,112 is within the budget amount. Additional expenditures for electrical and
landscaping work will utilize the $49,888 remaining in the project budget.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard construction agreement
as to form and legality.
Prosper is a place where everyone matters.
ENGINEERING
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Attached Documents:
1. Location Map
2. Construction Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council award Bid No. 2015-42-B to Starlite Sign, LP,
related to construction services for the Decorative Monument Signs project, including a reduction
to eight decorative monument signs and elimination of bid items number 12 through 22; and
authorize the Town Manager to execute a construction agreement for same.
Proposed Motion:
I move to award Bid No. 2015-42-B to Starlite Sign, LP, related to construction services for the
Decorative Monument Signs project, including a reduction to eight decorative monument signs and
elimination of bid items number 12 through 22; and authorize the Town Manager to execute a
construction agreement for same.
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Decorative Monument Signs
Item 13
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
DECORATIVE MONUMENT SIGNS
BID NO. 2015-42-B
TOWN OF PROSPER
COLLIN COUNTY, TEXAS
TOWN OFFICIALS
Ray Smith, Mayor
Meigs Miller, Mayor Pro-Tem
Kenneth Dugger, Deputy Mayor Pro-Tem
Michael Korbuly, Place 1
Curry Vogelsang Jr., Place 3
Mike Davis, Place 5
Jason Dixon, Place 6
Harlan Jefferson, Town Manager
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DECORATIVE MONUMENT SIGNS
PAGE 1
TABLE OF CONTENTS
TABLE OF CONTENTS .................................................................................................. 1
LEGAL NOTICE .............................................................................................................. 2
INSTRUCTIONS TO BIDDERS ...................................................................................... 3
BID PROPOSAL FORM .................................................................................................. 4
BID BOND ..................................................................................................................... 10
OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW .............................. 12
CONSTRUCTION AGREEMENT .................................................................................. 13
PERFORMANCE BOND ............................................................................................... 26
PAYMENT BOND.......................................................................................................... 29
MAINTENANCE BOND ................................................................................................. 32
GENERAL CONDITIONS .............................................................................................. 35
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DECORATIVE MONUMENT SIGNS
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LEGAL NOTICE
The Town of Prosper is accepting sealed bids for DECORATIVE MONUMENT SIGNS
PROJECT, Bid No. 2015-42-B. Bids will be accepted until 2:30 p.m. on Thursday, May 14,
2015 at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078. Any bids received after
this time will not be accepted, and will be returned unopened. Bids will be publicly opened and
read aloud at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078 immediately
following this time.
The Project consists of furnishing all labor, equipment and materials (except as otherwise
specified), and performing all work necessary for constructing eleven (11) decorative stone and
steel LED illuminated signs with stamped and stained concrete median noses. Successful
bidder also responsible for adjusting drip irrigation and planting additional landscaping.
Each bid submitted shall be accompanied by a cashier's check in the amount of five percent
(5%) of the maximum amount bid, payable without recourse to the Town of Prosper, or a Bid
Bond in the same amount from a reliable surety company as a guarantee that, if awarded the
contract, the Bidder will execute a Construction Agreement with the Town, including all required
bonds and other documents.
The successful bidder shall furnish performance and payment bonds in the amount of 100% of
the contract amount as well as evidence of all required insurance coverage within ten (10)
calendar days of notice of award. The successful bidder shall also furnish a Maintenance Bond
in the amount of 10% of the contract sum covering defects of material and workmanship for two
calendar years following the Town's approval and acceptance of the construction. An approved
surety company, licensed in the State of Texas, shall issue all bonds in accordance with Texas
law.
Copies of Plans, Specifications, and Contract Documents may be examined at Development
Services, 409 E First, Prosper, TX 75078 without charge. Copies of Plans, Specifications, and
Contract Documents may also be downloaded free of charge from Current Bidding
Opportunities, at the following link: http://www.prospertx.gov/Purchasing.aspx.
Questions and requests for clarifications in regards to this bid should be emailed directly to
January Cook, CPPO, CPPB, Purchasing Agent, at january_cook@prospertx.gov May 8,
2015, at 12:00 p.m. will be the deadline for receipt of questions and requests for clarifications.
After that day and time, no further questions or requests for clarifications will be accepted or
answered by the Engineer or Town.
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DECORATIVE MONUMENT SIGNS
PAGE 12
OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW
Texas Government Code §2252.002 provides that, in order to be awarded a contract as
low bidder, a non-resident bidder (out-of-state contractor whose corporate office or
principal place of business is outside the State of Texas) bid projects in Texas at an
amount lower than the lowest Texas resident bidder by the same amount that a Texas
resident bidder would be required to underbid a non-resident bidder in order to obtain a
comparable contract in the state in which the non-resident's principal place of business
is located. The appropriate blanks in the following statement must be filled out by all
out-of-state or non-resident bidders in order for those bids to meet specifications.
(This information may be obtained from the Texas Register.) The failure of out-of-state
or non-resident contractors to do so will automatically disqualify that bidder.
Non-resident contractor in ___________________ (give state), our principal place of
business, is required to be _________ percent lower than resident bidders by State
Law. The exact language of the statute is set out below.
Non-resident contractor in ___________________ (give state), our principal place of
business, is not required to underbid resident bidders.
BIDDER
By
Company (Please Print)
Address Signature
City State Zip Title (Please Print)
“Tex. Gov’t Code Sec. 2252.002. AWARD OF CONTRACT TO
NONRESIDENT BIDDER. A governmental entity may not award
a governmental contract to a nonresident bidder unless the
nonresident underbids the lowest bid submitted by a responsible
resident bidder by an amount that is not less than the amount by
which a resident bidder would be required to underbid the
nonresident bidder to obtain a comparable contract in the state in
which the nonresident's principal place of business is located.”
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DECORATIVE MONUMENT SIGNS
PAGE 13
CONSTRUCTION AGREEMENT
THE STATE OF TEXAS )
) KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF COLLIN )
This Construction Agreement (the "Agreement") is made by and between Starlite Sign,
LP, a Texas corporation, (the "Contractor") and the Town of Prosper, Texas, a municipal
corporation (the "Owner"). For and in consideration of the payment, agreements and
conditions hereinafter mentioned, and under the conditions expressed in the bonds
herein, Contractor hereby agrees to complete the construction of improvements
described as follows:
DECORATIVE MONUMENT SIGNS
BID NO. 2015-42-B
(ITEM 1, QUANTITY OF 11 EACH)
in the Town of Prosper, Texas, and all extra work in connection therewith, under the
terms as stated in the terms of this Contract, including all Contract Documents
incorporated herein; and at his, her or their own proper cost and expense to furnish all
superintendence, labor, insurance, equipment, tools and other accessories and
services necessary to complete the said construction in accordance with all the
Contract Documents, incorporated herein as if written word for word, and in
accordance with the Plans, which include all maps, plats, blueprints, and other
drawings and printed or written explanatory manner therefore, and the Specifications
as prepared by Town of Prosper or its consultant hereinafter called Engineer, who has
been identified by the endorsement of the Contractor's written proposal, the General
Conditions of this Contract, the Special Conditions of this Contract, the payment,
performance, and maintenance bonds hereto attached; all of which are made a part
hereof and collectively evidence and constitute the entire Contract.
A. Contract Documents and Order of Precedence
The Contract Documents shall consist of the following documents:
1. this Construction Agreement;
2. properly authorized change orders;
3. the Special Conditions of this Contract;
4. the General Conditions of this Contract;
5. the Technical Specifications & Construction Drawings of this Contract;
6. the OWNER's Standard Construction Details;
7. the OWNER's Standard Construction Specifications;
8. the OWNER’s written notice to proceed to the CONTRACTOR;
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DECORATIVE MONUMENT SIGNS
PAGE 14
9. the Contractor’s Bid Proposal;
10. any listed and numbered addenda;
11. the Performance, Payment, and Maintenance Bonds; and,
12. any other bid materials distributed by the Owner that relate to the Project.
These Contract Documents are incorporated by reference into this Construction
Agreement as if set out here in their entirety. The Contract Documents are intended to be
complementary; what is called for by one document shall be as binding as if called for by all
Contract Documents. It is specifically provided, however, that in the event of any inconsistency
in the Contract Documents, the inconsistency shall be resolved by giving precedence to the
Contract Documents in the order in which they are listed herein above. If, however, there exists
a conflict or inconsistency between the Technical Specifications and the Construction Drawings
it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions
control before undertaking any work on that component of the project. Should the Contractor
fail or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions
prior to any work on that component of the project, the Contractor shall be solely responsible for
the costs and expenses - including additional time - necessary to cure, repair and/or correct
that component of the project.
B. Total of Payments Due Contractor
For performance of the Work in accordance with the Contract Documents, the Owner
shall pay the Contractor in current funds an amount not to exceed One Hundred Thousand
One Hundred Twelve Dollars and no cents ($ 100,112.00). This amount is subject to
adjustment by change order in accordance with the Contract Documents.
C. Dates to Start and Complete Work
Contractor shall begin work within ten (10) calendar days after receiving a written Notice
to Proceed or written Work Order from the Owner. All Work required under the Contract
Documents shall be substantially completed within 75 calendar days after the date of the Notice
to Proceed for the base bid. Within 30 additional calendar days after Substantial Completion, all
outstanding issues shall be addressed and ready for final payment.
Under this Construction Agreement, all references to “day” are to be considered
“calendar days” unless noted otherwise.
D. CONTRACTOR'S INDEMNITY TO THE OWNER AND OTHERS
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS THE TOWN OF PROSPER (OWNER)
TOGETHER WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS,
OFFICERS, AGENTS AND EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE
CAPACITIES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS,
DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES,
PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES
OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEY FEES WHICH
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MAY ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR FOR LOSS OF,
DAMAGE TO, OR LOSS OF USE OF ANY PROPERTY OCCASIONED BY ERROR,
OMISSION, OR NEGLIGENT ACT OF CONTRACTOR, ITS SUBCONTRACTORS, ANY
OFFICERS, AGENTS OR EMPLOYEES OF CONTRACTOR OR ANY SUBCONTRACTORS,
INVITEES, AND ANY OTHER THIRD PARTIES OR PERSONS FOR WHOM OR WHICH
CONTRACTOR IS LEGALLY RESPONSIBLE, IN ANY WAY ARISING OUT OF, RELATING
TO, RESULTING FROM, OR IN CONNECTION WITH THE PERFORMANCE OF THIS
CONTRACT, AND CONTRACTOR WILL AT HIS OR HER OWN COST AND EXPENSE
DEFEND AND PROTECT TOWN OF PROSPER (OWNER) FROM ANY AND ALL SUCH
CLAIMS AND DEMANDS.
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS TOWN OF PROSPER (OWNER) TOGETHER
WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS, OFFICERS,
AGENTS, AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS,
COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES,
PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES
OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEYS FEES FOR
INJURY OR DEATH OF ANY PERSON OR FOR LOSS OF, DAMAGES TO, OR LOSS OF USE
OF ANY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE
OF THIS CONTRACT. SUCH INDEMNITY SHALL APPLY WHETHER THE CITATIONS,
CLAIMS, COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY,
LOSSES, PENALTIES, SUITS OR CAUSES OF ACTION ARISE IN WHOLE OR IN PART
FROM THE NEGLIGENCE OF THE TOWN OF PROSPER (OWNER), ITS MAYOR AND TOWN
COUNCIL, OFFICERS, OFFICIALS, AGENTS OR EMPLOYEES. IT IS THE EXPRESS
INTENTION OF THE PARTIES HERETO THAT THE INDEMNITY PROVIDED FOR IN THIS
PARAGRAPH IS INDEMNITY BY CONTRACTOR TO INDEMNIFY AND PROTECT TOWN OF
PROSPER (OWNER) FROM THE CONSEQUENCES OF TOWN OF PROSPER’S (OWNER'S)
OWN NEGLIGENCE, WHETHER THAT NEGLIGENCE IS A SOLE OR CONCURRING CAUSE
OF THE INJURY, DEATH OR DAMAGE.
