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06.23.2015 Town Council Packet
Page 1 of 3 ] Prosper is a place where everyone matters. 1. Call to Order/Roll Call. 2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag. 3. Announcements of recent and upcoming events. 4. CONSENT AGENDA: (Items placed on the Consent Agenda are considered routine in nature and non- controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff.) 4a. Consider and act upon minutes from the following Town Council meeting. (RB) Regular Meeting – June 9, 2015 4b. Receive the April 2015 Financial Report. (CD) 4c. Consider and act upon a resolution authorizing various individuals as signers of specific accounts and certain investment matters. (CD) 4d. Consider and act upon approving an amendment to the IT Managed Services Agreement between NCC Data, LLC, and the Town of Prosper; and authorizing the Town Manager to execute same. (JC) 4e. Consider and act upon approving an amendment to the Tower Site Lease Agreement between T-Mobile West LLC, a Delaware corporation, as successor in interest to Voicestream GSMI Operating Company LLC, and the Town of Prosper; and authorizing the Town Manager to execute same. (JC) 4f. Consider and act upon a resolution authorizing the Town Manager to execute an application to the Collin County Parks & Open Space Project Funding Assistance Program for the design of Frontier Park North. (PN) 5. CITIZEN COMMENTS: (The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting.) Other Comments by the Public - AGENDA Meeting of the Prosper Town Council Prosper Municipal Chambers 108 W. Broadway, Prosper, Texas Tuesday, June 23, 2015 6:00 p.m. Page 2 of 3 REGULAR AGENDA: (If you wish to address the Council during the regular agenda portion of the meeting, please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council.) PUBLIC HEARINGS: 6. Conduct a Public Hearing, and consider and act upon a request to amend the Future Land Use Plan, located on the northwest corner of Prosper Trail and future Shawnee Trail, from Medium Density Residential to Dallas North Tollway District. The property is zoned Single Family-15 (SF-15) and Commercial Corridor (CC). (CA15-0002). [Companion Case Z14-0005] (JW) 7. Conduct a Public Hearing, and consider and act upon a request to rezone 67.7± acres, located on the northwest corner of Prosper Trail and Dallas Parkway, from Single Family-15 (SF-15) and Commercial Corridor (CC) to Planned Development-Single Family/Office/Retail (PD-SF/O/R). (Z14-0005). [Companion case CA15-0002] (JW) 8. Conduct a Public Hearing, and consider and act upon a request to amend Chapter 2, Zoning Districts and Chapter 4, Development Requirements of the Zoning Ordinance regarding Alternating Single Family Plan Elevations, Exterior Residential Masonry Construction, Impervious Coverage of Residential Front Yards, Single Family Corner Lot Landscaping, Residential Garage Standards, Residential Driveway Standards, Carports and Size of Garages; and amend Chapter 3, Building Regulations of the Code of Ordinances regarding residential fences and exterior masonry construction. (Z15-0005). (JW) DEPARTMENT ITEMS: 9. Discussion of the Town of Prosper Records Management Master Plan. (RB) 10. Update on the Parks, Recreation, and Open Space Master Plan. (PN) 11. Consider and act upon an ordinance amending Subsection 4.10.006, “Charitable, Religious, Educational, Fraternal, Governmental or Nonprofit Organizations,” of Article 4.10, “Garage Sales,” of Chapter 4, “Business Regulations,” of the Code of Ordinances by amending the permitted number of garage sales conducted by a Charitable, Religious, Educational, Fraternal, Governmental or Nonprofit Organizations that may be conducted in a calendar year and the amount of time between garage sales on the same property. (JW) 12. Consider and act upon awarding Bid No. 2015-30-B to Dickerson Construction Company, Inc., related to construction services for the Lakes of La Cima Outfall Repair project; and authorizing the Town Manager to execute a construction agreement for same. (FJ) Page 3 of 3 13. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 13a. Section 551.087 – To discuss and consider economic development incentives. 13b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 14. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. 15. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Discussion of Backflow Prevention Program (FJ) CIP Projects (HW) Town Hall/Multi-Purpose Facility Coleman Road Reconstruction Project West Prosper Road Improvements SH 289 Median Lighting and Landscaping 16. Adjourn. CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall, located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily accessible to the general public at all times, and said Notice was posted on June 19, 2015, at 5:00 p.m. and remained so posted at least 72 hours before said meeting was convened. _______________________________ _________________________ Robyn Battle, Town Secretary Date Noticed Removed Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda. NOTICE Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a majority vote of the Town Council. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569-1011 at least 48 hours prior to the meeting time. Page 1 of 8 ] Prosper is a place where everyone matters. 1. Call to Order/Roll Call. The meeting was called to order at 6:00 p.m. Council Members Present: Mayor Ray Smith Mayor Pro-Tem Meigs Miller Deputy Mayor Pro-Tem Kenneth Dugger Councilmember Curry Vogelsang, Jr. Councilmember Michael Korbuly Councilmember Mike Davis Councilmember Jason Dixon Staff Members Present: Harlan Jefferson, Town Manager Robyn Battle, Town Secretary Terrence Welch, Town Attorney Hulon T. Webb, Jr., Executive Director of Development and Community Services John Webb, Director of Development Services Matt Richardson, Senior Engineer Paul Naughton, Landscape Architect Matt Furr, Parks Superintendent Alex Glushko, Senior Planner Cheryl Davenport, Finance Director January Cook, Purchasing Agent Doug Kowalski, Police Chief Gary McHone, Assistant Police Chief 2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag. Bishop Jon Scholl of the Church of Jesus Christ of Latter-Day Saints led the invocation. The Pledge of Allegiance and the Pledge to the Texas Flag were recited. 3. Announcements of upcoming events. On Saturday, June 6, the Town of Prosper began a summer-long project to improve Coleman Street. From Prosper Trail to Talon Lane, Coleman will be completely reconstructed, removing the asphalt and replacing it with concrete. Plus, the roadside ditches will be replaced by an underground drainage system. During the summer months, Coleman Street will be closed from Prosper trail north to Prosper High School, so motorists should access Prosper High School from Frontier Parkway via Preston Road. MINUTES Regular Meeting of the Prosper Town Council Prosper Municipal Chambers 108 W. Broadway, Prosper, Texas Tuesday, June 9, 2015 Item 4a Page 2 of 8 Later in the summer, preliminary work will begin on extending Coleman Street east to Preston Road as it curves in front of Prosper High School. The extension project is expected to be complete by the end of 2015. The Prosper Summer Series “Pride in the Sky” Event will take place on Friday, July 3, at Frontier Park. Come out and enjoy this Independence Day Event from 4:00-10:00 p.m. that will in include a classic car and truck show, live music, a charity softball game, kid zone, vendors, and fireworks. For more information, visit www.prideinthesky.com. The Prosper Eagles Baseball Team has advanced to the State Finals! A community- wide Pep Rally will be held tonight at 7:00 p.m. in the Prosper High School arena. Congratulations to the Prosper High School Class of 2015. 403 seniors celebrated their graduation ceremony this past Saturday at Prestonwood Church in Plano. We wish all of the graduates of the Class of 2015 success in their future endeavors. Councilmember Dugger announced that the Prosper Lions Club will hold its Charter Banquet on Saturday, June 13. 4. Presentations. Presentation of a Certificate of Appreciation to a former member of the Planning & Zoning Commission. 5. CONSENT AGENDA: (Items placed on the Consent Agenda are considered routine in nature and non- controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff.) Mayor Smith removed Items 5b and 5c from the Consent Agenda. Councilmember Dugger removed Item 5d from the Consent Agenda. 5a. Consider and act upon minutes from the following Town Council meeting. (RB) Minutes from Town Hall Tour – May 22, 2015 Regular Meeting – May 26, 2015 5e. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any site plan or preliminary site plan. (AG) Councilmember Dugger made a motion and Mayor Pro-Tem Miller seconded the motion to approve Items 5a and 5e on the Consent Agenda. The motion was approved by a vote of 7-0 Item 4a Page 3 of 8 Mayor Smith stepped down from the Council bench at this time and abstained from voting on items 5b and 5c due to a conflict of interest. 5b. Consider and act upon authorizing the Town Manager to execute a Real Estate Purchase and Sale Agreement between the Town of Prosper, Texas, and Prosper Falls Development, LLC, related to the real purchase of property for the Prosper Trail Elevated Storage Tank. (HW) Councilmember Dugger made a motion and Deputy Mayor Pro-Tem Vogelsang seconded the motion authorizing the Town Manager to execute a Real Estate Purchase and Sale Agreement between the Town of Prosper, Texas, and Prosper Falls Development, LLC, related to the real purchase of property for the Prosper Trail Elevated Storage Tank. The motion was approved by a vote of 6-0. 5c. Consider and act upon authorizing the Town Manager to execute a Right-of-Way Agreement between the Town of Prosper, Texas, and CADG Prosper Lakes North, LLC., related to providing escrow funds for the payment of the right-of-way needed for the future collector road adjacent to the Lakes of Prosper North development. (HW) Councilmember Korbuly made a motion and Deputy Mayor Pro-Tem Vogelsang seconded the motion authorizing the Town Manager to execute a Right-of-Way Agreement between the Town of Prosper, Texas, and CADG Prosper Lakes North, LLC., related to providing escrow funds for the payment of the right-of-way needed for the future collector road adjacent to the Lakes of Prosper North development. The motion was approved by a vote of 6-0. Mayor Smith returned to the Council bench. 5d. Consider and act upon authorizing the Town Manager to execute a Facility Utilization Agreement between the Town of Prosper, Texas, and Prosper Youth Sports Commission (PYSC), related to use of the Town’s facilities and services to accomplish the organizations objective. (MF) Hulon Webb, Executive Director of Development and Community Services, responded to questions from Council regarding some of the terms of the agreement. In order to clarify some of the terms, staff recommended tabling the item to a future meeting. Councilmember Dugger made a motion and Councilmember Korbuly seconded the motion to table Item 5d. The motion was approved by a vote of 7-0. 6. CITIZEN COMMENTS: (The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting.) Item 4a Page 4 of 8 Other Comments by the Public – Bill Hays, 2316 Creek Ridge Drive, McKinney, Texas, provided a short presentation on the proposed Veterans Memorial, and provided conceptual drawings for the Town Council to view. Mr. Hays explained that once a site is identified, there are several grant opportunities that the Veterans Committee can pursue to obtain funding for construction of the Memorial. The Veterans Memorial will require approximately one acre of land as it is currently designed. While the Veterans Committee would prefer the downtown area as its first choice in location, Sexton Park is an acceptable alternative. Ann Lieber, 1190 Crooked Stick Drive, spoke in support of the Veterans Memorial, and provided PowerPoint slides of the conceptual drawings of the Memorial, similar to what Mr. Hays had provided. REGULAR AGENDA: (If you wish to address the Council during the regular agenda portion of the meeting, please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council.) PUBLIC HEARINGS: 7. Conduct a Public Hearing, and consider and act upon an ordinance rezoning 9.4± acres, located 500± feet north of Prosper Trail, 3,000± feet west of Dallas Parkway, from Agricultural (A) to Planned Development-Single Family-15 (PD- SF-15). (Z14-0016) (JW) Development Services Director John Webb presented this item before the Town Council. The applicant has revised the project so that all lots are now a minimum of 15,000 square feet. Mayor Smith opened the Public Hearing. Rob Baldwin spoke on behalf of the applicant, and further explained some of the details of the project. Mayor Smith closed the Public Hearing. Mr. Webb responded to questions related to garages, and the Town Council requested that the side yard setback be increased from 8 feet to 10 feet. The applicant agreed to the request. Deputy Mayor Pro-Tem Vogelsang made a motion and Councilmember Dixon seconded the motion to approve Ordinance No. 15-36 rezoning 9.4± acres, located 500± feet north of Prosper Trail, 3,000± feet west of Dallas Parkway, from Agricultural (A) to Planned Development-Single Family-15, with the condition that Exhibit C, Section 1.4 (b) be amended to a minimum side yard setback of 10 feet. The motion was approved by a vote of 7-0. Item 4a Page 5 of 8 DEPARTMENT ITEMS: 8. Consider and act upon authorizing the Town Manager to execute an agreement between the Town of Prosper, Texas, and Randall Scott Architects, related to architectural and engineering design services for Town Hall/Multi-Purpose Facility; and authorizing use of the construction manager at risk contracting method for construction. (HW) Hulon Webb, Executive Director of Development and Community Services, presented this item before the Town Council. Upon direction from Council, the design parameters have been increased from a 36,000 square foot building to a 50,000 square foot building. Mr. Webb reviewed some of the terms of the agreement, as well as the tentative timeline for the project that starts with approval of agreement through completion of construction, which could be as early as April of 2017. Additional agreements for surveying, engineering, off-site utilities and other professional services related to the project are not included in this agreement, and will be brought before Council as the project progresses. After discussion, Mayor Pro-Tem Miller made a motion and Councilmember Korbuly seconded the motion authorizing the Town Manager to execute an agreement between the Town of Prosper, Texas, and Randall Scott Architects, related to architectural and engineering design services for Town Hall/Multi-Purpose Facility; and authorizing use of the construction manager at risk contracting method for construction. The motion was approved by a vote of 7-0. 9. Discussion on the Frontier Park North and Sexton Park Conceptual Master Plans. (PN) Paul Naughton, Landscape Architect, introduced Elizabeth McIlrath with Dunaway Associates, who reviewed the revised conceptual plans for Frontier Park North and Sexton Park. Based on feedback received from the Town Council at previous meetings, Dunaway Associates provided updated conceptual plans and cost estimates for both parks. Beginning with Frontier Park, Ms. McIlrath presented two alternatives; one with a buffer zone in the youth field complex, and one with a buffer zone in the multi-use field sports area. She then reviewed the cost estimates and maintenance concerns associated with natural turf versus artificial turf. Direction from Council was to proceed with concept 1, with the buffer zone in the multi-use field sports area, to increase both areas in the multi-use field sports area to 360 feet, and to use artificial turf. Ms. McIlrath continued her presentation with the revised conceptual plan of Sexton Park. Revisions include a large field complex in the center of the park, several multi- use field sports areas, and a community center at the corner of First Street and Coit Road. Ms. McIlrath confirmed that the cost of the Community Center was not included in the overall cost estimate. Mayor Smith stated that because Frontier Park and Town Hall are likely to be completed before Sexton Park, and because the Veterans Committee would prefer that the Veterans Memorial be located in the downtown area anyway, that the Memorial should be removed from the Sextion Park conceptual plan. Direction from Council was to proceed with the current conceptual plan, but to add a restroom near the playground on the west side, move the small parking lot on the east side further north, remove the Veterans Memorial from the plan, but keep the amphitheater. Item 4a Page 6 of 8 Mayor Smith recognized the following individual who requested to speak: Jack Dixon, 810 Long Valley Court, spoke in favor of a Veterans Memorial. He likes the Sexton Park concept plan, but would prefer a one-acre site for the Veterans Memorial in the downtown area. 10. Consider and act upon authorizing the Town Manager to execute a Professional Engineering Services Agreement between Brown & Gay Engineers, Inc., and the Town of Prosper, Texas, related to the Prosper Trail Elevated Storage Tank project. (MR) Senior Engineer Matt Richardson presented this item before the Town Council. The 2011 Capital Improvement Plan recommends that a new water tower be constructed along Prosper Trail between Preston Road and Coit Road. Analysis of water demand requires that this elevated storage tank be in service by the summer of 2017 to meet the Town’s demand. The elevated storage tank will consist of a concrete pedestal and steel tank that will be similar in appearance to the existing water tower at First Street and Craig Road. Mr. Richardson responded to questions related to existing water storage tanks that are no longer being used. Some are being used for cell tower antennaes, and some will need to be evaluated to see how costly it may be to remove them. Others may have historical value, or could be used to feed future lakes. Town staff will look into adding this topic to the Capital Improvement Plan to remove decommissioned water storage tanks that no longer serve a purpose. After discussion, Mayor Pro-Tem Miller made a motion and Councilmember Dugger seconded the motion authorizing the Town Manager to execute a Professional Engineering Services Agreement between Brown & Gay Engineers, Inc., and the Town of Prosper, Texas, related to the Prosper Trail Elevated Storage Tank project. The motion was approved by a vote of 7-0. 11. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 11a. Section 551.087 – To discuss and consider economic development incentives. 11b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 11c. Section 551.074 – To discuss appointments to the Planning & Zoning Commission, Parks & Recreation Board, Prosper Economic Development Corporation Board, Board of Adjustment/Construction Board of Appeals, Library Board, and Upper Trinity Regional Water District Board of Directors. 11d. Section 551.076 – To discuss the deployment, or specific occasions for implementation, of security personnel or devices. Item 4a Page 7 of 8 The Town Council recessed into Executive Session at 7:51 p.m. Mayor Smith left the Executive Session at 9:25 p.m. 12. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. The Town Council reconvened the Regular Session at 9:55 p.m. 13. Consider and act upon the appointment of a Town of Prosper representative to the Board of Directors of the Upper Trinity Regional Water District. (RB) Councilmember Dugger made a motion and Councilmember Korbuly seconded the motion to appoint Frank Jaromin as the Town of Prosper representative to the Board of Directors of the Upper Trinity Regional Water District. The motion was approved by a vote of 5-2, with Mayor Pro-Tem Miller and Councilmember Davis casting the opposing votes. 14. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Frontier Park Parking (HW) Hulon Webb, Executive Director of Development and Community Services, reviewed the cost of adding additional parking lots to Frontier Park. Council direction was to pursue the addition of parking now with current fiscal year funds. Review recommendations from the Council Technology Committee (JC) January Cook, Purchasing Agent, reviewed the recommendations of the Technology Committee, which met on May 29. Recommendations included criteria by which staff computers would be replaced, upgrading the operating systems of all Town computers, and pursuing the development of an in-house Information Technology Division. Council direction was to provide NCC Data notice that the Town would be continuing to utilize their services, but will transition to hiring Town staff for Information Technology services in the next fiscal year. CIP Projects (HW) SH 289 Median Lighting and Landscaping Matt Furr, Parks Superintendent, sought feedback from the Town Council on several options for drought resistant plantings for median landscaping. The Town Council preferred the Color Guard Yucca over the grass options. Amend Garage Sale Ordinance (JW) Development Services Director updated the Council on this item. A draft ordinance has already been presented to Council, and a formal item for consideration will be brought before Council for consideration at a future meeting. 15. Adjourn. The meeting was adjourned at 10:43 p.m. Item 4a Page 8 of 8 These minutes approved on the 23th day of June, 2015. APPROVED: Ray Smith, Mayor ATTEST: Robyn Battle, Town Secretary Item 4a Prosper is a place where everyone matters. ## Child Safety Inc Court Security Revenue Court Technology Revenue LEOSE Revenue 0 0 0 ## Interest Income Country Xmas Donations Professional Svcs.-Thoroughfare Capital Expenditure-Water Capital Exp.-Thoroughfare Country Xmas Expense Court Technology Expense Court Security Expense Police Donation Expense Fire Donation Expense Child Safety Expense Tree Mitigation Expense MONTHLY FINANCIAL REPORT APRIL 2015 Prepared by Finance Department June 23, 2015 Item 4b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT APRIL 2015 Table of Contents Dashboard Charts 1 General Fund 3 TIRZ #1 - Blue Star Fund 4 TIRZ #2 - Matthews Southwest 5 Water-Sewer Fund 6 Debt Service Fund 7 Internal Service Fund 8 Vehicle and Equipment Replacement Fund 9 Storm Drainage Utility Fund 10 Park Dedication and Improvement Fund 11 Water Impact Fees Fund 12 Wastewater Impact Fees Fund 13 Thoroughfare Impact Fees Fund 14 Special Revenue Fund 15 Capital Projects Fund-General 16 Capital Projects Fund-Water/Sewer 17 Detail All Funds 18 Item 4b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT APRIL 2015 A New Look for the Financial Report The Financial Reports have been updated in order to provide quality enhancements. The information provided shoud be easier to read, and provide the essential information necessary for the Council to make informed decisions. Highlights of the current month changes include: Child Safety Inc Court Security Revenue Court Technology Revenue LEOSE Revenue 0 0 0 Interest Income Country Xmas Donations Professional Svcs.-Thoroughfare Capital Expenditure-Water Capital Exp.-Thoroughfare Future proposed changes include: Country Xmas Expense Court Technology Expense Court Security Expense Police Donation Expense Fire Donation Expense Child Safety Expense Tree Mitigation Expense •Revenues do not have parentheses around them, and are now shown as positive numbers. •Traffic light indicators and current month activity have been removed. •Capital Project Funds 75 and 76 list each project's Current Year Budget, Current Year Expenditures, and Current Year Budget Balance. Because many of the projects cross fiscal years, there may be expenditures in the current year without a corresponding budget. Future planned enhancements include adding the total project budget to this report and prior year project expenditures. •Projected ending fund balance is shown in addition to the current month ending fund balance and does reflect encumbrances. •Addition of prior year comparisons. •Addition of a discussion of Revenues and Expenditures for the General Fund and Water- Sewer Fund. •Economic Analysis of key indicators for major revenue sources. •Enhancing the Capital Projects Presentation to include Project Budgets and Total Project Exenditures. Item 4b 28740 Child Safety Inc Court Security Revenue Court Technology Revenue LEOSE Revenue 0 0 0 28740 Interest Income Country Xmas Donations Professional Svcs.-Thoroughfare Capital Expenditure-Water Capital Exp.-Thoroughfare Court Technology Expense Court Security Expense Police Donation Expense Fire Donation Expense Child Safety Expense Tree Mitigation Expense PD Seizure Expense $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 Total Budget YTD Budget YTD Actual Building Permit Revenues 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Town of Prosper, Texas Sales Tax Revenue by Month FY 12/13 FY 13/14 FY 14/15 1 Item 4b 28740 Child Safety Inc Court Security Revenue Court Technology Revenue LEOSE Revenue 0 0 0 28740 Interest Income Country Xmas Donations Professional Svcs.-Thoroughfare Country Xmas Expense Court Technology Expense Court Security Expense Police Donation Expense Fire Donation Expense Child Safety Expense Tree Mitigation Expense PD Seizure Expense $14,726,379 $8,590,388 $7,073,361 $14,506,034 $8,461,853 $11,542,992 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 Total Budget YTD Budget YTD Actual General Fund Revenues and Expenditures Revenues Expenditures $10,424,679 $6,081,063 $5,044,944 $10,295,293 $6,005,588 $5,096,016 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 Total Budget YTD Budget YTD Actual Water-Sewer Fund Revenues and Expenditures Revenues Expenditures 2 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent Note REVENUES Property Taxes 6,865,290$ 6,562,364$ -$ 302,926$ 96%1 Sales Taxes 2,923,823 1,714,999 1,208,824 59%1 Franchise Fees 562,000 277,678 284,322 49%1 Building Permits 1,950,000 1,308,171 641,829 67% Fines 245,000 162,513 82,487 66% Other 1,959,921 1,517,267 - 442,654 77%1 Total Revenues 14,506,034$ 11,542,992$ -$ 2,963,042$ 80% EXPENDITURES 01 Town Manager 671,741$ 391,182$ 210,053$ 70,506$ 58%4 02 Town Secretary 213,632 107,009 17,440 89,183 50% 03 Finance 781,143 450,150 30,913 300,080 58%4 04 Human Resources 230,814 114,228 10,000 106,586 49% 70 Municipal Court 204,122 114,418 60 89,644 56% 20 Police 2,683,492 1,208,727 75,811 1,398,954 45% 30 Fire/EMS 3,595,219 1,500,131 29,393 2,065,695 42% 40 Streets 448,935 252,643 29,718 166,574 56% 45 Public Library 176,392 75,338 101,054 43% 60 Parks and Recreation 1,642,315 728,066 127,248 787,001 44% 80 Inspections 967,217 457,670 24,935 484,612 47% 85 Code Enforcement 164,583 88,551 15,933 60,099 54% 90 Planning 537,717 229,082 77,609 231,026 43% 98 Engineering 703,938 338,599 954 364,385 48% 99 Non-departmental 1,705,119 1,017,567 6,985 680,567 60% Total Expenses 14,726,379$ 7,073,361$ 657,052$ 6,995,966$ 48% REVENUE OVER (UNDER) EXPENDITURES (220,345)$ 4,469,631$ (657,052)$ (4,032,924)$ Beginning Fund Balance 10-1-14 7,587,994 Ending Fund Balance Current Month 12,057,625$ Less Remaining Budget Balance (4,032,924) Projected Ending Fund Balance 9-30-15 8,024,701$ Notes 1 Property taxes are billed in October, and the majority of collections occur December through February. 2 3 Other Revenue includes an estimate of $237,170 for ambulance charges for service. 4 The Town Manager and Finance divisions include one-time salary payouts. In addition, in Finance the cost of IT and other contracted services are greater than expected. April 30, 2015 GENERAL FUND MONTHLY FINANCIAL REPORT TOWN OF PROSPER, TEXAS In February, $96,175 was received for the annual gas franchise fee payments from Atmos and CoServ. Other year to date amounts include $78,117 for telephone franchise fees and $38,634 for electric franchise fees. The electric franchise fee from Oncor is received annually in June. Expected Year to Date Percent 58% 3 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent REVENUES Property Taxes -$ -$ -$ -$ Other Revenue - - - - Transfer In - - - - Total Revenue -$ -$ -$ -$ EXPENDITURES Professional Services -$ 7,500$ -$ (7,500)$ Transfers Out - - - - Total Expenses -$ 7,500$ -$ (7,500)$ REVENUE OVER (UNDER) EXPENDITURES -$ (7,500)$ -$ 7,500$ Beginning Fund Balance 10-1-14 - Ending Fund Balance Current Month (7,500)$ Less Remaining Budget Balance 7,500 Projected Ending Fund Balance 9-30-15 -$ The TIRZ #1 Fund is new and has not received any tax revenue from the zone's tax increment. MONTHLY FINANCIAL REPORT TOWN OF PROSPER, TEXAS April 30, 2015 TIRZ #1 - BLUE STAR Expected Year to Date Percent 58% 4 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent REVENUES Property Taxes -$ -$ -$ -$ Other Revenue - - - - Transfer In - - - - Total Revenue -$ -$ -$ -$ - EXPENDITURES Professional Services -$ -$ -$ -$ Transfers Out - - - - Total Expenditures -$ -$ -$ -$ REVENUE OVER (UNDER) EXPENDITURES -$ -$ -$ Beginning Fund Balance 10-1-14 - Ending Fund Balance Current Month -$ Less Remaining Budget Balance - Projected Ending Fund Balance 9-30-15 -$ The TIRZ #2 Fund is new and has not received any tax revenue from the zone's tax increment. MONTHLY FINANCIAL REPORT TOWN OF PROSPER, TEXAS April 30, 2015 TIRZ #2 - MATTHEWS SOUTHWEST Expected Year to Date Percent 58% 5 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent Note REVENUES Water Revenues 6,281,250$ 2,797,288$ -$ 3,483,962$ 45%1 Sewer Revenues 2,997,000 1,652,127 1,344,873 55%1 Sanitation Revenues 1,017,043 646,601 370,442 64%1 Total Revenues 10,295,293$ 5,096,016$ -$ 5,199,277$ 49% EXPENDITURES 50 Water 3,752,848$ 1,808,810$ 110,877$ 1,833,161$ 48%2 55 Sewer 1,725,500 1,046,150 679,350 61% 57 Utility Billing 1,033,566 557,668 475,898 54% 99 Non-departmental 3,912,765 1,632,316 2,280,449 42% Total Expenses 10,424,679$ 5,044,944$ 110,877$ 5,268,858$ 48% REVENUE OVER (UNDER) EXPENDITURES (129,386)$ 51,072$ (110,877)$ (69,581)$ Beginning Working Capital 10-1-14 3,359,895 Ending Working Capital, Current Month 3,410,967$ Less Remaining Budget Balance (69,581) Projected Ending Working Capital 9-30-15 3,341,386$ Notes 1 Water revenues are cyclical and vary by month, as shown in the table below: Percent of Sales by Month Year to Date October 8.65%8.65% November 7.51%16.16% December 4.96%21.12% January 4.04%25.16% February 4.02%29.18% March 4.30%33.48% April 5.88%39.36% May 7.17%46.53% June 9.59%56.12% July 13.57%69.69% August 16.41%86.10% September 13.91%100.00% 2 In February, the semi-annual debt payments were recorded in the Water division, as done in prior years. However, beginning in FY2015 these payments are budgeted in Non-departmental. March transactions reflect the correction. TOWN OF PROSPER, TEXAS April 30, 2015 WATER-SEWER FUND MONTHLY FINANCIAL REPORT Expected Year to Date Percent 58% 6 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent Note REVENUES Property Taxes-Delinquent 50,000$ 48,535$ -$ 1,465$ 97% Property Taxes-Current 2,870,065 3,014,795 (144,730) 105%1 Taxes-Penalties 20,000 11,392 8,608 57%2 Interest Income 15,000 14,527 473 97% Total Revenues 2,955,065$ 3,089,249$ -$ (134,184)$ 105% EXPENDITURES 2013 GO Refunding Bond 287,200$ 68,600$ -$ 218,600$ 24%3 2010 Tax Note Payment 370,175 363,919 6,256 98% 2011 Refunding Bond Payment 176,616 172,892 3,724 98% 2012 GO Bond Payment 112,413 56,206 56,207 50% 2006 Bond Payment 453,413 89,906 363,507 20% 2008 CO Bond Payment 1,079,049 785,992 293,057 73% Bond Administrative Fees 21,000 1,600 19,400 8% 2014 GO Bond Payment 370,199 102,593 267,606 28% Total Expenditures 2,870,065$ 1,641,708$ -$ 1,228,357$ 57% REVENUE OVER (UNDER) EXPENDITURES 85,000$ 1,447,541$ -$ (1,362,541)$ Beginning Fund Balance 10-1-14 1,158,927 Ending Fund Balance Current Month 2,606,468$ Less Remaining Budget Balance (1,362,541) Projected Ending Fund Balance 9-30-15 1,243,927$ Notes 1 2 Revenue is net of refunds related to penalties. During the first several months of the fiscal year, refunds were greater than penalties collected. 3 Year to date actuals reflect semi-annual debt payments made on February 15. Property taxes are billed in October and the majority of collections occur December through February. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT April 30, 2015 Expected Year to Date Percent 58% DEBT SERVICE FUND 7 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent Note REVENUES Charges for Services 25,000$ 10,080$ -$ 14,920$ 40%1 Interest Income 250 374 (124) 150% Transfer In 19,400 1,400 18,000 7%1 Total Revenue 44,650$ 11,854$ -$ 32,796$ 27% EXPENDITURES MERP H & D Expense 30,000 2,800 27,200 9%2 30,000$ 2,800$ -$ 27,200$ 9% REVENUE OVER (UNDER) EXPENDITURES 14,650$ 9,054$ -$ 5,596$ Beginning Fund Balance 10-1-14 100,303 Ending Fund Balance Current Month 109,357$ Less Remaining Budget Balance 5,596 Projected Ending Fund Balance 9-30-15 114,953$ Notes 1 Beginning in FY 2014, contributions from the General Fund were discontinued. Based on recent trends, the ISF is currently able to absorb costs by using existing fund balance. This fund continues to receive small monthly contributions from the Water-Sewer and Drainage funds. 2 MONTHLY FINANCIAL REPORT TOWN OF PROSPER, TEXAS Expenses vary throughout the year based on actual claims activity. April 30, 2015 INTERNAL SERVICE FUND-MEDICAL EXPENSE REIMBURSEMENT PROGRAM Expected Year to Date Percent 58% 8 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent Note REVENUES Charges for Services 486,195$ 311,513$ -$ 174,682$ 64% Other Reimbursements 50,000 9,976 40,024 20% Transfers In 800,000 800,000 0% Total Revenue 1,336,195$ 321,489$ -$ 1,014,706$ 24% EXPENDITURES 2,186,195$ 331,465$ -$ 1,854,730$ 15% Vehicle Replacement 552,000 - 160,596 391,404 0% Equipment Replacement 95,000 68,790 85,425 (59,215) 72% IT Replacement 150,010 59,645 22,236 68,129 40% Total Expenditures 797,010$ 128,435$ 268,257$ 400,318$ 16% REVENUE OVER (UNDER) EXPENDITURES 539,185$ 193,054$ (268,257)$ 614,388$ Beginning Fund Balance 10-1-14 800,000 Ending Fund Balance Current Month 993,054$ Less Remaining Budget Balance 614,388 Projected Ending Fund Balance 9-30-15 1,607,442$ Notes 1 Auction revenues and insurance reimbursements are placed in the Other Reimbursements account as they occur. TOWN OF PROSPER, TEXAS The Vehicle and Equipment Replacement Fund (VERF) was established in FY 2014 with an $800,000 transfer from fund balance in the General Fund; a second transfer is scheduled in FY 2015 for the same amount. These transfers provide start-up funding for vehicle, field equipment, and computer equipment replacements scheduled for FY 2015. April 30, 2015 VEHICLE AND EQUIPMENT REPLACEMENT FUND MONTHLY FINANCIAL REPORT Expected Year to Date Percent 58% 2 9 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent Note REVENUES 45-4001-10-00 Storm Drainage Utility Fee 270,400$ 156,627$ -$ 113,773$ 58% 45-4610-10-00 Interest Income 1,600 304 1,296 19% Total Revenue 272,000$ 156,931$ -$ 115,069$ 58% EXPENDITURES Personal Services 107,898$ 34,331$ -$ 73,567$ 32% 45-7147-10-00 Operating Expenditures 198,297 102,792 24,664 70,841 52%1 Total Expenses 306,195$ 137,123$ 24,664$ 144,408$ 45% REVENUE OVER (UNDER) EXPENDITURES (34,195)$ 19,808$ (24,664)$ (29,339)$ Beginning Working Capital 10-1-14 223,890 Ending Working Capital, Current Month 243,698$ Less Remaining Budget Balance (29,339) Projected Ending Working Capital 9-30-15 214,359$ Notes 1 The Operating Expenditures budget includes a $96,680 debt service payment for a share of the 2012 Certificates of Obligation. Year to date transactions include $63,490. The remainder is due August 15. April 30, 2015 STORM DRAINAGE UTILITY FUND MONTHLY FINANCIAL REPORT TOWN OF PROSPER, TEXAS Expected Year to Date Percent 58% 10 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent REVENUES 60-4045-60-00 Park Dedication-Fees 200,000$ 63,994$ -$ 136,006$ 32% 60-4055-60-00 Park Improvement 300,000 66,000 234,000 22% 60-4615-60-00 Interest-Park Dedication 1,500 3,075 (1,575) 205% 60-4620-60-00 Interest-Park Improvements 500 2,426 (1,926) 485% Total Revenue 502,000$ 135,495$ -$ 366,505$ 27% EXPENDITURES 60-5290-60-00 Miscellaneous Expense -$ 70$ -$ (70)$ 60-5411-60-00 Professional Services -Park Imp 831 - - 831 0% 60-6001-60-00 Capital Exp-Park Imp 89,000 - 89,000 - 0% 60-6002-60-00 Capital Exp-Park Ded 125,000 900 - 124,100 1% Total Expenses 214,831$ 970$ 89,000$ 124,861$ 0% REVENUE OVER (UNDER) EXPENDITURES 287,169$ 134,525$ (89,000)$ 241,644$ Beginning Fund Balance 10-1-14 2,371,059 Ending Fund Balance Current Month 2,505,584$ Less Remaining Budget Balance 241,644 Projected Ending Fund Balance 9-30-15 2,747,228$ April 30, 2015 PARK DEDICATION AND IMPROVEMENT FUND MONTHLY FINANCIAL REPORT TOWN OF PROSPER, TEXAS Expected Year to Date Percent 58% 11 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent REVENUES 65-4015-99-00 Impact Fees -Water 2,145,000$ 1,366,336$ -$ 778,664$ 64% 65-4615-99-00 Interest-Water Impact Fee 3,500 9,958 (6,458) 285% Total Revenue 2,148,500$ 1,376,294$ -$ 772,206$ 64% EXPENDITURES Capital Expenditure-Water 951,887$ 9,568$ -$ 942,319$ 1% Transfer to CIP Fund 74,131 (74,131) Total Expenses 951,887$ 83,699$ -$ 868,188$ 9% REVENUE OVER (UNDER) EXPENDITURES 1,196,613$ 1,292,595$ -$ (95,982)$ Beginning Working Capital 10-1-14 4,003,571 Ending Working Capital Current Month 5,296,166$ Less Remaining Budget Balance (95,982) Projected Ending Working Capital 9-30-15 5,200,184$ April 30, 2015 WATER IMPACT FEES FUND MONTHLY FINANCIAL REPORT TOWN OF PROSPER, TEXAS Expected Year to Date Percent 58% 12 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent REVENUES 65-4020-99-00 Impact Fees -Wastewater 375,650$ 241,971$ -$ 133,679$ 64% 65-4620-99-00 Interest-Wastewater Impact Fee 1,500 5,406 (3,906) 360% Total Revenue 377,150$ 247,377$ -$ 129,773$ 66% EXPENDITURES Capital Expenditure-Wastewater 137,612 - 1,012 136,600 0% Total Expenditures 137,612$ -$ 1,012$ 136,600$ 0% REVENUE OVER (UNDER) EXPENDITURES 239,538$ 247,377$ (1,012)$ (6,827)$ Beginning Working Capital 10-1-14 2,329,812 Ending Working Capital Current Month 2,577,189$ Less Remaining Budget Balance (6,827) Projected Ending Working Capital 9-30-15 2,570,362$ April 30, 2015 WASTEWATER IMPACT FEES FUND MONTHLY FINANCIAL REPORT TOWN OF PROSPER, TEXAS Expected Year to Date Percent 58% 13 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent Note REVENUES 65-4040-99-00 Thoroughfare Impact Fees 1,444,000$ 906,433$ -$ 537,567$ 63% 65-4041-99-00 West Thoroughfare Impact Fees 514,499 (514,499) 65-4640-99-00 Interest-Thoroughfare Impact Fee 3,500 3,984 (484) 114% 65-4641-99-00 Interest-West Thoroughfare Impact Fee 1,000 1,399 (399) 140% Total Revenue 1,448,500$ 1,426,315$ -$ 22,185$ 98% EXPENDITURES 65-5440-99-00 Professional Svcs.-Thoroughfare 4,750$ 5,042$ -$ (292)$ 106% 65-5441-99-00 Professional Svcs.-West Thoroghfare - 7,778 - (7,778) 1 65-6140-99-00 Capital Exp.-Thoroughfare 2,803,000 210,246 - 2,592,754 8%1 65-6141-99-00 Capital Exp.-West Thoroughfare - 281,200 - (281,200) Total Expenditures 2,807,750$ 504,266$ -$ 2,303,484$ 18% REVENUE OVER (UNDER) EXPENDITURES (1,359,250)$ 922,049$ -$ (2,281,299)$ Beginning Fund Balance 10-1-14 3,682,746 Ending Fund Balance Current Month 4,604,795$ Less Remaining Budget Balance (2,281,299) Projected Ending Fund Balance 9-30-15 2,323,496$ Notes 1 Year to date expenditures include $286,478 to DCFWSD #10 from West Thoroughfare Impact Fees for the Town's participation in the Teel Parkway Paving and Drainage Improvements project. April 30, 2015 THOROUGHFARE IMPACT FEES FUND MONTHLY FINANCIAL REPORT TOWN OF PROSPER, TEXAS Expected Year to Date Percent 58% 14 Item 4b Amended Budget Budget YTD Actual Encumbrances Balance YTD Percent Note REVENUES Police Donation Revenue 8,000$ 8,781$ -$ (781)$ 110% Fire Dept-Donation Revenue 9,360 10,280 (920) 110% Child Safety Revenue 7,000 8,943 (1,943) 128% Court Security Revenue 5,280 3,078 2,202 58% Court Technology Revenue 7,020 4,084 2,936 58% LEOSE Revenue 1,543 - (1,543) Interest Income 3,720 2,288 1,432 62% Country Xmas Donations 10,000 11,265 (1,265) 113% Escrow Income - 592,557 (592,557) Cash Seizure/Forfeiture - 13,421 (13,421) Transfer In - 20,000 (20,000) 1 Total Revenue 50,380$ 676,240$ -$ (625,860)$ 1342% LEOSE Expenditure -$ 250$ -$ (250)$ Country Xmas Expense 30,000 28,920 1,080 96%1 Court Technology Expense 13,133 13,462 (329) 103%2 Court Security Expense 4,000 428 3,572 11% Police Donation Expense 6,000 4,150 1,850 69%3 Fire Donation Expense - 4,120 (4,120) Child Safety Expense 25,000 5,788 19,212 23% Tree Mitigation Expense 14,000 - 14,000 0% Volunteer Per Diem - 75 (75) PD Seizure Expense 3,000 1,800 1,200 60% Total Expenses 95,133$ 58,993$ -$ 36,140$ 62% REVENUE OVER (UNDER) EXPENDITURES (44,753)$ 617,247$ -$ (662,000)$ Beginning Fund Balance 10-1-14 2,283,679 Ending Fund Balance Current Month 2,900,926$ Less Remaining Budget Balance (662,000) Projected Ending Fund Balance 9-30-15 2,238,926$ Notes 1 The total cost of the Christmas Festival is now shown in one place. In prior years, expenses were also reflected in the General Fund. 2 Court Technology expense includes $9,274 for two ticket writers, licensing, and software, for Code Enforcement and the Fire Department. 3 Police Donation expenses include $3,850 for Cops with a Claus and $300 for Safe Driver Recognition. April 30, 2015 SPECIAL REVENUE FUND MONTHLY FINANCIAL REPORT TOWN OF PROSPER, TEXAS Expected Year to Date Percent 58% 15 Item 4b Amended Budget Budget (See Note 3)YTD Actual Encumbrances Balance YTD Percent Note REVENUES Contributions 19,696,900$ 450,000$ -$ 19,246,900$ 2%1 Interest-2004 Bond 1,500 1,186 314 79% Interest-2006 Bond 100 255 (155) 255% Interest-2008 Bond 5,000 7,906 (2,906) 158% Interest-2012 GO Bond 5,000 6,299 (1,299) 126% Transfers In 1,140,000 610,750 529,250 54%2 Total Revenues 20,848,500$ 1,076,396$ -$ 19,772,104$ 5% EXPENDITURES SH 289 Paving and Conduit -$ 22,929$ -$ (22,929)$ Coleman-Prosper Tr to Prosper HS 1,560,900 247,699 2,459,542 (1,146,341) 16% Downtown Enhancements 490,000 21,500 468,500 0% Broadway-McKinley to Main 113,000 113,000 0% Custer Road Turn Lanes at Prosper Tr 100,000 100,000 0% Fifth Street - BNSF RR to Coleman 216,000 216,000 0% McKinley-Fifth to First 275,000 275,000 0% Seventh Street-Coleman to PISD 793,655 429,526 364,129 0% Teel Parkway-DCFWSD#10 2,600,000 524,866 2,075,134 20% West Prosper Roads 12,531,000 12,531,000 0% School Zone Flashers with Radar 7,053 303 (7,356) SH 289 Median Lighting 950,000 45,059 874,615 30,326 5% SW Corner Practice Field-Frontier 85,843 68,408 (154,251) Cockrell Park Land Acquisition 1,125,000 1,037,374 87,626 92% Frontier Pkwy-SW Corner Lighting 425,000 261,588 163,412 62% SH 289 Median Landscaping 7,498 121,044 (128,542) Windsong Ranch Fire Station 5,050,500 251,138 279,002 4,520,360 5% Radio System Improvements 1,400,000 184,041 894,794 321,165 13% Town Hall Multi-Purpose Facility 852,000 23,440 828,560 3% Rhea Mills 474,237 (474,237) Prosper Road Imp-2014 Asphalt 81,817 (81,817) SH 289 Illuminated Signs 93,448 (93,448) Non-Capital 2008 Bond 90,877 (90,877) Non-Bond Capital Exp 6,171 (6,171) Total Expenditures 28,482,055$ 3,269,813$ 5,323,999$ 19,888,243$ 11% REVENUE OVER (UNDER) EXPENDITURES (7,633,555)$ (2,193,417)$ (5,323,999)$ (116,139)$ Beginning Fund Balance 10-1-14 5,398,834 Ending Fund Balance Current Month 3,205,417$ Less Remaining Budget Balance (116,139) Projected Ending Fund Balance 9-30-15 3,089,278$ Notes 1 expenses include the total purchase cost of $1.037 million. 2 3 The Amended Budget is the Current Year Budget approved by Council adjusted for amendments that have been approved since then. Projects that do not have a Budget Amount were budgeted in a prior year. CIP budgets roll from year to year. April 30, 2015 CAPITAL PROJECTS FUND-GENERAL MONTHLY FINANCIAL REPORT TOWN OF PROSPER, TEXAS In February, the Town received Collin County's $450,000 contribution toward the Cockrell Park land acquisition. Year to date Transfers In include monthly contributions for the $972,000 approved by Council for Preston Road Illumination($415,000), Downtown Enhancements ($75,000), Central Irrigation Control for Parks ($57,000), and Southwest Corner Field Lighting at Frontier Park ($425,000). 16 Item 4b Amended Budget Budget (See Note 3)YTD Actual Encumbrances Balance YTD Percent Note REVENUES Interest Income 25,500$ 20,060$ 5,440$ 79% Other Revenue 28,740 (28,740) 1 Transfers In 379,081 78,214 300,867 21%2 Total Revenues 404,581$ 127,014$ -$ 277,567$ 31% EXPENDITURES PRV's at BNSF Railroad 582,200$ -$ -$ 582,200$ 0% Prosper Estate Land Acq 517,300 2,200 515,100 0% Lower Pressure Plane 42" Tms Ln 175,000 3,217 181,883 (10,100) 2% LaCima Lift Station #1-Frisco 245,000 245,000 0% Landplan-Coit to First 300,000 300,000 0% Collin Court 10,000 10,000 0% Crooked Stick 33,000 33,000 0% Downtown Drainage-Hawk Ridge 120,000 120,000 0% Lakes of LaCima Outfall 250,000 250,000 0% Custer Rd Pump Station Imp 230,927 (230,927) 30" Upper Plane Water Line 170,288 (170,288) UTRWD Metering Stations 1,072 6,500 (7,572) Seventh Street Drainage 150,000 150,000 Total Expenses 2,382,500$ 407,704$ 188,383$ 1,786,413$ 17% REVENUE OVER (UNDER) EXPENDITURES (1,977,919)$ (280,690)$ (188,383)$ (1,508,846)$ Beginning Working Capital 10-1-14 2,387,634 Ending Working Capital, Current Month 2,106,944$ Less Remaining Budget Balance (1,508,846) Projected Ending Working Capital 9-30-15 598,098$ Notes 1 This amount is for a developer reimbursement related to the West Side Utilities project. 2 3 The Amended Budget is the Current Year Budget approved by Council adjusted for amendments that have been approved since them. Projects that do not have a Budget Amount were budgeted in a prior year. CIP budgets roll from year to year. TOWN OF PROSPER, TEXAS The budget of $379,081 includes $245,000 from the Water and Sewer Fund for LaCima Lift Station #1, $127,081 from Water Impact Fees for Lower Pressure Plane Pump Station and Water Line, and $7,000 from the Storm Drainage Utility Fund for Crooked Stick drainage improvements. Because the La Cima Lift Station project is no longer expected to become active during FY 2015, transfers will not be made for this project. April 30, 2015 CAPITAL PROJECTS FUND-WATER/SEWER MONTHLY FINANCIAL REPORT 17 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-4035-10-00 3% Construction Fee (100,000.00) (100,000.00) (329,840.16) (1,606.98) 330%229,840.16 10-4061-10-00 Notary Fees (200.00) (200.00) (150.00) (25.00) 75%(50.00) 10-4105-10-00 Property Taxes -Delinquent (75,000.00) (75,000.00) (78,872.34) (2,099.13) 105%3,872.34 10-4110-10-00 Property Taxes -Current (6,865,290.00) (6,865,290.00) (6,562,363.96) (30,429.68) 96%(302,926.04) 10-4115-10-00 Taxes -Penalties (30,000.00) (30,000.00) (24,589.81) (3,586.22) 82%(5,410.19) 10-4120-10-00 Sales Taxes (2,923,823.00) (2,923,823.00) (1,714,999.29) (208,597.98) 59%(1,208,823.71) 10-4130-10-00 Sales Tax-Mixed Beverage (10,000.00) (10,000.00) (5,576.23) (2,541.29) 56%(4,423.77) 10-4140-10-00 Franchise Taxes - Electric (345,000.00) (345,000.00) (80,777.84) (42,143.48) 23%(264,222.16) 10-4150-10-00 Franchise Taxes - Telephone (125,000.00) (125,000.00) (79,284.92) (1,167.86) 63%(45,715.08) 10-4160-10-00 Franchise Taxes - Gas (68,500.00) (68,500.00) (98,218.70) (2,043.90) 143%29,718.70 10-4170-10-00 Franchise Taxes - Road Usage (3,500.00) (3,500.00) (2,809.36) 80%(690.64) 10-4190-10-00 Franchise Fee-Cable (20,000.00) (20,000.00) (16,587.06) (5,532.22) 83%(3,412.94) 10-4200-10-00 T-Mobile Fees (23,808.00) (23,808.00) (13,886.25) (1,983.75) 58%(9,921.75) 10-4201-10-00 Tierone Converged Network (18,000.00) (18,000.00) (10,500.00) (1,500.00) 58%(7,500.00) 10-4202-10-00 NTTA Tag Sales (150.00) (150.00) (100.00) (40.00) 67%(50.00) 10-4205-10-00 Internet America (18,000.00) (18,000.00) (10,500.00) (1,500.00) 58%(7,500.00) 10-4218-10-00 Administrative Fees-EDC (7,500.00) (7,500.00) (4,375.00) (625.00) 58%(3,125.00) 10-4230-10-00 Other Permits (90.00) (30.00) -90.00 10-4610-10-00 Interest Income (50,000.00) (50,000.00) (19,369.30) (1,787.96) 39%(30,630.70) 10-4910-10-00 Other Revenue (40,000.00) (40,000.00) (18,062.76) (9.00) 45%(21,937.24) 10-4995-10-00 Transfer In (877,403.00) (877,403.00) (507,775.87) (72,539.41) 58%(369,627.13) Subtotal object - 0 (11,601,174.00) (11,601,174.00) (9,578,728.85) (379,788.86) 83%(2,022,445.15) Program number: (11,601,174.00) (11,601,174.00) (9,578,728.85) (379,788.86) 83%(2,022,445.15) Department number: 10 Administration (11,601,174.00) (11,601,174.00) (9,578,728.85) (379,788.86) 83%(2,022,445.15) 10-4230-20-00 Other Permits (600.00) (600.00) (325.00) (100.00) 54%(275.00) 10-4440-20-00 Accident Reports (600.00) (600.00) (587.00) (156.00) 98%(13.00) 10-4450-20-00 Alarm Fee (35,200.00) (35,200.00) (21,589.00) (3,203.00) 61%(13,611.00) 10-4910-20-00 Other Revenue (1,000.00) (1,000.00) (362.00) 36%(638.00) Subtotal object - 0 (37,400.00) (37,400.00) (22,863.00) (3,459.00) 61%(14,537.00) Program number: (37,400.00) (37,400.00) (22,863.00) (3,459.00) 61%(14,537.00) Department number: 20 Police (37,400.00) (37,400.00) (22,863.00) (3,459.00) 61%(14,537.00) 10-4310-30-00 Charges for Services (237,170.00) (237,170.00) (63,028.19) (44,002.51) 27%(174,141.81) 10-4411-30-00 CC FIRE ASSOC (631.71) (315.86) -631.71 10-4510-30-00 Grants (3,000.00) (3,000.00) (610.00) 20%(2,390.00) 10-4910-30-00 Other Revenue (500.00) (500.00) (95.40) 19%(404.60) Subtotal object - 0 (240,670.00) (240,670.00) (64,365.30) (44,318.37) 27%(176,304.70) Program number: (240,670.00) (240,670.00) (64,365.30) (44,318.37) 27%(176,304.70) Department number: 30 Fire/EMS (240,670.00) (240,670.00) (64,365.30) (44,318.37) 27%(176,304.70) 10-4315-35-00 Fire Review/Inspect Fees (11,000.00) (11,000.00) (15,375.00) (3,350.00) 140%4,375.00 Subtotal object - 0 (11,000.00) (11,000.00) (15,375.00) (3,350.00) 140%4,375.00 Program number: (11,000.00) (11,000.00) (15,375.00) (3,350.00) 140%4,375.00 Department number: 35 Fire Marshal (11,000.00) (11,000.00) (15,375.00) (3,350.00) 140%4,375.00 10-4910-40-00 Other Revenue (14,040.00) -14,040.00 Subtotal object - 0 (14,040.00) -14,040.00 Program number: (14,040.00) -14,040.00 Department number: 40 Streets (14,040.00) -14,040.00 10-4062-45-00 Over Due Fees (75.00) (75.00) 0%(75.00) 10-4063-45-00 Lost Fees (60.00) (60.00) (41.69) 69%(18.31) 10-4064-45-00 Printing/Coping Fees (98.75) (2.70) -98.75 10-4065-45-00 Book Fines (20.00) (20.00) (413.80) (56.60) 2069%393.80 10-4510-45-00 Grants (19,335.00) (19,335.00) (9,667.96) (4,833.98) 50%(9,667.04) 10-4910-45-00 Other Revenue (150.00) (150.00) (258.70) (8.10) 172%108.70 18 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget Subtotal object - 0 (19,640.00) (19,640.00) (10,480.90) (4,901.38) 53%(9,159.10) Program number: (19,640.00) (19,640.00) (10,480.90) (4,901.38) 53%(9,159.10) Department number: 45 Public Library (19,640.00) (19,640.00) (10,480.90) (4,901.38) 53%(9,159.10) 10-4056-60-00 Field Rental Fees (17,000.00) (17,000.00) (22,812.50) (9,230.00) 134%5,812.50 10-4057-60-00 Pavilion User Fees (3,500.00) (3,500.00) (1,465.00) (735.00) 42%(2,035.00) 10-4058-60-00 Park Program Fees (23,500.00) (23,500.00) (13,070.34) (1,767.00) 56%(10,429.66) 10-4910-60-00 Other Revenue (250.00) (250.00) (1,945.00) (385.00) 778%1,695.00 Subtotal object - 0 (44,250.00) (44,250.00) (39,292.84) (12,117.00) 89%(4,957.16) Program number: (44,250.00) (44,250.00) (39,292.84) (12,117.00) 89%(4,957.16) Department number: 60 Parks and Recreation (44,250.00) (44,250.00) (39,292.84) (12,117.00) 89%(4,957.16) 10-4410-70-00 Fines (245,000.00) (245,000.00) (162,513.38) (26,273.35) 66%(82,486.62) 10-4610-70-00 Interest Income (700.00) (700.00) (1,227.05) (203.79) 175%527.05 Subtotal object - 0 (245,700.00) (245,700.00) (163,740.43) (26,477.14) 67%(81,959.57) Program number: (245,700.00) (245,700.00) (163,740.43) (26,477.14) 67%(81,959.57) Department number: 70 Municipal Court (245,700.00) (245,700.00) (163,740.43) (26,477.14) 67%(81,959.57) 10-4017-80-00 Registration Fee (44,000.00) (44,000.00) (37,500.00) (4,200.00) 85%(6,500.00) 10-4060-80-00 NSF Fees (30.00) -30.00 10-4210-80-00 Building Permits (1,950,000.00) (1,950,000.00) (1,308,170.74) (223,982.88) 67%(641,829.26) 10-4230-80-00 Other Permits (159,200.00) (159,200.00) (94,663.80) (13,340.00) 59%(64,536.20) 10-4240-80-00 Plumb/Elect/Mech Permits (24,075.00) (24,075.00) (17,800.00) (2,370.00) 74%(6,275.00) 10-4242-80-00 Re-inspection Fees (24,600.00) (24,600.00) (20,110.00) (1,780.00) 82%(4,490.00) 10-4910-80-00 Other Revenue (3,800.00) (3,800.00) (2,500.44) (366.40) 66%(1,299.56) Subtotal object - 0 (2,205,675.00) (2,205,675.00) (1,480,774.98) (246,039.28) 67%(724,900.02) Program number: (2,205,675.00) (2,205,675.00) (1,480,774.98) (246,039.28) 67%(724,900.02) Department number: 80 Inspections (2,205,675.00) (2,205,675.00) (1,480,774.98) (246,039.28) 67%(724,900.02) 10-4245-85-00 Health Inspections (9,525.00) (9,525.00) (9,750.00) (1,750.00) 102%225.00 10-4910-85-00 Other Revenue (5,000.00) (5,000.00) (615.00) 12%(4,385.00) Subtotal object - 0 (14,525.00) (14,525.00) (10,365.00) (1,750.00) 71%(4,160.00) Program number: (14,525.00) (14,525.00) (10,365.00) (1,750.00) 71%(4,160.00) Department number: 85 Code Enforcement (14,525.00) (14,525.00) (10,365.00) (1,750.00) 71%(4,160.00) 10-4220-90-00 Zoning Permits (35,000.00) (35,000.00) (6,244.58) 18%(28,755.42) 10-4225-90-00 Plat Fees (50,000.00) (50,000.00) (56,682.60) (7,282.00) 113%6,682.60 10-4910-90-00 Other Revenue (1,000.00) (1,000.00) (80,039.00) (200.00) 8004%79,039.00 Subtotal object - 0 (86,000.00) (86,000.00) (142,966.18) (7,482.00) 166%56,966.18 Program number: (86,000.00) (86,000.00) (142,966.18) (7,482.00) 166%56,966.18 Department number: 90 Planning (86,000.00) (86,000.00) (142,966.18) (7,482.00) 166%56,966.18 Revenue Subtotal - - - - - - (14,506,034.00) (14,506,034.00) (11,542,992.48) (729,683.03) 80%(2,963,041.52) 10-5110-10-01 Salaries & Wages 267,788.00 (115,000.00) 152,788.00 126,459.67 4,532.80 83%26,328.33 10-5115-10-01 Salaries - Overtime 4,852.00 4,852.00 1,808.14 37%3,043.86 10-5126-10-01 Salaries-Vacation Buy-Out 7,028.00 (3,800.00) 3,228.00 3,200.00 99%28.00 10-5140-10-01 Salaries - Longevity Pay 200.00 200.00 195.00 98%5.00 10-5141-10-01 Salaries - Incentive 10,000.00 -(10,000.00) 10-5142-10-01 Car Allowance 6,000.00 (3,969.00) 2,031.00 2,261.55 111%(230.55) 10-5143-10-01 Cell Phone Allowance 1,080.00 (720.00) 360.00 360.00 100% 10-5145-10-01 Social Security Expense 12,141.00 (6,000.00) 6,141.00 5,937.42 278.81 97%203.58 10-5150-10-01 Medicare Expense 4,018.00 4,018.00 2,027.92 65.21 50%1,990.08 10-5155-10-01 SUTA Expense 414.00 414.00 216.00 (18.00) 52%198.00 10-5160-10-01 Health Insurance 11,785.00 (6,000.00) 5,785.00 2,647.99 46%3,137.01 10-5165-10-01 Dental Insurance 626.00 626.00 276.05 25.56 44%349.95 10-5170-10-01 Life Insurance/AD&D 302.00 302.00 189.03 7.88 63%112.97 10-5175-10-01 Liability (TML) Workers' Comp 555.00 555.00 485.87 88%69.13 10-5180-10-01 TMRS Expense 32,116.00 (15,000.00) 17,116.00 16,450.98 538.04 96%665.02 19 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-5185-10-01 Long Term/Short Term Disabilit 456.00 456.00 0%456.00 10-5190-10-01 Contract Labor 17,500.00 (10,000.00) 7,500.00 5,290.00 680.00 71%2,210.00 10-5210-10-01 Office Supplies 1,500.00 1,500.00 675.61 101.64 45%824.39 10-5212-10-01 Building Supplies 500.00 500.00 205.21 41%294.79 10-5230-10-01 Dues,Fees,& Subscriptions 5,130.00 (2,000.00) 3,130.00 2,768.01 79.00 88%361.99 10-5240-10-01 Postage and Delivery 750.00 750.00 25.97 14.65 3%724.03 10-5250-10-01 Publications 450.00 450.00 0%450.00 10-5280-10-01 Printing and Reproduction 1,000.00 1,000.00 134.91 13%865.09 10-5330-10-01 Copier Expense 10,000.00 10,000.00 7,625.53 2,374.47 76% 10-5340-10-01 Building Repairs 1,000.00 1,000.00 24.97 2%975.03 10-5410-10-01 Professional Services 25,000.00 186,689.00 211,689.00 58,378.48 3,025.00 149,810.52 28%3,500.00 10-5418-10-01 IT Fees 135,000.00 135,000.00 81,149.05 11,946.80 53,850.95 60% 10-5430-10-01 Legal Fees 46,250.00 46,250.00 35,597.85 1,200.00 77%10,652.15 10-5480-10-01 Contracted Services 950.00 950.00 498.04 63.69 52%451.96 10-5520-10-01 Telephones 24,000.00 24,000.00 8,847.89 632.61 4,016.60 37%11,135.51 10-5524-10-01 Gas-Building 500.00 500.00 340.89 68%159.11 10-5525-10-01 Electricity 10,000.00 10,000.00 3,513.40 515.98 35%6,486.60 10-5526-10-01 Data Network 15,000.00 15,000.00 11,898.64 1,909.53 79%3,101.36 10-5530-10-01 Travel/Lodging/Meals Expense 5,000.00 (3,200.00) 1,800.00 1,093.53 61%706.47 10-5533-10-01 Mileage Expense 1,250.00 (500.00) 750.00 303.13 40%446.87 10-5536-10-01 Training/Seminars 1,600.00 (500.00) 1,100.00 295.00 27%805.00 Subtotal object - 0 651,741.00 20,000.00 671,741.00 391,181.73 25,599.20 210,052.54 58%70,506.73 Program number: 1 Town Manager 651,741.00 20,000.00 671,741.00 391,181.73 25,599.20 210,052.54 58%70,506.73 10-5110-10-02 Salaries & Wages 68,205.00 68,205.00 39,477.36 5,834.96 58%28,727.64 10-5126-10-02 Salaries-Vacation Buy-Out 644.00 644.00 0%644.00 10-5140-10-02 Salaries - Longevity Pay 90.00 90.00 90.00 100% 10-5143-10-02 Cell Phone Allowance 1,080.00 1,080.00 630.00 90.00 58%450.00 10-5145-10-02 Social Security Expense 4,274.00 4,274.00 2,493.13 367.50 58%1,780.87 10-5150-10-02 Medicare Expense 1,000.00 1,000.00 583.06 85.94 58%416.94 10-5155-10-02 SUTA Expense 207.00 207.00 9.00 (18.00) 4%198.00 10-5170-10-02 Life Insurance/AD&D 95.00 95.00 100.86 15.76 106%(5.86) 10-5175-10-02 Liability (TML) Workers' Comp 171.00 171.00 149.70 88%21.30 10-5180-10-02 TMRS Expense 7,988.00 7,988.00 4,584.04 703.29 57%3,403.96 10-5185-10-02 Long Term/Short Term Disabilit 156.00 156.00 0%156.00 10-5193-10-02 Records Retention 1,000.00 1,000.00 332.20 33%667.80 10-5210-10-02 Office Supplies 1,000.00 1,000.00 504.11 195.05 50%495.89 10-5230-10-02 Dues,Fees,& Subscriptions 1,000.00 1,000.00 390.00 39%610.00 10-5240-10-02 Postage and Delivery 750.00 (560.00) 190.00 25.36 7.19 13%164.64 10-5280-10-02 Printing and Reproduction 100.00 100.00 99.45 99.45 99%0.55 10-5310-10-02 Rental Expense 5,000.00 5,000.00 2,467.24 182.45 49%2,532.76 10-5340-10-02 Building Repairs 250.00 250.00 231.47 93%18.53 10-5430-10-02 Legal Fees 10,000.00 7,000.00 17,000.00 7,217.43 42%9,782.57 10-5435-10-02 Legal Notices/Filings 5,000.00 5,000.00 1,929.15 39%3,070.85 10-5460-10-02 Election Expense 15,000.00 (7,000.00) 8,000.00 3,666.70 63.08 46%4,333.30 10-5480-10-02 Contracted Services 39,702.00 39,702.00 22,237.10 17,440.00 56%24.90 10-5526-10-02 Data Network 460.00 460.00 151.96 37.99 33%308.04 10-5530-10-02 Travel/Lodging/Meals Expense 5,000.00 5,000.00 801.16 16%4,198.84 10-5533-10-02 Mileage Expense 1,000.00 1,000.00 67.36 7%932.64 10-5536-10-02 Training/Seminars 1,600.00 1,600.00 565.00 35%1,035.00 10-5538-10-02 Council/Public Official Expens 22,750.00 22,750.00 7,775.70 379.88 34%14,974.30 10-5600-10-02 Special Events 22,000.00 (1,330.00) 20,670.00 10,430.56 8,602.63 50%10,239.44 Subtotal object - 0 213,632.00 213,632.00 107,009.10 16,647.17 17,440.00 50%89,182.90 20 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget Program number: 2 Town Secretary 213,632.00 213,632.00 107,009.10 16,647.17 17,440.00 50%89,182.90 10-5110-10-03 Salaries & Wages 372,679.00 372,679.00 215,650.20 29,110.34 58%157,028.80 10-5115-10-03 Salaries - Overtime 1,808.00 1,808.00 603.42 33%1,204.58 10-5126-10-03 Salaries-Vacation Buy-Out 3,350.00 3,350.00 1,683.64 50%1,666.36 10-5140-10-03 Salaries - Longevity Pay 745.00 745.00 195.00 26%550.00 10-5143-10-03 Cell Phone Allowance 1,080.00 1,080.00 270.00 25%810.00 10-5145-10-03 Social Security Expense 22,593.00 22,593.00 13,011.17 1,752.11 58%9,581.83 10-5150-10-03 Medicare Expense 5,505.00 5,505.00 3,048.06 409.77 55%2,456.94 10-5155-10-03 SUTA Expense 1,125.00 1,125.00 252.00 (89.49) 22%873.00 10-5160-10-03 Health Insurance 33,102.00 33,102.00 12,050.68 1,345.40 36%21,051.32 10-5165-10-03 Dental Insurance 1,564.00 1,564.00 751.46 102.24 48%812.54 10-5170-10-03 Life Insurance/AD&D 558.00 558.00 296.27 31.52 53%261.73 10-5175-10-03 Liability (TML) Workers' Comp 932.00 932.00 815.92 88%116.08 10-5180-10-03 TMRS Expense 43,992.00 43,992.00 22,737.36 2,330.38 52%21,254.64 10-5185-10-03 Long Term/Short Term Disabilit 855.00 855.00 0%855.00 10-5186-10-03 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 714.00 85.00 40%1,086.00 10-5190-10-03 Contract Labor 15,440.00 (1,800.00) 13,640.00 3,095.00 500.00 23%10,545.00 10-5210-10-03 Office Supplies 1,500.00 1,500.00 2,359.28 165.27 157%(859.28) 10-5212-10-03 Building Supplies 1,000.00 1,000.00 315.35 205.76 32%684.65 10-5220-10-03 Office Equipment 855.00 855.00 804.86 94%50.14 10-5230-10-03 Dues,Fees,& Subscriptions 4,960.00 4,960.00 2,843.00 57%2,117.00 10-5240-10-03 Postage and Delivery 750.00 750.00 227.37 (599.14) 30%522.63 10-5265-10-03 Promotional Expense (306.00) -306.00 10-5280-10-03 Printing and Reproduction 1,000.00 1,000.00 (335.93) (335.93) -34%1,335.93 10-5310-10-03 Rental Expense 18,500.00 18,500.00 9,794.60 1,694.10 9,405.60 53%(700.20) 10-5330-10-03 Copier Expense 20,520.00 20,520.00 5,708.92 (4,730.10) 9,907.76 28%4,903.32 10-5340-10-03 Building Repairs 1,500.00 1,500.00 1,000.33 100.84 67%499.67 10-5410-10-03 Professional Services 64,000.00 64,000.00 50,210.57 13,910.57 11,600.00 78%2,189.43 10-5412-10-03 Audit Fees 40,000.00 40,000.00 32,000.00 15,250.00 80%8,000.00 10-5414-10-03 Appraisal / Tax Fees 65,180.00 65,180.00 37,639.76 58%27,540.24 10-5418-10-03 IT Fees 9,480.00 7,000.00 16,480.00 (24,165.44) 0%16,480.00 10-5419-10-03 IT Licenses 19,500.00 (5,000.00) 14,500.00 12,762.80 262.80 88%1,737.20 10-5430-10-03 Legal Fees 5,000.00 5,000.00 3,078.00 62%1,922.00 10-5435-10-03 Legal Notices/Filings (26.30) -26.30 10-5480-10-03 Contracted Services 9,550.00 1,800.00 11,350.00 10,791.25 129.00 95%558.75 10-5520-10-03 Telephones (9.01) 236.26 -9.01 10-5525-10-03 Electricity 2,682.32 538.82 -(2,682.32) 10-5526-10-03 Data Network 203.43 37.99 -(203.43) 10-5530-10-03 Travel/Lodging/Meals Expense 7,500.00 (2,000.00) 5,500.00 1,280.74 288.95 23%4,219.26 10-5536-10-03 Training/Seminars 3,220.00 3,220.00 1,950.00 61%1,270.00 Subtotal object - 0 781,143.00 781,143.00 450,149.52 38,567.02 30,913.36 58%300,080.12 Program number: 3 Finance 781,143.00 781,143.00 450,149.52 38,567.02 30,913.36 58%300,080.12 10-5110-10-04 Salaries & Wages 101,783.00 101,783.00 53,298.13 7,762.24 52%48,484.87 10-5126-10-04 Salaries-Vacation Buy-Out 961.00 961.00 1,921.36 200%(960.36) 10-5140-10-04 Salaries - Longevity Pay 85.00 85.00 80.00 94%5.00 10-5145-10-04 Social Security Expense 6,413.00 6,413.00 3,079.74 426.78 48%3,333.26 10-5150-10-04 Medicare Expense 1,500.00 1,500.00 720.26 99.81 48%779.74 10-5155-10-04 SUTA Expense 207.00 207.00 9.00 (18.00) 4%198.00 10-5160-10-04 Health Insurance 11,781.00 11,781.00 5,683.52 856.80 48%6,097.48 10-5165-10-04 Dental Insurance 313.00 313.00 163.58 25.56 52%149.42 10-5170-10-04 Life Insurance/AD&D 95.00 95.00 134.40 21.00 141%(39.40) 10-5175-10-04 Liability (TML) Workers' Comp 254.00 254.00 222.36 88%31.64 21 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-5180-10-04 TMRS Expense 11,985.00 11,985.00 6,326.21 927.31 53%5,658.79 10-5185-10-04 Long Term/Short Term Disabilit 233.00 233.00 0%233.00 10-5186-10-04 WELLE-Wellness Prog Reimb Empl 600.00 600.00 320.00 50.00 53%280.00 10-5191-10-04 Hiring Cost 25,050.00 25,050.00 3,204.78 1,070.83 13%21,845.22 10-5210-10-04 Office Supplies 1,824.00 1,824.00 566.61 135.64 31%1,257.39 10-5220-10-04 Office Equipment 5,500.00 5,500.00 3,758.14 68%1,741.86 10-5230-10-04 Dues,Fees,& Subscriptions 5,530.00 5,530.00 3,457.81 63%2,072.19 10-5240-10-04 Postage and Delivery 750.00 750.00 49.28 7%700.72 10-5250-10-04 Publications 350.00 350.00 0%350.00 10-5280-10-04 Printing and Reproduction 2,000.00 2,000.00 0%2,000.00 10-5290-10-04 Miscellaneous Expense 5,000.00 (5,000.00) (772.56) - 10-5410-10-04 Professional Services 32,000.00 (11,000.00) 21,000.00 12,918.89 99.36 10,000.00 62%(1,918.89) 10-5419-10-04 IT Licenses 3,000.00 3,000.00 2,720.00 91%280.00 10-5430-10-04 Legal Fees 10,000.00 10,000.00 7,277.00 73%2,723.00 10-5520-10-04 Telephones 51.42 51.42 -(51.42) 10-5530-10-04 Travel/Lodging/Meals Expense 4,600.00 4,600.00 1,198.11 116.43 26%3,401.89 10-5536-10-04 Training/Seminars 5,000.00 5,000.00 752.50 15%4,247.50 10-5600-10-04 Special Events 5,000.00 5,000.00 10,000.00 6,314.96 972.56 63%3,685.04 Subtotal object - 0 241,814.00 (11,000.00) 230,814.00 114,228.06 11,825.18 10,000.00 49%106,585.94 Program number: 4 Human Resources 241,814.00 (11,000.00) 230,814.00 114,228.06 11,825.18 10,000.00 49%106,585.94 Department number: 10 Administration 1,888,330.00 9,000.00 1,897,330.00 1,062,568.41 92,638.57 268,405.90 56%566,355.69 10-5110-20-00 Salaries & Wages 1,187,364.00 (6,200.00) 1,181,164.00 509,614.45 82,419.19 43%671,549.55 10-5115-20-00 Salaries - Overtime 55,586.00 55,586.00 33,116.26 5,173.55 60%22,469.74 10-5126-20-00 Salaries-Vacation Buy-Out 8,689.00 8,689.00 3,179.04 37%5,509.96 10-5127-20-00 Salaries-Certification Pay 14,580.00 14,580.00 8,183.93 1,176.92 56%6,396.07 10-5140-20-00 Salaries - Longevity Pay 4,215.00 4,215.00 4,215.00 100% 10-5143-20-00 Cell Phone Allowance 1,080.00 1,080.00 665.00 115.00 62%415.00 10-5145-20-00 Social Security Expense 74,673.00 74,673.00 33,571.48 5,321.83 45%41,101.52 10-5150-20-00 Medicare Expense 17,665.00 17,665.00 7,851.36 1,244.63 44%9,813.64 10-5155-20-00 SUTA Expense 3,882.00 3,882.00 349.76 (259.90) 9%3,532.24 10-5160-20-00 Health Insurance 111,759.00 111,759.00 42,378.50 6,835.26 38%69,380.50 10-5165-20-00 Dental Insurance 6,043.00 6,043.00 2,279.61 383.40 38%3,763.39 10-5170-20-00 Life Insurance/AD&D 4,992.00 4,992.00 2,513.97 456.05 50%2,478.03 10-5175-20-00 Liability (TML) Workers' Comp 27,440.00 27,440.00 24,784.34 90%2,655.66 10-5180-20-00 TMRS Expense 139,390.00 139,390.00 64,321.47 10,574.93 46%75,068.53 10-5185-20-00 Long Term/Short Term Disabilit 3,933.00 3,933.00 0%3,933.00 10-5186-20-00 WELLE-Wellness Prog Reimb Empl 2,400.00 2,400.00 1,312.00 205.00 55%1,088.00 10-5190-20-00 Contract Labor 6,000.00 6,000.00 4,060.00 560.00 68%1,940.00 10-5191-20-00 Hiring Cost 375.00 -(375.00) 10-5192-20-00 Physical & Psychological 1,200.00 1,200.00 300.00 25%900.00 10-5210-20-00 Office Supplies 9,375.00 9,375.00 4,180.24 966.31 45%5,194.76 10-5212-20-00 Building Supplies 900.00 900.00 109.00 12%791.00 10-5214-20-00 Tactical Supplies 24,669.00 24,669.00 11,502.78 473.59 8,213.41 47%4,952.81 10-5215-20-00 Ammunition 7,000.00 7,000.00 5,449.98 1,188.45 78%361.57 10-5220-20-00 Office Equipment 13,612.00 (5,000.00) 8,612.00 2,815.24 2,602.89 33%5,796.76 10-5230-20-00 Dues,Fees,& Subscriptions 8,500.00 8,500.00 3,492.26 2,101.88 41%5,007.74 10-5240-20-00 Postage and Delivery 750.00 750.00 518.78 59.68 69%231.22 10-5250-20-00 Publications 400.00 400.00 0%400.00 10-5260-20-00 Advertising 1,000.00 1,000.00 0%1,000.00 10-5265-20-00 Promotional Expense 1,500.00 1,500.00 0%1,500.00 10-5280-20-00 Printing and Reproduction 500.00 500.00 139.98 (3.71) 28%360.02 10-5310-20-00 Rental Expense 4,200.00 4,200.00 2,599.20 324.90 62%1,600.80 22 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-5335-20-00 Radio/Video Repairs 2,000.00 2,000.00 0%2,000.00 10-5340-20-00 Building Repairs 2,000.00 4,700.00 6,700.00 4,840.00 4,650.00 72%1,860.00 10-5350-20-00 Vehicle Expense 50,000.00 50,000.00 16,850.13 2,525.18 3,700.75 34%29,449.12 10-5352-20-00 Fuel 60,000.00 60,000.00 21,918.42 5,879.00 37%38,081.58 10-5353-20-00 Oil/Grease/Inspections 2,500.00 2,500.00 79.50 3%2,420.50 10-5400-20-00 Uniform Expense 17,000.00 17,000.00 7,833.37 2,065.55 46%9,166.63 10-5410-20-00 Professional Services 1,600.00 1,600.00 (196.00) (646.00) -12%1,796.00 10-5415-20-00 Tuition Reimbursement 5,050.00 -(5,050.00) 10-5418-20-00 IT Fees 3,950.00 3,950.00 0%3,950.00 10-5419-20-00 IT Licenses 3,000.00 3,000.00 0%3,000.00 10-5430-20-00 Legal Fees 7,550.00 7,550.00 2,838.82 38%4,711.18 10-5480-20-00 Contracted Services 22,290.00 22,290.00 19,157.40 6,053.68 86%3,132.60 10-5520-20-00 Telephones 16,200.00 (500.00) 15,700.00 4,892.49 427.21 31%10,807.51 10-5524-20-00 Gas-Building 400.00 400.00 413.32 103%(13.32) 10-5525-20-00 Electricity 10,000.00 10,000.00 5,243.83 835.21 52%4,756.17 10-5526-20-00 Data Network 13,760.00 13,760.00 2,518.38 419.73 18%11,241.62 10-5530-20-00 Travel/Lodging/Meals Expense 8,225.00 8,225.00 1,082.47 13%7,142.53 10-5533-20-00 Mileage Expense 2,500.00 2,500.00 0%2,500.00 10-5536-20-00 Training/Seminars 20,600.00 20,600.00 4,830.06 773.50 23%15,769.94 10-5600-20-00 Special Events 4,000.00 4,000.00 310.06 8%3,689.94 10-5630-20-00 Safety Equipment 28,500.00 28,500.00 12,155.97 859.99 43%16,344.03 10-5640-20-00 Signs & Hardware 1,000.00 1,000.00 0%1,000.00 10-6140-20-00 Capital Expenditure - Equipmen 5,000.00 5,000.00 4,999.00 0%1.00 Subtotal object - 0 2,020,372.00 (2,000.00) 2,018,372.00 883,696.85 144,574.45 18,101.61 44%1,116,573.54 Program number: 2,020,372.00 (2,000.00) 2,018,372.00 883,696.85 144,574.45 18,101.61 44%1,116,573.54 Department number: 20 Police 2,020,372.00 (2,000.00) 2,018,372.00 883,696.85 144,574.45 18,101.61 44%1,116,573.54 10-5110-25-00 Salaries & Wages 332,302.00 332,302.00 165,800.74 25,808.00 50%166,501.26 10-5115-25-00 Salaries - Overtime 13,952.00 13,952.00 6,257.49 1,226.04 45%7,694.51 10-5126-25-00 Salaries-Vacation Buy-Out 3,040.00 3,040.00 751.20 25%2,288.80 10-5127-25-00 Salaries-Certification Pay 8,820.00 8,820.00 4,681.24 678.44 53%4,138.76 10-5140-25-00 Salaries - Longevity Pay 990.00 990.00 970.00 98%20.00 10-5145-25-00 Social Security Expense 21,548.00 21,548.00 10,536.02 1,635.38 49%11,011.98 10-5150-25-00 Medicare Expense 5,039.00 5,039.00 2,464.06 382.46 49%2,574.94 10-5155-25-00 SUTA Expense 1,656.00 1,656.00 64.20 (127.19) 4%1,591.80 10-5160-25-00 Health Insurance 33,904.00 33,904.00 14,665.25 2,215.82 43%19,238.75 10-5165-25-00 Dental Insurance 1,877.00 1,877.00 1,145.09 178.92 61%731.91 10-5170-25-00 Life Insurance 662.00 662.00 353.02 55.16 53%308.98 10-5175-25-00 Liability (TML) Workers' Comp 831.00 831.00 727.50 88%103.50 10-5180-25-00 TMRS Expense 40,273.00 40,273.00 20,190.94 3,169.89 50%20,082.06 10-5185-25-00 Long Term/Short Term Disabilit 711.00 711.00 0%711.00 10-5186-25-00 WELLE-Wellness Prog Reimb Empl 2,400.00 2,400.00 544.00 85.00 23%1,856.00 10-5192-25-00 Physical & Psychological 1,300.00 1,300.00 0%1,300.00 10-5210-25-00 Supplies 2,500.00 2,500.00 356.19 14%2,143.81 10-5212-25-00 Building Supplies 1,500.00 1,500.00 149.65 10%1,350.35 10-5220-25-00 Office Equipment 2,440.00 1,500.00 3,940.00 414.21 11%3,525.79 10-5230-25-00 Dues,Fees,& Subscriptions 2,000.00 2,000.00 589.77 29%1,410.23 10-5240-25-00 Postage and Delivery 100.00 100.00 14.97 6.94 15%85.03 10-5250-25-00 Publications 100.00 100.00 0%100.00 10-5280-25-00 Printing and Reproduction 100.00 100.00 0%100.00 10-5340-25-00 Building Repairs 1,800.00 1,800.00 569.55 32%1,230.45 10-5400-25-00 Uniform Expense 2,500.00 2,500.00 35.99 1%2,464.01 10-5418-25-00 IT Fees 4,500.00 4,500.00 0%4,500.00 23 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-5419-25-00 IT Licenses 5,000.00 5,000.00 0%5,000.00 10-5430-25-00 Legal Fees 2,450.00 2,450.00 0%2,450.00 10-5480-25-00 Contracted Services 152,825.00 152,825.00 92,121.57 57,708.75 60%2,994.68 10-5520-25-00 Telephones 500.00 500.00 236.26 205.48 47%263.74 10-5524-25-00 Gas-Building 41.02 -(41.02) 10-5530-25-00 Travel/Lodging/Meals Expense 2,000.00 2,000.00 4.00 0%1,996.00 10-5533-25-00 Mileage Expense 1,000.00 1,000.00 4.00 0%996.00 10-5536-25-00 Training/Seminars 12,000.00 12,000.00 1,342.08 11%10,657.92 10-5600-25-00 Special Events 1,000.00 1,000.00 0%1,000.00 Subtotal object - 0 663,120.00 2,000.00 665,120.00 325,030.01 35,520.34 57,708.75 49%282,381.24 Program number: 663,120.00 2,000.00 665,120.00 325,030.01 35,520.34 57,708.75 49%282,381.24 Department number: 25 Dispatch Department 663,120.00 2,000.00 665,120.00 325,030.01 35,520.34 57,708.75 49%282,381.24 10-5110-30-00 Salaries & Wages 2,105,209.00 (26,050.00) 2,079,159.00 758,867.18 120,816.41 36%1,320,291.82 10-5115-30-00 Salaries - Overtime 237,097.00 237,097.00 101,355.06 8,131.17 43%135,741.94 10-5126-30-00 Salaries-Vacation Buy-Out 18,757.00 18,757.00 0%18,757.00 10-5127-30-00 Salaries-Certification Pay 20,341.00 20,341.00 11,126.72 1,684.74 55%9,214.28 10-5140-30-00 Salaries - Longevity Pay 9,340.00 9,340.00 8,780.00 94%560.00 10-5141-30-00 Salaries - Incentive 1,650.00 1,650.00 1,650.00 100% 10-5143-30-00 Cell Phone Allowance 4,680.00 4,680.00 2,340.00 390.00 50%2,340.00 10-5145-30-00 Social Security Expense 110,585.00 110,585.00 51,664.38 7,574.33 47%58,920.62 10-5150-30-00 Medicare Expense 25,862.00 25,862.00 12,082.85 1,771.43 47%13,779.15 10-5155-30-00 SUTA Expense 7,038.00 7,038.00 268.50 (425.86) 4%6,769.50 10-5160-30-00 Health Insurance 107,116.00 107,116.00 76,032.22 13,263.96 71%31,083.78 10-5165-30-00 Dental Insurance 6,257.00 6,257.00 3,261.80 562.32 52%2,995.20 10-5170-30-00 Life Insurance/AD&D 6,302.00 6,302.00 3,519.19 603.98 56%2,782.81 10-5171-30-00 Life Insurance-Supplemental 8,000.00 8,000.00 7,920.00 99%80.00 10-5175-30-00 Liability (TML) Workers Comp 35,184.00 35,184.00 31,945.84 91%3,238.16 10-5180-30-00 TMRS Expense 206,677.00 206,677.00 97,398.70 15,102.81 47%109,278.30 10-5185-30-00 Long Term/Short Term Disabilit 2,945.00 2,945.00 0%2,945.00 10-5186-30-00 WELLE-Wellness Prog Reimb Empl 9,000.00 9,000.00 3,142.00 355.00 35%5,858.00 10-5190-30-00 Contract Labor 720.00 720.00 0%720.00 10-5194-30-00 FD Annual Phy & Screening 20,000.00 20,000.00 9,433.50 6,368.00 47%10,566.50 10-5210-30-00 Office Supplies 4,598.00 4,598.00 1,981.47 163.42 43%2,616.53 10-5212-30-00 Building Supplies 4,000.00 4,000.00 2,455.71 134.05 61%1,544.29 10-5230-30-00 Dues,Fees,& Subscriptions 4,800.00 4,800.00 4,299.68 150.00 90%500.32 10-5240-30-00 Postage and Delivery 250.00 250.00 64.55 26%185.45 10-5250-30-00 Publications 350.00 350.00 0%350.00 10-5280-30-00 Printing and Reproduction 1,200.00 1,200.00 555.40 151.45 46%644.60 10-5320-30-00 Repairs & Maintenance 6,500.00 6,500.00 4,043.44 62%2,456.56 10-5335-30-00 Radio/Video Repairs 14,700.00 14,700.00 1,220.03 120.00 8%13,479.97 10-5340-30-00 Building Repairs 14,700.00 66,707.00 81,407.00 72,890.74 62,490.31 90%8,516.26 10-5350-30-00 Vehicle Expense 35,000.00 35,000.00 17,877.45 255.24 51%17,122.55 10-5352-30-00 Fuel 35,000.00 35,000.00 8,126.82 2,085.57 23%26,873.18 10-5400-30-00 Uniform Expense 43,824.00 43,824.00 7,766.63 6,039.04 18%36,057.37 10-5410-30-00 Professional Services 7,500.00 7,500.00 0%7,500.00 10-5415-30-00 Tuition Reimbursement 200.00 200.00 200.00 100% 10-5418-30-00 IT Fees 7,500.00 7,500.00 0%7,500.00 10-5430-30-00 Legal Fees 2,000.00 2,000.00 247.00 12%1,753.00 10-5440-30-00 EMS 96,000.00 21,950.00 117,950.00 69,349.44 10,513.42 26,344.79 59%22,255.77 10-5445-30-00 Emergency Management Expense 27,100.00 27,100.00 12,791.48 47%14,308.52 10-5480-30-00 Contracted Services 6,530.00 6,530.00 360.00 60.00 6%6,170.00 10-5520-30-00 Telephones 20,500.00 20,500.00 4,304.80 643.98 3,047.87 21%13,147.33 24 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-5524-30-00 Gas - Building 7,000.00 7,000.00 2,890.92 550.97 41%4,109.08 10-5525-30-00 Electricity 22,000.00 22,000.00 7,979.53 1,168.15 36%14,020.47 10-5526-30-00 Data Network 12,442.00 6,500.00 18,942.00 13,664.80 1,709.36 72%5,277.20 10-5530-30-00 Travel/Lodging/Meals Expense 3,000.00 3,000.00 2,245.16 435.00 75%754.84 10-5533-30-00 Mileage Expense 1,500.00 1,500.00 452.46 27.48 30%1,047.54 10-5536-30-00 Training/Seminars 18,000.00 18,000.00 8,574.94 2,230.00 48%9,425.06 10-5610-30-00 Fire Fighting Equipment 18,000.00 18,000.00 5,931.49 1,647.13 33%12,068.51 10-5630-30-00 Safety Equipment 25,000.00 25,000.00 5,437.79 4,102.74 22%19,562.21 Subtotal object - 0 3,380,104.00 70,957.00 3,451,061.00 1,436,499.67 270,875.60 29,392.66 42%1,985,168.67 Program number: 3,380,104.00 70,957.00 3,451,061.00 1,436,499.67 270,875.60 29,392.66 42%1,985,168.67 Department number: 30 Fire/EMS 3,380,104.00 70,957.00 3,451,061.00 1,436,499.67 270,875.60 29,392.66 42%1,985,168.67 10-5110-35-00 Salaries & Wages 86,828.00 86,828.00 46,074.24 6,816.00 53%40,753.76 10-5115-35-00 Salaries - Overtime 1,200.00 1,200.00 696.79 58%503.21 10-5126-35-00 Salaries-Vacation Buy-Out 1,199.00 1,199.00 0%1,199.00 10-5140-35-00 Salaries - Longevity Pay 635.00 635.00 630.00 99%5.00 10-5143-35-00 Cell Phone Allowance 1,080.00 1,080.00 540.00 90.00 50%540.00 10-5145-35-00 Social Security Expense 5,602.00 5,602.00 2,584.99 359.41 46%3,017.01 10-5150-35-00 Medicare Expense 1,310.00 1,310.00 604.53 84.06 46%705.47 10-5155-35-00 SUTA Expense 207.00 207.00 (28.02) (18.00) -14%235.02 10-5160-35-00 Health Insurance 6,608.00 6,608.00 3,146.36 545.68 48%3,461.64 10-5165-35-00 Dental Insurance 313.00 313.00 144.54 25.56 46%168.46 10-5170-35-00 Life Insurance/AD&D 315.00 315.00 148.48 26.26 47%166.52 10-5175-35-00 Liability (TML) Workers' Comp 1,787.00 1,787.00 1,564.43 88%222.57 10-5180-35-00 TMRS Expense 10,469.00 10,469.00 5,461.75 819.74 52%5,007.25 10-5185-35-00 Long Term/Short Term Disabilit 194.00 194.00 0%194.00 10-5186-35-00 WELLE-Wellness Prog Reimb Empl 600.00 600.00 0%600.00 10-5193-35-00 Records Retention 250.00 250.00 0%250.00 10-5194-35-00 FD Annual Phy & Screening 651.00 651.00 0%651.00 10-5210-35-00 Supplies 300.00 300.00 0%300.00 10-5215-35-00 Ammunition 1,000.00 1,000.00 0%1,000.00 10-5220-35-00 Office Equipment 200.00 200.00 58.15 29%141.85 10-5230-35-00 Dues,Fees,& Subscriptions 600.00 600.00 90.00 35.00 15%510.00 10-5240-35-00 Postage and Delivery 60.00 60.00 5.75 10%54.25 10-5250-35-00 Publications 550.00 550.00 0%550.00 10-5260-35-00 Advertising 2,000.00 2,000.00 0%2,000.00 10-5280-35-00 Printing and Reproduction 500.00 500.00 166.26 25.46 33%333.74 10-5350-35-00 Vehicle Expense 800.00 800.00 71.98 71.98 9%728.02 10-5352-35-00 Fuel 2,000.00 2,000.00 829.37 155.96 41%1,170.63 10-5353-35-00 Oil/Grease/Inspections 500.00 500.00 0%500.00 10-5400-35-00 Uniform Expense 1,050.00 1,050.00 188.00 18%862.00 10-5418-35-00 IT Fees 200.00 200.00 0%200.00 10-5430-35-00 Legal Fees 5,000.00 5,000.00 114.00 2%4,886.00 10-5480-35-00 Contracted Services 2,000.00 2,000.00 0%2,000.00 10-5520-35-00 Telephones 1,200.00 1,200.00 0%1,200.00 10-5526-35-00 Data Network 800.00 800.00 227.94 37.99 28%572.06 10-5530-35-00 Travel/Lodging/Meals Expense 500.00 500.00 0%500.00 10-5536-35-00 Training/Seminars 3,200.00 3,200.00 284.86 9%2,915.14 10-5620-35-00 Tools & Equipment 200.00 200.00 0%200.00 10-5630-35-00 Safety Equipment 1,000.00 1,000.00 26.93 3%973.07 10-5640-35-00 Signs & Hardware 1,250.00 1,250.00 0%1,250.00 Subtotal object - 0 144,158.00 144,158.00 63,631.33 9,075.10 44%80,526.67 Program number: 144,158.00 144,158.00 63,631.33 9,075.10 44%80,526.67 25 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget Department number: 35 Fire Marshal 144,158.00 144,158.00 63,631.33 9,075.10 44%80,526.67 10-5110-40-00 Salaries & Wages 96,351.00 96,351.00 56,864.31 8,705.38 59%39,486.69 10-5115-40-00 Salaries - Overtime 7,629.00 7,629.00 3,720.35 427.51 49%3,908.65 10-5126-40-00 Salaries-Vacation Buy-Out 909.00 909.00 0%909.00 10-5140-40-00 Salaries - Longevity Pay 1,120.00 1,120.00 1,120.00 100% 10-5145-40-00 Social Security Expense 6,174.00 6,174.00 3,666.69 540.59 59%2,507.31 10-5150-40-00 Medicare Expense 1,444.00 1,444.00 857.52 126.43 59%586.48 10-5155-40-00 SUTA Expense 414.00 414.00 18.00 (36.00) 4%396.00 10-5160-40-00 Health Insurance 8,724.00 8,724.00 5,891.42 873.66 68%2,832.58 10-5165-40-00 Dental Insurance 626.00 626.00 327.17 51.12 52%298.83 10-5170-40-00 Life Insurance/AD&D 189.00 189.00 100.86 15.76 53%88.14 10-5175-40-00 Liability (TML) Workers Comp 646.00 646.00 565.54 88%80.46 10-5180-40-00 TMRS Expense 11,539.00 11,539.00 7,044.99 1,084.08 61%4,494.01 10-5185-40-00 Long Term/Short Term Disabilit 220.00 220.00 0%220.00 10-5186-40-00 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 84.00 7%1,116.00 10-5210-40-00 Office Supplies 600.00 600.00 126.07 126.07 21%473.93 10-5230-40-00 Dues,Fees,& Subscriptions 200.00 200.00 0%200.00 10-5250-40-00 Publications 50.00 50.00 0%50.00 10-5310-40-00 Rental Expense 14,000.00 14,000.00 9,479.07 2,999.00 68%4,520.93 10-5320-40-00 Repairs & Maintenance 4,000.00 4,000.00 3,236.98 81%763.02 10-5321-40-00 Signal Light Repairs 6,400.00 (4,400.00) 2,000.00 0%2,000.00 10-5340-40-00 Building Repairs 2,500.00 2,500.00 1,177.83 372.44 47%1,322.17 10-5350-40-00 Vehicle Expense 6,500.00 6,500.00 2,197.28 560.49 34%4,302.72 10-5352-40-00 Fuel 10,100.00 (7,000.00) 3,100.00 1,261.14 434.52 41%1,838.86 10-5353-40-00 Oil/Grease/Inspections 800.00 800.00 62.00 8%738.00 10-5400-40-00 Uniform Expense 3,500.00 3,500.00 1,070.61 830.69 31%2,429.39 10-5430-40-00 Legal Fees 57.00 57.00 57.00 100% 10-5480-40-00 Contracted Services 23,200.00 23,200.00 49,500.00 213%(26,300.00) 10-5520-40-00 Telephones 1,300.00 1,300.00 396.92 86.41 31%903.08 10-5521-40-00 Cell Phone Expense 1,000.00 1,000.00 0%1,000.00 10-5525-40-00 Electricity 100,000.00 20,306.00 120,306.00 72,734.35 12,163.08 60%47,571.65 10-5526-40-00 Data Network 37.00 37.00 43.42 7.26 117%(6.42) 10-5530-40-00 Travel/Lodging/Meals Expense 800.00 800.00 0%800.00 10-5536-40-00 Training/Seminars 800.00 800.00 539.90 67%260.10 10-5620-40-00 Tools & Equipment 3,000.00 3,000.00 2,747.68 1,495.60 92%252.32 10-5630-40-00 Safety Equipment 2,000.00 2,000.00 344.98 344.98 17%1,655.02 10-5640-40-00 Signs & Hardware 25,000.00 25,000.00 4,829.39 19%20,170.61 10-5650-40-00 Maintenance Materials 106,000.00 (9,000.00) 97,000.00 22,577.81 6,713.98 29,718.25 23%44,703.94 Subtotal object - 0 448,935.00 448,935.00 252,643.28 37,923.05 29,718.25 56%166,573.47 Program number: 448,935.00 448,935.00 252,643.28 37,923.05 29,718.25 56%166,573.47 Department number: 40 Streets 448,935.00 448,935.00 252,643.28 37,923.05 29,718.25 56%166,573.47 10-5110-45-00 Salaries & Wages 103,324.00 103,324.00 42,913.66 6,066.76 42%60,410.34 10-5126-45-00 Salaries-Vacation Buy-Out 216.00 216.00 0%216.00 10-5145-45-00 Social Security Expense 6,419.00 6,419.00 2,662.03 376.36 41%3,756.97 10-5150-45-00 Medicare Expense 1,501.00 1,501.00 622.55 88.03 41%878.45 10-5155-45-00 SUTA Expense 828.00 828.00 120.96 (27.31) 15%707.04 10-5165-45-00 Dental Insurance 313.00 313.00 163.58 25.56 52%149.42 10-5170-45-00 Life Insurance 95.00 95.00 50.43 7.88 53%44.57 10-5175-45-00 Liability (TML)/Workers' Comp 265.00 265.00 231.99 88%33.01 10-5180-45-00 TMRS Expense 11,998.00 11,998.00 3,233.77 465.40 27%8,764.23 10-5185-45-00 Long Term/Short Term Disabilit 106.00 106.00 0%106.00 10-5210-45-00 Supplies 4,800.00 1,200.00 6,000.00 3,641.05 490.04 61%2,358.95 26 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-5212-45-00 Building Supplies 500.00 500.00 618.51 124%(118.51) 10-5220-45-00 Office Equipment 3,000.00 3,000.00 2,531.36 84%468.64 10-5230-45-00 Dues,Fees,& Subscriptions 7,600.00 7,600.00 4,280.18 205.00 56%3,319.82 10-5240-45-00 Postage and Delivery 400.00 400.00 28.67 7%371.33 10-5250-45-00 Publications 500.00 500.00 0%500.00 10-5281-45-00 Book Purchases 15,000.00 15,000.00 11,966.57 2,176.79 80%3,033.43 10-5400-45-00 Uniform Expense 233.00 112.00 -(233.00) 10-5418-45-00 IT Fees 1,875.00 1,875.00 250.00 13%1,625.00 10-5480-45-00 Contracted Services 5,652.00 5,652.00 0%5,652.00 10-5520-45-00 Telephones 500.00 500.00 354.92 29.99 71%145.08 10-5525-45-00 Electricity 5,500.00 5,500.00 0%5,500.00 10-5530-45-00 Travel 1,700.00 1,700.00 283.93 250.64 17%1,416.07 10-5533-45-00 Mileage Expense 1,000.00 1,000.00 334.66 33%665.34 10-5536-45-00 Training/Seminars 1,500.00 1,500.00 99.95 7%1,400.05 10-5600-45-00 Special Events 600.00 600.00 641.39 100.00 107%(41.39) 10-5640-45-00 Signs & Hardware 75.00 -(75.00) Subtotal object - 0 175,192.00 1,200.00 176,392.00 75,338.16 10,367.14 43%101,053.84 Program number: 175,192.00 1,200.00 176,392.00 75,338.16 10,367.14 43%101,053.84 Department number: 45 Public Library 175,192.00 1,200.00 176,392.00 75,338.16 10,367.14 43%101,053.84 10-5110-60-01 Salaries & Wages 171,802.00 171,802.00 76,318.91 11,243.52 44%95,483.09 