01.13.2015 Town Council Packet
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
3. Announcements of upcoming events.
4. Presentations.
Recognition of the Prosper Christmas Festival Committee and volunteers. (HW)
Presentation of a Blue Star Flag to the family of a Prosper service member currently
deployed by the U.S. Armed Forces. (RB)
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meetings. (RB)
Regular Meeting – December 9, 2014
5b. Receive the November 2014 financial report. (KA)
5c. Consider and act upon approving an Interlocal Agreement between the City of
Frisco and the Town of Prosper relating to the use of the Frisco and Prosper
radio communications system; and authorizing the Town Manager to execute
same. (SB)
5d. Consider and act upon a resolution expressing official intent to reimburse costs
of Town capital improvement program projects that may be funded with proceeds
of bonds or other obligations, if those costs are paid prior to the issuance of such
bonds or other obligations. (KA)
5e. Consider and act upon approving the purchase and installation of a radio system
upgrade through various suppliers; a Communications Products Agreement with
Motorola Solutions, Inc.; and authorizing the Town Manager to execute same.
(SB)
5f. Consider and act upon authorizing the Town Manager to execute a Software
Maintenance and Hosting Agreement between CRW Systems, Inc., and the
AGENDA
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, January 13, 2015
6:00 p.m.
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Town of Prosper, Texas, related to continued hosting, maintenance, and support
services for TRAKiT Land Management software. (HW)
5g. Consider and act upon authorizing the Town Manager to execute an Annexation
Agreement between G&R STX Investments, LLC, and the Town of Prosper,
Texas. (AG)
5h. Consider and act upon authorizing the Town Manager to execute an Annexation
Agreement between RH-TWO, LP, and the Town of Prosper, Texas. (AG)
5i. Consider and act upon an ordinance for a Specific Use Permit (SUP) for a
Private or Parochial School, on 7.1± acres, located on the southwest corner of
First Street and Coit Road. The property is zoned Planned Development-6 (PD-
6). (S14-0005). (JW)
5j. Consider and act upon a resolution denying a request for a Specific Use Permit
(SUP) for a Commercial Antenna, on 5.4± acres, located on the east side of
Prosper Commons Boulevard, 300± feet south of Richland Boulevard, and
authorizing the Mayor to execute same. (JW)
5k. Consider and act upon whether to direct staff to submit a written notice of appeal
on behalf of the Town Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning
Ordinance, regarding action taken by the Planning & Zoning Commission on any
site plan or preliminary site plan. (AG)
6. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please complete
a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the
meeting.)
Other Comments by the Public -
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary
prior to the meeting. Citizens wishing to address the Council for items listed as public
hearings will be recognized by the Mayor. Those wishing to speak on a non-public
hearing related item will be recognized on a case-by-case basis, at the discretion of the
Mayor and Town Council.)
PUBLIC HEARINGS:
7. Conduct a Public Hearing, and consider and act upon a request to rezone 9.4± acres,
located 500± feet north of Prosper Trail, 3,000± feet west of Dallas Parkway, from
Agricultural (A) to Planned Development-Single Family-12.5 (PD-SF-12.5). (Z14-0016).
(JW)
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8. Conduct a Public Hearing, and consider and act upon a request to rezone 56.5± acres,
located on the west side of Teel Parkway, 300± feet south of Fishtrap Road, to amend
Planned Development-40 (PD-40), Exhibit C, Section 3., c., c. (Townhouse Uses), and
d. (Residential Development Standards). (Z14-0017). (JW)
DEPARTMENT ITEMS:
9. Consider and act upon an ordinance amending Chapters 5, 6, and 7 of the Town of
Prosper Personnel Policies and Procedures Manual relative to maximum vacation
accrual, on-call pay, and employee conduct. (HJ)
10. Consider and act upon an ordinance amending the FY 2013-2014 and FY 2014-2015
budgets. (KA)
11. Consider and act upon approval of the FY 2014-2015 Vehicle and Equipment
Replacement Fund list. (KA)
12. Consider and act upon approving the purchase of roof repair services for the Central
Fire Station from D&G Quality Roofing, Inc., through The Interlocal Purchasing System
(TIPS/TAPS). (SB)
13. Discussion on implementing the Stormwater Management Program requirement to meet
conditions of the TCEQ General Permit to discharge under the Texas Pollutant
Discharge Elimination System. (DH)
14. Consider and act upon authorizing the Town Manager to execute a Development
Agreement between M/I Homes of DFW, LLC, and the Town of Prosper, Texas, related
to the extension of water lines to serve the Preserve at Doe Creek development. (HW)
15. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
15a. Section 551.087 – To discuss and consider economic development incentives.
15b. Section 551.072 – To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
15c. Section 551.071 - Consultation with the Town Attorney regarding Specific Use
Permits and permitted land uses for commercial zoning districts, and
consideration of temporary certificates of occupancy and agreements regarding
same.
15d. Section 551.074 – To discuss and review the Town Manager’s performance
evaluation.
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16. Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
17. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Priority List of Shovel Ready Projects. (HW)
Radar Speed Limit Policy. (MR)
18. Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town
Hall, located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily
accessible to the general public at all times, and said Notice was posted on January 9, 2015, at 5:00 p.m.
and remained so posted at least 72 hours before said meeting was convened.
_________________________ _________________________
Robyn Battle, Town Secretary Date Noticed Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to
consult in closed session with its attorney and to receive legal advice regarding any item listed on this
agenda.
NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are
limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes
with approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are
wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at
(972) 569-1011 at least 48 hours prior to the meeting time.
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 6:02 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Kenneth Dugger
Councilmember Curry Vogelsang, Jr.
Councilmember Michael Korbuly
Councilmember Mike Davis
Councilmember Jason Dixon (arrived at 6:41 p.m.)
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon T. Webb, Jr., Executive Director of Development and Community Services
John Webb, Director of Development Services
Alex Glushko, Senior Planner
Matt Richardson, Senior Engineer
Will Mitchell, Parks & Recreation Manager
Paul Naughton, Landscape Architect
Kent Austin, Finance Director
January Cook, Purchasing Agent
Doug Kowalski, Police Chief
Ronnie Tucker, Fire Chief
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Bishop Lynn Woodrum of the Church of Jesus Christ of Latter-Day Saints led the
invocation. The Pledge of Allegiance and the Pledge to the Texas Flag were recited.
3. Announcements of upcoming events.
Councilmember Davis made the following announcements:
Safe drivers in Prosper may be rewarded with holiday spending money as the Police
Department rolls out this year’s Gift Cards for Safe Drivers program. Police officers
who observe safe driving practices, especially within school zones and around
campuses, will approach selected drivers while the vehicle is stopped, and present
the driver with a gift card, good at any retailer that accepts credit cards. The cards
carry a cash value of $10. The program will run from Monday, December 15th to
Friday, December 19th.
MINUTES
Regular Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, December 9, 2014
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Prosper residents are invited to join the 100-Mile Centennial Challenge, sponsored by
the Parks & Recreation Department. The challenge takes place from now until April
1, 2015. Everyone who signs up and completes 100 miles of walking, jogging,
running, biking, or other physical activity will receive a limited edition Centennial T-
shirt.
Cornerstone NCT is hosting “Cornerstone Christmas” at Prosper High School on
Sunday, December 14, from noon - 4pm to benefit the families they serve throughout
the year. Donations of food and toys are being accepted, and volunteers are
welcome. More information is available at cornerstonenct.org
The December 23rd Town Council meeting has been canceled due to the Christmas
holiday. The next regular meeting of the Prosper Town Council will be on Tuesday,
January 13, 2015. The Prosper Town Council wishes everyone a wonderful holiday
season and a happy new year.
4. Presentations.
Presentation of a Blue Star Flag to the family of a Prosper service member
currently deployed by the U.S. Armed Forces. (RB)
Mayor Smith and Joey Womble of the Prosper Rotary Club presented a Blue Star
Flag to Joe and Beverly Babis on behalf of their daughter, Airman First Class Erin
R. Babis of the United States Air Force.
Presentation to members of the Town of Prosper Parks and Recreation
Department for receiving the “Excellence in Maintenance Award” from the
Texas Recreation and Parks Society north region for creative approaches to
problem solving and innovative means and methods of maintaining parks
and recreation facilities. (WM)
Parks and Recreation Manager Will Mitchell, Parks Superintendent Matt Furr,
Parks Operations Supervisor Casey Knapp, and Chemical Technician David
Gamblin received the award on behalf of the Parks & Recreation staff.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items
may be removed from the Consent Agenda by the request of Council Members
or staff.)
5a. Consider and act upon minutes from the following Town Council
meetings. (RB)
Regular Meeting – November 11, 2014
Joint Town Council/Planning & Zoning Commission Work Session –
December 2, 2014
5b. Receive the October 2014 financial report. (KA)
5c. Consider and act upon authorizing the Town Manager to execute an
Interlocal Agreement for the purchase of land on the south side of East
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Prosper Trail adjacent to Wilson Creek between the Town of Prosper and
Collin County. (PN)
5d. Consider and act upon Ordinance No. 14-74 altering Section 12.09.003
"Speed Limits on Specific Streets" of Chapter 12 "Traffic and Vehicles"
of the Town's Code of Ordinances to alter the prima facie speed limit on
State Highway 289 within the Town. (MR)
5e. Consider and act upon Ordinance No. 14-75 altering Section 12.09.004
"Reduced Speed School Zones" of Chapter 12 "Traffic and Vehicles" of
the Town's Code of Ordinances to alter the hours of operation for school
zones at Rogers Middle School. (MR)
5f. Consider and act upon approving the purchase of one VAC-TRON 500
gallon Vacuum/Jetter for the Public Works Department, from Vermeer
Texas – Louisiana, through the Texas Local Government Purchasing
Cooperative. (FJ)
5g. Consider and act upon approving an Equipment Lease Agreement and
Service Agreement for copiers, and a Managed Print Service Agreement
for printers, between ImageNet Consulting, LLC, and the Town of
Prosper, Texas, through a Texas Department of Information Resources
(DIR) contract; and authorizing the Town Manager to execute same. (JC)
5h. Consider and act upon whether to direct staff to submit a written notice
of appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town’s Zoning Ordinance, regarding action taken by the Planning &
Zoning Commission on any site plan or preliminary site plan. (AG)
Deputy Mayor Pro-Tem Dugger made a motion and Councilmember Korbuly
seconded the motion to approve all items on the Consent Agenda. The motion was
approved by a vote of 6-0.
6. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the
Council is unable to discuss or take action on any topic not listed on this
agenda. Please complete a “Public Meeting Appearance Card” and present it to
the Town Secretary prior to the meeting.)
Other Comments by the Public -
Jack Dixon, 810 Long Valley Court, Prosper, expressed his appreciation for the Blue
Star Flag program. He would like to see the Council consider a plan for a Town
Center in addition to the parks programs that are being considered at this meeting.
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the
meeting, please fill out a “Public Meeting Appearance Card” and present it to
the Town Secretary prior to the meeting. Citizens wishing to address the
Council for items listed as public hearings will be recognized by the Mayor.
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Those wishing to speak on a non-public hearing related item will be recognized
on a case-by-case basis, at the discretion of the Mayor and Town Council.)
PUBLIC HEARINGS:
7. Conduct a Public Hearing, and consider and act upon a request for a Specific
Use Permit (SUP) for a Private or Parochial School, on 7.1± acres, located on
the southwest corner of First Street and Coit Road. The property is zoned
Planned Development-6 (PD-6). (S14-0005). (JW)
Development Services Director John Webb presented this item before the Town
Council. The SUP request would include a church, day care, and private or parochial
school which would be constructed in multiple phases. Mr. Webb reviewed the
criteria to be considered in determining the validity of a SUP request, and provided
staff responses to each of them. The Planning & Zoning Commission recommended
approval of the request, and Town staff recommends approval as well.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
Mayor Pro-Tem Miller made a motion and Deputy Mayor Pro-Tem Dugger seconded
the motion to approve a request for a Specific Use Permit (SUP) for a Private or
Parochial School, on 7.1± acres, located on the southwest corner of First Street and
Coit Road. The motion was approved by a vote of 6-0.
8. Conduct a Public Hearing, and consider and act upon a request for a Specific
Use Permit (SUP) for a Commercial Antenna, on 5.4± acres, located on the east
side of Prosper Commons Boulevard, 300± feet south of Richland Boulevard.
The property is zoned Commercial (C). (S14-0004). (JW)
Development Services Director John Webb presented this item before the Town
Council. The request is for a 100-foot tall commercial antenna. Mr. Webb reviewed
the criteria to be considered in determining the validity of a SUP request, and
provided staff responses to each of them. The Planning & Zoning Commission
recommended denial of the request, and Town staff recommends denial as well.
Mayor Smith opened the Public Hearing.
Councilmember Dixon took his place at the Council bench during the presentation.
Peter Cavanaugh, representing Verizon, addressed the Council and provided
photographs of the proposed site and schematic drawings of the tower. Mr.
Cavanaugh believes the proposed site is an appropriate location that is compatible
with the surrounding area. The proposed tower would improve service in the Prosper
area, and the applicant has designed the tower to maximize safety. Prosper ISD has
denied Verizon’s request to place an antenna on school property, which has limited
the applicant’s selection of appropriate sites. Mr. Cavanaugh answered additional
questions from the Town Council regarding the number of potential carriers on the
tower, and the appearance of the tower.
With no one else speaking, Mayor Smith closed the Public Hearing.
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After discussion, Councilmember Vogelsang made a motion to deny a request for a
Specific Use Permit (SUP) for a Commercial Antenna, on 5.4± acres, located on the
east side of Prosper Commons Boulevard, 300± feet south of Richland Boulevard.
Upon advice from the Town Attorney, Councilmember Vogelsang further moved that
Town staff prepare a resolution denying the application, providing in that resolution
factual findings in support of the denial, based upon a review of the record, including
the application, the correspondence and documentation submitted by the applicant,
and any response by the Town, the Public Hearing before the Planning & Zoning
Commission, tonight’s Public Hearing, and all other related documentation and
information. Deputy Mayor Pro-Tem Dugger seconded the motion. The motion was
approved by a vote of 5-2, with Councilmembers Korbuly and Davis casting the
opposing votes.
DEPARTMENT ITEMS:
9. Consider and act upon an amendment to the Capital Improvement Plan (CIP).
(HW)
Hulon Webb, Executive Director of Development and Community Services, presented
this item before the Town Council. The proposed amendment to the CIP includes an
irrigation system for the grass areas of the median on SH 289, which was recently
approved by the Texas Department of Transportation (TxDOT). The additional
irrigation will cost $68,000, and will be funded from the Thoroughfare Impact Fee
Fund. Town staff responded to questions about the type of irrigation that will be
used, and was also directed to look into the various options for mounting illuminated
street name signs on the traffic signal poles.
After discussion, Deputy Mayor Pro-Tem Dugger made a motion and Councilmember
Dixon seconded the motion to approve an amendment to the Capital Improvement
Plan (CIP), in the additional amount of $68,000 for the SH 289 Median Landscaping
project. The motion was approved by a vote of 7-0.
10. Consider and act upon an ordinance amending the FY 2013-2014 and FY 2014-
2015 budgets. (KA)
Finance Director Kent Austin presented this item before the Town Council. The
budget amendment is comprised of four components. It will roll forward open
purchase orders from the 2013-2014 fiscal year, amend final department balances for
the 2013-2014 fiscal year, amend the special revenue fund making a correction to the
2014-2015 fiscal year budget, and amend the Thoroughfare Impact Fee Fund budget
to fund $68,000 for the CIP amendment for the SH 289 Median Landscaping project.
Mr. Austin answered questions from the Town Council on the process for rolling
forward purchase orders, and what can be done to improve the process in the future.
Town Manager Harlan Jefferson explained that the Town had not used a purchase
order process prior to the 2013-2014 fiscal year, and Town staff is continually making
improvements to the process to reduce the number of purchase orders that must be
carried over into the following fiscal year. The Town Council requested an itemized
breakdown of the outstanding purchase orders, specifically related to parks projects.
Mayor Smith recognized the following individual who requested to speak:
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Irwin “Cap” Parry, 850 Kingsview Drive, Prosper, expressed his concern regarding
need for the budget amendment, and encouraged the Council and staff to carefully
monitor the budget process.
After discussion, Councilmember Vogelsang made a motion and Councilmember
Dixon seconded the motion to table this item to the January 13, 2015, Town Council
meeting. The motion was approved by a vote of 7-0.
11. Consider and act upon a request for an alternative type of screening of open
storage for Railroad Prosper, Blocks 29 & 30, Lots 1 & 2 (CoServ), on 3.6±
acres, located on the northwest corner of First Street and McKinley Street. The
property is zoned Downtown Commercial (DTC). (D14-0067). (AG)
Senior Planner Alex Glushko presented this item before the Town Council. The
request is to allow for an alternative type of screening for open storage, due to an
existing drainage easement along the north and west sides of the property. The
Planning & Zoning Commission recommended approval of the request subject to
Town Council approval of an alternative type of open storage screening, and Town
staff approval of the landscape, irrigation, and screening plans. The Town Council
was concerned that the presentation did not include conceptual drawings or
architectural renderings of the proposal, including proposed building materials and
landscaping, and requested that more detailed plans be included in the future for
variance requests.
Roger Wheeler, an engineer representing the applicant, responded to questions from
the Town Council on the design of the screening wall, and further explained the
reason for the request due to the landscaping limitations presented by the drainage
easement.
After discussion, Councilmember Dixon made a motion and Councilmember
Vogelsang seconded the motion to table the item indefinitely to allow the applicant to
address the Town Council’s concerns. The motion was approved by a vote of 7-0.
12. Update on the Parks, Recreation and Open Space Master Plan. (WM)
Parks & Recreation Manager Will Mitchell introduced Philip Neeley with Dunaway
Associates, who presented an update on the Parks, Recreation, and Open Space
Master Plan. Mr. Neeley reviewed the first two phases of the master planning
process which included preparing base maps and an inventory of the Town’s park
system, demographic and standards analysis, and a needs assessment. Dunaway
has received feedback from the Parks, Recreation and Open Space Master Plan
Advisory Committee, and a Town Hall meeting was held in May of 2014 to get public
input. Phase 2 consists of the priority tanking analysis, a parks action plan, an
expenditure analysis, and then a preliminary and final master plan. Mr. Neeley
reviewed the results of the online survey of Town of Prosper residents that was
conducted in July of 2014 regarding needed facilities and amenities, and potential
funding options. Elizabeth McIlrath of Dunaway Associates continued the
presentation by reviewing in more detail the top fifteen high-priority rankings that were
identified in the survey. The Town Council encouraged the master plan to include a
realistic timeline for implementation, and to identify potential funding sources utilizing
public/private partnerships and other strategies to fund park improvements. The
master plan will include a five-to-ten-year implementation plan, cost information, and
amendments to park development standards. The action plan should be complete
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within six to eight weeks, with the final master plan to follow at a later date. No action
was taken on this item.
13. Discussion on the Frontier Park North and Sexton Park Conceptual Master
Plans. (PN)
Landscape Architect Paul Naughton introduced Elizabeth McIlrath of Dunaway
Associates, who presented this item before the Town Council. Dunaway has worked
with staff, gathered data, and completed an on-site assessment of Frontier Park
North and Sexton Park. Ms. McIlrath reviewed the existing conditions of Frontier
Park, and proposed initial ideas for program and facility improvements for the site.
She then identified opportunities and constraints for each site based on topography,
utilities, drainage, vegetation, and open space. The Town Council questioned the
need for additional picnic areas at Frontier Park, and proposed a partnership with
Prosper ISD to provide additional permanent parking. The Town Council would also
like to incorporate basketball courts and artificial turf at Frontier Park.
Ms. McIlrath continued the presentation on Sexton Park, which is largely
undeveloped. She reviewed the existing conditions of Sexton Park, and proposed
initial ideas for program and facility improvements for the site. She then identified
opportunities and constraints for each site based on topography, utilities, drainage,
vegetation, and open space. The Council prefers baseball and softball fields for
youth, not adults, at this particular site. While Sexton Park may not be the ideal site
for a nature park, it has good passive recreation opportunities. The Council asked
Dunaway to look at program elements at all of the Town’s existing parks, as well as
Frontier Park and Sexton Park to expedite the development of more sports fields. Mr.
Neeley stated that they are looking at program elements for all of the Town’s parks in
the action plan that will be presented to the Town Council at a later date. No action
was taken on this item.
14. Update on Fire Department activities for 2015. (RT)
Fire Chief Ronnie Tucker presented this item before the Town Council. He briefed
the Council on the timeline and estimated cost for implementing an upgraded radio
system, constructing the second fire station, and hiring personnel to staff that station.
No action was taken on this item.
15. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
15a. Section 551.087 – To discuss and consider economic development
incentives.
15b. Section 551.072 – To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident
and related thereto.
15c. Section 551.071 – To discuss possible litigation regarding claims related
to landscaping and irrigation projects, and all matters incident and
related thereto.
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15d. Section 551.071 - Consultation with Town Attorney regarding legal
issues associated with proposed extraterritorial jurisdiction release, and
all matters incident and related thereto.
15e. Section 551.071 - Consultation with the Town Attorney regarding legal
issues associated with Chapter 551, Texas Government Code, and all
matters incident and related thereto.
15f. Section 551.071 - Consultation with the Town Attorney regarding
possible litigation with the Texas Public Utility Commission, and all
matters incident and related thereto.
The Town Council recessed into Executive Session at 9:15 p.m.
Mayor Smith left the Executive Session at 9:51 p.m.
16. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 10:15 p.m. No action was
taken as a result of Executive Session.
17. Possibly direct Town staff to schedule topic(s) for discussion at a future
meeting.
Discuss utility billing proration. (KA)
Finance Director Kent Austin briefed the Council on a proposal to prorate utility
bills for residents who start or end utility service mid-month.
Outline of Residential Design Standards. (JW)
Development Services Director John Webb presented a list of proposed priorities
for revising the current development standards. Councilmember Dixon proposed
prohibiting siding on corner lot houses to the list of amendments.
Discussion on Cockrell Park Improvements. (PN)
Landscape Architect Paul Naughton reviewed an itemized construction cost
estimate for various improvement options for Cockrell Park. Town staff will
present additional recommendations for improvements to existing parks at a Town
Council meeting in January 2015.
Deputy Mayor Pro-Tem Dugger requested that the Police Department offer traffic
control assistance to Celina, if needed, during the football playoffs.
Adjourn.
The meeting was adjourned at 10:47 p.m.
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These minutes approved on the 13th day of January, 2015.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
Prosper is a place where everyone matters.
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
Prepared by
Finance Department
January 9, 2015
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
Contents
Dashboard Charts 1
General Fund 3
TIRZ #1 ‐ Blue Star Fund 4
TIRZ #2 ‐ Matthews Southwest 5
Water‐Sewer Fund 6
Interest and Sinking Fund 7
Internal Service Fund 8
Vehicle and Equipment Replacement Fund 9
Storm Drainage Utility Fund 10
Park Dedication and Improvement Fund 11
Water Impact Fees Fund 12
Wastewater Impact Fees Fund 13
Thoroughfare Impact Fees Fund 14
Special Revenue Fund 15
Capital Projects Fund‐General 16
Capital Projects Fund‐Water/Sewer 17
Detail‐All Funds 18
Legend
"Compare to" refers to percentage of fiscal year completed‐e.g., 16.67% = 2/12, or November.
Parentheses around a number indicate credit amount or gain‐e.g., Sales Taxes (517,244)
Red, yellow, and green traffic lights indicate status of number compared to percentage of
fiscal year completed‐e.g., Sales Taxes 17.69
Item 5b
$‐
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
Town of Prosper, Texas
Sales Tax Revenue by Month
FY 12/13 FY 13/14 FY 14/15
$1,950,000
$325,000
$393,055
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,00
Total Budget
YTD Budget
YTD Actual
Building Permit Revenues
1
Item 5b
$14,415,741
$2,402,624
$1,897,328
$14,506,034
$2,417,672
$1,809,488
$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000
Total Budget
YTD Budget
YTD Actual
General Fund Revenues and Expenditures
Revenues Expenditures
Water ‐Sewer Fund Revenues and Expenditures
$10,357,475
$1,726,246
$1,032,284
$10,295,293
$1,715,882
$1,778,079
$0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000
Total Budget
YTD Budget
YTD Actual
Revenues Expenditures
2
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
GENERAL FUND
[1] Property Taxes ‐Current (6,865,290) (516,438) (371,932) 7.52
Sales Taxes (2,923,823) (517,244) (275,338) 17.69
[2] Franchise Fees (562,000) (40,451) (37,763) 7.20
Building Permits (1,950,000) (393,055) (183,608) 20.16
Fines (245,000) (45,332) (22,070) 18.50
[3] Other (1,959,921) (296,969) (171,543) 15.15
Total Revenues (14,506,034) (1,809,488) (1,062,254) 12.47
01 Town Manager 671,741 88,965 55,486 13.24
02 Town Secretary 213,632 19,740 9,706 9.24
03 Finance 781,143 123,262 58,116 15.78
04 Human Resources 230,814 27,205 16,045 11.79
70 Municipal Court 204,122 27,285 13,624 13.37
Subtotal Administration 2,101,452 286,457 152,977 13.63
20 Police 2,020,372 249,356 122,535 12.34
[4] 25 Dispatch 663,120 106,427 43,306 16.05
Subtotal Police 2,683,492 355,783 165,841 13.26
30 Fire/EMS 3,380,104 393,002 199,538 11.63
35 Fire Marshal 144,158 18,377 9,719 12.75
Subtotal Fire 3,524,262 411,378 209,257 11.67
40 Streets 448,935 45,006 23,550 10.03
45 Public Library 175,192 25,063 10,912 14.31
60 Parks and Recreation 1,537,467 198,659 111,490 12.92
80 Inspections 953,217 97,584 54,030 10.24
85 Code Enforcement 164,583 10,110 5,382 6.14
90 Planning 493,084 57,077 35,342 11.58
Subtotal Development Services 1,610,884 164,771 94,755 10.23
98 Engineering 703,938 94,543 52,521 13.43
[5] 99 Non‐departmental 1,630,119 315,668 115,220 19.36
Total Expenses 14,415,741 1,897,328 936,523 13.16
(Gain)/Loss (90,293) 87,841 (125,731)
[1] Property taxes are billed in October, and the majority of collections occur December through February.
[2] Franchise Fee revenue includes an estimate of $345,000 for electric franchise fees, received 30 days after
each quarter end from CoServ and annually in June from Oncor; and $68,500 for gas franchise fees from
Atmos and CoServ, received annually in February‐March.
[3] Other Revenue includes an estimate of $237,170 for ambulance charges for service.
[4] Year to date expenditures for Dispatch include $34,360 for annual software licensing renewals.
[5] The Non‐Departmental year to date actual includes $83,659 to TML for the General Fund's portion of
the annual payment for property and liability insurance.
3
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
[1]TIRZ #1 ‐ BLUE STAR
Property Taxes ‐ ‐ ‐ ‐
Other Revenue ‐ ‐ ‐ ‐
Transfer In ‐ ‐ ‐ ‐
Total Revenue ‐ ‐ ‐ ‐
Professional Services ‐ 7,500 700 ‐
Transfers Out ‐ ‐ ‐ ‐
Total Expenses ‐ 7,500 700 ‐
(Gain)/Loss ‐ 7,500 700
[1] The TIRZ #1 Fund is new and has not received any tax revenue from the zone's tax increment.
4
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
[1]TIRZ #2 ‐ MATTHEWS SOUTHWEST
Property Taxes ‐ ‐ ‐ ‐
Other Revenue ‐ ‐ ‐ ‐
Transfer In ‐ ‐ ‐ ‐
Total Revenue ‐ ‐ ‐ ‐
Professional Services ‐ ‐ ‐ ‐
Transfers Out ‐ ‐ ‐ ‐
Total Expenses ‐ ‐ ‐ ‐
(Gain)/Loss ‐ ‐ ‐
[1] The TIRZ #2 Fund is new and has not received any tax revenue from the zone's tax increment.
5
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
WATER‐SEWER FUND
Water revenues (6,281,250) (1,118,202) (484,057) 17.80
Sewer revenues (2,997,000) (473,416) (237,245) 15.80
Sanitation revenues (1,017,043) (186,461) (90,123) 18.33
Total Revenues (10,295,293) (1,778,079) (811,425) 17.27
50 Water 3,691,905 394,500 266,711 10.69
[1] 55 Sewer 1,719,239 345,181 133,231 20.08
57 Utility Billing 1,033,566 96,986 87,378 9.38
99 Non‐departmental 3,912,765 195,617 89,718 5.00
Total Expenses 10,357,475 1,032,284 577,038 9.97
(Gain)/Loss 62,182 (745,795) (234,388)
[1]Sewer Expenses include $286,529 to NTMWD and UTRWD for sewer management fees.
6
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
INTEREST and SINKING FUND
Property Taxes ‐Delinquent (50,000) (2,959) (797) 5.92
[1] Property Taxes ‐Current (2,870,065) (237,272) (170,881) 8.27
[2] Taxes ‐Penalties (20,000) 1,511 127 (7.55)
Interest Income (15,000) (2,476) (1,267) 16.51
Total Revenues (2,955,065) (241,196) (172,817) 8.16
2013 GO Ref Bond 287,200 ‐
2010 Tax Note Payment 370,175 ‐
2011 Ref Bond Payment 176,616 ‐
2012 GO Bond Payment 112,413 ‐
2006 Bond Payment 453,413 ‐
2008 CO Bond Payment 1,079,049 ‐
Bond Administrative Fees 21,000 800 800 3.81
2014 GO Bond Payment 370,199 ‐
Total Expenses 2,870,065 800 800 0.03
(Gain)/Loss (85,000) (240,396) (172,017)
[1]
[2] Refunds related to penalties year to date are greater than collections, thus the 'negative' revenue.
Property taxes are billed in October and the majority of collections occur December through February.
7
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
INTERNAL SERVICE FUND‐MEDICAL EXPENSE REIMBURSEMENT PROGRAM
[1] Charges for Services (25,000) ‐
Interest Income (250) (106) (52) 42.21
[1] Transfer In (19,400) (400) (200) 2.06
Total Revenue (44,650) (506) (252) 1.13
[2] MERP H & D Expense ‐ GF 30,000 2,800 ‐ 9.33
Total Expenses 30,000 2,800 ‐ 9.33
(Gain)/Loss (14,650) 2,294 (252)
[1] Beginning in FY 2014, contributions from the General Fund were discontinued. Based on recent trends,
the ISF is currently able to absorb costs by using existing fund balance, which is approximately $94,000.
The fund continues to receive small monthly contributions from the Water‐Sewer and Drainage funds.
[2] Expenses vary throughout the year based on actual claims activity.
8
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
VEHICLE AND EQUIPMENT REPLACEMENT FUND
Charges for Services (486,195) (89,004) (48,487) 18.31
[1] Other Reimbursements (50,000) ‐ ‐ ‐
[2] Transfers In (800,000) ‐ ‐ ‐
Total Revenue (1,336,195) (89,004) (48,487) 6.66
Vehicle Replacement 552,000 ‐ ‐ ‐
Equipment Replacement 95,000 ‐ ‐ ‐
I/T Equipment Replacement 150,010 ‐ ‐ ‐
Total Expenses 797,010 ‐ ‐ ‐
(Gain)/Loss (539,185) (89,004) (48,487)
[1] Auction revenues and insurance reimbursements will be placed in the Other Reimbursements account
as they occur.
[2]The Vehicle and Equipment Replacement Fund (VERF) was established in FY 2014 with an $800,000 transfer
from fund balance in the General Fund; a second transfer is scheduled in FY 2015 for the same amount. These
transfers provide start‐up funding for vehicle, field equipment, and computer equipment replacements
scheduled for FY 2015.
9
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
STORM DRAINAGE UTILITY FUND
0‐00 Storm Drainage Utility Fee (270,400) (43,887) (22,029) 16.23
0‐00 Interest Storm Utility (1,600) (77) (27) 4.83
Total Revenue (272,000) (43,964) (22,056) 16.16
Personnel Expenses 113,562 6,902 3,455 6.08
[1] Program Expenses 169,624 27,517 26,151 16.22
Total Expenses 283,186 34,420 29,606 12.15
(Gain)/Loss 11,186 (9,545) 7,551
[1] Program Expenses budget includes a $96,680 debt service payment for a share of the 2012
Certificates of Obligation.
10
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
PARK DEDICATION AND IMPROVEMENT FUND
0‐00 Park Dedication‐Fees (200,000) (18,280) ‐ 9.14
0‐00 Park Improvement (300,000) (18,000) ‐ 6.00
0‐00 Interest‐Park Dedication (1,500) (743) (444) 49.54
0‐00 Interest‐Park Improvements (500) (596) (363) 119.12
Total Revenue (502,000) (37,619) (807) 7.49
0‐00Miscellaneous Expense ‐ 20 10 ‐
0‐00Professional Services‐Pk Improvements ‐ ‐ ‐ ‐
0‐00Capital Exp‐Pk Improvements 125,000 ‐ ‐ ‐
0‐00Capital Exp‐Pk Dedication 89,000 ‐ ‐ ‐
Total Expenses 214,000 20 10 0.01
(Gain)/Loss (288,000) (37,599) (797)
11
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
WATER IMPACT FEES FUND
9‐00 Impact Fees ‐Water (2,145,000) (348,274) (162,480) 16.24
9‐00 Interest‐Water Impact Fee (3,500) (2,065) (1,467) 58.99
Total Revenue (2,148,500) (350,339) (163,947) 16.31
Capital Expenditure‐Water 926,887 1,690 1,690 0.18
Total Expenses 926,887 1,690 1,690 0.18
(Gain)/Loss (1,221,613) (348,649) (162,256)
12
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
WASTEWATER IMPACT FEES FUND
9‐00 Impact Fees ‐Wastewater (375,650) (69,126) (37,193) 18.40
9‐00 Interest‐Wastewater Impact Fee (1,500) (1,201) (855) 80.08
Total Revenue (377,150) (70,327) (38,048) 18.65
Capital Expenditure ‐ Wastewater 136,600 ‐ ‐ ‐
Total Expenses 136,600 ‐ ‐ ‐
(Gain)/Loss (240,550) (70,327) (38,048)
13
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
THOROUGHFARE IMPACT FEES FUND
9‐00 Thoroughfare Impact Fees (1,444,000) (221,914) (130,820) 15.37
9‐00 West Thoroughfare Impact Fees ‐ (134,172) (78,267) ‐
9‐00 Interest‐Thoroughfare Impact Fee (3,500) (881) (611) 25.16
9‐00 Interest‐West Thoroughfare Impact Fee (1,000) (312) (225) 31.22
Total Revenue (1,448,500) (357,279) (209,923) 24.67
9‐00 Professional Svcs.‐Thoroughfare ‐ 3,718 3,718 ‐
[1] Professional Svcs.‐West Thoroughfare ‐ 7,778 7,778 ‐
9‐00 Capital Exp.‐Thoroughfare 1,905,000 95,440 ‐ 5.01
[1] Capital Exp.‐West Thoroughfare ‐ 278,700 278,700 ‐
Total Expenses 1,905,000 385,635 290,195 20.24
(Gain)/Loss 456,500 28,356 80,272
[1] November expenditures include $286,478 to DCFWSD #10 from West Thoroughfare Impact Fees for the Town's
participation in the Teel Parkway Paving and Drainage Improvements project.
14
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
SPECIAL REVENUE FUND
Police Donation Inc (8,000) (2,191) (1,449) 27.39
Fire Dept‐Donation Inc (9,360) (1,509) (753) 16.12
Child Safety Inc (7,000) (3,130) ‐ 44.72
Court Security Revenue (5,280) (870) (450) 16.47
Court Technology Fd Revenue (7,020) (1,156) (601) 16.46
Interest Income (3,720) (635) (312) 17.07
Country Xmas Donations (10,000) (8,540) (2,270) 85.40
Escrow Income ‐ (34,857) (15,769) ‐
Cash Seizure/Forfeiture ‐ (13,760) (13,760) ‐
Total Revenue (50,380) (66,647) (35,364) 132.29
[1] Country Xmas Expense 10,000 26,514 26,514 265.14
Court Technology Expense 13,133 ‐ ‐ ‐
Court Security Expense 4,000 71 ‐ 1.79
Police Donation Expense 6,000 ‐ ‐ ‐
Fire Donation Expense ‐ 397 397 ‐
Child Safety Expense 25,000 ‐ ‐ ‐
Tree Mitigation Expense 14,000 ‐ ‐ ‐
PD Seizure Expense 3,000 ‐ ‐ ‐
Total Expenses 75,133 26,983 26,911 35.91
(Gain)/Loss 24,753 (39,664) (8,453)
[1] The corrected budget of $30,000 for the Christmas Festival budget will be submitted for Council approval in January.