IN ANY AND ALL CLAIMS AGAINST ANY PARTY INDEMNIFIED HEREUNDER BY
ANY EMPLOYEE OF THE CONTRACTOR, ANY SUB-CONTRACTOR, ANYONE DIRECTLY
OR INDIRECTLY EMPLOYED BY ANY OF THEM OR ANYONE FOR WHOSE ACTS ANY OF
THEM MAY BE LIABLE, THE INDEMNIFICATION OBLIGATION HEREIN PROVIDED SHALL
NOT BE LIMITED IN ANY WAY BY ANY LIMITATION ON THE AMOUNT OR TYPE OF
DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE CONTRACTOR OR
ANY SUB-CONTRACTOR UNDER WORKMEN'S COMPENSATION OR OTHER EMPLOYEE
BENEFIT ACTS.
INDEMNIFIED ITEMS SHALL INCLUDE ATTORNEYS' FEES AND COSTS, COURT
COSTS, AND SETTLEMENT COSTS. INDEMNIFIED ITEMS SHALL ALSO INCLUDE ANY
EXPENSES, INCLUDING ATTORNEYS' FEES AND EXPENSES, INCURRED BY AN
INDEMNIFIED INDIVIDUAL OR ENTITY IN ATTEMPTING TO ENFORCE THIS INDEMNITY.
In its sole discretion, the Owner shall have the right to approve counsel to be retained by
Contractor in fulfilling its obligation to defend and indemnify the Owner. Contractor shall retain
approved counsel for the Owner within seven (7) business days after receiving written notice
from the Owner that it is invoking its right to indemnification under this Construction Agreement.
If Contractor does not retain counsel for the Owner within the required time, then the Owner
shall have the right to retain counsel and the Contractor shall pay these attorneys' fees and
expenses.
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The Owner retains the right to provide and pay for any or all costs of defending
indemnified items, but it shall not be required to do so. To the extent that Owner elects to
provide and pay for any such costs, Contractor shall indemnify and reimburse Owner for such
costs.
(Please note that this “broad-form” indemnification clause is not prohibited by Chapter 151
of the Texas Insurance Code as it falls within one of the exclusions contained in Section
151.105 of the Texas Insurance Code.)
E. Insurance Requirements
1. Before commencing work, the Contractor shall, at its own expense, procure, pay
for and maintain the following insurance coverage written by companies
approved by the State of Texas and acceptable to the Town of Prosper. The
Contractor shall furnish to the Town of Prosper Purchasing Agent certificates of
insurance executed by the insurer or its authorized agent stating the type of
coverages, limits of each such coverage, expiration dates and compliance with
all applicable required provisions. Certificates shall reference the project/contract
number and be addressed as follows:
DECORATIVE MONUMENT SIGNS
Bid No. 2015-42-B
Town of Prosper
Attn: Purchasing Agent
121 W. Broadway
Prosper, Texas 75078
(a) Commercial General Liability insurance, including, but not limited to
Premises/Operations, Personal & Advertising Injury, Products/Completed
Operations, Independent Contractors and Contractual Liability, with
minimum combined single limits of $1,000,000 per-occurrence,
$1,000,000 Products/Completed Operations Aggregate and $2,000,000
general aggregate. If high risk or dangerous activities are included in the
Work, explosion, collapse and underground (XCU) coverage is also
required. Coverage must be written on an occurrence form. The General
Aggregate shall apply on a per project basis.
(b) Workers’ Compensation insurance with statutory limits; and Employers’
Liability coverage with minimum limits for bodily injury: a) by accident,
$100,000 each accident, b) by disease, $100,000 per employee with a
per policy aggregate of $500,000.
(c) Umbrella or Excess Liability insurance with minimum limits of $2,000,000
each occurrence and annual aggregate for bodily injury and property
damage, that follows form and applies in excess of the above indicated
primary coverage in subparagraphs a and b. The total limits required
may be satisfied by any combination of primary, excess or umbrella
liability insurance provided all policies comply with all requirements. The
Contractor may maintain reasonable deductibles, subject to approval by
the Owner.
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2. With reference to the foregoing required insurance, the Contractor shall endorse
applicable insurance policies as follows:
(a) A waiver of subrogation in favor of Town of Prosper, its officials,
employees, and officers shall be contained in the Workers’ Compensation
insurance policy.
(b) The Town of Prosper, its officials, employees and officers shall be named
as additional insureds on the Commercial General Liability policy, by
using endorsement CG2026 or broader. (Please note that this “additional
insured” coverage requirement is not prohibited by Chapter 151 of the
Texas Insurance Code as it falls within one of the exclusions contained in
Section 151.105 of the Texas Insurance Code.)
(c) All insurance policies shall be endorsed to the effect that Town of Prosper
will receive at least thirty (30) days notice prior to cancellation, non-
renewal, termination, or material change of the policies.
3. All insurance shall be purchased from an insurance company that meets a
financial rating of “A” or better as assigned by the A.M. BEST Company or
equivalent.
4. With respect to Workers’ Compensation insurance, the Contractor agrees to
comply with all applicable provisions of 28 Tex. Admin Code
§ 110.110, “Reporting Requirements for Building or Construction Projects for
Governmental Entities,” as such provision may be amended, and as set forth in
Paragraph F following.
F. Workers' Compensation Insurance Coverage
1. Definitions:
Certificate of coverage ("certificate")- A copy of a certificate of insurance, a
certificate of authority to self-insure issued by the commission, or a coverage
agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory
workers' compensation insurance coverage for the person's or entity's employees
providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the Contractor's/person's work on the project has been completed
and accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in §406.096) - includes
all persons or entities performing all or part of the services the Contractor has
undertaken to perform on the project, regardless of whether that person
contracted directly with the Contractor and regardless of whether that person has
employees. This includes, without limitation, independent contractors,
subcontractors, leasing companies, motor carriers, owner-operators, employees
of any such entity, or employees of any entity which furnishes persons to provide
services on the project. "Services" include, without limitation, providing, hauling,
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or delivering equipment or materials, or providing labor, transportation, or other
service related to a project. "Services" does not include activities unrelated to the
project, such as food/beverage vendors, office supply deliveries, and delivery of
portable toilets.
2. The Contractor shall provide coverage, based on proper reporting of
classification codes and payroll amounts and filing of any coverage agreements,
which meets the statutory requirements of Texas Labor Code, Section
401.011(44) for all employees of the Contractor providing services on the project,
for the duration of the project.
3. The Contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
4. If the coverage period shown on the Contractor's current certificate of coverage
ends during the duration of the project, the Contractor must, prior to the end of
the coverage period, file a new certificate of coverage with the governmental
entity showing that coverage has been extended.
5. The Contractor shall obtain from each person providing services on a project,
and provide to the governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the
project, so the governmental entity will have on file certificates of
coverage showing coverage for all persons providing services on the
project; and
(b) no later than seven days after receipt by the Contractor, a new certificate
of coverage showing extension of coverage, if the coverage period shown
on the current certificate of coverage ends during the duration of the
project.
6. The Contractor shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
7. The Contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the Contractor knew or should have
known, of any change that materially affects the provision of coverage of any
person providing services on the project.
8. The Contractor shall post on each project site a notice, in the text, form and
manner prescribed by the Texas Workers' Compensation Commission, informing
all persons providing services on the project that they are required to be covered,
and stating how a person may verify coverage and report lack of coverage.
9. The Contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
(a) provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, which meets the
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statutory requirements of Texas Labor Code, Section 401.011(44) for all
of its employees providing services on the project, for the duration of the
project;
(b) provide to the Contractor, prior to that person beginning work on the
project, a certificate of coverage showing that coverage is being provided
for all employees of the person providing services on the project, for the
duration of the project;
(c) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the
duration of the project;
(d) obtain from each other person with whom it contracts, and provide to the
Contractor:
(1) a certificate of coverage, prior to the other person beginning work
on the project; and
(2) a new certificate of coverage showing extension of coverage, prior
to the end of the coverage period, if the coverage period shown
on the current certificate of coverage ends during the duration of
the project;
(e) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter;
(f) notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the person knew or should have known, of
any change that materially affects the provision of coverage of any person
providing services on the project; and
(g) contractually require each person with whom it contracts, to perform as
required by paragraphs (1) - (7), with the certificates of coverage to be
provided to the person for whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of
coverage, the Contractor is representing to the governmental entity that all
employees of the Contractor who will provide services on the project will be
covered by workers' compensation coverage for the duration of the project, that
the coverage will be based on proper reporting of classification codes and payroll
amounts, and that all coverage agreements will be filed with the appropriate
insurance carrier or, in the case of a self-insured, with the commission's Division
of Self-Insurance Regulation. Providing false or misleading information may
subject the Contractor to administrative penalties, criminal penalties, civil
penalties, or other civil actions.
11. The Contractor's failure to comply with any of these provisions is a breach of
contract by the Contractor which entitles the governmental entity to declare the
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contract void if the Contractor does not remedy the breach within ten days after
receipt of notice of breach from the governmental entity.
G. Performance, Payment and Maintenance Bonds
The Contractor shall procure and pay for performance and payment bonds applicable to
the work in the amount of the total bid price. The Contractor shall also procure and pay for a
maintenance bond applicable to the work in the amount of ten percent (10%) of the total bid
price. The period of the Maintenance Bond shall be two years from the date of
acceptance of all work done under the contract, to cover the guarantee as set forth in
this Construction Agreement. The performance, payment and maintenance bonds shall be
issued in the form attached to this Construction Agreement as Exhibits B, C and D. Other
performance, payment and maintenance bond forms shall not be accepted. Among other things,
these bonds shall apply to any work performed during the two-year warranty period after
acceptance as described in this Construction Agreement.
The performance, payment and maintenance bonds shall be issued by a corporate
surety, acceptable to and approved by the Town, authorized to do business in the State of
Texas, pursuant to Chapter 2253 of the Texas Government Code. Further, the Contractor shall
supply capital and surplus information concerning the surety and reinsurance information
concerning the performance, payment and maintenance bonds upon Town request. In addition
to the foregoing requirements, if the amount of the bond exceeds One Hundred Thousand
Dollars ($100,000) the bond must be issued by a surety that is qualified as a surety on
obligations permitted or required under federal law as indicated by publication of the surety’s
name in the current U.S. Treasury Department Circular 570. In the alternative, an otherwise
acceptable surety company (not qualified on federal obligations) that is authorized and admitted
to write surety bonds in Texas must obtain reinsurance on any amounts in excess of One
Hundred Thousand Dollars ($100,000) from a reinsurer that is authorized and admitted as a
reinsurer in Texas who also qualifies as a surety or reinsurer on federal obligations as indicated
by publication of the surety’s or reinsurer’s name in the current U.S. Treasury Department
Circular 570.
H. Progress Payments and Retainage
As it completes portions of the Work, the Contractor may request progress payments
from the Owner. Progress payments shall be made by the Owner based on the Owner's
estimate of the value of the Work properly completed by the Contractor since the time the last
progress payment was made. The "estimate of the value of the work properly completed" shall
include the net invoice value of acceptable, non-perishable materials actually delivered to and
currently at the job site only if the Contractor provides to the Owner satisfactory evidence that
material suppliers have been paid for these materials.
No progress payment shall be due to the Contractor until the Contractor furnishes to the
Owner:
1. copies of documents reasonably necessary to aid the Owner in preparing an
estimate of the value of Work properly completed;
2. full or partial releases of liens, including releases from subcontractors providing
materials or delivery services relating to the Work, in a form acceptable to the
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Owner releasing all liens or claims relating to goods and services provided up to
the date of the most recent previous progress payment;
3. an updated and current schedule clearly detailing the project’s critical path
elements; and
4. any other documents required under the Contract Documents.
Progress payments shall not be made more frequently than once every thirty (30)
calendar days unless the Owner determines that more frequent payments are appropriate.
Further, progress payments are to be based on estimates and these estimates are subject to
correction through the adjustment of subsequent progress payments and the final payment to
Contractor. If the Owner determines after final payment that it has overpaid the Contractor, then
Contractor agrees to pay to the Owner the overpayment amount specified by the Owner within
thirty (30) calendar days after it receives written demand from the Owner.
The fact that the Owner makes a progress payment shall not be deemed to be an
admission by the Owner concerning the quantity, quality or sufficiency of the Contractor's work.
Progress payments shall not be deemed to be acceptance of the Work nor shall a progress
payment release the Contractor from any of its responsibilities under the Contract Documents.