10-5126-60-01 Salaries-Vacation Buy-Out 1,077.00 1,077.00 0%1,077.00 10-5140-60-01 Salaries - Longevity Pay 185.00 185.00 175.00 95%10.00 10-5145-60-01 Social Security Expense 10,767.00 10,767.00 4,574.01 670.78 42%6,192.99 10-5150-60-01 Medicare Expense 2,518.00 2,518.00 1,069.73 156.88 42%1,448.27 10-5155-60-01 SUTA Expense 569.00 569.00 18.00 (36.00) 3%551.00 10-5160-60-01 Health Insurance 18,085.00 18,085.00 8,240.48 1,240.70 46%9,844.52 10-5165-60-01 Dental Insurance 896.00 896.00 327.17 51.12 37%568.83 10-5170-60-01 Life Insurance/AD&D 196.00 196.00 100.86 15.76 51%95.14 10-5175-60-01 Liability (TML) Workers Comp 906.00 906.00 793.16 88%112.84 10-5180-60-01 TMRS Expense 19,858.00 19,858.00 8,784.09 1,344.70 44%11,073.91 10-5185-60-01 Long Term/Short Term Disabilit 1,217.00 1,217.00 0%1,217.00 10-5186-60-01 WELLE-Wellness Prog Reimb Empl 600.00 600.00 544.00 85.00 91%56.00 10-5190-60-01 Contract Labor 780.00 780.00 270.00 60.00 35%510.00 10-5210-60-01 Office Supplies 2,375.00 2,375.00 1,421.70 307.52 60%953.30 10-5220-60-01 Office Equipment 8,162.00 8,162.00 1,372.65 17%6,789.35 10-5230-60-01 Dues,Fees,& Subscriptions 3,150.00 3,150.00 1,083.12 75.00 34%2,066.88 10-5240-60-01 Postage and Delivery 7.82 -(7.82) 10-5310-60-01 Rental Expense 1,812.00 -(1,812.00) 10-5320-60-01 Repairs & Maintenance 24,400.00 24,400.00 22,680.00 93%1,720.00 10-5400-60-01 Uniform Expense 300.00 300.00 0%300.00 10-5410-60-01 Professional Services 77,182.00 77,182.00 48,322.77 5,022.25 28,859.39 63%(0.16) 10-5418-60-01 IT Fees 3,100.00 500.00 3,600.00 713.48 20%2,886.52 10-5430-60-01 Legal Fees 5,000.00 5,000.00 2,375.00 48%2,625.00 10-5520-60-01 Telephones 5,900.00 5,900.00 4,194.70 538.76 71%1,705.30 10-5526-60-01 Data Network 1,700.00 1,700.00 1,152.40 814.48 68%547.60 10-5530-60-01 Travel/Lodging/Meals Expense 3,800.00 3,800.00 2,663.23 2,370.13 70%1,136.77 10-5533-60-01 Mileage Expense 2,225.00 2,225.00 805.58 112.65 36%1,419.42 10-5536-60-01 Training/Seminars 7,350.00 7,350.00 677.40 9%6,672.60 10-5600-60-01 Special Events 1,986.00 1,986.00 1,985.40 100%0.60 Subtotal object - 0 271,738.00 104,848.00 376,586.00 192,482.66 24,073.25 28,859.39 51%155,243.95 Program number: 1 Parks Administration 271,738.00 104,848.00 376,586.00 192,482.66 24,073.25 28,859.39 51%155,243.95 10-5110-60-02 Salaries & Wages 419,808.00 419,808.00 239,861.39 33,764.48 57%179,946.61 27 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-5115-60-02 Salaries - Overtime 13,477.00 13,477.00 6,051.84 1,416.23 45%7,425.16 10-5126-60-02 Salaries-Vacation Buy-Out 3,757.00 3,757.00 1,257.60 33%2,499.40 10-5140-60-02 Salaries - Longevity Pay 2,215.00 2,215.00 2,230.00 101%(15.00) 10-5143-60-02 Cell Phone Allowance 60.00 30.00 -(60.00) 10-5145-60-02 Social Security Expense 26,621.00 26,621.00 14,365.65 1,984.01 54%12,255.35 10-5150-60-02 Medicare Expense 6,226.00 6,226.00 3,359.74 464.02 54%2,866.26 10-5155-60-02 SUTA Expense 2,277.00 2,277.00 228.27 (175.82) 10%2,048.73 10-5160-60-02 Health Insurance 64,707.00 64,707.00 41,290.16 6,043.66 64%23,416.84 10-5165-60-02 Dental Insurance 3,441.00 3,441.00 1,747.97 255.60 51%1,693.03 10-5170-60-02 Life Insurance/AD&D 1,040.00 1,040.00 588.68 86.68 57%451.32 10-5175-60-02 Liability (TML) Workers Comp 8,136.00 8,136.00 7,122.66 88%1,013.34 10-5180-60-02 TMRS Expense 49,755.00 49,755.00 28,813.47 4,203.27 58%20,941.53 10-5185-60-02 Long Term/Short Term Disabilit 834.00 834.00 0%834.00 10-5186-60-02 WELLE-Wellness Prog Reimb Empl 3,600.00 3,600.00 1,417.00 200.00 39%2,183.00 10-5212-60-02 Building Supplies 1,500.00 1,500.00 189.14 13%1,310.86 10-5230-60-02 Dues,Fees,& Subscriptions 100.00 -(100.00) 10-5310-60-02 Rental Expense 23,500.00 23,500.00 13,680.05 1,827.00 9,380.00 58%439.95 10-5320-60-02 Repairs & Maintenance 210,275.00 210,275.00 31,149.93 4,343.51 45,336.00 15%133,789.07 10-5350-60-02 Vehicle Expense 6,000.00 6,000.00 1,555.00 177.00 26%4,445.00 10-5352-60-02 Fuel 17,000.00 17,000.00 6,731.83 1,649.62 40%10,268.17 10-5353-60-02 Oil/Grease/Inspections 3,300.00 3,300.00 677.67 83.05 21%2,622.33 10-5400-60-02 Uniform Expense 5,400.00 5,400.00 3,766.59 70%1,633.41 10-5480-60-02 Contracted Services 178,300.00 178,300.00 49,782.90 8,143.58 43,673.00 28%84,844.10 10-5525-60-02 Electricity 96,000.00 96,000.00 64,413.61 9,370.90 67%31,586.39 10-5620-60-02 Tools & Equipment 4,725.00 4,725.00 944.74 244.50 20%3,780.26 10-5630-60-02 Safety Equipment 1,600.00 1,600.00 213.47 30.00 13%1,386.53 10-5640-60-02 Signs & Hardware 2,800.00 2,800.00 1,015.00 1,015.00 36%1,785.00 Subtotal object - 0 1,156,294.00 1,156,294.00 522,614.36 75,156.29 98,389.00 45%535,290.64 Program number: 2 Parks Maintenance 1,156,294.00 1,156,294.00 522,614.36 75,156.29 98,389.00 45%535,290.64 10-5110-60-03 Salaries & Wages 42,787.00 42,787.00 270.37 1%42,516.63 10-5126-60-03 Salaries-Vacation Buy-Out 404.00 404.00 0%404.00 10-5145-60-03 Social Security Expense 2,678.00 2,678.00 14.11 1%2,663.89 10-5150-60-03 Medicare Expense 626.00 626.00 3.30 1%622.70 10-5155-60-03 SUTA Expense 207.00 207.00 6.22 3%200.78 10-5170-60-03 Life Insurance/AD&D 95.00 95.00 0.64 1%94.36 10-5175-60-03 Liability (TML) Workers Comp 107.00 107.00 93.67 88%13.33 10-5180-60-03 TMRS Expense 5,005.00 5,005.00 32.09 1%4,972.91 10-5185-60-03 Long Term/Short Term Disabilit 101.00 101.00 0%101.00 10-5240-60-03 Postage and Delivery 6,875.00 6,875.00 228.32 3%6,646.68 10-5260-60-03 Advertising 2,000.00 2,000.00 524.50 26%1,475.50 10-5280-60-03 Printing and Reproduction 5,850.00 5,850.00 603.17 10%5,246.83 10-5475-60-03 Credit Card Fees 643.15 175.26 -(643.15) 10-5600-60-03 Special Events 19,200.00 19,200.00 6,759.20 101.73 35%12,440.80 10-5995-60-03 Recreation Activities 23,500.00 23,500.00 3,789.93 802.12 16%19,710.07 Subtotal object - 0 109,435.00 109,435.00 12,968.67 1,079.11 12%96,466.33 Program number: 3 Recreation 109,435.00 109,435.00 12,968.67 1,079.11 12%96,466.33 Department number: 60 Parks and Recreation 1,537,467.00 104,848.00 1,642,315.00 728,065.69 100,308.65 127,248.39 44%787,000.92 10-5110-70-00 Salaries & Wages 97,779.00 97,779.00 49,644.83 7,659.32 51%48,134.17 10-5115-70-00 Salaries - Overtime 251.00 251.00 97.24 97.24 39%153.76 10-5126-70-00 Salaries-Vacation Buy-Out 898.00 898.00 0%898.00 10-5127-70-00 Salaries-Certification Pay 9,000.00 (9,000.00) - 10-5128-70-00 Language Pay 900.00 900.00 550.00 100.00 61%350.00 28 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-5140-70-00 Salaries - Longevity Pay 70.00 70.00 70.00 100% 10-5145-70-00 Social Security Expense 6,122.00 6,122.00 2,962.34 462.13 48%3,159.66 10-5150-70-00 Medicare Expense 1,431.00 1,431.00 692.81 108.09 48%738.19 10-5155-70-00 SUTA Expense 414.00 414.00 57.49 (26.03) 14%356.51 10-5160-70-00 Health Insurance 8,157.00 8,157.00 3,750.46 554.76 46%4,406.54 10-5165-70-00 Dental Insurance 313.00 313.00 163.58 25.56 52%149.42 10-5170-70-00 Life Insurance/AD&D 95.00 95.00 50.43 7.88 53%44.57 10-5175-70-00 Liability (TML) Workers Comp 238.00 238.00 208.36 88%29.64 10-5180-70-00 TMRS Expense 11,443.00 11,443.00 5,721.18 915.10 50%5,721.82 10-5185-70-00 Long Term/Short Term Disabilit 181.00 181.00 0%181.00 10-5186-70-00 WELLE-Wellness Prog Reimb Empl 320.00 50.00 -(320.00) 10-5190-70-00 Contract Labor 4,800.00 4,800.00 2,460.00 290.00 51%2,340.00 10-5210-70-00 Office Supplies 1,500.00 1,500.00 1,199.23 156.89 80%300.77 10-5212-70-00 Building Supplies 1,500.00 1,500.00 797.18 134.81 53%702.82 10-5220-70-00 Office Equipment 4,970.00 4,970.00 3,149.97 63%1,820.03 10-5230-70-00 Dues,Fees,& Subscriptions 100.00 100.00 40.00 40%60.00 10-5240-70-00 Postage and Delivery 1,200.00 1,200.00 500.00 42%700.00 10-5250-70-00 Publications 100.00 100.00 0%100.00 10-5280-70-00 Printing and Reproduction 700.00 700.00 0%700.00 10-5310-70-00 Rental Expense 25,400.00 25,400.00 16,236.08 2,131.51 64%9,163.92 10-5320-70-00 Repairs & Maintenance 60.00 -(60.00) 10-5418-70-00 IT Fees 500.00 500.00 95.00 19%405.00 10-5420-70-00 Municipal Court/Judge Fees 10,000.00 10,000.00 8,066.00 1,200.00 81%1,934.00 10-5430-70-00 Legal Fees 20,000.00 20,000.00 15,596.27 1,950.00 78%4,403.73 10-5480-70-00 Contracted Services 360.00 360.00 90.00 25%270.00 10-5481-70-00 Cash Over/Short 5.00 -(5.00) 10-5520-70-00 Telephones 300.00 300.00 842.25 22.15 281%(542.25) 10-5524-70-00 Gas-Building 900.00 900.00 432.31 48%467.69 10-5525-70-00 Electricity 2,000.00 2,000.00 519.52 110.95 26%1,480.48 10-5530-70-00 Travel/Lodging/Meals Expense 500.00 500.00 0%500.00 10-5533-70-00 Mileage Expense 500.00 500.00 0%500.00 10-5536-70-00 Training/Seminars 500.00 500.00 100.00 20%400.00 Subtotal object - 0 213,122.00 (9,000.00) 204,122.00 114,417.53 15,950.36 60.00 56%89,644.47 Program number: 213,122.00 (9,000.00) 204,122.00 114,417.53 15,950.36 60.00 56%89,644.47 Department number: 70 Municipal Court 213,122.00 (9,000.00) 204,122.00 114,417.53 15,950.36 60.00 56%89,644.47 10-5110-80-00 Salaries & Wages 545,258.00 (52,876.00) 492,382.00 209,381.82 42,204.06 43%283,000.18 10-5115-80-00 Salaries - Overtime 13,354.00 30,000.00 43,354.00 24,732.21 57%18,621.79 10-5126-80-00 Salaries-Vacation Buy-Out 3,938.00 3,938.00 0%3,938.00 10-5140-80-00 Salaries - Longevity Pay 1,280.00 1,280.00 755.00 59%525.00 10-5143-80-00 Cell Phone Allowance 280.00 140.00 -(280.00) 10-5145-80-00 Social Security Expense 34,241.00 34,241.00 13,274.12 2,414.76 39%20,966.88 10-5150-80-00 Medicare Expense 8,009.00 8,009.00 3,104.47 564.74 39%4,904.53 10-5155-80-00 SUTA Expense 2,173.00 2,173.00 377.39 (118.39) 17%1,795.61 10-5160-80-00 Health Insurance 62,016.00 62,016.00 20,127.99 3,654.20 32%41,888.01 10-5165-80-00 Dental Insurance 3,043.00 3,043.00 1,087.78 204.48 36%1,955.22 10-5170-80-00 Life Insurance/AD&D 890.00 890.00 427.68 78.80 48%462.32 10-5175-80-00 Liability (TML) Workers Comp 3,669.00 3,669.00 3,212.03 88%456.97 10-5180-80-00 TMRS Expense 63,498.00 63,498.00 26,879.62 5,026.24 42%36,618.38 10-5185-80-00 Long Term/Short Term Disabilit 2,664.00 2,664.00 0%2,664.00 10-5186-80-00 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 104.00 6%1,696.00 10-5190-80-00 Contract Labor 3,120.00 3,120.00 660.00 80.00 21%2,460.00 10-5210-80-00 Office Supplies 7,150.00 7,150.00 4,128.44 856.59 58%3,021.56 29 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-5212-80-00 Building Supplies 500.00 500.00 170.08 34%329.92 10-5220-80-00 Office Equipment 8,204.00 8,204.00 1,936.11 23.50 24%6,267.89 10-5230-80-00 Dues,Fees,& Subscriptions 96,450.00 96,450.00 80,814.58 291.17 2,500.00 84%13,135.42 10-5240-80-00 Postage and Delivery 50.00 50.00 4.03 1.40 8%45.97 10-5250-80-00 Publications 6,237.00 6,237.00 4,290.52 69%1,946.48 10-5280-80-00 Printing and Reproduction 2,000.00 2,000.00 9.50 0%1,990.50 10-5340-80-00 Building Repairs 2,000.00 2,500.00 4,500.00 1,353.79 30%3,146.21 10-5350-80-00 Vehicle Expense 3,000.00 3,000.00 1,144.90 38%1,855.10 10-5352-80-00 Fuel 9,600.00 (1,000.00) 8,600.00 2,542.98 911.97 30%6,057.02 10-5353-80-00 Oil/Grease/Inspections 1,000.00 1,000.00 511.28 51%488.72 10-5400-80-00 Uniform Expense 3,020.00 3,020.00 0%3,020.00 10-5410-80-00 Professional Services 25,000.00 25,000.00 40,170.18 22,426.52 161%(15,170.18) 10-5418-80-00 IT Fees 4,000.00 5,000.00 9,000.00 5,000.00 0%4,000.00 10-5430-80-00 Legal Fees 3,250.00 3,250.00 304.00 9%2,946.00 10-5465-80-00 Public Relations 500.00 500.00 225.00 225.00 45%275.00 10-5480-80-00 Contracted Services 780.00 7,300.00 8,080.00 7,692.00 95%388.00 10-5520-80-00 Telephones 4,380.00 4,380.00 1,170.93 277.48 27%3,209.07 10-5521-80-00 Cell Phone Expense 1,200.00 1,200.00 0%1,200.00 10-5525-80-00 Electricity 6,500.00 6,500.00 2,762.94 497.55 43%3,737.06 10-5526-80-00 Data Network 4,000.00 4,000.00 2,583.62 1,200.42 65%1,416.38 10-5530-80-00 Travel/Lodging/Meals Expense 7,850.00 (2,000.00) 5,850.00 0%5,850.00 10-5533-80-00 Mileage Expense 3,000.00 (1,500.00) 1,500.00 0%1,500.00 10-5536-80-00 Training/Seminars 13,453.00 (1,300.00) 12,153.00 1,316.65 839.00 11%10,836.35 10-5620-80-00 Tools & Equipment 660.00 660.00 110.36 17%549.64 10-5630-80-00 Safety Equipment 920.00 920.00 24.00 3%896.00 10-6160-80-00 Capital Expenditure - Vehicles 14,560.00 2,876.00 17,436.00 17,435.75 0%0.25 Subtotal object - 0 953,217.00 14,000.00 967,217.00 457,670.00 81,799.49 24,935.75 47%484,611.25 Program number: 953,217.00 14,000.00 967,217.00 457,670.00 81,799.49 24,935.75 47%484,611.25 Department number: 80 Inspections 953,217.00 14,000.00 967,217.00 457,670.00 81,799.49 24,935.75 47%484,611.25 10-5110-85-00 Salaries & Wages 49,433.00 49,433.00 25,972.02 3,806.40 53%23,460.98 10-5115-85-00 Salaries - Overtime 828.00 828.00 369.64 45%458.36 10-5126-85-00 Salaries-Vacation Buy-Out 455.00 455.00 0%455.00 10-5140-85-00 Salaries - Longevity Pay 270.00 270.00 265.00 98%5.00 10-5145-85-00 Social Security Expense 3,147.00 3,147.00 1,581.84 225.42 50%1,565.16 10-5150-85-00 Medicare Expense 736.00 736.00 369.95 52.72 50%366.05 10-5155-85-00 SUTA Expense 207.00 207.00 9.00 (18.00) 4%198.00 10-5160-85-00 Health Insurance 3,547.00 3,547.00 1,886.58 290.56 53%1,660.42 10-5165-85-00 Dental Insurance 313.00 313.00 163.58 25.56 52%149.42 10-5170-85-00 Life Insurance/AD&D 95.00 95.00 50.43 7.88 53%44.57 10-5175-85-00 Liability (TML) Workers' Comp 309.00 309.00 270.51 88%38.49 10-5180-85-00 TMRS Expense 5,882.00 5,882.00 3,029.39 451.82 52%2,852.61 10-5185-85-00 Long Term/Short Term Disabilit 111.00 111.00 0%111.00 10-5186-85-00 WELLE-Wellness Prog Reimb Empl 600.00 (263.00) 337.00 0%337.00 10-5210-85-00 Office Supplies 500.00 500.00 47.28 8.99 9%452.72 10-5230-85-00 Dues,Fees,& Subscriptions 300.00 300.00 227.25 14.98 76%72.75 10-5240-85-00 Postage and Delivery 400.00 400.00 230.82 84.82 58%169.18 10-5350-85-00 Vehicle Expense 500.00 93.00 593.00 593.11 100%(0.11) 10-5352-85-00 Fuel 1,800.00 1,800.00 294.66 99.68 16%1,505.34 10-5353-85-00 Oil/Grease/Inspections 100.00 100.00 0%100.00 10-5400-85-00 Uniform Expense 200.00 200.00 0%200.00 10-5430-85-00 Legal Fees 3,000.00 3,000.00 209.00 7%2,791.00 10-5435-85-00 Legal Notices/Filings 300.00 300.00 0%300.00 30 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-5480-85-00 Contracted Services 88,000.00 (480.00) 87,520.00 51,109.75 15,933.25 15,933.25 58%20,477.00 10-5520-85-00 Telephones 800.00 800.00 240.41 46.00 30%559.59 10-5526-85-00 Data Network 480.00 480.00 227.94 37.99 47%252.06 10-5536-85-00 Training/Seminars 800.00 800.00 34.95 4%765.05 10-5600-85-00 Special Events 500.00 500.00 0%500.00 10-5620-85-00 Tools & Equipment 250.00 250.00 0%250.00 10-5640-85-00 Signs & Hardware 1,200.00 170.00 1,370.00 1,368.08 100%1.92 Subtotal object - 0 164,583.00 164,583.00 88,551.19 21,068.07 15,933.25 54%60,098.56 Program number: 164,583.00 164,583.00 88,551.19 21,068.07 15,933.25 54%60,098.56 Department number: 85 Code Enforcement 164,583.00 164,583.00 88,551.19 21,068.07 15,933.25 54%60,098.56 10-5110-90-00 Salaries & Wages 253,085.00 (8,600.00) 244,485.00 113,675.29 16,598.91 46%130,809.71 10-5115-90-00 Salaries - Overtime 169.00 1,050.00 1,219.00 520.06 10.55 43%698.94 10-5126-90-00 Salaries-Vacation Buy-Out 4,057.00 4,057.00 1,650.29 41%2,406.71 10-5140-90-00 Salaries - Longevity Pay 945.00 945.00 560.00 59%385.00 10-5141-90-00 Salaries - Incentive 750.00 750.00 750.00 100% 10-5143-90-00 Cell Phone Allowance 3,000.00 3,000.00 1,080.00 180.00 36%1,920.00 10-5145-90-00 Social Security Expense 15,952.00 15,952.00 6,768.89 959.21 42%9,183.11 10-5150-90-00 Medicare Expense 3,730.00 3,730.00 1,583.04 224.33 42%2,146.96 10-5155-90-00 SUTA Expense 776.00 776.00 79.58 (54.00) 10%696.42 10-5160-90-00 Health Insurance 24,690.00 24,690.00 14,008.76 1,993.30 57%10,681.24 10-5165-90-00 Dental Insurance 896.00 896.00 500.98 76.68 56%395.02 10-5170-90-00 Life Insurance/AD&D 325.00 325.00 239.36 37.40 74%85.64 10-5175-90-00 Liability (TML) Workers Comp 1,062.00 1,062.00 929.73 88%132.27 10-5180-90-00 TMRS Expense 29,532.00 29,532.00 13,558.28 2,004.78 46%15,973.72 10-5185-90-00 Long Term/Short Term Disabilit 1,435.00 1,435.00 0%1,435.00 10-5186-90-00 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 640.00 100.00 53%560.00 10-5190-90-00 Contract Labor 1,560.00 1,560.00 660.00 80.00 42%900.00 10-5210-90-00 Office Supplies 3,800.00 3,800.00 2,920.75 512.60 525.60 77%353.65 10-5220-90-00 Office Equipment 5,400.00 5,400.00 1,584.67 29%3,815.33 10-5230-90-00 Dues,Fees,& Subscriptions 5,040.00 (2,500.00) 2,540.00 776.00 191.00 31%1,764.00 10-5240-90-00 Postage and Delivery 200.00 200.00 146.87 12.47 73%53.13 10-5250-90-00 Publications 500.00 500.00 0%500.00 10-5280-90-00 Printing and Reproduction 200.00 200.00 43.97 22%156.03 10-5330-90-00 Copier Expense 1,100.00 1,100.00 1,078.72 0%21.28 10-5400-90-00 Uniform Expense 400.00 400.00 65.00 16%335.00 10-5410-90-00 Professional Services 81,730.00 33,633.00 115,363.00 47,780.00 56,004.25 41%11,578.75 10-5418-90-00 IT Fees 300.00 300.00 169.00 56%131.00 10-5430-90-00 Legal Fees 28,000.00 20,000.00 48,000.00 11,828.60 (1,900.00) 20,000.00 25%16,171.40 10-5435-90-00 Legal Notices/Filings 2,000.00 1,000.00 3,000.00 2,309.46 77%690.54 10-5520-90-00 Telephones 5,700.00 (1,000.00) 4,700.00 422.13 40.38 9%4,277.87 10-5521-90-00 Cell Phone Expense 1,500.00 (1,500.00) - 10-5526-90-00 Data Network 8,250.00 8,250.00 1,102.51 550.89 13%7,147.49 10-5530-90-00 Travel/Lodging/Meals Expense 2,300.00 2,300.00 821.07 36%1,478.93 10-5533-90-00 Mileage Expense 1,750.00 (500.00) 1,250.00 538.04 155.08 43%711.96 10-5536-90-00 Training/Seminars 4,800.00 4,800.00 1,369.85 100.00 29%3,430.15 10-5640-90-00 Signs & Hardware 2,000.00 (2,000.00) - Subtotal object - 0 493,084.00 44,633.00 537,717.00 229,082.18 21,873.58 77,608.57 43%231,026.25 Program number: 493,084.00 44,633.00 537,717.00 229,082.18 21,873.58 77,608.57 43%231,026.25 Department number: 90 Planning 493,084.00 44,633.00 537,717.00 229,082.18 21,873.58 77,608.57 43%231,026.25 10-5110-98-00 Salaries & Wages 462,199.00 462,199.00 247,373.22 36,290.92 54%214,825.78 10-5115-98-00 Salaries - Overtime 1,200.00 1,200.00 930.97 78%269.03 10-5126-98-00 Salaries-Vacation Buy-Out 5,280.00 5,280.00 3,957.72 75%1,322.28 31 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 10-5140-98-00 Salaries - Longevity Pay 790.00 790.00 780.00 99%10.00 10-5143-98-00 Cell Phone Allowance 1,200.00 1,200.00 756.49 90.00 63%443.51 10-5145-98-00 Social Security Expense 27,650.00 27,650.00 13,479.20 2,030.56 49%14,170.80 10-5150-98-00 Medicare Expense 6,793.00 6,793.00 3,336.67 474.87 49%3,456.33 10-5155-98-00 SUTA Expense 1,035.00 1,035.00 45.00 (88.18) 4%990.00 10-5160-98-00 Health Insurance 36,701.00 36,701.00 23,609.85 3,559.82 64%13,091.15 10-5165-98-00 Dental Insurance 1,251.00 1,251.00 817.92 127.80 65%433.08 10-5170-98-00 Life Insurance/AD&D 566.00 566.00 386.95 60.50 68%179.05 10-5175-98-00 Liability (TML) Workers Comp 1,896.00 1,896.00 1,659.85 88%236.15 10-5180-98-00 TMRS Expense 54,286.00 54,286.00 29,020.32 4,336.23 53%25,265.68 10-5185-98-00 Long Term/Short Term Disabilit 1,071.00 1,071.00 0%1,071.00 10-5186-98-00 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 960.00 150.00 80%240.00 10-5190-98-00 Contract Labor 510.00 510.00 270.00 60.00 53%240.00 10-5210-98-00 Office Supplies 1,800.00 1,800.00 1,125.85 89.42 63%674.15 10-5212-98-00 Building Supplies 350.00 350.00 32.64 9%317.36 10-5230-98-00 Dues,Fees,& Subscriptions 1,700.00 1,700.00 195.94 195.94 12%1,504.06 10-5240-98-00 Postage and Delivery 100.00 100.00 110.75 9.97 111%(10.75) 10-5250-98-00 Publications 300.00 300.00 0%300.00 10-5350-98-00 Vehicle Expense 450.00 720.00 1,170.00 1,163.00 99%7.00 10-5352-98-00 Fuel 1,800.00 1,800.00 0%1,800.00 10-5400-98-00 Uniform Expense 100.00 100.00 151.95 152%(51.95) 10-5410-98-00 Professional Services 35,000.00 35,000.00 0%35,000.00 10-5418-98-00 IT Fees 250.00 250.00 93.00 0%157.00 10-5419-98-00 IT Licenses 35,320.00 35,320.00 861.00 861.00 861.00 2%33,598.00 10-5430-98-00 Legal Fees 6,000.00 6,000.00 3,381.34 (18,756.00) 56%2,618.66 10-5435-98-00 Legal Notices/Filings 2,000.00 2,000.00 1,015.80 348.00 51%984.20 10-5520-98-00 Telephones 5,000.00 (2,000.00) 3,000.00 1,085.00 34.74 36%1,915.00 10-5524-98-00 Gas-Building 1,600.00 1,600.00 715.54 45%884.46 10-5525-98-00 Electricity 700.00 (700.00) - 10-5530-98-00 Travel/Lodging/Meals Expense 3,250.00 (930.00) 2,320.00 531.79 23%1,788.21 10-5533-98-00 Mileage Expense 1,500.00 1,500.00 415.17 28%1,084.83 10-5536-98-00 Training/Seminars 6,000.00 6,000.00 428.75 7%5,571.25 Subtotal object - 0 703,938.00 703,938.00 338,598.68 29,875.59 954.00 48%364,385.32 Program number: 703,938.00 703,938.00 338,598.68 29,875.59 954.00 48%364,385.32 Department number: 98 Engineering 703,938.00 703,938.00 338,598.68 29,875.59 954.00 48%364,385.32 10-5176-99-00 TML Prop. & Liab. Insurance 100,000.00 100,000.00 83,659.38 84%16,340.62 10-5305-99-00 Chapt 380 Program Grant Exp 14,000.00 14,000.00 3,559.00 25%10,441.00 10-5418-99-00 IT Fees 71,821.00 71,821.00 42,141.89 32,650.69 6,985.00 59%22,694.11 10-5480-99-00 Contracted Services 3,600.00 3,600.00 3,600.00 100% 10-6140-99-00 Capital Expenditure - Equipmen 136,438.00 136,438.00 79,588.81 11,369.83 58%56,849.19 10-6160-99-00 Capital Expenditure - Vehicles 262,260.00 262,260.00 152,985.00 21,855.00 58%109,275.00 10-7000-99-00 Contingency 50,000.00 50,000.00 21,282.75 21,282.75 43%28,717.25 10-7100-99-00 Operating Transfer Out 20,000.00 20,000.00 20,000.00 100% 10-7144-99-00 Transfer to Bond Fund 972,000.00 75,000.00 1,047,000.00 610,750.00 87,250.00 58%436,250.00 Subtotal object - 0 1,630,119.00 75,000.00 1,705,119.00 1,017,566.83 174,408.27 6,985.00 60%680,567.17 Program number: 1,630,119.00 75,000.00 1,705,119.00 1,017,566.83 174,408.27 6,985.00 60%680,567.17 Department number: 99 Non-departmental 1,630,119.00 75,000.00 1,705,119.00 1,017,566.83 174,408.27 6,985.00 60%680,567.17 Expense Subtotal - - - - - - 14,415,741.00 310,638.00 14,726,379.00 7,073,359.81 1,046,258.26 657,052.13 48%6,995,967.06 Fund number: 10 General (90,293.00) 310,638.00 220,345.00 (4,469,632.67) 316,575.23 657,052.13 -2028%4,032,925.54 15-5410-10-00 Professional Services 7,500.00 -(7,500.00) Subtotal object - 0 7,500.00 -(7,500.00) Program number: 7,500.00 -(7,500.00) 32 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget Department number: 10 Administration 7,500.00 -(7,500.00) Expense Subtotal - - - - - - 7,500.00 -(7,500.00) Fund number: 15 TIRZ #1 - Blue Star 7,500.00 -(7,500.00) 20-4005-50-00 Water Revenue (5,605,000.00) (5,605,000.00) (2,320,776.44) (308,807.49) 41%(3,284,223.56) 20-4010-50-00 Water Tap & Construction (508,750.00) (508,750.00) (390,401.00) (70,863.00) 77%(118,349.00) 20-4012-50-00 Saturday Inspection Fee (4,000.00) (4,000.00) (3,450.00) (150.00) 86%(550.00) 20-4018-50-00 Internet Cr. Card Fees(Global) (18,000.00) (18,000.00) (12,350.11) (1,702.21) 69%(5,649.89) 20-4019-50-00 Cr. Card Pmt Fees(auth.net) (3,000.00) (3,000.00) (2,745.27) (369.92) 92%(254.73) 20-4060-50-00 NSF Fees (1,000.00) (1,000.00) (800.00) (200.00) 80%(200.00) 20-4242-50-00 Re-Inspection Fees (1,500.00) (1,500.00) (1,475.00) (250.00) 98%(25.00) 20-4610-50-00 Interest Income (70,000.00) (70,000.00) (21,659.02) (2,805.77) 31%(48,340.98) 20-4910-50-00 Other Revenue (70,000.00) (70,000.00) (43,631.39) (6,031.33) 62%(26,368.61) Subtotal object - 0 (6,281,250.00) (6,281,250.00) (2,797,288.23) (391,179.72) 45%(3,483,961.77) Program number: (6,281,250.00) (6,281,250.00) (2,797,288.23) (391,179.72) 45%(3,483,961.77) Department number: 50 Water (6,281,250.00) (6,281,250.00) (2,797,288.23) (391,179.72) 45%(3,483,961.77) 20-4006-55-00 Sewer Revenue (2,777,000.00) (2,777,000.00) (1,516,727.10) (222,112.45) 55%(1,260,272.90) 20-4010-55-00 Sewer Tap & Construction (220,000.00) (220,000.00) (135,400.00) (25,600.00) 62%(84,600.00) Subtotal object - 0 (2,997,000.00) (2,997,000.00) (1,652,127.10) (247,712.45) 55%(1,344,872.90) Program number: (2,997,000.00) (2,997,000.00) (1,652,127.10) (247,712.45) 55%(1,344,872.90) Department number: 55 Sewer (2,997,000.00) (2,997,000.00) (1,652,127.10) (247,712.45) 55%(1,344,872.90) 20-4000-57-00 W/S Service Initiation (57,043.00) (57,043.00) (31,255.00) (6,370.00) 55%(25,788.00) 20-4007-57-00 Sanitation (900,000.00) (900,000.00) (565,315.04) (82,825.86) 63%(334,684.96) 20-4009-57-00 Late Fee-W/S (60,000.00) (60,000.00) (50,031.12) (4,082.27) 83%(9,968.88) Subtotal object - 0 (1,017,043.00) (1,017,043.00) (646,601.16) (93,278.13) 64%(370,441.84) Program number: (1,017,043.00) (1,017,043.00) (646,601.16) (93,278.13) 64%(370,441.84) Department number: 57 Utility Billing Department (1,017,043.00) (1,017,043.00) (646,601.16) (93,278.13) 64%(370,441.84) Revenue Subtotal - - - - - - (10,295,293.00) (10,295,293.00) (5,096,016.49) (732,170.30) 49%(5,199,276.51) 20-5176-00-00 TML-Prop & Liab Insurance 35,000.00 35,000.00 29,280.78 84%5,719.22 20-6140-00-00 Capital Expenditure - Equipmen 15,771.00 15,771.00 9,199.75 1,314.25 58%6,571.25 20-6160-00-00 Capital Expenditure - Vehicles 119,553.00 119,553.00 69,739.25 9,962.75 58%49,813.75 20-6186-00-00 2013 Bond Payment 387,600.00 387,600.00 93,800.00 24%293,800.00 20-6192-00-00 2011 Refd Bond Pmt 276,246.00 276,246.00 270,420.63 98%5,825.37 20-6193-00-00 2012 CO Bond Payment 145,020.00 145,020.00 95,235.00 66%49,785.00 20-6198-00-00 06 CO Bond Payment 491,197.00 491,197.00 97,398.61 20%393,798.39 20-6199-00-00 08 CO Bond Payment 119,894.00 119,894.00 87,332.50 73%32,561.50 20-6201-00-00 2014 GO Bond Payment 483,439.00 483,439.00 135,995.35 28%347,443.65 20-6202-00-00 2014 CO Bond Payment 926,350.00 926,350.00 240,675.00 26%685,675.00 20-7000-00-00 Contingency 50,000.00 50,000.00 0%50,000.00 20-7147-00-00 Transfer to GF 862,695.00 862,695.00 503,238.75 71,891.25 58%359,456.25 Subtotal object - 0 3,912,765.00 3,912,765.00 1,632,315.62 83,168.25 42%2,280,449.38 Program number: 3,912,765.00 3,912,765.00 1,632,315.62 83,168.25 42%2,280,449.38 Department number: Non departmental 3,912,765.00 3,912,765.00 1,632,315.62 83,168.25 42%2,280,449.38 20-5110-50-00 Salaries & Wages 630,968.00 630,968.00 301,319.68 50,400.13 48%329,648.32 20-5115-50-00 Salaries - Overtime 45,055.00 45,055.00 18,390.89 3,642.18 41%26,664.11 20-5126-50-00 Salaries-Vacation Buy-Out 4,459.00 4,459.00 972.40 22%3,486.60 20-5140-50-00 Salaries - Longevity Pay 2,165.00 2,165.00 2,050.00 95%115.00 20-5145-50-00 Social Security Expense 39,753.00 39,753.00 18,874.31 3,161.31 47%20,878.69 20-5150-50-00 Medicare Expense 9,300.00 9,300.00 4,414.16 739.35 47%4,885.84 20-5155-50-00 SUTA Expense 2,794.00 2,794.00 333.11 (173.12) 12%2,460.89 20-5160-50-00 Health Insurance 77,164.00 77,164.00 30,129.14 5,455.76 39%47,034.86 20-5165-50-00 Dental Insurance 3,981.00 3,981.00 1,863.32 345.06 47%2,117.68 20-5170-50-00 Life Insurance/AD&D 1,240.00 1,240.00 605.18 118.20 49%634.82 33 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 20-5175-50-00 Liability (TML) Workers' Comp 11,255.00 11,255.00 9,853.19 88%1,401.81 20-5180-50-00 TMRS Expense 74,858.00 74,858.00 36,655.49 6,444.49 49%38,202.51 20-5185-50-00 Long Term/Short Term Disabilit 3,429.00 3,429.00 0%3,429.00 20-5186-50-00 WELLE-Wellness Prog Reimb-Empl 3,600.00 3,600.00 1,303.00 250.00 36%2,297.00 20-5190-50-00 Contract Labor 2,700.00 2,700.00 2,850.00 600.00 106%(150.00) 20-5210-50-00 Office Supplies 3,100.00 3,100.00 1,839.40 618.10 59%1,260.60 20-5212-50-00 Building Supplies 1,550.00 1,550.00 198.80 13%1,351.20 20-5220-50-00 Office Equipment 11,004.00 (3,500.00) 7,504.00 6,366.41 1,632.97 85%1,137.59 20-5230-50-00 Dues,Fees,& Subscriptions 3,400.00 3,400.00 2,124.64 547.00 62%1,275.36 20-5240-50-00 Postage and Delivery 1,800.00 1,800.00 1,223.32 1,195.61 68%576.68 20-5250-50-00 Publications 50.00 50.00 0%50.00 20-5280-50-00 Printing and Reproduction 3,450.00 3,450.00 80.51 80.51 2%3,369.49 20-5310-50-00 Rental Expense 600.00 600.00 0%600.00 20-5320-50-00 Repairs & Maintenance 3,600.00 3,600.00 12.25 0%3,587.75 20-5340-50-00 Building Repairs 4,000.00 522.00 4,522.00 4,521.75 100%0.25 20-5350-50-00 Vehicle Expense 25,700.00 25,700.00 10,197.53 1,982.77 40%15,502.47 20-5352-50-00 Fuel 40,200.00 (18,000.00) 22,200.00 11,879.70 3,372.78 54%10,320.30 20-5353-50-00 Oil/Grease/Inspections 2,470.00 2,470.00 159.25 40.00 6%2,310.75 20-5400-50-00 Uniform Expense 14,600.00 14,600.00 5,589.61 4,094.92 38%9,010.39 20-5418-50-00 IT Fees 18,700.00 19,000.00 37,700.00 24,392.18 7,000.00 65%6,307.82 20-5419-50-00 IT Licenses 1,200.00 1,163.00 2,363.00 2,363.00 100% 20-5430-50-00 Legal Fees 1,000.00 1,000.00 57.00 6%943.00 20-5435-50-00 Legal Notices/Filings 500.00 500.00 0%500.00 20-5475-50-00 Credit Card Fees 25,000.00 25,000.00 19,362.48 2,749.80 77%5,637.52 20-5480-50-00 Contracted Services 16,000.00 23,623.00 39,623.00 39,678.65 827.50 100%(55.65) 20-5520-50-00 Telephones 17,820.00 17,820.00 4,279.14 816.45 24%13,540.86 20-5521-50-00 Cell Phone Expense 2,160.00 2,160.00 0%2,160.00 20-5524-50-00 Gas-Building 2,570.00 2,570.00 572.02 60.00 22%1,997.98 20-5525-50-00 Electricity 150,000.00 27,000.00 177,000.00 103,712.60 13,121.01 59%73,287.40 20-5526-50-00 Data Network 4,000.00 4,000.00 2,754.10 69%1,245.90 20-5530-50-00 Travel/Lodging/Meals Expense 1,000.00 1,000.00 0%1,000.00 20-5533-50-00 Mileage Expense 1,000.00 1,000.00 155.40 16%844.60 20-5536-50-00 Training/Seminars 5,600.00 3,500.00 9,100.00 7,283.83 528.00 80%1,816.17 20-5540-50-00 Water Testing 1,500.00 1,500.00 1,180.05 79%319.95 20-5545-50-00 Meter Purchases 203,500.00 12,220.00 215,720.00 96,779.00 10,142.40 47,750.00 45%71,191.00 20-5550-50-00 Water Purchases 2,037,900.00 2,037,900.00 967,012.59 162,330.21 47%1,070,887.41 20-5620-50-00 Tools & Equipment 10,900.00 10,900.00 6,261.50 2,782.73 57%4,638.50 20-5630-50-00 Safety Equipment 7,700.00 (2,285.00) 5,415.00 3,269.22 2,221.40 60%2,145.78 20-5640-50-00 Signs & Hardware 800.00 800.00 178.12 22%621.88 20-5650-50-00 Maintenance Materials 12,400.00 (5,000.00) 7,400.00 3,688.08 587.54 50%3,711.92 20-5660-50-00 Chemical Supplies 1,000.00 1,000.00 550.94 55%449.06 20-5670-50-00 System Improvements/Repairs 78,950.00 78,950.00 50,213.39 13,140.58 64%28,736.61 20-6160-50-00 Capital Expenditure - Vehicles 60,000.00 60,000.00 56,126.50 0%3,873.50 20-6200-50-00 Bond Administrative Fees 3,000.00 3,000.00 0%3,000.00 20-7143-50-00 Transfer to Internal Serv. Fd 2,160.00 2,160.00 1,260.00 180.00 58%900.00 Subtotal object - 0 3,691,905.00 60,943.00 3,752,848.00 1,808,810.33 294,035.64 110,876.50 48%1,833,161.17 Program number: 3,691,905.00 60,943.00 3,752,848.00 1,808,810.33 294,035.64 110,876.50 48%1,833,161.17 Department number: 50 Water 3,691,905.00 60,943.00 3,752,848.00 1,808,810.33 294,035.64 110,876.50 48%1,833,161.17 20-5110-55-00 Salaries & Wages 144,885.00 144,885.00 66,988.34 12,265.51 46%77,896.66 20-5115-55-00 Salaries - Overtime 7,279.00 7,279.00 3,578.68 528.95 49%3,700.32 20-5126-55-00 Salaries-Vacation Buy-Out 1,074.00 1,074.00 0%1,074.00 20-5140-55-00 Salaries - Longevity Pay 840.00 840.00 830.00 99%10.00 34 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 20-5145-55-00 Social Security Expense 9,175.00 9,175.00 4,104.11 744.09 45%5,070.89 20-5150-55-00 Medicare Expense 2,146.00 2,146.00 959.83 174.02 45%1,186.17 20-5155-55-00 SUTA Expense 776.00 776.00 30.79 (52.50) 4%745.21 20-5160-55-00 Health Insurance 19,699.00 19,699.00 7,252.37 1,109.12 37%12,446.63 20-5165-55-00 Dental Insurance 1,209.00 1,209.00 490.75 76.68 41%718.25 20-5170-55-00 Life Insurance/AD&D 320.00 320.00 163.12 31.52 51%156.88 20-5175-55-00 Liability (TML) Workers' Comp 3,311.00 3,311.00 2,898.61 88%412.39 20-5180-55-00 TMRS Expense 16,910.00 16,910.00 8,197.40 1,528.80 48%8,712.60 20-5185-55-00 Long Term/Short Term Disabilit 1,075.00 1,075.00 0%1,075.00 20-5186-55-00 WELLE-Wellness Prog Reimb-Empl 1,200.00 1,200.00 433.00 85.00 36%767.00 20-5210-55-00 Office Supplies 800.00 800.00 0%800.00 20-5212-55-00 Building Supplies 600.00 600.00 0%600.00 20-5220-55-00 Office Equipment 750.00 750.00 750.00 750.00 100% 20-5230-55-00 Dues,Fees,& Subscriptions 1,550.00 1,550.00 0%1,550.00 20-5240-55-00 Postage and Delivery 200.00 200.00 0%200.00 20-5250-55-00 Publications 100.00 100.00 0%100.00 20-5310-55-00 Rental Expense 500.00 500.00 0%500.00 20-5320-55-00 Repairs & Maintenance 400.00 400.00 0%400.00 20-5335-55-00 Radio/Video Repairs 700.00 (700.00) - 20-5340-55-00 Building Repairs 1,000.00 1,000.00 243.33 24%756.67 20-5350-55-00 Vehicle Expense 6,200.00 6,200.00 4,787.10 21.98 77%1,412.90 20-5352-55-00 Fuel 6,500.00 (2,500.00) 4,000.00 1,704.00 622.16 43%2,296.00 20-5353-55-00 Oil/Grease/Inspections 1,500.00 1,500.00 0%1,500.00 20-5400-55-00 Uniform Expense 8,600.00 8,600.00 1,529.97 1,176.02 18%7,070.03 20-5430-55-00 Legal Fees 500.00 500.00 0%500.00 20-5480-55-00 Contracted Services 21,000.00 (13,596.00) 7,404.00 2,179.17 763.97 29%5,224.83 20-5520-55-00 Telephones 3,560.00 3,560.00 431.68 143.44 12%3,128.32 20-5521-55-00 Cell Phone Expense 1,080.00 1,080.00 0%1,080.00 20-5524-55-00 Gas - Building 1,000.00 1,000.00 0%1,000.00 20-5525-55-00 Electricity 50,800.00 50,800.00 22,639.51 3,952.45 45%28,160.49 20-5530-55-00 Travel/Lodging/Meals Expense 600.00 600.00 0%600.00 20-5533-55-00 Mileage Expense 500.00 500.00 0%500.00 20-5536-55-00 Training/Seminars 1,700.00 1,700.00 2,260.85 755.00 133%(560.85) 20-5540-55-00 Water Testing 500.00 500.00 0%500.00 20-5560-55-00 Sewer Management Fees 1,268,700.00 1,268,700.00 797,333.28 94,672.01 63%471,366.72 20-5620-55-00 Tools & Equipment 4,500.00 4,500.00 1,513.85 262.63 34%2,986.15 20-5630-55-00 Safety Equipment 4,600.00 6,261.00 10,861.00 7,254.65 660.98 67%3,606.35 20-5640-55-00 Signs & Hardware 1,000.00 1,000.00 0%1,000.00 20-5650-55-00 Maintenance Materials 1,000.00 1,000.00 0%1,000.00 20-5660-55-00 Chemical Supplies 1,000.00 1,000.00 0%1,000.00 20-5670-55-00 System Improvements/Repairs 12,000.00 12,000.00 1,585.75 13%10,414.25 20-5680-55-00 Lift Station Expense 30,900.00 15,000.00 45,900.00 29,213.80 1,050.00 64%16,686.20 20-6140-55-00 Capital Expenditure - Equipmt 75,000.00 1,796.00 76,796.00 76,796.00 76,796.00 100% Subtotal object - 0 1,719,239.00 6,261.00 1,725,500.00 1,046,149.94 198,117.83 61%679,350.06 Program number: 1,719,239.00 6,261.00 1,725,500.00 1,046,149.94 198,117.83 61%679,350.06 Department number: 55 Sewer 1,719,239.00 6,261.00 1,725,500.00 1,046,149.94 198,117.83 61%679,350.06 20-5110-57-00 Salaries & Wages 106,969.00 106,969.00 55,658.28 8,171.93 52%51,310.72 20-5115-57-00 Salaries - Overtime 5,000.00 5,000.00 1,194.45 398.37 24%3,805.55 20-5140-57-00 Salaries - Longevity Pay 550.00 550.00 545.00 99%5.00 20-5145-57-00 Social Security Expense 6,788.00 6,788.00 3,373.27 502.86 50%3,414.73 20-5150-57-00 Medicare Expense 1,588.00 1,588.00 788.90 117.61 50%799.10 20-5155-57-00 SUTA Expense 621.00 621.00 92.79 (38.57) 15%528.21 35 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 20-5160-57-00 Health Insurance 8,223.00 8,223.00 5,015.41 775.22 61%3,207.59 20-5165-57-00 Dental Insurance 626.00 626.00 327.17 51.12 52%298.83 20-5170-57-00 AD&D/Life Insurance 189.00 189.00 100.86 15.76 53%88.14 20-5175-57-00 Liability (TML) Workers' Comp 241.00 241.00 210.98 88%30.02 20-5180-57-00 TMRS Expense 12,686.00 12,686.00 5,744.86 902.97 45%6,941.14 20-5185-57-00 Long Term/Short Term Disabilit 185.00 185.00 0%185.00 20-5186-57-00 WELLE-Wellness Prog Reimb-Empl 1,200.00 1,200.00 640.00 100.00 53%560.00 20-5210-57-00 Office Supplies 1,600.00 1,600.00 1,293.87 34.13 81%306.13 20-5212-57-00 Building Supplies 800.00 800.00 373.87 47%426.13 20-5220-57-00 Office Equipment 2,000.00 2,000.00 699.29 35%1,300.71 20-5230-57-00 Dues,Fees,& Subscriptions 150.00 150.00 0%150.00 20-5240-57-00 Postage and Delivery 21,000.00 21,000.00 14,120.12 2,365.09 67%6,879.88 20-5280-57-00 Printing and Reproduction 1,000.00 1,000.00 99.44 99.44 10%900.56 20-5400-57-00 Uniform Expense 150.00 150.00 0%150.00 20-5418-57-00 IT Fees 8,000.00 8,000.00 5,649.50 5,649.50 71%2,350.50 20-5419-57-00 IT Licenses 10,000.00 10,000.00 10,000.00 10,000.00 100% 20-5470-57-00 Trash Collection 820,000.00 820,000.00 444,562.89 75,321.41 54%375,437.11 20-5479-57-00 Household Haz. Waste Disposal 6,000.00 6,000.00 2,800.00 1,450.00 47%3,200.00 20-5480-57-00 Contracted Services 15,000.00 15,000.00 4,188.01 587.18 28%10,811.99 20-5520-57-00 Telephones 800.00 800.00 189.08 63.08 24%610.92 20-5530-57-00 Travel/Lodging/Meals Expense 300.00 300.00 0%300.00 20-5533-57-00 Mileage Expense 1,000.00 1,000.00 0%1,000.00 20-5536-57-00 Training/Seminars 900.00 900.00 0%900.00 Subtotal object - 0 1,033,566.00 1,033,566.00 557,668.04 106,567.10 54%475,897.96 Program number: 1,033,566.00 1,033,566.00 557,668.04 106,567.10 54%475,897.96 Department number: 57 Utility Billing Department 1,033,566.00 1,033,566.00 557,668.04 106,567.10 54%475,897.96 Expense Subtotal - - - - - - 10,357,475.00 67,204.00 10,424,679.00 5,044,943.93 681,888.82 110,876.50 48%5,268,858.57 Fund number: 20 Water/Sewer 62,182.00 67,204.00 129,386.00 (51,072.56) (50,281.48) 110,876.50 -39%69,582.06 30-4105-10-00 Property Taxes -Delinquent (50,000.00) (50,000.00) (48,534.57) (1,248.54) 97%(1,465.43) 30-4110-10-00 Property Taxes -Current (2,870,065.00) (2,870,065.00) (3,014,794.72) (13,760.95) 105%144,729.72 30-4115-10-00 Taxes -Penalties (20,000.00) (20,000.00) (11,391.73) (1,705.13) 57%(8,608.27) 30-4610-10-00 Interest Income (15,000.00) (15,000.00) (14,526.54) (2,487.80) 97%(473.46) Subtotal object - 0 (2,955,065.00) (2,955,065.00) (3,089,247.56) (19,202.42) 105%134,182.56 Program number: (2,955,065.00) (2,955,065.00) (3,089,247.56) (19,202.42) 105%134,182.56 Department number: 10 Administrative (2,955,065.00) (2,955,065.00) (3,089,247.56) (19,202.42) 105%134,182.56 Revenue Subtotal - - - - - - (2,955,065.00) (2,955,065.00) (3,089,247.56) (19,202.42) 105%134,182.56 30-6186-10-00 2013 GO Ref Bond 287,200.00 287,200.00 68,600.00 24%218,600.00 30-6191-10-00 2010 Tax Note Payment 370,175.00 370,175.00 363,918.75 98%6,256.25 30-6192-10-00 2011 Ref Bond Pmt 176,616.00 176,616.00 172,891.87 98%3,724.13 30-6193-10-00 2012 GO Bond Payment 112,413.00 112,413.00 56,206.25 50%56,206.75 30-6198-10-00 2006 Bond Payment 453,413.00 453,413.00 89,906.40 20%363,506.60 30-6199-10-00 2008 CO Bond Payment 1,079,049.00 1,079,049.00 785,992.50 73%293,056.50 30-6200-10-00 Bond Administrative Fees 21,000.00 21,000.00 1,600.00 8%19,400.00 30-6201-10-00 2014 G.O. Bond Payment 370,199.00 370,199.00 102,592.98 28%267,606.02 Subtotal object - 0 2,870,065.00 2,870,065.00 1,641,708.75 57%1,228,356.25 Program number: 2,870,065.00 2,870,065.00 1,641,708.75 57%1,228,356.25 Department number: 10 Administrative 2,870,065.00 2,870,065.00 1,641,708.75 57%1,228,356.25 Expense Subtotal - - - - - - 2,870,065.00 2,870,065.00 1,641,708.75 57%1,228,356.25 Fund number: 30 Interest and Sinking (85,000.00) (85,000.00) (1,447,538.81) (19,202.42) 1703%1,362,538.81 40-4100-10-00 Charges for Services (25,000.00) (25,000.00) (10,080.00) (1,530.00) 40%(14,920.00) 40-4610-10-00 Interest Income (250.00) (250.00) (374.39) (52.53) 150%124.39 40-4995-10-00 Transfer In (19,400.00) (19,400.00) (1,400.00) (200.00) 7%(18,000.00) 36 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget Subtotal object - 0 (44,650.00) (44,650.00) (11,854.39) (1,782.53) 27%(32,795.61) Program number: (44,650.00) (44,650.00) (11,854.39) (1,782.53) 27%(32,795.61) Department number: 10 General Fund (44,650.00) (44,650.00) (11,854.39) (1,782.53) 27%(32,795.61) Revenue Subtotal - - - - - - (44,650.00) (44,650.00) (11,854.39) (1,782.53) 27%(32,795.61) 40-5160-10-00 MERP H & D Expense - GF 30,000.00 30,000.00 2,800.00 9%27,200.00 Subtotal object - 0 30,000.00 30,000.00 2,800.00 9%27,200.00 Program number: 30,000.00 30,000.00 2,800.00 9%27,200.00 Department number: 10 General Fund 30,000.00 30,000.00 2,800.00 9%27,200.00 Expense Subtotal - - - - - - 30,000.00 30,000.00 2,800.00 9%27,200.00 Fund number: 40 Internal Service Fund (14,650.00) (14,650.00) (9,054.39) (1,782.53) 62%(5,595.61) 41-4100-99-00 Charges for Services (486,195.00) (486,195.00) (311,512.81) (44,501.83) 64%(174,682.19) 41-4910-99-00 Other Reimbursements (50,000.00) (50,000.00) (9,976.12) 20%(40,023.88) 41-4995-99-00 Transfer In (800,000.00) (800,000.00) 0%(800,000.00) Subtotal object - 0 (1,336,195.00) (1,336,195.00) (321,488.93) (44,501.83) 24%(1,014,706.07) Program number: (1,336,195.00) (1,336,195.00) (321,488.93) (44,501.83) 24%(1,014,706.07) Department number: 99 Non-Departmental (1,336,195.00) (1,336,195.00) (321,488.93) (44,501.83) 24%(1,014,706.07) Revenue Subtotal - - - - - - (1,336,195.00) (1,336,195.00) (321,488.93) (44,501.83) 24%(1,014,706.07) 41-6125-10-01 Capital-Equipment (Technology) 10,470.00 10,470.00 1,434.85 14%9,035.15 Subtotal object - 0 10,470.00 10,470.00 1,434.85 14%9,035.15 Program number: 1 Administration-Town Manager 10,470.00 10,470.00 1,434.85 14%9,035.15 41-6125-10-02 Capital-Equipment (Technology) 2,200.00 2,200.00 5,004.03 181.09 227%(2,804.03) Subtotal object - 0 2,200.00 2,200.00 5,004.03 181.09 227%(2,804.03) Program number: 2 Administration-Town Secretary 2,200.00 2,200.00 5,004.03 181.09 227%(2,804.03) 41-6125-10-03 Capital-Equipment (Technology) 8,300.00 8,300.00 16,077.58 16,077.58 405.00 194%(8,182.58) Subtotal object - 0 8,300.00 8,300.00 16,077.58 16,077.58 405.00 194%(8,182.58) Program number: 3 Administration-Finance 8,300.00 8,300.00 16,077.58 16,077.58 405.00 194%(8,182.58) 41-6125-10-04 Capital-Equipment (Technology) 2,200.00 2,200.00 0%2,200.00 Subtotal object - 0 2,200.00 2,200.00 0%2,200.00 Program number: 4 Administration-Human Resources 2,200.00 2,200.00 0%2,200.00 Department number: 10 Administration-Town Manager 23,170.00 23,170.00 22,516.46 16,258.67 405.00 97%248.54 41-6125-20-00 Capital-Equipment (Technology) 53,040.00 53,040.00 7,579.36 7,579.36 19,402.50 14%26,058.14 41-6160-20-00 Capital-Vehicles 76,000.00 76,000.00 76,124.94 0%(124.94) Subtotal object - 0 129,040.00 129,040.00 7,579.36 7,579.36 95,527.44 6%25,933.20 Program number: 129,040.00 129,040.00 7,579.36 7,579.36 95,527.44 6%25,933.20 Department number: 20 Police 129,040.00 129,040.00 7,579.36 7,579.36 95,527.44 6%25,933.20 41-6125-25-00 Capital-Equipment (Technology) 1,700.00 1,700.00 1,102.67 1,102.67 202.50 65%394.83 Subtotal object - 0 1,700.00 1,700.00 1,102.67 1,102.67 202.50 65%394.83 Program number: 1,700.00 1,700.00 1,102.67 1,102.67 202.50 65%394.83 Department number: 25 Dispatch 1,700.00 1,700.00 1,102.67 1,102.67 202.50 65%394.83 41-6125-30-00 Capital-Equipment (Technology) 31,670.00 31,670.00 12,558.77 12,279.48 40%19,111.23 41-6160-30-00 Capital-Vehicles 250,000.00 250,000.00 0%250,000.00 Subtotal object - 0 281,670.00 281,670.00 12,558.77 12,279.48 4%269,111.23 Program number: 281,670.00 281,670.00 12,558.77 12,279.48 4%269,111.23 Department number: 30 Fire 281,670.00 281,670.00 12,558.77 12,279.48 4%269,111.23 41-6125-35-00 Capital-Equipment (Technology) 2,430.00 2,430.00 768.21 32%1,661.79 Subtotal object - 0 2,430.00 2,430.00 768.21 32%1,661.79 Program number: 2,430.00 2,430.00 768.21 32%1,661.79 Department number: 35 Fire Marshal 2,430.00 2,430.00 768.21 32%1,661.79 41-6125-40-00 Capital-Equipment (Technology) 961.58 961.58 -(961.58) Subtotal object - 0 961.58 961.58 -(961.58) Program number: 961.58 961.58 -(961.58) Department number: 40 Streets 961.58 961.58 -(961.58) 37 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 41-6125-50-00 Capital-Equipment (Technology) 6,100.00 6,100.00 961.58 961.58 16%5,138.42 41-6140-50-00 Machinery & Equipment 95,000.00 95,000.00 85,425.00 0%9,575.00 41-6160-50-00 Capital-Vehicles 44,000.00 44,000.00 48,999.79 0%(4,999.79) Subtotal object - 0 145,100.00 145,100.00 961.58 961.58 134,424.79 1%9,713.63 Program number: 145,100.00 145,100.00 961.58 961.58 134,424.79 1%9,713.63 Department number: 50 Water 145,100.00 145,100.00 961.58 961.58 134,424.79 1%9,713.63 41-6125-55-00 Capital-Equipment (Technology) 2,200.00 2,200.00 0%2,200.00 41-6140-55-00 Machinery & Equipment 68,790.42 68,790.42 -(68,790.42) 41-6160-55-00 Capital-Vehicles 142,000.00 142,000.00 35,471.50 0%106,528.50 Subtotal object - 0 144,200.00 144,200.00 68,790.42 68,790.42 35,471.50 48%39,938.08 Program number: 144,200.00 144,200.00 68,790.42 68,790.42 35,471.50 48%39,938.08 Department number: 55 Sewer 144,200.00 144,200.00 68,790.42 68,790.42 35,471.50 48%39,938.08 41-6125-57-00 Capital-Equipment (Technology) 3,400.00 3,400.00 2,884.74 2,884.74 607.50 85%(92.24) Subtotal object - 0 3,400.00 3,400.00 2,884.74 2,884.74 607.50 85%(92.24) Program number: 3,400.00 3,400.00 2,884.74 2,884.74 607.50 85%(92.24) Department number: 57 Utility Billing 3,400.00 3,400.00 2,884.74 2,884.74 607.50 85%(92.24) 41-6125-60-00 Capital-Equipment (Technology) 2,200.00 2,200.00 0%2,200.00 Subtotal object - 0 2,200.00 2,200.00 0%2,200.00 Program number: 2,200.00 2,200.00 0%2,200.00 Department number: 60 Parks 2,200.00 2,200.00 0%2,200.00 41-6125-70-00 Capital-Equipment (Technology) 2,200.00 2,200.00 1,530.42 1,530.42 202.50 70%467.08 Subtotal object - 0 2,200.00 2,200.00 1,530.42 1,530.42 202.50 70%467.08 Program number: 2,200.00 2,200.00 1,530.42 1,530.42 202.50 70%467.08 Department number: 70 Municipal Court 2,200.00 2,200.00 1,530.42 1,530.42 202.50 70%467.08 41-6125-80-00 Capital-Equipment (Technology) 8,500.00 8,500.00 5,080.32 5,080.32 1,012.50 60%2,407.18 41-6160-80-00 Capital-Vehicles 40,000.00 40,000.00 0%40,000.00 Subtotal object - 0 48,500.00 48,500.00 5,080.32 5,080.32 1,012.50 10%42,407.18 Program number: 48,500.00 48,500.00 5,080.32 5,080.32 1,012.50 10%42,407.18 Department number: 80 Inspections 48,500.00 48,500.00 5,080.32 5,080.32 1,012.50 10%42,407.18 41-6125-85-00 Capital-Equipment (Technology) 1,700.00 1,700.00 1,096.57 1,096.57 65%603.43 Subtotal object - 0 1,700.00 1,700.00 1,096.57 1,096.57 65%603.43 Program number: 1,700.00 1,700.00 1,096.57 1,096.57 65%603.43 Department number: 85 Code Enforcement 1,700.00 1,700.00 1,096.57 1,096.57 65%603.43 41-6125-90-00 Capital-Equipment (Technology) 6,100.00 6,100.00 1,234.00 1,234.00 202.50 20%4,663.50 Subtotal object - 0 6,100.00 6,100.00 1,234.00 1,234.00 202.50 20%4,663.50 Program number: 6,100.00 6,100.00 1,234.00 1,234.00 202.50 20%4,663.50 Department number: 90 Planning 6,100.00 6,100.00 1,234.00 1,234.00 202.50 20%4,663.50 41-6125-98-00 Capital-Equipment (Technology) 2,200.00 2,200.00 1,368.99 1,368.99 202.50 62%628.51 Subtotal object - 0 2,200.00 2,200.00 1,368.99 1,368.99 202.50 62%628.51 Program number: 2,200.00 2,200.00 1,368.99 1,368.99 202.50 62%628.51 Department number: 98 Engineering 2,200.00 2,200.00 1,368.99 1,368.99 202.50 62%628.51 41-6125-99-00 Capital-Equipment (Technology) 3,400.00 3,400.00 0%3,400.00 Subtotal object - 0 3,400.00 3,400.00 0%3,400.00 Program number: 3,400.00 3,400.00 0%3,400.00 Department number: 99 Non-Departmental 3,400.00 3,400.00 0%3,400.00 Expense Subtotal - - - - - - 797,010.00 797,010.00 128,434.09 121,128.80 268,258.73 16%400,317.18 Fund number: 41 Vehicle/Equipment Replacement (539,185.00) (539,185.00) (193,054.84) 76,626.97 268,258.73 36%(614,388.89) 45-4001-10-00 Storm Drainage Utility Fee (270,400.00) (270,400.00) (156,626.71) (22,943.53) 58%(113,773.29) 45-4610-10-00 Interest Storm Utility (1,600.00) (1,600.00) (304.39) (57.14) 19%(1,295.61) Subtotal object - 0 (272,000.00) (272,000.00) (156,931.10) (23,000.67) 58%(115,068.90) Program number: (272,000.00) (272,000.00) (156,931.10) (23,000.67) 58%(115,068.90) Department number: 10 Administration (272,000.00) (272,000.00) (156,931.10) (23,000.67) 58%(115,068.90) 38 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget Revenue Subtotal - - - - - - (272,000.00) (272,000.00) (156,931.10) (23,000.67) 58%(115,068.90) 45-5110-10-00 Salaries 80,056.00 (5,664.00) 74,392.00 24,759.01 7,898.00 33%49,632.99 45-5115-10-00 Salaries-Overtime 3,004.00 3,004.00 1,280.40 126.11 43%1,723.60 45-5126-10-00 Salaries0Vacation Buy-Out 171.00 171.00 0%171.00 45-5140-10-00 Salaries-Longevity Pay 75.00 75.00 75.00 100% 45-5145-10-00 Social Security Expense 5,016.00 5,016.00 1,548.27 482.13 31%3,467.73 45-5150-10-00 Medicare Expense 1,174.00 1,174.00 362.10 112.75 31%811.90 45-5155-10-00 SUTA Expense 362.00 362.00 17.01 (14.60) 5%344.99 45-5160-10-00 Health Insurance 11,477.00 11,477.00 2,399.36 533.34 21%9,077.64 45-5165-10-00 Dental Expense 270.00 270.00 176.36 38.34 65%93.64 45-5170-10-00 Life Ins/AD&D 159.00 159.00 62.25 15.76 39%96.75 45-5175-10-00 Liability (TML) Workers Comp 720.00 720.00 630.32 88%89.68 45-5180-10-00 TMRS Expense 8,942.00 8,942.00 3,023.32 952.46 34%5,918.68 45-5185-10-00 Long Term/Short Term Disabilit 1,536.00 1,536.00 0%1,536.00 45-5186-10-00 WELLE-Wellness Prog Reimb Empl 600.00 600.00 84.00 14%516.00 45-5210-10-00 Office Supplies 400.00 400.00 0%400.00 45-5220-10-00 Office Equipment 2,602.00 2,602.00 2,567.99 500.00 99%34.01 45-5230-10-00 Dues, Fees, & Subscriptions 300.00 300.00 119.06 119.06 40%180.94 45-5250-10-00 Publications 37.00 37.00 0%37.00 45-5310-10-00 Rental Expense 7,800.00 7,800.00 0%7,800.00 45-5320-10-00 Repairs & Maiantenance 800.00 800.00 0%800.00 45-5340-10-00 Building Repairs 500.00 500.00 232.42 46%267.58 45-5350-10-00 Vehicle Expense 1,500.00 1,500.00 177.40 12%1,322.60 45-5352-10-00 Fuel 3,300.00 3,300.00 865.00 298.77 26%2,435.00 45-5353-10-00 Oil/Grease/Inspections 400.00 400.00 0%400.00 45-5400-10-00 Uniforms 3,300.00 3,300.00 602.38 487.43 18%2,697.62 45-5410-10-00 Professional Services-Storm Dr 5,000.00 (2,165.00) 2,835.00 0%2,835.00 45-5435-10-00 Legal Notices/Filings 1,365.00 1,365.00 1,365.00 100% 45-5480-10-00 Contract Services 23,009.00 23,009.00 23,009.00 100% 45-5520-10-00 Telephones 300.00 300.00 434.78 212.81 145%(134.78) 45-5521-10-00 Cell Phone Expense 687.00 687.00 0%687.00 45-5530-10-00 Travel/Lodging/Meals Expense 200.00 800.00 1,000.00 0%1,000.00 45-5536-10-00 Training/Seminars 1,400.00 1,400.00 618.95 99.00 44%781.05 45-5620-10-00 Tools & Equipment 3,200.00 3,200.00 0%3,200.00 45-5630-10-00 Safety Equipment 2,600.00 2,600.00 463.15 359.99 18%2,136.85 45-5640-10-00 Signs & Hardware 600.00 600.00 0%600.00 45-5650-10-00 Maintenance Materials 4,000.00 4,000.00 0%4,000.00 45-6160-10-00 Capital Expense-Vehicles 19,000.00 5,664.00 24,664.00 24,663.75 0%0.25 45-6193-10-00 2012 CO Bond Payment 96,680.00 96,680.00 63,490.00 66%33,190.00 45-7143-10-00 Transfer to Internal Serv. Fd 240.00 240.00 140.00 20.00 58%100.00 45-7147-10-00 Transfer to GF 14,778.00 14,778.00 8,620.50 1,231.50 58%6,157.50 Subtotal object - 0 283,186.00 23,009.00 306,195.00 137,123.03 13,472.85 24,663.75 45%144,408.22 Program number: 283,186.00 23,009.00 306,195.00 137,123.03 13,472.85 24,663.75 45%144,408.22 Department number: 10 Administration 283,186.00 23,009.00 306,195.00 137,123.03 13,472.85 24,663.75 45%144,408.22 Expense Subtotal - - - - - - 283,186.00 23,009.00 306,195.00 137,123.03 13,472.85 24,663.75 45%144,408.22 Fund number: 45 Storm Drainage Utility Fund 11,186.00 23,009.00 34,195.00 (19,808.07) (9,527.82) 24,663.75 -58%29,339.32 60-4045-60-00 Park Dedication-Fees (200,000.00) (200,000.00) (63,994.28) (45,714.28) 32%(136,005.72) 60-4055-60-00 Park Improvement (300,000.00) (300,000.00) (66,000.00) (48,000.00) 22%(234,000.00) 60-4615-60-00 Interest-Park Dedication (1,500.00) (1,500.00) (3,075.41) (475.51) 205%1,575.41 60-4620-60-00 Interest-Park Improvements (500.00) (500.00) (2,426.41) (364.16) 485%1,926.41 Subtotal object - 0 (502,000.00) (502,000.00) (135,496.10) (94,553.95) 27%(366,503.90) Program number: (502,000.00) (502,000.00) (135,496.10) (94,553.95) 27%(366,503.90) 39 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget Department number: 60 Parks and Recreation (502,000.00) (502,000.00) (135,496.10) (94,553.95) 27%(366,503.90) Revenue Subtotal - - - - - - (502,000.00) (502,000.00) (135,496.10) (94,553.95) 27%(366,503.90) 60-5270-60-00 Bank Charges 70.00 70.00 -(70.00) 60-5290-60-00 Miscellaneous Expense (60.00) - 60-5411-60-00 Professional Services-Pk Imp 831.00 831.00 0%831.00 60-6001-60-00 Pk Ded Fee Expense 125,000.00 125,000.00 0%125,000.00 60-6002-60-00 Pk Imp'ment fee-Expense 89,000.00 89,000.00 89,000.00 0% 60-6140-60-00 Capital Exp-Pk Dedication 900.00 -(900.00) Subtotal object - 0 214,000.00 831.00 214,831.00 970.00 10.00 89,000.00 0%124,861.00 Program number: 214,000.00 831.00 214,831.00 970.00 10.00 89,000.00 0%124,861.00 Department number: 60 Parks and Recreation 214,000.00 831.00 214,831.00 970.00 10.00 89,000.00 0%124,861.00 Expense Subtotal - - - - - - 214,000.00 831.00 214,831.00 970.00 10.00 89,000.00 0%124,861.00 Fund number: 60 Parks & Recreation Fund (288,000.00) 831.00 (287,169.00) (134,526.10) (94,543.95) 89,000.00 47%(241,642.90) 65-4015-99-00 Impact Fees -Water (2,145,000.00) (2,145,000.00) (1,366,336.00) (247,883.00) 64%(778,664.00) 65-4020-99-00 Impact Fees -Sewer (375,650.00) (375,650.00) (241,971.00) (38,613.00) 64%(133,679.00) 65-4040-99-00 Thoroughfare Impact Fees (1,444,000.00) (1,444,000.00) (906,432.64) (230,421.54) 63%(537,567.36) 65-4041-99-00 West Thorfare Imp. Fees Rev (514,499.00) (78,267.00) -514,499.00 65-4615-99-00 Interest-Water Impact Fee (3,500.00) (3,500.00) (9,958.32) (1,688.34) 285%6,458.32 65-4620-99-00 Interest-Sewer Impact Fee (1,500.00) (1,500.00) (5,406.34) (789.00) 360%3,906.34 65-4640-99-00 Interest-Thorfare Imp Fee (3,500.00) (3,500.00) (3,984.23) (596.46) 114%484.23 65-4641-99-00 Interest-West Thorfare imp fee (1,000.00) (1,000.00) (1,398.70) (201.66) 140%398.70 Subtotal object - 0 (3,974,150.00) (3,974,150.00) (3,049,986.23) (598,460.00) 77%(924,163.77) Program number: (3,974,150.00) (3,974,150.00) (3,049,986.23) (598,460.00) 77%(924,163.77) Department number: 99 Impact Fees (3,974,150.00) (3,974,150.00) (3,049,986.23) (598,460.00) 77%(924,163.77) Revenue Subtotal - - - - - - (3,974,150.00) (3,974,150.00) (3,049,986.23) (598,460.00) 77%(924,163.77) 65-5415-99-00 Professional Serv-Water Imp Fe 9,568.10 2,095.36 -(9,568.10) 65-5420-99-00 Professional Serv-Sewer Imp Fe 1,012.00 1,012.00 1,012.35 0%(0.35) 65-5440-99-00 Professional Serv-Thorfare Imp 4,750.00 4,750.00 5,041.50 106%(291.50) 65-5441-99-00 Prof Serv-West Thorfare Impact 7,777.50 -(7,777.50) 65-6115-99-00 Capital Expenditure-Water 926,887.00 25,000.00 951,887.00 0%951,887.00 65-6120-99-00 Capital Expenditure-Sewer 136,600.00 136,600.00 0%136,600.00 65-6140-99-00 Capital Expenditure-Thorofare 1,905,000.00 898,000.00 2,803,000.00 210,246.00 114,806.00 8%2,592,754.00 65-6141-99-00 Cap. Exp-West Thorfare Impact 278,700.00 -(278,700.00) 65-6413-99-00-1505-ST W Thor-Land Acq/ROW 2,500.00 -(2,500.00) 65-7144-99-00 Transfer to Capital Proj Fund 74,130.63 10,590.09 -(74,130.63) Subtotal object - 0 2,968,487.00 928,762.00 3,897,249.00 587,963.73 127,491.45 1,012.35 15%3,308,272.92 Program number: 2,968,487.00 928,762.00 3,897,249.00 587,963.73 127,491.45 1,012.35 15%3,308,272.92 Department number: 99 Impact Fees 2,968,487.00 928,762.00 3,897,249.00 587,963.73 127,491.45 1,012.35 15%3,308,272.92 Expense Subtotal - - - - - - 2,968,487.00 928,762.00 3,897,249.00 587,963.73 127,491.45 1,012.35 15%3,308,272.92 Fund number: 65 Impact Fees (1,005,663.00) 928,762.00 (76,901.00) (2,462,022.50) (470,968.55) 1,012.35 3202%2,384,109.15 67-4530-10-00 Police Donation Inc (8,000.00) (8,000.00) (8,781.15) (767.00) 110%781.15 67-4531-10-00 Fire Dept-Donation Inc (9,360.00) (9,360.00) (10,280.00) (783.00) 110%920.00 67-4535-10-00 Child Safety Inc (7,000.00) (7,000.00) (8,943.11) (2,585.18) 128%1,943.11 67-4536-10-00 Court Security Revenue (5,280.00) (5,280.00) (3,078.20) (522.50) 58%(2,201.80) 67-4537-10-00 Technology Fd Revenue (7,020.00) (7,020.00) (4,084.21) (692.65) 58%(2,935.79) 67-4550-10-00 LEOSE Revenue (1,542.83) -1,542.83 67-4610-10-00 Interest Income (3,720.00) (3,720.00) (2,288.10) (338.58) 62%(1,431.90) 67-4721-10-00 Country Xmas Donations (10,000.00) (10,000.00) (11,265.00) 113%1,265.00 67-4915-10-00 Escrow Income (592,557.20) (45,096.70) -592,557.20 67-4916-10-00 Cash Seizure Forfeit-PD (13,420.80) -13,420.80 67-4995-10-00 Transfer In (20,000.00) -20,000.00 Subtotal object - 0 (50,380.00) (50,380.00) (676,240.60) (50,785.61) 1342%625,860.60 40 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget Program number: (50,380.00) (50,380.00) (676,240.60) (50,785.61) 1342%625,860.60 Department number: 10 Administrative (50,380.00) (50,380.00) (676,240.60) (50,785.61) 1342%625,860.60 Revenue Subtotal - - - - - - (50,380.00) (50,380.00) (676,240.60) (50,785.61) 1342%625,860.60 67-5201-10-00 LEOSE Expense 250.00 250.00 -(250.00) 67-5202-10-00 Country Xmas Expense 10,000.00 20,000.00 30,000.00 28,920.22 96%1,079.78 67-5203-10-00 Court Technology Expense 13,133.00 13,133.00 13,461.50 531.00 103%(328.50) 67-5204-10-00 Court Security Expense 4,000.00 4,000.00 428.40 71.40 11%3,571.60 67-5205-10-00 Police Donation Exp 6,000.00 6,000.00 4,150.00 69%1,850.00 67-5206-10-00 Fire Dept Donation Exp 4,120.02 298.00 -(4,120.02) 67-5208-10-00 Child Safety Expense 25,000.00 25,000.00 5,788.50 23%19,211.50 67-5212-10-00 Tree Mitigation Expense 14,000.00 14,000.00 0%14,000.00 67-5216-10-00 Volunteer Per Diem Expense 75.00 -(75.00) 67-5292-10-00 PD Seizure Expense 3,000.00 3,000.00 1,800.00 1,800.00 60%1,200.00 Subtotal object - 0 75,133.00 20,000.00 95,133.00 58,993.64 2,950.40 62%36,139.36 Program number: 75,133.00 20,000.00 95,133.00 58,993.64 2,950.40 62%36,139.36 Department number: 10 Administrative 75,133.00 20,000.00 95,133.00 58,993.64 2,950.40 62%36,139.36 Expense Subtotal - - - - - - 75,133.00 20,000.00 95,133.00 58,993.64 2,950.40 62%36,139.36 Fund number: 67 Special Revenue-Donations 24,753.00 20,000.00 44,753.00 (617,246.96) (47,835.21) -1379%661,999.96 75-4530-10-00 Contributions (19,696,900.00) (19,696,900.00) 0%(19,696,900.00) 75-4530-10-00-1504-PK Contributions (450,000.00) -450,000.00 75-4611-10-00 Interest-2004 Bond (1,500.00) (1,500.00) (1,185.56) (169.57) 79%(314.44) 75-4612-10-00 Interest-2006 Bond (100.00) (100.00) (254.95) (48.32) 255%154.95 75-4613-10-00 Interest 2008 Bond (5,000.00) (5,000.00) (7,905.65) (1,120.84) 158%2,905.65 75-4616-10-00 Interest 2012 GO Bond (5,000.00) (5,000.00) (6,298.54) (1,009.25) 126%1,298.54 75-4995-10-00 Transfer In (1,140,000.00) (1,140,000.00) (610,750.00) (87,250.00) 54%(529,250.00) Subtotal object - 0 (20,848,500.00) (20,848,500.00) (1,076,394.70) (89,597.98) 5%(19,772,105.30) Program number: (20,848,500.00) (20,848,500.00) (1,076,394.70) (89,597.98) 5%(19,772,105.30) Department number: 10 Capital Projects (20,848,500.00) (20,848,500.00) (1,076,394.70) (89,597.98) 5%(19,772,105.30) Revenue Subtotal - - - - - - (20,848,500.00) (20,848,500.00) (1,076,394.70) (89,597.98) 5%(19,772,105.30) 75-5419-10-00-1401-FC Professional Services 251,137.63 53,026.88 52,201.87 -(303,339.50) 75-5419-10-00-1402-FC Professional Services 23,439.84 600.00 20,696.25 -(44,136.09) 75-5419-10-00-1405-ST Professional Services 156,410.00 34,662.50 77,190.00 -(233,600.00) 75-5419-10-00-1406-TR Professional Services 4,400.00 -(4,400.00) 75-5419-10-00-1408-TR Professional Services 9,722.00 418.00 10,074.00 -(19,796.00) 75-5419-10-00-1412-ST Professional Services 21,500.00 -(21,500.00) 75-5419-10-00-1416-ST Professional Services 200.00 -(200.00) 75-6110-10-00 Capital Expenditure 28,407,055.00 75,000.00 28,482,055.00 0%28,482,055.00 75-6113-10-00 Capital Expenditure 2008 Bond 90,877.42 -(90,877.42) 75-6120-10-00 Non-Bond Capital Expenditures 6,171.23 -(6,171.23) 75-6410-10-00-1416-ST Land Acquisition/ROW 3,855.00 -(3,855.00) 75-6410-10-00-1504-PK Land AcquisitionROW 1,037,374.15 -(1,037,374.15) 75-6610-10-00-1205-ST Construction 81,816.75 -(81,816.75) 75-6610-10-00-1207-ST Construction 474,236.51 2,378.15 -(476,614.66) 75-6610-10-00-1304-PK Construction 85,843.45 75,657.50 -(161,500.95) 75-6610-10-00-1405-ST Construction 91,288.85 79,823.85 2,382,351.80 -(2,473,640.65) 75-6610-10-00-1406-TR Construction 93,448.00 -(93,448.00) 75-6610-10-00-1408-TR Construction 35,336.51 33,328.98 864,541.00 -(899,877.51) 75-6610-10-00-1411-TR Construction 7,052.80 28,773.59 -(35,826.39) 75-6610-10-00-1413-ST Construction 15,590.20 -(15,590.20) 75-6610-10-00-1416-ST Construction 521,011.10 69,755.30 429,325.50 -(950,336.60) 75-6610-10-00-1418-ST Construction 22,929.35 -(22,929.35) 75-6610-10-00-1502-PK Construction 261,588.00 146,159.00 -(407,747.00) 41 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 75-6610-10-00-1506-PK Construction 7,497.59 6,000.00 121,044.13 -(128,541.72) 75-6610-10-00-1510-FC Construction 184,041.06 163,791.06 894,794.00 -(1,078,835.06) Subtotal object - 0 28,407,055.00 75,000.00 28,482,055.00 3,269,812.49 441,406.57 5,322,141.74 11%19,890,100.77 Program number: 28,407,055.00 75,000.00 28,482,055.00 3,269,812.49 441,406.57 5,322,141.74 11%19,890,100.77 Department number: 10 Capital Projects 28,407,055.00 75,000.00 28,482,055.00 3,269,812.49 441,406.57 5,322,141.74 11%19,890,100.77 Expense Subtotal - - - - - - 28,407,055.00 75,000.00 28,482,055.00 3,269,812.49 441,406.57 5,322,141.74 11%19,890,100.77 Fund number: 75 Capital Projects 7,558,555.00 75,000.00 7,633,555.00 2,193,417.79 351,808.59 5,322,141.74 29%117,995.47 76-4610-10-00 Interest Income (25,500.00) (25,500.00) (20,059.62) (2,741.48) 79%(5,440.38) 76-4910-10-00 Other Revenue (28,739.56) -28,739.56 76-4996-10-00 Transfers In (379,081.00) (379,081.00) (78,214.01) (11,173.43) 21%(300,866.99) Subtotal object - 0 (404,581.00) (404,581.00) (127,013.19) (13,914.91) 31%(277,567.81) Program number: (404,581.00) (404,581.00) (127,013.19) (13,914.91) 31%(277,567.81) Department number: 10 Capital Projects-W/S (404,581.00) (404,581.00) (127,013.19) (13,914.91) 31%(277,567.81) Revenue Subtotal - - - - - - (404,581.00) (404,581.00) (127,013.19) (13,914.91) 31%(277,567.81) 76-5419-10-00-1501-WA Professional Services 3,217.48 3,217.48 181,882.52 -(185,100.00) 76-6410-10-00-0407-WA Land Acquisition / ROW 2,200.00 -(2,200.00) 76-6610-10-00 Construction 2,382,500.00 2,382,500.00 0%2,382,500.00 76-6610-10-00-1202-WA Construction 230,927.50 -(230,927.50) 76-6610-10-00-1204-WA Construction 170,288.00 (18,426.00) -(151,862.00) 76-6610-10-00-1503-WW Construction 1,071.65 6,500.00 -(7,571.65) Subtotal object - 0 2,382,500.00 2,382,500.00 407,704.63 3,217.48 169,956.52 17%1,804,838.85 Program number: 2,382,500.00 2,382,500.00 407,704.63 3,217.48 169,956.52 17%1,804,838.85 Department number: 10 Capital Projects-W/S 2,382,500.00 2,382,500.00 407,704.63 3,217.48 169,956.52 17%1,804,838.85 Expense Subtotal - - - - - - 2,382,500.00 2,382,500.00 407,704.63 3,217.48 169,956.52 17%1,804,838.85 Fund number: 76 Capital Projects - Water/Sewer 1,977,919.00 1,977,919.00 280,691.44 (10,697.43) 169,956.52 14%1,527,271.04 80-4120-65-00 Sales Taxes - EDC (870,000.00) (870,000.00) (571,666.43) (69,532.66) 66%(298,333.57) 80-4610-65-00 Interest Income (16,000.00) (16,000.00) (10,856.90) (1,649.12) 68%(5,143.10) 80-4910-65-00 Other Revenue (46.96) -46.96 Subtotal object - 0 (886,000.00) (886,000.00) (582,570.29) (71,181.78) 66%(303,429.71) Program number: (886,000.00) (886,000.00) (582,570.29) (71,181.78) 66%(303,429.71) Department number: 65 Economic Development (886,000.00) (886,000.00) (582,570.29) (71,181.78) 66%(303,429.71) Revenue Subtotal - - - - - - (886,000.00) (886,000.00) (582,570.29) (71,181.78) 66%(303,429.71) 80-5110-65-00 Salaries & Wages 231,000.00 231,000.00 122,499.15 17,753.50 53%108,500.85 80-5115-65-00 Salaries - Overtime 500.00 500.00 376.46 73.39 75%123.54 80-5140-65-00 Salaries - Longevity Pay 300.00 300.00 270.00 90%30.00 80-5142-65-00 Car Allowance 6,000.00 6,000.00 3,184.63 461.54 53%2,815.37 80-5143-65-00 Cell Phone Allowance 2,160.00 2,160.00 1,942.00 270.00 90%218.00 80-5145-65-00 Social Security Expense 14,350.00 14,350.00 6,518.15 1,098.72 45%7,831.85 80-5150-65-00 Medicare Expense 3,350.00 3,350.00 1,782.14 256.97 53%1,567.86 80-5155-65-00 SUTA Expense 650.00 650.00 27.00 (54.00) 4%623.00 80-5160-65-00 Health Insurance 17,864.00 17,864.00 10,897.44 1,624.60 61%6,966.56 80-5165-65-00 Dental Insurance 1,100.00 1,100.00 490.75 76.68 45%609.25 80-5170-65-00 Life Insurance/AD&D 300.00 300.00 293.25 45.82 98%6.75 80-5175-65-00 Liability (TML) Workers' Comp 550.00 550.00 481.50 88%68.50 80-5176-65-00 TML Prop. & Liab Insurance 800.00 800.00 669.28 84%130.72 80-5180-65-00 TMRS Expense 24,800.00 24,800.00 14,664.08 2,211.20 59%10,135.92 80-5185-65-00 Long Term/Short Term Disabilit 560.00 560.00 0%560.00 80-5186-65-00 WELLE-Wellness Prog Reimb-Empl 1,800.00 1,800.00 448.00 70.00 25%1,352.00 80-5189-65-00 Administrative Fees 7,500.00 7,500.00 4,375.00 625.00 58%3,125.00 80-5191-65-00 Hiring Cost 100.00 100.00 0%100.00 80-5210-65-00 Office Supplies 2,000.00 2,000.00 2,095.62 462.88 105%(95.62) 80-5212-65-00 Building Supplies 500.00 (350.00) 150.00 22.52 15%127.48 42 Item 4b Current Current Currrent Current Current Current Year Year Year YTD Month Percent YTD Remaining Account Number Description Adopted Budget Amendments Amended Budget Actual Actual Encumbrances % Budget 80-5220-65-00 Office Equipment 1,800.00 (650.00) 1,150.00 1,059.89 92%90.11 80-5230-65-00 Dues,Fees,& Subscriptions 6,000.00 6,000.00 5,551.82 107.56 93%448.18 80-5240-65-00 Postage and Delivery 1,000.00 1,000.00 322.37 22.46 32%677.63 80-5265-65-00 Promotional Expense 40,000.00 6,000.00 46,000.00 34,767.34 7,300.00 76%11,232.66 80-5280-65-00 Printing and Reproduction 2,000.00 (1,000.00) 1,000.00 892.08 89%107.92 80-5310-65-00 Rental Expense 41,000.00 41,000.00 23,487.10 3,355.30 57%17,512.90 80-5330-65-00 Copier Expense 5,500.00 5,500.00 2,967.47 422.11 54%2,532.53 80-5340-65-00 Building Repairs 200.00 200.00 200.00 200.00 100% 80-5410-65-00 Professional Services 15,000.00 5,000.00 20,000.00 11,124.25 400.00 56%8,875.75 80-5412-65-00 Audit Fees 1,500.00 1,500.00 1,500.00 1,500.00 100% 80-5418-65-00 IT Fees 5,000.00 5,000.00 1,856.50 2,599.10 37%544.40 80-5430-65-00 Legal Fees 15,000.00 (10,000.00) 5,000.00 779.00 16%4,221.00 80-5520-65-00 Telephones 3,200.00 1,000.00 4,200.00 2,417.81 566.81 58%1,782.19 80-5524-65-00 Gas-Building 400.00 400.00 209.66 42.08 52%190.34 80-5525-65-00 Electricity 2,100.00 2,100.00 835.60 123.48 40%1,264.40 80-5526-65-00 Water 500.00 500.00 160.82 28.75 32%339.18 80-5530-65-00 Travel/Lodging/Meals Expense 10,000.00 10,000.00 3,331.43 232.00 33%6,668.57 80-5531-65-00 Prospect Mtgs/Business Meals 5,500.00 5,500.00 2,724.15 519.55 50%2,775.85 80-5533-65-00 Mileage Expense 2,300.00 2,300.00 1,455.24 772.58 63%844.76 80-5536-65-00 Training/Seminars 5,500.00 5,500.00 3,570.00 1,690.00 65%1,930.00 80-6015-65-00 Project Incentives 100,000.00 100,000.00 0%100,000.00 Subtotal object - 0 579,684.00 579,684.00 270,249.50 42,258.98 2,599.10 47%306,835.40 Program number: 579,684.00 579,684.00 270,249.50 42,258.98 2,599.10 47%306,835.40 Department number: 65 Economic Development 579,684.00 579,684.00 270,249.50 42,258.98 2,599.10 47%306,835.40 Expense Subtotal - - - - - - 579,684.00 579,684.00 270,249.50 42,258.98 2,599.10 47%306,835.40 Fund number: 80 Economic Development Corporati (306,316.00) (306,316.00) (312,320.79) (28,922.80) 2,599.10 102%3,405.69 43 Item 4b Page 1 of 1 To: Mayor and Town Council From: Cheryl Davenport, CPA, CGFO, Finance Director Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – June 23, 2015 Agenda Item: Consider and act upon a resolution authorizing various individuals as signers of specific accounts and certain investment matters. Description of Agenda Item: This item supersedes the actions taken at the December 10, 2013 and May 12, 2015, Council meetings, which authorized signatory authority for bank accounts, ACH and Wires, and investments. This item includes bank account signers, electronic funds transfers, and investment pools. The following table summarizes the proposed authorizations: Bank Accounts ACH and Wires Texpool/TexStar Cheryl Davenport Cheryl Davenport Cheryl Davenport Harlan Jefferson Harlan Jefferson Harlan Jefferson Robyn Battle Robyn Battle Robyn Battle Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the Resolution as to form and legality. Attached Documents: 1. Resolution 2. Texpool Resolution Amending Authorized Representative 3. TexStar Amending Resolution Town Staff Recommendation: Town staff recommends that the Town Council approve the Resolution authorizing various individuals as signers of specific accounts and certain investment matters. Recommended Motion: I move to approve the Resolution authorizing various individuals as signers of specific accounts and certain investment matters. Prosper is a place where everyone matters. FINANCE Item 4c TOWN OF PROSPER, TEXAS RESOLUTION NO. 15-__ A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, AUTHORIZING VARIOUS INDIVIDUALS AS SIGNATORIES ON SPECIFIC ACCOUNTS AND CERTAIN INVESTMENT MATTERS; REPEALING RESOLUTIONS NO. 13-65, ADOPTED ON OR ABOUT DECEMBER 10, 2013 AND NO. 15-24 ADOPTED ON OR ABOUT MAY 12, 2015; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, periodically the Town updates the list of specific individuals authorized to perform certain financial transactions on the Town’s behalf; and WHEREAS, it is the intent of the Town Council of the Town of Prosper, Texas, to authorize the following individuals to be signatories and take all appropriate and necessary actions relative to the following Town accounts. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THAT: SECTION 1 Town-approved signatories for current and possible future Independent Bank accounts and those of any other depository of the Town are hereby authorized to include the Town’s Finance Director, the Town Secretary, and the Town Manager. Presently the incumbents for each position hereby authorized are Cheryl Davenport, Robyn Battle, and Harlan Jefferson, respectively. SECTION 2 The Town-approved signatories authorized to perform wire and ACH transfers include the Town’s Finance Director, Town Secretary, and Town Manager. Presently the incumbents for each position hereby authorized are Cheryl Davenport, Robyn Battle, and Harlan Jefferson, respectively. SECTION 3 The Town-approved signatories authorized to make financial transactions for the TexPool local government investment pool and TexSTAR local government pool include the Town’s Finance Director, Town Secretary, and Town Manager. Presently the incumbents for each position hereby authorized are Cheryl Davenport, Robyn Battle, and Harlan Jefferson, respectively. SECTION 4 Resolution Nos. 13-65 and 15-24, approved on or about December 10, 2013, and May 12, 2015, respectively, are hereby repealed in their entirety. SECTION 5 This Resolution shall be effective from and after its passage by the Town Council. Item 4c Resolution No. 15-__, Page 2 DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, ON THIS 23RD DAY OF JUNE, 2015. ___________________________________ Ray Smith, Mayor ATTEST: ____________________________________ Robyn Battle, Town Secretary APPROVED AS TO FORM AND LEGALITY: ____________________________________ Terrence S. Welch, Town Attorney Item 4c Item 4c Item 4c Item 4c Item 4c Page 1 of 2 To: Mayor and Town Council From: January Cook, CPPO, CPPB, Purchasing Agent Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – June 23, 2015 Agenda Item: Consider and act upon approving an amendment to the IT Managed Services Agreement between NCC Data, LLC, and the Town of Prosper; and authorizing the Town Manager to execute same. Description of Agenda Item: Research was conducted to provide the Technology Committee with the necessary information to consider in-house vs. outsourced options for IT services. The Technology Committee met on May 29, 2015, to review the information, and to finalize a recommendation for consideration by the Town Council. The Technology Committee's recommendation is to establish an in-house IT Division, and was discussed at the June 9, 2015, Town Council meeting. At that time, staff was directed to move forward with transitioning to in-house IT services. The Technology Committee's recommendation included amending the current contract with NCC Data, LLC, the Town's current IT managed services provider, to continue services for an eight-month period to accommodate the transition from outsourced to in-house services. The amendment will extend the term of the agreement for eight months, beginning October 1, 2015, and concluding on May 31, 2016. Additionally, the amendment will incorporate an updated fee schedule, reflecting a 25% increase to the unit items listed. All other pricing will remain firm for the remainder of the agreement period. Budget Impact: The estimated amount for IT managed services for the extension period is $130,000, and will be funded by the existing budget for IT Fees (10-5418-10). Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the amendment as to form and legality. Attached Documents: 1. Amendment to IT Managed Services Agreement Prosper is a place where everyone matters. FINANCE Item 4d Page 2 of 2 Town Staff Recommendation: Town staff recommends approving an amendment to the IT Managed Services Agreement between NCC Data, LLC, and the Town of Prosper; and authorizing the Town Manager to execute same. Proposed Motion: I move to approve an amendment to the IT Managed Services Agreement between NCC Data, LLC, and the Town of Prosper; and authorize the Town Manager to execute same. Item 4d Attachment 1 NCC Data | 16479 Dallas Pkwy, Suite 135 | Addison, TX 75001 support@nccdata.com | Help Desk: 972-354-1600 MANAGED IT SOLUTIONS VIRTUALIZATION NETWORK INFRASTRUCTURE PROACTIVE MONITORING PROFESSIONAL IT SERVICES BUSINESS CONTINUITY & DISASTER RECOVERY Town of Prosper For: January Cook Date: 4-15-2015 Prepared by: Craig Fisher Director of Sales Item Monthly Price Monthly Total Server Management: 23 Servers $275.00 $6,417.00 Unlimited Onsite Support During Business Hours (*as necessary) Unlimited Remote Support During Business Hours Service Availability Monitoring / Scheduled Maintenance Microsoft Patch Management / Event Log Monitoring Log File Maintenance / Drive Space Monitoring Printer Setting Management / Quarterly On-Site Maintenance User Account Administration / File Sharing Permission Administration Security Administration / Virus Definition & Prevention* PC/Server Asset Management / Online Trouble Ticket Management Microsoft License Management / VPN Client Management Server Anti-Virus / Anti-Malware Protection: 23 Servers $6.00 $138.00 SUBTOTAL $6,555.00 Item Monthly Price Monthly Total Workstation Management: 93 Workstations $35.00 $3,255.00 Unlimited Phone Support During Business Hours Unlimited Remote Support During Business Hours Unlimited Onsite Support During Business Hours (*as necessary) Microsoft Application Support / Windows Patch Management Hardware Asset Management / Online Trouble Ticket Management Microsoft License Management / VPN Client Management Antivirus Software Management & Update* Workstation Anti-Virus / Anti-Malware Protection: 93 Workstations $3.00 $279.00 SUBTOTAL $3,534.00 vCIO Services & Vendor Management: Vendor Management for Telco, ISP, Software Vendors, Other Office Technology Quarterly Meetings – Budget Planning, Technology Updates, Network Reports Vetting of new Line of Business or Related Applications Evaluation of new Hardware or Software technologies Other fee-based and complimentary vCIO Services are available These are complimentary services TOTAL MANAGED SERVICES MONTHLY COST (Data Backup, Projects not included in monthly total)$10,089.00 / Month ONE-TIME Setup Fee $0.00 ……. . NCC DataVault Online/Remote Backup $.50 per GB stored, per Month Backup to Secure Datacenter, then replicated to two geo-diverse datacenters. Online File/Data Recovery / Weekly data integrity checks (MD5 Checksum) AES 256-bit Encryption Page 1 of 2 To: Mayor and Town Council From: January Cook, CPPO, CPPB, Purchasing Agent Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – June 23, 2015 Agenda Item: Consider and act upon approving an amendment to the Tower Site Lease Agreement between T-Mobile West LLC, a Delaware corporation, as successor in interest to Voicestream GSMI Operating Company LLC, and the Town of Prosper; and authorizing the Town Manager to execute same. Description of Agenda Item: On May 19, 2015, the Planning & Zoning Commission approved a site plan for three additional Commercial Stealth Antennas that will be placed on the Town’s elevated water storage tank. The Site Plan conforms to the Planned Development-6 (PD-6) development standards. The amendment will add the additional antennas to the current Tower Site Lease Agreement, at the rate of $300 per antenna, per month, for a total amount of $10,800 annually. Additionally, the amendment addresses an error in the original lease, clarifying that the term was for five years, with five additional five-year automatic renewal periods. The amendment also adds requirements for the Tenant, at the Tenant's expense, to keep and maintain adequate landscaping and irrigation to screen ground equipment, as outlined in Exhibit B to the amendment. Budget Impact: Approval of this amendment will increase revenue $10,800 annually. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the amendment as to form and legality. Attached Documents: 1. Amendment to the Tower Site Lease Agreement Town Staff Recommendation: Town staff recommends approving an amendment to the Tower Site Lease Agreement between T-Mobile West LLC, a Delaware corporation, as successor in interest to Voicestream GSMI Operating Company LLC, and the Town of Prosper; and authorizing the Town Manager to execute same. Prosper is a place where everyone matters. FINANCE Item 4e Page 2 of 2 Proposed Motion: I move to approve an amendment to the Tower Site Lease Agreement between T-Mobile West LLC, a Delaware corporation, as successor in interest to Voicestream GSMI Operating Company LLC, and the Town of Prosper; and authorize the Town Manager to execute same. Item 4e Attachment 1 Attachment 1 EXHIBIT A Attachment 1 EXHIBIT B Attachment 1 Page 1 of 2 To: Mayor and Town Council From: Paul Naughton, RLA, Landscape Architect Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – June 23, 2015 Agenda Item: Consider and act upon a resolution authorizing the Town Manager to execute an application to the Collin County Parks & Open Space Project Funding Assistance Program for the design of Frontier Park North. Description of Agenda Item: The Collin County Parks & Open Space Project Funding Assistance Program has been in place since 1999, utilizing County bond funds to assist local municipalities in acquisition of land for parks, construction of hike and bike trails, and capital improvements to improve park land. The funding assistance matches the Town’s dollars and in-kind donations at a 1:1 ratio. In the past, the Town of Prosper has been awarded assistance for the following: $390,000: Capital improvements at Folsom Park in 2006 $500,000: Park land acquisition for Frontier Park in 2006 $500,000: Capital improvements at Frontier Park in 2008 $400,000: Park land acquisition for Sexton Park in 2011 $ 35,000: Hike and bike trail connection from La Cima to Fire Station Park in 2012 $450,000: Park land acquisition for Patin Property in 2014 The estimated cost of design services is $700,000. The Town of Prosper is requesting the maximum matching funding of $350,000. Additional costs associated with the project that are included in the grant application are shown as additional Town match to increase the chance of receiving grant funding. Budget Impact: The requested amount from the Collin County Parks & Open Space Project Funding Assistance Program is $350,000. Park Dedication Fund, Park Improvement Fees, or other funding sources could be utilized to match the Collin County funds and cover any additional costs beyond the funds approved. Legal Obligations and Review: The attached resolution is a standard format that was previously approved by the Town Attorney, Terrence Welch of Brown & Hofmeister, L.L.P. PARKS & RECREATION Prosper is a place where everyone matters. Item 4f Page 2 of 2 Attached Documents: 1. Resolution 2. Collin County Parks & Open Space Project Funding Assistance Program Application 3. Frontier Park North Concept Plan Town Staff Recommendation: Town staff recommends the Town Council consider and act upon a resolution authorizing the Town Manager to execute an application to the Collin County Parks & Open Space Project Funding Assistance Program for the design of Frontier Park North. Proposed Motion: I move to approve a resolution authorizing the Town Manger to execute an application to the Collin County Parks & Open Space Project Funding Assistance Program for the design of Frontier Park North. Item 4f TOWN OF PROSPER, TEXAS RESOLUTION NO. 15-__ A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, HEREBY AUTHORIZING THE TOWN MANAGER OF THE TOWN OF PROSPER, TEXAS, TO EXECUTE AN APPLICATION TO THE COLLIN COUNTY PARKS & OPEN SPACE PROJECT FUNDING ASSISTANCE PROGRAM FOR COCKRELL PARK LAND ADDITION. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS: SECTION 1 The Town Manager of the Town of Prosper, Texas, is hereby authorized to execute, on behalf of the Town Council of the Town of Prosper, Texas, an application to the Collin County Parks & Open Space Project Funding Assistance Program for the design of Frontier Park North, as hereto attached. SECTION 2 This Resolution shall take effect immediately upon its passage. DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THIS THE 23RD DAY OF JUNE, 2015. _________________________ Ray Smith, Mayor ATTEST: ___________________________ Robyn Battle, Town Secretary APPROVED AS TO FORM AND LEGALITY: ___________________________ Terrence S. Welch, Town Attorney Item 4f Project Funding Assistance Program 1 Collin County Parks and Open Space Project Funding Assistance Program Application Please use Arial Font size 11 and submit a signed original Application and 12 photocopies stapled and pages numbered. Please no cover pages, this should be Page 1. SECTION 1: APPLICANT AND PROJECT INFORMATION 1. Project Applicant Information Applicant – (Legal Name): Town of Prospe r Project Contact Name/Title: Paul Naughton/ Landscape Architect Complete Mailing Address: Town of Pros per PO BOX 307 Prosper, TX 75078 Telephone Number: (972) 346-3502 Fax Number: (972) 347-9006 E-mail Address: paul_naughton@prospertx.gov Federal Tax Identification Number: 75-6000642 Date Resolution Signed: June 23, 2015 2. Project Title: Design of Frontier Park Phase North 3. Brief Description of Purpose of Project: To have professional design documents of Frontier Park Phase North, a 3 - plex youth baseball/softball sports complex, with two lit multi-purpose fields, and associated hardscape , landscape & irrigation. 