02.24.2015 Town Council Packet
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
3. Announcements of upcoming events.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meeting. (RB)
Regular Meeting – February 10, 2015
4b. Consider and act upon a resolution ordering a General Election to be held on
May 9, 2015, and authorizing the Town Manager to execute contracts with the
Collin County Election Administration, the Denton County Election
Administration, the Prosper Independent School District, and the Collin College
District for joint election services. (RB)
4c. Consider and act upon canceling the March 10, 2015, Town Council meeting.
(RB)
4d. Receive the January 2015 Financial Report. (KG)
4e. Consider and act upon approving the purchase and installation of a central
irrigation controller system for the Parks and Recreation Department, from
Interspec, LLC, through the Texas Local Government Purchasing Cooperative.
(MF)
4f. Consider and act upon authorizing the Town Manager to execute a Channel
Maintenance Agreement between Two-J Partners, LLLP, and the Town of
Prosper, Texas, related to the maintenance of offsite drainage improvements to
serve the Parks at Legacy development. (HW)
4g. Consider and act upon authorizing the continued use of a Professional Services
Agreement with Bureau Veritas North America, Inc., related to third-party building
permit plan review and inspection services. (JW)
4h. Consider and act upon authorizing the Town Manager to execute a License
Agreement between TVG Texas I, LLC, Windsong Ranch Community
Association, Inc., and the Town of Prosper, Texas, related to the installation and
maintenance obligations of improvements consisting of landscaping, trees, root
AGENDA
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, February 24, 2015
6:00 p.m.
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barriers, irrigation, and/or drainage facilities within the right-of-ways of the public
roads in Windsong Ranch, Phase 1A and Phase 1B. (DH)
4i. Consider and act upon approving the purchase and installation of illuminated
street name signs for various intersections on Preston Road and Coleman Street
from Consolidated Traffic Controls, Inc., through the Houston-Galveston Area
Council (HGAC) Cooperative Purchasing Program. (MR)
4j. Consider and act upon authorizing the Town Manager to execute a First
Amendment to the Temporary Parking Lot Agreement between the Prosper
Independent School District, and the Town of Prosper, Texas, related to overflow
parking at Frontier Park. (WM)
4k. Consider and act upon whether to direct staff to submit a written notice of appeal
on behalf of the Town Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning
Ordinance, regarding action taken by the Planning & Zoning Commission on any
site plan or preliminary site plan. (AG)
5. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please complete
a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the
meeting.)
Other Comments by the Public -
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary
prior to the meeting. Citizens wishing to address the Council for items listed as public
hearings will be recognized by the Mayor. Those wishing to speak on a non-public
hearing related item will be recognized on a case-by-case basis, at the discretion of the
Mayor and Town Council.)
PUBLIC HEARINGS:
6. Conduct a Public Hearing, and consider and act upon an ordinance amending Specific
Use Permit-4 (SUP-4), to allow for Office/Showroom uses, on 5.4± acres, located on the
east side of Prosper Commons Boulevard, 300± feet south of Richland Boulevard. (S15-
0001). (JW)
DEPARTMENT ITEMS:
7. Consider and act upon awarding Bid No. 2015-22-B to Tiseo Paving Co. related to
construction services for the Coleman Street Improvements (Prosper Trail to Talon
Lane) project; and authorizing the Town Manager to execute a construction agreement
for same. (MR)
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8. Consider and act upon authorizing the Town Manager to execute a Road Improvements
and Construction Agreement (“West Prosper Roads”) between TVG Texas I, LLC, M/I
Homes of DFW, LLC, Prosper Economic Development Corporation, and the Town of
Prosper, Texas, related to the design and construction of the West Prosper Roads
project. (HW)
9. Consider and act upon authorizing the Town Manager to execute a Development
Agreement between M/I Homes of DFW, LLC, and the Town of Prosper, Texas, related
to the extension of water lines to serve the Preserve at Doe Creek development. (HW)
10. Discuss Residential Design and Development Standards. (JW)
11. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
11a. Section 551.087 – To discuss and consider economic development incentives.
11b. Section 551.072 – To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
11c. Section 551.071 – Consultation with Town Attorney regarding legal issues
associated with proposed extraterritorial jurisdiction release, and all matters
incident and related thereto.
11d. Section 551.071 – Consultation with Town Attorney regarding legal issues
associated with easements, land use designations, and rezoning matters, and all
matters incident and related thereto.
12. Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
13. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Update on Website Improvements (RB)
Update on Town Council Subcommittees (RB)
Update on Strategic Planning Session (HJ)
14. Adjourn.
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CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town
Hall, located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily
accessible to the general public at all times, and said Notice was posted on February 20, 2015, at 5:00
p.m. and remained so posted at least 72 hours before said meeting was convened.
_______________________________ _________________________
Robyn Battle, Town Secretary Date Noticed Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to
consult in closed session with its attorney and to receive legal advice regarding any item listed on this
agenda.
NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are
limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes
with approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are
wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at
(972) 569-1011 at least 48 hours prior to the meeting time.
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Kenneth Dugger
Councilmember Curry Vogelsang, Jr.
Councilmember Michael Korbuly
Councilmember Mike Davis
Councilmember Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon T. Webb, Jr., Executive Director of Development and Community Services
John Webb, Director of Development Services
Frank Jaromin, Director of Public Works
Will Mitchell, Parks and Recreation Manager
Paul Naughton, Landscape Architect
Matt Richardson, Senior Engineer
January Cook, Purchasing Agent
Doug Kowalski, Police Chief
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor John Herring of First Baptist Church of Prosper led the invocation. The Pledge
of Allegiance and the Pledge to the Texas Flag were recited.
3. Announcements of upcoming events.
Deputy Mayor Pro-Tem Dugger made the following announcements:
This afternoon, the Town held a swearing-in ceremony for its two newest members,
Officer Rafael Ramirez and Officer Azhar Ulhaq. We are proud to welcome these
newest members to our Police Department. The Town Council is also happy to
announce that Master Sgt. Erin Hubbard, a Prosper Police Officer, has returned from
an eight-month deployment overseas with the Air Force Reserves. Welcome home,
Officer Hubbard, and thank you for your service.
MINUTES
Regular Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, February 10, 2015
Item 4a
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On Saturday, February 21, the Prosper Police Department will hold a Cops, Coffee, &
Questions presentation at the Library from 10:00-11:30 a.m. This is an opportunity
for the community to stop in with questions and chat with our police officers.
On Monday, February 23, the Town will host a Public Input Meeting on the Parks,
Recreation, and Open Space Master Plan at Prosper High School beginning at 6:00
p.m. Residents are encouraged to attend to provide input into the development of the
Town’s Park Facilities.
The Centennial Celebration Committee will host a presentation at the Prosper
Historical Society museum located at 605 East Seventh St., on February 26 from
6:00-7:30 p.m. The program will include a presentation by local historian Bill Hays, a
video produced by students at Prosper High School, and members of the Prosper
Historical Society will appear in period costumes. Attendees are encouraged to
browse through the museum following the program. Please contact Town Secretary
Robyn Battle for more information.
For the third time in four years, the Town of Prosper has been granted the Gold
Member Award from the Texas Comptroller Leadership Circle. The Town was judged
on the budget and annual financial report, transparency efforts, and public access to
information on the Town’s web page. Congratulations to Town Manager Harlan
Jefferson, and the Finance Department staff for their commitment to keeping
residents informed of the Town’s financial status.
A meeting of the newly-formed Prosper Lions Club will be held at the Cotton Gin at
1:30 p.m. on Wednesday, February 11. The meeting is open to interested members
of the public who wish to learn more about the Lions Club.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items
may be removed from the Consent Agenda by the request of Council Members
or staff.)
4a. Consider and act upon minutes from the following Town Council
meetings. (RB)
Regular Meeting – January 27, 2015
Town Council Strategic Planning Session – January 28, 2015
4b. Consider and act upon approving the purchase of one backhoe loader
for the Public Works Department, from RDO Equipment Company,
through the Texas Local Government Purchasing Cooperative. (JC)
4c. Consider and act upon approving the purchase of one sewer camera,
from Green Equipment Company, through the Houston-Galveston Area
Council (HGAC) Cooperative Purchasing Program. (JC)
4d. Consider and act upon approving the purchase of six pick-up trucks and
one sport utility vehicle for the Public Works and Building Inspection
Departments, from Silsbee Ford, through the Houston-Galveston Area
Council (HGAC) Cooperative Purchasing Program; and one sport utility
Item 4a
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vehicle for the Public Works Department, from Sam Pack's Five Star
Ford, through the State of Texas Cooperative Purchasing Program. (JC)
4e. Consider and act upon Ordinance No. 15-09 amending Article 12.05,
“Parking, Stopping, and Standing,” of Chapter 12, “Traffic and Vehicles,”
of the Code of Ordinances of the Town of Prosper, Texas, by adding a
new section 12.05.003 “Parking of Commercial Motor Vehicles,” and
reserving sections 12.05.004 through 12.05.030. (DK)
4f. Consider and act upon Resolution No. 15-10 supporting the introduction
and adoption of legislation in the Regular Session of the 84th Legislature
of Texas that increases funding for the Texas Recreation and Parks
Account and Large County and Municipality Recreation and Parks
Account Local Park Grant Programs, and the Texas State Park System.
(WM)
4g. Consider and act upon Resolution No. 15-11 authorizing the reduction
and release of the Town of Prosper’s extraterritorial jurisdiction and
entering into a development agreement, as a result of the Interlocal
Agreement Between the Town of Prosper and Denton County Fresh
Water Supply District No. 10 for the Reduction and Release of
Designated Portions of the Town of Prosper’s Extraterritorial
Jurisdiction, and Development Agreement Between the Town of Prosper
and CHS Savannah, L.P., by removing 61.003± acres of land from the
Town’s extraterritorial jurisdiction, generally located west of FM 1385
and north of Fishtrap Road, and authorizing the Town Manager to
execute the same. (HW)
4h. Consider and act upon authorizing the Town Manager to execute a
Development Agreement between M/I Homes of DFW, LLC, and the Town
of Prosper, Texas, related to the extension of water lines to serve the
Preserve at Doe Creek development. (HW)
Mayor Pro-Tem Miller made a motion and Councilmember Korbuly seconded the
motion to approve all items on the Consent Agenda. The motion was approved by a
vote of 7-0.
5. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the
Council is unable to discuss or take action on any topic not listed on this
agenda. Please complete a “Public Meeting Appearance Card” and present it to
the Town Secretary prior to the meeting.)
Other Comments by the Public -
There were no Citizen Comments.
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the
meeting, please fill out a “Public Meeting Appearance Card” and present it to
the Town Secretary prior to the meeting. Citizens wishing to address the
Item 4a
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Council for items listed as public hearings will be recognized by the Mayor.
Those wishing to speak on a non-public hearing related item will be recognized
on a case-by-case basis, at the discretion of the Mayor and Town Council.)
PUBLIC HEARINGS:
6. Conduct a Public Hearing, and consider and act upon a request to rezone 9.4±
acres, located 500± feet north of Prosper Trail, 3,000± feet west of Dallas
Parkway, from Agricultural (A) to Planned Development-Single Family-12.5 (PD-
SF-12.5). (Z14-0016). (JW)
Development Services Director John Webb presented this item before the Town
Council. This item was tabled at the January 13, 2015, Town Council meeting to give
the applicant the opportunity to reassess the request and determine if the lot layout
and recommended density requirements could be achieved. The applicant has
requested this item be tabled once again and the Public Hearing be continued to the
March 24, 2015, Town Council meeting to allow additional time to make adjustments
to lot configurations and floodplain reclamation.
Deputy Mayor Pro-Tem Dugger made a motion and Councilmember Davis seconded
the motion to continue the Public Hearing and table the item to the March 24, 2015,
Town Council meeting. The motion was approved by a vote of 7-0.
7. Conduct a Public Hearing, and consider and act upon an ordinance to rezone
0.6± acres, located at the northwest corner of First Street and Church Street,
from Single Family-15 (SF-15) to Downtown Office (DTO). (Z14-0018). (JW)
Development Services Director John Webb presented this item before the Town
Council. The applicant has indicated that a single office building, centered on the
property, could be developed on the site. The proposed rezoning is in conformance
with the Future Land Use Plan, the Planning & Zoning Commission recommended
approval of the item, and Town staff recommended approval as well.
After discussion, Mayor Pro-Tem Meigs Miller made a motion and Deputy Mayor Pro-
Tem Dugger seconded the motion to approve the request and adopt Ordinance No.
15-12 to rezone 0.6± acres, located at the northwest corner of First Street and Church
Street, from Single Family-15 (SF-15) to Downtown Office (DTO). The motion was
approved by a vote of 7-0.
DEPARTMENT ITEMS:
Mayor Smith opened Items 8 and 9 concurrently.
8. Update on the Parks, Recreation, and Open Space Master Plan. (PN)
Landscape Architect Paul Naughton presented this item before the Town Council. At
the December 9, 2014, Town Council meeting, Dunaway Associates provided an
overview of the Parks, Recreation, and Open Space Master Plan. The Town Council
asked the consultants to return to a future meeting with a realistic timeline for
implementation, and potential funding sources for park improvements. Mr. Naughton
introduced Philip Neeley of Dunaway Associates who provided an update on the
progress of the Master Plan. Dunaway has worked closely with the Parks and
Recreation Board, and the Parks, Recreation, and Open Space Master Plan Advisory
Item 4a
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Committee, BRS Consulting, and citizen input to update the Master Plan. Mr. Neeley
presented a draft Parks Action Plan, identifying priority rankings for amenities, budget
estimates, and potential funding sources. A Town Hall meeting is scheduled for
February 23 for citizens to provide input on park facilities. Deputy Mayor Pro-Tem
Dugger asked for a copy of the data from the citizen survey, and the Town Council
discussed current and future options for increased accessibility to tennis courts.
9. Discussion on the Frontier Park North and Sexton Park Conceptual Master
Plans. (PN)
Mr. Naughton introduced Elizabeth McIlrath of Dunaway Associates who presented
an update on the Sexton Park project. Ms. McIlrath presented three scenarios for the
development of Sexton Park, including options for a community center, diamond
sports fields, multi-use sports fields, practice fields, trail systems, open space, tennis
courts, an amphitheater, and parking. Deputy Mayor Pro-Tem mentioned that the
Prosper Historical Society would consider Sexton Park an appropriate location for a
Veterans Memorial, and to consider it as an option in the design process. Council
consensus was that the community center should be located along First Street where
it would be more visible and accessible, and the consultants should maximize the
number of youth diamond fields and multi-use areas. Council would like to see
options for different sizes for the community center, and whether the Town should
seek to build one large community center to serve the entire community, or have two
smaller facilities on the east and west sides of Town. The Council also asked the
consultants to evaluate the use of grass versus artificial turf.
Ms. McIlrath presented two options for the development of Frontier Park, which
included options for youth diamond fields, multi-use field sports, passive recreation,
and parking in different configurations. The Town Council asked for consultants to
consider artificial turf on practice and game fields, and indicated that they may be
willing to forego some of the parking area and rely on shared parking with the future
Prosper ISD stadium in order to provide more usable field space. The consultants
were directed to revise the conceptual plan by maximizing the number of diamond
sports fields, maximizing the area of multi-use field sports, and making use of artificial
turf wherever possible. The Town Council also asked for data on future youth sports
registration as the population grows, and potential partnerships for funding a
recreation center.
10. Road Projects Update. (HW)
Hulon Webb, Executive Director of Development and Community Services, presented
this item before the Town Council. He reviewed future plans for the continued
development of the Dallas North Tollway, US 380, the intersections of US 380 and
SH 289 (Preston Road), and the intersection of US 380 and Dallas Parkway. Mr.
Webb then reviewed the road and street projects in the Capital Improvement Plan.
He provided an overview of projects that have been recently completed, projects
currently under construction, projects in the design process, and projects scheduled
for the next three fiscal years.
11. Consider and act upon approving the purchase and installation of new turf
irrigation within the medians on Preston Road, between US 380 to Frontier
Parkway, from All Around Landscape & Construction, the TxDOT contracted
vendor. (MR)
Item 4a
Page 6 of 7
Senior Engineer Matt Richardson presented this item before the Town Council. The
Texas Department of Transportation (TxDOT) awarded a contract to All Around
Landscaping and Construction for irrigation and landscaping of SH 289 (Preston
Road) between US 380 and FM 1461. The Town successfully negotiated an
exception to TxDOT’s policy that would include irrigation of turf in the median. Upon
completion of the new design and scope of work, Town staff negotiated the price for
the additional materials and labor associated with the modifications to the original
scope of work.
After discussion, Deputy Mayor Pro-Tem Dugger made a motion and Councilmember
Korbuly seconded the motion to approve the purchase of new turf irrigation within the
medians on Preston Road, between US 380 and Frontier Parkway, from All Around
Landscape & Construction, the TxDOT contracted vendor. The motion was approved
by a vote of 7-0.
12. Discussion on Commercial Building Permit Fees. (JW)
Development Services Director John Webb presented this item before the Town
Council. The Town’s commercial permit fees were last updated in 2002. Town staff
conducted a survey of comparison cities, which indicated that the Town’s commercial
permit fees are significantly lower than the comparison cities. Additionally, the Town
has recently engaged the services of Bureau Veritas, a third-party plan review and
inspection company, to assist the Building Inspections staff to ensure that plans and
facilities are reviewed and inspected in a timely manner. After discussion, the Town
Council did not give specific direction regarding the raising of fees, but agreed to
consider the matter during the budget process.
13. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
13a. Section 551.087 – To discuss and consider economic development
incentives.
13b. Section 551.072 – To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident
and related thereto.
13c. Section 551.071 – Consultation with Town Attorney regarding legal
issues associated with proposed extraterritorial jurisdiction release, and
all matters incident and related thereto.
13d. Section 551.074 – To discuss and review the Town Manager’s
performance evaluation.
The Town Council recessed into Executive Session at 8:51 p.m.
14. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
Item 4a
Page 7 of 7
The Town Council reconvened the Regular Session at 9:27 p.m. No action was
taken as a result of Executive Session.
15. Possibly direct Town staff to schedule topic(s) for discussion at a future
meeting.
Frontier Park Parking. (HW)
Hulon Webb provided an update to Council, stating that staff would utilize
temporary signage or message boards on game days in Frontier Park as needed,
and continue to evaluate and make recommendations on the the parking and
traffic flow issue by working with the sports leagues and other stakeholders.
Party at the Park, April 18, 2015. (RB)
Town Secretary Robyn Battle updated the Town Council on the “Party at the
Park,” which is the final event to be hosted by the Centennial Celebration
Committee on April 18, 2015, from 2:00-6:00 p.m. in Frontier Park. The event will
begin with a ceremony at the Frontier Park Pavilion, followed by activities, food,
live music, arts and crafts vendors, and a kickball tournament.
Due to the upcoming Spring Break holiday, the Town Council agreed to cancel
the March 10, 2015, Town Council meeting.
Town Manager Harlan Jefferson announced that CoServ is considering
alternative properties for office space and a service center, other than First Street.
The Town Council agreed to provide individual feedback to the Town Manager
after reviewing the information.
16. Adjourn.
The meeting was adjourned at 9:56 p.m.
These minutes approved on the 24th day of February, 2015.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
Item 4a
Page 1 of 2
To: Mayor and Town Council
From: Robyn Battle, Town Secretary
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon a resolution ordering a General Election to be held on May 9, 2015, and
authorizing the Town Manager to execute contracts with the Collin County Election
Administration, the Denton County Election Administration, the Prosper Independent School
District, and the Collin College District for joint election services.
Description of Agenda Item:
In accordance with Texas Election Law, the Prosper Town Council is responsible for ordering
the General Election to be held on the second Saturday in May for the purpose of electing the
Council members for Place 2 and Place 6. The order of the General Election is shown in the
form of the attached resolution. The resolution also authorizes the Town Manager to enter into
contracts with the Elections Administrators of Collin County and Denton County, and with
Prosper Independent School District and the Collin College District for joint election services for
the May 9, 2015, General Election. Important dates related to the election are listed on the
attached Election Calendar.
Budgetary Impact:
The Collin County Election Administrator has estimated the Town of Prosper’s portion of the
joint election to be approximately $3,800. The Denton County Election Administrator has
estimated the Town of Prosper’s portion of the joint election to be $400.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the attached resolution and
contracts as to form and legality.
Attached Documents:
1. Resolution
2. Collin County Joint Election Contract with Prosper ISD and the Collin College District
3. Denton County Joint Election Contract
4. Election Calendar
Town Staff Recommendation:
Town staff recommends the Town Council adopt a resolution ordering a General Election to be
held on May 9, 2015, and authorizing the Town Manager to execute contracts with the Collin
County Election Administration, the Denton County Election Administration, the Prosper
Independent School District, and the Collin College District for joint election services.
Prosper is a place where everyone matters.
TOWN SECRETARY’S
OFFICE
Item 4b
Page 2 of 2
Proposed Motion:
I move to adopt a resolution ordering a General Election to be held on May 9, 2015, and
authorizing the Town Manager to execute contracts with the Collin County Election
Administration, the Denton County Election Administration, the Prosper Independent School
District, and the Collin College District for joint election services.
Item 4b
TOWN OF PROSPER, TEXAS RESOLUTION NO. 15-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
COLLIN AND DENTON COUNTIES, TEXAS, ORDERING A GENERAL
ELECTION TO BE HELD JOINTLY WITH THE PROSPER INDEPENDENT
SCHOOL DISTRICT AND THE COLLIN COLLEGE DISTRICT AND
ADMINISTERED BY THE COLLIN COUNTY ELECTIONS ADMINISTRATOR
AND THE DENTON COUNTY ELECTIONS ADMINISTRATOR ON MAY 9,
2015, FOR THE PURPOSE OF ELECTING TWO MEMBERS OF THE
PROSPER TOWN COUNCIL (PLACE 2 AND PLACE 6) TO FILL EXPIRING
TERMS; DESIGNATING POLLING PLACES; DESIGNATING LOCATIONS OF
POLLING PLACES; DESIGNATING FILING DEADLINES; ORDERING
NOTICES OF ELECTION TO BE GIVEN AS PRESCRIBED BY LAW IN
CONNECTION WITH SUCH ELECTION; APPOINTING AN ELECTION JUDGE;
AUTHORIZING EXECUTION OF JOINT ELECTION AGREEMENTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
UNA RESOLUCION DEL CONCILIO DEL PUEBLO DE PROSPER,
CONDADOS DE COLLIN Y DENTON, TEXAS, ORDENA UNA ELECCION
GENERAL QUE SE CONDUZCA CONJUNTAMENTE CON EL DISTRITO
ESCOLAR INDEPENDIENTE DE PROSPER Y EL DISTRITO UNIVERSIDAD
DE COLLIN Y ADMINISTRADA POR EL ADMINISTRADOR DE ELECCIONES
DEL CONDADO DE DENTON Y ADMINISTRADA POR EL ADMINISTRADOR
DE ELECCIONES DEL CONDADO DE COLLIN EL 9 DE MAYO 2015 CON EL
PROPOSITO DE ELEGIR DOS MIEMBROS DEL CONCILIO (LUGAR 2 Y
LUGAR 6) PARA LLENAR LOS TERMINOS DE PLAZO; DESIGNANDO
LUGARES DE VOTACION; DESIGNANDO FECHAS DE APLICACIÓN;
ORDENANDO QUE NOTICIAS DE ELECCION SEAN DIVULGADAS COMO
PROMULGADO POR LEY EN CONEXION CON TALES ELECCIONES;
APUNTANDO JUEZ ELECTORAL; QUE AUTORIZA LA EJECUCIÓN DE LOS
ACUERDOS ELECTORALES CONJUNTAS; Y PROVEYENDO FECHA
EFECTIVA.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS THAT:
AHORA, POR LO TANTO, SEA RESUELTO POR EL CONCILIO DEL PUEBLO DE
PROSPER, TEXAS QUE:
SECTION 1
A General Election is hereby ordered for the Town of Prosper, Texas (“Prosper”), to be
held jointly with the Prosper Independent School District and the Collin College District on
Saturday, May 9, 2015, for the purpose of electing two (2) Town Council members to fill the
expiring terms of the Prosper Town Council Place 2 and Place 6 (“General Election”), said
General Election shall be administered by the Collin County Elections Administrator and the
Denton County Elections Administrator.
Item 4b
Resolution No. 15-__, Page 2
SECCIÓN 1
Una Elección General es ordenada para el Pueblo de Prosper, Texas (“Prosper”)
conducida juntamente con el Distrito Escolar Independiente de Prosper y el distrito universidad
de Collin el sábado 9 de mayo 2015 con el propósito de elegir dos miembros del Concilio del
Pueblo para llenar los términos de plazo del Lugar 2 y Lugar 6 del Concilio del Pueblo de
Prosper (“Elección General”), dicha Elección General será administrada por el Administrador de
Elecciones del Condado de Collin y el Administrador de Elecciones del Condado de Denton.
SECTION 2
No person’s name shall be placed upon the ballot as a candidate for Council member
unless such person has filed his or her sworn application as provided by Section 141.03 of the
Texas Election Code, with the Town Secretary of the Prosper Town Hall, located at 121 W.
Broadway Street, Prosper, Texas 75078, not later than 5:00 p.m. on the 27th day of February,
2015. The Town Secretary shall note on the face of each such application the date of such
filing. Such application shall include the office the candidate is seeking.
SECCIÓN 2
Ningún nombre de cualquier persona será agregado a la boleta como candidato para
miembro del Concilio hasta que dicha persona someta su aplicación verificada como
promulgado por Sección 141.03 del Código Electoral de Texas con la Secretaria del Pueblo de
Prosper, localizado en 121 W. Broadway Street, Prosper, Texas 75078, no más tarde que las
5:00 p.m. el 27 de febrero 2015. La Secretaria del Pueblo de Prosper anotara en la página
principal de cada aplicación la fecha cuando fue sometida. Tal aplicación incluirá el puesto que
el candidato/a busca.
SECTION 3
Qualified voters of the following election precincts shall cast ballots for the General
Election at the heretofore established and designated polling place within Prosper as follows:
SECCION 3
Votantes calificados en los siguientes precintos electorales votaran en la Elección
General en los lugares de votación establecidos y designados entre Prosper a lo siguiente:
Town Precincts Polling Place
13, 29, 178, and 199 Prosper ISD Central Administration Building
(Collin County) 605 E. 7th Street
Prosper, Texas 75078
1004 (Denton County) Denton County Elections Administration
701 Kimberly Drive
Denton, Texas 76208
General Election polls shall be open from 7:00 a.m. until 7:00 p.m. on the date of the
General Election, Saturday, May 9, 2015.
Item 4b
Resolution No. 15-__, Page 3
Lugares de votación en la Elección General estara abierto desde las 7:00 a.m. hasta las
7:00 p.m. en la fecha de la Elección General, sábado 9 de mayo 2015.
SECTION 4
Early voting by personal appearance for Denton County residents shall be available at
the Denton County Elections Office, 701 Kimberly Drive, Denton, Texas 76208, from 8:00 a.m.
to 5:00 p.m., Monday through Saturday, beginning on Monday, April 27, 2015, and continuing
through Saturday, May 2, 2015, which is not a Sunday or any official state holiday, with
extended voting hours being held on Monday, May 4, 2015, from 7:00 a.m. to 7:00 p.m., and
Tuesday, May 5, 2015, from 7:00 a.m. to 7:00 p.m.
Early voting by personal appearance for Collin County residents shall be available at the
Town of Prosper Municipal Chambers, 108 W. Broadway, Prosper, Texas 75078, from 8:00
a.m. to 5:00 p.m., Monday through Saturday, beginning on Monday, April 27, 2015, and
continuing through Saturday, May 2, 2015, which is not a Sunday or any official State holiday,
with extended voting hours being held on Thursday, April 30, 2015, from 8:00 a.m. to 7:00 p.m.,
Monday, May 4, 2015, from 7:00 a.m. to 7:00 p.m., and Tuesday, May 5, 2015, from 7:00 a.m.
to 7:00 p.m.
Applications for a ballot by mail shall be requested from and mailed to the Collin County
Elections Administration Office, Attn: Elections Administrator, 2010 Redbud Blvd, Suite 102,
McKinney, Texas 75069 or to the Denton County Elections Administration Office, Attn: Elections
Administrator, 701 Kimberly Drive, Denton, Texas 76208. Applications for a ballot by mail must
be received no later than the close of business on April 30, 2015.
Town and School District voters may vote at any of the additional Early Voting locations
open under full contract services with the Collin County Elections Administrator or the Denton
County Elections Administrator, which may be designated after March 2, 2015. This previous
sentence shall also be posted in the Notice of Election.
SECCIÓN 4
Votación anticipada en persona será disponible en la Oficina Electoral del Condado de
Denton, 701 Kimberly Drive, Denton, Texas 76208 para los residentes del Condado de Denton
desde las 8:00 a.m. hasta las 5:00 p.m., lunes a sábado, empezando lunes 27 de abril 2015 y
continuando hasta sábado 2 de mayo 2015, que no sea domingo o cualquier otro día festivo
oficial del estado, con horas extendidas de votación disponible el lunes 4 de mayo 2015 desde
las 7:00 a.m. hasta las 7:00 p.m. y martes 5 de mayo 2015 desde las 7:00 a.m. hasta las 7:00
p.m.
Votación anticipada en persona será disponible en la Sala Municipal del Pueblo de
Prosper 108 W. Broadway, Prosper, Texas 75078 para los residentes del Condado de Collin
desde las 8:00 a.m. hasta las 5:00 p.m., lunes a sábado, empezando lunes 27 de abril 2015 y
continuando hasta sábado 2 de mayo 2015, que no sea domingo o cualquier otro día festivo
oficial del estado, con horas extendidas de votación disponible el jueves 30 de abril 2015 desde
las 8:00 a.m. hasta las 7:00 p.m. y lunes 4 de mayo 2015 desde las 7:00 a.m. hasta las 7:00
p.m. y martes 5 de mayo 2015 desde las 7:00 a.m. hasta las 7:00 p.m..
Item 4b
Resolution No. 15-__, Page 4
Aplicaciones para boletas por correo serán solicitadas de y regresadas a Collin County
Elections Administration Office, Attn: Elections Administrator, 2010 Redbud Blvd, #102,
McKinney, Texas 75069 o Denton County Elections Administration Office, Attn.: Elections
Administrator, 701 Kimberly Drive, Denton, Texas 76208. Aplicaciones para boleta por correo
deben recibirse antes del cierro de negocio el 30 de abril 2015.
Votantes del Pueblo y del Distrito Escolar podrán votar en cualquier locación de
votación por adelantado abiertas bajo contrato de servicios completo con el Administrador de
Elecciones del Condado de Denton, cuales serán designados después de 2 de marzo 2015.
Esta frase previa será agregada a la Noticia de Elección.
SECTION 5
Candidates must file for a specific place and adhere to the filing deadlines accordingly.
Candidate packets are available in the Town Secretary’s Office. The candidate filing deadlines
for the General Election for Town Council Place 2 and Place 6 are as follows:
General Election Filing for the Position of Town Council, Place 2 and Place 6
January 28, 2015, beginning at 8:00 a.m. through February 27, 2015 ending at 5:00 p.m.
Candidates must file in the Town Secretary’s Office located at 121 W. Broadway Street,
Prosper, Texas.
SECCIÓN 5
Candidatos tendrán que declarar para un lugar específico y mantener fieldad a las
fechas de plazo. Paquetes de Candidato están disponibles en la oficina de la Secretaria del
Pueblo. Las fechas de plazo para la Elección General para el Alcalde y miembros del Concilio
en Lugar 2 y Lugar 6 son los siguientes:
Declaración para la Elección General para la Posición de Lugar 2 y Lugar 6
28 de enero 2015 empezando a las 8:00 a.m. hasta 27 de febrero 2015 terminando a
las 5:00 p.m. Candidatos tendrán que declarar con la Oficina de la Secretaria del
Pueblo localizada en 121 W. Broadway Street, Prosper, Texas.
SECTION 6
Direct Record Electronic (DRE) voting machines shall be used in this General Election
for early voting by personal appearance and General Election Day voting. Optical-scan ballots
shall be used for early voting by mail.
SECCIÓN 6
Máquinas de votación tipo Direct Record Electronic (DRE) serán utilizadas en esta
Elección General para votación anticipada en persona y votación del Dia de la Elección
General. Boletas de Optical-scan serán utilizadas para votación por correo.
SECTION 7
The Town Secretary is hereby authorized and directed to publish and/or post, in the time
and manner prescribed by law, all notices required to be so published and/or posted in
connection with the conduct of this General Election. The General Election, including providing
Item 4b
Resolution No. 15-__, Page 5
notice of the General Election, shall be conducted in accordance with the Texas Election Code
and other applicable law, and all resident qualified and registered voters of the Town shall be
eligible to vote at the General Election.
SECCIÓN 7
La Secretaria del Pueblo es autorizada y dirigida a publicar y/o anunciar, en el tiempo y
manera promulgada por la ley, toda noticia requerida que sea publicada y/o anunciada en
conexión con la conducta de esta Elección General. La Elección General, incluyendo dando
noticia de la Elección General, será conducida en acuerdo con el Código de Elección de Texas
y otras leyes aplicables, y todo residente calificado y votantes registrados del Pueblo serán
elegibles para votar en la Elección General.
SECTION 8
The Election Officer shall arrange for the appointment, notifications, training and
compensation of all Election Judges and Alternate Judges in accordance with law. The
presiding Judge shall appoint not less than two (2) nor more than nine (9) qualified elections
clerks to serve and assist in the conduct of the election in accordance with law.
SECCIÓN 8
El Oficial Electoral se encargara con el apuntamiento, notificación, entrenamiento y
compensación de todo Juez Electoral y Jueces Alternativos en acuerdo con la ley. El Juez
principal apuntara no menos de dos (2) y no mas de nueve (9) dependientes electorales
calificados para asistir y servir en el conducto de la elección en acuerdo con la ley.
SECTION 9
The Mayor and the Town Secretary of the Town, in consultation with the Town Attorney,
are hereby authorized and directed to take any and all actions necessary to comply with the
provisions of the Texas Election Code and any other state or federal law in carrying out and
conducting the General Election, whether or not expressly authorized herein. The Town
Manager is hereby authorized to execute Election Services agreements with the Collin County
Elections Administration, the Denton County Elections Administration, the Prosper Independent
School District, and the Collin College District for the General Election on May 9, 2015.
SECCIÓN 9
El Alcalde y la Secretaria del Pueblo, en consulto con el Abogado del Pueblo, son
autorizados y dirigidos a tomar todo y cada acción necesaria para cumplir con las provisiones
del Código de Elecciones de Texas y cualquier otra ley estatal o federal en el desempeño y
conducta de la Elección General, sea o no expresamente autorizado. El encargado de la ciudad
queda autorizado a ejecutar contratos de servicios de la elección con el Departamento de
Elecciones del Condado de Collin y el Departamento de Elecciones del Condado de Denton y
el distrito escolar independente de Prosper y el distrito universidad de Collin para la Elección
General el 9 de mayo de 2015.
SECTION 10
Item 4b
Resolution No. 15-__, Page 6
This Resolution and order for a General Election shall be effective from and after the
passage of this Resolution.
SECCIÓN 10
Esta Resolución y orden para una Elección General será en efectivo desde y después
de la fecha del pasaje de esta Resolución.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, COLLIN AND DENTON COUNTIES, TEXAS, ON THIS THE 24TH DAY OF
FEBRUARY, 2015.
DEBIDAMENTE PASADA Y APROBADA POR EL CONCILIO DEL PUEBLO DE
PROSPER, CONDADOS COLLIN Y DENTON, TEXAS, ESTE DIA 24 DE FEBRERO 2015.
APPROVED:
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 4b
May 9, 2015
Joint General & Special Election
Contract for Election Services
Town of Prosper/Prosper ISD
Item 4b
May 9, 2015 Joint General & Special Election – Town of Prosper & PISD
01/29/15 – Page 2
May 9, 2015
Joint General & Special Election
Table of Contents
I…………………………………..…………Duties and Services of Contracting Officer
II………………………….…..……….Duties and Services of Town and School District
III……………………….………………………………………………..Cost of Election
IV…………………………………………………………...….Joint Election Agreement
V….…………………………………………………………………..General Provisions
Exhibits
Exhibit A...…………………………………….……Early Voting Schedule and Locations
Exhibit B.….……………………………………………...……Election Day Vote Centers
Exhibit C…………………………………………………………………..Cost of Services
Exhibit D…………………………………………………….…..Joint Election Agreement
Item 4b
May 9, 2015 Joint General & Special Election – Town of Prosper & PISD
01/29/15 – Page 3
THE STATE OF TEXAS CONTRACT FOR
COUNTY OF COLLIN §
TOWN – SCHOOL PROSPER ELECTION SERVICES
BY THE TERMS OF THIS CONTRACT made and entered into by and
between the TOWN OF PROSPER, hereinafter referred to as the "TOWN," and the
BOARD OF TRUSTEES OF THE PROSPER INDEPENDENT SCHOOL DISTRICT,
hereinafter referred to as the “SCHOOL DISTRICT,” and SHARON ROWE, Elections
Administrator of Collin County, Texas, hereinafter referred to as "Contracting Officer,"
pursuant to the authority in Subchapter D, Section 31.092, of Chapter 31, of the Texas
Election Code, agree to the following particulars in regard to coordination, supervision
and running of the Town and School District's May 9, 2015 Joint General & Special
Election and a Town Runoff Election, if necessary, on June 13, 2015. An additional cost
estimate, early voting calendar, and Election Day polling place schedule will be prepared
should a Runoff Election be necessary.
THIS AGREEMENT is entered into in consideration of the mutual covenants
and promises hereinafter set out. IT IS AGREED AS FOLLOWS:
I. DUTIES AND SERVICES OF CONTRACTING OFFICER. The Contracting
Officer shall be responsible for performing the following duties and shall furnish the
following services and equipment:
A. The Contracting Officer shall arrange for appointment, notification
(including writ of election), training and compensation of all presiding judges, alternate
judges, the judge of the Central Counting Station and judge of the Early Voting Ballot
Board.
a. The Contracting Officer shall be responsible for notification of
each Election Day and Early Voting presiding judge and alternate judge of
his or her appointment. The recommendations of the Town and the
School District will be the accepted guidelines for the number of clerks
secured to work in each Vote Center. The presiding election judge of each
Vote Center, however, will use his/her discretion to determine when
additional manpower is needed during peak voting hours. The
Contracting Officer will determine the number of clerks to work in the
Central Counting Station and the number of clerks to work on the Ballot
Item 4b
May 9, 2015 Joint General & Special Election – Town of Prosper & PISD
01/29/15 – Page 4
Board. Election judges shall be secured by the Contracting Officer with
the approval of the Town and the School District.
b. Election judges shall attend the Contracting Officer's school of
instruction (Elections Seminar); calendar will be provided.
c. Election judges shall be responsible for picking up from and
returning election supplies to the county election warehouse located at
2010 Redbud Blvd., Suite 102, McKinney. Compensation for this pickup
and delivery of supplies will be $25.00.
d. The Contracting Officer shall compensate each election judge and
worker. Each judge shall receive $12.00 per hour for services rendered.
Each alternate judge and clerk shall receive $10.00 per hour for services
rendered. Overtime will be paid to each person working over 40 hours per
week.
B. The Contracting Officer shall procure, prepare, and distribute voting
machines, election kits and election supplies.
a. The Contracting Officer shall secure election kits which
include the legal documentation required to hold an election and all
supplies including locks, pens, magic markers, etc.
b. The Contracting Officer shall secure all tables, chairs, and legal
documentation required to run the Central Counting Station.
c. The Contracting Officer shall provide all lists of registered voters
required for use on Election Day and for the early voting period required
by law.
d. The Contracting Officer shall procure and arrange for the
distribution of all election equipment and supplies required to hold an
election.
Item 4b
May 9, 2015 Joint General & Special Election – Town of Prosper & PISD
01/29/15 – Page 5
1. Equipment includes the rental of voting machines, ADA
compliance headphones and keypads (1 per site), transfer cases,
voting signs and election supply cabinets.
2. Supplies include smart cards, sample ballots, provisional
forms, maps, labels, pens, tape, markers, etc.
C. The Contracting Officer, Sharon Rowe, shall be appointed the Early
Voting Clerk by the Town and the School District.
a. The Contracting Officer shall supervise and conduct Early Voting
by mail and in person and shall secure personnel to serve as Early Voting
Deputies.
b. Early Voting by personal appearance for the Town and School
District's May 9, 2015, Joint General & Special Election shall be
conducted during the time period and at the locations listed in Exhibit
“A”, attached and incorporated by reference into this contract.
c. All applications for an Early Voting mail ballot shall be received
and processed by the Collin County Elections Administration Office,
2010 Redbud Blvd., Suite 102, McKinney, Texas 75069.
1. Application for mail ballots erroneously mailed to the
Town or School District shall immediately be faxed to the
Contracting Officer for timely processing. The original application
shall then be forwarded to the Contracting Officer for proper
retention.
2. All Federal Post Card Applicants (FPCA) will be sent a
mail ballot. No postage is required.
d. All Early Voting ballots (those cast by mail and those cast by
personal appearance) shall be prepared for count by the Early Voting
Ballot Board in accordance with Section 87.000 of the Texas Election
Item 4b
May 9, 2015 Joint General & Special Election – Town of Prosper & PISD
01/29/15 – Page 6
Code. The presiding judge of this Board shall be appointed by the
Contracting Officer.
D. The Contracting Officer shall arrange for the use of all Election Day Vote
Centers. The Town and School District shall assume the responsibility of remitting the
cost of all employee services required to provide access, provide security or provide
custodial services for the Vote Centers. The Election Day Vote Centers are listed in
Exhibit “B”, attached and incorporated by reference into this contract.
E. The Contracting Officer shall be responsible for establishing and
operating the Central Counting Station to receive and tabulate the voted ballots in
accordance with Section 127.001 of the Election Code and of this agreement. Counting
Station Manager and Central Count Judge shall be Sharon Rowe. The Tabulation
Supervisor shall be Patty Seals.
a. The Tabulation Supervisor shall prepare, test and run the county's
tabulation system in accordance with statutory requirements and county
policies, under the auspices of the Contracting Officer.
b. The Public Logic and Accuracy Test of the electronic voting
system shall be conducted.
c. Election night reports will be available to the Town and School
District at the Central Counting Station on election night. Provisional
ballots will be tabulated after election night in accordance with law.
d. The Contracting Officer shall prepare the unofficial canvass report
after all precincts have been counted, and will provide a copy of the
unofficial canvass to the Town and School District as soon as possible
e. The Contracting Officer shall be appointed the custodian of the
voted ballots and shall retain all election material for a period of 22
months.
1. Pending no litigation and as prescribed by law, the voted
ballots shall be shredded 22 months after the election.
Item 4b
May 9, 2015 Joint General & Special Election – Town of Prosper & PISD
01/29/15 – Page 7
2. The Town and School District can obtain the list of
registered voters from the Elections Administration Office after
this retention period. Pending no litigation and if the Town or
School District does not request the lists, the Contracting Officer
shall destroy them.
f. The Contracting Officer shall conduct a manual count as
prescribed by Section 127.201 of the Texas Election Code and submit a
written report to the Town and School District in a timely manner. The
Secretary of State may waive this requirement. If applicable, a written
report shall be submitted to the Secretary of State as required by Section
127.201(E) of the aforementioned code.
II. DUTIES AND SERVICES OF THE TOWN AND SCHOOL DISTRICT.
The Town and School District shall assume the following responsibilities:
A. The Town and School District shall prepare the election orders,
resolutions, notices, official canvass and other pertinent documents for adoption by the
appropriate office or body. The Town and School District assumes the responsibility of
posting all notices and likewise promoting the schedules for Early Voting and Election
Day.
B. The Town and School District shall provide the Contracting Officer with
an updated map and street index of their jurisdiction in an electronic (shape file
preferred) or printed format as soon as possible but no later than Friday, March 6, 2015.
C. The Town and School District shall procure and provide the Contracting
Officer with the ballot layout and Spanish interpretation in an electronic format.
a. The Town and School District shall deliver to the Contracting
Officer as soon as possible, but no later than 5:00 PM Monday, March
2, 2015, the official wording for the Town and School District's May 9,
2015, Joint General & Special Election.
b. The Town and School District shall approve the "blue line" ballot
Item 4b
May 9, 2015 Joint General & Special Election – Town of Prosper & PISD
01/29/15 – Page 8
format prior to the final printing.
D. The Town and School District shall post the publication of election notice
by the proper methods with the proper media.
E. The Town and School District shall compensate the Contracting Officer
for any additional verified cost incurred in the process of running this election or for a
manual count this election may require, consistent with charges and hourly rates shown
on Exhibit “C” for required services.
F. The Town and School District shall pay the Contracting Officer 90% of
the estimated cost to run the said election prior to Friday, April 10, 2015. The
Contracting Officer shall place the funds in a "contract fund" as prescribed by Section
31.100 of the Texas Election Code. The Deposit should be delivered within the
mandatory time frame to:
Collin County Treasury
2300 Bloomdale Rd. #3138
McKinney, Texas 75071
Made payable to: “Collin County Treasury” with the note “for election services” included
with check documentation.
G. The Town and School District shall pay the cost of conducting said
election, less partial payment, including the 10% administrative fee, pursuant to the
Texas Election Code, Section 31.100, within 30 days from the date of final billing.
III. COST OF SERVICES. See Exhibit “C.”
IV. JOINT ELECTION AGREEMENT. See Exhibit “D”.
V. GENERAL PROVISIONS.
A. Nothing contained in this contract shall authorize or permit a change in the
officer with whom or the place at which any document or record relating to the Town and
School District's May 9, 2015, Joint General & Special Election is to be filed or the place
at which any function is to be carried out, or any nontransferable functions specified
under Section 31.096 of the Texas Election Code.
Item 4b
May 9, 2015 Joint General & Special Election – Town of Prosper & PISD
01/29/15 – Page 9
B. Upon request, the Contracting Officer will provide copies of all invoices
and other charges received in the process of running said election for the Town and
School District.
C. If the Town and/or School District cancel their election pursuant to
Section 2.053 of the Texas Election Code, the Contracting Officer shall be paid a contract
preparation fee of $75. An entity canceling an election will not be liable for any further
costs incurred by the Contracting Officer in conducting the May 9, 2015, Joint General &
Special Election. All actual shared cost incurred in the conduct of the election will be
divided by the actual number of entities contracting with the Contracting Officer and
holding a May 9, 2015, Joint General & Special Election.
D. The Contracting Officer shall file copies of this contract with the County
Judge and the County Auditor of Collin County, Texas.
Item 4b
May 9, 2015 Joint General & Special Election – Town of Prosper & PISD
01/29/15 – Page 10
WITNESS BY MY HAND THIS THE DAY OF 2015.
Sharon Rowe
Elections Administrator
Collin County, Texas
WITNESS BY MY HAND THIS THE DAY OF 2015.
By:___________________________ Attest:____________________________
Harlan Jefferson, Town Manager Robyn Battle, Town Secretary
Town of Prosper Town of Prosper
WITNESS BY MY HAND THIS THE DAY OF 2015.