After determining the amount of a progress payment to be made to the Contractor, the
Owner shall withhold a percentage of the progress payment as retainage. The amount of
retainage withheld from each progress payment shall be set at five percent (5%). Retainage
shall be withheld and may be paid to:
a. ensure proper completion of the Work. The Owner may use retained funds to
pay replacement or substitute contractors to complete unfinished or defective
work;
b. ensure timely completion of the Work. The Owner may use retained funds to pay
liquidated damages; and
c. provide an additional source of funds to pay claims for which the Owner is
entitled to indemnification from Contractor under the Contract Documents.
Retained funds shall be held by the Owner in accounts that shall not bear interest.
Retainage not otherwise withheld in accordance with the Contract Documents shall be returned
to the Contractor as part of the final payment.
I. Withholding Payments to Contractor
The Owner may withhold payment of some or all of any progress or final payment that
would otherwise be due if the Owner determines, in its discretion, that the Work has not been
performed in accordance with the Contract Documents. The Owner may use these funds to pay
replacement or substitute contractors to complete unfinished or defective Work.
The Owner may withhold payment of some or all of any progress or final payment that
would otherwise be due if the Owner determines, in its discretion, that it is necessary and proper
to provide an additional source of funds to pay claims for which the Owner is entitled to
indemnification from Contractor under the Contract Documents.
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Amounts withheld under this section shall be in addition to any retainage.
J. Acceptance of the Work
When the Work is completed, the Contractor shall request that the Owner perform a final
inspection. The Owner shall inspect the Work. If the Owner determines that the Work has been
completed in accordance with the Contract Documents, it shall issue a written notice of
acceptance of the Work. If the Owner determines that the Work has not been completed in
accordance with the Contract Documents, then it shall provide the Contractor with a verbal or
written list of items to be completed before another final inspection shall be scheduled.
It is specifically provided that Work shall be deemed accepted on the date specified in
the Owner's written notice of acceptance of the Work. The Work shall not be deemed to be
accepted based on "substantial completion" of the Work, use or occupancy of the Work, or for
any reason other than the Owner's written Notice of Acceptance. Further, the issuance of a
certificate of occupancy for all or any part of the Work shall not constitute a Notice of
Acceptance for that Work.
In its discretion, the Owner may issue a Notice of Acceptance covering only a portion of
the Work. In this event, the notice shall state specifically what portion of the Work is accepted.
K. Acceptance of Erosion Control Measures
When the erosion control measures have been completed, the Contractor shall request
that the Owner perform a final inspection. The Owner shall inspect the Work. If the Owner
determines that the Work has been completed in accordance with the Contract Documents and
per TPDES General Construction Permit, it shall issue a written Notice of Acceptance of the
Work. If the Owner determines that the Work has not been completed in accordance with the
Contract Documents or TPDES General Construction Permit, then it shall provide the
Contractor with a verbal or written list of items to be completed before another final inspection
shall be scheduled.
L. Final Payment
After all Work required under the Contract Documents has been completed, inspected,
and accepted, the Town shall calculate the final payment amount promptly after necessary
measurements and computations are made. The final payment amount shall be calculated to:
1. include the estimate of the value of Work properly completed since the date of
the most recent previous progress payment;
2. correct prior progress payments; and
3. include retainage or other amounts previously withheld that are to be returned to
Contractor, if any.
Final payment to the Contractor shall not be due until the Contractor provides original full
releases of liens from the Contractor and its subcontractors, or other evidence satisfactory to
the Owner to show that all sums due for labor, services, and materials furnished for or used in
connection with the Work have been paid or shall be paid with the final payment. To ensure this
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result, Contractor consents to the issuance of the final payment in the form of joint checks made
payable to Contractor and others. The Owner may, but is not obligated to issue final payment
using joint checks.
Final payment to the Contractor shall not be due until the Contractor has supplied to the
Owner original copies of all documents that the Owner determines are reasonably necessary to
ensure both that the final payment amount is properly calculated and that the Owner has
satisfied its obligation to administer the Construction Agreement in accordance with applicable
law. The following documents shall, at a minimum, be required to be submitted prior to final
payment being due: redline as-built construction plans; consent of surety to final payment;
public infrastructure inventory; affidavit of value for public infrastructure; and, final change
order(s). “Redline as-built construction plans” shall include, but are not limited to markups for
change orders, field revisions, and quantity overruns as applicable. The list of documents
contained in this provision is not an exhaustive and exclusive list for every project performed
pursuant to these Contract Documents and Contractor shall provide such other and further
documents as may be requested and required by the Owner to close out a particular project.
Subject to the requirements of the Contract Documents, the Owner shall pay the Final
Payment within thirty (30) calendar days after the date specified in the Notice of Acceptance.
This provision shall apply only after all Work called for by the Contract Documents has been
accepted.
M. Contractor’s Warranty
For a two-year period after the date specified in a written notice of acceptance of Work,
Contractor shall provide and pay for all labor and materials that the Owner determines are
necessary to correct all defects in the Work arising because of defective materials or
workmanship supplied or provided by Contractor or any subcontractor. This shall also include
areas of vegetation that did meet TPDES General Construction Permit during final close out but
have since become noncompliant.
Forty-five (45) to sixty (60) calendar days before the end of the two-year warranty period,
the Owner may make a warranty inspection of the Work. The Owner shall notify the Contractor
of the date and time of this inspection so that a Contractor representative may be present. After
the warranty inspection, and before the end of the two-year warranty period, the Owner shall
mail to the Contractor a written notice that specifies the defects in the Work that are to be
corrected.
The Contractor shall begin the remedial work within ten (10) calendar days after
receiving the written notice from the Town. If the Contractor does not begin the remedial work
timely or prosecute it diligently, then the Owner may pay for necessary labor and materials to
effect repairs and these expenses shall be paid by the Contractor, the performance bond surety,
or both.
If the Owner determines that a hazard exists because of defective materials and
workmanship, then the Owner may take steps to alleviate the hazard, including making repairs.
These steps may be taken without prior notice either to the Contractor or its surety. Expenses
incurred by the Owner to alleviate the hazard shall be paid by the Contractor, the performance
bond surety, or both.
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Any Work performed by or for the Contractor to fulfill its warranty obligations shall be
performed in accordance with the Contract Documents. By way of example only, this is to
ensure that Work performed during the warranty period is performed with required insurance
and the performance and payment bonds still in effect.
Work performed during the two-year warranty period shall itself be subject to a one-year
warranty. This warranty shall be the same as described in this section.
The Owner may make as many warranty inspections as it deems appropriate.
N. Compliance with Laws
The Contractor shall be responsible for ensuring that it and any subcontractors
performing any portion of the Work required under the Contract Documents comply with all
applicable federal, state, county, and municipal laws, regulations, and rules that relate in any
way to the performance and completion of the Work. This provision applies whether or not a
legal requirement is described or referred to in the Contract Documents.
Ancillary/Integral Professional Services: In selecting an architect, engineer, land
surveyor, or other professional to provide professional services, if any, that are required by the
Contract Documents, Contractor shall not do so on the basis of competitive bids but shall make
such selection on the basis of demonstrated competence and qualifications to perform the
services in the manner provided by Section 2254.004 of the Texas Government Code and shall
so certify to the Town the Contractor's agreement to comply with this provision with Contractor's
bid.
O. Other Items
The Contractor shall sign the Construction Agreement, and deliver signed performance,
payment and maintenance bonds and proper insurance policy endorsements (and/or other
evidence of coverage) within ten (10) calendar days after the Owner makes available to the
Contractor copies of the Contract Documents for signature. Six (6) copies of the Contract
Documents shall be signed by an authorized representative of the Contractor and returned to
the Town.
The Construction Agreement "effective date" shall be the date on which the Town
Council acts to approve the award of the Contract for the Work to Contractor. It is expressly
provided, however, that the Town Council delegates the authority to the Town Manager or his
designee to rescind the Contract award to Contractor at any time before the Owner delivers to
the Contractor a copy of this Construction Agreement that bears the signature of the Town
Manager and Town Secretary or their authorized designees. The purpose of this provision is to
ensure:
1. that Contractor timely delivers to the Owner all bonds and insurance documents;
and
2. that the Owner retains the discretion not to proceed if the Town Manager or his
designee determines that information indicates that the Contractor was not the
lowest responsible bidder or that the Contractor cannot perform all of its
obligations under the Contract Documents.
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THE CONTRACTOR AGREES THAT IT SHALL HAVE NO CLAIM OR CAUSE OF
ACTION OF ANY KIND AGAINST OWNER, INCLUDING A CLAIM FOR BREACH OF
CONTRACT, NOR SHALL THE OWNER BE REQUIRED TO PERFORM UNDER THE
CONTRACT DOCUMENTS, UNTIL THE DATE THE OWNER DELIVERS TO THE
CONTRACTOR A COPY OF THE CONSTRUCTION AGREEMENT BEARING THE
SIGNATURES JUST SPECIFIED.
The Contract Documents shall be construed and interpreted by applying Texas law.
Exclusive venue for any litigation concerning the Contract Documents shall be Collin County,
Texas.
Although the Construction Agreement has been drafted by the Owner, should any
portion of the Construction Agreement be disputed, the Owner and Contractor agree that it shall
not be construed more favorably for either party.
The Contract Documents are binding upon the Owner and Contractor and shall insure to
their benefit and as well as that of their respective successors and assigns.
If Town Council approval is not required for the Construction Agreement under
applicable law, then the Construction Agreement "effective date" shall be the date on which the
Town Manager and Town Secretary or their designees have signed the Construction
Agreement. If the Town Manager and Town Secretary sign on different dates, then the later
date shall be the effective date.
STARLITE SIGN, LP
TOWN OF PROSPER, TEXAS
By: TERRY L. BROCKETT By: HARLAN JEFFERSON
Title: President Title: Town Manager
Date: Date:
Address: 7923 E. McKinney
Denton, Texas 76208
Phone: (940) 382-8850
Fax: (940) 387-0429
Address: 121 W. Broadway
Prosper, Texas 75078
Phone: (972) 346 - 2640
Fax: (972) 569 - 9335
ATTEST:
ROBYN BATTLE
Town Secretary
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PERFORMANCE BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address
is __________________________________________________________________________,
hereinafter called Principal, and
__________________________________________________________, a corporation
organized and existing under the laws of the State of ______________________________, and
fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound
unto the TOWN OF PROSPER, a home-rule municipal corporation organized and existing
under the laws of the State of Texas, hereinafter called “Beneficiary”, in the penal sum of
__________________ Dollars ($____________) plus fifteen percent (15%) of the stated penal
sum as an additional sum of money representing additional court expenses, attorneys’ fees, and
liquidated damages arising out of or connected with the below identified Contract in lawful
money of the United States, to be paid in Collin County, Texas, for the payment of which sum
well and truly to be made, we bind ourselves, our heirs, executors, administrators and
successors, jointly and severally, firmly by these presents. The penal sum of this Bond shall
automatically be increased by the amount of any Change Order or Supplemental Agreement,
which increases the Contract price, but in no event shall a Change Order or Supplemental
Agreement, which reduces the Contract price, decrease the penal sum of this Bond.
THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal
entered into a certain Contract with the Town of Prosper, the Beneficiary, dated on or about the
_________ day of ___________________, A.D. 20____, a copy of which is attached hereto
and made a part hereof, to furnish all materials, equipment, labor, supervision, and other
accessories necessary for the construction of:
DECORATIVE MONUMENT SIGNS
BID NO. 2015-42-B
in the Town of Prosper, Texas, as more particularly described and designated in the
above-referenced contract such contract being incorporated herein and made a part
hereof as fully and to the same extent as if written herein word for word.
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform and fulfill all of
the undertakings, covenants, terms, conditions and agreements of said Contract in accordance
with the Plans, Specifications and Contract Documents during the original term thereof and any
extension thereof which may be granted by the Beneficiary, with or without notice to the Surety,
and during the life of any guaranty or warranty required under this Contract, and shall also well
and truly perform and fulfill all the undertakings, covenants, terms, conditions and agreements
of any and all duly authorized modifications of said Contract that may hereafter be made, notice
of which modifications to the Surety being hereby waived; and, if the Principal shall repair and/or
replace all defects due to faulty materials and workmanship that appear within a period of one
(1) year from the date of final completion and final acceptance of the Work by Owner; and, if the
Principal shall fully indemnify and save harmless the Beneficiary from and against all costs and
damages which Beneficiary may suffer by reason of failure to so perform herein and shall fully
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 27
reimburse and repay Beneficiary all outlay and expense which the Beneficiary may incur in
making good any default or deficiency, then this obligation shall be void; otherwise, it shall
remain in full force and effect.
PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive Venue
shall lie in Collin County, Texas.
AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates
and agrees that no change, extension of time, alteration or addition to the terms of the Contract
or to the Work to be performed thereunder or the Plans, Specifications and Drawings, etc.,
accompanying the same shall in anywise affect its obligation on this Bond, and it does hereby
waive notice of any such change, extension of time, alteration or addition to the terms of the
Contract, or to the Work or to the Specifications.
This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and any other applicable statutes of the State of Texas.
The undersigned and designated agent is hereby designated by the Surety herein as the
Resident Agent in Collin County or Dallas County to whom any requisite notices may be
delivered and on whom service of process may be had in matters arising out of such suretyship,
as provided by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the
State of Texas.
IN WITNESS WHEREOF, this instrument is executed in six copies, each one of which
shall be deemed an original, this, the ________ day of ________________, 20____.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 28
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice
and service of the process is:
NAME:
STREET ADDRESS:
CITY, STATE, ZIP:
NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page
2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation,
give a person’s name.
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 29
PAYMENT BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address is
____________________________________________________________________________,
hereinafter called Principal,
and__________________________________________________________, a corporation
organized and existing under the laws of the State of ______________________________, and
fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound
unto the TOWN OF PROSPER, a home-rule municipal corporation organized and existing
under the laws of the State of Texas, hereinafter called “Owner”, and unto all persons, firms,
and corporations who may furnish materials for, or perform labor upon the building or
improvements hereinafter referred to in the penal sum of
___________________________________ DOLLARS ($_______________) in lawful money of
the United States, to be paid in Collin County, Texas, for the payment of which sum well and
truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly
and severally, firmly by these presents. The penal sum of this Bond shall automatically be
increased by the amount of any Change Order or Supplemental Agreement, which increases
the Contract price, but in no event shall a Change Order or Supplemental Agreement, which
reduces the Contract price, decrease the penal sum of this Bond.
THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal entered
into a certain Contract with the Town of Prosper, the Owner, dated on or about the __________
day of _________________, A.D. 20___, a copy of which is attached hereto and made a
part hereof, to furnish all materials, equipment, labor, supervision, and other
accessories necessary for the construction of:
DECORATIVE MONUMENT SIGNS
BID NO. 2015-42-B
NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties and
make prompt payment to all persons, firms, subcontractors, corporations and claimants
supplying labor and/or material in the prosecution of the Work provided for in the above-
referenced Contract and any and all duly authorized modifications of said Contract that may
hereafter be made, notice of which modification to the Surety is hereby expressly waived, then
this obligation shall be void; otherwise it shall remain in full force and effect.
PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive venue
shall lie in Collin County, Texas.
AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates
and agrees that no change, extension of time, alteration or addition to the terms of the Contract,
or to the Work performed thereunder, or the Plans, Specifications, Drawings, etc.,
accompanying the same, shall in anywise affect its obligation on this Bond, and it does hereby
waive notice of any such change, extension of time, alteration or addition to the terms of the
Contract, or to the Work to be performed thereunder.
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 30
This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and any other applicable statutes of the State of Texas.
The undersigned and designated agent is hereby designated by the Surety herein as the
Resident Agent in Collin County or Dallas County to whom any requisite notices may be
delivered and on whom service of process may be had in matters arising out of such suretyship,
as provided by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the
State of Texas.
IN WITNESS WHEREOF, this instrument is executed in six copies, each one of which shall be
deemed an original, this, the _______ day of _________________, 20___.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 31
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice
and service of the process is:
NAME:
STREET ADDRESS:
CITY, STATE, ZIP:
NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page
2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation,
give a person’s name.
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 32
MAINTENANCE BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That _______________________________
whose address is________________________________________________, hereinafter
referred to as “Principal,” and ___________________________________, a corporate
surety/sureties organized under the laws of the State of ____________ and fully licensed to
transact business in the State of Texas, as Surety, hereinafter referred to as “Surety” (whether
one or more), are held and firmly bound unto the TOWN OF PROSPER, a Texas municipal
corporation, hereinafter referred to as “Owner,” in the penal sum of
___________________________________ DOLLARS ($_______________) (ten percent
(10%) of the total bid price), in lawful money of the United States to be paid to Owner, its
successors and assigns, for the payment of which sum well and truly to be made, we bind
ourselves, our successors, heirs, executors, administrators and successors and assigns, jointly
and severally; and firmly by these presents, the condition of this obligation is such that:
WHEREAS, Principal entered into a certain written Contract with the Town of Prosper,
dated on or about the _____ day of ________________________, 20____, to furnish all
permits, licenses, bonds, insurance, products, materials, equipment, labor, supervision, and
other accessories necessary for the construction of:
<DECORATIVE MONUMENT SIGNS
BID NO. 2015-42-B
in the Town of Prosper, Texas, as more particularly described and designated in the above-
referenced contract, such contract being incorporated herein and made a part hereof as fully
and to the same extent as if written herein word for word:
WHEREAS, in said Contract, the Principal binds itself to use first class materials and
workmanship and of such kind and quality that for a period of two (2) years from the completion
and final acceptance of the improvements by Owner the said improvements shall require no
repairs, the necessity for which shall be occasioned by defects in workmanship or materials and
during the period of two (2) years following the date of final acceptance of the Work by Owner,
Principal binds itself to repair or reconstruct said improvements in whole or in part at any time
within said period of time from the date of such notice as the Town Manager or his designee
shall determine to be necessary for the preservation of the public health, safety or welfare. If
Principal does not repair or reconstruct the improvements within the time period designated,
Owner shall be entitled to have said repairs made and charge Principal and/or Surety the cost of
same under the terms of this Maintenance Bond.
NOW, THEREFORE, if Principal will maintain and keep in good repair the Work herein
contracted to be done and performed for a period of two (2) years from the date of final
acceptance and do and perform all necessary work and repair any defective condition (it being
understood that the purpose of this section is to cover all defective conditions arising by reason
of defective materials, work or labor performed by Principal) then this obligation shall be void;
otherwise it shall remain in full force and effect and Owner shall have and recover from Principal
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 33
and its Surety damages in the premises as provided in the Plans and Specifications and
Contract.
PROVIDED, however, that Principal hereby holds harmless and indemnifies Owner
from and against any claim or liability for personal injury or property damage caused by
and occurring during the performance of said maintenance and repair operation.
PROVIDED, further, that if any legal action be filed on this Bond, exclusive venue shall
lie in Collin County, Texas.
AND PROVIDED FURTHER, Surety, for value received, hereby stipulates and agrees
that no change, extension of time, alteration or addition to the terms of the Contract or to the
Work performed thereunder, or the Plans, Specifications, Drawings, etc. accompanying same
shall in any way affect its obligation on this Bond; and it does hereby waive notice of any such
change, extension of time, alteration or addition to the terms of the Contract or to the Work to be
performed thereunder.
The undersigned and designated agent is hereby designated by Surety as the resident
agent in either Collin or Dallas Counties to whom all requisite notice may be delivered and on
whom service of process may be had in matters arising out of this suretyship.
IN WITNESS WHEREOF, this instrument is executed in six copies, each one of which shall be
deemed an original, on this the _____ day of ____________, 20____.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 34
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 35
GENERAL CONDITIONS
GC.01 PURPOSE: The General Conditions contained herein set forth conditions or
requirements common to this Contract and all other construction contracts issued by
the Town of Prosper.
GC.02 DEFINITIONS: The following words and expressions, or pronouns used in their
place, shall wherever they appear in this Contract, be construed as follows, unless a
different meaning is clear from the context:
CALENDAR DAY: Any days of the week or month, no days being excepted.
CONTRACT DOCUMENTS: All of the written, printed, typed, and drawn
instruments that comprise and govern the performance of the contract as defined
by the Construction Agreement.
ENGINEER: The ENGINEER of the OWNER or his designee.
EXTRA WORK: Work required by the OWNER other than that which is expressly
or impliedly required by the Contract Documents at the time of execution of the
Contract.
HOLIDAYS: The ten official holidays observed are New Year's Day, Martin
Luther King Day, Good Friday, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, Day After Thanksgiving Day, Christmas Eve, and Christmas
Day. If a holiday falls on a Saturday, it shall be observed on the preceding
Friday. If a holiday falls on a Sunday, it shall be observed on the following
Monday.
OWNER: The Town of Prosper, Texas, acting through the Town Manager under
authority granted by the Town Council.
OWNER'S REPRESENTATIVE: The Executive Director of Development and
Community Services of the Town of Prosper or his designee.
SUB-CONTRACTOR: Any persons, firm or corporation, other than employees of
the CONTRACTOR, who or which contracts with the CONTRACTOR to furnish,
or who actually furnishes, labor and/or materials and equipment at or about the
site.
SUBSTANTIALLY COMPLETE: The condition upon which the Work has been
made suitable for use and may serve its intended purpose but may still require
minor miscellaneous work and adjustment.
WORK: All work to be performed by the CONTRACTOR under the terms of the
Contract, including the furnishing of all materials, supplies, machinery,
equipment, tools, superintendence, labor, submittals, services, insurance,
permits, certificates, licenses, and all water, light, power, fuel, transportation,
facilities, and other incidentals.
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 36
WRITTEN NOTICE: Notice required by the Contract shall be served
concurrently to the OWNER'S REPRESENTATIVE, ENGINEER, and/or
CONTRACTOR. Notice delivered by mail shall be effective on the postmark
date, notice delivered by hand shall be effective the date of delivery, and notice
delivered by facsimile or e-mail shall be effective the date of transmission,
provided that any notice served after 5 PM or on a weekend or holiday shall be
effective the following business day.
GC.03 GENERAL RESPONSIBILITIES AND UNDERSTANDINGS:
(a) Intent of Contract Documents: The intent of the Contract Documents is to
prescribe a complete work or improvement, which the CONTRACTOR
undertakes to do in full compliance with the plans, specifications, special
provisions, proposal and contract. The CONTRACTOR shall do all work as
provided in the plans, specifications, special provisions, proposal and contract,
and shall do such additional extra work as may be considered necessary to
complete the work in satisfactory and acceptable manner. The CONTRACTOR
shall furnish all labor, tools, materials, machinery, equipment and incidentals
necessary to the satisfactory prosecution and completion of the work.
(b) No Waiver of Legal Right: Inspection by the OWNER or ENGINEER, any order,
measurement, or certificate by OWNER or ENGINEER, any order by the
OWNER for payment of money, any payment for or acceptance of any work, or
any extension of time, or any possession taken by the OWNER, shall not operate
as a waiver of any provisions of the Contract Documents or any power therein
reserved to the OWNER of any rights or damages therein provided. Any waiver
of any breach of contract shall not be held to be a waiver of any other
subsequent breach. The OWNER deserves the right to correct any error that
may be discovered in any estimate that may have been paid and to adjust the
same to meet the requirements of the contract and specifications. The OWNER
reserves the right to claim and recover by process of law sums as may be
sufficient to correct any error or make good any deficiency in the work resulting
from such error, dishonesty or collusion, upon the conclusive proof of collusion or
dishonesty by the CONTRACTOR or his agents and the ENGINEER or his
assistants, discovered in the work after the final payment has been made.
(c) Changes and Alterations: The CONTRACTOR further agrees that the OWNER or
ENGINEER may make such changes and alterations as the OWNER may see fit,
in the line, grade, form, dimensions, plans or materials for the work herein
contemplated, or any part thereof, either before or after the beginning of the
construction, without affecting the validity of this contract and the accompany
Performance and Payment Bonds.
If such changes or alterations diminish the quantity of the work to be done, they
shall not constitute the basis for a claim for damages for anticipated profits on the
work that may be dispensed with. If the amount of work is increased, such
additional work shall be paid for as provided under Extra Work. In case the
OWNER shall make such changes or alterations as shall make useless any work
already done or material already furnished or used in said work, then the
OWNER shall recompense the CONTRACTOR for any material or labor so used,
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 37
and for any actual loss occasioned by such change, due to actual expenses
incurred in preparation for the work as originally planned.
