02.10.2015 Town Council Packet
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
3. Announcements of upcoming events.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meetings. (RB)
Regular Meeting – January 27, 2015
Town Council Strategic Planning Session – January 28, 2015
4b. Consider and act upon approving the purchase of one backhoe loader for the
Public Works Department, from RDO Equipment Company, through the Texas
Local Government Purchasing Cooperative. (JC)
4c. Consider and act upon approving the purchase of one sewer camera, from
Green Equipment Company, through the Houston-Galveston Area Council
(HGAC) Cooperative Purchasing Program. (JC)
4d. Consider and act upon approving the purchase of six pick-up trucks and one
sport utility vehicle for the Public Works and Building Inspection Departments,
from Silsbee Ford, through the Houston-Galveston Area Council (HGAC)
Cooperative Purchasing Program; and one sport utility vehicle for the Public
Works Department, from Sam Pack's Five Star Ford, through the State of Texas
Cooperative Purchasing Program. (JC)
4e. Consider and act upon an ordinance amending Article 12.05, “Parking, Stopping,
and Standing,” of Chapter 12, “Traffic and Vehicles,” of the Code of Ordinances
of the Town of Prosper, Texas, by adding a new section 12.05.003 “Parking of
Commercial Motor Vehicles,” and reserving sections 12.05.004 through
12.05.030. (DK)
4f. Consider and act upon a resolution supporting the introduction and adoption of
legislation in the Regular Session of the 84th Legislature of Texas that increases
funding for the Texas Recreation and Parks Account and Large County and
Municipality Recreation and Parks Account Local Park Grant Programs, and the
Texas State Park System. (WM)
AGENDA
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, February 10, 2015
6:00 p.m.
Page 2 of 4
4g. Consider and act upon a resolution authorizing the reduction and release of the
Town of Prosper’s extraterritorial jurisdiction and entering into a development
agreement, as a result of the Interlocal Agreement Between the Town of Prosper
and Denton County Fresh Water Supply District No. 10 for the Reduction and
Release of Designated Portions of the Town of Prosper’s Extraterritorial
Jurisdiction, and Development Agreement Between the Town of Prosper and
CHS Savannah, L.P., by removing 61.003± acres of land from the Town’s
extraterritorial jurisdiction, generally located west of FM 1385 and north of
Fishtrap Road, and authorizing the Town Manager to execute the same. (HW)
4h. Consider and act upon authorizing the Town Manager to execute a Development
Agreement between M/I Homes of DFW, LLC, and the Town of Prosper, Texas,
related to the extension of water lines to serve the Preserve at Doe Creek
development. (HW)
5. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please complete
a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the
meeting.)
Other Comments by the Public -
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary
prior to the meeting. Citizens wishing to address the Council for items listed as public
hearings will be recognized by the Mayor. Those wishing to speak on a non-public
hearing related item will be recognized on a case-by-case basis, at the discretion of the
Mayor and Town Council.)
PUBLIC HEARINGS:
6. Conduct a Public Hearing, and consider and act upon a request to rezone 9.4± acres,
located 500± feet north of Prosper Trail, 3,000± feet west of Dallas Parkway, from
Agricultural (A) to Planned Development-Single Family-12.5 (PD-SF-12.5). (Z14-0016).
(JW)
7. Conduct a Public Hearing, and consider and act upon an ordinance to rezone 0.6± acre,
located at the northwest corner of First Street and Church Street, from Single Family-15
(SF-15) to Downtown Office (DTO). (Z14-0018). (JW)
DEPARTMENT ITEMS:
8. Update on the Parks, Recreation, and Open Space Master Plan. (PN)
9. Discussion on the Frontier Park North and Sexton Park Conceptual Master Plans. (PN)
10. Road Projects Update. (HW)
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11. Consider and act upon approving the purchase and installation of new turf irrigation
within the medians on Preston Road, between US 380 to Frontier Parkway, from All
Around Landscape & Construction, the TxDOT contracted vendor. (MR)
12. Discussion on Commercial Building Permit Fees. (JW)
13. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
13a. Section 551.087 – To discuss and consider economic development incentives.
13b. Section 551.072 – To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
13c. Section 551.071 – Consultation with Town Attorney regarding legal issues
associated with proposed extraterritorial jurisdiction release, and all matters
incident and related thereto.
13d. Section 551.074 – To discuss and review the Town Manager’s performance
evaluation.
14. Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
15. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Frontier Park Parking. (HW)
Party at the Park, April 18,2015. (RB)
16. Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town
Hall, located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily
accessible to the general public at all times, and said Notice was posted on February 6, 2015, at 5:00
p.m. and remained so posted at least 72 hours before said meeting was convened.
_______________________________ _________________________
Robyn Battle, Town Secretary Date Noticed Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to
consult in closed session with its attorney and to receive legal advice regarding any item listed on this
agenda.
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NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are
limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes
with approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are
wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at
(972) 569-1011 at least 48 hours prior to the meeting time.
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 6:01 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Kenneth Dugger
Councilmember Curry Vogelsang, Jr.
Councilmember Michael Korbuly
Councilmember Mike Davis
Councilmember Jason Dixon (arrived at 6:11 p.m.)
Staff Members Present:
Harlan Jefferson, Town Manager
Angela Tucker, Administrative Assistant
Terrence Welch, Town Attorney
Hulon T. Webb, Jr., Executive Director of Development and Community Services
John Webb, Director of Development Services
Alex Glushko, Senior Planner
Dan Heischman, Senior Engineer
Matt Richardson, Senior Engineer
Kent Austin, Finance Director
January Cook, Purchasing Agent
Doug Kowalski, Police Chief
Ronnie Tucker, Fire Chief
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Jason McConnell of Prosper United Methodist Church led the invocation. The
Pledge of Allegiance and the Pledge to the Texas Flag were recited.
3. Announcements of upcoming events.
Councilmember Korbuly made the following announcements:
Registration for the Active Adults’ Choctaw trip that is scheduled for Wednesday,
February 11, 2015, is being accepted by staff. More information is available at
www.prosperparksandrec.org.
The free annual Trout Derby, newly branded as the Family Fishing Derby, will be held
on Saturday, March 7 from 9-11 a.m. Please visit the Parks and Recreation website
at www.prosperparksandrec.org to register for this fun-filled family event.
MINUTES
Regular Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, January 27, 2015
Item 4a
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As the year-long Centennial Celebration in Prosper passes the half-way point, the
Town is featuring a walk through history with local author Bill Hays who has written
two extensive volumes on Prosper’s 100-year journey. A story time session designed
for youngsters will be held on February 5 at 11:00 a.m. at the Prosper Historical
Society’s museum located in the Prosper ISD Board Room, 605 East Seventh St.
Songs, dances, and stories directly related to the day’s topic will be included. Several
members of the Prosper Historical Society will appear in period costumes. A second
presentation is set for Thursday, February 26 form 6 p.m. to 7:30 p.m. at the same
locations that will be geared toward adults and families with older children. Any
additional details that become available regarding the February 26 presentation will
be provided closer to the time of the event.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items
may be removed from the Consent Agenda by the request of Council Members
or staff.)
4a. Consider and act upon minutes from the following Town Council
meetings. (RB)
Regular Meeting – January 13, 2015
4b. Consider and act upon Resolution No. 15-08 approving the exclusion of
land from the boundaries of Prosper Management District No. 1. (RB)
4c. Receive the December 2014 financial report. (KA)
4d. Receive the Quarterly Investment Report for the quarter ending
December 31, 2014. (KA)
4e. Consider and act upon approving the purchase of two public safety
rated sport utility vehicles for the Police Department, from Holiday
Chevrolet, through a Tarrant County contract. (DK)
4f. Consider and act upon authorizing the Town Manager to execute a
License and Irrigation/Landscape Maintenance Agreement between D.R.
Horton-Texas, Ltd., Hawk Ridge Community Association, and the Town
of Prosper, Texas, related to the perimeter landscaping improvements
within the Hawk Ridge development. (HW)
4g. Consider and act upon adopting the Stormwater Management Program
requirement to meet conditions of the TCEQ General Permit to discharge
under the Texas Pollutant Discharge Elimination System. (DH)
4h. Consider and act upon Ordinance No 15-06 rezoning 56.5± acres, located
on the west side of Teel Parkway, 300± feet south of Fishtrap Road,
amending Planned Development-40 (PD-40), Exhibit C, Section 3., c., c.
(Townhouse Uses), and d. (Residential Development Standards). (JW)
4i. Consider and act upon Ordinance No. 15-07 amending Chapter 3,
“Building Regulations,” of the Town’s Code of Ordinances, by adding a
Item 4a
Page 3 of 6
new Article 3.19, “Fence Regulations,” and repealing Ordinance No. 12-
01. (JW)
4j. Consider and act upon whether to direct staff to submit a written notice
of appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town’s Zoning Ordinance, regarding action taken by the Planning &
Zoning Commission on any site plan or preliminary site plan. (AG)
Deputy Mayor Pro-Tem Dugger made a motion and Mayor Pro-Tem Miller seconded
the motion to approve all items on the Consent Agenda. The motion was approved
by a vote of 7-0.
5. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the
Council is unable to discuss or take action on any topic not listed on this
agenda. Please complete a “Public Meeting Appearance Card” and present it to
the Town Secretary prior to the meeting.)
Other Comments by the Public -
There were no Citizen Comments.
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the
meeting, please fill out a “Public Meeting Appearance Card” and present it to
the Town Secretary prior to the meeting. Citizens wishing to address the
Council for items listed as public hearings will be recognized by the Mayor.
Those wishing to speak on a non-public hearing related item will be recognized
on a case-by-case basis, at the discretion of the Mayor and Town Council.)
DEPARTMENT ITEMS:
6. Discussion on updating of utility billing policies. (KA)
Finance Director Kent Austin presented this item before the Town Council. Town
staff is proposing to prorate water and sewer charges for customers who have service
for only a partial month. Residents who move, but stay within the Town limits of
Prosper, are currently charged the base monthly amounts twice; once at the old
address, and once at the new address. Mr. Austin presented a proposed proration
schedule, and a modified fee schedule, dependent upon when the customer initiates
or terminates service. He also proposed a new process for handling an
unexplainable or unusually large bill. Proposed changes to this policy and other
Utility Billing policies in Article 13.07 of the Code of Ordinances will be brought before
Council for consideration at a future meeting.
Kelly Vanaman, Utility Billing Administrator responded to questions from Council on
the frequency of residents moving within the Town limits, which is typically 2-3 times
per month. The new policy would allow the Utility Billing Administrator the flexibility to
waive fees that are charged twice within one month, and to work with customers who
have an unusually large bill.
Item 4a
Page 4 of 6
Mayor Smith opened Item 7 and Item 8 concurrently.
7. Consider and act upon an amendment to the Capital Improvement Plan (CIP).
(MR)
8. Consider and act upon authorizing the Town Manager to execute a Professional
Engineering Services Agreement between Freese and Nichols, Inc., and the
Town of Prosper, related to the Lower Pressure Plane 42-Inch Transmission
Line Alignment Study Project. (MR)
Senior Engineer Matt Richardson presented this item before the Town Council. The
proposed amendment to the Capital Improvement Plan is to add an additional
$10,100 to the Lower Pressure Plane Pump Station and 42-Inch Transmission Line
Project.