By:______________________________ Attest:______________________________
Dr. Drew Watkins, Superintendent Dr. Michael Goddard, Asst. Superintendent
Prosper Independent School District Prosper Independent School District
Item 4b
May 9, 2015 Joint General & Special Election – Town of Prosper & PISD
01/29/15 – Page 11
Exhibit “A”
MAY 9, 2015
JOINT GENERAL & SPECIAL ELECTION
Early Voting Locations and Hours
Town of Prosper & PISD*
Polling Place Address City
Collin County Election Office
(Main Early Voting Location) 2010 Redbud Blvd., #102 McKinney
Prosper Municipal Chambers 108 W. Broadway Prosper
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
April 26
April 27
8am – 5pm
April 28
8am – 5pm
April 29
8am – 5pm
April 30
8am - 7pm
May 1
8am - 5pm
May 2
8am - 5pm
May 3
May 4
7am – 7pm
May 5
7am – 7pm
May 6 May 7 May 8 May 9
7am – 7pm
Election Day
* Town and School District voters may vote at any of the additional Early Voting
locations open under full contract services with the Collin County Elections
Administration.
Item 4b
May 9, 2015 Joint General & Special Election – Town of Prosper & PISD
01/29/15 – Page 12
Exhibit “B”
MAY 9, 2015
JOINT GENERAL & SPECIAL ELECTION
Election Day Vote Centers – Town of Prosper & PISD*
Precincts Location Address City
“VOTE CENTERS” PISD Central Administration Building 605 East 7
th Street Prosper
*Town and School District voters may vote at any of the additional Election Day Vote
Centers open under full contract services with the Collin County Elections
Administration.
Item 4b
EXHIBIT "C"
Cost of Services
SUMMARY OF COSTS FOR CITY OF PROSPER
SUPPLY COST $201.33
EQUIPMENT RENTAL COST $901.00
EARLY VOTING $1,123.20
ELECTION DAY $157.67
ADMINISTRATIVE EXPENSES $64.00
TABULATION/PROGRAMMING COSTS $721.59
CENTRALIZED COSTS $281.05
Total $3,449.84
10% Administrative Fee $344.98
Grand Total $3,794.82
90% Deposit due by 4/10/15 $3,415.34
Item 4b
EXHIBIT “D”
JOINT ELECTION AGREEMENT
between
The Town Council of the Town of Prosper (the Town), the Board of Trustees of
the Prosper Independent School District (PISD), known as (the School), and the
Board of Trustees of Collin College District (the College).
BY THE TERMS OF THIS AGREEMENT, the Town, the School and the College, do
hereby agree, pursuant to the provisions of the Texas Election Code, to hold a joint
election for the General Election and Special Election should it be called, of the Town
and the General Election and Special Election should it be called, of the School District
and the College to be held on Saturday, May 9, 2015. The entities have contracted
with the Collin County Elections Administrator (Election Administrator) to perform
various duties and responsibilities on their behalf.
The Town, PISD and the College shall share equally in shared expenses applicable for
the Early Voting location at the Prosper Municipal Chambers. The Town, PISD and the
College shall share equally in shared expenses applicable for the Election Day Vote
Center at PISD Central Administration Building. Expenses include polling location
costs, election officials, supplies, ballots and any other and all necessary expenses for
the election upon receipt of satisfactory billing and invoices reflecting the total of such
election.
Tabulation and centralized costs shall be shared equally between the number of entities
holding an election on May 9, 2015. An entity canceling an election pursuant to Section
2.053 of the Texas Election Code will not be liable for costs incurred by the Elections
Administrator in conducting the May 9, 2015, Joint General & Special Election of the
Town, the School District and the College; they will be liable only for the contract
preparation fee of $75.00.
APPROVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS in its
meeting held the 24th day of February, 2015, and executed by its authorized
representative.
By: Attest:
Harlan Jefferson, Town Manager Robyn Battle, Town Secretary
Town of Prosper Town of Prosper
Item 4b
APPROVED BY THE TRUSTEES OF THE PROSPER INDEPENDENT SCHOOL
DISTRICT in its meeting held the day of , 2015, and
executed by its authorized representative.
By: ______ Attest: __________
Dr. Drew Watkins, Superintendent Dr. Michael Goddard, Asst. Supt.
Prosper Independent School District Prosper Independent School District
APPROVED BY THE TRUSTEES OF THE COLLIN COLLEGE DISTRICT in its
meeting held the day of , 2015, and executed by its
authorized representative.
By: Attest: ______
Dr. Colleen A. Smith Kim Davison, Asst. Vice President
Interim District President
Item 4b
THE STATE OF TEXAS
COUNTY OF DENTON
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
THIS CONTRACT for election services is made by and between the Denton County Elections Administrator and
the following political subdivisions located entirely or partially inside the boundaries of Denton County:
This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code
Section 11.0581 for a joint May 9, 2015 election to be administered by Lannie Noble, Denton County Elections
Administrator, hereinafter referred to as “Elections Administrator.”
RECITALS
Each participating authority listed above plans to hold a general and/or special election on May 9, 2015.
The County owns an electronic voting system, the Hart InterCivic eSlate/eScan Voting System (Version 6.2.1),
which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and
is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section
61.012. The contracting political subdivisions desire to use the County’s electronic voting system and to compensate the
County for such use and to share in certain other expenses connected with joint elections in accordance with the
applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS
AGREED as follows:
I. ADMINISTRATION
The parties agree to hold a “Joint Election” with each other in accordance with Chapter 271 of the Texas Election
Code and this agreement. The Denton County Elections Administrator shall coordinate, supervise, and handle all aspects
of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Denton
County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement.
The Denton County Elections Administrator shall serve as the administrator for the Joint Election; however, each
participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct
of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and
actions to be taken by the officers of each participating authority as necessary.
At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The
participating authorities shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no
instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the
voter is ineligible to vote.
II. LEGAL DOCUMENTS
Each participating authority shall be responsible for the preparation, adoption, and publication of all required
election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the
participating authority’s governing body, charter, or ordinances, except that the Elections Administrator shall be
responsible for the preparation and publication of all electronic voting equipment testing notices that are required by the
Texas Election Code. Election orders should include language that would not necessitate amending the order if any of
the Early Voting and/or Election Day polling places change.
Item 4b
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Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each
participating authority, including translation to languages other than English. Each participating authority shall provide a
copy of their respective election orders and notices to the Denton County Elections Administrator.
III. VOTING LOCATIONS
The Elections Administrator shall select and arrange for the use of and payment for all Election Day voting
locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections
conducted by each participating city, and shall be compliant with the accessibility requirements established by Election
Code Section 43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in
Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections
Administrator will arrange for use of an alternate location with the approval of the affected participating authorities. The
Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A.
If polling places for the May 9, 2015 joint election are different from the polling place(s) used by a participating
authority in its most recent election, the authority agrees to post a notice no later than May 9, 2015 at the entrance to any
previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision’s
polling place names and addresses in effect for the May 9, 2015 election. This notice shall be written in both the English
and Spanish languages.
IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL
Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each
polling location. The Elections Administrator shall make emergency appointments of election officials if necessary.
Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling
place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of
1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census
shall have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is
not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for
the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating
authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation
services at that polling place.
The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of
Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for
the Joint Election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all election judges and clerks.
Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated at the
rate of $7 per hour.
The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up
their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of
his appointment, the time and location of training and distribution of election supplies, and the number of election clerks
that the presiding judge may appoint.
Each election judge and clerk will receive compensation at the hourly rate established by Denton County ($11 an
hour for presiding judges, $10 an hour for alternate judges, and $9 an hour for clerks) pursuant to Texas Election Code
Section 32.091. The election judge, or his designee, will receive an additional sum of $25.00 for picking up the election
supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls
close.
Item 4b
3
The Elections Administrator may employ other personnel necessary for the proper administration of the election,
including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during
early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time
personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be
compensated at the hourly rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and
127.006.
V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited
to, the County’s electronic voting system and equipment, sample ballots, voter registration lists, and all forms, signs, maps
and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure
availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places
that do not have tables and/or chairs. The Elections Administrator shall be responsible for conducting all required testing
of the electronic equipment, as required by Chapters 127 and 129 of the Texas Election Code.
At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The
participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. Multiple ballot styles shall
be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide
the necessary voter registration information, maps, instructions, and other information needed to enable the election
judges in the voting locations that have more than one ballot style to conduct a proper election.
Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions
showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official
ballot (including titles and text in each language in which the authority’s ballot is to be printed). Each participating
authority shall be responsible for proofreading and approving the ballot and the audio recording of the ballot, insofar as it
pertains to that authority’s candidates and/or propositions.
The joint election ballots that contain ballot content for more than one joint participant because of overlapping
territory shall be arranged in the following order: Independent School District, City, Water District(s), and other political
subdivisions.
Early Voting by Personal Appearance and voting on Election Day shall be conducted exclusively on Denton
County’s eSlate electronic voting system.
The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment
for the election as required by the Election Code.
The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as
required by Election Code Section 129.051(g).
VI. EARLY VOTING
The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the
Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating
authority agrees to appoint the Elections Administrator’s permanent county employees as deputy early voting clerks. The
participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to
assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be
compensated at an hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy
early voting clerks who are permanent employees of the Denton County Elections Administrator or any participating
authority shall serve in that capacity without additional compensation.
Item 4b
4
Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment “B” of this
document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting
locations.
As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by
mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted
by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections
Administrator for processing. The address for the Denton County Early Voting Clerk is:
Lannie Noble, Early Voting Clerk
Denton County Elections
PO Box 1720
Denton, TX 76202
Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots, that are sent by
a contract carrier (ie. UPS, FedEx, etc.) should be delivered to the Early Voting Clerk at the Denton County Elections
Department physical address as follows:
Lannie Noble, Early Voting Clerk
Denton County Elections
701 Kimberly Drive, Suite A101
Denton, TX 76208
The Elections Administrator shall post on the county website each participating authority’s early voting report on a
daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section
87.121(g) of the Election Code, the daily reports showing the previous day’s early voting activity will be posted to the
county website no later than 8:00 a.m. each business day.
VII. EARLY VOTING BALLOT BOARD
Denton County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint
Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional
members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to
efficiently process the early voting ballots.
VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the central counting station to
receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this
agreement.
The participating authorities hereby, in accordance with Sections 127.002, 127.003, and 127.005 of the Texas
Election Code, appoint the following central counting station officials:
Counting Station Manager: Lannie Noble, Denton County Elections Administrator
Tabulation Supervisor: Brandy Grimes, Denton County Technical Operations Manager
Presiding Judge: Kerry Martin, Deputy Elections Administrator
Alternate Judge: Paula Paschal, Contract Manager
The counting station manager or his representative shall deliver timely cumulative reports of the election results
as precincts report to the central and remote counting stations and are tabulated by posting on the Elections website. The
manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint
participants, candidates, press, and general public by distribution of hard copies at the central counting station (if
Item 4b
5
requested) and by posting to the Denton County web site. To ensure the accuracy of reported election returns, results
printed on the tapes produced by Denton County’s voting equipment will not be released to the participating authorities at
the remote collection sites or by phone from individual polling locations.
The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and
will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been
tabulated. The Elections Administrator will include the tabulation and precinct-by-precinct results that are required by
Texas Election Code Section 67.004 for the participating entities to conduct their respective canvasses. Each
participating authority shall be responsible for the official canvass of its respective election(s), and shall notify the
Elections Administrator, or his designee, no later than three days after Election Day of the date of the canvass.
The Elections Administrator will prepare the electronic precinct-by-precinct results reports for uploading to the
Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload
these reports for each participating authority, unless requested otherwise.
The Elections Administrator shall be responsible for conducting the post-election manual recount required by
Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies
of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State’s Office.
IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY
Each participating authority with territory containing population outside Denton County agrees that the Elections
Administrator shall administer only the Denton County portion of those elections.
X. RUNOFF ELECTIONS
Each participating authority shall have the option of extending the terms of this agreement through its runoff
election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless
the participating authority notifies the Elections Administrator in writing within 3 business days of the original election.
Each participating authority shall reserve the right to reduce the number of early voting locations and/or Election
Day voting locations in a runoff election.
Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the
May 9, 2015 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to
expedite preparations for its runoff election.
Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if
necessary, shall be Saturday, June 13, 2015. This date may be negotiable based on the Secretary of State’s calendar for
elections in 2015.
XI. ELECTION EXPENSES AND ALLOCATION OF COSTS
The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs,
unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the
average cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing
the expenses equally among the total number of polling places. Costs for polling places shared by more than one
participating authority shall be pro-rated equally among the participants utilizing that polling place.
It is agreed that charges for Election Day judges and clerks and Election Day polling place rental fees shall be
directly charged to the appropriate participating authority rather than averaging those costs among all participants.
Item 4b
6
If a participating authority’s election is conducted at more than one election day polling place, there shall be no
charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has
fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in
all of the authority’s polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of
the costs associated with the polling place where it has the greatest number of registered voters.
Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with
each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs
associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular
(non-temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site.
Costs for Early Voting by mail shall be allocated according to the actual number of ballots mailed to each
participating authority’s voters.
Each participating authority agrees to pay the Denton County Elections Administrator an administrative fee equal
to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code.
The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate
fund(s) within the county treasury in accordance with Election Code Section 31.100.
The Denton County Elections Administrator reserves the right to adjust the above formulas in agreement with any
individual jurisdiction if the above formula results in a cost allocation that is inequitable.
If any participating authority makes a special request for extra Temporary Branch Early Voting by Personal
Appearance locations, that entity agrees to pay the entire cost for that request.
Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters
in Denton County, and that do not have an election day polling place or early voting site within their Denton County
territory shall pay a flat fee of $400 for election expenses.
XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION
Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in
accordance with Sections 2.051 - 2.053 of the Texas Election Code.
The withdrawing authority is fully liable for any expenses incurred by the Denton County Elections Administrator
on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses. Any monies deposited with
the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and
administrative fee, if applicable.
It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the
remaining participating authorities, with the exception of the early voting site located at the Denton County Elections
Building, may be dropped from the joint election unless one or more of the remaining participating authorities agreed to
fully fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract
shall be provided to the remaining participants within five days after notification of all intents to withdraw have been
received by the Elections Administrator.
XIII. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint
Election as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each participating authority as well as to the public in
accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election
Item 4b
7
records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county
records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the
records are clearly identifiable and retrievable.
Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of
the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or
open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment,
whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections
Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed
with the participating authority.
XIV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the
presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the
Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating
authority’s official or employee who performs the duties of a secretary under the Texas Election Code shall serve as
Recount Coordinator.
The Elections Administrator agrees to provide advisory services to each participating authority as necessary to
conduct a proper recount.
XV. MISCELLANEOUS PROVISIONS
1. It is understood that to the extent space is available, other districts and political subdivisions may wish to
participate in the use of the County’s election equipment and voting places, and it is agreed that the
Elections Administrator may contract with such other districts or political subdivisions for such purposes
and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the
participating authorities.
2. The Elections Administrator shall file copies of this document with the Denton County Judge and the
Denton County Auditor in accordance with Section 31.099 of the Texas Election Code.
3. Nothing in this contract prevents any party from taking appropriate legal action against any other party
and/or other election personnel for a breach of this contract or a violation of the Texas Election Code.
4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Denton County, Texas.
5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not
affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local
governments, and any other entities with local jurisdiction.
7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be
construed as a waiver of any subsequent breach.
Item 4b
8
8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto.
XVI. COST ESTIMATES AND DEPOSIT OF FUNDS
The total estimated obligation for each participating authority under the terms of this agreement is listed below.
The exact amount of each participating authority’s obligation under the terms of this agreement shall be calculated after
the May 9, 2015 election (or runoff election, if applicable). The participating authority’s obligation shall be paid to Denton
County within 30 days after the receipt of the final invoice from the Denton County Elections Administrator.
The total estimated obligation for each participating authority under the terms of this agreement shall be provided
within 45 days after the last deadline for ordering an election.
Estimated
Political Subdivision Cost
XVII. SIGNATURE PAGE (separate page)
Revised 1.16.2015 (9:24 a.m.)
Item 4b
XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL
IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to-wit:
(1) It has on the _____ day of ___________, 2015 been executed by the Denton County Elections
Administrator pursuant to the Texas Election Code so authorizing;
(2) It has on the 24th day of February, 2015 been executed on behalf of the Town of Prosper, Texas,
pursuant to an action of the Prosper Town Council so authorizing;
ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR:
APPROVED:
___________________________________________
LANNIE NOBLE, CERA
ACCEPTED AND AGREED TO BY THE TOWN OF PROSPER, TEXAS:
APPROVED: ATTESTED:
_____________________________________________ _______________________________________
HARLAN JEFFERSON, TOWN MANAGER ROBYN BATTLE, TOWN SECRETARY
Item 4b
2015 Town of Prosper General Election Calendar
January 28 First day candidates may file an application for a place on the
ballot.
February 27 Last day candidates may file an application for a place on the
ballot. (Must be received by 5:00 p.m.)
March 2 Town Secretary conducts drawing for order of names on ballot at
8:15 a.m. in the Town Secretary’s Office.
March 4 Last day for a candidate to withdraw application for a place on the
ballot. (Must be received in writing by 5:00 p.m.)
April 9 Last day to register to vote in the May 9, 2015, General Election.
April 9 Due date for filing first report of campaign contributions and
expenditures. (by 5:00 p.m.)
April 27 First day to vote early by personal appearance.
May 1 Due date for filing second report of campaign contributions and
expenditures. (by 5:00 p.m.)
May 5 Last day to vote early by personal appearance.
May 9 ELECTION DAY
May 12 - 20 Period for official canvass of election returns by Town Council.
July 15 Last day for timely filing of final or semi-annual report of campaign
contributions and expenditures. (by 5:00 p.m.)
Item 4b
Page 1 of 1
To: Mayor and Town Council
From: Robyn Battle, Town Secretary
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon canceling the March 10, 2015, Town Council meeting.
Description of Agenda Item:
Due to the upcoming Spring Break holiday, Town staff recommends canceling the March 10,
2015, Town Council meeting. The next Town Council meeting is scheduled for March 24, 2015.
Proposed Motion:
I make a motion to cancel the March 10, 2015, Town Council meeting.
Prosper is a place where everyone matters.
TOWN SECRETARY’S
OFFICE
Item 4c
Prosper is a place where everyone matters.
MONTHLY FINANCIAL REPORT
JANUARY 2015
Prepared by
Finance Department
February 20, 2015
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
Contents
Dashboard Charts 1
General Fund 3
TIRZ #1 ‐ Blue Star Fund 4
TIRZ #2 ‐ Matthews Southwest 5
Water‐Sewer Fund 6
Interest and Sinking Fund 7
Internal Service Fund 8
Vehicle and Equipment Replacement Fund 9
Storm Drainage Utility Fund 10
Park Dedication and Improvement Fund 11
Water Impact Fees Fund 12
Wastewater Impact Fees Fund 13
Thoroughfare Impact Fees Fund 14
Special Revenue Fund 15
Capital Projects Fund‐General 16
Capital Projects Fund‐Water/Sewer 17
Detail‐All Funds 18
Legend
"Compare to" refers to percentage of fiscal year completed‐e.g., 33.33% = 4/12, or January.
Parentheses around a number indicate credit amount or gain‐e.g., Sales Taxes (1,019,477)
Red, yellow, and green traffic lights indicate status of number compared to percentage of
fiscal year completed‐e.g., Sales Taxes 34.87
Item 4d
$‐
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
Town of Prosper, Texas
Sales Tax Revenue by Month
FY 12/13 FY 13/14 FY 14/15
$1,950,000
$650,000
$727,228
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,00
Total Budget
YTD Budget
YTD Actual
Building Permit Revenues
1
Item 4d
$14,726,379
$4,908,793
$3,929,684
$14,506,034
$4,835,345
$8,343,940
$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000
Total Budget
YTD Budget
YTD Actual
General Fund Revenues and Expenditures
Revenues Expenditures
Water ‐Sewer Fund Revenues and Expenditures
$10,424,679
$3,474,893
$2,167,438
$10,295,293
$3,431,764
$3,077,744
$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000
Total Budget
YTD Budget
YTD Actual
Revenues Expenditures
2
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
GENERAL FUND
[1] Property Taxes ‐Current (6,865,290) (5,640,437) (1,304,489) 82.16
Sales Taxes (2,923,823) (1,019,477) (214,288) 34.87
[2] Franchise Fees (562,000) (86,022) (45,571) 15.31
Building Permits (1,950,000) (727,228) (141,278) 37.29
Fines (245,000) (92,528) (22,776) 37.77
[3] Other (1,959,921) (778,247) (258,604) 39.71
Total Revenues (14,506,034) (8,343,940) (1,987,006) 57.52
01 Town Manager 671,741 193,581 48,934 28.82
02 Town Secretary 213,632 41,765 10,960 19.55
03 Finance 781,143 278,455 88,303 35.65
04 Human Resources 230,814 62,578 15,679 27.11
70 Municipal Court 204,122 64,847 21,458 31.77
Subtotal Administration 2,101,452 641,226 185,334 30.51
20 Police 2,020,372 484,982 121,411 24.00
25 Dispatch 663,120 202,528 34,479 30.54
Subtotal Police 2,683,492 687,510 155,891 25.62
30 Fire/EMS 3,451,061 783,912 214,248 22.72
35 Fire Marshal 144,158 36,593 9,220 25.38
Subtotal Fire 3,595,219 820,505 223,468 22.82
40 Streets 448,935 147,730 29,763 32.91
45 Public Library 176,392 44,017 10,912 24.95
60 Parks and Recreation 1,642,315 425,084 130,817 25.88
80 Inspections 958,217 193,645 41,063 20.21
85 Code Enforcement 164,583 56,311 39,924 34.21
90 Planning 546,717 115,916 31,306 21.20
Subtotal Development Services 1,669,517 365,873 112,293 21.91
98 Engineering 703,938 202,067 51,884 28.71
[4] 99 Non‐departmental 1,705,119 595,673 162,180 34.93
Total Expenses 14,726,379 3,929,684 1,062,541 26.68
(Gain)/Loss 220,345 (4,414,256) (924,465)
[1] Property taxes are billed in October, and the majority of collections occur December through February.
[2] Franchise Fee revenue includes an estimate of $345,000 for electric franchise fees, received 30 days after
each quarter end from CoServ and annually in June from Oncor; and $68,500 for gas franchise fees from
Atmos and CoServ, received annually in February‐March.
[3] Other Revenue includes an estimate of $237,170 for ambulance charges for service.
[4] The Non‐Departmental year to date actual includes $83,659 to TML for the General Fund's portion of
the annual payment for property and liability insurance.
3
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
[1]TIRZ #1 ‐ BLUE STAR
Property Taxes ‐ ‐ ‐ ‐
Other Revenue ‐ ‐ ‐ ‐
Transfer In ‐ ‐ ‐ ‐
Total Revenue ‐ ‐ ‐ ‐
Professional Services ‐ 7,500 ‐ ‐
Transfers Out ‐ ‐ ‐ ‐
Total Expenses ‐ 7,500 ‐ ‐
(Gain)/Loss ‐ 7,500 ‐
[1] The TIRZ #1 Fund is new and has not received any tax revenue from the zone's tax increment.
4
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
[1]TIRZ #2 ‐ MATTHEWS SOUTHWEST
Property Taxes ‐ ‐ ‐ ‐
Other Revenue ‐ ‐ ‐ ‐
Transfer In ‐ ‐ ‐ ‐
Total Revenue ‐ ‐ ‐ ‐
Professional Services ‐ ‐ ‐ ‐
Transfers Out ‐ ‐ ‐ ‐
Total Expenses ‐ ‐ ‐ ‐
(Gain)/Loss ‐ ‐ ‐
[1] The TIRZ #2 Fund is new and has not received any tax revenue from the zone's tax increment.
5
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
WATER‐SEWER FUND
[1] Water revenues (6,281,250) (1,773,207) (283,092) 28.23
Sewer revenues (2,997,000) (933,510) (224,052) 31.15
Sanitation revenues (1,017,043) (371,026) (92,393) 36.48
Total Revenues (10,295,293) (3,077,744) (599,537) 29.89
50 Water 3,752,848 987,857 287,563 26.32
55 Sewer 1,725,500 617,488 154,346 35.79
57 Utility Billing 1,033,566 200,140 14,730 19.36
99 Non‐departmental 3,912,765 361,954 83,168 9.25
Total Expenses 10,424,679 2,167,438 539,807 20.79
(Gain)/Loss 129,386 (910,306) (59,729)
[1]Water revenues are cyclical and vary by month, as shown in the table below:
Percent of Sales
by Month Year to Date
October 8.65%8.65%
November 7.51%16.16%
December 4.96%21.12%
January 4.04%25.16%
February 4.02%29.18%
March 4.30%33.48%
April 5.88%39.36%
May 7.17%46.53%
June 9.59%56.12%
July 13.57% 69.69%
August 16.41% 86.10%
September 13.91% 100.00%
6
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
INTEREST and SINKING FUND
Property Taxes ‐Delinquent (50,000) (5,264) (1,582) 10.53
[1] Property Taxes ‐Current (2,870,065) (2,591,443) (599,334) 90.29
[2] Taxes ‐Penalties (20,000) 1,458 (287) (7.29)
Interest Income (15,000) (6,967) (2,627) 46.45
Total Revenues (2,955,065) (2,602,216) (603,830) 88.06
2013 GO Ref Bond 287,200 ‐ ‐ ‐
2010 Tax Note Payment 370,175 ‐ ‐ ‐
2011 Ref Bond Payment 176,616 ‐ ‐ ‐
2012 GO Bond Payment 112,413 ‐ ‐ ‐
2006 Bond Payment 453,413 ‐ ‐ ‐
2008 CO Bond Payment 1,079,049 ‐ ‐ ‐
Bond Administrative Fees 21,000 1,200 400 5.71
2014 GO Bond Payment 370,199 ‐ ‐ ‐
Total Expenses 2,870,065 1,200 400 0.04
(Gain)/Loss (85,000) (2,601,016) (603,430)
[1]
[2]Refunds related to penalties are greater than collections, thus the 'negative' revenue.
Property taxes are billed in October and the majority of collections occur December through February.
7
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
INTERNAL SERVICE FUND‐MEDICAL EXPENSE REIMBURSEMENT PROGRAM
[1] Charges for Services (25,000) (5,760) (1,395) 23.04
Interest Income (250) (216) (55) 86.48
[1] Transfer In (19,400) (800) (200) 4.12
Total Revenue (44,650) (6,776) (1,650) 15.18
[2] MERP H & D Expense 30,000 2,800 ‐ 9.33
Total Expenses 30,000 2,800 ‐ 9.33
(Gain)/Loss (14,650) (3,976) (1,650)
[1] Beginning in FY 2014, contributions from the General Fund were discontinued. Based on recent trends,
the ISF is currently able to absorb costs by using existing fund balance, which is approximately $94,000.
The fund continues to receive small monthly contributions from the Water‐Sewer and Drainage funds.
[2] Expenses vary throughout the year based on actual claims activity.
8
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
VEHICLE AND EQUIPMENT REPLACEMENT FUND
Charges for Services (486,195) (178,007) (44,502) 36.61
[1] Other Reimbursements (50,000) (9,976) ‐ 19.95
[2] Transfers In (800,000) ‐ ‐ ‐
Total Revenue (1,336,195) (187,983) (44,502) 14.07
Vehicle Replacement 552,000 ‐ ‐ ‐
Equipment Replacement 95,000 ‐ ‐ ‐
I/T Equipment Replacement 150,010 ‐ ‐ ‐
Total Expenses 797,010 ‐ ‐ ‐
(Gain)/Loss (539,185) (187,983) (44,502)
[1] Auction revenues and insurance reimbursements are placed in the Other Reimbursements account
as they occur.
[2]The Vehicle and Equipment Replacement Fund (VERF) was established in FY 2014 with an $800,000 transfer
from fund balance in the General Fund; a second transfer is scheduled in FY 2015 for the same amount. These
transfers provide start‐up funding for vehicle, field equipment, and computer equipment replacements
scheduled for FY 2015.
9
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
STORM DRAINAGE UTILITY FUND
0‐00 Storm Drainage Utility Fee (270,400) (88,637) (22,458) 32.78
0‐00 Interest Storm Utility (1,600) (156) (37) 9.78
Total Revenue (272,000) (88,793) (22,495) 32.64
Personnel Expenses 113,562 13,894 3,318 12.24
[1] Program Expenses 192,633 30,661 1,752 15.92
Total Expenses 306,195 44,555 5,070 14.55
(Gain)/Loss 34,195 (44,238) (17,425)
[1] Program Expenses budget includes a $96,680 debt service payment for a share of the 2012
Certificates of Obligation.
10
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
PARK DEDICATION AND IMPROVEMENT FUND
0‐00 Park Dedication‐Fees (200,000) (18,280) ‐ 9.14
0‐00 Park Improvement (300,000) (18,000) ‐ 6.00
0‐00 Interest‐Park Dedication (1,500) (1,689) (475) 112.57
0‐00 Interest‐Park Improvements (500) (1,347) (376) 269.35
Total Revenue (502,000) (39,315) (851) 7.83
0‐00Miscellaneous Expense ‐ 40 20 ‐
0‐00Professional Services‐Pk Improvements 831 ‐ ‐ ‐
0‐00Capital Exp‐Pk Improvements 125,000 ‐ ‐ ‐
0‐00Capital Exp‐Pk Dedication 89,000 900 900 1.01
Total Expenses 214,831 940 920 0.44
(Gain)/Loss (287,169) (38,375) 69
11
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
WATER IMPACT FEES FUND
9‐00 Impact Fees ‐Water (2,145,000) (709,028) (137,439) 33.05
9‐00 Interest‐Water Impact Fee (3,500) (5,144) (1,543) 146.97
Total Revenue (2,148,500) (714,172) (138,982) 33.24
Capital Expenditure‐Water 926,887 48,704 15,243 5.25
Total Expenses 926,887 48,704 15,243 5.25
(Gain)/Loss (1,221,613) (665,468) (123,740)
12
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
WASTEWATER IMPACT FEES FUND
9‐00 Impact Fees ‐Wastewater (375,650) (144,464) (35,880) 38.46
9‐00 Interest‐Wastewater Impact Fee (1,500) (2,996) (899) 199.72
Total Revenue (377,150) (147,460) (36,779) 39.10
Capital Expenditure ‐ Wastewater 137,612 ‐ ‐ ‐
Total Expenses 137,612 ‐ ‐ ‐
(Gain)/Loss (239,538) (147,460) (36,779)
13
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
THOROUGHFARE IMPACT FEES FUND
9‐00 Thoroughfare Impact Fees (1,444,000) (402,087) (83,080) 27.85
9‐00 West Thoroughfare Impact Fees ‐ (298,333) (56,078) ‐
9‐00 Interest‐Thoroughfare Impact Fee (3,500) (2,190) (658) 62.57
9‐00 Interest‐West Thoroughfare Impact Fee (1,000) (778) (233) 77.82
Total Revenue (1,448,500) (703,389) (140,049) 48.56
9‐00 Professional Svcs.‐Thoroughfare 4,750 5,042 106.14
[1] Professional Svcs.‐West Thoroughfare ‐ 7,778 ‐ ‐
9‐00 Capital Exp.‐Thoroughfare 1,973,000 95,440 ‐ 4.84
[1] Capital Exp.‐West Thoroughfare ‐ 278,700 ‐ ‐
Total Expenses 1,977,750 386,959 ‐ 19.57
(Gain)/Loss 529,250 (316,430) (140,049)
[1] Year to date expenditures include $286,478 to DCFWSD #10 from West Thoroughfare Impact Fees for the Town's
participation in the Teel Parkway Paving and Drainage Improvements project.
14
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
SPECIAL REVENUE FUND
Police Donation Inc (8,000) (6,547) (1,750) 81.84
Fire Dept‐Donation Inc (9,360) (3,001) (744) 32.06
Child Safety Inc (7,000) (6,358) (2,697) 90.83
Court Security Revenue (5,280) (1,698) (379) 32.15
Court Technology Revenue (7,020) (2,247) (501) 32.02
Interest Income (3,720) (1,304) (336) 35.04
Country Xmas Donations (10,000) (11,265) (525) 112.65
Escrow Income ‐ (190,957) ‐ ‐
Cash Seizure/Forfeiture ‐ (13,421) ‐ ‐
[1] Transfer In ‐ (20,000) (20,000) ‐
Total Revenue (50,380) (256,798) (26,932) 509.72
[1] Country Xmas Expense 30,000 28,361 691 94.54
[2] Court Technology Expense 13,133 3,657 190 27.84
Court Security Expense 4,000 286 143 7.14
[3] Police Donation Expense 6,000 4,150 ‐ 69.17
Fire Donation Expense ‐ 397 ‐ ‐
Child Safety Expense 25,000 ‐ ‐ ‐
Tree Mitigation Expense 14,000 ‐ ‐ ‐
LEOSE (Law Enforcement Education)‐ 590 ‐ ‐
PD Seizure Expense 3,000 ‐ ‐ ‐
Total Expenses 95,133 37,441 1,023 39.36
(Gain)/Loss 44,753 (219,357) (25,909)
[1] The corrected budget of $30,000 for the Christmas Festival was approved 1/13/2015.
Of the total estimated cost, $20,000 was budgeted in the General Fund, consistent with prior years. It is being
moved to the Special Revenue Fund to show the total cost of the Festival in one place.
15
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
CAPITAL PROJECTS FUND‐GENERAL
Contributions (19,696,900) ‐ ‐ ‐
Interest‐2004 Bond (1,500) (684) (174) 45.62
Interest‐2006 Bond (100) (128) (39) 128.35
Interest‐2008 Bond (5,000) (4,583) (1,156) 91.65
Interest‐2012 GO Bond (5,000) (3,524) (888) 70.47
[1] Transfers In (1,140,000) (349,000) (106,000) 30.61
Total Revenues (20,848,500) (357,919) (108,257) 1.72
[2] Capital Expenditures 28,482,055 2,276,476 1,656,496 7.99
Total Expenditures 28,482,055 2,276,476 1,656,496 7.99
(Gain)/Loss 7,633,555 1,918,558 1,548,238
[1] Transfers In includes General Fund monthly contributions toward $972,000 approved by Council for Preston Road
Illumination ($415,000), Downtown Enhancements ($75,000), Central Irrigation Control for Parks ($57,000), and
Southwest Corner Field Lighting at Frontier Park ($425,000).
[2] January expenses include $1.037 million for Cockrell Park land acquisition. The Collin County contribution of
$450,000 was received on February 19th.
16
Item 4d
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JANUARY 2015
COMPARE TO:33.33%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
CAPITAL PROJECTS FUND‐WATER/SEWER
Interest Income (25,500) (11,754) (2,960) 46.10
[1] Transfers In (379,081) (44,694) (11,173) 11.79
Total Revenue (404,581) (56,448) (14,134) 13.95
[2] Construction 2,382,500 404,487 130,412 16.98
Total Expenses 2,382,500 404,487 130,412 16.98
(Gain)/Loss 1,977,919 348,039 116,278
[1]
[2] Year to date expenses include $230,928 for Custer Road Pump Station Improvements and $170,288 for
30" Upper Plane Water Line.
The budget of $379,081 includes $245,000 from the Water and Sewer Fund for LaCima Lift Station #1, $127,081
from Water Impact Fees for Lower Pressure Plane Pump Station and Water Line, and $7,000 from the Storm
Drainage Utility Fund for Crooked Stick drainage improvements. Because the La Cima Lift Station project is no
longer expected to become active during FY 2015, transfers will not be made for this project.