(d) Discrepancies and Omissions: It is further agreed that it is the intent of this
contract that all work must be done and all material must be furnished in
accordance with the generally accepted practice, and in the event of any
discrepancies between the separate contract documents, the priority of
interpretation defined by the Construction Agreement shall govern. In the event
that there is still any doubt as to the meaning and intent of any portion of the
contract, specifications or drawings, the ENGINEER shall define which is
intended to apply to the work.
(e) Plans and Specifications: The OWNER shall furnish the CONTRACTOR with an
adequate and reasonable number of copies of all plans and specifications
without expense to him, and the CONTRACTOR shall keep one copy of the
same constantly accessible on the work, with the latest revisions noted thereon.
(f) Ownership of Drawings: All drawings, specifications and copies thereof furnished
by the OWNER shall not be reused on other work, and, with the exception of the
signed contract sets, are to be returned to him on request, at the completion of
the work. All models are the property of the OWNER.
(g) Adequacy of Design: It is understood that the OWNER believes it has employed
competent engineers and designers. It is, therefore, agreed that, as to the
CONTRACTOR only, the OWNER shall be responsible for the adequacy of the
design, sufficiency of the Contract Documents, and the practicability of the
operations of the completed project; provided the CONTRACTOR has complied
with the requirements of the said Contract Documents, all approved modifications
thereof, and additions and alterations thereto approved in writing by the OWNER.
The burden of proof of such compliance shall be upon the CONTRACTOR to
show that he has complied with the said requirements of the Contract
Documents, approved modifications thereof and all approved additions and
alterations thereto.
(h) Line and Grade: The ENGINEER will furnish control benchmarks for the
construction of the Work. The CONTRACTOR shall use the control benchmarks
and data shown on the drawings. No construction staking will be provided by the
ENGINEER or owner for this project. Any restaking, and all construction staking,
required shall be at the sole cost of the CONTRACTOR.
(i) Right of Way and Easements: The OWNER will obtain all necessary right of
ways and easements required for the completion of the Work. No work shall be
undertaken on nor shall men, tools, equipment, or other supplies occupy any
ground outside right of ways and easements. If Contractor wants to work outside
right of ways and easements and is able to make an agreement with the Property
Owner, then the agreement should be documented and signed by the Property
Owner and CONTRACTOR with a copy submitted to the OWNER before work off
the easement commences.
The OWNER will obtain permits and/or license agreements necessary for work to
be performed on right of ways or easements owned by other agencies including,
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 38
but not limited to, the Texas Departments of Transportation, North Texas Tollway
Authority, BNSF Railway, and utility companies. The CONTRACTOR shall
comply with the conditions of these permits and/or license agreements as if they
were a part of the Contract Documents.
(j) Existing Utilities and Structures: The location of existing utilities shown on the
plans are based on the interpretation of the best available information and are
not warranted by the OWNER or ENGINEER. It shall be the responsibility of the
CONTRACTOR to verify and/or locate the various locations of pertinent utilities
prior to or during construction. If any utility or irrigation system is broken by the
Contractor, it shall be the responsibility of the CONTRACTOR to repair, at his
own expense, the damaged line and restore it to its functional use.
(k) Right of Entry: The OWNER reserves the right to enter the property or location
on which the works herein contracted for are to be constructed or installed, by
such agent or agents as he may elect, for the purpose of inspecting the work, or
for the purpose of constructing or installing such collateral work as said OWNER
may desire. The CONTRACTOR shall conduct his work so as not to impede
unnecessarily any work being done by others on or adjacent to the site.
(l) Collateral Contracts: The OWNER agrees to provide by separate contract or
otherwise, all labor and material essential to the completion of the work
specifically excluded from this contract, in such manner as not to delay the
progress of the work or damage said CONTRACTOR, except where such delays
are specifically mentioned elsewhere in the Contract Documents.
(m) Objections and Determinations: The ENGINEER shall determine all claims
disputes and other matters in question between the CONTRACTOR and the
OWNER relating to the execution or progress of the work or the interpretation of
the Contract Documents. The ENGINEER'S decision shall be rendered in writing
within a reasonable time and shall be binding.
(n) Owner-Engineer Relationship: The duties, responsibilities and limitations of
authority of the ENGINEER during construction are as set forth in the Contract
Documents and shall not be extended or limited without written consent of the
OWNER and ENGINEER. The ENGINEER will advise and consult with the
OWNER, and OWNER'S instructions to the CONTRACTOR may be issued
through the ENGINEER as if they were issued by the OWNER directly.
GC.04 CONTRACTOR RESPONSIBILITIES:
(a) Contractor Independence: The CONTRACTOR is and at all times shall remain an
independent contractor, solely responsible for the manner and method of
completing his work under this contract, with full power and authority to select the
means, method and manner of performing such work, so long as such methods
do not adversely affect the completed improvements, the OWNER and
ENGINEER being interested only in the result obtained and conformity of such
completed improvements to the Contract Documents.
(b) Assignment and Subletting: The CONTRACTOR agrees that he will retain
personal control and will give his personal attention to the fulfillment of this
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 39
contract and that he will not assign by Power of Attorney, or otherwise, or sublet
said contract without the written consent of the OWNER or ENGINEER, and that
no part or feature of the work will be sublet to anyone objectionable to the
ENGINEER or the OWNER. The CONTRACTOR further agrees that the
subletting of any portion or feature of the work, or materials required in the
performance of this contract, shall not relieve the CONTRACTOR from his full
obligations to the OWNER, as provided by this Agreement.
(c) Contractor’s Understanding: It is understood and agreed that the CONTRACTOR
has, by careful examination, satisfied himself as to the nature and location of the
work, the conformation of the ground, the character, quality and quantity of the
materials to be encountered, the character of equipment and facilities needed
preliminary to and during the prosecution of the work, the general and local
conditions, and all other matters which can in any way affect the work under this
contract. No verbal agreement or conversation with any officer, agent or
employee of the OWNER or ENGINEER, either before or after the execution of
this contact, shall affect or modify any of the terms or obligations herein
contained.
(d) Duty of Contractor: The CONTRACTOR shall be solely responsible for the safety
of himself, his employees and other persons, as well as for the protection of the
safety of the improvements being erected and the property of himself or any
other person, as a result of his operations hereunder. CONTRACTOR shall be
fully and completely liable, at his own expense, for design, construction,
installation and use, or non-use, of all items and methods incident to
performance of the contract, and for all loss, damage or injury incident thereto,
either to person or property, including, without limitation, the adequacy of all
temporary supports, shoring, bracing, scaffolding, machinery or equipment,
safety precautions or devices, and similar items or devices used by him during
construction
(e) Supervision by Contractor: The CONTRACTOR shall give adequate attention to
the faithful prosecution and completion of this contract and shall keep on the
work, during its progress, a competent superintendent and any necessary
assistants. The superintendent shall represent the CONTRACTOR in his
absence and all directions given to him shall be as binding as if given to the
CONTRACTOR.
(f) Character of Workmen: The CONTRACTOR agrees to employ only orderly and
competent men, skillful in the performance of the type of work required under this
contract, to do the work; and agrees that whenever the OWNER or ENGINEER
shall inform him in writing that any man or men on the work are, in his opinion,
incompetent, unfaithful or disorderly, such man or men shall be discharged from
the work and shall not again be employed on the work without the OWNER’S or
ENGINEER'S written consent.
(g) Contractor’s Buildings: The building of structures or the erection of tents or other
forms of protection will be permitted only for use as temporary office space or for
storage of materials, equipment, and supplies and only at such places as the
OWNER or ENGINEER shall direct, and the sanitary conditions of the grounds in
or about such structures shall at all times be maintained in a manner satisfactory
Item 13
DECORATIVE MONUMENT SIGNS
PAGE 40
to the OWNER or ENGINEER. At no time shall employees or agents of the
CONTRACTOR occupy such facilities except in conjunction with performance of
the Work.
(h) Protection of Site: The Contractor shall protect all structures, walks, pipe lines,
trees, shrubbery, lawns and other improvements during the progress of his work
and shall remove from the site all debris and unused materials.
(i) Sanitation: Necessary sanitary conveniences for the use of laborers on the work,
properly secluded from public observation, shall be constructed and maintained
by the CONTRACTOR in such manner and at such points as shall be approved
by the OWNER or ENGINEER, and their use shall be strictly enforced.
(j) Equipment, Materials, and Construction Plant: The CONTRACTOR shall be
responsible for the care, preservation, conservation, protection and replacement
of all materials, supplies, machinery, equipment, tools, apparatus, accessories,
facilities, all means of construction, and any and all parts of the work, whether the
CONTRACTOR has been paid, partially paid, or not paid for such work, or
whether OWNER has taken possession of completed portions of such work, until
the entire work is completed and accepted.
(k) Losses from Natural Causes: Unless otherwise specified, all loss or damage to
the CONTRACTOR arising out of the nature of the work to be done, or from the
action of the elements, or from any unforeseen circumstance in the prosecution
of the same, or from unusual obstructions or difficulties which may be
encountered in the prosecution of the work, shall be sustained and borne by the
CONTRACTOR at his own cost and expense.
GC.05 PROTECTION OF PERSONS AND PROPERTY:
(a) Protection Against Claims: If any person files a claim against the OWNER,
OWNER’s Agent or CONTRACTOR for personal injury or property damage
resulting from, arising out of, or caused by, the operations of the CONTRACTOR,
or any Work within the limits of the Project, the CONTRACTOR must either
submit to the OWNER a duly executed full release within thirty (30) calendar
days from the date of written claim, or immediately report the claim to his liability
insurance carrier for their action in adjusting the claim. If the CONTRACTOR fails
to comply with this provision within the stipulated time limit, it will be automatically
deemed that the CONTRACTOR has appointed the OWNER as its irrevocable
Attorney In Fact authorizing the OWNER to report the claim directly with the
CONTRACTOR’s liability insurance carrier. This provision is in and of itself a
Power of Attorney from the CONTRACTOR to the OWNER, which authorizes the
OWNER to take said action on behalf of the CONTRACTOR without the
necessity of the execution of any other document. If the CONTRACTOR fails to
comply with the provisions of this item, the OWNER, at its own discretion, may
terminate this contract or take any other actions it deems appropriate. Any
payment or portion thereof due the CONTRACTOR, whether it is a final payment,
progress payment, payment out of retainage or refund payment may be withheld
by the OWNER. Bankruptcy, insolvency or denial of liability by the
CONTRACTOR’s insurance carrier shall not exonerate the CONTRACTOR from
liability.
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As a result of the additional work created to OWNER due to non-response of
claims for damages by CONTRACTOR to third parties, CONTRACTOR shall
incur penalties for failure to abide by this Special Condition.
The CONTRACTOR shall respond to the claimant in writing regarding the status
of the claim, including whether CONTRACTOR disputes the claim, wishes to
settle, or will notify its liability insurance carrier regarding the claim.
CONTRACTOR will be assessed a penalty by OWNER of $75.00 per claim, for
its failure to respond to the claimant as described above within thirty (30)
calendar days of its written notice of claim by the City.
To ensure CONTRACTOR compliance, the OWNER shall be notified, by copied
correspondence of responses or settlement by CONTRACTOR.
(b) Protection Against Accidents to Employees and the Public: The CONTRACTOR
shall at all times exercise reasonable precautions for the safety of employees
and others on or near the work and shall comply with all applicable provisions of
Federal, State, and Municipal safety laws and building and construction codes.
All machinery and equipment and other physical hazards shall be guarded in
accordance with the "Manual of Accident Prevention in Construction" of the
Associated General contractors of America except where incompatible with
Federal, State, or Municipal laws or regulations. The CONTRACTOR shall
provide such machinery guards, safe walkways, ladders, bridges, gangplanks,
and other safety devices. The safety precautions actually taken and their
adequacy shall be the sole responsibility of the CONTRACTOR, acting at his
discretion as an independent contractor.
(c) Protection of Adjoining Property: The CONTRACTOR shall take proper means to
communicate with the adjacent or adjoining property owners and protect the
adjacent or adjoining property or properties in any way encountered, which might
be injured or seriously affected by any process of construction to be undertaken
under this Agreement, from any damage or injury by reason of said process of
construction; and he shall be liable for any and all claims for such damage on
account of his failure to fully protect all adjoining property.