Of the total estimated cost, $20,000 was budgeted in the General Fund, consistent with prior years. It is being
moved in order to show the total cost of the Festival in one place.
15
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
CAPITAL PROJECTS FUND‐GENERAL
Contributions (19,696,900) ‐
Interest‐2004 Bond (1,500) (337) (166) 22.46
Interest‐2006 Bond (100) (54) (27) 54.06
Interest‐2008 Bond (5,000) (2,271) (1,117) 45.42
Interest‐2012 GO Bond (5,000) (1,751) (844) 35.03
[1] Transfers In (1,140,000) (162,000) (81,000) 14.21
Total Revenues (20,848,500) (166,414) (83,154) 0.80
Capital Expenditures 28,407,055 439,316 395,366 1.55
Total Expenditures 28,407,055 439,316 395,366 1.55
(Gain)/Loss 7,558,555 272,902 312,212
[1]Transfers In includes General Fund monthly contributions toward $972,000 approved by Council for Preston Road
Illumination ($415,000), Downtown Enhancements ($75,000), Central Irrigation Control for Parks ($57,000), and
Southwest Corner Field Lighting at Frontier Park ($425,000).
16
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
NOVEMBER 2014
COMPARE TO:16.67%
Current Current Current
Year YTD Month Percent YTD
Amended Budget Actual Actual %
CAPITAL PROJECTS FUND‐WATER/SEWER
Interest Income (25,500) (5,847) (2,817) 22.93
[1] Transfers In (379,081) ‐ ‐ ‐
Total Revenue (404,581) (5,847) (2,817) 1.45
[2] Construction 2,382,500 230,928 ‐ 9.69
Total Expenses 2,382,500 230,928 ‐ 9.69
(Gain)/Loss 1,977,919 225,080 (2,817)
[1]
[2] Year to date expenses of $230,928 are for Custer Road Pump Station Improvements.
Transfers in to fund future projects will be made as needed. The budget of $379,081 includes $245,000 from the
Water and Sewer Fund for LaCima Lift Station #1, $127,081 from Water Impact Fees for Lower Pressure Plane Pump
Station and Water Line, and $7,000 from the Storm Drainage Utility Fund for Crooked Stick drainage improvements.
17
Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐4035‐10‐00 3% Construction Fee (100,000.00) (100,000.00) (62,156.16) (56,434.05) 62.16 (37,843.84) 10‐4061‐10‐00 Notary Fees (200.00) (200.00) (45.00) (35.00) 22.50 (155.00) 10‐4105‐10‐00 Property Taxes ‐Delinquent (75,000.00) (75,000.00) (5,003.25) (1,326.30) 6.67 (69,996.75) 10‐4110‐10‐00 Property Taxes ‐Current (6,865,290.00) (6,865,290.00) (516,437.58) (371,932.33) 7.52 (6,348,852.42) 10‐4115‐10‐00 Taxes ‐Penalties (30,000.00) (30,000.00) (596.35) (544.49) 1.99 (29,403.65) 10‐4120‐10‐00 Sales Taxes (2,923,823.00) (2,923,823.00) (517,243.77) (275,337.67) 17.69 (2,406,579.23) 10‐4130‐10‐00 Sales Tax‐Mixed Beverage (10,000.00) (10,000.00) ‐ (10,000.00) 10‐4140‐10‐00 Franchise Taxes ‐ Electric (345,000.00) (345,000.00) ‐ (345,000.00) 10‐4150‐10‐00 Franchise Taxes ‐ Telephone (125,000.00) (125,000.00) (33,396.46) (32,233.56) 26.72 (91,603.54) 10‐4160‐10‐00 Franchise Taxes ‐ Gas (68,500.00) (68,500.00) ‐ (68,500.00) 10‐4170‐10‐00 Franchise Taxes ‐ Road Usage (3,500.00) (3,500.00) (1,525.06) 43.57 (1,974.94) 10‐4190‐10‐00 Franchise Fee‐Cable (20,000.00) (20,000.00) (5,529.27) (5,529.27) 27.65 (14,470.73) 10‐4200‐10‐00 T‐Mobile Fees (23,808.00) (23,808.00) (3,967.50) (1,983.75) 16.67 (19,840.50) 10‐4201‐10‐00 Tierone Converged Network (18,000.00) (18,000.00) (3,000.00) (1,500.00) 16.67 (15,000.00) 10‐4202‐10‐00 NTTA Tag Sales (150.00) (150.00) (40.00) 26.67 (110.00) 10‐4205‐10‐00 Internet America (18,000.00) (18,000.00) (3,000.00) (1,500.00) 16.67 (15,000.00) 10‐4218‐10‐00 Administrative Fees‐EDC (7,500.00) (7,500.00) (1,250.00) (625.00) 16.67 (6,250.00) 10‐4230‐10‐00 Other Permits (60.00) (60.00) ‐ 60.00 10‐4610‐10‐00 Interest Income (50,000.00) (50,000.00) (4,717.58) (1,487.70) 9.44 (45,282.42) 10‐4910‐10‐00 Other Revenue (40,000.00) (40,000.00) (5,375.85) (5,375.85) 13.44 (34,624.15) 10‐4995‐10‐00 Transfer In (877,403.00) (877,403.00) (146,245.50) (73,122.75) 16.67 (731,157.50) Subtotal object ‐ 0 (11,601,174.00) (11,601,174.00) (1,309,589.33) (829,027.72) 11.29 (10,291,584.67) Program number: (11,601,174.00) (11,601,174.00) (1,309,589.33) (829,027.72) 11.29 (10,291,584.67) Department number: 10 Administration (11,601,174.00) (11,601,174.00) (1,309,589.33) (829,027.72) 11.29 (10,291,584.67) 10‐4230‐20‐00 Other Permits (600.00) (600.00) (50.00) 8.33 (550.00) 10‐4440‐20‐00 Accident Reports (600.00) (600.00) (142.00) (88.00) 23.67 (458.00) 10‐4450‐20‐00 Alarm Fee (35,200.00) (35,200.00) (5,724.00) (2,097.00) 16.26 (29,476.00) 10‐4910‐20‐00 Other Revenue (1,000.00) (1,000.00) (140.00) (140.00) 14.00 (860.00) Subtotal object ‐ 0 (37,400.00) (37,400.00) (6,056.00) (2,325.00) 16.19 (31,344.00) Program number: (37,400.00) (37,400.00) (6,056.00) (2,325.00) 16.19 (31,344.00) Department number: 20 Police (37,400.00) (37,400.00) (6,056.00) (2,325.00) 16.19 (31,344.00) 10‐4310‐30‐00 Charges for Services (237,170.00) (237,170.00) (2,579.44) (1,074.93) 1.09 (234,590.56) 10‐4411‐30‐00 CC FIRE ASSOC (315.85) (315.85) ‐ 315.85 10‐4510‐30‐00 Grants (3,000.00) (3,000.00) ‐ (3,000.00) 10‐4910‐30‐00 Other Revenue (500.00) (500.00) (95.40) 19.08 (404.60) Subtotal object ‐ 0 (240,670.00) (240,670.00) (2,990.69) (1,390.78) 1.24 (237,679.31) Program number: (240,670.00) (240,670.00) (2,990.69) (1,390.78) 1.24 (237,679.31) Department number: 30 Fire/EMS (240,670.00) (240,670.00) (2,990.69) (1,390.78) 1.24 (237,679.31) 10‐4315‐35‐00 Fire Review/Inspect Fees (11,000.00) (11,000.00) (5,475.00) (2,825.00) 49.77 (5,525.00) Subtotal object ‐ 0 (11,000.00) (11,000.00) (5,475.00) (2,825.00) 49.77 (5,525.00) Program number: (11,000.00) (11,000.00) (5,475.00) (2,825.00) 49.77 (5,525.00) Department number: 35 Fire Marshal (11,000.00) (11,000.00) (5,475.00) (2,825.00) 49.77 (5,525.00) 10‐4910‐40‐00 Other Revenue (1,800.00) (1,800.00) ‐ 1,800.00 Subtotal object ‐ 0 (1,800.00) (1,800.00) ‐ 1,800.00 Program number: (1,800.00) (1,800.00) ‐ 1,800.00 Department number: 40 Streets (1,800.00) (1,800.00) ‐ 1,800.00 10‐4062‐45‐00 Over Due Fees (75.00) (75.00) ‐ (75.00) 10‐4063‐45‐00 Lost Fees (60.00) (60.00) (14.75) 24.58 (45.25) 18Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐4064‐45‐00 Printing/Coping Fees (33.05) ‐ 33.05 10‐4065‐45‐00 Book Fines (20.00) (20.00) (34.00) 170.00 14.00 10‐4510‐45‐00 Grants (19,335.00) (19,335.00) ‐ (19,335.00) 10‐4910‐45‐00 Other Revenue (150.00) (150.00) ‐ (150.00) Subtotal object ‐ 0 (19,640.00) (19,640.00) (81.80) 0.42 (19,558.20) Program number: (19,640.00) (19,640.00) (81.80) 0.42 (19,558.20) Department number: 45 Public Library (19,640.00) (19,640.00) (81.80) 0.42 (19,558.20) 10‐4056‐60‐00 Field Rental Fees (17,000.00) (17,000.00) (90.00) (90.00) 0.53 (16,910.00) 10‐4057‐60‐00 Pavilion User Fees (3,500.00) (3,500.00) (255.00) (35.00) 7.29 (3,245.00) 10‐4058‐60‐00 Park Program Fees (23,500.00) (23,500.00) (1,990.60) (742.60) 8.47 (21,509.40) 10‐4910‐60‐00 Other Revenue (250.00) (250.00) ‐ (250.00) Subtotal object ‐ 0 (44,250.00) (44,250.00) (2,335.60) (867.60) 5.28 (41,914.40) Program number: (44,250.00) (44,250.00) (2,335.60) (867.60) 5.28 (41,914.40) Department number: 60 Parks and Recreation (44,250.00) (44,250.00) (2,335.60) (867.60) 5.28 (41,914.40) 10‐4410‐70‐00 Fines (245,000.00) (245,000.00) (45,331.67) (22,070.21) 18.50 (199,668.33) 10‐4610‐70‐00 Interest Income (700.00) (700.00) (304.07) (154.73) 43.44 (395.93) Subtotal object ‐ 0 (245,700.00) (245,700.00) (45,635.74) (22,224.94) 18.57 (200,064.26) Program number: (245,700.00) (245,700.00) (45,635.74) (22,224.94) 18.57 (200,064.26) Department number: 70 Municipal Court (245,700.00) (245,700.00) (45,635.74) (22,224.94) 18.57 (200,064.26) 10‐4017‐80‐00 Registration Fee (44,000.00) (44,000.00) (4,900.00) (1,700.00) 11.14 (39,100.00) 10‐4210‐80‐00 Building Permits (1,950,000.00) (1,950,000.00) (393,054.67) (183,608.24) 20.16 (1,556,945.33) 10‐4230‐80‐00 Other Permits (159,200.00) (159,200.00) (12,940.00) (4,015.00) 8.13 (146,260.00) 10‐4240‐80‐00 Plumb/Elect/Mech Permits (24,075.00) (24,075.00) (4,800.00) (1,980.00) 19.94 (19,275.00) 10‐4242‐80‐00 Re‐inspection Fees (24,600.00) (24,600.00) (4,325.00) (2,025.00) 17.58 (20,275.00) 10‐4910‐80‐00 Other Revenue (3,800.00) (3,800.00) (635.00) (260.00) 16.71 (3,165.00) Subtotal object ‐ 0 (2,205,675.00) (2,205,675.00) (420,654.67) (193,588.24) 19.07 (1,785,020.33) Program number: (2,205,675.00) (2,205,675.00) (420,654.67) (193,588.24) 19.07 (1,785,020.33) Department number: 80 Inspections (2,205,675.00) (2,205,675.00) (420,654.67) (193,588.24) 19.07 (1,785,020.33) 10‐4245‐85‐00 Health Inspections (9,525.00) (9,525.00) (2,400.00) (750.00) 25.20 (7,125.00) 10‐4910‐85‐00 Other Revenue (5,000.00) (5,000.00) ‐ (5,000.00) Subtotal object ‐ 0 (14,525.00) (14,525.00) (2,400.00) (750.00) 16.52 (12,125.00) Program number: (14,525.00) (14,525.00) (2,400.00) (750.00) 16.52 (12,125.00) Department number: 85 Code Enforcement (14,525.00) (14,525.00) (2,400.00) (750.00) 16.52 (12,125.00) 10‐4220‐90‐00 Zoning Permits (35,000.00) (35,000.00) (2,423.72) (2,214.90) 6.93 (32,576.28) 10‐4225‐90‐00 Plat Fees (50,000.00) (50,000.00) (10,045.00) (5,240.00) 20.09 (39,955.00) 10‐4910‐90‐00 Other Revenue (1,000.00) (1,000.00) ‐ (1,000.00) Subtotal object ‐ 0 (86,000.00) (86,000.00) (12,468.72) (7,454.90) 14.50 (73,531.28) Program number: (86,000.00) (86,000.00) (12,468.72) (7,454.90) 14.50 (73,531.28) Department number: 90 Planning (86,000.00) (86,000.00) (12,468.72) (7,454.90) 14.50 (73,531.28) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (14,506,034.00) (14,506,034.00) (1,809,487.55) (1,062,254.18) 12.47 (12,696,546.45) 10‐5110‐10‐01 Salaries & Wages 267,788.00 267,788.00 35,290.04 18,872.54 13.18 232,497.96 10‐5115‐10‐01 Salaries ‐ Overtime 4,852.00 4,852.00 409.29 409.29 8.44 4,442.71 10‐5126‐10‐01 Salaries‐Vacation Buy‐Out 7,028.00 7,028.00 3,200.00 3,200.00 45.53 3,828.00 10‐5140‐10‐01 Salaries ‐ Longevity Pay 200.00 200.00 195.00 195.00 97.50 5.00 10‐5142‐10‐01 Car Allowance 6,000.00 6,000.00 876.93 461.54 14.62 5,123.07 10‐5143‐10‐01 Cell Phone Allowance 1,080.00 1,080.00 90.00 90.00 8.33 990.00 10‐5145‐10‐01 Social Security Expense 12,141.00 12,141.00 531.48 299.27 4.38 11,609.52 10‐5150‐10‐01 Medicare Expense 4,018.00 4,018.00 559.66 321.80 13.93 3,458.34 19Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5155‐10‐01 SUTA Expense 414.00 414.00 ‐ 414.00 10‐5160‐10‐01 Health Insurance 11,785.00 11,785.00 770.95 550.68 6.54 11,014.05 10‐5165‐10‐01 Dental Insurance 626.00 626.00 71.57 51.12 11.43 554.43 10‐5170‐10‐01 Life Insurance/AD&D 302.00 302.00 55.13 39.38 18.26 246.87 10‐5175‐10‐01 Liability (TML) Workers' Comp 555.00 555.00 485.87 87.54 69.13 10‐5180‐10‐01 TMRS Expense 32,116.00 32,116.00 4,302.58 2,494.73 13.40 27,813.42 10‐5185‐10‐01 Long Term/Short Term Disabilit 456.00 456.00 ‐ 456.00 10‐5190‐10‐01 Contract Labor 17,500.00 17,500.00 1,720.00 510.00 9.83 15,780.00 10‐5210‐10‐01 Office Supplies 1,500.00 1,500.00 ‐ 1,500.00 10‐5212‐10‐01 Building Supplies 500.00 500.00 ‐ 500.00 10‐5230‐10‐01 Dues,Fees,& Subscriptions 5,130.00 5,130.00 646.00 100.00 12.59 4,484.00 10‐5240‐10‐01 Postage and Delivery 750.00 750.00 ‐ 750.00 10‐5250‐10‐01 Publications 450.00 450.00 ‐ 450.00 10‐5280‐10‐01 Printing and Reproduction 1,000.00 1,000.00 ‐ 1,000.00 10‐5330‐10‐01 Copier Expense 10,000.00 10,000.00 3,420.00 1,710.00 34.20 6,580.00 10‐5340‐10‐01 Building Repairs 1,000.00 1,000.00 ‐ 1,000.00 10‐5410‐10‐01 Professional Services 25,000.00 20,000.00 45,000.00 6,025.00 3,025.00 35,350.00 13.39 3,625.00 10‐5418‐10‐01 IT Fees 135,000.00 135,000.00 22,751.20 22,751.20 112,248.80 16.85 10‐5419‐10‐01 IT Licenses (2,720.00) ‐ 10‐5430‐10‐01 Legal Fees 46,250.00 46,250.00 ‐ 46,250.00 10‐5480‐10‐01 Contracted Services 950.00 950.00 184.11 184.11 19.38 765.89 10‐5520‐10‐01 Telephones 24,000.00 24,000.00 1,496.89 844.33 6,673.96 6.24 15,829.15 10‐5524‐10‐01 Gas‐Building 500.00 500.00 85.79 44.77 17.16 414.21 10‐5525‐10‐01 Electricity 10,000.00 10,000.00 1,060.83 10.61 8,939.17 10‐5526‐10‐01 Data Network 15,000.00 15,000.00 3,317.04 1,696.51 22.11 11,682.96 10‐5530‐10‐01 Travel/Lodging/Meals Expense 5,000.00 5,000.00 821.13 354.26 16.42 4,178.87 10‐5533‐10‐01 Mileage Expense 1,250.00 1,250.00 303.13 24.25 946.87 10‐5536‐10‐01 Training/Seminars 1,600.00 1,600.00 295.00 18.44 1,305.00 Subtotal object ‐ 0 651,741.00 20,000.00 671,741.00 88,964.62 55,485.53 154,272.76 13.24 428,503.62 Program number: 1 Town Manager 651,741.00 20,000.00 671,741.00 88,964.62 55,485.53 154,272.76 13.24 428,503.62 10‐5110‐10‐02 Salaries & Wages 68,205.00 68,205.00 10,557.50 5,665.00 15.48 57,647.50 10‐5126‐10‐02 Salaries‐Vacation Buy‐Out 644.00 644.00 ‐ 644.00 10‐5140‐10‐02 Salaries ‐ Longevity Pay 90.00 90.00 90.00 90.00 100.00 10‐5143‐10‐02 Cell Phone Allowance 180.00 180.00 ‐ (180.00) 10‐5145‐10‐02 Social Security Expense 4,274.00 4,274.00 671.46 368.12 15.71 3,602.54 10‐5150‐10‐02 Medicare Expense 1,000.00 1,000.00 157.03 86.09 15.70 842.97 10‐5155‐10‐02 SUTA Expense 207.00 207.00 ‐ 207.00 10‐5170‐10‐02 Life Insurance/AD&D 95.00 95.00 22.06 15.76 23.22 72.94 10‐5175‐10‐02 Liability (TML) Workers' Comp 171.00 171.00 149.70 87.54 21.30 10‐5180‐10‐02 TMRS Expense 7,988.00 7,988.00 1,162.87 637.42 14.56 6,825.13 10‐5185‐10‐02 Long Term/Short Term Disabilit 156.00 156.00 ‐ 156.00 10‐5193‐10‐02 Records Retention 1,000.00 1,000.00 120.39 120.39 12.04 879.61 10‐5210‐10‐02 Office Supplies 1,000.00 1,000.00 ‐ 1,000.00 10‐5230‐10‐02 Dues,Fees,& Subscriptions 1,000.00 1,000.00 15.00 15.00 1.50 985.00 10‐5240‐10‐02 Postage and Delivery 750.00 750.00 ‐ 750.00 10‐5310‐10‐02 Rental Expense 5,000.00 5,000.00 659.31 294.41 13.19 4,340.69 10‐5430‐10‐02 Legal Fees 10,000.00 10,000.00 ‐ 10,000.00 10‐5435‐10‐02 Legal Notices/Filings 5,000.00 5,000.00 98.25 98.25 1.97 4,901.75 20Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5460‐10‐02 Election Expense 15,000.00 15,000.00 14.00 14.00 0.09 14,986.00 10‐5480‐10‐02 Contracted Services 39,702.00 39,702.00 375.00 39,302.10 0.95 24.90 10‐5530‐10‐02 Travel/Lodging/Meals Expense 5,000.00 5,000.00 801.16 311.59 16.02 4,198.84 10‐5533‐10‐02 Mileage Expense 1,000.00 1,000.00 67.36 6.74 932.64 10‐5536‐10‐02 Training/Seminars 1,600.00 1,600.00 320.00 20.00 1,280.00 10‐5538‐10‐02 Council/Public Official Expens 22,750.00 22,750.00 4,201.27 1,732.45 18.47 18,548.73 10‐5600‐10‐02 Special Events 22,000.00 22,000.00 77.93 77.93 0.35 21,922.07 Subtotal object ‐ 0 213,632.00 213,632.00 19,740.29 9,706.41 39,302.10 9.24 154,589.61 Program number: 2 Town Secretary 213,632.00 213,632.00 19,740.29 9,706.41 39,302.10 9.24 154,589.61 10‐5110‐10‐03 Salaries & Wages 372,679.00 372,679.00 54,307.73 28,761.74 14.57 318,371.27 10‐5115‐10‐03 Salaries ‐ Overtime 1,808.00 1,808.00 603.42 196.62 33.38 1,204.58 10‐5126‐10‐03 Salaries‐Vacation Buy‐Out 3,350.00 3,350.00 1,683.64 1,683.64 50.26 1,666.36 10‐5140‐10‐03 Salaries ‐ Longevity Pay 745.00 745.00 195.00 195.00 26.17 550.00 10‐5143‐10‐03 Cell Phone Allowance 1,080.00 1,080.00 90.00 90.00 8.33 990.00 10‐5145‐10‐03 Social Security Expense 22,593.00 22,593.00 3,383.77 1,816.30 14.98 19,209.23 10‐5150‐10‐03 Medicare Expense 5,505.00 5,505.00 791.37 424.79 14.38 4,713.63 10‐5155‐10‐03 SUTA Expense 1,125.00 1,125.00 ‐ 1,125.00 10‐5160‐10‐03 Health Insurance 33,102.00 33,102.00 3,520.08 2,157.20 10.63 29,581.92 10‐5165‐10‐03 Dental Insurance 1,564.00 1,564.00 189.14 127.80 12.09 1,374.86 10‐5170‐10‐03 Life Insurance/AD&D 558.00 558.00 84.91 58.40 15.22 473.09 10‐5175‐10‐03 Liability (TML) Workers' Comp 932.00 932.00 815.92 87.55 116.08 10‐5180‐10‐03 TMRS Expense 43,992.00 43,992.00 6,129.18 3,336.05 13.93 37,862.82 10‐5185‐10‐03 Long Term/Short Term Disabilit 855.00 855.00 ‐ 855.00 10‐5186‐10‐03 WELLE‐Wellness Prog Reimb Empl 1,800.00 1,800.00 189.00 135.00 10.50 1,611.00 10‐5190‐10‐03 Contract Labor 15,440.00 (1,800.00) 13,640.00 600.00 360.00 4.40 13,040.00 10‐5210‐10‐03 Office Supplies 1,500.00 1,500.00 731.00 48.73 769.00 10‐5212‐10‐03 Building Supplies 1,000.00 1,000.00 ‐ 1,000.00 10‐5220‐10‐03 Office Equipment 855.00 855.00 ‐ 855.00 10‐5230‐10‐03 Dues,Fees,& Subscriptions 4,960.00 4,960.00 678.00 115.00 13.67 4,282.00 10‐5240‐10‐03 Postage and Delivery 750.00 750.00 32.81 32.81 4.38 717.19 10‐5265‐10‐03 Promotional Expense (306.00) ‐ 306.00 10‐5280‐10‐03 Printing and Reproduction 1,000.00 1,000.00 55.44 ‐ 1,000.00 10‐5310‐10‐03 Rental Expense 18,500.00 18,500.00 1,694.10 1,567.60 18,811.20 9.16 (2,005.30) 10‐5330‐10‐03 Copier Expense 20,520.00 20,520.00 ‐ 20,520.00 10‐5340‐10‐03 Building Repairs 1,500.00 1,500.00 ‐ 1,500.00 10‐5410‐10‐03 Professional Services 64,000.00 64,000.00 ‐ 64,000.00 10‐5412‐10‐03 Audit Fees 40,000.00 40,000.00 16,750.00 16,750.00 15,250.00 41.88 8,000.00 10‐5414‐10‐03 Appraisal / Tax Fees 65,180.00 65,180.00 ‐ 65,180.00 10‐5418‐10‐03 IT Fees 9,480.00 7,000.00 16,480.00 7,119.24 9,289.00 43.20 71.76 10‐5419‐10‐03 IT Licenses 19,500.00 (5,000.00) 14,500.00 12,500.00 86.21 2,000.00 10‐5430‐10‐03 Legal Fees 5,000.00 5,000.00 ‐ 5,000.00 10‐5480‐10‐03 Contracted Services 9,550.00 1,800.00 11,350.00 10,030.00 30.00 3,600.00 88.37 (2,280.00) 10‐5530‐10‐03 Travel/Lodging/Meals Expense 7,500.00 (2,000.00) 5,500.00 222.39 ‐ 5,500.00 10‐5536‐10‐03 Training/Seminars 3,220.00 3,220.00 1,450.00 45.03 1,770.00 Subtotal object ‐ 0 781,143.00 781,143.00 123,262.31 58,115.78 46,950.20 15.78 610,930.49 Program number: 3 Finance 781,143.00 781,143.00 123,262.31 58,115.78 46,950.20 15.78 610,930.49 10‐5110‐10‐04 Salaries & Wages 101,783.00 101,783.00 14,602.22 7,685.38 14.35 87,180.78 10‐5126‐10‐04 Salaries‐Vacation Buy‐Out 961.00 961.00 1,921.36 1,921.36 199.93 (960.36) 21Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5140‐10‐04 Salaries ‐ Longevity Pay 85.00 85.00 80.00 80.00 94.12 5.00 10‐5145‐10‐04 Social Security Expense 6,413.00 6,413.00 952.97 546.10 14.86 5,460.03 10‐5150‐10‐04 Medicare Expense 1,500.00 1,500.00 222.87 127.72 14.86 1,277.13 10‐5155‐10‐04 SUTA Expense 207.00 207.00 ‐ 207.00 10‐5160‐10‐04 Health Insurance 11,781.00 11,781.00 1,399.52 856.80 11.88 10,381.48 10‐5165‐10‐04 Dental Insurance 313.00 313.00 35.78 25.56 11.43 277.22 10‐5170‐10‐04 Life Insurance/AD&D 95.00 95.00 29.40 21.00 30.95 65.60 10‐5175‐10‐04 Liability (TML) Workers' Comp 254.00 254.00 222.36 87.54 31.64 10‐5180‐10‐04 TMRS Expense 11,985.00 11,985.00 1,790.74 1,045.73 14.94 10,194.26 10‐5185‐10‐04 Long Term/Short Term Disabilit 233.00 233.00 ‐ 233.00 10‐5186‐10‐04 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 70.00 50.00 11.67 530.00 10‐5191‐10‐04 Hiring Cost 25,050.00 25,050.00 90.06 90.06 0.36 24,959.94 10‐5210‐10‐04 Office Supplies 1,824.00 1,824.00 120.97 6.63 1,703.03 10‐5220‐10‐04 Office Equipment 5,500.00 5,500.00 895.00 895.00 16.27 4,605.00 10‐5230‐10‐04 Dues,Fees,& Subscriptions 5,530.00 5,530.00 249.00 4.50 5,281.00 10‐5240‐10‐04 Postage and Delivery 750.00 750.00 ‐ 750.00 10‐5250‐10‐04 Publications 350.00 350.00 ‐ 350.00 10‐5280‐10‐04 Printing and Reproduction 2,000.00 2,000.00 ‐ 2,000.00 10‐5290‐10‐04 Miscellaneous Expense 5,000.00 5,000.00 389.86 344.86 7.80 4,610.14 10‐5410‐10‐04 Professional Services 32,000.00 (11,000.00) 21,000.00 660.04 (769.25) 3.14 20,339.96 10‐5419‐10‐04 IT Licenses 3,000.00 3,000.00 2,720.00 2,720.00 90.67 280.00 10‐5430‐10‐04 Legal Fees 10,000.00 10,000.00 ‐ 10,000.00 10‐5530‐10‐04 Travel/Lodging/Meals Expense 4,600.00 4,600.00 ‐ 4,600.00 10‐5536‐10‐04 Training/Seminars 5,000.00 5,000.00 752.50 405.00 15.05 4,247.50 10‐5600‐10‐04 Special Events 5,000.00 5,000.00 ‐ 5,000.00 Subtotal object ‐ 0 241,814.00 (11,000.00) 230,814.00 27,204.65 16,045.32 11.79 203,609.35 Program number: 4 Human Resources 241,814.00 (11,000.00) 230,814.00 27,204.65 16,045.32 11.79 203,609.35 Department number: 10 Administration 1,888,330.00 9,000.00 1,897,330.00 259,171.87 139,353.04 240,525.06 13.66 1,397,633.07 10‐5110‐20‐00 Salaries & Wages 1,187,364.00 1,187,364.00 131,014.37 69,328.86 11.03 1,056,349.63 10‐5115‐20‐00 Salaries ‐ Overtime 55,586.00 55,586.00 6,604.90 3,388.60 11.88 48,981.10 10‐5126‐20‐00 Salaries‐Vacation Buy‐Out 8,689.00 8,689.00 3,179.04 3,179.04 36.59 5,509.96 10‐5127‐20‐00 Salaries‐Certification Pay 14,580.00 14,580.00 2,343.20 1,243.83 16.07 12,236.80 10‐5140‐20‐00 Salaries ‐ Longevity Pay 4,215.00 4,215.00 4,215.00 4,215.00 100.00 10‐5143‐20‐00 Cell Phone Allowance 1,080.00 1,080.00 90.00 90.00 8.33 990.00 10‐5145‐20‐00 Social Security Expense 74,673.00 74,673.00 8,901.59 4,831.46 11.92 65,771.41 10‐5150‐20‐00 Medicare Expense 17,665.00 17,665.00 2,081.84 1,129.94 11.79 15,583.16 10‐5155‐20‐00 SUTA Expense 3,882.00 3,882.00 ‐ 3,882.00 10‐5160‐20‐00 Health Insurance 111,759.00 111,759.00 9,775.12 5,910.80 8.75 101,983.88 10‐5165‐20‐00 Dental Insurance 6,043.00 6,043.00 465.19 332.28 7.70 5,577.81 10‐5170‐20‐00 Life Insurance/AD&D 4,992.00 4,992.00 509.80 364.14 10.21 4,482.20 10‐5175‐20‐00 Liability (TML) Workers' Comp 27,440.00 27,440.00 24,022.34 87.55 3,417.66 10‐5180‐20‐00 TMRS Expense 139,390.00 139,390.00 15,995.46 8,769.25 11.48 123,394.54 10‐5185‐20‐00 Long Term/Short Term Disabilit 3,933.00 3,933.00 ‐ 3,933.00 10‐5186‐20‐00 WELLE‐Wellness Prog Reimb Empl 2,400.00 2,400.00 287.00 205.00 11.96 2,113.00 10‐5190‐20‐00 Contract Labor 6,000.00 6,000.00 1,120.00 420.00 18.67 4,880.00 10‐5192‐20‐00 Physical & Psychological 1,200.00 1,200.00 ‐ 1,200.00 10‐5210‐20‐00 Office Supplies 9,375.00 9,375.00 1,116.30 305.55 11.91 8,258.70 10‐5212‐20‐00 Building Supplies 900.00 900.00 109.00 109.00 12.11 791.00 22Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5214‐20‐00 Tactical Supplies 24,669.00 24,669.00 6,132.14 6,132.14 8,353.41 24.86 10,183.45 10‐5215‐20‐00 Ammunition 7,000.00 7,000.00 ‐ 7,000.00 10‐5220‐20‐00 Office Equipment 13,612.00 13,612.00 ‐ 13,612.00 10‐5230‐20‐00 Dues,Fees,& Subscriptions 8,500.00 8,500.00 92.98 68.99 1.09 8,407.02 10‐5240‐20‐00 Postage and Delivery 750.00 750.00 ‐ 750.00 10‐5250‐20‐00 Publications 400.00 400.00 ‐ 400.00 10‐5260‐20‐00 Advertising 1,000.00 1,000.00 ‐ 1,000.00 10‐5265‐20‐00 Promotional Expense 1,500.00 1,500.00 ‐ 1,500.00 10‐5280‐20‐00 Printing and Reproduction 500.00 500.00 ‐ 500.00 10‐5310‐20‐00 Rental Expense 4,200.00 4,200.00 974.70 324.90 23.21 3,225.30 10‐5335‐20‐00 Radio/Video Repairs 2,000.00 2,000.00 ‐ 2,000.00 10‐5340‐20‐00 Building Repairs 2,000.00 2,000.00 190.00 9.50 1,810.00 10‐5350‐20‐00 Vehicle Expense 50,000.00 50,000.00 2,407.16 1,085.63 4.81 47,592.84 10‐5352‐20‐00 Fuel 60,000.00 60,000.00 9,268.06 8,647.21 15.45 50,731.94 10‐5353‐20‐00 Oil/Grease/Inspections 2,500.00 2,500.00 39.75 39.75 1.59 2,460.25 10‐5400‐20‐00 Uniform Expense 17,000.00 17,000.00 808.40 524.30 4.76 16,191.60 10‐5410‐20‐00 Professional Services 1,600.00 1,600.00 (300.00) ‐ 1,600.00 10‐5415‐20‐00 Tuition Reimbursement 1,200.00 ‐ (1,200.00) 10‐5418‐20‐00 IT Fees 3,950.00 3,950.00 ‐ 3,950.00 10‐5419‐20‐00 IT Licenses 3,000.00 3,000.00 ‐ 3,000.00 10‐5430‐20‐00 Legal Fees 7,550.00 7,550.00 ‐ 7,550.00 10‐5480‐20‐00 Contracted Services 22,290.00 22,290.00 12,104.00 6,000.00 54.30 4,186.00 10‐5520‐20‐00 Telephones 16,200.00 16,200.00 1,182.64 801.46 7.30 15,017.36 10‐5524‐20‐00 Gas‐Building 400.00 400.00 82.80 82.80 20.70 317.20 10‐5525‐20‐00 Electricity 10,000.00 10,000.00 1,034.22 10.34 8,965.78 10‐5526‐20‐00 Data Network 13,760.00 13,760.00 419.73 419.73 3.05 13,340.27 10‐5530‐20‐00 Travel/Lodging/Meals Expense 8,225.00 8,225.00 ‐ 8,225.00 10‐5533‐20‐00 Mileage Expense 2,500.00 2,500.00 ‐ 2,500.00 10‐5536‐20‐00 Training/Seminars 20,600.00 20,600.00 1,589.00 885.00 7.71 19,011.00 10‐5600‐20‐00 Special Events 4,000.00 4,000.00 ‐ 4,000.00 10‐5630‐20‐00 Safety Equipment 28,500.00 28,500.00 ‐ 28,500.00 10‐5640‐20‐00 Signs & Hardware 1,000.00 1,000.00 ‐ 1,000.00 Subtotal object ‐ 0 2,020,372.00 2,020,372.00 249,355.73 122,534.66 14,353.41 12.34 1,756,662.86 Program number: 2,020,372.00 2,020,372.00 249,355.73 122,534.66 14,353.41 12.34 1,756,662.86 Department number: 20 Police 2,020,372.00 2,020,372.00 249,355.73 122,534.66 14,353.41 12.34 1,756,662.86 10‐5110‐25‐00 Salaries & Wages 332,302.00 332,302.00 44,751.29 23,656.60 13.47 287,550.71 10‐5115‐25‐00 Salaries ‐ Overtime 13,952.00 13,952.00 1,528.30 811.92 10.95 12,423.70 10‐5126‐25‐00 Salaries‐Vacation Buy‐Out 3,040.00 3,040.00 751.20 751.20 24.71 2,288.80 10‐5127‐25‐00 Salaries‐Certification Pay 8,820.00 8,820.00 1,289.04 678.44 14.62 7,530.96 10‐5140‐25‐00 Salaries ‐ Longevity Pay 990.00 990.00 970.00 970.00 97.98 20.00 10‐5145‐25‐00 Social Security Expense 