17
Item 4d
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐4035‐10‐00 3% Construction Fee (100,000.00) (100,000.00) (247,188.86) (104,376.97) 247.19 147,188.86 10‐4061‐10‐00 Notary Fees (200.00) (200.00) (90.00) (20.00) 45.00 (110.00) 10‐4105‐10‐00 Property Taxes ‐Delinquent (75,000.00) (75,000.00) (8,873.11) (2,659.75) 11.83 (66,126.89) 10‐4110‐10‐00 Property Taxes ‐Current (6,865,290.00) (6,865,290.00) (5,640,436.89) (1,304,488.58) 82.16 (1,224,853.11) 10‐4115‐10‐00 Taxes ‐Penalties (30,000.00) (30,000.00) (502.44) (767.38) 1.68 (29,497.56) 10‐4120‐10‐00 Sales Taxes (2,923,823.00) (2,923,823.00) (1,019,477.43) (214,287.92) 34.87 (1,904,345.57) 10‐4130‐10‐00 Sales Tax‐Mixed Beverage (10,000.00) (10,000.00) (3,034.94) (3,034.94) 30.35 (6,965.06) 10‐4140‐10‐00 Franchise Taxes ‐ Electric (345,000.00) (345,000.00) (38,634.36) (38,634.36) 11.20 (306,365.64) 10‐4150‐10‐00 Franchise Taxes ‐ Telephone (125,000.00) (125,000.00) (33,523.63) (127.17) 26.82 (91,476.37) 10‐4160‐10‐00 Franchise Taxes ‐ Gas (68,500.00) (68,500.00) ‐ (68,500.00) 10‐4170‐10‐00 Franchise Taxes ‐ Road Usage (3,500.00) (3,500.00) (2,809.36) (1,284.30) 80.27 (690.64) 10‐4190‐10‐00 Franchise Fee‐Cable (20,000.00) (20,000.00) (11,054.84) (5,525.57) 55.27 (8,945.16) 10‐4200‐10‐00 T‐Mobile Fees (23,808.00) (23,808.00) (7,935.00) (1,983.75) 33.33 (15,873.00) 10‐4201‐10‐00 Tierone Converged Network (18,000.00) (18,000.00) (6,000.00) (1,500.00) 33.33 (12,000.00) 10‐4202‐10‐00 NTTA Tag Sales (150.00) (150.00) (60.00) (20.00) 40.00 (90.00) 10‐4205‐10‐00 Internet America (18,000.00) (18,000.00) (6,000.00) (1,500.00) 33.33 (12,000.00) 10‐4218‐10‐00 Administrative Fees‐EDC (7,500.00) (7,500.00) (2,500.00) (625.00) 33.33 (5,000.00) 10‐4230‐10‐00 Other Permits (60.00) ‐ 60.00 10‐4610‐10‐00 Interest Income (50,000.00) (50,000.00) (11,428.00) (2,707.63) 22.86 (38,572.00) 10‐4910‐10‐00 Other Revenue (40,000.00) (40,000.00) (17,384.44) (10.00) 43.46 (22,615.56) 10‐4995‐10‐00 Transfer In (877,403.00) (877,403.00) (290,157.64) (72,539.41) 33.07 (587,245.36) Subtotal object ‐ 0 (11,601,174.00) (11,601,174.00) (7,347,150.94) (1,756,092.73) 63.33 (4,254,023.06) Program number: (11,601,174.00) (11,601,174.00) (7,347,150.94) (1,756,092.73) 63.33 (4,254,023.06) Department number: 10 Administration (11,601,174.00) (11,601,174.00) (7,347,150.94) (1,756,092.73) 63.33 (4,254,023.06) 10‐4230‐20‐00 Other Permits (600.00) (600.00) (100.00) (25.00) 16.67 (500.00) 10‐4440‐20‐00 Accident Reports (600.00) (600.00) (211.00) (5.00) 35.17 (389.00) 10‐4450‐20‐00 Alarm Fee (35,200.00) (35,200.00) (11,400.00) (3,564.00) 32.39 (23,800.00) 10‐4910‐20‐00 Other Revenue (1,000.00) (1,000.00) (302.00) (11.00) 30.20 (698.00) Subtotal object ‐ 0 (37,400.00) (37,400.00) (12,013.00) (3,605.00) 32.12 (25,387.00) Program number: (37,400.00) (37,400.00) (12,013.00) (3,605.00) 32.12 (25,387.00) Department number: 20 Police (37,400.00) (37,400.00) (12,013.00) (3,605.00) 32.12 (25,387.00) 10‐4310‐30‐00 Charges for Services (237,170.00) (237,170.00) (7,152.63) (4,573.19) 3.02 (230,017.37) 10‐4411‐30‐00 CC FIRE ASSOC (315.85) ‐ 315.85 10‐4510‐30‐00 Grants (3,000.00) (3,000.00) (610.00) 20.33 (2,390.00) 10‐4910‐30‐00 Other Revenue (500.00) (500.00) (95.40) 19.08 (404.60) Subtotal object ‐ 0 (240,670.00) (240,670.00) (8,173.88) (4,573.19) 3.40 (232,496.12) Program number: (240,670.00) (240,670.00) (8,173.88) (4,573.19) 3.40 (232,496.12) Department number: 30 Fire/EMS (240,670.00) (240,670.00) (8,173.88) (4,573.19) 3.40 (232,496.12) 10‐4315‐35‐00 Fire Review/Inspect Fees (11,000.00) (11,000.00) (8,400.00) (2,125.00) 76.36 (2,600.00) Subtotal object ‐ 0 (11,000.00) (11,000.00) (8,400.00) (2,125.00) 76.36 (2,600.00) Program number: (11,000.00) (11,000.00) (8,400.00) (2,125.00) 76.36 (2,600.00) Department number: 35 Fire Marshal (11,000.00) (11,000.00) (8,400.00) (2,125.00) 76.36 (2,600.00) 10‐4910‐40‐00 Other Revenue (10,260.00) (4,500.00) ‐ 10,260.00 Subtotal object ‐ 0 (10,260.00) (4,500.00) ‐ 10,260.00 Program number: (10,260.00) (4,500.00) ‐ 10,260.00 Department number: 40 Streets (10,260.00) (4,500.00) ‐ 10,260.00 10‐4062‐45‐00 Over Due Fees (75.00) (75.00) ‐ (75.00) 10‐4063‐45‐00 Lost Fees (60.00) (60.00) (29.74) (14.99) 49.57 (30.26) 18
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐4064‐45‐00 Printing/Coping Fees (91.45) ‐ 91.45 10‐4065‐45‐00 Book Fines (20.00) (20.00) (251.90) (87.80) 1,259.50 231.90 10‐4510‐45‐00 Grants (19,335.00) (19,335.00) ‐ (19,335.00) 10‐4910‐45‐00 Other Revenue (150.00) (150.00) (250.00) 166.67 100.00 Subtotal object ‐ 0 (19,640.00) (19,640.00) (623.09) (102.79) 3.17 (19,016.91) Program number: (19,640.00) (19,640.00) (623.09) (102.79) 3.17 (19,016.91) Department number: 45 Public Library (19,640.00) (19,640.00) (623.09) (102.79) 3.17 (19,016.91) 10‐4056‐60‐00 Field Rental Fees (17,000.00) (17,000.00) (135.00) 0.79 (16,865.00) 10‐4057‐60‐00 Pavilion User Fees (3,500.00) (3,500.00) (330.00) (75.00) 9.43 (3,170.00) 10‐4058‐60‐00 Park Program Fees (23,500.00) (23,500.00) (5,118.96) (511.25) 21.78 (18,381.04) 10‐4910‐60‐00 Other Revenue (250.00) (250.00) ‐ (250.00) Subtotal object ‐ 0 (44,250.00) (44,250.00) (5,583.96) (586.25) 12.62 (38,666.04) Program number: (44,250.00) (44,250.00) (5,583.96) (586.25) 12.62 (38,666.04) Department number: 60 Parks and Recreation (44,250.00) (44,250.00) (5,583.96) (586.25) 12.62 (38,666.04) 10‐4410‐70‐00 Fines (245,000.00) (245,000.00) (92,528.45) (22,775.51) 37.77 (152,471.55) 10‐4610‐70‐00 Interest Income (700.00) (700.00) (653.32) (179.20) 93.33 (46.68) Subtotal object ‐ 0 (245,700.00) (245,700.00) (93,181.77) (22,954.71) 37.93 (152,518.23) Program number: (245,700.00) (245,700.00) (93,181.77) (22,954.71) 37.93 (152,518.23) Department number: 70 Municipal Court (245,700.00) (245,700.00) (93,181.77) (22,954.71) 37.93 (152,518.23) 10‐4017‐80‐00 Registration Fee (44,000.00) (44,000.00) (23,800.00) (14,000.00) 54.09 (20,200.00) 10‐4210‐80‐00 Building Permits (1,950,000.00) (1,950,000.00) (727,228.21) (141,278.35) 37.29 (1,222,771.79) 10‐4230‐80‐00 Other Permits (159,200.00) (159,200.00) (45,678.80) (21,179.80) 28.69 (113,521.20) 10‐4240‐80‐00 Plumb/Elect/Mech Permits (24,075.00) (24,075.00) (9,400.00) (2,340.00) 39.05 (14,675.00) 10‐4242‐80‐00 Re‐inspection Fees (24,600.00) (24,600.00) (10,825.00) (3,000.00) 44.00 (13,775.00) 10‐4910‐80‐00 Other Revenue (3,800.00) (3,800.00) (1,255.00) (390.00) 33.03 (2,545.00) Subtotal object ‐ 0 (2,205,675.00) (2,205,675.00) (818,187.01) (182,188.15) 37.10 (1,387,487.99) Program number: (2,205,675.00) (2,205,675.00) (818,187.01) (182,188.15) 37.10 (1,387,487.99) Department number: 80 Inspections (2,205,675.00) (2,205,675.00) (818,187.01) (182,188.15) 37.10 (1,387,487.99) 10‐4245‐85‐00 Health Inspections (9,525.00) (9,525.00) (3,950.00) (1,250.00) 41.47 (5,575.00) 10‐4910‐85‐00 Other Revenue (5,000.00) (5,000.00) (615.00) 12.30 (4,385.00) Subtotal object ‐ 0 (14,525.00) (14,525.00) (4,565.00) (1,250.00) 31.43 (9,960.00) Program number: (14,525.00) (14,525.00) (4,565.00) (1,250.00) 31.43 (9,960.00) Department number: 85 Code Enforcement (14,525.00) (14,525.00) (4,565.00) (1,250.00) 31.43 (9,960.00) 10‐4220‐90‐00 Zoning Permits (35,000.00) (35,000.00) (4,055.76) (922.94) 11.59 (30,944.24) 10‐4225‐90‐00 Plat Fees (50,000.00) (50,000.00) (31,510.60) (7,870.00) 63.02 (18,489.40) 10‐4910‐90‐00 Other Revenue (1,000.00) (1,000.00) (235.00) (235.00) 23.50 (765.00) Subtotal object ‐ 0 (86,000.00) (86,000.00) (35,801.36) (9,027.94) 41.63 (50,198.64) Program number: (86,000.00) (86,000.00) (35,801.36) (9,027.94) 41.63 (50,198.64) Department number: 90 Planning (86,000.00) (86,000.00) (35,801.36) (9,027.94) 41.63 (50,198.64) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (14,506,034.00) (14,506,034.00) (8,343,940.01) (1,987,005.76) 57.52 (6,162,093.99) 10‐5110‐10‐01 Salaries & Wages 267,788.00 267,788.00 73,122.32 18,959.74 27.31 194,665.68 10‐5115‐10‐01 Salaries ‐ Overtime 4,852.00 4,852.00 879.19 170.26 18.12 3,972.81 10‐5126‐10‐01 Salaries‐Vacation Buy‐Out 7,028.00 7,028.00 3,200.00 45.53 3,828.00 10‐5140‐10‐01 Salaries ‐ Longevity Pay 200.00 200.00 195.00 97.50 5.00 10‐5142‐10‐01 Car Allowance 6,000.00 6,000.00 1,800.01 461.54 30.00 4,199.99 10‐5143‐10‐01 Cell Phone Allowance 1,080.00 1,080.00 270.00 90.00 25.00 810.00 10‐5145‐10‐01 Social Security Expense 12,141.00 12,141.00 1,980.73 1,162.68 16.31 10,160.27 10‐5150‐10‐01 Medicare Expense 4,018.00 4,018.00 1,102.57 271.92 27.44 2,915.43 19
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5155‐10‐01 SUTA Expense 414.00 414.00 313.41 313.41 75.70 100.59 10‐5160‐10‐01 Health Insurance 11,785.00 11,785.00 2,052.31 595.68 17.42 9,732.69 10‐5165‐10‐01 Dental Insurance 626.00 626.00 173.81 51.12 27.77 452.19 10‐5170‐10‐01 Life Insurance/AD&D 302.00 302.00 133.89 39.38 44.33 168.11 10‐5175‐10‐01 Liability (TML) Workers' Comp 555.00 555.00 485.87 87.54 69.13 10‐5180‐10‐01 TMRS Expense 32,116.00 32,116.00 8,757.10 2,336.20 27.27 23,358.90 10‐5185‐10‐01 Long Term/Short Term Disabilit 456.00 456.00 ‐ 456.00 10‐5190‐10‐01 Contract Labor 17,500.00 17,500.00 3,250.00 850.00 18.57 14,250.00 10‐5210‐10‐01 Office Supplies 1,500.00 1,500.00 400.67 281.04 26.71 1,099.33 10‐5212‐10‐01 Building Supplies 500.00 500.00 205.21 205.21 41.04 294.79 10‐5230‐10‐01 Dues,Fees,& Subscriptions 5,130.00 5,130.00 2,669.00 365.00 52.03 2,461.00 10‐5240‐10‐01 Postage and Delivery 750.00 750.00 8.40 1.12 741.60 10‐5250‐10‐01 Publications 450.00 450.00 ‐ 450.00 10‐5280‐10‐01 Printing and Reproduction 1,000.00 1,000.00 80.51 80.51 8.05 919.49 10‐5330‐10‐01 Copier Expense 10,000.00 10,000.00 3,420.00 6,580.00 34.20 10‐5340‐10‐01 Building Repairs 1,000.00 1,000.00 ‐ 1,000.00 10‐5410‐10‐01 Professional Services 25,000.00 20,000.00 45,000.00 12,050.00 3,025.00 29,350.00 26.78 3,600.00 10‐5418‐10‐01 IT Fees 135,000.00 135,000.00 46,937.20 12,751.30 88,062.80 34.77 10‐5430‐10‐01 Legal Fees 46,250.00 46,250.00 15,926.85 3,533.00 34.44 30,323.15 10‐5480‐10‐01 Contracted Services 950.00 950.00 349.23 102.56 36.76 600.77 10‐5520‐10‐01 Telephones 24,000.00 24,000.00 3,177.53 686.66 5,275.04 13.24 15,547.43 10‐5524‐10‐01 Gas‐Building 500.00 500.00 217.20 77.27 43.44 282.80 10‐5525‐10‐01 Electricity 10,000.00 10,000.00 2,331.67 865.54 23.32 7,668.33 10‐5526‐10‐01 Data Network 15,000.00 15,000.00 6,672.07 1,658.52 44.48 8,327.93 10‐5530‐10‐01 Travel/Lodging/Meals Expense 5,000.00 5,000.00 821.13 16.42 4,178.87 10‐5533‐10‐01 Mileage Expense 1,250.00 1,250.00 303.13 24.25 946.87 10‐5536‐10‐01 Training/Seminars 1,600.00 1,600.00 295.00 18.44 1,305.00 Subtotal object ‐ 0 651,741.00 20,000.00 671,741.00 193,581.01 48,933.54 129,267.84 28.82 348,892.15 Program number: 1 Town Manager 651,741.00 20,000.00 671,741.00 193,581.01 48,933.54 129,267.84 28.82 348,892.15 10‐5110‐10‐02 Salaries & Wages 68,205.00 68,205.00 21,972.48 5,749.98 32.22 46,232.52 10‐5126‐10‐02 Salaries‐Vacation Buy‐Out 644.00 644.00 ‐ 644.00 10‐5140‐10‐02 Salaries ‐ Longevity Pay 90.00 90.00 90.00 100.00 10‐5143‐10‐02 Cell Phone Allowance 360.00 90.00 ‐ (360.00) 10‐5145‐10‐02 Social Security Expense 4,274.00 4,274.00 1,390.64 362.23 32.54 2,883.36 10‐5150‐10‐02 Medicare Expense 1,000.00 1,000.00 325.22 84.71 32.52 674.78 10‐5155‐10‐02 SUTA Expense 207.00 207.00 134.37 134.37 64.91 72.63 10‐5170‐10‐02 Life Insurance/AD&D 95.00 95.00 53.58 15.76 56.40 41.42 10‐5175‐10‐02 Liability (TML) Workers' Comp 171.00 171.00 149.70 87.54 21.30 10‐5180‐10‐02 TMRS Expense 7,988.00 7,988.00 2,474.17 693.21 30.97 5,513.83 10‐5185‐10‐02 Long Term/Short Term Disabilit 156.00 156.00 ‐ 156.00 10‐5193‐10‐02 Records Retention 1,000.00 1,000.00 332.20 211.81 33.22 667.80 10‐5210‐10‐02 Office Supplies 1,000.00 1,000.00 161.22 63.74 16.12 838.78 10‐5230‐10‐02 Dues,Fees,& Subscriptions 1,000.00 1,000.00 180.00 125.00 18.00 820.00 10‐5240‐10‐02 Postage and Delivery 750.00 750.00 1.92 0.48 0.26 748.08 10‐5310‐10‐02 Rental Expense 5,000.00 5,000.00 1,248.13 406.37 24.96 3,751.87 10‐5430‐10‐02 Legal Fees 10,000.00 10,000.00 3,846.16 1,315.85 38.46 6,153.84 10‐5435‐10‐02 Legal Notices/Filings 5,000.00 5,000.00 1,298.55 45.00 25.97 3,701.45 10‐5460‐10‐02 Election Expense 15,000.00 15,000.00 14.00 0.09 14,986.00 20
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5480‐10‐02 Contracted Services 39,702.00 39,702.00 375.00 39,302.10 0.95 24.90 10‐5526‐10‐02 Data Network 37.99 37.99 ‐ (37.99) 10‐5530‐10‐02 Travel/Lodging/Meals Expense 5,000.00 5,000.00 801.16 16.02 4,198.84 10‐5533‐10‐02 Mileage Expense 1,000.00 1,000.00 67.36 6.74 932.64 10‐5536‐10‐02 Training/Seminars 1,600.00 1,600.00 320.00 20.00 1,280.00 10‐5538‐10‐02 Council/Public Official Expens 22,750.00 22,750.00 4,846.64 417.43 21.30 17,903.36 10‐5600‐10‐02 Special Events 22,000.00 22,000.00 1,284.44 1,206.51 5.84 20,715.56 Subtotal object ‐ 0 213,632.00 213,632.00 41,764.93 10,960.44 39,302.10 19.55 132,564.97 Program number: 2 Town Secretary 213,632.00 213,632.00 41,764.93 10,960.44 39,302.10 19.55 132,564.97 10‐5110‐10‐03 Salaries & Wages 372,679.00 372,679.00 112,127.95 29,058.48 30.09 260,551.05 10‐5115‐10‐03 Salaries ‐ Overtime 1,808.00 1,808.00 603.42 33.38 1,204.58 10‐5126‐10‐03 Salaries‐Vacation Buy‐Out 3,350.00 3,350.00 1,683.64 50.26 1,666.36 10‐5140‐10‐03 Salaries ‐ Longevity Pay 745.00 745.00 195.00 26.17 550.00 10‐5143‐10‐03 Cell Phone Allowance 1,080.00 1,080.00 270.00 90.00 25.00 810.00 10‐5145‐10‐03 Social Security Expense 22,593.00 22,593.00 6,750.96 1,701.39 29.88 15,842.04 10‐5150‐10‐03 Medicare Expense 5,505.00 5,505.00 1,583.98 397.91 28.77 3,921.02 10‐5155‐10‐03 SUTA Expense 1,125.00 1,125.00 652.11 652.11 57.97 472.89 10‐5160‐10‐03 Health Insurance 33,102.00 33,102.00 8,014.48 2,202.20 24.21 25,087.52 10‐5165‐10‐03 Dental Insurance 1,564.00 1,564.00 444.74 127.80 28.44 1,119.26 10‐5170‐10‐03 Life Insurance/AD&D 558.00 558.00 201.71 58.40 36.15 356.29 10‐5175‐10‐03 Liability (TML) Workers' Comp 932.00 932.00 815.92 87.55 116.08 10‐5180‐10‐03 TMRS Expense 43,992.00 43,992.00 12,718.31 3,475.95 28.91 31,273.69 10‐5185‐10‐03 Long Term/Short Term Disabilit 855.00 855.00 ‐ 855.00 10‐5186‐10‐03 WELLE‐Wellness Prog Reimb Empl 1,800.00 1,800.00 459.00 135.00 25.50 1,341.00 10‐5190‐10‐03 Contract Labor 15,440.00 (1,800.00) 13,640.00 1,595.00 625.00 11.69 12,045.00 10‐5210‐10‐03 Office Supplies 1,500.00 1,500.00 1,267.54 201.57 84.50 232.46 10‐5212‐10‐03 Building Supplies 1,000.00 1,000.00 109.59 109.59 10.96 890.41 10‐5220‐10‐03 Office Equipment 855.00 855.00 629.99 73.68 225.01 10‐5230‐10‐03 Dues,Fees,& Subscriptions 4,960.00 4,960.00 1,853.00 1,095.00 37.36 3,107.00 10‐5240‐10‐03 Postage and Delivery 750.00 750.00 592.37 200.53 78.98 157.63 10‐5265‐10‐03 Promotional Expense (306.00) ‐ 306.00 10‐5280‐10‐03 Printing and Reproduction 1,000.00 1,000.00 ‐ 1,000.00 10‐5310‐10‐03 Rental Expense 18,500.00 18,500.00 4,965.30 1,703.60 14,108.40 26.84 (573.70) 10‐5330‐10‐03 Copier Expense 20,520.00 20,520.00 7,295.98 5,585.98 9,907.76 35.56 3,316.26 10‐5340‐10‐03 Building Repairs 1,500.00 1,500.00 870.55 840.55 58.04 629.45 10‐5410‐10‐03 Professional Services 64,000.00 64,000.00 24,700.00 23,200.00 34,800.00 38.59 4,500.00 10‐5412‐10‐03 Audit Fees 40,000.00 40,000.00 16,750.00 15,250.00 41.88 8,000.00 10‐5414‐10‐03 Appraisal / Tax Fees 65,180.00 65,180.00 22,138.88 33.97 43,041.12 10‐5418‐10‐03 IT Fees 9,480.00 7,000.00 16,480.00 20,768.44 13,649.20 126.02 (4,288.44) 10‐5419‐10‐03 IT Licenses 19,500.00 (5,000.00) 14,500.00 12,500.00 86.21 2,000.00 10‐5430‐10‐03 Legal Fees 5,000.00 5,000.00 1,672.00 266.00 33.44 3,328.00 10‐5435‐10‐03 Legal Notices/Filings (26.30) ‐ 26.30 10‐5480‐10‐03 Contracted Services 9,550.00 1,800.00 11,350.00 10,434.25 305.25 91.93 915.75 10‐5525‐10‐03 Electricity 1,423.77 1,423.77 ‐ (1,423.77) 10‐5526‐10‐03 Data Network 719.45 667.98 ‐ (719.45) 10‐5530‐10‐03 Travel/Lodging/Meals Expense 7,500.00 (2,000.00) 5,500.00 30.13 30.13 0.55 5,469.87 10‐5536‐10‐03 Training/Seminars 3,220.00 3,220.00 1,950.00 500.00 60.56 1,270.00 Subtotal object ‐ 0 781,143.00 781,143.00 278,455.16 88,303.39 74,066.16 35.65 428,621.68 21
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%BudgetProgram number: 3 Finance 781,143.00 781,143.00 278,455.16 88,303.39 74,066.16 35.65 428,621.68 10‐5110‐10‐04 Salaries & Wages 101,783.00 101,783.00 30,011.41 7,723.81 29.49 71,771.59 10‐5126‐10‐04 Salaries‐Vacation Buy‐Out 961.00 961.00 1,921.36 199.93 (960.36) 10‐5140‐10‐04 Salaries ‐ Longevity Pay 85.00 85.00 80.00 94.12 5.00 10‐5145‐10‐04 Social Security Expense 6,413.00 6,413.00 1,799.39 424.40 28.06 4,613.61 10‐5150‐10‐04 Medicare Expense 1,500.00 1,500.00 420.82 99.25 28.06 1,079.18 10‐5155‐10‐04 SUTA Expense 207.00 207.00 178.97 178.97 86.46 28.03 10‐5160‐10‐04 Health Insurance 11,781.00 11,781.00 3,113.12 856.80 26.43 8,667.88 10‐5165‐10‐04 Dental Insurance 313.00 313.00 86.90 25.56 27.76 226.10 10‐5170‐10‐04 Life Insurance/AD&D 95.00 95.00 71.40 21.00 75.16 23.60 10‐5175‐10‐04 Liability (TML) Workers' Comp 254.00 254.00 222.36 87.54 31.64 10‐5180‐10‐04 TMRS Expense 11,985.00 11,985.00 3,544.27 922.75 29.57 8,440.73 10‐5185‐10‐04 Long Term/Short Term Disabilit 233.00 233.00 ‐ 233.00 10‐5186‐10‐04 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 170.00 50.00 28.33 430.00 10‐5191‐10‐04 Hiring Cost 25,050.00 25,050.00 883.64 483.68 3.53 24,166.36 10‐5210‐10‐04 Office Supplies 1,824.00 1,824.00 120.97 6.63 1,703.03 10‐5220‐10‐04 Office Equipment 5,500.00 5,500.00 895.00 16.27 4,605.00 10‐5230‐10‐04 Dues,Fees,& Subscriptions 5,530.00 5,530.00 617.81 368.81 11.17 4,912.19 10‐5240‐10‐04 Postage and Delivery 750.00 750.00 21.64 20.47 2.89 728.36 10‐5250‐10‐04 Publications 350.00 350.00 ‐ 350.00 10‐5280‐10‐04 Printing and Reproduction 2,000.00 2,000.00 ‐ 2,000.00 10‐5290‐10‐04 Miscellaneous Expense 5,000.00 5,000.00 772.56 489.70 15.45 4,227.44 10‐5410‐10‐04 Professional Services 32,000.00 (11,000.00) 21,000.00 2,002.70 516.08 9.54 18,997.30 10‐5419‐10‐04 IT Licenses 3,000.00 3,000.00 2,720.00 90.67 280.00 10‐5430‐10‐04 Legal Fees 10,000.00 10,000.00 6,346.00 323.00 63.46 3,654.00 10‐5530‐10‐04 Travel/Lodging/Meals Expense 4,600.00 4,600.00 1,081.68 1,081.68 23.52 3,518.32 10‐5536‐10‐04 Training/Seminars 5,000.00 5,000.00 752.50 15.05 4,247.50 10‐5600‐10‐04 Special Events 5,000.00 5,000.00 4,743.50 2,093.50 94.87 256.50 Subtotal object ‐ 0 241,814.00 (11,000.00) 230,814.00 62,578.00 15,679.46 27.11 168,236.00 Program number: 4 Human Resources 241,814.00 (11,000.00) 230,814.00 62,578.00 15,679.46 27.11 168,236.00 Department number: 10 Administration 1,888,330.00 9,000.00 1,897,330.00 576,379.10 163,876.83 242,636.10 30.38 1,078,314.80 10‐5110‐20‐00 Salaries & Wages 1,187,364.00 1,187,364.00 270,811.45 70,422.06 22.81 916,552.55 10‐5115‐20‐00 Salaries ‐ Overtime 55,586.00 55,586.00 20,828.32 6,734.55 37.47 34,757.68 10‐5126‐20‐00 Salaries‐Vacation Buy‐Out 8,689.00 8,689.00 3,179.04 36.59 5,509.96 10‐5127‐20‐00 Salaries‐Certification Pay 14,580.00 14,580.00 4,715.48 1,186.14 32.34 9,864.52 10‐5140‐20‐00 Salaries ‐ Longevity Pay 4,215.00 4,215.00 4,215.00 100.00 10‐5143‐20‐00 Cell Phone Allowance 1,080.00 1,080.00 320.00 115.00 29.63 760.00 10‐5145‐20‐00 Social Security Expense 74,673.00 74,673.00 18,342.56 4,673.35 24.56 56,330.44 10‐5150‐20‐00 Medicare Expense 17,665.00 17,665.00 4,289.78 1,092.97 24.28 13,375.22 10‐5155‐20‐00 SUTA Expense 3,882.00 3,882.00 1,790.26 1,790.26 46.12 2,091.74 10‐5160‐20‐00 Health Insurance 111,759.00 111,759.00 21,956.72 6,000.80 19.65 89,802.28 10‐5165‐20‐00 Dental Insurance 6,043.00 6,043.00 1,129.75 332.28 18.70 4,913.25 10‐5170‐20‐00 Life Insurance/AD&D 4,992.00 4,992.00 1,238.08 364.14 24.80 3,753.92 10‐5175‐20‐00 Liability (TML) Workers' Comp 27,440.00 27,440.00 24,022.34 87.55 3,417.66 10‐5180‐20‐00 TMRS Expense 139,390.00 139,390.00 33,991.33 9,337.28 24.39 105,398.67 10‐5185‐20‐00 Long Term/Short Term Disabilit 3,933.00 3,933.00 ‐ 3,933.00 10‐5186‐20‐00 WELLE‐Wellness Prog Reimb Empl 2,400.00 2,400.00 697.00 205.00 29.04 1,703.00 10‐5190‐20‐00 Contract Labor 6,000.00 6,000.00 2,380.00 700.00 39.67 3,620.00 22
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5191‐20‐00 Hiring Cost 75.00 75.00 ‐ (75.00) 10‐5192‐20‐00 Physical & Psychological 1,200.00 1,200.00 300.00 300.00 25.00 900.00 10‐5210‐20‐00 Office Supplies 9,375.00 9,375.00 1,840.43 635.23 19.63 7,534.57 10‐5212‐20‐00 Building Supplies 900.00 900.00 109.00 12.11 791.00 10‐5214‐20‐00 Tactical Supplies 24,669.00 24,669.00 8,567.49 818.00 10,092.13 34.73 6,009.38 10‐5215‐20‐00 Ammunition 7,000.00 7,000.00 6,638.43 ‐ 361.57 10‐5220‐20‐00 Office Equipment 13,612.00 13,612.00 212.35 212.35 1.56 13,399.65 10‐5230‐20‐00 Dues,Fees,& Subscriptions 8,500.00 8,500.00 490.96 358.99 5.78 8,009.04 10‐5240‐20‐00 Postage and Delivery 750.00 750.00 277.56 101.70 37.01 472.44 10‐5250‐20‐00 Publications 400.00 400.00 ‐ 400.00 10‐5260‐20‐00 Advertising 1,000.00 1,000.00 ‐ 1,000.00 10‐5265‐20‐00 Promotional Expense 1,500.00 1,500.00 ‐ 1,500.00 10‐5280‐20‐00 Printing and Reproduction 500.00 500.00 44.99 9.00 455.01 10‐5310‐20‐00 Rental Expense 4,200.00 4,200.00 1,624.50 324.90 38.68 2,575.50 10‐5335‐20‐00 Radio/Video Repairs 2,000.00 2,000.00 ‐ 2,000.00 10‐5340‐20‐00 Building Repairs 2,000.00 2,000.00 190.00 9.50 1,810.00 10‐5350‐20‐00 Vehicle Expense 50,000.00 50,000.00 9,672.99 6,354.56 19.35 40,327.01 10‐5352‐20‐00 Fuel 60,000.00 60,000.00 15,700.95 2,842.69 26.17 44,299.05 10‐5353‐20‐00 Oil/Grease/Inspections 2,500.00 2,500.00 79.50 3.18 2,420.50 10‐5400‐20‐00 Uniform Expense 17,000.00 17,000.00 2,767.85 1,614.00 16.28 14,232.15 10‐5410‐20‐00 Professional Services 1,600.00 1,600.00 ‐ 1,600.00 10‐5415‐20‐00 Tuition Reimbursement 3,450.00 ‐ (3,450.00) 10‐5418‐20‐00 IT Fees 3,950.00 3,950.00 ‐ 3,950.00 10‐5419‐20‐00 IT Licenses 3,000.00 3,000.00 ‐ 3,000.00 10‐5430‐20‐00 Legal Fees 7,550.00 7,550.00 2,439.82 1,045.00 32.32 5,110.18 10‐5480‐20‐00 Contracted Services 22,290.00 22,290.00 12,179.10 52.55 6,000.00 54.64 4,110.90 10‐5520‐20‐00 Telephones 16,200.00 16,200.00 2,482.63 578.46 15.33 13,717.37 10‐5524‐20‐00 Gas‐Building 400.00 400.00 164.84 82.04 41.21 235.16 10‐5525‐20‐00 Electricity 10,000.00 10,000.00 3,597.55 1,650.84 35.98 6,402.45 10‐5526‐20‐00 Data Network 13,760.00 13,760.00 1,259.19 419.73 9.15 12,500.81 10‐5530‐20‐00 Travel/Lodging/Meals Expense 8,225.00 8,225.00 ‐ 8,225.00 10‐5533‐20‐00 Mileage Expense 2,500.00 2,500.00 ‐ 2,500.00 10‐5536‐20‐00 Training/Seminars 20,600.00 20,600.00 2,263.50 209.50 10.99 18,336.50 10‐5600‐20‐00 Special Events 4,000.00 4,000.00 ‐ 4,000.00 10‐5630‐20‐00 Safety Equipment 28,500.00 28,500.00 1,284.85 781.85 9,838.84 4.51 17,376.31 10‐5640‐20‐00 Signs & Hardware 1,000.00 1,000.00 ‐ 1,000.00 Subtotal object ‐ 0 2,020,372.00 2,020,372.00 484,982.16 121,411.22 32,569.40 24.01 1,502,820.44 Program number: 2,020,372.00 2,020,372.00 484,982.16 121,411.22 32,569.40 24.01 1,502,820.44 Department number: 20 Police 2,020,372.00 2,020,372.00 484,982.16 121,411.22 32,569.40 24.01 1,502,820.44 10‐5110‐25‐00 Salaries & Wages 332,302.00 332,302.00 92,168.74 23,760.84 27.74 240,133.26 10‐5115‐25‐00 Salaries ‐ Overtime 13,952.00 13,952.00 2,643.44 475.40 18.95 11,308.56 10‐5126‐25‐00 Salaries‐Vacation Buy‐Out 3,040.00 3,040.00 751.20 24.71 2,288.80 10‐5127‐25‐00 Salaries‐Certification Pay 8,820.00 8,820.00 2,645.92 678.44 30.00 6,174.08 10‐5140‐25‐00 Salaries ‐ Longevity Pay 990.00 990.00 970.00 97.98 20.00 10‐5145‐25‐00 Social Security Expense 21,548.00 21,548.00 5,868.94 1,461.92 27.24 15,679.06 10‐5150‐25‐00 Medicare Expense 5,039.00 5,039.00 1,372.57 341.90 27.24 3,666.43 10‐5155‐25‐00 SUTA Expense 1,656.00 1,656.00 575.38 575.38 34.75 1,080.62 10‐5160‐25‐00 Health Insurance 33,904.00 33,904.00 8,017.79 2,215.82 23.65 25,886.21 23
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5165‐25‐00 Dental Insurance 1,877.00 1,877.00 608.33 178.92 32.41 1,268.67 10‐5170‐25‐00 Life Insurance 662.00 662.00 187.54 55.16 28.33 474.46 10‐5175‐25‐00 Liability (TML) Workers' Comp 831.00 831.00 727.50 87.55 103.50 10‐5180‐25‐00 TMRS Expense 40,273.00 40,273.00 10,879.64 2,955.11 27.02 29,393.36 10‐5185‐25‐00 Long Term/Short Term Disabilit 711.00 711.00 ‐ 711.00 10‐5186‐25‐00 WELLE‐Wellness Prog Reimb Empl 2,400.00 2,400.00 289.00 85.00 12.04 2,111.00 10‐5192‐25‐00 Physical & Psychological 1,300.00 1,300.00 ‐ 1,300.00 10‐5210‐25‐00 Supplies 2,500.00 2,500.00 356.19 356.19 14.25 2,143.81 10‐5212‐25‐00 Building Supplies 1,500.00 1,500.00 ‐ 1,500.00 10‐5220‐25‐00 Office Equipment 2,440.00 2,440.00 30.78 1.26 2,409.22 10‐5230‐25‐00 Dues,Fees,& Subscriptions 2,000.00 2,000.00 433.42 316.09 21.67 1,566.58 10‐5240‐25‐00 Postage and Delivery 100.00 100.00 ‐ 100.00 10‐5250‐25‐00 Publications 100.00 100.00 ‐ 100.00 10‐5280‐25‐00 Printing and Reproduction 100.00 100.00 ‐ 100.00 10‐5340‐25‐00 Building Repairs 1,800.00 1,800.00 569.55 31.64 1,230.45 10‐5400‐25‐00 Uniform Expense 2,500.00 2,500.00 35.99 1.44 2,464.01 10‐5418‐25‐00 IT Fees 4,500.00 4,500.00 ‐ 4,500.00 10‐5419‐25‐00 IT Licenses 5,000.00 5,000.00 ‐ 5,000.00 10‐5430‐25‐00 Legal Fees 2,450.00 2,450.00 ‐ 2,450.00 10‐5480‐25‐00 Contracted Services 152,825.00 152,825.00 72,885.32 618.32 76,945.00 47.69 2,994.68 10‐5520‐25‐00 Telephones 30.78 ‐ (30.78) 10‐5524‐25‐00 Gas‐Building 41.02 ‐ (41.02) 10‐5530‐25‐00 Travel/Lodging/Meals Expense 2,000.00 2,000.00 4.00 0.20 1,996.00 10‐5533‐25‐00 Mileage Expense 1,000.00 1,000.00 ‐ 1,000.00 10‐5536‐25‐00 Training/Seminars 12,000.00 12,000.00 435.00 405.00 3.63 11,565.00 10‐5600‐25‐00 Special Events 1,000.00 1,000.00 ‐ 1,000.00 Subtotal object ‐ 0 663,120.00 663,120.00 202,528.04 34,479.49 76,945.00 30.54 383,646.96 Program number: 663,120.00 663,120.00 202,528.04 34,479.49 76,945.00 30.54 383,646.96 Department number: 25 Dispatch Department 663,120.00 663,120.00 202,528.04 34,479.49 76,945.00 30.54 383,646.96 10‐5110‐30‐00 Salaries & Wages 2,105,209.00 2,105,209.00 407,213.07 108,067.53 19.34 1,697,995.93 10‐5115‐30‐00 Salaries ‐ Overtime 237,097.00 237,097.00 65,394.06 10,542.69 27.58 171,702.94 10‐5126‐30‐00 Salaries‐Vacation Buy‐Out 18,757.00 18,757.00 ‐ 18,757.00 10‐5127‐30‐00 Salaries‐Certification Pay 20,341.00 20,341.00 6,088.65 1,610.90 29.93 14,252.35 10‐5140‐30‐00 Salaries ‐ Longevity Pay 9,340.00 9,340.00 8,780.00 94.00 560.00 10‐5141‐30‐00 Salaries ‐ Incentive 1,650.00 ‐ (1,650.00) 10‐5143‐30‐00 Cell Phone Allowance 4,680.00 4,680.00 1,170.00 390.00 25.00 3,510.00 10‐5145‐30‐00 Social Security Expense 110,585.00 110,585.00 28,801.76 7,026.78 26.05 81,783.24 10‐5150‐30‐00 Medicare Expense 25,862.00 25,862.00 6,735.93 1,643.35 26.05 19,126.07 10‐5155‐30‐00 SUTA Expense 7,038.00 7,038.00 2,987.27 2,779.55 42.45 4,050.73 10‐5160‐30‐00 Health Insurance 107,116.00 107,116.00 38,813.86 10,685.60 36.24 68,302.14 10‐5165‐30‐00 Dental Insurance 6,257.00 6,257.00 1,651.18 485.64 26.39 4,605.82 10‐5170‐30‐00 Life Insurance/AD&D 6,302.00 6,302.00 1,785.68 525.20 28.34 4,516.32 10‐5171‐30‐00 Life Insurance‐Supplemental 8,000.00 8,000.00 7,920.00 99.00 80.00 10‐5175‐30‐00 Liability (TML) Workers Comp 35,184.00 35,184.00 30,801.84 87.55 4,382.16 10‐5180‐30‐00 TMRS Expense 206,677.00 206,677.00 52,327.19 13,598.37 25.32 154,349.81 10‐5185‐30‐00 Long Term/Short Term Disabilit 2,945.00 2,945.00 ‐ 2,945.00 10‐5186‐30‐00 WELLE‐Wellness Prog Reimb Empl 9,000.00 9,000.00 2,077.00 355.00 23.08 6,923.00 10‐5190‐30‐00 Contract Labor 720.00 720.00 ‐ 720.00 24
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5194‐30‐00 FD Annual Phy & Screening 20,000.00 20,000.00 1,021.00 681.50 5.11 18,979.00 10‐5210‐30‐00 Office Supplies 4,598.00 4,598.00 1,411.50 1,143.87 30.70 3,186.50 10‐5212‐30‐00 Building Supplies 4,000.00 4,000.00 1,103.25 95.89 27.58 2,896.75 10‐5230‐30‐00 Dues,Fees,& Subscriptions 4,800.00 4,800.00 3,999.68 280.00 83.33 800.32 10‐5240‐30‐00 Postage and Delivery 250.00 250.00 11.57 0.48 4.63 238.43 10‐5250‐30‐00 Publications 350.00 350.00 ‐ 350.00 10‐5280‐30‐00 Printing and Reproduction 1,200.00 1,200.00 403.95 33.66 796.05 10‐5320‐30‐00 Repairs & Maintenance 6,500.00 6,500.00 3,855.69 1,637.03 59.32 2,644.31 10‐5335‐30‐00 Radio/Video Repairs 14,700.00 14,700.00 1,035.87 7.05 13,664.13 10‐5340‐30‐00 Building Repairs 14,700.00 66,707.00 81,407.00 9,854.32 2,991.46 12.11 71,552.68 10‐5350‐30‐00 Vehicle Expense 35,000.00 35,000.00 3,187.14 2,265.33 9.11 31,812.86 10‐5352‐30‐00 Fuel 35,000.00 35,000.00 5,983.00 1,399.58 17.09 29,017.00 10‐5400‐30‐00 Uniform Expense 43,824.00 43,824.00 612.13 502.14 1.40 43,211.87 10‐5410‐30‐00 Professional Services 7,500.00 7,500.00 ‐ 7,500.00 10‐5415‐30‐00 Tuition Reimbursement 200.00 200.00 ‐ (200.00) 10‐5418‐30‐00 IT Fees 7,500.00 7,500.00 ‐ 7,500.00 10‐5430‐30‐00 Legal Fees 2,000.00 2,000.00 133.00 6.65 1,867.00 10‐5440‐30‐00 EMS 96,000.00 4,250.00 100,250.00 52,281.77 37,989.84 30,594.79 52.15 17,373.44 10‐5445‐30‐00 Emergency Management Expense 27,100.00 27,100.00 11,300.00 41.70 15,800.00 10‐5480‐30‐00 Contracted Services 6,530.00 6,530.00 240.00 120.00 3.68 6,290.00 10‐5520‐30‐00 Telephones 20,500.00 20,500.00 2,118.93 494.88 4,029.06 10.34 14,352.01 10‐5524‐30‐00 Gas ‐ Building 7,000.00 7,000.00 984.67 381.94 14.07 6,015.33 10‐5525‐30‐00 Electricity 22,000.00 22,000.00 4,341.93 1,303.58 19.74 17,658.07 10‐5526‐30‐00 Data Network 12,442.00 12,442.00 6,296.08 1,671.37 50.60 6,145.92 10‐5530‐30‐00 Travel/Lodging/Meals Expense 3,000.00 3,000.00 816.56 128.46 27.22 2,183.44 10‐5533‐30‐00 Mileage Expense 1,500.00 1,500.00 424.98 28.33 1,075.02 10‐5536‐30‐00 Training/Seminars 18,000.00 18,000.00 3,629.94 340.00 20.17 14,370.06 10‐5610‐30‐00 Fire Fighting Equipment 18,000.00 18,000.00 3,382.38 2,456.05 18.79 14,617.62 10‐5630‐30‐00 Safety Equipment 25,000.00 25,000.00 1,084.82 453.72 4.34 23,915.18 Subtotal object ‐ 0 3,380,104.00 70,957.00 3,451,061.00 783,911.65 214,247.73 34,623.85 22.72 2,632,525.50 Program number: 3,380,104.00 70,957.00 3,451,061.00 783,911.65 214,247.73 34,623.85 22.72 2,632,525.50 Department number: 30 Fire/EMS 3,380,104.00 70,957.00 3,451,061.00 783,911.65 214,247.73 34,623.85 22.72 2,632,525.50 10‐5110‐35‐00 Salaries & Wages 86,828.00 86,828.00 25,626.24 6,684.80 29.51 61,201.76 10‐5115‐35‐00 Salaries ‐ Overtime 1,200.00 1,200.00 501.39 41.78 698.61 10‐5126‐35‐00 Salaries‐Vacation Buy‐Out 1,199.00 1,199.00 ‐ 1,199.00 10‐5140‐35‐00 Salaries ‐ Longevity Pay 635.00 635.00 630.00 99.21 5.00 10‐5143‐35‐00 Cell Phone Allowance 1,080.00 1,080.00 270.00 90.00 25.00 810.00 10‐5145‐35‐00 Social Security Expense 5,602.00 5,602.00 1,481.28 366.69 26.44 4,120.72 10‐5150‐35‐00 Medicare Expense 1,310.00 1,310.00 346.41 85.75 26.44 963.59 10‐5155‐35‐00 SUTA Expense 207.00 207.00 156.51 156.51 75.61 50.49 10‐5160‐35‐00 Health Insurance 6,608.00 6,608.00 1,604.03 442.24 24.27 5,003.97 10‐5165‐35‐00 Dental Insurance 313.00 313.00 72.70 20.28 23.23 240.30 10‐5170‐35‐00 Life Insurance/AD&D 315.00 315.00 74.67 20.83 23.71 240.33 10‐5175‐35‐00 Liability (TML) Workers' Comp 1,787.00 1,787.00 1,564.43 87.55 222.57 10‐5180‐35‐00 TMRS Expense 10,469.00 10,469.00 2,979.33 804.18 28.46 7,489.67 10‐5185‐35‐00 Long Term/Short Term Disabilit 194.00 194.00 ‐ 194.00 10‐5186‐35‐00 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 ‐ 600.00 10‐5193‐35‐00 Records Retention 250.00 250.00 ‐ 250.00 25
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5194‐35‐00 FD Annual Phy & Screening 651.00 651.00 ‐ 651.00 10‐5210‐35‐00 Supplies 300.00 300.00 ‐ 300.00 10‐5215‐35‐00 Ammunition 1,000.00 1,000.00 ‐ 1,000.00 10‐5220‐35‐00 Office Equipment 200.00 200.00 58.15 58.15 29.08 141.85 10‐5230‐35‐00 Dues,Fees,& Subscriptions 600.00 600.00 ‐ 600.00 10‐5240‐35‐00 Postage and Delivery 60.00 60.00 5.75 9.58 54.25 10‐5250‐35‐00 Publications 550.00 550.00 ‐ 550.00 10‐5260‐35‐00 Advertising 2,000.00 2,000.00 ‐ 2,000.00 10‐5280‐35‐00 Printing and Reproduction 500.00 500.00 140.80 140.80 28.16 359.20 10‐5350‐35‐00 Vehicle Expense 800.00 800.00 ‐ 800.00 10‐5352‐35‐00 Fuel 2,000.00 2,000.00 673.41 112.75 33.67 1,326.59 10‐5353‐35‐00 Oil/Grease/Inspections 500.00 500.00 ‐ 500.00 10‐5400‐35‐00 Uniform Expense 1,050.00 1,050.00 ‐ 1,050.00 10‐5418‐35‐00 IT Fees 200.00 200.00 ‐ 200.00 10‐5430‐35‐00 Legal Fees 5,000.00 5,000.00 114.00 114.00 2.28 4,886.00 10‐5480‐35‐00 Contracted Services 2,000.00 2,000.00 ‐ 2,000.00 10‐5520‐35‐00 Telephones 1,200.00 1,200.00 ‐ 1,200.00 10‐5526‐35‐00 Data Network 800.00 800.00 113.97 37.99 14.25 686.03 10‐5530‐35‐00 Travel/Lodging/Meals Expense 500.00 500.00 ‐ 500.00 10‐5536‐35‐00 Training/Seminars 3,200.00 3,200.00 180.00 85.00 5.63 3,020.00 10‐5620‐35‐00 Tools & Equipment 200.00 200.00 ‐ 200.00 10‐5630‐35‐00 Safety Equipment 1,000.00 1,000.00 ‐ 1,000.00 10‐5640‐35‐00 Signs & Hardware 1,250.00 1,250.00 ‐ 1,250.00 Subtotal object ‐ 0 144,158.00 144,158.00 36,593.07 9,219.97 25.38 107,564.93 Program number: 144,158.00 144,158.00 36,593.07 9,219.97 25.38 107,564.93 Department number: 35 Fire Marshal 144,158.00 144,158.00 36,593.07 9,219.97 25.38 107,564.93 10‐5110‐40‐00 Salaries & Wages 96,351.00 96,351.00 30,767.69 8,061.61 31.93 65,583.31 10‐5115‐40‐00 Salaries ‐ Overtime 7,629.00 7,629.00 1,838.68 144.91 24.10 5,790.32 10‐5126‐40‐00 Salaries‐Vacation Buy‐Out 909.00 909.00 ‐ 909.00 10‐5140‐40‐00 Salaries ‐ Longevity Pay 1,120.00 1,120.00 1,120.00 100.00 10‐5145‐40‐00 Social Security Expense 6,174.00 6,174.00 2,008.97 483.17 32.54 4,165.03 10‐5150‐40‐00 Medicare Expense 1,444.00 1,444.00 469.83 113.00 32.54 974.17 10‐5155‐40‐00 SUTA Expense 414.00 414.00 188.85 188.85 45.62 225.15 10‐5160‐40‐00 Health Insurance 8,724.00 8,724.00 3,270.44 873.66 37.49 5,453.56 10‐5165‐40‐00 Dental Insurance 626.00 626.00 173.81 51.12 27.77 452.19 10‐5170‐40‐00 Life Insurance/AD&D 189.00 189.00 53.58 15.76 28.35 135.42 10‐5175‐40‐00 Liability (TML) Workers Comp 646.00 646.00 565.54 87.55 80.46 10‐5180‐40‐00 TMRS Expense 11,539.00 11,539.00 3,723.96 974.11 32.27 7,815.04 10‐5185‐40‐00 Long Term/Short Term Disabilit 220.00 220.00 ‐ 220.00 10‐5186‐40‐00 WELLE‐Wellness Prog Reimb Empl 1,200.00 1,200.00 84.00 7.00 1,116.00 10‐5210‐40‐00 Office Supplies 600.00 600.00 ‐ 600.00 10‐5230‐40‐00 Dues,Fees,& Subscriptions 200.00 200.00 ‐ 200.00 10‐5250‐40‐00 Publications 50.00 50.00 ‐ 50.00 10‐5310‐40‐00 Rental Expense 14,000.00 14,000.00 2,999.00 21.42 11,001.00 10‐5320‐40‐00 Repairs & Maintenance 4,000.00 4,000.00 ‐ 4,000.00 10‐5321‐40‐00 Signal Light Repairs 6,400.00 6,400.00 ‐ 6,400.00 10‐5340‐40‐00 Building Repairs 2,500.00 2,500.00 805.39 32.22 1,694.61 10‐5350‐40‐00 Vehicle Expense 6,500.00 6,500.00 584.51 489.41 8.99 5,915.49 26