(d) Protection Against Royalties or Patented Invention: The CONTRACTOR shall
pay all royalties and license fees, and shall provide for the use of any design,
device, material or process covered by letters patent or copyright by suitable
legal agreement with the patentee or owner.
(e) Threats to Persons or Property: The CONTRACTOR shall respond promptly to
any imminent threat to persons or property arising from or in relation to
performance of the Work. Failure to promptly correct any threat to persons or
property may result in a temporary suspension of work until such time as the
threat is resolved.
GC.06 PROSECUTION AND PROGRESS:
(a) Time and Order of Completion: It is the meaning and intent of this contract,
unless otherwise herein specifically provided, that the CONTRACTOR shall be
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allowed to prosecute his work in such manner as shall be most conducive to
economy of construction; provided however, that the order and the time of
prosecution shall be such that the work shall be Substantially Completed as a
whole and in part in accordance with this contract, the plans and specifications,
and within the time of completion designated in the Proposal; provided, also, that
when the OWNER is having other work done, either by contract or by his own
force, the ENGINEER may direct the time and manner of constructing the work
done under this contract, so that conflict will be avoided and the construction of
the various works being done for the OWNER shall be harmonized.
The CONTRACTOR shall submit prior to beginning work, with each pay
estimate, and at other such times as may reasonably be requested by the
OWNER or ENGINEER, schedules which shall show the order in which the
CONTRACTOR proposes to carry on the work, with dates at which the
CONTRACTOR will start the several parts of the work, and estimated dates of
completion of the several parts.
(b) Working Hours: Permissible working hours are 7:00 AM to 7:00 PM Monday
through Saturday, excluding holidays. Working hours are enforced by the Town
of Prosper Police Department. Any variance to these working hours must be
requested by the CONTRACTOR in writing at least two weeks in advance and
will require approval from the OWNER upon positive recommendation of the
ENGINEER.
(c) Extension of Time: Should the CONTRACTOR be delayed in the completion of
the work by any act or neglect of the OWNER or ENGINEER, or of any employee
of either, or by other contractors employed by the OWNER, or by changes
ordered in the work, or by strikes, lockouts, fires, and unusual delays by common
carriers, or uncontrollable cause or causes beyond the CONTRACTOR'S control,
and the OWNER and ENGINEER decides such cause justifies the delay, then an
extension of time sufficient to compensate for the delay as determined by the
OWNER or ENGINEER shall be allowed for completing the work; provided,
however, that the CONTRACTOR shall give the OWNER or ENGINEER prompt
notice in writing of the cause of such delay.
(d) Hindrances and Delays: No claims shall be made by the CONTRACTOR for
damages resulting from hindrances or delays from any cause (except where the
work is stopped by order of the OWNER) during the progress of any portion of
the work embraced in this contract. In case said work shall be stopped by the act
of the OWNER, then such expense as in the judgment of the ENGINEER is
caused by such stoppage of said work shall be paid by the OWNER to the
CONTRACTOR.
(e) Liquidated Damages: The time of completion is of the essence for this Contract.
For each day that any work shall remain uncompleted after the time specified in
the Contract or in an executed Change Order, including milestone completion
dates, substantial completion, and final completion, the OWNER may deduct the
following sum from monies due to the CONTRACTOR for each day the work
remains uncompleted:
GC.07
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Amount of Contract Amount of Liquidated Damages
Less than $50,000 $100 per day
$50,000 to $100,000 $150 per day
$100,000 to $500,000 $200 per day
$500,000 to $1,000,000 $250 per day
$1,000,000 to $5,000,000 $500 per day
Greater than $5,000,000 $750 per day
GC.08 CONTROL OF WORK AND MATERIAL:
(a) Shop Drawings and Submittals: The CONTRACTOR shall submit to the OWNER
or ENGINEER, with such promptness as to cause no delay in his own work or in
that of any other contractor, four (4) checked copies, unless otherwise specified,
of all shop and/or setting drawings and schedules required for the work of the
various trades, and the OWNER or ENGINEER shall pass upon them with
reasonable promptness, noting desired corrections. The CONTRACTOR shall
make any corrections required by the OWNER or ENGINEER, file with him two
corrected copies and furnish such other copies as may be needed. The
OWNER’S or ENGINEER'S approval of such drawings or schedules shall not
relieve the CONTRACTOR from responsibility for deviations from drawings or
specifications, unless he has in writing called the OWNER’S or ENGINEER'S
attention to such deviations at the time of submission, nor shall it relieve him from
responsibility for errors of any sort in shop drawings or schedules. It shall be the
CONTRACTOR'S responsibility to fully and completely review all shop drawings
to ascertain their effect on his ability to perform the required contract work in
accordance with the plans and specifications and within the contract time.
Such review by the OWNER or ENGINEER shall be for the sole purpose of
determining the sufficiency of said drawings or schedules to result in finished
improvements in conformity with the plans and specifications, and shall not
relieve the CONTRACTOR of his duty as an independent contractor as
previously set forth, it being expressly understood and agreed that the OWNER
or ENGINEER does not assume any duty to pass upon the propriety or adequacy
of such drawings or schedules, or any means or methods reflected thereby, in
relation to the safety of either person or property during CONTRACTOR'S
performance hereunder.
(b) Temporary Traffic Control: Where the Work is carried on, in or adjacent to any
road, alley, sidewalk, trail, or other public space, the CONTRACTOR shall at his
own cost and expense furnish, erect and maintain temporary traffic control
devices and shall take such other precautionary measures for the protection of
persons or property and of the Work as are necessary. A sufficient number and
arrangement of temporary traffic control devices shall be erected to keep
vehicles and persons from entering on or into any work under construction. The
CONTRACTOR's responsibility for the maintenance of barricades, signs and
lights, and for providing watchmen, shall not cease until the project has been
accepted by the Owner.
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All temporary traffic control devices shall be clearly visible at all times of day and
night. Signs and barricades shall constructed of retro-reflective sheeting, and
cones and other channelizing devices shall have retro-reflective banding. All
temporary traffic control devices shall comply with and have the meanings
prescribed by the Texas Manual of Uniform Traffic Control Devices.
The Contractor shall at all times coordinate the closing of any section of road,
alley, sidewalk, trail, or other public space with the OWNER or ENGINEER.
When such a closing is anticipated to have a duration longer than one (1) hour,
the CONTRACTOR shall submit a traffic control plan at least 72 hours in
advance to the OWNER or ENGINEER for review and approval.
The CONTRACTOR shall be held responsible for all damage to the Work due to
failure of barricades, signs, to protect it, and whenever evidence is found of such
damage, the OWNER or ENGINEER may order the damaged portion
immediately removed and replaced by the CONTRACTOR at his cost and
expense.
(c) Public Convenience: Materials stored about the Work shall be so placed, and the
Work shall at all times to be so conducted, as to cause no greater obstruction to
the traveling public than is considered necessary by the OWNER. The
CONTRACTOR shall make provisions at all roads, alleys, sidewalks, trails, and
private driveways for the free passage of pedestrians and vehicles provided that
where free passage is impractical or unnecessary in the opinion of the OWNER,
the CONTRACTOR may make arrangements satisfactory to the OWNER for the
diversion of traffic and shall, at his own expense, provide all material and perform
all work necessary for the construction and maintenance of such diversions. The
materials excavated, and the construction materials or plant used in the
construction of the Work, shall be placed so as not to endanger the Work or
prevent free access to all public and private utilities and related appurtenances.
The OWNER reserves the right to remedy any neglect on the part of the
CONTRACTOR as regards to the public convenience and safety which may
come to its attention after twenty-four (24) hours notice in writing the
CONTRACTOR, save in cases of emergency, when it shall have the right to
remedy any neglect without notice; and in either case, the cost of such work
done by the OWNER shall be deducted from monies due or to become due to
the Contractor.
(d) Testing of Materials: Testing and inspection of materials required by the
specifications shall be performed by a commercial testing laboratory selected by
the CONTRACTOR and approved by the OWNER. Except as otherwise noted,
the costs of laboratory tests will be paid by the CONTRACTOR, including any
materials or specimens for testing. Any testing of material or workmanship
required due to failure will be paid for by the CONTRACTOR. This payment will
be made direct to the testing laboratory by the CONTRACTOR.
The CONTRACTOR shall furnish at his own expense, suitable evidence that the
materials he proposes to incorporate into the work are in accordance with the
specifications. Mill tests for reinforcing steel and cement will be acceptable if it is
definite that the test sheets apply to the material being furnished. Manufacturer's
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or supplier's test results will be acceptable for such items as pipe, valves,
hydrants when it is definite that the material being furnished is in accordance with
the manufacturer's or supplier's specifications to which the test results apply.
Supplier's evidence of quality and gradation of asphaltic material will be
acceptable as long as the material is secured from the sources to which the
evidence applies.
Should the CONTRACTOR fail to provide the above information, or should the
validity of the above information be called into question, the OWNER shall have
the right to require tests to be made by the OWNER's laboratory to obtain this
information and the cost therefore shall be borne by the CONTRACTOR or
deducted from monies owed by the OWNER to the CONTRACTOR.
(e) Trench Excavation Protection: It is the sole duty, responsibility, and prerogative
of the CONTRACTOR, not the OWNER or ENGINEER, to determine the specific
applicability of a trench safety system to each field condition encountered on the
project as required by Part 1926, Sub-part P-Excavations, Trenching, and
Shoring of the Occupational Safety and Health Administration's Standards and
Interpretations. It will be the Contractor's responsibility to identify the soil type
and to accurately adjust his trench safety methods according to the OSHA
requirements.
(f) Explosives: The use of explosives shall not be permitted.
GC.09 INSPECTION AND ACCEPTANCE:
(a) Inspection of Work: Inspection will be performed by representatives of the
OWNER, ENGINEER, other reviewing agencies, and their designees. It is the
intent of the OWNER to inspect all work on this project. The CONTRACTOR is
responsible for verifying with the OWNER, ENGINEER, or other reviewing
agencies when an inspector is and is not required. The CONTRACTOR shall
furnish the OWNER, ENGINEER, other reviewing agencies, and their designees
reasonable access and facilities for inspecting the Work and determining whether
or not the Work is in accordance with the Contract Documents
The CONTRACTOR shall be responsible for all costs associated with verifying
the acceptability of work completed without proper inspection, as directed by the
OWNER, ENGINEER, or other reviewing agency. If deemed to be unacceptable,
the work may be ordered removed at the CONTRACTOR's expense.
(b) Inspection Overtime: The OWNER and ENGINEER will provide inspection staff
on weekdays between 8:00 AM and 5:00 PM. Inspection performed outside
these hours or on weekends or holidays may be subject to an inspection
overtime fee determined by the OWNER and ENGINEER. The CONTRACTOR
is responsible for determining inspection overtime rules of other reviewing
agencies.
(c) Use of Completed Portions: The OWNER shall have the right to take possession
of and use any completed or partially completed portions of the work,
notwithstanding the time for completing the entire work or such portions may not
have expired. Such taking possession and use shall not be deemed an
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acceptance of any work not completed in accordance with the Contract
Documents, nor shall the risk of loss change from CONTRACTOR to OWNER. If
such prior use increases the cost of or delays the work, the CONTRACTOR shall
be entitled to such extra compensation, or extension of time, or both, as the
OWNER or ENGINEER may determine.
(d) Defects and their Remedies: If the Work or any portion thereof, or any material
brought on the site of the Work for use in the Work or selected for the same, shall
be deemed by the OWNER or ENGINEER as unsuitable or not in conformity with
the specifications, the CONTRACTOR shall, after receipt of written notice thereof
from the OWNER or ENGINEER, forthwith remove such material and rebuild or
otherwise remedy such work so that it shall be in full accordance with this
contract.
(e) Preliminary Final Inspection: Upon substantial completion of the Work, the
CONTRACTOR shall request a preliminary final inspection of the Work by
representatives of the OWNER, ENGINEER, and other reviewing agencies. The
OWNER or ENGINEER will provide written notice of any defects to the
CONTRACTOR and the CONTRACTOR shall promptly remedy such defects in
accordance with the Contract Documents.