4. General Project Information: a. Please check the one category this application addresses: Land Acquisition for Parks and Open Space Regional Trail Connector or Trail Project Facilities (Capital) Improvements for Parks and Open Space b. Amount of Funding Requested: $350,000 c. Total Project Costs: $714,850 d. Start Date of Project: 10/14/15 e. End Date of Project: 12/14/16 5. Authorized Signature (signatory must have contract signing authority): Signature: Title: Town Manager Print Name: Harlan Jefferson Date: 7/3/15 Item 4f Project Funding Assistance Program 2 SECTION 2: AUTHORIZED REPRESENTATIVE The Applicant hereby designates the individual named below as the person authorized to act on behalf of the Applicant. Authorized Project Representative: The following person is authorized to receive direction, manage work performed, sign required reports, and other acts on behalf of the Applicant. Signature: Landscape Architec t Title: Paul Naughton Printed Name: (972) 569-1063 Phone Number: Town of Pros per PO Box 307 Prosper, TX 75078 Address: paul_naughton@prospertx.gov E-mail Address: Has Collin County previously provided funding for this Project? Yes No For Collin County Parks Foundation Advisory Board Use Only Does the proposed project advance the mission of the County Parks /Open Space Strategic Plan? ___ yes ___no Is the application administratively complete? ______ Yes ______ No Did the applicant receive funding for this project in previous years? _____ yes ____ no (If yes, were they successful in the timely completion of the project? _____ yes ______ no Item 4f Project Funding Assistance Program 3 SECTION 3: CERTIFICATIONS AND ASSURANCES 1. Certifications In order to receive funding under this program, the proposed project goals must be similar to and support or advance the mission published in the Collin County Parks and Open Space Strategic Plan (October 2001). By signing this Application, the person acting on behalf of the Applicant makes the certifications below. a. Authority to Sign Application The person signing this Application hereby certifies that he/she is the official contact regarding this Application and has authority from the Applicant to sign the Application and that such authority will bind the Applicant in subsequent agreements. b. Application Contains No False Statements The Applicant certifies that this Application has no false statements and that the Applicant understands that signing this Application with a false statement is a material breach of contract and shall void the submitted Application and any resulting contracts. c. This is a Reimbursement Program Applicants must have a minimum dollar for dollar in matching funds, comprised of direct cash, value of land to be improved, donated labor, material or in-kind services for the project being proposed. Under special circumstances at the recommendation of the Parks Foundation Advisory Board and approval by the Commissioners’ Court, a direct payment may be considered. d. Eligible Applicants The Applicant must be a 501(c)(3) tax exempt organization, non-political group or any unit of local government, including municipalities, school districts, or county located in Collin County, Texas. Faith-based organizations are eligible to apply as long as inherently religious activities, such as worship and religious instructions are not conducted. e. Technical Feasibility The Applicant certifies that he/she has carefully reviewed the Project Narrative and Action Plan. To the best of their knowledge all activities are technically feasible and can be satisfactorily completed within the time frame proposed. f. Costs Reasonable and Necessary The Applicant certifies to the best of their knowledge that the proposed activities and the expenses outlined in the Budget are reasonable and necessary to accomplish the project objectives, and the proposed expenses are consistent with the costs of comparable goods and services. 2. Assurances a. Compliance with Progress and Result Reporting Applicant provides assurances that, if funded, the Applicant will comply with the requirements for reporting: reporting on the progress of the project activities and deliverables on a quarterly basis; providing before, during and after photos; and promptly notifying the Parks Foundation Advisory Board of any changes in plans. b. Financial Management Applicant provides assurances that, if funded, the Applicant will comply with contractual provisions and requirements necessary to ensure that expenses are reasonable and necessary, and to adhere to financial administration and reimbursement procedures and provide financial reports on a schedule established by Collin County. c. Accessibility Applicant provides assurances that, if funded, the park or proposed improvements will be accessible to all County residents. d. Compliance with Americans with Disabilities Act Applicant provides assurances that, if funded, the Applicant will comply with all applicable requirements of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101-12213 (Pamphlet 1995). Item 4f Project Funding Assistance Program 4 SECTION 4: PROJECT COSTS AND ELEMENTS Name of Applicant: Town of Prospe r Project Name: Design of Frontier Park North Either use this form or create an Excel spreadsheet using this format Item No. Description U/M Quantity Unit Cost Total Requested Amount Match Amount 1 Design of Frontier Park North LS 1 $700,0 $700,000 $350,000 $350,000 2 TDLR LS 1 $1,500 $1,500 $1,500 3 Conceptual Master Plan LS 1 $13,35 $13,350 $13,350 4 5 6 7 8 9 10 11 12 Project Total $714,850 $350,000 $364,850 Paul Naughton, RLA Prepared By: Landscape Architec t Title: Town of Pros per 409 E. First Street Prosper, TX 75078 Address: (972) 569-1063 Phone Number: paul_naughton@prospertx.gov E-mail Address: 06/18/15 Date Prepared: Item 4f Project Funding Assistance Program 5 SECTION 5: RESOLUTION The sponsoring entity (governing board) must approve a resolution authorizing the project application submittal and designation of project official/representative. A copy of the resolution must be included in this application. Insert photocopy of signed resolution. SECTION 6: PROJECT NARRATIVE (No more than 5 pages, single spaced, Arial 11 font) SECTION 7: LOCATION MAPS, SITE PHOTOS, PROJECT SKETCHES, etc. SECTION 8: LETTERS OF COMMITMENT (Provide photocopy) SECTION 9: EVIDENCE OF NON-PROFIT STATUS (Photocopy of Current Valid IRS Tax Exemption Certificate if non-governmental agency) Item 4f Consensus Concept •(3) Field Complex with 225’ Foul Lines Shifted West •Multi-Use Fields with More Buffer •Parking West of 3-Plex with Overflow to East (+/- 200 Spaces) •Passive Recreation Area at Water •Trail Connections w/ Pedestrian Bridge •Possible Practice Area near Batting Cages Item 4f Page 1 of 2 To: Mayor and Town Council From: John Webb, AICP, Director of Development Services Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – June 23, 2015 Agenda Item: Conduct a Public Hearing, and consider and act upon a request to amend the Future Land Use Plan, located on the northwest corner of Prosper Trail and the future Shawnee Trail, from Medium Density Residential to Dallas North Tollway District. The property is zoned Single Family-15 (SF-15) and Commercial Corridor (CC). (CA15-0002). [Companion Case Z14-0005] History: At the May 26, 2015, Town Council meeting, this item was tabled to give the applicant an opportunity to modify the proposed PD development standards for the companion case, Z14- 0005, prior to considering and acting on the Future Land Use Plan amendment. Description of Agenda Item: Town staff has received a request to rezone 67.7± acres, located on the northwest corner of Prosper Trail and Dallas Parkway, from Single Family-15 (SF-15) and Commercial Corridor (CC) to Planned Development-Single Family/Office/Retail (PD-SF/O/R), Zoning Case Z14-0005. The request includes a 7.5-acre tract at the northwest corner of Prosper Trail and the future Shawnee Trail that is currently zoned Single Family (SF-15). The applicant desires to rezone this area for Office use. The tract is bordered to the north by a tributary of Doe Branch. The Future Land Use Plan designates the land west of the future Shawnee Trail, including the 7.5- acres tract as Medium Density Residential. Rezoning requests which do not conform to the Future Land Use Plan, shall be accompanied by a request to amend to the Future Land Use Plan. A letter from the applicant detailing the basis for the request to amend the Future Land Use Plan and rezone the property is attached. In addition, page 64 of the Comprehensive Plan contains several considerations when encountering development proposals that do not directly reflect the Future Land Use Plan. Page 64 of the Comprehensive Plan has been included for reference, in addition to a separate letter from the applicant addressing the considerations identified on page 64. The Medium Density Residential Land Use category recommends a maximum of 2.5 dwelling units per acre, with single family residential lot sizes ranging between 12,500 square feet and 20,000 square feet in size. The proposed Dallas North Tollway Land use category recommends a diverse mixture of office, retail and residential uses. However, the subject tract of the Future Land Use Plan amendment will be limited to the Office zoning district by the Planned Prosper is a place where everyone matters. PLANNING Item 6 Page 2 of 2 Development request with additional limitation on uses to ensure compatibility with the nearby, future neighborhoods. In recognition of the ultimate alignment of Shawnee Trail, the project’s proximity to the Dallas Parkway, the relatively small area of the amendment, and the land use limitations and development standards per the accompanying Planned Development request; the request to extend the Dallas North Tollway District into this area appears to be appropriate. Legal Obligations and Review: The Town Council is required to hold a Public Hearing prior to acting on an amendment to the Future Land Use Plan. Attached Documents: 1. Existing and proposed Future Land Use Plan exhibit 2. Applicant Future Land Use Plan amendment exhibits 3. Page 64 of the Comprehensive Plan 4. Applicant responses to page 64 of the Comprehensive Plan Planning & Zoning Commission Recommendation: At the April 7, 2015, meeting, the Planning & Zoning Commission recommended the Town Council approve the Future Land Use Plan amendment, by a vote of 7-0. Town Staff Recommendation: Town staff recommends the Town Council consider and act upon an amendment to the Town’s Future Land Use Plan. Proposed Motion: I move to _________ (approve/deny) the amendment to the Town’s Future Land Use Plan. Item 6 Item 6 Item 6 Item 6 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.)DALLAS NORTH TOLLWAYPROSPER TRAIL SHAWNEE TRAIL110’ R.O.W. GROSS ACRES: 23.0 GROSS ACRES: 44.7 FUTURE LAND USE: MEDIUM DENISTY RESIDENTIAL FUTURE LAND USE: DALLAS NORTH TOLLWAY DISTRICT FLOODP L A I N F L O O D PLAIN APPROX. 782 LF S 00°03'23" E 1421.66'S 89°52'43" E 2114.49'C1C2C3C4N 89°53'39" W 2052.62' APPROX. 1271 LF EXISTING 20’ WIDE ASPHALT ROAD APPROX. 922 LF TO MANOR LANE CENTERLINE 45’ PROSPER TRAIL R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE) 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.)EXISTING INGRESS, EGRESS EASEMENT TO BE DEDICATED AS R.O.W. PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.) BLUE STAR ALLEN LAND L.P. EX ZONING: SF-10 EX USE: AGRICULTURE FLUP: MEDIUM AND LOW DENSITY RESIDENTIAL C.C.F. NO. 200136300000676920 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-3 EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T. THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-60 EX USE: AGRICULTURE FLUP: LOW DENSITY RESIDENTIAL DOC NO. 2014002000000350 D.R.C.C.T. THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-36 EX USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL C.C.F. NO. 2014002000000350 D.R.C.C.T. COTHRAN MALIBU INVESTMENTS EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT VOL. 5537, PG. 532 D.R.C.C.T. COLLIN COUNTY, TX EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT DOC NO. 20060912001319330 D.R.C.C.T. COLLIN COUNTY, TX EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT DOC NO. 20060612001319220 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-3 EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T.DALLAS PARKWAYPROSPER TRAIL SHAWNEE TRAIL110’ R.O.W. FUTURE LAND USE: MEDIUM DENISTY RESIDENTIAL FUTURE LAND USE: DALLAS NORTH TOLLWAY DISTRICT GROSS ACRES: 23.0 GROSS ACRES: 44.7 US 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYUS 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYPLANNER/APPLICANT COLLIN COUNTY SCHOOL LANDS, SURVEY 12 ABSTRACT NO. 147 PROSPER 67 PARTNERS LTD OUT of THE 5953 DALLAS PARKWAY, SUITE 200-A PH: (214)696-8100 PLANO, TX 75093 OWNER: JONES & CARTER. INC. 6509 WINDCREST DRIVE, SUITE 600 PH: (972)488-3880 PLANO, TX 75024 SURVEYOR: EXHIBIT A ±67.7 AC RES OF LAND TH IS DRA WING IS A PICTOR IAL R EPR ESEN TATION FOR PR ESEN TATION P URPOSES ONLY A ND IS SU BJECT TO CHAN GE. FURTHER, SAID DRA WING IS A SCA NNED IM AGE ONLY A ND IS NOT FOR COMPU TATION OR CON STRUCTION P URPOSES. THIS DRA WING MAY OR MAY NOT INCORP ORATE INFORMATION A ND/OR D ATA P ROV IDED TO BGE | KERRY R. GILBERT & ASSOCIATES BY OTHER CONSU LTAN TS RELATIVE TO EN GIN EERING A ND DRAIN AGE, FL OOD PL AINS A ND EN VIRO NMENTAL ISSU ES A ND SHO ULD NOT BE REL IED U PON FOR ANY P URPOSE. NO WA RRAN TIES, EXPR ESS OR IMPL IED, CO NCE RNING THE ACTUAL D ESIGN, LOCATION, A ND CHARAC TER OF THE FACILI TATES SH OWN ON TH IS MAP ARE IN TENDED. A DDITIONALLY, NO WA RRANTY IS MADE T O THE A CCURACY OF TH E IN FORMATION CONTAINED HER EIN. ©2015 BGE | KER RY R . GIL BERT & ASSOCIATES, ALL R IGH TS R ESER VED ©2015 BG E | KERRY R. GILBE R T & A S S OCI ATES, Al l Rights ReservedBGE | KERRY R. GILBERT & A S S O C I A T E S BG E | K E R R Y R . G ILBERT & ASSOCIATESFEBRUARY 23, 2015 KGA #I-292A SCALE 0 20010050 – Land Planning Consultants – 2595 Dallas Parkway, Suite 204 Frisco, TX 75034 Tel: 281-579-0340 Item 6 P.O.B. P-1 P-2 P-3 P-4 R-2 R-2 R-3 R-4 R-5 OPEN SPACE/DETENTION/FLOODPLAIN ±6.2 Ac. OPEN SPACE/DETENTION/FLOODPLAIN ±9.0 Ac. RECLAIM E D F L O O D P L A I N RECL A I M E D F L O O D P L A I N FLOO D P L A I N EXISTING 30’ HIKE AND BIKE TRAIL EASEMENT C R E EK CENTERLINECREEK CENTERLINE 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) FUTURE RIGHT TURN LANE R.O.W. (BY SEPARATE INSTURMENT) PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.) APPROXIMATE CENTERLINE LOCATION T.P&L CO. ESMT. VOL. 252 PG. 353 D.R.C.C.T. (NO WIDTH DETERMINED)60’ R.O.W.90’ MINOR THOROUHFARE R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE)DALLAS NORTH TOLLWAYPROSPER TRAIL SHAWNEE TRAILPROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 7.5 NET ACRES: 6.0 EX. ZONING: SF-15/ COMM CORRIDOR EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-NEIGHBORHOOD SERVICE PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 18.8 NET ACRES: 14.1 EX. ZONING: SF-15 EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-SF 12.5 PROP. MAX. DENSITY: 2.5 PROP MIN. LOT SIZE: 12,500 PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 35.6 NET ACRES: 26.4 EX. ZONING: COMM CORRIDOR EX. USE: AGRICULTURE FLUP: TOLLWAY DISTRICT PROP. ZONING: PD-R 110’ R.O.W. FLOODP L A I N F L O O D PLAIN APPROX. 782 LF S 00°03'23" E 1421.66'S 89°52'43" E 2114.49'C1C2C3C4N 89°53'39" W 2052.62' APPROX. 1271 LF APPROX. 595 LF APPROX. 676 LF APPROX. 435 LF APPROX. 485 LF EXISTING 20’ WIDE ASPHALT ROAD45’ PROSPER TRAIL R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE) 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.)EXISTING INGRESS, EGRESS EASEMENT TO BE DEDICATED AS R.O.W. 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) FUTURE RIGHT TURN LANE R.O.W. (BY SEPARATE INSTURMENT) PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.) EXISTING OVERHEARD ELECTRIC TO BE RELOCATED APPROXIMATE CENTERLINE LOCATION T.P&L CO. ESMT. VOL. 252 PG. 353 D.R.C.C.T. (NO WIDTH DETERMINED) BLUE STAR ALLEN LAND L.P. EX ZONING: SF-10 EX USE: AGRICULTURE FLUP: MEDIUM AND LOW DENSITY RESIDENTIAL C.C.F. NO. 200136300000676920 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-3 EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T. COTHRAN MALIBU INVESTMENTS EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT VOL. 5537, PG. 532 D.R.C.C.T. COLLIN COUNTY, TX EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT DOC NO. 20060912001319330 D.R.C.C.T. COLLIN COUNTY, TX EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT DOC NO. 20060612001319220 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-3 EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T. GENERAL NOTES: 1) ALL FINISHED FLOOR ELEVATIONS WILL BE A MINIMUM OF TWO FEET ABOUE THE BASE FLOOD ELEVATION. 2) THE THOROUGHFARE ALIGNMENT(S) SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSED AND DOES NOT SET THE ALIGNMENT. THE ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT 3) ALL THOROUGHFARES, DRIVEWAYS, AND TURN LANES SHALL COMPLY WITH THE TOWN’S DESIGN STANDARDS AND FINAL DESIGN WILL BE ADDRESSED AT TIME OF SITE PLAN AND FINAL PLAT APPROVAL. 4) THE BUILDING SITES SHOWN ON THIS EXHIBIT ARE THE APPROXIMATE SHAPE AND LOCATION. THESE MAY CHANGE DURING DEVELOPMENT AND CONSTRUCTION. 5) ALL RESIDENTIAL RIGHT OF WAY WIDTHS ARE FIFTY (50) FEET IN WIDTH UNLESS OTHERWISE NOTED. 6) ALL CUL-DE-SAC RADIUS ARE FIFTY (50) FEET UNLESS OTHERWISE NOTED. 7) CONTOURS ARE SHOWN AT TWO (2) FOOT INCREMENTS 8) ALL SITE USES LISTED ARE PROPOSED. THEY ARE NOT REQUIRED AND MAY CHANGE AS PROJECT DEVELOPS. 9) ON COMMERCIAL PROPERTY, A MINUMUM WIDTH OF TWENTY FIVE (25) FEET OF OPEN SPACE/LANDSCAPE BUFFER WILL BE PROVIDED BETWEEN ALL PROPERTY LINES ALONG MAJOR AND MINOR THOROUGHFARES. 10) FINAL PARKING REQUIRMENTS WILL BE BASED ON THE USE AND WILL BE DETERMINED AT TIME OF PERMITTING AND CONSTRUCTION. 11) A TWENTY FIVE (25) FOOT LANDSCAPE BUFFER WILL BE PROVIDED BETWEEN ANY NON-RESIDNETIAL USE AND A RESIDENTIAL ZONE (SEE EXHIBIT B-PLA NNED DEVELOPMENT STANDARDS). 12) DUMPSTERS AND TRASH COMPACTORS SHALL BE SCREENED IN ACCORDANCE WITH THE ZONING ORDINANCE 13) OPEN STORAGE, WHERE PERMITTED, SHALL BE SCREENED IN ACCORANCE WITH THE ZONING ORDINANCE. 14) OUTDOOR LIGHTING SHALL COMPY WITH THE LIGHTING AND GLARE STANDARDS CONTAINED WITHIN THE ZONING ORDINANCE AND SUBDIVISION ORDINANCE 15) LANSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN. 16) ALL ELEVATIONS SHALL COMPLY WITH THE STANDARDS CONTAINED WITHIN THE ZONING ORDINANCE 17) BUILDINGS OF 5,000 SQUARE FEET OR GREATER SHALL BE 100% FIRE SPRINKLED. ALERNATIVE FIRE PROTECTION MEASURES MAY BE APPROVED BY THE FIRE DEPARTMENT. 18) FIRE LANES SHALL BE DESIGNED AND CONSTRUCTED PER TOWN STANDARDS OR AS DIRECTED BY THE FIRE DEPARTMENT. 19) TWO POINTS OF ACCESS SHALL BE MAINTAINED FOR ALL PROPERTY AT ALL TIMES 20) SPEED BUMBS/HUMPS ARE NOT PERMITTED WITHIN A FIRE LANE. 21) HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT, ADDOPTED BUILDING CODE. 22) ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL 23) ALL FENCES AND RETAINING WALLS SHALL BE SHOWN ON THE SITE PLAN AND ARE SUBJECT TO BUILDING OFFICIAL APPROVAL. 24) ALL FENCES AND RETAINING WALLS SHALL BE SHOWN ON THE SITE PLAN AND ARE SUBJECT TO BUILDING OFFICIAL APPROVAL 25) ALL EXTERIOR BUILDING MATERIALS ARE SUBJECT TO BUILDING OFFICAL APPROVAL AND SHALL CONFORM TO THE APPROVED FACADE PLAN. 26) SIDEWLAKS OF NO LESS THEN SIX (6) FEET IN WIDTH ALOND THOROUGHFARES AND COLLECTORS AND FIVE (5) FEET IN WIDTH ALONG RESIDNTIAL STREETS AND BARRIER FREE RAMPS AT ALL CURB CROSSINGS SHALL BE PROVIDED PER TOWN STANDARDS. 27) APPROVAL OF THE SITE PLAN IS NOT FINAL UNTIL ALL ENGINEERING PLANS ARE APPROVED BY THE ENGINEERING DEPARTMENT. 28) SITE PLAN APPROVAL IS REQUIRED PRIOR TO GRADING RELEASE. 29) ALL NEW ELECTRICAL LINES SHALL BE INSTALLED AND/OR RELOCATED UNDER GROUND. 30) ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC VIEW IN ACCORDANCE WITH THE ZONING ORDINANCE. 90’ R.O.W.90’ MINOR THOROUHFARE R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE)DALLAS PARKWAY PROSPER TRAIL SHAWNEE TRAILPROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 18.8 NET ACRES: 14.1 EX. ZONING: SF-15 EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-SF 12.5 PROP. MAX. DENSITY: 2.5 PROP MIN. LOT SIZE: 12,500 PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 7.5 NET ACRES: 6.0 EX. ZONING: SF-15/ COMM CORRIDOR EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-NEIGHBORHOOD SERVICE PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 35.6 NET ACRES: 26.4 EX. ZONING: COMM CORRIDOR EX. USE: AGRICULTURE FLUP: TOLLWAY DISTRICT PROP. ZONING: PD-R THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-60 EX USE: AGRICULTURE FLUP: LOW DENSITY RESIDENTIAL DOC NO. 2014002000000350 D.R.C.C.T. THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-36 EX USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL C.C.F. NO. 2014002000000350 D.R.C.C.T. OPEN SPACE/DETENTION/FLOODPLAIN ±6.2 Ac. OPEN SPACE/DETENTION/FLOODPLAIN ±9.0 Ac. P-1 P-2 P-3 P-5 R-6 P-7 P-4 R-2 R-1 R-3 R-4 R-5 RECLAIM E D F L O O D P L A I N RECL A I M E D F L O O D P L A I N FLOO D P L A I N CONNECTION TO EXISTING 30’ HIKE AND BIKE TRAIL EASEMENT C R E EK CENTERLINE P-3 4,500 2,250 P-4 P-5 2,150 1.3 0.8 1.3 2.4 1.6 Fast Food Fast Food Fast Food Restaurant Restaurant R-6 2.0 USE* BUILDING PAD (SF)* LOT SIZE (ACRES) PROPOSED ZONE: NEIGHBORHOOD SERVICE P-7 Retail/Office Retail/Office Retail/Office Bank 3,400 R-4 23,700 R-5 17,300 1.0 5.0 OVERALL TOTAL OVERALL TOTAL **6.0 ZONE: RETAIL R-1 103,000 R-2 15,000 R-3 16,000 9,000 16,500 17.0 P-1 Retail Retail Grocery 5,500 P-2 **26.4 * All uses and measurements are proposed and subject to change. ** Excludes detention/open space/floodplain 44,400 173,900 MIN. LOT SIZE (SF) MIN. HOME SIZE (SF) TOTAL ACRES PROPOSED ZONE: SF-12.5 TOTAL LOTS (PROPOSED) 18.8 7.5 35.6 61.9 * Net acres excludes floodplain 61.3 26.4 6.0 14.1 2,000 26 14.1 18.8 12,500 (without detention/ open space) (with detention/ open space) SF-12.5 NEIGH. SERVICE RETAIL TOTAL PROPOSED ZONES PROPOSED PD-SF 12.5 LEGEND PROPOSED PD-NEIGHBORHOOD SERVICE PROPOSED PD-RETAIL USE NET ACRES* GROSS ACRES US 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYUS 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYTH IS DRA WING IS A PICTOR IAL R EPR ESEN TATION FOR PR ESEN TATION P URPOSES ONLY A ND IS SU BJECT TO CHAN GE. FURTHER, SAID DRA WING IS A SCA NNED IM AGE ONLY A ND IS NOT FOR COMPU TATION OR CON STRUCTION P URPOSES. THIS DRA WING MAY OR MAY NOT INCORP ORATE INFORMATION A ND/OR D ATA P ROV IDED TO BGE | KERRY R. GILBERT & ASSOCIATES BY OTHER CONSU LTAN TS RELATIVE TO EN GIN EERING A ND DRAIN AGE, FL OOD PL AINS A ND EN VIRO NMENTAL ISSU ES A ND SHO ULD NOT BE REL IED U PON FOR ANY P URPOSE. NO WA RRAN TIES, EXPR ESS OR IMPL IED, CO NCE RNING THE ACTUAL D ESIGN, LOCATION, A ND CHARAC TER OF THE FACILI TATES SH OWN ON TH IS MAP ARE IN TENDED. A DDITIONALLY, NO WA RRANTY IS MADE T O THE A CCURACY OF TH E IN FORMATION CONTAINED HER EIN. ©2015 BGE | KER RY R . GIL BERT & ASSOCIATES, ALL R IGH TS R ESER VED ©2015 BG E | KERRY R. GILBE R T & A S S OCI ATES, Al l Rights ReservedBGE | KERRY R. GILBERT & A S S O C I A T E S BG E | K E R R Y R . G ILBERT & ASSOCIATESPLANNER/APPLICANT COLLIN COUNTY SCHOOL LANDS, SURVEY 12 ABSTRACT NO. 147 PROSPER 67 PARTNERS LTD OUT of THE 5953 DALLAS PARKWAY, SUITE 200-A PH: (214)696-8100 PLANO, TX 75093 OWNER: JONES & CARTER. INC. 6509 WINDCREST DRIVE, SUITE 600 PH: (972)488-3880 PLANO, TX 75024 SURVEYOR: EXHIBIT B ±67.7 AC RES OF LAND FEBRUARY 23, 2015 KGA #I-292A SCALE 0 20010050 – Land Planning Consultants – 2595 Dallas Parkway, Suite 204 Frisco, TX 75034 Tel: 281-579-0340 Item 6 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.)DALLAS NORTH TOLLWAYPROSPER TRAIL SHAWNEE TRAIL110’ R.O.W. FUTURE LAND USE: MEDIUM DENISTY RESIDENTIAL FUTURE LAND USE: DALLAS NORTH TOLLWAY DISTRICT GROSS ACRES: 19.9 GROSS ACRES: 39.0 FUTURE LAND USE: DALLAS NORTH TOLLWAY DISTRICT GROSS ACRES: 8.8 FLOODP L A I N F L O O D PLAIN APPROX. 782 LF S 00°03'23" E 1421.66'S 89°52'43" E 2114.49'C1C2C3C4N 89°53'39" W 2052.62' APPROX. 1271 LF EXISTING 20’ WIDE ASPHALT ROAD APPROX. 922 LF TO MANOR LANE CENTERLINE 45’ PROSPER TRAIL R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE) 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.)EXISTING INGRESS, EGRESS EASEMENT TO BE DEDICATED AS R.O.W. PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.) BLUE STAR ALLEN LAND L.P. EX ZONING: SF-10 EX USE: AGRICULTURE FLUP: MEDIUM AND LOW DENSITY RESIDENTIAL C.C.F. NO. 200136300000676920 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-3 EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T. THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-60 EX USE: AGRICULTURE FLUP: LOW DENSITY RESIDENTIAL DOC NO. 2014002000000350 D.R.C.C.T. THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-36 EX USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL C.C.F. NO. 2014002000000350 D.R.C.C.T. COTHRAN MALIBU INVESTMENTS EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT VOL. 5537, PG. 532 D.R.C.C.T. COLLIN COUNTY, TX EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT DOC NO. 20060912001319330 D.R.C.C.T. COLLIN COUNTY, TX EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT DOC NO. 20060612001319220 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-3 EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T.DALLAS PARKWAYPROSPER TRAIL SHAWNEE TRAIL110’ R.O.W. FUTURE LAND USE: MEDIUM DENISTY RESIDENTIAL FUTURE LAND USE: DALLAS NORTH TOLLWAY DISTRICT GROSS ACRES: 19.9 GROSS ACRES: 39.0 FUTURE LAND USE: DALLAS NORTH TOLLWAY DISTRICT GROSS ACRES: 8.8 US 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYUS 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYPLANNER/APPLICANT COLLIN COUNTY SCHOOL LANDS, SURVEY 12 ABSTRACT NO. 147 PROSPER 67 PARTNERS LTD OUT of THE 5953 DALLAS PARKWAY, SUITE 200-A PH: (214)696-8100 PLANO, TX 75093 OWNER: JONES & CARTER. INC. 6509 WINDCREST DRIVE, SUITE 600 PH: (972)488-3880 PLANO, TX 75024 SURVEYOR: EXHIBIT C ±67.7 AC RES OF LAND TH IS DRA WING IS A PICTOR IAL R EPR ESEN TATION FOR PR ESEN TATION P URPOSES ONLY A ND IS SU BJECT TO CHAN GE. FURTHER, SAID DRA WING IS A SCA NNED IM AGE ONLY A ND IS NOT FOR COMPU TATION OR CON STRUCTION P URPOSES. THIS DRA WING MAY OR MAY NOT INCORP ORATE INFORMATION A ND/OR D ATA P ROV IDED TO BGE | KERRY R. GILBERT & ASSOCIATES BY OTHER CONSU LTAN TS RELATIVE TO EN GIN EERING A ND DRAIN AGE, FL OOD PL AINS A ND EN VIRO NMENTAL ISSU ES A ND SHO ULD NOT BE REL IED U PON FOR ANY P URPOSE. NO WA RRAN TIES, EXPR ESS OR IMPL IED, CO NCE RNING THE ACTUAL D ESIGN, LOCATION, A ND CHARAC TER OF THE FACILI TATES SH OWN ON TH IS MAP ARE IN TENDED. A DDITIONALLY, NO WA RRANTY IS MADE T O THE A CCURACY OF TH E IN FORMATION CONTAINED HER EIN. ©2015 BGE | KER RY R . GIL BERT & ASSOCIATES, ALL R IGH TS R ESER VED ©2015 BG E | KERRY R. GILBE R T & A S S OCI ATES, Al l Rights ReservedBGE | KERRY R. GILBERT & A S S O C I A T E S BG E | K E R R Y R . G ILBERT & ASSOCIATESFEBRUARY 23, 2015 KGA #I-292A SCALE 0 20010050 – Land Planning Consultants – 2595 Dallas Parkway, Suite 204 Frisco, TX 75034 Tel: 281-579-0340 Item 6 64 Comprehensive Plan Town of Prosper COMMUNITY CHARACTER Maintaining compatibility between the Zoning Map and the Future Land Use Plan Chapter 211 of the Texas Local Government Code states that “zoning regulations must be adopted in accordance with a comprehensive plan.” Consequently, a zoning map and zoning decisions should reflect the Future Land Use Plan to the fullest extent possible. Therefore, approval of development proposals that are inconsistent with the Future Land Use Plan will often result in inconsistency between the Future Land Use Plan and the zoning regulations. At times, the Town will likely encounter development proposals that do not directly reflect the purpose and intent of the land use pattern as shown on the Future Land Use Plan map. Review of such development proposals should include the following considerations: Will the proposed change enhance the site and the surrounding area? Is the proposed change a better use than that originally envisioned and depicted on the Future Land Use Plan map? Will the proposed use impact adjacent residential areas in a negative manner? Will the proposed use be compatible with and/or enhance adjacent residential uses? Are uses adjacent to the proposed use similar in nature in terms of appearance, hours of operation, and other general aspects of compatibility? Does the proposed use present a significant benefit to the public health, safety, welfare and/or social well-being of the community? Would it contribute to the Town’s long- term economic stability? Development proposals that are inconsistent with the Future Land Use Plan map (or that do not meet its general intent) should be reviewed based upon the above questions and should be evaluated on their own merit. It should be incumbent upon the applicant making such a proposal to provide evidence that the proposal meets the aforementioned considerations, supports community goals and objectives as set forth within this Plan, and represents long term economic and/or social benefits for the community as a whole, not just a short-term financial gain for whoever is developing the project. It is important to recognize that proposals not directly consistent with the Plan could reflect higher and better long-term uses than those originally envisioned and shown on the Future Land Use Plan map for a particular area. This may be due to changing markets, demographics and/or economic trends that occur at some point in the future after the Plan is adopted. If such changes occur, and especially if there are demonstrated significant social and/or economic benefits to the Town of Prosper, then these proposals should be approved and the Future Land Use Plan map should be amended accordingly. Item 6 Item 6 Item 6 Page 1 of 9 To: Mayor and Town Council From: John Webb, AICP, Director of Development Services Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – June 23, 2015 Agenda Item: Conduct a Public Hearing and consider and act upon a request to rezone 67.7± acres, located on the northwest corner of Prosper Trail and Dallas Parkway, from Single Family-15 (SF-15) and Commercial Corridor (CC) to Planned Development-Single Family/Office/Retail (PD- SF/O/R). (Z14-0005). [Companion case CA15-0002] History: At the May 26, 2015, Town Council meeting, this item was tabled to give the applicant an opportunity to modify the proposed PD development standards of each tract (Tract A, B, and C). Since the meeting, the applicant has revised some, but not all, of the requested modifications to the proposed PD development standards. The requested modifications which the applicant has addressed are as follows: Tract A: • Include a provision prohibiting carports o The applicant has revised the proposed PD development standards to prohibit carports. Tract B: • Incorporate an additional landscape buffer along Shawnee Trail and Prosper Trail o Although the applicant has not provided for an increased landscape buffer width, the proposed PD development standards have been revised to provide for additional landscaping and berming along the roadways. Tract C: • Incorporate an additional landscape buffer along Shawnee Trail and Prosper Trail o Although the applicant has not provided for an increased landscape buffer width, the proposed PD development standards have been revised to provide for additional landscaping and berming along the roadways. • Remove or require a Specific Use Permit (SUP) for convenience store with gas pump uses o The applicant has revised the proposed PD development standards to require a SUP for convenience store with gas pump uses. • Remove or require a Specific Use Permit (SUP) for outdoor sales and display uses Prosper is a place where everyone matters. PLANNING Item 7 Page 2 of 9 o The applicant has revised the proposed PD development standards to require a SUP for outdoor sales and display uses. • Relocate northern drive on Shawnee Trail toward northern property line o The applicant has revised the conceptual layout to relocate northern drive on Shawnee Trail toward northern property line. The requested modifications which the applicant has not specifically met are as follows: Tract A: • Increase single family lot sizes area to a minimum of 15,000 square feet o The applicant has revised the proposed PD development standards to allow for an average lot size of 15,000 square feet Tract B: • Include a roof pitch requirement for all structures developed within Tract B o The applicant has not revised the proposed PD development standards to require a minimum roof pitch. • Include Town Council as an approval authority for proposed facade plans/architectural character elevations o Although the applicant has incorporated architectural requirements into the PD (Exhibit C, Section B.4), the proposed development standards have not been revised to require Planning & Zoning Commission and Town Council approval of façade plans/architectural character elevations for any buildings less than 50,000 square feet, in conjunction with initial Preliminary Site Plan and/or Site Plan approval. Tract C: • Include a roof pitch requirement for all structures developed within Tract C o The applicant has not revised the proposed PD development standards to require a minimum roof pitch. • Include Town Council as an approval authority for proposed facade plans/architectural character elevations o Although the applicant has incorporated architectural requirements into the PD (Exhibit C, Section C.5), the proposed development standards have not been revised to require Planning & Zoning Commission or Town Council approval of façade plans/architectural character plans for any buildings less than 50,000 square feet, in conjunction with initial Preliminary Site Plan and/or Site Plan Approval. • Attempt to reconfigure big box orientation o Although the applicant has not reconfigured the big box orientation, the proposed PD development standards have been revised to add additional screening requirements for the service areas. The applicant has provided a Zoning Comparison Chart, which compares the differences between the straight zoning district development standards and proposed PD development standards of each of the tracts. The Zoning Comparison Chart has been included as an attachment. Item 7 Page 3 of 9 Description of Agenda Item: The zoning and land use of the surrounding properties are as follows: Zoning Current Land Use Future Land Use Plan Subject Property Single Family-15 and Commercial Corridor Undeveloped Medium Density Residential and Tollway District North Planned Development-36- Single Family-10/12.5 and Commercial Corridor Undeveloped Medium Density Residential and Tollway District East Commercial Corridor Undeveloped Tollway District South Planned Development-66- Single Family/Retail Undeveloped Medium Density Residential and Tollway District West Planned Development-60- Single Family-10 Undeveloped Medium Density Residential Requested Zoning – Z14-0005 is a request to rezone 67.7± acres, located on the northwest corner of Prosper Trail and Dallas Parkway, from Single Family-15 (SF-15) and Commercial Corridor (CC) to Planned Development-Single Family/Office/Retail (PD-SF/O/R). The proposed PD District allows for the development of single family residential lots with a maximum density of 2.5 dwelling units per acre on 18.8 acres, a maximum of 7.5 acres of office uses, 35.6 acres of retail uses, and an open space/detention/floodplain area. The request includes the following Exhibits: • Exhibit A - Boundary survey, • Exhibit B - Statement of intent and purpose, • Exhibit C - Development standards, • Exhibit D - Concept plan, • Exhibit E - Development schedule, and • Exhibit F - Landscape buffer plan Tract A represents the 18.8-acre PD-SF District which will develop in accordance with the Single Family-12.5 (SF-12.5) District, except the list of permitted uses had been limited, certain development standards have been modified, and additional development standards have been provided. The list of permitted uses has been limited as indicated in Section A.2 of Exhibit C. A comparison of the proposed PD-SF-12.5 District standards vs. the straight SF-12.5 and SF-15 District standards are as follows: Item 7 Page 4 of 9 Proposed PD-SF-12.5 District Straight SF-12.5 District Straight SF-15 District Min. Lot Area 12,500 square feet 12,500 square feet 15,000 square feet Avg. Lot Area 15,000 square feet N/A N/A Min. Lot Width 90 feet 80 feet 100 feet Min. Lot Depth 135 feet, 125 feet when located on a cul-de-sac 135 feet 135 feet Min. Dwelling Area 2,000 square feet 1,800 square feet 1,800 square feet Front Yard Setback 25 feet 25 feet 25 feet Side Yard Setback 9 feet, 15 feet on corner lots adjacent to a side street 8 feet, 15 feet on corner lots adjacent to a side street 10 feet, 15 feet on corner lots adjacent to a side street Rear Yard Setback 25 feet 25 feet 25 feet Maximum Height 40 feet 40 feet 40 feet As detailed in Exhibit C, the additional PD-SF development standards that vary from the straight SF-12.5 and SF-15 Districts are as follows: 1. Impervious Coverage – The PD limits the maximum impervious surface to 50% of the area between the street and the main building; the straight SF-12.5 and SF-15 Districts do not have an impervious coverage maximum. 2. Anti-Monotony – The PD provides standards to minimize the repetition of home elevations; the straight SF-12.5 and SF-15 Districts do not have an anti-monotony requirement. 3. Open Space – The PD requires a minimum of five acres to be designated for open space; the straight SF-12.5 and SF-15 Districts do not have a minimum open space requirement. 4. Masonry – The PD requires 100% masonry for any portion of a façade facing a street and requires chimneys to be 100% masonry. The straight SF-12.5 and SF-15 Districts allows cementatious fiber for up to 50% of upper story cladding on wall planes on different vertical planes than the lower story. The straight SF-12.5 and SF-15 Districts do not have a masonry chimney requirement. 5. Garages – The PD limits the distance of front facing garage to the property line, limits the width of a front facing garage to 50% of the façade, limits the location of a front facing garage to five feet behind the main front façade, and limits front facing garages to two per home, unless located behind the main structure. The straight SF-12.5 and SF-15 Districts do not have these garage requirements. Item 7 Page 5 of 9 6. Fencing – The PD requires fencing adjacent to open space and hike and bike trails, to be ornamental metal, requires corner lots to have ornamental metal or split rail fencing, requires all wooden fencing to be board-on-board with a top rail, requires the development to establish a common stain color and requires fences to be located at least ten feet behind the front elevation of the main building. The straight SF-12.5 and SF-15 Districts do not have these fencing requirements. 7. Carports – The PD prohibits carports. The straight SF-12.5 and SF-15 Districts do not prohibit carports. 8. Landscaping – The PD requires a minimum of two, four-inch caliper trees to be planted on the side yard of a corner lot. The straight SF-12.5 and SF-15 Districts do not have this landscaping requirement. Tracts B and C are intended to accommodate non-residential uses. The rezoning is speculative in nature, since no specific users have been identified. In many instances, the recommended PD standards are greater than the base zoning district standards. But as noted below, the applicant is requesting lesser standards in certain instances. Without knowing the specific commercial users, staff cannot support a reduction to the Town’s base standards. Tract B represents the proposed 7.5-acre PD-Office District which will develop in accordance with the Office (O) District, except the list of permitted uses had been limited, certain development standards have been modified, and additional development standard have been provided. The list of permitted uses has been limited to the uses indicated Section B.2 of Exhibit C. The modified and added PD-O development standards that vary from straight O District are as follows: 1. Lot Coverage – The PD requires a maximum building coverage of 40%, while the straight Office District requires a maximum building coverage of 30%. The proposed PD standard is a reduction to Town standards, and staff recommends this provision be removed from the PD request. 2. Maximum Floor Area – The PD allows the maximum floor area to exceed 10,000 square feet if, either the office structure is over 250 feet away from a residential lot, or the office structure is separated by a street. The straight Office District allows the maximum floor area to exceed 10,000 square feet if a structure is over 200 feet away from a residential use or zone. 3. Landscaping Adjacent to Residential – The PD requires a twenty-five-foot landscape buffer for office structures adjacent to a residentially zoned district, consisting of one, four-inch caliper large evergreen tree, planted on thirty-foot centers and two, three-inch caliper evergreen ornamental trees staggered every fifteen feet. The PD allows the floodplain to count toward the buffer. 4. Thoroughfare Landscaping - The PD requires a twenty-five-foot landscape buffer consisting of one, four-inch caliper large evergreen tree, planted on thirty-foot centers; one, three-inch caliper ornamental tree, planted on thirty-foot centers; fifteen, five-gallon shrubs, planted on thirty-foot centers; and a two-foot berm. The R District requires a twenty-five-foot landscape buffer, and one large three-inch caliper tree, on thirty-foot centers, and fifteen shrubs, five gallons in size, per thirty feet of linear frontage. Item 7 Page 6 of 9 5. Architectural Requirements – The PD requires 100% masonry, including brick, stone, and/or stucco, with the primary materials consisting of brick and stone, and requires the styles, materials, and colors of the architecture to be consistent throughout the PD. 6. Screening Requirements – The PD requires service, mechanical, and utility equipment to be screened from public view. Tract C represents the proposed 35.6-acre PD-Retail District which will develop in accordance with the Retail (R) District, except the list of permitted uses had been limited, certain development standards have been modified, and additional development standard have been provided. It should be noted that the proposed PD-R District, is currently located in the Commercial Corridor (CC) zoning district which does not allow retail or big box uses by right. The modifications to the permitted and prohibited uses, as well as the modified and added PD-R development standards that vary from straight Retail District are as follows: 1. Permitted Uses – The PD allows for a convenience store with gas pumps as an accessory use, as outlined in Section C.2, Exhibit C, with approval of a SUP. The straight R District only permits gas pumps at an intersection of two major thoroughfares, and since Prosper Trail is not classified as a major thoroughfare, gas pumps would not be permitted at this intersection. 2. Prohibited Uses – The PD limits the list of permitted uses, as outlined in Section C.2. 3. Outdoor Sales and Display – The PD allows for outdoor sales and display in conjunction with a big box use, as outlined in Section C.3, Exhibit C, with approval of a SUP. The straight R District does not permit outdoor sales and display. 4. Thoroughfare Landscaping - The PD requires a twenty-five-foot landscape buffer consisting of one, four-inch caliper large evergreen tree, planted on thirty-foot centers; one, three-inch caliper ornamental tree, planted on thirty-foot centers; fifteen, five-gallon shrubs, planted on thirty-foot centers; and a two-foot berm. The R District requires a twenty-five-foot landscape buffer, and one large three-inch caliper tree, on thirty-foot centers, and fifteen shrubs, five gallons in size, per thirty feet of linear frontage. 5. Screening for Loading Areas of Retail Uses Backing a Thoroughfare – As depicted on Exhibit F, the PD requires a thirty-foot landscape buffer when the rear elevation and/or loading zone of a retail use backs to a major and minor thoroughfare, and includes a four-foot berm, one large four-inch caliper evergreen tree, on twenty-foot centers with ten-gallon shrubs planted at the rate of ten shrubs per thirty-foot interval. The R District requires a twenty-five-foot landscape buffer, and one large three-inch caliper tree, on thirty-foot centers, and fifteen shrubs, five gallons in size, per thirty feet of linear frontage. 6. Elevations – Because this is a speculative zoning change request and no commercial users have been identified, the PD requires Planning & Zoning Commission approval of a Façade Plan prior to Preliminary Site Plan approval of a major retail tenant (50,000 square feet or larger). 7. Open Space – The PD requires a minimum of five acres to be designated for open space, which may include detention and floodplain. The Zoning Ordinance requires seven percent (less than three acres) of the net lot area included in a site plan to be open space, and only permits detention ponds with constant water levels or otherwise amenitized to count toward the open space requirement. Item 7 Page 7 of 9 8. Architectural Requirements – The PD requires 100% masonry, including brick, stone, and/or stucco, with the primary materials consisting of brick and stone, and requires the styles, materials, and colors of the architecture to be consistent throughout the PD. 9. Screening Requirements – The PD requires service, mechanical, and utility equipment to be screened from public view. Future Land Use Plan – The Future Land Use Plan (FLUP) recommends Medium Density Residential and Tollway District for the property. The Medium Density Residential District recommends a maximum of 2.5 dwelling units per acre, with single family residential lot sizes ranging between 12,500 square feet and 20,000 square feet in size. The Dallas North Tollway District recommends a diverse mixture of office, retail, and residential. Thoroughfare Plan – The property has direct access to Dallas Parkway, Prosper Trail (designated as a future four-lane divided thoroughfare), and the future Shawnee Trail, (designated as a future four-lane divided thoroughfare). The zoning exhibit complies with the Thoroughfare Plan. Water and Sanitary Sewer Services – Water and sanitary sewer service will have to be extended to the property either before or with development. Access – Access to the property will be provided from Dallas Parkway, Prosper Trail, and Shawnee Trail. Schools – The property is located within the Prosper Independent School District (PISD). Parks – The property is subject to the Town’s park dedication requirements as they exist or may be amended. Any future park sites and hike and bike trail locations will be determined at the time of preliminary plat. Environmental Considerations – The 100-year floodplain located on the property is shown on Exhibits A and D. Legal Obligations and Review: Notification was provided to neighboring property owners as required by state law. Town staff has not received any public hearing notice reply forms. Attached Documents: 1. Zoning map of the surrounding area 2. Updated Zoning Exhibits A, B, C (redline version indicating changes and “clean version” with incorporated changes), D (revised northern drive location on Shawnee Trail), E, and F (revised northern drive location on Shawnee Trail) 3. Previous Zoning Exhibits D and F 4. Applicant’s Zoning Comparison Chart Planning & Zoning Commission Recommendation: At their April 7, 2015, meeting, the Planning & Zoning Commission recommended the Town Council approve the request to rezone 67.7± acres, located on the northwest corner of Prosper Trail and Dallas Parkway, from Single Family-15 (SF-15) and Commercial Corridor (CC) to Planned Development-Single Family/Office/Retail (PD-SF/O/R), by a vote of 7-0, subject to: Item 7 Page 8 of 9 1. Approval of the companion Future Land Use Plan amendment (Case CA15-0002), 2. Revising the PD for Tract B to remove the 40% lot coverage requirement from the office tract (standard is max. 30%), 3. Revising the PD to remove outdoor sales and display as a permitted use, 4. Revising the PD to remove convenience store with gas pumps as a permitted use, 5. Revising Exhibit C, Section C.4, 1., to state, “at the time the first Preliminary Site Plan and/or Site Plan is submitted, a detailed material/style plan shall be submitted along with the Façade Plan, to define the architectural character of the property, subject to approval by the Planning & Zoning Commission,” and 6. Revising Exhibit C, Section C.2, to state, “Drive-through restaurants may not be developed adjacent to each other, and a maximum of three drive-through restaurants shall be permitted within the development.” Town Staff Recommendation: Town staff has two options for a recommendation below, subject to the action taken on the previous item, which is an amendment to the Future Land Use Plan (FLUP). 1. If the FLUP Amendment to revise the FLUP is approved, Town staff recommends the Town Council approve the request to rezone 67.7± acres, located on the northwest corner of Prosper Trail and Dallas Parkway, from Single Family-15 (SF-15) and Commercial Corridor (CC) to Planned Development-Single Family/Office/Retail (PD-SF/O/R), subject to: 1. Revising the PD for Tract A to required single family lot sizes to be a minimum area of 15,000 square feet, 2. Revising the PD for Tract B to remove the 40% lot coverage requirement from the office tract (standard is max. 30%), 3. Revising Exhibit C, Section C.4, 1., to state, “at the time the first Preliminary Site Plan and/or Site Plan is submitted a detailed material/style plan shall be submitted along with the Façade Plan, to define the architectural character of the property, subject to approval by the Planning & Zoning Commission,” and 4. Revising Exhibit C, Section C.2, to state, “Drive-through restaurants may not be developed adjacent to each other, and a maximum of three drive-through restaurants shall be permitted within the development.” 2. If the FLUP Amendment to revise the FLUP is denied, Town staff recommends the Town Council deny the request to rezone 67.7± acres, located on the northwest corner of Prosper Trail and Dallas Parkway, from Single Family-15 (SF-15) and Commercial Corridor (CC) to Planned Development-Single Family/Office/Retail (PD-SF/O/R). Proposed Motion if the FLUP Amendment is Approved: I move to approve the request to rezone 67.7± acres, located on the northwest corner of Prosper Trail and Dallas Parkway, from Single Family-15 (SF-15) and Commercial Corridor (CC) to Planned Development-Single Family/Office/Retail (PD-SF/O/R), subject to: 1. Revising the PD for Tract A to required single family lot sizes to be a minimum area of 15,000 square feet, 2. Revising the PD for Tract B to remove the 40% lot coverage requirement from the office tract (standard is max. 30%), 3. Revising Exhibit C, Section C.4, 1., to state, “at the time the first Preliminary Site Plan and/or Site Plan is submitted a detailed material/style plan shall be submitted along with the Façade Plan, to define the architectural character of the property, subject to approval by the Planning & Zoning Commission,” and Item 7 Page 9 of 9 4. Revising Exhibit C, Section C.2, to state, “Drive-through restaurants may not be developed adjacent to each other, and a maximum of three drive-through restaurants shall be permitted within the development.” Proposed Motion if the FLUP Amendment is Denied: I move to deny the request to rezone 67.7± acres, located on the northwest corner of Prosper Trail and Dallas Parkway, from Single Family-15 (SF-15) and Commercial Corridor (CC) to Planned Development-Single Family/Office/Retail (PD-SF/O/R). Item 7 Z14-0005 Tract A Tract B Tract CCAMBRIDGEDRWINDSOR LNBELMONT DR MANORLNVERNON DRRAVENSTONE DRCLAYSHIRE DR SHAWNEETRLW PROSPER TRL NDALLASPKWYMF PD-35 SF-10/12.5 PD-36 SF-10 PD-60 R PD-66 SF PD-66 R PD-66 CC CC CCA CC SF-15 CC ±0 150 300 Feet 1 inch = 300 feet Item 7 P.O.B. F L O OD P LAIN IM P R O V EM E N TS FLOODPLAIN IMPROVEMENTS 100 YR. FLOOD PLAIN 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) FUTURE RIGHT TURN LANE R.O.W. (BY SEPARATE INSTURMENT) PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.) APPROXIMATE CENTERLINE LOCATION T.P&L CO. ESMT. VOL. 252 PG. 353 D.R.C.C.T. (NO WIDTH DETERMINED) PROSPER TRAIL PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 23.01 NET ACRES: 22.5 EX. ZONING: SF-15 EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-SF 12.5 PROP. MAX. DENSITY: 2.5 PROP MIN. LOT SIZE: 12,500 PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 35.9 NET ACRES: 33.6 EX. ZONING: COMM CORRIDOR EX. USE: AGRICULTURE FLUP: TOLLWAY DISTRICT PROP. ZONING: PD-R90’ SHAWNEE TRAIL R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE) 110’ R.O.W. PROPOSED ZONINGBOUNDARY: NEIGHBORHOOD SERVICEPROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 7.5 NET ACRES: 6.0 EX. ZONING: SF-15/ COMM CORRIDOR EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-NEIGHBORHOOD SERVICE SHAWNEE TRAILFUTUERPROPOSED ZONING BOUNDARY: OFFICE DALLAS PARKWAYFUTUREFLOODP L A I N F L O O D PLAIN APPROX. 782 LF S 00°03'23" E 1421.66'S 89°52'43" E 2114.49'C1C2C3C4N 89°53'39" W 2052.62' APPROX. 1271 LF EXISTING 20’ WIDE ASPHALT ROAD APPROX. 922 LF TO MANOR LANE CENTERLINE 45’ PROSPER TRAIL R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE) 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.)EXISTING INGRESS, EGRESS EASEMENT TO BE DEDICATED AS R.O.W. 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) FUTURE RIGHT TURN LANE R.O.W. PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.) EXISTING OVERHEARD ELECTRIC TO BE RELOCATED APPROXIMATE CENTERLINE LOCATION T.P&L CO. ESMT. VOL. 252 PG. 353 D.R.C.C.T. (NO WIDTH DETERMINED) PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 18.8 NET ACRES: 14.1 EX. ZONING: SF-15 EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-SF 12.5 PROP. MAX. DENSITY: 2.5 PROP MIN. LOT SIZE: 12,500 PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 7.5 NET ACRES: 6.0 EX. ZONING: SF-15/ COMM CORRIDOR EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-OFFICE PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 35.6 NET ACRES: 26.4 EX. ZONING: COMM CORRIDOR EX. USE: AGRICULTURE FLUP: TOLLWAY DISTRICT PROP. ZONING: PD-R BLUE STAR ALLEN LAND L.P. EX ZONING: PD-66-SF EX USE: AGRICULTURE FLUP: MEDIUM AND LOW DENSITY RESIDENTIAL C.C.F. NO. 200136300000676920 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-66-R EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T. THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-60 EX USE: AGRICULTURE FLUP: LOW DENSITY RESIDENTIAL DOC NO. 2014002000000350 D.R.C.C.T. THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-36 EX USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL C.C.F. NO. 2014002000000350 D.R.C.C.T. COTHRAN MALIBU INVESTMENTS EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT VOL. 5537, PG. 532 D.R.C.C.T. DOC NO. 20060912001319330 D.R.C.C.T. DOC NO. 20060612001319220 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-66-R EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T. GENERAL NOTES: 1) THE THOROUGHFARE ALIGNMENT(S) SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSED AND DOES NOT SET THE ALIGNMENT. THE ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT 2) CONTOURS ARE SHOWN AT TWO (2) FOOT INCREMENTS 3) ALL THOROUGHFAES AND ROADWAYS SHALL COMPLY WITH THE TOWN’S DESIGN STANDARDS AND FINAL DESIGN WILL BE ADDRESSED AT THE TIME OF SITE PLAN AND FINAL PLAT APPROVAL. 90’ SHAWNEE TRAIL R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE) 100 YR . F L O O D P LA IN DALLAS PARKWAYFUTUREPROSPER TRAIL SHAWNEE TRAILFUTUERMETES AND BOUNDS DESCRIPTION PROSPER 67 PARTNERS LTD. 67.715 AC Tract All that certain tract of parcel of land situated in Lot 12 of the Collin County School Land Survey, Abstract Number 147, County of Collin, State of Texas, said tract being part of a called 85.789 acre tract as described in Deed to JBJ/Calder Fund V Joint Venture and Calder Bros. Co., filed 11 November 2003, and recorded in Volume 5543 page3212 (2003-00223475) of the Real Property Records of the County of Collin, State of Texas, and being more fully described as follows: Beginning for the southwest corner of the tract being described herein at a found survey mark nail, said nail being South 89 degrees 55 minutes 36 seconds East, a distance of 319.88 feet (320') from the southwest corner of said 85.789 acre tract, said nail also being the southeast corner of a called 10.445 acre tract as described in Deed to Mike A. Myers Invest- ment Holding, filed 07 February 2007, and recorded at Clerks File Number 2007-0207000176870 of said Deed Records, said nail also being in Collin County Road Number 4 (also known as West Prosper Trail); Thence: North 00 degrees 03 minutes 23 seconds East, with the east line of said Myers tract, a distance of 1421.66 feet to a set ½ inch Steel Square Tubing with a plastic cap marked “COX 4577” for the northeast corner of said Myers tract, said tubing being South 89 degrees 52 minutes 43 seconds East, a distance of 320.05 feet (320.05') from the northwest corner of said 85.789 acre tract and the northwest corner of said Myers tract; Thence: South 89 degrees 52 minutes 43 seconds East, with the north line of said 85.789 acre tract, a distance of 2114.49 feet to a found ½ inch Steel Rebar for the north east remainder corner of said 85.789 acre tract, and the northest corner of a called 8.134 acre tract as described in Deed to Collin County, Texas filed 12 September 2006 and recorded at Clerk's File No. 2006-1319340 (also known as the North Dallas Tollway); Thence: South 04 degrees 34 minutes 50 seconds West, with the west line of said Tollway, a distance of 263.92 feet to a set ½ inch Steel Tubing with a plastic cap marked “COX 4577” for a corner and the start of a curve to the left whose radius is 574.58 feet, central angle of 02 degrees 17 minutes 28 seconds, and a chord bearing of South 03 degrees 21 minutes 09 seconds, West, a distance of 229.65 feet; Thence: With the west ROW line of said Tollway, an arc length of 229.67 feet to a set survey mark nail for a corner of said Tollway tract; Thence: South 02 degrees 12 minutes 25 seconds West, with the west ROW line of said Tollway, a distance of 435.05 feet to a set ½ inch Steel Square Tubing with a plastic cap mark “COX 4577” for a corner and the start of a curve to the left whose radius 17388.73 feet, central angle of 01 degrees 37 minutes 41 seconds, chord bearing of South 01 degree 23 minutes 35 seconds West, a distance of 494.06 feet; Thence: With the west ROW line of said Tollway, an arc length of 494.08 feet to a set survey mark nail for the southwest corner of said Tollway tract, the southeast remainder corner of said 85.789 acre tract, and in said Collin County Road Number 4; Thence: North 89 degrees 53 minutes 39 seconds West, with the South line of said 85.789 acre tract, and in said road, a distance of 2052.62 feet to the POINT OF BEGINNING and containing 67.715 acres of land. Tract 2: (Easement Estate) Easements created by that certain Signs, Utilities, and Road Easements and Masonry Wall Construction and Mainte- nance Agreement dated February 5, 2007, by and between JBJ/Calder Fund V Joint Venture and Calder Bros. Co., and Mike A. Myers Investment Holdings, L.P., filled February 7, 2007, recorded in Clerk's File No. 20070207000176880, Official Public Records, Collin County, Texas. PROPOSED ZONING BOUNDARY: SF-12.5 PROPOSED ZONING BOUNDARY: OFFICE PROPOSED ZONINGBOUNDARY: OFFICEPROPOSED ZONINGBOUNDARY: RETAILPROPOSED ZONINGBOUNDARY: RETAILPROPOSED ZONINGBOUNDARY: SF-12.5110’ R.O.W. US 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYUS 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYPLANNER/APPLICANT COLLIN COUNTY SCHOOL LANDS, SURVEY 12 ABSTRACT NO. 147 Z14-0005 PROSPER 67 PARTNERS LTD OUT of THE 5953 DALLAS PARKWAY, SUITE 200-A PH: (214)696-8100 PLANO, TX 75093 OWNER: JONES & CARTER. INC. 6509 WINDCREST DRIVE, SUITE 600 PH: (972)488-3880 PLANO, TX 75024 SURVEYOR: EXHIBIT A ±67.7 AC RES OF LAND TH IS DRA WING IS A PICTOR IAL R EPR ESEN TATION FOR PR ESEN TATION P URPOSES ONLY A ND IS SU BJECT TO CHAN GE. FURTHER, SAID DRA WING IS A SCA NNED IM AGE ONLY A ND IS NOT FOR COMPU TATION OR CON STRUCTION P URPOSES. THIS DRA WING MAY OR MAY NOT INCORP ORATE INFORMATION A ND/OR D ATA P ROV IDED TO BGE | KERRY R. GILBERT & ASSOCIATES BY OTHER CONSU LTAN TS RELATIVE TO EN GIN EERING A ND DRAIN AGE, FL OOD PL AINS A ND EN VIRO NMENTAL ISSU ES A ND SHO ULD NOT BE REL IED U PON FOR ANY P URPOSE. NO WA RRAN TIES, EXPR ESS OR IMPL IED, CO NCE RNING THE ACTUAL D ESIGN, LOCATION, A ND CHARAC TER OF THE FACILI TATES SH OWN ON TH IS MAP ARE IN TENDED. A DDITIONALLY, NO WA RRANTY IS MADE T O THE A CCURACY OF TH E IN FORMATION CONTAINED HER EIN. ©2015 BGE | KER RY R . GIL BERT & ASSOCIATES, ALL R IGH TS R ESER VED ©2015 BG E | KERRY R. GILBE R T & A S S OCI ATES, Al l Rights ReservedBGE | KERRY R. GILBERT & A S S O C I A T E S BG E | K E R R Y R . G ILBERT & ASSOCIATESMARCH 03, 2015 KGA #I-292A SCALE 0 20010050 – Land Planning Consultants – 2595 Dallas Parkway, Suite 204 Frisco, TX 75034 Tel: 281-579-0340 Item 7 -Exhibit B- Statement of Intent I. Statement of Intent A. Overall Intent This 67 acre property is intended to be developed in a manner that will allow flexibility of uses within the categories of retail, commercial and residential zones. The development will include recreational and detention space and will grow into an active community of mixed uses. B. Description of Property Located at the northwest intersection of the Dallas Parkway and Prosper Trail, this 67.7 acre tract is owned by Avex Group. Shawnee Trail, a four (4) lane divided minor thoroughfare runs north and south through the middle of the property and will provide access to the proposed uses within the development. Driveway access for the development will also be taken off Prosper Trail on the southern boundary of the site and Dallas Parkway along the eastern boundary. A floodplain, open space and detention basin runs east and west through the site along the creek. With the exception of the existing 20 foot wide paving for Prosper Trail along the southern boundary, the subject property is currently vacant. To the north and west of the site is a proposed single family development, Legacy Crossing (PD-36 and PD-60). To the south is the proposed 880 acre Villages of Star Trail, a Planned Development (PD-66) which incorporates single family, office, retail and commercial zoning. Exhibit A and Exhibit D depict the location and boundary of the project. C. Description of Proposed Development The location of this project, at the intersection of a major highway and two thoroughfares, lends itself well for commercial, retail, and/or office development. A mixture of small pad sites, retail centers and large big box retail tracts will allow for a variety of uses, including banks, small offices, restaurants, grocery stores, etc. Additionally, with the site’s close proximity to residential developments, there is an opportunity for large single family lots in the northwest corner of the subject property. The proposed multiple uses are divided into three (3) main categories: office, retail and single family residential. As shown in Exhibit D, the portion of the property west of Shawnee Trail will be single family residential to the north and neighborhood service to the south. The eastern portion of the property, between the future Shawnee Trail and Dallas Parkway, is composed of retail and commercial uses. As mentioned in the previous section, a large east/west detention and open space area divides the property, creating two detention areas, +6.2 acres of detention/open space to the west of Shawnee Trail and +8.9 acres on the eastern side of it. As shown on Exhibit D, a hike and bike trail connecting to the trail in the neighboring development will extend through the property, along the creek. In addition to creating recreational opportunities within the development, the detention/open space areas provide a significant buffer between the residential and neighborhood service areas, as well as between the varying scales of the commercial development. II. Current Zoning and Land Uses A. Current Zoning Classification Between Dallas Parkway and the boundary of the proposed minor thoroughfare, Shawnee Trail, the current zoning is CC-Commercial Corridor District. To the west of the proposed minor thoroughfare boundary, the majority of the property is currently zoned SF-15. Item 7 B. Future Land Use Plan The Future Land Use plan designates the eastern portion of the property as Dallas North Tollway District and the western portion as Medium Density Residential. C. Compatibility with Comprehensive Plan The current designations shown on the Future Land Use map for this area, Medium Density Residential and Dallas North Tollway District, are defined within the Comprehensive Plan to include uses within the classifications of office, retail and residential. In regards to Medium Density Residential, the designation requires lot sizes with a range between 12,500 square feet and 20,000 square feet. In addition to the lot size, the density for Medium Density Residential zones is recommended to be between 1.6-2.5 dwelling units per acre. The average lot size on the proposed concept plan in approximately 15,000 square feet with an approximate density of 1.9 units per acre. This is within the parameters of both the proposed SF- 12.5 zoning district as well as the standards set forth within the Comprehensive Plan. Within the area designated as the Dallas North Tollway District, the proposal of various retail, banking, and restaurant spaces throughout the development meets the intention of providing multiple uses that benefit residents, commuters and visitors of the area. As the area continues to grow and develop, the demand for such spaces will increase, and the location of the site at the intersection of the Tollway and a Minor Thoroughfare will create the convenient access that is conducive to the needs of everyone. 1 Item 7 1 Exhibit C- Planned Development Standards Conformance with the Town’s Zoning Ordinance and Subdivision Ordinance: Except as otherwise set forth in these Development Standards, the regulations of the Town’s Zoning Ordinance (ordinance No. 05-20 as it exists or may be amended) and the Subdivision Ordinance (As it exists or may be amended) shall apply. Tract A-Single Family 12.5 District A.1 Except as noted below, Tract A shall develop in accordance with the Single Family 12.5 District as it exists or may be amended. A.2 Uses. The site shall be limited to the following permitted uses. 1. Accessory Building 2. Day Care Center, In-Home C 3. Farm or Ranch 4. Home Occupation C 5. Homebuilder Marketing Center C 6. House of Worship 7. Model Home 8. Municipal Uses Operated by the Town of Prosper 9. Park or Playground 10. Private Street Development C 11. School, Public 12. Single Family Dwelling, Detached A.3 Density: Maximum of 2.5 dua, per gross acreage. A.4 Regulations 1. Minimum Side Yard – Nine (9) feet, fifteen (15) feet on corner adjacent to a side street. 2. Minimum Lot Width – 90 feet 3. Minimum Lot Depth - One hundred and thirty five (135) feet. i. When located on a cul-de-sac, the lot depth may be a minimum of 125 feet, so long as the minimum lot area is met. 4. Minimum Dwelling Area – 2,000 square feet 5. Minimum Average Lot Square Footage – 15,000 square feet. a. The average square footage of all lots within Tract A must be no less than 15,000 square feet. 6. Maximum Impervious Coverage a. The cumulative area of any driveway plus any impermeable surface area located between the front property line and any front building wall shall not exceed fifty (50) percent of the area between the front property line and any front building wall. The front wall of a j-swing wall can be used to meet the requirement. 7. Alternating Single Family Plan Elevations (Anti-Monotony) a. A minimum of four (4) distinctly different home elevations shall be built on the same side of the street. Similar elevations shall not face each other. The same elevation shall not be within three homes of each other on the same side of the street. b. Different exterior elevations can be met by meeting at least two of the following criteria: i. Different roof forms/profiles ii. Different façades consisting of different window and door style and placement Item 7 2 iii. Different entry treatment such as porches and columns iv. Different number of stories 8. Open Space Requirements: a. Within the SF-12.5 District, a minimum of 5 Acres of open space is required. This space may include detention and floodplain areas and must contain landscaping and amenities where applicable. i. An eight (8) foot wide hike and bike Trail connecting to the overall trail plan must be located with this area. ii. Landscaping (Trees and/or shrubs) must be planted along the northern edge of the hike and bike trial, between the trail and the back of the residential lots. 9. Additional Masonry Requirements: a. Excluding windows, any portion of an upper story facing a street shall be constructed of 100% masonry. b. Chimneys shall be clad with 100% clay fired brick, natural or manufactured stone or stucco. 10. Garage Requirements: a. In no instance shall a garage door directly facing a street be less than 25 feet from the property line. b. Garage doors directly facing a street shall not occupy more than fifty percent (50%) of the width of the front façade of the house. c. Garage doors directly facing a street shall be located a minimum of five (5) feet behind the main front façade of the house. d. Where a home has three (3) or more garage/enclosed parking spaces, no more than two (2) garage doors shall face the street, unless the garage doors are located behind the main structure. 11. Fencing Requirements: a. Privacy fences on single family residential lots shall be located a minimum of ten (10) feet behind the front elevation of the main building and shall not exceed eighth (8) feet in height above grade. b. Wood fences shall be board on board with a top rail. A common fence stain color shall be established for the development by the developer/HOA. c. Fences adjacent to open space and hike and bike trails shall be ornamental metal, tubular steel or split rail. d. Fences on corner lots shall be ornamental metal, tubular steel or split rail. 12. Carports – Carports shall not be located within any setback. The support structures of a carport shall be of the same material as the main structure. The roof shall have a minimum roof pitch of 6:12 and be of similar material as the main structure. Carports are prohibited. 13. Addition Tree Requirements. a. A minimum of two (2), four (4) caliper inch trees shall be planted in the side yard of a corner lot. Where more than two (2) trees are required per lot, the side yard corner lot trees may be used to meet the requirement. Item 7 3 Tract B Office District B.1 Except as noted below, Tract B shall develop in accordance with the Office District as it exists or may be amended. B.2 Uses. Uses shall be permitted in accordance with the Office District with the exception of the following uses which shall be prohibited: 1. Athletic Stadium or Field, Public 2. Cemetery or Mausoleum 3. Civic/Convention Center 4. Commercial Amusement, Indoor 5. Golf Course and/or Country Club 6. Private Boarding School 7. Recycling Collection Point 8. Rehabilitation Care Institution 9. Restaurants with Drive-up or Drive-through service 10. School District Bus Yard 11. Sewage Treatment Plant/Pumping Station 12. Telephone Exchange 13. Utility Distribution/Transmission Facility 14. Water Treatment Plant B.3 Regulations 1. Lot Coverage-Maximum of forty (40) percent a. Lot coverage is defined as the area covered by the building footprint 2. Maximum Floor Area- Ten thousand (10,000) square feet b. The maximum floor area may exceed ten thousand (10,000) square feet under either of the following conditions i. The entire structure is in excess of two hundred and fifty (250) feet from a residential lot. ii. The structure is separated from a residential lot by a public right of way. 3. Landscape Buffer- a. A minimum of a twenty-five (25) foot landscaped buffer shall be required when adjacent to any residential zoning district. i. Planting Standards within Buffer 1. Four (4) inch caliber large evergreen trees shall be planted every thirty (30) feet on center. 2. Two (2) to three (3) inch caliper evergreen ornamental trees shall be staggered every fifteen (15) feet to provide a solid living screen. a. When the required open space for the planned development is located between the office and residential zones, it may count toward the required 25’ buffer, provided that the above mentioned landscape requirements are met. b. A minimum of a twenty-five (25) foot landscape buffer is required along Shawnee Trail and Prosper Trail i. Planting Standards within Buffer 1. One- 4 inch caliber evergreen trees shall be planted per thirty (30) linear feet of frontage. These trees may be planted in groups with appropriate spacing for species. 2. One - 3 inch caliper ornamental trees shall be planted per thirty (30) linear feet of frontage. These trees may be planted in groups with appropriate spacing for species. Item 7 4 3. A minimum of fifteen (15) shrubs with a minimum size of five (5) gallons each shall be planted in the landscape area for every thirty (30) feet of frontage. Where parking spaces face the right-of-way, a second row of shrubs may be required in order to further screen the parking lot from view. 4. In addition to the tree and shrub requirements, berms with a minimum height of two (2) feet must be provided within the landscape buffer. B.4 Design Guidelines 1. Architectural standards a. Buildings must be 100% masonry, excluding windows, doors, trim and accent materials. i. Masonry materials include brick, stone, and/or stucco. ii. The primary material shall be Brick and/or Stone. Stucco may be used as an accent not to exceed 20% of any exterior elevation. b. No more than 3 different exterior materials/colors may be used on any building c. The style of all buildings must be consistent and in keeping with the style of the entire Planned Development. d. All materials and exterior colors shall be compatible with those used throughout the development as well as any similar developments adjacent to the Planned Development. e. Building articulation is required on all elevations. This may be achieved through recessed or projecting architectural elements, variation in roof line, etc. f. No single finish shall cover more than eighty (80) percent of the front of any building. g. Pitched Roofs should be considered for all development within Tract B. When utilized, the minimum roof pitch permitted is 6:12. 2. Screening a. Service, Mechanical and Utility Equipment i. All service, mechanical and/or utility equipment shall be completely screened from public view by architectural screens, fences and/or landscaping. ii. Trash cans and dumpster locations shall be permanently fenced or screened with enclosures rendering these functions hidden from public view. These enclosures shall be reinforced masonry and must match the materials used on the primary structure. Solid metal gates a minimum of six (6) feet in height must be provided. iii. When possible, all service areas and mechanical equipment shall be located at the rear of the building and out of view of the roadways. Item 7 5 Tract C Retail District C.1 Except as noted below, the Tract shall develop in accordance with the Retail District as it exists or may be amended. C.2 Uses. Uses shall be permitted in accordance with the Retail District with the exception of the following: Permitted Uses with Special Use Permit: 1. Convenience store with Gas Pumps as an Accessory Use a. Accessory gas pumps are only allowed as an accessory use to a big box tenant and are subject to the following development standards i. Accessory gas pumps must be located on the same lot as a big box tenant ii. Convenience store with gas pumps is permitted only within two hundred and fifty (250) feet of the right-of-way line of Dallas Parkway iii. Accessory gas pumps shall be located at least two hundred and fifty (250) feet from a property line of a residential lot. iv. Canopies shall have pitched roofs (min. roof pitch of 4:12) and the color and style of the metal roof on the gas station canopy shall be consistent with the metal roof on the big box building. v. Canopy support columns shall be fully encases with masonry materials that are complimentary to that used on the main building. vi. The canopy band face shall be a color consistent with the main structure and may not be backlit or used as signage. vii. Use shall be removed if closed for more than six (6) months, including reclassification of fuel tanks per TCEQ Regulations. viii. A raised landscape planter of the same material as the masonry columns shall be provided at both ends of all pump islands. Prohibited Uses: 1. Athletic Stadium or Field, Private 2. Athletic Stadium or Field, Public 3. Cemetery/Mausoleum 4. Commercial Amusement, Outdoor 5. Recycling Collection Point 6. School District Bus Yard 7. Sewage Treatment Plant/Pumping Station 8. Trailer Rental 9. Utility Distribution/Transmission Facility 10. Water Treatment Plant C.3 Regulations 1. Outdoor sales and display shall be permitted with a special use permit but are limited to a big box use and subject to the following conditions: a. Shall be located within 25 feet of the front of the main building. b. Shall not block or impair sidewalks, ADA access, doorways or fire lanes. c. Shall not be displayed or stored on wooden crates, cardboard boxes, plastic cling wrap or in a fashion that resembles open storage of materials. d. Permitted merchandise shall be seasonal and may include, but is not limited to: Christmas trees, flowers, landscaping materials, and outdoor furniture. 2. Lot Coverage-Maximum of forty (40) percent a. Lot coverage is defined as the area covered by the building footprint Item 7 6 3. Screening/Buffering a. A minimum of a twenty-five (25) foot landscape buffer is required along Prosper Trail and a minimum thirty (30) foot buffer is required along Dallas Parkway. ii. Planting Standards within Buffer 1. One- 4 inch caliber evergreen trees shall be planted per thirty (30) linear feet of frontage. These trees may be planted in groups with appropriate spacing for species. 2. One - 3 inch caliper ornamental trees shall be planted per thirty (30) linear feet of frontage. These trees may be planted in groups with appropriate spacing for species. 3. A minimum of fifteen (15) shrubs with a minimum size of five (5) gallons each shall be planted in the landscape area for every thirty (30) feet of frontage. Where parking spaces face the right-of-way, a second row of shrubs may be required in order to further screen the parking lot from view. 4. In addition to the tree and shrub requirements, berms with a minimum height of two (2) feet must be provided within the landscape buffer. b. In addition to all screening requirements listed in Chapter 4, Section 5 of the Town of Prosper Zoning Ordinance, a minimum of a thirty (30) foot landscape buffer is required when the rear elevation and/or loading zone of any retail use backs a major or minor thoroughfare. This space shall be made up of a mixture of traditional landscape and four (4) foot landscaped berms in order to adequately screen the area. i. Planting Standards within Buffer a. One large evergreen tree, a minimum of four (4) inch caliber, must be planted for every 20 linear feet of street frontage. b. Ten (10) gallon shrubs shall be provided at a rate of 10 shrubs per 30 linear feet of street frontage. ii. A minimum of twenty (20) feet of the landscape buffer shall be exclusive of all utility easements, right turn lanes, drainage easements, and right of ways. None of the required trees and/or shrubs shall be located within any utility easement. C.4 Additional Standards 1. Elevation Review and Approval a. Prior to preliminary site plan approval, Any major tenant shall submit building elevations for review and approval by the Town of Prosper Planning and Zoning Commission and City Council. If desired, this process may be completed simultaneously with Preliminary Site Plan Review. However, preliminary site plan approval would be contingent on approval of the building elevations. i. A major tenant is defined as any single building or use in excess of 50,000 square feet. 2. Open Space/Detention a. Within the Retail District, a minimum of 6 Acres of open space is required. This space may include detention and floodplain areas and will contain landscaping and amenities where applicable. i. An eight (8) foot wide hike and bike Trail connecting to the overall trail plan will be located with this area. ii. Detention/Retention a. Detention located within the Floodplain must meet all Town of Prosper, FEMA and all other applicable regulations. Item 7 7 C.5 Design Guidelines 1. Architectural standards a. Buildings must be 100% masonry, excluding windows, doors, trim and accent materials. i. Masonry materials include brick, stone, and/or stucco. ii. The primary material shall be Brick and/or Stone. Stucco may be used as an accent not to exceed 20% of any exterior elevation. b. No more than 3 different exterior materials/colors may be used on any building c. The style of all buildings must be consistent and in keeping with the style of the entire Planned Development. d. All materials and exterior colors shall be compatible with those used throughout the development as well as any similar developments adjacent to the Planned Development. e. Building articulation is required on all elevations. This may be achieved through recessed or projecting architectural elements, variation in roof line, etc. f. No single finish shall cover more than eighty (80) percent of the front of any building. g. Pitched Roofs should be considered for all Pad Sites Tract C. When utilized, the minimum roof pitch permitted is 6:12. 2. Screening a. Service, Mechanical and Utility Equipment i. All service, mechanical and/or utility equipment shall be completely screened from public view by architectural screens, fences and/or landscaping. ii. Trash cans and dumpster locations shall be permanently fenced or screened with enclosures rendering these functions hidden from public view. These enclosures shall be reinforced masonry and must match the materials used on the primary structure. Solid metal gates a minimum of six (6) feet in height must be provided. iii. When possible, all service areas and mechanical equipment shall be located at the rear of the building and out of view of the roadways. Item 7 1 Exhibit C- Planned Development Standards Conformance with the Town’s Zoning Ordinance and Subdivision Ordinance: Except as otherwise set forth in these Development Standards, the regulations of the Town’s Zoning Ordinance (ordinance No. 05-20 as it exists or may be amended) and the Subdivision Ordinance (As it exists or may be amended) shall apply. Tract A-Single Family 12.5 District A.1 Except as noted below, Tract A shall develop in accordance with the Single Family 12.5 District as it exists or may be amended. A.2 Uses. The site shall be limited to the following permitted uses. 1. Accessory Building 2. Day Care Center, In-Home C 3. Farm or Ranch 4. Home Occupation C 5. Homebuilder Marketing Center C 6. House of Worship 7. Model Home 8. Municipal Uses Operated by the Town of Prosper 9. Park or Playground 10. Private Street Development C 11. School, Public 12. Single Family Dwelling, Detached A.3 Density: Maximum of 2.5 dua, per gross acreage. A.4 Regulations 1. Minimum Side Yard – Nine (9) feet, fifteen (15) feet on corner adjacent to a side street. 2. Minimum Lot Width – 90 feet 3. Minimum Lot Depth - One hundred and thirty five (135) feet. i. When located on a cul-de-sac, the lot depth may be a minimum of 125 feet, so long as the minimum lot area is met. 4. Minimum Dwelling Area – 2,000 square feet 5. Minimum Average Lot Square Footage – 15,000 square feet. a. The average square footage of all lots within Tract A must be no less than 15,000 square feet. 6. Maximum Impervious Coverage a. The cumulative area of any driveway plus any impermeable surface area located between the front property line and any front building wall shall not exceed fifty (50) percent of the area between the front property line and any front building wall. The front wall of a j-swing wall can be used to meet the requirement. 7. Alternating Single Family Plan Elevations (Anti-Monotony) a. A minimum of four (4) distinctly different home elevations shall be built on the same side of the street. Similar elevations shall not face each other. The same elevation shall not be within three homes of each other on the same side of the street. b. Different exterior elevations can be met by meeting at least two of the following criteria: i. Different roof forms/profiles ii. Different façades consisting of different window and door style and placement Item 7 2 iii. Different entry treatment such as porches and columns iv. Different number of stories 8. Open Space Requirements: a. Within the SF-12.5 District, a minimum of 5 Acres of open space is required. This space may include detention and floodplain areas and must contain landscaping and amenities where applicable. i. An eight (8) foot wide hike and bike Trail connecting to the overall trail plan must be located with this area. ii. Landscaping (Trees and/or shrubs) must be planted along the northern edge of the hike and bike trial, between the trail and the back of the residential lots. 9. Additional Masonry Requirements: a. Excluding windows, any portion of an upper story facing a street shall be constructed of 100% masonry. b. Chimneys shall be clad with 100% clay fired brick, natural or manufactured stone or stucco. 