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5352‐40‐00 Fuel 10,100.00 10,100.00 826.62 41.68 8.18 9,273.38 10‐5353‐40‐00 Oil/Grease/Inspections 800.00 800.00 ‐ 800.00 10‐5400‐40‐00 Uniform Expense 3,500.00 3,500.00 239.92 6.86 3,260.08 10‐5430‐40‐00 Legal Fees 57.00 ‐ (57.00) 10‐5480‐40‐00 Contracted Services 23,200.00 23,200.00 49,500.00 213.36 (26,300.00) 10‐5520‐40‐00 Telephones 1,300.00 1,300.00 224.91 52.15 17.30 1,075.09 10‐5521‐40‐00 Cell Phone Expense 1,000.00 1,000.00 ‐ 1,000.00 10‐5525‐40‐00 Electricity 100,000.00 100,000.00 41,601.57 17,319.04 41.60 58,398.43 10‐5526‐40‐00 Data Network 21.68 7.18 ‐ (21.68) 10‐5530‐40‐00 Travel/Lodging/Meals Expense 800.00 800.00 ‐ 800.00 10‐5536‐40‐00 Training/Seminars 800.00 800.00 39.90 39.90 4.99 760.10 10‐5620‐40‐00 Tools & Equipment 3,000.00 3,000.00 873.74 29.13 2,126.26 10‐5630‐40‐00 Safety Equipment 2,000.00 2,000.00 ‐ 2,000.00 10‐5640‐40‐00 Signs & Hardware 25,000.00 25,000.00 4,559.39 907.11 18.24 20,440.61 10‐5650‐40‐00 Maintenance Materials 106,000.00 106,000.00 1,131.23 39,500.00 1.07 65,368.77 Subtotal object ‐ 0 448,935.00 448,935.00 147,730.21 29,762.66 39,500.00 32.91 261,704.79 Program number: 448,935.00 448,935.00 147,730.21 29,762.66 39,500.00 32.91 261,704.79 Department number: 40 Streets 448,935.00 448,935.00 147,730.21 29,762.66 39,500.00 32.91 261,704.79 10‐5110‐45‐00 Salaries & Wages 103,324.00 103,324.00 24,965.64 5,539.27 24.16 78,358.36 10‐5126‐45‐00 Salaries‐Vacation Buy‐Out 216.00 216.00 ‐ 216.00 10‐5145‐45‐00 Social Security Expense 6,419.00 6,419.00 1,548.57 343.67 24.13 4,870.43 10‐5150‐45‐00 Medicare Expense 1,501.00 1,501.00 362.14 80.37 24.13 1,138.86 10‐5155‐45‐00 SUTA Expense 828.00 828.00 231.56 127.49 27.97 596.44 10‐5165‐45‐00 Dental Insurance 313.00 313.00 86.90 25.56 27.76 226.10 10‐5170‐45‐00 Life Insurance 95.00 95.00 26.79 7.88 28.20 68.21 10‐5175‐45‐00 Liability (TML)/Workers' Comp 265.00 265.00 231.99 87.54 33.01 10‐5180‐45‐00 TMRS Expense 11,998.00 11,998.00 1,837.57 456.45 15.32 10,160.43 10‐5185‐45‐00 Long Term/Short Term Disabilit 106.00 106.00 ‐ 106.00 10‐5210‐45‐00 Supplies 4,800.00 1,200.00 6,000.00 1,847.92 234.24 30.80 4,152.08 10‐5212‐45‐00 Building Supplies 500.00 500.00 379.96 222.72 75.99 120.04 10‐5220‐45‐00 Office Equipment 3,000.00 3,000.00 1,577.37 1,577.37 52.58 1,422.63 10‐5230‐45‐00 Dues,Fees,& Subscriptions 7,600.00 7,600.00 3,925.18 51.65 3,674.82 10‐5240‐45‐00 Postage and Delivery 400.00 400.00 16.32 7.20 4.08 383.68 10‐5250‐45‐00 Publications 500.00 500.00 ‐ 500.00 10‐5281‐45‐00 Book Purchases 15,000.00 15,000.00 6,053.01 2,098.61 40.35 8,946.99 10‐5400‐45‐00 Uniform Expense 121.00 ‐ (121.00) 10‐5418‐45‐00 IT Fees 1,875.00 1,875.00 ‐ 1,875.00 10‐5480‐45‐00 Contracted Services 5,652.00 5,652.00 ‐ 5,652.00 10‐5520‐45‐00 Telephones 500.00 500.00 193.05 49.87 38.61 306.95 10‐5525‐45‐00 Electricity 5,500.00 5,500.00 ‐ 5,500.00 10‐5530‐45‐00 Travel 1,700.00 1,700.00 ‐ 1,700.00 10‐5533‐45‐00 Mileage Expense 1,000.00 1,000.00 110.67 46.17 11.07 889.33 10‐5536‐45‐00 Training/Seminars 1,500.00 1,500.00 19.95 19.95 1.33 1,480.05 10‐5600‐45‐00 Special Events 600.00 600.00 406.39 67.73 193.61 10‐5640‐45‐00 Signs & Hardware 75.00 75.00 ‐ (75.00) Subtotal object ‐ 0 175,192.00 1,200.00 176,392.00 44,016.98 10,911.82 24.95 132,375.02 Program number: 175,192.00 1,200.00 176,392.00 44,016.98 10,911.82 24.95 132,375.02 Department number: 45 Public Library 175,192.00 1,200.00 176,392.00 44,016.98 10,911.82 24.95 132,375.02 27
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5110‐60‐01 Salaries & Wages 171,802.00 171,802.00 42,588.35 11,079.78 24.79 129,213.65 10‐5126‐60‐01 Salaries‐Vacation Buy‐Out 1,077.00 1,077.00 ‐ 1,077.00 10‐5140‐60‐01 Salaries ‐ Longevity Pay 185.00 185.00 175.00 94.60 10.00 10‐5145‐60‐01 Social Security Expense 10,767.00 10,767.00 2,561.67 660.62 23.79 8,205.33 10‐5150‐60‐01 Medicare Expense 2,518.00 2,518.00 599.10 154.50 23.79 1,918.90 10‐5155‐60‐01 SUTA Expense 569.00 569.00 256.89 256.89 45.15 312.11 10‐5160‐60‐01 Health Insurance 18,085.00 18,085.00 4,518.38 1,240.70 24.98 13,566.62 10‐5165‐60‐01 Dental Insurance 896.00 896.00 173.81 51.12 19.40 722.19 10‐5170‐60‐01 Life Insurance/AD&D 196.00 196.00 53.58 15.76 27.34 142.42 10‐5175‐60‐01 Liability (TML) Workers Comp 906.00 906.00 793.16 87.55 112.84 10‐5180‐60‐01 TMRS Expense 19,858.00 19,858.00 4,750.00 1,325.26 23.92 15,108.00 10‐5185‐60‐01 Long Term/Short Term Disabilit 1,217.00 1,217.00 ‐ 1,217.00 10‐5186‐60‐01 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 289.00 85.00 48.17 311.00 10‐5190‐60‐01 Contract Labor 90.00 30.00 ‐ (90.00) 10‐5210‐60‐01 Office Supplies 2,375.00 2,375.00 534.10 312.69 22.49 1,840.90 10‐5220‐60‐01 Office Equipment 8,162.00 8,162.00 ‐ 8,162.00 10‐5230‐60‐01 Dues,Fees,& Subscriptions 3,150.00 3,150.00 490.00 260.00 15.56 2,660.00 10‐5310‐60‐01 Rental Expense 1,812.00 ‐ (1,812.00) 10‐5320‐60‐01 Repairs & Maintenance 25,180.00 25,180.00 22,680.00 22,680.00 90.07 2,500.00 10‐5400‐60‐01 Uniform Expense 300.00 300.00 ‐ 300.00 10‐5410‐60‐01 Professional Services 77,182.00 77,182.00 21,766.96 10,375.32 55,415.20 28.20 (0.16) 10‐5418‐60‐01 IT Fees 3,100.00 500.00 3,600.00 713.48 19.82 2,886.52 10‐5430‐60‐01 Legal Fees 5,000.00 5,000.00 1,653.00 361.00 33.06 3,347.00 10‐5520‐60‐01 Telephones 5,900.00 5,900.00 1,652.22 175.57 28.00 4,247.78 10‐5526‐60‐01 Data Network 1,700.00 1,700.00 253.44 168.96 14.91 1,446.56 10‐5530‐60‐01 Travel/Lodging/Meals Expense 3,800.00 3,800.00 33.24 0.88 3,766.76 10‐5533‐60‐01 Mileage Expense 2,225.00 2,225.00 458.80 67.14 20.62 1,766.20 10‐5536‐60‐01 Training/Seminars 7,350.00 7,350.00 540.70 220.70 7.36 6,809.30 10‐5600‐60‐01 Special Events 1,986.00 1,986.00 1,985.40 99.97 0.60 Subtotal object ‐ 0 271,738.00 104,848.00 376,586.00 111,422.28 49,521.01 55,415.20 29.59 209,748.52 Program number: 1 Parks Administration 271,738.00 104,848.00 376,586.00 111,422.28 49,521.01 55,415.20 29.59 209,748.52 10‐5110‐60‐02 Salaries & Wages 419,808.00 419,808.00 135,593.26 35,796.82 32.30 284,214.74 10‐5115‐60‐02 Salaries ‐ Overtime 13,477.00 13,477.00 3,724.99 302.75 27.64 9,752.01 10‐5126‐60‐02 Salaries‐Vacation Buy‐Out 3,757.00 3,757.00 1,257.60 33.47 2,499.40 10‐5140‐60‐02 Salaries ‐ Longevity Pay 2,215.00 2,215.00 2,230.00 100.68 (15.00) 10‐5145‐60‐02 Social Security Expense 26,621.00 26,621.00 8,362.66 2,031.67 31.41 18,258.34 10‐5150‐60‐02 Medicare Expense 6,226.00 6,226.00 1,955.80 475.14 31.41 4,270.20 10‐5155‐60‐02 SUTA Expense 2,277.00 2,277.00 836.37 836.37 36.73 1,440.63 10‐5160‐60‐02 Health Insurance 64,707.00 64,707.00 22,857.14 6,189.91 35.32 41,849.86 10‐5165‐60‐02 Dental Insurance 3,441.00 3,441.00 955.61 280.83 27.77 2,485.39 10‐5170‐60‐02 Life Insurance/AD&D 1,040.00 1,040.00 321.40 94.46 30.90 718.60 10‐5175‐60‐02 Liability (TML) Workers Comp 8,136.00 8,136.00 7,122.66 87.55 1,013.34 10‐5180‐60‐02 TMRS Expense 49,755.00 49,755.00 16,082.29 4,308.75 32.32 33,672.71 10‐5185‐60‐02 Long Term/Short Term Disabilit 834.00 834.00 ‐ 834.00 10‐5186‐60‐02 WELLE‐Wellness Prog Reimb Empl 3,600.00 3,600.00 817.00 200.00 22.69 2,783.00 10‐5212‐60‐02 Building Supplies 1,500.00 1,500.00 189.14 12.61 1,310.86 10‐5310‐60‐02 Rental Expense 23,500.00 23,500.00 7,458.00 2,022.00 14,861.00 31.74 1,181.00 10‐5320‐60‐02 Repairs & Maintenance 210,275.00 210,275.00 7,997.41 1,768.44 3.80 202,277.59 28
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5350‐60‐02 Vehicle Expense 6,000.00 6,000.00 1,303.00 21.72 4,697.00 10‐5352‐60‐02 Fuel 17,000.00 17,000.00 5,082.21 915.85 29.90 11,917.79 10‐5353‐60‐02 Oil/Grease/Inspections 3,300.00 3,300.00 348.71 331.91 10.57 2,951.29 10‐5400‐60‐02 Uniform Expense 5,400.00 5,400.00 1,863.93 852.08 34.52 3,536.07 10‐5480‐60‐02 Contracted Services 178,300.00 178,300.00 31,482.28 3,479.00 53,633.00 17.66 93,184.72 10‐5525‐60‐02 Electricity 96,000.00 96,000.00 48,191.05 20,843.08 50.20 47,808.95 10‐5620‐60‐02 Tools & Equipment 4,725.00 4,725.00 700.24 41.34 14.82 4,024.76 10‐5630‐60‐02 Safety Equipment 1,600.00 1,600.00 119.99 119.99 7.50 1,480.01 10‐5640‐60‐02 Signs & Hardware 2,800.00 2,800.00 ‐ 2,800.00 Subtotal object ‐ 0 1,156,294.00 1,156,294.00 306,852.74 80,890.39 68,494.00 26.54 780,947.26 Program number: 2 Parks Maintenance 1,156,294.00 1,156,294.00 306,852.74 80,890.39 68,494.00 26.54 780,947.26 10‐5110‐60‐03 Salaries & Wages 42,787.00 42,787.00 ‐ 42,787.00 10‐5126‐60‐03 Salaries‐Vacation Buy‐Out 404.00 404.00 ‐ 404.00 10‐5145‐60‐03 Social Security Expense 2,678.00 2,678.00 ‐ 2,678.00 10‐5150‐60‐03 Medicare Expense 626.00 626.00 ‐ 626.00 10‐5155‐60‐03 SUTA Expense 207.00 207.00 ‐ 207.00 10‐5170‐60‐03 Life Insurance/AD&D 95.00 95.00 ‐ 95.00 10‐5175‐60‐03 Liability (TML) Workers Comp 107.00 107.00 93.67 87.54 13.33 10‐5180‐60‐03 TMRS Expense 5,005.00 5,005.00 ‐ 5,005.00 10‐5185‐60‐03 Long Term/Short Term Disabilit 101.00 101.00 ‐ 101.00 10‐5240‐60‐03 Postage and Delivery 6,875.00 6,875.00 21.02 6.97 0.31 6,853.98 10‐5260‐60‐03 Advertising 2,000.00 2,000.00 ‐ 2,000.00 10‐5280‐60‐03 Printing and Reproduction 5,850.00 5,850.00 52.96 0.91 5,797.04 10‐5475‐60‐03 Credit Card Fees 351.41 101.11 ‐ (351.41) 10‐5600‐60‐03 Special Events 19,200.00 19,200.00 3,554.97 282.34 18.52 15,645.03 10‐5995‐60‐03 Recreation Activities 23,500.00 23,500.00 2,734.65 15.60 11.64 20,765.35 Subtotal object ‐ 0 109,435.00 109,435.00 6,808.68 406.02 6.22 102,626.32 Program number: 3 Recreation 109,435.00 109,435.00 6,808.68 406.02 6.22 102,626.32 Department number: 60 Parks and Recreation 1,537,467.00 104,848.00 1,642,315.00 425,083.70 130,817.42 123,909.20 25.88 1,093,322.10 10‐5110‐70‐00 Salaries & Wages 97,779.00 97,779.00 26,666.87 7,569.57 27.27 71,112.13 10‐5115‐70‐00 Salaries ‐ Overtime 251.00 251.00 ‐ 251.00 10‐5126‐70‐00 Salaries‐Vacation Buy‐Out 898.00 898.00 ‐ 898.00 10‐5127‐70‐00 Salaries‐Certification Pay 9,000.00 (9,000.00) ‐ 10‐5128‐70‐00 Language Pay 900.00 900.00 300.00 100.00 33.33 600.00 10‐5140‐70‐00 Salaries ‐ Longevity Pay 70.00 70.00 70.00 100.00 10‐5145‐70‐00 Social Security Expense 6,122.00 6,122.00 1,591.10 450.53 25.99 4,530.90 10‐5150‐70‐00 Medicare Expense 1,431.00 1,431.00 372.12 105.37 26.00 1,058.88 10‐5155‐70‐00 SUTA Expense 414.00 414.00 222.55 177.79 53.76 191.45 10‐5160‐70‐00 Health Insurance 8,157.00 8,157.00 2,086.18 554.76 25.58 6,070.82 10‐5165‐70‐00 Dental Insurance 313.00 313.00 86.90 25.56 27.76 226.10 10‐5170‐70‐00 Life Insurance/AD&D 95.00 95.00 26.79 7.88 28.20 68.21 10‐5175‐70‐00 Liability (TML) Workers Comp 238.00 238.00 208.36 87.55 29.64 10‐5180‐70‐00 TMRS Expense 11,443.00 11,443.00 2,975.89 904.44 26.01 8,467.11 10‐5185‐70‐00 Long Term/Short Term Disabilit 181.00 181.00 ‐ 181.00 10‐5186‐70‐00 WELLE‐Wellness Prog Reimb Empl 170.00 50.00 ‐ (170.00) 10‐5190‐70‐00 Contract Labor 4,800.00 4,800.00 1,480.00 335.00 30.83 3,320.00 10‐5210‐70‐00 Office Supplies 1,500.00 1,500.00 723.08 241.09 48.21 776.92 10‐5212‐70‐00 Building Supplies 1,500.00 1,500.00 405.83 27.06 1,094.17 29
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5220‐70‐00 Office Equipment 4,970.00 4,970.00 3,149.97 1,214.97 63.38 1,820.03 10‐5230‐70‐00 Dues,Fees,& Subscriptions 100.00 100.00 ‐ 100.00 10‐5240‐70‐00 Postage and Delivery 1,200.00 1,200.00 200.00 100.00 16.67 1,000.00 10‐5250‐70‐00 Publications 100.00 100.00 ‐ 100.00 10‐5280‐70‐00 Printing and Reproduction 700.00 700.00 ‐ 700.00 10‐5310‐70‐00 Rental Expense 25,400.00 25,400.00 10,113.55 2,131.51 39.82 15,286.45 10‐5320‐70‐00 Repairs & Maintenance 60.00 ‐ (60.00) 10‐5418‐70‐00 IT Fees 500.00 500.00 ‐ 500.00 10‐5420‐70‐00 Municipal Court/Judge Fees 10,000.00 10,000.00 4,066.00 830.00 40.66 5,934.00 10‐5430‐70‐00 Legal Fees 20,000.00 20,000.00 8,853.15 6,262.00 44.27 11,146.85 10‐5480‐70‐00 Contracted Services 360.00 360.00 90.00 30.00 25.00 270.00 10‐5481‐70‐00 Cash Over/Short 5.00 5.00 ‐ (5.00) 10‐5520‐70‐00 Telephones 300.00 300.00 500.40 125.10 166.80 (200.40) 10‐5524‐70‐00 Gas‐Building 900.00 900.00 162.54 76.75 18.06 737.46 10‐5525‐70‐00 Electricity 2,000.00 2,000.00 320.25 160.32 16.01 1,679.75 10‐5530‐70‐00 Travel/Lodging/Meals Expense 500.00 500.00 ‐ 500.00 10‐5533‐70‐00 Mileage Expense 500.00 500.00 ‐ 500.00 10‐5536‐70‐00 Training/Seminars 500.00 500.00 ‐ 500.00 Subtotal object ‐ 0 213,122.00 (9,000.00) 204,122.00 64,846.53 21,457.64 60.00 31.77 139,215.47 Program number: 213,122.00 (9,000.00) 204,122.00 64,846.53 21,457.64 60.00 31.77 139,215.47 Department number: 70 Municipal Court 213,122.00 (9,000.00) 204,122.00 64,846.53 21,457.64 60.00 31.77 139,215.47 10‐5110‐80‐00 Salaries & Wages 545,258.00 (35,000.00) 510,258.00 100,925.07 25,545.73 19.78 409,332.93 10‐5115‐80‐00 Salaries ‐ Overtime 13,354.00 10,000.00 23,354.00 18,054.89 3,046.30 77.31 5,299.11 10‐5126‐80‐00 Salaries‐Vacation Buy‐Out 3,938.00 3,938.00 ‐ 3,938.00 10‐5140‐80‐00 Salaries ‐ Longevity Pay 1,280.00 1,280.00 755.00 58.98 525.00 10‐5145‐80‐00 Social Security Expense 34,241.00 34,241.00 6,751.35 1,578.92 19.72 27,489.65 10‐5150‐80‐00 Medicare Expense 8,009.00 8,009.00 1,578.96 369.26 19.72 6,430.04 10‐5155‐80‐00 SUTA Expense 2,173.00 2,173.00 895.37 658.75 41.20 1,277.63 10‐5160‐80‐00 Health Insurance 62,016.00 62,016.00 10,264.88 2,949.61 16.55 51,751.12 10‐5165‐80‐00 Dental Insurance 3,043.00 3,043.00 546.18 158.97 17.95 2,496.82 10‐5170‐80‐00 Life Insurance/AD&D 890.00 890.00 206.01 64.63 23.15 683.99 10‐5175‐80‐00 Liability (TML) Workers Comp 3,669.00 3,669.00 3,212.03 87.55 456.97 10‐5180‐80‐00 TMRS Expense 63,498.00 63,498.00 13,183.74 3,393.88 20.76 50,314.26 10‐5185‐80‐00 Long Term/Short Term Disabilit 2,664.00 2,664.00 ‐ 2,664.00 10‐5186‐80‐00 WELLE‐Wellness Prog Reimb Empl 1,800.00 1,800.00 104.00 5.78 1,696.00 10‐5190‐80‐00 Contract Labor 3,120.00 3,120.00 420.00 80.00 13.46 2,700.00 10‐5210‐80‐00 Office Supplies 7,150.00 7,150.00 2,112.86 632.25 29.55 5,037.14 10‐5212‐80‐00 Building Supplies 500.00 500.00 170.08 34.02 329.92 10‐5220‐80‐00 Office Equipment 8,204.00 8,204.00 92.57 1.13 8,111.43 10‐5230‐80‐00 Dues,Fees,& Subscriptions 96,450.00 96,450.00 20,561.52 39.90 12,000.00 21.32 63,888.48 10‐5240‐80‐00 Postage and Delivery 50.00 50.00 0.48 0.48 0.96 49.52 10‐5250‐80‐00 Publications 6,237.00 6,237.00 ‐ 6,237.00 10‐5280‐80‐00 Printing and Reproduction 2,000.00 2,000.00 9.50 0.48 1,990.50 10‐5340‐80‐00 Building Repairs 2,000.00 2,000.00 95.00 95.00 4.75 1,905.00 10‐5350‐80‐00 Vehicle Expense 3,000.00 3,000.00 777.47 652.47 25.92 2,222.53 10‐5352‐80‐00 Fuel 9,600.00 9,600.00 1,631.01 388.17 16.99 7,968.99 10‐5353‐80‐00 Oil/Grease/Inspections 1,000.00 1,000.00 376.53 89.10 37.65 623.47 10‐5400‐80‐00 Uniform Expense 3,020.00 3,020.00 ‐ 3,020.00 30
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5410‐80‐00 Professional Services 25,000.00 25,000.00 25,000.00 ‐ 10‐5418‐80‐00 IT Fees 4,000.00 5,000.00 9,000.00 5,000.00 ‐ 4,000.00 10‐5430‐80‐00 Legal Fees 3,250.00 3,250.00 304.00 9.35 2,946.00 10‐5465‐80‐00 Public Relations 500.00 500.00 ‐ 500.00 10‐5480‐80‐00 Contracted Services 780.00 780.00 7,632.00 120.00 978.46 (6,852.00) 10‐5520‐80‐00 Telephones 4,380.00 4,380.00 393.29 74.68 8.98 3,986.71 10‐5521‐80‐00 Cell Phone Expense 1,200.00 1,200.00 ‐ 1,200.00 10‐5525‐80‐00 Electricity 6,500.00 6,500.00 1,686.95 811.52 25.95 4,813.05 10‐5526‐80‐00 Data Network 4,000.00 4,000.00 819.71 227.94 20.49 3,180.29 10‐5530‐80‐00 Travel/Lodging/Meals Expense 7,850.00 7,850.00 ‐ 7,850.00 10‐5533‐80‐00 Mileage Expense 3,000.00 3,000.00 ‐ 3,000.00 10‐5536‐80‐00 Training/Seminars 13,453.00 13,453.00 85.00 85.00 0.63 13,368.00 10‐5620‐80‐00 Tools & Equipment 660.00 660.00 ‐ 660.00 10‐5630‐80‐00 Safety Equipment 920.00 920.00 ‐ 920.00 10‐6160‐80‐00 Capital Expenditure ‐ Vehicles 14,560.00 14,560.00 ‐ 14,560.00 Subtotal object ‐ 0 953,217.00 5,000.00 958,217.00 193,645.45 41,062.56 42,000.00 20.21 722,571.55 Program number: 953,217.00 5,000.00 958,217.00 193,645.45 41,062.56 42,000.00 20.21 722,571.55 Department number: 80 Inspections 953,217.00 5,000.00 958,217.00 193,645.45 41,062.56 42,000.00 20.21 722,571.55 10‐5110‐85‐00 Salaries & Wages 49,433.00 49,433.00 14,552.81 3,768.80 29.44 34,880.19 10‐5115‐85‐00 Salaries ‐ Overtime 828.00 828.00 369.64 17.94 44.64 458.36 10‐5126‐85‐00 Salaries‐Vacation Buy‐Out 455.00 455.00 ‐ 455.00 10‐5140‐85‐00 Salaries ‐ Longevity Pay 270.00 270.00 265.00 98.15 5.00 10‐5145‐85‐00 Social Security Expense 3,147.00 3,147.00 905.57 224.20 28.78 2,241.43 10‐5150‐85‐00 Medicare Expense 736.00 736.00 211.79 52.43 28.78 524.21 10‐5155‐85‐00 SUTA Expense 207.00 207.00 87.18 87.18 42.12 119.82 10‐5160‐85‐00 Health Insurance 3,547.00 3,547.00 1,014.90 290.56 28.61 2,532.10 10‐5165‐85‐00 Dental Insurance 313.00 313.00 86.90 25.56 27.76 226.10 10‐5170‐85‐00 Life Insurance/AD&D 95.00 95.00 26.79 7.88 28.20 68.21 10‐5175‐85‐00 Liability (TML) Workers' Comp 309.00 309.00 270.51 87.54 38.49 10‐5180‐85‐00 TMRS Expense 5,882.00 5,882.00 1,673.93 449.49 28.46 4,208.07 10‐5185‐85‐00 Long Term/Short Term Disabilit 111.00 111.00 ‐ 111.00 10‐5186‐85‐00 WELLE‐Wellness Prog Reimb Empl 600.00 (170.00) 430.00 ‐ 430.00 10‐5210‐85‐00 Office Supplies 500.00 500.00 ‐ 500.00 10‐5230‐85‐00 Dues,Fees,& Subscriptions 300.00 300.00 ‐ 300.00 10‐5240‐85‐00 Postage and Delivery 400.00 400.00 91.98 11.86 23.00 308.02 10‐5350‐85‐00 Vehicle Expense 500.00 500.00 151.94 133.94 30.39 348.06 10‐5352‐85‐00 Fuel 1,800.00 1,800.00 194.98 55.80 10.83 1,605.02 10‐5353‐85‐00 Oil/Grease/Inspections 100.00 100.00 ‐ 100.00 10‐5400‐85‐00 Uniform Expense 200.00 200.00 ‐ 200.00 10‐5430‐85‐00 Legal Fees 3,000.00 3,000.00 209.00 209.00 6.97 2,791.00 10‐5435‐85‐00 Legal Notices/Filings 300.00 300.00 ‐ 300.00 10‐5480‐85‐00 Contracted Services 88,000.00 (480.00) 87,520.00 34,651.50 33,566.50 63,733.00 39.59 (10,864.50) 10‐5520‐85‐00 Telephones 800.00 800.00 29.58 3.70 770.42 10‐5526‐85‐00 Data Network 480.00 480.00 113.97 37.99 23.74 366.03 10‐5536‐85‐00 Training/Seminars 800.00 800.00 34.95 34.95 4.37 765.05 10‐5600‐85‐00 Special Events 500.00 500.00 ‐ 500.00 10‐5620‐85‐00 Tools & Equipment 250.00 250.00 ‐ 250.00 10‐5640‐85‐00 Signs & Hardware 1,200.00 170.00 1,370.00 1,368.08 949.88 99.86 1.92 31
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget Subtotal object ‐ 0 164,583.00 164,583.00 56,311.00 39,923.96 63,733.00 34.21 44,539.00 Program number: 164,583.00 164,583.00 56,311.00 39,923.96 63,733.00 34.21 44,539.00 Department number: 85 Code Enforcement 164,583.00 164,583.00 56,311.00 39,923.96 63,733.00 34.21 44,539.00 10‐5110‐90‐00 Salaries & Wages 253,085.00 253,085.00 63,878.57 16,472.85 25.24 189,206.43 10‐5115‐90‐00 Salaries ‐ Overtime 169.00 1,050.00 1,219.00 347.44 64.83 28.50 871.56 10‐5126‐90‐00 Salaries‐Vacation Buy‐Out 4,057.00 4,057.00 1,650.29 40.68 2,406.71 10‐5140‐90‐00 Salaries ‐ Longevity Pay 945.00 945.00 560.00 59.26 385.00 10‐5141‐90‐00 Salaries ‐ Incentive 750.00 750.00 750.00 100.00 10‐5143‐90‐00 Cell Phone Allowance 3,000.00 3,000.00 540.00 180.00 18.00 2,460.00 10‐5145‐90‐00 Social Security Expense 15,952.00 15,952.00 3,882.55 943.47 24.34 12,069.45 10‐5150‐90‐00 Medicare Expense 3,730.00 3,730.00 908.01 220.65 24.34 2,821.99 10‐5155‐90‐00 SUTA Expense 776.00 776.00 440.01 387.43 56.70 335.99 10‐5160‐90‐00 Health Insurance 24,690.00 24,690.00 8,028.86 2,179.16 32.52 16,661.14 10‐5165‐90‐00 Dental Insurance 896.00 896.00 270.94 76.68 30.24 625.06 10‐5170‐90‐00 Life Insurance/AD&D 325.00 325.00 127.16 37.40 39.13 197.84 10‐5175‐90‐00 Liability (TML) Workers Comp 1,062.00 1,062.00 929.73 87.55 132.27 10‐5180‐90‐00 TMRS Expense 29,532.00 29,532.00 7,527.21 1,996.26 25.49 22,004.79 10‐5185‐90‐00 Long Term/Short Term Disabilit 1,435.00 1,435.00 ‐ 1,435.00 10‐5186‐90‐00 WELLE‐Wellness Prog Reimb Empl 1,200.00 1,200.00 340.00 100.00 28.33 860.00 10‐5190‐90‐00 Contract Labor 1,560.00 1,560.00 420.00 80.00 26.92 1,140.00 10‐5210‐90‐00 Office Supplies 3,800.00 3,800.00 1,527.76 710.87 525.60 40.20 1,746.64 10‐5220‐90‐00 Office Equipment 5,400.00 5,400.00 39.43 0.73 5,360.57 10‐5230‐90‐00 Dues,Fees,& Subscriptions 5,040.00 (2,500.00) 2,540.00 15.00 0.59 2,525.00 10‐5240‐90‐00 Postage and Delivery 200.00 200.00 88.97 41.85 44.49 111.03 10‐5250‐90‐00 Publications 500.00 500.00 ‐ 500.00 10‐5280‐90‐00 Printing and Reproduction 200.00 200.00 43.97 21.99 156.03 10‐5400‐90‐00 Uniform Expense 400.00 400.00 65.00 16.25 335.00 10‐5410‐90‐00 Professional Services 81,730.00 33,633.00 115,363.00 8,000.00 95,784.25 6.94 11,578.75 10‐5418‐90‐00 IT Fees 300.00 300.00 169.00 169.00 56.33 131.00 10‐5430‐90‐00 Legal Fees 28,000.00 20,000.00 48,000.00 10,669.60 7,018.00 20,000.00 22.23 17,330.40 10‐5435‐90‐00 Legal Notices/Filings 2,000.00 1,000.00 3,000.00 1,813.46 60.45 1,186.54 10‐5520‐90‐00 Telephones 5,700.00 5,700.00 232.70 4.08 5,467.30 10‐5521‐90‐00 Cell Phone Expense 1,500.00 (1,500.00) ‐ 10‐5526‐90‐00 Data Network 8,250.00 8,250.00 279.84 135.89 3.39 7,970.16 10‐5530‐90‐00 Travel/Lodging/Meals Expense 2,300.00 2,300.00 821.07 149.20 35.70 1,478.93 10‐5533‐90‐00 Mileage Expense 1,750.00 1,750.00 329.94 257.81 18.85 1,420.06 10‐5536‐90‐00 Training/Seminars 4,800.00 4,800.00 1,219.85 84.85 25.41 3,580.15 10‐5640‐90‐00 Signs & Hardware 2,000.00 (2,000.00) ‐ Subtotal object ‐ 0 493,084.00 53,633.00 546,717.00 115,916.36 31,306.20 116,309.85 21.20 314,490.79 Program number: 493,084.00 53,633.00 546,717.00 115,916.36 31,306.20 116,309.85 21.20 314,490.79 Department number: 90 Planning 493,084.00 53,633.00 546,717.00 115,916.36 31,306.20 116,309.85 21.20 314,490.79 10‐5110‐98‐00 Salaries & Wages 462,199.00 462,199.00 138,500.44 35,867.76 29.97 323,698.56 10‐5115‐98‐00 Salaries ‐ Overtime 930.97 186.53 ‐ (930.97) 10‐5126‐98‐00 Salaries‐Vacation Buy‐Out 5,280.00 5,280.00 3,957.72 74.96 1,322.28 10‐5140‐98‐00 Salaries ‐ Longevity Pay 790.00 790.00 780.00 98.73 10.00 10‐5143‐98‐00 Cell Phone Allowance 486.49 90.00 ‐ (486.49) 10‐5145‐98‐00 Social Security Expense 27,650.00 27,650.00 7,399.19 2,009.43 26.76 20,250.81 10‐5150‐98‐00 Medicare Expense 6,793.00 6,793.00 1,914.76 469.96 28.19 4,878.24 32
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5155‐98‐00 SUTA Expense 1,035.00 1,035.00 793.10 793.10 76.63 241.90 10‐5160‐98‐00 Health Insurance 36,701.00 36,701.00 12,930.39 3,559.82 35.23 23,770.61 10‐5165‐98‐00 Dental Insurance 1,251.00 1,251.00 434.52 127.80 34.73 816.48 10‐5170‐98‐00 Life Insurance/AD&D 566.00 566.00 205.45 60.50 36.30 360.55 10‐5175‐98‐00 Liability (TML) Workers Comp 1,896.00 1,896.00 1,659.85 87.55 236.15 10‐5180‐98‐00 TMRS Expense 54,286.00 54,286.00 16,011.66 4,308.14 29.50 38,274.34 10‐5185‐98‐00 Long Term/Short Term Disabilit 1,071.00 1,071.00 ‐ 1,071.00 10‐5186‐98‐00 WELLE‐Wellness Prog Reimb Empl 1,200.00 1,200.00 510.00 150.00 42.50 690.00 10‐5190‐98‐00 Contract Labor 90.00 90.00 ‐ (90.00) 10‐5210‐98‐00 Office Supplies 1,800.00 1,800.00 567.36 304.60 31.52 1,232.64 10‐5212‐98‐00 Building Supplies 350.00 350.00 ‐ 350.00 10‐5230‐98‐00 Dues,Fees,& Subscriptions 1,700.00 1,700.00 ‐ 1,700.00 10‐5240‐98‐00 Postage and Delivery 100.00 100.00 33.94 10.18 33.94 66.06 10‐5250‐98‐00 Publications 300.00 300.00 ‐ 300.00 10‐5350‐98‐00 Vehicle Expense 450.00 450.00 1,163.00 1,163.00 258.44 (713.00) 10‐5352‐98‐00 Fuel 1,800.00 1,800.00 ‐ 1,800.00 10‐5400‐98‐00 Uniform Expense 100.00 100.00 151.95 151.95 (51.95) 10‐5410‐98‐00 Professional Services 35,000.00 35,000.00 ‐ 35,000.00 10‐5418‐98‐00 IT Fees 250.00 250.00 ‐ 250.00 10‐5419‐98‐00 IT Licenses 35,320.00 35,320.00 ‐ 35,320.00 10‐5430‐98‐00 Legal Fees 6,000.00 6,000.00 11,307.34 2,149.34 188.46 (5,307.34) 10‐5435‐98‐00 Legal Notices/Filings 2,000.00 2,000.00 187.40 9.37 1,812.60 10‐5520‐98‐00 Telephones 5,000.00 5,000.00 482.02 74.68 9.64 4,517.98 10‐5524‐98‐00 Gas‐Building 1,600.00 1,600.00 432.09 329.15 27.01 1,167.91 10‐5525‐98‐00 Electricity 700.00 700.00 ‐ 700.00 10‐5530‐98‐00 Travel/Lodging/Meals Expense 3,250.00 3,250.00 531.79 39.77 16.36 2,718.21 10‐5533‐98‐00 Mileage Expense 1,500.00 1,500.00 365.91 24.39 1,134.09 10‐5536‐98‐00 Training/Seminars 6,000.00 6,000.00 239.75 99.75 4.00 5,760.25 Subtotal object ‐ 0 703,938.00 703,938.00 202,067.09 51,883.51 28.71 501,870.91 Program number: 703,938.00 703,938.00 202,067.09 51,883.51 28.71 501,870.91 Department number: 98 Engineering 703,938.00 703,938.00 202,067.09 51,883.51 28.71 501,870.91 10‐5176‐99‐00 TML Prop. & Liab. Insurance 100,000.00 100,000.00 83,659.38 83.66 16,340.62 10‐5305‐99‐00 Chapt 380 Program Grant Exp 14,000.00 14,000.00 3,559.00 25.42 10,441.00 10‐5418‐99‐00 IT Fees 71,821.00 71,821.00 2,955.20 2,955.20 10,519.00 4.12 58,346.80 10‐5480‐99‐00 Contracted Services 3,600.00 3,600.00 3,600.00 100.00 10‐6140‐99‐00 Capital Expenditure ‐ Equipmen 136,438.00 136,438.00 45,479.32 11,369.83 33.33 90,958.68 10‐6160‐99‐00 Capital Expenditure ‐ Vehicles 262,260.00 262,260.00 87,420.00 21,855.00 33.33 174,840.00 10‐7000‐99‐00 Contingency 50,000.00 50,000.00 ‐ 50,000.00 10‐7100‐99‐00 Operating Transfer Out 20,000.00 20,000.00 20,000.00 20,000.00 100.00 10‐7144‐99‐00 Transfer to Bond Fund 972,000.00 75,000.00 1,047,000.00 349,000.00 106,000.00 33.33 698,000.00 Subtotal object ‐ 0 1,630,119.00 75,000.00 1,705,119.00 595,672.90 162,180.03 10,519.00 34.93 1,098,927.10 Program number: 1,630,119.00 75,000.00 1,705,119.00 595,672.90 162,180.03 10,519.00 34.93 1,098,927.10 Department number: 99 Non‐departmental 1,630,119.00 75,000.00 1,705,119.00 595,672.90 162,180.03 10,519.00 34.93 1,098,927.10 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 14,415,741.00 310,638.00 14,726,379.00 3,929,684.24 1,062,541.04 782,805.40 26.69 10,013,889.36 Fund number: 10 General (90,293.00) 310,638.00 220,345.00 (4,414,255.77) (924,464.72) 782,805.40 (2,003.34) 3,851,795.37 15‐5410‐10‐00 Professional Services 7,500.00 ‐ (7,500.00) Subtotal object ‐ 0 7,500.00 ‐ (7,500.00) Program number: 7,500.00 ‐ (7,500.00) 33
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%BudgetDepartment number: 10 Administration 7,500.00 ‐ (7,500.00) Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 7,500.00 ‐ (7,500.00) Fund number: 15 TIRZ #1 ‐ Blue Star 7,500.00 ‐ (7,500.00) 20‐4005‐50‐00 Water Revenue (5,605,000.00) (5,605,000.00) (1,512,663.35) (231,733.23) 26.99 (4,092,336.65) 20‐4010‐50‐00 Water Tap & Construction (508,750.00) (508,750.00) (210,663.00) (42,750.00) 41.41 (298,087.00) 20‐4012‐50‐00 Saturday Inspection Fee (4,000.00) (4,000.00) (1,650.00) (600.00) 41.25 (2,350.00) 20‐4018‐50‐00 Internet Cr. Card Fees(Global) (18,000.00) (18,000.00) (7,286.98) (1,765.64) 40.48 (10,713.02) 20‐4019‐50‐00 Cr. Card Pmt Fees(auth.net) (3,000.00) (3,000.00) (1,623.13) (389.87) 54.10 (1,376.87) 20‐4060‐50‐00 NSF Fees (1,000.00) (1,000.00) (350.00) (50.00) 35.00 (650.00) 20‐4242‐50‐00 Re‐Inspection Fees (1,500.00) (1,500.00) (425.00) 28.33 (1,075.00) 20‐4610‐50‐00 Interest Income (70,000.00) (70,000.00) (10,067.22) (1,808.13) 14.38 (59,932.78) 20‐4910‐50‐00 Other Revenue (70,000.00) (70,000.00) (28,478.48) (3,994.94) 40.68 (41,521.52) Subtotal object ‐ 0 (6,281,250.00) (6,281,250.00) (1,773,207.16) (283,091.81) 28.23 (4,508,042.84) Program number: (6,281,250.00) (6,281,250.00) (1,773,207.16) (283,091.81) 28.23 (4,508,042.84) Department number: 50 Water (6,281,250.00) (6,281,250.00) (1,773,207.16) (283,091.81) 28.23 (4,508,042.84) 20‐4006‐55‐00 Sewer Revenue (2,777,000.00) (2,777,000.00) (861,510.35) (208,651.75) 31.02 (1,915,489.65) 20‐4010‐55‐00 Sewer Tap & Construction (220,000.00) (220,000.00) (72,000.00) (15,400.00) 32.73 (148,000.00) Subtotal object ‐ 0 (2,997,000.00) (2,997,000.00) (933,510.35) (224,051.75) 31.15 (2,063,489.65) Program number: (2,997,000.00) (2,997,000.00) (933,510.35) (224,051.75) 31.15 (2,063,489.65) Department number: 55 Sewer (2,997,000.00) (2,997,000.00) (933,510.35) (224,051.75) 31.15 (2,063,489.65) 20‐4000‐57‐00 W/S Service Initiation (57,043.00) (57,043.00) (15,930.00) (2,815.00) 27.93 (41,113.00) 20‐4007‐57‐00 Sanitation (900,000.00) (900,000.00) (319,549.91) (80,901.52) 35.51 (580,450.09) 20‐4009‐57‐00 Late Fee‐W/S (60,000.00) (60,000.00) (35,546.55) (8,676.53) 59.24 (24,453.45) Subtotal object ‐ 0 (1,017,043.00) (1,017,043.00) (371,026.46) (92,393.05) 36.48 (646,016.54) Program number: (1,017,043.00) (1,017,043.00) (371,026.46) (92,393.05) 36.48 (646,016.54) Department number: 57 Utility Billing Department (1,017,043.00) (1,017,043.00) (371,026.46) (92,393.05) 36.48 (646,016.54) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (10,295,293.00) (10,295,293.00) (3,077,743.97) (599,536.61) 29.90 (7,217,549.03) 20‐5176‐00‐00 TML‐Prop & Liab Insurance 35,000.00 35,000.00 29,280.78 83.66 5,719.22 20‐6140‐00‐00 Capital Expenditure ‐ Equipmen 15,771.00 15,771.00 5,257.00 1,314.25 33.33 10,514.00 20‐6160‐00‐00 Capital Expenditure ‐ Vehicles 119,553.00 119,553.00 39,851.00 9,962.75 33.33 79,702.00 20‐6186‐00‐00 2013 Bond Payment 387,600.00 387,600.00 ‐ 387,600.00 20‐6192‐00‐00 2011 Refd Bond Pmt 276,246.00 276,246.00 ‐ 276,246.00 20‐6193‐00‐00 2012 CO Bond Payment 145,020.00 145,020.00 ‐ 145,020.00 20‐6198‐00‐00 06 CO Bond Payment 491,197.00 491,197.00 ‐ 491,197.00 20‐6199‐00‐00 08 CO Bond Payment 119,894.00 119,894.00 ‐ 119,894.00 20‐6201‐00‐00 2014 GO Bond Payment 483,439.00 483,439.00 ‐ 483,439.00 20‐6202‐00‐00 2014 CO Bond Payment 926,350.00 926,350.00 ‐ 926,350.00 20‐7000‐00‐00 Contingency 50,000.00 50,000.00 ‐ 50,000.00 20‐7147‐00‐00 Transfer to GF 862,695.00 862,695.00 287,565.00 71,891.25 33.33 575,130.00 Subtotal object ‐ 0 3,912,765.00 3,912,765.00 361,953.78 83,168.25 9.25 3,550,811.22 Program number: 3,912,765.00 3,912,765.00 361,953.78 83,168.25 9.25 3,550,811.22 Department number: Non departmental 3,912,765.00 3,912,765.00 361,953.78 83,168.25 9.25 3,550,811.22 20‐5110‐50‐00 Salaries & Wages 630,968.00 630,968.00 164,837.18 40,207.13 26.12 466,130.82 20‐5115‐50‐00 Salaries ‐ Overtime 45,055.00 45,055.00 10,708.45 2,131.24 23.77 34,346.55 20‐5126‐50‐00 Salaries‐Vacation Buy‐Out 4,459.00 4,459.00 972.40 21.81 3,486.60 20‐5140‐50‐00 Salaries ‐ Longevity Pay 2,165.00 2,165.00 2,050.00 94.69 115.00 20‐5145‐50‐00 Social Security Expense 39,753.00 39,753.00 10,429.67 2,503.59 26.24 29,323.33 20‐5150‐50‐00 Medicare Expense 9,300.00 9,300.00 2,439.20 585.52 26.23 6,860.80 34
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 20‐5155‐50‐00 SUTA Expense 2,794.00 2,794.00 1,123.10 977.98 40.20 1,670.90 20‐5160‐50‐00 Health Insurance 77,164.00 77,164.00 16,565.75 3,660.40 21.47 60,598.25 20‐5165‐50‐00 Dental Insurance 3,981.00 3,981.00 981.50 255.60 24.66 2,999.50 20‐5170‐50‐00 Life Insurance/AD&D 1,240.00 1,240.00 305.74 78.80 24.66 934.26 20‐5175‐50‐00 Liability (TML) Workers' Comp 11,255.00 11,255.00 9,853.19 87.55 1,401.81 20‐5180‐50‐00 TMRS Expense 74,858.00 74,858.00 19,468.94 5,043.38 26.01 55,389.06 20‐5185‐50‐00 Long Term/Short Term Disabilit 3,429.00 3,429.00 ‐ 3,429.00 20‐5186‐50‐00 WELLE‐Wellness Prog Reimb‐Empl 3,600.00 3,600.00 678.00 150.00 18.83 2,922.00 20‐5190‐50‐00 Contract Labor 1,050.00 750.00 ‐ (1,050.00) 20‐5210‐50‐00 Office Supplies 3,100.00 3,100.00 858.39 27.69 2,241.61 20‐5212‐50‐00 Building Supplies 1,550.00 1,550.00 198.80 12.83 1,351.20 20‐5220‐50‐00 Office Equipment 11,004.00 11,004.00 1,738.88 363.50 15.80 9,265.12 20‐5230‐50‐00 Dues,Fees,& Subscriptions 3,400.00 3,400.00 489.64 332.64 14.40 2,910.36 20‐5240‐50‐00 Postage and Delivery 1,800.00 1,800.00 10.52 1.44 0.58 1,789.48 20‐5250‐50‐00 Publications 50.00 50.00 ‐ 50.00 20‐5280‐50‐00 Printing and Reproduction 3,450.00 3,450.00 ‐ 3,450.00 20‐5310‐50‐00 Rental Expense 600.00 600.00 ‐ 600.00 20‐5320‐50‐00 Repairs & Maintenance 3,600.00 3,600.00 ‐ 3,600.00 20‐5340‐50‐00 Building Repairs 4,000.00 4,000.00 4,521.75 113.04 (521.75) 20‐5350‐50‐00 Vehicle Expense 25,700.00 25,700.00 3,035.29 1,435.85 11.81 22,664.71 20‐5352‐50‐00 Fuel 40,200.00 40,200.00 8,396.05 1,282.63 20.89 31,803.95 20‐5353‐50‐00 Oil/Grease/Inspections 2,470.00 2,470.00 119.25 39.75 4.83 2,350.75 20‐5400‐50‐00 Uniform Expense 14,600.00 14,600.00 1,402.15 120.00 9.60 13,197.85 20‐5418‐50‐00 IT Fees 18,700.00 19,000.00 37,700.00 23,392.18 1,000.00 8,000.00 62.05 6,307.82 20‐5419‐50‐00 IT Licenses 1,200.00 1,200.00 ‐ 1,200.00 20‐5430‐50‐00 Legal Fees 1,000.00 1,000.00 57.00 5.70 943.00 20‐5435‐50‐00 Legal Notices/Filings 500.00 500.00 ‐ 500.00 20‐5475‐50‐00 Credit Card Fees 25,000.00 25,000.00 11,502.49 5,224.14 46.01 13,497.51 20‐5480‐50‐00 Contracted Services 16,000.00 26,223.00 42,223.00 38,274.71 20,429.77 672.75 90.65 3,275.54 20‐5520‐50‐00 Telephones 17,820.00 17,820.00 2,225.85 624.36 12.49 15,594.15 20‐5521‐50‐00 Cell Phone Expense 2,160.00 2,160.00 ‐ 2,160.00 20‐5524‐50‐00 Gas‐Building 2,570.00 2,570.00 512.02 471.00 19.92 2,057.98 20‐5525‐50‐00 Electricity 150,000.00 150,000.00 64,989.38 15,154.26 43.33 85,010.62 20‐5526‐50‐00 Data Network 4,000.00 4,000.00 1,704.40 42.61 2,295.60 20‐5530‐50‐00 Travel/Lodging/Meals Expense 1,000.00 1,000.00 ‐ 1,000.00 20‐5533‐50‐00 Mileage Expense 1,000.00 1,000.00 155.40 155.40 15.54 844.60 20‐5536‐50‐00 Training/Seminars 5,600.00 3,500.00 9,100.00 5,426.24 1,656.24 59.63 3,673.76 20‐5540‐50‐00 Water Testing 1,500.00 1,500.00 789.53 399.01 52.64 710.47 20‐5545‐50‐00 Meter Purchases 203,500.00 12,220.00 215,720.00 57,736.60 42,000.00 26.77 115,983.40 20‐5550‐50‐00 Water Purchases 2,037,900.00 2,037,900.00 480,021.96 162,330.21 23.56 1,557,878.04 20‐5620‐50‐00 Tools & Equipment 10,900.00 10,900.00 2,900.64 1,916.19 26.61 7,999.36 20‐5630‐50‐00 Safety Equipment 7,700.00 7,700.00 1,008.97 159.99 13.10 6,691.03 20‐5640‐50‐00 Signs & Hardware 800.00 800.00 8.54 8.54 1.07 791.46 20‐5650‐50‐00 Maintenance Materials 12,400.00 12,400.00 1,674.67 369.60 13.51 10,725.33 20‐5660‐50‐00 Chemical Supplies 1,000.00 1,000.00 76.05 7.61 923.95 20‐5670‐50‐00 System Improvements/Repairs 78,950.00 78,950.00 32,446.47 17,565.13 41.10 46,503.53 20‐6160‐50‐00 Capital Expenditure ‐ Vehicles 60,000.00 60,000.00 ‐ 60,000.00 20‐6200‐50‐00 Bond Administrative Fees 3,000.00 3,000.00 ‐ 3,000.00 35
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 20‐7143‐50‐00 Transfer to Internal Serv. Fd 2,160.00 2,160.00 720.00 180.00 33.33 1,440.00 Subtotal object ‐ 0 3,691,905.00 60,943.00 3,752,848.00 987,856.94 287,563.29 50,672.75 26.32 2,714,318.31 Program number: 3,691,905.00 60,943.00 3,752,848.00 987,856.94 287,563.29 50,672.75 26.32 2,714,318.31 Department number: 50 Water 3,691,905.00 60,943.00 3,752,848.00 987,856.94 287,563.29 50,672.75 26.32 2,714,318.31 20‐5110‐55‐00 Salaries & Wages 144,885.00 144,885.00 35,179.42 9,118.39 24.28 109,705.58 20‐5115‐55‐00 Salaries ‐ Overtime 7,279.00 7,279.00 2,317.17 277.06 31.83 4,961.83 20‐5126‐55‐00 Salaries‐Vacation Buy‐Out 1,074.00 1,074.00 ‐ 1,074.00 20‐5140‐55‐00 Salaries ‐ Longevity Pay 840.00 840.00 830.00 98.81 10.00 20‐5145‐55‐00 Social Security Expense 9,175.00 9,175.00 2,203.06 530.12 24.01 6,971.94 20‐5150‐55‐00 Medicare Expense 2,146.00 2,146.00 515.23 123.98 24.01 1,630.77 20‐5155‐55‐00 SUTA Expense 776.00 776.00 217.12 217.12 27.98 558.88 20‐5160‐55‐00 Health Insurance 19,699.00 19,699.00 3,925.01 1,109.12 19.93 15,773.99 20‐5165‐55‐00 Dental Insurance 1,209.00 1,209.00 260.71 76.68 21.56 948.29 20‐5170‐55‐00 Life Insurance/AD&D 320.00 320.00 80.38 23.64 25.12 239.62 20‐5175‐55‐00 Liability (TML) Workers' Comp 3,311.00 3,311.00 2,898.61 87.55 412.39 20‐5180‐55‐00 TMRS Expense 16,910.00 16,910.00 4,244.65 1,119.40 25.10 12,665.35 20‐5185‐55‐00 Long Term/Short Term Disabilit 1,075.00 1,075.00 ‐ 1,075.00 20‐5186‐55‐00 WELLE‐Wellness Prog Reimb‐Empl 1,200.00 1,200.00 203.00 35.00 16.92 997.00 20‐5210‐55‐00 Office Supplies 800.00 800.00 ‐ 800.00 20‐5212‐55‐00 Building Supplies 600.00 600.00 ‐ 600.00 20‐5220‐55‐00 Office Equipment 750.00 750.00 ‐ 750.00 20‐5230‐55‐00 Dues,Fees,& Subscriptions 1,550.00 1,550.00 ‐ 1,550.00 20‐5240‐55‐00 Postage and Delivery 200.00 200.00 ‐ 200.00 20‐5250‐55‐00 Publications 100.00 100.00 ‐ 100.00 20‐5310‐55‐00 Rental Expense 500.00 500.00 ‐ 500.00 20‐5320‐55‐00 Repairs & Maintenance 400.00 400.00 ‐ 400.00 20‐5335‐55‐00 Radio/Video Repairs 700.00 700.00 ‐ 700.00 20‐5340‐55‐00 Building Repairs 1,000.00 1,000.00 243.33 24.33 756.67 20‐5350‐55‐00 Vehicle Expense 6,200.00 6,200.00 2,503.00 2,450.00 40.37 3,697.00 20‐5352‐55‐00 Fuel 6,500.00 6,500.00 1,081.84 210.31 16.64 5,418.16 20‐5353‐55‐00 Oil/Grease/Inspections 1,500.00 1,500.00 ‐ 1,500.00 20‐5400‐55‐00 Uniform Expense 8,600.00 8,600.00 353.95 4.12 8,246.05 20‐5430‐55‐00 Legal Fees 500.00 500.00 ‐ 500.00 20‐5480‐55‐00 Contracted Services 21,000.00 21,000.00 ‐ 21,000.00 20‐5520‐55‐00 Telephones 3,560.00 3,560.00 139.05 74.68 3.91 3,420.95 20‐5521‐55‐00 Cell Phone Expense 1,080.00 1,080.00 ‐ 1,080.00 20‐5524‐55‐00 Gas ‐ Building 1,000.00 1,000.00 ‐ 1,000.00 20‐5525‐55‐00 Electricity 50,800.00 50,800.00 13,705.27 4,883.55 26.98 37,094.73 20‐5530‐55‐00 Travel/Lodging/Meals Expense 600.00 600.00 ‐ 600.00 20‐5533‐55‐00 Mileage Expense 500.00 500.00 ‐ 500.00 20‐5536‐55‐00 Training/Seminars 1,700.00 1,700.00 59.85 59.85 3.52 1,640.15 20‐5540‐55‐00 Water Testing 500.00 500.00 ‐ 500.00 20‐5560‐55‐00 Sewer Management Fees 1,268,700.00 1,268,700.00 513,976.92 133,484.75 40.51 754,723.08 20‐5620‐55‐00 Tools & Equipment 4,500.00 4,500.00 25.45 0.57 4,474.55 20‐5630‐55‐00 Safety Equipment 4,600.00 6,261.00 10,861.00 6,593.67 60.71 4,267.33 20‐5640‐55‐00 Signs & Hardware 1,000.00 1,000.00 ‐ 1,000.00 20‐5650‐55‐00 Maintenance Materials 1,000.00 1,000.00 ‐ 1,000.00 20‐5660‐55‐00 Chemical Supplies 1,000.00 1,000.00 ‐ 1,000.00 36