Mr. Richardson continued the presentation by reviewing the proposed contract with
Freese and Nichols for the engineering services for the Lower Pressure Plane 42-
Inch Transmission Line Alignment Study Project. He responded to questions from
Council about the proposed agreement, including the budget, and easement
acquisition. The Transmission Line and the 10 MGD pump station are scheduled to
be online by the summer of 2018 to supply additional water to fast growing areas on
the west side of Prosper. Mr. Richardson and Hulon Webb, Executive Director of
Development and Community Services, answered additional questions from Council,
comparing the Lower Pressure Plane project with the Upper Pressure Plane project,
and addressing concerns regarding the capacity of the future pump station.
After discussion, Mayor Pro-Tem Miller made a motion and Deputy Mayor Pro-Tem
Dugger seconded the motion to approve an amendment to the Capital Improvement
Plan (CIP). The motion was approved by a vote of 7-0.
Deputy Mayor Pro-Tem Dugger made a motion and Councilmember Korbuly
seconded the motion to authorize the Town Manager to execute a Professional
Engineering Services Agreement between Freese and Nichols, Inc., and the Town of
Prosper, related to the Lower Pressure Plane 42-Inch Transmission Line Alignment
Study Project.
9. Consider and act upon awarding Bid No. 2015-19-B to Groves Electrical
Service, Inc., related to construction services for the SH 289 Median Lighting
project; and authorizing the Town Manager to execute a construction
agreement for same. (MR)
Senior Engineer Matt Richardson presented this item before the Town Council. The
project will include the installation of continuous median street lighting on SH 289
(Preston Road) between US 380 and Frontier Parkway with decorative poles and
LED lighting fixtures. The project should be completed by June of 2015.
January Cook, Purchasing Agent, responded to questions from the Town Council
regarding reducing the number of lighting assemblies, and Mr. Richardson and Mr.
Webb responded to questions related to the lighting design and spacing.
After discussion, Deputy Mayor Pro-Tem Dugger made a motion and Councilmember
Korbuly seconded the motion to award Bid No. 2015-19-B to Groves Electrical
Item 4a
Page 5 of 6
Service, Inc., related to construction services for the SH 289 Median Lighting project;
and authorizing the Town Manager to execute a construction agreement for same.
10. Discussion on Park Development and Open Space opportunities. (HW)
Hulon Webb presented this item before the Town Council. At the December 9, 2014,
Town Council meeting to discuss potential improvements to Cockrell Park, the Town
Council asked staff to look at existing park areas that may be improved to provide
additional practice space. Mr. Webb reviewed a list of existing park areas that could
be improved. He then listed existing park areas that have recently been constructed
that will provide additional practice space, and other park areas that are in various
stages of development. Funding sources would need to be identified to pursue any of
the suggested improvements. The Town Council discussed various options for park
improvement.
Mayor Smith recognized the following individual who requested to speak on this item:
Jack Dixon, 810 Long Valley Court, Prosper, encouraged the Council to focus on
Town facilities as well as Park facilities.
Mr. Webb continued to respond to questions on various options for park
development, and received feedback from the Town Council.
Richard McGrath, 731 Buffalo Springs Drive, Prosper, encouraged the Town Council
to follow the Parks & Recreation Master Plan and utilize community feedback to
determine the Town priorities. He also encouraged the Town to develop a
cooperative relationship with the City of Frisco when planning for Parks & Recreation
facilities.
11. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
11a. Section 551.087 – To discuss and consider economic development
incentives.
11b. Section 551.072 – To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident
and related thereto.
11c. Section 551.071 – Consultation with Town Attorney regarding legal
issues associated with proposed extraterritorial jurisdiction release, and
all matters incident and related thereto.
11d. Section 551.074 – To discuss and review the Town Manager’s
performance evaluation.
The Town Council recessed into Executive Session at 7:28 p.m.
12. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
Item 4a
Page 6 of 6
The Town Council reconvened the Regular Session at 8:11 p.m.
Deputy Mayor Pro-Tem Dugger made a motion and Councilmember Korbuly
seconded the motion to approve a contract for the Town Manager as discussed in
Executive Session. The motion was approved by a vote of 7-0.
13. Possibly direct Town staff to schedule topic(s) for discussion at a future
meeting.
Illuminated Street Name Signs. (HW)
Mr. Hulon Webb updated the Town Council on the proposed street name signs.
An item for the purchase of the signs will be brought forward at the February 24,
2015, Town Council meeting for consideration.
Zoning Improvement Process. (JW)
Development Services Director John Webb updated the Council on proposed
changes to the zoning process, including holding the public hearing and adopting
the zoning ordinance at the same meeting, particularly for non-controversial
items.
Councilmember Korbuly expressed concern regarding the traffic flow at Frontier
Park. Staff is considering options that include installing directional signage, and
utilizing Town staff to direct traffic, as needed. Town staff will provide a
recommendation at a future meeting.
Deputy Mayor Pro-Tem asked for an update on the development of the
intersection of US 380 and the Dallas North Tollway, particularly related to the
southbound access road and a potential overpass.
Councilmember Dixon requested that staff provide a report on the amount the
Town has paid to Freese and Nichols from 2013 to present.
14. Adjourn.
The meeting was adjourned at 8:27 p.m.
These minutes approved on the 10th day of February, 2015.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
Item 4a
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 9:01 a.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Kenneth Dugger
Councilmember Michael Korbuly
Councilmember Curry Vogelsang, Jr.
Councilmember Mike Davis
Councilmember Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Carol Myers, Executive Assistant/Deputy Town Secretary
Hulon T. Webb, Jr., Executive Director of Development and Community Services
John Webb, Director of Development Services
Frank Jaromin, Public Works Director
Leslie Scott, Library Director
Baby Raley, Human Resources Director
Kent Austin, Finance Director
Robert Winningham, Executive Director, Prosper Economic Development Corporation
Ronnie Tucker, Fire Chief
Doug Kowalski, Police Chief
Facilitator:
Rob Franke
2. The Town Council will hold a strategic planning work session to discuss
successes and accomplishments since the last planning work session and to
prioritize future strategic goals.
Town Manager Harlan Jefferson introduced Mr. Franke, who reviewed his background
and reviewed the agenda for the day. He reviewed the highlights from the Council
interviews, including communication among Council and staff, information management
on social media, and communication with the public. Mr. Franke stressed the
importance of Council members balancing their individual passions with the sharing of
information, and keeping policy governance vs. task management in balance. Council
discussed leadership, both in the short term to deal with immediate issues and provide
direction to staff, and long term leadership to shape the future of the Town. Mr. Franke
led a discussion about teamwork, building trust, and building consensus. Council
indicated that trust comes from experience, knowledge, and motives, all of which take
time to develop.
MINUTES
Special Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Wednesday, January 28, 2015
Item 4a
Page 2 of 4
Council has spent time on policies and procedures, missions and values, and wants to
begin the process of implementation. Mr. Franke encouraged the Council to examine
the “why” whenever they make a decision.
The Town Council discussed reinstating the Executive Development Team, and
discussed the role of some of the other Council Subcommittees. Deputy Mayor Pro-Tem
Dugger indicated that he would like Councilmember Davis to take his position on the
Council Finance Subcommittee.
Review of Vision Statement
Mr. Franke reviewed the Town’s Vision Statement, particularly the tag line “Prosper is a
Place Where Everyone Matters,” and what that means to the Council and to the
community.
Accomplishments and Progress toward 2014 Objectives
Mr. Jefferson reviewed the list of Major Initiatives, and the existing Strategic Goals. Staff
will continue to provide Council the “Top 10” items that are priorities, or upcoming items
on which the Council will need to take action.
Strategic Goals
Goal 1 - Recruit Targeted and Maintainable Economic Development
Goal 2 - Ensure Quality Residential Development
Goal 3 - Maintain Safety and Security
Goal 4 - Provide First Rate Utilities
Goal 5 - Provide Efficient and Effective Roads and Infrastructure
Goal 6 - Maximize Recreation and Leisure Opportunities
Goal 7 - Maintain Community Character
Goal 8 - Ensure Fiscal Stewardship
Goal 9 - Maintain A Quality Workforce
Goal 10 - Improve Town Facilities
For each Strategic Goal, Town staff and Council discussed the following:
Major accomplishments from 2014 that were not part of the Strategic Goals
New action items
Discussion on Town Hall/Multi-Purpose Facility
Hal Sargent and Gina Irwin with Brinkley Sargent Architects provided a brief update on
the plans for the Town Hall/Multipurpose Building, including multiple options for
construction, and proposed budgets for each option.
Council continued the conversation on the Town Hall/Multipurpose building, and then Mr.
Franke asked Council to narrow the ten Strategic Goals down to their top five. Council’s
consensus was to focus on the following Strategic Goals:
Development standards
Council discussed their definitions of “quality” and provided some direction to Town
staff regarding updating the Town’s residential, commercial, zoning, and land use
standards.
Item 4a
Page 3 of 4
A Town Council Work Session, or Joint Work Session with the Planning & Zoning
Commission may be utilized on a case by case basis for non-traditional or high-
profile projects.
Town Facilities
The Town Council discussed the future of the Town Library, and requested
information on what standards would be needed to build a “Library of the Future.”
Discussion also took place on maintenance costs of new facilities.
Mr. Jefferson led the discussion on the acquisition of land needed for future Town
facilities, specifically regarding an 11-acre area of the Blue Star tract, which is a time-
sensitive issue. Council gave direction to acquire the site, and determine the
ultimate use for the land at a later date.
The Town Council continued discussion on facilities, including a possible bond
election to fund new facilities. They also re-evaluated the location of the new Town
Hall/Multi-Purpose Facility, and whether the Main Street site would be an interim
facility or the ultimate location for Town Hall. Council indicated that more information
and financial models were needed on both a phased-in approach to building the
Town Hall/Multi-Purpose Facility, versus a campus approach. Funding options and
the effect on the tax rate would also need to be explored. The Town Council
requested that Town staff research and report back on whether bond funds could be
used for immediate needs for Parks, Town Hall, and the Fire Station. Council will
continue to work on an ultimate vision for Town facilities.
The following items were identified as priorities, and were discussed briefly. Additional
information will be provided to Council, or brought forward at future Council meetings.
Roads & Infrastructure
Parks Planning
Tax Rates/Fiscal Stewardship
Customer Service
Presentations by Town Staff
Hulon Webb, Executive Director of Development and Community Services, gave a
presentation on Water Distribution Peaking Factor resulting from the continuing drought.
Town staff recommended continuing water conservation efforts, updating the impact fee
and Capital Improvement Plan (CIP) with a suitable peaking factor, and implementing a
policy of education and enforcement to control peaking factor.
Finance Director Kent Austin gave a presentation on the Effective Tax Rate, the
Rollback Tax Rate, and Tax Increment Reinvestment Zones (TIRZ). He compared the
tax rates with surrounding cities and towns, and explained options for additional sales
tax alternatives, such as a Community Development Corporation, Fire Control,
Prevention, and EMS District, or Crime Control and Prevention District, among others.
Council discussed the merits of each option, particularly on the Fire Control and Crime
Control options. Council requested additional information on how the funds for each of
the sales tax alternatives may be used.
In conclusion, Town staff was directed to provide Council with the following information
on the Town Hall/Multi-Purpose Facility:
A timetable for Council action items
Financial models and additional options for a phased approach
Item 4a
Page 4 of 4
Financial models for a campus approach
Operations and maintenance (O&M) cost estimates
An ultimate decision will still need to be determined for the final plans for the Town
Hall/Multi-Purpose Facility, and the ultimate location for Town Hall. Town staff was
directed to return to Council within one month with the requested information.
In closing, Mr. Franke explained that the discussion items and suggestions would be
compiled into a report for the Town Council that would be finalized in approximately two
weeks.
3. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
3a. Section 551.087 – To discuss and consider economic development incentives.
3b. Section 551.072 – To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
The Executive Session was not held.
4. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
5. Adjourn.
The meeting was adjourned at 5:06 p.m. on Wednesday, January 28, 2015.
These minutes approved on the 10th day of February, 2015.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
Item 4a
Page 1 of 2
To: Mayor and Town Council
From: January Cook, CPPO, CPPB, Purchasing Agent
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Consider and act upon approving the purchase of one backhoe loader for the Public Works
Department, from RDO Equipment Company, through the Texas Local Government Purchasing
Cooperative.
Description of Agenda Item:
This backhoe loader is on the list of approved replacements for the FY 2014-2015 Vehicle
Equipment Replacement Program. The new equipment will allow Public Works to work with
more efficiency, and shorten repair times.
Local governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government
Code, Chapter 791, to enter into joint contracts and agreements for the performance of
governmental functions and services, including administrative functions normally associated
with the operation of government (such as purchasing necessary materials and equipment).
The Town of Prosper entered into an interlocal participation agreement in June 2005, providing
the Town’s participation in the Texas Local Government Purchasing Cooperative. Participation
in the cooperative purchasing program allows our local government to purchase goods and
services from the cooperative’s online purchasing system, BuyBoard, while satisfying all
competitive bidding requirements.
Budget Impact:
The price of the backhoe loader is $85,425, and will be funded by the Vehicle Equipment
Replacement Fund (VERF) (41-6140-50). The total budget for this item is $95,000. The
savings realized will be used to offset overages on other replacement units.
Attached Documents:
1. Quote
Town Staff Recommendation:
Town staff recommends approval of the purchase of one backhoe loader for the Public Works
Department, from RDO Equipment Company, through the Texas Local Government Purchasing
Cooperative.
Prosper is a place where everyone matters.
FINANCE
Item 4b
Page 2 of 2
Proposed Motion:
I move to approve the purchase of one backhoe loader for the Public Works Department, from
RDO Equipment Company, through the Texas Local Government Purchasing Cooperative.
Item 4b
Investment Proposal (Quote)
RDO Equipment Co.
3230 East Airport Freeway
Irving TX, 75062
Phone: 972-438-4699 - Fax: 972-438-6789
Proposal for:
TOWN OF PROSPER
121 W BROADWAY
PO BOX 307
PROSPER, TX, 75078
Collin
(972) 346-2640
Investment Proposal Date:
Pricing Valid Until:
Deal Number:
Customer Account#:
Sales Professional:
Phone:
Fax:
Email:
1/20/2015
4/30/2015
744974
8880663
Brandon Aldridge
(972) 438-4699
(972) 554-2132
BAldridge@rdoequipment.com
Comments
BUYBOARD QUOTE 424-13
Equipment Information
Quantity Serial
Number
Hours
(approx.)
Status / Year / Make / Model
Additional Items
Cash Price
1 TBD 0 New 2015 JOHN DEERE 310L $85,425.00
Equipment Subtotal: $85,425.00
Purchase Order Totals
Balance:$85,425.00
Total Taxable Amount:$85,425.00
Sales Tax Total:$0.00
Sub Total:$85,425.00
Cash with Order:$0.00
Balance Due: $85,425.00
Equipment Options
Quantity Serial Number Year / Make / Model Description
1 TBD 2015 JOHN DEERE 310L 0A60T - 310L BACKHOE LOADER
1065 - ENGINE FT4
1700 - JDLINK ULT W/850/1900MHZ 3YR
2035 - CAB STANDARD
2401 - DECAL ENG W/ENG PACKET
3075 - AXLE MFWD 4WD OPEN DIFF
4462 - TIRE GAL 19.5L24 16.5XD2010
5285 - CONTROL PILOT
5400 - COUPLER LESS
5626 - BUCKET HDUTY 18" 5.1CU FT
6020 - DIPPER EXTENDABLE
7025 - LDR CPLR 1 LEVER HYD NO AUX
7635 - LDR BKT 1.12CY LG LIP BUCKET
8485 - COUNTERWEIGHT 1250LB
8685 - BATTERY DUAL W/JUMP POST
9045 - EXHAUST CHROME EXTENSION
9060 - MIRROR INTERIOR FRONT VIEW
9210 - CONSOLE LEFT HAND W/CUP HOLD
9505 - GUARD FULL MFWD
9919 - SUN VISOR
D744974 Page 1 of 1
Attachment 1
Page 1 of 1
To: Mayor and Town Council
From: January Cook, CPPO, CPPB, Purchasing Agent
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Consider and act upon approving the purchase of one sewer camera, from Green Equipment
Company, through the Houston-Galveston Area Council (HGAC) Cooperative Purchasing
Program.
Description of Agenda Item:
This sewer camera is on the list of approved replacements for the FY 2014-2015 Vehicle
Equipment Replacement Program for the Public Works Department.
Local governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government
Code, Chapter 791, to enter into joint contracts and agreements for the performance of
governmental functions and services, including administrative functions normally associated
with the operation of government (such as purchasing necessary materials and equipment).
The Town of Prosper and HGAC entered into an interlocal agreement, effective January 4,
2001, which allows our local government to purchase certain goods or services through HGAC.
The agreement renews automatically each fiscal year, unless cancelled by either party.
Budget Impact:
The price of the sewer camera is $68,790.42, and will be funded by the Vehicle Equipment
Replacement Fund (VERF) (41-6140-55). The total budget for this item is $70,000.00. The
savings realized will be used to offset overages on other replacement units.
Attached Documents:
1. Quote
Town Staff Recommendation:
Town staff recommends approval of the purchase of one sewer camera, from Green Equipment
Company, through the Houston-Galveston Area Council (HGAC) Cooperative Purchasing
Program.
Proposed Motion:
I move to approve the purchase of one sewer camera, from Green Equipment Company,
through the Houston-Galveston Area Council (HGAC) Cooperative Purchasing Program.
Prosper is a place where everyone matters.
FINANCE
Item 4c
Contract
No.:SC01-12 Date
Prepared:2/2/2015
Buying
Agency:Contractor:
Contact
Person:
Prepared
By:
Phone:Phone:
Fax:Fax:
Email:Email:
Product
Code:E-019 Description:
68,000
Cost Cost
66.62
CONTRACT PRICING WORKSHEET
For Standard Equipment Purchases
Rovveer X 130 Truck Mount System
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Jimmy Fougerousse
817-247-5039
Green Equipment CompanyCity of Prosper
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
jimmyfougerousse@greenequipco.com
Aubrey Smith
972-347-9969
aubrey_smith@prospertx.gov
B. Published Options - Itemize below - Attach additional sheet if necessary - Include Option Code in description if applicable
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
Description Description
E-000-0036-00 - Tyger Tail
Subtotal B: 66.62
Cost Cost
323.8
Subtotal C: 323.8
0%
D. Total Cost before any other applicable Charges, Trade-Ins, Allowances, Discounts, Etc. (A+B+C)
1 68390.42 = Subtotal D: 68390.42
Cost Cost
400
Subtotal E: 400
68790.42F. Total Purchase Price (D+E):Delivery Date:30 Days
Subtotal From Additional Sheet(s):
Quantity Ordered:
Description Description
For this transaction the percentage is:
Description
X Subtotal of A + B + C:
Description
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A+B).
C. Unpublished Options - Itemize below - Attach additional sheet if necessary
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Subtotal From Additional Sheet(s):
Spec - Top Hole Roller
Freight
E. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges
F. Total Purchase Price (D E): Delivery Date: 30 Days
Attachment 1
Page 1 of 2
To: Mayor and Town Council
From: January Cook, CPPO, CPPB, Purchasing Agent
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Consider and act upon approving the purchase of six pick-up trucks and one sport utility vehicle
for the Public Works and Building Inspection Departments, from Silsbee Ford, through the
Houston-Galveston Area Council (HGAC) Cooperative Purchasing Program; and one sport
utility vehicle for the Public Works Department, from Sam Pack's Five Star Ford, through the
State of Texas Cooperative Purchasing Program.
Description of Agenda Item:
The following items are on the list of approved replacements for the FY 2014-2015 Vehicle
Equipment Replacement Program:
Two 2015 Ford F150 Regular Cab Pick-Up Trucks (Replacing Units PW-24 and PW-
1103)
One 2015 Ford F150 Super Cab Pick-Up Truck (Replacing Unit PW-1104)
One 2015 Ford Expedition (Replacing Unit PW-86)
The following items are approved FY 2014-2015 supplemental requests for additional positions:
One 2015 Ford F150 Regular Cab Pick-Up Truck (Plumbing Inspector)
One 2015 Ford F150 Super Cab Pick-Up Truck (Backflow Inspector)
One 2015 Ford Explorer (Storm Water Utility Administrator)
One 2015 Ford F350 Chassis with Flat Bed (Utility Crew Leader)
The 2015 Ford Expedition will be purchased from Sam Pack's Five Star Ford, through the State
of Texas Cooperative Purchasing Program. All other items will be purchased from Silsbee Ford,
through the HGAC Cooperative Purchasing Program.
Local governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government
Code, Chapter 791, to enter into joint contracts and agreements for the performance of
governmental functions and services, including administrative functions normally associated
with the operation of government (such as purchasing necessary materials and equipment).
The Town of Prosper entered into an interlocal participation agreement, providing the Town’s
participation in the State of Texas Cooperative Purchasing Program. Participation in the
program allows our local government to purchase goods and services through the cooperative
contract, while satisfying all competitive bidding requirements.
Prosper is a place where everyone matters.
PURCHASING
Item 4d
Page 2 of 2
Additionally, the Town of Prosper and HGAC entered into an interlocal agreement, effective
January 4, 2001, which allows our local government to purchase certain goods or services
through HGAC. The agreement renews automatically each fiscal year, unless cancelled by
either party.
Budget Impact:
The total price for the purchase of six pick-up trucks and two sport utility vehicles is $336,912.71
and will be funded as follows:
Public Works Budget Purchase Price Difference
Approved Supplemental Requests $ 79,000.00 $ 81,390.25 $ (2,390.25)
Approved Replacements (VERF) $ 241,000.00 $ 238,086.71 $ 2,913.29
Total Public Works $ 320,000.00 $ 319,476.96 $ 523.04
Building Inspection Budget Purchase Price Difference
Approved Supplemental Requests $ 14,560.00 $ 17,435.75 $ (2,875.75)
Transfer Salary Savings to Offset $ 2,875.75 $ 2,875.75
Total Building Inspection $ 17,435.75 $ 17,435.75 $ -
Grand Total $ 337,435.75 $ 336,912.71 $ 523.04
The savings realized from the approved replacement units for Public Works will offset the
shortage of $2,390.25 for the approved supplemental requests. Additionally, salary savings
realized from vacant positions in Building Inspection will offset the shortage of $2,875.75 for the
approved supplemental request.
Attached Documents:
1. Silsbee Ford Quote - Three 2015 Ford F150 Regular Cab Pick-Up Trucks
2. Silsbee Ford Quote - Two 2015 Ford F150 Super Cab Pick-Up Trucks
3. Silsbee Ford Quote - One 2015 Ford F350 Chassis with Flat Bed
4. Silsbee Ford Quote - One 2015 Ford Explorer
5. Sam Pack's Five Star Ford Quote - One 2015 Ford Expedition
Town Staff Recommendation:
Town staff recommends approval of the purchase of six pick-up trucks and one sport utility
vehicle for the Public Works and Building Inspection Departments, from Silsbee Ford, through
the HGAC Cooperative Purchasing Program; and one sport utility vehicle for the Public Works
Department, from Sam Pack's Five Star Ford, through the State of Texas Cooperative
Purchasing Program.