10. Garage Requirements: a. In no instance shall a garage door directly facing a street be less than 25 feet from the property line. b. Garage doors directly facing a street shall not occupy more than fifty percent (50%) of the width of the front façade of the house. c. Garage doors directly facing a street shall be located a minimum of five (5) feet behind the main front façade of the house. d. Where a home has three (3) or more garage/enclosed parking spaces, no more than two (2) garage doors shall face the street, unless the garage doors are located behind the main structure. 11. Fencing Requirements: a. Privacy fences on single family residential lots shall be located a minimum of ten (10) feet behind the front elevation of the main building and shall not exceed eighth (8) feet in height above grade. b. Wood fences shall be board on board with a top rail. A common fence stain color shall be established for the development by the developer/HOA. c. Fences adjacent to open space and hike and bike trails shall be ornamental metal, tubular steel or split rail. d. Fences on corner lots shall be ornamental metal, tubular steel or split rail. 12. Carports are prohibited. 13. Addition Tree Requirements. a. A minimum of two (2), four (4) caliper inch trees shall be planted in the side yard of a corner lot. Where more than two (2) trees are required per lot, the side yard corner lot trees may be used to meet the requirement. Item 7 3 Tract B Office District B.1 Except as noted below, Tract B shall develop in accordance with the Office District as it exists or may be amended. B.2 Uses. Uses shall be permitted in accordance with the Office District with the exception of the following uses which shall be prohibited: 1. Athletic Stadium or Field, Public 2. Cemetery or Mausoleum 3. Civic/Convention Center 4. Commercial Amusement, Indoor 5. Golf Course and/or Country Club 6. Private Boarding School 7. Recycling Collection Point 8. Rehabilitation Care Institution 9. Restaurants with Drive-up or Drive-through service 10. School District Bus Yard 11. Sewage Treatment Plant/Pumping Station 12. Telephone Exchange 13. Utility Distribution/Transmission Facility 14. Water Treatment Plant B.3 Regulations 1. Lot Coverage-Maximum of forty (40) percent a. Lot coverage is defined as the area covered by the building footprint 2. Maximum Floor Area- Ten thousand (10,000) square feet b. The maximum floor area may exceed ten thousand (10,000) square feet under either of the following conditions i. The entire structure is in excess of two hundred and fifty (250) feet from a residential lot. ii. The structure is separated from a residential lot by a public right of way. 3. Landscape Buffer- a. A minimum of a twenty-five (25) foot landscaped buffer shall be required when adjacent to any residential zoning district. i. Planting Standards within Buffer 1. Four (4) inch caliber large evergreen trees shall be planted every thirty (30) feet on center. 2. Two (2) to three (3) inch caliper evergreen ornamental trees shall be staggered every fifteen (15) feet to provide a solid living screen. a. When the required open space for the planned development is located between the office and residential zones, it may count toward the required 25’ buffer, provided that the above mentioned landscape requirements are met. b. A minimum of a twenty-five (25) foot landscape buffer is required along Shawnee Trail and Prosper Trail i. Planting Standards within Buffer 1. One- 4 inch caliber evergreen trees shall be planted per thirty (30) linear feet of frontage. These trees may be planted in groups with appropriate spacing for species. 2. One - 3 inch caliper ornamental trees shall be planted per thirty (30) linear feet of frontage. These trees may be planted in groups with appropriate spacing for species. Item 7 4 3. A minimum of fifteen (15) shrubs with a minimum size of five (5) gallons each shall be planted in the landscape area for every thirty (30) feet of frontage. Where parking spaces face the right-of-way, a second row of shrubs may be required in order to further screen the parking lot from view. 4. In addition to the tree and shrub requirements, berms with a minimum height of two (2) feet must be provided within the landscape buffer. B.4 Design Guidelines 1. Architectural standards a. Buildings must be 100% masonry, excluding windows, doors, trim and accent materials. i. Masonry materials include brick, stone, and/or stucco. ii. The primary material shall be Brick and/or Stone. Stucco may be used as an accent not to exceed 20% of any exterior elevation. b. No more than 3 different exterior materials/colors may be used on any building c. The style of all buildings must be consistent and in keeping with the style of the entire Planned Development. d. All materials and exterior colors shall be compatible with those used throughout the development as well as any similar developments adjacent to the Planned Development. e. Building articulation is required on all elevations. This may be achieved through recessed or projecting architectural elements, variation in roof line, etc. f. No single finish shall cover more than eighty (80) percent of the front of any building. g. Pitched Roofs should be considered for all development within Tract B. When utilized, the minimum roof pitch permitted is 6:12. 2. Screening a. Service, Mechanical and Utility Equipment i. All service, mechanical and/or utility equipment shall be completely screened from public view by architectural screens, fences and/or landscaping. ii. Trash cans and dumpster locations shall be permanently fenced or screened with enclosures rendering these functions hidden from public view. These enclosures shall be reinforced masonry and must match the materials used on the primary structure. Solid metal gates a minimum of six (6) feet in height must be provided. iii. When possible, all service areas and mechanical equipment shall be located at the rear of the building and out of view of the roadways. Item 7 5 Tract C Retail District C.1 Except as noted below, the Tract shall develop in accordance with the Retail District as it exists or may be amended. C.2 Uses. Uses shall be permitted in accordance with the Retail District with the exception of the following: Permitted with Special Use Permit: 1. Convenience store with Gas Pumps as an Accessory Use a. Accessory gas pumps are only allowed as an accessory use to a big box tenant and are subject to the following development standards i. Accessory gas pumps must be located on the same lot as a big box tenant ii. Convenience store with gas pumps is permitted only within two hundred and fifty (250) feet of the right-of-way line of Dallas Parkway iii. Accessory gas pumps shall be located at least two hundred and fifty (250) feet from a property line of a residential lot. iv. Canopies shall have pitched roofs (min. roof pitch of 4:12) and the color and style of the metal roof on the gas station canopy shall be consistent with the metal roof on the big box building. v. Canopy support columns shall be fully encases with masonry materials that are complimentary to that used on the main building. vi. The canopy band face shall be a color consistent with the main structure and may not be backlit or used as signage. vii. Use shall be removed if closed for more than six (6) months, including reclassification of fuel tanks per TCEQ Regulations. viii. A raised landscape planter of the same material as the masonry columns shall be provided at both ends of all pump islands. Prohibited Uses: 1. Athletic Stadium or Field, Private 2. Athletic Stadium or Field, Public 3. Cemetery/Mausoleum 4. Commercial Amusement, Outdoor 5. Recycling Collection Point 6. School District Bus Yard 7. Sewage Treatment Plant/Pumping Station 8. Trailer Rental 9. Utility Distribution/Transmission Facility 10. Water Treatment Plant C.3 Regulations 1. Outdoor sales and display shall be permitted with a special use permit but are limited to a big box use and subject to the following conditions: a. Shall be located within 25 feet of the front of the main building. b. Shall not block or impair sidewalks, ADA access, doorways or fire lanes. c. Shall not be displayed or stored on wooden crates, cardboard boxes, plastic cling wrap or in a fashion that resembles open storage of materials. d. Permitted merchandise shall be seasonal and may include, but is not limited to: Christmas trees, flowers, landscaping materials, and outdoor furniture. Item 7 6 2. Lot Coverage-Maximum of forty (40) percent a. Lot coverage is defined as the area covered by the building footprint 3. Screening/Buffering a. A minimum of a twenty-five (25) foot landscape buffer is required along Prosper Trail and a minimum thirty (30) foot buffer is required along Dallas Parkway. ii. Planting Standards within Buffer 1. One- 4 inch caliber evergreen trees shall be planted per thirty (30) linear feet of frontage. These trees may be planted in groups with appropriate spacing for species. 2. One - 3 inch caliper ornamental trees shall be planted per thirty (30) linear feet of frontage. These trees may be planted in groups with appropriate spacing for species. 3. A minimum of fifteen (15) shrubs with a minimum size of five (5) gallons each shall be planted in the landscape area for every thirty (30) feet of frontage. Where parking spaces face the right-of-way, a second row of shrubs may be required in order to further screen the parking lot from view. 4. In addition to the tree and shrub requirements, berms with a minimum height of two (2) feet must be provided within the landscape buffer. b. In addition to all screening requirements listed in Chapter 4, Section 5 of the Town of Prosper Zoning Ordinance, a minimum of a thirty (30) foot landscape buffer is required when the rear elevation and/or loading zone of any retail use backs a major or minor thoroughfare. This space shall be made up of a mixture of traditional landscape and four (4) foot landscaped berms in order to adequately screen the area. i. Planting Standards within Buffer a. One large evergreen tree, a minimum of four (4) inch caliber, must be planted for every 20 linear feet of street frontage. b. Ten (10) gallon shrubs shall be provided at a rate of 10 shrubs per 30 linear feet of street frontage. ii. A minimum of twenty (20) feet of the landscape buffer shall be exclusive of all utility easements, right turn lanes, drainage easements, and right of ways. None of the required trees and/or shrubs shall be located within any utility easement. C.4 Additional Standards 1. Elevation Review and Approval a. Any major tenant shall submit building elevations for review and approval by the Town of Prosper Planning and Zoning Commission and Town Council. If desired, this process may be completed simultaneously with Preliminary Site Plan Review. However, preliminary site plan approval would be contingent on approval of the building elevations. i. A major tenant is defined as any single building or use in excess of 50,000 square feet. 2. Open Space/Detention a. Within the Retail District, a minimum of 6 Acres of open space is required. This space may include detention and floodplain areas and will contain landscaping and amenities where applicable. i. An eight (8) foot wide hike and bike Trail connecting to the overall trail plan will be located with this area. ii. Detention/Retention a. Detention located within the Floodplain must meet all Town of Prosper, FEMA and all other applicable regulations. Item 7 7 C.5 Design Guidelines 1. Architectural standards a. Buildings must be 100% masonry, excluding windows, doors, trim and accent materials. i. Masonry materials include brick, stone, and/or stucco. ii. The primary material shall be Brick and/or Stone. Stucco may be used as an accent not to exceed 20% of any exterior elevation. b. No more than 3 different exterior materials/colors may be used on any building c. The style of all buildings must be consistent and in keeping with the style of the entire Planned Development. d. All materials and exterior colors shall be compatible with those used throughout the development as well as any similar developments adjacent to the Planned Development. e. Building articulation is required on all elevations. This may be achieved through recessed or projecting architectural elements, variation in roof line, etc. f. No single finish shall cover more than eighty (80) percent of the front of any building. g. Pitched Roofs should be considered for all Pad Sites Tract C. When utilized, the minimum roof pitch permitted is 6:12. 2. Screening a. Service, Mechanical and Utility Equipment i. All service, mechanical and/or utility equipment shall be completely screened from public view by architectural screens, fences and/or landscaping. ii. Trash cans and dumpster locations shall be permanently fenced or screened with enclosures rendering these functions hidden from public view. These enclosures shall be reinforced masonry and must match the materials used on the primary structure. Solid metal gates a minimum of six (6) feet in height must be provided. iii. When possible, all service areas and mechanical equipment shall be located at the rear of the building and out of view of the roadways. Item 7 P.O.B. P-1 P-2 P-3 P-3 P-4 R-2 R-2 R-3 R-4 R-5 OPEN SPACE/DETENTION/FLOODPLAIN ±6.2 Ac. OPEN SPACE/DETENTION/FLOODPLAIN ±9.0 Ac. RECLAIM E D F L O O D P L A I N RECL A I M E D F L O O D P L A I N FLOO D P L A I N EXISTING 30’ HIKE AND BIKE TRAIL EASEMENT C R E EK CENTERLINE 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) FUTURE RIGHT TURN LANE R.O.W. (BY SEPARATE INSTURMENT) PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.) APPROXIMATE CENTERLINE LOCATION T.P&L CO. ESMT. VOL. 252 PG. 353 D.R.C.C.T. (NO WIDTH DETERMINED)60’ R.O.W.90’ MINOR THOROUHFARE R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE)DALLAS NORTH TOLLWAYPROSPER TRAIL SHAWNEE TRAILPROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 7.5 NET ACRES: 6.0 EX. ZONING: SF-15/ COMM CORRIDOR EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-NEIGHBORHOOD SERVICE PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 18.8 NET ACRES: 14.1 EX. ZONING: SF-15 EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-SF 12.5 PROP. MAX. DENSITY: 2.5 PROP MIN. LOT SIZE: 12,500 PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 35.6 NET ACRES: 26.4 EX. ZONING: COMM CORRIDOR EX. USE: AGRICULTURE FLUP: TOLLWAY DISTRICT PROP. ZONING: PD-R 110’ R.O.W. DOC NO. 20060912001319330 D.R.C.C.T. DOC NO. 20060612001319220 D.R.C.C.T. CONNECTION TO EXISTING 30’ HIKE AND BIKE TRAIL EASEMENT (10’ TRAIL) FLOODPLAIN ZONING BOUNDARY: OFFICE ZONING BOUNDARY: SF-12.5 ±0.4 Ac. ±1.4 Ac. OPEN SPACE OPEN SPACE TRACT A TRACT C TRACT B PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 18.8 NET ACRES: 14.1 EX. ZONING: SF-15 EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-SF 12.5 PROP. MAX. DENSITY: 2.5 PROP MIN. LOT SIZE: 12,500 PROP MIN. AVG. LOT SIZE: 15,000 FLOODP L A I N F L O O D PLAIN APPROX. 782 LF S 00°03'23" E 1421.66'S 89°52'43" E 2114.49'C1C2C3C4N 89°53'39" W 2052.62' APPROX. 1271 LF APPROX. 595 LF APPROX. 676 LF APPROX. 435 LF APPROX. 485 LF EXISTING 20’ WIDE ASPHALT ROAD45’ PROSPER TRAIL R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE) 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.)EXISTING INGRESS, EGRESS EASEMENT TO BE DEDICATED AS R.O.W. 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) FUTURE RIGHT TURN LANE R.O.W. (BY SEPARATE INSTURMENT) PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.) EXISTING OVERHEARD ELECTRIC TO BE RELOCATED APPROXIMATE CENTERLINE LOCATION T.P&L CO. ESMT. VOL. 252 PG. 353 D.R.C.C.T. (NO WIDTH DETERMINED) BLUE STAR ALLEN LAND L.P. EX ZONING: PD-66-SF EX USE: AGRICULTURE FLUP: MEDIUM AND LOW DENSITY RESIDENTIAL C.C.F. NO. 200136300000676920 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-66-R EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T. COTHRAN MALIBU INVESTMENTS EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT VOL. 5537, PG. 532 D.R.C.C.T. DOC NO. 20060912001319330 D.R.C.C.T. DOC NO. 20060612001319220 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-66-R EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T. GENERAL NOTES: 1) ALL FINISHED FLOOR ELEVATIONS WILL BE A MINIMUM OF TWO FEET ABOUE THE BASE FLOOD ELEVATION. 2) THE THOROUGHFARE ALIGNMENT(S) SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSED AND DOES NOT SET THE ALIGNMENT. THE ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT 3) ALL THOROUGHFARES, DRIVEWAYS, TURN LANES AND MEDIAN OPENINGS SHALL COMPLY WITH THE TOWN’S DESIGN STANDARDS AND FINAL DESIGN WILL BE ADDRESSED AT TIME OF SITE PLAN AND FINAL PLAT APPROVAL. 4) THE BUILDING SITES SHOWN ON THIS EXHIBIT ARE THE APPROXIMATE SHAPE AND LOCATION. THESE MAY CHANGE DURING DEVELOPMENT AND CONSTRUCTION. 5) ALL SITE USES LISTED ARE PROPOSED. THEY ARE NOT REQUIRED AND MAY CHANGE AS PROJECT DEVELOPS. 6) FINAL PARKING REQUIRMENTS WILL BE BASED ON THE USE AND WILL BE DETERMINED AT TIME OF PERMITTING AND CONSTRUCTION. 7) A TWENTY FIVE (25) FOOT LANDSCAPE BUFFER WILL BE PROVIDED BETWEEN ANY NON-RESIDNETIAL USE AND A RESIDENTIAL ZONE (SEE EXHIBIT C-PLA NNED DEVELOPMENT STANDARDS). 8) DUMPSTERS AND TRASH COMPACTORS SHALL BE SCREENED IN ACCORDANCE WITH THE ZONING ORDINANCE 9) OPEN STORAGE, WHERE PERMITTED, SHALL BE SCREENED IN ACCORANCE WITH THE ZONING ORDINANCE. 10) OUTDOOR LIGHTING SHALL COMPY WITH THE LIGHTING AND GLARE STANDARDS CONTAINED WITHIN THE ZONING ORDINANCE AND SUBDIVISION ORDINANCE 11) LANSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN. 12) ALL ELEVATIONS SHALL COMPLY WITH THE STANDARDS CONTAINED WITHIN THE ZONING ORDINANCE 13) BUILDINGS OF 5,000 SQUARE FEET OR GREATER SHALL BE 100% FIRE SPRINKLED. ALERNATIVE FIRE PROTECTION MEASURES MAY BE APPROVED BY THE FIRE DEPARTMENT. 14) FIRE LANES SHALL BE DESIGNED AND CONSTRUCTED PER TOWN STANDARDS OR AS DIRECTED BY THE FIRE DEPARTMENT. 15) TWO POINTS OF ACCESS SHALL BE MAINTAINED FOR ALL PROPERTY AT ALL TIMES 16) SPEED BUMBS/HUMPS ARE NOT PERMITTED WITHIN A FIRE LANE. 17) HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT, ADDOPTED BUILDING CODE. 18) ALL SIGNAGE IS SUBJECT TO BUILDING O ILDING OFFICAL APPROVAL AND SHALL CONFORM TO THE APPROVED FACADE PLAN. 22) SIDEWLAKS OF NO LESS THEN SIX (6) FEET IN WIDTH ALOND THOROUGHFARES AND COLLECTORS AND FIVE (5) FEET IN WIDTH ALONG RESIDNTIAL STREETS AND BARRIER FREE RAMPS AT ALL CURB CROSSINGS SHALL BE PROVIDED PER TOWN STANDARDS. 23) APPROVAL OF THE SITE PLAN IS NOT FINAL UNTIL ALL ENGINEERING PLANS ARE APPROVED BY THE ENGINEERING DEPARTMENT. 24) SITE PLAN APPROVAL IS REQUIRED PRIOR TO GRADING RELEASE. 25) ALL NEW ELECTRICAL LINES SHALL BE INSTALLED AND/OR RELOCATED UNDER GROUND. 26) ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC VIEW IN ACCORDANCE WITH THE ZONING ORDINANCE. 27) A MINIMUM TEN (10) FOOT WIDE NO BUILD, PRESERVATION AND ACCESS EASEMENT IS REQUIRED OUTSIDE THE FLOODPLAIN. 28) AS TWENTY FIVE (25) FO OT HIKE AND BIKE TRAIL EASEMENT IS REQUIRED90’ R.O.W.90’ MINOR THOROUHFARE R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE)DALLAS PARKWAY PROSPER TRAIL SHAWNEE TRAILPROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 18.8 NET ACRES: 14.1 EX. ZONING: SF-15 EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-SF 12.5 PROP. MAX. DENSITY: 2.5 PROP MIN. LOT SIZE: 12,500 PROP MIN. AVG. LOT SIZE: 15,000 PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 7.5 NET ACRES: 6.0 EX. ZONING: SF-15/ COMM CORRIDOR EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-OFFICE PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 35.6 NET ACRES: 26.4 EX. ZONING: COMM CORRIDOR EX. USE: AGRICULTURE FLUP: TOLLWAY DISTRICT PROP. ZONING: PD-R THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-60 EX USE: AGRICULTURE FLUP: LOW DENSITY RESIDENTIAL DOC NO. 2014002000000350 D.R.C.C.T. THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-36 EX USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL C.C.F. NO. 2014002000000350 D.R.C.C.T. OPEN SPACE/DETENTION/FLOODPLAIN ±6.2 Ac. OPEN SPACE/DETENTION/FLOODPLAIN ±9.0 Ac. P-1 P-2 P-3 G-1 P-5 R-6 P-7 P-4 R-2 R-1 R-3 R-4 R-5 RECLAIM E D F L O O D P L A I N RECL A I M E D F L O O D P L A I N FLOO D P L A I N CONNECTION TO EXISTING 30’ HIKE AND BIKE TRAIL EASEMENT PROPOSED LOCATION OF HIKE AND BIKE TRAIL C R E EK CENTERLINE FLOODPLAIN ZONING BOUNDARY: OFFICE ZONING BOUNDARY: SF-12.5 ±0.4 Ac. OPEN SPACE OPEN SPACE ±1.4 Ac. TRACT A TRACT C TRACT B P-3 4,500 2,250 P-4 P-5 2,150 1.3 0.8 1.3 2.4 1.6 Fast Food Fast Food Fast Food Restaurant Restaurant R-6 2.0 USE* BUILDING PAD (SF)* LOT SIZE (ACRES) PROPOSED ZONE: NEIGHBORHOOD SERVICE P-7 Retail/Office Retail/Office Retail/Office Bank 3,400 R-4 23,700 R-5 17,300 1.0 5.0 OVERALL TOTAL OVERALL TOTAL **6.0 ZONE: RETAIL R-1 103,000 R-2 15,000 R-3 13,200 9,000 16,500 17.0 P-1 Retail Retail Grocery 5,500 P-2 **26.4 * All uses and measurements are proposed and subject to change. ** Excludes detention/open space/floodplain 44,400 171,100 MIN. LOT SIZE (SF) MIN. HOME SIZE (SF) TOTAL ACRES PROPOSED ZONE: SF-12.5 TOTAL LOTS (PROPOSED) 18.8 7.5 35.6 61.9 * Net acres excludes floodplain 61.3 26.4 6.0 14.1 2,000 26 14.1 18.8 12,500 (without detention/ open space) (with detention/ open space) SF-12.5 NEIGH. SERVICE RETAIL TOTAL PROPOSED ZONES PROPOSED PD-SF 12.5 LEGEND PROPOSED PD-OFFICE PROPOSED PD-RETAIL USE NET ACRES* GROSS ACRES G-1 Gas station n/a US 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYUS 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYTH IS DRA WING IS A PICTOR IAL R EPR ESEN TATION FOR PR ESEN TATION P URPOSES ONLY A ND IS SU BJECT TO CHAN GE. FURTHER, SAID DRA WING IS A SCA NNED IM AGE ONLY A ND IS NOT FOR COMPU TATION OR CON STRUCTION P URPOSES. THIS DRA WING MAY OR MAY NOT INCORP ORATE INFORMATION A ND/OR D ATA P ROV IDED TO BGE | KERRY R. GILBERT & ASSOCIATES BY OTHER CONSU LTAN TS RELATIVE TO EN GIN EERING A ND DRAIN AGE, FL OOD PL AINS A ND EN VIRO NMENTAL ISSU ES A ND SHO ULD NOT BE REL IED U PON FOR ANY P URPOSE. NO WA RRAN TIES, EXPR ESS OR IMPL IED, CO NCE RNING THE ACTUAL D ESIGN, LOCATION, A ND CHARAC TER OF THE FACILI TATES SH OWN ON TH IS MAP ARE IN TENDED. A DDITIONALLY, NO WA RRANTY IS MADE T O THE A CCURACY OF TH E IN FORMATION CONTAINED HER EIN. ©2015 BGE | KER RY R . GIL BERT & ASSOCIATES, ALL R IGH TS R ESER VED ©2015 BG E | KERRY R. GILBE R T & A S S OCI ATES, Al l Rights ReservedBGE | KERRY R. GILBERT & A S S O C I A T E S BG E | K E R R Y R . G ILBERT & ASSOCIATESPLANNER/APPLICANT COLLIN COUNTY SCHOOL LANDS, SURVEY 12 ABSTRACT NO. 147 PROSPER 67 PARTNERS LTD OUT of THE 5953 DALLAS PARKWAY, SUITE 200-A PH: (214)696-8100 PLANO, TX 75093 OWNER: JONES & CARTER. INC. 6509 WINDCREST DRIVE, SUITE 600 PH: (972)488-3880 PLANO, TX 75024 SURVEYOR: EXHIBIT D ±67.7 AC RES OF LAND JUNE 1, 2015 KGA #I-292A SCALE 0 20010050 – Land Planning Consultants – 2595 Dallas Parkway, Suite 204 Frisco, TX 75034 Tel: 281-579-0340 Item 7 -Exhibit E- Development Schedule The phasing and development of this project is dependent upon market conditions and the construction of the Dallas North Tollway and Prosper Trail. Upon initiation of development, the project is expected to be completed in three (3) to four (4) phases, lasting approximately 12-36 months for each phase. Item 7 4 foot berms 4 inch caliper evergreen Trees per 20 linear feet 10 gallon shurbs at a rate of 10 shrubs per 30 linear feet 30’ 4 inch caliper evergreen Trees per 20 linear feet 4 foot berms 10 gallon shurbs at a rate of 10 shrubs per 30 linear feet 30’ See DetailSee Detail LANDSCAPE DETAIL NOTES: THIS IS A REPRESENTATION OF THE TYPICAL LANDSCAPE STANDARDS FO R THE REQUIRED LANDSCAPE BUFFER AND DOES NOT REPRESENT THE ACTUAL LOCATION. FINAL LANDSCAPE PLANS WILL BE SUBMITTED DURING THE PERMITTING PROCESS. LANDSCAPING MUST MEET THE MINIMUM STANDARDS SET FORTH IN EXHIBIT C AND REPRESENTED ABOVE. TH IS DRA WING IS A PICTOR IAL R EPR ESEN TATION FOR PR ESEN TATION P URPOSES ONLY A ND IS SU BJECT TO CHAN GE. FURTHER, SAID DRA WING IS A SCA NNED IM AGE ONLY A ND IS NOT FOR COMPU TATION OR CON STRUCTION P URPOSES. THIS DRA WING MAY OR MAY NOT INCORP ORATE INFORMATION A ND/OR D ATA P ROV IDED TO BGE | KERRY R. GILBERT & ASSOCIATES BY OTHER CONSU LTAN TS RELATIVE TO EN GIN EERING A ND DRAIN AGE, FL OOD PL AINS A ND EN VIRO NMENTAL ISSU ES A ND SHO ULD NOT BE REL IED U PON FOR ANY P URPOSE. NO WA RRAN TIES, EXPR ESS OR IMPL IED, CO NCE RNING THE ACTUAL D ESIGN, LOCATION, A ND CHARAC TER OF THE FACILI TATES SH OWN ON TH IS MAP ARE IN TENDED. A DDITIONALLY, NO WA RRANTY IS MADE T O THE A CCURACY OF TH E IN FORMATION CONTAINED HER EIN. ©2015 BGE | KER RY R . GIL BERT & ASSOCIATES, ALL R IGH TS R ESER VED ©2015 BG E | KERRY R. GILBE R T & A S S OCI ATES, Al l Rights ReservedBGE | KERRY R. GILBERT & A S S O C I A T E S BG E | K E R R Y R . G ILBERT & ASSOCIATESPLANNER/APPLICANT PROSPER 67 PARTNERS LTD 5953 DALLAS PARKWAY, SUITE 200-A PH: (214)696-8100 PLANO, TX 75093 OWNER: EXHIBIT F LANDSCAPE BUFFER JUNE 1, 2015 KGA #I-292A SCALE 0 20010050 – Land Planning Consultants – 2595 Dallas Parkway, Suite 204 Frisco, TX 75034 Tel: 281-579-0340 Item 7 P.O.B. P-1 P-2 P-3 P-3 P-4 R-2 R-2 R-3 R-4 R-5 OPEN SPACE/DETENTION/FLOODPLAIN ±6.2 Ac. OPEN SPACE/DETENTION/FLOODPLAIN ±9.0 Ac. RECLAIM E D F L O O D P L A I N RECL A I M E D F L O O D P L A I N FLOO D P L A I N EXISTING 30’ HIKE AND BIKE TRAIL EASEMENT C R E EK CENTERLINE 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) FUTURE RIGHT TURN LANE R.O.W. (BY SEPARATE INSTURMENT) PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.) APPROXIMATE CENTERLINE LOCATION T.P&L CO. ESMT. VOL. 252 PG. 353 D.R.C.C.T. (NO WIDTH DETERMINED)60’ R.O.W.90’ MINOR THOROUHFARE R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE)DALLAS NORTH TOLLWAYPROSPER TRAIL SHAWNEE TRAILPROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 7.5 NET ACRES: 6.0 EX. ZONING: SF-15/ COMM CORRIDOR EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-NEIGHBORHOOD SERVICE PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 18.8 NET ACRES: 14.1 EX. ZONING: SF-15 EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-SF 12.5 PROP. MAX. DENSITY: 2.5 PROP MIN. LOT SIZE: 12,500 PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 35.6 NET ACRES: 26.4 EX. ZONING: COMM CORRIDOR EX. USE: AGRICULTURE FLUP: TOLLWAY DISTRICT PROP. ZONING: PD-R 110’ R.O.W. DOC NO. 20060912001319330 D.R.C.C.T. DOC NO. 20060612001319220 D.R.C.C.T. CONNECTION TO EXISTING 30’ HIKE AND BIKE TRAIL EASEMENT (10’ TRAIL) FLOODPLAIN ZONING BOUNDARY: OFFICE ZONING BOUNDARY: SF-12.5 ±0.5 Ac. ±1.5 Ac. OPEN SPACE OPEN SPACE TRACT A TRACT C TRACT B GROSS ACRES: 7.5 NET ACRES: 6.0 FLOODP L A I N F L O O D PLAIN APPROX. 782 LF S 00°03'23" E 1421.66'S 89°52'43" E 2114.49'C1C2C3C4N 89°53'39" W 2052.62' APPROX. 1271 LF APPROX. 595 LF APPROX. 676 LF APPROX. 435 LF APPROX. 485 LF EXISTING 20’ WIDE ASPHALT ROAD45’ PROSPER TRAIL R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE) 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.)EXISTING INGRESS, EGRESS EASEMENT TO BE DEDICATED AS R.O.W. 35’ PROPOSED R.O.W. DEDICATION (0.26 AC.) FUTURE RIGHT TURN LANE R.O.W. (BY SEPARATE INSTURMENT) PROPOSED 11’ DECELERATION LANE R.O.W. (0.03 AC.) EXISTING OVERHEARD ELECTRIC TO BE RELOCATED APPROXIMATE CENTERLINE LOCATION T.P&L CO. ESMT. VOL. 252 PG. 353 D.R.C.C.T. (NO WIDTH DETERMINED) BLUE STAR ALLEN LAND L.P. EX ZONING: PD-66-SF EX USE: AGRICULTURE FLUP: MEDIUM AND LOW DENSITY RESIDENTIAL C.C.F. NO. 200136300000676920 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-66-R EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T. COTHRAN MALIBU INVESTMENTS EX ZONING: COMM CORRIDOR EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT VOL. 5537, PG. 532 D.R.C.C.T. DOC NO. 20060912001319330 D.R.C.C.T. DOC NO. 20060612001319220 D.R.C.C.T. 183 LAND CORP, INC. EX ZONING: PD-66-R EX USE: AGRICULTURE FLUP: TOLLWAY DISTRICT C.C.F. NO. 97-0005168 D.R.C.C.T. GENERAL NOTES: 1) ALL FINISHED FLOOR ELEVATIONS WILL BE A MINIMUM OF TWO FEET ABOUE THE BASE FLOOD ELEVATION. 2) THE THOROUGHFARE ALIGNMENT(S) SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSED AND DOES NOT SET THE ALIGNMENT. THE ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT 3) ALL THOROUGHFARES, DRIVEWAYS, TURN LANES AND MEDIAN OPENINGS SHALL COMPLY WITH THE TOWN’S DESIGN STANDARDS AND FINAL DESIGN WILL BE ADDRESSED AT TIME OF SITE PLAN AND FINAL PLAT APPROVAL. 4) THE BUILDING SITES SHOWN ON THIS EXHIBIT ARE THE APPROXIMATE SHAPE AND LOCATION. THESE MAY CHANGE DURING DEVELOPMENT AND CONSTRUCTION. 5) ALL SITE USES LISTED ARE PROPOSED. THEY ARE NOT REQUIRED AND MAY CHANGE AS PROJECT DEVELOPS. 6) FINAL PARKING REQUIRMENTS WILL BE BASED ON THE USE AND WILL BE DETERMINED AT TIME OF PERMITTING AND CONSTRUCTION. 7) A TWENTY FIVE (25) FOOT LANDSCAPE BUFFER WILL BE PROVIDED BETWEEN ANY NON-RESIDNETIAL USE AND A RESIDENTIAL ZONE (SEE EXHIBIT C-PLA NNED DEVELOPMENT STANDARDS). 8) DUMPSTERS AND TRASH COMPACTORS SHALL BE SCREENED IN ACCORDANCE WITH THE ZONING ORDINANCE 9) OPEN STORAGE, WHERE PERMITTED, SHALL BE SCREENED IN ACCORANCE WITH THE ZONING ORDINANCE. 10) OUTDOOR LIGHTING SHALL COMPY WITH THE LIGHTING AND GLARE STANDARDS CONTAINED WITHIN THE ZONING ORDINANCE AND SUBDIVISION ORDINANCE 11) LANSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN. 12) ALL ELEVATIONS SHALL COMPLY WITH THE STANDARDS CONTAINED WITHIN THE ZONING ORDINANCE 13) BUILDINGS OF 5,000 SQUARE FEET OR GREATER SHALL BE 100% FIRE SPRINKLED. ALERNATIVE FIRE PROTECTION MEASURES MAY BE APPROVED BY THE FIRE DEPARTMENT. 14) FIRE LANES SHALL BE DESIGNED AND CONSTRUCTED PER TOWN STANDARDS OR AS DIRECTED BY THE FIRE DEPARTMENT. 15) TWO POINTS OF ACCESS SHALL BE MAINTAINED FOR ALL PROPERTY AT ALL TIMES 16) SPEED BUMBS/HUMPS ARE NOT PERMITTED WITHIN A FIRE LANE. 17) HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT, ADDOPTED BUILDING CODE. 18) ALL SIGNAGE IS SUBJECT TO BUILDING O ILDING OFFICAL APPROVAL AND SHALL CONFORM TO THE APPROVED FACADE PLAN. 22) SIDEWLAKS OF NO LESS THEN SIX (6) FEET IN WIDTH ALOND THOROUGHFARES AND COLLECTORS AND FIVE (5) FEET IN WIDTH ALONG RESIDNTIAL STREETS AND BARRIER FREE RAMPS AT ALL CURB CROSSINGS SHALL BE PROVIDED PER TOWN STANDARDS. 23) APPROVAL OF THE SITE PLAN IS NOT FINAL UNTIL ALL ENGINEERING PLANS ARE APPROVED BY THE ENGINEERING DEPARTMENT. 24) SITE PLAN APPROVAL IS REQUIRED PRIOR TO GRADING RELEASE. 25) ALL NEW ELECTRICAL LINES SHALL BE INSTALLED AND/OR RELOCATED UNDER GROUND. 26) ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC VIEW IN ACCORDANCE WITH THE ZONING ORDINANCE. 27) A MINIMUM TEN (10) FOOT WIDE NO BUILD, PRESERVATION AND ACCESS EASEMENT IS REQUIRED OUTSIDE THE FLOODPLAIN. 28) AS TWENTY FIVE (25) FO OT HIKE AND BIKE TRAIL EASEMENT IS REQUIRED90’ R.O.W.90’ MINOR THOROUHFARE R.O.W. DEDICATION (FUTURE 4-LANE DIVIDED THOROUGHFARE)DALLAS PARKWAY PROSPER TRAIL SHAWNEE TRAILPROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 18.8 NET ACRES: 14.1 EX. ZONING: SF-15 EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-SF 12.5 PROP. MAX. DENSITY: 2.5 PROP MIN. LOT SIZE: 12,500 PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 7.5 NET ACRES: 6.0 EX. ZONING: SF-15/ COMM CORRIDOR EX. USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL PROP. ZONING: PD-OFFICE PROSPER 67 PARTNERS LTD INST. NO. 20121031001392700 D.R.C.C.T. GROSS ACRES: 35.6 NET ACRES: 26.4 EX. ZONING: COMM CORRIDOR EX. USE: AGRICULTURE FLUP: TOLLWAY DISTRICT PROP. ZONING: PD-R GROSS ACRES: 7.5 NET ACRES: 6.0 THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-60 EX USE: AGRICULTURE FLUP: LOW DENSITY RESIDENTIAL DOC NO. 2014002000000350 D.R.C.C.T. THE ESTATES AT PROSPER TRAIL INC. EX ZONING: PD-36 EX USE: AGRICULTURE FLUP: MEDIUM DENSITY RESIDENTIAL C.C.F. NO. 2014002000000350 D.R.C.C.T. OPEN SPACE/DETENTION/FLOODPLAIN ±6.2 Ac. OPEN SPACE/DETENTION/FLOODPLAIN ±9.0 Ac. P-1 P-2 P-3 G-1 P-5 R-6 P-7 P-4 R-2 R-1 R-3 R-4 R-5 RECLAIM E D F L O O D P L A I N RECL A I M E D F L O O D P L A I N FLOO D P L A I N CONNECTION TO EXISTING 30’ HIKE AND BIKE TRAIL EASEMENT PROPOSED LOCATION OF HIKE AND BIKE TRAIL C R E EK CENTERLINE FLOODPLAIN ZONING BOUNDARY: OFFICE ZONING BOUNDARY: SF-12.5 ±0.5 Ac. OPEN SPACE OPEN SPACE ±1.5 Ac. TRACT A TRACT C TRACT B P-3 4,500 2,250 P-4 P-5 2,150 1.3 0.8 1.3 2.4 1.6 Fast Food Fast Food Fast Food Restaurant Restaurant R-6 2.0 USE* BUILDING PAD (SF)* LOT SIZE (ACRES) PROPOSED ZONE: OFFICE P-7 Retail/Office Retail/Office Retail/Office Bank 3,400 R-4 23,700 R-5 17,300 1.0 5.0 OVERALL TOTAL OVERALL TOTAL **6.0 ZONE: RETAIL R-1 103,000 R-2 15,000 R-3 13,200 9,000 16,500 17.0 P-1 Retail Retail Grocery 5,500 P-2 **26.4 * All uses and measurements are proposed and subject to change. ** Excludes detention/open space/floodplain 44,400 171,100 MIN. LOT SIZE (SF) MIN. HOME SIZE (SF) TOTAL ACRES PROPOSED ZONE: SF-12.5 TOTAL LOTS (PROPOSED) 18.8 7.5 35.6 61.9 * Net acres excludes floodplain 61.3 26.4 6.0 14.1 2,000 26 14.1 18.8 12,500 (without detention/ open space) (with detention/ open space) SF-12.5 RETAIL OFFICE TOTAL PROPOSED ZONES PROPOSED PD-SF 12.5 LEGEND PROPOSED PD-OFFICE PROPOSED PD-RETAIL USE NET ACRES* GROSS ACRES G-1 Gas station n/a US 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYUS 380 ROCKHILL PKWY FIRST ST FISHTRAP RD PROSPER TRAIL FRONTIER PKWY PANTHER CREEK PKWY COIT RDPRESTON RDLEGACY DRFIELDS RDDALLAS PKWYVICINITY MAP CITY OF PROSPER, TEXAS NORTH PROJECT LOCATION PROSPER CITY LIMITS FRISCO CITY LIMITS DENTON COUNTYCOLLIN COUNTYTH IS DRA WING IS A PICTOR IAL R EPR ESEN TATION FOR PR ESEN TATION P URPOSES ONLY A ND IS SU BJECT TO CHAN GE. FURTHER, SAID DRA WING IS A SCA NNED IM AGE ONLY A ND IS NOT FOR COMPU TATION OR CON STRUCTION P URPOSES. THIS DRA WING MAY OR MAY NOT INCORP ORATE INFORMATION A ND/OR D ATA P ROV IDED TO BGE | KERRY R. GILBERT & ASSOCIATES BY OTHER CONSU LTAN TS RELATIVE TO EN GIN EERING A ND DRAIN AGE, FL OOD PL AINS A ND EN VIRO NMENTAL ISSU ES A ND SHO ULD NOT BE REL IED U PON FOR ANY P URPOSE. NO WA RRAN TIES, EXPR ESS OR IMPL IED, CO NCE RNING THE ACTUAL D ESIGN, LOCATION, A ND CHARAC TER OF THE FACILI TATES SH OWN ON TH IS MAP ARE IN TENDED. A DDITIONALLY, NO WA RRANTY IS MADE T O THE A CCURACY OF TH E IN FORMATION CONTAINED HER EIN. ©2015 BGE | KER RY R . GIL BERT & ASSOCIATES, ALL R IGH TS R ESER VED ©2015 BG E | KERRY R. GILBE R T & A S S OCI ATES, Al l Rights ReservedBGE | KERRY R. GILBERT & A S S O C I A T E S BG E | K E R R Y R . G ILBERT & ASSOCIATESPLANNER/APPLICANT COLLIN COUNTY SCHOOL LANDS, SURVEY 12 ABSTRACT NO. 147 PROSPER 67 PARTNERS LTD OUT of THE 5953 DALLAS PARKWAY, SUITE 200-A PH: (214)696-8100 PLANO, TX 75093 OWNER: JONES & CARTER. INC. 6509 WINDCREST DRIVE, SUITE 600 PH: (972)488-3880 PLANO, TX 75024 SURVEYOR: EXHIBIT D ±67.7 AC RES OF LAND MARCH 31, 2015 KGA #I-292A SCALE 0 20010050 – Land Planning Consultants – 2595 Dallas Parkway, Suite 204 Frisco, TX 75034 Tel: 281-579-0340 Z14-0005 Item 7 4 foot berms 4 inch caliper evergreen Trees per 20 linear feet 10 gallon shurbs at a rate of 10 shrubs per 30 linear feet 30’ 4 inch caliper evergreen Trees per 20 linear feet 4 foot berms 10 gallon shurbs at a rate of 10 shrubs per 30 linear feet 30’ See DetailSee Detail LANDSCAPE DETAIL NOTES: THIS IS A REPRESENTATION OF THE TYPICAL LANDSCAPE STANDARDS FO R THE REQUIRED LANDSCAPE BUFFER AND DOES NOT REPRESENT THE ACTUAL LOCATION. FINAL LANDSCAPE PLANS WILL BE SUBMITTED DURING THE PERMITTING PROCESS. LANDSCAPING MUST MEET THE MINIMUM STANDARDS SET FORTH IN EXHIBIT C AND REPRESENTED ABOVE. TH IS DRA WING IS A PICTOR IAL R EPR ESEN TATION FOR PR ESEN TATION P URPOSES ONLY A ND IS SU BJECT TO CHAN GE. FURTHER, SAID DRA WING IS A SCA NNED IM AGE ONLY A ND IS NOT FOR COMPU TATION OR CON STRUCTION P URPOSES. THIS DRA WING MAY OR MAY NOT INCORP ORATE INFORMATION A ND/OR D ATA P ROV IDED TO BGE | KERRY R. GILBERT & ASSOCIATES BY OTHER CONSU LTAN TS RELATIVE TO EN GIN EERING A ND DRAIN AGE, FL OOD PL AINS A ND EN VIRO NMENTAL ISSU ES A ND SHO ULD NOT BE REL IED U PON FOR ANY P URPOSE. NO WA RRAN TIES, EXPR ESS OR IMPL IED, CO NCE RNING THE ACTUAL D ESIGN, LOCATION, A ND CHARAC TER OF THE FACILI TATES SH OWN ON TH IS MAP ARE IN TENDED. A DDITIONALLY, NO WA RRANTY IS MADE T O THE A CCURACY OF TH E IN FORMATION CONTAINED HER EIN. ©2015 BGE | KER RY R . GIL BERT & ASSOCIATES, ALL R IGH TS R ESER VED ©2015 BG E | KERRY R. GILBE R T & A S S OCI ATES, Al l Rights ReservedBGE | KERRY R. GILBERT & A S S O C I A T E S BG E | K E R R Y R . G ILBERT & ASSOCIATESPLANNER/APPLICANT PROSPER 67 PARTNERS LTD 5953 DALLAS PARKWAY, SUITE 200-A PH: (214)696-8100 PLANO, TX 75093 OWNER: EXHIBIT F LANDSCAPE BUFFER MARCH 5, 2015 KGA #I-292A SCALE 0 20010050 – Land Planning Consultants – 2595 Dallas Parkway, Suite 204 Frisco, TX 75034 Tel: 281-579-0340 Item 7 Regulation SF-12.5 PD-12.5 Minimum lot size 12,500 SF 12,500 SF Minimum average lot size -15,000 SF Front Setback 30 ft 30 ft Side Setback 8 ft 9 ft Rear Setback 25ft 25ft Minimum Lot Width 80 ft 90 ft Minimum lot depth 135 ft 135 ft/125 ft on cul de sac Minimum Dwelling Area 1,800 SF 2,000 SF Additional Regulations Max. Impervious Coverage -50% max between front Property line and Front of house -Minimum of 4 different homes on each side of street Minimum of 3 homes separating homes with same elevation Open Space Requirement -Minimum of 5 Acres Masonry Requirement -100% on upper story of homes facing a street -Garage door must be 25ft from property line -Garage must be recessed 5 ft -Garage door may not comprise more than 50% of front elevation -no more than 2 doors may face street -Fences must be 10' behind front of home -Wood fences must be board on board with top rail -Fences adjacent to open space or on corner lots shall be tubular steel or similar Carports -prohibited Tree Requirement -Minimum of 2 trees shall be planted on the side yard of a corner lot Anti-Monotony Garage Requirements Fencing Prosper Trail 67Ac. PD Item 7 Regulation Office PD-Office Additional Prohibited Uses -Yes (example restaurant with drive-thru, Commercial Amusement-indoor) 10,000 SF 10,000 SF Unless 200 ft from residential zone unless 250 ft from residential lot or separated from residential lot by Right of Way Landscape Buffer -Min 25' buffer (except where open space is located between zones) -Minimum of one 4 inch caliper tree every 30 ft on center -Minimum of one 2-3 inch caliper ornamental trees for every 15 feet Min 25' buffer Min 25' buffer Minimum of one 3 inch caliper tree for every 30'Minimum of one 4 inch caliper tree for every 30' -Minimum of one 3 inch caliper ornamental tree for every 30' Minimum of 15 shrubs for every 30' of frontage Minimum of 15 shrubs for every 30' of frontage -Minimum of 2 ft berms within buffer Design Guidelines -100% Masonry -Primary material shall be Brick and/or Stone -Maximum of 20% Stucco -No more than 3 exterior materials/colors -Style and materials must be consistent throughout entire Planned Development -Building articulation is required on all elevations -No single finish may cover more than 80% of the front elevation -Pitched Roofs shall be considered and must have a minimum pitch of 6:12 Between Single Family and Office Buffer along Shawnee Trail and Prosper Trail Maximum Floor Area Prosper Trail 67Ac. PD Item 7 Regulation Retail PD-Retail Gas Station/ Outdoor sales and Display -Permitted with Special Use Permit -Permitted as an accessory to big box tenant only -Only permitted within 250 ft of Dallas Parkway -Canopies must have pitched roofs (4:12) - Canopy support columns must be encased with Masonry Materials that match the main building -Raised planter shall be provided at both ends of all pump islands Open Space -Min 6 Acres Landscape Buffer Min 25' buffer on Prosper Trail/ Min 30' on Dallas Parkway Min 25' buffer on Prosper Trail/ Min 30' on Dallas Parkway Minimum of one 3 inch caliper tree for every 30'Minimum of one 4 inch caliper tree for every 30' -Minimum of one 3 inch caliper ornamental tree for every 30' Minimum of 15 shrubs for every 30' of frontage Minimum of 15 shrubs for every 30' of frontage Minimum of 2 ft berms within buffer Screening wall or double row of evergreen trees is provided on offset for every 50 on center within a 15' landscape buffer - -Minimum 30' buffer Minimum of one 4 inch caliper tree for every 20' Minimum of ten 10 gallon shrubs at a rate of 10 shrubs for every 30 linear feet of frontage -Minimum of 20 feet of landscape buffer shall be exclusive of all utility easements, turn lanes, right of ways, etc. No required trees landscaping shall be within this 20' Design Guidelines -Elevation Review and Approval by Planning and Zoning Commission and Town Council for any use in excess of 50,000 SF 100% Masonry -Primary material shall be Brick and/or Stone -Maximum of 20% Stucco -No more than 3 exterior materials/colors -Style and materials must be consistent throughout entire Planned Development -Building articulation is required on all elevations -No single finish may cover more than 80% of the front elevation -Pitched Roofs shall be considered and must have a minimum pitch of 6:12 Required Screening when Loading areas are adjacent to a thoroughfare and/or single family development Buffer along Dallas Parkway and Prosper Trail Gas Station Design Regulations Prosper Trail 67Ac. PD Item 7 Page 1 of 3 To: Mayor and Town Council From: John Webb, AICP, Director of Development Services Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – June 23, 2015 Agenda Item: Conduct a Public Hearing and consider and act upon a request to amend Chapter 2, Zoning Districts and Chapter 4, Development Requirements of the Zoning Ordinance regarding Alternating Single Family Plan Elevations, Exterior Residential Masonry Construction, Impervious Coverage of Residential Front Yards, Single Family Corner Lot Landscaping, Residential Garage Standards, Residential Driveway Standards, Carports and Size of Garages; and amend Chapter 3, Building Regulations of the Code of Ordinances regarding residential fences and exterior masonry construction. (Z15-0005). Description of Agenda Item/Background: This is a Town-initiated request to amend the Zoning Ordinance and Building Regulations regarding various residential development standards. The list of proposed amendments are contained within Appendix A. Many of the amended standards have been incorporated into previously approved Planned Development Districts (PD’s) in various formats. A summary of the standards found in these PD’s is noted in Appendix B. In an effort to effectively guide the growth of the Town and best utilize resources, the Town Council has established Major Initiatives with accompanying goals. One of the major goals of these initiatives includes, “Ensure Quality Residential Development.” A specific work element of this goal is to update the Town’s residential development standards. Staff briefed the Council on December 9, 2014 and February 24, 2015 regarding a draft list of proposed amendments and received direction to formally initiate the amendment process. The Planning & Zoning Commission received a briefing on March 3, 2015, and the Prosper Developers Council received a briefing on April 14, 2015. Proposed Amendments in Relation to the Comprehensive Plan The Comprehensive Plan (Plan) was adopted in August, 2012 and is the result of significant input from citizens, business owners, and other stakeholders. In addition to the required Public Hearings, two (2) “open house” Town Hall meetings were held in which over 415 people attended to provide input on the content of the new Plan. The development of the Plan was guided by a thirteen-member Comprehensive Plan Advisory Committee (CPAC) comprised of residents and business owners. A critical element of the Plan was the establishment of a Vision Statement to clearly articulate the primary goals and values of the Town. The adopted Vision Statement is, Prosper is a place where everyone matters. PLANNING Item 8 Page 2 of 3 “Prosper is a community committed to excellence. It is a high quality, family oriented community maintaining a visually aesthetic open feel with quality commercial development directed to the Town’s major transportation corridors all while maintaining strong fiscal responsibility.” The Community Vision section of the Plan section states, “Every community is distinctive and has its own set of values, aspirations and objectives.” By authority of the State, home rule municipalities, such as Prosper, have the right to adopt plans, ordinances and regulations to ensure the values, aspirations, and objectives of the municipality can be achieved. The proposed amendments are consistent with the Community Vision. The following Community Goals were developed in direct response to the comments, issues, ideas, and concerns defined during the visioning process of the Plan’s development: Goal 1: Provide a variety of land uses, in accordance with the vision of Prosper residents, which diversify the tax base and enable all types of people to live, work, shop, eat, and relax in Prosper. Goal 2: Maintain and enhance the high quality of life and small-town feel currently available and expected by Prosper residents. Goal 3: Protect the quality and integrity of Prosper’s neighborhoods. Goal 4: Require high-quality and visually attractive architectural characteristics in both residential and non-residential developments. Goal 5: Develop quality, open roadways that enhance the Town’s rural image, are compatible with adjacent development, and provide safe and convenient traffic movements. Goal 6: Ensure that water, wastewater, and stormwater infrastructure systems are able to meet future growth demands. The proposed amendments are in line with and represent the implementation of Goals 2, 3, and 4. Effective Date of Amendments: Per recommendation of the Town Attorney, the effective date of the amendments to the Zoning Ordinance will apply to any new application for a Final Plat received on or after the effective date of this enacting ordinance. Therefore, approved Final Plats will not be subject to the new Zoning-related requirements. In the sections related to fencing, staff recommends that existing wooden fences adjacent to corner lots or existing wooden fences adjacent to an open space area may be replaced with a wooden fence, but the wooden fence shall meet the new board-on- board fence requirements. Legal Obligations and Review: Zoning is discretionary. Therefore, the Planning & Zoning Commission is not obligated to approve the recommended amendments. Notification was provided as required by State Law. Appendix C contains comments received from members of the Prosper Developers Council and area homebuilding companies. Attached Documents: 1. Appendix A – List of Proposed Amendments and Planning & Zoning Commission Comments and Recommendations Item 8 Page 3 of 3 2. Appendix B – List of Residential Development Standards Incorporated into Existing PD’s 3. Appendix C – Correspondence from members of the Prosper Developers Council and area homebuilding companies. Planning & Zoning Commission Recommendation: At their May 19, 2015 meeting, the Planning & Zoning Commission recommended the Town Council approve the amendments by a vote of 6-0, but as noted in Appendix A, the Commission provided comments and recommendations for each proposed amendment. Town Staff Recommendation: In recognition of the vision and goals of the Comprehensive Plan and the goals established within the Town Council’s Major Initiatives, staff recommends the Town Council approve the request to amend Chapter 2, Zoning Districts and Chapter 4, Development Requirements of the Zoning Ordinance regarding Alternating Single Family Plan Elevations, Exterior Residential Masonry Construction, Impervious Coverage of Residential Front Yards, Single Family Corner Lot Landscaping, Residential Garage Standards, Residential Driveway Standards, Carports and Size of Garages; and amend Chapter 3, Building Regulations of the Code of Ordinances regarding residential fences and exterior masonry construction. Proposed Motion: I move to approve the request to amend Chapter 2, Zoning Districts and Chapter 4, Development Requirements of the Zoning Ordinance regarding Alternating Single Family Plan Elevations, Exterior Residential Masonry Construction, Impervious Coverage of Residential Front Yards, Single Family Corner Lot Landscaping, Residential Garage Standards, Residential Driveway Standards, Carports and Size of Garages; and amend Chapter 3, Building Regulations of the Code of Ordinances regarding residential fences and exterior masonry construction. Item 8 Page 1 of 13 Appendix A Recommended Amendments Planning & Zoning Commission Comments and Recommendations Item 1. Alternating Single Family Plan Elevations (Anti-Monotony) Example of Less Desirable Street Scene Alternating Single Family Plan Elevations (Anti-Monotony) Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9 Purpose of Amendment/Comments The monotonous design of homes within a subdivision detracts from the overall aesthetic and economic value of a neighborhood. The provision enhances pride of ownership. Implemented in Planned Development Districts? Yes Proposed Text Amendment A minimum of four (4) distinctly different home elevations shall be built on the same side of the street. Similar elevations shall not face each other. The same elevation shall not be within three homes of each other on the same side of the street. Different exterior elevations can be met by meeting at least two of the following criteria: • Different roof forms/profiles • Different façades consisting of different window and door style and placement • Different entry treatment such as porches and columns • Different number of stories Planning & Zoning Commission Comments and Recommendations Alzner: Agreed as proposed. Snyder: Agreed with no less than four (4) distinctly different home elevations shall be built on the same side of the street. Item 8 Page 2 of 13 Moody: Agreed with no less than four (4) distinctly different home elevations shall be built on the same side of the street/clarify if less than four homes on a street. McClung: Agreed as proposed with clarification of less than four homes on a street. Barnes: Recommended to clarify “elevations not facing each other.” Hema: Agreed with Commissioners’ comments. Item 2. Masonry construction for Single Family Facades Facing a Street Examples of the Use Masonry on the Upper Story Masonry construction for Single Family Facades Facing a Street Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9.8 Purpose of Amendment/Comments Improve appearance of homes with public exposure. The Zoning Ordinance currently allows up to 50% cementatious fiberboard on the upper stories of a home when the upper story is not within the same plane as the first floor. The use of non-masonry materials Item 8 Page 3 of 13 with public exposure diminishes the appearance of the neighborhood. Implemented in Planned Development Districts? Yes Proposed Text Amendment Excluding windows, any portion of an upper story facing a street shall be constructed of 100% masonry. Planning & Zoning Commission Comments and Recommendations Alzner: Opposed to the requirement, does not promote diversity of product type. Snyder: Agreed as proposed. Moody: Agreed as proposed. McClung: Noted the 100% masonry is too excessive/proposed no less than 85%-90% masonry. Barnes: Agreed as proposed. Hema: Agreed as proposed. Item 3. Impervious Coverage of Front Yards Example of Excessive Paving of Front Yard Impervious Coverage of Front Yards Applicable Ordinance Zoning Ordinance, Chapter 4, (new section) Purpose of Amendment/Comments The current regulations do not address impervious coverage of the front yards. With the exception of required trees, there is no provision preventing the excessive paving of the front yard, resulting in additional storm water run-off, heat and diminished neighborhood appeal. Implemented in Planned Development Districts? No Proposed Text Amendment The cumulative area of any driveway plus any impermeable surface area located between the front property line and any Item 8 Page 4 of 13 front building wall shall not exceed fifty (50) percent of the area between the front property line and any front building wall. For the purpose of this subsection, the front wall of a j- swing wall can be used to meet the requirement. Planning & Zoning Commission Comments and Recommendations All Commissioners agreed with the language as proposed. Item 4. Single Family Corner Lot Landscaping Corner Lot Trees Single Family Corner Lot Landscaping Applicable Ordinance Zoning Ordinance, Chapter 4, Section 2.6 Purpose of Amendment/Comments Provide trees on the side yards of corner lots; enhance aesthetics of public realm. Currently a minimum of two trees are required in the front yard, but there is no requirement to plant trees in the side yard of corner lots. Implemented in Planned Development Districts? Yes Proposed Text Amendment A minimum of two (2), four (4) caliper inch trees shall be planted in the side yard of a corner lot. Where more than two (2) trees are required per lot, the side yard corner lot trees may be used to meet the requirement. Street trees planted adjacent to the side yard of a corner may also be used to meet the requirement. Planning & Zoning Commission Comments and Recommendations Alzner: Noted the requirement is excessive, change the wording to provide flexibility. Snyder: Recommended to decrease the size requirement to one three (3) inch caliper tree. Moody: Noted the requirement is excessive. McClung: Recommended to decrease the requirement to one (1) three (3) inch caliper tree. Item 8 Page 5 of 13 Barnes: Stated he does not support this requirement. Hema: Stated the requirement is excessive. Item 5. Residential Garage Standards Example of Garage Door Dominating Streetscape Residential Garage Standards Applicable Ordinance Zoning Ordinance, Chapter 4, Section 4 (new subsection) Purpose of Amendment/Comments Garages should be subordinate to the façade of a home and not dominate the streetscape. Neighborhood appeal is diminished where there is a dominance of front facing garage doors. The proposal also ensures that there is adequate space for vehicles parked in the driveway to not block the sidewalk. The amendment does not prohibit front entry garages but rather addresses the negative impacts. Implemented in Planned Development Districts? Yes Proposed Text Amendment 1) In no instance shall a garage door directly facing a street be less than 25 feet from the property line. 2) Garage doors directly facing a street shall not occupy more than fifty percent (50%) of the width of the front façade of the house. 3) Garage doors directly facing a street shall be located a minimum of five (5) feet behind the main front façade of the house. 4) Where a home has three (3) or more garage/enclosed parking spaces, no more than two (2) garage doors shall face the street, unless the garage door(s) are located behind the main structure. Item 8 Page 6 of 13 Planning & Zoning Commission Comments and Recommendations 1) In no instance shall a garage door directly facing a street be less than 25 feet from the property line. All Commissioners agreed with the language as proposed. 2) Garage doors directly facing a street shall not occupy more than fifty percent (50%) of the width of the front façade of the house. All Commissioners agreed with the language as proposed. 3) Garage doors directly facing a street shall be located a minimum of five (5) feet behind the main front façade of the house. In lieu of requiring the five (5) foot garage door setback, all Commissioners agreed that garage doors directly facing a street must be recessed or flush with the main portion of the house. 4) Where a home has three (3) or more garage/enclosed parking spaces, no more than two (2) garage doors shall face the street, unless the garage door(s) are located behind the main structure All Commissioners agreed as proposed – Staff suggested that the language be modified to clarify only two garage spaces can face the street. Item 6. Residential Driveway Standards Example of Enhanced Driveway Paving Residential Driveway Standards Applicable Ordinance Zoning Ordinance, Chapter 4, (New section) Purpose of Amendment/Comments Driveways are a predominate feature in neighborhoods. Enhancing the paving surface contributes to the quality of the development. Implemented in Planned Development Districts? Yes Item 8 Page 7 of 13 Proposed Text Amendment Staff is not recommending changes at this time but is open to suggestions, should standards be desired. The following standards have been used in PD’s: Enhanced paving treatments shall be provided for all driveways and shall consist of one of the following, or other treatment as approved by the Director of Development Services: 1) Stamp and stain/patterned concrete, shall be dust-on color application to wet concrete. 2) Acid-etched colored concrete for the field with scored colored borders, shall use dust-on color application to wet concrete. 3) Colored concrete with scored smooth border, shall use dust-on color application to wet concrete. 4) Brick or interlocking pavers or pave stone. Planning & Zoning Commission Comments and Recommendations All Commissioners agreed to omit this amendment; except Alzner recommended to utilize the requirement in PD’s or at a minimum, require a border or edge. Item 7. Chimneys Masonry Non Masonry Item 8 Page 8 of 13 Chimneys Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9 or the Building Code Purpose of Amendment/Comments Chimneys are the most difficult part of a home to maintain and tend to be ignored during maintenance. Masonry clad chimneys resist decay and enhance the appearance of the neighborhood. The provision would also apply to townhome and multi-family developments. Implemented in Planned Development Districts? Yes Proposed Text Amendment The exterior of chimneys shall be 100% clay fired brick, natural or manufactured stone or stucco. Planning & Zoning Commission Comments and Recommendations Alzner: Opposed to the requirement due to weight of full brick, recommended requiring Hardi-board and “Smartside Siding” as an allowable masonry material for chimneys. Snyder: Agreed with the language as proposed. Moody: Agreed with the language as proposed. McClung: Recommended Hardi-board and thin brick as an allowable masonry material for chimneys. Barnes: Recommended thin brick as an allowable masonry material for chimneys. Hema: Agreed with the language as proposed. Item 8. Carports Preferred Carport Design Item 8 Page 9 of 13 Carports Applicable Ordinance Zoning Ordinance, Chapter 4, Section 4 (new subsection) Purpose of Amendment/Comments Unless properly designed, carports can diminish the appearance of neighborhoods. In most instances, carports can only be constructed in larger lots due to setback requirements. The proposal requires that carports be compatible with the main structure. Implemented in Planned Development Districts? Yes, but the requirements prohibited carports rather than establishing standards. Proposed Text Amendment The support structures of a carport shall be of the same material as the main structure. The roof shall have a minimum roof pitch of 6:12 and be of similar material and (architectural design) as the main structure. Planning & Zoning Commission Comments and Recommendations Alzner: Agreed with the language as proposed. Snyder: Agreed with the language but would prefer elimination of carports. Moody: Agree with the language as proposed. McClung: Recommended allowing only on lots with a minimum of one acre. Barnes: Agreed with the language but would prefer elimination of carports. Hema: Agreed with the language as proposed. Item 9. General Fencing standards Board-on-Board Fence Item 8 Page 10 of 13 General Fencing Standards Applicable Ordinance Code of Ordinances, Fences, Section 3.19 Purpose of Amendment/Comments Improve the quality and appearance of wooden fences. Implemented in Planned Development Districts? Yes Proposed Text Amendment Wooden fences shall be board-on-board with a top rail. Planning & Zoning Commission Comments and Recommendations Alzner: Supported board-on-board fencing with new construction, but existing fencing should not require to be replaced with board-on-board fencing. All existing fencing should be grandfathered. Snyder: Suggested new fencing be board-on-board, and an entire replacement be required to have board-on- board fencing. Moody: Agreed with new fencing required to have board-on- board and existing fencing should be grandfathered. McClung: Stated fencing facing the street should be required to have board-on-board, but the type of fences on internal lots between neighbors should be the decision of the resident. Barnes: Agreed with new fencing being required to have board-on-board and existing should be grandfathered. Hema: Agreed with new fencing being required to have board-on-board and existing should be grandfathered. Item 8 Page 11 of 13 Item 10. Fencing Adjacent to Open Spaces and Hike & Bike Trails Ornamental Fencing Adjacent to Open Space Non-Preferred Fencing Adjacent to Open Space Fencing Adjacent to Open Spaces and Hike & Bike Trails Applicable Ordinance Code of Ordinances, Fences, Section 3.19 Purpose of Amendment/Comments Open spaces integrated into neighborhoods are an asset to the community and to the adjacent homeowners. Open fencing prevents a “canyon effect” and provides for greater visibility of the open space/trails. It is common practice to utilize open fencing adjacent to open spaces and trails in other communities. Implemented in Planned Development Districts? Yes Proposed Text Amendment Fences adjacent to open space and hike and bike trails shall be ornamental metal, tubular steel or split rail. Existing, legally Item 8 Page 12 of 13 installed wooden fences may be replaced with a wooden fence in compliance with the current fence requirements as they exist or may be amended. Planning & Zoning Commission Comments and Recommendations All Commissioners agreed with proposed amendment with existing, legally installed wooden fencing being grandfathered from the replacement requirement. Item 11. Corner lot fencing Permitted Corner Lot Fencing Corner Lot Open Fencing Item 8 Page 13 of 13 Corner lot fencing Applicable Ordinance Code of Ordinances, Fences, Section 3.19 Purpose of Amendment/Comments Improve the appearance of the street. Aging wooden fences on corner lots diminish the appeal of a neighborhood. In addition, solid fencing on corner lots creates a “canyon” effect along the street and detract from the “open feel” of a neighborhood. Implemented in Planned Development Districts? Yes Proposed Text Amendment Fences on corner lots shall be ornamental metal. Existing wooden fences may be replaced with a wooden fence in accordance with the standards for wood fences as they exist or may be amended. Planning & Zoning Commission Comments and Recommendations All Commissioners (with the exception of Snyder) opposed the corner lot open fencing requirement. Snyder agreed with the language as proposed. Item 12. Increase size of Two-Car Garages Applicable Ordinance Zoning Ordinance, Chapter 2, Sections 4 through 9 Purpose of Amendment/Comments Provide additional storage area; increase usability of garages for vehicle storage. A standard two-car garage is 20’ x 18.5’ feet (370 sq. ft.) which leaves little or no room for additional storage of items commonly found in a garage. Staff recommends an additional 15% of enclosed space (56 square feet). Three-car garages may be used to meet this requirement. Implemented in Planned Development Districts? No Proposed Text Amendment The total area of enclosed garage space shall be a minimum of 426 square feet. The requirement can be met by a garage area separate from the two-car garage. Planning & Zoning Commission Comments and Recommendations Alzner: Agreed with the language as proposed. Snyder: Agreed with the language as proposed. Moody: Stated the 15% increase appears arbitrary; suggested 400 square feet. McClung: Opposed to the request; the size of the garage should be between the builder and the homeowner. Barnes: Agreed more square footage is needed, but it should be a decision made by the builder and homeowner. Hema: Agreed with the amendment but suggested a minimum length and width be proposed. Item 8 Appendix B Residential Development Standards Incorporated into Existing PD's Residential Planned Developments Year Approved Alternating Elevations/Anti- Monotony Masonry Construction Facing a Street Impervious Coverage Front Yard Corner Lot Landscaping Garage Stds Driveway Stds Chimney Stds Carport Restrictions Fencing Stds Open Fencing Adjacent to Open Space Open Fencing Adjacent to Corner Lots Size of Garages PD-1 Gentle Creek, 2000 2000 X PD-2 La Cima, 2000 2000 PD-3 (Superseded by Gates of Prosper) 2000 PD-4 Cedar Ridge Estates 2004 X PD-5 Whispering Farms 2004 X X PD-6 La Cima 2001 X X PD-8 Lakes of Prosper 2002 X X X PD-9 Whitley Place 2006 PD-11 Chapel Hill 2003 PD-12 Village at Prosper Tr 2003 X PD-14 Legacy Pointe 2004 PD-15 Frontier Estates 2004 X X PD-16 Steeplechase Lake 2004 PD-18 Greenspoint 2006 X PD-22 Tanners Mill 2005 PD-23 Legacy Lakes 2005 X X PD-24 Ariana Estates 2005 X X PD-25 Brookhollow 2006 X X X X PD-29 Whispering Meadows 2006 X X X PD-30 Prosper Creek Est/Crestview 2006 X PD-31 Saddle Creek 2006 X X X PD-32 Christie Farms 2006 X X PD-34 Meadowcreek 2006 PD-36 Legacy Crossing 2007 X X X PF-37 Hawk Ridge/Eagles Ridge 2007 X PD-39 Brookhollow 2008 X X X X Item 8 Appendix B Residential Development Standards Incorporated into Existing PD's Residential Planned Developments Year Approved Alternating Elevations/Anti- Monotony Masonry Construction Facing a Street Impervious Coverage Front Yard Corner Lot Landscaping Garage Stds Driveway Stds Chimney Stds Carport Restrictions Fencing Stds Open Fencing Adjacent to Open Space Open Fencing Adjacent to Corner Lots Size of Garages PD-40 Mahard Ranch/Amended by Windsong Ranch 2008 X X X X X PD-44 Creekside 2009 X X X X X X X PD-49 Whitley Place West 2010 X X X PD-50 Tolleson Tract 2010 X X X PD-53 Preserve at Doe Creek 2011 X X X X X X PD-59 Twin Creek Estates 2012 X X PD-60 Legacy Crossing 2013 X X X PD-63 Legacy Creek Est 2014 X X X X X X PD-65 Prosper Center 2014 X X X X X PD-66 Villages of Star Trail 2014 X X X X X X X PD-67 Gates of Prosper 2014 PD-69 Metten Tract 2014 X X PD-70 The Falls of Prosper 2014 X X X X X X PD-71 Windridge 2014 X X X X X X PD-xx Legacy Crossing Addn Phase 2015 X X X X X X *Note - Each Planned Development District has Varying Standards Item 8 Page 1 of 21 Appendix C Correspondence from Builders HIGHLAND HOMES (Rec’d 5-7-2015) John We have sent a specific response to the Developer’s Council, regarding the proposed guidelines (see attached). I wanted to also send a direct response, so that ours isn’t lost in the mix. Highland and Huntington Homes are one of, if not, the most prolific builders in the Town of Prosper. We would like to ensure our views are understood, singularly. As Highland, we build in these developments: - Lakes of Prosper - Whitley Place - Willow Ridge - Windsong Ranch As Huntington, we build in these developments: - Fairways at Gentle Creek - Whitley Place - Windsong Ranch Currently in these developments, we have 81 sold homes under construction. The average sales price for those homes is over $570,000. The least expensive homes that we sell, average about $424,000. We’ve been in Prosper for 15 years. We certainly understand the need for minimum standards. Typically, we are the most expensive option in every community in which we build. This is due to several factors, including our quality of materials and labor, supervision, and warranty service. Ironically, we also out sell our competition. This is primarily due to our designs. Our current plan offerings were derived out of necessity. Developers produce the lots we build on, and those lots continue to get shallower. Our front entry homes allow for larger back yards. The overall living space is less, but the features are not compromised. Per square foot, construction of this type is far more expensive than big-box construction. I believe this is the goal of the proposed guidelines. Some of the areas targeted in this proposal, however, are not consistent with this goal. Of the 72 plans we offer at Highland, 51 of them do not meet the proposed guidelines. Specifically, item 5, amendment 3, and to a lesser extent, item 12. Increasing the cost of construction, does not mean producing a better home. Builders that are willing to cut corners, will cut deeper, and find more ways to cut costs. Those of us that are unwilling to sacrifice quality, will get more expensive. The discrepancy between the good and the bad will only grow. Which will make it more difficult for us to compete. To some degree, we agree with most of the proposed guidelines. Items 1, 3, 4, 6, and 10 include things that we are either currently doing or considering as options in our communities. The remaining items, however, would be very difficult for us to adjust to. For some communities, years of home design and development would be lost. Item 8 Page 2 of 21 We’d welcome the opportunity to meet with town staff and councilmen to discuss our designs and the cost effects of these proposals. The opportunity to drive neighborhoods, and discuss the applicability of these proposals, might help demonstrate these issues more clearly. Highland Homes has been in Prosper for 15 years. Our mutual cooperation has contributed to what Prosper is, and we’d like to be a part of what Prosper will become. Thank you for the opportunity to offer this feedback. I look forward to any questions that I might be able to answer. Christian Morriss AREA MANAGER Highland Homes 5601 Democracy Drive Ste 300 | Plano, TX 75024 Ph: 214-924-6433 cmorriss@hhomesltd.com Item 1. Alternating Single Family Plan Elevations (Anti-Monotony) Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9 Purpose of Amendment The monotonous design of homes within a subdivision detracts from the overall aesthetic and economic value of a neighborhood. The provision enhances pride of ownership. Implemented in Planned Development Districts? Yes Proposed Text Amendment A minimum of four (4) distinctly different home elevations shall be built on the same side of the street. Similar elevations shall not face each other. The same elevation shall not be within three homes of each other on the same side of the street. Different exterior elevations can be met by meeting at least two of the following criteria: Different roof forms/profiles Different façades consisting of different window and door style and placement Different entry treatment such as porches and columns Different number of stories Highland Homes agrees with the principle of anti-monotony. Plan repetition guidelines make for more diverse and appealing streetscapes. But we believe anti-monotony rules should be managed by the developer and builder group in each community. At Highland Homes, we incorporate our own plan repetition policy, regardless of the developer’s policies, or lack thereof. Item 8 Page 3 of 21 We have made exceptions to our own policy, but on a very limited basis. Each of these exceptions is heavily scrutinized by the senior management team, even seeking the approval by the affected homeowners/homebuyers who have purchased on the same street. Item 2 Masonry construction for Single Family Facades Facing a Street Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9.8 Purpose of Amendment Improve appearance of homes with public exposure. The Zoning Ordinance currently allows up to 50% cementatious fiberboard on the upper stories of a home when the upper story is not within the same plane as the first floor. The use of non-masonry materials with public exposure diminishes the appearance of the neighborhood. Implemented in Planned Development Districts? Yes Proposed Text Amendment Excluding windows, any portion of an upper story facing a street shall be constructed of 100% masonry. In general, we would agree with this item. However, here are a few additional points to consider. (1) This is a subjective opinion. In our 30-year history, we’ve seen trends come and go. For example, we are seeing a decline in the desire for stone on our homes’ elevations. Last year, 25% or less of our buyers chose to use stone on their homes. In addition, we have also seen a significant increase in consumer demand for Craftsman, Cottage and Texas Hill Country elevations which rely on different textures in siding, trim, accessory decorative elements and colors. Any limitation on materials used could create a monotony problem for streetscapes and possibly missing out on capturing changing trends in consumer demand. (2) Brick and stone supported by wood have several drawbacks. Wood shrinks and moves, as it dries and the house settles. This movement creates cracks. Those cracks are difficult to repair. Brick-on-wood applications are also difficult to flash. Long term, these applications are much more likely to allow water penetrations, which are destructive to wooden structures. Item 8 Page 4 of 21 Item 3. Impervious Coverage of Front Yards Applicable Ordinance Zoning Ordinance, Chapter 4, (new section) Purpose of Amendment The current regulations do not address impervious coverage of the front yards. With the exception of required trees, there is no provision preventing the excessive paving of the front yard, resulting in additional storm water run-off and heat. Implemented in Planned Development Districts? No Proposed Text Amendment The cumulative area of any driveway plus any impermeable surface area located between the front property line and any front building wall shall not exceed fifty (50) percent of the area between the front property line and any front building wall. For the purpose of this subsection, the front wall of a j- swing wall can be used to meet the requirement. We would not disagree with this restriction. There are permeable pavers, which allow grass to grow through them and water to drain, that might be considered here. Item 4. Single Family Corner Lot Landscaping Applicable Ordinance Zoning Ordinance, Chapter 4, Section 2.6 Purpose of Amendment Provide trees on the side yards of corner lots; enhance aesthetics of public realm. Currently a minimum of two trees are required in the front yard, but there is no requirement to plant trees in the side yard of corner lots. Implemented in Planned Development Districts? Yes Proposed Text Amendment A minimum of two (2), four (4) caliper inch trees shall be planted in the side yard of a corner lot. Where more than two (2) trees are required per lot, the side yard corner lot trees may be used to meet the requirement. Street trees planted adjacent to the side yard of a corner may also be used to meet the requirement. Our preference would be one side tree on a corner lot. These side yards are not always large enough to accommodate two trees. Key lots would generally accommodate more trees or landscaping, because the fencing is off of the property line. On a corner lot, creating a landscape buffer, between the sidewalk and fence, might be a better way to accomplish this. Item 8 Page 5 of 21 Item 5. Residential Garage Standards Applicable Ordinance Zoning Ordinance, Chapter 4, Section 4 (new subsection) Purpose of Amendment Garages should be subordinate to the façade of a home and not dominate the streetscape. Neighborhood appeal is diminished where there is a dominance of front facing garage doors. The proposal also ensures that there is adequate space for vehicles parked in the driveway to not block the sidewalk. The amendment does not prohibit front entry garages but rather addresses the negative impacts. Implemented in Planned Development Districts? Yes Proposed Text Amendment 1) In no instance shall a garage door directly facing a street be less than 25 feet from the property line. 2) Garage doors directly facing a street shall not occupy more than fifty percent (50%) of the width of the front façade of the house. 3) Garage doors directly facing a street shall be located a minimum of five (5) feet behind the main front façade of the house. 4) Where a home has three (3) or more garage/enclosed parking spaces, no more than two (2) garage doors shall face the street, unless the garage door(s) are located behind the main structure. We strongly disagree with this proposed amendment. Highland and Huntington Homes currently operates in the 5 different Prosper communities: Lakes of Prosper, Whitley Place, Willow Ridge, Windsong Ranch, and Fairways at Gentle Creek. In these communities, we currently have 81 sold homes that are under construction. The average sales price of those homes is a little over $570,000. The majority of these high-end homes would not have been allowed under the proposed standards. We agree that neighborhood appeal might be diminished where front facing garage doors are the dominant feature of the home. But that has more to do with the design of the home elevations, than with the setback of the garage doors. We would welcome concerned parties to drive through Lakes of Prosper, Windsong Ranch, or Whitley Place to see examples of wonderful neighborhood appeal and attractive streetscapes where garage doors are NOT set back 5’ from the façade of the home. Specifically, item #3 of this proposed amendment is particularly problematic. This proposal would immediately eliminate 51 of these 72 plans we offer today. Item 8 Page 6 of 21 Item 6. Residential Driveway Standards (at a Council briefing, there was nominal support for this amendment by Council – the amendment may drop off or the standards reduced) Applicable Ordinance Zoning Ordinance, Chapter 4, (New section) Purpose of Amendment Driveways are a predominate feature in neighborhoods. Enhancing the paving surface contributes to the quality of the development. Implemented in Planned Development Districts? Yes Proposed Text Amendment Enhanced paving treatments shall be provided for all driveways and shall consist of one of the following, or other treatment as approved by the Director of Development Services: 1) Stamp and stain/patterned concrete, shall be dust- on color application to wet concrete. 2) Acid-etched colored concrete for the field with scored colored borders, shall use dust-on color application to wet concrete. 3) Colored concrete with scored smooth border, shall use dust-on color application to wet concrete. 4) Brick or interlocking pavers or pave stone. Highland has begun using pavers in many of our neighborhoods. They are the best option, of the 4 options listed above—primarily due to fact that they require little maintenance and repairs are much less costly. There is an upfront cost factor to consider, but as long as people want them, we’ll continue to use them. Item 8 Page 7 of 21 Item 7. Chimneys Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9 or the Building Code Purpose of Amendment Chimneys are the most difficult part of a home to maintain and tend to be ignored during maintenance. Masonry clad chimneys resist decay and enhance the appearance of the neighborhood. The provision would also apply to townhome and multi-family developments. Implemented in Planned Development Districts? Yes Proposed Text Amendment The exterior of chimneys shall be 100% clay fired brick, natural or manufactured stone or stucco. Highland Homes has two problems with full-masonry chimneys: weight and water or flashing. The weight is supported by wood. This has several drawbacks , as referenced in item # 2. This also creates a significantly increased potential for water penetrations, also referenced in our response to item # 2. Item 8. Carports Applicable Ordinance Zoning Ordinance, Chapter 4, Section 4 (new subsection) Purpose of Amendment Unless properly designed, carports can diminish the appearance of neighborhoods. In most instances, carports can only be constructed in larger lots due to setback requirements. The proposal requires that carports be compatible with the main structure. Implemented in Planned Development Districts? Yes, but the requirements prohibited carports rather than establishing standards. Proposed Text Amendment The support structures of a carport shall be of the same material as the main structure. The roof shall have a minimum roof pitch of 6:12 and be of similar material as the main structure. This item is not applicable to Highland Homes. Item 8 Page 8 of 21 Item 9. General Fencing standards Applicable Ordinance Code of Ordinances, Fences, Section 3.19 Purpose of Amendment Improve the quality and appearance of wooden fences. Implemented in Planned Development Districts? Yes Proposed Text Amendment Wooden fences shall be board-on-board with a top rail. Highland Homes does not support this proposal, primarily because it does not address the main causes for deficient quality and appearance of wooden fences. All fences need maintenance, regardless of their design and cost. The largest maintenance issue that homeowners face with fences relates to watering restrictions (especially during drought conditions). Shifting soils, due to inconsistent moistures in the soil, cause fence posts to move. Leaning fences are almost always attributable to this situation. The only other consistent cause is high winds. This again, is a maintenance issue. Mandating board-on-board fences will not solve this problem, but will only result in adding more cost. Item 10. Fencing adjacent to open spaces and hike & bike trails Applicable Ordinance Code of Ordinances, Fences, Section 3.19 Purpose of Amendment Open spaces integrated into neighborhoods are an asset to the community and to the adjacent homeowners. Open fencing prevents a “canyon effect” and provides for greater visibility of the open space/trails. It is common practice to utilize open fencing adjacent to open spaces and trails in other communities. Implemented in Planned Development Districts? Yes Proposed Text Amendment Fences adjacent to open space and hike and bike trails shall be ornamental metal, tubular steel or split rail. Our experience is that most of our buyers would prefer privacy over the potential “canyon effect”. We believe developers should have the ability to require or not require ornamental fencing at open spaces. Also, this proposal, if passed, would make more sense if implemented from inception of new developments. It can work well, but would be inconsistent in developments already under way. Maintenance of wrought iron is something else to consider. There is a misconception that wrought iron fences require little to no maintenance. In truth, they must be maintained just as often as pre-stained cedar fences. Item 8 Page 9 of 21 Item 12. Increase size of Two- Car Garages (Addn. request by Council Feb 24, 2015) Applicable Ordinance Zoning Ordinance, Chapter 2, Sections 4 through 9 Purpose of Amendment Provide additional storage area; increase usability of garages for vehicle storage. Implemented in Planned Development Districts? No Proposed Text Amendment Garage shall contain x sq. ft. of enclosed area for a minimum of two (2) vehicles and storage. (Staff is tentatively recommending the area be 15% greater than a standard two car garage) We disagree with this proposal. While well-intended, it misses the inherent “trade off” of extra space in the garage vs. square footage in the home. In most cases (where pad and lot width limit the ability to widen the garage), extra space is created in the garage by adding depth. When you do this, you have to take square footage from inside the home. Over our 30-year history, we have observed buyers almost always choose extra square footage in the house vs. in the garage. Most of our current tandem front entry garages meet this requirement. And in developments like Lakes of Prosper (where we haven’t been as limited with pad/lot width), we’ve given buyers the ability to add a half-car or third car garage to create that desirable extra space without taking square footage from the home. This has been a very popular option. Ironically, approval of item # 5 (Residential Garage Standards) listed above would eliminate this option for buyers. Item 8 May 15, 2015 To: Member of the Prosper Planning & Zoning Commission From: David Lehde, Director of Government Affairs Re: Proposed Residential Design & Development Amendments The Dallas Builders Association (Dallas BA) appreciates the role building and development codes play in maintaining the integrity of home construction in our area. As such, the Association has reviewed Prosper's proposed amendments to the town's residential design and development standards as drafted in May of 2015. As part of our review, we have been in close communication with the Prosper Developers Council (PDC) and received input from builders and developers through both organizations. Town of Prosper staff should be commended for reaching out and welcoming input from industry stakeholders early in this process. Housing production is one of the largest industries in North Central Texas and, nationally, has been a major factor in reviving the economy. In fact, according to research from the National Association of Home Builders for the Greater Dallas metro area, including Collin County, the direct and indirect impact of building 100 single-family homes generates an estimated $15.8 million in new income in the first year of construction and more than $3 million of recurring impact in the years after. The estimated first year impact in taxes and other revenue to local government is an estimated $1.9 million. It is with consideration to the local economy and our industry’s duty to provide Prosper residents with quality and sustainable housing that we state our concerns with the following proposed amendments to the residential design and development standards. Please refer to the attached copy of Prosper's proposed amendments to view corresponding items. Further details regarding builder and developer stakeholder concerns have been provided to town staff. Zoning Ordinance Amendments Item 1: Alternating Single Family Plan Elevations, Chapter 4, Section 9 – While there is general agreement with the principle of anti-monotony in development, we believe the issue should be managed by the developer and builder group, as they usually incorporate their own plan repetition policy. Instituting this amendment needlessly adds to the workload of an already understaffed department and adds time to the permitting process. Language in the amendment does not take into account block plans where there may be fewer than 4 homes. 