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 20‐5670‐55‐00 System Improvements/Repairs 12,000.00 12,000.00 1,585.75 552.25 13.22 10,414.25 20‐5680‐55‐00 Lift Station Expense 30,900.00 30,900.00 24,345.30 78.79 6,554.70 20‐6140‐55‐00 Capital Expenditure ‐ Equipmt 75,000.00 75,000.00 76,796.00 ‐ (1,796.00) Subtotal object ‐ 0 1,719,239.00 6,261.00 1,725,500.00 617,487.74 154,345.90 76,796.00 35.79 1,031,216.26 Program number: 1,719,239.00 6,261.00 1,725,500.00 617,487.74 154,345.90 76,796.00 35.79 1,031,216.26 Department number: 55 Sewer 1,719,239.00 6,261.00 1,725,500.00 617,487.74 154,345.90 76,796.00 35.79 1,031,216.26 20‐5110‐57‐00 Salaries & Wages 106,969.00 106,969.00 31,189.75 8,539.75 29.16 75,779.25 20‐5115‐57‐00 Salaries ‐ Overtime 5,000.00 5,000.00 655.64 98.05 13.11 4,344.36 20‐5140‐57‐00 Salaries ‐ Longevity Pay 550.00 550.00 545.00 99.09 5.00 20‐5145‐57‐00 Social Security Expense 6,788.00 6,788.00 1,908.27 507.06 28.11 4,879.73 20‐5150‐57‐00 Medicare Expense 1,588.00 1,588.00 446.28 118.59 28.10 1,141.72 20‐5155‐57‐00 SUTA Expense 621.00 621.00 269.39 201.30 43.38 351.61 20‐5160‐57‐00 Health Insurance 8,223.00 8,223.00 2,689.75 775.22 32.71 5,533.25 20‐5165‐57‐00 Dental Insurance 626.00 626.00 173.81 51.12 27.77 452.19 20‐5170‐57‐00 AD&D/Life Insurance 189.00 189.00 53.58 15.76 28.35 135.42 20‐5175‐57‐00 Liability (TML) Workers' Comp 241.00 241.00 210.98 87.54 30.02 20‐5180‐57‐00 TMRS Expense 12,686.00 12,686.00 3,113.84 854.97 24.55 9,572.16 20‐5185‐57‐00 Long Term/Short Term Disabilit 185.00 185.00 ‐ 185.00 20‐5186‐57‐00 WELLE‐Wellness Prog Reimb‐Empl 1,200.00 1,200.00 340.00 100.00 28.33 860.00 20‐5210‐57‐00 Office Supplies 1,600.00 1,600.00 1,234.77 77.17 365.23 20‐5212‐57‐00 Building Supplies 800.00 800.00 278.50 34.81 521.50 20‐5220‐57‐00 Office Equipment 2,000.00 2,000.00 699.29 34.97 1,300.71 20‐5230‐57‐00 Dues,Fees,& Subscriptions 150.00 150.00 ‐ 150.00 20‐5240‐57‐00 Postage and Delivery 21,000.00 21,000.00 7,130.42 2,340.76 33.95 13,869.58 20‐5280‐57‐00 Printing and Reproduction 1,000.00 1,000.00 ‐ 1,000.00 20‐5400‐57‐00 Uniform Expense 150.00 150.00 ‐ 150.00 20‐5418‐57‐00 IT Fees 8,000.00 8,000.00 ‐ 8,000.00 20‐5419‐57‐00 IT Licenses 10,000.00 10,000.00 ‐ 10,000.00 20‐5470‐57‐00 Trash Collection 820,000.00 820,000.00 146,386.30 17.85 673,613.70 20‐5479‐57‐00 Household Haz. Waste Disposal 6,000.00 6,000.00 1,100.00 600.00 18.33 4,900.00 20‐5480‐57‐00 Contracted Services 15,000.00 15,000.00 1,714.35 527.33 11.43 13,285.65 20‐5520‐57‐00 Telephones 800.00 800.00 ‐ 800.00 20‐5530‐57‐00 Travel/Lodging/Meals Expense 300.00 300.00 ‐ 300.00 20‐5533‐57‐00 Mileage Expense 1,000.00 1,000.00 ‐ 1,000.00 20‐5536‐57‐00 Training/Seminars 900.00 900.00 ‐ 900.00 Subtotal object ‐ 0 1,033,566.00 1,033,566.00 200,139.92 14,729.91 19.36 833,426.08 Program number: 1,033,566.00 1,033,566.00 200,139.92 14,729.91 19.36 833,426.08 Department number: 57 Utility Billing Department 1,033,566.00 1,033,566.00 200,139.92 14,729.91 19.36 833,426.08 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 10,357,475.00 67,204.00 10,424,679.00 2,167,438.38 539,807.35 127,468.75 20.79 8,129,771.87 Fund number: 20 Water/Sewer 62,182.00 67,204.00 129,386.00 (910,305.59) (59,729.26) 127,468.75 (703.56) 912,222.84 30‐4105‐10‐00 Property Taxes ‐Delinquent (50,000.00) (50,000.00) (5,263.62) (1,581.68) 10.53 (44,736.38) 30‐4110‐10‐00 Property Taxes ‐Current (2,870,065.00) (2,870,065.00) (2,591,443.47) (599,333.87) 90.29 (278,621.53) 30‐4115‐10‐00 Taxes ‐Penalties (20,000.00) (20,000.00) 1,457.83 (286.95) (7.29) (21,457.83) 30‐4610‐10‐00 Interest Income (15,000.00) (15,000.00) (6,966.90) (2,627.10) 46.45 (8,033.10) Subtotal object ‐ 0 (2,955,065.00) (2,955,065.00) (2,602,216.16) (603,829.60) 88.06 (352,848.84) Program number: (2,955,065.00) (2,955,065.00) (2,602,216.16) (603,829.60) 88.06 (352,848.84) Department number: 10 Administrative (2,955,065.00) (2,955,065.00) (2,602,216.16) (603,829.60) 88.06 (352,848.84) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (2,955,065.00) (2,955,065.00) (2,602,216.16) (603,829.60) 88.06 (352,848.84) 37
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 30‐6186‐10‐00 2013 GO Ref Bond 287,200.00 287,200.00 ‐ 287,200.00 30‐6191‐10‐00 2010 Tax Note Payment 370,175.00 370,175.00 ‐ 370,175.00 30‐6192‐10‐00 2011 Ref Bond Pmt 176,616.00 176,616.00 ‐ 176,616.00 30‐6193‐10‐00 2012 GO Bond Payment 112,413.00 112,413.00 ‐ 112,413.00 30‐6198‐10‐00 2006 Bond Payment 453,413.00 453,413.00 ‐ 453,413.00 30‐6199‐10‐00 2008 CO Bond Payment 1,079,049.00 1,079,049.00 ‐ 1,079,049.00 30‐6200‐10‐00 Bond Administrative Fees 21,000.00 21,000.00 1,200.00 5.71 19,800.00 30‐6201‐10‐00 2014 G.O. Bond Payment 370,199.00 370,199.00 ‐ 370,199.00 Subtotal object ‐ 0 2,870,065.00 2,870,065.00 1,200.00 0.04 2,868,865.00 Program number: 2,870,065.00 2,870,065.00 1,200.00 0.04 2,868,865.00 Department number: 10 Administrative 2,870,065.00 2,870,065.00 1,200.00 0.04 2,868,865.00 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 2,870,065.00 2,870,065.00 1,200.00 0.04 2,868,865.00 Fund number: 30 Interest and Sinking (85,000.00) (85,000.00) (2,601,016.16) (603,829.60) 3,060.02 2,516,016.16 40‐4100‐10‐00 Charges for Services (25,000.00) (25,000.00) (5,760.00) (1,395.00) 23.04 (19,240.00) 40‐4610‐10‐00 Interest Income (250.00) (250.00) (216.20) (55.11) 86.48 (33.80) 40‐4995‐10‐00 Transfer In (19,400.00) (19,400.00) (800.00) (200.00) 4.12 (18,600.00) Subtotal object ‐ 0 (44,650.00) (44,650.00) (6,776.20) (1,650.11) 15.18 (37,873.80) Program number: (44,650.00) (44,650.00) (6,776.20) (1,650.11) 15.18 (37,873.80) Department number: 10 General Fund (44,650.00) (44,650.00) (6,776.20) (1,650.11) 15.18 (37,873.80) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (44,650.00) (44,650.00) (6,776.20) (1,650.11) 15.18 (37,873.80) 40‐5160‐10‐00 MERP H & D Expense ‐ GF 30,000.00 30,000.00 2,800.00 9.33 27,200.00 Subtotal object ‐ 0 30,000.00 30,000.00 2,800.00 9.33 27,200.00 Program number: 30,000.00 30,000.00 2,800.00 9.33 27,200.00 Department number: 10 General Fund 30,000.00 30,000.00 2,800.00 9.33 27,200.00 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 30,000.00 30,000.00 2,800.00 9.33 27,200.00 Fund number: 40 Internal Service Fund (14,650.00) (14,650.00) (3,976.20) (1,650.11) 27.14 (10,673.80) 41‐4100‐99‐00 Charges for Services (486,195.00) (486,195.00) (178,007.32) (44,501.83) 36.61 (308,187.68) 41‐4910‐99‐00 Other Reimbursements (50,000.00) (50,000.00) (9,976.12) 19.95 (40,023.88) 41‐4995‐99‐00 Transfer In (800,000.00) (800,000.00) ‐ (800,000.00) Subtotal object ‐ 0 (1,336,195.00) (1,336,195.00) (187,983.44) (44,501.83) 14.07 (1,148,211.56) Program number: (1,336,195.00) (1,336,195.00) (187,983.44) (44,501.83) 14.07 (1,148,211.56) Department number: 99 Non‐Departmental (1,336,195.00) (1,336,195.00) (187,983.44) (44,501.83) 14.07 (1,148,211.56) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (1,336,195.00) (1,336,195.00) (187,983.44) (44,501.83) 14.07 (1,148,211.56) 41‐6125‐10‐01 Capital‐Equipment (Technology) 10,470.00 10,470.00 ‐ 10,470.00 Subtotal object ‐ 0 10,470.00 10,470.00 ‐ 10,470.00 Program number: 1 Administration‐Town Manager 10,470.00 10,470.00 ‐ 10,470.00 41‐6125‐10‐02 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 Subtotal object ‐ 0 2,200.00 2,200.00 ‐ 2,200.00 Program number: 2 Administration‐Town Secretary 2,200.00 2,200.00 ‐ 2,200.00 41‐6125‐10‐03 Capital‐Equipment (Technology) 8,300.00 8,300.00 ‐ 8,300.00 Subtotal object ‐ 0 8,300.00 8,300.00 ‐ 8,300.00 Program number: 3 Administration‐Finance 8,300.00 8,300.00 ‐ 8,300.00 41‐6125‐10‐04 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 Subtotal object ‐ 0 2,200.00 2,200.00 ‐ 2,200.00 Program number: 4 Administration‐Human Resources 2,200.00 2,200.00 ‐ 2,200.00 Department number: 10 Administration‐Town Manager 23,170.00 23,170.00 ‐ 23,170.00 41‐6125‐20‐00 Capital‐Equipment (Technology) 53,040.00 53,040.00 ‐ 53,040.00 41‐6160‐20‐00 Capital‐Vehicles 76,000.00 76,000.00 ‐ 76,000.00 38
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget Subtotal object ‐ 0 129,040.00 129,040.00 ‐ 129,040.00 Program number: 129,040.00 129,040.00 ‐ 129,040.00 Department number: 20 Police 129,040.00 129,040.00 ‐ 129,040.00 41‐6125‐25‐00 Capital‐Equipment (Technology) 1,700.00 1,700.00 ‐ 1,700.00 Subtotal object ‐ 0 1,700.00 1,700.00 ‐ 1,700.00 Program number: 1,700.00 1,700.00 ‐ 1,700.00 Department number: 25 Dispatch 1,700.00 1,700.00 ‐ 1,700.00 41‐6125‐30‐00 Capital‐Equipment (Technology) 31,670.00 31,670.00 ‐ 31,670.00 41‐6160‐30‐00 Capital‐Vehicles 250,000.00 250,000.00 ‐ 250,000.00 Subtotal object ‐ 0 281,670.00 281,670.00 ‐ 281,670.00 Program number: 281,670.00 281,670.00 ‐ 281,670.00 Department number: 30 Fire 281,670.00 281,670.00 ‐ 281,670.00 41‐6125‐35‐00 Capital‐Equipment (Technology) 2,430.00 2,430.00 ‐ 2,430.00 Subtotal object ‐ 0 2,430.00 2,430.00 ‐ 2,430.00 Program number: 2,430.00 2,430.00 ‐ 2,430.00 Department number: 35 Fire Marshal 2,430.00 2,430.00 ‐ 2,430.00 41‐6125‐50‐00 Capital‐Equipment (Technology) 6,100.00 6,100.00 ‐ 6,100.00 41‐6140‐50‐00 Machinery & Equipment 95,000.00 95,000.00 ‐ 95,000.00 41‐6160‐50‐00 Capital‐Vehicles 44,000.00 44,000.00 ‐ 44,000.00 Subtotal object ‐ 0 145,100.00 145,100.00 ‐ 145,100.00 Program number: 145,100.00 145,100.00 ‐ 145,100.00 Department number: 50 Water 145,100.00 145,100.00 ‐ 145,100.00 41‐6125‐55‐00 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 41‐6160‐55‐00 Capital‐Vehicles 142,000.00 142,000.00 ‐ 142,000.00 Subtotal object ‐ 0 144,200.00 144,200.00 ‐ 144,200.00 Program number: 144,200.00 144,200.00 ‐ 144,200.00 Department number: 55 Sewer 144,200.00 144,200.00 ‐ 144,200.00 41‐6125‐57‐00 Capital‐Equipment (Technology) 3,400.00 3,400.00 ‐ 3,400.00 Subtotal object ‐ 0 3,400.00 3,400.00 ‐ 3,400.00 Program number: 3,400.00 3,400.00 ‐ 3,400.00 Department number: 57 Utility Billing 3,400.00 3,400.00 ‐ 3,400.00 41‐6125‐60‐00 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 Subtotal object ‐ 0 2,200.00 2,200.00 ‐ 2,200.00 Program number: 2,200.00 2,200.00 ‐ 2,200.00 Department number: 60 Parks 2,200.00 2,200.00 ‐ 2,200.00 41‐6125‐70‐00 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 Subtotal object ‐ 0 2,200.00 2,200.00 ‐ 2,200.00 Program number: 2,200.00 2,200.00 ‐ 2,200.00 Department number: 70 Municipal Court 2,200.00 2,200.00 ‐ 2,200.00 41‐6125‐80‐00 Capital‐Equipment (Technology) 8,500.00 8,500.00 ‐ 8,500.00 41‐6160‐80‐00 Capital‐Vehicles 40,000.00 40,000.00 ‐ 40,000.00 Subtotal object ‐ 0 48,500.00 48,500.00 ‐ 48,500.00 Program number: 48,500.00 48,500.00 ‐ 48,500.00 Department number: 80 Inspections 48,500.00 48,500.00 ‐ 48,500.00 41‐6125‐85‐00 Capital‐Equipment (Technology) 1,700.00 1,700.00 ‐ 1,700.00 Subtotal object ‐ 0 1,700.00 1,700.00 ‐ 1,700.00 Program number: 1,700.00 1,700.00 ‐ 1,700.00 Department number: 85 Code Enforcement 1,700.00 1,700.00 ‐ 1,700.00 39
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 41‐6125‐90‐00 Capital‐Equipment (Technology) 6,100.00 6,100.00 ‐ 6,100.00 Subtotal object ‐ 0 6,100.00 6,100.00 ‐ 6,100.00 Program number: 6,100.00 6,100.00 ‐ 6,100.00 Department number: 90 Planning 6,100.00 6,100.00 ‐ 6,100.00 41‐6125‐98‐00 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 Subtotal object ‐ 0 2,200.00 2,200.00 ‐ 2,200.00 Program number: 2,200.00 2,200.00 ‐ 2,200.00 Department number: 98 Engineering 2,200.00 2,200.00 ‐ 2,200.00 41‐6125‐99‐00 Capital‐Equipment (Technology) 3,400.00 3,400.00 ‐ 3,400.00 Subtotal object ‐ 0 3,400.00 3,400.00 ‐ 3,400.00 Program number: 3,400.00 3,400.00 ‐ 3,400.00 Department number: 99 Non‐Departmental 3,400.00 3,400.00 ‐ 3,400.00 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 797,010.00 797,010.00 ‐ 797,010.00 Fund number: 41 Vehicle/Equipment Replacement (539,185.00) (539,185.00) (187,983.44) (44,501.83) 34.86 (351,201.56) 45‐4001‐10‐00 Storm Drainage Utility Fee (270,400.00) (270,400.00) (88,636.63) (22,458.00) 32.78 (181,763.37) 45‐4610‐10‐00 Interest Storm Utility (1,600.00) (1,600.00) (156.49) (36.77) 9.78 (1,443.51) Subtotal object ‐ 0 (272,000.00) (272,000.00) (88,793.12) (22,494.77) 32.65 (183,206.88) Program number: (272,000.00) (272,000.00) (88,793.12) (22,494.77) 32.65 (183,206.88) Department number: 10 Administration (272,000.00) (272,000.00) (88,793.12) (22,494.77) 32.65 (183,206.88) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (272,000.00) (272,000.00) (88,793.12) (22,494.77) 32.65 (183,206.88) 45‐5110‐10‐00 Salaries 80,056.00 80,056.00 9,206.25 2,404.80 11.50 70,849.75 45‐5115‐10‐00 Salaries‐Overtime 3,004.00 3,004.00 711.01 22.93 23.67 2,292.99 45‐5126‐10‐00 Salaries0Vacation Buy‐Out 171.00 171.00 ‐ 171.00 45‐5140‐10‐00 Salaries‐Longevity Pay 75.00 75.00 75.00 100.00 45‐5145‐10‐00 Social Security Expense 5,016.00 5,016.00 586.49 139.30 11.69 4,429.51 45‐5150‐10‐00 Medicare Expense 1,174.00 1,174.00 137.17 32.58 11.68 1,036.83 45‐5155‐10‐00 SUTA Expense 362.00 362.00 55.92 55.92 15.45 306.08 45‐5160‐10‐00 Health Insurance 11,477.00 11,477.00 1,184.90 340.56 10.32 10,292.10 45‐5165‐10‐00 Dental Expense 270.00 270.00 86.90 25.56 32.19 183.10 45‐5170‐10‐00 Life Ins/AD&D 159.00 159.00 26.79 7.88 16.85 132.21 45‐5175‐10‐00 Liability (TML) Workers Comp 720.00 720.00 630.32 87.54 89.68 45‐5180‐10‐00 TMRS Expense 8,942.00 8,942.00 1,109.62 288.17 12.41 7,832.38 45‐5185‐10‐00 Long Term/Short Term Disabilit 1,536.00 1,536.00 ‐ 1,536.00 45‐5186‐10‐00 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 84.00 14.00 516.00 45‐5210‐10‐00 Office Supplies 400.00 400.00 ‐ 400.00 45‐5220‐10‐00 Office Equipment 2,602.00 2,602.00 ‐ 2,602.00 45‐5230‐10‐00 Dues, Fees, & Subscriptions 300.00 300.00 ‐ 300.00 45‐5250‐10‐00 Publications 37.00 37.00 ‐ 37.00 45‐5310‐10‐00 Rental Expense 7,800.00 7,800.00 ‐ 7,800.00 45‐5320‐10‐00 Repairs & Maiantenance 800.00 800.00 ‐ 800.00 45‐5340‐10‐00 Building Repairs 500.00 500.00 232.42 232.42 46.48 267.58 45‐5350‐10‐00 Vehicle Expense 1,500.00 1,500.00 177.40 177.40 11.83 1,322.60 45‐5352‐10‐00 Fuel 3,300.00 3,300.00 566.23 70.77 17.16 2,733.77 45‐5353‐10‐00 Oil/Grease/Inspections 400.00 400.00 ‐ 400.00 45‐5400‐10‐00 Uniforms 3,300.00 3,300.00 114.95 3.48 3,185.05 45‐5410‐10‐00 Professional Services‐Storm Dr 5,000.00 5,000.00 ‐ 5,000.00 45‐5435‐10‐00 Legal Notices/Filings 1,365.00 ‐ (1,365.00) 45‐5480‐10‐00 Contract Services 23,009.00 23,009.00 23,009.00 100.00 40
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 45‐5520‐10‐00 Telephones 300.00 300.00 66.88 22.29 233.12 45‐5521‐10‐00 Cell Phone Expense 687.00 687.00 ‐ 687.00 45‐5530‐10‐00 Travel/Lodging/Meals Expense 200.00 200.00 ‐ 200.00 45‐5536‐10‐00 Training/Seminars 1,400.00 1,400.00 19.95 19.95 1.43 1,380.05 45‐5620‐10‐00 Tools & Equipment 3,200.00 3,200.00 ‐ 3,200.00 45‐5630‐10‐00 Safety Equipment 2,600.00 2,600.00 103.16 3.97 2,496.84 45‐5640‐10‐00 Signs & Hardware 600.00 600.00 ‐ 600.00 45‐5650‐10‐00 Maintenance Materials 4,000.00 4,000.00 ‐ 4,000.00 45‐6160‐10‐00 Capital Expense‐Vehicles 19,000.00 19,000.00 ‐ 19,000.00 45‐6193‐10‐00 2012 CO Bond Payment 96,680.00 96,680.00 ‐ 96,680.00 45‐7143‐10‐00 Transfer to Internal Serv. Fd 240.00 240.00 80.00 20.00 33.33 160.00 45‐7147‐10‐00 Transfer to GF 14,778.00 14,778.00 4,926.00 1,231.50 33.33 9,852.00 Subtotal object ‐ 0 283,186.00 23,009.00 306,195.00 44,555.36 5,069.74 14.55 261,639.64 Program number: 283,186.00 23,009.00 306,195.00 44,555.36 5,069.74 14.55 261,639.64 Department number: 10 Administration 283,186.00 23,009.00 306,195.00 44,555.36 5,069.74 14.55 261,639.64 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 283,186.00 23,009.00 306,195.00 44,555.36 5,069.74 14.55 261,639.64 Fund number: 45 Storm Drainage Utility Fund 11,186.00 23,009.00 34,195.00 (44,237.76) (17,425.03) (129.37) 78,432.76 60‐4045‐60‐00 Park Dedication‐Fees (200,000.00) (200,000.00) (18,280.00) 9.14 (181,720.00) 60‐4055‐60‐00 Park Improvement (300,000.00) (300,000.00) (18,000.00) 6.00 (282,000.00) 60‐4615‐60‐00 Interest‐Park Dedication (1,500.00) (1,500.00) (1,688.54) (474.90) 112.57 188.54 60‐4620‐60‐00 Interest‐Park Improvements (500.00) (500.00) (1,346.74) (375.69) 269.35 846.74 Subtotal object ‐ 0 (502,000.00) (502,000.00) (39,315.28) (850.59) 7.83 (462,684.72) Program number: (502,000.00) (502,000.00) (39,315.28) (850.59) 7.83 (462,684.72) Department number: 60 Parks and Recreation (502,000.00) (502,000.00) (39,315.28) (850.59) 7.83 (462,684.72) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (502,000.00) (502,000.00) (39,315.28) (850.59) 7.83 (462,684.72) 60‐5290‐60‐00 Miscellaneous Expense 40.00 20.00 ‐ (40.00) 60‐5411‐60‐00 Professional Services‐Pk Imp 831.00 831.00 ‐ 831.00 60‐6001‐60‐00 Pk Ded Fee Expense 125,000.00 125,000.00 ‐ 125,000.00 60‐6002‐60‐00 Pk Imp'ment fee‐Expense 89,000.00 89,000.00 ‐ 89,000.00 60‐6140‐60‐00 Capital Exp‐Pk Dedication 900.00 900.00 ‐ (900.00) Subtotal object ‐ 0 214,000.00 831.00 214,831.00 940.00 920.00 0.44 213,891.00 Program number: 214,000.00 831.00 214,831.00 940.00 920.00 0.44 213,891.00 Department number: 60 Parks and Recreation 214,000.00 831.00 214,831.00 940.00 920.00 0.44 213,891.00 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 214,000.00 831.00 214,831.00 940.00 920.00 0.44 213,891.00 Fund number: 60 Parks & Recreation Fund (288,000.00) 831.00 (287,169.00) (38,375.28) 69.41 13.36 (248,793.72) 65‐4015‐99‐00 Impact Fees ‐Water (2,145,000.00) (2,145,000.00) (709,028.00) (137,439.00) 33.06 (1,435,972.00) 65‐4020‐99‐00 Impact Fees ‐Sewer (375,650.00) (375,650.00) (144,464.00) (35,880.00) 38.46 (231,186.00) 65‐4040‐99‐00 Thoroughfare Impact Fees (1,444,000.00) (1,444,000.00) (402,087.44) (83,079.80) 27.85 (1,041,912.56) 65‐4041‐99‐00 West Thorfare Imp. Fees Rev (298,333.00) (56,078.00) ‐ 298,333.00 65‐4615‐99‐00 Interest‐Water Impact Fee (3,500.00) (3,500.00) (5,143.94) (1,543.49) 146.97 1,643.94 65‐4620‐99‐00 Interest‐Sewer Impact Fee (1,500.00) (1,500.00) (2,995.77) (899.46) 199.72 1,495.77 65‐4640‐99‐00 Interest‐Thorfare Imp Fee (3,500.00) (3,500.00) (2,189.92) (658.29) 62.57 (1,310.08) 65‐4641‐99‐00 Interest‐West Thorfare imp fee (1,000.00) (1,000.00) (778.17) (233.05) 77.82 (221.83) Subtotal object ‐ 0 (3,974,150.00) (3,974,150.00) (1,565,020.24) (315,811.09) 39.38 (2,409,129.76) Program number: (3,974,150.00) (3,974,150.00) (1,565,020.24) (315,811.09) 39.38 (2,409,129.76) Department number: 99 Impact Fees (3,974,150.00) (3,974,150.00) (1,565,020.24) (315,811.09) 39.38 (2,409,129.76) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (3,974,150.00) (3,974,150.00) (1,565,020.24) (315,811.09) 39.38 (2,409,129.76) 65‐5415‐99‐00 Professional Serv‐Water Imp Fe 6,343.18 4,652.90 ‐ (6,343.18) 41
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 65‐5420‐99‐00 Professional Serv‐Sewer Imp Fe 1,012.00 1,012.00 1,012.35 ‐ (0.35) 65‐5440‐99‐00 Professional Serv‐Thorfare Imp 4,750.00 4,750.00 5,041.50 106.14 (291.50) 65‐5441‐99‐00 Prof Serv‐West Thorfare Impact 7,777.50 ‐ (7,777.50) 65‐6115‐99‐00 Capital Expenditure‐Water 926,887.00 926,887.00 ‐ 926,887.00 65‐6120‐99‐00 Capital Expenditure‐Sewer 136,600.00 136,600.00 ‐ 136,600.00 65‐6140‐99‐00 Capital Expenditure‐Thorofare 1,905,000.00 68,000.00 1,973,000.00 95,440.00 4.84 1,877,560.00 65‐6141‐99‐00 Cap. Exp‐West Thorfare Impact 278,700.00 ‐ (278,700.00) 65‐7144‐99‐00 Transfer to Capital Proj Fund 42,360.36 10,590.09 ‐ (42,360.36) Subtotal object ‐ 0 2,968,487.00 73,762.00 3,042,249.00 435,662.54 15,242.99 1,012.35 14.32 2,605,574.11 Program number: 2,968,487.00 73,762.00 3,042,249.00 435,662.54 15,242.99 1,012.35 14.32 2,605,574.11 Department number: 99 Impact Fees 2,968,487.00 73,762.00 3,042,249.00 435,662.54 15,242.99 1,012.35 14.32 2,605,574.11 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 2,968,487.00 73,762.00 3,042,249.00 435,662.54 15,242.99 1,012.35 14.32 2,605,574.11 Fund number: 65 Impact Fees (1,005,663.00) 73,762.00 (931,901.00) (1,129,357.70) (300,568.10) 1,012.35 121.19 196,444.35 67‐4530‐10‐00 Police Donation Inc (8,000.00) (8,000.00) (6,547.15) (1,750.00) 81.84 (1,452.85) 67‐4531‐10‐00 Fire Dept‐Donation Inc (9,360.00) (9,360.00) (3,001.00) (744.00) 32.06 (6,359.00) 67‐4535‐10‐00 Child Safety Inc (7,000.00) (7,000.00) (6,357.93) (2,696.82) 90.83 (642.07) 67‐4536‐10‐00 Court Security Revenue (5,280.00) (5,280.00) (1,697.63) (378.84) 32.15 (3,582.37) 67‐4537‐10‐00 Technology Fd Revenue (7,020.00) (7,020.00) (2,247.47) (501.09) 32.02 (4,772.53) 67‐4610‐10‐00 Interest Income (3,720.00) (3,720.00) (1,303.67) (336.12) 35.05 (2,416.33) 67‐4721‐10‐00 Country Xmas Donations (10,000.00) (10,000.00) (11,265.00) (525.00) 112.65 1,265.00 67‐4915‐10‐00 Escrow Income (190,957.20) ‐ 190,957.20 67‐4916‐10‐00 Cash Seizure Forfeit‐PD (13,420.80) ‐ 13,420.80 67‐4995‐10‐00 Transfer In (20,000.00) (20,000.00) ‐ 20,000.00 Subtotal object ‐ 0 (50,380.00) (50,380.00) (256,797.85) (26,931.87) 509.72 206,417.85 Program number: (50,380.00) (50,380.00) (256,797.85) (26,931.87) 509.72 206,417.85 Department number: 10 Administrative (50,380.00) (50,380.00) (256,797.85) (26,931.87) 509.72 206,417.85 Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (50,380.00) (50,380.00) (256,797.85) (26,931.87) 509.72 206,417.85 67‐5201‐10‐00 Special Revenue Expense‐Other 590.00 ‐ (590.00) 67‐5202‐10‐00 Country Xmas Expense 10,000.00 20,000.00 30,000.00 28,361.27 690.52 94.54 1,638.73 67‐5203‐10‐00 Court Technology Expense 13,133.00 13,133.00 3,656.50 190.00 9,274.00 27.84 202.50 67‐5204‐10‐00 Court Security Expense 4,000.00 4,000.00 285.60 142.80 7.14 3,714.40 67‐5205‐10‐00 Police Donation Exp 6,000.00 6,000.00 4,150.00 69.17 1,850.00 67‐5206‐10‐00 Fire Dept Donation Exp 397.28 ‐ (397.28) 67‐5208‐10‐00 Child Safety Expense 25,000.00 25,000.00 ‐ 25,000.00 67‐5212‐10‐00 Tree Mitigation Expense 14,000.00 14,000.00 ‐ 14,000.00 67‐5292‐10‐00 PD Seizure Expense 3,000.00 3,000.00 ‐ 3,000.00 Subtotal object ‐ 0 75,133.00 20,000.00 95,133.00 37,440.65 1,023.32 9,274.00 39.36 48,418.35 Program number: 75,133.00 20,000.00 95,133.00 37,440.65 1,023.32 9,274.00 39.36 48,418.35 Department number: 10 Administrative 75,133.00 20,000.00 95,133.00 37,440.65 1,023.32 9,274.00 39.36 48,418.35 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 75,133.00 20,000.00 95,133.00 37,440.65 1,023.32 9,274.00 39.36 48,418.35 Fund number: 67 Special Revenue‐Donations 24,753.00 20,000.00 44,753.00 (219,357.20) (25,908.55) 9,274.00 (490.15) 254,836.20 75‐4530‐10‐00 Contributions (19,696,900.00) (19,696,900.00) ‐ (19,696,900.00) 75‐4611‐10‐00 Interest‐2004 Bond (1,500.00) (1,500.00) (684.35) (174.10) 45.62 (815.65) 75‐4612‐10‐00 Interest‐2006 Bond (100.00) (100.00) (128.35) (38.64) 128.35 28.35 75‐4613‐10‐00 Interest 2008 Bond (5,000.00) (5,000.00) (4,582.55) (1,156.05) 91.65 (417.45) 75‐4616‐10‐00 Interest 2012 GO Bond (5,000.00) (5,000.00) (3,523.60) (888.39) 70.47 (1,476.40) 75‐4995‐10‐00 Transfer In (1,140,000.00) (1,140,000.00) (349,000.00) (106,000.00) 30.61 (791,000.00) Subtotal object ‐ 0 (20,848,500.00) (20,848,500.00) (357,918.85) (108,257.18) 1.72 (20,490,581.15) 42
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%BudgetProgram number: (20,848,500.00) (20,848,500.00) (357,918.85) (108,257.18) 1.72 (20,490,581.15) Department number: 10 Capital Projects (20,848,500.00) (20,848,500.00) (357,918.85) (108,257.18) 1.72 (20,490,581.15) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (20,848,500.00) (20,848,500.00) (357,918.85) (108,257.18) 1.72 (20,490,581.15) 75‐5419‐10‐00‐1401‐FC Professional Services 110,189.50 52,284.75 193,150.00 ‐ (303,339.50) 75‐5419‐10‐00‐1402‐FC Professional Services 15,239.84 4,774.82 28,896.25 ‐ (44,136.09) 75‐5419‐10‐00‐1405‐ST Professional Services 77,548.75 48,223.75 6,201.25 ‐ (83,750.00) 75‐5419‐10‐00‐1406‐TR Professional Services 4,400.00 ‐ (4,400.00) 75‐5419‐10‐00‐1408‐TR Professional Services 9,036.00 2,212.40 10,760.00 ‐ (19,796.00) 75‐5419‐10‐00‐1412‐ST Professional Services 21,500.00 ‐ (21,500.00) 75‐5419‐10‐00‐1416‐ST Professional Services 200.00 ‐ (200.00) 75‐6110‐10‐00 Capital Expenditure 28,407,055.00 75,000.00 28,482,055.00 ‐ 28,482,055.00 75‐6113‐10‐00 Capital Expenditure 2008 Bond 85,878.46 39,411.63 ‐ (85,878.46) 75‐6120‐10‐00 Non‐Bond Capital Expenditures 3,968.52 1,799.75 ‐ (3,968.52) 75‐6410‐10‐00‐1416‐ST Land Acquisition/ROW 3,855.00 ‐ (3,855.00) 75‐6410‐10‐00‐1504‐PK Land AcquisitionROW 1,037,374.15 1,037,374.15 ‐ (1,037,374.15) 75‐6610‐10‐00‐1205‐ST Construction 81,816.75 ‐ (81,816.75) 75‐6610‐10‐00‐1207‐ST Construction 474,236.51 108,573.16 2,378.15 ‐ (476,614.66) 75‐6610‐10‐00‐1304‐PK Construction 85,843.45 74,647.50 ‐ (160,490.95) 75‐6610‐10‐00‐1405‐ST Construction 11,465.00 ‐ (11,465.00) 75‐6610‐10‐00‐1408‐TR Construction 1,953.89 1,953.89 ‐ (1,953.89) 75‐6610‐10‐00‐1411‐TR Construction 35,826.38 ‐ (35,826.38) 75‐6610‐10‐00‐1413‐ST Construction 15,590.20 ‐ (15,590.20) 75‐6610‐10‐00‐1416‐ST Construction 336,958.00 336,958.00 21,664.00 ‐ (358,622.00) 75‐6610‐10‐00‐1418‐ST Construction 22,929.35 22,929.35 ‐ (22,929.35) 75‐6610‐10‐00‐1502‐PK Construction 407,747.00 ‐ (407,747.00) Subtotal object ‐ 0 28,407,055.00 75,000.00 28,482,055.00 2,276,476.42 1,656,495.65 904,777.48 7.99 25,300,801.10 Program number: 28,407,055.00 75,000.00 28,482,055.00 2,276,476.42 1,656,495.65 904,777.48 7.99 25,300,801.10 Department number: 10 Capital Projects 28,407,055.00 75,000.00 28,482,055.00 2,276,476.42 1,656,495.65 904,777.48 7.99 25,300,801.10 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 28,407,055.00 75,000.00 28,482,055.00 2,276,476.42 1,656,495.65 904,777.48 7.99 25,300,801.10 Fund number: 75 Capital Projects 7,558,555.00 75,000.00 7,633,555.00 1,918,557.57 1,548,238.47 904,777.48 25.13 4,810,219.95 76‐4610‐10‐00 Interest Income (25,500.00) (25,500.00) (11,754.23) (2,960.45) 46.10 (13,745.77) 76‐4996‐10‐00 Transfers In (379,081.00) (379,081.00) (44,693.72) (11,173.43) 11.79 (334,387.28) Subtotal object ‐ 0 (404,581.00) (404,581.00) (56,447.95) (14,133.88) 13.95 (348,133.05) Program number: (404,581.00) (404,581.00) (56,447.95) (14,133.88) 13.95 (348,133.05) Department number: 10 Capital Projects‐W/S (404,581.00) (404,581.00) (56,447.95) (14,133.88) 13.95 (348,133.05) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (404,581.00) (404,581.00) (56,447.95) (14,133.88) 13.95 (348,133.05) 76‐6410‐10‐00‐0407‐WA Land Acquisition / ROW 2,200.00 2,200.00 ‐ (2,200.00) 76‐6610‐10‐00 Construction 2,382,500.00 2,382,500.00 ‐ 2,382,500.00 76‐6610‐10‐00‐1202‐WA Construction 230,927.50 ‐ (230,927.50) 76‐6610‐10‐00‐1204‐WA Construction 170,288.00 127,140.00 (18,426.00) ‐ (151,862.00) 76‐6610‐10‐00‐1503‐WW Construction 1,071.65 1,071.65 6,500.00 ‐ (7,571.65) Subtotal object ‐ 0 2,382,500.00 2,382,500.00 404,487.15 130,411.65 (11,926.00) 16.98 1,989,938.85 Program number: 2,382,500.00 2,382,500.00 404,487.15 130,411.65 (11,926.00) 16.98 1,989,938.85 Department number: 10 Capital Projects‐W/S 2,382,500.00 2,382,500.00 404,487.15 130,411.65 (11,926.00) 16.98 1,989,938.85 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 2,382,500.00 2,382,500.00 404,487.15 130,411.65 (11,926.00) 16.98 1,989,938.85 Fund number: 76 Capital Projects ‐ Water/Sewer 1,977,919.00 1,977,919.00 348,039.20 116,277.77 (11,926.00) 17.60 1,641,805.80 80‐4120‐65‐00 Sales Taxes ‐ EDC (870,000.00) (870,000.00) (339,825.81) (71,429.31) 39.06 (530,174.19) 80‐4610‐65‐00 Interest Income (16,000.00) (16,000.00) (5,974.60) (1,574.02) 37.34 (10,025.40) 43
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSJANUARY 2015COMPARE TO 33.33%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 80‐4910‐65‐00 Other Revenue (46.96) (46.96) ‐ 46.96 Subtotal object ‐ 0 (886,000.00) (886,000.00) (345,847.37) (73,050.29) 39.04 (540,152.63) Program number: (886,000.00) (886,000.00) (345,847.37) (73,050.29) 39.04 (540,152.63) Department number: 65 Economic Development (886,000.00) (886,000.00) (345,847.37) (73,050.29) 39.04 (540,152.63) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (886,000.00) (886,000.00) (345,847.37) (73,050.29) 39.04 (540,152.63) 80‐5110‐65‐00 Salaries & Wages 231,000.00 231,000.00 69,238.65 17,753.50 29.97 161,761.35 80‐5115‐65‐00 Salaries ‐ Overtime 500.00 500.00 303.07 60.61 196.93 80‐5140‐65‐00 Salaries ‐ Longevity Pay 300.00 300.00 270.00 90.00 30.00 80‐5142‐65‐00 Car Allowance 6,000.00 6,000.00 1,800.01 461.54 30.00 4,199.99 80‐5143‐65‐00 Cell Phone Allowance 2,160.00 2,160.00 1,132.00 270.00 52.41 1,028.00 80‐5145‐65‐00 Social Security Expense 14,350.00 14,350.00 3,231.09 1,094.17 22.52 11,118.91 80‐5150‐65‐00 Medicare Expense 3,350.00 3,350.00 1,013.38 255.89 30.25 2,336.62 80‐5155‐65‐00 SUTA Expense 650.00 650.00 382.31 382.31 58.82 267.69 80‐5160‐65‐00 Health Insurance 17,864.00 17,864.00 6,023.64 1,624.60 33.72 11,840.36 80‐5165‐65‐00 Dental Insurance 1,100.00 1,100.00 260.71 76.68 23.70 839.29 80‐5170‐65‐00 Life Insurance/AD&D 300.00 300.00 155.79 45.82 51.93 144.21 80‐5175‐65‐00 Liability (TML) Workers' Comp 550.00 550.00 481.50 87.55 68.50 80‐5176‐65‐00 TML Prop. & Liab Insurance 800.00 800.00 669.28 83.66 130.72 80‐5180‐65‐00 TMRS Expense 24,800.00 24,800.00 8,047.91 2,202.48 32.45 16,752.09 80‐5185‐65‐00 Long Term/Short Term Disabilit 560.00 560.00 ‐ 560.00 80‐5186‐65‐00 WELLE‐Wellness Prog Reimb‐Empl 1,800.00 1,800.00 238.00 70.00 13.22 1,562.00 80‐5189‐65‐00 Administrative Fees 7,500.00 7,500.00 2,500.00 625.00 33.33 5,000.00 80‐5191‐65‐00 Hiring Cost 100.00 100.00 ‐ 100.00 80‐5210‐65‐00 Office Supplies 2,000.00 2,000.00 563.50 191.54 28.18 1,436.50 80‐5212‐65‐00 Building Supplies 500.00 500.00 22.52 4.50 477.48 80‐5220‐65‐00 Office Equipment 1,800.00 1,800.00 924.90 51.38 875.10 80‐5230‐65‐00 Dues,Fees,& Subscriptions 6,000.00 6,000.00 2,527.14 850.00 42.12 3,472.86 80‐5240‐65‐00 Postage and Delivery 1,000.00 1,000.00 63.52 29.38 6.35 936.48 80‐5265‐65‐00 Promotional Expense 40,000.00 40,000.00 19,214.28 2,364.99 48.04 20,785.72 80‐5280‐65‐00 Printing and Reproduction 2,000.00 2,000.00 625.65 7.15 31.28 1,374.35 80‐5310‐65‐00 Rental Expense 41,000.00 41,000.00 13,421.20 6,710.60 32.74 27,578.80 80‐5330‐65‐00 Copier Expense 5,500.00 5,500.00 1,717.18 381.17 31.22 3,782.82 80‐5340‐65‐00 Building Repairs 200.00 200.00 ‐ 200.00 80‐5410‐65‐00 Professional Services 15,000.00 15,000.00 8,736.75 2,926.75 58.25 6,263.25 80‐5412‐65‐00 Audit Fees 1,500.00 1,500.00 1,500.00 ‐ 44
Page 1 of 2
To: Mayor and Town Council
From: Matt Furr, Parks Superintendent
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon approving the purchase and installation of a central irrigation controller
system for the Parks and Recreation Department, from Interspec, LLC, through the Texas Local
Government Purchasing Cooperative.
Description of Agenda Item:
The purchase and installation of a central irrigation controller system will provide the Town with a
computer based irrigation program to serve our fast-growing Town with several different functions,
including the ability to control all clocks from the Park Operations Office, with the ultimate purpose
to conserve water usage. The license acquired through the Federal Communications Commission
will allow the Town to communicate with the individual controllers via radio frequencies.
The system will be checked every morning as a daily task. It will generate reports specific to each
park, and will include information for how long the system operated, the water usage, faults, and
breaks. Reports can be generated daily, weekly, monthly, and yearly. The system will be able to
identify when unscheduled watering occurs, which is indicative of a leak, and identify the affected
zone. This will provide for quicker response times, resulting in increased efficiency and water
conservation. Additionally, the Town will have the ability to remotely turn zones on and off for
testing.
Local governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code,
Chapter 791, to enter into joint contracts and agreements for the performance of governmental
functions and services, including administrative functions normally associated with the operation of
government (such as purchasing necessary materials and equipment). The Town of Prosper
entered into an interlocal participation agreement in June 2005, providing the Town’s participation
in the Texas Local Government Purchasing Cooperative. Participation in the cooperative
purchasing program allows our local government to purchase goods and services from the
cooperative’s online purchasing system, BuyBoard, while satisfying all competitive bidding
requirements.
Budget Impact:
The approved FY 2014-2015 budget included $146,000 for the project; $57,000 from Parks and
Recreation Operations Account #10-5320-60-02, and $89,000 from the Park Improvement Fee
Fund Account #60-6002-60-00. The total cost for the purchase and installation of a central
irrigation controller system is $132,626.
Prosper is a place where everyone matters.
PARKS &
RECREATION
Item 4e
Page 2 of 2
Attached Documents:
1. Interspec, LLC Buyboard Quote
Town Staff Recommendation:
Town staff recommends that the Town Council approve the purchase and installation of a central
irrigation controller system for the Parks and Recreation Department, from Interspec, LLC, through
the Texas Local Government Purchasing Cooperative.
Proposed Motion:
I move to approve the purchase and installation of a central irrigation controller system for the
Parks and Recreation Department, from Interspec, LLC, through the Texas Local Government
Purchasing Cooperative.