21,548.00 21,548.00 2,940.68 1,583.76 13.65 18,607.32 10‐5150‐25‐00 Medicare Expense 5,039.00 5,039.00 687.73 370.39 13.65 4,351.27 10‐5155‐25‐00 SUTA Expense 1,656.00 1,656.00 ‐ 1,656.00 10‐5160‐25‐00 Health Insurance 33,904.00 33,904.00 3,406.15 2,125.82 10.05 30,497.85 10‐5165‐25‐00 Dental Insurance 1,877.00 1,877.00 250.49 178.92 13.35 1,626.51 10‐5170‐25‐00 Life Insurance 662.00 662.00 77.22 55.16 11.67 584.78 10‐5175‐25‐00 Liability (TML) Workers' Comp 831.00 831.00 727.50 87.55 103.50 10‐5180‐25‐00 TMRS Expense 40,273.00 40,273.00 5,260.49 2,867.39 13.06 35,012.51 23Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5185‐25‐00 Long Term/Short Term Disabilit 711.00 711.00 ‐ 711.00 10‐5186‐25‐00 WELLE‐Wellness Prog Reimb Empl 2,400.00 2,400.00 119.00 85.00 4.96 2,281.00 10‐5192‐25‐00 Physical & Psychological 1,300.00 1,300.00 ‐ 1,300.00 10‐5210‐25‐00 Supplies 2,500.00 2,500.00 ‐ 2,500.00 10‐5212‐25‐00 Building Supplies 1,500.00 1,500.00 ‐ 1,500.00 10‐5220‐25‐00 Office Equipment 2,440.00 2,440.00 ‐ 2,440.00 10‐5230‐25‐00 Dues,Fees,& Subscriptions 2,000.00 2,000.00 58.98 2.95 1,941.02 10‐5240‐25‐00 Postage and Delivery 100.00 100.00 ‐ 100.00 10‐5250‐25‐00 Publications 100.00 100.00 ‐ 100.00 10‐5280‐25‐00 Printing and Reproduction 100.00 100.00 ‐ 100.00 10‐5340‐25‐00 Building Repairs 1,800.00 1,800.00 ‐ 1,800.00 10‐5400‐25‐00 Uniform Expense 2,500.00 2,500.00 35.99 1.44 2,464.01 10‐5418‐25‐00 IT Fees 4,500.00 4,500.00 ‐ 4,500.00 10‐5419‐25‐00 IT Licenses 5,000.00 5,000.00 ‐ 5,000.00 10‐5430‐25‐00 Legal Fees 2,450.00 2,450.00 ‐ 2,450.00 10‐5480‐25‐00 Contracted Services 152,825.00 152,825.00 43,467.00 9,107.00 28,800.00 28.44 80,558.00 10‐5520‐25‐00 Telephones 30.78 30.78 ‐ (30.78) 10‐5524‐25‐00 Gas‐Building 41.02 ‐ (41.02) 10‐5530‐25‐00 Travel/Lodging/Meals Expense 2,000.00 2,000.00 4.00 4.00 0.20 1,996.00 10‐5533‐25‐00 Mileage Expense 1,000.00 1,000.00 ‐ 1,000.00 10‐5536‐25‐00 Training/Seminars 12,000.00 12,000.00 30.00 30.00 0.25 11,970.00 10‐5600‐25‐00 Special Events 1,000.00 1,000.00 ‐ 1,000.00 Subtotal object ‐ 0 663,120.00 663,120.00 106,426.86 43,306.38 28,800.00 16.05 527,893.14 Program number: 663,120.00 663,120.00 106,426.86 43,306.38 28,800.00 16.05 527,893.14 Department number: 25 Dispatch Department 663,120.00 663,120.00 106,426.86 43,306.38 28,800.00 16.05 527,893.14 10‐5110‐30‐00 Salaries & Wages 2,105,209.00 2,105,209.00 193,463.20 102,015.81 9.19 1,911,745.80 10‐5115‐30‐00 Salaries ‐ Overtime 237,097.00 237,097.00 39,069.30 22,364.42 16.48 198,027.70 10‐5126‐30‐00 Salaries‐Vacation Buy‐Out 18,757.00 18,757.00 ‐ 18,757.00 10‐5127‐30‐00 Salaries‐Certification Pay 20,341.00 20,341.00 2,866.85 1,610.90 14.09 17,474.15 10‐5140‐30‐00 Salaries ‐ Longevity Pay 9,340.00 9,340.00 8,780.00 8,780.00 94.00 560.00 10‐5143‐30‐00 Cell Phone Allowance 4,680.00 4,680.00 390.00 390.00 8.33 4,290.00 10‐5145‐30‐00 Social Security Expense 110,585.00 110,585.00 14,487.82 7,910.01 13.10 96,097.18 10‐5150‐30‐00 Medicare Expense 25,862.00 25,862.00 3,388.29 1,849.91 13.10 22,473.71 10‐5155‐30‐00 SUTA Expense 7,038.00 7,038.00 95.19 42.47 1.35 6,942.81 10‐5160‐30‐00 Health Insurance 107,116.00 107,116.00 16,902.66 10,415.60 15.78 90,213.34 10‐5165‐30‐00 Dental Insurance 6,257.00 6,257.00 679.90 485.64 10.87 5,577.10 10‐5170‐30‐00 Life Insurance/AD&D 6,302.00 6,302.00 735.28 525.20 11.67 5,566.72 10‐5171‐30‐00 Life Insurance‐Supplemental 8,000.00 8,000.00 7,920.00 99.00 80.00 10‐5175‐30‐00 Liability (TML) Workers Comp 35,184.00 35,184.00 30,801.84 87.55 4,382.16 10‐5180‐30‐00 TMRS Expense 206,677.00 206,677.00 25,802.83 14,393.68 12.49 180,874.17 10‐5185‐30‐00 Long Term/Short Term Disabilit 2,945.00 2,945.00 ‐ 2,945.00 10‐5186‐30‐00 WELLE‐Wellness Prog Reimb Empl 9,000.00 9,000.00 1,017.00 705.00 11.30 7,983.00 10‐5190‐30‐00 Contract Labor 720.00 720.00 ‐ 720.00 10‐5194‐30‐00 FD Annual Phy & Screening 20,000.00 20,000.00 339.50 1.70 19,660.50 10‐5210‐30‐00 Office Supplies 4,598.00 4,598.00 267.63 5.82 4,330.37 10‐5212‐30‐00 Building Supplies 4,000.00 4,000.00 189.10 189.10 4.73 3,810.90 10‐5230‐30‐00 Dues,Fees,& Subscriptions 4,800.00 4,800.00 3,604.68 771.00 75.10 1,195.32 10‐5240‐30‐00 Postage and Delivery 250.00 250.00 9.69 9.69 3.88 240.31 24Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5250‐30‐00 Publications 350.00 350.00 ‐ 350.00 10‐5280‐30‐00 Printing and Reproduction 1,200.00 1,200.00 403.95 210.95 33.66 796.05 10‐5320‐30‐00 Repairs & Maintenance 6,500.00 6,500.00 404.71 196.72 6.23 6,095.29 10‐5335‐30‐00 Radio/Video Repairs 14,700.00 14,700.00 1,035.87 1,035.87 7.05 13,664.13 10‐5340‐30‐00 Building Repairs 14,700.00 14,700.00 5,472.17 5,337.17 37.23 9,227.83 10‐5350‐30‐00 Vehicle Expense 35,000.00 35,000.00 660.38 43.32 1.89 34,339.62 10‐5352‐30‐00 Fuel 35,000.00 35,000.00 3,387.40 3,387.40 9.68 31,612.60 10‐5400‐30‐00 Uniform Expense 43,824.00 43,824.00 109.99 109.99 0.25 43,714.01 10‐5410‐30‐00 Professional Services 7,500.00 7,500.00 ‐ 7,500.00 10‐5418‐30‐00 IT Fees 7,500.00 7,500.00 ‐ 7,500.00 10‐5430‐30‐00 Legal Fees 2,000.00 2,000.00 ‐ 2,000.00 10‐5440‐30‐00 EMS 96,000.00 96,000.00 8,805.02 7,025.33 39,363.05 9.17 47,831.93 10‐5445‐30‐00 Emergency Management Expense 27,100.00 27,100.00 11,300.00 4,000.00 41.70 15,800.00 10‐5480‐30‐00 Contracted Services 6,530.00 6,530.00 60.00 60.00 0.92 6,470.00 10‐5520‐30‐00 Telephones 20,500.00 20,500.00 1,055.12 568.71 5,018.83 5.15 14,426.05 10‐5524‐30‐00 Gas ‐ Building 7,000.00 7,000.00 162.29 162.29 2.32 6,837.71 10‐5525‐30‐00 Electricity 22,000.00 22,000.00 1,715.52 1,580.28 7.80 20,284.48 10‐5526‐30‐00 Data Network 12,442.00 12,442.00 2,955.87 1,674.35 23.76 9,486.13 10‐5530‐30‐00 Travel/Lodging/Meals Expense 3,000.00 3,000.00 849.30 849.30 28.31 2,150.70 10‐5533‐30‐00 Mileage Expense 1,500.00 1,500.00 116.38 116.38 7.76 1,383.62 10‐5536‐30‐00 Training/Seminars 18,000.00 18,000.00 3,289.94 314.94 18.28 14,710.06 10‐5610‐30‐00 Fire Fighting Equipment 18,000.00 18,000.00 406.83 406.83 2.26 17,593.17 10‐5630‐30‐00 Safety Equipment 25,000.00 25,000.00 ‐ 25,000.00 Subtotal object ‐ 0 3,380,104.00 3,380,104.00 393,001.50 199,538.26 44,381.88 11.63 2,942,720.62 Program number: 3,380,104.00 3,380,104.00 393,001.50 199,538.26 44,381.88 11.63 2,942,720.62 Department number: 30 Fire/EMS 3,380,104.00 3,380,104.00 393,001.50 199,538.26 44,381.88 11.63 2,942,720.62 10‐5110‐35‐00 Salaries & Wages 86,828.00 86,828.00 12,387.84 6,553.60 14.27 74,440.16 10‐5115‐35‐00 Salaries ‐ Overtime 1,200.00 1,200.00 125.35 125.35 10.45 1,074.65 10‐5126‐35‐00 Salaries‐Vacation Buy‐Out 1,199.00 1,199.00 ‐ 1,199.00 10‐5140‐35‐00 Salaries ‐ Longevity Pay 635.00 635.00 630.00 630.00 99.21 5.00 10‐5143‐35‐00 Cell Phone Allowance 1,080.00 1,080.00 90.00 90.00 8.33 990.00 10‐5145‐35‐00 Social Security Expense 5,602.00 5,602.00 740.47 406.99 13.22 4,861.53 10‐5150‐35‐00 Medicare Expense 1,310.00 1,310.00 173.17 95.18 13.22 1,136.83 10‐5155‐35‐00 SUTA Expense 207.00 207.00 ‐ 207.00 10‐5160‐35‐00 Health Insurance 6,608.00 6,608.00 580.38 380.11 8.78 6,027.62 10‐5165‐35‐00 Dental Insurance 313.00 313.00 29.63 19.41 9.47 283.37 10‐5170‐35‐00 Life Insurance/AD&D 315.00 315.00 30.43 19.93 9.66 284.57 10‐5175‐35‐00 Liability (TML) Workers' Comp 1,787.00 1,787.00 1,564.43 87.55 222.57 10‐5180‐35‐00 TMRS Expense 10,469.00 10,469.00 1,421.25 794.65 13.58 9,047.75 10‐5185‐35‐00 Long Term/Short Term Disabilit 194.00 194.00 ‐ 194.00 10‐5186‐35‐00 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 ‐ 600.00 10‐5193‐35‐00 Records Retention 250.00 250.00 ‐ 250.00 10‐5194‐35‐00 FD Annual Phy & Screening 651.00 651.00 ‐ 651.00 10‐5210‐35‐00 Supplies 300.00 300.00 ‐ 300.00 10‐5215‐35‐00 Ammunition 1,000.00 1,000.00 ‐ 1,000.00 10‐5220‐35‐00 Office Equipment 200.00 200.00 ‐ 200.00 10‐5230‐35‐00 Dues,Fees,& Subscriptions 600.00 600.00 ‐ 600.00 10‐5240‐35‐00 Postage and Delivery 60.00 60.00 5.75 5.75 9.58 54.25 25Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5250‐35‐00 Publications 550.00 550.00 ‐ 550.00 10‐5260‐35‐00 Advertising 2,000.00 2,000.00 ‐ 2,000.00 10‐5280‐35‐00 Printing and Reproduction 500.00 500.00 ‐ 500.00 10‐5350‐35‐00 Vehicle Expense 800.00 800.00 ‐ 800.00 10‐5352‐35‐00 Fuel 2,000.00 2,000.00 465.17 465.17 23.26 1,534.83 10‐5353‐35‐00 Oil/Grease/Inspections 500.00 500.00 ‐ 500.00 10‐5400‐35‐00 Uniform Expense 1,050.00 1,050.00 ‐ 1,050.00 10‐5418‐35‐00 IT Fees 200.00 200.00 ‐ 200.00 10‐5430‐35‐00 Legal Fees 5,000.00 5,000.00 ‐ 5,000.00 10‐5480‐35‐00 Contracted Services 2,000.00 2,000.00 ‐ 2,000.00 10‐5520‐35‐00 Telephones 1,200.00 1,200.00 ‐ 1,200.00 10‐5526‐35‐00 Data Network 800.00 800.00 37.99 37.99 4.75 762.01 10‐5530‐35‐00 Travel/Lodging/Meals Expense 500.00 500.00 ‐ 500.00 10‐5536‐35‐00 Training/Seminars 3,200.00 3,200.00 95.00 95.00 2.97 3,105.00 10‐5620‐35‐00 Tools & Equipment 200.00 200.00 ‐ 200.00 10‐5630‐35‐00 Safety Equipment 1,000.00 1,000.00 ‐ 1,000.00 10‐5640‐35‐00 Signs & Hardware 1,250.00 1,250.00 ‐ 1,250.00 Subtotal object ‐ 0 144,158.00 144,158.00 18,376.86 9,719.13 12.75 125,781.14 Program number: 144,158.00 144,158.00 18,376.86 9,719.13 12.75 125,781.14 Department number: 35 Fire Marshal 144,158.00 144,158.00 18,376.86 9,719.13 12.75 125,781.14 10‐5110‐40‐00 Salaries & Wages 96,351.00 96,351.00 14,787.68 7,918.40 15.35 81,563.32 10‐5115‐40‐00 Salaries ‐ Overtime 7,629.00 7,629.00 679.28 187.25 8.90 6,949.72 10‐5126‐40‐00 Salaries‐Vacation Buy‐Out 909.00 909.00 ‐ 909.00 10‐5140‐40‐00 Salaries ‐ Longevity Pay 1,120.00 1,120.00 1,120.00 1,120.00 100.00 10‐5145‐40‐00 Social Security Expense 6,174.00 6,174.00 995.43 548.51 16.12 5,178.57 10‐5150‐40‐00 Medicare Expense 1,444.00 1,444.00 232.80 128.29 16.12 1,211.20 10‐5155‐40‐00 SUTA Expense 414.00 414.00 ‐ 414.00 10‐5160‐40‐00 Health Insurance 8,724.00 8,724.00 1,523.12 873.66 17.46 7,200.88 10‐5165‐40‐00 Dental Insurance 626.00 626.00 71.57 51.12 11.43 554.43 10‐5170‐40‐00 Life Insurance/AD&D 189.00 189.00 22.06 15.76 11.67 166.94 10‐5175‐40‐00 Liability (TML) Workers Comp 646.00 646.00 565.54 87.55 80.46 10‐5180‐40‐00 TMRS Expense 11,539.00 11,539.00 1,786.71 994.60 15.48 9,752.29 10‐5185‐40‐00 Long Term/Short Term Disabilit 220.00 220.00 ‐ 220.00 10‐5186‐40‐00 WELLE‐Wellness Prog Reimb Empl 1,200.00 1,200.00 49.00 35.00 4.08 1,151.00 10‐5210‐40‐00 Office Supplies 600.00 600.00 ‐ 600.00 10‐5230‐40‐00 Dues,Fees,& Subscriptions 200.00 200.00 ‐ 200.00 10‐5250‐40‐00 Publications 50.00 50.00 ‐ 50.00 10‐5310‐40‐00 Rental Expense 14,000.00 14,000.00 2,999.00 2,999.00 21.42 11,001.00 10‐5320‐40‐00 Repairs & Maintenance 4,000.00 4,000.00 ‐ 4,000.00 10‐5321‐40‐00 Signal Light Repairs 6,400.00 6,400.00 ‐ 6,400.00 10‐5340‐40‐00 Building Repairs 2,500.00 2,500.00 805.39 748.03 32.22 1,694.61 10‐5350‐40‐00 Vehicle Expense 6,500.00 6,500.00 25.10 0.39 6,474.90 10‐5352‐40‐00 Fuel 10,100.00 10,100.00 451.81 451.81 4.47 9,648.19 10‐5353‐40‐00 Oil/Grease/Inspections 800.00 800.00 ‐ 800.00 10‐5400‐40‐00 Uniform Expense 3,500.00 3,500.00 239.92 6.86 3,260.08 10‐5480‐40‐00 Contracted Services 23,200.00 23,200.00 49,500.00 ‐ (26,300.00) 10‐5520‐40‐00 Telephones 1,300.00 1,300.00 86.38 86.38 6.65 1,213.62 10‐5521‐40‐00 Cell Phone Expense 1,000.00 1,000.00 ‐ 1,000.00 26Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5525‐40‐00 Electricity 100,000.00 100,000.00 15,074.90 4,960.04 15.08 84,925.10 10‐5526‐40‐00 Data Network 7.32 7.32 ‐ (7.32) 10‐5530‐40‐00 Travel/Lodging/Meals Expense 800.00 800.00 ‐ 800.00 10‐5536‐40‐00 Training/Seminars 800.00 800.00 ‐ 800.00 10‐5620‐40‐00 Tools & Equipment 3,000.00 3,000.00 116.92 116.92 3.90 2,883.08 10‐5630‐40‐00 Safety Equipment 2,000.00 2,000.00 ‐ 2,000.00 10‐5640‐40‐00 Signs & Hardware 25,000.00 25,000.00 2,476.28 2,037.70 9.91 22,523.72 10‐5650‐40‐00 Maintenance Materials 106,000.00 106,000.00 889.84 269.84 0.84 105,110.16 Subtotal object ‐ 0 448,935.00 448,935.00 45,006.05 23,549.63 49,500.00 10.03 354,428.95 Program number: 448,935.00 448,935.00 45,006.05 23,549.63 49,500.00 10.03 354,428.95 Department number: 40 Streets 448,935.00 448,935.00 45,006.05 23,549.63 49,500.00 10.03 354,428.95 10‐5110‐45‐00 Salaries & Wages 103,324.00 103,324.00 13,622.18 6,657.31 13.18 89,701.82 10‐5126‐45‐00 Salaries‐Vacation Buy‐Out 216.00 216.00 ‐ 216.00 10‐5145‐45‐00 Social Security Expense 6,419.00 6,419.00 844.79 412.96 13.16 5,574.21 10‐5150‐45‐00 Medicare Expense 1,501.00 1,501.00 197.57 96.59 13.16 1,303.43 10‐5155‐45‐00 SUTA Expense 828.00 828.00 79.49 31.59 9.60 748.51 10‐5165‐45‐00 Dental Insurance 313.00 313.00 35.78 25.56 11.43 277.22 10‐5170‐45‐00 Life Insurance 95.00 95.00 11.03 7.88 11.61 83.97 10‐5175‐45‐00 Liability (TML)/Workers' Comp 265.00 265.00 231.99 87.54 33.01 10‐5180‐45‐00 TMRS Expense 11,998.00 11,998.00 976.22 455.51 8.14 11,021.78 10‐5185‐45‐00 Long Term/Short Term Disabilit 106.00 106.00 ‐ 106.00 10‐5210‐45‐00 Supplies 4,800.00 4,800.00 1,613.68 377.10 33.62 3,186.32 10‐5212‐45‐00 Building Supplies 500.00 500.00 ‐ 500.00 10‐5220‐45‐00 Office Equipment 3,000.00 3,000.00 ‐ 3,000.00 10‐5230‐45‐00 Dues,Fees,& Subscriptions 7,600.00 7,600.00 3,925.18 530.50 51.65 3,674.82 10‐5240‐45‐00 Postage and Delivery 400.00 400.00 ‐ 400.00 10‐5250‐45‐00 Publications 500.00 500.00 ‐ 500.00 10‐5281‐45‐00 Book Purchases 15,000.00 15,000.00 3,042.67 1,835.12 20.28 11,957.33 10‐5400‐45‐00 Uniform Expense 121.00 121.00 ‐ (121.00) 10‐5418‐45‐00 IT Fees 1,875.00 1,875.00 ‐ 1,875.00 10‐5480‐45‐00 Contracted Services 5,652.00 5,652.00 ‐ 5,652.00 10‐5520‐45‐00 Telephones 500.00 500.00 71.59 71.59 14.32 428.41 10‐5525‐45‐00 Electricity 5,500.00 5,500.00 ‐ 5,500.00 10‐5530‐45‐00 Travel 1,700.00 1,700.00 ‐ 1,700.00 10‐5533‐45‐00 Mileage Expense 1,000.00 1,000.00 64.50 64.50 6.45 935.50 10‐5536‐45‐00 Training/Seminars 1,500.00 1,500.00 ‐ 1,500.00 10‐5600‐45‐00 Special Events 600.00 600.00 224.91 224.91 37.49 375.09 Subtotal object ‐ 0 175,192.00 175,192.00 25,062.58 10,912.12 14.31 150,129.42 Program number: 175,192.00 175,192.00 25,062.58 10,912.12 14.31 150,129.42 Department number: 45 Public Library 175,192.00 175,192.00 25,062.58 10,912.12 14.31 150,129.42 10‐5210‐60‐00 Supplies 8.49 ‐ Subtotal object ‐ 0 8.49 ‐ Program number: 8.49 ‐ 10‐5110‐60‐01 Salaries & Wages 171,802.00 171,802.00 20,592.53 10,916.04 11.99 151,209.47 10‐5126‐60‐01 Salaries‐Vacation Buy‐Out 1,077.00 1,077.00 ‐ 1,077.00 10‐5140‐60‐01 Salaries ‐ Longevity Pay 185.00 185.00 175.00 175.00 94.60 10.00 10‐5145‐60‐01 Social Security Expense 10,767.00 10,767.00 1,250.60 661.29 11.62 9,516.40 10‐5150‐60‐01 Medicare Expense 2,518.00 2,518.00 292.48 154.66 11.62 2,225.52 27Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5155‐60‐01 SUTA Expense 569.00 569.00 ‐ 569.00 10‐5160‐60‐01 Health Insurance 18,085.00 18,085.00 2,036.98 1,240.70 11.26 16,048.02 10‐5165‐60‐01 Dental Insurance 896.00 896.00 71.57 51.12 7.99 824.43 10‐5170‐60‐01 Life Insurance/AD&D 196.00 196.00 22.06 15.76 11.26 173.94 10‐5175‐60‐01 Liability (TML) Workers Comp 906.00 906.00 793.16 87.55 112.84 10‐5180‐60‐01 TMRS Expense 19,858.00 19,858.00 2,243.22 1,200.31 11.30 17,614.78 10‐5185‐60‐01 Long Term/Short Term Disabilit 1,217.00 1,217.00 ‐ 1,217.00 10‐5186‐60‐01 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 119.00 85.00 19.83 481.00 10‐5210‐60‐01 Office Supplies 2,375.00 2,375.00 124.22 115.73 5.23 2,250.78 10‐5220‐60‐01 Office Equipment 8,162.00 8,162.00 ‐ 8,162.00 10‐5230‐60‐01 Dues,Fees,& Subscriptions 3,150.00 3,150.00 200.00 200.00 6.35 2,950.00 10‐5310‐60‐01 Rental Expense 1,812.00 ‐ (1,812.00) 10‐5320‐60‐01 Repairs & Maintenance 22,680.00 ‐ (22,680.00) 10‐5400‐60‐01 Uniform Expense 300.00 300.00 ‐ 300.00 10‐5410‐60‐01 Professional Services 11,391.64 5,913.94 65,790.52 ‐ (77,182.16) 10‐5418‐60‐01 IT Fees 3,100.00 3,100.00 629.00 629.00 20.29 2,471.00 10‐5430‐60‐01 Legal Fees 5,000.00 5,000.00 ‐ 5,000.00 10‐5520‐60‐01 Telephones 5,900.00 5,900.00 736.42 736.42 12.48 5,163.58 10‐5526‐60‐01 Data Network 1,700.00 1,700.00 84.48 4.97 1,615.52 10‐5530‐60‐01 Travel/Lodging/Meals Expense 3,800.00 3,800.00 23.80 13.49 0.63 3,776.20 10‐5533‐60‐01 Mileage Expense 2,225.00 2,225.00 181.89 181.89 8.18 2,043.11 10‐5536‐60‐01 Training/Seminars 7,350.00 7,350.00 ‐ 7,350.00 10‐5600‐60‐01 Special Events 1,985.40 1,985.40 ‐ (1,985.40) Subtotal object ‐ 0 271,738.00 271,738.00 44,765.45 24,275.75 88,470.52 16.47 138,502.03 Program number: 1 Parks Administration 271,738.00 271,738.00 44,765.45 24,275.75 88,470.52 16.47 138,502.03 10‐5110‐60‐02 Salaries & Wages 419,808.00 419,808.00 64,501.67 33,275.91 15.37 355,306.33 10‐5115‐60‐02 Salaries ‐ Overtime 13,477.00 13,477.00 2,016.74 433.67 14.96 11,460.26 10‐5126‐60‐02 Salaries‐Vacation Buy‐Out 3,757.00 3,757.00 1,257.60 1,257.60 33.47 2,499.40 10‐5140‐60‐02 Salaries ‐ Longevity Pay 2,215.00 2,215.00 2,230.00 2,230.00 100.68 (15.00) 10‐5145‐60‐02 Social Security Expense 26,621.00 26,621.00 4,089.04 2,128.63 15.36 22,531.96 10‐5150‐60‐02 Medicare Expense 6,226.00 6,226.00 956.31 497.82 15.36 5,269.69 10‐5155‐60‐02 SUTA Expense 2,277.00 2,277.00 ‐ 2,277.00 10‐5160‐60‐02 Health Insurance 64,707.00 64,707.00 10,472.55 6,194.68 16.19 54,234.45 10‐5165‐60‐02 Dental Insurance 3,441.00 3,441.00 393.62 281.16 11.44 3,047.38 10‐5170‐60‐02 Life Insurance/AD&D 1,040.00 1,040.00 132.38 94.56 12.73 907.62 10‐5175‐60‐02 Liability (TML) Workers Comp 8,136.00 8,136.00 7,122.66 87.55 1,013.34 10‐5180‐60‐02 TMRS Expense 49,755.00 49,755.00 7,554.83 4,022.34 15.18 42,200.17 10‐5185‐60‐02 Long Term/Short Term Disabilit 834.00 834.00 ‐ 834.00 10‐5186‐60‐02 WELLE‐Wellness Prog Reimb Empl 3,600.00 3,600.00 337.00 255.00 9.36 3,263.00 10‐5212‐60‐02 Building Supplies 1,500.00 1,500.00 ‐ 1,500.00 10‐5310‐60‐02 Rental Expense 23,500.00 23,500.00 3,624.00 1,812.00 18,500.00 15.42 1,376.00 10‐5320‐60‐02 Repairs & Maintenance 210,275.00 210,275.00 2,905.23 2,066.09 1.38 207,369.77 10‐5350‐60‐02 Vehicle Expense 6,000.00 6,000.00 1,303.00 1,303.00 21.72 4,697.00 10‐5352‐60‐02 Fuel 17,000.00 17,000.00 2,953.88 2,953.88 17.38 14,046.12 10‐5353‐60‐02 Oil/Grease/Inspections 3,300.00 3,300.00 8.80 0.27 3,291.20 10‐5400‐60‐02 Uniform Expense 5,400.00 5,400.00 ‐ 5,400.00 10‐5480‐60‐02 Contracted Services 178,300.00 178,300.00 23,332.54 22,795.50 23,573.00 13.09 131,394.46 10‐5525‐60‐02 Electricity 96,000.00 96,000.00 13,949.34 1,479.29 14.53 82,050.66 28Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5620‐60‐02 Tools & Equipment 4,725.00 4,725.00 419.90 419.90 8.89 4,305.10 10‐5630‐60‐02 Safety Equipment 1,600.00 1,600.00 ‐ 1,600.00 10‐5640‐60‐02 Signs & Hardware 2,800.00 2,800.00 ‐ 2,800.00 Subtotal object ‐ 0 1,156,294.00 1,156,294.00 149,561.09 83,501.03 42,073.00 12.94 964,659.91 Program number: 2 Parks Maintenance 1,156,294.00 1,156,294.00 149,561.09 83,501.03 42,073.00 12.94 964,659.91 10‐5110‐60‐03 Salaries & Wages 42,787.00 42,787.00 ‐ 42,787.00 10‐5126‐60‐03 Salaries‐Vacation Buy‐Out 404.00 404.00 ‐ 404.00 10‐5145‐60‐03 Social Security Expense 2,678.00 2,678.00 ‐ 2,678.00 10‐5150‐60‐03 Medicare Expense 626.00 626.00 ‐ 626.00 10‐5155‐60‐03 SUTA Expense 207.00 207.00 ‐ 207.00 10‐5170‐60‐03 Life Insurance/AD&D 95.00 95.00 ‐ 95.00 10‐5175‐60‐03 Liability (TML) Workers Comp 107.00 107.00 93.67 87.54 13.33 10‐5180‐60‐03 TMRS Expense 5,005.00 5,005.00 ‐ 5,005.00 10‐5185‐60‐03 Long Term/Short Term Disabilit 101.00 101.00 ‐ 101.00 10‐5240‐60‐03 Postage and Delivery 6,875.00 6,875.00 12.65 12.65 0.18 6,862.35 10‐5260‐60‐03 Advertising 2,000.00 2,000.00 ‐ 2,000.00 10‐5280‐60‐03 Printing and Reproduction 5,850.00 5,850.00 52.96 0.91 5,797.04 10‐5475‐60‐03 Credit Card Fees 250.30 190.85 ‐ (250.30) 10‐5600‐60‐03 Special Events 19,200.00 19,200.00 3,175.52 3,124.58 16.54 16,024.48 10‐5995‐60‐03 Recreation Activities 23,500.00 23,500.00 747.40 377.00 3.18 22,752.60 Subtotal object ‐ 0 109,435.00 109,435.00 4,332.50 3,705.08 3.96 105,102.50 Program number: 3 Recreation 109,435.00 109,435.00 4,332.50 3,705.08 3.96 105,102.50 Department number: 60 Parks and Recreation 1,537,467.00 1,537,467.00 198,659.04 111,490.35 130,543.52 12.92 1,208,264.44 10‐5110‐70‐00 Salaries & Wages 97,779.00 97,779.00 11,742.20 6,357.34 12.01 86,036.80 10‐5115‐70‐00 Salaries ‐ Overtime 251.00 251.00 ‐ 251.00 10‐5126‐70‐00 Salaries‐Vacation Buy‐Out 898.00 898.00 ‐ 898.00 10‐5127‐70‐00 Salaries‐Certification Pay 9,000.00 (9,000.00) ‐ 10‐5128‐70‐00 Language Pay 900.00 900.00 100.00 100.00 11.11 800.00 10‐5140‐70‐00 Salaries ‐ Longevity Pay 70.00 70.00 70.00 70.00 100.00 10‐5145‐70‐00 Social Security Expense 6,122.00 6,122.00 703.33 379.72 11.49 5,418.67 10‐5150‐70‐00 Medicare Expense 1,431.00 1,431.00 164.50 88.82 11.50 1,266.50 10‐5155‐70‐00 SUTA Expense 414.00 414.00 10.91 10.91 2.64 403.09 10‐5160‐70‐00 Health Insurance 8,157.00 8,157.00 976.66 554.76 11.97 7,180.34 10‐5165‐70‐00 Dental Insurance 313.00 313.00 35.78 25.56 11.43 277.22 10‐5170‐70‐00 Life Insurance/AD&D 95.00 95.00 11.03 7.88 11.61 83.97 10‐5175‐70‐00 Liability (TML) Workers Comp 238.00 238.00 208.36 87.55 29.64 10‐5180‐70‐00 TMRS Expense 11,443.00 11,443.00 1,276.14 695.66 11.15 10,166.86 10‐5185‐70‐00 Long Term/Short Term Disabilit 181.00 181.00 ‐ 181.00 10‐5186‐70‐00 WELLE‐Wellness Prog Reimb Empl 70.00 50.00 ‐ (70.00) 10‐5190‐70‐00 Contract Labor 4,800.00 4,800.00 800.00 300.00 16.67 4,000.00 10‐5210‐70‐00 Office Supplies 1,500.00 1,500.00 344.80 22.99 1,155.20 10‐5212‐70‐00 Building Supplies 1,500.00 1,500.00 405.83 98.00 27.06 1,094.17 10‐5220‐70‐00 Office Equipment 4,970.00 4,970.00 1,790.00 1,790.00 36.02 3,180.00 10‐5230‐70‐00 Dues,Fees,& Subscriptions 100.00 100.00 ‐ 100.00 10‐5240‐70‐00 Postage and Delivery 1,200.00 1,200.00 100.00 100.00 8.33 1,100.00 10‐5250‐70‐00 Publications 100.00 100.00 ‐ 100.00 10‐5280‐70‐00 Printing and Reproduction 700.00 700.00 ‐ 700.00 10‐5310‐70‐00 Rental Expense 25,400.00 25,400.00 5,986.53 1,995.51 23.57 19,413.47 29Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5320‐70‐00 Repairs & Maintenance 60.00 ‐ (60.00) 10‐5418‐70‐00 IT Fees 500.00 500.00 ‐ 500.00 10‐5420‐70‐00 Municipal Court/Judge Fees 10,000.00 10,000.00 2,000.00 800.00 20.00 8,000.00 10‐5425‐70‐00 State Fines Expense 36.00 ‐ (36.00) 10‐5430‐70‐00 Legal Fees 20,000.00 20,000.00 ‐ 20,000.00 10‐5480‐70‐00 Contracted Services 360.00 360.00 30.00 30.00 8.33 330.00 10‐5520‐70‐00 Telephones 300.00 300.00 250.20 125.10 83.40 49.80 10‐5524‐70‐00 Gas‐Building 900.00 900.00 85.79 44.77 9.53 814.21 10‐5525‐70‐00 Electricity 2,000.00 2,000.00 87.40 4.37 1,912.60 10‐5530‐70‐00 Travel/Lodging/Meals Expense 500.00 500.00 ‐ 500.00 10‐5533‐70‐00 Mileage Expense 500.00 500.00 ‐ 500.00 10‐5536‐70‐00 Training/Seminars 500.00 500.00 ‐ 500.00 Subtotal object ‐ 0 213,122.00 (9,000.00) 204,122.00 27,285.46 13,624.03 60.00 13.37 176,776.54 Program number: 213,122.00 (9,000.00) 204,122.00 27,285.46 13,624.03 60.00 13.37 176,776.54 Department number: 70 Municipal Court 213,122.00 (9,000.00) 204,122.00 27,285.46 13,624.03 60.00 13.37 176,776.54 10‐5110‐80‐00 Salaries & Wages 545,258.00 (25,000.00) 520,258.00 50,266.47 23,881.25 9.66 469,991.53 10‐5115‐80‐00 Salaries ‐ Overtime 13,354.00 13,354.00 8,499.34 7,394.00 63.65 4,854.66 10‐5126‐80‐00 Salaries‐Vacation Buy‐Out 3,938.00 3,938.00 ‐ 3,938.00 10‐5140‐80‐00 Salaries ‐ Longevity Pay 1,280.00 1,280.00 755.00 755.00 58.98 525.00 10‐5145‐80‐00 Social Security Expense 34,241.00 34,241.00 3,402.29 1,786.00 9.94 30,838.71 10‐5150‐80‐00 Medicare Expense 8,009.00 8,009.00 795.71 417.70 9.94 7,213.29 10‐5155‐80‐00 SUTA Expense 2,173.00 2,173.00 122.87 85.00 5.65 2,050.13 10‐5160‐80‐00 Health Insurance 62,016.00 62,016.00 3,924.60 2,639.14 6.33 58,091.40 10‐5165‐80‐00 Dental Insurance 3,043.00 3,043.00 231.08 159.51 7.59 2,811.92 10‐5170‐80‐00 Life Insurance/AD&D 890.00 890.00 83.37 57.55 9.37 806.63 10‐5175‐80‐00 Liability (TML) Workers Comp 3,669.00 3,669.00 3,212.03 87.55 456.97 10‐5180‐80‐00 TMRS Expense 63,498.00 63,498.00 6,399.93 3,443.79 10.08 57,098.07 10‐5185‐80‐00 Long Term/Short Term Disabilit 2,664.00 2,664.00 ‐ 2,664.00 10‐5186‐80‐00 WELLE‐Wellness Prog Reimb Empl 1,800.00 1,800.00 69.00 35.00 3.83 1,731.00 10‐5190‐80‐00 Contract Labor 3,120.00 3,120.00 240.00 60.00 7.69 2,880.00 10‐5210‐80‐00 Office Supplies 7,150.00 7,150.00 453.03 355.56 6.34 6,696.97 10‐5212‐80‐00 Building Supplies 500.00 500.00 170.08 170.08 34.02 329.92 10‐5220‐80‐00 Office Equipment 8,204.00 8,204.00 ‐ 8,204.00 10‐5230‐80‐00 Dues,Fees,& Subscriptions 96,450.00 96,450.00 13,749.95 10,259.95 