5816 West Plano Parkway Plano, TX 75093 (972) 931-4840 Fax: (972) 267-0426 www.DallasBuilders.com OFFICERS President Frank Murphy, CPA, CGP Wynne/Jackson Inc. First Vice President Donnie Evans, CGP Onyx Homes Vice President/Secretary Michael Turner, CGB, GMB, CAPS, CGP, MCGP Classic Urban Homes Treasurer Tom Sadler, CGA, CGP Tom Sadler & Associates Executive Officer Phil Crone, CGP, GSP, JD 2015 INDUSTRY INVESTORS The Bath & Kitchen Showplace Dow Building Solutions Fox Energy Specialists Hotchkiss Insurance Agency Starlight AV, Inc. StrucSure Home Warranty Texas Door & Trim Inc. The Thompson Group at Classic Chevrolet AFFILIATED WITH: Texas Association of Builders National Association of Home Builders PREFERRED CHARITY: Operation Finally Home Item 8 Item 2: Masonry Construction for Single Family Facades Facing a Street, Chapter 4, Section 9.8 – A masonry-only requirement not only limits building design options and home buyer choice, it also enacts restrictions against building materials that are universally accepted by all building codes. Recently, builders have seen increase in demand for designs that call for textured materials other than traditional masonry. The proposed masonry amendment does not consider advancements in building science, including the use of alternative building materials such as fiber cement and engineered wood siding. These products feature competitive durability and technology that helps resist weather and termites. Due to the amendment restricting architectural designs, the neighborhood could actually be limited in aesthetic options as homes are designed to meet a code rather than appeal. This requirement will make Prosper less competitive than nearby cities that allow a variety of options. Item 4: Single Family Corner Lot Landscaping, Chapter 4 Section 2.8 – The proposed requirement for two (2), four (4) caliper inch trees to be planted on the side yard of a corner lot could have a negative impact on cost, safety and survivability of the trees to be planted. Purchase and planting of the tree could result in a cost increase of over $1,500, as well as limiting lot design. Due to needed spacing, the view for vehicle drivers could be obstructed at intersections, creating safety concerns. Trees 3" in caliper or less have a substantially lower cost and have seen better survivability in developments due to homeowner maintenance and watering needs. Item 5: Residential Garages, Chapter 4, Section 4 (new subsection), Proposed Amendment 5.3, Requirement for garage door facing a street to be located five (5) feet behind the main front facade of the house – The 5-foot setback requirement would result in the limitation of back yard sizes, significant restrictions on architectural appearance and costly lot pad designs. The proposed offset restricts design aesthetics by limiting the elevations that could be offered. These elevations have more to do with curbside appeal than the placement of garage doors. The amendment would result in considerable plan redesigns and make Prosper less competitive with nearby cities that allow more flexible, innovative and appealing designs. Item 6: Residential Driveway Standards, Chapter 4, (new section) – The proposed requirement for enhanced paving treatments denies homeowners a choice in what best suits their needs, creates maintenance and safety concerns, and needless adds up to $6,000 per home in cost. Proposed driveway design standards mandate products that degrade quickly if not meticulously maintained by homeowners. Since these products are generally less permeable, moisture and ice accumulation creates concerns for homeowner safety. Item 8 Item 7: Chimneys, Chapter 4, Section 9 – Due to structural and warranty issues, traditional masonry is expensive to install over a roof. The amendment could actually lessen the choice of materials, leaving only stucco as the justifiable market option. As with Item 2 above, this amendment does not consider the advancements in building materials including fiber cement and engineered wood and could lead to fewer aesthetic options. The amendment not only will increase costs, it will make Prosper less competitive with nearby cities that accept a variety of building products on chimneys. Item 12: Increase size of Two-Car Garages, Chapter 2, Sections 4-9 – The tradeoff between garage space and living space within the home should be left to the preferences of the consumer. This resulting impact of this restriction in many cases will be a smaller home, which will negatively impact Prosper’s competitiveness and tax base. Code of Ordinances, Fencing Amendments Items 9, 10 & 11: Fences, Section 3.19 – Most developers already have fencing requirements they address in their covenants that are based on the common desires of prospective home buyers at the chosen price point. Additional fencing ordinances are a "one size fits all" approach that lacks market justification and fosters monotony. While some buyers like open fencing, others desire privacy and may not wish to view what is in a neighbor's back yard. Many families have concerns with back yards being exposed to adjacent streets. All types of fencing require maintenance, regardless of their design. For this reason, we urge that fencing design standards in Items 9, 10 and 11 be left to the decision of the developers/builders and their prospective home buyers. Unnecessary limitations such as what is being proposed again makes Prosper less competitive than nearby cities that allow a variety of fencing products that suit diverse consumer preferences. For these reasons, the Dallas Builders Association strongly urges changes to the proposed residential design and development standards with consideration of the aforementioned concerns. We appreciate the Town of Prosper's proactive efforts to seek stakeholder input, and we look forward to being a continued resource for housing in the Town of Prosper and throughout Collin County. Sincerely, David W. Lehde Director of Government Affairs, Dallas Builders Association Item 8 Page 10 of 21 Meritage Homes (Rec’d 5-11-2015) From: Prine, Bruce [mailto:Bruce.Prine@meritagehomes.com] Sent: Monday, May 11, 2015 5:03 PM To: Clint Richardson Subject: FW: Residential Design and Development Standards feedback to Town Clint: First and foremost, we appreciate the notice of these proposed amendments. Per your request, I have met with our division leaders and based on our discussion, we have the following comments/questions/ recommendations based on the individual proposed amendments. Item #1: The word shall in the first sentence implyies that there must be 4 different elevations on the same side of the street. What is the street/community layout does not accommodate for this; only 2 homes leading to a park? Also, the verbiage “Similar” as you point out is very subjective and many elevations from any builder, could be considered similar. Thirdly, “shall not face each other,” – Does that mean directly across the street, across the street but a couple houses down, or even across the street from each other but on opposite ends of the street. Lastly, this could increase the complexity of the permit submittal process, slowing down approvals and construction, and ultimately, slowing down the number of homes that could be built within the city lowering the amount of property taxes received. Item #2: This is overall restrictive to the architectural design. Moreover, we have concerns regarding the upper story requiring masonry when it may not support the weight. The verbiage could say “excludes windows, above the upper walls/roof line.” Ie. A dormer could not support stone. Item #5: Similar to other highly structured cities in the metroplex requiring a specific setback, these guidelines can start to limit the available product. Specifically, its begins to limit back yard sizes and forces lot pad to be even deeper than previously expected; therefore driving up costs. Essentially, the min offset is restricting the design aesthetic possibilities and offered elevations. Bullet 2 of the amendment, essentially eliminates 3rd car garages unless it is a swing product. For the city of Prosper which has been previously known for large lot sizes, how can we restrict someone from putting a 50’ product with a 3rd car garage on a 80’ lot. Item #6: Talking with our operations team, these finishes can become a maintenance issue and could look worst over time than a regular driveway. Based on the proposed treatments, these range from $3,000 to $6,000 in additional cost resulting in $5,000 - $8,000 in additional based prices. Alternatives could be salt finish or exposed aggregate which is still cost effective. Item #7: This is not requiring chimneys, correct? Estimated $7,000 cost increase for clay chimneys. Item #9: Board on board is considered to be the top standard for fencing requirements and would be a $1,500 per lot cost increase. Item 8 Page 11 of 21 Item #11: Privacy issue. Could decrease the positive street scene; sometimes you don’t want to see the items in your neighbors back yard. From a homeowner perspective, this could be an issue for noise, lighting from cars, ect. Item #12: Drought would be a major issue. Also for small communities, requiring a fountain would be very costly to the HOA and the individual home. Also a maintenance issue. Please Let us know how we help in this endeavor. Bruce Prine Vice President Land Acquisition Setting the standard for energy-efficient homes™ 8840 Cypress Waters Blvd., Suite 100, Dallas, TX 75063 O: 972.580.6302 | C: 214.803.3982 bruce.prine@meritagehomes.com | www.meritagehomes.com Item 8 Page 12 of 21 Prosper Developers Council (Rec’d May 11, 2015) Item 1. Alternating Single Family Plan Elevations (Anti-Monotony) Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9 Purpose of Amendment The monotonous design of homes within a subdivision detracts from the overall aesthetic and economic value of a neighborhood. The provision enhances pride of ownership. Implemented in Planned Development Districts? Yes Proposed Text Amendment A minimum of four (4) distinctly different home elevations shall be built on the same side of the street. Similar elevations shall not face each other. The same elevation shall not be within three homes of each other on the same side of the street. Different exterior elevations can be met by meeting at least two of the following criteria: Different roof forms/profiles Different façades consisting of different window and door style and placement Different entry treatment such as porches and columns Different number of stories Highland - Agree with the principle of anti-monotony. Plan repetition guidelines make for more diverse and appealing streetscapes. But we believe anti-monotony rules should be managed by the developer and builder group in each community. At Highland Homes, we incorporate our own plan repetition policy, regardless of the developer’s policies, or lack thereof. We have made exceptions to our own policy, but on a very limited basis. Each of these exceptions is heavily scrutinized by the senior management team, even seeking the approval by the affected homeowners/homebuyers who have purchased on the same street. Bloomfield - OK Drees - this should be left to the developer and most already is. Town involvement would slow an already long permitting process Chesmar - Additional workload for an already understaffed department. Benefits minimal, since most developers already require this. MHI – Already managed at developer level and builder level. Meritage - The word shall in the first sentence implyies that there must be 4 different elevations on the same side of the street. What is the street/community layout does not accommodate for this; only 2 homes leading to a park? Also, the verbiage “Similar” as you point out is very subjective and many elevations from any builder, could be considered similar. Thirdly, “shall not face each other,” – Does that mean directly across the street, across the street but a couple houses down, or even across the street from each other but on opposite ends of the street. Lastly, this could increase the complexity of the permit submittal process, slowing down approvals and construction, and ultimately, slowing down the number of homes that could be built within the city lowering the amount of property taxes received. Masterplan - It seems most builders in most master planned communities already impose their own “anti-monotony “ rules so I question the need for a City standard that may have an unintended consequence of limiting design options for a development that is more uniform by design. Development – N/A Item 8 Page 13 of 21 Item 2 Masonry construction for Single Family Facades Facing a Street Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9.8 Purpose of Amendment Improve appearance of homes with public exposure. The Zoning Ordinance currently allows up to 50% cementatious fiberboard on the upper stories of a home when the upper story is not within the same plane as the first floor. The use of non-masonry materials with public exposure diminishes the appearance of the neighborhood. Implemented in Planned Development Districts? Yes Proposed Text Amendment Excluding windows, any portion of an upper story facing a street shall be constructed of 100% masonry. Highland - In general, we would agree with this item. However, here are a few additional points to consider. • This is a subjective opinion. In our 30-year history, we’ve seen trends come and go. For example, we are seeing a decline in the desire for stone on our homes’ elevations. Last year, 25% or less of our buyers chose to use stone on their homes. In addition, we have also seen a significant increase in consumer demand for Craftsman, Cottage and Texas Hill Country elevations which rely on different textures in siding, trim, accessory decorative elements and colors. Any limitation on materials used could create a monotony problem for streetscapes and possibly missing out on capturing changing trends in consumer demand. • Brick and stone supported by wood have several drawbacks. Wood shrinks and moves, as it dries and the house settles. This movement creates cracks. Those cracks are difficult to repair. Brick-on-wood applications are also difficult to flash. Long term, these applications are much more likely to allow water penetrations, which are destructive to wooden structures. Bloomfield – Cost increase of $1,500 - $2,500 • Can result in lack of architectural elements • Potential to eliminate gable designs • Brick over roof concerns for warranty and cost implications Drees - there are certain applications over roof where adding brick can be a structural issue, possible fire code violation, and long term warranty issue to due water penetration. As a builder, I am not comfortable being forced into this Chesmar - Since masonry is already required on the second floor, this would only apply to areas that cannot support brick or stone. Stucco is the only alternative, and the cost for a stucco contractor to do small one-off areas is far higher compared to, for example, a house that has a large area of stucco. Affordability is already a major concern for the industry in the DFW area. This would only exacerbate that for limited benefit. MHI – Brick is a great product but it absorbs water. Brick over roof leaks, thus this requirement will create brick over brick facades limiting distinctly different home elevations and builders having to manage moisture into homes. Siding products should be allowed over roof. Meritage - This is overall restrictive to the architectural design. Moreover, we have concerns regarding the upper story requiring masonry when it may not support the weight. The verbiage could say “excludes windows, above the upper walls/roof line.” i.e. a dormer could not support stone. Masterplan - I disagree with the assumption that the use of non-masonry materials diminishes the appearance of the façade. I often find that it is easy to recognize Item 8 Page 14 of 21 when a community has adopted such regulations, which makes it seem predictable and designing to meet a code rather than designing from an aesthetic perspective. In some cases, a mixture of materials provides more interest and seems more practical. Development – N/A Item 3. Impervious Coverage of Front Yards Applicable Ordinance Zoning Ordinance, Chapter 4, (new section) Purpose of Amendment The current regulations do not address impervious coverage of the front yards. With the exception of required trees, there is no provision preventing the excessive paving of the front yard, resulting in additional storm water run-off and heat. Implemented in Planned Development Districts? No Proposed Text Amendment The cumulative area of any driveway plus any impermeable surface area located between the front property line and any front building wall shall not exceed fifty (50) percent of the area between the front property line and any front building wall. For the purpose of this subsection, the front wall of a j-swing wall can be used to meet the requirement. Highland - We would not disagree with this restriction. There are permeable pavers, which allow grass to grow through them and water to drain, that might be considered here. Bloomfield - Not a factor for our product at this time Drees - no issue as long as our standard driveway and lead walk work Chesmar - No comment MHI - OK Meritage - None Masterplan - None Development – N/A Item 4. Single Family Corner Lot Landscaping Applicable Ordinance Zoning Ordinance, Chapter 4, Section 2.6 Purpose of Amendment Provide trees on the side yards of corner lots; enhance aesthetics of public realm. Currently a minimum of two trees are required in the front yard, but there is no requirement to plant trees in the side yard of corner lots. Implemented in Planned Development Districts? Yes Proposed Text Amendments A minimum of two (2), four (4) caliper inch trees shall be planted in the side yard of a corner lot. Where more than two (2) trees are required per lot, the side yard corner lot trees may be used to meet the requirement. Street trees planted adjacent to the side yard of a corner may also be used to meet the requirement. Highland - Our preference would be one side tree on a corner lot. These side yards are not always large enough to accommodate two trees. Key lots would generally Item 8 Page 15 of 21 accommodate more trees or landscaping, because the fencing is off of the property line. On a corner lot, creating a landscape buffer, between the sidewalk and fence, might be a better way to accomplish this. Bloomfield – Cost increase of $1,500 - $2,000 Drees - a cost issue, but one we deal with in many of our developments. I would be careful to call out nothing more than a 3 inch tree Chesmar - 4” trees are about 1.5 x the cost of 3” trees. 3” trees would provide almost the same benefit at substantially lower cost. MHI – The average nursery planted tree in DFW is a 3” tree. 4” trees do not seem to survive at the same rate as 3” trees. Due to homeowner maintenance issues, 3” trees are preferable. Meritage - None Masterplan - None Development – N/A as long as constructed with homes Item 5. Residential Garage Standards Applicable Ordinance Zoning Ordinance, Chapter 4, Section 4 (new subsection) Purpose of Amendment Garages should be subordinate to the façade of a home and not dominate the streetscape. Neighborhood appeal is diminished where there is a dominance of front facing garage doors. The proposal also ensures that there is adequate space for vehicles parked in the driveway to not block the sidewalk. The amendment does not prohibit front entry garages but rather addresses the negative impacts. Implemented in Planned Development Districts? Yes Proposed Text Amendment 5) In no instance shall a garage door directly facing a street be less than 25 feet from the property line. 6) Garage doors directly facing a street shall not occupy more than fifty percent (50%) of the width of the front façade of the house. 7) Garage doors directly facing a street shall be located a minimum of five (5) feet behind the main front façade of the house. 8) Where a home has three (3) or more garage/enclosed parking spaces, no more than two (2) garage doors shall face the street, unless the garage door(s) are located behind the main structure. Highland - We strongly disagree with this proposed amendment. Highland and Huntington Homes currently operates in the 5 different Prosper communities: Lakes of Prosper, Whitley Place, Willow Ridge, Windsong Ranch, and Fairways at Gentle Creek. In these communities, we currently have 81 sold homes that are under construction. The average sales price of those homes is a little over $570,000. The majority of these high-end homes would not have been allowed under the proposed standards. We agree that neighborhood appeal might be diminished where front facing garage doors are the dominant feature of the home. But that has more to do with the design of the home elevations, than with the setback of the garage doors. We would welcome concerned parties to drive through Lakes of Prosper, Windsong Ranch, or Whitley Place to see examples of wonderful neighborhood appeal and attractive streetscapes where garage doors are NOT set back 5’ from the façade of the home. Item 8 Page 16 of 21 Specifically, Item #3 of this proposed amendment is particularly problematic. This proposal would immediately eliminate 51 of these 72 plans we offer today. Bloomfield – Cost increase of $2,000 - $2,500 5’ setback requirement can result in “bolt ons” to comply; can destroy architectural appearance Would result in costly redesign and potentially new product design to accomplish Drees - This is doable, but may affect current plans Chesmar • Item 5.(1) This would conflict with the goal of the staggered setback regulation. The end result would be that most homes would be placed at 25’ and 30’, since the 20’ setback would not work (unless 5.3 were enacted). • Item 5.(2) No comment. • Item 5.(3) This would require builders to throw out most of their plans and design new product at a tremendous cost. • Item 5.(4) No comment. MHI – Disagree with Item 5.3 which would affect home plans significantly. Meritage - Similar to other highly structured cities in the metroplex requiring a specific setback, these guidelines can start to limit the available product. Specifically, its begins to limit back yard sizes and forces lot pad to be even deeper than previously expected; therefore driving up costs. Essentially, the min offset is restricting the design aesthetic possibilities and offered elevations. Masterplan - None Development – N/A Item 6. Residential Driveway Standards (at a Council briefing, there was nominal support for this amendment by Council – the amendment may drop off or the standards reduced) Applicable Ordinance Zoning Ordinance, Chapter 4, (New section) Purpose of Amendment Driveways are a predominate feature in neighborhoods. Enhancing the paving surface contributes to the quality of the development. Implemented in Planned Development Districts? Yes Proposed Text Amendment Enhanced paving treatments shall be provided for all driveways and shall consist of one of the following, or other treatment as approved by the Director of Development Services: 5) Stamp and stain/patterned concrete, shall be dust-on color application to wet concrete. 6) Acid-etched colored concrete for the field with scored colored borders, shall use dust-on color application to wet concrete. 7) Colored concrete with scored smooth border, shall use dust-on color application to wet concrete. 8) Brick or interlocking pavers or pave stone. Highland – We have begun using pavers in many of our neighborhoods. They are the best option, of the 4 options listed above—primarily due to fact that they require little maintenance and repairs are much less costly. There is an upfront cost factor to consider, but as long as people want them, we’ll continue to use them. Bloomfield – cost increase of $4,000 - $6,000 • Hard to get added value out of a driveway – will the buyer pay for it? Item 8 Page 17 of 21 • Countless variations and offerings – very personal in nature • Construction and warranty challenges to protect and repair Drees - This is a huge added cost the consumer never wants to pay for. Chesmar • Further exacerbates the affordability issue. • Quality control is more difficult – could end up not providing the aesthetic intent. • Repairs are very difficult to match – again, may not provide the aesthetic intent. MHI – In our experience, homeowners tend not to prefer this type of driveway. Meritage – Talking with our operations team, these finishes can become a maintenance issue and could look worst over time than a regular driveway. Based on the proposed treatments, these range from $3,000 to $6,000 in additional cost resulting in $5,000 - $8,000 in additional based prices. Alternatives could be salt finish or exposed aggregate which is still cost effective. Masterplan – This seems like an unnecessary thing to mandate. Homeowners should be able to choose the driveway type that best suits their needs and home. Development – N/A Item 7. Chimneys Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9 or the Building Code Purpose of Amendment Chimneys are the most difficult part of a home to maintain and tend to be ignored during maintenance. Masonry clad chimneys resist decay and enhance the appearance of the neighborhood. The provision would also apply to townhome and multi-family developments. Implemented in Planned Development Districts? Yes Proposed Text Amendment The exterior of chimneys shall be 100% clay fired brick, natural or manufactured stone or stucco. Highland – There are two problems with full-masonry chimneys: weight and water or flashing. The weight is supported by wood. This has several draw backs, as referenced in item # 2. This also creates a significantly increased potential for water penetrations, also referenced in our response to item # 2. Bloomfield – cost increase of $1,500 - $2,500 • Masonry is very expensive and a warranty challenge when placed over a roof • Stucco is not as common in Texas and labor can be challenged • Will result in B-vent type fireplaces and direct vent Drees – Brick or Stone over wood should not be done for structural and warranty issues. Going to stucco is only option but is another big cost item. Chesmar - In most cases, there is no support for brick or stone, so stucco is the only alternative. As with item 2, small jobs are charged an exponentially higher rate by contractors. Further exacerbates the affordability issue for limited benefit. MHI - OK Meritage – This is not requiring chimneys, correct? Estimated $7,000 cost increase for clay chimneys. Masterplan - None Development – N/A Item 8. Carports Item 8 Page 18 of 21 Applicable Ordinance Zoning Ordinance, Chapter 4, Section 4 (new subsection) Purpose of Amendment Unless properly designed, carports can diminish the appearance of neighborhoods. In most instances, carports can only be constructed in larger lots due to setback requirements. The proposal requires that carports be compatible with the main structure. Implemented in Planned Development Districts? Yes, but the requirements prohibited carports rather than establishing standards. Proposed Text Amendment The support structures of a carport shall be of the same material as the main structure. The roof shall have a minimum roof pitch of 6:12 and be of similar material as the main structure. Highland - This item is not applicable to Highland Homes. Bloomfield – N/A Drees – Any one still build these? Chesmar - No comment. MHI - OK Meritage – No comment Masterplan - The structure described above no longer sounds like a carport. Is the intent to prohibit carports? Development – N/A Item 9. General Fencing standards Applicable Ordinance Code of Ordinances, Fences, Section 3.19 Purpose of Amendment Improve the quality and appearance of wooden fences. Implemented in Planned Development Districts? Yes Proposed Text Amendment Wooden fences shall be board-on-board with a top rail. Highland – Not in support of this proposal, primarily because it does not address the main causes for deficient quality and appearance of wooden fences. All fences need maintenance, regardless of their design and cost. The largest maintenance issue that homeowners face with fences relates to watering restrictions (especially during drought conditions). Shifting soils, due to inconsistent moistures in the soil, cause fence posts to move. Leaning fences are almost always attributable to this situation. The only other consistent cause is high winds. This again, is a maintenance issue. Mandating board-on-board fences will not solve this problem, but will only result in adding more cost. Bloomfield – cost increase of $1,800 - $2,200 Board on Board is a great look for wing wall fences but about double the cost. Have seen communities requiring this on the fronts and allowing normal fencing for sides and back fences unless abutting a corner or an open space. Staining is a great value at a fraction of the cost -$350-500. Drees – For the appearance argument, rear and side fences are not seen, just corner lot and front returns. We also address these in most of our covenants. Chesmar - Further exacerbates affordability issue. MHI - OK Meritage – Board on board is considered to be the top standard for fencing requirements and would be a $1,500 per lot cost increase. Masterplan - None Item 8 Page 19 of 21 Development – N/A Item 10. Fencing adjacent to open spaces and hike & bike trails Applicable Ordinance Code of Ordinances, Fences, Section 3.19 Purpose of Amendment Open spaces integrated into neighborhoods are an asset to the community and to the adjacent homeowners. Open fencing prevents a “canyon effect” and provides for greater visibility of the open space/trails. It is common practice to utilize open fencing adjacent to open spaces and trails in other communities. Implemented in Planned Development Districts? Yes Proposed Text Amendment Fences adjacent to open space and hike and bike trails shall be ornamental metal, tubular steel or split rail. Highland - Our experience is that most of our buyers would prefer privacy over the potential “canyon effect”. We believe developers should have the ability to require or not require ornamental fencing at open spaces. Also, this proposal, if passed, would make more sense if implemented from inception of new developments. It can work well, but would be inconsistent in developments already under way. Maintenance of wrought iron is something else to consider. There is a misconception that wrought iron fences require little to no maintenance. In truth, they must be maintained just as often as pre-stained cedar fences. Bloomfield – This standard is in most communities today – no added cost. Open rail fencing standards for areas like this would be great. Drees – For the appearance argument, rear and side fences are not seen, just corner lot and front returns. We also address these in most of our covenants. Chesmar - Additional workload for an understaffed department. Benefits minimal, since most developers already require this. MHI - OK Meritage – No comment Masterplan - None Development - TBD Item 11. Corner lot fencing Applicable Ordinance Code of Ordinances, Fences, Section 3.19 Purpose of Amendment Improve the appearance of the street. Aging wooden fences on corner lots diminish the appeal of a neighborhood. In addition, solid fencing on corner lots also create a canyon effect along the street and detract from the “open feel” of a neighborhood. Implemented in Planned Development Districts? Yes Proposed Text Amendment Fences on corner lots shall be ornamental metal. Existing wood fences may be replaced with a wood fence in accordance with the standards for wood fences as they exist or may be amended. Highland - None Bloomfield – cost increase of $2,000 Item 8 Page 20 of 21 • Privacy is the concern for owners of corner lots – may drive some away from these larger lots. • Possibly requiring stained fencing or Board on Board would provide aesthetics while also allowing privacy. • Includes additional landscaping to accomplish privacy. Drees – For the appearance argument, rear and side fences are not seen, just corner lot and front returns. We also address these in most of our covenants. Chesmar - Would potentially expose unsightly rear yards to street view. Storage sheds, swing sets, toys, grills, etc. Could have the opposite effect of the intended enhancement. Greatly diminished privacy for the homeowner. Additional cost would further exacerbate affordability issue. MHI – Homeowners that choose a corner lot tend to want only one neighbor. Allowing everyone to view into their rear yard will diminish the value of corner lots. Meritage – Privacy issue. Could decrease the positive street scene; sometimes you don’t want to see the items in your neighbors back yard. From a homeowner perspective, this could be an issue for noise, lighting from cars, etc. Masterplan - Wooden fences provide better privacy and block headlights shining in windows of corner lots. Development – N/A unless corner lot fencing is required to be installed at time of development. If installed at that time, prone to damage during home building process. Item 12. Required Wet Detention (Deleted from most recent draft) Applicable Ordinance Subdivision Ordinance Purpose of Amendment Allow detention ponds to serve as an amenity to the neighborhood. Water and water features have demonstrated to be an asset to the subdivision and neighboring homes. Implemented in Planned Development Districts? Yes Proposed Text Amendment All required detention areas shall be designed for constant water level wet detention with a fountain. Highland - None Bloomfield - None Drees – No comment Chesmar - Additional cost of installation would be passed through to builders, further exacerbating affordability. Cost of maintenance and water would be passed through to homeowners via the HOA, further exacerbating affordability MHI - None Meritage – Drought would be a major issue. Also for small communities, requiring a fountain would be very costly to the HOA and the individual home. Also a maintenance issue. Masterplan - None Development – There are considerable increased costs to provide water feature detention ponds. Additionally, long term maintenance – both landscaping and equipment are concerns. Soft edges are undesirable due to varying water levels making keeping vegetation at the edge presentable difficult, wave action causing erosion along the banks, and controlling unwanted vegetation types in shallows. Hard edges are very costly. Equipment for pumping well water to offset evaporation Item 8 Page 21 of 21 requires maintenance and ongoing operational cost which is born by the homeowners. Finally, unless the water feature is significant in size (i.e. regional detention), the overall aesthetic is not impactful. Item 12. Increase size of Two- Car Garages (Addn. request by Council Feb 24, 2015) Applicable Ordinance Zoning Ordinance, Chapter 2, Sections 4 through 9 Purpose of Amendment Provide additional storage area; increase usability of garages for vehicle storage. Implemented in Planned Development Districts? No Proposed Text Amendment Garage shall contain x sq. ft. of enclosed area for a minimum of two (2) vehicles and storage. (Staff is tentatively recommending the area be 15% greater than a standard two car garage) Highland - We disagree with this proposal. While well-intended, it misses the inherent “trade off” of extra space in the garage vs. square footage in the home. In most cases (where pad and lot width limit the ability to widen the garage), extra space is created in the garage by adding depth. When you do this, you have to take square footage from inside the home. Over our 30-year history, we have observed buyers almost always choose extra square footage in the house vs. in the garage. Most of our current tandem front entry garages meet this requirement. And in developments like Lakes of Prosper (where we haven’t been as limited with pad/lot width), we’ve given buyers the ability to add a half-car or third car garage to create that desirable extra space without taking square footage from the home. This has been a very popular option. Ironically, approval of item # 5 (Residential Garage Standards) listed above would eliminate this option for buyers. Bloomfield – cost increase of $4,000- $8,000 Impact on builders and the product that is developed – could result in added architectural fees. Drees – No comment (reply based upon previous list that did not include this item) Chesmar - None MHI – Building in other municipalities that require 400 SF garages. Generally, larger garages should be at the choice of the home buyer. Meritage – No comment (reply based upon previous list that did not include this item) Masterplan - None Development – N/A Item 8 From:Clint Richardson To:Mike Jobe Cc:Greg Dawson; David Blom; David Lehde (david.lehde@dallasbuilders.com); John Webb Subject:RE: Prosper Residential Standards feedback Date:Thursday, June 18, 2015 9:20:30 AM Attachments:image001.png Thanks, Mike. I am sharing this feedback with David at DBA and Town staff. I encourage you or someone from your shop to attend the meeting next Tuesday if possible to elaborate and/or answer questions during the public hearing. L. Clint Richardson – Greater Texas Land Resources | O: 214.387.3993 | C: 972.965.8493 From: Mike Jobe [mailto:MJobe@dreeshomes.com] Sent: Wednesday, June 17, 2015 5:55 PM To: Clint Richardson Cc: Greg Dawson; David Blom Subject: RE: Prosper Residential Standards feedback Clint, Here is the order of importance from Drees on what impacts us from highest to lowest on a scale of cost/difficulty. Item 2 Masonry construction for Single Family Facades Facing a Street Item 6. Residential Driveway Standards Item 7. Chimneys Item 12. Increase size of Two- Car Garages (Addn. request by Council Feb 24, 2015) Item 9. General Fencing standards Item 5. Residential Garage Standards Item 4. Single Family Corner Lot Landscaping Item 10. Fencing adjacent to open spaces and hike & bike trails Item 11. Corner lot fencing Item 3. Impervious Coverage of Front Yards Item 1. Alternating Single Family Plan Elevations (Anti-Monotony) Item 8. Carports Item 12. Required Wet Detention (Deleted from most recent draft) Please let us know if you need anything else. Thanks, Mike Jobe I Division President Dallas West Item 8 6225 State Hwy. 161 | Suite # 150 | Irving, Tx. 75038 C: 214.592.6700 | O: 972-953-4518 dreeshomes.com This message has been scanned for malware by Websense. www.websense.com Item 8 Page 1 of 2 To: Mayor and Town Council From: Robyn Battle, Town Secretary Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – June 23, 2015 Agenda Item: Discussion of the Town of Prosper Records Management Master Plan. Description of Agenda Item: The attached Records Management Master Plan was first submitted to the Town Manager in March of 2015. Following almost two years of observation and assessment, the Town Secretary’s Office has compiled this plan to begin the process of upgrading the Town’s records management program, which is in need of significant improvement. The attached plan outlines a systematic approach to address the current deficiencies, and future needs of the records management program. By implementing this plan, the Town will not only bring its records management program into compliance with the minimum standards of the Texas State Library and Archives Commission (TSLAC), but will also improve the efficiency and effectiveness of its records storage and retrieval system by creating a systematic, step-by-step process that covers all of the components of a records management program. The plan is divided into five components. The first, Section I, is an Introduction. It explains the basics of records management, why records management is important to local government, the mandates, statutes, and ordinances that govern records management, and the purpose of the plan. The Town has adopted record retention schedules in compliance with the TSLAC. Attached are sample pages from the TSLAC Retention Schedules. TSLAC has established standards for the proper care and storage of local government records, which are also detailed in Section I of the Master Plan. Section II explains the Assessment Process used in determining the current status of Prosper’s records management program. It contains an overview of the program’s deficiencies, some statistics, and some photographs of the current state of some of the Town’s record storage units. Section III, Current Conditions and Needs, is divided into seven distinct subsections which represent the critical component of the records management program. Each is described according to its current conditions, as well as a needs assessment that is broken down into short-term and long-term action steps to be accomplished. Prosper is a place where everyone matters. TOWN SECRETARY’S OFFICE Item 9 Page 2 of 2 The seven components are as follows: 1. Records Inventory and Retention 2. Records Storage 3. Records Retrieval 4. Records Destruction and Disposition 5. Vital Records 6. Disaster Prevention and Recovery 7. Program Administration For example, the first component of Section III is Records Inventory and Retention. You will find this on Page 11 of the Records Management Plan. Under Current Conditions, you will see that the Town has adopted retention schedules that are in compliance with TSLAC; however, no records inventory is in place for existing records in storage, and we don’t have written policies and procedures in place. If you continue down the page under the Needs section, you will find several areas such an Indexing, Inventory, Policies and Procedures, and Training, that have both short-term and long-term needs and action steps to meet those needs. This process was repeated for all seven components in Section III. Section IV covers Implementation. The plan was organized in a way that while some tasks can be performed concurrently, they have been arranged so that they build on each other over time to create a systematic plan for implementation. For example, a destruction of paper records cannot be performed until an inventory of the boxes in the records storage units is completed. The Master Plan has been based on a timeline of approximately three years. The Records Management Implementation Plan is a timeline that highlights the major milestones of the Master Plan. It is color coded into three categories with red indicating an activity or action to be performed by the Town Secretary’s Office, green indicating a decision package request for equipment, software, professional services, or facilities that will require approval through the budget process, and blue, which indicates a request for the addition of personnel to the Town Secretary’s Office. Implementation of the plan is subject to change, depending on the resources that are allocated through the budget process each year. Section V concludes the Master Plan. Once the plan is fully-implemented, it should become a self sustaining system that should provide the Town with an efficient, functional records management program that meets or exceeds the minimum standards of the TSLAC, with the Town Secretary’s Office serving as an ongoing resource for continued training as laws and procedures change over time. Budget Impact: Equipment, software, services, facilities, and personnel that will be required to implement the plan are indicated on the Implementation Plan on the final page of the Master Plan. Decision packages for each budget component will be proposed through the budget process. Attached Documents: 1. Records Management Master Plan 2. Sample pages from Texas State Library and Archives Commission Retention Schedules Town Staff Recommendation: Town staff recommends the Town Council receive the Town of Prosper Records Management Master Plan andprovide feedback to the Town Secretary regarding its implementation. Item 9 TOWN OF PROSPER RECORDS MANAGEMENT MASTER PLAN PRESENTED BY: ROBYN BATTLE TOWN SECRETARY JUNE 23, 2015 Item 9 2 TABLE OF CONTENTS I. INTRODUCTION - What is Records Management .......................................................... 3 THE LIFE CYCLE OF A RECORD ................................................................................. 3 WHY IS RECORDS MANAGEMENT IMPORTANT ........................................................ 3 AUTHORITY AND GOVERNANCE ................................................................................ 3 PURPOSE OF THIS PLAN ............................................................................................. 4 II. ASSESSMENT PROCESS- Current Status of Prosper’s Records ................................... 5 OVERVIEW OF CURRENT CONDITIONS: .................................................................... 5 III. CURRENT CONDITIONS AND NEEDS .........................................................................10 1. RECORDS INVENTORY AND RETENTION ...........................................................11 2. RECORDS STORAGE ............................................................................................13 3. RECORDS RETRIEVAL ..........................................................................................15 4. RECORDS DESTRUCTION AND DISPOSITION ....................................................16 5. VITAL RECORDS ....................................................................................................16 6. DISASTER PREVENTION AND RECOVERY .........................................................17 7. PROGRAM ADMINISTRATION ...............................................................................18 IV. IMPLEMENTATION .......................................................................................................19 V. CONCLUSION ...............................................................................................................19 Item 9 3 RECORDS MANAGEMENT MASTER PLAN I. INTRODUCTION - WHAT IS RECORDS MANAGEMENT? Records management is an essential component to local government. A successful records management program ensures the safety and security of the Town’s records, provides for the timely response to inquiries for information, allows for the regular and systematic disposition and destruction of records, and ensures that all legal requirements regarding records are met. The following Records Management Master Plan addresses the records management process throughout the life cycle of the records created, received, and maintained by the Town. The Life Cycle of a Record: In order to improve the current state of the Town of Prosper’s records management program, the Town Secretary’s Office has developed the following plan to guide the development of a comprehensive and sustainable records management program for the Town. Why is Records Management Important? A comprehensive records management program accomplishes the following objectives: Ensures compliance with Texas State Library and Archives Commission (TSLAC) guidelines and standards • Provides a system for the efficient and secure storage and retrieval of records for internal and public use • Preserves vital and historical Town records • Maximizes the efficiency and minimizes the cost of records management and storage • Provides for the timely disposition and destruction of eligible records • Minimizes litigation risks Authority and Governance The Town of Prosper’s records management program is governed by the Local Government Records Act, the Texas Government Code and the Texas Administrative Code in accordance with standards set by the (TSLAC). The Town Charter designates the Town Secretary as the custodian (Records Management Officer) of all Town records. Creation/Receipt: Information created, maintained, or received by the Town regarding public business Active Records: Records maintained, stored and used within individual Town departments Inactive Records: Records transferred from departments to off-site storage or records center Final Disposition: Destruction of eligible records, or permanent storage Item 9 4 Ordinance No. 05-47 provides that the Town Secretary is responsible for the following: • Planning, formulating, and implementing the Town’s records management policies and procedures • Identifying vital and permanent records, and providing retention schedules to each Town department • Reviewing the ordinance and related policies annually, and updating them as needed • Coordinating records destruction and disposition programs • Providing an annual update on program effectiveness to the Town Manager • Establishing a disaster prevention and recovery plan The Town of Prosper has submitted a Declaration of Compliance with the records scheduling requirement of the Local Government Records Act, and has adopted records retention schedules in compliance with the Texas State Library and Archives Commission. The TSLAC has adopted rules establishing standards for the proper care and storage of local government records: • Protection from fire, water, steam, structural collapse, unauthorized access, theft, and other similar hazards • Protection from exposure to direct sunlight • Records or storage boxes shall be stored at least six inches off of the floor • Records shall be protected by an operational fire detection system, or the facility must be in compliance with local fire codes • Records shall not be stored in an area or building located in a 100-year flood plain area In addition to the above standards, TSLAC has established recommended guidelines for security, environmental controls, and shelving. Purpose of this Plan This Records Management Master Plan has been developed to bring the Town’s records management practices into conformance with TSLAC standards and to ensure the efficient management of the Town’s records. This document will provide a framework for developing and implementing a systematic, cost-effective records management program. Item 9 5 II. ASSESSMENT PROCESS - CURRENT STATUS OF PROSPER’S RECORDS The existing records management system is typical of a small, fast-growing community. Due to changing conditions and staff over time, records inventory methodology has been inconsistent. While the process is improving, there is still much to be done to improve the Town’s records management program so that it meets the standards set by the TSLAC and Ordinance No. 05- 47. Overview of Current Conditions: Below is a summarized assessment of the current conditions of the Town’s records: • A master database of records does not exist. • A detailed, Town-wide records management policy does not exist. • Inactive records are stored in 5 storage units at 2 different locations in Town. • Within the 5 storage units, the Town currently maintains approximately 500 boxes of inactive records, 50 cubic feet of rolled plans, and a variety of surplus equipment and supplies. • Many elements of the current system fail to meet the TSLAC minimum guidelines for appropriate storage conditions. • The majority of Town’s records are not properly labeled or indexed, making the records difficult to locate and identify. • The Town currently spends almost $9,000 annually for the rental of storage units that contain records. • The Town receives approximately 400 public information requests (PIRs) each year. The number of PIRs will increase each year as the Town continues to grow, making efficient records retrieval essential. • The Town has partially implemented the Laserfiche electronic records management system, but it is not yet being used Town-wide. Item 9 6 Current Record Storage Conditions U-Haul Unit 1509 Outside entrance; no climate control Presence of insects Unboxed, unlabeled records Unit is almost at full capacity U-Haul units do have sprinkler systems Boxes are not labeled consistently Item 9 7 U-Haul Unit 1527 Non-records are stored with records Rolled plans are not boxed or labeled Outside entrance; no climate control Some records are inaccessible due to inadequate space and shelving Boxes are stored on the floor; most are not labeled properly Item 9 8 Legacy Storage Unit 845 Boxes stored on the floor Legacy Storage – Police Department Units The Police Department currently has two storage units at Legacy Storage. The conditions are similar to the other units. There is inadequate shelving, records are being stored on the floor, and some records boxes are either deteriorating, or are not boxed and labeled properly. The units are, however, inside-entrance and climate controlled. Some records are in deteriorating condition, or unlabeled. These boxes must be sorted, re-boxed and labeled Unit is as full capacity, but it has an inside entrance, and is climate controlled Inadequate shelving; plastic shelves are beginning to bow Item 9 9 Water-Damaged Records Due to several instances of flooding in Town facilities over the past several years, many records have been damaged or destroyed. Because no master index exists, there is no way of knowing how many, or what type of records have been destroyed by water damage. Item 9 10 III. CURRENT CONDITIONS AND NEEDS This plan recognizes that improving the records management program is a process that will need to be phased in over time, depending on staffing and budget resources that are allocated each year. The plan identifies the status of each component of the Town’s current records management practices, as well as short-term and long-term needs for improvement. The following pages create an outline for developing a comprehensive, sustainable program. The Records Management Master Plan is organized into the following sections: 1. Records Inventory and Retention 2. Records Storage 3. Records Retrieval 4. Records Destruction and Disposition 5. Vital Records 6. Disaster Prevention and Recovery 7. Program Administration Item 9 11 1. RECORDS INVENTORY AND RETENTION The records inventory system includes a database inventory of records, the procedures for indexing, labeling, and storing records, and the schedule for how long various records are to be retained. Current Conditions • The Town has adopted retention schedules that are in compliance with TSLAC. • Active records are managed by each department; each department has developed its own filing system. • No Town-wide system exists for the boxing, labeling, and indexing of records for transfer to inactive storage. • No records inventory is in place for existing records in storage. • No written policies and procedures exist for records management and retention. • Town staff has not been fully trained on records management requirements or procedures. Needs Short-Term Long-Term Records Indexing • Develop and implement a Town-wide system for boxing, labeling and indexing of records Records Inventory • Create a spreadsheet of all boxed records currently in inactive storage • Procurement of records management software for tracking records inventory • Add any new boxed records to the spreadsheet as they are transferred to inactive storage Policies and Procedures • Create written policies and procedures for Town-wide records management program Training • Identify a Records Liaison Officer (RLO) for each department • Meet with Dept. Heads and RLOs to identify all records created and maintained by each department, and determine their retention • Train RLOs on records procedures • Conduct Town-wide records management training for all staff • Town Secretary’s Office will serve as an ongoing resource for records management oversight and training Item 9 12 Electronic Records • Evaluate existing software (Police, Finance, Municipal Court, Building Inspections) for electronic records retention compliance • Create a systematic and consistent process for indexing and locating electronic records • Implement Laserfiche Records Management Module in Town Secretary’s Laserfiche system • Install Laserfiche in Municipal Court, and integrate Municipal Court software • Install Laserfiche in Human Resources • Integrate all departmental software systems with Laserfiche Item 9 13 2. RECORDS STORAGE The Town maintains both physical records and electronic records. Electronic records utilize the same retention schedules as paper records. Current Conditions • Active records are stored on-site by each department (desks, file cabinets, shelving units). • Inactive records are stored at 5 separate off-site locations (storage units). • Some records are stored in substandard conditions that include: o Lack of climate control o Exposure to insects and pests o Boxes stored on the floor o High risk of damage due to fire and/or water • Vital records (ordinances, resolutions, minutes, budgets, audits, easements, contracts) are secured in Town Secretary’s office, but are not protected from potential fire or water damage. • Off-site records are not stored in a Town-owned facility. Both storage facilities where Town records are stored are approximately 3 miles from Town Hall. • While some records have been converted to electronic records for storage, the process has been inconsistent, and no written policy exists. Needs Short-Term Long-Term Records Storage • Consolidate off-site storage units, separating records from non-records • Utilize storage units with climate control and minimum TSLAC standards for protection • Provide adequate boxes, shelving, and storage space for files, rolled plans, mylar plats, etc. • Complete an inventory of records in inactive storage to improve efficiency of locating records • Construct or acquire a Records Center or Town-owned facility that meets TSLAC standards Vital Records • Acquire fire-proof cabinets for the Town Secretary’s Office • Continue scanning vital records into Laserfiche • Construct a secure records vault in the new Town Hall Item 9 14 Electronic Storage • Implement Laserfiche system in select departments • Begin converting existing records to Laserfiche • Town-wide implementation of Laserfiche • Integrate all departmental software systems with Laserfiche • Implement a policy for email management • Implement a policy for retention of social media content Active Records • Provide departments with adequate filing space for active records • Determine if any records can be moved off-site to free up departmental storage space • Ensure that confidential records are being stored properly (HR and Police) • Provide departments with adequate filing space for active records in new Town Hall • Town Secretary’s Office will serve as an ongoing resource for records management oversight and training Item 9 15 3. RECORDS RETRIEVAL Records are retrieved on a regular basis for research purposes, internal requests from staff, and for public information requests. Current Conditions • Departments are responsible for knowing the location of their own active and inactive records. • No inventory exists for paper records in inactive storage. • While some departments maintain some records in electronic form, manual file searches are often required to locate records. • Vital records are stored in the Town Secretary office. A basic, but incomplete, index exists. • The Town receives approximately 400 PIRs per year. About two-thirds of those are requests for Police Department records. • The Town Secretary’s Office and the Police Department have implemented a basic spreadsheet system to track requests to ensure timely responses. • 20 PIRs were forwarded to the Town Attorney’s Office to request an Attorney General opinion in 2014. There have been approximately 13 PIR’s forwarded to the Attorney General for review in 2015 to date. • No written policies or procedures exist for records retrieval, PIRs, or legal holds. Needs Short-Term Long-Term Locating Records • Complete an inventory of records in inactive storage to improve efficiency of locating records • Implement Laserfiche system in select departments • Purchase records management software accessible to all RLOs to track location of records in inactive storage • Research and purchase records management software/systems to automate the tracking and fulfillment of PIRs • Town-wide implementation of Laserfiche Retrieving Records • Identify a Records Liaison Officer (RLO) in each department • Train all RLOs on records management procedures and PIR responses • Implement a system for tracking and re-filing of records retrieved from inactive storage Item 9 16 4. RECORDS DESTRUCTION AND DISPOSITION Current Conditions • Incomplete documentation exists of previous records destructions. • Unable to identify which existing records are eligible for destruction. • No system exists for the identification of records that are eligible for destruction. • No policies or procedures exist to guide the records destruction process. • Potential litigation risks exist if staff cannot locate requested records, or if the Town has not destroyed records that could be the source of litigation. Needs Short-Term Needs Long-Term Needs Records Destruction • Complete records audit and inventory system to identify records eligible for destruction • Implement policies and procedures for compliant disposal of electronic and paper records • Complete a destruction of all eligible paper records • Conduct regular destruction of electronic and paper records in compliance with TSLAC 5. VITAL RECORDS Current Conditions • Vital records (ordinances, resolutions, minutes, audits, budgets, easements, deeds, rights- of-way, and contracts) are secured in the Town Secretary’s office, but are not protected from potential fire or water damage. • A basic, but incomplete, spreadsheet index exists. • Most records are in paper form. Only a small percentage of the Town’s vital records have been scanned into Laserfiche. Needs Short-Term Needs Long-Term Needs Vital Records Preservation • Complete an accurate index of vital records • Continue scanning all vital records into Laserfiche • Construct a secure records vault in the new Town Hall Item 9 17 6. DISASTER PREVENTION AND RECOVERY Current Conditions • Many records are not being stored according to minimum standards of TSLAC. • The Town is at risk for litigation if records are lost, stolen, or damaged due to lack of appropriate storage. Potential emergencies include tornadoes, wind damage, fire, water damage due to flood or broken water pipes, theft, vandalism. • Institutional knowledge, history, and vital records could be at risk for loss or damage. • No written response and recovery plan exists in the event of an emergency or natural disaster. Needs Short-Term Needs Long-Term Needs Define and Identify Essential Records • Identify the location of all essential records in each department • Complete electronic back-ups of all essential records in Laserfiche Create an Emergency Management/Disaster Recovery Plan • Identify staff responsible for assisting in the recovery of essential records in each department • Create detailed instructions on how to preserve damaged paper records in the event of a disaster • Work with the Town’s Emergency Management Specialist to create a written Emergency Management and Disaster Recovery Plan • Assemble a disaster recovery kit with supplies needed in the event of a disaster • The Town Secretary’s Office will serve as an ongoing resource and update the policy as needed Item 9 18 7. PROGRAM ADMINISTRATION Current Conditions • Records management is administered by the Town Secretary’s Office. • Staff time dedicated to records management is limited. • Written policies and procedures do not exist. • Some of the Town’s current practices do not comply with TSLAC minimum standards. Needs Short-Term Needs Long-Term Needs Staffing • Part-time records management technician or administrative assistant • Full-time records management tech/administrative assistant Policies and Procedures • Meet with individual departments to gain feedback on departmental needs • Establish written policies and procedures that meet the needs of individual departments while complying with TSLAC standards • Periodic review and update of policies and procedures Compliance • Review all boxes submitted for inactive storage to ensure correct retention • Ensure records storage units are in compliance with minimum TSLAC standards • Continued training of new staff as needed • Notify departments of any relevant changes to TSLAC retention schedules Item 9 19 IV. IMPLEMENTATION The Records Management Implementation Plan lists specific tasks to be accomplished as a result of the assessment process, based on a timeline of approximately three years, with the assumption that the new Town Hall/Multi-Purpose Facility will be completed within that time frame. The chart on the following page is not a complete list of action steps found in the previous section, but rather a list of major milestones. While some action steps may be performed concurrently, they have been arranged so that they build on each other over time to create a systematic plan for implementation. Most of the action steps in the first two years are program improvements and activities that will need to be accomplished by the Town Secretary’s Office. Additional staff, software, equipment, etc., have been included in the implementation plan so that those resources may be phased in over time, rather than all at once. The implementation plan is subject to change, depending on the resources that are allocated through the budget process each year. The implementation timeline on the following page is divided into three color-coded categories: Red – indicates an activity or action to be performed by the Town Secretary’s Office and/or Town staff Green – indicates equipment, software, services, or facilities that will require approval through the budget process Blue – indicates the addition of personnel to the Town Secretary’s Office V. CONCLUSION The efficient management of the Town’s records in a cost-effective manner is necessary and essential to a quality records management program. The Town’s residents have a right to expect, and the Town has an obligation to provide, a system that preserves the history of the Town in the form of its vital and historical records, and documents that accurately reflect the day-to-day business of the Town. This can be accomplished by ensuring that well-established techniques following the best practices in the industry are followed to maintain transparency in the management of the Town’s records throughout their life cycle. This Master Plan, once fully implemented, should become a self-sustaining system. The basic concepts of records management can be utilized by all Town employees, with the Town Secretary’s Office serving as an ongoing resource for continued training, as laws and procedures change over time. Once fully-implemented, the Town of Prosper Records Management Master Plan should provide the Town with a comprehensive, manageable, records management program that fully meets or exceeds minimum standards. Item 9 Records Management Implementation Plan 20 Jan‐15 Apr‐15 Jul‐15 Oct‐15 Jan‐16 Apr‐16 Jul‐16 Oct‐16 Jan‐17 Apr‐17 Jul‐17 Oct‐17 Dec‐17 Mar‐18 Jun‐18Install LF Records Management module in TSOInstall LF in Municipal Court and Human ResourcesMeet with Depts to establish retention/Identify RLOBox, Label, Inventory Legacy UnitsScan 2010-2013 vital records into LFBox, Label, Inventory U-Haul UnitsHire P/T Admin/Records TechUpgrade and Consolidate Storage UnitsPurchase Fireproof Cabinets for TSOPurchase Shelving for Storage UnitsPurchase and Install LF in Dev. & Comm. Svcs., PoliceScan remaining vital records into LFCreate Master Inventory SpreadsheetDestruction of Eligible RecordsWrite Policies & Procedures Manual & Disaster Management PlanConduct Town-wide and individual RM TrainingPurchase and Install LF in Finance, UBConstruct Records Vault /Storage in Town Hall/MP Bldg. Purchase Records Mgmt & PIR Tracking SoftwareUpgrade P/T Admin/Records Tech to F/TTSO Activity/ActionSoftware, Equipment, Facility, or other or Budgetary ExpensePersonnel Request20Item 9 Effective July 4, 2012 Local Schedule GR Page 12 of 62 Record Number Record Title Record Description Retention Period Remarks *GR1000-30 LEGAL OPINIONS Formal legal opinions rendered by counsel or the Attorney General for a local government, including any written requests for opinions, concerning the governance and administration of a local government. PERMANENT. Retention Note: For retention of opinions rendered for a Public Information Act Request see GR1000- 34. For retention of informal legal opinions and other correspondence provided by counsel see GR1000-26a. *GR1000-31 LITIGATION CASE FILES (including all cases to which a local government is a party unless the case file is of a type noted elsewhere in this or other commission schedules) AV after decision of a local government not to file a lawsuit or decision that a lawsuit will not be filed against it; dismissal of a lawsuit for want of prosecution or on motion of the plaintiff; or final decision of a court (or of a court on appeal, if applicable) in a lawsuit. Retention Note: Review before disposal; some case files may merit PERMANENT retention for historical reasons. GR1000-32 MINUTES (STAFF) Minutes of internal staff meetings. AV. *GR1000-33 PUBLIC RELATIONS RECORDS News, press releases, or any public relations files maintained or issued by an agency. Includes print, electronic, audio, and audiovisual records. 2 years. Retention Note: Review before disposal; some records may merit PERMANENT retention for historical reasons. *GR1000-34 PUBLIC INFORMATION ACT REQUESTS Includes all correspondence and documentation relating to requests for records under the Public Information Act (Chapter 552, Government Code). *GR1000-34a PUBLIC INFORMATION ACT REQUESTS Non-exempted records. Date request for records fulfilled + 1 year. Government Code, Chapter 552. *GR1000-34b PUBLIC INFORMATION ACT REQUESTS Exempted records. Date of notification that records requested are exempt from disclosure + 2 years. Government Code, Chapter 552. GR1000-35 ORGANIZATIONAL CHARTS US. Effective July 4, 2012 Local Schedule GR Page 25 of 62 Record Number Record Title Record Description Retention Period Remarks *GR1025-25 ACCOUNTING POLICIES AND PROCEDURES DOCUMENTATION Policy and procedure directives and similar records documenting accounting methodology. US, expired, or discontinued + 5 years. *GR1025-26 ACCOUNTS PAYABLE AND DISBURSEMENT RECORDS *GR1025-26a ACCOUNTS PAYABLE AND DISBURSEMENT RECORDS Claims, invoices, statements, copies of checks and purchase orders, expenditure authorizations, and similar records that serve to document disbursements, including those documenting claims for and reimbursement to employees for travel and other employment-related expenses. FE of date of payment + 5 years for school districts; FE + 3 years for other governments. Retention Note: Accounts payable and disbursement records for bond-funded projects must be maintained until FE of date of last payment +5 years. *GR1025-26b ACCOUNTS PAYABLE AND DISBURSEMENT RECORDS Accounts payable records sufficient to document the purchase costs of capital equipment or other fixed assets. FE of date of disposal + 5 years for school districts; FE + 3 years for other governments. GR1025-26c ACCOUNTS PAYABLE AND DISBURSEMENT RECORDS Fund transmittal reports accompanying the transmittal of funds to federal, state, or other local government agencies (e.g., sales tax to the State Comptroller of Public Accounts), to retirement systems, or to other entities if the funds are collected in whole or in part on behalf of other agencies or individuals (e.g., retirement deductions of employees), except those accompanying the transmittal of federal and state payroll and unemployment taxes [see item number GR1050-53(b)]. FE of period covered by report + 3 years. GR1025-26d ACCOUNTS PAYABLE AND DISBURSEMENT RECORDS Accounts payable records for bond-funded projects. FE of date of last bond payment + 5 years for school districts; FE of date of last bond payment + 3 years for other governments. Effective July 4, 2012 Local Schedule GR Page 47 of 62 Record Number Record Title Record Description Retention Period Remarks GR1050-54d LEAVE RECORDS Copies of periodic time summary or leave status reports furnished to each employee containing information on vacation, sick, compensatory, or other leave earned and used, including the final report of separated employees if they are not used to satisfy the retention requirement set in (a). 2 years. GR1050-55 PAYROLL ACTION OR INFORMATION NOTICES Documents used by payroll officers to create or change information in the payroll records of individual employees except deduction authorizations (see item number GR1050-50) and federal tax forms [see item number GR1050-53(a)]. *GR1050-55a PAYROLL ACTION OR INFORMATION NOTICES Documents concerning hiring, termination, transfer, pay grade, position or job title, name changes, etc. 2 years. By regulation - 29 CFR 1602.31, 1602.40, and 1602.49. Retention Note: Refer to GR1050-12 in this schedule as some information must be kept in Employee Service Record. *GR1050-55b PAYROLL ACTION OR INFORMATION NOTICES Documents concerning adjustments to payroll and leave status. FE + 3 years. Retention Note: Refer to GR1050-12 in this schedule as some information must be kept in Employee Service Record. *GR1050-56 TIME AND ATTENDANCE REPORTS Time cards or sheets, including work schedules and documentation evidencing adherence to or deviation from normal hours for those employees working on fixed schedules. 4 years. By regulation - 40 TAC 815.106(i). GR1050-57 TIME CHANGE RECORDS Requests and authorizations for overtime, time trading, and other actions that affect normal work time except leave requests [see item number GR1050- 54(c)]. 2 years. *GR1050-58 REIMBURSABLE ACTIVITIES, REQUESTS AND AUTHORIZATIONS TO ENGAGE IN Requests and authorizations for travel; participation in educational programs, workshops, or college classes; or for other bona fide work-related activities in which the expenses of an employee are defrayed or reimbursed. FE + 5 years for school districts; FE + 3 years for other governments. GR1050-59 WAGE AND SALARY RATE TABLES Page 1 of 2 To: Mayor and Town Council From: Paul Naughton, RLA, Landscape Architect Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – June 23, 2015 Agenda Item: Update on the Parks, Recreation, and Open Space Master Plan. Description of Agenda Item: At the January 14, 2014, Town Council meeting, the Town Council approved an agreement with Dunaway Associates, LP, for the update of the Parks, Recreation, and Open Space Master Plan. Since that time, Dunaway & Associates has been working with the Parks, Recreation, and Open Space Master Plan Advisory Committee and will be discussing the current status of the project with the Town Council. Phase I: Inventory and Needs Assessment o Base Map Preparation Complete o Inventory & Supply Analysis Complete o Population & Demographic Analysis Complete o Standards Analysis Complete o Demand Analysis & Needs Assessment Complete Phase II: Parks, Recreation, and Open Space Master Plan o Priority Ranking Analysis Complete o Action Plan In Progress o Expenditure Analysis In Progress o Preliminary Master Plan In Progress o Final Master Plan In Progress At the December 9, 2014, Town Council meeting, Mr. Neeley presented to Council an overview of what has been accomplished. He presented the first two phases of the master planning process which included preparing base maps and an inventory of the Town’s park system, demographic and standards analysis, and a needs assessment. Mr. Neeley discussed the results of the online survey of Town of Prosper residents that was conducted in July of 2014 regarding needed facilities and amenities, and potential funding options. Elizabeth McIlrath of Dunaway Associates continued the presentation by reviewing in more detail the top fifteen high-priority rankings that were identified in the survey. The Town Council encouraged the master plan to include a realistic timeline for implementation, and to identify potential funding sources utilizing public/private partnerships and other strategies to fund park improvements. The master plan will include a five to ten-year implementation plan, cost information, and amendments to park development standards. Prosper is a place where everyone matters. PARKS & RECREATION Item 10 Page 2 of 2 Since the December 9, 2014, Town Council meeting, staff and Dunaway Associates have reviewed the feedback and attended the Parks Master Plan Advisory Committee meeting on January 26, 2015, to discuss comments at the Town Council meeting, funding options, and the priority rankings. At the February 10, 2015, Town Council meeting, Mr. Neeley presented to Council a draft Parks Action Plan and identified priority rankings for amenities, budget estimates and potential funding sources. On February 23, 2015, the Town held a Public Input meeting. At this meeting, Dunaway presented survey results, priority rankings, and a draft action plan. Additional citizen input was requested and comment cards were passed out and collected at the end that were used to gather any additional information to be incorporated into the Parks Master Plan. On June 11, 2015, the Parks Master Plan Advisory Committee met to discuss the Draft Preliminary Master Plan Document. The Advisory Committee complimented the document and expressed positive feedback on the format. Dunaway will give a briefing of the Preliminary Parks, Recreation, and Open Space Master Plan report. Key sections to touch on will include: Inventory Population & Demographics Standards & Guidelines Needs Assessment Priorities & Recommendations Implementation The purpose of this agenda item is to get direction on the area of service that the Parks Master Plan will provide for and provide feedback on the document. Attached Documents 1. Draft Preliminary Master Plan Document Town Staff Recommendation: Town staff requests that the Town Council provide feedback on the Parks, Recreation, and Open Space Master Plan update. Item 10 TOWN OF PROSPER PARKS, RECREATION, AND OPEN SPACE MASTER PLAN June 2015 Item 10 page ii 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN ACKNOWLEDGMENTS TOWN COUNCIL Ray Smith Mayor Kenneth Dugger Mayor Pro-Tem Michael Korbuly Council Member, Place 1 Curry Vogelsang Council Member, Place 3 Meigs Miller Council Member, Place 4 Mike Davis Council Member, Place 5 Jason Dixon Council Member, Place 6 PARKS & RECREATION BOARD Barbara Cottone Chairman Mandy Goddard Vice Chair Jennifer Severance Secretary Drake Dunn Craig Andres Jeffrey Hodges Keith Yellin PARKS, RECREATION AND OPEN SPACE MASTER PLAN ADVISORY COMMITTEE Barbara Cottone Bill Hays Craig Andres Jan Brown Johnny Warren Mike Kays Mike Korbuly Rebekah Wikander TOWN STAFF Hulon Webb Executive Director of Community and Development Services William Mitchell Parks and Recreation Manager Julie Owen-Shivers Recreation Services Coordinator Matt Furr Park Superintendent Paul Naughton Landscape Architect Casey Knapp Park Operations Supervisor DUNAWAY ASSOCIATES, L.P. Philip Neeley, ASLA Project Manager Elizabeth McIlrath, ASLA Park Planner Anita Beard, ASLA Paige Wilkerson Graphic Design The Town of Prosper Parks, Recreation, and Open Space Master Plan would not be possible without the support of the following individuals: Item 10 page iii 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN TABLE OF CONTENTS SECTION 1: INTRODUCTION XX SECTION 2: METHODOLOGY XX SECTION 3: INVENTORY XX SECTION 4: POPULATION AND DEMOGRAPHICS XX SECTION 5: STANDARDS AND GUIDELINES XX SECTION 6: NEEDS ASSESSMENT XX SECTION 7: RECOMMENDATIONS/PRIORITIES FOR MASTER PLAN XX SECTION 8: IMPLEMENTATION XX Item 10 1SECTIONINTRODUCTION Item 10 page 1 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN SECTION 1: INTRODUCTION I. PURPOSE OF THE MASTER PLAN The Town of Prosper is known as a destination community in the northern part of the DFW metroplex. With a rural history that still influences its charm, citizens love the beautiful open spaces and high-quality neighborhoods throughout the town. With these attractive features, Prosper has quickly grown to a population of well over 15,000 and has an estimated build-out around 80,000. The noteworthy growth and population increase continues to put pressure on Town leaders and staff to provide quality parks and recreational services to Prosper citizens. To be proactive in planning for the future park system, the Town commissioned Dunaway Associates to prepare a comprehensive Parks, Recreation, and Open Space Master Plan. The team established an interactive process that involved Town staff, a specially appointed Advisory Committee, the Prosper Parks and Recreation Board, and the Prosper Town Council. The goals and objectives for the Master Plan, as outlined in the Town’s original Request for Qualifications, included the following: A. Provide parks and recreation resources that meet the diverse needs of the Town of Prosper residents. 