Item 4e
QUOTATION
Quantity Item Description Unit Price Amount
Buy Board 447-14
Boyer Park
1.00 IS-R1A-RU-WS IRRInet-M AC 12/4 UHF radio Wall Mount 4,080.00 4,080.00
1.00 IS-BM-15-AC-10 Meter, Arad, 1.5" AC, 1=10 628.00 628.00
Folsom Park
1.00 IS-A2A-IPU-RN-WS IRRInet ACE AC 32/16 with IP/TCP 10,800.00 10,800.00
Communications with Remote UHF Radio in
Custom Wall Mount Enclosure with Surge
Protection
1.00 IS-FG4503 Antenna, 450-460 200.00 200.00
1.00 IS-BM-20-AC-10 2" Arad AC Meter 1pulse = 10 gallons 632.00 632.00
Greenspoint Lake Park
1.00 IS-R1A-RU-SS IRRInet-M AC 12/4 UHF Radio Stainless 4,080.00 4,080.00
Steel Enclosure
1.00 IS-BM-20-AC-10 2" Arad AC Meter 1pulse = 10 gallons 632.00 632.00
Eagles Landing Park
1.00 IS-R2A-RU-SS IRRInet-M AC 24/8 UHF Radio Stainless 4,680.00 4,680.00
Ped
1.00 IS-BM-20-AC-10 2" Arad AC Meter 1pulse = 10 gallons 632.00 632.00
First and Coit
1.00 IS-R1D-RU-S0 B Clock IRRInet-M DC 12/4 UHF radio 3,680.00 3,680.00
Solar Ped
1.00 IS-R1D-RU-S0 IRRInet-M DC 12/4 UHF radio Solar Ped 3,680.00 3,680.00
1.00 IS-R1D-RU-S0 IRRInet-M DC 12/4 UHF radio Solar Ped 3,680.00 3,680.00
1.00 IS-R2D-RU-S0 IRRInet-M DC 24/8 UHF radio Solar Ped 3,980.00 3,980.00
1.00 IS-A3A-IPU-RN-SS F Clock IRRInet ACE AC 48/16 IP/TCP 12,130.00 12,130.00
Quote Number: 34464
Quote Date: Feb 13, 2015
Sales Rep
Quoted To:
Town of Prosper Texas
PO Box 307
Prosper, TX 75078
USA
Good Thru
3/15/15
Customer ID Payment Terms
Page:
Prosper Net 30 Days
1
TOTAL Continued
Sales Tax Continued
Subtotal Continued
Inters pec LLC9810 Liberty Road
Aubrey, TX 76227
USA
Voice:
Fax:
940-440-9757
940-440-9759
Attachment 1
QUOTATION
Quantity Item Description Unit Price Amount
Communications with Remote UHF Radio in
Green Stainless Steel Pedestal with Surge
Protection
Frontier Park
1.00 IS-A17A-IPU-RN-WS ACE AC 272 stations 16 input with one UHF 31,500.00 31,500.00
radio with surge protection in custom
enclosure
1.00 IS-WS-ACE Weather Station for ACE 2,250.00 2,250.00
1.00 IS-R1A-RU-SS IRRInet-M AC 12/4 UHF Radio Stainless 4,080.00 4,080.00
Steel Enclosure
1.00 IS-LABOR Install of ACE controller 1 - excludes any 4,500.00 4,500.00
work on the splice box outside of the room
1.00 IS-LABOR Install of weather station 250.00 250.00
1.00 IS-LABOR Install of controller 2 about 500 ft from 1,400.00 1,400.00
controller 1 in vacinity of playground
1.00 IS-LABOR Install pump station shut off switch to 4,900.00 4,900.00
include optical isolator, base 8, relay finder,
base finder, wiring to adjacent IRRInet M
Prosper Trail West of Dallas Parkway
1.00 IS-R1A-RU-SS IRRInet-M AC 12/4 UHF Radio Stainless 4,080.00 4,080.00
Steel Enclosure
3.00 IS-R2A-RU-SS IRRInet-M AC 24/8 UHF Radio Stainless 4,680.00 14,040.00
Ped
1.00 IS-PIU-AD PIU Internal Mount with External Antenna 1,000.00 1,000.00
4.00 IS-BM-20-DC-10 2" Arad DC Meter, with latching solenoid 1 668.00 2,672.00
pulse = 10 gal
Quote Number: 34464
Quote Date: Feb 13, 2015
Sales Rep
Quoted To:
Town of Prosper Texas
PO Box 307
Prosper, TX 75078
USA
Good Thru
3/15/15
Customer ID Payment Terms
Page:
Prosper Net 30 Days
2
TOTAL Continued
Sales Tax Continued
Subtotal Continued
Inters pec LLC9810 Liberty Road
Aubrey, TX 76227
USA
Voice:
Fax:
940-440-9757
940-440-9759
Attachment 1
QUOTATION
Quantity Item Description Unit Price Amount
4.00 IS-XR-44-FD Piccolo XR, 4/4 in Fiberglass enclosure, 1,090.00 4,360.00
solar operation
Fire Station Park
1.00 IS-R1A-RU-WS IRRInet-M AC 12/4 UHF radio Wall Mount 4,080.00 4,080.00
Quote Number: 34464
Quote Date: Feb 13, 2015
Sales Rep
Quoted To:
Town of Prosper Texas
PO Box 307
Prosper, TX 75078
USA
Good Thru
3/15/15
Customer ID Payment Terms
Page:
Prosper Net 30 Days
3
TOTAL 132,626.00
Sales Tax
Subtotal 132,626.00
Inters pec LLC9810 Liberty Road
Aubrey, TX 76227
USA
Voice:
Fax:
940-440-9757
940-440-9759
Attachment 1
Page 1 of 1
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Channel Maintenance
Agreement between Two-J Partners, LLLP, and the Town of Prosper, Texas, related to the
maintenance of offsite drainage improvements to serve the Parks at Legacy development.
Description of Agenda Item:
The Parks at Legacy development, located at the southwest corner of Legacy Drive and Fishtrap
Road, has to provide offsite drainage improvements to serve the development. The offsite
drainage improvements consist of an earthern grade to drain channel to provide storm water
conveyance across the adjacent property owned by Two-J Partners, LLLP. Since the drainage
improvements are interim until such time as the Two-J Partners, LLLP, property develops, Town
staff is requiring Two-J Partners, LLLP, maintain the earthern channel. The attached agreement
clarifies the maintenance obligations of Two-J Partners, LLLP, and includes an allowance for the
Town to access for inspection of the improvements.
Attached Documents:
1. Channel Maintenance Agreement
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and
legality.
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute a Channel
Maintenance Agreement between Two-J Partners, LLLP, and the Town of Prosper, Texas, related
to the maintenance of offsite drainage improvements to serve the Parks at Legacy development.
Proposed Motion:
I move to authorize the Town Manager to execute a Channel Maintenance Agreement between
Two-J Partners, LLLP, and the Town of Prosper, Texas, related to the maintenance of offsite
drainage improvements to serve the Parks at Legacy development.
Prosper is a place where everyone matters.
ENGINEERING
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To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon authorizing the continued use of a Professional Services Agreement with
Bureau Veritas North America, Inc., related to third-party building permit plan review and inspection
services.
Description of Agenda Item:
On November 25, 2014, the Town Manager executed a Professional Services Agreement with
Bureau Veritas North America, Inc. (BVA), related to third-party plan review and inspection
services. At that time, it was anticipated that BVA’s work would be limited to commercial plan
review and inspections in order to expedite the approval and construction process.
Due to the volume of residential permits, inspection requests and staff vacancies, BVA was asked
to conduct residential inspections in Windsong Ranch and Glenbrooke Estates. On January 22,
2015, the Town Manager executed an amended fee agreement for these inspections. The fee rate
for single family dwellings was reduced, since BVA’s work would be limited to inspections only and
not include plan review for new homes.
Building Inspections now anticipates surpassing the Town Manager's signature authority to enter
into contracts up to $25,000. Therefore, staff is required to bring forth the agreement to Town
Council for authorization to continue use of the contracted services.
Budget Impact:
The estimated cost for these services for the remainder of FY 2014-2015 is $75,000, and will be
funded by 10-5410-80-00.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and
legality.
Attached Documents:
1. Professional Services Agreement
2. Amendment to Attachment B (Fee Schedule)
Prosper is a place where everyone matters.
DEVELOPMENT SERVICES
Item 4g
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Town Staff Recommendation:
Town staff recommends that the Town Council authorize the continued use of a Professional
Services Agreement with Bureau Veritas North America, Inc., related to third-party plan review and
inspection services.
Proposed Motion:
I move to approve the continued use of a Professional Services Agreement with Bureau Veritas
North America, Inc., related to third-party plan review and inspection services.
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To: Mayor and Town Council
From: Daniel L Heischman, P.E., Senior Engineer
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a License Agreement between
TVG Texas I, LLC, Windsong Ranch Community Association, Inc., and the Town of Prosper,
Texas, related to the installation and maintenance obligations of improvements consisting of
landscaping, trees, root barriers, irrigation and/or drainage facilities within the right-of-ways of the
public roads in Windsong Ranch, Phase 1A and Phase 1B.
Description of Agenda Item:
In November 2012, the Planning and Zoning Commission approved a preliminary plat for the first
phase of the Windsong Ranch development, with the option to install street trees within the right-
of-ways of the public roads. Upon the first submission of a final plat for Windsong Ranch, staff has
been coordinating the details of allowing the street trees while preserving the ability to maintain the
parkway and public utilities, minimizing conflicts with street signs, street lights and vehicular sight
lines, and establishing the maintenance responsibilities on the HOA.
Town staff and TVG developed the License Agreement to clarify the installation and maintenance
obligations of the improvements.
Attached Documents:
1. License Agreement
2. Windsong Ranch Phase 1 Preliminary Plat
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and
legality.
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute a License
Agreement between TVG Texas I, LLC, Windsong Ranch Community Association, and the Town of
Prosper, Texas, related to the installation and maintenance obligations of improvements consisting
of landscaping, trees, root barriers, irrigation and/or drainage facilities within the right-of-ways of
the public roads in Windsong Ranch, Phase 1A and Phase 1B.
Proposed Motion:
I move to authorize the Town Manager to execute the Street Tree License Agreement between
TVG Texas I, LLC, Windsong Ranch Community Association, and the Town of Prosper, Texas,
related to the installation and maintenance obligations of improvements consisting of landscaping,
ENGINEERING
Prosper is a place where everyone matters.
Item 4h
Page 2 of 2
trees, root barriers, irrigation and/or drainage facilities within the right-of-ways of the public roads in
Windsong Ranch, Phase 1A and Phase 1B.
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To: Mayor and Town Council
From: Matt Richardson, P. E., Senior Engineer
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon approving the purchase and installation of illuminated street name signs for
various intersections on Preston Road and Coleman Street from Consolidated Traffic Controls,
Inc., through the Houston-Galveston Area Council (HGAC) Cooperative Purchasing Program.
Description of Agenda Item:
Town Council previously allocated funding for the installation of illuminated street name signs
(ILSN's) at the four signalized intersections on Preston Road: First Street, Broadway, Prosper Trail,
and Frontier Parkway. An additional signalized intersection is now planned at the intersection of
Coleman Street and Prosper Trail. ILSN's for this intersection are included within this purchase
using the original allocated funding.
All ILSN's will be illuminated by internal LED light sources. They will feature a brown background
with white lettering and the windmill logo. The standard installation will be a double-sided sign
mounted above the traffic signal mast arm. On Preston Road, however, several traffic signal poles
do not have the necessary height to mount an ILSN above the mast arm. In these situations, a
single-sided ILSN will be mounted to the traffic signal mast arm facing oncoming traffic.
Local governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code,
Chapter 791, to enter into joint contracts and agreements for the performance of governmental
functions and services, including administrative functions normally associated with the operation of
government (such as purchasing necessary materials and equipment).
The Town of Prosper and HGAC entered into an interlocal agreement, effective January 4, 2001,
which allows our local government to purchase certain goods or services through HGAC. The
agreement renews automatically each fiscal year, unless cancelled by either party.
Budget Impact:
The cost of this purchase is $93,448 and will be funded from the SH 289 Illuminated Street Name
Signs project. The total budget for this project is $100,000. A previous expenditure of $4,500 for
structural analysis of the traffic signal poles leaves a balance of $95,500 available for this
purchase.
Prosper is a place where everyone matters.
ENGINEERING
Item 4i
Page 2 of 2
Attached Documents:
1. Location Map
2. Quote
3. Sample ILSN
Town Staff Recommendation:
Town staff recommends that the Town Council approve the purchase and installation of illuminated
street name signs for various intersections on Preston Road and Coleman Street from
Consolidated Traffic Controls, Inc., through the Houston-Galveston Area Council (HGAC)
Cooperative Purchasing Program.
Proposed Motion:
I move to approve the purchase and installation of illuminated street name signs for various
intersections on Preston Road and Coleman Street from Consolidated Traffic Controls, Inc.,
through the Houston-Galveston Area Council (HGAC) Cooperative Purchasing Program.
Item 4i
Illuminated Street Name Signs
Item 4i
Contract
No.:PE-05-13 Date
Prepared:2/5/2015
Buying
Agency:Contractor:
Contact
Person:
Prepared
By:
Phone:Phone:
Fax:Fax:
Email:Email:
Quan Unit Pr Total
8 2407.5 19260
0
0
12 2745 32940
0
0
16 121.25 1940
24 91 2184
112 230 25760
0
0
0
82084
Quan Unit Pr Total
12 627 7524
0
8 172.5 1380
12 205 2460
11364
14%
0
93448
CONTRACT PRICING WORKSHEET
For Catalog & Price Sheet Type Purchases
972-347-9006 800-448-8850
General Description
of Product:Illuminated Street Signs (ISLN)
michael.bulla@prospecttx.gov
Consolidated Traffic Controls, Inc.
Frank Fisher
800-448-8841
frank@ctc-traffic.com
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
CTC Installation Services. For 16 Signs at 4 intersections on Preston Road. Pull 12AWG from Breaker
Box to each pole per TXDOT Dallas District requirements. Install 8 cantilever arm. Install 8 double
sided signs to cantilever arms and 8 to mast arms. Wire signs for power. Perform system test. Provide
A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary
Town of Prosper, Texas
Michael Bulla, CIP Project Manager
972-569-1099
viewable area. Diamond Grade Reflective Sheeting, EC Film- Brown (3M 1179) with White Lettering.
Prosper Town Logo on left side. Enclosure powder coat black. Includes Photo Cell.
Delivery Date: 6 to 7 Weeks ARO D. Total Purchase Price (A+B+C):
B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary
(Note: Unpublished Items are any which were not submitted and priced in contractor's bid.)
Additional cost to upgrade Cantilever Arm Mounted Signs to 8' x 27" Viewable Area
Subtotal B:
Total From Other Sheets, If Any:
C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges
Description
Additional cost to upgrade Mast Arm Mounted Single Sided Signs to 8' x 27" Viewable Area
on-site support for TXDOT inspecition if required. Includes all equipment, labor, and materials.
Subtotal C:
Check: The total cost of Unpublished Options (Subtotal B) cannot exceed 25% of the total
from Section A.For this transaction the percentage is:
Arm with Front Clamp, Acorn Cap, Back Clamp and Hardware Kit.
Total From Other Sheets, If Any:
Pelco 3142-9 Series Cantilever Arm Asembly. Painted powder coat RAL 8008. Price includes 9' Steel
Subtotal A:
EZ-Bar Free Swing Mounting Hardware for Cantilever Arm mounting. Fixed height. 2 required per sign.
Pelco 0142 Series Astro-Brac for rigid rear mounting of sign to mast arm. 2 required per sign.
Catalog / Price Sheet
Name:Traffic Control, Enforcement & Signal Preemption Equipment
Description
Southern Mfg. Clean Profile Single Sided LED Illuminated Street Sign for Mast Arm Mounting. 8'x24"
Southern Mfg. Clean Profile Double Sided LED Illuminated Street Sign for Cantilever Arm Mounting.
Lettering. Prosper Town Logo on left side. Enclosure powder coat black. Includes Photo Cell
8'x24" viewable area. Diamond Grade Reflective Sheeting, EC Film Brown (3M 1179) with White
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Sample Illuminated Street Name Signs Item 4i
Sample Illuminated Street Name Signs
Northbound Preston Road at Prosper Trail
Eastbound Frontier Parkway at Preston Road
Item 4i
Page 1 of 1
To: Mayor and Town Council
From: Will Mitchell, Parks and Recreation Manager
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a First Amendment to the
Temporary Parking Lot Agreement between the Prosper Independent School District, and the
Town of Prosper, Texas, related to overflow parking at Frontier Park.
Description of Agenda Item:
In February 2014, the Town entered into a Temporary Parking Lot Agreement with the Prosper
Independent School District (PISD) to allow the Town to utilize the PISD’s property northeast of the
soccer fields at Frontier Park for temporary parking. Upon execution of the Temporary Parking Lot
Agreement, the Town’s Public Works Department and Parks and Recreation Department improved
the area with gravel, railroad ties, and fencing.
With the continued growth in activities at Frontier Park, additional space for temporary parking is
needed until such time as the PISD adds the permanent parking lot adjacent to Frontier Park with
their development. In an effort to address the parking needs today, the Town has requested use of
some additional land next to the temporary parking lot for overflow parking. The attached
amendment allows the Town to utilize the property north of the current temporary parking lot for
overflow parking. At this time, the surface of the overflow parking area is not planned to be
improved, but the ILA gives the Town authority to improve the area at anytime.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and
legality.
Attached Documents:
1. First Amendment to the Temporary Parking Lot Agreement.
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute a First
Amendment to the Temporary Parking Lot Agreement between the Prosper Independent School
District, and the Town of Prosper, Texas, related to overflow parking at Frontier Park.
Proposed Motion:
I move to authorize the Town Manager to execute a First Amendment to the Temporary Parking
Lot Agreement between the Prosper Independent School District, and the Town of Prosper, Texas,
related to overflow parking at Frontier Park.
Prosper is a place where everyone matters.
PARKS &
RECREATION
Item 4j
FIRST AMENDMENT TO THE TEMPORARY PARKING LOT AGREEMENT
BETWEEN THE TOWN OF PROSPER, TEXAS, AND THE PROSPER
INDEPENDENT SCHOOL DISTRICT
This FIRST AMENDMENT TO THE TEMPORARY PARKING LOT
AGREEMENT (hereinafter referred to as the “AGREEMENT”) is made and entered into by
and between the TOWN OF PROSPER, TEXAS (hereinafter referred to as the “TOWN”), a
Texas home-rule municipality, and the PROSPER INDEPENDENT SCHOOL DISTRICT, a
political subdivision of the State of Texas (hereinafter referred to as the “PISD”).
WHEREAS, both the TOWN and the PISD (hereinafter referred to collectively as the
“Parties”) previously entered into a Temporary Parking Lot Agreement for temporary parking in
the area north of the soccer fields at Frontier Park (hereinafter referred to as the “Parking Area
Project”), on or about January 25, 2014 (“Original Temporary Parking Agreement”); and
WHEREAS, the TOWN has determined that an overflow parking area is necessary at
the Parking Area Project, which overflow area (“Overflow Parking Area”) is depicted in Exhibit
A, attached hereto and incorporated by reference; and
WHEREAS, the TOWN and the PISD have reached certain agreements and
understandings regarding the Overflow Parking Area; and
WHEREAS, the TOWN and the PISD find that the execution of this AGREEMENT is
necessary and paramount for the benefit of the public, that the permissions outlined herein are
made for adequate consideration to ensure the efficient management and use of public facilities,
and that the matters contained herein are in the common interest of both Parties to accomplish a
proper public purpose.
NOW, THEREFORE, for and in consideration of the agreements contained herein, and
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the TOWN and the PISD agree as follows:
SECTION 1. FINDINGS INCORPORATED.
The foregoing recitals are hereby incorporated into the body of this AGREEMENT and
shall be considered part of the mutual covenants, consideration and promises that bind the
Parties.
SECTION 2. TERM.
This AGREEMENT shall become effective upon the Effective Date and shall remain in
effect until and unless terminated. The words “Effective Date” mean the date of the last party to
execute this AGREEMENT by and between the TOWN and the PISD. Either Party may
terminate this agreement on ninety (90) days written notice to the other party.
First Amendment Temp Parking Lot Agreement Page 1 of 10
Item 4j
SECTION 3. AGREEMENTS OF THE PARTIES.
(a) Parking Lot. The PISD gives its non-revocable consent and authorization to the TOWN
to provide parking in the area generally depicted on the Parking Lot Map as the Overflow
Parking Area. The TOWN shall be fully responsible to maintain the Overflow Parking
Area. Should the TOWN or PISD determine that the Overflow Parking Area is no
longer desired, the TOWN shall restore the property to its current condition.
(b) Applicability of Original Temporary Parking Agreement. This Agreement shall be
subject to all of the terms and conditions contained in the Original Temporary Parking
Agreement, attached as Exhibit B, and the Overflow Parking Area shall be considered
part of the Parking Area Project, as if included in said Original Temporary Parking
Agreement.
SECTION 4. MISCELLANEOUS PROVISIONS.
The following miscellaneous provisions are a part of this AGREEMENT:
(a) Counterparts. This AGREEMENT may be executed in one or more counterparts, each
of which shall be deemed an original and all of which shall constitute one and the same
document.
(b) Effective Date. The effective date (the “Effective Date”) of this AGREEMENT shall be
the date of the last party to execute this AGREEMENT by and between the PISD and
the TOWN.
[The Remainder of this Page Intentionally Left Blank]
First Amendment Temp Parking Lot Agreement Page 2 of 10
Item 4j
APPROVED by the Town Manager of the Town of Prosper, Texas, on the ______ day
of _______________, 2015.
ATTEST: TOWN OF PROSPER
By: ______________________________
Name: Robyn Battle Name: Harlan Jefferson
Title: Town Secretary Title: Town Manager, Town of Prosper
Date:
APPROVED AS TO FORM:
Name: Terrence S. Welch
Title: Town Attorney
APPROVED by the Superintendent of the Prosper Independent School District on the
______ day of _______________, 2015.
PROSPER INDEPENDENT SCHOOL
DISTRICT, a Texas political subdivision
By:
Title: Superintendent, Prosper Independent School
District
Date:
APPROVED AS TO FORM:
Name: _________________
Title: PISD Attorney
First Amendment Temp Parking Lot Agreement Page 3 of 10
Item 4j
PARKTNG LOT MAP (EXH|B|T ,,A")
r
-l
,
FLOW PARKIN
EXISTING PARKING
First Amendment Temp Parking Lot Agreement Page 4 of 10
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EXHIB¡T B
TEMPORARY PARKING LOT AGREtrMENT
BETWEEN TrrE TO\ryN OF PROSPER, TEXAS, AND TIIE PROSPER
INDEPENDENT SCHOOL DISTRICT
This TEMPORARY PARKING LOT AGREEMENT (hereinafter referred to as the
"AGREEMENT") is made and ettered into by and between the TOWN OF PROSPER,
TEXAS (hereinafter referred to as the 'oTO\ryN"), a Texas home-rule municipality, and the
PROSPER INDEPENDENT SCHOOL DISTRICT, a political subdivision of'the State of
Texas (hereinafter refened to aò the "PISD'):
\ryHEREÄS, both the TOWI\I and the PISD (hercinafter refened to collectively as the
"Parties') recognize the need for the construction of a gravel parking lot north of the socoer
fieids at Frontier Park (hereinafter ieferred to as the "Gravel Parking Lot Project'); and
WIIEREA.S, the land that the TO\ilN has determined is best suited for the placement of
the gravel parking area ib bwned by the PISD and is generally depicted'on the map labeled
'oFrontier ParH' (hereinafter referred to as the '?arking Lot Map"), which Parking Lot Map is
attached hereto as Exhibít A; and
\ryHEREAS, the Parking Lot Map shows the general location of the proposed gravel
parking atea, as well as the gen'eral l'ocation of a proposed fence that the TOWN will erect along
the eastern edge of the PISD property to block access from the parking area to the private drive
(Dylao Drive) located east of the PISD property ; and
WTIEREAS, both the TO\MhÍ and the PISD recognize that the looation of the gravel
parking area (which is envisioned to be a temporary parking solution) may be suitable for the
construction of a permanent conorete parking lot by either the TOWN and/or the PISD at some
undetermined time in the future and the Parties desire to designate and set aside the area for such
permanent parking use should either Party determined that it is in their respective best interests
to construct such permanent concrete parking lot; and
\ilHEREAS, the TOWII{ and the PISD have reached certai.n agreements and
understandings regarding the-Gravel Parking Lot Project, which agreements and understandings
are set forth inthis AGREEMENT; and
\ilHEREAS, the TOIYII and the PISD find that the execution of this AGREEMENT is
necessary and paramount for the benefit of the public, that the permissions outlined herein are
madefor adequate consideration to ensure ttre efficient management ancl use of public facilities,
and that the matters contained herein are in the common'ihterest of both Parties to accompli'sh.a
proper publio putpose.
NO\ry, THEREFORE, for and in consideration of the agreements contained herein, and
other good and valuable consideration, the receipt and. sufficiency of which are hereby
acknowledged, the TOWN and the PISD agree as follows:
First Amendment Temp Parking Lot Agreement Page 5 of 10
Item 4j
SECTION X.FINDINGS INCORPORATED.
The foregoing recifals are hereby incorporated into the body cif this AGREEMENT and
shall be considered part of thç mutual covenants, consideration and promísds that bind the
Parties.
SECTION2.TERM.
This AGREEMENT shall become effective upon the Ef,fective Date and shall ¡emain in
effect until and unless terminated. The words "Effective Date" mean the date of.the last parfy to
execute this AGREEMENT by and between the TOWN and the PISD. Either Party may
terminate this agreement I year after completion of the construction of the gravel parking lot on
ninety (90) days written notice to the other paÍy.
SECTION 3. AGREEMENTS OF TIIE PARTMS.
(a) Gravel Parking Lot. The PISD gives its non-revocable consent and authorization to the
TOIVN to conskuct a gtavelparking lot in the area gerie.rally.depicted on the Parking Lot
Map as the "Proposed Gravel Farking Area." The TOWN shâll be fully responsible to
construct and pay for the gravel parking lot and any and all required.improvements
associatèd with the construction of the gravel parking lot. Should the TOW1Y or PISD
determine that the gravel parking lot is no longer desired, the TOWN shall prompily
remove fhe grave.l parking lot, and if the gravel parking lot is not replaced by apermanent
concrete parking lot as more fully described in Section 3(i) of this AGRIEMENT, the
TOWN will restore the gravel parking lot area to a condition as good as, or better than,
the condition of the area immediately before the TOIVN began its construction of the
. grave_l parking lot.
(b) Fencing Requirements. The TOWN agrees to ereet a fence along the eastern edge of the
FISD property, as generally shown as the "Proposed Fence" on the Parking Lot Map, to
block access from the parking atea to the private drive (Dylan Drive) located east of the
PISD property. The TOWIT shall be fully responsible to construct andpay for the fence
and any and all required improvements associated with the construction of the fence.
(c) Option to Construct Concrete Farking Lot. lVhile both the TOWN and the PISD
envision that the gravel parking lot will be an acceptable temporary parking solution, the
Parties agree that lboation of the gtavel parking lot may be suitable for the construction of
a permanent concrete parking lot by either the-T0\ryN andlar the PISD at some
undetennined time in the future and the Parties, through this AGREBMENT, designate
and set aside the area for such permanent concrete parking lot u'se should both Pa*ies
determine. that it is in their respective best interests to consfuuct such a permanent
. concrete parking lot. The PISD understands that the TOWN may or may not at sorne
f,rture date, determine that the construction of a permanent ooncrete parking lot in the
area occupied by the gravel parking lot is in the best interests of the TOWN. And the
TOWN under'stands that PISD måy or may not come to the same conclusion.. Accordingly, the Parties agree that both Parties must concur before either Party may
First Amendment Temp Parking Lot Agreement Page 6 of 10
Item 4j
oommence with construction of a permanent parking lot. This AGREEMENT does not
constitute a commitmçnt or binding obligation for either Party to build, either at iîs own
cost or as a shàred cost, a permanent concrete parking lot in the area occupied by the
gravel parking lot. In the event that both Parties determine that a permanent parking lot
is preferable, at that time the Parties will attempt to determine responsibility for.costs of
construction and an equitable arrangement for usb of the same.
(d) No Cost to the PISD. The Parties agree that all costs and expenses associated in anyway
with the gravel parking lot and fencing shall be borne exclusively by the TOWN and that
. the PISD shall have no monêtary obligations created by and through .this
AGREEMENT.
(") Maintenance of Gravel Parking Lot. Until such time as this Agreemenl is terminated,
the TOIilN shall be responsible for maintaining the parking lot, at its sole expense, such
that the gravel parking lot is in good opprating conditions, free of unreasonable uneven
areas, provides safe âccess and egress, has.reasonably marked palking spaces, handicap
. spaces, and adequate pathways for access and ei¡ess by emergency vehicles.
(Ð No Mdnetary Exchange f'or Use of Property. The PISD agrees that the TOWN may
make úse of the properties described in this AGREEMENT for the uses described in this
AGREEMpNT'without the payment of rent or any other type of monetary consideration
and acknowledges that the TOWVs use of the properties described in this
AGREEMENT for the uses described in this AGREEMENT constitute legitimate
public uses that serve the interests ofthe PISD and its taxpayers.
SECTION 4.MISCELLANEOUS PROWSIONS.
The following miseellaneous provisions are a part of this AGREEMENT:
(") Amendrnents.. This AGREEMENT constitutes the entire understanding and agreement
of the Parties as to fhe matters set forth in this ÀGREEMENT. No alteration of or
amendment to this AGREEMENT shall be effective unless given in writing and signed
by the party or Parties sought to be charged or bound by the âlteration or amendment.
(b) Applicable Larv and Venue. This AGREEMENT shall be govemed by and construed
in accordance with the laws of the State of Texas, and all obligations of the Parties
created hereundei are performable in Collin Counfy, Texas. Venue for any action arising
under this AGREEMENT shall Iie in the state district courts of Collin Counfy, Texas.
(c) Binding Obligation. This AGREEMENT shall become a binding obligation on the
signatories upon eì(ecution by all signatories hereto and further, this AGREEMENT
"shall be deemed a covenant that runs with the land. The TO\ryN wanants and represents
that the individual executing this AGREEMENT on behalf of the TO\ryN has full
authority to execute this AGREEMENT and bind the TOWN to the same. The PISD
wanants and represent that the individual executing this AGREEMENT on the PISD's
behalf has full authority to execute this AGREEMENT and bind the PISD to the same.
First Amendment Temp Parking Lot Agreement Page 7 of 10
Item 4j
(d) Caption Headings. Caption headings in this AGREEMENT are for convenience
, pu{poses only and are not to be used to interpret or define the provisions of the
AGREEMENT.
(e) Counterparfs. This ,A.GREEMENT may be executed in one or more counterparts, each
of which shall be deemed an original and all of which shall constitute one and the same
document.
(Ð Effective Date. The effective date (the "Effective Date") of this AGREIMENT shall be
the date of the last party to execute this AGßEEMENT by and between ihe plSD and
the TOIVN.
(g) Force Majeure. It is expressly understood and agreed by the Parties to this
ÄGREEMENT that if the perfornance of any obligations hereunder is delayed by
reason of war, civil commotion, acts of God, inclement weather, fire or other casuaþ, or
court injunction, the party so obligated or permitted shall be excused from doing or
performing the same during such period of delay, so that the time period applicable to
such obligation or requirement shall.be extended for a period of time equal to the period
such pafty was delayed.
(h) Severability. The provisions of this AGREEMENT are severable. If any paragraph,
section, subdivision, sentence, clause, or phrase of this AGREEMENT is for any reason
hetd by a court of competent jurisdiction to be contrary to law or contrary to any rule or' regulation have the force and effect òf the law, the remaining portions of the
ÄGREEMENT shall be enforced as if the invalid provision had never been included.
(Ð No Third Party Beneficiaries. Nothing in this ÄGREEMENT shall be construed to
create any right in any third party not a signatory to this ÄGREEMENT, and the Parties
do not intend to create any third patty beneficiaries by entering into this A.GREEMENT.
Sovereign Immunity. By entering into and executing this AGREEMENT, the Parties
agree that neither the TOWN nor the PISD waives, limits or surrenders its sovereign
immunity, except as specifrcally provided for herein and as provided by law.
[The Remainder of this Page Intentionally Left Blank]
û)
First Amendment Temp Parking Lot Agreement Page 8 of 10
Item 4j
by the Town Manager of the Town of Prosper, Texas, on the # Oo,
20r4
By:
TOWN OF
Title:
Date:
ofProsperName:
Titlei Secretary
APPROVED AS TO FORMç-NJA
Name: Terrence S. rùfelch
Title: Town Attomey
APPROVED by the Superintendent of the Prosper Independent School Districf on the
?tir driyof l}o,n '
,2014.
PROSPER INDEPENDENT SCHOOL
DISTRICT, a Texas political subdivisi'on
Prospër $chool
District
Date
APPROVED AS TO FORM
Name:
Titlei PISD Attorney
First Amendment Temp Parking Lot Agreement Page 9 of 10
Item 4j
First Amendment Temp Parking Lot Agreement Page 10 of 10
Item 4j
To: Mayor and Town Council
From: Alex Glushko, AICP, Senior Planner
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of
the Town Council to the Development Services Department, pursuant to Chapter 4, Section
1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning
& Zoning Commission on any site plan or preliminary site plan.
Description of Agenda Item:
Attached are the preliminary site plans and site plans acted on by the Planning & Zoning
Commission at their February 17, 2015 meeting. Per the Town’s Zoning Ordinance, the Town
Council has the ability to direct staff to submit a written notice of appeal on behalf of the Town
Council to the Development Services Department for any preliminary site plan or site plan acted
on by the Planning & Zoning Commission.
Attached Documents:
1. Preliminary Site Plan for Windsong Ranch Marketplace
2. Site Plan for Windsong Ranch Marketplace
3. Preliminary Site Plan for Windsong Ranch Townhomes
4. Site Plan for La Cima Crossing, Block A, Lot 1 (Valero)
5. Preliminary Site Plan for Prosper Trails Office Center
6. Site Plan for Prosper Trails Office Center
Town Staff Recommendation:
Town staff recommends that the Town Council take no action on these items.
Prosper is a place where everyone matters.
PLANNING
Item 4k
This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.LAST SAVED 2/12/2015 4:39 PMPLOTTED BY PENA, VANESSA 2/12/2015 4:42 PMDWG PATH K:\DAL_CIVIL\64464400 - PROSPER DD\4_DESIGN\CAD\PRELIMINARY ENGDWG NAME PRELIMINARY SITE PLAN.DWG , [ PSP PRELIMINARY SITE PLAN ]IMAGESXREFS xBndy : xRdwy_Gee_Windsong : xAsBlt : xUtil : xUtil-Phase 2 : xTxDOT : xFM423 : xHawkins : xSite : x-DecelLanes
GRAPHIC SCALE IN FEET
0100 50 100 200
1" = 100'@ 24X36
VICINITY MAP
DATE : FEBRUARY 12, 2015
PRELIMINARY SITE PLAN
WINDSONG RANCH MARKETPLACE
LOTS 1-19
46.56 AC. SITUATED IN THE
J. SALING SURVEY, ABSTRACT NO. 1675
TOWN OF PROSPER, DENTON COUNTY, TEXAS
Engineer:
KIMLEY-HORN AND ASSOCIATES, INC
12750 MERIT DRIVE
SUITE 1000
DALLAS, TX 75251
TEL NO. (972) 770-1300
CONTACT: MATT LUCAS, P.E.
Owner/Applicant:
NORTHEAST 423/380, LTD
7001 PRESTON ROAD
SUITE 410
DALLAS, TX 75205
TEL NO. (214) 224-4600
CONTACT: ROBERT DORAZIL
GENERAL NOTES:
1. DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED.
2. FIRE LANES SHALL BE A MINIMUM OF 24' IN WIDTH WITH A 30' TURNING
RADIUS.
3. MEDIANS ALONG WINDSONG PARKWAY SOUTH ARE PRIVATELY OWNED
BY TVG. ANY STREET IMPROVEMENTS ALONG WINDSONG PARKWAY
SOUTH ARE TO DISCUSSED WITH THE TOWN AND TVG.
4. ALL OUTDOOR SALES AREA SHALL COMPLY WITH ZONING EXHIBIT D
(ORDINANCE NO. 14-38 DATED JUNE 24, 2014.)
5. FDCS SHALL BE PROVIDED IN ACCORDANCE WITH TOWN OF PROSPER
STANDARDS.
6. TREES SHALL NOT BE LOCATED WITHIN PUBLIC EASEMENTS IN
ACCORDANCE WITH TOWN STANDARDS. ORNAMENTAL TREES MAY BE
LOCATED WITHIN THE 15' WATER EASEMENT (LOCATED ALONG THE
NORTH SIDE OF THE 75' CITY OF IRVING EASEMENT) NO CLOSER THAN
FOUR FEET (4') TO THE WATER LINE AND REQUIRING INSTALLATION OF
A ROOT BARRIER.
7. HIGHWAY US 380, FM 423, GEE RD., AND HAWKINS LN. ARE SHOWN AS
ULTIMATE BUILD OUT BASED ON INFORMATION PROVIDED BY OTHERS.
8. MEDIAN OPENINGS ALONG US 380 ARE CONTINGENT ON TXDOT
APPROVAL.
9. LANDSCAPE IMPROVEMENTS WITHIN THE EXISTING CITY OF IRVING
EASEMENT SHALL BE SUBJECT TO THE CITY OF IRVING'S APPROVAL.
10.FOUNDATION PLANTINGS WILL CONFORM TO LANDSCAPE PLANS TO BE
APPROVED BY THE TOWN.
SF AC
1 PD-40 RETAIL 42,488 0.98 3,806 22' 9.0% 0.09:1 4 16 22 5.8 1 2 330 3,016 31,951 2,974 3,715
2 PD-40 RESTAURANT W/ D.T.27,590 0.63 1,648 22' 6.0% 0.06:1 10 17 24 14.6 1 2 360 2,391 18,776 1,931 4,775
3 PD-40 RETAIL 59,558 1.37 6,114 22' 10.3% 0.103:1 4 25 45 7.4 2 4 675 5,860 38,868 4,169 8,716
4 PD-40 RETAIL/RESTAURANT (35%)164,301 3.77 29,332 40' 17.9% 0.179:1 4 (RET.)/10(REST.)179 211 7.53 7 7 3,165 15,636 109,113 11,501 10,220
5 PD-40 DETENTION 109,244 2.51 -- -----------7,647 8,634
6 PD-40 RESTAURANT W/ D.T.46,851 1.08 3,600 22' 7.7% 0.077:1 10 36 48 13.3 2 2 720 3,595 35,841 3,280 3,815
7 PD-40 GROCERY/RETAIL 551,020 12.65 123,494 40' 22.4% 0.224:1 4 494 579 4.7 12 12 8,685 23,782 365,257 38,571 38,487
8 PD-40 CONVENIENCE STORE W/FUEL 60,810 1.40 178 40' 0.3% 0.003:1 3/EMPLOYEE 3 5 28.1 1 1 75 1,718 54,766 4,257 4,148
9 PD-40 RETAIL/RESTAURANT (35%)64,139 1.47 11,400 40' 17.8% 0.178:1 4 (RET.)/10(REST.)70 71 6.2 3 3 1,065 5,817 39,737 4,490 7,185
10 PD-40 DETENTION 54,718 1.26 -- -------------
11 PD-40 RETAIL 190,291 4.37 48,330 40' 25.4% 0.254:1 4 194 281 5.8 7 7 4,215 9,400 118,333 13,320 14,228
12 PD-40 RETAIL 162,934 3.74 36,599 40' 22.5% 0.225:1 4 147 208 5.7 7 7 3,120 4,738 106,098 11,405 15,499
13 PD-40 RESTAURANT W/ D.T.50,754 1.17 3,196 40' 6.3% 0.063:1 10 32 43 13.5 2 2 645 1,671 37,969 3,553 7,918
14 PD-40 RESTAURANT 42,953 0.99 3,196 40' 7.4% 0.074:1 13.33 43 52 16.3 3 3 780 3,351 26,813 3,007 9,593
15 PD-40 RESTAURANT W/D.T.43,478 1.00 3,016 40' 6.9% 0.069:1 10 31 47 15.6 2 3 705 3,465 29,177 3,043 7,820
16 PD-40 RETAIL 40,743 0.94 4,900 40' 12.0% 0.12:1 4 20 56 11.4 3 4 840 2,140 28,259 2,852 5,444
17 PD-40 RETAIL 77,832 1.79 6,400 40' 8.2% 0.082:1 4 26 69 10.8 3 4 1,035 3,060 47,773 5,448 20,599
18 PD-40 RETAIL 58,729 1.35 7,000 40' 11.9% 0.119:1 4 28 46 6.6 2 4 690 4,815 38,839 4,111 8,075
19 PD-40 RETAIL 122,170 2.80 10,626 40' 8.7% 0.087:1 4 43 45 4.2 2 2 675 6,657 57,228 8,552 47,659
SUBTOTAL 45.24
ROW DEDICATION 1.32
TOTAL 1,970,602 46.56 302,835 1,404 1,852 60 69 27,780 101,112 1,184,797 134,112 226,530
OPEN SPACE
REQUIRED (SF)
OPEN SPACE
PROVIDED (SF)
BUILDING AREA
(SF)
PARKING RATIO
(SPACES/1,000 SF)
COVERAGE
(%)
REQUIRED HANDICAP
PARKING
PROVIDED HANDICAP
PARKING
INTERIOR LANDSCAPE
REQUIRED (SF)
INTERIOR LANDSCAPE
PROVIDED (SF)
IMPERVIOUS AREA
(SF)LOT PROPOSED USE LOT AREA PARKING
REQUIRED
PARKING
PROVIDED
REQ. PARKING
RATIO
SITE DATA SUMMARY TABLE
ZONING BUILDING
HEIGHT
FLOOR AREA
RATIO
Item 4k
This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.LAST SAVED 2/12/2015 4:40 PMPLOTTED BY PENA, VANESSA 2/12/2015 4:40 PMDWG PATH K:\DAL_CIVIL\64464400 - PROSPER DD\4_DESIGN\CAD\PLAN SHEETSDWG NAME C-SITE PLAN.DWG , [ C-003 SITE PLAN ]IMAGES krogermkt160x100 :XREFS xSite : x-24x36 : xRdwy_Gee_Windsong : xAsBlt : xExUtil : xUtil : xStorm : xbndy : xLotAreas
DATE : FEBRUARY 12, 2015
SITE PLAN
WINDSONG RANCH MARKETPLACE
LOTS 4, 5, 7, 8, & 9
23.12 AC. SITUATED IN THE
J. SALING SURVEY, ABSTRACT NO. 1675
TOWN OF PROSPER, DENTON COUNTY, TEXAS
Engineer:
KIMLEY-HORN AND ASSOCIATES, INC
12750 MERIT DRIVE
SUITE 1000
DALLAS, TX 75251
TEL NO. (972) 770-1300
CONTACT: MATT LUCAS, P.E.
Owner/Applicant:
NORTHEAST 423/380, LTD
7001 PRESTON ROAD
SUITE 410
DALLAS, TX 75205
TEL NO. (214) 224-4600
CONTACT: ROBERT DORAZIL
U.S. HWY 380GEE ROADWINDSONG PKWY SOUTH
NORTH
LOCATION MAP
NTS
1. DUMPSTERS AND TRASH COMPACTORS SHALL BE SCREENED IN
ACCORDANCE WITH THE COMPREHENSIVE ZONING ORDINANCE.
2. OPEN STORAGE, WHERE PERMITTED, SHALL BE SCREENED IN
ACCORDANCE WITH THE COMPREHENSIVE ZONING ORDINANCE.
3. OUTDOOR LIGHTING SHALL COMPLY WITH THE LIGHTING AND GLARE
STANDARDS CONTAINED WITHIN THE COMPREHENSIVE ZONING
ORDINANCE AND SUBDIVISION REGULATION ORDINANCE.
4. LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED
BY THE TOWN.
5. ALL ELEVATIONS SHALL COMPLY WITH THE STANDARDS CONTAINED
WITHIN THE COMPREHENSIVE ZONING ORDINANCE.
6. BUILDINGS OF 5,000 SQUARE FEET OR GREATER SHALL BE 100% FIRE
SPRINKLED. ALTERNATIVE FIRE PROTECTION MEASURES MAY BE
APPROVED BY THE FIRE DEPARTMENT.
7. FIRE LANES SHALL BE DESIGNED AND CONSTRUCTED PER TOWN
STANDARDS OR AS DIRECTED BY THE FIRE DEPARTMENT.
8. TWO POINTS OF ACCESS SHALL BE MAINTAINED FOR THE PROPERTY
AT ALL TIMES.
9. SPEED BUMPS/HUMPS ARE NOT PERMITTED WITHIN A FIRE LANE.
10. HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL
CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND
WITH THE REQUIREMENTS OF CURRENT, ADOPTED BUILDING CODE.
11. ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL.
12. ALL FENCES AND RETAINING WALLS SHALL BE SHOWN ON THE SITE
PLAN AND ARE SUBJECT TO BUILDING OFFICIAL APPROVAL.
13. ALL EXTERIOR BUILDING MATERIALS ARE SUBJECT TO BUILDING
OFFICIAL APPROVAL AND SHALL CONFORM TO THE APPROVED
FACADE PLAN.
14. SIDEWALKS OF NOT LESS THAN SIX (6') FEET WIDTH ALONG
THOROUGHFARES AND COLLECTORS AND FIVE (5') IN WIDTH ALONG
RESIDENTIAL STREETS, AND BARRIER FREE RAMPS AT ALL CURB
CROSSINGS SHALL BE PROVIDED PER TOWN STANDARDS.
15. APPROVAL OF SITE PLAN IS NOT FINAL UNTIL ALL ENGINEERING
PLANS ARE APPROVED BY THE TOWN ENGINEER.
16. SITE PLAN APPROVAL IS REQUIRED PRIOR TO GRADING RELEASE.
17. ALL NEW ELECTRICAL LINES SHALL BE INSTALLED AND/OR
RELOCATED UNDERGROUND.
18. ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC
VIEW IN ACCORDANCE WITH THE COMPREHENSIVE ZONING
ORDINANCE.
19. LOTS SHALL HAVE FRONTAGE ON A COMMON ACCESS DRIVE OR A
PUBLIC STREET. THE COMMON ACCESS DRIVE SHALL BE A
DEDICATED PUBLIC ACCESS, UTILITY, AND FIRELANE EASEMENT.
20. ON-SITE PARKING LOT LIGHTING SHALL INCLUDE DIMMERS.
21. DEVELOPER SHALL MAINTAIN THREE (3) FOOT BERMS FOR PURPOSES
OF SCREENING ALONG GEE ROAD AND WINDSONG RANCH PARKWAY,
AND SHALL USE BEST EFFORTS TO INSTALL BERMS ALONG US
HIGHWAY 380.
TOWN OF PROSPER
SITE PLAN NOTES
GENERAL NOTES:
1. DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE
NOTED.
2. FIRE LANES SHALL BE A MINIMUM OF 24' IN WIDTH WITH A 30'
TURNING RADIUS.
3. MEDIANS ALONG WINDSONG PARKWAY SOUTH ARE PRIVATELY
OWNED BY TVG. ANY STREET IMPROVEMENTS ALONG
WINDSONG PARKWAY SOUTH ARE TO DISCUSSED WITH THE
TOWN AND TVG.
4. ALL OUTDOOR SALES AREA SHALL COMPLY WITH ZONING
EXHIBIT D (ORDINANCE NO. PD-40.)
5. FDCS SHALL BE PROVIDED IN ACCORDANCE WITH TOWN OF
PROSPER STANDARDS.
6. TREES SHALL NOT BE LOCATED WITHIN PUBLIC EASEMENTS IN
ACCORDANCE WITH TOWN STANDARDS. ORNAMENTAL TREES
MAY BE LOCATED WITHIN THE 15' WATER EASEMENT (LOCATED
ALONG THE NORTH SIDE OF THE 75' CITY OF IRVING
EASEMENT) NO CLOSER THAN FOUR FEET (4') TO THE WATER
LINE AND REQUIRING INSTALLATION OF A ROOT BARRIER.
7. GEE RD. IS SHOWN AS ULTIMATE BUILD OUT BASED ON
INFORMATION PROVIDED BY OTHERS.
8. FOUNDATION PLANTINGS WILL CONFORM TO LANDSCAPE
PLANS TO BE APPROVED BY THE TOWN.