2,000.00 14.26 80,700.05 10‐5240‐80‐00 Postage and Delivery 50.00 50.00 ‐ 50.00 10‐5250‐80‐00 Publications 6,237.00 6,237.00 ‐ 6,237.00 10‐5280‐80‐00 Printing and Reproduction 2,000.00 2,000.00 9.50 0.48 1,990.50 10‐5340‐80‐00 Building Repairs 2,000.00 2,000.00 ‐ 2,000.00 10‐5350‐80‐00 Vehicle Expense 3,000.00 3,000.00 ‐ 3,000.00 10‐5352‐80‐00 Fuel 9,600.00 9,600.00 904.52 904.52 9.42 8,695.48 10‐5353‐80‐00 Oil/Grease/Inspections 1,000.00 1,000.00 287.43 287.43 28.74 712.57 10‐5400‐80‐00 Uniform Expense 3,020.00 3,020.00 ‐ 3,020.00 10‐5410‐80‐00 Professional Services 25,000.00 25,000.00 ‐ 25,000.00 10‐5418‐80‐00 IT Fees 4,000.00 4,000.00 5,000.00 ‐ (1,000.00) 10‐5430‐80‐00 Legal Fees 3,250.00 3,250.00 ‐ 3,250.00 10‐5465‐80‐00 Public Relations 500.00 500.00 ‐ 500.00 10‐5480‐80‐00 Contracted Services 780.00 780.00 2,988.00 792.00 383.08 (2,208.00) 10‐5520‐80‐00 Telephones 4,380.00 4,380.00 182.87 182.87 4.18 4,197.13 30Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5521‐80‐00 Cell Phone Expense 1,200.00 1,200.00 ‐ 1,200.00 10‐5525‐80‐00 Electricity 6,500.00 6,500.00 473.10 7.28 6,026.90 10‐5526‐80‐00 Data Network 4,000.00 4,000.00 363.83 363.83 9.10 3,636.17 10‐5530‐80‐00 Travel/Lodging/Meals Expense 7,850.00 7,850.00 ‐ 7,850.00 10‐5533‐80‐00 Mileage Expense 3,000.00 3,000.00 ‐ 3,000.00 10‐5536‐80‐00 Training/Seminars 13,453.00 13,453.00 ‐ 13,453.00 10‐5620‐80‐00 Tools & Equipment 660.00 660.00 ‐ 660.00 10‐5630‐80‐00 Safety Equipment 920.00 920.00 ‐ 920.00 10‐6160‐80‐00 Capital Expenditure ‐ Vehicles 14,560.00 14,560.00 ‐ 14,560.00 Subtotal object ‐ 0 953,217.00 953,217.00 97,584.00 54,030.18 7,000.00 10.24 848,633.00 Program number: 953,217.00 953,217.00 97,584.00 54,030.18 7,000.00 10.24 848,633.00 Department number: 80 Inspections 953,217.00 953,217.00 97,584.00 54,030.18 7,000.00 10.24 848,633.00 10‐5110‐85‐00 Salaries & Wages 49,433.00 49,433.00 7,052.81 3,731.20 14.27 42,380.19 10‐5115‐85‐00 Salaries ‐ Overtime 828.00 828.00 35.17 35.17 4.25 792.83 10‐5126‐85‐00 Salaries‐Vacation Buy‐Out 455.00 455.00 ‐ 455.00 10‐5140‐85‐00 Salaries ‐ Longevity Pay 270.00 270.00 265.00 265.00 98.15 5.00 10‐5145‐85‐00 Social Security Expense 3,147.00 3,147.00 440.99 239.37 14.01 2,706.01 10‐5150‐85‐00 Medicare Expense 736.00 736.00 103.14 55.98 14.01 632.86 10‐5155‐85‐00 SUTA Expense 207.00 207.00 ‐ 207.00 10‐5160‐85‐00 Health Insurance 3,547.00 3,547.00 343.78 245.56 9.69 3,203.22 10‐5165‐85‐00 Dental Insurance 313.00 313.00 35.78 25.56 11.43 277.22 10‐5170‐85‐00 Life Insurance/AD&D 95.00 95.00 11.03 7.88 11.61 83.97 10‐5175‐85‐00 Liability (TML) Workers' Comp 309.00 309.00 270.51 87.54 38.49 10‐5180‐85‐00 TMRS Expense 5,882.00 5,882.00 789.72 432.97 13.43 5,092.28 10‐5185‐85‐00 Long Term/Short Term Disabilit 111.00 111.00 ‐ 111.00 10‐5186‐85‐00 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 ‐ 600.00 10‐5210‐85‐00 Office Supplies 500.00 500.00 ‐ 500.00 10‐5230‐85‐00 Dues,Fees,& Subscriptions 300.00 300.00 ‐ 300.00 10‐5240‐85‐00 Postage and Delivery 400.00 400.00 ‐ 400.00 10‐5350‐85‐00 Vehicle Expense 500.00 500.00 ‐ 500.00 10‐5352‐85‐00 Fuel 1,800.00 1,800.00 80.77 80.77 4.49 1,719.23 10‐5353‐85‐00 Oil/Grease/Inspections 100.00 100.00 ‐ 100.00 10‐5400‐85‐00 Uniform Expense 200.00 200.00 ‐ 200.00 10‐5430‐85‐00 Legal Fees 3,000.00 3,000.00 ‐ 3,000.00 10‐5435‐85‐00 Legal Notices/Filings 300.00 300.00 ‐ 300.00 10‐5480‐85‐00 Contracted Services 88,000.00 88,000.00 210.00 210.00 0.24 87,790.00 10‐5520‐85‐00 Telephones 800.00 800.00 14.79 14.79 1.85 785.21 10‐5526‐85‐00 Data Network 37.99 37.99 ‐ (37.99) 10‐5536‐85‐00 Training/Seminars 800.00 800.00 ‐ 800.00 10‐5600‐85‐00 Special Events 500.00 500.00 ‐ 500.00 10‐5620‐85‐00 Tools & Equipment 250.00 250.00 ‐ 250.00 10‐5640‐85‐00 Signs & Hardware 1,200.00 1,200.00 418.20 34.85 781.80 Subtotal object ‐ 0 164,583.00 164,583.00 10,109.68 5,382.24 6.14 154,473.32 Program number: 164,583.00 164,583.00 10,109.68 5,382.24 6.14 154,473.32 Department number: 85 Code Enforcement 164,583.00 164,583.00 10,109.68 5,382.24 6.14 154,473.32 10‐5110‐90‐00 Salaries & Wages 253,085.00 253,085.00 31,058.92 16,346.80 12.27 222,026.08 10‐5115‐90‐00 Salaries ‐ Overtime 169.00 169.00 256.62 196.86 151.85 (87.62) 10‐5126‐90‐00 Salaries‐Vacation Buy‐Out 4,057.00 4,057.00 1,650.29 1,650.29 40.68 2,406.71 31Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5140‐90‐00 Salaries ‐ Longevity Pay 945.00 945.00 560.00 560.00 59.26 385.00 10‐5143‐90‐00 Cell Phone Allowance 180.00 180.00 ‐ (180.00) 10‐5145‐90‐00 Social Security Expense 15,952.00 15,952.00 1,941.77 1,082.95 12.17 14,010.23 10‐5150‐90‐00 Medicare Expense 3,730.00 3,730.00 454.12 253.27 12.18 3,275.88 10‐5155‐90‐00 SUTA Expense 776.00 776.00 52.58 6.78 723.42 10‐5160‐90‐00 Health Insurance 24,690.00 24,690.00 3,580.54 2,134.16 14.50 21,109.46 10‐5165‐90‐00 Dental Insurance 896.00 896.00 117.58 76.68 13.12 778.42 10‐5170‐90‐00 Life Insurance/AD&D 325.00 325.00 52.36 37.40 16.11 272.64 10‐5175‐90‐00 Liability (TML) Workers Comp 1,062.00 1,062.00 929.73 87.55 132.27 10‐5180‐90‐00 TMRS Expense 29,532.00 29,532.00 3,635.05 2,044.24 12.31 25,896.95 10‐5185‐90‐00 Long Term/Short Term Disabilit 1,435.00 1,435.00 ‐ 1,435.00 10‐5186‐90‐00 WELLE‐Wellness Prog Reimb Empl 1,200.00 1,200.00 140.00 100.00 11.67 1,060.00 10‐5190‐90‐00 Contract Labor 1,560.00 1,560.00 240.00 60.00 15.39 1,320.00 10‐5210‐90‐00 Office Supplies 3,800.00 3,800.00 625.33 235.56 525.60 16.46 2,649.07 10‐5220‐90‐00 Office Equipment 5,400.00 5,400.00 39.43 0.73 5,360.57 10‐5230‐90‐00 Dues,Fees,& Subscriptions 5,040.00 5,040.00 ‐ 5,040.00 10‐5240‐90‐00 Postage and Delivery 200.00 200.00 ‐ 200.00 10‐5250‐90‐00 Publications 500.00 500.00 ‐ 500.00 10‐5280‐90‐00 Printing and Reproduction 43.97 ‐ (43.97) 10‐5400‐90‐00 Uniform Expense 400.00 400.00 65.00 16.25 335.00 10‐5410‐90‐00 Professional Services 81,730.00 81,730.00 8,000.00 8,000.00 25,633.00 9.79 48,097.00 10‐5418‐90‐00 IT Fees 300.00 300.00 ‐ 300.00 10‐5430‐90‐00 Legal Fees 28,000.00 28,000.00 20,000.00 ‐ 8,000.00 10‐5435‐90‐00 Legal Notices/Filings 2,000.00 2,000.00 1,813.46 1,813.46 90.67 186.54 10‐5520‐90‐00 Telephones 5,700.00 5,700.00 141.41 141.41 2.48 5,558.59 10‐5521‐90‐00 Cell Phone Expense 1,500.00 1,500.00 ‐ 1,500.00 10‐5526‐90‐00 Data Network 8,250.00 8,250.00 ‐ 8,250.00 10‐5530‐90‐00 Travel/Lodging/Meals Expense 2,300.00 2,300.00 364.10 364.10 15.83 1,935.90 10‐5533‐90‐00 Mileage Expense 1,750.00 1,750.00 ‐ 1,750.00 10‐5536‐90‐00 Training/Seminars 4,800.00 4,800.00 1,135.00 65.00 23.65 3,665.00 10‐5640‐90‐00 Signs & Hardware 2,000.00 2,000.00 ‐ 2,000.00 Subtotal object ‐ 0 493,084.00 493,084.00 57,077.26 35,342.18 46,158.60 11.58 389,848.14 Program number: 493,084.00 493,084.00 57,077.26 35,342.18 46,158.60 11.58 389,848.14 Department number: 90 Planning 493,084.00 493,084.00 57,077.26 35,342.18 46,158.60 11.58 389,848.14 10‐5110‐98‐00 Salaries & Wages 462,199.00 462,199.00 67,188.08 35,444.60 14.54 395,010.92 10‐5115‐98‐00 Salaries ‐ Overtime 381.57 171.21 ‐ (381.57) 10‐5126‐98‐00 Salaries‐Vacation Buy‐Out 5,280.00 5,280.00 3,957.72 3,957.72 74.96 1,322.28 10‐5140‐98‐00 Salaries ‐ Longevity Pay 790.00 790.00 780.00 780.00 98.73 10.00 10‐5143‐98‐00 Cell Phone Allowance 90.00 90.00 ‐ (90.00) 10‐5145‐98‐00 Social Security Expense 27,650.00 27,650.00 3,969.96 2,081.92 14.36 23,680.04 10‐5150‐98‐00 Medicare Expense 6,793.00 6,793.00 973.86 532.31 14.34 5,819.14 10‐5155‐98‐00 SUTA Expense 1,035.00 1,035.00 ‐ 1,035.00 10‐5160‐98‐00 Health Insurance 36,701.00 36,701.00 5,720.75 3,514.82 15.59 30,980.25 10‐5165‐98‐00 Dental Insurance 1,251.00 1,251.00 178.92 127.80 14.30 1,072.08 10‐5170‐98‐00 Life Insurance/AD&D 566.00 566.00 84.45 60.50 14.92 481.55 10‐5175‐98‐00 Liability (TML) Workers Comp 1,896.00 1,896.00 1,659.85 87.55 236.15 10‐5180‐98‐00 TMRS Expense 54,286.00 54,286.00 7,798.04 4,359.75 14.37 46,487.96 10‐5185‐98‐00 Long Term/Short Term Disabilit 1,071.00 1,071.00 ‐ 1,071.00 32Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 10‐5186‐98‐00 WELLE‐Wellness Prog Reimb Empl 1,200.00 1,200.00 210.00 150.00 17.50 990.00 10‐5210‐98‐00 Office Supplies 1,800.00 1,800.00 148.83 137.36 8.27 1,651.17 10‐5212‐98‐00 Building Supplies 350.00 350.00 ‐ 350.00 10‐5230‐98‐00 Dues,Fees,& Subscriptions 1,700.00 1,700.00 ‐ 1,700.00 10‐5240‐98‐00 Postage and Delivery 100.00 100.00 11.19 11.19 11.19 88.81 10‐5250‐98‐00 Publications 300.00 300.00 ‐ 300.00 10‐5350‐98‐00 Vehicle Expense 450.00 450.00 ‐ 450.00 10‐5352‐98‐00 Fuel 1,800.00 1,800.00 ‐ 1,800.00 10‐5400‐98‐00 Uniform Expense 100.00 100.00 151.95 151.95 151.95 (51.95) 10‐5410‐98‐00 Professional Services 35,000.00 35,000.00 ‐ 35,000.00 10‐5418‐98‐00 IT Fees 250.00 250.00 ‐ 250.00 10‐5419‐98‐00 IT Licenses 35,320.00 35,320.00 ‐ 35,320.00 10‐5430‐98‐00 Legal Fees 6,000.00 6,000.00 ‐ 6,000.00 10‐5435‐98‐00 Legal Notices/Filings 2,000.00 2,000.00 ‐ 2,000.00 10‐5520‐98‐00 Telephones 5,000.00 5,000.00 203.67 203.67 4.07 4,796.33 10‐5524‐98‐00 Gas‐Building 1,600.00 1,600.00 102.94 61.92 6.43 1,497.06 10‐5525‐98‐00 Electricity 700.00 700.00 ‐ 700.00 10‐5530‐98‐00 Travel/Lodging/Meals Expense 3,250.00 3,250.00 492.02 245.15 15.14 2,757.98 10‐5533‐98‐00 Mileage Expense 1,500.00 1,500.00 299.53 299.53 19.97 1,200.47 10‐5536‐98‐00 Training/Seminars 6,000.00 6,000.00 140.00 140.00 2.33 5,860.00 Subtotal object ‐ 0 703,938.00 703,938.00 94,543.33 52,521.40 13.43 609,394.67 Program number: 703,938.00 703,938.00 94,543.33 52,521.40 13.43 609,394.67 Department number: 98 Engineering 703,938.00 703,938.00 94,543.33 52,521.40 13.43 609,394.67 10‐5176‐99‐00 TML Prop. & Liab. Insurance 100,000.00 100,000.00 83,659.38 83.66 16,340.62 10‐5305‐99‐00 Chapt 380 Program Grant Exp 14,000.00 14,000.00 3,559.00 3,559.00 25.42 10,441.00 10‐5418‐99‐00 IT Fees 71,821.00 71,821.00 10,519.00 ‐ 61,302.00 10‐5480‐99‐00 Contracted Services 3,600.00 3,600.00 ‐ 3,600.00 10‐6140‐99‐00 Capital Expenditure ‐ Equipmen 136,438.00 136,438.00 22,739.66 8,805.49 16.67 113,698.34 10‐6160‐99‐00 Capital Expenditure ‐ Vehicles 262,260.00 262,260.00 43,710.00 21,855.08 16.67 218,550.00 10‐7000‐99‐00 Contingency 50,000.00 50,000.00 ‐ 50,000.00 10‐7100‐99‐00 Operating Transfer Out 20,000.00 20,000.00 ‐ 20,000.00 10‐7144‐99‐00 Transfer to Bond Fund 972,000.00 972,000.00 162,000.00 81,000.00 16.67 810,000.00 Subtotal object ‐ 0 1,630,119.00 1,630,119.00 315,668.04 115,219.57 10,519.00 19.37 1,303,931.96 Program number: 1,630,119.00 1,630,119.00 315,668.04 115,219.57 10,519.00 19.37 1,303,931.96 Department number: 99 Non‐departmental 1,630,119.00 1,630,119.00 315,668.04 115,219.57 10,519.00 19.37 1,303,931.96 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 14,415,741.00 14,415,741.00 1,897,328.26 936,523.17 571,841.47 13.16 11,946,571.27 Fund number: 10 General (90,293.00) (90,293.00) 87,840.71 (125,731.01) 571,841.47 (97.28) (749,975.18) 15‐5410‐10‐00 Professional Services 7,500.00 700.00 ‐ (7,500.00) Subtotal object ‐ 0 7,500.00 700.00 ‐ (7,500.00) Program number: 7,500.00 700.00 ‐ (7,500.00) Department number: 10 Administration 7,500.00 700.00 ‐ (7,500.00) Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 7,500.00 700.00 ‐ (7,500.00) Fund number: 15 TIRZ #1 ‐ Blue Star 7,500.00 700.00 ‐ (7,500.00) 20‐4005‐50‐00 Water Revenue (5,605,000.00) (5,605,000.00) (989,946.04) (422,682.98) 17.66 (4,615,053.96) 20‐4010‐50‐00 Water Tap & Construction (508,750.00) (508,750.00) (101,913.00) (51,688.00) 20.03 (406,837.00) 20‐4012‐50‐00 Saturday Inspection Fee (4,000.00) (4,000.00) (750.00) (150.00) 18.75 (3,250.00) 20‐4018‐50‐00 Internet Cr. Card Fees(Global) (18,000.00) (18,000.00) (3,731.65) (1,832.31) 20.73 (14,268.35) 20‐4019‐50‐00 Cr. Card Pmt Fees(auth.net) (3,000.00) (3,000.00) (841.38) (353.16) 28.05 (2,158.62) 33Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 20‐4060‐50‐00 NSF Fees (1,000.00) (1,000.00) (150.00) (50.00) 15.00 (850.00) 20‐4242‐50‐00 Re‐Inspection Fees (1,500.00) (1,500.00) (375.00) (175.00) 25.00 (1,125.00) 20‐4610‐50‐00 Interest Income (70,000.00) (70,000.00) (2,511.37) (878.47) 3.59 (67,488.63) 20‐4910‐50‐00 Other Revenue (70,000.00) (70,000.00) (17,983.54) (6,247.21) 25.69 (52,016.46) Subtotal object ‐ 0 (6,281,250.00) (6,281,250.00) (1,118,201.98) (484,057.13) 17.80 (5,163,048.02) Program number: (6,281,250.00) (6,281,250.00) (1,118,201.98) (484,057.13) 17.80 (5,163,048.02) Department number: 50 Water (6,281,250.00) (6,281,250.00) (1,118,201.98) (484,057.13) 17.80 (5,163,048.02) 20‐4006‐55‐00 Sewer Revenue (2,777,000.00) (2,777,000.00) (438,816.16) (219,445.49) 15.80 (2,338,183.84) 20‐4010‐55‐00 Sewer Tap & Construction (220,000.00) (220,000.00) (34,600.00) (17,800.00) 15.73 (185,400.00) Subtotal object ‐ 0 (2,997,000.00) (2,997,000.00) (473,416.16) (237,245.49) 15.80 (2,523,583.84) Program number: (2,997,000.00) (2,997,000.00) (473,416.16) (237,245.49) 15.80 (2,523,583.84) Department number: 55 Sewer (2,997,000.00) (2,997,000.00) (473,416.16) (237,245.49) 15.80 (2,523,583.84) 20‐4000‐57‐00 W/S Service Initiation (57,043.00) (57,043.00) (8,350.00) (3,930.00) 14.64 (48,693.00) 20‐4007‐57‐00 Sanitation (900,000.00) (900,000.00) (158,530.33) (79,691.00) 17.61 (741,469.67) 20‐4009‐57‐00 Late Fee‐W/S (60,000.00) (60,000.00) (19,580.20) (6,501.85) 32.63 (40,419.80) Subtotal object ‐ 0 (1,017,043.00) (1,017,043.00) (186,460.53) (90,122.85) 18.33 (830,582.47) Program number: (1,017,043.00) (1,017,043.00) (186,460.53) (90,122.85) 18.33 (830,582.47) Department number: 57 Utility Billing Department (1,017,043.00) (1,017,043.00) (186,460.53) (90,122.85) 18.33 (830,582.47) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (10,295,293.00) (10,295,293.00) (1,778,078.67) (811,425.47) 17.27 (8,517,214.33) 20‐5176‐00‐00 TML‐Prop & Liab Insurance 35,000.00 35,000.00 29,280.78 83.66 5,719.22 20‐6140‐00‐00 Capital Expenditure ‐ Equipmen 15,771.00 15,771.00 2,628.50 1,690.42 16.67 13,142.50 20‐6160‐00‐00 Capital Expenditure ‐ Vehicles 119,553.00 119,553.00 19,925.50 16,136.42 16.67 99,627.50 20‐6186‐00‐00 2013 Bond Payment 387,600.00 387,600.00 ‐ 387,600.00 20‐6192‐00‐00 2011 Refd Bond Pmt 276,246.00 276,246.00 ‐ 276,246.00 20‐6193‐00‐00 2012 CO Bond Payment 145,020.00 145,020.00 ‐ 145,020.00 20‐6198‐00‐00 06 CO Bond Payment 491,197.00 491,197.00 ‐ 491,197.00 20‐6199‐00‐00 08 CO Bond Payment 119,894.00 119,894.00 ‐ 119,894.00 20‐6201‐00‐00 2014 GO Bond Payment 483,439.00 483,439.00 ‐ 483,439.00 20‐6202‐00‐00 2014 CO Bond Payment 926,350.00 926,350.00 ‐ 926,350.00 20‐7000‐00‐00 Contingency 50,000.00 50,000.00 ‐ 50,000.00 20‐7147‐00‐00 Transfer to GF 862,695.00 862,695.00 143,782.50 71,891.25 16.67 718,912.50 Subtotal object ‐ 0 3,912,765.00 3,912,765.00 195,617.28 89,718.09 5.00 3,717,147.72 Program number: 3,912,765.00 3,912,765.00 195,617.28 89,718.09 5.00 3,717,147.72 Department number: Non departmental 3,912,765.00 3,912,765.00 195,617.28 89,718.09 5.00 3,717,147.72 20‐5110‐50‐00 Salaries & Wages 630,968.00 630,968.00 83,228.38 43,717.68 13.19 547,739.62 20‐5115‐50‐00 Salaries ‐ Overtime 45,055.00 45,055.00 6,087.70 2,913.85 13.51 38,967.30 20‐5126‐50‐00 Salaries‐Vacation Buy‐Out 4,459.00 4,459.00 972.40 972.40 21.81 3,486.60 20‐5140‐50‐00 Salaries ‐ Longevity Pay 2,165.00 2,165.00 2,050.00 2,050.00 94.69 115.00 20‐5145‐50‐00 Social Security Expense 39,753.00 39,753.00 5,418.31 2,858.85 13.63 34,334.69 20‐5150‐50‐00 Medicare Expense 9,300.00 9,300.00 1,267.20 668.61 13.63 8,032.80 20‐5155‐50‐00 SUTA Expense 2,794.00 2,794.00 91.18 53.93 3.26 2,702.82 20‐5160‐50‐00 Health Insurance 77,164.00 77,164.00 7,252.47 4,842.88 9.40 69,911.53 20‐5165‐50‐00 Dental Insurance 3,981.00 3,981.00 419.18 306.72 10.53 3,561.82 20‐5170‐50‐00 Life Insurance/AD&D 1,240.00 1,240.00 132.38 94.56 10.68 1,107.62 20‐5175‐50‐00 Liability (TML) Workers' Comp 11,255.00 11,255.00 9,853.19 87.55 1,401.81 20‐5180‐50‐00 TMRS Expense 74,858.00 74,858.00 9,688.04 5,294.54 12.94 65,169.96 20‐5185‐50‐00 Long Term/Short Term Disabilit 3,429.00 3,429.00 ‐ 3,429.00 20‐5186‐50‐00 WELLE‐Wellness Prog Reimb‐Empl 3,600.00 3,600.00 308.00 220.00 8.56 3,292.00 34Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 20‐5210‐50‐00 Office Supplies 3,100.00 3,100.00 295.20 9.52 2,804.80 20‐5212‐50‐00 Building Supplies 1,550.00 1,550.00 198.80 198.80 12.83 1,351.20 20‐5220‐50‐00 Office Equipment 11,004.00 11,004.00 1,375.38 369.23 12.50 9,628.62 20‐5230‐50‐00 Dues,Fees,& Subscriptions 3,400.00 3,400.00 ‐ 3,400.00 20‐5240‐50‐00 Postage and Delivery 1,800.00 1,800.00 ‐ 1,800.00 20‐5250‐50‐00 Publications 50.00 50.00 ‐ 50.00 20‐5280‐50‐00 Printing and Reproduction 3,450.00 3,450.00 ‐ 3,450.00 20‐5310‐50‐00 Rental Expense 600.00 600.00 ‐ 600.00 20‐5320‐50‐00 Repairs & Maintenance 3,600.00 3,600.00 ‐ 3,600.00 20‐5340‐50‐00 Building Repairs 4,000.00 4,000.00 4,521.75 2,007.10 113.04 (521.75) 20‐5350‐50‐00 Vehicle Expense 25,700.00 25,700.00 778.00 696.00 3.03 24,922.00 20‐5352‐50‐00 Fuel 40,200.00 40,200.00 5,053.64 5,053.64 12.57 35,146.36 20‐5353‐50‐00 Oil/Grease/Inspections 2,470.00 2,470.00 ‐ 2,470.00 20‐5400‐50‐00 Uniform Expense 14,600.00 14,600.00 1,158.65 105.00 7.94 13,441.35 20‐5418‐50‐00 IT Fees 18,700.00 18,700.00 21,392.18 2,392.18 10,000.00 114.40 (12,692.18) 20‐5419‐50‐00 IT Licenses 1,200.00 1,200.00 ‐ 1,200.00 20‐5430‐50‐00 Legal Fees 1,000.00 1,000.00 ‐ 1,000.00 20‐5435‐50‐00 Legal Notices/Filings 500.00 500.00 ‐ 500.00 20‐5475‐50‐00 Credit Card Fees 25,000.00 25,000.00 6,126.85 3,226.70 24.51 18,873.15 20‐5480‐50‐00 Contracted Services 16,000.00 16,000.00 7,505.49 1,265.49 20,422.75 46.91 (11,928.24) 20‐5520‐50‐00 Telephones 17,820.00 17,820.00 911.59 786.49 5.12 16,908.41 20‐5521‐50‐00 Cell Phone Expense 2,160.00 2,160.00 ‐ 2,160.00 20‐5524‐50‐00 Gas‐Building 2,570.00 2,570.00 41.02 41.02 1.60 2,528.98 20‐5525‐50‐00 Electricity 150,000.00 150,000.00 34,275.12 16,927.98 22.85 115,724.88 20‐5526‐50‐00 Data Network 4,000.00 4,000.00 ‐ 4,000.00 20‐5530‐50‐00 Travel/Lodging/Meals Expense 1,000.00 1,000.00 ‐ 1,000.00 20‐5533‐50‐00 Mileage Expense 1,000.00 1,000.00 ‐ 1,000.00 20‐5536‐50‐00 Training/Seminars 5,600.00 5,600.00 3,570.00 3,570.00 63.75 2,030.00 20‐5540‐50‐00 Water Testing 1,500.00 1,500.00 390.52 26.04 1,109.48 20‐5545‐50‐00 Meter Purchases 203,500.00 203,500.00 12,220.00 45,516.60 6.01 145,763.40 20‐5550‐50‐00 Water Purchases 2,037,900.00 2,037,900.00 155,361.54 162,330.24 7.62 1,882,538.46 20‐5620‐50‐00 Tools & Equipment 10,900.00 10,900.00 712.94 592.90 6.54 10,187.06 20‐5630‐50‐00 Safety Equipment 7,700.00 7,700.00 848.98 11.03 6,851.02 20‐5640‐50‐00 Signs & Hardware 800.00 800.00 ‐ 800.00 20‐5650‐50‐00 Maintenance Materials 12,400.00 12,400.00 976.42 976.42 7.87 11,423.58 20‐5660‐50‐00 Chemical Supplies 1,000.00 1,000.00 ‐ 1,000.00 20‐5670‐50‐00 System Improvements/Repairs 78,950.00 78,950.00 9,657.68 1,997.75 12.23 69,292.32 20‐6160‐50‐00 Capital Expenditure ‐ Vehicles 60,000.00 60,000.00 ‐ 60,000.00 20‐6200‐50‐00 Bond Administrative Fees 3,000.00 3,000.00 ‐ 3,000.00 20‐7143‐50‐00 Transfer to Internal Serv. Fd 2,160.00 2,160.00 360.00 180.00 16.67 1,800.00 Subtotal object ‐ 0 3,691,905.00 3,691,905.00 394,500.18 266,710.96 75,939.35 10.69 3,221,465.47 Program number: 3,691,905.00 3,691,905.00 394,500.18 266,710.96 75,939.35 10.69 3,221,465.47 Department number: 50 Water 3,691,905.00 3,691,905.00 394,500.18 266,710.96 75,939.35 10.69 3,221,465.47 20‐5110‐55‐00 Salaries & Wages 144,885.00 144,885.00 17,002.07 8,939.12 11.74 127,882.93 20‐5115‐55‐00 Salaries ‐ Overtime 7,279.00 7,279.00 808.19 328.43 11.10 6,470.81 20‐5126‐55‐00 Salaries‐Vacation Buy‐Out 1,074.00 1,074.00 ‐ 1,074.00 20‐5140‐55‐00 Salaries ‐ Longevity Pay 840.00 840.00 830.00 830.00 98.81 10.00 20‐5145‐55‐00 Social Security Expense 9,175.00 9,175.00 1,085.14 575.82 11.83 8,089.86 35Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 20‐5150‐55‐00 Medicare Expense 2,146.00 2,146.00 253.78 134.67 11.83 1,892.22 20‐5155‐55‐00 SUTA Expense 776.00 776.00 ‐ 776.00 20‐5160‐55‐00 Health Insurance 19,699.00 19,699.00 1,526.77 1,019.12 7.75 18,172.23 20‐5165‐55‐00 Dental Insurance 1,209.00 1,209.00 107.35 76.68 8.88 1,101.65 20‐5170‐55‐00 Life Insurance/AD&D 320.00 320.00 33.10 23.64 10.34 286.90 20‐5175‐55‐00 Liability (TML) Workers' Comp 3,311.00 3,311.00 2,898.61 87.55 412.39 20‐5180‐55‐00 TMRS Expense 16,910.00 16,910.00 2,012.48 1,091.99 11.90 14,897.52 20‐5185‐55‐00 Long Term/Short Term Disabilit 1,075.00 1,075.00 ‐ 1,075.00 20‐5186‐55‐00 WELLE‐Wellness Prog Reimb‐Empl 1,200.00 1,200.00 98.00 70.00 8.17 1,102.00 20‐5210‐55‐00 Office Supplies 800.00 800.00 ‐ 800.00 20‐5212‐55‐00 Building Supplies 600.00 600.00 ‐ 600.00 20‐5220‐55‐00 Office Equipment 750.00 750.00 ‐ 750.00 20‐5230‐55‐00 Dues,Fees,& Subscriptions 1,550.00 1,550.00 ‐ 1,550.00 20‐5240‐55‐00 Postage and Delivery 200.00 200.00 ‐ 200.00 20‐5250‐55‐00 Publications 100.00 100.00 ‐ 100.00 20‐5310‐55‐00 Rental Expense 500.00 500.00 ‐ 500.00 20‐5320‐55‐00 Repairs & Maintenance 400.00 400.00 ‐ 400.00 20‐5335‐55‐00 Radio/Video Repairs 700.00 700.00 ‐ 700.00 20‐5340‐55‐00 Building Repairs 1,000.00 1,000.00 243.33 (95.54) 24.33 756.67 20‐5350‐55‐00 Vehicle Expense 6,200.00 6,200.00 53.00 53.00 0.86 6,147.00 20‐5352‐55‐00 Fuel 6,500.00 6,500.00 599.89 599.89 9.23 5,900.11 20‐5353‐55‐00 Oil/Grease/Inspections 1,500.00 1,500.00 ‐ 1,500.00 20‐5400‐55‐00 Uniform Expense 8,600.00 8,600.00 353.95 4.12 8,246.05 20‐5430‐55‐00 Legal Fees 500.00 500.00 ‐ 500.00 20‐5480‐55‐00 Contracted Services 21,000.00 21,000.00 ‐ 21,000.00 20‐5520‐55‐00 Telephones 3,560.00 3,560.00 ‐ 3,560.00 20‐5521‐55‐00 Cell Phone Expense 1,080.00 1,080.00 ‐ 1,080.00 20‐5524‐55‐00 Gas ‐ Building 1,000.00 1,000.00 ‐ 1,000.00 20‐5525‐55‐00 Electricity 50,800.00 50,800.00 5,384.45 1,525.53 10.60 45,415.55 20‐5530‐55‐00 Travel/Lodging/Meals Expense 600.00 600.00 ‐ 600.00 20‐5533‐55‐00 Mileage Expense 500.00 500.00 ‐ 500.00 20‐5536‐55‐00 Training/Seminars 1,700.00 1,700.00 ‐ 1,700.00 20‐5540‐55‐00 Water Testing 500.00 500.00 ‐ 500.00 20‐5560‐55‐00 Sewer Management Fees 1,268,700.00 1,268,700.00 286,529.17 94,089.76 22.58 982,170.83 20‐5620‐55‐00 Tools & Equipment 4,500.00 4,500.00 ‐ 4,500.00 20‐5630‐55‐00 Safety Equipment 4,600.00 4,600.00 332.49 6,261.18 7.23 (1,993.67) 20‐5640‐55‐00 Signs & Hardware 1,000.00 1,000.00 ‐ 1,000.00 20‐5650‐55‐00 Maintenance Materials 1,000.00 1,000.00 ‐ 1,000.00 20‐5660‐55‐00 Chemical Supplies 1,000.00 1,000.00 ‐ 1,000.00 20‐5670‐55‐00 System Improvements/Repairs 12,000.00 12,000.00 1,033.50 1,033.50 8.61 10,966.50 20‐5680‐55‐00 Lift Station Expense 30,900.00 30,900.00 23,995.30 22,935.30 77.66 6,904.70 20‐6140‐55‐00 Capital Expenditure ‐ Equipmt 75,000.00 75,000.00 ‐ 75,000.00 Subtotal object ‐ 0 1,719,239.00 1,719,239.00 345,180.57 133,230.91 6,261.18 20.08 1,367,797.25 Program number: 1,719,239.00 1,719,239.00 345,180.57 133,230.91 6,261.18 20.08 1,367,797.25 Department number: 55 Sewer 1,719,239.00 1,719,239.00 345,180.57 133,230.91 6,261.18 20.08 1,367,797.25 20‐5110‐57‐00 Salaries & Wages 106,969.00 106,969.00 14,895.64 8,054.46 13.93 92,073.36 20‐5115‐57‐00 Salaries ‐ Overtime 5,000.00 5,000.00 252.47 210.43 5.05 4,747.53 20‐5140‐57‐00 Salaries ‐ Longevity Pay 550.00 550.00 545.00 545.00 99.09 5.00 36Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 20‐5145‐57‐00 Social Security Expense 6,788.00 6,788.00 931.15 516.60 13.72 5,856.85 20‐5150‐57‐00 Medicare Expense 1,588.00 1,588.00 217.75 120.80 13.71 1,370.25 20‐5155‐57‐00 SUTA Expense 621.00 621.00 48.46 26.54 7.80 572.54 20‐5160‐57‐00 Health Insurance 8,223.00 8,223.00 959.31 685.22 11.67 7,263.69 20‐5165‐57‐00 Dental Insurance 626.00 626.00 71.57 51.12 11.43 554.43 20‐5170‐57‐00 AD&D/Life Insurance 189.00 189.00 22.06 15.76 11.67 166.94 20‐5175‐57‐00 Liability (TML) Workers' Comp 241.00 241.00 210.98 87.54 30.02 20‐5180‐57‐00 TMRS Expense 12,686.00 12,686.00 1,474.21 833.01 11.62 11,211.79 20‐5185‐57‐00 Long Term/Short Term Disabilit 185.00 185.00 ‐ 185.00 20‐5186‐57‐00 WELLE‐Wellness Prog Reimb‐Empl 1,200.00 1,200.00 140.00 100.00 11.67 1,060.00 20‐5210‐57‐00 Office Supplies 1,600.00 1,600.00 194.95 12.18 1,405.05 20‐5212‐57‐00 Building Supplies 800.00 800.00 246.53 30.82 553.47 20‐5220‐57‐00 Office Equipment 2,000.00 2,000.00 433.00 21.65 1,567.00 20‐5230‐57‐00 Dues,Fees,& Subscriptions 150.00 150.00 ‐ 150.00 20‐5240‐57‐00 Postage and Delivery 21,000.00 21,000.00 2,182.66 2,159.14 10.39 18,817.34 20‐5280‐57‐00 Printing and Reproduction 1,000.00 