Proposed Motion:
I move to approve the purchase of six pick-up trucks and one sport utility vehicle for the Public
Works and Building Inspection Departments, from Silsbee Ford, through the HGAC Cooperative
Purchasing Program; and one sport utility vehicle for the Public Works Department, from Sam
Pack's Five Star Ford, through the State of Texas Cooperative Purchasing Program.
Item 4d
Contract
No.:VE11-13 Date
Prepared:1/30/2015
Buying
Agency:Contractor:
Contact
Person:
Prepared
By:
Phone:Phone:
Fax:Fax:
Email:Email:
Product
Code:D18 Description:
15,778.00$
Cost Cost
1,110.00$
-$
-$
-$
-$
CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
2015 FORD F150 REGULAR CAB
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
(409) 895-3884
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
TOWN OF PROSPER
JANUARY COOK
(972) 569-1018
JANUARY_COOK@PROSPERTX.GOV
SILSBEE FORD
RICHARD HYDER
(409) 300-1385
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
RHYDER.COWBOYFLEET@GMAIL.COM
Description
F1C REGULAR CAB 4X2 8' BED
2015 ALUMINUM BODY, 3.5L V6 GAS, SEE ATTACHED
Description
YZ EXTERIOR--WHITE
3.5L V6 GAS
AG INTERIOR--VINYL 40/20/40 EARTH GRAY
-$
Subtotal B: 1,110.00$
Cost Cost
Subtotal C: -$
0%
3 16,888.00$ = Subtotal D:
50,664.00$
Subtotal E: -$
Cost Cost
1,643.25$
Subtotal F: 1,643.25$
52,307.25$ G. Total Purchase Price (D+E+F): Delivery Date: ~90-120 DAYS ARO
Subtotal From Additional Sheet(s):
Quantity Ordered:
For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A+B).
Description Description
DELIVERY 313 MILES
E. H-GAC Order Processing Charge (Amount Per Current Policy)
D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C)
F. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges
X Subtotal of A + B + C:
Subtotal From Additional Sheet(s):
Description Description
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Attachment 1
Contract
No.:VE11-13 Date
Prepared:1/30/2015
Buying
Agency:Contractor:
Contact
Person:
Prepared
By:
Phone:Phone:
Fax:Fax:
Email:Email:
Product
Code:D19 Description:
17,701.00$
Cost Cost
1,110.00$
-$
-$
-$
-$
178.00$
YZ EXTERIOR--WHITE
3.5L V6 GAS
AG INTERIOR--VINYL 40/20/40 EARTH GRAY
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
RHYDER.COWBOYFLEET@GMAIL.COM
Description
X1C SUPERCAB 4X2 6.5' BED
FLOOR PLAN INTEREST
2015 ALUMINUM BODY, 3.5L V6 GAS, SEE ATTACHED
Description
CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
2015 FORD F150 SUPERCAB
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
(409) 895-3884
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
TOWN OF PROSPER
JANUARY COOK
(972) 569-1018
JANUARY_COOK@PROSPERTX.GOV
SILSBEE FORD
RICHARD HYDER
(409) 300-1385
71.00$
-$
Subtotal B: 1,359.00$
Cost Cost
Subtotal C: -$
0%
2 19,060.00$ = Subtotal D:
38,120.00$
Subtotal E: -$
Cost Cost
1,095.50$
Subtotal F: 1,095.50$
39,215.50$
LOT INSURANCE
Description Description
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Subtotal From Additional Sheet(s):
E. H-GAC Order Processing Charge (Amount Per Current Policy)
D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C)
F. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges
X Subtotal of A + B + C:
G. Total Purchase Price (D+E+F): Delivery Date: ~10 DAYS ARO
Subtotal From Additional Sheet(s):
Quantity Ordered:
For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A+B).
Description Description
DELIVERY 313 MILES
Attachment 2
Contract
No.:VE11-13 Date
Prepared:1/30/2015
Buying
Agency:Contractor:
Contact
Person:
Prepared
By:
Phone:Phone:
Fax:Fax:
Email:Email:
Product
Code:D31 Description:
21,654.00$
Cost Cost
-$
7,972.00$
-$
-$
254.00$
339.00$
Z1 EXTERIOR WHITE
52B TRAILER BRAKE CONTROLLER
AS INTERIOR VINYL 40/20/40
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
RHYDER.COWBOYFLEET@GMAIL.COM
Description
F3G F350 4X2 DRW
X4N 4.10 LIMITED SLIP AXLE
99T 6.7L V8 DIESEL
Description
CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
2015 FORD F350 CHASSIS DRW
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
(409) 985-3884
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
TOWN OF PROSPER
FRANK JAROMIN
(214) 585-6136
FRANK.JAROMIN@PROSPERTX.GOV
SILSBEE FORD
RICHARD HYDER
(409) 300-1385
329.00$
5,121.00$
216.00$
86.00$ -$
Subtotal B: 14,317.00$
Cost Cost
Subtotal C: -$
0%
1 35,971.00$ = Subtotal D:
35,971.00$
Subtotal E: 600.00$
Cost Cost
547.75$
Subtotal F: 547.75$
37,118.75$
512 SPARE TIRE AND WHEEL
39 FLAT BED WITH GOOSENECK BODY AND TWO
Description Description
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
FLOOR PLAN INTEREST
UNDERBODY TOOLBOXES
LOT INSURANCE Subtotal From Additional Sheet(s):
E. H-GAC Order Processing Charge (Amount Per Current Policy)
D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C)
F. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges
X Subtotal of A + B + C:
G. Total Purchase Price (D+E+F): Delivery Date: ~90 DAYS ARO
Subtotal From Additional Sheet(s):
Quantity Ordered:
For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A+B).
Description Description
DELIVERY 313 MILES
Attachment 3
Contract
No.:VE11-13 Date
Prepared:1/30/2015
Buying
Agency:Contractor:
Contact
Person:
Prepared
By:
Phone:Phone:
Fax:Fax:
Email:Email:
Product
Code:D12 Description:
23,221.00$
Cost Cost
895.00$
-$
-$ 7L INTERIOR STONE CLOTH
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
RHYDER.COWBOYFLEET@GMAIL.COM
Description
K7B EXPLORER 4X2
YZ EXTERIOR--WHITE
Description
CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
2015 FORD EXPLORER
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
(409) 895-3884
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
TOWN OF PROSPER
JANUARY COOK
(972) 569-1018
JANUARY_COOK@PROSPERTX.GOV
SILSBEE FORD
RICHARD HYDER
(409) 300-1385
-$
Subtotal B: 895.00$
Cost Cost
Subtotal C: -$
0%
1 24,116.00$ = Subtotal D:
24,116.00$
Subtotal E: -$
Cost Cost
547.75$
Subtotal F: 547.75$
24,663.75$
Description Description
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Subtotal From Additional Sheet(s):
E. H-GAC Order Processing Charge (Amount Per Current Policy)
D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C)
F. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges
X Subtotal of A + B + C:
G. Total Purchase Price (D+E+F): Delivery Date: ~90-120 DAYS ARO
Subtotal From Additional Sheet(s):
Quantity Ordered:
For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A+B).
Description Description
DELIVERY 313 MILES
Attachment 4
End User: Sam Pack's Rep:
Contact:Date:
Contact TN/Email Phone #
Product Description:
Exterior Color /
Interior WHITE
A. Bid Series:Base Price:26,180.04$
B.Published Options (Itemize Each Below)
Code Bid Price Code Bid Price
44W Included Included
Included
Included
3,212.00$
Included
Total of B. - Published Options 3,212.00$
C.
Code Bid Price Code Bid Price
Total of C. - Dealer Published Options -$
D.
Code Bid Price Code Bid Price
Total of D. - Off Menu Options -$
F.Delivery Charges 0 Miles @ $2.45/mile -$
G.Option Discounts -$
H.Total of A + B + C + D + E = F 29,392.04$
I.$0.00
J.$0.00
K.Quantity Ordered 1 X F =29,392.04$
L.Administrative Fee -$
M.Non-Equip Charges & Credits
N.TOTAL PURCHASE PRICE INCLUDING ADMIN FEE $29,392.04
Lot Insurance Coverages
Floor Plan Assistance
Fleet Quote
Description Description
Six Cylinder Eco-Boost
January Cook 1/6/2016
Team Members - Kevin Moore - Ruben Santana - Grace Torres - Bill Dutton - Alan Rosner
1635 S. IH 35E Carrollton Texas, 75006
(888) 8 FLEET 9 (888-835-3389) - FAX 972-245-5278 - bidtx@spford.com
Description Description
Town of Prosper Alan Rosner
january_cook@prospertx.gov
2015 Ford Expedition - 4x4
665C
972.569.1018
Automatic Transmission 2 Year State Inspection
Power Group
4 wheel drive
Air Conditioning
Description Description
Ford Factory Published Options
Sam Pack's Five Star Ford
CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT
Cars and Light Trucks
Contract Name:State of Texas 071-072-AT 2014 - Texas Smartbuy Contract
Attachment 5
Page 1 of 1
To: Mayor and Town Council
From: Douglas Kowalski, Chief of Police
Through: Harlan Jefferson, Town Manager
Re: Town Council, Meeting February 10, 2015
Agenda Item:
Consider and act upon an ordinance amending Article 12.05, “Parking, Stopping, and Standing,”
of Chapter 12, “Traffic and Vehicles,” of the Code of Ordinances of the Town of Prosper, Texas,
by adding a new section 12.05.003 “Parking of Commercial Motor Vehicles,” and reserving
sections 12.05.004 through 12.05.030.
Description of Agenda Item:
The Town has serious concerns about the safety of its residents and the traveling public due to
the truck and other commercial vehicle traffic and parking on certain public and residentially
zoned areas within the Town, and wishes to provide additional safety for its residents and the
traveling public by amending Section 12.05, “Parking, Stopping, and Standing,” of Chapter 12,
“Traffic and Vehicles,” of the Code of Ordinances of the Town of Prosper, Texas, by the addition
of section 12.05.003, “Parking of Commercial Motor Vehicles,” making it unlawful for commercial
motor vehicles to park in residentially zoned areas and certain public places including, but not
limited to roadways, alleys, and public right-of-ways.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., prepared the attached Ordinance.
Attached Documents:
1. Ordinance
Town Staff Recommendation:
Staff recommends that the Town Council approve the ordinance by amending Section 12.05
“Parking, Stopping, and Standing,” of Chapter 12, “Traffic and Vehicles,” of the Code of
Ordinances of the Town of Prosper, Texas, by adding a new section 12.05.003 “Parking of
Commercial Motor Vehicles,” and reserving sections 12.05.004 through 12.05.030.
Proposed Motion:
I make a motion to approve the ordinance amending Article 12.05, “Parking, Stopping, and
Standing,” of Chapter 12, “Traffic and Vehicles,” of the Code of Ordinances of the Town of
Prosper, Texas, by adding a new section 12.05.003 “Parking of Commercial Motor Vehicles,”
and reserving sections 12.05.004 through 12.05.030.
Prosper is a place where everyone matters.