PROPERTY LINE
LEGEND
LOT LINE
SETBACK LINE
EASEMENT LINE
PUBLIC ACCESS, UTILITY,
AND FIRE LANE EASEMENT
GRATE INLET
CURB INLET
STORM DRAIN JB/MH
SANITARY SEWER MH
LANDSCAPE SCREEN
Owner
THE KROGER CO.
1331 E. AIRPORT FRWY
IRVING, TX 75062
TEL NO. (972) 785-6015
CONTACT: CHRISTINA KONRAD
SF AC
4 PD-40 RETAIL/RESTAURANT (35%)164,301 3.77 29,332 40' 17.9% 0.179:1 4 (RET.)/10 (REST.) 179 211 7.53 7 7 3,165 15,636 109,113 11,501 10,220
5 PD-40 DETENTION 109,244 2.51 -- -----------7,647 8,634
7 PD-40 GROCERY/RETAIL 551,020 12.65 123,494 40' 22.4% 0.224:1 4 494 579 4.7 12 12 8,685 23,782 365,257 38,571 38,487
8 PD-40 CONVENIENCE STORE W/FUEL 60,810 1.40 178 40' 0.3% 0.003:1 3/EMPLOYEE 3 5 28.1 1 1 75 1,718 54,766 4,257 4,148
9 PD-40 RETAIL/RESTAURANT (35%)64,139 1.47 11,400 40' 17.8% 0.178:1 4 (RET.)/10 (REST.) 70 71 6.2 3 3 1,065 5,817 39,737 4,490 7,185
SUBTOTAL 21.80
ROW DEDICATION 1.32
TOTAL 949,514 23.12 164,404 746 866 23 23 12,990 46,953 568,873 66,466 68,674
OPEN SPACE
REQUIRED (SF)
OPEN SPACE
PROVIDED (SF)
BUILDING AREA
(SF)
PARKING RATIO
(SPACES/1,000 SF)
COVERAGE
(%)
REQUIRED HANDICAP
PARKING
PROVIDED HANDICAP
PARKING
INTERIOR LANDSCAPE
REQUIRED (SF)
INTERIOR LANDSCAPE
PROVIDED (SF)
IMPERVIOUS AREA
(SF)LOT PROPOSED USE LOT AREA PARKING
REQUIRED
PARKING
PROVIDED
REQ. PARKING
RATIO
SITE DATA SUMMARY TABLE
ZONING BUILDING
HEIGHT
FLOOR AREA
RATIO
PROPOSED FDC
PROPOSED FIRE HYDRANT
Item 4k
Item 4k
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Item 4k
SHEET NO.
SITE KEY NOTES:
LEGEND:
C-3.0
LOCATION MAP
Call before you dig.
CST CORNER STORE
CARWASH
T
OWNER:
MUSTANG- MIDWAY PLANO, LTD
16475 DALLAS PARKWAY, STE. 820
ADDISON, TEXAS 75001
CIVIL ENGINEER:
JOHN THOMAS ENGINEERING
800 N. WATTERS, STE. 170
ALLEN, TX 75013
CONTACT: JOHN MEASELS
(214) 491-1830
SURVEYOR:
ARTHUR SURVEYING CO., INC.
220 ELM STREET, SUITE 200
LEWISVILLE, TEXAS 75067
CONTACT: DOUGLAS L. ARTHUR
(972) 221-9439
ARCHITECT:
PM DESIGN GROUP, INC.
710 E. PARK BOULEVARD, STE 108
PLANO, TEXAS 75074
CONTACT: JOHN MELENDEZ
(972) 449-8084
CORNICE CORNICE
EXISTING LEGEND:
Item 4k
Item 4k
Item 4k
M A T C H L I N E (S E E T H I S S H E E T )M A T C H L I N E (S E E T H I S S H E E T )Item 4k
Item 4k
Page 1 of 3
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Conduct a Public Hearing, and consider and act upon an ordinance amending Specific Use
Permit-4 (SUP-4), to allow for Office/Showroom uses, on 5.4± acres, located on the east side of
Prosper Commons Boulevard, 300± feet south of Richland Boulevard. (S15-0001).
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning
Current Land Use
Future Land Use
Plan
Subject
Property
Commercial with a
Specific Use Permit for
Mini-Warehouse
Mini-Warehouse
(Advantage Storage) US 380 District
North Commercial Undeveloped Land US 380 District
East Planned Development-2-
Corridor District Undeveloped Land US 380 District
South Commercial
Commercial (Mesa’s Mexican
Grill, 380 Family Dentistry,
Subway, State Farm, Total
Care Animal Hospital, Papa
John’s Pizza, Discount Tire)
US 380 District
West Planned Development-2-
Corridor District Undeveloped Land US 380 District
Requested Zoning – S15-0001 is a request to amend Specific Use Permit-4 (SUP-4), to allow
for Office/Showroom uses, on 5.4± acres, located on the east side of Prosper Commons
Boulevard, 300± feet south of Richland Boulevard.
Prosper is a place where everyone matters.
PLANNING
Item 6
Page 2 of 3
In 2008, the Town Council approved Specific Use Permit-4 (S-4) to allow for Mini-Warehouse
uses on the subject property. In conjunction with approval of the SUP, provisions for
landscaping to screen the Mini-Warehouse use were incorporated as part of Exhibit C, and
provisions for an architecture style that would facilitate the incorporation of Office/Showroom
uses were included as part of Exhibit D.
While the building was designed to facilitate the incorporation of Office/Showroom uses, the
Office/Showroom use was not identified as a permitted use in accordance with the SUP. The
proposed SUP amendment is to allow for Office/Showroom uses in the existing building, as was
anticipated with the approval of the original SUP.
There is currently a 62,564 square foot building on the subject property with adequate parking
provided to accommodate Office/Showroom uses for up to 5,130 square feet in the building.
The proposed SUP exhibit (Exhibit E), identifies the location and maximum building area where
Office/Showroom uses would be permitted in the mini-warehouse building.
Future Land Use Plan – The Future Land Use Plan recommends US 380 District uses for the
property. The Future Land Use Plan recommends the US 380 District contain a variety of
different uses, with the more intense uses being located along US 380 and residential uses to
the north being buffered by less intense uses, such as office. This request conforms to the
Future Land Use Plan.
Thoroughfare Plan – The property has access to US 380, an existing 6-lane divided
thoroughfare, and Richland Boulevard, an existing 4-lane divided thoroughfare, via Prosper
Commons Boulevard. The SUP exhibit complies with the Thoroughfare Plan.
Water and Sanitary Sewer Services – Water and sanitary sewer service have been extended to
the property.
Access – Access to the property is provided from Prosper Commons Boulevard. Adequate
access is provided to the property.
Schools – This property is located within the Prosper Independent School District (PISD). It is
not anticipated that a school site will be needed on this property.
Parks – It is not anticipated that this property will be needed for the development of a park.
Environmental Considerations – There is no 100-year floodplain on the property.
Legal Obligations and Review:
Zoning is discretionary. Therefore, the Town Council is not obligated to approve the SUP
request. Notification was provided to neighboring property owners as required by state law.
Town staff has received one public hearing notice reply form; in opposition to the request. The
attached ordinance is a standard format that was previously approved by the Town Attorney,
Terrence Welch of Brown & Hofmeister, L.L.P.
Item 6
Page 3 of 3
Attached Documents:
1. Zoning map of the surrounding area
2. Public hearing notice reply form
3. Ordinance
4. Proposed SUP Exhibit E
5. Existing SUP-4
Planning & Zoning Commission Recommendation:
At the February 3, 2015, meeting, the Planning & Zoning Commission recommended the Town
Council approve the request to amend Specific Use Permit-4 (SUP-4), to allow for
Office/Showroom uses, on 5.4± acres, located on the east side of Prosper Commons
Boulevard, 300± feet south of Richland Boulevard, by a vote of 5-0.
Town Staff Recommendation:
Town staff recommends that the Town Council approve an ordinance amending Specific Use
Permit-4 (SUP-4), to allow for Office/Showroom uses, on 5.4± acres, located on the east side of
Prosper Commons Boulevard, 300± feet south of Richland Boulevard.
Proposed Motion:
I move to approve an ordinance amending Specific Use Permit-4 (SUP-4), to allow for
Office/Showroom uses, on 5.4± acres, located on the east side of Prosper Commons
Boulevard, 300± feet south of Richland Boulevard.
Item 6
PROSPER COMMONS BLVDE UNIVERSITY DR
RICHLAND BLVD
C
S-4
C
S-2
C
S-2/S-4
O
S-8
COR
PD-2
SF-10
PD-6
COR
PD-2
MF
PD-2
C
C
O
S15-0001
±0 100 200
Feet
1 inch = 200 feet
Item 6
Item 6
TOWN OF PROSPER, TEXAS ORDINANCE NO. 15-__
AN ORDINANCE AMENDING PROSPER’S ZONING ORDINANCE AND
SPECIFIC USE PERMIT ORDINANCE 08-029; AMENDING SPECIFIC USE
PERMIT-4 (SUP-4) TO ALLOW FOR OFFICE/SHOWROOM USES, LOCATED
ON A TRACT OF LAND CONSISTING OF 5.415 ACRES, MORE OR LESS,
SITUATED IN THE H. JAMISON SURVEY, ABSTRACT NO. 480, IN THE
TOWN OF PROSPER, COLLIN COUNTY, TEXAS; DESCRIBING THE TRACT
TO BE REZONED; PROVIDING FOR A PENALTY FOR THE VIOLATION OF
THIS ORDINANCE; PROVIDING FOR REPEALING, SAVING AND
SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS
ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION
HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”) has
investigated and determined that the Town’s Zoning Ordinance and Specific Use Permit
Ordinance No. 08-029 should be amended; and
WHEREAS, the Town of Prosper, Texas (“Prosper”), has received a request from
Advantage Self Storage (“Applicant”) to amend Specific Use Permit-4 (SUP-4) to allow for
Office/Showroom uses on a tract of land zoned Commercial (C) and Specific Use Permit-4
(SUP-4), consisting of 5.415 acres of land, more or less, situated in the H. Jamison Survey,
Abstract No. 480, in the Town of Prosper, Collin County, Texas, and being particularly being
described in Exhibit “A,” attached hereto and incorporated herein for all purposes; and
WHEREAS, the Town Council has investigated and determined that the facts contained
in the request are true and correct; and
WHEREAS, all legal notices required to grant a Specific Use Permit (SUP) have been
given in the manner and form set forth by law, public hearings have been held, and all other
requirements of notice and completion of such procedures have been fulfilled; and
WHEREAS, the Town Council has further investigated into and determined that it will be
advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth
below.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2
Specific Use Permit Granted. The Town’s Zoning Ordinance and Specific Use Permit
Ordinance No. 08-029 are amended as follows: Specific Use Permit-4 (SUP-4) is amended to
allow Office/Showroom uses, on a tract of land zoned Commercial (C) and Specific Use Permit-
4 (SUP-4), consisting of 5.415 acres of land, more or less, situated in the H. Jamison Survey,
Abstract No. 480, in the Town of Prosper, Collin County, Texas, and being particularly being
Item 6
Ordinance No. 15-__, Page 2
described in Exhibit “A,” attached hereto and incorporated herein for all purposes as if set forth
verbatim.
The property shall continue to be used in a manner consistent with the conditions
expressly stated in the site plan attached hereto as Exhibit “B,” landscape plan attached hereto
as Exhibit “C,” façade plan attached hereto as Exhibit “D,” and office/showroom use exhibit
attached hereto as Exhibit “E,” which exhibits are incorporated herein for all purposes as if set
forth verbatim.
Except as amended by this Ordinance, the development of the Property within this
Specific Use Permit (SUP) shall comply fully with the requirements of all ordinances, rules, and
regulations of the Town of Prosper, as they currently exist or may be amended.
Two (2) original, official and identical copies of the zoning exhibit map are hereby
adopted and shall be filed and maintained as follows:
a. One (1) copy shall be filed with the Town Secretary and retained as an original
record and shall not be changed in any manner.
b. One (1) copy shall be filed with the Building Official and shall be maintained up-to-
date by posting thereon all changes and subsequent amendments for observation,
issuing building permits, certificates of compliance and occupancy and enforcing the
zoning ordinance. Reproduction for information purposes may from time-to-time be
made of the official zoning district map.
SECTION 3
No Vested Interest/Repeal. No developer or property owner shall acquire any vested
interest in this Ordinance or in any other specific regulations contained herein. Any portion of
this Ordinance may be repealed by the Town Council in the manner provided for by law.
SECTION 4
Unlawful Use of Premises. It shall be unlawful for any person, firm or corporation to
make use of said premises in some manner other than as authorized by this Ordinance, and
shall be unlawful for any person, firm or corporation to construct on said premises any building
that is not in conformity with the permissible uses under this Zoning Ordinance.
SECTION 5
Penalty. Any person, firm, corporation or business entity violating this Ordinance or any
provision of Prosper’s Zoning Ordinance, as amended, shall be deemed guilty of a
misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Two Thousand
Dollars ($2,000.00). Each continuing day’s violation under this Ordinance shall constitute a
separate offense. The penal provisions imposed under this Ordinance shall not preclude
Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies
available to it pursuant to local, state and federal law.
SECTION 6
Item 6
Ordinance No. 15-__, Page 3
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each
section, subsection, clause or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
Savings/Repealing Clause. Prosper’s Zoning Ordinance, as amended, shall remain in
full force and effect, save and except as amended by this or any other Ordinance. All provisions
of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in
conflict; but such repeal shall not abate any pending prosecution for violation of the repealed
ordinance, nor shall the appeal prevent a prosecution from being commenced for any violation if
occurring prior to the repealing of the ordinance. Any remaining portions of said ordinances
shall remain in full force and effect.
SECTION 8
Effective Date. This Ordinance shall become effective from and after its adoption and
publications as required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 24th DAY OF FEBRUARY, 2015.
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
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Page 1 of 2
To: Mayor and Town Council
From: Matt Richardson, P. E., Senior Engineer
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon awarding Bid No. 2015-22-B to Tiseo Paving Co. related to construction
services for the Coleman Street Improvements (Prosper Trail to Talon Lane) project; and
authorizing the Town Manager to execute a construction agreement for same.
Description of Agenda Item:
On February 4, 2015, at 3:30 PM, four bids were opened for the Coleman Street Improvements
(Prosper Trail to Talon Lane) project. The verified base bid plus alternate bid totals from the
bidders ranged between $2,462,175.65 and $2,711,026.35 with Tiseo Paving Co. being the lowest
bidder. Tiseo has recently completed the First Street and Coit Road project for Prosper and has
recent experience with other North Texas cities including McKinney and Frisco.
This contract will replace the existing two-lane rural asphalt roadway on Coleman Street between
Prosper Trail and Talon Lane with a two-lane urban concrete roadway consisting of the two
northbound lanes of an ultimate four-lane minor arterial. Construction of a short segment of 16-inch
water line, box culverts and other drainage improvements, and a traffic signal at Coleman Street
and Prosper Trail are also included within this project.
The contract specifies a substantial completion time of 130 calendar days, or just over four months.
Staff anticipates issuing a notice to proceed on this contract no later than April 6, 2014, which
would result in a substantial completion date of August 14, 2015. Because this is a very aggressive
schedule for a project of this size, staff is working with the contractor to expedite contract execution
and pre-construction approvals in order to commence construction ahead of schedule.
Initial construction activities will consist of the installation of the water line and drainage
improvements and will primarily occur beyond the limits of the existing roadway to minimize the
impact on school traffic. From June 6th through August 14th, when school is not in session, the
contract allows the full closure of Coleman Street between Prosper Trail and Talon Lane. This full
closure will allow the contractor to expedite the paving phase of the project and eliminate the need
to construct temporary pavement to maintain traffic through the project.
During the full closure, a one-lane gravel access road will be maintained to allow access to the
homes and business on the west side of Coleman Street. Staff will coordinate with public safety,
solid waste, and the postal service to insure adequate access and continuation of services. Access
to Prosper High School via Coleman Street will not be available during the full closure. All access
to Prosper High School will be via Frontier Parkway between June 6th and August 14th.
Prosper is a place where everyone matters.
ENGINEERING
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Page 2 of 2
A subsurface utility exploration conducted during the design phase of this project identified several
franchise utilities within the project corridor, including AT&T phone cables and Atmos gas lines.
Several adjustments to proposed improvements were made during the design phase to minimize
the potential for utility conflicts. The following utilities remain within the project corridor but are not
anticipated to cause delay:
Southeast corner of Prosper Trail and Coleman Street: AT&T and Atmos facilities in the
vicinity of proposed traffic signal pole. Onsite coordination at time of installation planned.
East side of Coleman Street: AT&T cable adjacent to Town's waterline. No conflict with
proposed improvements but onsite coordination necessary during construction to protect
AT&T cable.
West side of Coleman: Atmos gas line recently replaced with adequate depth to not impact
project.
A second construction contract will be considered later this year to extend Coleman Street from
Prosper High School to Preston Road.
Budget Impact:
The Coleman Street project in the CIP includes $1,880,000 in funding. Additional funding in the
amount of $1,412,500 has been awarded by Collin County to increase the scope of the project to
include the extension of Coleman Street from the Prosper High School to Preston Road. Other
funding, in the amount of $54,593, has been escrowed by developers for the construction of turn
lanes, sidewalks, and other improvements associated with their adjacent developments. The
combined funding for the projects is $3,347,093.
An engineering design contract in the amount of $358,950 and construction of guardrail in the
amount of $11,465 have already been encumbered on this project, leaving available funding in the
amount of $2,976,678. This contract, in the amount of $2,462,176, leaves available funding in the
amount of $514,502 for the construction of the extension of Coleman Street from Prosper High
School to Preston Road. The estimated cost of the extension is $900,000, so additional funding
from the Thoroughfare Impact Fee Fund will be requested at the time the actual construction bid is
awarded for that project.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard construction agreement
as to form and legality.
Attached Documents:
1. Location Map
2. Bid Tabulation Summary
3. Construction Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council award Bid No. 2015-22-B to Tiseo Paving Co.
related to construction services for the Coleman Street Improvements (Prosper Trail to Talon Lane)
project; and authorize the Town Manager to execute a construction agreement for same.
Proposed Motion:
I move to award Bid No. 2015-22-B to Tiseo Paving Co. related to construction services for the
Coleman Street Improvements (Prosper Trail to Talon Lane) project; and authorize the Town
Manager to execute a construction agreement for same.
Item 7
Coleman Street Improvements
(Prosper Trail to Talon Lane)
Item 7
Bid No: 2015-22-B Coleman Street Improvements - Prosper Trail to Talon Lane
Bid Opening: 2/4/15 at 3:30 PM
Base Bid Alternates
Tiseo Paving Company $ 2,419,829.15 $ 42,346.50
Pavecon Public Works LP $ 2,425,799.60 $ 43,243.06
FNH Construction, LLC $ 2,485,002.60 $ 55,657.00
Quality Excavation, LTD $ 2,646,816.35 $ 64,210.00
Certified By: January M. Cook, CPPO, CPPB Date: 2/4/2015
Purchasing Agent
Town of Prosper Texas
**All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of
the bid/proposal on this tabulation sheet shall not be construed as a comment on the responsiveness of such
bid/proposal or as any indication that the agency accepts such bid/proposal as being responsive. The agency will
make a determination as to the responsiveness of the vendor responses submitted based upon compliance with all
applicable laws, purchasing guidelines and project documents, including but not limited to the project specifications
and contract documents. The agency will notify the successful vendor upon award of the contract and, as according
to the law, all bid/proposal responses received will be available for inspection at that time.
Town of Prosper
Bid Tabulation
Town of Prosper, Texas
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COLEMAN STREET IMPROVEMENTS - PROSPER TRAIL TO TALON LANE
PAGE 25
CONSTRUCTION AGREEMENT
THE STATE OF TEXAS )
) KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF COLLIN )
This Construction Agreement (the "Agreement") is made by and between __Tiseo
Paving Company____, a _Corporation___, (the "Contractor") and the Town of Prosper, Texas,
a municipal corporation (the "Owner"). For and in consideration of the payment,
agreements and conditions hereinafter mentioned, and under the conditions expressed
in the bonds herein, Contractor hereby agrees to complete the construction of
improvements described as follows:
COLEMAN STREET IMPROVEMENTS
TOWN BID NO. 2015-22-B
in the Town of Prosper, Texas, and all extra work in connection therewith, under the
terms as stated in the terms of this Contract, including all Contract Documents
incorporated herein; and at his, her or their own proper cost and expense to furnish all
superintendence, labor, insurance, equipment, tools and other accessories and
services necessary to complete the said construction in accordance with all the
Contract Documents, incorporated herein as if written word for word, and in
accordance with the Plans, which include all maps, plats, blueprints, and other
drawings and printed or written explanatory manner therefore, and the Specifications
as prepared by Town of Prosper or its consultant hereinafter called Engineer, who has
been identified by the endorsement of the Contractor's written proposal, the General
Conditions of this Contract, the Special Conditions of this Contract, the payment,
performance, and maintenance bonds hereto attached; all of which are made a part
hereof and collectively evidence and constitute the entire Contract.
A. Contract Documents and Order of Precedence
The Contract Documents shall consist of the following documents:
1. this Construction Agreement;
2. properly authorized change orders;
3. the Special Conditions of this Contract;
4. the General Conditions of this Contract;
5. the Technical Specifications & Construction Drawings of this Contract;
6. the OWNER's Standard Construction Details;
7. the OWNER's Standard Construction Specifications;
8. the OWNER’s written notice to proceed to the CONTRACTOR;
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COLEMAN STREET IMPROVEMENTS - PROSPER TRAIL TO TALON LANE
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9. the Contractor’s Bid Proposal;
10. any listed and numbered addenda;
11. the Performance, Payment, and Maintenance Bonds; and,
12. any other bid materials distributed by the Owner that relate to the Project.
These Contract Documents are incorporated by reference into this Construction
Agreement as if set out here in their entirety. The Contract Documents are intended to be
complementary; what is called for by one document shall be as binding as if called for by all
Contract Documents. It is specifically provided, however, that in the event of any inconsistency
in the Contract Documents, the inconsistency shall be resolved by giving precedence to the
Contract Documents in the order in which they are listed herein above. If, however, there exists
a conflict or inconsistency between the Technical Specifications and the Construction Drawings
it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions
control before undertaking any work on that component of the project. Should the Contractor
fail or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions
prior to any work on that component of the project, the Contractor shall be solely responsible for
the costs and expenses - including additional time - necessary to cure, repair and/or correct
that component of the project.
B. Total of Payments Due Contractor
For performance of the Work in accordance with the Contract Documents, the Owner
shall pay the Contractor in current funds an amount not to exceed Two Million Four Hundred
Sixty-Two Thousand One Hundred Seventy-Five Dollars and Sixty-Five Cents
($2,462,175.65). This amount is subject to adjustment by change order in accordance with the
Contract Documents.
C. Dates to Start and Complete Work
Contractor shall begin work within ten (10) calendar days after receiving a written Notice
to Proceed or written Work Order from the Owner. All Work required under the Contract
Documents shall be substantially completed within 130 calendar days after the date of the
Notice to Proceed for the base bid. Within 30 additional calendar days after Substantial
Completion, all outstanding issues shall be addressed and ready for final payment.
Under this Construction Agreement, all references to “day” are to be considered
“calendar days” unless noted otherwise.
D. CONTRACTOR'S INDEMNITY TO THE OWNER AND OTHERS
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS THE TOWN OF PROSPER (OWNER)
TOGETHER WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS,
OFFICERS, AGENTS AND EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE
CAPACITIES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS,
DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES,
PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES
OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEY FEES WHICH
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COLEMAN STREET IMPROVEMENTS - PROSPER TRAIL TO TALON LANE
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MAY ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR FOR LOSS OF,
DAMAGE TO, OR LOSS OF USE OF ANY PROPERTY OCCASIONED BY ERROR,
OMISSION, OR NEGLIGENT ACT OF CONTRACTOR, ITS SUBCONTRACTORS, ANY
OFFICERS, AGENTS OR EMPLOYEES OF CONTRACTOR OR ANY SUBCONTRACTORS,
INVITEES, AND ANY OTHER THIRD PARTIES OR PERSONS FOR WHOM OR WHICH
CONTRACTOR IS LEGALLY RESPONSIBLE, IN ANY WAY ARISING OUT OF, RELATING
TO, RESULTING FROM, OR IN CONNECTION WITH THE PERFORMANCE OF THIS
CONTRACT, AND CONTRACTOR WILL AT HIS OR HER OWN COST AND EXPENSE
DEFEND AND PROTECT TOWN OF PROSPER (OWNER) FROM ANY AND ALL SUCH
CLAIMS AND DEMANDS.
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS TOWN OF PROSPER (OWNER) TOGETHER
WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS, OFFICERS,
AGENTS, AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS,
COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES,
PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES
OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEYS FEES FOR
INJURY OR DEATH OF ANY PERSON OR FOR LOSS OF, DAMAGES TO, OR LOSS OF USE
OF ANY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE
OF THIS CONTRACT. SUCH INDEMNITY SHALL APPLY WHETHER THE CITATIONS,
CLAIMS, COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY,
LOSSES, PENALTIES, SUITS OR CAUSES OF ACTION ARISE IN WHOLE OR IN PART
FROM THE NEGLIGENCE OF THE TOWN OF PROSPER (OWNER), ITS MAYOR AND TOWN
COUNCIL, OFFICERS, OFFICIALS, AGENTS OR EMPLOYEES. IT IS THE EXPRESS
INTENTION OF THE PARTIES HERETO THAT THE INDEMNITY PROVIDED FOR IN THIS
PARAGRAPH IS INDEMNITY BY CONTRACTOR TO INDEMNIFY AND PROTECT TOWN OF
PROSPER (OWNER) FROM THE CONSEQUENCES OF TOWN OF PROSPER’S (OWNER'S)
OWN NEGLIGENCE, WHETHER THAT NEGLIGENCE IS A SOLE OR CONCURRING CAUSE
OF THE INJURY, DEATH OR DAMAGE.
IN ANY AND ALL CLAIMS AGAINST ANY PARTY INDEMNIFIED HEREUNDER BY
ANY EMPLOYEE OF THE CONTRACTOR, ANY SUB-CONTRACTOR, ANYONE DIRECTLY
OR INDIRECTLY EMPLOYED BY ANY OF THEM OR ANYONE FOR WHOSE ACTS ANY OF
THEM MAY BE LIABLE, THE INDEMNIFICATION OBLIGATION HEREIN PROVIDED SHALL
NOT BE LIMITED IN ANY WAY BY ANY LIMITATION ON THE AMOUNT OR TYPE OF
DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE CONTRACTOR OR
ANY SUB-CONTRACTOR UNDER WORKMEN'S COMPENSATION OR OTHER EMPLOYEE
BENEFIT ACTS.
INDEMNIFIED ITEMS SHALL INCLUDE ATTORNEYS' FEES AND COSTS, COURT
COSTS, AND SETTLEMENT COSTS. INDEMNIFIED ITEMS SHALL ALSO INCLUDE ANY
EXPENSES, INCLUDING ATTORNEYS' FEES AND EXPENSES, INCURRED BY AN
INDEMNIFIED INDIVIDUAL OR ENTITY IN ATTEMPTING TO ENFORCE THIS INDEMNITY.
In its sole discretion, the Owner shall have the right to approve counsel to be retained by
Contractor in fulfilling its obligation to defend and indemnify the Owner. Contractor shall retain
approved counsel for the Owner within seven (7) business days after receiving written notice
from the Owner that it is invoking its right to indemnification under this Construction Agreement.
If Contractor does not retain counsel for the Owner within the required time, then the Owner
shall have the right to retain counsel and the Contractor shall pay these attorneys' fees and
expenses.
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COLEMAN STREET IMPROVEMENTS - PROSPER TRAIL TO TALON LANE
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The Owner retains the right to provide and pay for any or all costs of defending
indemnified items, but it shall not be required to do so. To the extent that Owner elects to
provide and pay for any such costs, Contractor shall indemnify and reimburse Owner for such
costs.
(Please note that this “broad-form” indemnification clause is not prohibited by Chapter 151
of the Texas Insurance Code as it falls within one of the exclusions contained in Section
151.105 of the Texas Insurance Code.)
E. Insurance Requirements
1. Before commencing work, the Contractor shall, at its own expense, procure, pay
for and maintain the following insurance coverage written by companies
approved by the State of Texas and acceptable to the Town of Prosper. The
Contractor shall furnish to the Town of Prosper Purchasing Agent certificates of
insurance executed by the insurer or its authorized agent stating the type of
coverages, limits of each such coverage, expiration dates and compliance with
all applicable required provisions. Certificates shall reference the project/contract
number and be addressed as follows:
Coleman Street Improvements
Prosper Trail to Talon Lane
Town Bid No. 2015-22-B
Town of Prosper
Attn: Purchasing Agent
121 W. Broadway
Prosper, Texas 75078
(a) Commercial General Liability insurance, including, but not limited to
Premises/Operations, Personal & Advertising Injury, Products/Completed
Operations, Independent Contractors and Contractual Liability, with
minimum combined single limits of $1,000,000 per-occurrence,
$1,000,000 Products/Completed Operations Aggregate and $2,000,000
general aggregate. If high risk or dangerous activities are included in the
Work, explosion, collapse and underground (XCU) coverage is also
required. Coverage must be written on an occurrence form. The General
Aggregate shall apply on a per project basis.
(b) Workers’ Compensation insurance with statutory limits; and Employers’
Liability coverage with minimum limits for bodily injury: a) by accident,
$100,000 each accident, b) by disease, $100,000 per employee with a
per policy aggregate of $500,000.
(c) Umbrella or Excess Liability insurance with minimum limits of $2,000,000
each occurrence and annual aggregate for bodily injury and property
damage, that follows form and applies in excess of the above indicated
primary coverage in subparagraphs a and b. The total limits required
may be satisfied by any combination of primary, excess or umbrella
liability insurance provided all policies comply with all requirements. The
Contractor may maintain reasonable deductibles, subject to approval by
the Owner.
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2. With reference to the foregoing required insurance, the Contractor shall endorse
applicable insurance policies as follows:
(a) A waiver of subrogation in favor of Town of Prosper, its officials,
employees, and officers shall be contained in the Workers’ Compensation
insurance policy.
(b) The Town of Prosper, its officials, employees and officers shall be named
as additional insureds on the Commercial General Liability policy, by
using endorsement CG2026 or broader. (Please note that this “additional
insured” coverage requirement is not prohibited by Chapter 151 of the
Texas Insurance Code as it falls within one of the exclusions contained in
Section 151.105 of the Texas Insurance Code.)
(c) All insurance policies shall be endorsed to the effect that Town of Prosper
will receive at least thirty (30) days notice prior to cancellation, non-
renewal, termination, or material change of the policies.
3. All insurance shall be purchased from an insurance company that meets a
financial rating of “A” or better as assigned by the A.M. BEST Company or
equivalent.
4. With respect to Workers’ Compensation insurance, the Contractor agrees to
comply with all applicable provisions of 28 Tex. Admin Code
§ 110.110, “Reporting Requirements for Building or Construction Projects for
Governmental Entities,” as such provision may be amended, and as set forth in
Paragraph F following.
F. Workers' Compensation Insurance Coverage
1. Definitions:
Certificate of coverage ("certificate")- A copy of a certificate of insurance, a
certificate of authority to self-insure issued by the commission, or a coverage
agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory
workers' compensation insurance coverage for the person's or entity's employees
providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the Contractor's/person's work on the project has been completed
and accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in §406.096) - includes
all persons or entities performing all or part of the services the Contractor has
undertaken to perform on the project, regardless of whether that person
contracted directly with the Contractor and regardless of whether that person has
employees. This includes, without limitation, independent contractors,
subcontractors, leasing companies, motor carriers, owner-operators, employees
of any such entity, or employees of any entity which furnishes persons to provide
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services on the project. "Services" include, without limitation, providing, hauling,
or delivering equipment or materials, or providing labor, transportation, or other
service related to a project. "Services" does not include activities unrelated to the
project, such as food/beverage vendors, office supply deliveries, and delivery of
portable toilets.
2. The Contractor shall provide coverage, based on proper reporting of
classification codes and payroll amounts and filing of any coverage agreements,
which meets the statutory requirements of Texas Labor Code, Section
401.011(44) for all employees of the Contractor providing services on the project,
for the duration of the project.
3. The Contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
4. If the coverage period shown on the Contractor's current certificate of coverage
ends during the duration of the project, the Contractor must, prior to the end of
the coverage period, file a new certificate of coverage with the governmental
entity showing that coverage has been extended.
5. The Contractor shall obtain from each person providing services on a project,
and provide to the governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the
project, so the governmental entity will have on file certificates of
coverage showing coverage for all persons providing services on the
project; and
(b) no later than seven days after receipt by the Contractor, a new certificate
of coverage showing extension of coverage, if the coverage period shown
on the current certificate of coverage ends during the duration of the
project.
6. The Contractor shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
7. The Contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the Contractor knew or should have
known, of any change that materially affects the provision of coverage of any
person providing services on the project.
8. The Contractor shall post on each project site a notice, in the text, form and
manner prescribed by the Texas Workers' Compensation Commission, informing
all persons providing services on the project that they are required to be covered,
and stating how a person may verify coverage and report lack of coverage.
9. The Contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
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(a) provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, which meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all
of its employees providing services on the project, for the duration of the
project;
(b) provide to the Contractor, prior to that person beginning work on the
project, a certificate of coverage showing that coverage is being provided
for all employees of the person providing services on the project, for the
duration of the project;
(c) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the
duration of the project;
(d) obtain from each other person with whom it contracts, and provide to the
Contractor:
(1) a certificate of coverage, prior to the other person beginning work
on the project; and
(2) a new certificate of coverage showing extension of coverage, prior
to the end of the coverage period, if the coverage period shown
on the current certificate of coverage ends during the duration of
the project;
(e) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter;
(f) notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the person knew or should have known, of
any change that materially affects the provision of coverage of any person
providing services on the project; and
(g) contractually require each person with whom it contracts, to perform as
required by paragraphs (1) - (7), with the certificates of coverage to be
provided to the person for whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of
coverage, the Contractor is representing to the governmental entity that all
employees of the Contractor who will provide services on the project will be
covered by workers' compensation coverage for the duration of the project, that
the coverage will be based on proper reporting of classification codes and payroll
amounts, and that all coverage agreements will be filed with the appropriate
insurance carrier or, in the case of a self-insured, with the commission's Division
of Self-Insurance Regulation. Providing false or misleading information may
subject the Contractor to administrative penalties, criminal penalties, civil
penalties, or other civil actions.
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11. The Contractor's failure to comply with any of these provisions is a breach of
contract by the Contractor which entitles the governmental entity to declare the
contract void if the Contractor does not remedy the breach within ten days after
receipt of notice of breach from the governmental entity.
G. Performance, Payment and Maintenance Bonds
The Contractor shall procure and pay for performance and payment bonds applicable to
the work in the amount of the total bid price. The Contractor shall also procure and pay for a
maintenance bond applicable to the work in the amount of ten percent (10%) of the total bid
price. The period of the Maintenance Bond shall be two years from the date of
acceptance of all work done under the contract, to cover the guarantee as set forth in
this Construction Agreement. The performance, payment and maintenance bonds shall be
issued in the form attached to this Construction Agreement as Exhibits B, C and D. Other
performance, payment and maintenance bond forms shall not be accepted. Among other things,
these bonds shall apply to any work performed during the two-year warranty period after
acceptance as described in this Construction Agreement.
The performance, payment and maintenance bonds shall be issued by a corporate
surety, acceptable to and approved by the Town, authorized to do business in the State of
Texas, pursuant to Chapter 2253 of the Texas Government Code. Further, the Contractor shall
supply capital and surplus information concerning the surety and reinsurance information
concerning the performance, payment and maintenance bonds upon Town request. In addition
to the foregoing requirements, if the amount of the bond exceeds One Hundred Thousand
Dollars ($100,000) the bond must be issued by a surety that is qualified as a surety on
obligations permitted or required under federal law as indicated by publication of the surety’s
name in the current U.S. Treasury Department Circular 570. In the alternative, an otherwise
acceptable surety company (not qualified on federal obligations) that is authorized and admitted
to write surety bonds in Texas must obtain reinsurance on any amounts in excess of One
Hundred Thousand Dollars ($100,000) from a reinsurer that is authorized and admitted as a
reinsurer in Texas who also qualifies as a surety or reinsurer on federal obligations as indicated
by publication of the surety’s or reinsurer’s name in the current U.S. Treasury Department
Circular 570.
H. Progress Payments and Retainage
As it completes portions of the Work, the Contractor may request progress payments
from the Owner. Progress payments shall be made by the Owner based on the Owner's
estimate of the value of the Work properly completed by the Contractor since the time the last
progress payment was made. The "estimate of the value of the work properly completed" shall
include the net invoice value of acceptable, non-perishable materials actually delivered to and
currently at the job site only if the Contractor provides to the Owner satisfactory evidence that
material suppliers have been paid for these materials.
No progress payment shall be due to the Contractor until the Contractor furnishes to the
Owner:
1. copies of documents reasonably necessary to aid the Owner in preparing an
estimate of the value of Work properly completed;
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2. full or partial releases of liens, including releases from subcontractors providing
materials or delivery services relating to the Work, in a form acceptable to the
Owner releasing all liens or claims relating to goods and services provided up to
the date of the most recent previous progress payment;
3. an updated and current schedule clearly detailing the project’s critical path
elements; and
4. any other documents required under the Contract Documents.
Progress payments shall not be made more frequently than once every thirty (30)
calendar days unless the Owner determines that more frequent payments are appropriate.
Further, progress payments are to be based on estimates and these estimates are subject to
correction through the adjustment of subsequent progress payments and the final payment to
Contractor. If the Owner determines after final payment that it has overpaid the Contractor, then
Contractor agrees to pay to the Owner the overpayment amount specified by the Owner within
thirty (30) calendar days after it receives written demand from the Owner.
The fact that the Owner makes a progress payment shall not be deemed to be an
admission by the Owner concerning the quantity, quality or sufficiency of the Contractor's work.
Progress payments shall not be deemed to be acceptance of the Work nor shall a progress
payment release the Contractor from any of its responsibilities under the Contract Documents.
After determining the amount of a progress payment to be made to the Contractor, the
Owner shall withhold a percentage of the progress payment as retainage. The amount of
retainage withheld from each progress payment shall be set at five percent (5%). Retainage
shall be withheld and may be paid to:
a. ensure proper completion of the Work. The Owner may use retained funds to
pay replacement or substitute contractors to complete unfinished or defective
work;
b. ensure timely completion of the Work. The Owner may use retained funds to pay
liquidated damages; and
c. provide an additional source of funds to pay claims for which the Owner is
entitled to indemnification from Contractor under the Contract Documents.
Retained funds shall be held by the Owner in accounts that shall not bear interest.
Retainage not otherwise withheld in accordance with the Contract Documents shall be returned
to the Contractor as part of the final payment.
I. Withholding Payments to Contractor
The Owner may withhold payment of some or all of any progress or final payment that
would otherwise be due if the Owner determines, in its discretion, that the Work has not been
performed in accordance with the Contract Documents. The Owner may use these funds to pay
replacement or substitute contractors to complete unfinished or defective Work.
The Owner may withhold payment of some or all of any progress or final payment that
would otherwise be due if the Owner determines, in its discretion, that it is necessary and proper
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to provide an additional source of funds to pay claims for which the Owner is entitled to
indemnification from Contractor under the Contract Documents.
Amounts withheld under this section shall be in addition to any retainage.
J. Acceptance of the Work
When the Work is completed, the Contractor shall request that the Owner perform a final
inspection. The Owner shall inspect the Work. If the Owner determines that the Work has been
completed in accordance with the Contract Documents, it shall issue a written notice of
acceptance of the Work. If the Owner determines that the Work has not been completed in
accordance with the Contract Documents, then it shall provide the Contractor with a verbal or
written list of items to be completed before another final inspection shall be scheduled.
It is specifically provided that Work shall be deemed accepted on the date specified in
the Owner's written notice of acceptance of the Work. The Work shall not be deemed to be
accepted based on "substantial completion" of the Work, use or occupancy of the Work, or for
any reason other than the Owner's written Notice of Acceptance. Further, the issuance of a
certificate of occupancy for all or any part of the Work shall not constitute a Notice of
Acceptance for that Work.
In its discretion, the Owner may issue a Notice of Acceptance covering only a portion of
the Work. In this event, the notice shall state specifically what portion of the Work is accepted.
K. Acceptance of Erosion Control Measures
When the erosion control measures have been completed, the Contractor shall request
that the Owner perform a final inspection. The Owner shall inspect the Work. If the Owner
determines that the Work has been completed in accordance with the Contract Documents and
per TPDES General Construction Permit, it shall issue a written Notice of Acceptance of the
Work. If the Owner determines that the Work has not been completed in accordance with the
Contract Documents or TPDES General Construction Permit, then it shall provide the
Contractor with a verbal or written list of items to be completed before another final inspection
shall be scheduled.
L. Final Payment
After all Work required under the Contract Documents has been completed, inspected,
and accepted, the Town shall calculate the final payment amount promptly after necessary
measurements and computations are made. The final payment amount shall be calculated to:
1. include the estimate of the value of Work properly completed since the date of
the most recent previous progress payment;
2. correct prior progress payments; and
3. include retainage or other amounts previously withheld that are to be returned to
Contractor, if any.
Final payment to the Contractor shall not be due until the Contractor provides original full
releases of liens from the Contractor and its subcontractors, or other evidence satisfactory to
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the Owner to show that all sums due for labor, services, and materials furnished for or used in
connection with the Work have been paid or shall be paid with the final payment. To ensure this
result, Contractor consents to the issuance of the final payment in the form of joint checks made
payable to Contractor and others. The Owner may, but is not obligated to issue final payment
using joint checks.
Final payment to the Contractor shall not be due until the Contractor has supplied to the
Owner original copies of all documents that the Owner determines are reasonably necessary to
ensure both that the final payment amount is properly calculated and that the Owner has
satisfied its obligation to administer the Construction Agreement in accordance with applicable
law. The following documents shall, at a minimum, be required to be submitted prior to final
payment being due: redline as-built construction plans; consent of surety to final payment;
public infrastructure inventory; affidavit of value for public infrastructure; and, final change
order(s). “Redline as-built construction plans” shall include, but are not limited to markups for
change orders, field revisions, and quantity overruns as applicable. The list of documents
contained in this provision is not an exhaustive and exclusive list for every project performed
pursuant to these Contract Documents and Contractor shall provide such other and further
documents as may be requested and required by the Owner to close out a particular project.
Subject to the requirements of the Contract Documents, the Owner shall pay the Final
Payment within thirty (30) calendar days after the date specified in the Notice of Acceptance.
This provision shall apply only after all Work called for by the Contract Documents has been
accepted.
M. Contractor’s Warranty
For a two-year period after the date specified in a written notice of acceptance of Work,
Contractor shall provide and pay for all labor and materials that the Owner determines are
necessary to correct all defects in the Work arising because of defective materials or
workmanship supplied or provided by Contractor or any subcontractor. This shall also include
areas of vegetation that did meet TPDES General Construction Permit during final close out but
have since become noncompliant.
Forty-five (45) to sixty (60) calendar days before the end of the two-year warranty period,
the Owner may make a warranty inspection of the Work. The Owner shall notify the Contractor
of the date and time of this inspection so that a Contractor representative may be present. After
the warranty inspection, and before the end of the two-year warranty period, the Owner shall
mail to the Contractor a written notice that specifies the defects in the Work that are to be
corrected.
The Contractor shall begin the remedial work within ten (10) calendar days after
receiving the written notice from the Town. If the Contractor does not begin the remedial work
timely or prosecute it diligently, then the Owner may pay for necessary labor and materials to
effect repairs and these expenses shall be paid by the Contractor, the performance bond surety,
or both.
If the Owner determines that a hazard exists because of defective materials and
workmanship, then the Owner may take steps to alleviate the hazard, including making repairs.
These steps may be taken without prior notice either to the Contractor or its surety. Expenses
incurred by the Owner to alleviate the hazard shall be paid by the Contractor, the performance
bond surety, or both.
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Any Work performed by or for the Contractor to fulfill its warranty obligations shall be
performed in accordance with the Contract Documents. By way of example only, this is to
ensure that Work performed during the warranty period is performed with required insurance
and the performance and payment bonds still in effect.
Work performed during the two-year warranty period shall itself be subject to a one-year
warranty. This warranty shall be the same as described in this section.
The Owner may make as many warranty inspections as it deems appropriate.
N. Compliance with Laws
The Contractor shall be responsible for ensuring that it and any subcontractors
performing any portion of the Work required under the Contract Documents comply with all
applicable federal, state, county, and municipal laws, regulations, and rules that relate in any
way to the performance and completion of the Work. This provision applies whether or not a
legal requirement is described or referred to in the Contract Documents.
Ancillary/Integral Professional Services: In selecting an architect, engineer, land
surveyor, or other professional to provide professional services, if any, that are required by the
Contract Documents, Contractor shall not do so on the basis of competitive bids but shall make
such selection on the basis of demonstrated competence and qualifications to perform the
services in the manner provided by Section 2254.004 of the Texas Government Code and shall
so certify to the Town the Contractor's agreement to comply with this provision with Contractor's
bid.
O. Other Items
The Contractor shall sign the Construction Agreement, and deliver signed performance,
payment and maintenance bonds and proper insurance policy endorsements (and/or other
evidence of coverage) within ten (10) calendar days after the Owner makes available to the
Contractor copies of the Contract Documents for signature. Six (6) copies of the Contract
Documents shall be signed by an authorized representative of the Contractor and returned to
the Town.
The Construction Agreement "effective date" shall be the date on which the Town
Council acts to approve the award of the Contract for the Work to Contractor. It is expressly
provided, however, that the Town Council delegates the authority to the Town Manager or his
designee to rescind the Contract award to Contractor at any time before the Owner delivers to
the Contractor a copy of this Construction Agreement that bears the signature of the Town
Manager and Town Secretary or their authorized designees. The purpose of this provision is to
ensure:
1. that Contractor timely delivers to the Owner all bonds and insurance documents;
and
2. that the Owner retains the discretion not to proceed if the Town Manager or his
designee determines that information indicates that the Contractor was not the
lowest responsible bidder or that the Contractor cannot perform all of its
obligations under the Contract Documents.
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THE CONTRACTOR AGREES THAT IT SHALL HAVE NO CLAIM OR CAUSE OF
ACTION OF ANY KIND AGAINST OWNER, INCLUDING A CLAIM FOR BREACH OF
CONTRACT, NOR SHALL THE OWNER BE REQUIRED TO PERFORM UNDER THE
CONTRACT DOCUMENTS, UNTIL THE DATE THE OWNER DELIVERS TO THE
CONTRACTOR A COPY OF THE CONSTRUCTION AGREEMENT BEARING THE
SIGNATURES JUST SPECIFIED.
The Contract Documents shall be construed and interpreted by applying Texas law.
Exclusive venue for any litigation concerning the Contract Documents shall be Collin County,
Texas.
Although the Construction Agreement has been drafted by the Owner, should any
portion of the Construction Agreement be disputed, the Owner and Contractor agree that it shall
not be construed more favorably for either party.
The Contract Documents are binding upon the Owner and Contractor and shall insure to
their benefit and as well as that of their respective successors and assigns.
If Town Council approval is not required for the Construction Agreement under
applicable law, then the Construction Agreement "effective date" shall be the date on which the
Town Manager and Town Secretary or their designees have signed the Construction
Agreement. If the Town Manager and Town Secretary sign on different dates, then the later
date shall be the effective date.