1,000.00 ‐ 1,000.00 20‐5400‐57‐00 Uniform Expense 150.00 150.00 ‐ 150.00 20‐5418‐57‐00 IT Fees 8,000.00 8,000.00 ‐ 8,000.00 20‐5419‐57‐00 IT Licenses 10,000.00 10,000.00 ‐ 10,000.00 20‐5470‐57‐00 Trash Collection 820,000.00 820,000.00 73,146.43 73,146.43 8.92 746,853.57 20‐5479‐57‐00 Household Haz. Waste Disposal 6,000.00 6,000.00 400.00 300.00 6.67 5,600.00 20‐5480‐57‐00 Contracted Services 15,000.00 15,000.00 613.49 613.49 4.09 14,386.51 20‐5520‐57‐00 Telephones 800.00 800.00 ‐ 800.00 20‐5530‐57‐00 Travel/Lodging/Meals Expense 300.00 300.00 ‐ 300.00 20‐5533‐57‐00 Mileage Expense 1,000.00 1,000.00 ‐ 1,000.00 20‐5536‐57‐00 Training/Seminars 900.00 900.00 ‐ 900.00 Subtotal object ‐ 0 1,033,566.00 1,033,566.00 96,985.66 87,378.00 9.38 936,580.34 Program number: 1,033,566.00 1,033,566.00 96,985.66 87,378.00 9.38 936,580.34 Department number: 57 Utility Billing Department 1,033,566.00 1,033,566.00 96,985.66 87,378.00 9.38 936,580.34 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 10,357,475.00 10,357,475.00 1,032,283.69 577,037.96 82,200.53 9.97 9,242,990.78 Fund number: 20 Water/Sewer 62,182.00 62,182.00 (745,794.98) (234,387.51) 82,200.53 ####### 725,776.45 30‐4105‐10‐00 Property Taxes ‐Delinquent (50,000.00) (50,000.00) (2,958.58) (796.51) 5.92 (47,041.42) 30‐4110‐10‐00 Property Taxes ‐Current (2,870,065.00) (2,870,065.00) (237,272.32) (170,880.79) 8.27 (2,632,792.68) 30‐4115‐10‐00 Taxes ‐Penalties (20,000.00) (20,000.00) 1,510.68 126.91 (7.55) (21,510.68) 30‐4610‐10‐00 Interest Income (15,000.00) (15,000.00) (2,476.16) (1,266.80) 16.51 (12,523.84) Subtotal object ‐ 0 (2,955,065.00) (2,955,065.00) (241,196.38) (172,817.19) 8.16 (2,713,868.62) Program number: (2,955,065.00) (2,955,065.00) (241,196.38) (172,817.19) 8.16 (2,713,868.62) Department number: 10 Administrative (2,955,065.00) (2,955,065.00) (241,196.38) (172,817.19) 8.16 (2,713,868.62) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (2,955,065.00) (2,955,065.00) (241,196.38) (172,817.19) 8.16 (2,713,868.62) 30‐6186‐10‐00 2013 GO Ref Bond 287,200.00 287,200.00 ‐ 287,200.00 30‐6191‐10‐00 2010 Tax Note Payment 370,175.00 370,175.00 ‐ 370,175.00 30‐6192‐10‐00 2011 Ref Bond Pmt 176,616.00 176,616.00 ‐ 176,616.00 30‐6193‐10‐00 2012 GO Bond Payment 112,413.00 112,413.00 ‐ 112,413.00 30‐6198‐10‐00 2006 Bond Payment 453,413.00 453,413.00 ‐ 453,413.00 30‐6199‐10‐00 2008 CO Bond Payment 1,079,049.00 1,079,049.00 ‐ 1,079,049.00 30‐6200‐10‐00 Bond Administrative Fees 21,000.00 21,000.00 800.00 800.00 3.81 20,200.00 30‐6201‐10‐00 2014 G.O. Bond Payment 370,199.00 370,199.00 ‐ 370,199.00 Subtotal object ‐ 0 2,870,065.00 2,870,065.00 800.00 800.00 0.03 2,869,265.00 37Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%BudgetProgram number: 2,870,065.00 2,870,065.00 800.00 800.00 0.03 2,869,265.00 Department number: 10 Administrative 2,870,065.00 2,870,065.00 800.00 800.00 0.03 2,869,265.00 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 2,870,065.00 2,870,065.00 800.00 800.00 0.03 2,869,265.00 Fund number: 30 Interest and Sinking (85,000.00) (85,000.00) (240,396.38) (172,017.19) 282.82 155,396.38 40‐4100‐10‐00 Charges for Services (25,000.00) (25,000.00) ‐ (25,000.00) 40‐4610‐10‐00 Interest Income (250.00) (250.00) (105.53) (52.12) 42.21 (144.47) 40‐4995‐10‐00 Transfer In (19,400.00) (19,400.00) (400.00) (200.00) 2.06 (19,000.00) Subtotal object ‐ 0 (44,650.00) (44,650.00) (505.53) (252.12) 1.13 (44,144.47) Program number: (44,650.00) (44,650.00) (505.53) (252.12) 1.13 (44,144.47) Department number: 10 General Fund (44,650.00) (44,650.00) (505.53) (252.12) 1.13 (44,144.47) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (44,650.00) (44,650.00) (505.53) (252.12) 1.13 (44,144.47) 40‐5160‐10‐00 MERP H & D Expense ‐ GF 30,000.00 30,000.00 2,800.00 9.33 27,200.00 Subtotal object ‐ 0 30,000.00 30,000.00 2,800.00 9.33 27,200.00 Program number: 30,000.00 30,000.00 2,800.00 9.33 27,200.00 Department number: 10 General Fund 30,000.00 30,000.00 2,800.00 9.33 27,200.00 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 30,000.00 30,000.00 2,800.00 9.33 27,200.00 Fund number: 40 Internal Service Fund (14,650.00) (14,650.00) 2,294.47 (252.12) (15.66) (16,944.47) 41‐4100‐99‐00 Charges for Services (486,195.00) (486,195.00) (89,003.66) (48,487.41) 18.31 (397,191.34) 41‐4910‐99‐00 Other Reimbursements (50,000.00) (50,000.00) ‐ (50,000.00) 41‐4995‐99‐00 Transfer In (800,000.00) (800,000.00) ‐ (800,000.00) Subtotal object ‐ 0 (1,336,195.00) (1,336,195.00) (89,003.66) (48,487.41) 6.66 (1,247,191.34) Program number: (1,336,195.00) (1,336,195.00) (89,003.66) (48,487.41) 6.66 (1,247,191.34) Department number: 99 Non‐Departmental (1,336,195.00) (1,336,195.00) (89,003.66) (48,487.41) 6.66 (1,247,191.34) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (1,336,195.00) (1,336,195.00) (89,003.66) (48,487.41) 6.66 (1,247,191.34) 41‐6125‐10‐01 Capital‐Equipment (Technology) 10,470.00 10,470.00 ‐ 10,470.00 Subtotal object ‐ 0 10,470.00 10,470.00 ‐ 10,470.00 Program number: 1 Administration‐Town Manager 10,470.00 10,470.00 ‐ 10,470.00 41‐6125‐10‐02 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 Subtotal object ‐ 0 2,200.00 2,200.00 ‐ 2,200.00 Program number: 2 Administration‐Town Secretary 2,200.00 2,200.00 ‐ 2,200.00 41‐6125‐10‐03 Capital‐Equipment (Technology) 8,300.00 8,300.00 ‐ 8,300.00 Subtotal object ‐ 0 8,300.00 8,300.00 ‐ 8,300.00 Program number: 3 Administration‐Finance 8,300.00 8,300.00 ‐ 8,300.00 41‐6125‐10‐04 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 Subtotal object ‐ 0 2,200.00 2,200.00 ‐ 2,200.00 Program number: 4 Administration‐Human Resources 2,200.00 2,200.00 ‐ 2,200.00 Department number: 10 Administration‐Town Manager 23,170.00 23,170.00 ‐ 23,170.00 41‐6125‐20‐00 Capital‐Equipment (Technology) 53,040.00 53,040.00 ‐ 53,040.00 41‐6160‐20‐00 Capital‐Vehicles 76,000.00 76,000.00 ‐ 76,000.00 Subtotal object ‐ 0 129,040.00 129,040.00 ‐ 129,040.00 Program number: 129,040.00 129,040.00 ‐ 129,040.00 Department number: 20 Police 129,040.00 129,040.00 ‐ 129,040.00 41‐6125‐25‐00 Capital‐Equipment (Technology) 1,700.00 1,700.00 ‐ 1,700.00 Subtotal object ‐ 0 1,700.00 1,700.00 ‐ 1,700.00 Program number: 1,700.00 1,700.00 ‐ 1,700.00 Department number: 25 Dispatch 1,700.00 1,700.00 ‐ 1,700.00 41‐6125‐30‐00 Capital‐Equipment (Technology) 31,670.00 31,670.00 ‐ 31,670.00 41‐6160‐30‐00 Capital‐Vehicles 250,000.00 250,000.00 ‐ 250,000.00 38Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget Subtotal object ‐ 0 281,670.00 281,670.00 ‐ 281,670.00 Program number: 281,670.00 281,670.00 ‐ 281,670.00 Department number: 30 Fire 281,670.00 281,670.00 ‐ 281,670.00 41‐6125‐35‐00 Capital‐Equipment (Technology) 2,430.00 2,430.00 ‐ 2,430.00 Subtotal object ‐ 0 2,430.00 2,430.00 ‐ 2,430.00 Program number: 2,430.00 2,430.00 ‐ 2,430.00 Department number: 35 Fire Marshal 2,430.00 2,430.00 ‐ 2,430.00 41‐6125‐50‐00 Capital‐Equipment (Technology) 6,100.00 6,100.00 ‐ 6,100.00 41‐6140‐50‐00 Machinery & Equipment 95,000.00 95,000.00 ‐ 95,000.00 41‐6160‐50‐00 Capital‐Vehicles 44,000.00 44,000.00 ‐ 44,000.00 Subtotal object ‐ 0 145,100.00 145,100.00 ‐ 145,100.00 Program number: 145,100.00 145,100.00 ‐ 145,100.00 Department number: 50 Water 145,100.00 145,100.00 ‐ 145,100.00 41‐6125‐55‐00 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 41‐6160‐55‐00 Capital‐Vehicles 142,000.00 142,000.00 ‐ 142,000.00 Subtotal object ‐ 0 144,200.00 144,200.00 ‐ 144,200.00 Program number: 144,200.00 144,200.00 ‐ 144,200.00 Department number: 55 Sewer 144,200.00 144,200.00 ‐ 144,200.00 41‐6125‐57‐00 Capital‐Equipment (Technology) 3,400.00 3,400.00 ‐ 3,400.00 Subtotal object ‐ 0 3,400.00 3,400.00 ‐ 3,400.00 Program number: 3,400.00 3,400.00 ‐ 3,400.00 Department number: 57 Utility Billing 3,400.00 3,400.00 ‐ 3,400.00 41‐6125‐60‐00 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 Subtotal object ‐ 0 2,200.00 2,200.00 ‐ 2,200.00 Program number: 2,200.00 2,200.00 ‐ 2,200.00 Department number: 60 Parks 2,200.00 2,200.00 ‐ 2,200.00 41‐6125‐70‐00 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 Subtotal object ‐ 0 2,200.00 2,200.00 ‐ 2,200.00 Program number: 2,200.00 2,200.00 ‐ 2,200.00 Department number: 70 Municipal Court 2,200.00 2,200.00 ‐ 2,200.00 41‐6125‐80‐00 Capital‐Equipment (Technology) 8,500.00 8,500.00 ‐ 8,500.00 41‐6160‐80‐00 Capital‐Vehicles 40,000.00 40,000.00 ‐ 40,000.00 Subtotal object ‐ 0 48,500.00 48,500.00 ‐ 48,500.00 Program number: 48,500.00 48,500.00 ‐ 48,500.00 Department number: 80 Inspections 48,500.00 48,500.00 ‐ 48,500.00 41‐6125‐85‐00 Capital‐Equipment (Technology) 1,700.00 1,700.00 ‐ 1,700.00 Subtotal object ‐ 0 1,700.00 1,700.00 ‐ 1,700.00 Program number: 1,700.00 1,700.00 ‐ 1,700.00 Department number: 85 Code Enforcement 1,700.00 1,700.00 ‐ 1,700.00 41‐6125‐90‐00 Capital‐Equipment (Technology) 6,100.00 6,100.00 ‐ 6,100.00 Subtotal object ‐ 0 6,100.00 6,100.00 ‐ 6,100.00 Program number: 6,100.00 6,100.00 ‐ 6,100.00 Department number: 90 Planning 6,100.00 6,100.00 ‐ 6,100.00 41‐6125‐98‐00 Capital‐Equipment (Technology) 2,200.00 2,200.00 ‐ 2,200.00 Subtotal object ‐ 0 2,200.00 2,200.00 ‐ 2,200.00 Program number: 2,200.00 2,200.00 ‐ 2,200.00 Department number: 98 Engineering 2,200.00 2,200.00 ‐ 2,200.00 41‐6125‐99‐00 Capital‐Equipment (Technology) 3,400.00 3,400.00 ‐ 3,400.00 39Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget Subtotal object ‐ 0 3,400.00 3,400.00 ‐ 3,400.00 Program number: 3,400.00 3,400.00 ‐ 3,400.00 Department number: 99 Non‐Departmental 3,400.00 3,400.00 ‐ 3,400.00 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 797,010.00 797,010.00 ‐ 797,010.00 Fund number: 41 Vehicle/Equipment Replacement (539,185.00) (539,185.00) (89,003.66) (48,487.41) 16.51 (450,181.34) 45‐4001‐10‐00 Storm Drainage Utility Fee (270,400.00) (270,400.00) (43,886.98) (22,028.65) 16.23 (226,513.02) 45‐4610‐10‐00 Interest Storm Utility (1,600.00) (1,600.00) (77.31) (26.99) 4.83 (1,522.69) Subtotal object ‐ 0 (272,000.00) (272,000.00) (43,964.29) (22,055.64) 16.16 (228,035.71) Program number: (272,000.00) (272,000.00) (43,964.29) (22,055.64) 16.16 (228,035.71) Department number: 10 Administration (272,000.00) (272,000.00) (43,964.29) (22,055.64) 16.16 (228,035.71) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (272,000.00) (272,000.00) (43,964.29) (22,055.64) 16.16 (228,035.71) 45‐5110‐10‐00 Salaries 80,056.00 80,056.00 4,431.85 2,369.61 5.54 75,624.15 45‐5115‐10‐00 Salaries‐Overtime 3,004.00 3,004.00 369.26 172.81 12.29 2,634.74 45‐5126‐10‐00 Salaries0Vacation Buy‐Out 171.00 171.00 ‐ 171.00 45‐5140‐10‐00 Salaries‐Longevity Pay 75.00 75.00 75.00 75.00 100.00 45‐5145‐10‐00 Social Security Expense 5,016.00 5,016.00 289.56 153.23 5.77 4,726.44 45‐5150‐10‐00 Medicare Expense 1,174.00 1,174.00 67.72 35.83 5.77 1,106.28 45‐5155‐10‐00 SUTA Expense 362.00 362.00 ‐ 362.00 45‐5160‐10‐00 Health Insurance 11,477.00 11,477.00 413.78 295.56 3.61 11,063.22 45‐5165‐10‐00 Dental Expense 270.00 270.00 35.78 25.56 13.25 234.22 45‐5170‐10‐00 Life Ins/AD&D 159.00 159.00 11.03 7.88 6.94 147.97 45‐5175‐10‐00 Liability (TML) Workers Comp 720.00 720.00 630.32 87.54 89.68 45‐5180‐10‐00 TMRS Expense 8,942.00 8,942.00 528.96 284.87 5.92 8,413.04 45‐5185‐10‐00 Long Term/Short Term Disabilit 1,536.00 1,536.00 ‐ 1,536.00 45‐5186‐10‐00 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 49.00 35.00 8.17 551.00 45‐5210‐10‐00 Office Supplies 400.00 400.00 ‐ 400.00 45‐5220‐10‐00 Office Equipment 2,602.00 2,602.00 ‐ 2,602.00 45‐5230‐10‐00 Dues, Fees, & Subscriptions 300.00 300.00 ‐ 300.00 45‐5250‐10‐00 Publications 37.00 37.00 ‐ 37.00 45‐5310‐10‐00 Rental Expense 7,800.00 7,800.00 ‐ 7,800.00 45‐5320‐10‐00 Repairs & Maiantenance 800.00 800.00 ‐ 800.00 45‐5340‐10‐00 Building Repairs 500.00 500.00 ‐ 500.00 45‐5350‐10‐00 Vehicle Expense 1,500.00 1,500.00 ‐ 1,500.00 45‐5352‐10‐00 Fuel 3,300.00 3,300.00 388.57 388.57 11.78 2,911.43 45‐5353‐10‐00 Oil/Grease/Inspections 400.00 400.00 ‐ 400.00 45‐5400‐10‐00 Uniforms 3,300.00 3,300.00 114.95 3.48 3,185.05 45‐5410‐10‐00 Professional Services‐Storm Dr 5,000.00 5,000.00 ‐ 5,000.00 45‐5435‐10‐00 Legal Notices/Filings 1,365.00 1,365.00 ‐ (1,365.00) 45‐5480‐10‐00 Contract Services 23,009.00 23,009.00 ‐ (23,009.00) 45‐5520‐10‐00 Telephones 300.00 300.00 33.59 33.59 11.20 266.41 45‐5521‐10‐00 Cell Phone Expense 687.00 687.00 ‐ 687.00 45‐5530‐10‐00 Travel/Lodging/Meals Expense 200.00 200.00 ‐ 200.00 45‐5536‐10‐00 Training/Seminars 1,400.00 1,400.00 ‐ 1,400.00 45‐5620‐10‐00 Tools & Equipment 3,200.00 3,200.00 ‐ 3,200.00 45‐5630‐10‐00 Safety Equipment 2,600.00 2,600.00 103.16 103.16 3.97 2,496.84 45‐5640‐10‐00 Signs & Hardware 600.00 600.00 ‐ 600.00 45‐5650‐10‐00 Maintenance Materials 4,000.00 4,000.00 ‐ 4,000.00 45‐6160‐10‐00 Capital Expense‐Vehicles 19,000.00 19,000.00 ‐ 19,000.00 40Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 45‐6193‐10‐00 2012 CO Bond Payment 96,680.00 96,680.00 ‐ 96,680.00 45‐7143‐10‐00 Transfer to Internal Serv. Fd 240.00 240.00 40.00 20.00 16.67 200.00 45‐7147‐10‐00 Transfer to GF 14,778.00 14,778.00 2,463.00 1,231.50 16.67 12,315.00 Subtotal object ‐ 0 283,186.00 283,186.00 34,419.53 29,606.17 12.15 248,766.47 Program number: 283,186.00 283,186.00 34,419.53 29,606.17 12.15 248,766.47 Department number: 10 Administration 283,186.00 283,186.00 34,419.53 29,606.17 12.15 248,766.47 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 283,186.00 283,186.00 34,419.53 29,606.17 12.15 248,766.47 Fund number: 45 Storm Drainage Utility Fund 11,186.00 11,186.00 (9,544.76) 7,550.53 (85.33) 20,730.76 60‐4045‐60‐00 Park Dedication‐Fees (200,000.00) (200,000.00) (18,280.00) 9.14 (181,720.00) 60‐4055‐60‐00 Park Improvement (300,000.00) (300,000.00) (18,000.00) 6.00 (282,000.00) 60‐4615‐60‐00 Interest‐Park Dedication (1,500.00) (1,500.00) (743.07) (444.35) 49.54 (756.93) 60‐4620‐60‐00 Interest‐Park Improvements (500.00) (500.00) (595.61) (363.10) 119.12 95.61 Subtotal object ‐ 0 (502,000.00) (502,000.00) (37,618.68) (807.45) 7.49 (464,381.32) Program number: (502,000.00) (502,000.00) (37,618.68) (807.45) 7.49 (464,381.32) Department number: 60 Parks and Recreation (502,000.00) (502,000.00) (37,618.68) (807.45) 7.49 (464,381.32) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (502,000.00) (502,000.00) (37,618.68) (807.45) 7.49 (464,381.32) 60‐5290‐60‐00 Miscellaneous Expense 20.00 10.00 ‐ (20.00) 60‐5411‐60‐00 Professional Services‐Pk Imp 831.07 ‐ (831.07) 60‐6001‐60‐00 Pk Ded Fee Expense 125,000.00 125,000.00 ‐ 125,000.00 60‐6002‐60‐00 Pk Imp'ment fee‐Expense 89,000.00 89,000.00 ‐ 89,000.00 Subtotal object ‐ 0 214,000.00 214,000.00 20.00 10.00 831.07 0.01 213,148.93 Program number: 214,000.00 214,000.00 20.00 10.00 831.07 0.01 213,148.93 Department number: 60 Parks and Recreation 214,000.00 214,000.00 20.00 10.00 831.07 0.01 213,148.93 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 214,000.00 214,000.00 20.00 10.00 831.07 0.01 213,148.93 Fund number: 60 Parks & Recreation Fund (288,000.00) (288,000.00) (37,598.68) (797.45) 831.07 13.06 (251,232.39) 65‐4015‐99‐00 Impact Fees ‐Water (2,145,000.00) (2,145,000.00) (348,274.00) (162,480.00) 16.24 (1,796,726.00) 65‐4020‐99‐00 Impact Fees ‐Sewer (375,650.00) (375,650.00) (69,126.00) (37,193.00) 18.40 (306,524.00) 65‐4040‐99‐00 Thoroughfare Impact Fees (1,444,000.00) (1,444,000.00) (221,913.64) (130,819.64) 15.37 (1,222,086.36) 65‐4041‐99‐00 West Thorfare Imp. Fees Rev (134,172.00) (78,267.00) ‐ 134,172.00 65‐4615‐99‐00 Interest‐Water Impact Fee (3,500.00) (3,500.00) (2,064.82) (1,466.65) 59.00 (1,435.18) 65‐4620‐99‐00 Interest‐Sewer Impact Fee (1,500.00) (1,500.00) (1,201.21) (855.45) 80.08 (298.79) 65‐4640‐99‐00 Interest‐Thorfare Imp Fee (3,500.00) (3,500.00) (880.65) (611.13) 25.16 (2,619.35) 65‐4641‐99‐00 Interest‐West Thorfare imp fee (1,000.00) (1,000.00) (312.22) (225.25) 31.22 (687.78) Subtotal object ‐ 0 (3,974,150.00) (3,974,150.00) (777,944.54) (411,918.12) 19.58 (3,196,205.46) Program number: (3,974,150.00) (3,974,150.00) (777,944.54) (411,918.12) 19.58 (3,196,205.46) Department number: 99 Impact Fees (3,974,150.00) (3,974,150.00) (777,944.54) (411,918.12) 19.58 (3,196,205.46) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (3,974,150.00) (3,974,150.00) (777,944.54) (411,918.12) 19.58 (3,196,205.46) 65‐5415‐99‐00 Professional Serv‐Water Imp Fe 1,690.28 1,690.28 ‐ (1,690.28) 65‐5420‐99‐00 Professional Serv‐Sewer Imp Fe 1,012.35 ‐ (1,012.35) 65‐5440‐99‐00 Professional Serv‐Thorfare Imp 3,717.50 3,717.50 1,250.00 ‐ (4,967.50) 65‐5441‐99‐00 Prof Serv‐West Thorfare Impact 7,777.50 7,777.50 ‐ (7,777.50) 65‐6115‐99‐00 Capital Expenditure‐Water 926,887.00 926,887.00 ‐ 926,887.00 65‐6120‐99‐00 Capital Expenditure‐Sewer 136,600.00 136,600.00 ‐ 136,600.00 65‐6140‐99‐00 Capital Expenditure‐Thorofare 1,905,000.00 1,905,000.00 95,440.00 5.01 1,809,560.00 65‐6141‐99‐00 Cap. Exp‐West Thorfare Impact 278,700.00 278,700.00 ‐ (278,700.00) Subtotal object ‐ 0 2,968,487.00 2,968,487.00 387,325.28 291,885.28 2,262.35 13.05 2,578,899.37 Program number: 2,968,487.00 2,968,487.00 387,325.28 291,885.28 2,262.35 13.05 2,578,899.37 Department number: 99 Impact Fees 2,968,487.00 2,968,487.00 387,325.28 291,885.28 2,262.35 13.05 2,578,899.37 41Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 2,968,487.00 2,968,487.00 387,325.28 291,885.28 2,262.35 13.05 2,578,899.37 Fund number: 65 Impact Fees (1,005,663.00) (1,005,663.00) (390,619.26) (120,032.84) 2,262.35 38.84 (617,306.09) 67‐4530‐10‐00 Police Donation Inc (8,000.00) (8,000.00) (2,191.00) (1,449.00) 27.39 (5,809.00) 67‐4531‐10‐00 Fire Dept‐Donation Inc (9,360.00) (9,360.00) (1,509.00) (753.00) 16.12 (7,851.00) 67‐4535‐10‐00 Child Safety Inc (7,000.00) (7,000.00) (3,130.29) 44.72 (3,869.71) 67‐4536‐10‐00 Court Security Revenue (5,280.00) (5,280.00) (869.65) (450.40) 16.47 (4,410.35) 67‐4537‐10‐00 Technology Fd Revenue (7,020.00) (7,020.00) (1,155.52) (600.52) 16.46 (5,864.48) 67‐4610‐10‐00 Interest Income (3,720.00) (3,720.00) (635.05) (312.49) 17.07 (3,084.95) 67‐4721‐10‐00 Country Xmas Donations (10,000.00) (10,000.00) (8,540.00) (2,270.00) 85.40 (1,460.00) 67‐4915‐10‐00 Escrow Income (34,856.56) (15,769.00) ‐ 34,856.56 67‐4916‐10‐00 Cash Seizure Forfeit‐PD (13,760.00) (13,760.00) ‐ 13,760.00 Subtotal object ‐ 0 (50,380.00) (50,380.00) (66,647.07) (35,364.41) 132.29 16,267.07 Program number: (50,380.00) (50,380.00) (66,647.07) (35,364.41) 132.29 16,267.07 Department number: 10 Administrative (50,380.00) (50,380.00) (66,647.07) (35,364.41) 132.29 16,267.07 Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (50,380.00) (50,380.00) (66,647.07) (35,364.41) 132.29 16,267.07 67‐5202‐10‐00 Country Xmas Expense 10,000.00 10,000.00 26,514.00 26,514.00 300.00 265.14 (16,814.00) 67‐5203‐10‐00 Court Technology Expense 13,133.00 13,133.00 ‐ 13,133.00 67‐5204‐10‐00 Court Security Expense 4,000.00 4,000.00 71.40 1.79 3,928.60 67‐5205‐10‐00 Police Donation Exp 6,000.00 6,000.00 ‐ 6,000.00 67‐5206‐10‐00 Fire Dept Donation Exp 397.28 397.28 ‐ (397.28) 67‐5208‐10‐00 Child Safety Expense 25,000.00 25,000.00 ‐ 25,000.00 67‐5212‐10‐00 Tree Mitigation Expense 14,000.00 14,000.00 ‐ 14,000.00 67‐5292‐10‐00 PD Seizure Expense 3,000.00 3,000.00 ‐ 3,000.00 Subtotal object ‐ 0 75,133.00 75,133.00 26,982.68 26,911.28 300.00 35.91 47,850.32 Program number: 75,133.00 75,133.00 26,982.68 26,911.28 300.00 35.91 47,850.32 Department number: 10 Administrative 75,133.00 75,133.00 26,982.68 26,911.28 300.00 35.91 47,850.32 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 75,133.00 75,133.00 26,982.68 26,911.28 300.00 35.91 47,850.32 Fund number: 67 Special Revenue‐Donations 24,753.00 24,753.00 (39,664.39) (8,453.13) 300.00 ####### 64,117.39 75‐4530‐10‐00 Contributions (19,696,900.00) (19,696,900.00) ‐ (19,696,900.00) 75‐4611‐10‐00 Interest‐2004 Bond (1,500.00) (1,500.00) (336.89) (165.85) 22.46 (1,163.11) 75‐4612‐10‐00 Interest‐2006 Bond (100.00) (100.00) (54.06) (26.65) 54.06 (45.94) 75‐4613‐10‐00 Interest 2008 Bond (5,000.00) (5,000.00) (2,271.20) (1,117.35) 45.42 (2,728.80) 75‐4616‐10‐00 Interest 2012 GO Bond (5,000.00) (5,000.00) (1,751.35) (843.93) 35.03 (3,248.65) 75‐4995‐10‐00 Transfer In (1,140,000.00) (1,140,000.00) (162,000.00) (81,000.00) 14.21 (978,000.00) Subtotal object ‐ 0 (20,848,500.00) (20,848,500.00) (166,413.50) (83,153.78) 0.80 (20,682,086.50) Program number: (20,848,500.00) (20,848,500.00) (166,413.50) (83,153.78) 0.80 (20,682,086.50) Department number: 10 Capital Projects (20,848,500.00) (20,848,500.00) (166,413.50) (83,153.78) 0.80 (20,682,086.50) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (20,848,500.00) (20,848,500.00) (166,413.50) (83,153.78) 0.80 (20,682,086.50) 75‐5419‐10‐00‐1401‐FC Professional Services 57,904.75 57,904.75 61,484.75 ‐ (119,389.50) 75‐5419‐10‐00‐1402‐FC Professional Services 10,465.02 2,749.84 33,671.07 ‐ (44,136.09) 75‐5419‐10‐00‐1405‐ST Professional Services 23,460.00 50,290.00 ‐ (73,750.00) 75‐5419‐10‐00‐1408‐TR Professional Services 4,723.20 4,723.20 15,072.80 ‐ (19,796.00) 75‐5419‐10‐00‐1412‐ST Professional Services 21,500.00 ‐ (21,500.00) 75‐5419‐10‐00‐1416‐ST Professional Services 200.00 ‐ (200.00) 75‐6110‐10‐00 Capital Expenditure 28,407,055.00 28,407,055.00 ‐ 28,407,055.00 75‐6120‐10‐00 Non‐Bond Capital Expenditures 2,168.77 859.57 ‐ (2,168.77) 75‐6410‐10‐00‐1416‐ST Land Acquisition/ROW 3,855.00 3,855.00 ‐ (3,855.00) 75‐6610‐10‐00 Construction 3,599,581.00 ‐ (3,599,581.00) 42Item 5b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐ALL FUNDSNOVEMBER 2014COMPARE TO 16.67%Current CurrentCurrrentCurrent CurrentCurrent YearYearYearYTDMonth Percent YTD Remaining Account Number DescriptionAdopted BudgetAmendmentsAmended BudgetActualActualEncumbrances%Budget 75‐6610‐10‐00‐1205‐ST Construction 81,816.75 ‐ (81,816.75) 75‐6610‐10‐00‐1207‐ST Construction 254,173.03 254,173.03 222,441.63 ‐ (476,614.66) 75‐6610‐10‐00‐1304‐PK Construction 71,100.75 71,100.75 90,400.20 ‐ (161,500.95) 75‐6610‐10‐00‐1405‐ST Construction 11,465.00 ‐ (11,465.00) 75‐6610‐10‐00‐1411‐TR Construction 7,356.25 ‐ (7,356.25) 75‐6610‐10‐00‐1416‐ST Construction 358,622.00 ‐ (358,622.00) 75‐6610‐10‐00‐1502‐PK Construction 407,747.00 ‐ (407,747.00) Subtotal object ‐ 0 28,407,055.00 28,407,055.00 439,315.52 395,366.14 4,950,183.45 1.55 23,017,556.03 Program number: 28,407,055.00 28,407,055.00 439,315.52 395,366.14 4,950,183.45 1.55 23,017,556.03 Department number: 10 Capital Projects 28,407,055.00 28,407,055.00 439,315.52 395,366.14 4,950,183.45 1.55 23,017,556.03 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 28,407,055.00 28,407,055.00 439,315.52 395,366.14 4,950,183.45 1.55 23,017,556.03 Fund number: 75 Capital Projects 7,558,555.00 7,558,555.00 272,902.02 312,212.36 4,950,183.45 3.61 2,335,469.53 76‐4610‐10‐00 Interest Income (25,500.00) (25,500.00) (5,847.15) (2,817.18) 22.93 (19,652.85) 76‐4996‐10‐00 Transfers In (379,081.00) (379,081.00) ‐ (379,081.00) Subtotal object ‐ 0 (404,581.00) (404,581.00) (5,847.15) (2,817.18) 1.45 (398,733.85) Program number: (404,581.00) (404,581.00) (5,847.15) (2,817.18) 1.45 (398,733.85) Department number: 10 Capital Projects‐W/S (404,581.00) (404,581.00) (5,847.15) (2,817.18) 1.45 (398,733.85) Revenue Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (404,581.00) (404,581.00) (5,847.15) (2,817.18) 1.45 (398,733.85) 76‐6610‐10‐00 Construction 2,382,500.00 2,382,500.00 ‐ 2,382,500.00 76‐6610‐10‐00‐1202‐WA Construction 230,927.50 ‐ (230,927.50) 76‐6610‐10‐00‐1204‐WA Construction 19,972.00 ‐ (19,972.00) Subtotal object ‐ 0 2,382,500.00 2,382,500.00 230,927.50 19,972.00 9.69 2,131,600.50 Program number: 2,382,500.00 2,382,500.00 230,927.50 19,972.00 9.69 2,131,600.50 Department number: 10 Capital Projects‐W/S 2,382,500.00 2,382,500.00 230,927.50 19,972.00 9.69 2,131,600.50 Expense Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 2,382,500.00 2,382,500.00 230,927.50 19,972.00 9.69 2,131,600.50 Fund number: 76 Capital Projects ‐ Water/Sewer 1,977,919.00 1,977,919.00 225,080.35 (2,817.18) 19,972.00 11.38 1,732,866.65 43Item 5b
Page 1 of 2
To: Mayor and Town Council
From: Stuart Blasingame, Assistant Fire Chief
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon approving an Interlocal Agreement between the City of Frisco and the
Town of Prosper relating to the use of the Frisco and Prosper radio communications system; and
authorizing the Town Manager to execute same.