POLICE
Item 4e
TOWN OF PROSPER, TEXAS ORDINANCE NO. 15-__
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, AMENDING
ARTICLE 12.05, “PARKING, STOPPING AND STANDING,” OF CHAPTER
12, “TRAFFIC AND VEHICLES,” OF THE CODE OF ORDINANCES OF THE
TOWN OF PROSPER, TEXAS, BY ADDING A NEW SECTION 12.05.003,
“PARKING OF COMMERCIAL MOTOR VEHICLES,” AND RESERVING
SECTIONS 12.05.004 THROUGH 12.05.030; PROVIDING FOR
REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR
A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING
FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR
THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the Town of Prosper, Texas (“Town”), is a home-rule municipal corporation
duly organized under the laws of the State of Texas; and
WHEREAS, the Texas Transportation Code, as amended, provides that the governing
body of a municipality may adopt parking regulations; and
WHEREAS, the Town has investigated and determined that additional parking
regulations relative to commercial motor vehicles are both warranted and prudent, and it is the
desire of the Town to adopt the following regulations related thereto.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Ordinance as if fully
set forth herein.
SECTION 2
Existing Article 12.05, “Parking, Stopping and Standing,” of Chapter 12, “Traffic and
Vehicles,” of the Code of Ordinances is hereby amended by adding a new Section 12.05.003,
“Parking of Commercial Motor Vehicles,” and reserving sections 12.05.004 through 12.05.030,
to read as follows:
“ARTICLE 12.05 PARKING, STOPPING AND STANDING
* * *
Sec. 12.05.003 Parking of Commercial Motor Vehicles
Parking of commercial motor vehicles shall comply with the following provisions:
(a) It shall be unlawful for any person to park or store, or allow to be parked or stored, any
commercial motor vehicle upon any public street, alley, parkway, boulevard, public place, public
right-of-way or railroad right-of-way within the corporate limits of the Town. This subsection shall
not apply to street construction equipment, maintenance and repair equipment or trucks, rollers
and implements, equipment trailers or vehicles used by public service utility companies
Item 4e
Ordinance No. 15-__, Page 2
engaged in repairing or extending public service utilities when used, or intended for use, in the
general vicinity; motor buses when taking on or discharging passengers at the customary bus
stops; vehicles parked in a designated loading zone while in the act of accepting from the
immediate shipper or delivering to a consignee or addressee any transportable thing; or
vehicles with mechanical defects during the time it takes to make emergency repairs.
(b) It shall be unlawful for any person to park or store, or allow to be parked or stored, any
commercial motor vehicle upon property within any residentially zoned district or any property
used for residential purposes, within the corporate limits of the Town. This subsection shall not
prevent the parking or standing of the above-described vehicles in such zoned areas for the
purpose of expeditiously loading and unloading passengers, freight or merchandise.
(c) For subsections (a) and (b) of this section, the court may take judicial notice of an
owner’s manual, dealer brochure and other such similar informational literature, which may
constitute a prima facie presumption of the size and weight of the vehicle. This presumption is
rebuttable and shall have the effects and consequences set forth in V.T.C.A., Penal Code
§ 2.05.
Secs. 12.05.004—12.05.030 Reserved”
SECTION 3
All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the
extent they are in conflict; but such repeal shall not abate any pending prosecution for violation
of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for
any violation if occurring prior to the repeal of the ordinance. Any remaining portion of
conflicting ordinances shall remain in full force and effect.
SECTION 4
If any section, subsection, sentence, clause or phrase of this Ordinance is for any
reason, held to be unconstitutional or invalid by a court of competent jurisdiction, such decision
shall not affect the validity of the remaining portions of this Ordinance. The Town of Prosper
hereby declares that it would have passed this Ordinance, and each section, subsection, clause
or phrase thereof, irrespective of the fact that any one or more sections, subsections,
sentences, clauses, and phrases be declared unconstitutional.
SECTION 5
Any person, firm or corporation violating any of the provisions or terms of this Ordinance
shall be deemed guilty of a misdemeanor and, upon conviction, shall be punished by fine not to
exceed the sum of five hundred dollars ($500.00) for each offense.
SECTION 6
This Ordinance shall become effective after its passage and publication, as required by
law.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 10TH DAY OF FEBRUARY, 2015.
Item 4e
Ordinance No. 15-__, Page 3
APPROVED:
___________________________________
Ray Smith, Mayor
ATTEST:
____________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_____________________________________
Terrence S. Welch, Town Attorney
Item 4e
Page 1 of 2
To: Mayor and Town Council
From: Will Mitchell, Parks and Recreation Manager
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Consider and act upon a resolution supporting the introduction and adoption of legislation in the
Regular Session of the 84th Legislature of Texas that increases funding for the Texas Recreation
and Parks Account and Large County and Municipality Recreation and Parks Account Local Park
Grant Programs, and the Texas State Park System.
Description of Agenda Item:
The Texas Parks and Wildlife Department (“TPWD”) administers the Texas Recreation and Parks
Account Local Park Grant Program (“TRPA”) and the Large County and Municipality Recreation
and Parks Account (Urban Account) and manages 94 state parks and historical sites in Texas.
TPWD has separate accounts in their general revenue fund referred to as the TRPA and Urban
Account for the purpose of providing matching grants to introduce new populations to outdoor
experiences. The matching grants provided by the TPWD are utilized for the planning, acquisition,
and development of local park, recreation, and open space areas to be owned and maintained by
political subdivisions.
Funds granted to political subdivisions under the TRPA and Urban Account guidelines have funded
1,629 projects over 30 years delivering over $800 million to the local Texas economy. Political
subdivisions throughout the State of Texas depend on grants from the TPWD through the TRPA to
stimulate the acquisition and development of parks and recreation areas for the benefit and
enjoyment of their citizenry. The TRPA, Urban Account, and state parks receive funding from
sales tax on sporting goods, and the development of new parks stimulates the purchase of sporting
goods. The TRPA, Urban Account, and state parks also receive funding from federal dollars used
for parks, recreation, open space, trails, and tourism from the United States Department of the
Interior Land and Water Conservation Fund (LWCF), the Sport Fish Restoration Boat Access
program and the United States Department of Transportation Recreation Trails.
The development of parks encourages and promotes public health, economic development, job
creation, education, corporate relocations, as well as improved quality of life, and juvenile crime
prevention. Funds are needed for major repairs at local and state parks and for the acquisition of
parks and facilities.
The purpose of this resolution is to request that members of the 84th Legislature of Texas seek
passage of legislation maximizing the use of revenues from the sporting goods sales tax and
federal funds to increase funding for parks and recreation programs for both local and state parks
Prosper is a place where everyone matters.
PARKS &
RECREATION
Item 4f
Page 2 of 2
and that all TRPA and Urban Account funded park projects be subject to the established TPWD
competitive scoring system; and that members of the 84th Legislature of Texas restore funding to
the TRPA and Urban Accounts in the amount of at least $15.5 million per year.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the resolution as to form and legality.
Attached Documents:
1. Resolution
Town Staff Recommendation:
Town staff recommends that the Town Council adopt a resolution in support of the introduction and
adoption of legislation in the Regular Session of the 84th Legislature of Texas that increase funding
for the Texas Recreation and Parks Account and Large County and Municipality Recreation and
Parks Account Local Park Grant Programs, and the Texas State Park System.
Proposed Motion:
I move to adopt a resolution in support of the introduction and adoption of legislation in the Regular
Session of the 84th Legislature of Texas that increases funding for the Texas Recreation and Parks
Account and Large County and Municipality Recreation and Parks Account Local Grant Programs,
and the Texas State Park System.
Item 4f
TOWN OF PROSPER, TEXAS RESOLUTION NO. 15-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, REQUESTING THAT MEMBERS OF THE 84th LEGISLATIVE
SESSION OF THE STATE OF TEXAS SUPPORT LEGISLATION THAT
INCREASES FUNDING FOR THE TEXAS RECREATION & PARKS ACCOUNT
AND LARGE COUNTY AND MUNICIPALITY RECREATION AND PARKS
ACCOUNT LOCAL PARK GRANT PROGRAMS, AND THE TEXAS STATE
PARK SYSTEM; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Texas Parks & Wildlife Department (“TPWD”) administers the Texas
Recreation & Parks Account Local Park Grant Program (“TRPA”) and the Large County and
Municipality Recreation and Parks Account (Urban Account) and manages 94 state parks and
historical sites in Texas; and
WHEREAS, TPWD has separate accounts in its general revenue fund referred to as the
TRPA and Urban Account for the purpose of providing matching grants to political subdivisions
for parks and recreation projects, and for outreach grants to introduce new populations to
outdoor experiences; and
WHEREAS, the matching grants provided by TPWD are utilized for the planning,
acquisition, and development of local park, recreation, and open space areas to be owned and
maintained by political subdivisions; and
WHEREAS, funds granted to political subdivisions under the TRPA and Urban Account
guidelines have funded 1629 projects of the 3,470 submitted over 30 years delivering over $800
million to the local Texas economy; and
WHEREAS, political subdivisions throughout the State of Texas depend on grants from
TPWD through the TRPA to stimulate the acquisition and development of parks and recreational
areas for the benefit and enjoyment of their citizenry; and
WHEREAS, the TRPA, Urban Account, and state parks are funded from sales tax on
sporting goods and the development of new parks stimulates the purchase of sporting goods;
and
WHEREAS, the TRPA, Urban Account, and state parks are partially funded from federal
dollars used for parks, recreation, open space, trails, and tourism from the United States
Department of the Interior Land and Water Conservation Fund (LWCF), the Sport Fish
Restoration Boat Access program and the United States Department of Transportation
Recreation Trails; and
WHEREAS, the maintenance and improvements of state park and historic sites and the
addition of new parks is a priority to Texans due to the state’s expanding population and
extensive tourism industry; and
WHEREAS, the development of parks encourages and promotes public health,
economic development, job creation, education; corporate relocations, an improved quality of
life, and juvenile crime prevention; and
Item 4f
Resolution No. 15-__, Page 2
WHEREAS, funds are needed for major repairs at local and state parks and for the
acquisition and development of parks and facilities; and
WHEREAS, it is the desire of the Town Council that a copy of this resolution with
appropriate names affixed thereto be presented to the Governor of Texas and the leadership of
the 84th Texas Legislature.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
All of the above premises are found to be true and correct and are incorporated into the
body of this Resolution as if copied in their entirety.
SECTION 2
The Town hereby resolves that members of the 84th Legislature of Texas seek passage
of legislation maximizing the use of revenues from the sporting goods sales tax and federal
funds to increase funding for parks and recreation programs for both local and State parks and
that all TRPA and Urban Account funded park projects be subject to the established TPWD
competitive scoring system. The Town hereby further resolves that the members of the 84th
Legislature of Texas restore funding to the TRPA and Urban accounts in the amount of at least
$15.5 million per year.
SECTION 3
This Resolution is effective immediately upon its passage.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THIS 10TH DAY OF FEBRUARY, 2015.
___________________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 4f
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr., P.E., Executive Director of Development and
Community Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Consider and act upon a resolution authorizing the reduction and release of the Town of
Prosper’s extraterritorial jurisdiction and entering into a development agreement, as a result of
the Interlocal Agreement Between the Town of Prosper and Denton County Fresh Water Supply
District No. 10 for the Reduction and Release of Designated Portions of the Town of Prosper’s
Extraterritorial Jurisdiction, and Development Agreement Between the Town of Prosper and
CHS Savannah, L.P., by removing 61.003± acres of land from the Town’s extraterritorial
jurisdiction, generally located west of FM 1385 and north of Fishtrap Road, and authorizing the
Town Manager to execute the same.
Dscription of Agenda Item:
Denton County Fresh Water Supply District No. 10, owns approximately 61.003 acres of land
west of FM 1385 and north of Fishtrap Road which is located in the Town of Prosper’s
Extraterritorial Jurisdiction (ETJ). They have requested that the Town of Prosper enter into an
agreement to remove the property from its ETJ.
