05.11.23 Parks & Rec Minutesft
01
OWN OF
p R PER
A Place Where Everyone Matters
1. Call to Order / Roll Call.
The meeting was called to order at 6:00 p.m.
Board Members Present:
John Metcalf, Chair
Megan Brandon, Secretary
Bob Benson
Daniel Knox
Kim Shamsy
Valerie Little
Staff Members Present:
Dan Baker, Director of Parks and Recreation
Kurt Beilharz, Assistant Director of Parks and Recreation
Matt Furr, Parks Superintendent
Trevor Helton, Recreation Manager
Kaylynn Stone, Administrative Assistant
MINUTES
Parks and Recreation Board Meeting
Prosper Town Hall, Council Chambers
250 W. First Street, Prosper, Texas
Thursday, May 11, 2023
6:00 PM
2. Consider and act upon the minutes of the April 13, 2023 Parks and Recreation Board meeting.
Motion to approve by Benson, Seconded by Little. Approved 6-0.
3. Comments from the public.
There were no comments from the public.
4. Receive staff updates: Recreation, Park Development, Park Operations, and Director.
Recreation:
• Mayor's Fitness Challenge's session one ends in June.
• Cinco de Mayo event hosted over 500 attendees on Saturday, May 6, 2023.
• P-Town Throwdown (Pickleball Tournament) will take place June 3 at Reynolds.
• Summer camps will start May 301n
• Moonlight Movie will be scheduled for August 11, 2023.
PYSC Quarterly meeting was hosted Tuesday, May 2, 2023. Metcalf stated that a board member
has typically been involved with those meetings and asked if that would be something PYSC
would be interested in. Brandon asked what the Fall dates of the Mayor's Fitness Challenge
were. Helton stated that the Fall season will start in September and run through November.
Helton will bring more information on the Mayor's Fitness Challenge next meeting. Benson
thanked the department for the events and asked for a newsletter for the HOA Board Presidents.
Park Development:
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Pecan Grove Park:
The playground, pavilion, trail, and bridge are all fully complete. Next steps are completing retaining walls
and sod planting. Overall, the project is at 90% completion.
Staff is working on a water pump replacement for the irrigation system.
Tanners Mill Park:
The park development project is 99% complete. The contractor has finished minor punch list items and is
working to get the turf better established before we open the park to the public. We expect to open the
park next week.
Star Meadow Park:
This park development project is substantially complete, and the contractor is working to finish up a few
minor cosmetic punch list items. The park is open to the public for use.
Raymond Community Park:
Town Engineers asked for adjustments to the proposed entry points to eliminate potential traffic
congestion. The CMAR will be working on costing to get to the GMP by the end of summer.
Knox asked the completion date. Baker stated starting in 2024.
Downtown Park:
The consultant has delivered the preliminary master plan. Staff requested a few minor adjustments. The
final master plan should be delivered to staff before the end of June.
These are proposed elements in the master plan: a themed playground, a gazebo, a fishing pier, a
pickleball court and other improvements.
Benson asked the acreage of the park. Beilharz started roughly 5-6 acres.
Park Operations:
• In a joint effort between PISD & Windsong HOA, Park Operations removed all wood fiber from the
playground. It was replaced by Poured -In -Place safety surfacing.
• Ongoing plant replacement will take place around the town and Town Hall.
• The Prosper leagues sports seasons will wrap up by the end of May and the fields will transfer
into the maintenance season.
Director.-
• Budget Update: Budget numbers were submitted to finance on May 151n
• CAPRA Update: The CAPRA Accreditation Reviewers will be here May 24 — May 25.
• P-Town Throwdown will take place on June 3, 2023, at 8:30 a.m. at the Reynolds Middle School
Tennis Courts.
• Freedom Fest discussions are taking place, this event is hosted by a third -party company and
features Coffey Anderson.
• Plant Replacement will be taking place on the north side of Town Hall.
• Active Shooter Training will take place at the June 81h Parks and Recreation Board Meeting.
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• Next Meeting will be on June 8, 2023, in Council Chambers
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8. Request for future agenda items.
Election for Vice Chair-
9. Adjourn.
The meeting was adjourned at 6:47 m.
J
John Metcalf:
U,L)
Date:
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