TISEO PAVING COMPANY
CONTRACTOR
TOWN OF PROSPER, TEXAS
_______________________________
By: Louis Tiseo By: HARLAN JEFFERSON
Title: Secretary/Treasurer Title: Town Manager
Date: Date:
Address: 419 US Hwy. 80
P.O. Box 270040__________
Mesquite, Texas 75150
Phone: (972) 289 – 0723_ ______
Fax: (972) 216 - 5637
Address: 121 W. Broadway
Prosper, Texas 75078
Phone: (972) 346 - 2640
Fax: (972) 569 - 9335
ATTEST:
ROBYN BATTLE
Town Secretary
Item 7
Page 1 of 3
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Road Improvements and
Construction Agreement (“West Prosper Roads”) between TVG Texas I, LLC, M/I Homes of DFW,
LLC, Prosper Economic Development Corporation, and the Town of Prosper, Texas, related to the
design and construction of the West Prosper Roads project.
Description of Agenda Item:
As a result of ongoing development and population growth in eastern Denton County as well as the
western portion of the Town of Prosper, there is a need to improve many of the existing roads on
the west side of Town. Currently, Fishtrap Road serves as the only paved east-west thoroughfare,
alternative to US Highway 380, for much of the area of Town west of the Dallas North Tollway.
With the deterioration of Fishtrap Road, especially west of Teel Parkway, and the proposed
construction of Whitley Place Elementary this summer, the section of Fishtrap Road between Gee
Road and Teel Parkway, must be improved. In addition to Fishtrap Road, Gee Road and Teel
Parkway north of US Highway 380 are in need of improvements due to increased commuter and
construction use in that area. With the improvements to Teel Parkway between US Highway 380
and Fishtrap Road, the West Side Fire Station proposed to begin construction this year, will also
have improved access to that part of Town.
Not only is the growth related to new residential developments, such as Windsong Ranch, Union
Park, and Comanche Ridge, and continued residential development in subdivisions such as
Glenbrook Estates, Savannah, and Artesia, but new commercial developments planned at the US
Highway 380/Gee Road intersection, will significantly increase the traffic demands on many of the
roads mentioned above.
To address these issues, the Town of Prosper and Prosper Economic Development Corporation,
have partnered with TVG Texas I, LLC, and M/I Homes of DFW, LLC, as well as the North Central
Texas County of Governments (NCTCOG), to provide the necessary funding for the design and
construction of the following “West Prosper Roads”:
Gee Road (US Highway 380 – FM 1385): four lanes north of US 380 to northern edge of
Windsong Ranch Marketplace, then two lanes concrete curb and gutter to FM 1385
Fishtrap Road (Gee Road – Teel Parkway): two lanes concrete curb and gutter
Teel Parkway (US Highway 380 – Fishtrap Road): two lanes concrete curb and gutter
FM 1385 realignment at intersection with new Gee Road: two lanes asphalt south of Gee Road
from the new intersection with FM 1385
Prosper is a place where everyone matters.
ENGINEERING
Item 8
Page 2 of 3
The attached Road Improvements and Construction Agreement outlines the obligations of TVG
Texas I, LLC, M/I Homes of DFW, Town of Prosper, and the Prosper Economic Development
Corporation related to the acquisition of the necessary right-of-way, design and construction of the
improvements, and funding allocation of the projects.
Budget Impact:
The estimated cost for the design and construction of the West Prosper Roads is $12,781,000.
The following is the cost allocations for the project:
TVG Texas I, LLC $ 3,565,033 27.89 %
M/I Homes of DFW, LLC $ 450,967 3.53 %
Town of Prosper $ 4,265,000 33.37 %
Prosper EDC $ 500,000 3.91 %
Regional Toll Revenue $ 4,000,000 31.30 %
TOTAL: $ 12,781,000 100.00 %
The total cost, including the right-of-way being donated by TVG Texas I, LLC, valued at
$1,085,000, and M/I Homes, valued at $70,000, results in the following revised cost participation
allocations for the project:
TVG Texas I, LLC $ 4,650,033 33.37 %
M/I Homes of DFW, LLC $ 520,967 3.74 %
Town of Prosper $ 4,265,000 30.60 %
Prosper EDC $ 500,000 3.59 %
Regional Toll Revenue $ 4,000,000 28.70 %
TOTAL: $ 13,936,000 100.00 %
The agreement requires that the parties deposit into a Town established escrow account, ten
percent (10%) upon execution of the Road Improvements and Construction Agreement, then thirty-
five percent (35%) once the road construction plans have been approved by the Town, and the
final fifty-five percent (55%) upon execution of the contract for the improvement and construction
work by the parties.
TVG Texas I, LLC, will contribute up to $3,565,033, as well as acquire the right-of-way needed to
construct Gee Road east of the M/I Homes of DFW, LLC, property. Per the terms of the
agreement, TVG Texas I, LLC, will receive reimbursements, up to the $3,565,033, from
Thoroughfare Impact Fees assessed by the Town for development within the areas depicted in the
agreement, otherwise known as the Road Improvement Area. TVG Texas I, LLC, will also
contribute up to $10,000 towards the legal preparation fees.
M/I Homes of DFW, LLC, is contributing $450,967, which is equal to the amount of Thoroughfare
Impact Fees due for the 121 lots planned with the Preserve at Doe Creek development. In
exchange for M/I Homes contribution, the Thoroughfare Impact Fees will be waived for the
Preserve at Doe Creek development.
In November 2014, the NCTCOG recommended approval to the Texas Transportation Commission
for the funding of $4,000,000, from Regional Toll Revenues, towards the West Prosper Roads
project. The Texas Transportation Commission has approved the funding and Town staff is
currently coordinating with the Texas Department of Transportation on execution of the necessary
agreement to receive reimbursement approval for the $4,000,000 funding.
Item 8
Page 3 of 3
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and
legality.
Attached Documents:
1. Road Improvements and Construction Agreement
2. Thoroughfare Plan
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute a Road
Improvements and Construction Agreement (“West Prosper Roads”) between TVG Texas I, LLC,
M/I Homes of DFW, LLC, Prosper Economic Development Corporation, and the Town of Prosper,
Texas, related to the design and construction of the West Prosper Roads project.
Proposed Motion:
I move to authorize the Town Manager to execute a Road Improvements and Construction
Agreement (“West Prosper Roads”) between TVG Texas I, LLC, M/I Homes of DFW, LLC, Prosper
Economic Development Corporation, and the Town of Prosper, Texas, related to the design and
construction of the West Prosper Roads project.
Item 8
West Prosper Road Improvements Agreement Page 1 of 20
AGREEMENT BETWEEN THE TOWN OF PROSPER, TEXAS , TVG TEXAS I, LLC,
M/I HOMES OF DFW, LLC, AND THE PROSPER ECONOMIC DEVELOPMENT
CORPORATION FOR ROAD IMPROVEMENTS AND CONSTRUCTION (“WEST
PROSPER ROADS AGREEMENT”)
THIS AGREEMENT BETWEEN THE TOWN OF PROSPER, TEXAS, TVG
TEXAS I, LLC, M/I HOMES OF DFW, LLC, AND THE PROSPER ECONOMIC
DEVELOPMENT CORPORATION FOR ROAD IMPROVEMENTS AND
CONSTRUCTION (“Agreement”) is made and entered into to be effective on this ___
day of _______________, 2015, by and between the Town of Prosper, Texas, a Texas
home-rule municipal corporation (the “Town”), TVG Texas I, LLC, a Texas limited
liability company (“TVG”), M/I Homes of DFW, LLC, a Delaware limited liability
company (“M/I Homes”), and the Prosper Economic Development Corporation, a Texas
Type A sales tax corporation (“PEDC”) (collectively, the “Parties” and individually a
“Party”), to be effective from and after the date as provided herein.
WHEREAS, as a result of ongoing development and population growth in
eastern Denton County and the western portion of Town (collectively, the “Road
Improvement Area”), there is an increased need for road construction and
improvements to existing roads to serve the Road Improvement Area; and
WHEREAS, Fishtrap Road serves as the sole paved east-west thoroughfare
alternative to U.S. Highway 380 for portions of the Road Improvement Area west of
Dallas North Tollway, but Fishtrap Road has deteriorated to a condition needing
improvement, especially west of Teel Parkway in the Town; and
WHEREAS, Gee Road from U.S. Highway 380 to Fishtrap Road is also in need
of improvement due to increased commuter and construction use in the Road
Improvement Area; and
WHEREAS with low-lying elevations and undersized culverts, current roads are
flood prone and typically inundated during large rainfall events limiting access for
general traffic, school routes, basic services and especially for emergency response;
and
WHEREAS, Prosper ISD in the future will construct an elementary school near
the intersection of Good Hope Road and Fishtrap Road; and
WHEREAS, in late 2015/early 2016 it is anticipated that the Town will open Fire
Station No. 2 on Teel Parkway north of U.S. Highway 380; and
WHEREAS, new residential development, including subdivisions such as
Windsong Ranch, Union Park, and Comanche Ridge, and continued residential
development in subdivisions such as Glenbrook Estates, Savannah, and Artesia, is
anticipated to significantly impact the Road Improvement Area; and
Item 8
West Prosper Road Improvements Agreement Page 2 of 20
WHEREAS, commercial development at the U.S. Highway 380/FM 423
intersection is anticipated; and
WHEREAS, as a result of the aforementioned road conditions and increased
public, residential and commercial development, increased traffic demands are
anticipated on the roads in the Road Improvement Area.
NOW, THEREFORE, the Parties to this Agreement agree to acquire the
necessary right-of-way, draft road construction plans, and fund and construct the road
projects as described herein, to include, but not limited to, improvement and
construction of Fishtrap Road, Gee Road, and Teel Parkway, and in consideration of
the mutual benefits to be obtained hereby, and other good and valuable consideration,
the receipt and adequacy of which are acknowledged and agreed by the Parties, the
Parties agree as follows:
ARTICLE 1
ROADS AND ALIGNMENTS
1.1 Land Subject to Agreement – The land that is subject to this Agreement is the
Road Improvement Area shown on Exhibit A-2, which is attached hereto and
incorporated herein for all purposes. Ownership of each tract in the Road
Improvement Area by TVG and M/I Homes is also indicated on the exhibit.
1.2 Road Alignment – The Parties hereto agree that the roads in the Road
Improvement Area will be constructed or improved as indicated in Exhibit A-1.
1.3 Schedule of Work – The Parties agree that the Estimated Schedule for the work
covered by this Agreement shall be as follows:
Preliminary Design: December 2014
Right-of-Way Acquisition: November 2014–March 2015
Final Design: April 2015
Bid Project: May 2015
Begin Road Work: June 2015
Complete Road Work: June 2016
1.4 Estimated Schedule – The Parties further agree that the schedule set forth in
Section 1.3, above, is an estimate only. While best efforts of the Parties will be
employed in maintaining the schedule, the Parties recognize that the schedule
may be affected by a variety of factors, and adjustment of the schedule will not
invalidate the remainder of the Agreement, except that TVG covenants and
agrees to commence construction of the road work covered by this Agreement
on or before June 15, 2015, subject to the necessary right-of-way having been
acquired, which will extend this date on a day-to-day basis until all necessary
right-of-way has been acquired. Construction commencement shall mean that
(1) all Party and Third-Party right-of-way tracts have been secured; (2) the
Item 8
West Prosper Road Improvements Agreement Page 3 of 20
engineering plans, specifications, and designs for the road improvement and
construction have been submitted to the Town’s engineer for approval, which
approval shall not be unreasonably withheld or delayed; and (3) an initial
preconstruction meeting between the Parties has been held, or TVG has
provided notice to Town that it is available to meet. Upon request by any Party,
Town agrees to provide a written acknowledgment of the construction
commencement date provided the above conditions have been met.
1.5 Staged Construction – It is acknowledged by the Parties that certain segments
of the Road Improvements may be bid and constructed in discrete segments for
the purposes of optimizing schedule and costs.
ARTICLE 2
COST AND COST SHARING
2.1 Total Cost – The estimated Total Cost of the road improvement and construction
under this Agreement is Twelve Million, Seven Hundred Eighty-One Thousand
and No/100 Dollars ($12,781,000.00) and is further detailed in Exhibit B hereto.
2.2 Cost Sharing – The Total Cost of the road improvement and construction shall
be divided in the following amounts and Cost Allocation Percentages:
TVG Texas I, LLC $3,565,033.00 27.89%
M/I Homes of DFW, LLC $ 450,967.00 3.53% (subject to
Section 2.3, below)
Town of Prosper $4,265,000.00 33.37%
Regional Toll Revenue $4,000,000.00 33.30%
Prosper EDC $ 500,000.00 3.91%
TOTAL: $12,781,000.00 100.00%
The parties hereto acknowledge the Regional Toll Revenue (“RTR”) Funds
contemplated herein shall be distributed to Town through a separate agreement
with the North Central Texas Council of Governments (NCTCOG), and shall be
contributed to the project by Town after receipt of the NCTCOG distribution.
The cost by TVG of acquiring right-of-way detailed under Section 4.2.1, below, is
in addition to the costs listed above.
2.3 Cost Allocation Percentages – With the exception of M/I Homes, whose total
contribution shall be limited to $450,967, cost savings or overruns applicable to
the $12,781,000 road improvement and construction estimated Total Cost shall
be returned to, or assessed from, the Parties (as applicable), according to the
Cost Allocation Percentages assigned herein, subject to a maximum fifteen
percent (15%) cost overrun. Should the bids for the road improvement and
construction exceed the estimated Total Cost by fifteen percent (15%) or more
(herein, “Excess Cost”), any Party other than M/I Homes may withdraw from the
Item 8
West Prosper Road Improvements Agreement Page 4 of 20
Agreement by providing written notice to all other Parties as provided in Article 7
herein, unless one or more of the other Parties agree to pay such Excess Cost in
which case this Agreement shall continue but with the applicable Party’s share of
the Total Cost (except for M/I Homes) being limited to the original estimated Total
Cost plus fifteen percent (15%). If a Party does withdraw, the Parties who elect
not to withdraw may continue this Agreement, with the Cost Allocation
Percentages adjusted in proportion to the amount listed above in Section 2.2.
TVG or M/I shall nevertheless contribute the portion of their real property
contemplated in Section 3.1. In the event the non-withdrawing Parties do not
continue this Agreement, Town shall be obligated to return to each Party its
share of remaining escrowed costs as of the date of such termination. For
purposes of this Paragraph, Cost Allocation Percentages are as follows:
TVG Texas I, LLC $3,565,033.00 28.91%
M/I Homes of DFW, LLC $ 450,967.00 0%
Town of Prosper $4,265,000.00 34.59%
Regional Toll Revenue $4,000,000.00 32.44%
Prosper EDC $ 500,000.00 4.06%
TOTAL: $12,781,000.00 100.00%
2.4 Deposit of Funds – The cost sharing amounts set forth in Section 2.2, above,
shall be deposited into an Escrow Account established by Town for the purposes
stated herein, pursuant to the following schedule: Ten percent (10%) shall be
deposited into the Escrow Account upon execution of this Agreement; thirty-five
percent (35%) shall be deposited into the Escrow Account upon approval of the
road construction plans by Town; and fifty-five percent (55%) shall be deposited
into the Escrow Account upon execution of the contract for the improvement and
construction work by the Parties (which may be represented by more than one
(1) contract, with each such 55% deposit to be calculated and due per each
contract. In the event that all Parties do not timely make the deposits required,
the other Parties shall have the right to withdraw from this Agreement; provided,
however, the Parties who elect not to withdraw may contribute the amounts
otherwise due by the withdrawing Party, in which case this Agreement shall
continue as to such non-withdrawing Parties. If the withdrawing Party is TVG or
M/I and other Parties continue, such withdrawing Party shall nevertheless
contribute the portion of their real property contemplated in Section 3.1. In the
event the non-withdrawing Parties do not continue this Agreement, Town shall be
obligated to return to each Party its share of remaining escrowed costs as of the
date of such termination.
2.5 Distribution of Funds – Funds contributed to the Escrow Account shall be
disbursed per draws submitted monthly by TVG (as manager of construction),
following submittal of invoices to TVG by the contractors.
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West Prosper Road Improvements Agreement Page 5 of 20
2.6 Impact Fee Reimbursement – Provided that the roads and road improvement
contemplated herein are completed and accepted by Town, and upon provision
of evidence, in a form reasonably acceptable to Town, that all financial and real
property contributions have been made by TVG and M/I Homes (including, but
not limited to, Affidavits of Payment/Affidavits as to Debts and Liens), TVG shall
be entitled to reimbursement or offset on a dollar-for-dollar basis for any impact
fees assessed by Town for development within the Road Improvement Area
within Town’s limits and extraterritorial jurisdiction (with the exception of the M/I
Homes property), up to the amount of its respective total actual contribution
under this Agreement. M/I Homes shall receive a waiver/credit of the Town’s
thoroughfare impact fees owed on the Preserve at Doe Creek development. The
thoroughfare impact fee assessment for 121 lots at said development, at
$3,727.00 per lot, is a total of $450,967.00.
ARTICLE 3
RIGHT-OF-WAY CONTRIBUTION
3.1 Right-of-Way Contribution – In addition to the Cost Sharing amounts set forth
in Article 2, above, TVG and M/I Homes shall contribute real property they
currently own for use as right-of-way as shown in Exhibit C, attached hereto, in
the following estimated amounts, which shall be valued at Seventy Thousand
and No/100 Dollars per acre ($70,000/acre):
TVG Texas I, LLC 15.5 acres x $70,000 $1,085,000
M/I Homes of DFW, LLC 1.0 acre x $70,000 $70,000
Based upon this Article and Article 2, above, the parties hereto acknowledge the
total estimated contribution for TVG under this Agreement is $4,650,033.00
consisting of cost contribution of $3,565,033.00 and right-of-way valued at
$1,085,000.00. The total estimated contribution for M/I Homes under this
Agreement is $520,967.00, consisting of cost contribution of $450,967.00 and
right-of-way valued at $70,000.00.
The exact acreage contributed and the exact valuation shall be calculated once
property descriptions for the contributed properties have been completed, which
shall include a survey and metes and bounds description performed by a Texas
Professional Land Surveyor.
The TVG and M/I right-of-way tracts will be conveyed to Town, free and clear of
any liens and encumbrances, by instrument acceptable to Town’s attorney, within
ninety (90) days of the Effective Date of this Agreement. Neither TVG nor M/I
shall be entitled to any reimbursements from Town or impact fee credits for the
right-of-way tracts so conveyed.
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West Prosper Road Improvements Agreement Page 6 of 20
ARTICLE 4
DIVISION OF PROJECT RESPONSIBILITIES
4.1 Division of Responsibilities – The Parties shall cooperate with each other in
obtaining from any third parties (other than the Parties to this Agreement) any
and all right-of-way needed to improve and construct the roads and related
infrastructure made the subject of this Agreement, to the extent that Third Party
Right-of-Way interests are necessary or appropriate, as reasonably determined
by Town based upon the final engineering plans procured pursuant to this
Agreement, for timely and efficient construction of the road improvements and
construction contemplated herein. After TVG has used reasonable efforts for a
period not to exceed ninety (90) days to acquire Third Party Right-of-Way
interests and those efforts have failed, the Town may elect to exercise the right of
eminent domain to acquire those interests.
The Parties hereto agree that the listed project responsibilities are assigned as
follows:
4.1.1 Preliminary and Final Design. TVG (to be contracted to and performed by
Spiars Engineering, Inc.): Town will assist with Texas Department of
Transportation coordination and approvals. Approval of the final plans shall be
at the discretion of Town’s engineer, which approval shall not be unreasonably
withheld or delayed. In addition to preliminary plans, Spiars Engineering, Inc.,
shall provide 60% complete and 90% complete plans for Town review and
comment prior to final plans.
4.1.2 Right-of Way Acquisition. Town will assist if efforts to secure right-of-way
by TVG are unsuccessful, including the exercise of eminent domain proceedings
by the Town.
4.1.3 Bidding Process for Construction Bids. TVG and the Town shall mutually
cooperate in the bidding process to ensure compliance with applicable state
competitive bidding requirements.
4.1.4 Construction Management. TVG.
4.1.5 Escrow Account Establishment and Administration. Town.
4.2 Division of Right-of-Way Acquisition Costs – Right-of-way to be dedicated or
acquired is shown in attached Exhibit C. Right-of-way acquisition costs shall be
divided among the parties as stated below and as labeled in Exhibit C:
4.2.1. Windsong Ranch to FM1385. TVG shall be responsible for 100% of
the right-of-way acquisition costs for this road segment. TVG shall not be entitled
to any reimbursements from Town or impact fee credits for the right-of-way tracts
so conveyed.
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West Prosper Road Improvements Agreement Page 7 of 20
4.2.2. FM 1385 and Preceding Curve. Town shall be responsible for the cost of
acquiring any homes and real property at the FM1385 curve.
ARTICLE 5
INDEMNIFICATION
5.1 Indemnification – From the Effective Date to the date on which all work is
completed and all improvements have been accepted by the Town, TVG (for the
purposes of this Article, “Developer”) individually and on behalf of its respective
officers, directors, partners, employees, representatives, agents, successors,
assignees, vendors, grantees and/or trustees, does hereby agree to release,
defend, indemnify and hold harmless Town and its elected and appointed
officials, officers, employees and agents from and against all damages, injuries
(including death), claims, property damages (including loss of use) losses,
demands, suits, judgments and costs, including reasonable attorney’s fees and
expenses (including attorney’s fees and expenses incurred in enforcing this
indemnity), caused by the negligent, grossly negligent, and/or intentional act
and/or omission of the applicable developer, its officers, directors, partners,
employees, representatives, agents, or any other third parties for whom such
developer is legally responsible, in its/their performance of this Agreement,
including but not limited to, the construction of the roads contemplated herein
(hereinafter “claims”). Developer is expressly required to defend Town against
all such claims arising under this Agreement, and Town is required to reasonably
cooperate and assist developer(s) in providing such defense.
5.2 Approval of Counsel – In its reasonable discretion, Town shall have the right to
approve counsel to be retained by any Developer in fulfilling its obligation
hereunder to defend and indemnify Town. Town reserves the right to provide a
portion or all of its’ own defense, at its sole cost; however, Town is under no
obligation to do so. Any such action by Town is not to be construed as a waiver
of each Developer’s obligation to defend Town or as a waiver of each
Developer’s obligation to indemnify Town pursuant to this Agreement. Any
indemnifying Developer shall retain Town-approved defense counsel within
seven (7) business days of Town’s written notice that Town is invoking its right to
indemnification under this Agreement.
5.3. Survival – This Article 5, Indemnification, shall survive the termination of this
Agreement.
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West Prosper Road Improvements Agreement Page 8 of 20
5.4 Claims Released – Each Developer acknowledges and agrees that:
5.4.1 The roads and associated impact fees to be imposed by Town, in whole or
in part, do not constitute a:
(A) taking under the Texas or United States Constitutions;
(B) violation of the Texas Local Government Code;
(C) nuisance; or
(D) claim for damages or reimbursement against Town for a violation of
any federal and/or state constitution, statute, or case law and/or
federal, state and/or local ordinance, rule, and/or regulation.
5.4.2 The amount of each Developer’s financial, real property, or infrastructure
contribution (after receiving all contractual offsets, credits and
reimbursements, if any) agreed to in this Agreement is roughly
proportional to the demand that such Developer’s development in the road
improvement area places on Town’s infrastructure.
ARTICLE 6
DEFAULT
6.1 Default by Party other than Town – If any Party, other than Town, fails to
comply with any provision of this Agreement (other than obligations to acquire Third
Party Right-of-Way interests after reasonable efforts have been made by TVG) after
receiving fifteen (15) days’ written notice to comply from Town or, if such failure cannot
be cured with such fifteen (15) day period, such longer period as may be reasonably
required provided such Party commences to cure such failure within such fifteen (15)
day period and thereafter diligently pursues such cure to completion, Town shall have
the following remedies, in addition to Town’s other rights and remedies herein:
6.1.1. if such failure is for the payment of money, to file an instrument in the land
records of the applicable county evidencing a lien on the tract(s) of the
defaulting Party located in the Road Improvement Area securing an
amount equal to the amount of money owed; and/or
6.1.2 to refuse, upon written notice, to issue and/or apply the reimbursement or
offset set forth in section 2.6, above, as to the defaulting Party until such
time as the default or failure has been cured; and/or
6.1.3 to construct and/or complete the road improvements and construction and
to recover any and all reasonable costs and expenses associated with the
construction and/or completion of same required to be paid by the Parties
under this Agreement (provided all funds in escrow have been first
applied), plus any and all reasonable attorney’s fees and costs associated
therewith; and/or
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West Prosper Road Improvements Agreement Page 9 of 20
6.1.4. to seek specific performance of this Agreement.
6.1.5 In the event of any default, Town may terminate this Agreement as to the
defaulting Party upon written notice to the defaulting Party with a copy to
the other Parties, and thereafter such terminated Party shall have no
further obligation or rights hereunder, except as to obligations expressly
listed as surviving the termination of this Agreement and except as to the
obligation to contribute the right-of-way tracts pursuant to Section 3.1.
6.2 Default by Town – In the event that Town fails to comply with the terms and
conditions of this Agreement, any other Party may seek specific performance of
this Agreement as its sole and exclusive remedy and all date deadlines in this
Agreement will be tolled.
ARTICLE 7
NOTICES
7.1 Notice Addresses – The Parties agree that all notices or communications
permitted or required under this Agreement shall be delivered at the following
addresses:
Town of Prosper:
Harlan Jefferson
Town Manager
Town of Prosper
P.O. Box 307
Prosper, Texas 75078
TVG Texas I, LLC:
D. Craig Martin
Manager
TVG Texas I, LLC
1001 Windsong Parkway South
Prosper, Texas 75078
With a copy to:
Lisa Reynolds
200 Manufacturers Road, #516
Chattanooga, TN 37405
Item 8
West Prosper Road Improvements Agreement Page 10 of 20
M/I Homes of DFW, LLC:
Louie Ocana
Area Division President
M/I Homes of DFW, LLC
405 State Highway 121, A210
Lewisville, Texas 75067
Prosper Economic Development Corporation:
Robert Winningham
CEO/Executive Director
Prosper Economic Development Corporation
P.O. Box 1060
Prosper, Texas 75078
7.2 Notice Format – Any notice provided in writing under the terms of this
Agreement by any Party to another shall be in writing and may be effected by
registered or certified mail, return receipt requested, or by hand delivery, or by
hand delivery/courier service.
7.3 Calculation of Notice Date – All notices or communication required to be given
in writing by any Party shall be considered as having been given to the
addressee on the date such notice or communication is postmarked or actually
delivered by the sending Party. Each Party may change the address to which
notice may be sent to that Party by giving notice of such change to the other
Parties in accordance with the provisions of this Agreement.
ARTICLE 8
MISCELLANEOUS
8.1 Vested Rights – This Agreement shall confer no vested rights on any property or
project in the Road Improvement Area, unless specifically enumerated herein. In
addition, nothing in this Agreement shall constitute a “permit” as defined in
Chapter 245 of the Texas Local Government Code, and nothing in this
Agreement provides Town with fair notice of any actual, anticipated, or planned
project. Each Party acknowledges and waives any statutory claim under Chapter
245 of the Texas Local Government Code under this Agreement. This Section
8.1 shall survive termination of this Agreement.
8.2 Dispute Resolution/Mediation – In addition to all remedies at law, the parties
may resolve/mediate any controversy, claim or dispute arising out of or relating to
the interpretation or performance of this Agreement, or breach thereof, by
voluntary mediation to be conducted by a mutually acceptable mediator.
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West Prosper Road Improvements Agreement Page 11 of 20
8.3 Complete Agreement – This Agreement, including the exhibits hereto labeled
Exhibits A, B and C, constitutes the entire Agreement by and between the Parties
regarding the subject matter hereof and supersedes all prior and/or
contemporaneous written and/or oral understandings. This Agreement may not
be amended, supplemented, and/or modified except by written agreement duly
executed by all Parties.
8.4 Successors and Assigns – The Parties, and their partners, assigns,
successors, subcontractors, executors, officers, agents, employees,
representatives, and administrators are hereby bound to the terms and
conditions of this Agreement.
8.5 Severability – In the event of a term, condition, or provision of this Agreement is
determined to be invalid, illegal, void, unenforceable, or unlawful by a court of
competent jurisdiction, then that term, condition, or provision, shall be deleted
and the remainder of the Agreement shall remain in full force and effect as if
such invalid, illegal, void, unenforceable or unlawful provision had never been
contained herein.
8.6 Venue – This entire Agreement is performable in Collin County and Denton
County, Texas, and the venue for any action related directly or indirectly, to this
Agreement or in any manner connected therewith shall be in Collin County,
Texas, and this Agreement shall be construed under the laws of the State of
Texas.
8.7 Execution / Consideration – This Agreement is executed by the Parties hereto
without coercion or duress for any substantial consideration, the sufficiency of
which is forever confessed.
8.8 Authority – The individuals executing this Agreement on behalf of the respective
Parties below represent to each other that all appropriate and necessary action
has been taken to authorize the individual who is executing this Agreement to do
so for and on behalf of the Party for which his or her signature appears, that
there are no other Parties or entities required to execute this Agreement in order
for the same to be an authorized and binding agreement on the other Party for
whom the individual is signing this Agreement and that each individual affixing
his or her signature hereto is authorized to do so, and such authorization is valid
and effective on the date hereof.
8.9 Waiver – Waiver by any Party of any breach of this Agreement, or the failure of
any Party to enforce any of the provisions of this Agreement, at any time, shall
not in any way affect, limit, or waive such Party’s right thereafter to enforce and
compel strict compliance.
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West Prosper Road Improvements Agreement Page 12 of 20
8.10 Headings – The headings of the various sections of this Agreement are included
solely for convenience of reference and are not to be full or accurate descriptions
of the content thereof.
8.11 Multiple Counterparts – This Agreement may be executed in any number of
identical counterparts, each of which shall be deemed an original for all
purposes.
8.12 Immunities – The parties agree that Town has not waived its sovereign or
governmental immunity by entering into and performing its obligations under this
Agreement; however, for purposes of enforcement of this Agreement, Town
agrees that it has waived its sovereign immunity, and to that extent only.
8.13 Additional Representations – Each signatory represents this Agreement has
been read by the Party for which this Agreement is executed and that such Party
has had the opportunity to confer with its counsel.
8.14 Miscellaneous Drafting Provisions – This Agreement shall be deemed drafted
equally by all Parties hereto. The language of all parts of this Agreement shall be
construed as a whole according to its fair meaning, and any presumption or
principle that the language herein is to be construed against any Party shall not
apply.
8.15 No Third Party Beneficiaries - Nothing in this Agreement shall be construed to
create any right in any third party not a signatory to this Agreement, and the
Parties do not intend to create any third party beneficiaries by entering into this
Agreement.
8.16 Attorney’s Fees – TVG agrees to pay, or cause to be paid, to Town any
attorney’s fees charged to Town by Town’s legal counsel for, among other things,
legal review and revision of this Agreement and all further agreements,
ordinances or resolutions contemplated by this Agreement, negotiations and
discussions with TVG and/or M/I Homes’ attorney(s) and the provision of advice
to applicable Prosper Town Staff and the Prosper Town Council, in an amount
not to exceed $10,000.00 within ten (10) days upon receipt of an invoice of same
from Prosper.
IN WITNESS WHEREOF, the parties have executed this Agreement and caused
this Agreement to be effective on the latest day as reflected by the signatures on the
following pages.
Item 8
West Prosper Road Improvements Agreement Page 13 of 20
TOWN OF PROSPER, TEXAS, a Texas home-rule municipality
By: ____________________________________ Date: _____________________
Harlan Jefferson
Title: Town Manager
STATE OF TEXAS )
)
COUNTY OF COLLIN )
Before me, the undersigned authority, a notary public in and for the State of
Texas, on this day personally appeared Harlan Jefferson, known to me to be the person
whose name is subscribed to the foregoing instrument and acknowledged to me that he
executed the same for the purpose and consideration expressed, and in the capacity
therein stated.
Given under my hand and seal of office this _____ day of _______________,
2015.
________________________________________________
Notary public in and for the State of Texas
My commission expires: ____________________________
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West Prosper Road Improvements Agreement Page 14 of 20
TVG TEXAS I, LLC, a Texas limited liability company
By: BP-Terra Verde Investors, LLC, a Delaware limited liability company, its Sole
Member
By: Terra Verde BP Manager, LLC, a Delaware limited liability company, its
Managing Member
By: ____________________________________ Date: _____________________
D. Craig Martin
Title: Manager
Address: 1001 Windsong Parkway South
Prosper, Texas 75078
STATE OF _____________ )
)
COUNTY OF _______________ )
Before me, the undersigned authority, a notary public in and for the State of
__________, on this day personally appeared D. Craig Martin, known to me to be the
person whose name is subscribed to the foregoing instrument and acknowledged to me
that he executed the same for the purpose and consideration expressed, and in the
capacity therein stated.
Given under my hand and seal of office this _____ day of _______________,
2015.
________________________________________________
Notary public in and for the State of ___________________
My commission expires: ____________________________
Item 8
West Prosper Road Improvements Agreement Page 15 of 20
M/I HOMES OF DFW, LLC, a Delaware limited liability company
By: ____________________________________ Date: _____________________
Louie Ocana
Title: Area Division President
STATE OF _____________ )
)
COUNTY OF _______________ )
Before me, the undersigned authority, a notary public in and for the State of
__________, on this day personally appeared Louie Ocana, known to me to be the
person whose name is subscribed to the foregoing instrument and acknowledged to me
that he executed the same for the purpose and consideration expressed, and in the
capacity therein stated.
Given under my hand and seal of office this _____ day of _______________,
2015.
________________________________________________
Notary public in and for the State of ___________________
My commission expires: ____________________________
Item 8
West Prosper Road Improvements Agreement Page 16 of 20
PROSPER ECONOMIC DEVELOPMENT CORPORATION, a Texas Type A Economic
Development Corporation
By: ____________________________________ Date: _____________________
Jim Wicker
Title: President
STATE OF TEXAS )
)
COUNTY OF COLLIN )
Before me, the undersigned authority, a notary public in and for the State of
Texas, on this day personally appeared Jim W icker, known to me to be the person
whose name is subscribed to the foregoing instrument and acknowledged to me that he
executed the same for the purpose and consideration expressed, and in the capacity
therein stated.
Given under my hand and seal of office this _____ day of _______________,
2015.
________________________________________________
Notary public in and for the State of Texas
My commission expires: ____________________________
Item 8
Phase B
Phase A
Phase C
Phase D
Phase E
Item 8
TVG TEXAS I, LLC
M/I HOMES
KROGER
ROAD IMPROVEMENT AREA
Item 8
1
WEST PROSPER ROAD AGREEMENT
EXHIBIT B – PRELIMINARY COST ESTIMATE
Hard Costs (per Spiars Preliminary Estimate April 8, 2014) $ 9,691,800
Design/Soft Costs/Project Management
(per Spiars Preliminary Estimate April 8, 2014) $ 888,300
Contingency (per Spiars Preliminary Estimate April 8, 2014) $ 497,400
Traffic Signals (allowance) $ 750,000
Sidewalks (allowance) – 13,189 lf x 6’ width x $4.75 psf) $ 375,900
Street Lighting (allowance) $ 328,100
Southbound Lanes of Gee Road Adjacent to UCD Tract $ 249,500
TOTAL $12,781,000
Notes:
1. Cost of ROW acquisition not included above.
2. These cost estimates are preliminary, and subject to final design.
3. Project management fee of 2% included in Design/Soft Costs.
Item 8
Item 8
Town of Prosper Thoroughfare Plan – West Prosper Roads Project
Gee Road Fishtrap Road
US Highway 380
FM 1385
Teel
Parkway
Gee Road
FM 1385
Item 8
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Development Agreement
between M/I Homes of DFW, LLC, and the Town of Prosper, Texas, related to the extension of
water lines to serve the Preserve at Doe Creek development.
Description of Agenda Item:
M/I Homes of DFW, LLC, is developing the Preserve at Doe Creek and in order to facilitate the
development, they are required to extend a 24” water line along Gee Road from approximately
1,300 feet south of Fishtrap Raod to the intersection of Fishtrap Road and Gee Road. Also,
approximately 1,400 feet of a 24” water line along Fishtrap Road from the intersection of Fishtrap
Road and Gee Road to Lancashire Lane in the Glenbrooke Estates development. The proposed
water lines are depicted on the Town of Prosper Water System Capital Improvement Plan.
Since the proposed water lines are depicted on the Town of Prosper Water System Capital
Improvement Plan, the actual costs for the design and construction of the improvements are
eligible for water impact fee credits and/or reimbursement. The purpose of the Development
Agreement is to outline the obligations of the Town of Prosper and M/I Homes of DFW, LLC,
related to the design, construction, credit and reimbursement of collected water impact fees to fund
the project.
Once the proposed 24” water line extension to the Glenbrooke Estates development is complete
and accepted, the Town will coordinate the transfer of the existing water and wastewater
customers receiving service from the Mustang Utility District, to the Town of Prosper.
Budget Impact:
The estimated cost for the design and construction of the extension of approximately 6,400 feet of
a 24” water line and associated connections is approximately $1,004,486. The anticipated water
impact fees owed by the Preserve at Doe Creek development is $471,900. Because the
anticipated cost exceeds the water impact fees that will be credited from the development, M/I
Homes of DFW, LLC, will receive a reimbursement for the difference once the improvements are
complete and have been accepted by the Town. The funding for the estimated $532,586
difference will be from the Water Impact Fee Fund.
Prosper is a place where everyone matters.
ENGINEERING
Item 9
Page 2 of 2
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and
legality. M/I Homes of DFW, LLC, will contribute $5,000 towards the legal preparation fees.
Attached Documents:
1. Town of Prosper Water System Capital Improvement Plan
2. Development Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute a
Development Agreement between M/I Homes of DFW, LLC, and the Town of Prosper, Texas,
related to the extension of water lines to serve the Preserve at Doe Creek development.
Proposed Motion:
I move to authorize the Town Manager to execute a Development Agreement between M/I Homes
of DFW, LLC, and the Town of Prosper, Texas, related to the extension of water lines to serve the
Preserve at Doe Creek development.
Item 9
Town of Prosper Water System Capital Improvement Plan – Preserve at Doe Creek
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1 of 1
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 24, 2015
Agenda Item:
Discuss Residential Design and Development Standards.
Description of Agenda Item:
On December 9, 2014, Town staff provided a list of possible amendments to various residential
design and development standards. Staff was provided direction to prepare recommended
standards which are attached. Staff also identified standards which have been the subject of
amending but have recommended no action at this time.
Pending direction and input from the Council, staff will initiate the formal process to amend the
required ordinances. The proposed amendments will be processed in accordance with the
required Public Hearings. Staff will also seek input from the Prosper Developers Council.
Attached Documents:
1. Proposed Amendments
2. Standards Recommended for not Amending
Town Staff Recommendation:
Town staff requests that the Town Council provide input on the proposed amendments and
direction on whether to initiate a formal amendment to the applicable ordinances.
Prosper is a place where everyone matters.
PLANNING
Item 10
Page 1 of 5
PROPOSED AMENDMENTS
Item 1. Alternating Single Family Plan Elevations (Anti-Monotony)
Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9
Purpose of Amendment The monotonous design of homes within a subdivision
detracts from the overall aesthetic and economic value of a
neighborhood. The provision enhances pride of
ownership.
Implemented in Planned
Development Districts?
Yes
Proposed Text
Amendment
A minimum of four (4) distinctly different home elevations
shall be built on the same side of the street. Similar
elevations shall not face each other. The same elevation
shall not be within three homes of each other on the same
side of the street.
Different exterior elevations can be met by meeting at least
two of the following criteria:
Different roof forms/profiles
Different façades consisting of different window
and door style and placement
Different entry treatment such as porches and
columns
Different number of stories
Possible Issues Determining compliance may be subjective.
Additional work on Town Plan Review staff to ensure
compliance.
Many developers and builders incorporate anti-monotony
provisions.
Item 2 Masonry construction for Single Family Facades Facing a Street
Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9.8
Purpose of Amendment Improve appearance of homes with public exposure. The
Zoning Ordinance currently allows up to 50%
cementatious fiberboard on the upper stories of a home
when the upper story is not within the same plane as the
first floor. The use of non-masonry materials with public
exposure diminishes the appearance of the neighborhood.
Implemented in Planned
Development Districts?
Yes
Proposed Text
Amendment
Excluding windows, any portion of an upper story facing
a street shall be constructed of 100% masonry.
Possible Issues Cost
Item 10
Page 2 of 5
Item 3. Impervious Coverage of Front Yards
Applicable Ordinance Zoning Ordinance, Chapter 4, (new section)
Purpose of Amendment The current regulations do not address impervious
coverage of the front yards. With the exception of required
trees, there is no provision preventing the excessive
paving of the front yard, resulting in additional storm water
run-off and heat.
Implemented in Planned
Development Districts?
No
Proposed Text
Amendment
The cumulative area of any driveway plus any
impermeable surface area located between the front
property line and any front building wall shall not
exceed fifty (50) percent of the area between the front
property line and any front building wall. For the
purpose of this subsection, the front wall of a j-swing
wall can be used to meet the requirement.
Possible Issues The requirement for two (2) parking spaces between the
property line and the garage will not be compromised, but
the amount of additional off-street parking may be
reduced.
Item 4. Single Family Corner Lot Landscaping
Applicable Ordinance Zoning Ordinance, Chapter 4, Section 2.6
Purpose of Amendment Provide trees on the side yards of corner lots; enhance
aesthetics of public realm. Currently a minimum of two
trees are required in the front yard, but there is no
requirement to plant trees in the side yard of corner lots.
Implemented in Planned
Development Districts?
Yes
Proposed Text
Amendment
A minimum of two (2), four (4) caliper inch trees shall be
planted in the side yard of a corner lot. Where more
than two (2) trees are required per lot, the side yard
corner lot trees may be used to meet the requirement.
Street trees planted adjacent to the side yard of a
corner may also be used to meet the requirement.
Possible Issues Additional cost
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Item 5. Residential Garage Standards
Applicable Ordinance Zoning Ordinance, Chapter 4, Section 4 (new subsection)
Purpose of Amendment Garages should be subordinate to the façade of a home
and not dominate the streetscape. Neighborhood appeal
is diminished where there is a dominance of front facing
garage doors. The proposal also ensures that there is
adequate space for vehicles parked in the driveway to not
block the sidewalk. The amendment does not prohibit
front entry garages but rather addresses the negative
impacts.
Implemented in Planned
Development Districts?
Yes
Proposed Text
Amendment
1) In no instance shall a garage door directly facing a
street be less than 25 feet from the property line.
2) Garage doors directly facing a street shall not occupy
more than fifty percent (50%) of the width of the front
façade of the house.
3) Garage doors directly facing a street shall be located
a minimum of five (5) feet behind the main front
façade of the house.
4) Where a home has three (3) or more garage/enclosed
parking spaces, no more than two (2) garage doors
shall face the street, unless the garage doors are
located behind the main structure.
Possible Issues May impact design of the home.
Item 6. Residential Driveway Standards
Applicable Ordinance Zoning Ordinance, Chapter 4, (New section)
Purpose of Amendment Driveways are a predominate feature in neighborhoods.
Enhancing the paving surface contributes to the quality of
the development.
Implemented in Planned
Development Districts?
Yes
Proposed Text
Amendment
Enhanced paving treatments shall be provided for all
driveways and shall consist of one of the following, or
other treatment as approved by the Director of
Development Services:
1) Stamp and stain/patterned concrete, shall be dust-on
color application to wet concrete.
2) Acid-etched colored concrete for the field with scored
colored borders, shall use dust-on color application to
wet concrete.
3) Colored concrete with scored smooth border, shall use
dust-on color application to wet concrete.
4) Brick or interlocking pavers or pave stone.
Possible Issues 1) Cost
2) Maintenance
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Item 7. Chimneys
Applicable Ordinance Zoning Ordinance, Chapter 4, Section 9 and or the
Building Code
Purpose of Amendment Chimneys are the most difficult part of a home to maintain
and tend to be ignored during maintenance. Masonry clad
chimneys resist decay and enhance the appearance of the
neighborhood. The provision would also apply to
townhome and multi-family developments.
Implemented in Planned
Development Districts?
Yes
Proposed Text
Amendment
The exterior of chimneys shall be 100% clay fired brick,
natural or manufactured stone or stucco.
Possible Issues Initial higher cost but lower long term maintenance cost.
Item 8. Carports
Applicable Ordinance Zoning Ordinance, Chapter 4, Section 4 (new subsection)
Purpose of Amendment Unless properly designed, carports can diminish the
appearance of neighborhoods. In most instances, carports
can only be constructed in larger lots due to setback
requirements. The proposal requires that carports be
compatible with the main structure.
Implemented in Planned
Development Districts?
Yes, but the requirements prohibited carports rather than
establishing standards.
Proposed Text
Amendment
The support structures of a carport shall be of the same
material as the main structure. The roof shall have a
minimum roof pitch of 6:12 and be of similar material as
the main structure.
Possible Issues Cost
Item 9. General Fencing standards
Applicable Ordinance Code of Ordinances, Fences, Section 3.19
Purpose of Amendment Improve the quality and appearance of wooden fences.
Implemented in Planned
Development Districts?
Yes
Proposed Text
Amendment
Wooden fences shall be board-on-board with a top rail.
Possible Issues Higher cost for a board-on-board fence.
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Item 10. Fencing adjacent to open spaces and hike & bike trails
Applicable Ordinance Code of Ordinances, Fences, Section 3.19
Purpose of Amendment Open spaces integrated into neighborhoods are an asset
to the community and to the adjacent homeowners. Open
fencing prevents a “canyon effect” and provides for greater
visibility of the open space/trails. It is common practice to
utilize open fencing adjacent to open spaces and trails in
other communities.
Implemented in Planned
Development Districts?
Yes
Proposed Text
Amendment
Fences adjacent to open space and hike and bike trails
shall be ornamental metal, tubular steel or split rail.
Possible Issues Privacy
Item 11. Corner lot fencing
Applicable Ordinance Code of Ordinances, Fences, Section 3.19
Purpose of Amendment Improve the appearance of the street. Aging wooden
fences on corner lots diminish the appeal of a
neighborhood. In addition, solid fencing on corner lots also
create a canyon effect along the street and detract from
the “open feel” of a neighborhood.
Implemented in Planned
Development Districts?
Yes
Proposed Text
Amendment
Fences on corner lots shall be ornamental metal.
Existing wood fences may be replaced with a wood
fence in accordance with the standards for wood fences
as they exist or may be amended.
Possible Issues Privacy
Item 12. Required Wet Detention
Applicable Ordinance Subdivision Ordinance
Purpose of Amendment Allow detention ponds to serve as an amenity to the
neighborhood. Water and water features have
demonstrated to be an asset to the subdivision and
neighboring homes.
Implemented in Planned
Development Districts?
Yes
Proposed Text
Amendment
All required detention areas shall be designed for
constant water level wet detention with a fountain.
Possible Issues Maintenance cost of fountain and source of water during
drought conditions. (The majority of the existing detention
ponds are not served by well water).
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Development Standards Considered but not Recommended for Amendments
Increasing Side Yards
The Zoning Ordinance requires that the minimum side yard be at least 10% of the minimum lot
width. For example, where the lot width is 100 feet, the minimum side yard is 10 feet. Increasing
the minimum side yard requirement would impact the size of the home.
Enhanced Exterior Lighting
Some Planned Development Districts have required “an exterior lighting package to illuminate
front entrances, landscaping and trees located in the front yard and garage.” Builders and
homeowners generally install adequate lighting near entrances; however, the lighting of
landscaping should be the choice of the homeowner or the HOA.
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