The agreement attached clarifies the terms of the agreement to reduce the ETJ of the Town of
Prosper and contains the following requirements:
Development Building Restrictions
Transaction Fee
Common Area and Open Space Dedication Requirement
Budget Impact:
In accordance with the agreement, the Denton County Fresh Water Supply District No. 10, will
pay a transaction fee to the Town of Prosper, Texas, in the amount of $79,304 ($1,300/acre), for
the reduction of the 61.003 acres of land from the Town of Prosper’s ETJ. The Denton County
Fresh Water Supply District No. 10, will contribute $5,000 towards the legal preparation fees.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed and approved the attached
resolution and Interlocal Agreement as to form and legality.
Attached Documents:
1. Resolution
2. Interlocal Agreement
DEVELOPMENT AND
COMMUNITY SERVICES
Prosper is a place where everyone matters.
Item 4g
Page 2 of 2
Town Staff Recommendation:
Town staff recommends that the Town Council approve a resolution authorizing the reduction
and release of the Town of Prosper’s extraterritorial jurisdiction and entering into a development
agreement, as a result of the Interlocal Agreement Between the Town of Prosper and Denton
County Fresh Water Supply District No. 10 for the Reduction and Release of Designated
Portions of the Town of Prosper’s Extraterritorial Jurisdiction, and Development Agreement
Between the Town of Prosper and CHS Savannah, L.P., by removing 61.003± acres of land
from the Town’s extraterritorial jurisdiction, generally located west of FM 1385 and north of
Fishtrap Road, and authorizing the Town Manager to execute the same.
Proposed Motion:
I move to approve a resolution authorizing the reduction and release of the Town of Prosper’s
extraterritorial jurisdiction and entering into a development agreement, as a result of the
Interlocal Agreement Between the Town of Prosper and Denton County Fresh Water Supply
District No. 10 for the Reduction and Release of Designated Portions of the Town of Prosper’s
Extraterritorial Jurisdiction, and Development Agreement Between the Town of Prosper and
CHS Savannah, L.P., by removing 61.003± acres of land from the Town’s extraterritorial
jurisdiction, generally located west of FM 1385 and north of Fishtrap Road, and authorizing the
Town Manager to execute the same.
Item 4g
TOWN OF PROSPER, TEXAS RESOLUTION NO. 15-____
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, AUTHORIZING THE TOWN MANAGER OF THE TOWN OF
PROSPER, TEXAS, TO EXECUTE THE INTERLOCAL AGREEMENT
BETWEEN THE TOWN OF PROSPER AND DENTON COUNTY FRESH
WATER SUPPLY DISTRICT NO. 10 FOR THE REDUCTION AND
RELEASE OF DESIGNATED PORTIONS OF THE TOWN OF
PROSPER’S EXTRATERRITORIAL JURISDICTION, AND
DEVELOPMENT AGREEMENT BETWEEN THE TOWN OF PROSPER
AND CHS SAVANNAH, L.P., AS MORE FULLY DESCRIBED HEREIN, AND
TAKE ANY AND ALL OTHER ACTIONS NECESSARY TO EFFECTUATE THE
SAME, INCLUDING THE TOWN COUNCIL’S CONSENT TO SAME; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, CHS Savannah, L.P., is a real estate development company that is
developing a portion of the property contained in Denton County Fresh Water Supply District
No. 10, consisting of 61.003 acres, more or less, in the extraterritorial jurisdiction (“ETJ”) of the
Town of Prosper, Texas (“Prosper”), which property is more particularly described in the
Interlocal Agreement Between the Town of Prosper and Denton County Fresh Water Supply
District No. 10 for the Reduction and Release of Designated Portions of the Town of Prosper’s
Extraterritorial Jurisdiction, and Development Agreement Between the Town of Prosper and
CHS Savannah, L.P. (“Agreement”), attached hereto as Exhibit A and incorporated by
reference; and
WHEREAS, Section 42.023 of the Texas Local Government Code authorizes Prosper to
enter into an agreement to reduce its ETJ; and
WHEREAS, Prosper, Denton County Fresh Water Supply District No. 10 and CHS
Savannah, L.P., have negotiated the attached Agreement and all pertinent matters related
thereto have been fully addressed by each of them.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
All of the above premises are found to be true and correct and are incorporated into the
body of this Resolution as if copied in their entirety.
SECTION 2
The Town Manager of the Town of Prosper, Texas, is hereby authorized to execute the
“Interlocal Agreement Between the Town of Prosper and Denton County Fresh Water Supply
District No. 10 for the Reduction and Release of Designated Portions of the Town of Prosper’s
Extraterritorial Jurisdiction, and Development Agreement Between the Town of Prosper and
CHS Savannah, L.P.,” and take any and all other actions necessary to effectuate the same.
This Resolution shall constitute consent to the terms and conditions contained in said
Agreement.
Resolution No. 15-__, Page 1
Item 4g
SECTION 3
This Resolution is effective immediately upon its passage.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THIS 10TH DAY OF FEBRUARY, 2015.
___________________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Resolution No. 15-__, Page 2
Item 4g
EXHIBIT A
(Interlocal Agreement Between the Town of Prosper and Denton County Fresh
Water Supply District No. 10 for the Reduction and Release of Designated
Portions of the Town of Prosper’s Extraterritorial Jurisdiction, and Development
Agreement Between the Town of Prosper and CHS Savannah, L.P.)
Resolution No. 15-__, Page 3
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Page 1 of 1
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Development Agreement
between M/I Homes of DFW, LLC, and the Town of Prosper, Texas, related to the extension of
water lines to serve the Preserve at Doe Creek development.
Description of Agenda Item:
At the January 13, 2015, Town Council meeting, staff requested that this item be tabled to the
February 10, 2015, Town Council meeting. The item was tabled in order to allow staff time to
complete the West Prosper Roads Agreement with M/I Homes of DFW, LLC., and Terra Verde for
consideration by the Town Council at the same meeting. At this time, the West Prosper Roads
Agreement has not been executed by all parties. Once complete, both the Development
Agreement between M/I Homes of DFW, LLC, and the Town of Prosper, Texas, related to the
extension of water lines to serve the Preserve at Doe Creek development, and the West Prosper
Roads Agreement will be scheduled for consideration at the next available Town Council meeting.
Town Staff Recommendation:
Town staff recommends that the Town Council table this item to a future Town Council meeting.
Proposed Motion:
I move to table the item to a future Town Council meeting.
Prosper is a place where everyone matters.
ENGINEERING
Item 4h
Page 1 of 1
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Conduct a Public Hearing, and consider and act upon a request to rezone 9.4± acres, located
500± feet north of Prosper Trail, 3,000± feet west of Dallas Parkway, from Agricultural (A) to
Planned Development-Single Family-12.5 (PD-SF-12.5). (Z14-0016).
History:
At the January 13, 2015, Town Council meeting, this item was tabled and the public hearing
was continued to the February 10, 2015, Town Council meeting. The item was tabled in order
to give the applicant an opportunity to reassess the request and determine if the lot layout and
the recommendations of the Low Density Residential District of the Future Land Use Plan, with
regard to lot size (15,000 square feet) and density (1.6 dwelling units per acre) could be
achieved.
Description of Agenda Item:
The applicant has requested this item be tabled and the public hearing be continued to the
March 24, 2015, Town Council meeting, to allow additional time for reassessing the request to
determine if the recommendations of the Future Land Use Plan are achievable.
Attached Documents:
1. Tabling request letter
Town Staff Recommendation:
Town staff recommends the Town Council continue the public hearing and table the item to the
March 24, 2015, Town Council meeting.
Proposed Motion:
I move to continue the public hearing and table the item to the March 24, 2015, Town Council
meeting.
Prosper is a place where everyone matters.
PLANNING
Item 6
Item 6
Page 1 of 2
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Conduct a Public Hearing, and consider and act upon an ordinance to rezone 0.6± acre, located
at the northwest corner of First Street and Church Street, from Single Family-15 (SF-15) to
Downtown Office (DTO). (Z14-0018).
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning
Current Land Use
Future Land
Use Plan
Subject
Property Single Family-15 Undeveloped Old Town Core District
- Office
North Single Family-15 Single Family Old Town Core District
- Office
East Downtown Office Public Park/Municipal
Facility
Old Town Core District
- Office
South Single Family-15 Undeveloped Old Town Core District
- Office
West Single Family-15 Single Family Old Town Core District
- Office
Requested Zoning – Z14-0018 is a request to rezone 0.6± acre, located at the northwest corner
of First Street and Church Street from Single Family-15 (SF-15) to Downtown Office (DTO).
At the time of an application for “straight” zoning, the applicant is not required to submit an
exhibit depicting how the property will be developed. But the applicant indicated that a single
office building, centered on the property, could be developed.
Prosper is a place where everyone matters.
PLANNING
Item 7
Page 2 of 2
Future Land Use Plan – The Future Land Use Plan recommends Old Town Core District –
Office. The Comprehensive Plan notes that this area along First Street will gradually transition
to boutique, cottage-style office uses. The proposed rezoning request is in conformance with
the Future Land Use Plan.
Thoroughfare Plan – First Street is within the “Old Town District/Section E” on the Thoroughfare
Plan. This segment of First Street is anticipated to be a two-lane, undivided roadway with on-
street parallel parking. Church Street and Second Street are not on the Thoroughfare Plan.
Water and Sanitary Sewer Services – Water and sanitary sewer service are available at the site.
Access – Access to the property is provided from First Street, Church Street and Second Street.
Schools – This property is located within the Prosper Independent School District (PISD).
Parks – It is not anticipated that this property will be needed for the development of a park.
There is a small public park immediately east of the site.
Environmental Considerations – There is no 100-year floodplain on the property.
Legal Obligations and Review:
Notification was provided to neighboring property owners as required by state law. To date,
staff has received two public hearing notice reply forms; not in opposition to the request.
The attached ordinance is a standard format that was previously approved by the Town
Attorney, Terrence Welch of Brown & Hofmeister, L.L.P.
Attached Documents:
1. Zoning map of the surrounding area
2. Public Hearing Notice Reply Forms
3. Ordinance
Planning & Zoning Commission Recommendation:
At the January 20, 2015, meeting, the Planning & Zoning Commission recommended the Town
Council approve the request to rezone 0.6± acre, located at the northwest corner of First Street
and Church Street, from Single Family-15 (SF-15) to Downtown Office (DTO), by a vote of 6-0.
Town Staff Recommendation:
Town staff recommends that the Town Council approve the request and adopt an ordinance to
rezone 0.6± acre, located at the northwest corner of First Street and Church Street, from Single
Family-15 (SF-15) to Downtown Office (DTO).
Proposed Motion:
I move to approve the request and adopt an ordinance to rezone 0.6± acre, located at the
northwest corner of First Street and Church Street, from Single Family-15 (SF-15) to Downtown
Office (DTO).