Description of Agenda Item:
This Agreement will establish a partnership with the City of Frisco, allowing the Town to utilize
Frisco's public safety radio communications system. Frisco has a more robust system in place,
and integrating with their system will be more cost effective than replacing all of the Town's
current equipment, which is nearing end of service life. Integration will also allow the Town to
further expand the number of talk groups (channels) from two to ten, and expand the coverage
area. Additionally, Frisco's system has extensive back-up capabilities that the Town does not
currently have in place.
The initial term of the Agreement will be effective March 1, 2015 through September 30, 2019,
with three automatic five-year renewal periods, unless terminated by either party as set forth in
the Agreement.
Local governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government
Code, Chapter 791, to enter into joint contracts and agreements for the performance of
governmental functions and services, including administrative functions normally associated with
the operation of government.
Budget Impact:
The estimated annual fee is $20,000, and the estimated pro-rated fee for FY 2014-2015 is
$9,355. The fee is part of the CIP Radio System Improvements Project. After the first year of
the term of this Agreement, Frisco may increase the fees at the beginning of each fiscal year by
an amount not-to-exceed 5% of the previous year’s fees. Frisco will provide 120 days notice to
Prosper before increasing the fees.
Subsequent annual expenditures will be subject to appropriations granted in future fiscal years.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the Agreement as to form and
legality.
Prosper is a place where everyone matters.
FIRE
Item 5c
Page 2 of 2
Attached Documents:
1. Interlocal Agreement
Town Staff Recommendation:
Town staff recommends approval of the Interlocal Agreement between the City of Frisco and the
Town of Prosper relating to the use of the Frisco and Prosper radio communications system; and
authorizing the Town Manager to execute same.
Proposed Motion:
I move to approve the Interlocal Agreement between the City of Frisco and the Town of Prosper
relating to the use of the Frisco and Prosper radio communications system; and authorize the
Town Manager to execute same.
Item 5c
Radio Communications System Agreement Page 1 of 8
659313
AGREEMENT BETWEEN THE CITY OF FRISCO AND TOWN OF PROSPER FOR
THE USE OF THE FRISCO AND PROSPER RADIO COMMUNICATIONS SYSTEM
This Radio Communications System Agreement (“Agreement”) is made on this _____
day of ___________________, 201_ (“Effective Date”) by and between the City of Frisco,
Texas, a home-rule municipality (“Frisco”), and the Town of Prosper, Texas, a home-rule
municipality (“Prosper”), on the terms and conditions set forth herein. Frisco and Prosper are
sometimes referred to collectively as the “parties” or individually as a “party.”
WHEREAS, Frisco and Prosper are political subdivisions within the State of Texas, each
of which is engaged in the provision of governmental services for the benefit of their citizens;
and
WHEREAS, the Interlocal Cooperation Act, codified at Chapter 791 of the TEXAS
GOVERNMENT CODE, as amended (“Act”), provides authority for the local governments of the
State of Texas to enter into interlocal agreements with each other for the purpose of performing
governmental functions and services as set forth in the Act; and
WHEREAS, Frisco owns, operates, and maintain the radio communications system
(exclusive of the radios owned individually by each party) (hereinafter referred to as “System”)
for the purpose of providing radio communications in support of its governmental operations;
and
WHEREAS, Prosper wishes to use certain portions of the System for its governmental
operations; and
WHEREAS, the use of the System in the provision of governmental services benefits the
public health and welfare, promotes efficiency and effectiveness of local governments, and is of
mutual concern to the contracting parties; and
WHEREAS, Frisco and Prosper have current funds available to satisfy any fees and costs
required pursuant to this Agreement.
NOW, THEREFORE, Frisco and Prosper, for and in consideration of the recitals set forth
above and terms and conditions below, agree as follows:
I. TERM
The initial term of this Agreement shall begin on the 1st day of March 2015 and shall
continue in effect until the 30th day of September 2019, unless terminated earlier by Frisco or
Prosper in accordance with the terms of this Agreement. This Agreement shall automatically
renew for three (3) additional terms of five (5) years each on the same terms and conditions of
this Agreement, without further action until its automatic termination on the 30th day of
September 2034.
II. OBLIGATIONS OF PROSPER
2.01 Prosper shall use the System in accordance with this Agreement to provide
integration of communications for governmental operations.
2.02 When using the System, Prosper shall abide by all applicable federal, state and
local laws and regulations, including any regulations of the Frisco System. When Prosper uses
Item 5c
Radio Communications System Agreement Page 2 of 8
659313
the System for interoperability with Talkgroups (hereinafter defined) other than those provided
by this Agreement, Prosper will also abide by the user rules of those Talkgroups.
2.03 Prosper must provide a written request to the Frisco Radio Operations Department
Manager to activate radios (hereinafter referred to as “Subscriber Units”) on the System. Such
requests must include the model and serial number of the Subscriber Units, the name of the user,
and the identifying Talkgroups required in the Subscriber Unit.
2.04 Prosper is responsible for furnishing its own Subscriber Units, which must be
compatible with the APCO P-25 Digital Phase II system, and for maintenance of the Subscriber
Units and all dispatch equipment owned and/or operated by Prosper. Prosper is responsible for
all software and hardware required for these Subscriber Units should it choose a different
manufacturer than Frisco.
2.05 Prosper shall use reasonable efforts to acquire equipment necessary to utilize the
System in accordance with all applicable federal, state and local laws. In the event Prosper is
unable to obtain the equipment necessary to utilize the System prior to February 1, 2015, Prosper
shall provide written notice to Frisco by that date. In the event Prosper provides such written
notice to Frisco in accordance with this Section 2.05, this Agreement shall terminate
automatically without further obligation of the parties.
III. OBLIGATIONS OF FRISCO
3.01 Frisco will lease to Prosper no less than four (4) Talkgroups, which are a primary
level of communication for users on the System (hereinafter referred to as “Talkgroup”)
comparable to a channel on a conventional radio system, for the exclusive use of Prosper.
Talkgroups will be established for Prosper by Frisco.
3.02 The Frisco Radio Operations Manager will not activate radios on Prosper
Talkgroups nor make changes to Prosper radios without first receiving authorization from the
designated representative of Prosper unless such action is necessary to eliminate harmful
interference.
3.03 Frisco is also responsible for:
(1) Coordinating Talkgroups among system users;
(2) Grouping of Talkgroups to allow transmitting and receiving on all; and
(3) The operation, maintenance, and control of the System infrastructure.
IV. FEES
The fees assessed against Prosper for services and use of the System are as follows:
(1) Lease radio airtime (per radio, per month) $ 8.50
(2) Lease Talkgroup (per Talkgroup, per month) $62.00
(3) Administrative and Technical Fee (per month) $96.00
None of the fees listed above include the cost of maintenance of mobiles, portables, or control
stations/points. Fees due for the first year of the term of this Agreement will be prorated.
Item 5c
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659313
After the first year of the term of this Agreement, Frisco may increase the fees at the
beginning of each fiscal year by an amount not to exceed five percent (5%) of the previous
year’s fees. Frisco will provide one hundred twenty (120) days’ notice to Prosper before
increasing the fees.
Total Fees for Annual Service
Based on the fees set out above, Frisco will calculate the annual fee due based on the total
number of radios and Talkgroups and will submit an invoice to Prosper on or before October 1st
of each year. The amounts invoiced are subject to change when Prosper adds or deletes radios or
Talkgroups in service. Prosper must notify the Frisco System Manager in writing of any addition
or deletion of radios or Talkgroups. The amount owed for additions of radios and/or Talkgroups
will be prorated for the year added, invoiced immediately, and the invoiced amounts will be due
within thirty (30) days of receipt of the invoice for the addition(s). The amount owed for annual
fees will be adjusted for deletions the next year of the term. No refunds will be given for
payment made for radios or Talkgroups deleted after annual payment until the next year of the
term.
V. PAYMENT DUE
Prosper agrees to pay Frisco the annual fees specified under Section IV within thirty (30)
days of the receipt of the invoice. Should Prosper add radios or Talkgroups to the service within
the term, Prosper agrees to pay the additional fee(s) due within (30) days of invoice. All
payments for expenses incurred as a result of the performance of this Agreement shall be made
only from current revenues legally available to each respective party.
VI. TERMINATION
Termination of this Agreement may occur by any of the following:
(1) Either party may terminate this Agreement at any time and for any reason
by giving one hundred eighty (180) days advance written notice to the
other party. Prosper shall pay all fees incurred through the effective date
of termination.
(2) If Frisco, in its sole discretion, permanently discontinues its operation of
the System, this Agreement shall automatically terminate on the date of
discontinuance without further notice, and no fees will be reimbursed by
Frisco to Prosper.
VII. RELEASE AND HOLD HARMLESS
TO THE EXTENT ALLOWED BY LAW, EACH PARTY DOES HEREBY AGREE TO WAIVE ALL
CLAIMS AGAINST, RELEASE, AND HOLD HARMLESS THE OTHER PARTY AND ITS RESPECTIVE
OFFICIALS, OFFICERS, AGENTS, EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE CAPACITIES,
FROM ANY AND ALL LIABILITY, CLAIMS, SUITS, DEMANDS, LOSSES, DAMAGE, ATTORNEYS’ FEES,
INCLUDING ALL EXPENSES OF LITIGATION OR SETTLEMENT, OR CAUSES OF ACTION WHICH MAY
ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSONS OR OF LOSS OF, DAMAGE TO, OR
LOSS OF USE OF ANY PROPERTY ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT.
IN THE EVENT THAT A CLAIM IS FILED, EACH PARTY IS RESPONSIBLE FOR ITS PROPORTIONATE
SHARE OF LIABILITY. THE PARTIES AGREE THAT EACH PARTY SHALL BE LIABLE ONLY FOR
Item 5c
Radio Communications System Agreement Page 4 of 8
659313
DAMAGES, INCLUDING ATTORNEYS’ FEES AND COSTS, RELATED TO OR ARISING OUT OF THE
INTENTIONAL OR NEGLIGENT ACTS OR OMISSIONS OF THEIR RESPECTIVE OFFICIALS, OFFICERS,
AGENTS, AND EMPLOYEES IN THE PERFORMANCE OF THIS AGREEMENT.
VIII. IMMUNITY
The parties acknowledge and agree that, in executing and performing this Agreement,
neither party has waived, nor shall be deemed to have waived, any defense or immunity,
including governmental, sovereign and official immunity, that would otherwise be available to it
against claims arising in the exercise of governmental powers and functions. By entering into
this Agreement, the parties do not create any obligations, express or implied, other than those set
forth herein.
IX. ASSIGNMENT
This Agreement or any part thereof shall not be assigned or transferred by any party without
the prior written consent of the other party.
X. ENTIRE AGREEMENT
This Agreement contains the entire agreement of the parties with respect to the matters
contained herein and may not be modified or terminated except upon the provisions hereof or by
the mutual written agreement of the parties hereto.
XI. NOTICES
Any notice provided or permitted to be given under this Agreement must be in writing
and may be served by depositing the same in the United States Mail, addressed to the party to be
notified, postage pre-paid and registered or certified with return receipt requested; by facsimile;
by electronic mail, with documentation evidencing the addressee’s receipt thereof; or by
delivering the same in person to such party a via hand-delivery service, or to any courier service
that provides a return receipt showing the date of actual delivery of the same to the addressee
thereof. Notice given in accordance herewith shall be effective on receipt at the address of the
addressee. For purposes of notification, the addresses of the parties shall be as follows:
If to Prosper, addressed to it at:
Town of Prosper
Attn: Ronnie Tucker, Fire Chief
P.O. Box 307
Prosper, Texas 75707
Telephone: (972) 346-2640
Facsimile: (972) 346-9335
Email: Chief.Tucker@prosperfire.com
If to Frisco, addressed to it at:
City of Frisco
Attn: John Bruce, Police Chief
7200 Stonebrook Parkway
Item 5c
Radio Communications System Agreement Page 5 of 8
659313
Frisco, Texas 72023
Telephone: (972) 292-6000
Facsimile: (972) 292-6071
Email: jbruce@friscotexas.gov
With a copy to:
Abernathy, Roeder, Boyd & Joplin, P.C.
Attn: Ryan D. Pittman
1700 Redbud Blvd., Suite 300
McKinney, Texas 75069
Telephone: (214) 544-4000
Facsimile: (214) 544-4054
Email: rpittman@abernathy-law.com
XII. AUTHORITY TO SIGN
The individuals executing this Agreement on behalf of the respective parties below
represent to each other and to others that all appropriate and necessary action has been taken to
authorize the individual who is executing this Agreement to do so for and on behalf of the party
for which his or her signature appears, that there are no other parties or entities required to
execute this Agreement in order for the same to be an authorized and binding agreement on the
party for whom the individual is signing this Agreement and that each individual affixing his or
her signature hereto is authorized to do so, and such authorization is valid and effective on the
date of this Agreement.
XIII. SEVERABILITY
In the event that a term, condition or provision of this Agreement is determined to be
invalid, illegal, void, unenforceable or unlawful by a court of competent jurisdiction, then that
term, condition or provision shall be deleted and the remainder of the Agreement shall remain in
full force and effect as if such invalid, illegal, void, unenforceable or unlawful provision had
never been contained in this Agreement.
XIV. GOVERNING LAW; VENUE
The laws of the State of Texas shall govern the interpretation, validity, performance and
enforcement of this Agreement, without regard to conflict of law principles. This Agreement is
performable in Denton County and Collin County, Texas, and the exclusive venue for any action
arising out of this Agreement shall be a court of appropriate jurisdiction in Collin County, Texas.
XV. INTERPRETATION OF THIS AGREEMENT
This Agreement shall be deemed drafted equally by the Parties hereto. The language of
all parts of this Agreement shall be construed as a whole according to its fair meaning, and any
presumption or principle that the language herein is to be construed against either party shall not
apply. Headings in this Agreement are for the convenience of the parties and are not intended to
be used in construing this document.
XVI. REMEDIES
Item 5c
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659313
No right or remedy granted herein or reserved to the parties is exclusive of any right or
remedy granted by law or equity, but each shall be cumulative of every right or remedy given
hereunder. Waiver by either party of any breach of this Agreement, or the failure of either party
to enforce any of the provisions of this Agreement, at any time, shall not in any way affect, limit
or waive such party’s right thereafter to enforce and compel strict compliance.
XVII. SUCCESSORS AND ASSIGNS
When referring to “Frisco” herein, this Agreement shall refer to and be binding upon
Frisco, and its officers, directors, partners, employees, representatives, contractors,
subcontractors, agents, successors, assignees (as authorized herein), vendors, grantees, trustees,
contractors, subcontractors, invitees, volunteers and/or another other third parties for whom such
Frisco is legally responsible. When referring to “Prosper” herein, this Agreement shall refer to
and be binding upon Prosper, and its Town Council Members, officers, agents, representatives,
employees and/or any other third parties for whom Prosper is legally responsible.
XVIII. NO THIRD PARTY BENEFICIARIES
Nothing in this Agreement shall be construed to create any right in any third party not a
signatory to this Agreement, and the parties do not intend to create any third party beneficiaries
by entering into this Agreement.
XIX. MULTIPLE COUNTERPARTS
This Agreement may be executed in a number of identical counterparts, each of which
shall be deemed an original for all purposes. An electronic mail signature will also be deemed to
constitute an original if properly executed.
[Signature page follows.]
Item 5c
Radio Communications System Agreement Page 7 of 8
659313
IN WITNESS WHEREOF, the parties have executed this Agreement and caused this
Agreement to be effective on the Effective Date.
Town of Prosper, Texas,
a home-rule municipality
By: ___________________________
Harlan Jefferson, Town Manager
ATTEST:
____________________________
Robyn Battle, Town Secretary
City of Frisco, Texas,
a home-rule municipality
By: ____________________________
George Purefoy, City Manager
ATTEST: APPROVED AS TO FORM:
_____________________________ ________________________________
Jenny Page, City Secretary Abernathy Roeder Boyd & Joplin P.C.
Ryan D. Pittman, City Attorneys
Item 5c
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659313
STATE OF TEXAS §
§
COUNTY OF COLLIN §
BEFORE ME, the undersigned authority, on this day personally appeared Harlan
Jefferson, known to me to be one of the persons whose names are subscribed to the foregoing
instrument; he acknowledged to me that he is the Town Manager and duly authorized
representative for the Town of Prosper, Texas, and that he executed said instrument for the
purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _____ day of
____________________, 201__.
_________________________________________
Notary Public in and for the State of Texas
My Commission Expires: ____________________
STATE OF TEXAS §
§
COUNTY OF COLLIN §
BEFORE ME, the undersigned authority, on this day personally appeared George
Purefoy, known to me to be one of the persons whose names are subscribed to the foregoing
instrument; he acknowledged to me that he is the City Manager and duly authorized
representative for the City of Frisco, Texas, and that he executed said instrument for the
purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _____ day of
____________________, 201__.
_________________________________________
Notary Public in and for the State of Texas
My Commission Expires:____________________
Item 5c
Page 1 of 1
To: Mayor and Town Council
From: Kent R. Austin, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and take action on a resolution expressing official intent to reimburse costs of Town
capital improvement program projects that may be funded with proceeds of bonds or other
obligations, if those costs are paid prior to the issuance of such bonds or other obligations.
Description of Agenda Item:
The attached resolution allows the Town to pay for the purchase and installation of a radio
system upgrade and other items in the FY 2015 CIP. The total budget for the radio project is
$1,400,000. Other CIP projects include construction of the second fire station, park acquisition
and improvements, street improvements, and water distribution and wastewater collection
system improvements. The resolution provides for up to $12,187,500 in capital project
expenditures. This is the total amount of estimated debt for the FY 2015 CIP
Budget Impact:
The reimbursement resolution itself has no budget impact; repayment of the expenditures will
be included in the debt service portion of the tax rate after the bonds are issued. Initial funding
for the work will come from the Capital Projects Fund.
Legal Obligations and Review:
Dan Culver of McCall, Parkhurst and Horton, the Town’s bond counsel, wrote the
reimbursement resolution and reviewed this item.
Attached Documents:
1. Resolution
Town Staff Recommendation:
Town staff recommends the Town Council approve the reimbursement resolution.
Recommended Motion:
I move to approve the resolution expressing official intent to reimburse costs of Town capital
improvement program projects that may be funded with proceeds of bonds or other obligations,
if those costs are paid prior to the issuance of such bonds or other obligations.
Prosper is a place where everyone matters.
FINANCE
Item 5d
TOWN OF PROSPER, TEXAS RESOLUTION NO. 15-__
RESOLUTION EXPRESSING OFFICIAL INTENT TO REIMBURSE COSTS
OF TOWN 2015 CAPITAL IMPROVEMENT PROGRAM PROJECTS
WHEREAS, the Town of Prosper, Texas (the "Issuer") is a duly created governmental
body of the State of Texas; and
WHEREAS, at an election held by the Issuer on May 14, 2011, voters of the Issuer
approved $25,040,000 of general obligation bonds (the "Voted Bonds") for various projects in
the Town, and the Issuer has heretofore issued $9,010,000 of such bonds in accordance with
the election, leaving an unissued balance of $16,030,000 available for future issuance; and
WHEREAS, in addition to the Voted Bonds, the Issuer is authorized by law to issue and
incur debt obligations to fund costs of capital improvements in the Town; and
WHEREAS, the Issuer expects to pay, or have paid on its behalf, expenditures in
connection with the design, planning, acquisition and construction of portions of its 2015 and
future year capital improvement program projects, including costs associated with the
construction of a fire station, park acquisition and improvements, street improvements, water
distribution and wastewater collection system improvements, related infrastructure
improvements, and the acquisition of communication equipment (collectively, the "Project") prior
to the issuance of tax-exempt obligations, tax-credit obligations and/or obligations for which a
prior expression of intent to finance or refinance is required by Federal or state law (collectively
and individually, the "Obligations") to finance the Project; and
WHEREAS, the Issuer finds, considers, and declares that the reimbursement for the
payment of such expenditures will be appropriate and consistent with the lawful objectives of the
Issuer and, as such, chooses to declare its intention to reimburse itself for such payments at
such time as it issues Obligations to finance the Project.
THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE ISSUER THAT:
SECTION 1
The Issuer reasonably expects to incur debt, as one or more series of Obligations, with
an aggregate maximum principal amount equal to $12,187,500 for the purpose of paying the
costs of the Project.
SECTION 2
All costs to be reimbursed pursuant hereto will be capital expenditures. No Obligations
will be issued by the Issuer in furtherance of this Statement after a date which is later than 18
months after the later of (1) the date the expenditures are paid, or (2) the date on which the
property, with respect to which such expenditures were made, is placed in service.
SECTION 3
The foregoing notwithstanding, no Obligation will be issued pursuant to this Statement
more than three years after the date any expenditure which is to be reimbursed is paid.
Item 5d
Resolution No. 15-__, Page 2
SECTION 4
The foregoing Sections 2 and 3 notwithstanding, all costs to be reimbursed with qualified
tax credit obligations shall not be paid prior to the date hereof and no tax credit obligations shall
be issued after 18 months of the date the original expenditure is made.
SECTION 5
To evidence the adoption of this Resolution on this, the 13th day of January, 2015 by the
Town Council of the Issuer, the signatures of the Town Secretary and Mayor are set forth below.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, THIS 13TH DAY OF JANUARY, 2015.
_________________________________
Ray Smith, Mayor
ATTEST:
___________________________________
Robyn Battle, Town Secretary
Item 5d
Page 1 of 2
To: Mayor and Town Council
From: Stuart Blasingame, Assistance Fire Chief
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon approving the purchase and installation of a radio system upgrade through
various suppliers; a Communications Products Agreement with Motorola Solutions, Inc.; and
authorizing the Town Manager to execute the same.
Description of Agenda Item:
Staff requested to enter into a Interlocal Agreement to establish a partnership with the City of
Frisco, allowing the Town to utilize Frisco's public safety radio communications system on this
same Council Agenda. Frisco has a more robust system in place, and integrating with their system
will be more cost effective than replacing all of the Town's current equipment, which is nearing end
of service life.
This request will provide for replacement of all dispatch communications equipment, all mobile and
portable radios, the fire station alerting system, and all related hardware and software. As
stipulated in the agreement with Frisco, Prosper is responsible for furnishing its own radios, which
must be compatible with Frisco's current system, and compliant with current Federal
Communications Commission guidelines (APCO P-25 Digital Phase II Standard). This request will
also provide for a new radio tower and microwave link for Fire Station No. 2, build-out of a new
server room to accommodate the segregation of internal infrastructure equipment and the radio
communications system equipment, and IT related parts and professional services related to the
reconfiguration of the server rooms.
Budget Impact:
The total price for the purchase and installation of a radio system upgrade as described herein is
$1,085,191.06. There is $1,400,000.00 available in the CIP budget for the Radio System
Improvements Project.
Below is a summarization of the purchases related to the radio system upgrade:
Motorola Solutions, Inc.: K-Core, Consoles and Portable/Mobile Radios
(Purchase through HGAC Contract No. RA05-12)
$ 725,144.00
Motorola Solutions, Inc.: Eventide 10 Channel Logging Recorder and UPS
System (Purchase through HGAC Contract No. RA05-12)
$ 25,287.00
Prosper is a place where everyone matters.
FIRE
Item 5e
Page 2 of 2
DFW Communications: Installation Labor for Phoenix G2 Alerting System;
Parts, Labor and Installation of Alerting Bay Speakers; and Radio
Tower/Microwave Link (Sole Source - Only Motorola Premier Service Provider
in DFW Area)
$ 97,894.00
US Digital Designs: Phoenix G2 Fire Station Alerting System (Sole Source -
Only Interface Available through Town's CAD System Provider)
$ 167,873.00
Integrated Computer Systems: Exporting CAD Fire/EMS Call Data (Sole
Source - Town's CAD System Provider)
$ 20,250.00
ScoBilt: Server Room Build-Out (Best Value Quote) $ 40,725.00
NCC Data: IT Parts and Professional Services for Reconfiguration of Server
Rooms (Town's Current IT Provider)
$ 6,518.06
FCC Relicensing Fees (Budgetary Estimate) $ 1,500.00
TOTAL PURCHASE AND INSTALLATION: $1,085,191.06
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the Agreement as to form and
legality.
Attached Documents:
1. Communications Products Agreement with Motorola Solutions, Inc.
2. Motorola Pricing Sheet for K-Core, Consoles and Portable/Mobile Radios
3. Motorola Quote for Eventide 10 Channel Logging Recorder and UPS System
4. Authorized Service Provider Letter from Motorola for DFW Communications
5. DFW Communication Quote for Installation Labor of Phoenix G2 Fire Station Alerting System
for Central Fire Station, Fire Station No. 2 and Dispatch; Parts, Labor and Installation of Station
Alerting Bay Speakers; and Fire Station No. 2 Radio Tower and Microwave Link
6. US Digital Designs Quote for Phoenix G2 Fire Station Alerting System for Central Fire Station,
Fire Station No. 2 and Dispatch
7. Integrated Computer Systems Quote for Exporting CAD Fire/EMS Call Data to the US Digital
Design Phoenix G2 Fire Station Alerting System
8. Sole Source Letter from Integrated Computer Systems for US Digital Designs Interface
9. ScoBilt Quote for Server Room Build-Out
10. NCC Data Quote for IT Parts and Professional Services related to Reconfiguration of Server
Rooms
Town Staff Recommendation:
Town staff recommends approval of the purchase and installation of a radio system upgrade
through various suppliers; a Communications Products Agreement with Motorola Solutions, Inc.;
and authorizing the Town Manager to execute the same.
Proposed Motion:
I move to approve the purchase and installation of a radio system upgrade through various
suppliers; a Communications Products Agreement with Motorola Solutions, Inc.; and authorize the
Town Manager to execute same.
Item 5e
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
10 July, 2014 Use or disclosure of this proposal is subject
to the restrictions on the cover page.
Motorola Solutions Confidential Restricted Pricing 1
SECTION 7 PRICING
Motorola is pleased to provide the following equipment and services to Town of Prosper.
HGAC EQUIPMENT TOTAL $626,740.00
(ITEMIZED EQUIPMENT LIST ATTACHED)
SERVICES TOTAL $115,904.00
(SERVICES IDENTIFIED IN STATEMENT OF WORK ATTACHED)
PROJECT TOTAL $742,644.00
ADDITIONAL INCENTIVE (-$17,500.00)
(SEE NOTE BELOW)
FINAL PROJECT TOTAL $725,144.00
ADDITIONAL INCENTIVE FOR CONTRACT AWARD NO LATER THAN JANUARY 31,
2015 WITH EQUIPMENT SHIPMENT O ATER THAN MARCH 1, 2015.
Attachment 2
Date:July 22, 2014
Customer Connection Quotation 1307 E Algonquin Rd Schaumburg, IL 60196 Quote #:BGT07222014
Prepared By: Bobby Thompson Phone:(469) 236‐3743 Fax:(972) 445‐0915
Prepared For : Stuart Blasingame Bill To Ship to
Company : Town of Prosper Address:Address:
Phone:
Equipment Details and Pricing
Item Qty. Model Unit Price Total Price
1 1 PW9130L3000T‐XL Eaton 9130 , 3kVA/2700W, 120VAC in‐out 3,292.00$ 3,292.00$
2 2 PW9130N3000T‐EBM 879.00$ 1,758.00$
3 1 116750222‐001 ConnectUPS‐BD Web/SNMP Card 335.00$ 335.00$
419SW3Y‐3000UC 3‐Year Extended Warranty UPS System 429.00$ 429.00$
529SW3Y‐3000BC 3‐Year Extended Warranty Battery Packs 208.00$ 416.00$
6 1 NexLog740 7,995.00$ 7,995.00$
7 1 105301 Integrated 7" Color LCD Touch Screen Display 1,295.00$ 1,295.00$
8 1 105310 2 x 1TB fixed‐mount s/w‐RAID1 = 1TB storage (standard)‐$ ‐$
9 1 105385 Equip with 1 Blu‐Ray Drive (Archive to Blu‐Ray or DVD‐RAM)390.00$ 390.00$
10 1 108233‐000 Dual hot‐swap power supplies, 120/240VAC (standard)‐$ ‐$
11 1 324430 Rack Mount Slides ‐ 4 Post, 3U (for NexLog 740)360.00$ 360.00$
12 1 105284‐016 16‐Channel Analog Card, 16 Ch. Licenses 4,000.00$ 4,000.00$
13 1 109033‐007 QTY of Quick Install Kits (23 ft Cable + "66" Block)300.00$ 300.00$
14 1 271083 QTY of 8 packs MediaWorks PLUS (web) concurrent licenses 995.00$ 995.00$
15 1 SVC03SVC0115D Labor to Install UPS System 646.00$ 646.00$
16 1 SVC03SVC0115D Labor to Install Logging Recorder 3,076.00$ 3,076.00$
25,287.00$
HGAC CONTRACT #RA05‐12 PRICING
PO Issued to Motorola Solutions Inc. must:
>Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted
>Have a PO Number/Contract Number & Date
>Identify "Motorola Solutions Inc." as the Vendor
>Have Payment Terms or Contract Number
>Be issued in the Legal Entity's Name
>Include a Bill‐To Address with a Contact Name and Phone Number
>Include a Ship‐To Address with a Contact Name and Phone Number
>Include an Ultimate Address (only if different than the Ship‐To)
>Be Greater than or Equal to the Value of the Order
>Be in a Non‐Editable Format
>Identify Tax Exemption Status (where applicable)
>Include a Signature (as Required)
QUOTE PAGE TOTAL
Description
Eaton Extended battery cabinet to provide 66 minutes of battery backup at
full load
NexLog 740 base system: 3U rack‐mount, Intel Core2 Quad CPU, Dual NIC,
Embedded Linux, NexLog base software, web‐based configuration
manager, and 1st year warranty.
Attachment 3
December 22, 2014
Town of Prosper, Texas
Attn: Stuart Blasingame
Prosper Fire Department
Prosper, Texas
Chief Blasingame,
Thank you for allowing Motorola and our partners to work with The Town of Prosper in
its communications needs and requirements. DFW Communications is the only Motorola
Premier Service Provider authorized to perform installation work in the Dallas
Metroplex. This is a key component, when using DFW, in ensuring that any services or
integration into existing Motorola systems or equipment are not impacted by non-
authorized third party companies. This allows you to have confidence that any existing
warranties will not be impacted by non-certified or trained individuals.
Should you have any questions or require additional information, please contact me at
972-977-8022.
Regards,
Becky Smartt
Sr. Account Manager
Attachment 4
501 Duncan Perry Road
Arlington, Texas 76011
877‐730‐439 Office
855‐730‐4339 Fax
December 19, 2014
Chief Blasingame
Prosper Fire Department
Budgetary Project Quote
Chief below I have outlined the various areas we discussed as part of the P25 radio system
upgrade. This includes the following:
1. Installation of the G2 fire station alerting system
2. Addition of Sound Sphere speakers in the apparatus bays
3. Installation of a tower at station‐2 and a licensed microwave link
Fire station alerting system
DFW will provide installation and configuration services of the equipment supplied by the Town of
Prosper and G2 at station‐1, station‐2 and dispatch. All configuration of the Town’s computer
network to be done by the IT contractor.
Station‐1 $25,000
Station‐2 $20,000
Dispatch $8000
Total $53,000
In addition, the town has requested zoned amplifiers and sound sphere speakers be installed in
each station apparatus bay.
4 Sound Sphere Bay Speakers $992.00
4 Speaker Mounting Brackets $232.00
4 Speaker 70 volt transformers $460.00
2 Bogan 60 watt amplifiers $920.00
Installation $2290.00
(2447.00 for Central, 2447.00 for Station 2) Total $4894.00
Attachment 5
501 Duncan Perry Road
Arlington, Texas 76011
877‐730‐439 Office
855‐730‐4339 Fax
Station‐2 radio tower and microwave
In order to facilitate radio and station alerting connectivity to fire station 2 the addition of a small
radio tower and licensed microwave link will need to be installed. This connectivity will also be
used for phone and computer connectivity back to the Town’s computer network. Below is a
projected budgetary cost for the purchase and installation of the equipment and tower.
Radio tower purchase and installation $15,000
Licensed microwave link purchase and installation $25,000
Total $40,000
Total project budgetary estimate
G2 fire station alerting installation $53,000
Addition of bay sound sphere equipment $4894.00
Radio tower and microwave for station‐2 $40,000
Total $97,894.00
Attachment 5
us digital designs
Tempe, Arizona USA
Phoenix G2 - Automated Fire Station Alerting
Quotation to:
Town of Prosper, TX
Prosper Fire Department
Project:
Fire Station Alerting System
for One Dispatch Center and Two Stations
Proposal number:
PTX003
Revision #
1
Quote Date:
18-Dec-2014
Quote Expires:
16-Jun-2015
FOR FINAL INSTALLATION CONTACT:
NOT YET INCLUDED / TBD
Pending Final Approved Design
By:
Erik Hanson
Project Manager
US Digital Designs, Inc.
1835 E Sixth St #27
Tempe, AZ 85281
602-687-1739 direct
480-290-7892 fax
ehanson@usdd.com
This Quote Subject to Review for Errors and Omissions
Attachment 6
US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE:12/18/2014
Expires:6/16/2015
Quote SUBMITTED TO:
Town of Prosper, TX
Fire Station Alerting System
REF PROPOSAL
PTX003 v1
Item Unit Mfr Qty Description Part No.Unit Ext
COMMUNICATIONS GATEWAY EQUIPMENT
1 PR USDD 1 G2 Communications Gateway Pair
(Hardware for CAD interface) G2-GW $ 6,500.00 $ 6,500.00
2 Kit USDD 1 G2 Gateway Audio Serial Interface
(GaSi)GaSi $ 1,295.00 $ 1,295.00
3 Kit USDD 0 G2 HDTV Remote module TVR $ - $ -
4 Kit USDD 0 G2 Light Tower Interface LTI $ - $ -
COMMUNICATIONS GATEWAY INTERFACES
5 LOT USDD 0 Radio System Interface (By Owner -
working with neighboring system)RSI $ - $ -
6 LOT USDD 0 Radio System Interface Modification RSI-CM $ - $ -
7 LOT USDD 0 Additional Radio Channel ARC $ - $ -
8 LOT CAD 1
CAD Interface - ICS (USDD-side Only -
Customer responsibility to discuss CAD-
side costs (if any) with their vendor).
CAD-I $ 9,800.00 $ 9,800.00
COMMUNICATIONS GATEWAY SERVICES
9 HR USDD 50 Gateway Configuration & Modifications GW-CM $ 250.00 $ 12,500.00
10 LOT USDD 1 Gateway Installation and Start-up GW-ISU $ 5,240.00 $ 5,240.00
11 LOT USDD 1 Gateway Project Management GW-PM $ 352.00 $ 352.00
12 LOT USDD 1 Training - System Administrator TRA-SA $ 2,150.00 $ 2,150.00
13 LOT USDD 1 Training - Dispatch Operator TRA-DO $ 2,150.00 $ 2,150.00
14 LOT USDD 0 Misc Option 1 $ - $ -
15 LOT USDD 0 Misc Option 1 $ - $ -
$ 39,987.00
DISPATCH CENTER
DISPATCH CENTER
Dispatch-Level Equipment/Services
PTX003-Qv1 - 1Disp2Stations(18DEC2014budgetary).xlsm DISPATCH 2 of 12
Attachment 6
All COM GATEWAY / Equipment and Services / Running Total:
All COM GATEWAY / Shipping Total / Running Total:
GRAND TOTAL / COM GATEWAY:
Dispatch center costs typically only need to be assumed once per dispatching
agency, no matter how many stations are dispatched (unless redundant centers
or further modifications are needed).