(f) Final Inspection: Upon completion of all items identified on the punch list, the
CONTRACTOR shall request a final inspection of the Work by representatives of
the OWNER, ENGINEER, and other reviewing agencies. If additional defects
are noted, the CONTRACTOR shall promptly remedy such defects and repeat
this process. If the Work is found to be acceptable, the OWNER or ENGINEER
will provide written notice of Completion of the Work to the CONTRACTOR.
(g) Acceptance: Upon Completion, the CONTRACTOR shall submit to the OWNER
or ENGINEER such documentation as is necessary to insure that the work has
been completed, subcontractors and suppliers have been paid, any claims
received have been settled, and other documentation as required by the OWNER
or ENGINEER. If the documentation is found to be acceptable, the OWNER or
ENGINEER will issue a written notice of Acceptance of the Work to the
CONTRACTOR.
GC.10 MEASUREMENT AND PAYMENT:
(a) Estimated Quantities: The quantities of each item on the bid proposal blank
represent the approximate amount of work to be done. Final quantities actually
built will be determined and paid for by actual measurements on the ground of
the final work completed. Bidders are especially notified that no incidental items
of work will be paid for unless there appears an item in the proposal blank for
such work. It must be strictly understood that the prices bid are for complete and
acceptable work.
(b) Measurement: Quantities of individual items of work shall be based on the final,
in-place quantity of the item of work, measured or computed using the units
specified in the Proposal. Where a discrepancy in measured or computed
quantities occurs among the OWNER, ENGINEER, and CONTRACTOR, the
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parties attempt to reconcile the discrepancy. If no reconciliation is possible, the
determination of the ENGINEER shall be used.
(c) Progress Payments: As close as practical to the end of each month in which
work has been performed, the CONTRACTOR shall prepare and submit to the
OWNER an application for payment showing as completely as practicable the
total value of the work done by the CONTRACTOR up to and including the last
day immediately preceding the date of such application and the value of all
sound materials delivered on the site of the work that are to be fabricated into the
work.
The OWNER'S REPRESENTATIVE and/or ENGINEER shall promptly review
CONTRACTOR'S application for payment, shall either approve or modify the
total value of the work done by CONTRACTOR and the value of materials
delivered on the site, and shall submit to OWNER such application for payment
as approved or modified with OWNER’S REPRESENTATIVE'S and/or
ENGINEER'S recommendation affixed thereto within ten (10) business days
following the receipt of the application from CONTRACTOR.
The OWNER shall pay the CONTRACTOR within thirty (30) days following
receipt of the application from CONTRACTOR, less any amount held for
retainage or outstanding claims or defective work.
(d) Payment Withheld: The OWNER may withhold any payment otherwise due to the
CONTRACTOR. The amount of any withheld payment shall be as necessary to
protect the OWNER's interest in the following circumstances:
(i) unsatisfactory progress of the Work within the CONTRACTOR's control;
(ii) reasonable doubt that the Work can be completed for the unpaid balance;
(iii) failure of the CONTRACTOR to carry out orders of the OWNER;
(iv) defective work not remedied;
(v) the filing of a claim against the CONTRACTOR or reasonable evidence
that a claim will be filled against the CONTRACTOR;
(vi) failure of the CONTRACTOR to make payment to subcontractors or
suppliers for material and labor used in performance of the Work;
(vii) unsafe working conditions or threats to persons or property allowed to
persist by the CONTRACTOR;
(viii) failure of the CONTRACTOR to provide work schedules, invoices, or
other records requested by the OWNER;
(ix) use of subcontractors without the consent of the ENGINEER or OWNER;
(x) or, failure of the CONTRACTOR to keep current redline as-built drawings
at the job site or to turn redline as-built drawings over to the OWNER.
GC.11 EXTRA WORK AND CLAIMS:
(a) Change Orders: Without invalidating this Agreement, the OWNER may, at any
time or from time to time, order additions, deletions or revisions to the work; such
changes will be authorized by written Change Order prepared by the OWNER for
execution by the CONTRACTOR. The Change Order shall set forth the basis for
any change in contract price, as hereinafter set forth for Extra Work, and any
change in contract time which may result from the change.
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In the event the CONTRACTOR shall refuse to execute a Change Order which
has been prepared by the OWNER, the OWNER may in writing instruct the
CONTRACTOR to proceed with the work as set forth in the Change Order and
the CONTRACTOR may make claim against the OWNER for Extra Work
involved therein, as hereinafter provided.
(b) Minor Changes: The OWNER or ENGINEER may authorize minor changes in the
work not inconsistent with the overall intent of the Contract Documents and not
involving an increase in Contract Price. If the CONTRACTOR believes that any
minor change or alteration authorized by the OWNER or ENGINEER involves
Extra Work and entitles him to an increase in the Contract Price, the
CONTRACTOR shall make written request to the OWNER or ENGINEER for a
written Field Order.
Any request by the CONTRACTOR for a change in Contract Price shall be made
in writing in accordance with the provisions of this section prior to beginning the
work covered by the proposed change.
(c) Extra Work: It is agreed that the basis of compensation to the CONTRACTOR for
work either added or deleted by a Change Order or for which a claim for Extra
Work is made shall be determined by one or more of the following methods:
Method (A) - By agreed unit prices; or
Method (B) - By agreed lump sum; or
Method (C) - If neither Method (A) nor Method (B) be agreed upon before
the Extra Work is commenced, then the CONTRACTOR shall be paid the
"actual field cost" of the work, plus fifteen (15) percent.
In the event said Extra Work be performed and paid for under Method (C), then
the provisions of this paragraph shall apply and the "actual field cost" is hereby
defined to include the cost to the CONTRACTOR of all workmen, such as
foreman, timekeepers, mechanics and laborers, and materials, supplies, teams,
trucks, rentals on machinery and equipment, for the time actually employed or
used on such Extra Work, plus actual transportation charges necessarily
incurred, together with all power, fuel, lubricants, water and similar operating
expenses, also all necessary incidental expenses incurred directly on account of
such Extra Work, including Social Security Old Age Benefits and other payroll
taxes, and, a rateable proportion of premiums on Performance and Payment
Bonds and Maintenance Bonds, Public Liability and Property Damage and
Workmen's Compensation, and all other insurance as may be required by any
law or ordinance, or directed by the OWNER, or by them agreed to. The
OWNER or ENGINEER may direct the form in which accounts of the "actual field
cost" shall be kept and the records of these accounts shall be made available to
the OWNER or ENGINEER. The OWNER or ENGINEER may also specify in
writing, before the work commences, the method of doing the work and the type
and kind of machinery and equipment to be used; otherwise these matters shall
be determined by the CONTRACTOR. Unless otherwise agreed upon, the prices
for the use of machinery and equipment shall be determined by using 100
percent, unless otherwise specified, of the latest schedule of Equipment
Ownership Expense adopted by the Associated General Contractors of America.
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Where practicable the terms and prices for the use of machinery and equipment
shall be incorporated in the written Change Order. The fifteen percent (15%) of
the "actual field cost" to be paid the CONTRACTOR shall cover and compensate
him for his profit, overhead, general superintendence and field office expense,
and all other elements of cost and expense not embraced within the "actual field
cost" as herein defined; save that where the CONTRACTOR'S Camp or Field
Office must be maintained primarily on account of such Extra Work, then the cost
to maintain and operate the same shall be included in the "actual field cost."
No claim for Extra Work of any kind will be allowed unless ordered in writing by
the OWNER or ENGINEER. In case any orders or instructions, either oral or
written, appear to the CONTRACTOR to involve Extra Work for which he should
receive compensation or an adjustment in the construction time, he shall make
written request to the OWNER or ENGINEER for written order authorizing such
Extra Work. Should a difference of opinion arise as to what does or does not
constitute Extra Work, or as to the payment therefore, and the OWNER or
ENGINEER insists upon its performance, the CONTRACTOR shall proceed with
the work after making written request for written order and shall keep an accurate
account of the "actual field cost" thereof, as provided under Method (C). The
CONTRACTOR will thereby preserve the right to submit the matter of payment to
a court of general jurisdiction to decide the matter, otherwise the CONTRACTOR
shall waive all claims for payment for Extra Work.
GC.12 CONTRACT TERMINATION
(a) Abandonment by CONTRACTOR: In case the CONTRACTOR should abandon
and fail or refuse to resume work within ten (10) days after written notification
from the OWNER or ENGINEER, or if the CONTRACTOR fails to comply with
the orders of the OWNER or ENGINEER, when such orders are consistent with
the Contract Documents, then, and in that case, where performance and
payment bonds exist, the Sureties on these bonds shall be notified in writing and
directed to complete the work, and a copy of said notice shall be delivered to the
CONTRACTOR.
After receiving said notice of abandonment, the CONTRACTOR shall not remove
from the work any machinery, equipment, tools, materials or supplies then on the
job, but the same, together with any materials and equipment under contract for
the work, may be held for use on the work by the OWNER or the Surety on the
performance bond, or another contractor in completion of the work; and the
CONTRACTOR shall not receive any rental or credit therefore (except when
used in connection with Extra Work, where credit shall be allowed as provided for
under Section 6, Extra Work and Claims), it being understood that the use of
such equipment and materials will ultimately reduce the cost to complete the
work and be reflected in the final settlement.
In case the Surety should fail to commence compliance with the notice for
completion hereinbefore provided for, within ten (10) days after service of such
notice, then the OWNER may provide for completion of the work in either of the
following elective manners:
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The OWNER may employ such force of men and use such machinery,
equipment, tools, materials and supplies as said OWNER may deem necessary
to complete the work and charge the expense of such labor, machinery,
equipment, tools, materials and supplies to said CONTRACTOR, and expense
so charged shall be deducted and paid by the OWNER out of such moneys as
may be due, or that may thereafter at any time become due to the
CONTRACTOR under and by virtue of this Agreement. In case such expense is
less than the sum which would have been payable under this contract, if the
same had been completed by the CONTRACTOR, then said CONTRACTOR
shall receive the difference. In case such expense is greater than the sum which
would have been payable under this contract, if the same had been completed by
said CONTRACTOR, then the CONTRACTOR and/or his Surety shall pay the
amount of such excess to the OWNER; or
The OWNER under sealed bids, after five (5) days notice published one or more
times in a newspaper having general circulation in the county of the location of
the work, may let the contract for the completion of the work under substantially
the same terms and conditions which are provided in this contract. In the case of
any increase in cost to the OWNER under the new contract as compared to what
would have been the cost under this contract, such increase shall be charged to
the CONTRACTOR and the Surety shall be and remain bound therefore.
However, should the cost to complete any such new contract prove to be less
than what would have been the cost to complete under this contract, the
CONTRACTOR and/his Surety shall be credited therewith.
When the work shall have been substantially completed the CONTRACTOR and
his Surety shall be so notified and Certificates of Completion and Acceptance
shall be issued. A complete itemized statement of the contract accounts,
certified to by the OWNER or ENGINEER as being correct, shall then be
prepared and delivered to the CONTRACTOR and his Surety, whereupon the
CONTRACTOR and/or his Surety, or the OWNER as the case may be, shall pay
the balance due as reflected by said statement, within fifteen (15) days after the
date of such Certificate of Completion.
After final completion of the work and in the event the statement of accounts
shows that the cost to complete the work is less than that which would have been
the cost to the OWNER had the work been completed by the CONTRACTOR
under the terms of this contract; or when the CONTRACTOR and/or his Surety
shall pay the balance shown to be due by them to the OWNER, then all
machinery, equipment, tools, materials or supplies left on the site of the work
shall be turned over the CONTRACTOR and/or his Surety. Should the cost to
complete the work exceed the contract price, and the CONTRACTOR and/or his
Surety fail to pay the amount due the OWNER within the time designated
hereinabove, and there remains any machinery, equipment, tools, materials or
supplies on the site of the work, notice thereof, together with an itemized list of
such equipment and materials, shall be mailed to the CONTRACTOR and his
Surety at the respective addresses designated in this contract; provided,
however, that actual written notice given in any manner will satisfy this condition.
After mailing, or other giving of such notice, such property shall be held at the
risk of the CONTRACTOR and his Surety subject only to the duty of the OWNER
to exercise ordinary care to protect such property. After fifteen (15) days from
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the date of said notice the OWNER may sell such machinery, equipment, tools,
materials or supplies and apply the net sum derived from such sale to the credit
of the CONTRACTOR and his Surety. Such sale may be made at either public
or private sale, with or without notice, as the OWNER may elect. The OWNER
shall release any machinery, equipment, tools, materials, or supplies, which
remain on the work, and belong to persons other than the CONTRACTOR or his
Surety, to their proper owners.