Item 7
SCHURCHSTS PARVIN STE SECOND ST
E FIRST ST
DTOS-3
C
DTO
DTO
SF-15
SF-15
Z14-0018
±0 50 100
Feet
1 inch = 100 feet
Item 7
Item 7
Item 7
TOWN OF PROSPER, TEXAS ORDINANCE NO. 15-__
AN ORDINANCE AMENDING PROSPER’S ZONING ORDINANCE NO. 05-20;
REZONING A TRACT OF LAND CONSISTING OF 0.64 ACRE, MORE OR
LESS, SITUATED IN THE COLLIN COUNTY SCHOOL LAND SURVEY,
ABSTRACT NO. 147, IN THE TOWN OF PROSPER, COLLIN COUNTY,
TEXAS, HERETOFORE ZONED SINGLE FAMILY-15 (SF-15) IS HEREBY
AMENDED AND PLACED IN THE ZONING CLASSIFICATION OF
DOWNTOWN OFFICE (DTO); DESCRIBING THE TRACT TO BE REZONED;
PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE;
PROVIDING FOR REPEALING, SAVING AND SEVERABILITY CLAUSES;
PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND
PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”) has
investigated and determined that Zoning Ordinance No. 05-20 should be amended; and
WHEREAS, the Town of Prosper, Texas (“Prosper”) has received a request from Pettis
Under Construction (“Applicant”) to rezone 0.64 acre of land, more or less, situated in the Collin
County School Land Survey, Abstract No. 147, in the Town of Prosper, Collin County, Texas;
and
WHEREAS, the Town Council has investigated into and determined that the facts
contained in the request are true and correct; and
WHEREAS, all legal notices required for rezoning have been given in the manner and
form set forth by law, and public hearings have been held on the proposed rezoning and all
other requirements of notice and completion of such zoning procedures have been fulfilled; and
WHEREAS, the Town Council has further investigated into and determined that it will be
advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth
below.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2
Amendments to Zoning Ordinance No. 05-20. Zoning Ordinance No. 05-20 is amended
as follows: The zoning designation of the property containing 0.64 acre of land, more or less,
situated in the Collin County School Land Survey, Abstract No. 147, in the Town of Prosper,
Collin County, Texas, (the “Property”) and all streets, roads and alleyways contiguous and/or
adjacent thereto is hereby rezoned as Downtown Office (DTO). The Property as a whole and
for this zoning classification is more particularly described in Exhibit “A” attached hereto and
incorporated herein for all purposes as if set forth verbatim.
Item 7
Ordinance No. 15-__, Page 2
All development plans, standards, and uses for the Property shall comply fully with the
requirements of all ordinances, rules, and regulations of the Town of Prosper, as they currently
exist or may be amended.
Three (3) original, official, and identical copies of the zoning exhibit map are hereby
adopted and shall be filed and maintained as follows:
a. Two (2) copies shall be filed with the Town Secretary and retained as original
records and shall not be changed in any matter.
b. One (1) copy shall be filed with the Building Official and shall be maintained up-to-
date by posting thereon all changes and subsequent amendments for observation,
issuing building permits, certificates of compliance and occupancy and enforcing the
zoning ordinance. Reproduction for information purposes may from time-to-time be
made of the official zoning district map.
Written notice of any amendment to this District shall be sent to all owners of properties
within the District as well as all properties within two hundred feet (200’) of the District to be
amended.
SECTION 3
No Vested Interest/Repeal. No developer or property owner shall acquire any vested
interest in this Ordinance or in any other specific regulations contained herein. Any portion of
this Ordinance may be repealed by the Town Council in the manner provided for by law.
SECTION 4
Unlawful Use of Premises. It shall be unlawful for any person, firm or corporation to
make use of said premises in some manner other than as authorized by this Ordinance, and
shall be unlawful for any person, firm or corporation to construct on said premises any building
that is not in conformity with the permissible uses under this Zoning Ordinance.
SECTION 5
Penalty. Any person, firm, corporation or business entity violating this Ordinance or any
provision of Prosper’s Zoning Ordinance No. 05-20, or as amended, shall be deemed guilty of a
misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Two Thousand
Dollars ($2,000.00). Each continuing day’s violation under this Ordinance shall constitute a
separate offense. The penal provisions imposed under this Ordinance shall not preclude
Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies
available to it pursuant to local, state and federal law.
SECTION 6
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each
section, subsection, clause or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
Item 7
Ordinance No. 15-__, Page 3
SECTION 7
Savings/Repealing Clause. Prosper’s Zoning Ordinance No. 05-20 shall remain in full
force and effect, save and except as amended by this or any other Ordinance. All provisions of
any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in
conflict; but such repeal shall not abate any pending prosecution for violation of the repealed
ordinance, nor shall the appeal prevent a prosecution from being commenced for any violation if
occurring prior to the repealing of the ordinance. Any remaining portions of said ordinances
shall remain in full force and effect.
SECTION 8
Effective Date. This Ordinance shall become effective from and after its adoption and
publications as required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 10TH DAY OF FEBRUARY, 2015.
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 7
Item 7Ordinance No. 15-__, Page 4
Page 1 of 1
To: Mayor and Town Council
From: Paul Naughton, RLA, Landscape Architect
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Update on the Parks, Recreation, and Open Space Master Plan.
Description of Agenda Item:
At the December 9, 2014, Town Council meeting, Mr. Neeley presented to Council an overview of
what has been accomplished. He presented the first two phases of the master planning process
which included preparing base maps and an inventory of the Town’s park system, demographic
and standards analysis, and a needs assessment. Mr. Neeley discussed the results of the online
survey of Town of Prosper residents that was conducted in July of 2014 regarding needed facilities
and amenities, and potential funding options. Elizabeth McIlrath of Dunaway Associates continued
the presentation by reviewing in more detail the top fifteen high-priority rankings that were
identified in the survey. The Town Council encouraged the master plan to include a realistic
timeline for implementation, and to identify potential funding sources utilizing public/private
partnerships and other strategies to fund park improvements. The master plan will include a five to
ten-year implementation plan, cost information, and amendments to park development standards.
Since the December 9, 2014, Town Council meeting, staff and Dunaway Associates have reviewed
the feedback and attended the Parks Master Plan Advisory Committee meeting on January 26,
2015, to discuss what was said at Town Council, funding options, and the priority rankings. They
also set a date to have the next Parks Master Plan Public Input meeting on February 23, 2015, at
the Prosper High School.
The purpose of this agenda item is to present the information that will be discussed at the Parks
Master Plan Public Input meeting.
Attached Documents
1. Priority ranking presentation from Action Plan
Town Staff Recommendation:
Town staff requests that the Town Council provide feedback on the Parks, Recreation, and Open
Space Master Plan update.
Prosper is a place where everyone matters.
PARKS &
RECREATION
Item 8
Draft Parks Action Plan
Item 8
Priority Rankings*Parks
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HighPriorityItems
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*Parks
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Page 1 of 1
To: Mayor and Town Council
From: Paul Naughton, RLA, Landscape Architect
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Discussion on the Frontier Park North and Sexton Park Conceptual Master Plans.
Description of Agenda Item:
At the September 23, 2014, Town Council meeting, the Town Council approved an agreement with
Dunaway Associates for the Frontier Park North and Sexton Park Conceptual Master Plans project.
As part of the discussion on the agreement, the Town Council requested the scope of services
include Council in the process.
At the December 9, 2014, Town Council meeting, Elizabeth McIlrath of Dunaway Associates
presented the on-site assessment of Frontier Park North and Sexton Park. Ms. McIlrath reviewed
the existing conditions of Frontier Park and Sexton Park, and received initial ideas for program and
facility improvements to the sites.
Dunaway Associates has incorporated the feedback received from the Town Council and
developed different concept plans for Frontier Park and Sexton Park with costs associated. The
concepts, along with the feedback received from the Town Council, will be presented to the Parks
and Recreation Board for input at their February 12, 2015, meeting.
Town Staff Recommendation:
Town staff requests that the Town Council provide feedback on the Frontier Park North and Sexton
Park Conceptual Master Plans.
Prosper is a place where everyone matters.
PARKS &
RECREATION
Item 9
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Road Projects Update.
Description of Agenda Item:
At the January 27, 2015, Town Council meeting, the Town Council requested an update on the
Dallas North Tollway (DNT) extension north of US 380 and the DNT southbound service road
within the limits of Prosper. Also, at the January 28, 2015, Strategic Planning Session, the Town
Council requested a timeline for a couple of road projects. Based on the comments received,
Town staff will be providing the Town Council with an update on the following road projects
planned by the NTTA and Collin County, road projects recently completed, Town projects currently
under construction or design, and the status of remaining approved CIP road projects.
Projects planned by the NTTA and Collin County:
o DNT extension north of US 380
o DNT southbound service road
Projects recently completed:
o Preston Road (US 380 - Frontier) – TxDOT Paving
o Prosper Road Improvement Projects (Asphalt)
Coit Road (First - Frontier)
Coleman Street (Broadway - Prosper Trail)
First Street (DNT - Coleman)
o Prosper Road Improvement Projects (Concrete)
First Street (Church - Craig)
Rhea Mills
Projects currently under construction:
o Preston Road (US 380 - Frontier)
Median Landscaping / Irrigation
Median Lighting
Illuminated Street Name Signs
o Seventh Street (Coleman - PISD Admin)
o Teel Parkway (DCFWSD #10)
o US 380 (Lovers - Custer) - TxDOT
o US 380 (Denton CL - Lovers) - TxDOT
Prosper is a place where everyone matters.
ENGINEERING
Item 10
Page 2 of 2
Projects currently under design:
o Coleman Street (Prosper Trail - High School)
o Coleman Street (High School - Preston Road)
o Downtown Enhancements
o First Street (DNT - Coleman): 4 lane divided design being negotiated
o Prosper Trail (Kroger - Coit): 4 lane divided design being negotiated
o Prosper Trail (Preston Road - Kroger)
o West Prosper Roads:
Gee Road (US 380 - FM 1385)
Fishtrap (Gee Road - Teel Parkway)
Teel Parkway (US 380 - Fishtrap)
Remaining approved CIP Road Projects:
FY 2014-2015
o Broadway (McKinley - Main)
o Custer Road Turn Lanes at Prosper Trail - TxDOT
o Fifth Street (BNSF Railroad - Coleman)
o McKinley Street (First - Fifth)
FY 2015-2016
o Church Street (First - Broadway)
o First Street (Townlake - Custer)
o Fishtrap Road (Artesia - Dallas Parkway)
o Frontier Parkway (DNT - Preston)
FY 2016-2017
o Church Street (Broadway - PISD)
o Eighth Street (Church – PISD Admin)
o Field Street (Third - Broadway)
o Main Street (Broadway - First)
o Parvin Road (Good Hope - FM 1385)
o Pasewark (Preston - End)
FY 2017-2018
o Coleman Street (at Prosper High School)
Attached Documents:
Summary of Five-Year CIP Plan (Street Projects)
Town Staff Recommendation:
Town staff requests that the Town Council provide feedback on the Road Projects Update.