$40,067.00
$39,987.00
$80.00
PTX003-Qv1 - 1Disp2Stations(18DEC2014budgetary).xlsm DISPATCH 3 of 12
Attachment 6
US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE:12/18/2014
Expires:6/16/2015
Quote SUBMITTED TO:
Town of Prosper, TX
Fire Station Alerting System
REF PROPOSAL
PTX003 v1
Item Unit Mfr Qty Description Part No.Unit Ext
PHOENIX G2 - STATION CONTROLLER (Required)
Control up to (8) peripherals
1 Kit USDD 1 G2 ATX STATION CONTROLLER ATX $ 18,000.00 $ 18,000.00
2 Kit USDD 0 Rack Mount Ears ATX-E N/C N/C
3 Kit USDD 0 Base Plate ATX-P N/C N/C
STATION CONTROLLER OPTIONS
4 Kit USDD 1 ATX EXPANSION KIT ATX-EXP $ 5,994.00 $ 5,994.00
5 Kit USDD 0 Rack Mount Ears ATX-E N/C N/C
6 Kit USDD 0 Audio Extension Module AUD-EXT $ - $ -
7 Kit USDD 0 Fiber LAN Modules (2)FIB-LAN-KIT $ - $ -
8 Ea USDD 1 G2 VOICEALERT - Single Station License VA $ 834.00 $ 834.00
PERIPHERAL OPTIONS
9 Ea USDD 9 G2 ROOM REMOTE Module RR $ 1,650.00 $ 14,850.00
10 Ea USDD 0 RR Trim Plate, for Flush-Mount RR-TP $ - $ -
11 Ea USDD 0 RR Back-Box, for solid-wall flush-mounting RR-BB $ - $ -
12 Ea USDD 4 G2 MESSAGE REMOTE Module MR $ 1,050.00 $ 4,200.00
13 Ea USDD 0 G2 SIGN REMOTE Module SR $ - $ -
14 Ea USDD 0 G2 HDTV REMOTE Module TVR $ - $ -
15 Ea USDD 0 G2 MESSAGE SIGN, Digital LED (GammaSign)MS-G $ - $ -
15 Ea USDD 9 MESSAGE SIGN, Digital LED (BetaBrite)MS-B $ 324.00 $ 2,916.00
16 Ea USDD 4 MS Adapter Plate, VESA 100 MS-ADPT-V100 $ 54.00 $ 216.00
17 Ea USDD 2 MS Tie-Straps (pair) - join two MSs MS-ADPT-STRP $ 24.00 $ 48.00
18 Ea USDD 0 MS Mount - Articulating, Std. reach MS-MNT-ART-S $ - $ -
19 Ea USDD 2 MS Mount - Articulating, Long reach MS-MNT-ART-L $ 259.00 $ 518.00
20 Ea USDD 0 MS Mount - X2 Arm, Artic., Long MS-MNT-ART-LX2 $ - $ -
21 Ea USDD 0 G2 DOUBLE MS KIT (MR, 90-deg Mount, x2MS)MS-X2K $ - $ -
22 Ea USDD 0 G2 I/O REMOTE w/ 8 In & 8 Out IOR $ - $ -
23 Ea USDD 0 Turnout Timer, Count Up, 2.25"X TOT $ - $ -
24 Ea USDD 0 G2 Strobe Light / Red LED STR $ - $ -
25 Ea USDD 0 G2 Color Indicator Remote - Up to 8 unique colors CIR $ - $ -
26 Ea USDD 0 Push Button, Standard (Black)PB-B $ - $ -
27 Ea USDD 0 Push Button, Emergency (Red)PB-R $ - $ -
28 Ea Atlas 0 Audio Amplifier, External, Standard AMP $ - $ -
29 Ea Bogn 0 Speaker-APP/Weatherized (A2T), Surface, 70v SPK-W-SM $ - $ -
30 Ea Bogn 4 Speaker - Standard, Flush Mount, 8Ω/70v (S86)SPK-STD-FM $ 66.00 $ 264.00
31 Ea Bogn 0 Speaker - Surface Mount (MB), 8Ω/70v SPK-STD-SM $ - $ -
32 Ea USDD 10 G2 LED SPEAKER - Flush Mount, 8Ω/70v SPK-LED-FM $ 270.00 $ 2,700.00
33 Ea USDD 0 G2 LED SPEAKER - Surface Mount (MB), 8Ω/70v SPK-LED-SM $ - $ -
34 Ea TIC 9 Transformer, 8ohm to 70V, External XFMR $ 48.00 $ 432.00
Station-Level Equipment/Services
Central Fire Station
PTX003-Qv1 - 1Disp2Stations(18DEC2014budgetary).xlsm STATIONS 4 of 12
Attachment 6
35 Ea TBD 2 ATX UPS, Standard UPS-STD $ 834.00 $ 1,668.00
36 Ea USDD 0 UPS Extended Runtime Battery UPS-EXT $ - $ -
STATION-LEVEL SERVICES
37 Ea USDD 0 Station Installation (TBD/Pending)ST-INST $ - $ -
38 Ea USDD 0 Station Remediation (NA/TBD)ST-INST $ - $ -
39 Ea USDD 0 Station Installation Supervision ST-IS $ - $ -
40 Ea USDD 1 Station Configuration & Start-Up ST-SU $ 2,106.00 $ 2,106.00
41 Ea USDD 1 Station Project Management ST-PM $ 790.00 $ 790.00
42 Ea USDD 1 Station Engineering / Design Services ST-ES $ 526.00 $ 526.00
43 Ea USDD 1 Station Documentation ST-DM $ 79.00 $ 79.00
44 Ea USDD 0
Station Training - User/Technician via streamed online
video with per-station license and participant
registration/verification.
TRA-UT-VID $ - $ -
45 Ea USDD 0
Station Training - User/Technician. On-Site @
Station. 1 Hour, 1 Visit. (3 Units/Hours suggested to
cover 3 shifts)
TRA-UT-OS $ - $ -
46 Ea USDD 0
Training - Installation Contractor / USDD G2
Certification (TBD - only needed if using non-certified
contractor)
TRA-IC $ - $ -
47 Ea USDD 0 Miscellaneous/TBD MISC $ - $ -
Individual Station Equipment & Services Subtotal 56,141$
Individual Station Shipping 1,489$
INDIVIDUAL STATION GRAND TOTAL 57,630$
Central Fire Station
PTX003-Qv1 - 1Disp2Stations(18DEC2014budgetary).xlsm STATIONS 5 of 12
Attachment 6
REF PROPOSAL
PTX003 v1
Item Unit Mfr Qty Description Part No.Unit Ext
PHOENIX G2 - STATION CONTROLLER (Required)
Control up to (8) peripherals
1 Kit USDD 1 G2 ATX STATION CONTROLLER ATX $ 18,000.00 $ 18,000.00
2 Kit USDD 0 Rack Mount Ears ATX-E N/C N/C
3 Kit USDD 0 Base Plate ATX-P N/C N/C
STATION CONTROLLER OPTIONS
4 Kit USDD 1 ATX EXPANSION KIT ATX-EXP $ 5,994.00 $ 5,994.00
5 Kit USDD 0 Rack Mount Ears ATX-E N/C N/C
6 Kit USDD 0 Audio Extension Module AUD-EXT $ - $ -
7 Kit USDD 0 Fiber LAN Modules (2)FIB-LAN-KIT $ - $ -
8 Ea USDD 1 G2 VOICEALERT - Single Station License VA $ 834.00 $ 834.00
PERIPHERAL OPTIONS
9 Ea USDD 10 G2 ROOM REMOTE Module RR $ 1,650.00 $ 16,500.00
10 Ea USDD 0 RR Trim Plate, for Flush-Mount RR-TP $ - $ -
11 Ea USDD 0 RR Back-Box, for solid-wall flush-mounting RR-BB $ - $ -
12 Ea USDD 5 G2 MESSAGE REMOTE Module MR $ 1,050.00 $ 5,250.00
13 Ea USDD 3 G2 SIGN REMOTE Module SR $ 525.00 $ 1,575.00
14 Ea USDD 0 G2 HDTV REMOTE Module TVR $ - $ -
15 Ea USDD 0 G2 MESSAGE SIGN, Digital LED (GammaSign)MS-G $ - $ -
15 Ea USDD 13 MESSAGE SIGN, Digital LED (BetaBrite)MS-B $ 324.00 $ 4,212.00
16 Ea USDD 6 MS Adapter Plate, VESA 100 MS-ADPT-V100 $ 54.00 $ 324.00
17 Ea USDD 3 MS Tie-Straps (pair) - join two MSs MS-ADPT-STRP $ 24.00 $ 72.00
18 Ea USDD 0 MS Mount - Articulating, Std. reach MS-MNT-ART-S $ - $ -
19 Ea USDD 3 MS Mount - Articulating, Long reach MS-MNT-ART-L $ 259.00 $ 777.00
20 Ea USDD 0 MS Mount - X2 Arm, Artic., Long MS-MNT-ART-LX2 $ - $ -
21 Ea USDD 0 G2 DOUBLE MS KIT (MR, 90-deg Mount, x2MS)MS-X2K $ - $ -
22 Ea USDD 0 G2 I/O REMOTE w/ 8 In & 8 Out IOR $ - $ -
23 Ea USDD 0 Turnout Timer, Count Up, 2.25"X TOT $ - $ -
24 Ea USDD 0 G2 Strobe Light / Red LED STR $ - $ -
25 Ea USDD 0 G2 Color Indicator Remote - Up to 8 unique colors CIR $ - $ -
26 Ea USDD 0 Push Button, Standard (Black)PB-B $ - $ -
27 Ea USDD 0 Push Button, Emergency (Red)PB-R $ - $ -
28 Ea Atlas 0 Audio Amplifier, External, Standard AMP $ - $ -
29 Ea Bogn 1 Speaker-APP/Weatherized (A2T), Surface, 70v SPK-W-SM $ 252.00 $ 252.00
30 Ea Bogn 8 Speaker - Standard, Flush Mount, 8Ω/70v (S86)SPK-STD-FM $ 66.00 $ 528.00
31 Ea Bogn 0 Speaker - Surface Mount (MB), 8Ω/70v SPK-STD-SM $ - $ -
32 Ea USDD 26 G2 LED SPEAKER - Flush Mount, 8Ω/70v SPK-LED-FM $ 270.00 $ 7,020.00
33 Ea USDD 1 G2 LED SPEAKER - Surface Mount (MB), 8Ω/70v SPK-LED-SM $ 270.00 $ 270.00
34 Ea TIC 10 Transformer, 8ohm to 70V, External XFMR $ 48.00 $ 480.00
35 Ea TBD 2 ATX UPS, Standard UPS-STD $ 834.00 $ 1,668.00
36 Ea USDD 0 UPS Extended Runtime Battery UPS-EXT $ - $ -
STATION-LEVEL SERVICES
37 Ea USDD 0 Station Installation (TBD/Pending)ST-INST $ - $ -
38 Ea USDD 0 Station Remediation (NA/TBD)ST-INST $ - $ -
39 Ea USDD 0 Station Installation Supervision ST-IS $ - $ -
40 Ea USDD 1 Station Configuration & Start-Up ST-SU $ 2,550.00 $ 2,550.00
41 Ea USDD 1 Station Project Management ST-PM $ 956.00 $ 956.00
42 Ea USDD 1 Station Engineering / Design Services ST-ES $ 638.00 $ 638.00
43 Ea USDD 1 Station Documentation ST-DM $ 96.00 $ 96.00
Station-Level Equipment/Services
Fire Station #2
PTX003-Qv1 - 1Disp2Stations(18DEC2014budgetary).xlsm STATIONS 6 of 12
Attachment 6
44 Ea USDD 0
Station Training - User/Technician via streamed online
video with per-station license and participant
registration/verification.
TRA-UT-VID $ - $ -
45 Ea USDD 0
Station Training - User/Technician. On-Site @
Station. 1 Hour, 1 Visit. (3 Units/Hours suggested to
cover 3 shifts)
TRA-UT-OS $ - $ -
46 Ea USDD 0
Training - Installation Contractor / USDD G2
Certification (TBD - only needed if using non-certified
contractor)
TRA-IC $ - $ -
47 Ea USDD 0 Miscellaneous/TBD MISC $ - $ -
Individual Station Equipment & Services Subtotal 67,996$
Individual Station Shipping 2,180$
INDIVIDUAL STATION GRAND TOTAL 70,176$
Fire Station #2
PTX003-Qv1 - 1Disp2Stations(18DEC2014budgetary).xlsm STATIONS 7 of 12
Attachment 6
ALL STATIONS / System & Services / Running Total :
All Stations / Shipping / Running Total :
Grand Total / Station-Level :
$124,137.00
$3,669.00
$127,806.00
Installation Notes:
01 - Unless specifically detailed in this proposal, no installation by USDD or it's subcontractors is assumed or provided.
03 - USDD can source, qualify, train and certify Local Licensed Regional Subcontrators where needed.
02 - Because these are mission-critical systems, USDD can only warrant systems installed by G2 Trained and Certified
Contractors.
04 - Installation warranted by installation contractor - G2 FSAS warranted, serviced and supported by USDD.
12 - All communications pathway infrastructure (network, radio, etc.) by others unless specifically detailed in this proposal.
09 - Structural backing for system devices and other millwork (not specifically detailed) by others.
11 - All electrical power, including (but not limited to) raceway,conduit, backboxes, service panels, high-voltage wiring and fixtures
by others.
10 - If applicable, Gas Control Shutoff Valve Addendum (to USDD and installation contractor) must be signed prior to installation.
05 - Unless specifically detailed in this proposal, installation to be performed during normal working hours.
08 - USDD FSAS Equipment to be made available by owner to Installation Contractor prior to on-site arrival.
06 - Unless specifically detailed in this proposal, no permit fees or material charges have been included.
07 - Unless specifically detailed in this proposal, no removal or remediation has been assumed or included.
PTX003-Qv1 - 1Disp2Stations(18DEC2014budgetary).xlsm STATIONS 8 of 12
Attachment 6
US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-87335 tel 480-290-7892 fax DATE:12/18/2014
Expires:6/16/2015
Quote SUBMITTED TO:
Town of Prosper, TX
Fire Station Alerting System
REF PROPOSAL
PTX003 v1
Customer must elect to choose any coverage required beyond 1st Year of Standard Warranty
Item Unit Mfr Qty Description Part No.Unit Ext
STANDARD Annual Support Options
1 LOT USDD 1
[STANDARD] 1st YEAR SUPPORT
Telephone / Remote Access Support (8:00
AM - 5:00 PM MST)
RS-1YR-STD $ 15,108.57 No Charge - Included
in Purchase
2 LOT USDD 0
[STANDARD] ADDITIONAL /
RECURRING ANNUAL SUPPORT
OPTION (PER YEAR) Telephone /
Remote Access Support (8:00 AM - 5:00
PM MST)
RS-AYR-STD $ 15,108.57 $ -
SUPPORT OPTIONS TOTAL: $ -
Support Agreements subject to change if system design is modified. For additional details, please review current
USDD Warranty Statement and Service Agreement
Recurring Annual Support Options
PTX003-Qv1 - 1Disp2Stations(18DEC2014budgetary).xlsm SUPPORT 9 of 12
Attachment 6
US DIGITAL DESIGNS QUOTE
1835 E. Sixth St. Suite #27
Tempe, Arizona 85281
877-551-8733 tel 480-290-7892 fax DATE:12/18/2014
Expires:6/16/2015
Quote SUBMITTED TO:
Town of Prosper, TX
Fire Station Alerting System
REF PROPOSAL
PTX003 v1
Dispatch-Level FSAS Subtotal 40,067.00$
Station-Level FSAS Subtotal 127,806.00$
Support-Level FSAS Subtotal -$ (TBD By Customer)
US Digital Designs System Total 167,873.00$
Section Totals
PTX003-Qv1 - 1Disp2Stations(18DEC2014budgetary).xlsm SECTION TOTALS 10 of 12
Attachment 6
TERMS AND CONDITIONS OF SALE
(Contract Sales)
1.REMITTANCES All invoices shall be due and payable upon receipt in United States currency, free of exchange,or any other charges,or as
otherwise agreed upon and set forth in writing by US Digital Designs, Inc. (hereinafter called “Seller”). The Customer,if so requested agrees to
furnish Seller with all information including financial statements, necessary to make a proper credit appraisal. Refusal to supply information may
cause this proposal to be withdrawn. Terms of payment originally granted are subject to the approval of continued credit status. Prices are
subject to correction for error.
2.PROPOSALS Proposals are based upon straight-time labor. Any request by the Customer for overtime work shall be considered an extra. This
proposal expires 30 days after its date, subject to the provisions of the first sentence of the paragraph below entitled “Acceptance of Terms.”
3.PROGRESS PAYMENTS Seller reserves the right to invoice Customer monthly as the work progresses, for all materials delivered to the job site
or to an off-site facility and for all work performed on-site and off-site. Engineering, drafting and other mobilization costs incurred prior to
installation shall be included in Sellers initial invoice and be equal to fifteen percent (15%)of the contract price. UAC, Invoices are due NET 30
upon receipt by Customer.If the Customer becomes overdue in any progress payment, Seller shall be entitled to suspend work, shall be entitled
to interest at the annual rate of 18% or the maximum permitted by the State of Arizona;and also to avail itself of any other legal remedies. Seller
shall also be entitled to interest on all amounts retained by Customer from progress payments or otherwise. Customer agrees that he will pay
and/or reimburse Seller for any and all reasonable attorneys’ fees which are incurred by Seller in the collection of amounts due and payable
hereunder.
4.CANCELLATION AND SUSPENSION Any contract resulting from this proposal is subject to cancellation or instructions to suspend work by the
customer only upon agreement to pay Seller work in progress and inventoried project parts.
5.TAXES The amount of any future sales, use, occupancy, excise,or other tax, federal, state,or local which Seller hereafter shall be obligated
legally to pay, either on its own behalf of the Customer or otherwise, with respect to the material covered by this proposal, shall be added to such
prices and paid by the Customer.
6.LOSS, DAMAGE OR DELAY Seller shall not be liable for any loss, damage,or delay occasioned by any causes beyond Seller’s control,
including,but not limited to, governmental actions or orders, embargoes, strikes, differences with workmen, fires, floods, accidents,or
transportation delays.
7.LIMITED WARRANTY See warranty document
THE FOREGOING CONSTITUTES THE CUSTOMER'S SOLE AND EXCLUSIVE REMEDY AND IS IN LIEU OF ANY AND ALL REMEDIES
THAT MAY BE AVAILABLE TO CUSTOMER. UNDER NO CIRCUMSTANCES WILL SELLER BE LIABLE FOR ANY INCIDENTAL OR
CONSEQUENTIAL DAMAGES EVEN IF ADVISED OF THE POSSIBILITY. SELLER'S LIABILITY TO CUSTOMER SHALL NOT UNDER ANY
CIRCUMSTANCES EXCEED THE PURCHASE PRICE PAID FOR THE PRODUCTS SOLD PURSUANT TO THIS AGREEMENT
INFRINGEMENT (a) Seller shall defend, indemnify and hold Customer and its customers harmless from any and all costs expenses (including
attorneys’ fees), losses or damages (except any consequential or special damages or costs) that may be finally assessed against Customer in
any action for infringement of any United States patent, copyright,or trademark or maskwork,or any trade secret,or other proprietary right of any
third party by the products delivered to Customer hereunder (Products); provided that Customer shall give Seller prompt written notice of any
action, claim,or threat of action against Customer relating to the Products;and provided Customer shall give Seller opportunity to elect to take
over, settle,or defend any such claim or action through counsel of Seller’s own choice and under its sole direction,and at its sole expense and
provided that Customer shall not impair and shall make fully available to Seller all defenses against such claim and shall fully cooperate with the
defense of same.
If the use of any such Product shall be enjoined or shall subject Customer to liability for infringement, Seller shall have the right at its own
expense to take any of the following courses of action: (1) procure for Customer the right to continue using such Product; (2)to replace such
Product with a non-infringing product of equivalent function; (3)to modify the Product so that it becomes non-infringing;or (4)to remove the
Product from Customer’s premises and refund the purchase price together with any transportation and installation costs thereof.
The foregoing obligations of Seller shall not apply to: (1)any product manufactured by Seller to a design provided by Customer (build-to-print);
(2)any infringement occasioned by the modification by Customer of any Product without written consent of Seller; (3)any infringement of a
patent claim covering a method or process;or (4)any infringement arising from the use of a Product in combination with any device added by
Customer without Seller’s written consent.
8.
PTX003-Qv1 - 1Disp2Stations(18DEC2014budgetary).xlsm T&C 11 of 12
Attachment 6
9.GOVERNING LAW Any contract resulting from this proposal shall be governed by, construed,and enforced in accordance with the laws of the
State of Arizona. Customer agrees to exclusive jurisdiction in the federal or state court located in Maricopa county Arizona.
10.CERTIFICATION The person whose signature appears on the attached hereof hereby certifies that,to his best knowledge and belief, the
annexed bid is not the result of any agreement, arrangement or understanding between the Seller and any other manufacturer or seller of
automatic control systems and that the prices, terms or conditions thereof have not been communicated by or on behalf of the Seller to any such
person and will not be communicated to any such person prior to the official opening of said bid.
11.ACCEPTANCE OF TERMS This proposal shall become a binding contract between the Customer and Seller when accepted in writing by the
Customer. Such acceptance shall be with mutual understanding that the terms and conditions of this proposal are a part thereof with the same
effect as though signed by both parties named herein and shall prevail over any inconsistent provision of said order.
12.No waiver, alteration,or modification of the terms and conditions on this and the attached hereof shall be binding unless in writing and signed by
an authorized representative of Seller.
13.Actual delivery schedules, customization, and implementation dates are determined ARO.
PTX003-Qv1 - 1Disp2Stations(18DEC2014budgetary).xlsm T&C 12 of 12
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Attachment 8
P.O. Box 1017 Wylie, Texas 75098-1017 Office/Fax 972/442-9550
8/18/14
Mr. Michael S. Bulla
CIP Project Manager
407 East First Street
Prosper, TX 75078
RE: Motorola Room Addition
Prosper Town Hall
Michael,
We offer the following proposal for the addition of the Motorola Room located at the
Prosper Town Hall. The room will be located in the office north of the dispatch room and will be
built to the FEMA Safe Room standards. This is based on the drawing provided and our meeting
on August 4th, 2014.
1. Demo floor covering, ceilings, walls, electrical & duct work in the area that is to
become the Motorola Room.
2. Construct new safe room walls for the Motorola Room area. The walls will be as
detailed in the FEMA Safe Room Design. This includes double sill and top plate,
double studs, double plywood, 14 ga. steel plate & gypsum board as the final
layer.
3. Construct new ceilings in the Motorola Room area. The ceiling will be as detailed
in the FEMA Safe Room Design. This includes double joists, double plywood and
14 ga. steel plate.
4. The door from the corridor into the Motorola Room will be 12 ga. hollow metal
door and frame and will have a commercial grade lockset, closer and continuous
gear hinge.
5. Provide and install one 2 ton split system HVAC unit with all associated
refrigerant and condensate lines.
6. Provide and install VCT flooring and rubber base for the Motorola Room.
7. Provide paint finishes on gypsum board, doors, etc. Repair or modify existing
finishes to tie into new construction.
Attachment 9
P.O. Box 1017 Wylie, Texas 75098-1017 Office 972/442-9550
8. Relocate existing light fixtures into corridor and provide and install new switches,
plugs and 2 LED light fixtures in the Motorola Room. This includes the 2 50 A
plugs and 3 quad plugs shown on the provided drawing. This also includes
electrical work associated with new HVAC.
9. Performance and Payment Bonds.
Exclusions:
1. Sales Tax
2. Permit Fees
3. Fire sprinkler system or fire alarm system
4. Security system
The total cost for the above work as outlined is $40,725. The project will take about
3-4 weeks for construction. The design and material acquisition for items with long lead
times may take another 3-4 weeks. Please feel free to contact me if you have any
questions.
Sincerely,
Donald L. Pass
Attachment 9
Attachment 10QuotationDATE1/5/201516775 Addison Road, Suite 420Quotation #72914Addison, TX 75001Customer IDTOPPhone (972) 354-1600Quotation For:Quotation valid until:1/15/2015Contact:Prepared by:Craig FisherCompany:Address:City/State/ZipPhone:Comments or Special Instructions:Server Room Build OutSALESPERSON P.O. NUMBERSHIP DATESHIP VIA F.O.B. POINT TERMSCKFDue on receiptQUANTITYUNIT PRICE TAXABLE? AMOUNT595.00 475.00 5142.50 712.50 Run fiber interduct between Server Rooms, run 6 CAT6 cables from Server Room to dispatch area 25'25 NCC Data Proserv125.00 3,125.00 Move all server equipment, UPS, Data Racks from old Server Room to NewServer Room2 24 Port Cat6 Rack Mount Patch Panel117.00 234.00 2 APC AR8725 Vertical Cable Management335.00 670.00 4 APC AR8129 Cable Management Arm101.00 404.00 2 APC Horizontal Cable Manager Single-Sided with Cover - rack cable92.00 184.00 30 CAT6 14' Patch Cables9.09 272.70 1 Box CAT6 cable 500'110.00 110.00 1 20' Fiber interduct47.50 47.50 442.84 171.36 56.00 56.00 January CookTown of Prosper121 W. Broadway StreetProsper, TX 75078(972) 346-2640LC-LC Multimode (OM1) Fiber Optic Patch Cable - 3 MeterDESCRIPTIONFocus on Your Business. We'll Focus on Your IT Network.Move Phone system, run 18 CAT6 20'ea cables between server roomNCC Tecnology hours labor overtimeNCC Tecnology hours labor
Attachment 10 SUBTOTAL 6,462.06$ A deposit of 75% on all purchases over $2500 is required TAX RATE SALES TAX - SHIPPING 56.00 TOTAL 6,518.06$ THANK YOU FOR YOUR BUSINESS!
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Software Maintenance and
Hosting Agreement between CRW Systems, Inc., and the Town of Prosper, Texas, related to
continued hosting, maintenance, and support services for TRAKiT Land Management software.
Description of Agenda Item:
For the past several years, the Town of Prosper has been utilizing the TRAKit Land
Management software to track all development and zoning plan applications, engineering plan
reviews, issuance of building permits, code compliance cases, and right-of-way permitting.
During this time, staff has added additional software modules to facilitate on-site inspection
reporting through the use of iPads, public website access on permitting and inspection reports,
as well as payment of permits via credit cards. With the addition of a purchasing agent to the
Town’s Finance Department, she was able to renegotiate the terms of the original agreement,
which results in an approximately $1,200/month savings to the Town.
The initial term of the new agreement will become effective upon execution for a five-year
period. At the end of the term, a subsequent agreement will be negotiated. The agreement can
be terminated by either party upon thirty days written notice.
This purchase falls within the definition of a procurement that is available from only one source
(Chapter 252 of the Local Government Code) and is exempt from competitive bidding
requirements. CRW Systems, Inc. is the developer, sole implementer of their software, and the
sole provider of technical support and updates for their products.
Budget Impact:
The service fee for the first year of service under the new agreement is $48,900, and is subject
to an annual increase of 2.5% for each subsequent year. The adopted FY 2014-2015 budget
includes $60,000 in the Building Inspections Division budget account #10-5230-80 for this
service. Subsequent annual expenditures will be subject to appropriations granted in future
fiscal years.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and
legality.
Prosper is a place where everyone matters.
DEVELOPMENT AND
COMMUNITY SERVICES
Item 5f
Page 2 of 2
Attached Documents:
1. Software Maintenance and Hosting Agreement
2. Sole Source Letter
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute a
Software Maintenance and Hosting Agreement between CRW Systems, Inc., and the Town of
Prosper, Texas, related to continued hosting, maintenance, and support services for TRAKiT
Land Management software.
Proposed Motion:
I move to authorize the Town Manager to execute a Software Maintenance and Hosting
Agreement between CRW Systems, Inc., and the Town of Prosper, Texas, related to continued
hosting, maintenance, and support services for TRAKiT Land Management software.
Item 5f
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December 30, 2014
Town of Prosper
Attn: January Cook, Purchasing Agent
121 W. Broadway
Prosper, TX 75078
Re: Sole Source for TRAKiT System and Support
Dear Ms. Cook:
This letter will confirm that CRW Systems, Inc. is the sole source provider for the software products
TRAKiT, eTRAKiT, TRAKiT GIS, and iTRAKiT. We are also the sole providers of technical support,
maintenance, and updates for these products. TRAKiT is our flagship product.
CRW is the developer, and the sole implementer for these software products.
Please let me know if you have any additional questions.
Sincerely,
Nathan Hershkowitz, Executive Vice President
CRW Systems, Inc.
Item 5f
Page 1 of 1
To: Mayor and Town Council
From: Alex Glushko, AICP, Senior Planner
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon authorizing the Town Manager to execute an Annexation Agreement
between G&R STX Investments, LLC, and the Town of Prosper, Texas.
Description of Agenda Item:
In 2010, the Town entered into five-year Annexation Agreements with unincorporated properties
within Denton County and in the Town’s Extraterritorial Jurisdiction (ETJ). These agreements
ensure that development will be in accordance with the Town’s standards. The Town has
offered to extend the Annexation Agreements by an additional five years. The subject property,
generally located on the south side of Prosper Road, 2,000± feet west of Legacy Drive, as
shown on Exhibit A of the Annexation Agreement, is eligible for an Annexation Agreement and
the property owner has agreed to extend their Agreement.
Legal Obligations and Review:
Town Attorney, Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the Annexation
Agreement as to form and legality.
Attached Documents:
1. Annexation Agreement
Town Staff Recommendation:
Town staff recommends the Town Council authorize the Town Manager to execute an
Annexation Agreement between G&R STX Investments, LLC, and the Town of Prosper, Texas.
Proposed Motion:
I move to authorize the Town Manager to execute an Annexation Agreement between G&R
STX Investments, LLC, and the Town of Prosper, Texas.
Prosper is a place where everyone matters.
PLANNING
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Item 5g
Item 5g
“NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE
ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN
REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY
NUMBER OR YOUR DRIVERS’ LICENSE NUMBER.”
AFTER RECORDING, RETURN TO:
Town of Prosper
Attn: Town Secretary
121 W. Broadway Street
P.O. Box 307
Prosper, TX 75078
WATER EASEMENT & TEMP. CONSTRUCTION EASEMENT
STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF DENTON
That ______________________ (“Grantor”), whether one or more, for and in consideration
of the sum of TEN DOLLARS ($10.00) cash in hand to Grantor paid by the TOWN OF PROSPER,
TEXAS, a Texas home-rule municipality, (“Grantee”) the receipt and sufficiency of which are hereby
acknowledged, does hereby GRANT, SELL AND CONVEY unto Grantee the easement and right to
construct, reconstruct, operate, repair, re-build, replace, relocate, alter, remove and perpetually
maintain water line facilities (“Facilities”), together with all incidental improvements, and all
necessary laterals in, upon and across certain real property owned by Grantor and located in the
Town of Prosper, Denton County, Texas, as more particularly described in and depicted on Exhibit
“A”, attached hereto and incorporated herein for all purposes (“Easement Property”).
Notwithstanding the foregoing, it is agreed that the Facilities shall not be constructed above the
surface of the Easement Property, except other than as needed for blow-offs, valves or fire hydrants
at a level even with the natural surface grade of the Easement Property. Furthermore, in installing,
maintaining and operating the Facilities, Grantee shall not change the direction or flow of surface
drainage of storm water over the Easement Property.
WATER & TEMP. CONSTRUCTION (____________) Page 1 of 9
Item 5g
This conveyance also includes a temporary construction easement on such property as
described on Exhibit “B” attached hereto and incorporated herein for all purposes (“Temporary
Construction Easement Property”) for the purpose of excavation, construction and laying of the
Facilities within the Easement Property described herein (the “Temporary Construction Easement”).
The Temporary Construction Easement granted herein will terminate and cease upon the earlier of
(a) completion of construction of the Facilities and acceptance of the Facilities by the Town of
Prosper, or (b) two (2) years from the date Grantor has signed this instrument. As part of the grant
hereby made, it is agreed between the parties hereto that any stone, earth, gravel or caliche which
may be excavated in the opening, construction or maintenance of said easement may be removed
from said premises by Grantee.
TO HAVE AND TO HOLD the same perpetually unto the Grantee, its successors and
assigns, together with the right and privilege at all times to enter the Easement Property and/or
Temporary Construction Easement Property (but only during the term of the Temporary Construction
Easement), or any part of either thereof, for the purpose of constructing, reconstructing, altering,
operating, relocating and maintaining the Facilities, and all incidental improvements and for making
connections therewith.
Grantor does hereby bind itself and its successors to WARRANT AND FOREVER DEFEND
all and singular the Easement Property and Temporary Construction Easement Property (but only
during the term thereof) unto Grantee, its successors and assigns, against every person whomsoever
lawfully claiming or to claim the same or any part thereof, by, through or under Grantor, but not
otherwise.
WATER & TEMP. CONSTRUCTION (____________) Page 2 of 9
Item 5g
Grantee, its successors and assigns, shall have the right to construct, reconstruct and
perpetually maintain additional Facilities at all times in the future within the Easement Property. If
Grantee for any reason is unable to access the Easement Property, then Grantor shall allow Grantee
access to the Easement Property over Grantor’s adjacent property as may be reasonably necessary for
Grantee to access the Easement Property.
Grantee will at all times after doing any work in connection with the construction, operation
or repair of the Facilities, restore the surface of the Easement Property and/or Temporary
Construction Easement Property as close to the condition in which it was found before such work
was undertaken as is reasonably practicable, except for trees, shrubs and structures within the
Easement Property and/or Temporary Construction Easement Property that were removed as a result
of such work.
There are no liens, attachments, or other monetary encumbrances which will affect the title or
right of the Grantor to convey this easement to the Grantee for the purposes as described herein. If
such condition does exist, a signature with acknowledgment shall be included and made a part of this
document conveying the rights and privileges contained herein.
The easement rights and privileges granted herein are non-exclusive, but Grantor covenants
that Grantor will not convey any other easement or conflicting rights within the area covered by this
grant which unreasonably interfere with Grantee’s rights granted herein and provided all such other
grants comply with all applicable local, state and federal laws, ordinances, rules, regulations and/or
requirements, as they exist, may be amended or in the future arising. Grantee will not unreasonably
deny a request to encroach on the Easement Property.
WATER & TEMP. CONSTRUCTION (____________) Page 3 of 9
Item 5g
Further, Grantor shall not place any improvement or take any action, permanent or temporary,
which may cause damage or jeopardize the integrity of the Facilities and/or which will affect and/or
interfere, in any way, with the rights granted herein. Grantee, may, due to the necessity of repair and
maintenance of the Facilities, remove and keep removed any and all improvements to the extent
necessary to make repairs. Grantee will not be responsible for loss of improvements due to failure or
maintenance of the Facilities.
This instrument shall be binding upon, and inure to the benefit of, Grantee and Grantor, and
their respective successors or assigns.
This instrument may be executed in a number of identical counterparts, each of which shall
be deemed an original for all purposes.
EXECUTED on the dates appearing in the acknowledgements below, however, to be
effective on this _____ day of ____________________, 20__.
GRANTOR:
________________________,_____,
a Texas ________
By: ________________________________________
[INSERT AUTHORIZED SIGNATOR, TITLE]
AGREED AND ACCEPTED:
TOWN OF PROSPER, TEXAS
By:_______________________________
Harlan Jefferson, Town Manager
WATER & TEMP. CONSTRUCTION (____________) Page 4 of 9
Item 5g
THE STATE OF TEXAS §
§
COUNTY OF ___________ §
BEFORE ME, the undersigned authority, on this day personally appeared _____________,
known to me to be one of the persons whose names are subscribed to the foregoing instrument; he
acknowledged to me he is the ________________ and duly authorized representative of
_____________________, a Texas _____________, and he executed said instrument for the
purposes and consideration therein expressed and in the capacity therein stated as the act and deed of
said corporation.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this ____ day of ___________, 20__.