1. Immediate and short-term improvements of parks, facilities, and programming 2. Long-term planning of the parks system 3. Long-term planning of recreational programming, facilities, and opportunities for residents of all ages in the community B. Determine a practical means of maintaining and upgrading existing areas and facilities to a prescribed standard and purpose. C. Acquire parkland and develop outdoor recreational facilities, including orderly development of existing park areas. D. Enlist the Town of Prosper’s Parks and Recreation Board’s input for the development and operations of parks and recreational facilities. E. Provide traditional and non-traditional parks and recreation experiences for current and future community residents. To ensure that these goals and objectives were addressed, an Advisory Committee was assembled to work closely with the Dunaway team through key steps of the planning process. This Committee helped facilitate communication between Town staff and public officials, as well as serve as a sounding board for the action plan initiatives within the plan. This Parks, Recreation and Open Space Master Plan marks a far-reaching vision for Prosper’s park system. The Action Plan recommendations provide a strategic roadmap to lead the development of Prosper’s park system during its dynamic growth over the next 10 years. Item 10 page 2 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN II. USE OF MASTER PLAN This Master Plan provides recommendations for future land acquisition, park expansion, and park development to serve the fast growing population and needs of Prosper. Section 2 overviews the methodology and key steps within the overall planning process. Section 3 includes a complete inventory of existing parks, recreational facilities, and sports organizations. Section 4 provides a brief population and demographic analysis. Section 5 provides a review of park industry standards and comparisons to the current Prosper park system. Section 6 documents the results of the needs assessment and public involvement process. In Section 7, the Master Plan identifies the recommended priorities and locations for actual park improvements. Section 8 provides implementation guidelines including potential funding sources and a proposed ten-year action plan for the Master Plan. This Master Plan will serve as the roadmap for the future development and fiscal planning for the Prosper park system over the next five to ten years. Annual reviews of the Master Plan will be beneficial to ensure that the implementation is on course to address specific changes in priorities and/or special needs that may arise. The key is to maintain momentum – for years – in developing a vibrant, balanced park system for generations to come. Item 10 2SECTIONMETHODOLOGY Item 10 page 3 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN SECTION 2: METHODOLOGY The Dunaway planning team worked closely with Town staff and the various boards during the entire master planning process. This included an Advisory Committee, the Parks and Recreation Board, and key meetings with the Prosper Town Council. The Parks, Recreation and Open Space Master Plan was prepared using a two-phase planning process. Phase I involved the Inventory and Needs Assessment. Phase II involved preparing the Parks, Recreation and Open Space Master Plan. THE MASTER PLANNING PROCESS I. PHASE I – INVENTORY AND NEEDS ASSESSMENT Step 1 – Base Map Preparation The team prepared a base map from the digital/GIS data provided by the Town. The base map illustrated information such as park sites, schools, thoroughfares, drainage corridors, vegetation, etc. Step 2 – Inventory & Supply Analysis The team was provided a current inventory of the entire park system. Team members and Town staff performed a tour of the parks and facilities available through the Town, Prosper Independent School District (PISD), and Homeowners Associations (HOA). Each park site was documented for its existing conditions and amenities. Step 3 – Population & Demographic Analysis The team obtained population and demographic data from the North Central Texas Council of Governments (NCTCOG). This included evaluating factors of population, housing, income, and projected population growth. Step 4 – Standards Analysis The team utilized published recommendations by the National Recreation & Park Association (NRPA) for evaluating standards for both park acreages and facilities. Dunaway staff and Town representatives also conducted a benchmark tour in the North Texas region to see leading communities that coincide with some of the characteristics of Prosper. Step 5 – Demand Analysis & Needs Assessment With National Service Research leading this effort, a series of steps were utilized to determine the park and recreation needs of the community. This included a Town Hall meeting, Focus Group / Round Table meetings, and online survey through the Town’s website. From the feedback, the team was able to quantify the specific needs of the citizens. Item 10 page 4 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN II. PHASE II – PARKS, RECREATION AND OPEN SPACE MASTER PLAN Step 6 – Priority Ranking Analysis The team developed a priority criteria system for ranking needs. From this criteria, a priority ranking was established based upon input from the citizen survey, Advisory Committee, Parks and Recreation Board, Town staff, and Dunaway team. Step 7 – Action Plan The team prepared specific recommendations in an Action Plan that outlines development of parks and recreational facilities to meet future needs within the Town limits. Step 8 – Expenditure Plan To support the Action Plan, the team prepared an Expenditure Analysis for the projected budgets/capital costs within the Action Plan. This included funding recommendations that might be utilized in implementing the priority items. Step 9 – Preliminary Master Plan The team prepared the Preliminary Master Plan document outlining the entire process, findings, and recommendations. This included preparing exhibits/maps for the items recommended with the Action Plan. Step 10 – Final Master Plan The team prepared the Final Master Plan document. This task included final presentations to the Advisory Committee and the Town Council. Item 10 3SECTIONINVENTORY Item 10 page 5 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN SECTION 3: INVENTORY During the first phase of the Master Plan process, a complete inventory was compiled of all existing parks, recreation facilities and open spaces within the Town of Prosper. Dunaway staff toured all the park sites with the Prosper Parks & Recreation Department staff. The Town provided acreage and facility inventories for each of the parks, and lists of recreation associations and organizations throughout the Town. The following pages provide a complete inventory of the existing parks and recreational facilities within the Town of Prosper. Item 10 page 6 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN LOCATION: 410 East First Street ACRES: 0.43 acres CLASSIFICATION: Pocket Park AMENITIES: • Benches: 6 • Drinking Fountains • Pavilions: 2 • Sprayground: 1 • Open Space • Parking BOYER PARK SOUTH CHURCH STREETEAST FIRST STREET Item 10 page 7 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN LOCATION: 1500 Lonesome Dove Dr. ACRES: 9.82 acres CLASSIFICATION: Neighborhood Park AMENITIES: • Benches: 3 • Hike & Bike Trails: 0.58 mi • Picnic Tables: 3 • Open Space • Nature Area • Parking CEDAR GROVE PARK NORTH PRESTON ROADWEST PROSPER TRAIL Item 10 page 8 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN CHAPEL HILL HIKE & BIKE LOCATION: off East First Street ACRES: 2.61 acres CLASSIFICATION: Greenbelts/Trail Corridor AMENITIES: • Hike & Bike Trails • Open Space • Nature Area EAST FIRST STREET Item 10 page 9 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN COCKRELL PARK LOCATION: 4050 East Prosper Trail ACRES: 8.41 acres CLASSIFICATION: Neighborhood Park AMENITIES: • Playground Structure EAST PROSPER TRAIL NORTH CUSTER ROADItem 10 page 10 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN EAGLES LANDING PARK LOCATION: 402 South Craig Road ACRES: 7.58 acres CLASSIFICATION: Neighborhood Park AMENITIES: • Benches: 6 • Football: 1 • Soccer: 8 • Softball: 1 • Baseball: 1 • Back Stops: 1 • Hike & Bike Trails: 0.4 mi • Open Space • Parking SOUTH PRESTON ROADEAST FIRST STREET Item 10 page 11 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN FIRE STATION PARK LOCATION: 1454 West First Street ACRES: 1.16 acres CLASSIFICATION: Pocket Park AMENITIES: • Hike & Bike Trails • Open Space • Parking EAST FIRST STREET Item 10 page 12 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN FOLSOM PARK LOCATION: 901 White River Drive ACRES: 13.70 acres CLASSIFICATION: Neighborhood Park AMENITIES: • Benches: 6 • Picnic Tables: 3 • Hike & Bike Trails: 1 mi • Drinking Fountains: 1 • Playground: 1 • Back Stops: 2 • Open Space • Pond • Nature Area • Parking COIT ROADEAST UNIVERSITY DRIVE LA CI M A B L V D Item 10 page 13 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN FRONTIER PARK LOCATION: 1551 West Frontier Parkway ACRES: 79.68 acres CLASSIFICATION: Community Park AMENITIES: • Benches: 12 • Picnic Tables: 26 • Playground: 3 • Rental Space • Hike & Bike Trails: 0.48 mi • Drinking Fountains: 1 • Pavilion: 3 • Sprayground • Grills: 4 • Baseball: 3 • Softball: 2 • Soccer: • Batting Cages: 4 • Back Stops: 5 • Restrooms: 3 • Open Space • Ponds • Parking FRONTIER PKWY WEST PROSPER TRAILTALON LANEItem 10 page 14 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN HAYS PARK LOCATION: 9006 Preston View Dr. ACRES: 1.97 acres CLASSIFICATION: Pocket Park AMENITIES: • Open Space EAST PROSPER TRAIL NORTH PRESTON ROADItem 10 page 15 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN LAKES OF LA CIMA (EAST) LOCATION: West of Coit Road ACRES: 11.38 acres CLASSIFICATION: Greenbelt / Trail Corridor AMENITIES: • Hike & Bike Trails EAST UNIVERSITY DRIVE COIT ROADItem 10 page 16 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN LAKES OF LA CIMA (WEST) LOCATION: ACRES: 9.64 acres CLASSIFICATION: Greenbelt / Trail Corridor AMENITIES: • Hike & Bike Trails EAST FIRST STREET LA CI M A B L V D Item 10 page 17 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN MAIN STREET PARK LOCATION: 200 South Main Street ACRES: 4.1 acres CLASSIFICATION: Neighborhood Park AMENITIES: • Benches: 6 • Picnic Tables: 2 • Pavilion: 2 • Restroom: 1 • Basketball Courts • Hike & Bike Trails • Open Space • Parking SOUTH COLEMAN STREETItem 10 page 18 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PATIN PROPERTY LOCATION: 3950 East Prosper Trail ACRES: 18.64 acres CLASSIFICATION: Community Park AMENITIES: • XX EAST PROSPER TRAIL NORTH CUSTER ROADItem 10 page 19 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PECAN GROVE PARK LOCATION: 831 Del Carmen Drive ACRES: 21.50 acres CLASSIFICATION: Neighborhood Park AMENITIES: • Benches: 7 • Picnic Tables: 3 • Playground: 1 • Nature Area • Hike & Bike Trails • Open Space • Ponds EAST FIRST STREET EAST UNIVERSITY DRIVESOUTH PRESTON ROADItem 10 page 20 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PRAIRIE PARK LOCATION: XX ACRES: 6.74 acres CLASSIFICATION: Neighborhood Park AMENITIES: • Benches: 2 • Playground: 1 • Open Space • Ponds Item 10 page 21 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PRESTON LAKES PARK LOCATION: 775 Bridgeport Drive ACRES: 3.20 acres CLASSIFICATION: Pocket Park AMENITIES: • Hike & Bike Trails: 0.17 mi • Open Space NORTH PRESTON TRAILEAST FIRST STREET Item 10 page 22 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN SEXTON PARK LOCATION: XX ACRES: 69.50 acres CLASSIFICATION: Community Park AMENITIES: • Open Space • Ponds EAST FIRST STREET COIT ROADItem 10 page 23 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN TOWN LAKE PARK (GREENSPOINT) LOCATION: 198 Townlake Drive ACRES: 6.19 acres CLASSIFICATION: Community Park AMENITIES: • Benches • Picnic Tables: 1 • Nature Area • Hike & Bike Trails: 0.36 mi • Open Space • Fishing Dock • Ponds • Parking EAST FIRST STREETCOIT ROADItem 10 page 24 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN TOWN LAKE PARK (WHISPERING FARMS) LOCATION: 901 Woodview Drive ACRES: 18.3 acres CLASSIFICATION: Community Park AMENITIES: • Pavilion: 1 • Nature Area • Hike & Bike Trails • Open Space • Fishing Dock • Ponds • Parking EAST PROSPER TRAIL COIT ROADItem 10 page 25 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN WHISPERING FARMS HIKE & BIKE TRAILS LOCATION: Along East Prosper Trail ACRES: 11.22 acres CLASSIFICATION: Greenbelts / Trail Corridor AMENITIES: • Hike and Bike Trails • 2.10 Miles • Includes 1.38 Mile Loop EAST PROSPER TRAIL COIT ROADItem 10 page 26 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN WHITLEY PLACE PARK LOCATION: 4001 Glacier Point Court ACRES: 29.80 acres CLASSIFICATION: Neighborhood Park AMENITIES: • Benches • Pavilion: 1 • Picnic Tables: 2 • Nature Area • Hike & Bike Trails: 1.02 Miles • Open Space • Ponds • Parking EAST FIRST STREET NORTH CUSTER ROADEAST PROSPER TRAIL Item 10 page 27 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN WINDSONG RANCH LOCATION: ACRES: 51.43 acres CLASSIFICATION: Community Park AMENITIES: None PROSPER ROAD TEEL PKWYPARVIN ROAD Item 10 page 28 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PARK INVENTORY Parks AcresTypeDeveloped/UndevelopedTrails (Miles)Open SpaceHandicap AccessibleParkingPicnic TablesPlayground StructureBenchesNature AreaPavilionRental Space / PavilionRestroomsSpraygroundDrinking FountainsGrillsBaseballSoftballSoccerFootballBackstopsBasketball CourtsTennis CourtsSwimming PoolHike and Bike TrailsVolleyball CourtsPondsLacrosseFising DockBoyer Park 0.4 P U X X X 6 2 1 X Cedar Grove Park 9.8 N D 0.58 XXX3 3X X Chapel Hill Hike & Bike Trails 2.6 G D Cockrell Park 8.4 U U 1 Eagles Landing 7.6 N D 0.4 X X X 6 1 X 8 1 X Fire Station Park 1.2 P D X X X X Folsom Park 13.7 N D 1 XXX316 1 X 2 X Frontier Park 79.7 C D 0.48 X X X 26 3 12 3 X 3 1 XXXXX 5 X X Hays Park 2.0 P D X Lakes of La Cima (East)11.5 G D Lakes of La Cima (West)9.6 G D Main Street Park 4.1 N D XXX2 6 2 1 X X Patin Property 18.6 U U Pecan Grove Park 21.5 N D X 317X XX Prairie Park 6.7 U U Preston Lakes Park 3.2 P D 0.17 X X Sexton Park 69.5 U U Town Lake Park (Greenspoint)6.2 C D 0.36 XXX1 X XXX Town Lake Park (Whispering Farms)18.3 C D X X X X 1 XXX Whispering Farms Hike & Bike Trails 11.2 G D 2.1 Whitley Place Park 29.8 N D 1.02 XXX2 X1 XX Windsong Ranch 51.4 U U Totals 387 6.11 40 6 46 9 6 2 8 N = Neighborhood Park C = Community Park G = Greenbelts/Trail Corridor P = Pocket Park U = Undeveloped 1+ : multiple, but unknown at this point Item 10 page 29 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN INSERT EXISTING PARKS MAP Item 10 page 30 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PROSPER LITTLE LEAGUE – BASEBALL Statistics 2012 2013 2014 2015 Spring Fall Spring Fall Spring Fall Spring #of teams 46 28 55 26 60 43 71 #of Total Participants 544 301 605 298 673 437 789 #of Prosper residents registered 446 225 480 218 518 309 595 #of non-resident, but in PISD registered 72 48 91 51 107 62 149 #of non-resident and non-PISD registered 26 28 34 29 48 66 44** Season length 12 weeks 8 weeks 12 weeks 8 weeks 12 weeks 11 weeks XX SPORTS PROGRAMS AND ASSOCIATIONS YEARLY PARTICIPATION ** of 44 Non-Resident/Non-PISD, 30 are within PLL boundaries FACILITIES USED: Fall '14 • Eagles Landing (Kaufmann) • Rucker South(Boyer) • Rucker T-Ball North • Rucker T-Ball South • Folsom T-Ball North • Folsom T-Ball South • Main Street South (Clary) • Main Street North (Smotherman) • Folsom - T-ball North Spring '12–Spring '14 • Frontier Park (#1 - #5) • Main Street North • Main Street South • Eagles Landing - Coffman Field • Eagles Landing - Boyer Field • Eagles Landing - T-ball South • Eagles Landing - T-ball North • Folsom - T-ball South Item 10 page 31 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN TOTAL PROSPER LITTLE LEAGUE PLAYERS School Attending League Name Total Inside PLL Boundaries Inside PISD 6U Beginning Coach Pitch 33 8U Advanced Coach Pitch 44 10U Modified Kid Pitch 38 12U Kid Pitch 23 T-Ball (ages 4-5)43 Beginning Coach Pitch (ages 5-6)95 Advanced Coach Pitch (6-8)151 Modified Kid Pitch (7-9)68 AAA Kid Pitch (8-10)102 Majors (10-12)110 Intermediate (ages 11-13)31 Juniors (ages 13-14)6 Inside PISD Total 744 Outside PISD 6U Beginning Coach Pitch 2 8U Advanced Coach Pitch 1 10U Modified Kid Pitch 2 12U Kid Pitch 2 Beginning Coach Pitch (ages 5-6)1 Advanced Coach Pitch (6-8)2 Modified Kid Pitch (7-9)2 AAA Kid Pitch (8-10)10 Majors (10-12)6 Intermediate (ages 11-13)2 Outside PISD Total 30 Total Inside PLL Boundary 774 Outside PLL Boundaries Inside PISD Majors (10-12)1 Inside PISD Total 1 Outside PISD 8U Advanced Coach Pitch 2 10U Modified Kid Pitch 3 Advanced Coach Pitch (6-8)2 Modified Kid Pitch (7-9)1 AAA Kid Pitch (8-10)3 Majors (10-12)3 Outside PISD Total 14 Outside PLL Boundaries Total 15 Grand Total 789 Item 10 page 32 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PROSPER LITTLE LEAGUE – SOFTBALL Statistics 2012 2013 2014 Spring Fall Spring Fall Spring Fall #of teams -- --12 9 14 43 #of Total Participants -- --133 100 159 437 #of Prosper residents registered -- --101 79 125 309 #of non-resident, but in PISD registered -- --24 17 25 62 #of non-resident and non-PISD registered -- --8 4 9 66 Season length -- --12 weeks 8 weeks 12 weeks 11 weeks FACILITIES USED: • Frontier Park (#1 & #2) • Main Street North • Eagles Landing - Boyer Field Item 10 page 33 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PROSPER AREA SOCCER ASSOCIATION – SOCCER Statistics 2012 2013 2014 2015 Spring Fall Spring Fall Spring Fall Spring #of teams 78 87 96 112 117 123 120 #of teams playing games at Frontier 66 76 83 102 97 111 105 #of Total Participants 706 816 892 987 1024 1199 1229 #of Total Participants playing games at Frontier 320 495 531 767 826 985 894 #of Prosper residents registered 360 487 484 570 579 712 739 #of non-resident, but in PISD registered 103 105 138 149 160 271 286 #of non-resident and non-PISD registered 145 156 176 198 203 216 204 Season length Jan-May Aug-Nov Jan-May Aug-Nov Jan-May Aug-Nov Jan-May FACILITIES USED: • Frontier Park • Folsom Park • Fire Station Park • Rucker Park Item 10 page 34 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PROSPER YOUTH SPORTS ASSOCIATION – LACROSSE Statistics 2012 2013 2014 2015 Spring Fall Spring Fall Spring Fall Spring #of teams - - - - 6 6 8 #of Total Participants - - - -102 84 134 #of Prosper residents registered - - - -83 72 107 #of non-resident, but in PISD registered - - - -19 12 24 #of non-resident and non-PISD registered - - - - - 0 3 Season length - - - -90 days 8 Weeks 15 weeks FACILITIES USED: • Rucker Football Field • Rogers ISD Football Field Item 10 page 35 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PROSPER YOUTH SPORTS ASSOCIATION – FOOTBALL Statistics 2012 2013 2014 2015 Spring Fall Spring Fall Spring Fall Spring #of teams -27 -29 -28 - #of Total Participants -376 -406 -388 - #of Prosper residents registered -300 -325 -370 - #of non-resident, but in PISD registered -57 -61 -90 - #of non-resident and non-PISD registered -19 -20 -18 - Season length -115 Days -115 Days -115 Days - FACILITIES USED: • Rucker Football Field • Rogers ISD Football Field • McKinney ISD for tackle games Item 10 page 36 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PROSPER YOUTH SPORTS ASSOCIATION – BASKETBALL Statistics Winter 2012 Winter 2013 Winter 2014 #of teams 52 60 63 #of Total Participants 471 540 561 #of Prosper residents registered 377 432 449 #of non-resident, but in PISD registered 71 81 84 #of non-resident and non-PISD registered 23 27 28 Season length 100 Days 100 Days 100 Days FACILITIES USED: • Prosper ISD Elementary Gym for practice • Fieldhouse USA for games Item 10 page 37 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PROSPER YOUTH SPORTS ASSOCIATION – VOLLEYBALL Statistics 2012 2013 2014 Spring Fall Spring Fall Spring #of teams -8 -10 12 #of Total Participants -85 -96 128 #of Prosper residents registered -68 -77 103 #of non-resident, but in PISD registered -15 -17 23 #of non-resident and non-PISD registered -2 -2 2 Season length -90 Days -90 Days 90 Days FACILITIES USED: • Rogers Middle School for Practice • Fieldhouse USA for Games Item 10 page 38 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN NON TOWN-OWNED FACILITIES Facility Pool Play- ground Spray- ground Pavilion Soccer Practice Field 18-hole golf course Artesia 1 1 - 1 - - Lakes of Prosper 1 1 - 1 1 - Wildwood Estates 1 - - 1 - - Willow Ridge 1 1 - 3 - - La Cima - 1 1 2 - - Steeplechase - - - 1 - - Gentle Creek 1 1 - 3 - 1 Whitley Place 1 1 - 1 - - Item 10 4SECTIONPOPULATION AND DEMOGRAPHICS Item 10 page 39 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN SECTION 4: POPULATION AND DEMOGRAPHICS Prosper Population Data 1990 2000 2010 2014*2015 1,018 2,097 9,423 14,710 15,970 2015 Population Density (persons per square mile): 699.46 Prosper Housing Estimates April 1, 2010 January 1, 2014 January 1, 2015 Single Family 2,833 4,117 4,579 Multi-Family 526 648 648 Other 110 110 72 Total Units 3,469 4,875 5,299 * Some estimates have been revised Sources: 1990, 2000, 2010 - U.S. Census Bureau; 2014, 2015 - NCTCOG Annual Population Estimates • Single Family Units – Housing that consists of one structure, attached or detached (by definition of U.S. Census Bureau) • Multi-Family Units – Housing that consists of structures with two or more units, or several structures with several families (i.e., townhomes, condominiums, duplexes and apartments) • Other Units – Housing in non- or semi-permanent structures (i.e., mobile homes, manufactured housing, boats, RVs) Source: NCTCOG Annual Population Estimates The population of a community can be evaluated in a variety of ways for purposes of park planning. The design of public services is based in part on consumption characteristics of the residents. The location, size, and amenities of parks should be based on the density and distribution of the population as recipients of these services. In order to assist in forecasting the future park and recreation needs of the Town of Prosper, this section provides information on some particular characteristics over the past five years. There are various ways to estimate population for a given area. The North Central Texas Council of Governments (NCTCOG) uses a method that accommodates the varying levels of data available for local communities while focusing on consistency. Their estimates have been developed to use in regional planning activities. NCTCOG performs demographic research on such topics as population, housing, employment, income, etc. Item 10 page 40 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN TOP 12 CITIES FOR ESTIMATED PERCENT POPULATION GROWTH 2014– 2015 0% 5% 10% 15% 20% Chart Title Column3 Column2 Column1 Column12 Column13 Column14 Column15 Column16 Column17 Column18 Column19 Column20 17.1% 11.3%10.6%9.9% 8.6%8.4%8.0%7.7%7.6%7.2%17.1%7.1% Source: NCTCOG 2015 Population Estimates McLendon-ChisholmMelissaFateCelinaHickory CreekProsperLavonLittle ElmAledoCross RoadsLucasAnnaProsper Income and Poverty 2009-2013 Median Household Income $118,281 Per Capita Income $40,148 Percent of People in Poverty 8.0% Figures are based on the most current American Community Survey data available. Median Household Income and Per Capita Income are in 2013 inflation adjusted dollars. Source: NCTCOG Annual Population Estimates Prosper Estimated Employment 2011 Goods Producing Industries [NAICS 11, 21-23, 31-33, 42, 48, 49]307 Services Providing Industries [NAICS 51-56, 61, 62, 71, 72, 81, 92]1,412 Retail Industries [NAICS 44, 45]211 Total 1,930 The North American Industry Classification System (NAICS) is the standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy. For more information, visit http://www.census.gov/eos/www/naics/. Source: Bureau of Economic Analysis and U.S. Census Bureau, analyzed by NCTCOG Item 10 page 41 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN 2015 POPULATION ESTIMATES, CITY BY COUNTY 4/1/2010 Census 1/1/2014 Estimate 1/1/2015 Estimate 2014-2015 Absolute Change 2014-2015 Percent Change Collin County 782,341 846,850 868,790 21,940 2.60% Allen 84,246 90,030 91,390 1,360 1.50% Anna 8,249 10,250 10,980 730 7.10% Celina 6,028 6,660 7,320 660 9.90% Fairview 7,248 8,310 8,420 110 1.30% Farmersville 3,301 3,290 3,310 20 0.60% Frisco 116,989 137,310 145,510 8,200 6.00% Lavon 2,219 2,740 2,970 230 8.40% Lowry Crossing 1,711 1,710 1,710 0 0.00% Lucas 5,166 5,970 6,400 430 7.20% McKinney 131,117 147,910 154,840 6,930 4.70% Melissa 4,695 6,190 6,890 700 11.30% Murphy 17,708 18,830 19,170 340 1.80% Parker 3,811 4,110 4,200 90 2.20% Plano 259,841 269,330 271,140 1,810 0.70% Princeton 6,807 7,840 7,910 70 0.90% Prosper 9,423 14,710 15,970 1,260 8.60% St. Paul 1,066 1,070 1,080 10 0.90% Wylie 41,427 44,280 45,000 720 1.60% Split Cities Adjustment 31,426 23,680 20,030 -- Remainder of County 39,863 42,630 44,550 1,920 4.50% Item 10 5SECTIONSTANDARDS AND GUIDELINES Item 10 page 42 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN SECTION 5: STANDARDS AND GUIDELINES When evaluating Prosper’s entire park system, it is important to address the adequacy of existing parks, recreation facilities, park acreage, and open spaces. A key part of this evaluation is to compare the needs of the present and forecasted populations of Prosper to specific standards and guidelines. This Master Plan includes the traditional standards established by the National Recreation and Park Association (NRPA). The NRPA standards have been the most widely accepted and used standards for decades, especially by local municipalities across the US. This section includes a comparison of Prosper to the NRPA standards based upon park acreage per population, as well as recreational facilities per population. I. CRITERIA FOR STANDARDS The most common standards for park planning, as recognized by park and recreational professionals, are the published standards by the NRPA. As acknowledged in their publications, the NRPA recognizes the importance of establishing and using park and recreation standards as: A. A national expression of minimum acceptable facilities for the citizens of urban and rural communities. B. A guideline to determine land requirements for various kinds of park and recreation areas and facilities. C. A basis for relating recreation needs to spatial analysis within a community wide system of parks and open spaces. D. One of the major structuring elements that can be used to guide and assist regional development. E. A means to justify the need for parks and open space within the overall land use pattern of a region or community. The purpose of the NRPA standards is to present park and recreation space guidelines that are applicable for planning, acquisition, and development of parks systems. These standards should be viewed as a guide by those municipalities that use them. The standards are to be coupled with the expertise of park planners when evaluating a community to which they are applied. Variations in the standards can also be established to reflect the unique social and geographical conditions of community. Item 10 page 43 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN II. PARK CLASSIFICATION SYSTEM As the team evaluated Prosper’s park system, they confirmed the classification of each park by type, size, service area, and acres per 1,000 population. The following seven (7) NRPA classifications for parks were used for this Master Plan: MINI PARK The mini park is used to address limited, isolated or unique recreational needs of concentrated populations. Typically less that ¼ mile apart in a residential setting, the size of a mini park ranges between 2,500 square feet and 1 acre in size. These parks may be either active or passive, but speak to a specific recreational need rather that a particular population density. NRPA standards for these parks are .25 to .50 acres per 1,000 population. NEIGHBORHOOD PARK Neighborhood parks serve a variety of age groups within a limited area or “neighborhood”. They range in size from 1-15 acres and generally serve residents within a ¼ to ½ mile radius. The neighborhood park is an area for active recreation such as field games, court games, playgrounds, picnicking, etc. Facilities are generally unlighted and there is limited parking, if any, on site. NRPA standards for these parks are 1 to 2 acres per 1,000 population. COMMUNITY PARK Community parks are larger than neighborhood parks and serve several neighborhoods. They range in size from 16-99 acres and serve the entire City. The community park may be a natural area or developed area for a variety of outdoor recreation such as ballfields, playgrounds, boating, fishing, swimming, camping, picnicking, and trail systems. NRPA standards for these parks are 5 to 8 acres per 1,000 population. METROPOLITAN PARK Metropolitan parks are large park facilities that serve several communities. They range in size from 100-499 acres and serve the entire City. The metropolitan park is a natural area or developed area for a variety of outdoor recreation such as ballfields, playgrounds, boating, fishing, swimming, camping, picnicking, and trail systems. NRPA standards for these parks are 5 to 10 acres per 1,000 population. REGIONAL PARK Regional parks are very large multi-use parks that serve several communities within a particular region. They range in size from 500 acres and above and serve those areas within a one hour driving distance. The regional park provides both active and passive recreation, with a wide selection of facilities for all age groups. They may also include areas of nature preservation for activities such as sight-seeing, nature study area, wildlife habitat, and conservation areas. NRPA standards for regional parks vary due to the specific site and natural resources. Item 10 page 44 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN SPECIAL USE AREAS Special use areas and parks are for specialized or single purpose recreation activities. NRPA defines these areas such as historical areas, nature centers, marinas, zoos, conservatories, arboretums, arenas, amphitheaters, plazas or community squares. There are no specific standards for size or acreage since each community will vary. LINEAR PARK Linear parks are built connections or natural corridors that link parks together. Typically, the linear park is developed for one or more modes or recreational travel such as walking, jogging, biking, in-line skating, hiking, horseback riding, and canoeing. NRPA does not have any specific standards for linear parks other than they should be sufficient to protect the resources and provide maximum usage. Item 10 page 45 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN NRPA PARK ACREAGE GUIDELINES TYPE SIZE/ACRES SERVICE AREA ACRES PER 1,000 POPULATION Mini-Park 2500 S.F.–1 Acre Less Than 1/4 Mile Distance in Residential Setting .25–.5 ac/1,000 Neighborhood Park 1–15 Acres One Neighborhood 1/4 to 1/2 Mile Radius 1.0–2.0 ac/1,000 Community Park 16–99 Acres Several Neighborhoods 5.0–8.0 ac/1,000 Metropolitan Park 100–499 Acres Several Communities Under 1 Hour Driving 5.0–10.0 ac/1,000 Regional Park 500+Several Communities Within 1 Hour Driving Variable Special Use Areas Varies Depending on Desired Size No Applicable Standard Variable Linear Park Sufficient Width to Protect the Resource and Provide Maximum Usage No Applicable Standard Variable Total 11.25–20.5 Ac/1,000 Population Item 10 page 46 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN INSERT PARK SERVICE AREAS MAP Item 10 page 47 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN INSERT NARRATIVE ON FUTURE ACERAGE AND ORRDINANCE PROVISIONS Item 10 page 48 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN Zone Existing Acreage NRPA Guidelines for 2014 Population of 15,000 Difference Between NRPA Guidelines and Existing Prosper Parks Range Range Mini Parks 6.76 3.75–7.5 3.01–(.74) Neighborhood Parks 101.65 15.0–30.0 86.65–71.65 Community Parks 243.71 75–120 168.71–123.71 Metropolitan Park 0 75–150 (75)–(150) Regional 0 n/a n/a Special Use Park 0 n/a n/a Linear Parks 34.84 n/a n/a Totals 386.96 182.5–335 183.37–44.62 NRPA PARK ACREAGE GUIDELINES COMPARED TO 2014 POPULATION IN PROSPER Zone Existing Acreage NRPA Guidelines for Population of 70,000 Difference Between NRPA Guidelines and Existing Prosper Parks Range Range Mini Parks 6.76 17.5–35 (10.74)–(28.24) Neighborhood Parks 101.65 70–140 31.65–(33.23) Community Parks 243.71 350–560 (106.29)–(316.29) Metropolitan Park 0 350–700 (350)–(700) Regional 0 n/a n/a Special Use Park 0 n/a n/a Linear Parks 34.84 n/a n/a Totals 386.96 787.5–1,435 (435.38)–(1,077.76) NRPA PARK ACREAGE GUIDELINES COMPARED TO FUTURE POPULATION IN PROSPER Item 10 page 49 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN FACILITY DEVELOPMENT STANDARDS APPLIED TO TOWN OF PROSPER Activity/Facility NRPA Recommended Guidelines: Facilities Per Population Existing Facilities in Prosper NRPA Recommended Guidelines: Facilities for 2014 Population of 15,000 NRPA Recommended Guidelines: Facilities for Projected Population of 70,000 Baseball Fields (league)1 per 4,000 4 3.75 17.5 Basketball Courts (outdoor)1 per 5,000 0 3 14 Football Fields 1 per 20,000 1 .75 3.5 Pavilion/Picnic Shelter 1 per 3,000 5 5 23 Picnic Tables 1 table per 300 30 50 233 Playgrounds 1 area per 1,000 6 15 70 Recreation Center 1 SF per person 0 15,000 SF 70,000 SF Soccer Fields (league)1 per 4,000 8 -- Softball Fields (league)1 per 4,000 3 3.75 17.5 Swimming Pool (outdoor)1 per 20,000 0 .75 3.5 Tennis Courts 1 court per 2,000 6*7.5 35 Trails 1 mile per 4,000 14.88 3.75 17.5 Volleyball Areas (outdoor)1 per 5,000 0 3 4 *PISD Facilities Item 10 6SECTIONNEEDS ASSESSMENT Item 10 page 50 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN SECTION 6: NEEDS ASSESSMENT I. INTRODUCTION AND STUDY OBJECTIVES PURPOSE OF STUDY The Needs Assessment was one of the most significant steps in the development of a Parks Master Plan for the Town of Prosper. The findings of the Needs Assessment Study provide a foundation for the direction of the Master Plan and provide guidance for developing priorities for park facilities and future park development. National Service Research (NSR), a full service research firm, employed a two-step approach in garnering opinions of the citizens of Prosper. The Needs Assessment process was undertaken to meet the following objectives: 1. To identify priorities of Prosper citizens for facilities, amenities and athletic needs. 2. To measure the interest in various activities, events and programs. 3. To identify support for funding options for future development of parks and facilities. 4. To create profiles of survey respondents by key demographic variables. II. RESEARCH METHODOLOGY APPROACH USED The research process included a post card mailed to every Prosper resident plus 234 households within the ETJ. The residential mailing list was provided to NSR by the Town of Prosper. The post card provided residents with the survey purpose and online link to the survey. • The on-line survey was available to all Prosper households within the Town limits and the ETJ, and was clearly posted on the City’s website. • The survey document was designed in conjunction with NSR, Dunaway Associates and the Town of Prosper. The survey questions were based upon goals and objectives of the Parks and Recreation Department. The final survey was approved by city staff and the Advisory Committee. • The 5,000 postcards were mailed June 18, 2014. The online survey link was active through July 14, 2014. Respondents completing the entire survey totaled 632, providing a margin of error of plus or minus 4.1% at a 95% confidence level. • All questions were optional to answer, therefore response totals on each question varied and are noted herein. • The survey gathered individual IP addresses for each survey completed. Any duplicate IP addresses were deleted from the survey data base. * Note: A visioning session/pubic meeting was held Monday May 12, 2014, at the high school cafeteria to gain input from Prosper citizens. The outcome of the public meeting are presented in this summary. Item 10 page 51 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN Don't know Other HOA newsletter Park and Rec flyers Prosper School District publications Youth sports associations Email from Town of Prosper Facebook Town of Prosper website 11.3% 12.3% 10.9% 12.7% 14.9% 15.9% 27.1% 29.3% 38.7% 2014 All Respondents N=835 INFORMATION ABOUT PARKS, RECREATION FACILITIES/PROGRAMS • The primary ways residents find out about parks, recreation facilities and programs are through the Town’s website, Facebook and emails from the Town of Prosper. • Additionally, youth sports associations, Prosper School District publications and park and recreation department flyers are other ways residents find out. Item 10 page 52 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN (N=Number of respondents answering each age group) Frequency of Use Age Group At least weekly A few times per month At least once per month A few times per year Rarely Never Children 5 and under (N=275)39%32%11%9%4% 4% Children ages 6 to 10 (N=329)37%33%9%14%5%2% Children 11 to 17 (N= 255) 28%23%12%19%11%7% Adults ages 18 to 29 (N=121)20% 20%9%23%14% 14% Adults ages 30 to 49 (N=508)36%22%9%13%12%7% Adults ages 50 to 65 (N=186)20%17%11%15%20%17% Adults over 65 (N=94)21%17%5%21%19%16% FREQUENCY OF USE BY AGE CATEGORY • Children ages 10 and under are the most frequent users of the Town of Prosper parks. • The most frequent park users among the adult age groups are 30 to 49 years of age. • 43% of those over 65 use the parks at least once a month. Item 10 page 53 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN All Respondents (N=648 to 695)Ranking Prosper Parks, Facilities, Programs, Events Above Average Satisfactory Needs Some Improvement Needs Much Improvement Don’t know/ Not Familiar COMMUNITY PARKS (over 20 acres) Frontier Park 51%26% 6%1%16% Town Lake Park 3%7%9% 5%76% NEIGHBORHOOD PARKS (5 to 20 acres) Eagles Landing Park 2%8%5%2%82% Folsom Park 3%20% 10%3%64% Main Street Park 1%11%10%3%75% Pecan Grove Park 2%8%5%3%82% Whitley Place Park 5%11%4%3%77% POCKET PARKS (Less than 5 acres) Boyer Park 2%10%5%2%81% Hays Park 0% 3% 2% 3%91% Fire Station Park 1%5%4%3%87% PROGRAMS AND SPECIAL EVENTS Tennis Program 2%5%4%3%86% Christmas Festival 12%28%12%3%45% Community Picnic 8%19%6%2%65% Movies in the Park Summer Series 13%24%5%1%57% Fishing Derby 7%17%6%2%68% RATING OF EXISTING FACILITIES Item 10 page 54 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN All Respondents (N=640 to 679)Frequency of Use Facility At least weekly At least once a month Several times per year Once a year or less Never/ Don’t use Community Parks (Over 20 acres)26%25%21%11%17% Neighborhood Parks (5 to 20 acres)17%18%17%11%37% Pocket Parks (Less than 5 acres)5%8%10%13%64% Trails 17%12% 12%7%52% Athletic Fields 24%12% 12%4%48% FREQUENCY OF PARK/FACILITY USE Item 10 page 55 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PROGRAM PARTICIPATION • There is strong interest in recreation/leisure programs among all children’s age groups. • In the adult age categories, interest is strongest among those aged 30 to 49. None/Not interested Over 65 50 to 65 30 to 49 18 to 29 11 to 17 6 to 10 5 and under 10.6% 6.8% 18.7% 51.9% 7.5% 25.1% 35.9% 23.9% 2014 All Respondents N=696 Item 10 page 56 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN Facility/Amenity (All Responses N=594 to 628) % Highly Favor (Rated “4”) Mean Score* Hike/bike/walk/jog trails 62.70%3.5 Community/Recreation center 58.50%3.38 Add shade in parks 56.60%3.41 Add shade in park playgrounds 57.20%3.38 Lighting in Parks 45.50%3.2 Playgrounds 42.50%3.16 Aquatic center 48.30%3.14 Open spaces/natural areas 42.80%3.11 Picnic areas/pavilions 36.20%3.01 Spray grounds/splash pads 38.90%2.98 Bike lanes (along major roadways)44.50%2.97 Large nature area/preserve 36.40%2.92 NEEDED FACILITIES OR AMENITIES – TOP 12 *Calculation of Mean Scores excludes "don’t know" and "not familiar" responses. Item 10 page 57 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN Facility/Amenity (All Responses N=594 to 628) % Highly Favor (Rated “4”) Mean Score* Water features (fishing pond, fountains, etc.)35.90%2.94 Leisure outdoor swimming pool 34.10%2.7 Dog park 28.40%2.67 Veterans Memorial 25.30%2.67 Natural surface trails/tracks (for BMX, mountain biking, etc.)24.60%2.59 Amphitheater 20.30%2.47 Nature center 15.40%2.41 Community garden 14.60%2.21 Disc golf 9.30%2.05 Outdoor exercise equipment 11.00%2 Equestrian center and trails 8.00%1.93 NEEDED FACILITIES OR AMENITIES – 13–23 *Calculation of Mean Scores excludes "don’t know" and "not familiar" responses. Item 10 page 58 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN Athletic Facility (All Responses N=540 to 564) % Definitely Needed (Rated “4”) Mean Score* Gymnasium/Indoor courts 27.30%2.76 Basketball courts 22.30%2.76 Tennis courts 24.10%2.75 Practice athletic fields 22.30%2.69 Softball fields 18.00%2.57 Soccer fields 20.00%2.54 Baseball fields 17.20%2.47 Football fields 14.30%2.3 Sand volleyball courts 10.00%2.25 Racquetball courts 8.40%2 Skate park 8.40%1.95 Lacrosse fields 7.10%1.95 Roller hockey 2.20%1.47 Rugby fields 0.70%1.36 NEEDED ATHLETIC FACILITIES *Calculation of Mean Scores excludes "don’t know" and "not familiar" responses. Item 10 page 59 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN All Respondents N=554 to 591 Funding Priorities 4-Top Priority 3 2 1-Low Priority No Opinion Mean Score 1-Develop new hike/bike/ walk trails 51.80%23.20%13.00%8.60% 3.40%3.22 2-Build a community/ recreation center 42.60%21.50%16.60%15.40%4.00%2.95 3-Develop new community parks and facilities (20 to 200 acres) 30.50%32.30%20.00%12.60%4.60%2.85 4-Build an Aquatic Center and/or natatorium 37.00%18.10%15.00%24.70%5.30%2.71 5-Acquire land for open space, natural areas 29.10%25.40%19.60%18.20%7.80%2.71 6-Develop new neighborhood parks and facilities (5 to 20 acres) 20.20%27.50% 26.80%19.10%6.30%2.52 7-Enhance park maintenance 15.70%27.50%36.00%13.00%7.80%2.5 8-Provide special events 19.00%26.40%28.20% 20.80%5.80%2.46 9-Provide additional recreation programs / classes 18.20%23.20% 31.20% 20.40%7.00%2.42 10-Renovate existing parks and facilities 10.50%22.60% 34.80%23.80%8.30%2.21 11-Develop a Veterans Memorial Park 12.80%16.00%23.40%37.30%10.50%2.05 12- Build a Senior Center 12.30%13.60%23.40% 40.00%10.70%1.98 FUNDING PRIORITIES • The citizens reported strong support for new trails, a recreation center and community parks. Item 10 page 60 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN All Respondents N=605 to 630 Funding Option Priorities 4-Top Priority 3 2 1-Low Priority No Opinion Mean Score 1-Increased park improvement fees for developers 48.90%24.60%12.10%7.90%6.50%3.22 2-Voter approved bond programs 29.50%27.40%18.30%17.80% 7.00%2.74 3-Increased user fees (paying a fee to use a facility/program) 27.50%19.60%20.90%29.60%2.30%2.46 4-Incorporate a half cent sales tax (4B)27.50%21.60%12.20%35.10%3.60%2.43 5-Increased property taxes 3.50% 5.00%9.10%78.20%4.30%1.31 FUNDING OPTION SUPPORT • The citizens reported strong support for increased park improvement fees for developers, voter approved bond programs, increased user fees and a half cent sales tax. Item 10 page 61 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN COMMENTS – TOWN OF PROSPER PARKS/PROGRAMS/FACILITIES • Over 270 respondents provided comments on this open ended question at the end of the survey. The comments provided confirm the findings herein. • There were many comments regarding the need for: • Trails (connectivity of trails, more nature trails, linear trails, etc.) • Nature parks/trails, more green spaces, nature preserves, open spaces • Practice fields • Dog park • Skate park • Aquatic center, swimming pool, splash pads • Recreation/community center • Tennis courts • Disc golf • Improvements to Town Lake Park • Add commercial businesses to augment the tax base • Maintain existing parks Item 10 page 62 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN DEMOGRAPHICS – AREA OF RESIDENCE 0% 10% 20% 30% 40% 50% 60% 70% 80% Area A Area B Area C 27% 71% 2% All Respondents N=636 DEMOGRAPHICS – LENGTH OF RESIDENCY • A high percentage of newer residents participated in the survey 0% 10% 20% 30% 40% Less than 2 years 2 to 5 years 6 to 10 years 11 to 20 years Over 20 years 30% 38% 24% 7% 2% All Respondents N=632 Item 10 page 63 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN 0% 10% 20% 30% 40% 50% 5 and Under 6 to 10 11 to 17 18 to 24 No children in household 33% 41% 36% 10% 24% All Respondents N=634 DEMOGRAPHICS • The Town of Prosper has a significant young family demographic. DEMOGRAPHICS – HEAD OF HOUSEHOLD AGE 0% 10% 20% 30% 40% 50% Under 35 35 to 44 45 to 54 55 to 64 65 to 74 75 or older 12% 45% 24% 11% 7% 1% All Respondents N=634 Item 10 RECOMMENDATIONS/ PRIORITIES FOR MASTER PLAN 7SECTIONItem 10 page 64 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN SECTION 7: RECOMMENDATIONS/ PRIORITIES FOR MASTER PLAN The recommendations and priorities in this section are a result of incorporating the inventory, standards analysis, and needs assessment into a ranking of priority needs. From the priority needs, an Action Plan has been established which will help guide the growth, development, and maintenance of the park system for the next five to ten years. PRIORITY SUMMARY At the completion of the citizen survey during the needs assessment phase, a method of ranking priorities was implemented. This method included using specific input from the citizen survey results, Advisory Committee, Park Board, Town Staff and Dunaway team. The following weighted values were assigned to each: 1. Citizen Input / Survey Results (50%) – The specific needs and requests by the Prosper community as tabulated from the citizen survey 2. Advisory Committee (10%) – The specific needs as identified by members of the committee that represent distinct recreational groups/activities in Prosper 3. Park Board (10%) – The specific recreational needs in Prosper as identified by appointed Park Board members 4. Town Staff (15%) – The specific needs as identified by staff based upon recreation programs and demands upon resources 5. Dunaway Team (15%) – The specific recommendations based upon years of park planning/ design experience as well as assessing the unique needs of Prosper and its community, demographics, growth projections, etc. The results of the priority ranking were tabulated into three categories: High Priority, Moderate Priority, and Low Priority. The table on the following page provides a summary of the priorities for the Town of Prosper. Item 10 page 65 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN TOWN OF PROSPER PRIORITY RANKINGS Facility High Moderate Low 1.Community/Recreation Center • 2.Picnic Areas/Pavilions • 3.Shade to Playgrounds • 4.Hike/Bike/Walk Trails • 5.Tennis Courts • 6.Practice Athletic Fields • 7.Softball Fields • 8.Gymnasium • 9.Baseball Fields • 10.Shade in Parks • 11.Basketball Courts • 12.Lighting in Parks • 13.Soccer Fields • 14.Spraygrounds/Splash Pads • 15.Playgrounds • 16.Large Nature Area/Preserve • 17.Bike Lanes • 18.Open Spaces/Natural Areas • 19.Aquatic Center • 20.Water Features • 21.Football Fields • 22.Leisure Outdoor Swim • 23.Amphitheater • 24.Dog Park • 25.Natural Surface Trails/Tracks • 26.Sand Volleyball Courts • 27.Disc Golf • 28.Veterans Memorial • 29.Outdoor Exercise Equipment • 30.Lacrosse Fields • 31.Nature Center • 32.Equestrian Center • 33.Community Garden • 34.Skatepark • 35.Racquetball Courts • 36.Rugby Fields • 37.Roller Hockey • Item 10 page 66 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN HIGH PRIORITY ITEMS Rank Action Plan Location 1 Community/Recreation Center Future Park Site Joint-use facilities w PISD 2 Picnic Areas/Pavilions Cockrell Park Folsom Park Frontier Park Hays Park Town Lake Park Pecan Grove Park Whitley Park Sexton Park Future Park Sites 3 Shade to Playgrounds Cockrell Park Folsom Park Pecan Grove Park 4 Hike/Bike/Walk Trails Cockrell Park Frontier Park Hays Park Town Lake Park Pecan Grove Park Sexton Park Future Park Sites Along Greenbelt & Utility Corridors 5 Tennis Courts Pecan Grove Park Future Community Park Joint-use w PISD 6 Practice Athletic Fields Cockrell Park Eagles Landing Park Sexton Park Future Park Sites 7 Softball Fields Future Community Park Frontier Park 8 Gymnasium Future Recreation Center Joint-use with PISD 9 Baseball Fields Frontier Park Future Community Park 10 Shade in Parks Folsom Park Pecan Grove Park 11 Basketball Courts Cockrell Park Pecan Grove Park Future Park Sites Item 10 page 67 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN HIGH PRIORITY ITEMS Rank Action Plan Location 12 Lighting in Parks Frontier Park Pecan Grove Park Sexton Park Future Community Parks 13 Soccer Fields Sexton Park Future Community Park 14 Spraygrounds/Splash Pads Future Community Park 15 Playgrounds Cockrell Park Hays Park Sexton Park Future Park Sites Joint-use with PISD Joint-use with Churches Item 10 page 68 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN MODERATE PRIORITY ITEMS Rank Action Plan Location 16 Large Nature Area/Preserve Town Lake Park Cedar Grove Park Future Park/Preserve Site 17 Bike Lanes Selectively along major roadways 18 Open Spaces/Natural Areas Cockrell Park Town Lake Park Pecan Grove Park Cedar Grove Park Future Park Sites 19 Aquatic Center Part of Future Recreation Center Joint-use with PISD 20 Water Features Whitley Park Future Park Sites 21 Football Fields Sexton Park Joint-use with PISD Future Community Park 22 Leisure Outdoor Swim Part of Future Recreation Center 23 Amphitheater Future Community Park 24 Dog Park Future Community Park 25 Natural Surface Trails/Tracks/BMX/ Mountain Bikes Future Nature Area/Preserve 26 Sand Volleyball Courts Frontier Park Future Park Sites Item 10 page 69 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN LOW PRIORITY ITEMS Rank Action Plan Location 27 Disc Golf Along Greenbelt Corridors 28 Veterans Memorial Frontier Park Future Town Hall Future Community Park 29 Outdoor Exercise Equipment Along Trail Corridors 30 Lacrosse Fields Future Community Park 31 Nature Center Future Nature Area/Preserve 32 Equestrian Center Future Joint-use w Private Operator 33 Community Garden Future Community Park 34 Skatepark Future Community Park 35 Racquetball Courts Future Recreation Center 36 Rugby Fields Future Community Park 37 Roller Hockey Future Community Park Item 10 8SECTIONIMPLEMENTATION Item 10 page 70 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN SECTION 8: IMPLEMENTATION The Town of Prosper is committed to building and maintaining a park system that coincides with its quality of life. In order to achieve this, Town leaders realize the importance of outlining an organized strategy for funding capital improvements across the entire park system. To fund the various capital improvements on a yearly basis, Prosper has a tremendous opportunity to pursue a wide range of other funding sources that would add to the Town’s financial resources. Some of the following sources could be part of the overall implementation plan. GENERAL FUND This funding source is the primary means in providing for annual capital programs, improvements, and infrastructure upgrades. ADVERTISING This funding source comes from the sale of advertising on park and recreation related items such as the Town’s program guide, on scoreboards, and other visible products or services. CORPORATE SPONSORSHIPS This funding source comes from corporations that invest in the development or enhancement of new or existing facilities. Sponsorships are also successfully used for special programs and events. PARK IMPROVEMENT FEES This funding source comes from fees assessed for the development of residential properties with the proceeds to be used for parks and recreation purposes. FOUNDATIONS/GIFTS This funding source comes from tax-exempt organizations who give donations for specific facilities, activities, or programs. These may include capital campaigns, fundraisers, endowments, sales of items, etc. FRIENDS ASSOCIATIONS This funding source comes from friends groups that raise money typically for a single focus priority. This may include a park facility or program that will better the community they live in. FEES/CHARGES This funding source comes from fees for use of a facility or participation in a Town sponsored recreational program. Item 10 page 71 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN GENERAL OBLIGATION BONDS This funding source comes from bond programs approved by the citizens for capital improvements within the parks system. GRANTS – TPWD OUTDOOR PROGRAM This funding source comes from grants for the acquisition & development of outdoor recreational facilities. GRANTS – TPWD RECREATIONAL TRAILS PROGRAM This funding source comes from grants for the development of new trails or trail extensions. GRANTS – TRANSPORTATION ENHANCEMENT (NCTCOG/TXDOT) This funding source comes from grants for the development of new trails or trail extensions. GRANTS – COLLIN COUNTY This funding source comes from grants for the development of new trails or trail extensions. INTERLOCAL AGREEMENTS This funding source comes from contractual agreements with other local units of government for the joint-use of indoor or outdoor recreational facilities. IRREVOCABLE TRUSTS This funding source comes from individuals who leave a portion of their wealth for a trust fund. The fund grows over a period of time and is available for the Town to use a portion of the interest to support specific park facilities as designated by the trustee. NAMING RIGHTS This funding source comes from leasing or selling naming rights for new indoor facilities or signature parks. PARTNERSHIPS This funding source comes from public/public, public/private, and public/not-for-profit partnerships. PARK DEDICATION FEE This funding source comes from private developers who give land for public parks. This may include land along drainage corridors that can be developed for greenbelts & trails. PRIVATE DONATIONS This funding source comes from private party contributions including funds, equipment, art, and in-kind services. Item 10 page 72 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PERMITS (SPECIAL USE PERMITS) This funding source comes from allowing other parties to use specific park property that involves financial gain. The Town either receives a set amount of money or a percentage of the gross from the service that is being provided. RESERVATIONS This funding source comes from revenue generated from reservations of parks and facilities. The reservation rates are fixed and apply to group shelters, meeting rooms, and sports fields. REVENUE BONDS This funding source comes from bonds used for capital projects that will generate revenue for debt service where fees can be set aside to support repayment of the bond. SALES/4B TAX (½ CENT) This funding source comes from a voter approved ½ cent sales tax that goes toward parks & recreational improvements. SPECIAL FUNDRAISERS This funding source comes from annual fundraising efforts to help toward specific programs and capital projects. VOLUNTEERISM/IN-KIND DONATIONS This funding source provides indirect revenue support when groups or individuals donate time to help construct specific park improvements (signs, playgrounds, nature trails, etc.) Item 10 page 73 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN HIGH PRIORITY ITEMS Rank Action Plan Location Budget Funding Source Timeline 1 Community/ Recreation Center Future Park Site Joint-use facilities w PISD $15,000,000 General Fund General Obligation Bonds 2 Picnic Areas/ Pavilions Cockrell Park Folsom Park Frontier Park Hays Park Town Lake Park Pecan Grove Park Whitley Park Sexton Park Future Park Sites $15,000 - 20,000 Small $50,000 - 80,000 Medium $150,000 - 200,000 Large General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 3 Shade to Playgrounds Cockrell Park Folsom Park Pecan Grove Park $50,000 Range General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 4 Hike/Bike/Walk Trails Cockrell Park Frontier Park Hays Park Town Lake Park Pecan Grove Park Sexton Park Future Park Sites Along Greenbelt & Utility Corridors $1,000,000 per mile General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Grants - TPWD Recreational Trails Program Grants - Transportation Enhancement (NCTCOG/TxDOT) Grants - Collin County 5 Tennis Courts Pecan Grove Park Future Community Park Joint-use w PISD $125,000 per Court General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Partnerships Park Dedication Fee Item 10 page 74 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN HIGH PRIORITY ITEMS Rank Action Plan Location Budget Funding Source Timeline 6 Practice Athletic Fields Cockrell Park Eagles Landing Park Sexton Park Future Park Sites $100,000 Range General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Interlocal Agreements Partnerships Park Dedication Fee 7 Softball Fields Future Community Park Frontier Park $500,000 per Field General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 8 Gymnasium Future Recreation Center Joint-use with PISD Inclusive in Item 1 9 Baseball Fields Frontier Park Future Community Park $500,000 per Field General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 10 Shade in Parks Folsom Park Pecan Grove Park $30,000 - 40,000 Range General Fund Park Improvement Fees Private Donations Volunteerism/In-Kind Donations 11 Basketball Courts Cockrell Park Pecan Grove Park Future Park Sites $75,000 - 100,000 per court General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee Item 10 page 75 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN HIGH PRIORITY ITEMS Rank Action Plan Location Budget Funding Source Timeline 12 Lighting in Parks Frontier Park Pecan Grove Park Sexton Park Future Community Parks Varies General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 13 Soccer Fields Sexton Park Future Community Park $400,000 per Field General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 14 Spraygrounds/ Splash Pads Future Community Park $250,000 Range 15 Playgrounds Cockrell Park Hays Park Sexton Park Future Park Sites Joint-use with PISD Joint-use with Churches $200,000 Range General Fund Park Improvement Fees Friends Associations General Obligation Bonds Grants - TPWD Outdoor Program Interlocal Agreements Park Dedication Fee Item 10 page 76 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN MODERATE PRIORITY ITEMS Rank Action Plan Location Budget Funding Source Timeline 16 Large Nature Area/Preserve Town Lake Park Cedar Grove Park Future Park/ Preserve Site Varies General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 17 Bike Lanes Selectively along major roadways TBD 18 Open Spaces/ Natural Areas Cockrell Park Town Lake Park Pecan Grove Park Cedar Grove Park Future Park Sites Varies General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 19 Aquatic Center Part of Future Recreation Center Joint-use with PISD $3 - 5 million General Fund Corporate Sponsorships General Obligation Bonds Interlocal Agreements Partnerships 20 Water Features Whitley Park Future Park Sites Varies General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 21 Football Fields Sexton Park Joint-use with PISD Future Community Park $400,000 per Field General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 22 Leisure Outdoor Swim Part of Future Recreation Center $3 million Range General Fund Corporate Sponsorships General Obligation Bonds Interlocal Agreements Partnerships Item 10 page 77 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN MODERATE PRIORITY ITEMS Rank Action Plan Location Budget Funding Source Timeline 23 Amphitheater Future Community Park $200,000 - 300,000 Range General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee Private Donations 24 Dog Park Future Community Park $500,000 Range General Fund Park Improvement Fees Friends Associations General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee Volunteerism/In-Kind Donations 25 Natural Surface Trails/Tracks/ BMX/ Mountain Bikes Future Nature Area/Preserve $1 million per mile General Fund Park Improvement Fees Friends Associations General Obligation Bonds Grants - TPWD Outdoor Program Volunteerism/In-Kind Donations 26 Sand Volleyball Courts Frontier Park Future Park Sites $15,000 - 20,000 Range General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee Item 10 page 78 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN LOW PRIORITY ITEMS Rank Action Plan Location Budget Funding Source Timeline 27 Disc Golf Along Greenbelt Corridors $20,000 General Fund Park Improvement Fees Friends Associations General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee Volunteerism/In-Kind Donations 28 Veterans Memorial Frontier Park Future Town Hall Future Community Park Varies General Fund Foundations/Gifts Friends Associations Private Donations Special Fundraisers Volunteerism/In-Kind Donations 29 Outdoor Exercise Equipment Along Trail Corridors $25,000 - 30,000 General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 30 Lacrosse Fields Future Community Park $400,000 per Field General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 31 Nature Center Future Nature Area/Preserve $3 million Range General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee Item 10 page 79 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN LOW PRIORITY ITEMS Rank Action Plan Location Budget Funding Source Timeline 32 Equestrian Center Future Joint-use w Private Operator TBD Partnerships 33 Community Garden Future Community Park Varies General Fund Foundations/Gifts Friends Associations Private Donations Special Fundraisers Volunteerism/In-Kind Donations 34 Skatepark Future Community Park Varies General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 35 Racquetball Courts Future Recreation Center N/A 36 Rugby Fields Future Community Park $400,000 per Field General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee 37 Roller Hockey Future Community Park Varies General Fund Park Improvement Fees General Obligation Bonds Grants - TPWD Outdoor Program Park Dedication Fee Item 10 page 80 2015 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN PROPOSED 10-YEAR ACTION PLAN The Proposed 10-Year Action Plan responds to the high priority items for parks and recreational needs and sets up a proposed time table with respect to the potential funding sources. Working in coordination with Town staff, the plan combines action item recommendations for improvements and new facilities in an effort to keep up with Prosper’s fast growth, as well as enhance the quality of programming throughout the community. Over the course of the next ten years, some additional funding sources may be obtained through successful grants and creative partnerships. As this happens, the schedule of projects may be accelerated to move projects up earlier in the action plan. The Town must remain committed and diligent to advance the action plan along each year – which will create a great park system for decades to come. Item 10 Page 1 of 2 To: Mayor and Town Council From: John Webb, AICP, Director of Development Services Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – June 23, 2015 Agenda Item: Consider and act upon an ordinance amending Subsection 4.10.006, “Charitable, Religious, Educational, Fraternal, Governmental or Nonprofit Organizations,” of Article 4.10, “Garage Sales,” of Chapter 4, “Business Regulations,” of the Code of Ordinances by amending the permitted number of garage sales conducted by a Charitable, Religious, Educational, Fraternal, Governmental or Nonprofit Organizations that may be conducted in a calendar year and the amount of time between garage sales on the same property. Description of Agenda Item: The Town’s Code of Ordinances currently limits the number of garage sales to a maximum of three (3) per calendar year on the same premises. The regulation applies to all properties regardless of the entity conducting the sale. As discussed at the June 9, 2015, Town Council meeting, there is a desire to allow nonprofit organizations to conduct more than three (3) garage sales per year. The attached ordinance amends Article 4.10 of the Code of Ordinances by permitting nonprofit organizations to conduct a maximum of twelve (12) garage sales per calendar year with a minimum of twenty-eight (28) days between the sales. The ordinance, as it currently exists, permits nonprofit organizations to conduct a garage sale on the nonprofit organization’s property or other properties with written permission regardless of zoning or land use. The current ordinance also requires a minimum of thirty (30) days between garage sales. The proposed ordinance would allow nonprofit organizations to obtain a permit every twenty-eight (28) days rather than thirty (30) days. Legal Obligations and Review: The attached ordinance was prepared by the Town Attorney, Terrence Welch of Brown & Hofmeister, L.L.P. Attached Documents: 1. Ordinance Town Staff Recommendation: Town staff recommends the Town Council adopt an ordinance amending the Code of Ordinances regarding garage sales. Prosper is a place where everyone matters. PLANNING Item 11 Page 2 of 2 Proposed Motion: I move to adopt an ordinance amending Subsection 4.10.006, “Charitable, Religious, Educational, Fraternal, Governmental or Nonprofit Organizations,” of Article 4.10, “Garage Sales,” of Chapter 4, “Business Regulations,” of the Code of Ordinances by amending the permitted number of garage sales conducted by a Charitable, Religious, Educational, Fraternal, Governmental or Nonprofit Organizations that may be conducted in a calendar year and the amount of time between garage sales on the same property. Item 11 Ordinance No. 15-__, Page 1 TOWN OF PROSPER, TEXAS ORDINANCE NO. 15-__ AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, AMENDING SUBSECTION 4.10.006, “CHARITABLE, RELIGIOUS, EDUCATIONAL, FRATERNAL, GOVERNMENTAL OR NONPROFIT ORGANIZATIONS,” OF ARTICLE 4.10, “GARAGE SALES,” OF CHAPTER 4, “BUSINESS REGULATIONS,” OF THE CODE OF ORDINANCES OF THE TOWN OF PROSPER, TEXAS, BY AMENDING THE PERMITTED NUMBER OF GARAGE SALES CONDUCTED BY A CHARITABLE, RELIGIOUS, EDUCATIONAL, FRATERNAL, GOVERNMENTAL OR NONPROFIT ORGANIZATIONS THAT MAY BE CONDUCTED IN A CALENDAR YEAR AND THE AMOUNT OF TIME BETWEEN GARAGE SALES ON THE SAME PROPERTY; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING A PENALTY CLAUSE; PROVIDING FOR PUBLICATION OF THE CAPTION HEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Council has considered and concluded that charitable, religious, educational, fraternal, governmental or nonprofit organizations should be exempted from the limitation on the number of garage sales permitted annually, as referenced in Section 4.10.003(6) of the Code of Ordinances; and WHEREAS, due to the nature of the services provided by charitable, religious, educational, fraternal, governmental or nonprofit organizations, garage sales often assist in furthering the nonprofit and altruistic purposes of such organizations; and WHEREAS, the Town Council has determined that the following amendment furthers those interests, and are in the best interests of the citizens of Prosper. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THAT: SECTION 1 The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2 From and after the effective date of this Ordinance, Subsection 4.10.006, “Charitable, Religious, Educational, Fraternal, Governmental or Nonprofit Organizations,” of Article 4.10, “Garage Sales,” of Chapter 4, Business Regulations,” of the Code of Ordinances of the Town of Prosper, Texas, is amended to read as follows: “4.10.006 Charitable, Religious, Educational, Fraternal, Governmental or Nonprofit Organizations * * * (4) A nonprofit organization is permitted to conduct a maximum of twelve (12) garage sales per calendar year for each property. At least twenty eight (28) days must elapse between garage sales occurring on the same property. * * *” Item 11 Ordinance No. 15-__, Page 2 SECTION 3 Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. The Town hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid. SECTION 4 All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict, and any remaining portions of said ordinances shall remain in full force and effect. SECTION 5 Any person, firm or corporation violating any of the provisions or terms of this Ordinance shall be deemed guilty of a misdemeanor and, upon conviction, shall be punished by fine not to exceed the sum of five hundred dollars ($500.00) for each offense, and each and every day such violation shall continue shall constitute a separate offense. The penal provisions imposed under this Ordinance shall not preclude the Town from filing suit to enjoin the violation, and the Town retains all legal rights and remedies available to it. SECTION 6 This Ordinance shall become effective from and after its adoption and publication as required by law. DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, ON THIS 23RD DAY OF JUNE, 2015. ___________________________________ Ray Smith, Mayor ATTEST: _________________________________ Robyn Battle, Town Secretary APPROVED AS TO FORM AND LEGALITY: _________________________________ Terrence S. Welch, Town Attorney Item 11 Page 1 of 2 To: Mayor and Town Council From: Frank E. Jaromin, P.E., Director of Public Works Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – June 23, 2015 Agenda Item: Consider and act upon awarding Bid No. 2015-30-B to Dickerson Construction Company, Inc., related to construction services for the Lakes of La Cima Outfall Repair project; and authorizing the Town Manager to execute a construction agreement for same. Description of Agenda Item: On April 14, 2015, at 3:30 PM, three bids were opened for the Lakes of La Cima Outfall Repair project. The verified base bid totals from the bidders ranged between $57,927.50 and $156,350.00, with Dickerson Construction Company, Inc., being the low bidder. Dickerson has completed multiple projects with other North Texas cities, including McKinney and Frisco. This contract will repair the outfall and extend the wing walls on the overflow structure. Additional channel improvements include adding rip rap downstream to help stabilize the creek bed. The contract specifies a substantial completion time of 60 calendar days or two months. Staff anticipates starting construction as soon as weather permits. Initial construction activities will consist of grading the downstream channel, the installation of the concrete spill way, construction of wing walls, and establishment of turf. If this project is not completed, the Pecan Park Lake will continue to erode and possibly loose integrity and breach. Budget Impact: The Lakes of La Cima Outfall project is included in the CIP with a budget of $250,000.00. The funding source is Series 2012 Certificates of Obligation. This contract in the amount of $57,927.50 is less than the budgeted amount of $250,000.00. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard construction agreement as to form and legality. Attached Documents: 1. Location Map 2. Bid Tabulation Summary 3. Construction Agreement Prosper is a place where everyone matters. PUBLIC WORKS Page 2 of 2 Town Staff Recommendation: Town staff recommends that the Town Council award Bid No. 2015-30-B to Dickerson Construction Company, Inc., related to construction services for the Lakes of La Cima Outfall Repair project; and authorize the Town Manager to execute a construction agreement for same. Proposed Motion: I move to award Bid No. 2015-30-B to Dickerson Construction Company, Inc., related to construction services for the Lakes of La Cima Outfall Repair project; and authorize the Town Manager to execute a construction agreement for same. LA CIMA BLVDLA CIMA BLVDAMISTAD DR KIOWA DR SHADOW HILL DRECHO DR TWIN OAKS DR DEL CARMEN DRCAMDEN WAYWILLOWRIDGEDR DENTWOOD TRL CE D A R L A K E DR MILLERS CREEK DR CHAPALA CTKIOWA CT Town of Prosper La Cima Out Fall Project DISCLAIMER. The Town of Prosper has prepared this map or information for internal use only. It is made available under the Public Information Act. Any reliance on this map or information is AT YOUR OWN RISK. Prosper assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or informationprovided herein. Prosper makes no warranty, representation, or guarantee of any kind regarding any maps or information provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the implied warranties of merchantability and fitness for a particular purpose. Attachment 1 Town of Prosper Bid Tabulation Bid No: 2015-30-B Prosper Stormwater Improvement Project 2015 Lakes of La Cima Outfall Repair Bid Opening: 4/14/15 at 3:30 PM Base Bid Dickerson Construction Company, Inc. $ 57,927.50 GRod Construction, LLC $ 58,215.00 GHB Equipment Co., LLC $ 156,350.00 Certified By: January M. Cook, CPPO, CPPB Date: April 14, 2015 Purchasing Agent **All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the bid/proposal on this tabulation sheet shall not be construed as a comment on the responsiveness of such bid/proposal or as any indication that the agency accepts such bid/proposal as being responsive. The agency will make a determination as to the responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines and project documents, including but not limited to the project specifications and contract documents. The agency will notify the successful vendor upon award of the contract and, as according to the law, all bid/proposal responses received will be available for inspection at that time. Purchasing Agent Town of Prosper, Texas Attachment 2 CONTRACT DOCUMENTS AND SPECIFICATIONS FOR PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BIDDING ONLY LAKES OF LA CIMA OUTFALL REPAIR BID NO. BID NUMBER 2015-30-B TOWN OF PROSPER COLLIN COUNTY, TEXAS TOWN OFFICIALS Ray Smith, Mayor Kenneth Duggar, Mayor Pro-Tem Place 2 Meigs Miller, Deputy Mayor Pro-Tem Place 4 Michael Korbuly, Place 1 Curry Vogelsang Jr., Place 3 Mike Davis, Place 5 Jason Dixon, Place 6 Harlan Jefferson, Town Manager Public Works 121 West Broadway Prosper Texas 75078 972-347-9969 Attachment 3 TABLE OF CONTENTS TABLE OF CONTENTS .................................................................................................. 1 LEGAL NOTICE .............................................................................................................. 2 INSTRUCTIONS TO BIDDERS ...................................................................................... 3 BID PROPOSAL FORM .................................................................................................. 4 BID BOND ..................................................................................................................... 10 OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW .............................. 12 CONSTRUCTION AGREEMENT .................................................................................. 13 PERFORMANCE BOND ............................................................................................... 27 PAYMENT BOND.......................................................................................................... 30 MAINTENANCE BOND ................................................................................................. 33 GENERAL CONDITIONS .............................................................................................. 36 SPECIAL CONDITIONS ................................................................................................ 53 TECHNICAL SPECIFICATIONS ................................................................................... 54 PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 1 Attachment 3 LEGAL NOTICE The Town of Prosper is accepting sealed bids for Prosper Storm Water Improvement Project 2015 - Lakes of La Cima Outfall Repair, Bid No. 2015-30-B. Bids will be accepted until 3:30 PM on April 14, 2015 at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078. Any bids received after this time will not be accepted, and will be returned unopened. Bids will be publicly opened and read aloud at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078 immediately following this time. The Project consists of furnishing all labor, equipment and materials (except as otherwise specified), and performing all work necessary for the construction of reinforced concrete spill way and retaining walls, rip rap and sod. The Project location is: Pecan Grove Park in La Cima subdivision. Each bid submitted shall be accompanied by a cashier's check in the amount of five percent (5%) of the maximum amount bid, payable without recourse to the Town of Prosper, or a Bid Bond in the same amount from a reliable surety company as a guarantee that, if awarded the contract, the Bidder will execute a Construction Agreement with the Town, including all required bonds and other documents. The successful bidder shall furnish performance and payment bonds in the amount of 100% of the contract amount as well as evidence of all required insurance coverage within ten (10) calendar days of notice of award. The successful bidder shall also furnish a Maintenance Bond in the amount of 10% of the contract sum covering defects of material and workmanship for two calendar years following the Town's approval and acceptance of the construction. An approved surety company, licensed in the State of Texas, shall issue all bonds in accordance with Texas law. Copies of Plans, Specifications, and Contract Documents may be examined at the Town of Prosper, 121 W. Broadway, Prosper, Texas 75078, (972)-347-9969, without charge. These documents may be acquired from that office for the non-refundable purchase price of $5 per set, payable to Town of Prosper. Copies of Plans, Specifications, and Contract Documents may also be downloaded free of charge from Current Bidding Opportunities, at the following link: http://www.prospertx.gov/Purchasing.aspx. Questions and requests for clarifications in regards to this bid should be emailed directly to January Cook, CPPO, CPPB, Purchasing Agent, at january_cook@prospertx.gov. April 7, 2015, at 12:00 PM will be the deadline for receipt of questions and requests for clarifications. After that day and time, no further questions or requests for clarifications will be accepted or answered by the Engineer or Town. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 2 Attachment 3 INSTRUCTIONS TO BIDDERS 1.Submittal Deadline: Bids will be accepted until 3:30 PM on Tuesday, April 14 2015. 2.Submittal Location: Bids will be accepted at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078. 3.Submittal Requirements: Each Bidder shall submit two (2) copies of their bid, along with their bid security and Out of State Contractor Compliance (if necessary), in a sealed envelope clearly marked with their name and Bid No. 2015-30-B, Lakes of La Cima Out Fall Repair. 4.Bid Opening: Bids will be publicly opened and read aloud at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078 immediately following the bid deadline. 5.Bidding Documents: Copies of Plans, Specifications, and Contract Documents may be examined without charge or obtained for the non-refundable purchase price of $5 per set at the following location: Town of Prosper 121 W. Broadway Prosper Texas 75078 972-347-9969 or Download free of charge from Current Bidding Opportunities, at the following link: http://www.prospertx.gov/Purchasing.aspx 6.Requests for Clarification: All formal inquiries and requests for clarification should be made to the Town of Prosper Purchasing Agent no later than April 7, 2015, at 12:00 PM: Town of Prosper Purchasing Department Attn: January Cook, CPPO, CPPB, Purchasing Agent Town Hall Annex 151 S. Main St. Prosper, Texas 75078 Phone: 972.569.1018 january_cook@prospertx.gov 7.Addenda: If it becomes necessary to provide additional information to potential Bidders, the Town of Prosper will issue an addendum containing the necessary information. It is the intent of the Town that any addenda will be issued by 2:00 PM on April 9, 2015. 8.Pre-Bid Meeting: A pre-bid meeting will not be held for this project. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW Texas Government Code §2252.002 provides that, in order to be awarded a contract as low bidder, a non-resident bidder (out-of-state contractor whose corporate office or principal place of business is outside the State of Texas) bid projects in Texas at an amount lower than the lowest Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a non-resident bidder in order to obtain a comparable contract in the state in which the non-resident's principal place of business is located. The appropriate blanks in the following statement must be filled out by all out-of-state or non-resident bidders in order for those bids to meet specifications. (This information may be obtained from the Texas Register.) The failure of out-of-state or non-resident contractors to do so will automatically disqualify that bidder. Non-resident contractor in ___________________ (give state), our principal place of business, is required to be _________ percent lower than resident bidders by State Law. The exact language of the statute is set out below. Non-resident contractor in ___________________ (give state), our principal place of business, is not required to underbid resident bidders. BIDDER By Company (Please Print) Address Signature City State Zip Title (Please Print) “Tex. Gov’t Code Sec. 2252.002. AWARD OF CONTRACT TO NONRESIDENT BIDDER. A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located.” PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 12 Attachment 3 CONSTRUCTION AGREEMENT THE STATE OF TEXAS ) ) KNOW ALL MEN BY THESE PRESENTS: COUNTY OF COLLIN ) This Construction Agreement (the "Agreement") is made by and between Dickerson Construction Company, Inc., a Texas Corporation, (the "Contractor") and the Town of Prosper, Texas, a municipal corporation (the "Owner"). For and in consideration of the payment, agreements and conditions hereinafter mentioned, and under the conditions expressed in the bonds herein, Contractor hereby agrees to complete the construction of improvements described as follows: PROSPER STROM WATER IMPROVEMENT PROJECT 2015 LAKES OF LA CIMA OUTFALL REPAIR BID NO. 2015-30-B in the Town of Prosper, Texas, and all extra work in connection therewith, under the terms as stated in the terms of this Contract, including all Contract D ocuments incorporated herein; and at his, her or their own proper cost and expense to furnish all superintendence, labor, insurance, equipment, tools and other accessories and services necessary to complete the said construction in accordance with all the Contract Documents, incorporated herein as if written word for word, and in accordance with the Plans, which include all maps, plats, blueprints, and other drawings and printed or written explanatory manner therefore, and the Specifications as prepared by Town of Prosper or its consultant hereinafter called Engineer, who has been identified by the endorsement of the Contractor's written proposal, the General Conditions of this Contract, the Special Conditions of this Contract, the payment, performance, and maintenance bonds hereto attached; all of which are made a part hereof and collectively evidence and constitute the entire Contract. A. Contract Documents and Order of Precedence The Contract Documents shall consist of the following documents: 1.this Construction Agreement; 2.properly authorized change orders; 3.the Special Conditions of this Contract; 4.the General Conditions of this Contract; 5. the Technical Specifications & Construction Drawings of this Contract; 6.the OWNER's Standard Construction Details; 7.the OWNER's Standard Construction Specifications; 8.the OWNER’s written notice to proceed to the CONTRACTOR; PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 13 Attachment 3 9.the Contractor’s Bid Proposal; 10.any listed and numbered addenda; 11.the Performance, Payment, and Maintenance Bonds; and, 12.any other bid materials distributed by the Owner that relate to the Project. These Contract Documents are incorporated by reference into this Construction Agreement as if set out here in their entirety. The Contract Documents are intended to be complementary; what is called for by one document shall be as binding as if called for by all Contract Documents. It is specifically provided, however, that in the event of any inconsistency in the Contract Documents, the inconsistency shall be resolved by giving precedence to the Contract Documents in the order in which they are listed herein above. If, however, there exists a conflict or inconsistency between the Technical Specifications and the Construction Drawings it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions control before undertaking any work on that component of the project. Should the Contractor fail or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on that component of the project, the Contractor shall be solely responsible for the costs and expenses - including additional time - necessary to cure, repair and/or correct that component of the project. B. Total of Payments Due Contractor For performance of the Work in accordance with the Contract Documents, the Owner shall pay the Contractor in current funds an amount not to exceed Fifty-Seven Thousand Nine Hundred Twenty-Seven Dollars and Fifty cents ($57,927.50). This amount is subject to adjustment by change order in accordance with the Contract Documents. C. Dates to Start and Complete Work Contractor shall begin work within ten (10) calendar days after receiving a written Notice to Proceed or written Work Order from the Owner. All Work required under the Contract Documents shall be substantially completed within sixty (60) calendar days after the date of the Notice to Proceed for the base bid. Within thirty (30) additional calendar days after Substantial Completion, all outstanding issues shall be addressed and ready for final payment. Under this Construction Agreement, all references to “day” are to be considered “calendar days” unless noted otherwise. D. CONTRACTOR'S INDEMNITY TO THE OWNER AND OTHERS CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE, INDEMNIFY, DEFEND AND HOLD HARMLESS THE TOWN OF PROSPER (OWNER) TOGETHER WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS, OFFICERS, AGENTS AND EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE CAPACITIES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEY FEES WHICH MAY ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR FOR LOSS OF, PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 14 Attachment 3 DAMAGE TO, OR LOSS OF USE OF ANY PROPERTY OCCASIONED BY ERROR, OMISSION, OR NEGLIGENT ACT OF CONTRACTOR, ITS SUBCONTRACTORS, ANY OFFICERS, AGENTS OR EMPLOYEES OF CONTRACTOR OR ANY SUBCONTRACTORS, INVITEES, AND ANY OTHER THIRD PARTIES OR PERSONS FOR WHOM OR WHICH CONTRACTOR IS LEGALLY RESPONSIBLE, IN ANY WAY ARISING OUT OF, RELATING TO, RESULTING FROM, OR IN CONNECTION WITH THE PERFORMANCE OF THIS CONTRACT, AND CONTRACTOR WILL AT HIS OR HER OWN COST AND EXPENSE DEFEND AND PROTECT TOWN OF PROSPER (OWNER) FROM ANY AND ALL SUCH CLAIMS AND DEMANDS. CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE, INDEMNIFY, DEFEND AND HOLD HARMLESS TOWN OF PROSPER (OWNER) TOGETHER WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEYS FEES FOR INJURY OR DEATH OF ANY PERSON OR FOR LOSS OF, DAMAGES TO, OR LOSS OF USE OF ANY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE OF THIS CONTRACT. SUCH INDEMNITY SHALL APPLY WHETHER THE CITATIONS, CLAIMS, COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR CAUSES OF ACTION ARISE IN WHOLE OR IN PART FROM THE NEGLIGENCE OF THE TOWN OF PROSPER (OWNER), ITS MAYOR AND TOWN COUNCIL, OFFICERS, OFFICIALS, AGENTS OR EMPLOYEES. IT IS THE EXPRESS INTENTION OF THE PARTIES HERETO THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY CONTRACTOR TO INDEMNIFY AND PROTECT TOWN OF PROSPER (OWNER) FROM THE CONSEQUENCES OF TOWN OF PROSPER’S (OWNER'S) OWN NEGLIGENCE, WHETHER THAT NEGLIGENCE IS A SOLE OR CONCURRING CAUSE OF THE INJURY, DEATH OR DAMAGE. IN ANY AND ALL CLAIMS AGAINST ANY PARTY INDEMNIFIED HEREUNDER BY ANY EMPLOYEE OF THE CONTRACTOR, ANY SUB-CONTRACTOR, ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY ANY OF THEM OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LIABLE, THE INDEMNIFICATION OBLIGATION HEREIN PROVIDED SHALL NOT BE LIMITED IN ANY WAY BY ANY LIMITATION ON THE AMOUNT OR TYPE OF DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE CONTRACTOR OR ANY SUB-CONTRACTOR UNDER WORKMEN'S COMPENSATION OR OTHER EMPLOYEE BENEFIT ACTS. INDEMNIFIED ITEMS SHALL INCLUDE ATTORNEYS' FEES AND COSTS, COURT COSTS, AND SETTLEMENT COSTS. INDEMNIFIED ITEMS SHALL ALSO INCLUDE ANY EXPENSES, INCLUDING ATTORNEYS' FEES AND EXPENSES, INCURRED BY AN INDEMNIFIED INDIVIDUAL OR ENTITY IN ATTEMPTING TO ENFORCE THIS INDEMNITY. In its sole discretion, the Owner shall have the right to approve counsel to be retained by Contractor in fulfilling its obligation to defend and indemnify the Owner. Contractor shall retain approved counsel for the Owner within seven (7) business days after receiving written notice from the Owner that it is invoking its right to indemnification under this Construction Agreement. If Contractor does not retain counsel for the Owner within the required time, then the Owner shall have the right to retain counsel and the Contractor shall pay these attorneys' fees and expenses. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 15 Attachment 3 The Owner retains the right to provide and pay for any or all costs of defending indemnified items, but it shall not be required to do so. To the extent that Owner elects to provide and pay for any such costs, Contractor shall indemnify and reimburse Owner for such costs. (Please note that this “broad-form” indemnification clause is not prohibited by Chapter 151 of the Texas Insurance Code as it falls within one of the exclusions contained in Section 151.105 of the Texas Insurance Code.) E. Insurance Requirements 1.Before commencing work, the Contractor shall, at its own expense, procure, pay for and maintain the following insurance coverage written by companies approved by the State of Texas and acceptable to the Town of Prosper. The Contractor shall furnish to the Town of Prosper Purchasing Agent certificates of insurance executed by the insurer or its authorized agent stating the type of coverages, limits of each such coverage, expiration dates and compliance with all applicable required provisions. Certificates shall reference the project/contract number and be addressed as follows: PROSPER STROM WATER IMPROVEMENT PROJECT 2015 LAKES OF LA CIMA OUTFALL REPAIR BID NO. 2015-30-B Town of Prosper Attn: Purchasing Agent 151 S. Main St. Prosper, Texas 75078 (a) Commercial General Liability insurance, including, but not limited to Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent Contractors and Contractual Liability, with minimum combined single limits of $1,000,000 per-occurrence, $1,000,000 Products/Completed Operations Aggregate and $2,000,000 general aggregate. If high risk or dangerous activities are included in the Work, explosion, collapse and underground (XCU) coverage is also required. Coverage must be written on an occurrence form. The General Aggregate shall apply on a per project basis. (b) Workers’ Compensation insurance with statutory limits; and Employers’ Liability coverage with minimum limits for bodily injury: a) by accident, $100,000 each accident, b) by disease, $100,000 per employee with a per policy aggregate of $500,000. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 16 Attachment 3 (c) Umbrella or Excess Liability insurance with minimum limits of $2,000,000 each occurrence and annual aggregate for bodily injury and property damage, that follows form and applies in excess of the above indicated primary coverage in subparagraphs a and b. The total limits required may be satisfied by any combination of primary, excess or umbrella liability insurance provided all policies comply with all requirements. The Contractor may maintain reasonable deductibles, subject to approval by the Owner. 2.With reference to the foregoing required insurance, the Contractor shall endorse applicable insurance policies as follows: (a)A waiver of subrogation in favor of Town of Prosper, its officials, employees, and officers shall be contained in the Workers’ Compensation insurance policy. (b) The Town of Prosper, its officials, employees and officers shall be named as additional insureds on the Commercial General Liability policy, by using endorsement CG2026 or broader. (Please note that this “additional insured” coverage requirement is not prohibited by Chapter 151 of the Texas Insurance Code as it falls within one of the exclusions contained in Section 151.105 of the Texas Insurance Code.) (c) All insurance policies shall be endorsed to the effect that Town of Prosper will receive at least thirty (30) days notice prior to cancellation, non- renewal, termination, or material change of the policies. 3.All insurance shall be purchased from an insurance company that meets a financial rating of “A” or better as assigned by the A.M. BEST Company or equivalent. 4.With respect to Workers’ Compensation insurance, the Contractor agrees to comply with all applicable provisions of 28 Tex. Admin Code § 110.110, “Reporting Requirements for Building or Construction Projects for Governmental Entities,” as such provision may be amended, and as set forth in Paragraph F following. F. Workers' Compensation Insurance Coverage 1.Definitions: Certificate of coverage ("certificate")- A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the Contractor's/person's work on the project has been completed and accepted by the governmental entity. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 17 Attachment 3 Persons providing services on the project ("subcontractor" in §406.096) - includes all persons or entities performing all or part of the services the Contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the Contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. 2.The Contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor providing services on the project, for the duration of the project. 3.The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. 4.If the coverage period shown on the Contractor's current certificate of coverage ends during the duration of the project, the Contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. 5.The Contractor shall obtain from each person providing services on a project, and provide to the governmental entity: (a)a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and (b) no later than seven days after receipt by the Contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. 6.The Contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. 7.The Contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the Contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. 8.The Contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 18 Attachment 3 all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. 9.The Contractor shall contractually require each person with whom it contracts to provide services on a project, to: (a)provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; (b) provide to the Contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; (c) provide the Contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (d) obtain from each other person with whom it contracts, and provide to the Contractor: (1) a certificate of coverage, prior to the other person beginning work on the project; and (2) a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (e) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; (f) notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and (g) contractually require each person with whom it contracts, to perform as required by paragraphs (1) - (7), with the certificates of coverage to be provided to the person for whom they are providing services. 10.By signing this contract or providing or causing to be provided a certificate of coverage, the Contractor is representing to the governmental entity that all employees of the Contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 19 Attachment 3 amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self-insured, with the commission's Division of Self -Insurance Regulation. Providing false or misleading information may subject the Contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. 11.The Contractor's failure to comply with any of these provisions is a breach of contract by the Contractor which entitles the governmental entity to declare the contract void if the Contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. G. Performance, Payment and Maintenance Bonds The Contractor shall procure and pay for performance and payment bonds applicable to the work in the amount of the total bid price. The Contractor shall also procure and pay for a maintenance bond applicable to the work in the amount of ten percent (10%) of the total bid price. The period of the Maintenance Bond shall be two years from the date of acceptance of all work done under the contract, to cover the guarantee as set forth in this Construction Agreement. The performance, payment and maintenance bonds shall be issued in the form attached to this Construction Agreement as Exhibits B, C and D. Other performance, payment and maintenance bond forms shall not be accepted. Among other things, these bonds shall apply to any work performed during the two-year warranty period after acceptance as described in this Construction Agreement. The performance, payment and maintenance bonds shall be issued by a corporate surety, acceptable to and approved by the Town, authorized to do business in the State of Texas, pursuant to Chapter 2253 of the Texas Government Code. Further, the Contractor shall supply capital and surplus information concerning the surety and reinsurance information concerning the performance, payment and maintenance bonds upon Town request. In addition to the foregoing requirements, if the amount of the bond exceeds One Hundred Thousand Dollars ($100,000) the bond must be issued by a surety that is qualified as a surety on obligations permitted or required under federal law as indicated by publication of the surety’s name in the current U.S. Treasury Department Circular 570. In the alternative, an otherwise acceptable surety company (not qualified on federal obligations) that is authorized and admitted to write surety bonds in Texas must obtain reinsurance on any amounts in excess of One Hundred Thousand Dollars ($100,000) from a reinsurer that is authorized and admitted as a reinsurer in Texas who also qualifies as a surety or reinsurer on federal obligations as indicated by publication of the surety’s or reinsurer’s name in the current U.S. Treasury Department Circular 570. H. Progress Payments and Retainage As it completes portions of the Work, the Contractor may request progress payments from the Owner. Progress payments shall be made by the Owner based on the Owner's estimate of the value of the Work properly completed by the Contractor since the time the last progress payment was made. The "estimate of the value of the work properly completed" shall include the net invoice value of acceptable, non-perishable materials actually delivered to and currently at the job site only if the Contractor provides to the Owner satisfactory evidence that material suppliers have been paid for these materials. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 20 Attachment 3 No progress payment shall be due to the Contractor until the Contractor furnishes to the Owner: 1.copies of documents reasonably necessary to aid the Owner in preparing an estimate of the value of Work properly completed; 2.full or partial releases of liens, including releases from subcontractors providing materials or delivery services relating to the Work, in a form acceptable to the Owner releasing all liens or claims relating to goods and services provided up to the date of the most recent previous progress payment; 3.an updated and current schedule clearly detailing the project’s critical path elements; and 4.any other documents required under the Contract Documents. Progress payments shall not be made more frequently than once every thirty (30) calendar days unless the Owner determines that more frequent payments are appropriate. Further, progress payments are to be based on estimates and these estimates are subject to correction through the adjustment of subsequent progress payments and the final payment to Contractor. If the Owner determines after final payment that it has overpaid the Contractor, then Contractor agrees to pay to the Owner the overpayment amount specified by the Owner within thirty (30) calendar days after it receives written demand from the Owner. The fact that the Owner makes a progress payment shall not be deemed to be an admission by the Owner concerning the quantity, quality or sufficiency of the Contractor's work. Progress payments shall not be deemed to be acceptance of the Work nor shall a progress payment release the Contractor from any of its responsibilities under the Contract Documents. After determining the amount of a progress payment to be made to the Contractor, the Owner shall withhold a percentage of the progress payment as retainage. The amount of retainage withheld from each progress payment shall be set at five percent (5%). Retainage shall be withheld and may be paid to: a.ensure proper completion of the Work. The Owner may use retained funds to pay replacement or substitute contractors to complete unfinished or defective work; b.ensure timely completion of the Work. The Owner may use retained funds to pay liquidated damages; and c.provide an additional source of funds to pay claims for which the Owner is entitled to indemnification from Contractor under the Contract Documents. Retained funds shall be held by the Owner in accounts that shall not bear interest. Retainage not otherwise withheld in accordance with the Contract Documents shall be returned to the Contractor as part of the final payment. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 21 Attachment 3 I. Withholding Payments to Contractor The Owner may withhold payment of some or all of any progress or final payment that would otherwise be due if the Owner determines, in its discretion, that the Work has not been performed in accordance with the Contract Documents. The Owner may use these funds to pay replacement or substitute contractors to complete unfinished or defective Work. The Owner may withhold payment of some or all of any progress or final payment that would otherwise be due if the Owner determines, in its discretion, that it is necessary and proper to provide an additional source of funds to pay claims for which the Owner is entitled to indemnification from Contractor under the Contract Documents. Amounts withheld under this section shall be in addition to any retainage. J. Acceptance of the Work When the Work is completed, the Contractor shall request that the Owner perform a final inspection. The Owner shall inspect the Work. If the Owner determines that the Work has been completed in accordance with the Contract Documents, it shall issue a written notice of acceptance of the Work. If the Owner determines that the Work has not been completed in accordance with the Contract Documents, then it shall provide the Contractor with a verbal or written list of items to be completed before another final inspection shall be scheduled. It is specifically provided that Work shall be deemed accepted on the date specified in the Owner's written notice of acceptance of the Work. The Work shall not be deemed to be accepted based on "substantial completion" of the Work, use or occupancy of the Work, or for any reason other than the Owner's written Notice of Acceptance. Further, the issuance of a certificate of occupancy for all or any part of the Work shall not constitute a Notice of Acceptance for that W ork. In its discretion, the Owner may issue a Notice of Acceptance covering only a portion of the Work. In this event, the notice shall state specifically what portion of the Work is accepted. K. Acceptance of Erosion Control Measures When the erosion control measures have been completed, the Contractor shall request that the Owner perform a final inspection. The Owner shall inspect the Work. If the Owner determines that the Work has been completed in accordance with the Contract Documents and per TPDES General Construction Permit, it shall issue a written Notice of Acceptance of the Work. If the Owner determines that the Work has not been completed in accordance with the Contract Documents or TPDES General Construction Permit, then it shall provide the Contractor with a verbal or written list of items to be completed before another final inspection shall be scheduled. L. Final Payment After all Work required under the Contract Documents has been completed, inspected, and accepted, the Town shall calculate the final payment amount promptly after necessary measurements and computations are made. The final payment amount shall be calculated to: PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 22 Attachment 3 1.include the estimate of the value of Work properly completed since the date of the most recent previous progress payment; 2.correct prior progress payments; and 3.include retainage or other amounts previously withheld that are to be returned to Contractor, if any. Final payment to the Contractor shall not be due until the Contractor provides original full releases of liens from the Contractor and its subcontractors, or other evidence satisfactory to the Owner to show that all sums due for labor, services, and materials furnished for or used in connection with the Work have been paid or shall be paid with the final payment. To ensure this result, Contractor consents to the issuance of the final payment in the form of joint checks made payable to Contractor and others. The Owner may, but is not obligated to issue final payment using joint checks. Final payment to the Contractor shall not be due until the Contractor has supplied to the Owner original copies of all documents that the Owner determines are reasonably necessary to ensure both that the final payment amount is properly calculated and that the Owner has satisfied its obligation to administer the Construction Agreement in accordance with applicable law. The following documents shall, at a minimum, be required to be submitted prior to final payment being due: redline as-built construction plans; consent of surety to final payment; public infrastructure inventory; affidavit of value for public infrastructure; and, final change order(s). “Redline as-built construction plans” shall include, but are not limited to markups for change orders, field revisions, and quantity overruns as applicable. The list of documents contained in this provision is not an exhaustive and exclusive list for every project performed pursuant to these Contract Documents and Contractor shall provide such other and further documents as may be requested and required by the Owner to close out a particular project. Subject to the requirements of the Contract Documents, the Owner shall pay the Final Payment within thirty (30) calendar days after the date specified in the Notice of Acceptance. This provision shall apply only after all Work called for by the Contract Documents has been accepted. M. Contractor’s Warranty For a two-year period after the date specified in a written notice of acceptance of Work, Contractor shall provide and pay for all labor and materials that the Owner determines are necessary to correct all defects in the Work arising because of defective materials or workmanship supplied or provided by Contractor or any subcontractor. This shall also include areas of vegetation that did meet TPDES General Construction Permit during final close out but have since become noncompliant. Forty-five (45) to sixty (60) calendar days before the end of the two-year warranty period, the Owner may make a warranty inspection of the Work. The Owner shall notify the Contractor of the date and time of this inspection so that a Contractor representative may be present. After the warranty inspection, and before the end of the two-year warranty period, the Owner shall mail to the Contractor a written notice that specifies the defects in the Work that are to be corrected. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 23 Attachment 3 The Contractor shall begin the remedial work within ten (10) calendar days after receiving the written notice from the Town. If the Contractor does not begin the remedial work timely or prosecute it diligently, then the Owner may pay for necessary labor and materials to effect repairs and these expenses shall be paid by the Contractor, the performance bond surety, or both. If the Owner determines that a hazard exists because of defective materials and workmanship, then the Owner may take steps to alleviate the hazard, including making repairs. These steps may be taken without prior notice either to the Contractor or its surety. Expenses incurred by the Owner to alleviate the hazard shall be paid by the Contractor, the performance bond surety, or both. Any Work performed by or for the Contractor to fulfill its warranty obligations shall be performed in accordance with the Contract Documents. By way of example only, this is to ensure that Work performed during the warranty period is performed with required insurance and the performance and payment bonds still in effect. Work performed during the two-year warranty period shall itself be subject to a one-year warranty. This warranty shall be the same as described in this section. The Owner may make as many warranty inspections as it deems appropriate. N. Compliance with Laws The Contractor shall be responsible for ensuring that it and any subcontractors performing any portion of the Work required under the Contract Documents comply with all applicable federal, state, county, and municipal laws, regulations, and rules that relate in any way to the performance and completion of the Work. This provision applies whether or not a legal requirement is described or referred to in the Contract Documents. Ancillary/Integral Professional Services: In selecting an architect, engineer, land surveyor, or other professional to provide professional services, if any, that are required by the Contract Documents, Contractor shall not do so on the basis of competitive bids but shall make such selection on the basis of demonstrated competence and qualifications to perform the services in the manner provided by Section 2254.004 of the Texas Government Code and shall so certify to the Town the Contractor's agreement to comply with this provision with Contractor's bid. O. Other Items The Contractor shall sign the Construction Agreement, and deliver signed performance, payment and maintenance bonds and proper insurance policy endorsements (and/or other evidence of coverage) within ten (10) calendar days after the Owner makes available to the Contractor copies of the Contract Documents for signature. Six (6) copies of the Contract Documents shall be signed by an authorized representative of the Contractor and returned to the Town. The Construction Agreement "effective date" shall be the date on which the Town Council acts to approve the award of the Contract for the Work to Contractor. It is expressly provided, however, that the Town Council delegates the authority to the Town Manager or his designee to rescind the Contract award to Contractor at any time before the Owner delivers to PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 24 Attachment 3 the Contractor a copy of this Construction Agreement that bears the signature of the Town Manager and Town Secretary or their authorized designees. The purpose of this provision is to ensure: 1.that Contractor timely delivers to the Owner all bonds and insurance documents; and 2.that the Owner retains the discretion not to proceed if the Town Manager or his designee determines that information indicates that the Contractor was not the lowest responsible bidder or that the Contractor cannot perform all of its obligations under the Contract Documents. THE CONTRACTOR AGREES THAT IT SHALL HAVE NO CLAIM OR CAUSE OF ACTION OF ANY KIND AGAINST OWNER, INCLUDING A CLAIM FOR BREACH OF CONTRACT, NOR SHALL THE OWNER BE REQUIRED TO PERFORM UNDER THE CONTRACT DOCUMENTS, UNTIL THE DATE THE OWNER DELIVERS TO THE CONTRACTOR A COPY OF THE CONSTRUCTION AGREEMENT BEARING THE SIGNATURES JUST SPECIFIED. The Contract Documents shall be construed and interpreted by applying Texas law. Exclusive venue for any litigation concerning the Contract Documents shall be Collin County, Texas. Although the Construction Agreement has been drafted by the Owner, should any portion of the Construction Agreement be disputed, the Owner and Contractor agree that it shall not be construed more favorably for either party. The Contract Documents are binding upon the Owner and Contractor and shall insure to their benefit and as well as that of their respective successors and assigns. If Town Council approval is not required for the Construction Agreement under applicable law, then the Construction Agreement "effective date" shall be the date on which the Town Manager and Town Secretary or their designees have signed the Construction Agreement. If the Town Manager and Town Secretary sign on different dates, then the later date shall be the effective date. CONTRACTOR TOWN OF PROSPER, TEXAS By: By: HARLAN JEFFERSON Title: Title: Town Manager Date: Date: PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 25 Attachment 3 Address: Phone: Fax: Address: 121 W. Broadway Prosper, Texas 75078 Phone: (972) 346 - 2640 Fax: (972) 569 - 9335 ATTEST: ROBYN BATTLE Town Secretary PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 26 Attachment 3 PERFORMANCE BOND STATE OF TEXAS ) ) COUNTY OF COLLIN ) KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address is __________________________________________________________________________, hereinafter called Principal,and __________________________________________________________, a corporation organized and existing under the laws of the State of ______________________________, and fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound unto the TOWN OF PROSPER, a home-rule municipal corporation organized and existing under the laws of the State of Texas, hereinafter called “Beneficiary”, in the penal sum of __________________ Dollars ($____________) plus fifteen percent (100%) of the stated penal sum as an additional sum of money representing additional court expenses, attorneys’ fees, and liquidated damages arising out of or connected with the below identified Contract in lawful money of the United States, to be paid in Collin County, Texas, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. The penal sum of this Bond shall automatically be increased by the amount of any Change Order or Supplemental Agreement, which increases the Contract price, but in no event shall a Change Order or Supplemental Agreement, which reduces the Contract price, decrease the penal sum of this Bond. THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal entered into a certain Contract with the Town of Prosper, the Beneficiary, dated on or about the _________ day of ___________________, A.D. 20____, a copy of which is attached hereto and made a part hereof, to furnish all materials, equipment, labor, supervision, and other accessories necessary for the construction of: PROSPER STROM WATER IMPROVEMENT PROJECT 2015 LAKES OF LA CIMA OUTFALL REPAIR BID NO. 2015-30-B in the Town of Prosper, Texas, as more particularly described and designated in the above-referenced contract such contract being incorporated herein and made a part hereof as fully and to the same extent as if written herein word for word. NOW, THEREFORE, if the Principal shall well, truly and faithfully perform and fulfill all of the undertakings, covenants, terms, conditions and agreements of said Contract in accordance with the Plans, Specifications and Contract Documents during the original term thereof and any extension thereof which may be granted by the Beneficiary, with or without notice to the Surety, and during the life of any guaranty or warranty required under this Contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions and agreements of any and all duly authorized modifications of said Contract that may hereafter be made, notice of which modifications to the Surety being hereby waived; and, if the Principal shall repair and/or replace all defects due to faulty materials and workmanship that appear within a period of one (1) year from the date of final completion and final acceptance of the Work by Owner; and, if the Principal shall fully indemnify and save harmless the Beneficiary from and against all costs and damages which Beneficiary may suffer by reason of failure to so perform herein and shall fully PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 27 Attachment 3 reimburse and repay Beneficiary all outlay and expense which the Beneficiary may incur in making good any default or deficiency, then this obligation shall be void; otherwise, it shall remain in full force and effect. PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive Venue shall lie in Collin County, Texas. AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the Work to be performed thereunder or the Plans, Specifications and Drawings, etc., accompanying the same shall in anywise affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract, or to the Work or to the Specifications. This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government Code, and any other applicable statutes of the State of Texas. The undersigned and designated agent is hereby designated by the Surety herein as the Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered and on whom service of process may be had in matters arising out of such suretyship, as provided by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas. IN WITNESS WHEREOF, this instrument is executed in six copies, each one of which shall be deemed an original, this, the ________ day of ________________, 20____. ATTEST: PRINCIPAL: ___________________________________ Company Name By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Typed/Printed Name Typed/Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax [Signatures continued on following page.] PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 28 Attachment 3 ATTEST: SURETY: By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Printed Name Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice and service of the process is: NAME: STREET ADDRESS: CITY, STATE, ZIP: NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page 2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation, give a person’s name. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 29 Attachment 3 PAYMENT BOND STATE OF TEXAS ) ) COUNTY OF COLLIN ) KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address is ____________________________________________________________________________, hereinafter called Principal, and__________________________________________________________, a corporation organized and existing under the laws of the State of ______________________________, and fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound unto the TOWN OF PROSPER, a home-rule municipal corporation organized and existing under the laws of the State of Texas, hereinafter called “Owner”, and unto all persons, firms, and corporations who may furnish materials for, or perform labor upon the building or improvements hereinafter referred to in the penal sum of ___________________________________ DOLLARS ($_______________) in lawful money of the United States, to be paid in Collin County, Texas, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. The penal sum of this Bond shall automatically be increased by the amount of any Change Order or Supplemental Agreement, which increases the Contract price, but in no event shall a Change Order or Supplemental Agreement, which reduces the Contract price, decrease the penal sum of this Bond. THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal entered into a certain Contract with the Town of Prosper, the Owner, dated on or about the __________ day of _________________, A.D. 20___, a copy of which is attached hereto and made a part hereof, to furnish all materials, equipment, labor, supervision, and other accessories necessary for the construction of: PROSPER STROM WATER IMPROVEMENT PROJECT 2015 LAKES OF LA CIMA OUTFALL REPAIR BID NO. 2015-30-B NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties and make prompt payment to all persons, firms, subcontractors, corporations and claimants supplying labor and/or material in the prosecution of the Work provided for in the above- referenced Contract and any and all duly authorized modifications of said Contract that may hereafter be made, notice of which modification to the Surety is hereby expressly waived, then this obligation shall be void; otherwise it shall remain in full force and effect. PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive venue shall lie in Collin County, Texas. AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, or to the Work performed thereunder, or the Plans, Specifications, Drawings, etc., accompanying the same, shall in anywise affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract, or to the Work to be performed thereunder. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 30 Attachment 3 This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government Code, and any other applicable statutes of the State of Texas. The undersigned and designated agent is hereby designated by the Surety herein as the Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered and on whom service of process may be had in matters arising out of such suretyship, as provided by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas. IN WITNESS WHEREOF, this instrument is executed in six copies, each one of which shall be deemed an original, this, the _______ day of _________________, 20___. ATTEST: PRINCIPAL: ___________________________________ Company Name By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Typed/Printed Name Typed/Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax [Signatures continued on following page.] PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 31 Attachment 3 ATTEST: SURETY: By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Printed Name Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice and service of the process is: NAME: STREET ADDRESS: CITY, STATE, ZIP: NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page 2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation, give a person’s name. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 32 Attachment 3 MAINTENANCE BOND STATE OF TEXAS ) ) COUNTY OF COLLIN ) KNOW ALL MEN BY THESE PRESENTS: That _______________________________ whose address is________________________________________________, hereinafter referred to as “Principal,” and ___________________________________, a corporate surety/sureties organized under the laws of the State of ____________ and fully licensed to transact business in the State of Texas, as Surety, hereinafter referred to as “Surety” (whether one or more), are held and firmly bound unto the TOWN OF PROSPER, a Texas municipal corporation, hereinafter referred to as “Owner,” in the penal sum of ___________________________________ DOLLARS ($_______________) (fifteen percent (15%) of the total bid price), in lawful money of the United States to be paid to Owner, its successors and assigns, for the payment of which sum well and truly to be made, we bind ourselves, our successors, heirs, executors, administrators and successors and assigns, jointly and severally; and firmly by these presents, the condition of this obligation is such that: WHEREAS, Principal entered into a certain written Contract with the Town of Prosper, dated on or about the _____ day of ________________________, 20____, to furnish all permits, licenses, bonds, insurance, products, materials, equipment, labor, supervision, and other accessories necessary for the construction of: PROSPER STROM WATER IMPROVEMENT PROJECT 2015 LAKES OF LA CIMA OUTFALL REPAIR BID NO. 2015-30-B in the Town of Prosper, Texas, as more particularly described and designated in the above- referenced contract, such contract being incorporated herein and made a part hereof as fully and to the same extent as if written herein word for word: WHEREAS, in said Contract, the Principal binds itself to use first class materials and workmanship and of such kind and quality that for a period of two (2) years from the completion and final acceptance of the improvements by Owner the said improvements shall require no repairs, the necessity for which shall be occasioned by defects in workmanship or materials and during the period of two (2) years following the date of final acceptance of the Work by Owner, Principal binds itself to repair or reconstruct said improvements in whole or in part at any time within said period of time from the date of such notice as the Town Manager or his designee shall determine to be necessary for the preservation of the public health, safety or welfare. If Principal does not repair or reconstruct the improvements within the time period designated, Owner shall be entitled to have said repairs made and charge Principal and/or Surety the cost of same under the terms of this Maintenance Bond. NOW, THEREFORE, if Principal will maintain and keep in good repair the Work herein contracted to be done and performed for a period of two (2) years from the date of final acceptance and do and perform all necessary work and repair any defective condition (it being understood that the purpose of this section is to cover all defective conditions arising by reason of defective materials, work or labor performed by Principal) then this obligation shall be void; PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 33 Attachment 3 otherwise it shall remain in full force and effect and Owner shall have and recover from Principal and its Surety damages in the premises as provided in the Plans and Specifications and Contract. PROVIDED, however, that Principal hereby holds harmless and indemnifies Owner from and against any claim or liability for personal injury or property damage caused by and occurring during the performance of said maintenance and repair operation. PROVIDED, further, that if any legal action be filed on this Bond, exclusive venue shall lie in Collin County, Texas. AND PROVIDED FURTHER, Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the Work performed thereunder, or the Plans, Specifications, Drawings, etc. accompanying same shall in any way affect its obligation on this Bond; and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work to be performed thereunder. The undersigned and designated agent is hereby designated by Surety as the resident agent in either Collin or Dallas Counties to whom all requisite notice may be delivered and on whom service of process may be had in matters arising out of this suretyship. IN WITNESS WHEREOF, this instrument is executed in six copies, each one of which shall be deemed an original, on this the _____ day of ____________, 20____. ATTEST: PRINCIPAL: ___________________________________ Company Name By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Typed/Printed Name Typed/Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax [Signatures continued on following page.] PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 34 Attachment 3 ATTEST: SURETY: By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Printed Name Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 35 Attachment 3 GENERAL CONDITIONS GC.01 PURPOSE: The General Conditions contained herein set forth conditions or requirements common to this Contract and all other construction contracts issued by the Town of Prosper. GC.02 DEFINITIONS: The following words and expressions, or pronouns used in their place, shall wherever they appear in this Contract, be construed as follows, unless a different meaning is clear from the context: CALENDAR DAY: Any days of the week or month, no days being excepted. CONTRACT DOCUMENTS: All of the written, printed, typed, and drawn instruments that comprise and govern the performance of the contract as defined by the Construction Agreement. ENGINEER: The ENGINEER of the OWNER or his designee. EXTRA WORK: W ork required by the OWNER other than that which is expressly or impliedly required by the Contract Documents at the time of execution of the Contract. HOLIDAYS: The ten official holidays observed are New Year's Day, Martin Luther King Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving Day, Christmas Eve, and Christmas Day. If a holiday falls on a Saturday, it shall be observed on the preceding Friday. If a holiday falls on a Sunday, it shall be observed on the following Monday. OWNER: The Town of Prosper, Texas, acting through the Town Manager under authority granted by the Town Council. OWNER'S REPRESENTATIVE: The Executive Director of Development and Community Services of the Town of Prosper or his designee. SUB-CONTRACTOR: Any persons, firm or corporation, other than employees of the CONTRACTOR, who or which contracts with the CONTRACTOR to furnish, or who actually furnishes, labor and/or materials and equipment at or about the site. SUBSTANTIALLY COMPLETE: The condition upon which the Work has been made suitable for use and may serve its intended purpose but may still require minor miscellaneous work and adjustment. WORK: All work to be performed by the CONTRACTOR under the terms of the Contract, including the furnishing of all materials, supplies, machinery, equipment, tools, superintendence, labor, submittals, services, insurance, permits, certificates, licenses, and all water, light, power, fuel, transportation, facilities, and other incidentals. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 36 Attachment 3 WRITTEN NOTICE: Notice required by the Contract shall be served concurrently to the OWNER'S REPRESENTATIVE, ENGINEER, and/or CONTRACTOR. Notice delivered by mail shall be effective on the postmark date, notice delivered by hand shall be effective the date of delivery, and notice delivered by facsimile or e-mail shall be effective the date of transmission, provided that any notice served after 5 PM or on a weekend or holiday shall be effective the following business day. GC.03 GENERAL RESPONSIBILITIES AND UNDERSTANDINGS: (a) Intent of Contract Documents: The intent of the Contract Documents is to prescribe a complete work or improvement, which the CONTRACTOR undertakes to do in full compliance with the plans, specifications, special provisions, proposal and contract. The CONTRACTOR shall do all work as provided in the plans, specifications, special provisions, proposal and contract, and shall do such additional extra work as may be considered necessary to complete the work in satisfactory and acceptable manner. The CONTRACTOR shall furnish all labor, tools, materials, machinery, equipment and incidentals necessary to the satisfactory prosecution and completion of the work. (b) No Waiver of Legal Right: Inspection by the OWNER or ENGINEER, any order, measurement, or certificate by OWNER or ENGINEER, any order by the OWNER for payment of money, any payment for or acceptance of any work, or any extension of time, or any possession taken by the OWNER, shall not operate as a waiver of any provisions of the Contract Documents or any power therein reserved to the OWNER of any rights or damages therein provided. Any waiver of any breach of contract shall not be held to be a waiver of any other subsequent breach. The OWNER deserves the right to correct any error that may be discovered in any estimate that may have been paid and to adjust the same to meet the requirements of the contract and specifications. The OWNER reserves the right to claim and recover by process of law sums as may be sufficient to correct any error or make good any deficiency in the work resulting from such error, dishonesty or collusion, upon the conclusive proof of collusion or dishonesty by the CONTRACTOR or his agents and the ENGINEER or his assistants, discovered in the work after the final payment has been made. (c) Changes and Alterations: The CONTRACTOR further agrees that the OWNER or ENGINEER may make such changes and alterations as the OWNER may see fit, in the line, grade, form, dimensions, plans or materials for the work herein contemplated, or any part thereof, either before or after the beginning of the construction, without affecting the validity of this contract and the accompany Performance and Payment Bonds. If such changes or alterations diminish the quantity of the work to be done, they shall not constitute the basis for a claim for damages for anticipated profits on the work that may be dispensed with. If the amount of work is increased, such additional work shall be paid for as provided under Extra Work. In case the OWNER shall make such changes or alterations as shall make useless any work already done or material already furnished or used in said work, then the OWNER shall recompense the CONTRACTOR for any material or labor so used, PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 37 Attachment 3 and for any actual loss occasioned by such change, due to actual expenses incurred in preparation for the work as originally planned. (d) Discrepancies and Omissions: It is further agreed that it is the intent of this contract that all work must be done and all material must be furnished in accordance with the generally accepted practice, and in the event of any discrepancies between the separate contract documents, the priority of interpretation defined by the Construction Agreement shall govern. In the event that there is still any doubt as to the meaning and intent of any portion of the contract, specifications or drawings, the ENGINEER shall define which is intended to apply to the work. (e) Plans and Specifications: The OWNER shall furnish the CONTRACTOR with an adequate and reasonable number of copies of all plans and specifications without expense to him, and the CONTRACTOR shall keep one copy of the same constantly accessible on the work, with the latest revisions noted thereon. (f) Ownership of Drawings: All drawings, specifications and copies thereof furnished by the OWNER shall not be reused on other work, and, with the exception of the signed contract sets, are to be returned to him on request, at the completion of the work. All models are the property of the OWNER. (g) Adequacy of Design: It is understood that the OWNER believes it has employed competent engineers and designers. It is, therefore, agreed that, as to the CONTRACTOR only, the OWNER shall be responsible for the adequacy of the design, sufficiency of the Contract Documents, and the practicability of the operations of the completed project; provided the CONTRACTOR has complied with the requirements of the said Contract Documents, all approved modifications thereof, and additions and alterations thereto approved in writing by the OWNER. The burden of proof of such compliance shall be upon the CONTRACTOR to show that he has complied with the said requirements of the Contract Documents, approved modifications thereof and all approved additions and alterations thereto. (h) Line and Grade: The ENGINEER will furnish control benchmarks for the construction of the Work. The CONTRACTOR shall use the control benchmarks and data shown on the drawings. No construction staking will be provided by the ENGINEER or owner for this project. Any restaking, and all construction staking, required shall be at the sole cost of the CONTRACTOR. (i) Right of Way and Easements: The OWNER will obtain all necessary right of ways and easements required for the completion of the Work. No work shall be undertaken on nor shall men, tools, equipment, or other supplies occupy any ground outside right of ways and easements. If Contractor wants to work outside right of ways and easements and is able to make an agreement with the Property Owner, then the agreement should be documented and signed by the Property Owner and CONTRACTOR with a copy submitted to the OWNER before work off the easement commences. The OWNER will obtain permits and/or license agreements necessary for work to be performed on right of ways or easements owned by other agencies including, PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 38 Attachment 3 but not limited to, the Texas Departments of Transportation, North Texas Tollway Authority, BNSF Railway, and utility companies. The CONTRACTOR shall comply with the conditions of these permits and/or license agreements as if they were a part of the Contract Documents. (j) Existing Utilities and Structures: The location of existing utilities shown on the plans are based on the interpretation of the best available information and are not warranted by the OWNER or ENGINEER. It shall be the responsibility of the CONTRACTOR to verify and/or locate the various locations of pertinent utilities prior to or during construction. If any utility or irrigation system is broken by the Contractor, it shall be the responsibility of the CONTRACTOR to repair, at his own expense, the damaged line and restore it to its functional use. (k) Right of Entry: The OWNER reserves the right to enter the property or location on which the works herein contracted for are to be constructed or installed, by such agent or agents as he may elect, for the purpose of inspecting the work, or for the purpose of constructing or installing such collateral work as said OWNER may desire. The CONTRACTOR shall conduct his work so as not to impede unnecessarily any work being done by others on or adjacent to the site. (l) Collateral Contracts: The OWNER agrees to provide by separate contract or otherwise, all labor and material essential to the completion of the work specifically excluded from this contract, in such manner as not to delay the progress of the work or damage said CONTRACTOR, except where such delays are specifically mentioned elsewhere in the Contract Documents. (m) Objections and Determinations: The ENGINEER shall determine all claims disputes and other matters in question between the CONTRACTOR and the OWNER relating to the execution or progress of the work or the interpretation of the Contract Documents. The ENGINEER'S decision shall be rendered in writing within a reasonable time and shall be binding. (n) Owner-Engineer Relationship: The duties, responsibilities and limitations of authority of the ENGINEER during construction are as set forth in the Contract Documents and shall not be extended or limited without written consent of the OWNER and ENGINEER. The ENGINEER will advise and consult with the OWNER, and OWNER'S instructions to the CONTRACTOR may be issued through the ENGINEER as if they were issued by the OWNER directly. GC.04 CONTRACTOR RESPONSIBILITIES: (a) Contractor Independence: The CONTRACTOR is and at all times shall remain an independent contractor, solely responsible for the manner and method of completing his work under this contract, with full power and authority to select the means, method and manner of performing such work, so long as such methods do not adversely affect the completed improvements, the OWNER and ENGINEER being interested only in the result obtained and conformity of such completed improvements to the Contract Documents. (b) Assignment and Subletting: The CONTRACTOR agrees that he will retain personal control and will give his personal attention to the fulfillment of this PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 39 Attachment 3 contract and that he will not assign by Power of Attorney, or otherwise, or sublet said contract without the written consent of the OWNER or ENGINEER, and that no part or feature of the work will be sublet to anyone objectionable to the ENGINEER or the OWNER. The CONTRACTOR further agrees that the subletting of any portion or feature of the work, or materials required in the performance of this contract, shall not relieve the CONTRACTOR from his full obligations to the OWNER, as provided by this Agreement. (c) Contractor’s Understanding: It is understood and agreed that the CONTRACTOR has, by careful examination, satisfied himself as to the nature and location of the work, the conformation of the ground, the character, quality and quantity of the materials to be encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the work, the general and local conditions, and all other matters which can in any way affect the work under this contract. No verbal agreement or conversation with any officer, agent or employee of the OWNER or ENGINEER, either before or after the execution of this contact, shall affect or modify any of the terms or obligations herein contained. (d) Duty of Contractor: The CONTRACTOR shall be solely responsible for the safety of himself, his employees and other persons, as well as for the protection of the safety of the improvements being erected and the property of himself or any other person, as a result of his operations hereunder. CONTRACTOR shall be fully and completely liable, at his own expense, for design, construction, installation and use, or non-use, of all items and methods incident to performance of the contract, and for all loss, damage or injury incident thereto, either to person or property, including, without limitation, the adequacy of all temporary supports, shoring, bracing, scaffolding, machinery or equipment, safety precautions or devices, and similar items or devices used by him during construction (e) Supervision by Contractor: The CONTRACTOR shall give adequate attention to the faithful prosecution and completion of this contract and shall keep on the work, during its progress, a competent superintendent and any necessary assistants. The superintendent shall represent the CONTRACTOR in his absence and all directions given to him shall be as binding as if given to the CONTRACTOR. (f) Character of Workmen: The CONTRACTOR agrees to employ only orderly and competent men, skillful in the performance of the type of work required under this contract, to do the work; and agrees that whenever the OWNER or ENGINEER shall inform him in writing that any man or men on the work are, in his opinion, incompetent, unfaithful or disorderly, such man or men shall be discharged from the work and shall not again be employed on the work without the OWNER’S or ENGINEER'S written consent. (g) Contractor’s Buildings: The building of structures or the erection of tents or other forms of protection will be permitted only for use as temporary office space or for storage of materials, equipment, and supplies and only at such places as the OWNER or ENGINEER shall direct, and the sanitary conditions of the grounds in or about such structures shall at all times be maintained in a manner satisfactory PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 40 Attachment 3 to the OWNER or ENGINEER. At no time shall employees or agents of the CONTRACTOR occupy such facilities except in conjunction with performance of the Work. (h) Protection of Site: The Contractor shall protect all structures, walks, pipe lines, trees, shrubbery, lawns and other improvements during the progress of his work and shall remove from the site all debris and unused materials. (i) Sanitation: Necessary sanitary conveniences for the use of laborers on the work, properly secluded from public observation, shall be constructed and maintained by the CONTRACTOR in such manner and at such points as shall be approved by the OWNER or ENGINEER, and their use shall be strictly enforced. (j) Equipment, Materials, and Construction Plant: The CONTRACTOR shall be responsible for the care, preservation, conservation, protection and replacement of all materials, supplies, machinery, equipment, tools, apparatus, accessories, facilities, all means of construction, and any and all parts of the work, whether the CONTRACTOR has been paid, partially paid, or not paid for such work, or whether OWNER has taken possession of completed portions of such work, until the entire work is completed and accepted. (k) Losses from Natural Causes: Unless otherwise specified, all loss or damage to the CONTRACTOR arising out of the nature of the work to be done, or from the action of the elements, or from any unforeseen circumstance in the prosecution of the same, or from unusual obstructions or difficulties which may be encountered in the prosecution of the work, shall be sustained and borne by the CONTRACTOR at his own cost and expense. GC.05 PROTECTION OF PERSONS AND PROPERTY: (a) Protection Against Claims: If any person files a claim against the OWNER, OW NER’s Agent or CONTRACTOR for personal injury or property damage resulting from, arising out of, or caused by, the operations of the CONTRACTOR, or any Work within the limits of the Project, the CONTRACTOR must either submit to the OWNER a duly executed full release within thirty (30) calendar days from the date of written claim, or immediately report the claim to his liability insurance carrier for their action in adjusting the claim. If the CONTRACTOR fails to comply with this provision within the stipulated time limit, it will be automatically deemed that the CONTRACTOR has appointed the OWNER as its irrevocable Attorney In Fact authorizing the OWNER to report the claim directly with the CONTRACTOR’s liability insurance carrier. This provision is in and of itself a Power of Attorney from the CONTRACTOR to the OWNER, which authorizes the OWNER to take said action on behalf of the CONTRACTOR without the necessity of the execution of any other document. If the CONTRACTOR fails to comply with the provisions of this item, the OWNER, at its own discretion, may terminate this contract or take any other actions it deems appropriate. Any payment or portion thereof due the CONTRACTOR, whether it is a final payment, progress payment, payment out of retainage or refund payment may be withheld by the OWNER. Bankruptcy, insolvency or denial of liability by the CONTRACTOR’s insurance carrier shall not exonerate the CONTRACTOR from liability. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 41 Attachment 3 As a result of the additional work created to OWNER due to non-response of claims for damages by CONTRACTOR to third parties, CONTRACTOR shall incur penalties for failure to abide by this Special Condition. The CONTRACTOR shall respond to the claimant in writing regarding the status of the claim, including whether CONTRACTOR disputes the claim, wishes to settle, or will notify its liability insurance carrier regarding the claim. CONTRACTOR will be assessed a penalty by OWNER of $75.00 per claim, for its failure to respond to the claimant as described above within thirty (30) calendar days of its written notice of claim by the City. To ensure CONTRACTOR compliance, the OWNER shall be notified, by copied correspondence of responses or settlement by CONTRACTOR. (b) Protection Against Accidents to Employees and the Public: The CONTRACTOR shall at all times exercise reasonable precautions for the safety of employees and others on or near the work and shall comply with all applicable provisions of Federal, State, and Municipal safety laws and building and construction codes. All machinery and equipment and other physical hazards shall be guarded in accordance with the "Manual of Accident Prevention in Construction" of the Associated General contractors of America except where incompatible with Federal, State, or Municipal laws or regulations. The CONTRACTOR shall provide such machinery guards, safe walkways, ladders, bridges, gangplanks, and other safety devices. The safety precautions actually taken and their adequacy shall be the sole responsibility of the CONTRACTOR, acting at his discretion as an independent contractor. (c) Protection of Adjoining Property: The CONTRACTOR shall take proper means to communicate with the adjacent or adjoining property owners and protect the adjacent or adjoining property or properties in any way encountered, which might be injured or seriously affected by any process of construction to be undertaken under this Agreement, from any damage or injury by reason of said process of construction; and he shall be liable for any and all claims for such damage on account of his failure to fully protect all adjoining property. (d) Protection Against Royalties or Patented Invention: The CONTRACTOR shall pay all royalties and license fees, and shall provide for the use of any design, device, material or process covered by letters patent or copyright by suitable legal agreement with the patentee or owner. (e) Threats to Persons or Property: The CONTRACTOR shall respond promptly to any imminent threat to persons or property arising from or in relation to performance of the Work. Failure to promptly correct any threat to persons or property may result in a temporary suspension of work until such time as the threat is resolved. GC.06 PROSECUTION AND PROGRESS: (a) Time and Order of Completion: It is the meaning and intent of this contract, unless otherwise herein specifically provided, that the CONTRACTOR shall be PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 42 Attachment 3 allowed to prosecute his work in such manner as shall be most conducive to economy of construction; provided however, that the order and the time of prosecution shall be such that the work shall be Substantially Completed as a whole and in part in accordance with this contract, the plans and specifications, and within the time of completion designated in the Proposal; provided, also, that when the OWNER is having other work done, either by contract or by his own force, the ENGINEER may direct the time and manner of constructing the work done under this contract, so that conflict will be avoided and the construction of the various works being done for the OWNER shall be harmonized. The CONTRACTOR shall submit prior to beginning work, with each pay estimate, and at other such times as may reasonably be requested by the OWNER or ENGINEER, schedules which shall show the order in which the CONTRACTOR proposes to carry on the work, with dates at which the CONTRACTOR will start the several parts of the work, and estimated dates of completion of the several parts. (b) Working Hours: Permissible working hours are 7:00 AM to 7:00 PM Monday through Saturday, excluding holidays. Working hours are enforced by the Town of Prosper Police Department. Any variance to these working hours must be requested by the CONTRACTOR in writing at least two weeks in advance and will require approval from the OWNER upon positive recommendation of the ENGINEER. (c) Extension of Time: Should the CONTRACTOR be delayed in the completion of the work by any act or neglect of the OWNER or ENGINEER, or of any employee of either, or by other contractors employed by the OWNER, or by changes ordered in the work, or by strikes, lockouts, fires, and unusual delays by common carriers, or uncontrollable cause or causes beyond the CONTRACTOR'S control, and the OWNER and ENGINEER decides such cause justifies the delay, then an extension of time sufficient to compensate for the delay as determined by the OWNER or ENGINEER shall be allowed for completing the work; provided, however, that the CONTRACTOR shall give the OWNER or ENGINEER prompt notice in writing of the cause of such delay. (d) Hindrances and Delays: No claims shall be made by the CONTRACTOR for damages resulting from hindrances or delays from any cause (except where the work is stopped by order of the OWNER) during the progress of any portion of the work embraced in this contract. In case said work shall be stopped by the act of the OWNER, then such expense as in the judgment of the ENGINEER is caused by such stoppage of said work shall be paid by the OWNER to the CONTRACTOR. (e) Liquidated Damages: The time of completion is of the essence for this Contract. For each day that any work shall remain uncompleted after the time specified in the Contract or in an executed Change Order, including milestone completion dates, substantial completion, and final completion, the OWNER may deduct the following sum from monies due to the CONTRACTOR for each day the work remains uncompleted: PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 43 Attachment 3 Amount of Contract Amount of Liquidated Damages Less than $50,000 $100 per day $50,000 to $100,000 $150 per day $100,000 to $500,000 $200 per day $500,000 to $1,000,000 $250 per day $1,000,000 to $5,000,000 $500 per day Greater than $5,000,000 $750 per day GC.07 CONTROL OF WORK AND MATERIAL: (a) Shop Drawings and Submittals: The CONTRACTOR shall submit to the OWNER or ENGINEER, with such promptness as to cause no delay in his own work or in that of any other contractor, four (4) checked copies, unless otherwise specified, of all shop and/or setting drawings and schedules required for the work of the various trades, and the OWNER or ENGINEER shall pass upon them with reasonable promptness, noting desired corrections. The CONTRACTOR shall make any corrections required by the OWNER or ENGINEER, file with him two corrected copies and furnish such other copies as may be needed. The OWNER’S or ENGINEER'S approval of such drawings or schedules shall not relieve the CONTRACTOR from responsibility for deviations from drawings or specifications, unless he has in writing called the OWNER’S or ENGINEER'S attention to such deviations at the time of submission, nor shall it relieve him from responsibility for errors of any sort in shop drawings or schedules. It shall be the CONTRACTOR'S responsibility to fully and completely review all shop drawings to ascertain their effect on his ability to perform the required contract work in accordance with the plans and specifications and within the contract time. Such review by the OWNER or ENGINEER shall be for the sole purpose of determining the sufficiency of said drawings or schedules to result in finished improvements in conformity with the plans and specifications, and shall not relieve the CONTRACTOR of his duty as an independent contractor as previously set forth, it being expressly understood and agreed that the OWNER or ENGINEER does not assume any duty to pass upon the propriety or adequacy of such drawings or schedules, or any means or methods reflected thereby, in relation to the safety of either person or property during CONTRACTOR'S performance hereunder. (b) Temporary Traffic Control: Where the Work is carried on, in or adjacent to any road, alley, sidewalk, trail, or other public space, the CONTRACTOR shall at his own cost and expense furnish, erect and maintain temporary traffic control devices and shall take such other precautionary measures for the protection of persons or property and of the Work as are necessary. A sufficient number and arrangement of temporary traffic control devices shall be erected to keep vehicles and persons from entering on or into any work under construction. The CONTRACTOR's responsibility for the maintenance of barricades, signs and lights, and for providing watchmen, shall not cease until the project has been accepted by the Owner. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 44 Attachment 3 All temporary traffic control devices shall be clearly visible at all times of day and night. Signs and barricades shall constructed of retro-reflective sheeting, and cones and other channelizing devices shall have retro-reflective banding. All temporary traffic control devices shall comply with and have the meanings prescribed by the Texas Manual of Uniform Traffic Control Devices. The Contractor shall at all times coordinate the closing of any section of road, alley, sidewalk, trail, or other public space with the OWNER or ENGINEER. When such a closing is anticipated to have a duration longer than one (1) hour, the CONTRACTOR shall submit a traffic control plan at least 72 hours in advance to the OWNER or ENGINEER for review and approval. The CONT RACTOR shall be held responsible for all damage to the Work due to failure of barricades, signs, to protect it, and whenever evidence is found of such damage, the OWNER or ENGINEER may order the damaged portion immediately removed and replaced by the CONTRACTOR at his cost and expense. (c) Public Convenience: Materials stored about the Work shall be so placed, and the Work shall at all times to be so conducted, as to cause no greater obstruction to the traveling public than is considered necessary by the OWNER. The CONTRACTOR shall make provisions at all roads, alleys, sidewalks, trails, and private driveways for the free passage of pedestrians and vehicles provided that where free passage is impractical or unnecessary in the opinion of the OWNER, the CONTRACTOR may make arrangements satisfactory to the OWNER for the diversion of traffic and shall, at his own expense, provide all material and perform all work necessary for the construction and maintenance of such diversions. The materials excavated, and the construction materials or plant used in the construction of the Work, shall be placed so as not to endanger the Work or prevent free access to all public and private utilities and related appurtenances. The OWNER reserves the right to remedy any neglect on the part of the CONTRACTOR as regards to the public convenience and safety which may come to its attention after twenty-four (24) hours notice in writing the CONTRACTOR, save in cases of emergency, when it shall have the right to remedy any neglect without notice; and in either case, the cost of such work done by the OWNER shall be deducted from monies due or to become due to the Contractor. (d) Testing of Materials: Testing and inspection of materials required by the specifications shall be performed by a commercial testing laboratory selected by the CONTRACTOR and approved by the OWNER. Except as otherwise noted, the costs of laboratory tests will be paid by the CONTRACTOR, including any materials or specimens for testing. Any testing of material or workmanship required due to failure will be paid for by the CONTRACTOR. This payment will be made direct to the testing laboratory by the CONTRACTOR. The CONTRACTOR shall furnish at his own expense, suitable evidence that the materials he proposes to incorporate into the work are in accordance with the specifications. Mill tests for reinforcing steel and cement will be acceptable if it is definite that the test sheets apply to the material being furnished. Manufacturer's PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 45 Attachment 3 or supplier's test results will be acceptable for such items as pipe, valves, hydrants when it is definite that the material being furnished is in accordance with the manufacturer's or supplier's specifications to which the test results apply. Supplier's evidence of quality and gradation of asphaltic material will be acceptable as long as the material is secured from the sources to which the evidence applies. Should the CONTRACTOR fail to provide the above information, or should the validity of the above information be called into question, the OWNER shall have the right to require tests to be made by the OWNER's laboratory to obtain this information and the cost therefore shall be borne by the CONTRACTOR or deducted from monies owed by the OWNER to the CONTRACTOR. (e) Trench Excavation Protection: It is the sole duty, responsibility, and prerogative of the CONTRACTOR, not the OWNER or ENGINEER, to determine the specific applicability of a trench safety system to each field condition encountered on the project as required by Part 1926, Sub-part P-Excavations, Trenching, and Shoring of the Occupational Safety and Health Administration's Standards and Interpretations. It will be the Contractor's responsibility to identify the soil type and to accurately adjust his trench safety methods according to the OSHA requirements. (f) Explosives: The use of explosives shall not be permitted. GC.08 INSPECTION AND ACCEPTANCE: (a) Inspection of Work: Inspection will be performed by representatives of the OWNER, ENGINEER, other reviewing agencies, and their designees. It is the intent of the OWNER to inspect all work on this project. The CONTRACTOR is responsible for verifying with the OWNER, ENGINEER, or other reviewing agencies when an inspector is and is not required. The CONTRACTOR shall furnish the OWNER, ENGINEER, other reviewing agencies, and their designees reasonable access and facilities for inspecting the Work and determining whether or not the Work is in accordance with the Contract Documents The CONTRACTOR shall be responsible for all costs associated with verifying the acceptability of work completed without proper inspection, as directed by the OWNER, ENGINEER, or other reviewing agency. If deemed to be unacceptable, the work may be ordered removed at the CONTRACTOR's expense. (b) Inspection Overtime: The OWNER and ENGINEER will provide inspection staff on weekdays between 8:00 AM and 5:00 PM. Inspection performed outside these hours or on weekends or holidays may be subject to an inspection overtime fee determined by the OWNER and ENGINEER. The CONTRACTOR is responsible for determining inspection overtime rules of other reviewing agencies. (c) Use of Completed Portions: The OWNER shall have the right to take possession of and use any completed or partially completed portions of the work, notwithstanding the time for completing the entire work or such portions may not have expired. Such taking possession and use shall not be deemed an PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 46 Attachment 3 acceptance of any work not completed in accordance with the Contract Documents, nor shall the risk of loss change from CONTRACTOR to OWNER. If such prior use increases the cost of or delays the work, the CONTRACTOR shall be entitled to such extra compensation, or extension of time, or both, as the OWNER or ENGINEER may determine. (d) Defects and their Remedies: If the Work or any portion thereof, or any material brought on the site of the Work for use in the Work or selected for the same, shall be deemed by the OWNER or ENGINEER as unsuitable or not in conformity with the specifications, the CONTRACTOR shall, after receipt of written notice thereof from the OWNER or ENGINEER, forthwith remove such material and rebuild or otherwise remedy such work so that it shall be in full accordance with this contract. (e) Preliminary Final Inspection: Upon substantial completion of the Work, the CONTRACTOR shall request a preliminary final inspection of the Work by representatives of the OWNER, ENGINEER, and other reviewing agencies. The OWNER or ENGINEER will provide written notice of any defects to the CONTRACTOR and the CONTRACTOR shall promptly remedy such defects in accordance with the Contract Documents. (f) Final Inspection: Upon completion of all items identified on the punch list, the CONTRACTOR shall request a final inspection of the Work by representatives of the OWNER, ENGINEER, and other reviewing agencies. If additional defects are noted, the CONTRACTOR shall promptly remedy such defects and repeat this process. If the Work is found to be acceptable, the OWNER or ENGINEER will provide written notice of Completion of the Work to the CONTRACTOR. (g) Acceptance: Upon Completion, the CONTRACTOR shall submit to the OWNER or ENGINEER such documentation as is necessary to insure that the work has been completed, subcontractors and suppliers have been paid, any claims received have been settled, and other documentation as required by the OWNER or ENGINEER. If the documentation is found to be acceptable, the OWNER or ENGINEER will issue a written notice of Acceptance of the Work to the CONTRACTOR. GC.09 MEASUREMENT AND PAYMENT: (a) Estimated Quantities: The quantities of each item on the bid proposal blank represent the approximate amount of work to be done. Final quantities actually built will be determined and paid for by actual measurements on the ground of the final work completed. Bidders are especially notified that no incidental items of work will be paid for unless there appears an item in the proposal blank for such work. It must be strictly understood that the prices bid are for complete and acceptable work. (b) Measurement: Quantities of individual items of work shall be based on the final, in-place quantity of the item of work, measured or computed using the units specified in the Proposal. Where a discrepancy in measured or computed quantities occurs among the OWNER, ENGINEER, and CONTRACTOR, the PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 47 Attachment 3 parties attempt to reconcile the discrepancy. If no reconciliation is possible, the determination of the ENGINEER shall be used. (c) Progress Payments: As close as practical to the end of each month in which work has been performed, the CONTRACTOR shall prepare and submit to the OWNER an application for payment showing as completely as practicable the total value of the work done by the CONTRACTOR up to and including the last day immediately preceding the date of such application and the value of all sound materials delivered on the site of the work that are to be fabricated into the work. The OWNER'S REPRESENTATIVE and/or ENGINEER shall promptly review CONTRACTOR'S application for payment, shall either approve or modify the total value of the work done by CONTRACTOR and the value of materials delivered on the site, and shall submit to OWNER such application for payment as approved or modified with OWNER’S REPRESENTATIVE'S and/or ENGINEER'S recommendation affixed thereto within ten (10) business days following the receipt of the application from CONTRACTOR. The OWNER shall pay the CONTRACTOR within thirty (30) days following receipt of the application from CONTRACTOR, less any amount held for retainage or outstanding claims or defective work. (d) Payment Withheld: The OWNER may withhold any payment otherwise due to the CONTRACTOR. The amount of any withheld payment shall be as necessary to protect the OWNER's interest in the following circumstances: (i) unsatisfactory progress of the Work within the CONTRACTOR's control; (ii) reasonable doubt that the Work can be completed for the unpaid balance; (iii) failure of the CONTRACTOR to carry out orders of the OWNER; (iv) defective work not remedied; (v) the filing of a claim against the CONTRACTOR or reasonable evidence that a claim will be filled against the CONTRACTOR; (vi) failure of the CONTRACTOR to make payment to subcontractors or suppliers for material and labor used in performance of the Work; (vii) unsafe working conditions or threats to persons or property allowed to persist by the CONTRACTOR; (viii) failure of the CONTRACTOR to provide work schedules, invoices, or other records requested by the OWNER; (ix) use of subcontractors without the consent of the ENGINEER or OWNER; (x) or, failure of the CONTRACTOR to keep current redline as-built drawings at the job site or to turn redline as-built drawings over to the OWNER. GC.10 EXTRA WORK AND CLAIMS: (a) Change Orders: Without invalidating this Agreement, the OWNER may, at any time or from time to time, order additions, deletions or revisions to the work; such changes will be authorized by written Change Order prepared by the OWNER for execution by the CONTRACTOR. The Change Order shall set forth the basis for any change in contract price, as hereinafter set forth for Extra Work, and any change in contract time which may result from the change. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 48 Attachment 3 In the event the CONTRACTOR shall refuse to execute a Change Order which has been prepared by the OWNER, the OWNER may in writing instruct the CONTRACTOR to proceed with the work as set forth in the Change Order and the CONTRACTOR may make claim against the OWNER for Extra Work involved therein, as hereinafter provided. (b) Minor Changes: The OWNER or ENGINEER may authorize minor changes in the work not inconsistent with the overall intent of the Contract Documents and not involving an increase in Contract Price. If the CONTRACTOR believes that any minor change or alteration authorized by the OWNER or ENGINEER involves Extra Work and entitles him to an increase in the Contract Price, the CONTRACTOR shall make written request to the OWNER or ENGINEER for a written Field Order. Any request by the CONTRACTOR for a change in Contract Price shall be made in writing in accordance with the provisions of this section prior to beginning the work covered by the proposed change. (c) Extra Work: It is agreed that the basis of compensation to the CONTRACTOR for work either added or deleted by a Change Order or for which a claim for Extra Work is made shall be determined by one or more of the following methods: Method (A) - By agreed unit prices; or Method (B) - By agreed lump sum; or Method (C) - If neither Method (A) nor Method (B) be agreed upon before the Extra Work is commenced, then the CONTRACTOR shall be paid the "actual field cost" of the work, plus fifteen (15) percent. In the event said Extra Work be performed and paid for under Method (C), then the provisions of this paragraph shall apply and the "actual field cost" is hereby defined to include the cost to the CONTRACTOR of all workmen, such as foreman, timekeepers, mechanics and laborers, and materials, supplies, teams, trucks, rentals on machinery and equipment, for the time actually employed or used on such Extra Work, plus actual transportation charges necessarily incurred, together with all power, fuel, lubricants, water and similar operating expenses, also all necessary incidental expenses incurred directly on account of such Extra Work, including Social Security Old Age Benefits and other payroll taxes, and, a rateable proportion of premiums on Performance and Payment Bonds and Maintenance Bonds, Public Liability and Property Damage and Workmen's Compensation, and all other insurance as may be required by any law or ordinance, or directed by the OWNER, or by them agreed to. The OWNER or ENGINEER may direct the form in which accounts of the "actual field cost" shall be kept and the records of these accounts shall be made available to the OWNER or ENGINEER. The OWNER or ENGINEER may also specify in writing, before the work commences, the method of doing the work and the type and kind of machinery and equipment to be used; otherwise these matters shall be determined by the CONTRACTOR. Unless otherwise agreed upon, the prices for the use of machinery and equipment shall be determined by using 100 percent, unless otherwise specified, of the latest schedule of Equipment Ownership Expense adopted by the Associated General Contractors of America. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 49 Attachment 3 Where practicable the terms and prices for the use of machinery and equipment shall be incorporated in the written Change Order. The fifteen percent (15%) of the "actual field cost" to be paid the CONTRACTOR shall cover and compensate him for his profit, overhead, general superintendence and field office expense, and all other elements of cost and expense not embraced within the "actual field cost" as herein defined; save that where the CONTRACTOR'S Camp or Field Office must be maintained primarily on account of such Extra Work, then the cost to maintain and operate the same shall be included in the "actual field cost." No claim for Extra Work of any kind will be allowed unless ordered in writing by the OWNER or ENGINEER. In case any orders or instructions, either oral or written, appear to the CONTRACTOR to involve Extra Work for which he should receive compensation or an adjustment in the construction time, he shall make written request to the OWNER or ENGINEER for written order authorizing such Extra Work. Should a difference of opinion arise as to what does or does not constitute Extra Work, or as to the payment therefore, and the OWNER or ENGINEER insists upon its performance, the CONTRACTOR shall proceed with the work after making written request for written order and shall keep an accurate account of the "actual field cost" thereof, as provided under Method (C). The CONTRACTOR will thereby preserve the right to submit the matter of payment to a court of general jurisdiction to decide the matter, otherwise the CONTRACTOR shall waive all claims for payment for Extra Work. GC.11 CONTRACT TERMINATION (a) Abandonment by CONTRACTOR: In case the CONTRACTOR should abandon and fail or refuse to resume work within ten (10) days after written notification from the OWNER or ENGINEER, or if the CONTRACTOR fails to comply with the orders of the OWNER or ENGINEER, when such orders are consistent with the Contract Documents, then, and in that case, where performance and payment bonds exist, the Sureties on these bonds shall be notified in writing and directed to complete the work, and a copy of said notice shall be delivered to the CONTRACTOR. After receiving said notice of abandonment, the CONTRACTOR shall not remove from the work any machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and equipment under contract for the work, may be held for use on the work by the OWNER or the Surety on the performance bond, or another contractor in completion of the work; and the CONTRACTOR shall not receive any rental or credit therefore (except when used in connection with Extra Work, where credit shall be allowed as provided for under Section 6, Extra Work and Claims), it being understood that the use of such equipment and materials will ultimately reduce the cost to complete the work and be reflected in the final settlement. In case the Surety should fail to commence compliance with the notice for completion hereinbefore provided for, within ten (10) days after service of such notice, then the OWNER may provide for completion of the work in either of the following elective manners: PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 50 Attachment 3 The OWNER may employ such force of men and use such machinery, equipment, tools, materials and supplies as said OWNER may deem necessary to complete the work and charge the expense of such labor, machinery, equipment, tools, materials and supplies to said CONTRACTOR, and expense so charged shall be deducted and paid by the OWNER out of such moneys as may be due, or that may thereafter at any time become due to the CONTRACTOR under and by virtue of this Agreement. In case such expense is less than the sum which would have been payable under this contract, if the same had been completed by the CONTRACTOR, then said CONTRACTOR shall receive the difference. In case such expense is greater than the sum which would have been payable under this contract, if the same had been completed by said CONTRACTOR, then the CONTRACTOR and/or his Surety shall pay the amount of such excess to the OWNER; or The OWNER under sealed bids, after five (5) days notice published one or more times in a newspaper having general circulation in the county of the location of the work, may let the contract for the completion of the work under substantially the same terms and conditions which are provided in this contract. In the case of any increase in cost to the OWNER under the new contract as compared to what would have been the cost under this contract, such increase shall be charged to the CONTRACTOR and the Surety shall be and remain bound therefore. However, should the cost to complete any such new contract prove to be less than what would have been the cost to complete under this contract, the CONTRACTOR and/his Surety shall be credited therewith. When the work shall have been substantially completed the CONTRACTOR and his Surety shall be so notified and Certificates of Completion and Acceptance shall be issued. A complete itemized statement of the contract accounts, certified to by the OWNER or ENGINEER as being correct, shall then be prepared and delivered to the CONTRACTOR and his Surety, whereupon the CONTRACTOR and/or his Surety, or the OWNER as the case may be, shall pay the balance due as reflected by said statement, within fifteen (15) days after the date of such Certificate of Completion. After final completion of the work and in the event the statement of accounts shows that the cost to complete the work is less than that which would have been the cost to the OWNER had the work been completed by the CONTRACTOR under the terms of this contract; or when the CONTRACTOR and/or his Surety shall pay the balance shown to be due by them to the OWNER, then all machinery, equipment, tools, materials or supplies left on the site of the work shall be turned over the CONTRACTOR and/or his Surety. Should the cost to complete the work exceed the contract price, and the CONTRACTOR and/or his Surety fail to pay the amount due the OWNER within the time designated hereinabove, and there remains any machinery, equipment, tools, materials or supplies on the site of the work, notice thereof, together with an itemized list of such equipment and materials, shall be mailed to the CONTRACTOR and his Surety at the respective addresses designated in this contract; provided, however, that actual written notice given in any manner will satisfy this condition. After mailing, or other giving of such notice, such property shall be held at the risk of the CONTRACTOR and his Surety subject only to the duty of the OWNER to exercise ordinary care to protect such property. After fifteen (15) days from PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 51 Attachment 3 the date of said notice the OWNER may sell such machinery, equipment, tools, materials or supplies and apply the net sum derived from such sale to the credit of the CONTRACTOR and his Surety. Such sale may be made at either public or private sale, with or without notice, as the OWNER may elect. The OWNER shall release any machinery, equipment, tools, materials, or supplies, which remain on the work, and belong to persons other than the CONTRACTOR or his Surety, to their proper owners. (b) Abandonment by OWNER: In case the OWNER shall fail to comply with the terms of this contract within ten (10) days after written notification by the CONTRACTOR, then the CONTRACTOR may suspend or wholly abandon the work, and may remove therefrom all machinery, tools and equipment, and all materials on the site of work that have not been included in payments to the CONTRACTOR and have not been wrought into the work. Thereupon the ENGINEER shall make an estimate of the total amount earned by the CONTRACTOR, which estimate shall include the value of all work actually completed by said CONTRACTOR, the value of all partially completed work at a fair and equitable price, and the amount of all Extra Work performed at the prices agreed upon, or provided for by the items of this contract, and a reasonable sum to cover the cost of any provisions made by the CONTRACTOR to carry the whole work to completion and which cannot be utilized. The ENGINEER shall then make a final statement of the balance due the CONTRACTOR by deducting from the above estimate all previous payments by the OWNER and all other sums that may be retained by the OWNER under the terms of this Agreement and shall certify same to the OWNER who shall pay to the CONTRACTOR on or before thirty (30) days after the date of delivery to OWNER of such certified final statement. (c) Termination of Contract in Case of National Emergency: Whenever, because of a national emergency, so declared by the President of the United States or other lawful authority, it becomes impossible for the Contractor to obtain all of the necessary labor, material and equipment for the prosecution of the work with reasonable continuity for a period of two (2) months, the Contractor shall within seven (7) days notify the Owner in writing, giving a detailed statement of the efforts which have been made and listing all necessary items of labor, material and equipment not obtainable. If, after investigation, the Owner finds that such conditions exist and that the inability of the Contractor to proceed is not attributable in whole or in part to the fault or neglect of the Contract, then if the Owner cannot after reasonable effort assist the Contractor in procuring and making available the necessary labor, materials, and equipment within thirty (30) days, the Contractor may request the Owner to terminate the contract and the Owner shall within thirty (30) days comply with the request, and the termination shall be based on a final settlement, which shall include, but not be limited to, the payment for all work executed. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 52 Attachment 3 SPECIAL CONDITIONS SC.01 PURPOSE: The Special Conditions contained herein set forth conditions or requirements particular to this Contract: PROSPER STROM WATER IMPROVEMENT PROJECT 2015 LAKES OF LA CIMA OUTFALL REPAIR BID NO. 2015-30-B The Special Conditions supplement the General Conditions and the Standard Specifications and take precedence over any conditions or requirements of the General Conditions and the Standard Specifications with which they are in conflict. SC.02 DEFINITIONS: The following words and expressions, or pronouns used in their place, shall wherever they appear in this Contract, be construed as follows, unless a different meaning is clear from the context: ENGINEER: The Engineer of Record as shown on the Construction Drawings: Frank E. Jaromin P.E, Town of Prosper, Texas, or his designee. PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 53 Attachment 3 TECHNICAL SPECIFICATIONS Technical Specifications: Special Instructions Storm Water Pollution Plan SW3P Location Maps and limit drawings Pond Outfall Details Cross Sections Portland Cement Concrete Pavement PROSPER STORM WATER IMPROVEMENT PROJECT 2015 BID NO. 2015-30-B PAGE 54 Attachment 3 PROSPER STROM WATER IMPROVEMENT PROJECT 2015 LAKES OF LA CIMA OUT FALL REPAIR BID NO. 2015-30-B SPECIAL INSTRUCTIONS 1.00 GENERAL 1.01 WORK INCLUDED Furnish labor, materials, equipment, testing and incidentals necessary to perform operations in connection with the reconstruction of 6” reinforced concrete paving. Roadways will remain open to one way traffic during construction. ANTICPATED PROCEEDURE A. Prior to the start of construction the Contactor shall familiarize them self with the project. B. Final sod is as shown, any additional due to construction will be at the contractor’s expense. C. Contractor will repair all irrigation and repair any areas needed for staging and egress subsidiary to Item I 6” Reinforced Concrete Slab. D. A construction entrance will be required with proper signage. E. Item 3 Erosion Control is for the construction duration. Contractor is to use BMPs. F. Quantities are for bidding only, in place quantities will be paid. G. All Concrete to be 4,000 psi 1.02 TRAFFIC CONTROL SIGNAGE The contractor shall install and maintain all required signage and shall comply with Texas Department of Transportation (TXDOT) Standards. The Contractor shall supply the Town with a Traffic Control plan prior to work. 1.03 RESIDENTS MEETING There could be as many as two evening meeting to discuss this work with the residents. The Contractors Superintendent will be required to be present at this meeting to discuss process and what to expect. Special Instructions 1 Attachment 3 END OF SECTION Special Instructions 2 Attachment 3 SECTION SW3P STORM WATER POLLUTION PREVENTION PLAN SW3P-1 Attachment 3 SECTION SW3P STORM WATER POLLUTION PREVENTION PLAN 1. The Contractor will be required to provide a separate Storm Water Pollution Prevention Plan. The Erosion Control Plans included in the construction plans will not be considered a Storm Water Pollution Prevention Plan. 2. The Contractor will be required to submit a Storm Water Pollution Prevention Plan (SW3P) to the Town of Prosper for this project before the Notice to Proceed will be granted. The SW3P shall comply with the regulations established by the Texas Commission on Environmental Quality (TCEQ). 3. The Contractor will be required to submit all appropriate forms, including the NOI and NOT, as well as being responsible for producing and submitting all inspection reports throughout the duration of the project to the TCEQ and the Town of Prosper. The Contractor will be responsible for submitting the NOI and NOT on behalf of the Town of Prosper, including all fees associated with these forms. The Contractor shall submit two (2) copies of all NOIs and proof of payment of NOIs to the Town of Prosper before the Notice to Proceed will be granted. Payment: Payment for this work shall be considered subsidiary to the pay items. SW3P-2 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 Attachment 3 PORTLAND CEMENT CONCRETE PAVEMENT 1.00 GENERAL 1.01 WORK INCLUDED Furnish labor, materials, equipment and incidentals necessary to construct finished pavement of portland cement concrete on the prepared subgrade, [crushed stone drainage course], [geotextile] with reinforcement, and with monolithic curbs, in conformity with the plans, and as specified herein to the lines and grades as established by the Engineer. 1.02 QUALITY ASSURANCE A. DESIGN CRITERIA 1. The concrete shall be designed for a minimum compressive strength as indicated in paragraph 2.05E. Flexural strength is to be determined as a simple beam with center point loading (ASTM C-293). While concrete placing operations are in progress, beam and cylinder specimens, of such dimension and numbers as may be required, shall be made by the Owner's independent testing laboratory each day. Beams and cylinders shall be continuously cured in water until tested. 2. If the concrete fails to meet the strength requirements, as shown by the failure of any flexural or compressive test specimen on two (2) out of three (3) consecutive days' tests, increase the cement factor in the increments of 1/2 sack per cubic yard of concrete until the strength requirements are met and redesign the concrete mix. No increase in price or extra compensation shall be allowed the Contractor for such increase in the cement factor. Failure of all the test specimens, either flexural or compressive, on any day's run of concrete, may be cause for rejection of that particular section of pavement. In such event, submit a redesign of the concrete mix. 3. Redesign of the concrete mix by the Contractor, when required, shall include the required corrective measures as indicated by the deficiencies in the original design mix. Material samples shall be resubmitted for the laboratory check of the redesign mix. Sources of supply of materials may be changed, if desirable, at this time. B. CONCRETE MIX CONTROL Furnish, at the Contractor's own expense, continuous plant control of the concrete by securing the services of an independent local testing laboratory, sufficiently experienced. The following tests and inspections shall be required. 1. Check incoming aggregates, fine and coarse, for gradations, specific gravity, unit weight, abrasion wear, etc. 2. Determine moisture contents of the aggregates to adjust bin weights to comply with designs. 3. Make all concrete designs in accordance with the applicable specifications. 4. Check scales as needed for accuracy. 5. Help maintain proper slumps, as specified. 6. Send inspection reports for each day's operations. 7. Check fibrous reinforcement for conformance as specified. 8. If the characteristics of the aggregate furnished in the design are such that when mixed with the minimum allowable amount of cement and the maximum allowable amount of water, the slump and workability requirements are not met or if free water comes to the surface of the slab during finishing operations, as specified, add mineral filler or cement only to the limits provided in Paragraph 2.01D, or may be required to redesign of the concrete mix. When the finishing machine has gone over an area twice and all surface Portland Cement Concrete 1 Attachment 3 voids are not filled, the workability shall be considered as unsatisfactory, terminate concreting operations and redesign the concrete mix. C. LABORATORY TESTING 1. Material samples submitted for approval shall be sufficiently large to permit the Owner's independent testing laboratory-to-laboratory batch the construction of test beams to check the adequacy of the design. When the design mix has been approved, there shall be no change or deviation from the proportions thereof or sources of supply except as hereinafter provided. No concrete shall be placed on the job site until the mix design has been approved by the Engineer in writing to the Contractor. 2. The concrete shall contain not less than five (5) sacks of cement per cubic yard. Total water shall not exceed seven (7) gallons per sack of cement. The mix shall be uniform and workable. The amount of coarse aggregate (dry-loose volume) shall not be more than 85% per cubic yard of concrete. 3. The net amount of water shall be the amount added at the mixer plus the free water in the aggregate or minus the amount of water needed to compensate for absorption by the aggregates. Free water or absorption determinations shall be based on a 30 minute absorption period. No water allowance shall be made for evaporation after batching. 4. When gauged by the standard slump test, the settlement of the concrete shall not be less than 3" nor more than 5". 1.03 SUBMITTALS A. Submittals shall be in accordance with Section 01300, SUBMITTALS. B. Within a period of not less than 10 days prior to the start of concreting operations, submit to the Engineer a design of the concrete mix he proposes to use together with samples of materials to be incorporated into the mix and a full description of the source of supply of each material component. The design of the concrete mix shall conform to the provisions and limitation requirements of these specifications. C. Manufacturer's Certified Test Reports for each lot of silicone joint sealant shipped to the project site. 1.04 STANDARDS The applicable provisions of the following standards shall apply as if written here in their entirety: ASTM A-82 Specification for Steel Wire, Plain, for Concrete Reinforcement ASTM A-184 Specification for Fabricated Deformed Steel Bar Mats for Concrete Reinforcement ASTM A-185 Specification for Steel Welded Wire, Fabric, Plain, for Concrete Reinforcement ASTM A-615 Specification for Deformed and Plain Billet-Steel Bars for Concrete Reinforcement ASTM C-946 Standard Specification for Ready Mix Concrete ASTM C-1077 Standard Practice for Laboratories Testing Concrete and Concrete Aggregates for use in Construction and Criteria for Laboratory Evaluation. ASTM C-150 Specification for Portland Cement ASTM C-293 Test Method for Flexural Strength of Concrete (Using Simple Beam with Center-Point Loading) ASTM C-309 Specification for Liquid Membrane-Forming Compounds for Curing Concrete Portland Cement Concrete 2 Attachment 3 ASTM D-1751 Specification for Performed Expansion Joint Fillers for Concrete Paving and Structural Construction (Non-extruding and Resilient Bituminous Types) ASTM E-329 Standard Specification for Agencies Engaged in Testing and/or Inspection of Materials used in Construction 1.05 DELIVERY AND STORAGE [NOT USED] 1.06 JOB CONDITIONS A. Should the Contractor desire to use Type III cement in lieu of Type I, permission to do so must be secured from the Engineer in writing before use. When such use is granted, the concrete produced shall meet the requirements specified herein. B. When Type III cement is used, either as required on the plans or as an option to Type I cement, the average tensile strength of briquettes at the age of 28 days shall be higher than that attained at three (3) days. C. Any cement which, for any reason, has become partially set or which contains hard lumps or cakes shall be rejected. D. The following special requirements apply to this work. 1. After a joint has been sealed, promptly remove surplus sealant or other residue on the pavement or structure surfaces. 2. If a primer is recommended by the Manufacturer, use primer in accordance with such recommendations. When required, apply primer before installing backup material. 3. Equipment compressors used for cleaning joints with suitable traps capable of removing surplus water and oil in the compressed air. The Engineer shall check the compressed air daily for contamination. Do not use contaminated air. The compressor shall be capable of delivering compressed air at a continuous pressure of at least 90 psi. 4. Do not permit traffic over sealed joints until the sealant is tack free, cured sufficiently to resist displacement of the sealant due to slab movement or other causes, and until debris from traffic does not imbed into the sealant. 5. Any of the following conditions at the sealed joint shall be cause for rejection and repair of the joint: a. Adhesion or cohesion failure of joint sealant material. b. Unsatisfactory or improper workmanship by Contractor. c. Damage by Contractor's operations or public traffic. d. Damage to the sealant due to displacement of the sealant from slab movements or insufficient cure before opening to traffic. 1.07 OPTIONS Bulk cement meeting the above ASTM specifications may be used provided the manner and method of handling and storing is approved by the Engineer. When cement is delivered in bulk, the brand and the Manufacturer's name, as contained in the shipping invoices accompanying the shipment, shall be furnished to the Engineer prior to use of the cement. Portland Cement Concrete 3 Attachment 3 1.08 GUARANTEES [NOT USED] 2.00 PRODUCTS 2.01 MATERIALS A. CEMENT 1. Cement shall conform to ASTM C-150 for Type I. If high-early-strength Portland cement is required, it shall conform to ASTM C-150 for Type III, and current revisions. 2. Cement delivered in bags shall be marked plainly with the brand and name of the Manufacturer on the bag. A bag shall contain 94 pounds net. Bags shall be in good condition at the time of use. Bags of cement varying more than 5% from the specified weight shall be rejected, and if the average net weight of bags in any shipment, as shown by weighing 50 bags taken at random, is less than 94 pounds, the entire shipment shall be rejected. Do not use cement salvaged from discarded or used bags. B. COARSE AGGREGATE 1. Coarse aggregate shall consist of gravel, crushed gravel, crushed stone, or a combination of these materials of which the maximum permissible percentage of deleterious substances, by weight, shall not exceed the following: Material removed by decantation 1.0% Shale, slate, or similar materials 1.0% Clay lumps 0.25% Soft fragments 3.0% Other deleterious substances including friable, thin elongated, or laminated pieces 3.0% The sum of all deleterious ingredients, exclusive of material removed by decantation, shall not exceed by weight 5.0% 2. The aggregate shall be free from an excess amount of salt, alkali, vegetable matter, or other objectionable matter. At the time of its use the aggregate shall be free from frozen material and all foreign material which may have become mixed with it in the stockpiles. 3. The coarse aggregate shall consist of sound particles having a percent of wear not more than 45 (Test Method TEX-410-A) and shall be mixed so that when tested by standard laboratory sieves, the course aggregate meets the following requirements: Retained on 1-1/4” sieve 0% Retained on 1-1/2” sieve 0% to 5% Retained on 3/4% sieve 30% to 65% Retained on 3/8” sieve 70% to 90% Retained on No. 4 sieve 95% to 100% Loss by Decantation Test 1% max. Method TEX-604-A 4. Coarse aggregate of different characteristics, though tested and approved, shall not be mixed with other aggregates; but shall be stored, batched, and weighed separately. C. FINE AGGREGATE 1. Fine aggregate shall consist of sand or a mixture of sands with or without mineral filler. The sand or mixture of sand comprising one fine aggregate shall consist of clean, hard, durable, uncoated grains and shall be free from lumps. The maximum permissible percentage, by weight, of deleterious substances shall not exceed the following: Portland Cement Concrete 4 Attachment 3 Material removed by decantation 3.0% Other deleterious substances such as 3.0% coal, shale, coated grains, and soft flaky particles 2. An additional loss of 2% by decantation may be allowed provided this additional loss is material of the same quality as specified for fine aggregate or mineral filler. a. The fine aggregate shall be free from an excess amount of salt or alkali and at the time of use shall be free from frozen material and foreign material. b. When tested for organic impurities the fine aggregate shall not have a color darker than the standard color. c. The fine aggregate shall be well graded from fine to coarse and when tested by standard laboratory sieves shall meet the following requirements: Retained on 3/8” sieve 0% Retained on No. 4 sieve 0% to 5% Retained on No. 8 sieve 0% to 20% Retained on No. 16 sieve 15% to 50% Retained on No. 30 sieve 35% to 75% Retained on No. 50 sieve 70% to 90% Retained on No. 100 sieve 90% to 100% Retained on No. 200 sieve 97% to 100% 3. Fine aggregate of different characteristics shall not be mixed prior to batching, but shall be weighed and batched separately. 4. Fine aggregate will be subjected to the sand equivalent test (test method TEX-203-F). The sand equivalent value shall not be less than 80. D. MINERAL FILLER Stone dust, crushed sand, or crushed shell may be added as a mineral filler, if so directed by the Engineer, in amounts not to exceed 5% of the fine aggregate to improve the workability or plasticity of the concrete mix. Such mineral filler must be of the quality specified for fine or coarse aggregate and when tested by standard laboratory sieves shall meet the following requirements: Retained on No. 30 sieve 0% Retained on No. 200 sieve 0% to 35% E. MIXING WATER Water for use in concrete and for curing shall be free from oil, acids, organic matter or other deleterious substances and shall not contain more than 1,000 parts per million of chlorides as Cl nor more than 1,000 parts per million of sulfates as SO4. Water from municipal supplies approved by the State Health Department will not require testing, but water from other sources shall be sampled and tested before use. F. STEEL DOWEL BARS Steel dowel bars, if shown and required on the plans, shall be of the size and type indicated and shall be open hearth, new billet steel of intermediate or hard grade conforming to the requirements of ASTM A-615. The free end of dowel bars shall be smooth and free of shearing burrs. G. DOWEL CAPS Provide dowel caps when required by the drawings. Encase one end of each dowel bar with an approved cap having an inside diameter of 1/16" greater than the diameter of the dowel bar. The cap shall be of such strength, durability, and design as to provide free movement of the dowel bar and shall be filled with a soft felt plug or shall be void in order to permit free movement of the dowel bar for a distance of 1-1/2 times the width of the expansion joint used. Securely hold the dowel caps and dowel bars in place. Portland Cement Concrete 5 Attachment 3 H. BAR COATING When bar coating is required, the material may be any standard grade of oil asphalt and shall be applied hot. I. STEEL BAR REINFORCEMENT Steel reinforcing bars shall be of the size and type indicated and shall be open hearth new billet steel of structural, intermediate, or hard grade, ASTM A-615, Grade 60 or shall be rail steel concrete reinforcement bars, ASTM A-616, Grade 60. Steel shall be bent cold. When tie bars are to be bent they shall be Grade 40 conforming to requirements of ASTM A-615. J. REINFORCING MATS When deformed bars are specified, the forms of the bar shall be such as to provide a net sectional area at all points equivalent to that of a plain square or round bar of equal nominal size. Fabricated steel bar or rod mats shall meet the current requirements of ASTM A-184. 2.02 MANUFACTURED PRODUCTS A. REINFORCEMENT CHAIRS Reinforcing steel, tie bars, dowels, etc., shall be placed and held securely in place during placing of concrete by steel or plastic chairs approved by the Engineer. These chairs shall be placed at every other intersection of longitudinal and transverse bars. B. JOINT FILLER Joint filler shall consist of boards or a pre-molded bituminous fiber of the size, shape, and type indicated. 1. Redwood Boards: Boards used as a filler shall be sound heartwood obtained from redwood. Boards shall be of selected stock and shall be free from sapwood, knots, cluster bird'seye, checks, and splits. Occasional sound or hollow bird'seye, when not in clusters, shall be permitted, provided the board is otherwise free of any defects that may impair the usefulness as a joint filler. The board, when tested in the condition as used in the pavement, shall have a compressive resistance of not more than 1,500 pounds per square inch in compressing to 1/2 of its original thickness. 2. Fiber Board: Fiber used for filler shall be preformed strips which have been formed of cane or other suitable fibers of a cellulose nature securely bound together and uniformly and thoroughly impregnated with a suitable asphaltic binder. Fiber joint fillers shall meet the requirements of ASTM D-1751. C. JOINT SEALING MATERIAL 1. The sealant shall be furnished in a one-part silicone formulation which does not require a primer for bond to concrete. The compound shall be compatible with the surface to which it is applied. Acid cure sealants are not acceptable for use on concrete. Apply the sealant with a pressure applicator that forces it into the joint. Silicone rubber joint seals shall exhibit an adequate bond to concrete when subjected to testing. 2. The silicone sealant shall meet the requirements of Table I. Sealant may be accepted for immediate use on the basis of Manufacturer's certified test results which indicate the material meets the requirements of Table I. Each lot of sealant shall be delivered in containers plainly marked with the Manufacturer's name or trademark and a lot number. The Manufacturer shall furnish certified test results of each lot of joint sealant shipped to the project. The Manufacturer shall also indicate the date of shipment on each lot. Material shall not be used after six (6) months from the date of shipment from the Portland Cement Concrete 6 Attachment 3 manufacturer without first being sampled and tested. Foam back-up rod may be accepted based on visual inspection by the Engineer. D. MEMBRANE CURING COMPOUND [Specifier should select type of curing compound, Typically Type 2, White is used] 1. Absorptive Cover: AASHTO M 182, Class 2, burlap cloth made from jute or kenaf, weighing approximately 9 oz./sq. yd. (305 g/sq. m) dry. 2. Moisture-Retaining Cover: ASTM C 171, polyethylene film or white burlap-polyethylene sheet. 3. Water: Potable. 4. Evaporation Retarder: Waterborne, monomolecular film forming; manufactured for application to fresh concrete. a. [Available ]Products: 1) Axim Concrete Technologies; Cimfilm. 2) Burke by Edeco; BurkeFilm. 3) ChemMasters; Spray-Film. 4) Conspec Marketing & Manufacturing Co., Inc.; Aquafilm. 5) Dayton Superior Corporation; Sure Film. 6) Euclid Chemical Company (The); Eucobar. 7) Kaufman Products, Inc.; Vapor Aid. 8) Lambert Corporation; Lambco Skin. 9) L&M Construction Chemicals, Inc.; E-Con. 10) MBT Protection and Repair, ChemRex Inc.; Confilm. 11) Meadows, W. R., Inc.; Sealtight Evapre. 12) Metalcrete Industries; Waterhold. 13) Nox-Crete Products Group, Kinsman Corporation; Monofilm. 14) Sika Corporation, Inc.; SikaFilm. 15) Symons Corporation; Finishing Aid. 16) Vexcon Chemicals, Inc.; Certi-Vex EnvioAssist. 5. Clear Waterborne Membrane-Forming Curing Compound: ASTM C 309, Type 1, Class B. a. [Available ]Products: 1) Anti-Hydro International, Inc.; AH Curing Compound #2 DR WB. 2) Burke by Edoko; Aqua Resin Cure. 3) ChemMasters; Safe-Cure Clear. 4) Conspec Marketing & Manufacturing Co., Inc.; W.B. Resin Cure. 5) Dayton Superior Corporation; Day Chem Rez Cure (J-11-W). 6) Euclid Chemical Company (The); Kurez DR VOX. 7) Kaufman Products, Inc.; Thinfilm 420. 8) Lambert Corporation; Aqua Kure-Clear. 9) L&M Construction Chemicals, Inc.; L&M Cure R. 10) Meadows, W. R., Inc.; 1100 Clear. 11) Nox-Crete Products Group, Kinsman Corporation; Resin Cure E. 12) Symons Corporation; Resi-Chem Clear. 13) Tamms Industries Inc.; Horncure WB 30. 14) Unitex; Hydro Cure 309. 15) Vexcon Chemicals, Inc.; Certi-Vex Enviocure 100. 6. White Waterborne Membrane-Forming Curing Compound: ASTM C 309, Type 2, Class B. a. [Available ]Products: 1) Anti-Hydro International, Inc.; AH Curing Compound #2 WP WB. 2) Burke by Edoco; Resin Emulsion White. Portland Cement Concrete 7 Attachment 3 3) ChemMasters; Safe-Cure 2000. 4) Conspec Marketing & Manufacturing Co., Inc.; W.B. Resin Cure. 5) Dayton Superior Corporation; Day-Chem White Pigmented Cure (J-10-W). 6) Euclid Chemical Company (The); Kurez VOX White Pigmented. 7) Kaufman Products, Inc.; Thinfilm 450. 8) Lambert Corporation; Aqua Kure-White. 9) L&M Construction Chemicals, Inc.; L&M Cure R-2. 10) Meadows, W. R., Inc.; 1200-White. 11) Symons Corporation; Resi-Chem White. 12) Tamms Industries, Inc.; Horncure 200-W. 13) Unitex; Hydro White. 14) Vexcon Chemicals, Inc.; Certi-Vex Enviocure White 100. 15) <Insert manufacturer's name; product name or designation.> E. CONCRETE MIXTURES 1. Prepare design mixtures, proportioned according to ACI 301, for each type and strength of normal-weight concrete determined by either laboratory trial mixes or field experience. a. Use a qualified independent testing agency for preparing and reporting proposed concrete mixture designs for the trial batch method. 2. Proportion mixtures to provide normal-weight concrete with the following properties: a. Compressive Strength (28 Days): 4,000 b. Select water-cementitious materials ratio from options in subparagraph below or revise to suit Project. Select first option for concrete exposed to deicers or subject to freezing and thawing while moist. Select second for concrete required to have low water permeability. c. Maximum Water-Cementitious Materials Ratio at Point of Placement: .50 d. Slump Limit: 4” plus or minus 1 inch for slabs and 5” for walls plus or minus 1 inch. 3. Add air-entraining admixture at manufacturer's prescribed rate to result in normal-weight concrete at point of placement having an air content as follows: a. Air Content: 5.5 percent plus or minus 1.5 percent. 4. Limit water-soluble, chloride-ion content in hardened concrete to 0.150] percent by weight of cement. 5. Chemical Admixtures: Use admixtures according to manufacturer's written instructions. a. Use [water-reducing admixture] [high-range, water-reducing admixture] [high-range, water-reducing and retarding admixture] [plasticizing and retarding admixture] in concrete, as required, for placement and workability. b. Use water-reducing and retarding admixture when required by high temperatures, low humidity, or other adverse placement conditions. 6. Cementitious Materials: Limit percentage, by weight, of cementitious materials other than portland cement according to ACI 301 requirements [for concrete exposed to deicing chemicals.] [as follows:] a. Fly Ash or Pozzolan: 25 percent. b. Ground Granulated Blast-Furnace Slag: 50 percent. c. Combined Fly Ash or Pozzolan, and Ground Granulated Blast-Furnace Slag: 50 percent, with fly ash or pozzolan not exceeding 25 percent. Portland Cement Concrete 8 Attachment 3 2.03 EQUIPMENT A. GENERAL The equipment necessary for the construction of this item shall be on the project and shall be approved by the Engineer as to condition before the Contractor is permitted to begin construction operations on which the equipment is to be used. B. FIELD LABORATORY A field laboratory structure shall be required only when specifically required and provided for in the Special Provisions. C. CEMENT WEIGHING AND BATCHING EQUIPMENT Where bulk cement is used, the method of handling and the handling equipment shall be inspected and approved by the Engineer. Cement shall be fully protected from contamination or damage during handling. 1. Cement shall be batched by weight and scales shall be of the beam or springless dial type and shall be the product of a reputable manufacturer. Scales not accurate to a tolerance of four (4) pounds per 1,000 pounds net load in the hopper shall not be used. The value of the minimum gradation on any type scale shall not be greater than five (5) pounds. 2. The scales shall be so constructed as to indicate to the operator that the required load in the hopper or container is being approached; similarly they shall also indicate when the hopper or container is empty. The indicator shall show at least the last 50 pounds of the load. After cement is weighed, protect cement from damage or loss in handling or in transit. D. AGGREGATE WEIGHING EQUIPMENT Aggregate weighing equipment shall conform to the following general requirements and shall be approved by the Engineer prior to use. 1. The storage bins shall be of a suitable size and shape to adequately meet the needs of the weighing and batching equipment. The framework and foundation shall be adequate to support the total imposed loads. 2. The weighing hopper or container shall be of sufficient size and tight enough to hold the entire load without leakage, shall be supported entirely upon the scales, and shall be free of other supports. The hopper or container shall be so constructed as to permit easy and sufficient removal of any overload. The discharge gate shall have a substantial latch which holds tightly in place during introduction of the aggregate into the hopper. When more than one aggregate size is to be weighed in a single hopper there shall be a separate compartment for each size so arranged that each could be discharged separately and the overload of any compartment easily removed. 3. Scales shall conform to the requirements as provided under Section 2.05C of this specification and in addition thereto the indicator requirement (paragraph 2) shall be amended to show at least the last 200 pounds of the load. 4. Aggregate weighing equipment shall be fully loaded for five (5) hours before testing and using in order to allow settlement and adjustment under working conditions. E. PLANER AND TEMPLATES 1. A subgrade planer shall be furnished and shall be operated immediately ahead of the paving operations. The planer shall be equipped with adjustable blades which trim the subgrade to the exact section as shown on the plans. The planer shall be supported on Portland Cement Concrete 9 Attachment 3 wheels that travel on the side forms and shall be so constructed on wheels that are plainly visible during operations and must be heavy enough to remain on the form at all times. The frame shall be of such strength and rigidity that should the support of the planer be transferred from the wheels to the center, there shall not be a deflection of more than 1/8". 2. A template shall be provided having adjustable rods projecting downward at 1' intervals. The bottom of these rods shall be adjusted to the true cross-section of the bottom of the slab when the template rests upon the side forms. The template shall be of sufficient strength and rigidity that the deflection at the center shall be no greater than 1/8", should the support be transferred to that point. F. MIXER Unless otherwise provided for or approved by the Engineer, the paving mixer shall be of a capacity of not less than a 27-E paver; mixer rating to be as established by the Mixer Manufacturer's Bureau of the Associated General Contractors. The paving mixer shall be provided with a boom and bucket for placing concrete or with a full width mechanical spreading or placing machine of approved design. The motor shall be provided with a governor to regulate the speed of the mixer drum within a limit of 16 to 20 revolutions per minute. The mixer shall be equipped with an automatic attachment for satisfactorily timing the mix and locking the discharging device so as to prevent the discharging of the mixer until the materials have been mixed together for the minimum time required. This attachment shall be operated independently of the drum and shall have a bell in operation at all times to indicate the completion of the mixing time. The bell shall be such that it can be plainly heard at a distance of 50' from the mixer. 1. Dual drum mixers may be used provided their operations shall be properly synchronized so as to permit a minimum mixing time of 60 seconds exclusive of the time required to transfer the materials from the first to the second drum. 2. The distribution bucket shall be tightly constructed and of a sufficient capacity to hold an entire batch of concrete. The discharge gate shall be so constructed as to give a uniform distribution of the concrete on the subgrade without segregation. 3. The paver shall be equipped with a water measuring device of sufficient accuracy that it will measure the water within one (1) percent of the amount required per batch. The measuring device shall be so constructed that it opens to atmospheric pressure when the measured amount of water is in it and shall be so placed and constructed that the measured amount of water required for a single batch of concrete can be discharged into a calibrated tank or weighing device. The water measuring device shall be checked daily for accuracy. 4. When the use of a mixer of a capacity less than 27-E paver is permitted, it shall be of an approved type and so designed as to positively insure the uniform distribution of the materials throughout the mass and insure the discharge of the batch without segregation. G. FORMS The side forms shall be metal, of approved cross-section and bracing, of a height not less than the prescribed edge thickness of the concrete section, and a minimum of 10' in length for each individual form. Forms shall be of ample strength and shall be provided with adequate devices for secure setting so that when in place forms withstand the impact and vibration of equipment imposed thereupon without appreciable springing or settlement. In no case shall the base width be less than 8" for a form 8' or more in height. The forms shall be free from warps, bends, or kinks and shall show no variation from the true plane for face or top. Each 10' length of forms shall be provided with at least three (3) pins for securely staking in position. Sufficient forms shall be provided for satisfactory prosecution of the work. Ten (10) foot metal form sections shall be used in forming curves with a 250' and larger radius. For curves with a radius of less than 250', acceptable flexible metal forms or wood forms may be used upon approval of the Engineer. Portland Cement Concrete 10 Attachment 3 H. FINISHING EQUIPMENT Pavement shall be machine except as hereinafter provided. The finishing machine shall be power-driven, equipped with two (2) screeds, and a tamp. The finishing machine shall be so designed, equipped, and operated as to strike off, consolidate, and compact the concrete. Strike-off grade shall be to the flowline of the gutter. 1. Alternate floating and finishing equipment may be substituted for the equipment specified herein, when approved by the Engineer in writing, provided the finished surface conforms to the surface test requirements of Paragraph 3.07. 2. Hand finishing shall not be permitted except in intersections, driveways, and parking areas inaccessible to a finishing machine. Provide a strike template 2" x 6" lumber at least 2' longer than the width of the pavement to be finished. The strike template shall be so constructed as to leave a sufficient amount of concrete above the finished surface to allow for tamping. The tamping template shall be cut to the crown section and shall have a 3/8" steel face. There shall also be provided a hand operated longitudinal float with wood face, of approved design, 12' to 16' in length, or an approved type of mechanical float with not less than 10' of longitudinal screed. There shall be furnished a sufficient number of bridges for the operation of the longitudinal float and for finishing all joints. Furnish edging and finishing tools required to complete the slab in accordance with the plans and specifications. 3. Furnish a belt of canvas-rubber composition, two to four ply, not less than 8" nor more than 10" wide, and at least 2' longer than the width of the slab, or furnish a burlap drag consisting of not less than two (2) layers of burlap, not less than 3' wide, and at least 2' longer than the width of the pavement. 4. Furnish and maintain at least two (2) standard 10' straightedges on the job at all times. 3.00 EXECUTION A. GEOTEXTILE Install the geotextile on the prepared subgrade as indicated and as specified in Section 02261, GEOTEXTILE - SOIL STABILIZATION. B. DRAINAGE COURSE 1. Install the drainage course on the prepared subgrade in conjunction with the geotextile as indicated and as specified in Section 02261, GEOTEXTILE - SOIL STABILIZATION. 2. After being spread to the specified thickness, compact the drainage course by rolling with a minimum of eight (8) passes of a vibratory roller of the type specified in Section 02254, COMPACTED EARTH FILL, Paragraph 3.05, COMPACTION. The drainage course shall not require specific compaction testing, but shall receive not less than eight (8) passes by the specified vibratory roller. Increase the number of passes, if necessary, to fully densify and interlock the aggregate particles. 3. The completed surface of the drainage course shall be within a tolerance of +0.00' and - 0.04' of the lines and grade indicated. The minimum thickness of the drainage course at any point in the completed course shall not be less than the thickness indicated on the plans. 4. If regrading or reshaping of the surface of the drainage course is required to meet the specified tolerances, reroll the surface with the vibratory roller as specified. 5. Protect the completed drainage course from all traffic which might loosen, contaminate with soil or otherwise damage the course, until the next course of surface course is installed. If the drainage course should become contaminated with soil from runoff or otherwise, replace those contaminated areas prior to proceeding with the next course. Portland Cement Concrete 11 Attachment 3 3.02 PLACING AND REMOVING FORMS Set forms to line and grade at least 100', where practicable, in advance of the paving operations. Adequately stake forms with at least three (3) pins per 10' section. Forms shall be capable of resisting the pressure of concrete placed against them and the thrust and the vibration of the construction equipment operating upon them without appreciable springing or settlement. Neatly and tightly join the forms and set with exactness to the established grade and alignment. Forms must be in firm contact with the subgrade throughout the length and base width. If the subgrade becomes unstable, reset the forms using heavy stakes or other additional supports as necessary to provide the required stability. A. When forms settle over 1/8" under finishing operations, stop paving operations, reset the forms to line and grade, and bring the pavement to the required section and thickness. B. Thoroughly clean forms after each use and oil forms before reuse. C. Forms shall remain in place until the concrete has taken its final set. At the time the forms are removed, bank earth against the sides of the slab and immediately and thoroughly wet. D. Form super-imposed curb from the flow line of the gutter to the top of curb. Expansion joints in the curbs shall conform to the joint locations in the slab. 3.03 PLACING REINFORCING STEEL, TIE, AND DOWEL BARS Reinforcing steel, welded wire mesh, tie bars, dowels, etc. shall conform to the provisions set out under Paragraph 2.01 F-K and 2.04A and shall be placed as shown on the plans. Reinforcing shall be clean, free from rust in the form of loose or objectionable scale, and of the type, size, and dimensions shown on the plans. Securely wire reinforcing bars together at all intersections and splices and securely wire to each dowel and load transmission unit intersected. Install bars in their required position. A. Install reinforcing bars and bar mats in the slab at the required depth below the finished surface and support by and securely wiring to reinforcement chairs installed on prescribed longitudinal and transverse centers as shown by section and detailed drawings on the plans. After the reinforcing steel is securely installed above the subgrade, there shall be no loading imposed upon (or walking upon) the bar mats or individual bars before or during the placing or finishing of the concrete. B. Where welded wire fabric reinforcement mats are necessary, place and stuck off the concrete by means of a template to the depth below the finished surface as specified for the location of the mesh. Place welded wire mats, conforming to the specified side lap and end splice requirements upon the struck surface, and place the remainder of the concrete with finishing operations proceeding immediately. There shall be no loading imposed upon the mesh mats after installation in the slab concrete. C. Expansion joints or dummy joints which may require an assembly of parts supported by special devices shall be completely assembled and rigidly supported in the correct position well in advance of the placing of concrete. 3.04 JOINTS A. EXPANSION JOINTS Install expansion joints perpendicular to the surface and to the center line of the pavement at the locations indicated. Joint filler shall be a pre-molded asphaltic type or redwood boards of the size and shape specified. The oven-dry weight of the wood shall not exceed 30 pounds per cubic foot. Board joint material with less than 25% of moisture at the time of installation Portland Cement Concrete 12 Attachment 3 shall be thoroughly wetted on the job. Green lumber of much higher moisture content is desirable and acceptable. 1. Appropriately drill the joint filler to admit the dowel bars. Extend the bottom edge of the filler to or slightly below the bottom of the slab and hold the top edge approximately 1/2" below the finished surface of the pavement in order to allow the finishing operations to be continuous. Where the joint filler is of a pre-molded asphaltic type, protect the top edge by a metal cap of at least 10 gauge material having flanges not less than 1-1/2" in depth. The channel cap may remain in place during the joint finishing operations to serve as a guide for tooling the edges of the joint. After the removal of the side forms, carefully open the ends of the joints at the edges of the slab for the entire depth of the slab. The joint filler may be composed of more than one length of board in the length of the joint, but no board of a length less than 6' may be used unless otherwise shown on the plans. 2. Where a monolithic curb or a separate curb and gutter is used, the expansion joints therein shall coincide and be continuous with the pavement joint and of the same size and type. 3. When the pavement is adjacent to or around existing structures, construct expansion joints in accordance with the details shown on the plans. 4. Install dowel bars through the pre-drilled joint filler and rigidly support in true horizontal and vertical positions by an assembly of bar chairs and dowel holders welded to transverse bars extending across the slab and placed on each side of the joint. B. CONTRACTION JOINTS Install contraction joints at the locations and at the intervals indicated. Construct the joints by sawing to the width and to the depth indicated. Saw joints into the completed pavement surface as soon after initial concrete set as possible to control cracking, but with enough lapsed time to prevent any damage by blade action to the slab surface and to the concrete immediately adjacent to the joint. Restore any portion of the curing membrane which has been disturbed by sawing operations by spraying the areas with additional curing compound. In the absence of joint sawing instructions on the plans, conduct and complete sawing operations within a time period of five (5) to 12 hours after the concrete slab is poured including the sealing operation. C. CONSTRUCTION JOINTS Construct construction joints formed at the close of each day's work or when the placing of concrete has been stopped for 30 minutes or longer by use of metal or wooden bulkheads cut true to the section of the finished pavement and clean and oil. Wooden bulkheads shall have a thickness of not less than 2-1/2". Longitudinal bars shall be continuous through the construction joints. Securely hold the bulkheads in place in a plane perpendicular to the surface and at right angles to the center line of the pavement. Round edges to a 1/4" radius. Remove any surplus concrete on the subgrade upon the resumption of the work. In no case shall an emergency construction joint be placed within 8' following a regular installation of expansion or contraction joint. If the emergency construction joint should fall within this limitation, remove the concrete back to the previously installed joint. D. LONGITUDINAL PARTING STRIPS Accurately place longitudinal parting strips or planes of weakness, when required. E. LONGITUDINAL CONSTRUCTION JOINTS Longitudinal construction joints shall be of the type indicated. Longitudinal construction joints shall be constructed accurately to the required lines in order to coincide with traffic lane lines. No width between longitudinal construction joints shall exceed 24', unless specifically authorized or directed by the Engineer in writing. Construct concrete curbs as an integral part of the pavement. Portland Cement Concrete 13 Attachment 3 3.05 MIXING Mix concrete in an approved method conforming to the requirements of this specification. Ready- mix concrete shall be permitted in lieu of the paver-mixer. When ready-mix concrete is used, provisions of ASTM C-94 Alternate No. 2 shall govern. Materials for concrete placed in pavements shall conform to the requirements of the governing item of this specification. A. BATCH MIXING INCLUDING MATERIAL TRANSPORTATION Mix the concrete in a batch-mixer, as indicated and only in the quantities required for immediate use. The mixing of each batch shall continue for a period of not less than one (1) minute after all materials comprising the batch are in the mixer. The mixer discharge gate shall be locked by the automatic timing device until the required time has elapsed. The entire contents of the drum shall be discharged before any materials are placed therein for the succeeding batch. Retempering or remixing shall not be permitted. 1. Batch boxes, containers, or vehicle bodies used in transporting material from the proportioning plant to the mixers shall be tight and of a sufficient size to hold a batch of maximum size with a margin of safety to prevent spillage. The batch must be protected when hauling is in progress so as to positively prevent any loss of material and minimize loss of moisture by evaporation. On long length hauls, this may require tarpaulin covers. Partitions intended to separate batches shall be adequate and effective in preventing material spilling from one compartment into an other while in transit or when being dumped. 2. When cement is transported in the original package, do not empty from the bags at a greater distance from the mixer than 1,000'. 3. The mixer shall produce a concrete of uniform consistency and appearance. Correct spilling of the mixer by reducing the size of the batch. When a 27-E mixer is used, a maximum overload of 20% above the rated capacity of the mixer shall be permitted. In other size mixers, a maximum overload of 10% above the rated capacity of the mixer shall be permitted. Replace pick-up and throw-over blades inside the mixer drum when worn down 3/4". 4. When the use of a mixer of a capacity greater than that of a 5. 27-E mixer is used, increase the mixing time to 1-1/2 minutes. 6. Do not use concrete which has developed initial set or has been mixed longer than 30 minutes. 7. Thoroughly clean the mixer each time when out of operation for more than 30 minutes. B. TRANSIT MIXING When transit mixing is used, the transit mixer shall be of an approved revolving drum or revolving blade type so constructed as to produce a thoroughly mixed concrete with a uniform distribution of the materials throughout the mass and shall be equipped with a discharge mechanism which insures the discharging of the mixed concrete without segregation. 1. The mixer drum shall be water-tight when closed and equipped with a locking device which automatically prevents the discharging of the mixer prior to receiving the required number of revolutions. 2. Accurately measure the entire quantity of mixing water by visible calibrated mechanism. Leaking water valves shall be considered as ample reason for condemnation of the mixer unit by the Engineer and removal from the job. Mix each batch not less than 70 nor more than 100 revolutions at the rate of rotation specified by the Manufacturer as mixing speed. Any additional mixing shall be done at a slower speed specified by the Manufacturer for agitation, and shall be continuous until the batch is discharged. 3. Truck mixers shall be equipped with actuated counters by which the numbers of revolutions of the drum may be readily verified. The counters shall be actuated at the time of starting mixing at mixing speeds. Portland Cement Concrete 14 Attachment 3 4. The rate of delivery of the mixed concrete shall be such that the interval between loads shall not exceed 10 minutes. Deliver the concrete to the site of the work and discharge from the mixer within a period of 90 minutes, or before the drum has been revolved 300 revolutions, whichever comes first, after the introduction of the mixing water with the dry materials. C. CENTRAL MIXING PLANT A central mixing plant shall be allowed provided the method of mixing and handling has first been approved by the Engineer and concrete produced is in conformity with the specification requirements as herein provided. 1. Mix the concrete in a batch mixer of approved type and in the same manner as indicated. 2. Haul the concrete in vehicles so constructed and operated as to provide continuous mechanical agitation during the transportation period. The rate of delivery of the mixed concrete shall be such that the interval between loads shall not exceed 10 minutes. Deliver the concrete to the site of the work and discharge from the transporting vehicle within a period of 90 minutes after the introduction of water into the batch at the central mixing plant. D. COMMERCIAL CONCRETE PLANTS In the event the Contractor elects to use concrete produced by a commercial concrete plant, an agreement shall be drawn and executed by the responsible executive management of said plant granting the Engineer ingress and egress to all parts of the plant with full authority to have any and all required tests of aggregates and to observe all batching plant and/or central mixing plant operations. This regulatory access shall be applicable only to the concrete produced by the commercial plant for the work herein specified. 3.06 CONCRETE PLACEMENT Unless otherwise provided for on the plans, the full width of the finished concrete shall be constructed monolithically. Rapidly deposit the concrete on the crushed stone drainage course in successive batches and distribute to the required depth and for the entire width of the pavement by shoveling or other approved methods. Where bar mats or wire mesh reinforcing is specified, see Paragraph 3.04A and B for method of concrete placement. Do not use rakes in handling concrete. The placing operation shall be continuous. At the end of the day, or in case of unavoidable interruption or delay of more than 30 minutes, place a transverse construction joint at the point of work stoppage, provided the point at which work has been suspended is not less than 8' from the last regularly established joint. If the length is less than 8', remove the concrete back to the last regularly established joint. (Refer Paragraph 3.05C.) A. Inspection: Before placing concrete, inspect and complete formwork installation, steel reinforcement, and items to be embedded or cast in. Notify other trades to permit installation of their work. B. Remove snow, ice, or frost from subbase surface and reinforcement before placing concrete. Do not place concrete on frozen surfaces. C. Moisten subbase to provide a uniform dampened condition at time concrete is placed. Do not place concrete around manholes or other structures until they are at required finish elevation and alignment. D. Comply with ACI 301 requirements for measuring, mixing, transporting, and placing concrete. E. Do not add water to fresh concrete after testing. F. Deposit and spread concrete in a continuous operation between transverse joints. Do not push or drag concrete into place or use vibrators to move concrete into place. Portland Cement Concrete 15 Attachment 3 G. Consolidate concrete according to ACI 301 by mechanical vibrating equipment supplemented by hand spading, rodding, or tamping. 1. Consolidate concrete along face of forms and adjacent to transverse joints with an internal vibrator. Keep vibrator away from joint assemblies, reinforcement, or side forms. Use only square-faced shovels for hand spreading and consolidation. Consolidate with care to prevent dislocating reinforcement, dowels, and joint devices. H. Place concrete in two operations; strike off initial pour for entire width of placement and to the required depth below finish surface. Lay welded wire fabric or fabricated bar mats immediately in final position. Place top layer of concrete, strike off, and screed. 1. Remove and replace concrete that has been placed for more than 15 minutes without being covered by top layer, or use bonding agent if approved by Architect. I. Screed pavement surfaces with a straightedge and strike off. J. Commence initial floating using bull floats or darbies to impart an open textured and uniform surface plane before excess moisture or bleed water appears on the surface. Do not further disturb concrete surfaces before beginning finishing operations or spreading surface treatments. K. Curbs and Gutters: When automatic machine placement is used for curb and gutter placement, submit revised mix design and laboratory test results that meet or exceed requirements. Produce curbs and gutters to required cross section, lines, grades, finish, and jointing as specified for formed concrete. If results are not approved, remove and replace with formed concrete. L. Slip-Form Pavers: When automatic machine placement is used for pavement, submit revised mix design and laboratory test results that meet or exceed requirements. Produce pavement to required thickness, lines, grades, finish, and jointing as required for formed pavement. 1. Compact subbase and prepare subgrade of sufficient width to prevent displacement of paver machine during operations. M. When adjoining pavement lanes are placed in separate pours, do not operate equipment on concrete until pavement has attained 85 percent of its 28-day compressive strength. N. Cold-Weather Placement: Comply with ACI 306.1 and as follows. Protect concrete work from physical damage or reduced strength that could be caused by frost, freezing actions, or low temperatures. 1. When air temperature has fallen to or is expected to fall below 40 deg F (4.4 deg C), uniformly heat water and aggregates before mixing to obtain a concrete mixture temperature of not less than 50 deg F (10 deg C) and not more than 80 deg F (27 deg C) at point of placement. 2. Do not use frozen materials or materials containing ice or snow. 3. Do not use calcium chloride, salt, or other materials containing antifreeze agents or chemical accelerators unless otherwise specified and approved in mix designs. O. Hot-Weather Placement: Comply with ACI 301 and as follows when hot-weather conditions exist: 1. Cool ingredients before mixing to maintain concrete temperature below 90 deg F (32 deg C) at time of placement. Chilled mixing water or chopped ice may be used to control temperature, provided water equivalent of ice is calculated to total amount of mixing water. Using liquid nitrogen to cool concrete is Contractor's option. 2. Cover steel reinforcement with water-soaked burlap so steel temperature will not exceed ambient air temperature immediately before embedding in concrete. Portland Cement Concrete 16 Attachment 3 3. Fog-spray forms, steel reinforcement, and subgrade just before placing concrete. Keep subgrade moisture uniform without standing water, soft spots, or dry areas. 3.07 FINISHING A. MACHINE FINISHING When the concrete has been deposited, level and strike off concrete to such elevation that when mechanically screeded and tamped the concrete is thoroughly compacted and finished to the required line, grade, and section with surface voids filled. Where bar mats or wire mesh reinforcing is specified, see Paragraph 3.04A and B for method of procedure. 1. After the finishing machine has processed the concrete surface, use the longitudinal float on the surface. Operate the float from parallel bridges or float carriages moving on the side forms. Operate the float transversely across the slab with a sawing motion, always maintaining the float parallel to the center line of the pavement, in such a manner as to remove variations in the surface. Add concrete to fill minor depressions, if needed, during the longitudinal floating operation. The longitudinal float shall not be moved ahead more than 1/2 its length at each time. The longitudinal float must be maintained straight and free from warp at all times. Take care to preserve the true cross-section of the pavement. 2. While the concrete is still workable, test for irregularities with a 10' straightedge placed parallel to the center line of the pavement so as to bridge depressions and to touch high spots. Ordinates measured from the face of the straightedge to the surface of the pavement shall at no place exceed 1/16" per foot from the nearest point of contact, and in no case shall the maximum ordinate to a 10' straightedge be greater than 1/8". Rework and refinish any surface not within the tolerance limits. 3. While the concrete is still workable, give the surface final belting in order to produce a uniform surface of gritty texture. This belting shall be of short, rapid, transverse strokes combined with a longitudinal sweeping motion. When the burlap drag is permitted in lieu of the belting, accomplish the burlap drag finish by drawing a wet drag over the surface in a longitudinal direction to produce a uniform surface of a gritty nature. 4. Carefully tool the edges of slabs and joints requiring edging with an edger, of the radius required by the plans, at the time the concrete begins to set and becomes non-workable. Leave work smooth and true to lines. B. HAND FINISHING 1. Hand finishing shall be permitted .When the hand method of striking off and consolidating is permitted, level and strike off the concrete, as soon as placed, and screed to such elevation above grade that when consolidated and finished the surface of the pavement is at the grade elevation shown on the plans. Vibrate the entire surface to consolidate the concrete so as to insure maximum compaction and a minimum of voids. For the strike off and consolidation, provide both a strike template and tamping template on the work. Once in operation, move the strike template forward with a combined longitudinal and transverse motion and manipulate so that neither end of the template is raised from the forms during the striking off process. Keep a slight excess of material in front of the cutting edge at all times. 2. The longitudinal floating, straight edging, belting, and joint finishing shall be as specified above. 3.08 CURING A. The curing of concrete pavement shall be thorough and continuous throughout the entire curing period. Failure to provide proper curing as specified herein shall be considered sufficient cause for immediate suspension of the paving operations. The curing method specified herein does not preclude the use of any of the other commonly used methods of curing, and the Engineer may approve them if so requested by the Contractor. If any selected Portland Cement Concrete 17 Attachment 3 method of curing does not afford the desired results, the Engineer shall have the right to order that another method of curing be instituted. Immediately after the finishing of the surface, cover the pavement with a continuous, uniform, water-impermeable coating. The impermeable coating shall be of the type specified in Paragraph 2.04-D. After removal of the side forms, the sides of the slab shall receive a like coating before earth is banked against them. Apply the solution under pressure with a spray nozzle in such a manner as to cover the entire surfaces thoroughly and completely with a uniform film. B. The rate of application shall be such as to ensure complete coverage and shall not exceed 200 square feet per gallon of curing compound when applied mechanically and 150 square feet per gallon of curing compound when applied by hand sprayers. When thoroughly dry, it shall provide a continuous and flexible membrane, free from cracks or pinholes, and shall not disintegrate, check, peel, or crack during the curing period. If for any reason the seal is broken during the curing period, immediately repair the seal with additional sealing solution. C. When tested in accordance with ASTM C-156, the curing compound shall provide a film which will have retained within the test specimen the following percentages of the moisture present in the specimen when the curing compound was applied: Time Retained Moisture (Min.) After 24 hours 97% After 3 days 95% After 7 days 91% 3.09 CLEANING JOINTS Immediately after sawing the joint, completely remove the resulting slurry from the joint and clean the immediate area by flushing with a jet of water under pressure, and by the use of other tools as necessary. After flushing, blow out the joint with compressed air. When the surfaces are thoroughly clean and dry and just before the joint sealer is placed, use compressed air having a pressure of at least 90 psi to blow out the joint and remove traces of dust. Equip air compressors, used for cleaning joints, with suitable traps capable of removing surplus water and oil in the compressed air. A. In the event freshly cut sawed joints become contaminated before they are sealed, reclean the joints as outlined above. B. Cleaning methods shall not alter the joint profile, including rounding of the top corners, or alter the texture of the concrete riding surface. Accomplish cleaning of the joint faces by sandblasting. 3.10 INSTALLING BACKER-ROD IN JOINT Prior to placing the backer-rod, thoroughly dry and clean the joint. Complete any necessary cleaning, air blasting, or air-drying before placing backer-rod and sealant. If backer-rod specified for applicable joint detail are on joints less than 1" wide after cleaning, install a round backer-rod of resilient material, compatible with silicone sealant, and slightly oversized to prevent movement during the sealing operation in the joint at the depth specified on the appropriate joint detail in the plans. The thickness of the backer-rod shall be greater after squeezing it into the joint and some "rebound" may occur allowance must be made for this to ensure placing at correct depth. Backer- rod shall be a readily compressible, non-reactive, non-absorptive type material such as expanded closed cell polyethylene foam rod. 3.11 INSTALLING SILICONE SEALANT A. The installation of the silicone sealant is to be done as soon after cleaning and after placing the backer-rod as reasonably possible to ensure that joint is still clean and dry. In the event Portland Cement Concrete 18 Attachment 3 the joint does become contaminated, damp, or wet, remove the backer-rod, clean and dry the joint, and reinstall a new backer-rod prior to placing the sealant material. The sealant material used shall be a low modulus silicone sealant material as specified. The temperature of the concrete surface and air at time of placement must be 40 degrees Fahrenheit or higher. Apply the silicone sealant by pumping only. B. The pump shall be of sufficient capacity to deliver the necessary volume of material to completely fill the joint to the specified width and height of sealant in one (1) pass. The nozzle shall be of sufficient size and shape to closely fit into the joint and introduce the sealant inside the joint with sufficient pressure to prevent voids occurring in the sealant and to force the sealant into contact with the joint faces. Tool the sealant, after being placed, to provide the specified recess depth, thickness, and shape of sealant. Apply sufficient force or pressure to the sealant in this tooling operation to force the sealant against the joint faces to ensure satisfactory wetting and bonding of the sealant to the joint faces. The silicone sealant is not self-leveling and will not position itself correctly in the joint under its own weight. Place the sealant to reasonably close conformity with the dimensions and shape shown on the plans. Any unreasonable deviation shall be cause for rejection and necessary corrective action shall be made by the Contractor. 3.12 PAVEMENT TOLERANCES [Specifier check with special conditions of client.] A. Comply with tolerances of ACI 117 and as follows: 1. Elevation: 1/4 inch. 2. Thickness: Plus 3/8 inch, minus 1/4 inch. 3. Surface: Gap below 10-foot- long, unleveled straightedge not to exceed 1/4 inch. 4. Lateral Alignment and Spacing of Tie Bars and Dowels: 1 inch. 5. Vertical Alignment of Tie Bars and Dowels: 1/4 inch. 6. Alignment of Tie-Bar End Relative to Line Perpendicular to Pavement Edge: 1/2 inch. 7. Alignment of Dowel-Bar End Relative to Line Perpendicular to Pavement Edge: Length of dowel 1/4 inch per 12 inches. 8. Joint Spacing: 3 inches. 9. Contraction Joint Depth: Plus 1/4 inch no minus. 10. Joint Width: Plus 1/8 inch, no minus. 3.13 FIELD QUALITY CONTROL; TESTING OF MATERIALS Samples of all materials for test shall be made at the expense of the Owner. In the event the initial sampling and testing does not comply with the specifications, all subsequent testing of the material in order to determine if the material is acceptable, shall be at the Contractor's expense at the same rate charged by the commercial laboratories. A. Testing Agency the Contractor will engage a qualified independent testing and inspecting agency to perform field tests and inspections and prepare test reports. B. Testing Services: Testing of composite samples of fresh concrete obtained according to ASTM C 172 shall be performed according to the following requirements: 1. Testing Frequency: Obtain at least 1 composite sample for each [100 cu. yd.] [5000 sq. ft.] or fraction thereof of each concrete mix placed each day. a. When frequency of testing will provide fewer than five compressive-strength tests for each concrete mixture, testing shall be conducted from at least five randomly selected batches or from each batch if fewer than five are used. Portland Cement Concrete 19 Attachment 3 2.Slump: ASTM C 143/C 143M; one test at point of placement for each composite sample, but not less than one test for each day's pour of each concrete mix. Perform additional tests when concrete consistency appears to change. 3.Air Content: ASTM C 231, pressure method; one test for each composite sample, but not less than one test for each day's pour of each concrete mix. 4.Concrete Temperature: ASTM C 1064; one test hourly when air temperature is 40 deg F and below and when 80 deg F and above, and one test for each composite sample. 5.Compression Test Specimens: ASTM C 31/C 31M; cast and laboratory cure one set of three standard cylinder specimens for each composite sample. 6. Compressive-Strength Tests: ASTM C 39/C 39M; test 1 specimen at 7 days and 2 specimens at 28 days. a.A compressive-strength test shall be the average compressive strength from 2 specimens obtained from same composite sample and tested at 28 days. C. Strength of each concrete mix will be satisfactory if average of any 3 consecutive compressive-strength tests equals or exceeds specified compressive strength and no compressive-strength test value falls below specified compressive strength by more than 500 psi (3.4 MPa). D. Test results shall be reported in writing to Engineer, concrete manufacturer, and Contractor within 48 hours of testing. Reports of compressive-strength tests shall contain Project identification name and number, date of concrete placement, name of concrete testing and inspecting agency, location of concrete batch in Work, design compressive strength at 28 days, concrete mixture proportions and materials, compressive breaking strength, and type of break for both 7- and 28-day tests. E. Nondestructive Testing: Impact hammer, sonoscope, or other nondestructive device may be permitted by Engineer but will not be used as sole basis for approval or rejection of concrete. F. Additional Tests: Testing and inspecting agency shall make additional tests of concrete when test results indicate that slump, air entrainment, compressive strengths, or other requirements have not been met, as directed by Engineer. G. Remove and replace concrete pavement where test results indicate that it does not comply with specified requirements. H. Additional testing and inspecting, at Contractor's expense, will be performed to determine compliance of replaced or additional work with specified requirements. 3.14 REPAIRS AND PROTECTION A. Remove and replace concrete pavement that is broken, damaged, or defective or that does not comply with requirements in this Section. B. Drill test cores, where directed by Engineer, when necessary to determine magnitude of cracks or defective areas. Fill drilled core holes in satisfactory pavement areas with portland cement concrete bonded to pavement with epoxy adhesive. C. Protect concrete from damage. Exclude traffic from pavement for at least 14 days after placement. When construction traffic is permitted, maintain pavement as clean as possible by removing surface stains and spillage of materials as they occur. D. Maintain concrete pavement free of stains, discoloration, dirt, and other foreign material. Sweep concrete pavement not more than two days before date scheduled for Substantial Completion inspections. Portland Cement Concrete 20 Attachment 3 3.15 SCHEDULES See Table I for silicone sealant requirements. TABLE I SILICONE SEALANT REQUIREMENTS ITEM REQUIREMENT TEST METHOD Flow 0.3" maximum MIL S 8801 ASTM D-2202 Extrusion rate 75-350 grams/minute MIL S 8802 Tack free time @ 77°F ±1 20-90 minutes MIL S 8802 ASTM C-679 Specific Gravity 1.010 - 1.515 ASTM D-792, Method A Durometer hardness, Shore A. (7 days cured @ 77°F ±3 and 45-55% Relative Humidity) 10-25 (0°F) ASTM D-2240 Tensile stress @ 150% elongation ( 7 day cure @ 77°F ±3 and 45-55% Relative Humidity) 45 psi maximum ASTM D-412 (Die C) Elongation: (7 day cure @ 77°F ±3 and 45-55% Relative Humidity) 700% minimum ASTM D-412 (Die C) Ozone and UV Resistance No chalking, cracking, or bond loss after 5,000 hours ASTM D-793 Movement Capability and Adhesion +100% and -50%; no adhesive or cohesive failure after 10 cycles at 0°F ASTM C-719 Shelf Life 6 months from date of shipment from manufacturer Silicone sealant material shall meet or exceed Federal Specifications TT -S-001543A (COM-NBS) and TT-S-00230C (COM-NBS). END OF SECTON Portland Cement Concrete 21 Attachment 3