Item 10
ISSUED REIMB. RES.AUTHORIZED NEW
Prior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 DEBT UNISSUED DEBT UNISSUED DEBT UNISSUED DEBT 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024
01 0803-ST First Street and Coit Rd Widening 8,250,000 (75,000)8,175,000 6,594,300 0,1,2,3 1,580,700 0
02 1205-ST Asphalt Roads 2014: Coit, Coleman, First 1,390,796 (136,622)1,254,174 1,254,174 0
03 1207-ST Concrete Roads 2014: Rhea Mills, First 1,000,000 1,000,000 304,000 696,000 0 696,000
04 1418-ST SH 289 Median Paving & Conduit 125,000 (67,000)58,000 58,000 4 0
05 1405-ST Coleman Street (Prosper Trail - HS) 319,100 1,560,900 1,880,000 1,380,000 0 500,000 0
06 1412-ST Downtown Enhancements (Broadway - Main) 60,000 490,000 550,000 550,000 4 0
07 Broadway (McKinley - Main) 113,000 113,000 113,000 0
08 Custer Road Turn Lanes @ Prosper Trail 100,000 100,000 100,000 0 0
09 Fifth Street (BNSF Railroad - Coleman) 216,000 216,000 216,000 0 216,000
10 Gates of Prosper Road Improvements, Phase 1 2,000,000 2,000,000 2,000,000 8 0
11 McKinley Street (First - Fifth) 275,000 275,000 275,000 0 275,000
12 1416-ST Seventh Street (Coleman - PISD Admin) 11,000 979,000 990,000 431,723 5,7 558,277 0
13 1415-ST Teel Parkway (DCFWSD #10) 2,600,000 2,600,000 2,600,000 0,X 0
14 West Prosper Road Improvements 12,531,000 12,531,000 8,266,000 1,3 3,065,000 1,200,000 4,265,000
15 Church Street (First - Broadway) 170,000 170,000 170,000 0 170,000
16 Coleman Street (HS - Preston Road) 1,412,500 1,412,500 1,412,500 1 0
17 First Street (Townlake - Custer) 420,000 420,000 420,000 0 420,000
18 Fishtrap Road (Artesia - Dallas Parkway) 820,000 820,000 378,000 442,000 820,000
19 Frontier Parkway (DNT - Preston) 3,650,000 3,650,000 1,635,000 0 365,000 1,650,000 0 2,015,000
20 DNT Southbound Frontage Road 1,200,000 8,300,000 9,500,000 3,300,000 9 6,200,000 6,200,000
21 Church Street (Broadway - PISD) 375,000 375,000 375,000 0 375,000
22 Eighth Street (Church - PISD Admin) 160,000 160,000 160,000 0 160,000
23 Field Street (Third - Broadway) 41,000 41,000 41,000 0 41,000
24 Main Street (Broadway - First) 181,000 181,000 181,000 0 181,000
25 Parvin Road (Good Hope - FM 1385) 270,000 270,000 270,000 0 270,000
26 Pasewark (Preston - End) 280,000 280,000 280,000 0 280,000
27 1414-ST Prosper Trail (Preston - Coit) 1,034,900 950,000 2,665,100 4,650,000 3,359,900 0,1,3 1,290,100 475,000 815,100
28 Coleman Street (at Prosper HS) 850,000 850,000 425,000 1 425,000 425,000
29 DNT Southbound Braided Ramp 4,000,000 4,000,000 4,000,000 9 0
30 Gates of Prosper Road Improvements, Phase 2 500,000 500,000 500,000 8 0
31 Gates of Prosper Road Improvements, Phase 3 15,200,000 15,200,000 15,200,000 8 0
32 Gates of Prosper Road Improvements, Phase 4 7,500,000 7,500,000 7,500,000 8 0
8,250,000 2,830,896 20,661,278 8,707,400 10,557,000 3,515,100 0 27,200,000 81,721,674 59,312,423 4,310,151 1,061,000 7,481,000 9,557,100 0 5,452,000 3,425,000 7,982,000 1,240,100 0 0
Summary of Five-Year Capital Improvement Program - 02/10/2015
General Fund Projects
INDEXSTREET PROJECTS
PROJECT SCHEDULE TOTAL
PROJECT
COSTS
01
FUNDING SOURCES UNISSUED DEBT SCHEDULE
OTHER
SOURCES
SUBTOTAL
Item 10
Page 1 of 2
To: Mayor and Town Council
From: Matt Richardson, P. E., Senior Engineer
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Consider and act upon approving the purchase and installation of new turf irrigation within the
medians on Preston Road, between US 380 and Frontier Parkway, from All Around Landscape &
Construction, the TxDOT contracted vendor.
Description of Agenda Item:
The Texas Department of Transportation (TxDOT) competitively bid the installation of landscaping
and irrigation on SH 289 between US 380 and FM 1461 and awarded a contract to All Around
Landscape & Construction (AALC). The original scope of work included irrigation of landscape
beds and trees but did not include irrigation of turf in accordance with standard TxDOT policy.
Town staff negotiated with TxDOT for an exception to this policy to provide turf irrigation in
conformance with other Town medians. This exception was approved by TxDOT in November
2014, after the contract was awarded to AALC.
Following approval of the exception by TxDOT, Town staff began working with AALC and a
landscape architect to determine the scope of necessary modifications to the original irrigation
design to support the addition of turf irrigation. Upon completion of this design, Town staff began
negotiating pricing with AALC for the materials and labor associated with the modifications. The
negotiated pricing totals $125,544.13. Town staff has reviewed the pricing and found it to be
consistent with industry standards.
Budget Impact:
The budget for this project is $135,000. Funding in the amount of $68,000 is already allocated to
the SH 289 Median Landscaping project. Additional funding in the amount of $67,000 will be
reallocated from the SH 289 Median Paving and Conduit project. This will have a net zero impact
on the overall CIP.
Staff has previously purchased irrigation meters in the amount of $1,498 leaving available funding
of $133,502. This purchase in the amount of $125,544.13 leaves a contingency budget of
$7,958.87.
Attached Documents:
1. Location Map
2. Quote
Prosper is a place where everyone matters.
ENGINEERING
Item 11
Page 2 of 2
Town Staff Recommendation:
Town staff recommends that the Town Council approve the purchase and installation of new turf
irrigation within the medians on Preston Road, between US 380 and Frontier Parkway, from All
Around Landscape & Construction, the TxDOT contracted vendor.
Proposed Motion:
I move to approve the purchase and installation of new turf irrigation within the medians on Preston
Road, between US 380 and Frontier Parkway, from All Around Landscape & Construction, the
TxDOT contracted vendor.
Item 11
SH 289 Median Landscaping
(US 380 to FM 1461)
Item 11
Name I Address
Town of Prosper
Michael Bulla
Description
(((I\:) \\ \\-!f: "':.•!"~ ~
·"'-LL ~ROL '\O LA1'0SC APE S. C;Oi'<STRL(:TID"
Install Turf irrigation per plans on Preston Road. Includes 5 additional sleeves,
Mainline increases, controll er size increase, and turf heads
Remove Crrigation from median between Sta. 588 & Sta 592
Irrigation design fee
----CHANGE ORDER--~-
J!l/luary 30 , 2015
>Added Irrigation Remo val (-$12,023 .70)
>Added Irrigation Design (+.$4,500 .00)
Total change to estimate -$7,523 . 70
Sales Tax
Qty
Total
Quote
Date Quote#
1/14/2015 1434
Rep Project
Total
l 133,067.83
1 -12,023.70
I 4,5 00 .00
0.00
$125,544 13
Item 11
Page 1 of 2
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 10, 2015
Agenda Item:
Discussion on Commercial Building Permit Fees.
Description of Agenda Item:
When the Town updated its residential permit fees in 2011, it did not update its commercial
building permit fees from 2002. After gathering information from ten (10) benchmark cities on
our list, Prosper’s commercial building permit fees are approximately 30% of the average of the
fees of the surveyed cities. Evaluation of our commercial fee schedule was also initiated after
input from Prosper ISD that our fees are higher than other communities.
The survey indicates that the Town would collect $1,394 in permit fees for a typical restaurant
with a drive-thru. The average permit fee of the surveyed cities is $5,211. Similarly, the permit
fee for a medical office building would be $5,039.00 in Prosper; while the average fee of the
survey cities would be $16,064.00.
As of this date, six (6) of the survey cities responded that they charge their ISD’s building permit
fees; three (3) cities indicated that they do not charge their ISDs’ permit fees. Celina, which is
not on our survey list, charges the permit fees for schools. Attached are several charts
depicting the range of permit fees being charged by the benchmark cities.
The attachments also note the total fee when impact fees are included. Impact fees are
charged to new development to offset its impact on the Town’s water, wastewater facilities, and
thoroughfares. Impact fees help pay the cost of building or expanding infrastructure in order to
provide the adequate service that new development requires. Towns and cities such as
Prosper and Frisco have significantly higher impact fee rates due to being in an environment of
high growth and the need to build a significant amount of infrastructure to accommodate the
growth. School districts are not required to pay impact fees.
With the increase in residential permits and the resulting demand on the resources of our
inspections staff, the Town recently contracted with Bureau Veritas (BV), a professional third
party plan review and inspection company for commercial building permit applications. The
action was necessary to ensure the plans of the facilities are reviewed in a timely manner, and
the numerous inspections are also performed in a timely manner. Since the cost for this third
Prosper is a place where everyone matters.
DEVELOPMENT SERVICES
Item 12
Page 2 of 2
party service is similar to the average of the fees charged by the benchmark cities, the Town is
currently paying significantly more than what is being collected.
Budget Impact:
The current budget did not initially include funding for the third party plan review and inspection
company. When the agreement with BV was executed in November, 2014, Town staff was able
to able to amend the Building Inspection’s budget by transferring $25,000 from Salaries to
Professional Services. Funding was available in the Salaries account due to the numerous
vacancies in that division.
While staff is hopeful that the vacancies in Building Inspections can be filled in the near future,
the demand for service continues to outpace the current staffing capabilities. Therefore, BV’s
service will be needed for an indefinite period of time, and additional budget amendments will be
necessary. The current commercial permit fees charged are not enough to cover the cost of
BV’s services. An amendment to the commercial fee schedule will ensure that adequate
funding is available and will bring Prosper’s permit fees in line with those of the area cities.
Attached Documents:
1. Exhibit A – Restaurant with Drive-Thru Permit Fees
2. Exhibit B – Medical Office Permit Fees
3. Exhibit C – Big Box Grocery Store Permit Fees
4. Exhibit D – Elementary School Permit Fees
5. Exhibit E – Restaurant with Drive-Thru Permit & Impact Fees
6. Exhibit F – Medical Office Permit & Impact Fees
7. Exhibit G – Big Box Grocery Store Permit & Impact Fees
Town Staff Recommendation:
Town staff requests that the Town Council provide direction on whether to initiate a formal
amendment to the commercial building permit fee schedule.
Item 12
Restaurant w/Drive Thru Permit Fees
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
Restaurant w/Drive thru
Prosper Allen Colleyville Coppell Fairview Flower Mound Frisco HP McKinney Plano Southlake Avg
Avg
Exhibit A
Item 12
Medical Office Permit Fees
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
Medical Office Building
Prosper Allen Colleyville Coppell Fairview Flower Mound Frisco HP McKinney Plano Southlake Avg
Avg
Exhibit B
Item 12
Big Box Grocery Store Permit Fees
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
Grocery Store
Prosper Allen Colleyville Coppell Fairview Flower Mound Frisco HP McKinney Plano Southlake Avg
Avg
Exhibit C
Item 12
Elementary School Permit Fees
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
Elementary School
Prosper Allen Celina Colleyville Coppell Fairview Flower Mound Frisco HP McKinney Plano Southlake Avg
Avg
Exhibit D
Item 12
Restaurant w/Drive Thru
Permit & Impact Fees
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
Restaurant w/Drive thru
Prosper Allen Colleyville Coppell Fairview Flower Mound Frisco HP McKinney Plano Southlake Avg
Permit Fee Impact FeeAvg
Exhibit E
Item 12
Medical Office Permit & Impact Fees
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Medical Office Building
Prosper Allen Colleyville Coppell Fairview Flower Mound Frisco HP McKinney Plano Southlake Avg
Permit Fee
Avg
Exhibit F
Item 12
Big Box Grocery Store Permit & Impact Fees
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
Grocery Store
Prosper Allen Colleyville Coppell Fairview Flower Mound Frisco HP McKinney Plano Southlake Avg
Permit Fee Impact FeeAvg
Exhibit G
Item 12