(b) Abandonment by OWNER: In case the OWNER shall fail to comply with the
terms of this contract within ten (10) days after written notification by the
CONTRACTOR, then the CONTRACTOR may suspend or wholly abandon the
work, and may remove therefrom all machinery, tools and equipment, and all
materials on the site of work that have not been included in payments to the
CONTRACTOR and have not been wrought into the work. Thereupon the
ENGINEER shall make an estimate of the total amount earned by the
CONTRACTOR, which estimate shall include the value of all work actually
completed by said CONTRACTOR, the value of all partially completed work at a
fair and equitable price, and the amount of all Extra Work performed at the prices
agreed upon, or provided for by the items of this contract, and a reasonable sum
to cover the cost of any provisions made by the CONTRACTOR to carry the
whole work to completion and which cannot be utilized. The ENGINEER shall
then make a final statement of the balance due the CONTRACTOR by deducting
from the above estimate all previous payments by the OWNER and all other
sums that may be retained by the OWNER under the terms of this Agreement
and shall certify same to the OWNER who shall pay to the CONTRACTOR on or
before thirty (30) days after the date of delivery to OWNER of such certified final
statement.
(c) Termination of Contract in Case of National Emergency: Whenever, because of a
national emergency, so declared by the President of the United States or other
lawful authority, it becomes impossible for the Contractor to obtain all of the
necessary labor, material and equipment for the prosecution of the work with
reasonable continuity for a period of two (2) months, the Contractor shall within
seven (7) days notify the Owner in writing, giving a detailed statement of the
efforts which have been made and listing all necessary items of labor, material
and equipment not obtainable. If, after investigation, the Owner finds that such
conditions exist and that the inability of the Contractor to proceed is not
attributable in whole or in part to the fault or neglect of the Contract, then if the
Owner cannot after reasonable effort assist the Contractor in procuring and
making available the necessary labor, materials, and equipment within thirty (30)
days, the Contractor may request the Owner to terminate the contract and the
Owner shall within thirty (30) days comply with the request, and the termination
shall be based on a final settlement, which shall include, but not be limited to, the
payment for all work executed.
Item 13
Page 1 of 4
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Discussion on proposed amendments to the Zoning Ordinance regarding permitted land uses.
Description of Agenda Item/Background:
During the May 12, 2015 Town Council meeting, staff provided a briefing regarding numerous
land uses in the Zoning Ordinance which should be re-evaluated in terms of the
appropriateness of the use being permitted by right or permitted upon approval of a Specific
Use Permit (SUP). Staff also noted several antiquated land use terms that may need to be
amended or removed from the Zoning Ordinance. The Town Council provided direction to
proceed with the amendments but requested that another discussion be held to review the
proposed changes prior to initiating the Public Hearings.
The following is a draft list of proposed land use chart amendments.
Use Comments Proposed Amendment
Pawn Shop Permitted by right in the Commercial
and Industrial Districts. State Law
requires the use to be permitted by
right in at least one zoning district.
Permit the use only by right in
the Industrial District.
Payday
Loans/Cash for Car
titles
These lending businesses meet the
definition of a “Bank or Savings and
Loan” and would be permitted by
right in all non-residential districts.
Per a recommendation from
the Town Attorney, these
businesses should be
regulated in Chapter 4,
Business Regulations of the
Town’s Code of Ordinances.
The ordinance can contain
criteria for the definition,
registration, operation and
location/minimum spacing of
the businesses.
Prosper is a place where everyone matters.
PLANNING
Item 14
Page 2 of 4
Use Comments Proposed Amendment
Auto Repair, Major Permitted by right in the Commercial
and Industrial Districts and by SUP in
the Downtown Commercial District.
Permit by right in the
Industrial District and require
SUP in the Commercial
District to determine
appropriateness of the use.
Remove ability to request
SUP in the Downtown
Commercial District.
Outside Display,
Incidental
This use is not listed in the Zoning
Ordinance.
Permit by SUP in non-
residential districts, with the
exception of the Office, and
Downtown Office Districts.
Recycling
Collection Point
(unmanned
donation boxes)
Permitted by right in all non-
residential districts except the
Downtown Office and Downtown
Retail Districts. These boxes tend to
become unsightly.
The Town cannot prohibit the
use, but it is recommended to
establish reasonable
conditional development
standards for the placement
and operation of the donation
boxes.
Trailer Rental Permitted by right in the Commercial,
Commercial Corridor and Industrial
Districts and permitted by SUP in the
Retail District. Due to the open
storage and display of the trailers,
this use is not appropriate along the
Town’s primary highways and
thoroughfares.
Permit by right in the
Industrial District and require
SUP in the Commercial
District.
Equipment and
Machinery Sales
and Rental, Major
Permitted by right in the Commercial
and Industrial Districts. Due to the
open storage and display of the
equipment and machinery, this use is
not appropriate along the Town’s
primary highways and thoroughfares.
Permit by right in the
Industrial District and require
SUP in the Commercial
District.
Car Wash, Self-
Serve
Permitted by right in the Commercial
and Industrial Districts. Due to the
noise-generating nature, the use
should be evaluated by an SUP in
the Commercial District.
Permit by right in the
Industrial District and require
SUP in the Commercial
District.
Motels These facilities are served by outside
corridors and permitted by right with
minimal conditional development
standards in the Downtown
Commercial, Commercial and
Commercial Corridor Districts.
Permit by SUP in addition to
conditional development
standards in the Downtown
Commercial, Commercial and
Commercial Corridor Districts.
Item 14
Page 3 of 4
Use Comments Proposed Amendment
Residence Hotel These extended stay facilities have
demonstrated the tendency to
become long term transient housing.
Permitted by right with minimal
conditional development standards in
the Commercial and Commercial
Corridor Districts and restricted to
Preston Road, US 380 and DNT.
Permit by SUP in addition to
conditional development
standards in the Downtown
Commercial, Commercial and
Commercial Corridor Districts.
Automobile Storage Permitted by right in the Commercial,
Commercial Corridor and Industrial
Districts. Due to the open storage,
this use may not be appropriate
along the Town’s primary highways
and thoroughfares.
Permit by right in the
Industrial District and require
SUP in the Commercial
District.
General
Manufacturing/
Industrial Use
Permitted by right in the Commercial,
Commercial Corridor and Industrial
Districts. Due to the industrial nature,
the use may not be appropriate in the
Commercial and Commercial
Corridor Districts.
Permit by right in the
Industrial District and require
SUP in the Commercial and
Commercial Corridor Districts.
Flea Market, Inside Permitted by right in the Commercial
District.
Require SUP in the
Commercial District.
Flea Market,
Outside
Permitted by SUP in the Commercial
District. Due to the nature of the use,
it is not appropriate in Prosper.
Delete as a permitted use.
Vet Clinic and/or
Kennel, Outdoor
Permitted by right in the Commercial,
Commercial Corridor and Industrial
Districts. Due to the nature of the
outdoor facilities, the use may not be
appropriate in certain locations.
Permit by right in the
Industrial District and require
SUP in the Commercial
District.
Retirement
Housing
Permitted by right in the Townhome,
Multifamily and the Mobile Home
zoning districts. There is hesitancy to
rezone any land to the Multifamily
District for a retirement housing
product, since there is no guarantee
the use will develop as such.
Require SUP in the
Townhome and Multifamily
Districts to regulate as an
age-restricted development.
Helistop (Helicopter
landing pad)
Permitted by SUP in the Office,
Commercial Corridor and Industrial
District. A helistop may be
appropriate and necessary for uses
in the Retail and Commercial Districts
since hospitals are permitted in these
districts.
Require SUP in the Office,
Retail, Commercial,
Commercial Corridor and
Industrial Districts.
(Landscape)
Nursery, Major
Permitted by right in the Commercial
and Commercial Corridor Districts.
Due to the nature of the outdoor
facilities, the use may not be
appropriate in certain locations.
Require SUP in the
Commercial and Commercial
Corridor Districts.
Item 14
Page 4 of 4
Use Comments
Dance Hall “Dance Hall” is an antiquated term.
Need to recognize and allow
professional banquet facilities such
as Noah’s Event Venue. “Dance
Hall” currently permitted by SUP in
the Downtown Commercial,
Commercial and Commercial
Corridor Districts.
Reclassify as a
“Meeting/Banquet Facility”
and require SUP in the Retail,
Downtown Commercial,
Commercial and Commercial
Corridor Districts.
Furniture
Restoration
Permitted by right in the Commercial
and Industrial Districts and requires
SUP in the Downtown Commercial
District. This is an enclosed use and
does not pose adverse impacts.
Permit by right in all non-
residential districts except for
the Office and Downtown
Office Districts.
Gunsmith Antiquated term. Delete the term since it can
be considered as a retail
establishment.
Household
Appliance Service
and Repair
Antiquated term. Reclassify as “Repair Service,
Indoor,” and permit by right in
all non-residential districts
except for Office and
Downtown Office Districts.
New definition would prohibit
engine repair.
Mortuary Funeral
Parlor
Permitted by right in the Downtown
Commercial, Commercial,
Commercial Corridor and Industrial
Districts. It is implied that that the use
does not permit an on-site crematory.
Amend as conditional use in
the same districts and require
an SUP for cremation
services.
Restaurant or
Cafeteria
“Cafeteria” is an antiquated term. A
“Luby’s” or “Furr’s” is considered a
restaurant.
Amend term to read,
“Restaurant.”
Bottling Works Antiquated term. An operation that
bottles beverages can be
accommodated as a “General
Manufacturing/Industrial Use.”
Delete the term.
Auto-related Uses
and Restaurants
with Drive-thru or
Drive-in Services
The “Development Requirements” of
the Zoning Ordinance require that
buildings and equipment associated
with these uses be a minimum of 200
feet from a residential district. This
requirement is often overlooked by
the development community in their
research of the Zoning Ordinance.
Note this requirement as a
conditional use in the Use
Chart. No change regarding
the permitted districts.
Town Staff Recommendation:
Town staff requests that the Town Council provide input on the proposed amendments.
Item 14
Page 1 of 3
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 11, 2015
Agenda Item:
Discussion on proposed amendments to the Fence Ordinance.
Description of Agenda Item/Background:
Staff has received a request to consider an alternative fence material that does not meet the
criteria of the Fence Ordinance as currently adopted. A Prosper resident desires to construct a
low, solid stone wall in front of their home near the front property line.
A fence is defined as, “Any construction or hedge of any material, the purpose of which is to
provide protection from intrusion (either physical or visual) to prevent escape, mark a boundary,
or provide decoration. A wall shall be considered a fence. Restraining walls for the purpose of
diverting water and retaining soil are not classified as a fence.” The ordinance requires that any
fence located in the required front yard of a lot in a residential zoning district shall have a
minimum of fifty percent (50%) through vision. Therefore, unless it is used as a retaining wall, a
low stone or brick wall, regardless of the height in the front yard, is not permitted.
Permitted Not Permitted
Prosper is a place where everyone matters.
PLANNING
Item 15
Page 2 of 3
The 50% “though vision” is intended to prohibit walled in compound-type homes as viewed from
the street as pictured below.
However, with the 50% through vision provision, there is nothing to prevent a vinyl coated chain
link fence in front of a home.
Should the Town Council desire to consider low walls in the front yard, there appears to be two
options.
Item 15
Page 3 of 3
1. Amend the Fence Ordinance to allow certain walls in the front yard by right with standards. Many
communities allow solid walls not exceeding three feet in height in the front yard. In addition to a
maximum height, other standards could include,
a. Solid walls/fences shall be constructed of clay fired brick, natural stone or
manufactured stone;
b. any type of concrete block, split faced concrete block or stucco material is prohibited;
c. the solid wall shall be architecturally compatibility with main dwelling; and
d. the masonry material shall not be painted.
2. Amend the Fence Ordinance to consider certain walls in the front yard on a case-by-case basis.
The above-reference standards would be included in the ordinance to provide guidelines for
considering requests.
Town Staff Recommendation:
Town staff requests that the Town Council provide input on whether to pursue a formal
amendment to the fence ordinance and provisions of the ordinance.
Item 15