______________________________________
Notary Public in and for the State of Texas
My Commission Expires:__________________
THE STATE OF TEXAS §
§
COUNTY OF COLLIN §
BEFORE ME, the undersigned authority, on this day personally appeared Harlan Jefferson,
Town Manager for and on behalf of the TOWN OF PROSPER, TEXAS, a Texas home-rule
municipal corporation; he acknowledged to me he is the duly authorized representative of the Town
of Prosper, Texas and that he executed said instrument for the purposes and consideration therein
expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this ____ day of ___________, 20__.
__________________________________
Notary Public in and for the State of Texas
My Commission Expires:______________
WATER & TEMP. CONSTRUCTION (____________) Page 5 of 9
Item 5g
JOINDER OF LIENHOLDER
The undersigned, being the holder(s) of the lien against a portion of the Water Easement
Property and Temporary Construction Easement evidenced by:
Vendor’s Lien retained in Deed, dated _______________, filed for record on
______________ and recorded under Clerk’s File No. _____________________,
Real Property Records of Denton County, Texas, securing the payment of one certain
promissory note of even date in the principal amount of $_______________, payable
to the order of _____________, said note being additionally secured by Deed of Trust
(with Security Agreement and Assignment of Rents) of even date therewith to
________________, Trustee, filed for record on _______________ and recorded
under Clerk’s File No. 2______________, Real Property Records of Denton County,
Texas, and subject to all of the terms, conditions and stipulations contained therein,
including but not limited to any future indebtedness also secured by this lien; and
[ADDITIONAL LIENS AS SHOWN ON TITLE SEARCH].
hereby consents to the execution of the foregoing Water Easement and Temporary Construction
Easement agrees that in the event of a foreclosure of the Easement Property and/or Temporary
Construction Easement or any portion thereof and/or the underlying property or any portion thereof
(or deed in lieu thereof), the Water Easement and/or Temporary Construction Easement will remain
in full force and effect and shall not be extinguished by such foreclosure (or deed in lieu thereof).
__________________,
a _____________
By: _________________________________
Printed Name: _________________________
Its: __________________________________
WATER & TEMP. CONSTRUCTION (____________) Page 6 of 9
Item 5g
THE STATE OF TEXAS §
§
COUNTY OF ________ §
BEFORE ME, the undersigned authority, on this day personally appeared
_________________________________, known to me to be one of the persons whose names are
subscribed to the foregoing instrument; he/she acknowledged to me he/she is the _______________
and duly authorized representative of ________________, a Texas _________________, and he/she
executed said instrument for the purposes and consideration therein expressed and in the capacity
therein stated as the act and deed of said corporation.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this ____ day of ___________, 20__.
______________________________________
Notary Public in and for the State of Texas
My Commission Expires:__________________
WATER & TEMP. CONSTRUCTION (____________) Page 7 of 9
Item 5g
EXHIBIT “A”
Legal Description and Depiction of the Easement Property
WATER & TEMP. CONSTRUCTION (____________) Page 8 of 9
Item 5g
EXHIBIT “B”
Legal Description and Depiction of Temporary Construction Easement Property
WATER & TEMP. CONSTRUCTION (____________) Page 9 of 9
Item 5g
Item 5g
“NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE
ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN
REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY
NUMBER OR YOUR DRIVERS’ LICENSE NUMBER.”
AFTER RECORDING, RETURN TO:
Town of Prosper
Attn: Town Secretary
121 W. Broadway Street
P.O. Box 307
Prosper, TX 75078
SANITARY SEWER EASEMENT & TEMP. CONSTRUCTION EASEMENT
STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF DENTON
That ______________________ (“Grantor”), whether one or more, for and in consideration
of the sum of TEN DOLLARS ($10.00) cash in hand to Grantor paid by the TOWN OF PROSPER,
TEXAS, a Texas home-rule municipality, (“Grantee”) the receipt and sufficiency of which are hereby
acknowledged, does hereby GRANT, SELL AND CONVEY unto Grantee the easement and right to
construct, reconstruct, operate, repair, re-build, replace, relocate, alter, remove and perpetually
maintain sanitary sewer facilities (“Facilities”), together with all incidental improvements, and all
necessary laterals in, upon and across certain real property owned by Grantor and located in the
Town of Prosper, Denton County, Texas, as more particularly described in and depicted on Exhibit
“A”, attached hereto and incorporated herein for all purposes (“Easement Property”).
Notwithstanding the foregoing, it is agreed that the Facilities shall not be constructed above the
surface of the Easement Property, except other than as needed for clean-outs or manholes at a level
even with the natural surface grade of the Easement Property. Furthermore, in installing,
maintaining and operating the Facilities, Grantee shall not change the direction or flow of surface
drainage of storm water over the Easement Property.
SANITARY SEWER & TEMP. CONSTRUCTION (____________) Page 1 of 9
605986-1
Item 5g
This conveyance also includes a temporary construction easement on such property as
described on Exhibit “B” attached hereto and incorporated herein for all purposes (“Temporary
Construction Easement Property”) for the purpose of excavation, construction and laying of the
Facilities within the Easement Property described herein (the “Temporary Construction Easement”).
The Temporary Construction Easement granted herein will terminate and cease upon the earlier of
(a) completion of construction of the Facilities and acceptance of the Facilities by the Town of
Prosper, or (b) two (2) years from the date Grantor has signed this instrument. As part of the grant
hereby made, it is agreed between the parties hereto that any stone, earth, gravel or caliche which
may be excavated in the opening, construction or maintenance of said easement may be removed
from said premises by Grantee.
TO HAVE AND TO HOLD the same perpetually unto the Grantee, its successors and
assigns, together with the right and privilege at all times to enter the Easement Property and/or
Temporary Construction Easement Property (but only during the term of the Temporary Construction
Easement), or any part of either thereof, for the purpose of constructing, reconstructing, altering,
operating, relocating and maintaining the Facilities, and all incidental improvements and for making
connections therewith.
Grantor does hereby bind itself and its successors to WARRANT AND FOREVER DEFEND
all and singular the Easement Property and Temporary Construction Easement Property (but only
during the term thereof) unto Grantee, its successors and assigns, against every person whomsoever
lawfully claiming or to claim the same or any part thereof, by, through or under Grantor, but not
otherwise.
SANITARY SEWER & TEMP. CONSTRUCTION (____________) Page 2 of 9
605986-1
Item 5g
Grantee, its successors and assigns, shall have the right to construct, reconstruct and
perpetually maintain additional Facilities at all times in the future within the Easement Property. If
Grantee for any reason is unable to access the Easement Property, then Grantor shall allow Grantee
access to the Easement Property over Grantor’s adjacent property as may be reasonably necessary for
Grantee to access the Easement Property.
Grantee will at all times after doing any work in connection with the construction, operation
or repair of the Facilities, restore the surface of the Easement Property and/or Temporary
Construction Easement Property as close to the condition in which it was found before such work
was undertaken as is reasonably practicable, except for trees, shrubs and structures within the
Easement Property and/or Temporary Construction Easement Property that were removed as a result
of such work.
There are no liens, attachments, or other monetary encumbrances which will affect the title or
right of the Grantor to convey this easement to the Grantee for the purposes as described herein. If
such condition does exist, a signature with acknowledgment shall be included and made a part of this
document conveying the rights and privileges contained herein.
The easement rights and privileges granted herein are non-exclusive, but Grantor covenants
that Grantor will not convey any other easement or conflicting rights within the area covered by this
grant which unreasonably interfere with Grantee’s rights granted herein and provided all such other
grants comply with all applicable local, state and federal laws, ordinances, rules, regulations and/or
requirements, as they exist, may be amended or in the future arising. Grantee will not unreasonably
deny a request to encroach on the Easement Property.
SANITARY SEWER & TEMP. CONSTRUCTION (____________) Page 3 of 9
605986-1
Item 5g
Further, Grantor shall not place any improvement or take any action, permanent or temporary,
which may cause damage or jeopardize the integrity of the Facilities and/or which will affect and/or
interfere, in any way, with the rights granted herein. Grantee, may, due to the necessity of repair and
maintenance of the Facilities, remove and keep removed any and all improvements to the extent
necessary to make repairs. Grantee will not be responsible for loss of improvements due to failure or
maintenance of the Facilities.
This instrument shall be binding upon, and inure to the benefit of, Grantee and Grantor, and
their respective successors or assigns.
This instrument may be executed in a number of identical counterparts, each of which shall
be deemed an original for all purposes.
EXECUTED on the dates appearing in the acknowledgements below, however, to be
effective on this _____ day of ____________________, 20__.
GRANTOR:
________________________,_____,
a Texas ________
By: ________________________________________
[INSERT AUTHORIZED SIGNATOR, TITLE]
AGREED AND ACCEPTED:
TOWN OF PROSPER, TEXAS
By:_______________________________
Harlan Jefferson, Town Manager
SANITARY SEWER & TEMP. CONSTRUCTION (____________) Page 4 of 9
605986-1
Item 5g
THE STATE OF TEXAS §
§
COUNTY OF ___________ §
BEFORE ME, the undersigned authority, on this day personally appeared _____________,
known to me to be one of the persons whose names are subscribed to the foregoing instrument; he
acknowledged to me he is the ________________ and duly authorized representative of
_____________________, a Texas _____________, and he executed said instrument for the
purposes and consideration therein expressed and in the capacity therein stated as the act and deed of
said corporation.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this ____ day of ___________, 20__.
______________________________________
Notary Public in and for the State of Texas
My Commission Expires:__________________
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
BEFORE ME, the undersigned authority, on this day personally appeared Harlan Jefferson,
Town Manager for and on behalf of the TOWN OF PROSPER, TEXAS, a Texas home-rule
municipal corporation; he acknowledged to me he is the duly authorized representative of the Town
of Prosper, Texas and that he executed said instrument for the purposes and consideration therein
expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this ____ day of ___________, 20__.
__________________________________
Notary Public in and for the State of Texas
My Commission Expires:______________
SANITARY SEWER & TEMP. CONSTRUCTION (____________) Page 5 of 9
605986-1
Item 5g
JOINDER OF LIENHOLDER
The undersigned, being the holder(s) of the lien against a portion of the Sanitary Sewer
Easement Property and Temporary Construction Easement evidenced by:
Vendor’s Lien retained in Deed, dated _______________, filed for record on
______________ and recorded under Clerk’s File No. _____________________,
Real Property Records of Denton County, Texas, securing the payment of one certain
promissory note of even date in the principal amount of $_______________, payable
to the order of _____________, said note being additionally secured by Deed of Trust
(with Security Agreement and Assignment of Rents) of even date therewith to
________________, Trustee, filed for record on _______________ and recorded
under Clerk’s File No. 2______________, Real Property Records of DENTON
County, Texas, and subject to all of the terms, conditions and stipulations contained
therein, including but not limited to any future indebtedness also secured by this lien;
and
[ADDITIONAL LIENS AS SHOWN ON TITLE SEARCH].
hereby consents to the execution of the foregoing Sanitary Sewer Easement and Temporary
Construction Easement agrees that in the event of a foreclosure of the Easement Property and/or
Temporary Construction Easement or any portion thereof and/or the underlying property or any
portion thereof (or deed in lieu thereof), the Sanitary Sewer Easement and/or Temporary
Construction Easement will remain in full force and effect and shall not be extinguished by such
foreclosure (or deed in lieu thereof).
__________________,
a _____________
By: _________________________________
Printed Name: _________________________
Its: __________________________________
SANITARY SEWER & TEMP. CONSTRUCTION (____________) Page 6 of 9
605986-1
Item 5g
THE STATE OF TEXAS §
§
COUNTY OF ________ §
BEFORE ME, the undersigned authority, on this day personally appeared
_________________________________, known to me to be one of the persons whose names are
subscribed to the foregoing instrument; he/she acknowledged to me he/she is the _______________
and duly authorized representative of ________________, a Texas _________________, and he/she
executed said instrument for the purposes and consideration therein expressed and in the capacity
therein stated as the act and deed of said corporation.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this ____ day of ___________, 20__.
______________________________________
Notary P ublic in and for the State of Texas
My Commission Expires:__________________
SANITARY SEWER & TEMP. CONSTRUCTION (____________) Page 7 of 9
605986-1
Item 5g
EXHIBIT “A”
Legal Description and Depiction of the Easement Property
SANITARY SEWER & TEMP. CONSTRUCTION (____________) Page 8 of 9
605986-1
Item 5g
EXHIBIT “B”
Legal Description and Depiction of Temporary Construction Easement Property
SANITARY SEWER & TEMP. CONSTRUCTION (____________) Page 9 of 9
605986-1
Item 5g
Item 5g
"Notice of Confidentiality rights: If you are a Natural Person, you may remove or strike
any of the following information from this instrument before it is filed for record in the
Public Records: Your Social Security Number or your Drivers' License Number."
AFTER RECORDING, PLEASE RETURN TO:
Town of Prosper
Attn: Town Secretary
121 W. Broadway Street
P.O. Box 307
Prosper, TX 75078
RIGHT OF WAY WARRANTY DEED
STATE OF TEXAS §
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF _________ §
That ___________________, a Texas ______________ (“Grantor”), whether one or
more, for and in consideration of the sum of TEN AND NO/100 DOLLARS ($10.00) cash in
hand to Grantor paid by the TOWN OF PROSPER, TEXAS, a Texas Home Rule Municipal
Corporation (“Grantee”) the receipt of which is hereby acknowledged, and for which no lien is
retained, either expressed or implied, has this day GRANTED and by these presents does
GRANT, GIVE, and CONVEY unto the said Grantee all the following described real estate, to-
wit:
Being _______ acres of land, more or less, in the
_________________ Survey, Abstract No. _____, in the Town of
Prosper, _______________ County, Texas, more particularly
depicted and described in Exhibits “A” and “B”, respectively,
attached hereto and incorporated herein for all purposes (the
“Property”).
The warranty contained herein is subject to: (i) any and all mineral reservations,
restrictions, covenants, conditions and easements, if any, relating to the above-described
property, but only to the extent that they are still in effect and shown of record in
_____________ County, Texas; and (ii) all zoning law regulations and ordinances of municipal
RIGHT OF WAY WARRANTY DEED – Page 1
Item 5g
and/or other governmental authorities, if any, but only to the extent that they are still in effect
and relate to the Property.
TO HAVE AND TO HOLD the above-described premises, together with all and singular
the rights and appurtenances thereto in anywise belonging unto the said Grantee, Grantee’s
successors, and assigns forever.
And Grantor does hereby bind Grantor, Grantor’s heirs, executors, administrators and
assigns, to warrant and forever defend all and singular the said premises unto the said Grantee,
Grantee’s successors and assigns, against every person whomsoever lawfully claiming or
attempting to claim the same or any part thereof.
This instrument may be executed in a number of identical counterparts, each of which
shall be deemed an original for all purposes.
EXECUTED on the dates appearing in the acknowledgements below, however, to be
effective on this _______ day of _____________, 20___.
[type grantors name],
a Texas ______________________
By:________________________________
[type name and title]
RIGHT OF WAY WARRANTY DEED – Page 2
Item 5g
STATE OF TEXAS §
§
COUNTY OF _______ §
BEFORE ME, the undersigned authority, on this day personally appeared
_______________, known to me to be one of the persons whose names are subscribed to the
foregoing instrument; he acknowledged to me that he is the _______________________ and
duly authorized representative of ____________________, a Texas
___________________________; and that he executed said instrument for the purposes and
consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this __ day of
__________________, 20__.
______________________________________
Notary Public in and for the State of Texas
My Commission Expires: _________________
RIGHT OF WAY WARRANTY DEED – Page 3
Item 5g
LIENHOLDER’S CONSENT TO PARTIAL RELEASE OF LIEN:
The undersigned, being the holder(s) of the lien against a portion of the Property and
Temporary Construction Easement evidenced by:
Deed of Trust dated _______________, recorded under Clerk’s File No.
_____________________, from ________________________________, to
_______________________, Trustee, securing payment of one certain
promissory note of even date therewith in the principal amount of
$_____________________, payable to the order of
________________________; said Note being additionally secured by a
Vendor’s Lien of even date retained in Deed, executed by
_____________________ to __________________________, recorded under
________________________, and subject to all of the terms and conditions and
stipulations contained therein, including but not limited to, any future
indebtedness also secured by this lien,
hereby consents to the execution of the foregoing Right of Way Warranty Deed and agrees that in
the event of a foreclosure of the Property or any portion thereof and/or the underlying property or
any portion thereof (or deed in lieu thereof), the conveyance made by this deed will remain in full
force and effect and shall not be extinguished by such foreclosure (or deed in lieu thereof).
________________ Bank, a __________________
By:__________________________________________
Printed Name:_________________________________
Its:__________________________________________
Address: _____________________
_____________________
STATE OF TEXAS §
COUNTY OF ________________ §
This instrument was acknowledged before me on the ______ day of _____________, 20__,
by ___________________, the ___________________ and duly authorized representative of
_________________ Bank, a ________________________, on behalf of said corporation.
_______________________________________
Notary Public, State of Texas
RIGHT OF WAY WARRANTY DEED – Page 4
Item 5g
Page 1 of 1
To: Mayor and Town Council
From: Alex Glushko, AICP, Senior Planner
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon authorizing the Town Manager to execute an Annexation Agreement
between RH-TWO, LP, and the Town of Prosper, Texas.
Description of Agenda Item:
In 2010, the Town entered into five-year Annexation Agreements with unincorporated properties
within Denton County and in the Town’s Extraterritorial Jurisdiction (ETJ). These agreements
ensure that development will be in accordance with the Town’s standards. The Town has
offered to extend the Annexation Agreements by an additional five years. The subject property,
generally located on the north side of Prosper Road, 1,800± feet west of Legacy Drive, as
shown on Exhibit A of the Annexation Agreement, is eligible for an Annexation Agreement and
the property owner has agreed to extend their Agreement.
Legal Obligations and Review:
Town Attorney, Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the Annexation
Agreement as to form and legality.
Attached Documents:
1. Annexation Agreement
Town Staff Recommendation:
Town staff recommends the Town Council authorize the Town Manager to execute an
Annexation Agreement between RH-TWO, LP, and the Town of Prosper, Texas.
Proposed Motion:
I move to authorize the Town Manager to execute an Annexation Agreement between RH-
TWO, LP, and the Town of Prosper, Texas.
Prosper is a place where everyone matters.
PLANNING
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Grantee, its successors and assigns, shall have the right to construct, reconstruct and
perpetually maintain additional Facilities at all times in the future within the Easement Property. If
Grantee for any reason is unable to access the Easement Property, then Grantor shall allow Grantee
access to the Easement Property over Grantor’s adjacent property as may be reasonably necessary for
Grantee to access the Easement Property.
Grantee will at all times after doing any work in connection with the construction, operation
or repair of the Facilities, restore the surface of the Easement Property and/or Temporary
Construction Easement Property as close to the condition in which it was found before such work
was undertaken as is reasonably practicable, except for trees, shrubs and structures within the
Easement Property and/or Temporary Construction Easement Property that were removed as a result
of such work.
There are no liens, attachments, or other monetary encumbrances which will affect the title or
right of the Grantor to convey this easement to the Grantee for the purposes as described herein. If
such condition does exist, a signature with acknowledgment shall be included and made a part of this
document conveying the rights and privileges contained herein.
The easement rights and privileges granted herein are non-exclusive, but Grantor covenants
that Grantor will not convey any other easement or conflicting rights within the area covered by this
grant which unreasonably interfere with Grantee’s rights granted herein and provided all such other
grants comply with all applicable local, state and federal laws, ordinances, rules, regulations and/or
requirements, as they exist, may be amended or in the future arising. Grantee will not unreasonably
deny a request to encroach on the Easement Property.
WATER & TEMP. CONSTRUCTION (____________) Page 3 of 9
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Page 1 of 1
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon an ordinance granting a Specific Use Permit (SUP) for a Private or
Parochial School, on 7.1± acres, located on the southwest corner of First Street and Coit Road.
The property is zoned Planned Development-6 (PD-6). (S14-0005).
Description of Agenda Item:
On December 9, 2014, the Town Council approved Specific Use Permit case S14-0005, by a
vote of 6-0. Town staff has prepared an ordinance granting a SUP.
Legal Obligations and Review:
The Zoning Ordinance requires the Town Council hold a public hearing before approving a SUP
request and adopting an ordinance. A public hearing has been held and the Town Council
approved the SUP case. The attached ordinance is a standard format that was previously
approved by the Town Attorney, Terrence Welch of Brown & Hofmeister, L.L.P.
Attached Documents:
1. Ordinance
Town Staff Recommendation:
Town staff recommends the Town Council adopt an ordinance granting a Specific Use Permit
(SUP) for a Private or Parochial School, on 7.1± acres, located on the southwest corner of First
Street and Coit Road.
Proposed Motion:
I move to adopt an ordinance granting a Specific Use Permit (SUP) for a Private or Parochial
School, on 7.1± acres, located on the southwest corner of First Street and Coit Road.
Prosper is a place where everyone matters.
PLANNING
Item 5i
TOWN OF PROSPER, TEXAS ORDINANCE NO. 15-__
AN ORDINANCE AMENDING PROSPER’S ZONING ORDINANCE NO. 05-20;
GRANTING A SPECIFIC USE PERMIT (SUP) FOR A PRIVATE OR
PAROCHIAL SCHOOL, LOCATED ON A TRACT OF LAND CONSISTING OF
7.11 ACRES, MORE OR LESS, SITUATED IN THE HARRISON JAMISON
SURVEY, ABSTRACT NO. 480, IN THE TOWN OF PROSPER, COLLIN
COUNTY, TEXAS; DESCRIBING THE TRACT TO BE REZONED; PROVIDING
FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING
FOR REPEALING, SAVING AND SEVERABILITY CLAUSES; PROVIDING
FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR
THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”) has
investigated and determined that Zoning Ordinance No. 05-20 and Ordinance No. 01-18 should
be amended; and
WHEREAS, the Town of Prosper, Texas (“Prosper”) has received a request from the
Corporation of the Episcopal Diocese of Dallas (“Applicant”) for a Specific Use Permit (SUP) to
allow for a Private or Parochial School on a tract of land zoned Planned Development-6 (PD-6),
consisting of 7.11 acres of land, more or less, situated in the Harrison Jamison Survey, Abstract
No. 480, in the Town of Prosper, Collin County, Texas, and being particularly being described in
Exhibit “A,” attached hereto and incorporated herein for all purposes; and
WHEREAS, the Town Council has investigated into and determined that the facts
contained in the request are true and correct; and
WHEREAS, all legal notices required to grant a Specific Use Permit (SUP) have been
given in the manner and form set forth by law, public hearings have been held, and all other
requirements of notice and completion of such procedures have been fulfilled; and
WHEREAS, the Town Council has further investigated into and determined that it will be
advantageous and beneficial to the Town of Prosper and its inhabitants to rezone this property
as set forth below.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2
Specific Use Permit Granted. Zoning Ordinance No. 05-20 is amended as follows:
Applicant is granted a Specific Use Permit (SUP) to allow the operation of a Private or Parochial
School, on a tract of land zoned Planned Development-6 (PD-6), consisting of 7.11 acres of
land, more or less, situated in the Harrison Jamison Survey, Abstract No. 480, in the Town of
Prosper, Collin County, Texas, and being particularly being described in Exhibit “A,” attached
hereto and incorporated herein for all purposes as if set forth verbatim.
Item 5i
Ordinance No. 15-__, Page 2
The property shall continue to be used in a manner consistent with the conditions expressly
stated in the site plan, attached hereto as Exhibit “B,” which is incorporated herein for all
purposes as if set forth verbatim.
Except as amended by this Ordinance, the development of the Property within this Specific Use
Permit (SUP) shall comply fully with the requirements of all ordinances, rules, and regulations of
the Town of Prosper, as they currently exist or may be amended.
Three (3) original, official and identical copies of the zoning exhibit map are hereby
adopted and shall be filed and maintained as follows:
a. Two (2) copies shall be filed with the Town Secretary and retained as original
records and shall not be changed in any matter.
b. One (1) copy shall be filed with the Building Official and shall be maintained up-to-
date by posting thereon all changes and subsequent amendments for observation,
issuing building permits, certificates of compliance and occupancy and enforcing the
zoning ordinance. Reproduction for information purposes may from time-to-time be
made of the official zoning district map.
Written notice of any amendment to this District shall be sent to all owners of properties
within the District as well as all properties within two hundred feet (200’) of the District to be
amended.
SECTION 3
No Vested Interest/Repeal. No developer or property owner shall acquire any vested
interest in this Ordinance or in any other specific regulations contained herein. Any portion of
this Ordinance may be repealed by the Town Council in the manner provided for by law.
SECTION 4
Unlawful Use of Premises. It shall be unlawful for any person, firm or corporation to
make use of said premises in some manner other than as authorized by this Ordinance, and
shall be unlawful for any person, firm or corporation to construct on said premises any building
that is not in conformity with the permissible uses under this Zoning Ordinance.
SECTION 5
Penalty. Any person, firm, corporation or business entity violating this Ordinance or any
provision of Prosper’s Zoning Ordinance No. 05-20, or as amended, shall be deemed guilty of a
misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Two Thousand
Dollars ($2,000.00). Each continuing day’s violation under this Ordinance shall constitute a
separate offense. The penal provisions imposed under this Ordinance shall not preclude
Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies
available to it pursuant to local, state and federal law.
SECTION 6
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
Item 5i
Ordinance No. 15-__, Page 3
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each
section, subsection, clause or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
Savings/Repealing Clause. Prosper’s Zoning Ordinance No. 05-20 shall remain in full
force and effect, save and except as amended by this or any other Ordinance. All provisions of
any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in
conflict; but such repeal shall not abate any pending prosecution for violation of the repealed
ordinance, nor shall the appeal prevent a prosecution from being commenced for any violation if
occurring prior to the repealing of the ordinance. Any remaining portions of said ordinances
shall remain in full force and effect.
SECTION 8
Effective Date. This Ordinance shall become effective from and after its adoption and
publications as required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 13th DAY OF JANUARY, 2015.
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 5i
LOCATION MAPNOT TO SCALE14-0030EXHIBIT "A"OFSPECIFIC USE PERMITFORST. PAUL'S EPISCOPAL CHURCH7.105 NET ACRESABSTRACT 480HARRISON JAMISON SURVEY,TRACT 28TOWN OF PROSPER, TEXASExhibit ADATE:10/28/14TERRY WESTERMAN
R
E
GI
STEREDPROFESSI
ON
AL6381
Item 5i
LOCATION MAPNOT TO SCALE14-0030STANDARD LANGUAGENOTES1 of 1Exhibit BDATE:10/28/14EXHIBIT "B"OFSPECIFIC USE PERMITFORST. PAUL'S EPISCOPAL CHURCH7.105 NET ACRESABSTRACT 480HARRISON JAMISON SURVEY,TRACT 28TOWN OF PROSPER, TEXASItem 5i
Page 1 of 2
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon a resolution denying a request for a Specific Use Permit (SUP) for a
Commercial Antenna, on 5.4± acres, located on the east side of Prosper Commons Boulevard,
300± feet south of Richland Boulevard, and authorizing the Mayor to execute the same. (S14-
0004).
Description of Agenda Item:
On December 9, 2014, the Town Council denied specific use permit case S14-0004, by a vote
of 5-2, subject to preparation of a resolution denying the application, providing in the resolution
factual findings in support of the denial, based upon a review of the record, including the
application, the correspondence and documentation submitted by the applicant, and any
response by the Town, the Public Hearing before the Planning & Zoning Commission, the Public
Hearing before the Town Council, and all other related documentation and information. A
resolution has been prepared accordingly.
Legal Obligations and Review:
The Zoning Ordinance requires that the Town Council hold a public hearing before approving or
denying a SUP request. A public hearing has been held and the Town Council denied the SUP
request. The attached resolution was prepared by the Town Attorney, Terrence Welch of Brown
& Hofmeister, L.L.P.
Attached Documents:
1. Resolution
Town Staff Recommendation:
Town staff recommends the Town Council adopt a resolution denying a request for a Specific
Use Permit (SUP) for a Commercial Antenna, on 5.4± acres, located on the east side of Prosper
Commons Boulevard, 300± feet south of Richland Boulevard, and all other related
documentation and information, and authorizing the Mayor to execute the same.
Prosper is a place where everyone matters.
PLANNING
Item 5j
Page 2 of 2
Proposed Motion:
I move to adopt a resolution denying a request for a Specific Use Permit (SUP) for a
Commercial Antenna, on 5.4± acres, located on the east side of Prosper Commons Boulevard,
300± feet south of Richland Boulevard, and authorize the Mayor to execute the same.
Item 5j
TOWN OF PROSPER, TEXAS RESOLUTION NO. 15-____
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, MAKING WRITTEN AND EVIDENTIARY FINDINGS RELATIVE TO
THE DENIAL OF A REQUEST FROM VERIZON WIRELESS FOR A SPECIFIC
USE PERMIT FOR A COMMERCIAL ANTENNA ON THE EAST SIDE OF
PROSPER COMMONS BOULEVARD, SOUTH OF RICHLAND BOULEVARD,
IN THE TOWN, CASE NO. S14-0004; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, Verizon Wireless (“Verizon”) has requested approval of a Specific Use
Permit, Case No. S14-0004, to locate a commercial antenna and support structure, 100 feet
(100’) in height, on an approximate 5.4 acre tract located on the east side of Prosper Commons
Boulevard, approximately 300 feet (300’) south of Richland Boulevard, and to establish
equipment cabinets inside an approximate 552 square foot lease area internal to the site; and
WHEREAS, on October 7, 2014, after the conclusion of a public hearing, the Town’s
Planning and Zoning Commission considered Verizon’s request for a specific use permit, and
after extensive discussion of the merits of the application, requested, among others, that the
applicant provide additional information relative to the proposed specific use permit (“SUP”); and
WHEREAS, since additional information was requested, including alternatives
acceptable sites for the antenna, the visual impacts of the antenna, compliance with the Town’s
Comprehensive Plan and safety issues, and with the concurrence of the applicant, a motion to
postpone consideration of the SUP application was approved, with the public hearing continued
until November 4, 2014, and
WHEREAS, on November 4, 2014, the Planning and Zoning Commission reconvened,
additional testimony and evidence were presented during the public hearing before the Planning
and Zoning Commission, which evidence and testimony the Planning and Zoning Commission
considered during its deliberations; and
WHEREAS, by a unanimous vote of 6-0, the members of the Planning and Zoning
Commission denied the requested SUP; and
WHEREAS, thereafter the Verizon SUP application was noticed for Town Council
consideration at a public hearing at the Town Council’s December 9, 2014, meeting; and
WHEREAS, at the Town Council meeting on December 9, 2014, Verizon’s
representative presented additional comments related to its application for a specific use permit
and the Town Council conducted a public hearing relative to said SUP application; and
WHEREAS, after the presentation of substantial evidence and testimony, on December
9, 2014, the Town Council voted to deny the SUP application request from Verizon; and
WHEREAS, it is the intent of the Town of Prosper to fully comply with all applicable
provisions of the Telecommunications Act of 1996 (specifically 47 U.S.C. § 332 et seq.) relative
to the siting of the proposed 100’ antenna and support structure; and
Item 5j
Resolution No. 15-__, Page 2
WHEREAS, federal law provides, in 47 U.S.C. § 332(c)(7)(B)(iii), that a local
government that denies a request to place, construct or modify a cell tower must put the denial
in writing, setting forth the basis for the denial, supported by substantial evidence; and
WHEREAS, the purpose of this Resolution is to provide the substantial evidence in
writing for the reasons undergirding the Town Council’s denial of Verizon’s application for a
specific use permit.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
All of the above premises are hereby found to be true and correct legislative and factual
findings of the Town of Prosper and they are hereby approved and incorporated into the body of
this Resolution as if copied in their entirety.
SECTION 2
The Town Council of the Town of Prosper, Texas, hereby makes the following legal and
factual findings:
1. Under the Telecommunications Act of 1996, while preserving local authority over
the siting and construction of wireless communications facilities, there are five limitations on
local authorities when dealing with cell towers and telecommunications carriers. A local
government:
(1) shall not prohibit or have the effect of prohibiting the provision of service [47
U.S.C. § 332(c)(7)(B)(i)(II)];
(2) may not unreasonably discriminate between providers of functionally equivalent
services [47 U.S.C. § 332(c)(7)(B)(i)(I)];
(3) must act within a reasonable time after a request is filed [47 U.S.C.
§ 332(c)(7)(B)(ii)];
(4) any decision by the local government must be in writing and supported by
substantial evidence [47 U.S.C. § 332(c)(7)(B)(iii)]; and
(5) any decision is subject to judicial review [47 U.S.C. § 332(c)(7)(B)(v)].
2. For purposes of the Telecommunications Act of 1996, the Town considered the
following substantial evidence in support of its denial of Verizon’s application for an SUP for the
100 foot (100’) antenna and support structure in question.
3. The property on which the antenna is proposed to be located is zoned for
Commercial (C) uses. Pursuant to Section 21.2(C) of the Town’s Zoning Ordinance, the
Item 5j
Resolution No. 15-__, Page 3
maximum height for a structure in a Commercial District is 40 feet (40’). The proposed antenna
and support structure is 100’ in height, exceeding the maximum permitted height by 60 feet
(60’). A structure exceeding the height limitations by 60’ would cause a visual height impact to
the surrounding area.
4. The Future Land Use Plan in the Town’s Comprehensive Plan recommends that
this site be designated US Highway 380 District (“380 District”). The 380 District generally
provides for wide setbacks, large landscape buffers and significant landscaping in order to
protect the visual appearance of the US Highway 380 corridor. The proposed antenna support
structure and ground equipment have minimal setbacks—approximately one foot (1’) from both
the north and south boundaries of the lease area. Additionally, the applicant proposed minimal
landscaping, with only three (3) shrubs along the north side of the lease area. Further, the
eight-foot masonry screening wall proposed to screen the nine-foot, two-inch high equipment
canopy with a metal roof is not of an adequate height to screen the equipment canopy.
5. The proposed 100-foot antenna and support structure are located within 100 feet
(100’) of an existing office/mini-warehouse development, including parking rows and public
access drive aisles. The existing development on the site is within the fall zone of the proposed
antenna and consequently, there are significant safety issues with this location. The Town has
proposed that the antenna be located in an area that provides a distance greater than the height
of the antenna (more than 100’) away from existing and future structures and public access
areas, all in an effort to prevent safety hazards associated with any potential failure of the
antenna, particularly in high-wind events.
6. In the immediate vicinity of the proposed antenna site (that is, less than 2,000
feet away from the proposed antenna and support structure), there are existing overhead
electric transmission lines and related support structures, an elementary school, a middle
school, Town park light structures, a 3-story multi-family development, an elevated water
storage tower and commercial buildings. At the Planning and Zoning Commission meeting on
October 7, 2014, it was requested that the applicant contact the foregoing landowners to
determine the suitability of an antenna being placed on top of, adjacent to, or on one of those
nearby structures in order to minimize the impact of the proposed antenna on the surrounding
area.
7. The applicant did not verify the availability (or lack thereof) of any of the
proposed alternative antenna sites. In correspondence dated October 28, 2014, the applicant
addressed only three (3) alternative sites, and provided no verification related thereto. With
regard to the antenna being placed on the elevated water storage tower, the applicant wrote
that “[t]he close proximity to our existing antenna site precludes this site from being a viable
site.” With regard to the park light structures, the applicant wrote that “this site is too far north”
and with regard to a park site for the antenna, the applicant wrote that its “real estate
representative felt that the location of the park adjacent to single family homes would be met
with a lot of opposition. The [real estate representative’s] concern was that if there is
commercial property that would serve [the proposed antenna] then the commercial property
should be used.”
Item 5j
Resolution No. 15-__, Page 4
8. The applicant provided no verification or justification for not considering
alternative, nearby locations for the proposed antenna. With regard to utilizing overhead electric
transmission lines support structures for the antenna (which locations have been utilized for
other similar commercial antennas in the Town), the applicant stated that he believed the power
company no longer wished to do so. Similarly, the applicant stated he believed the school
district did not desire any antennas on its property and other commercial areas had not been
explored. Additionally, areas south of US Highway 380, which would be ideal locations due to
the lack of development in the area, similarly were not explored or considered by the applicant.
9. In no event did the applicant provide any documentation verifying its statements
that the school district property, the park areas, other adjacent or nearby private property, or the
electric transmission line support structures were not alternative, available sites. In fact, the
applicant simply concluded that “[t]he proposed site is a good site” and “[g]enerally, antennas
are located on commercial property or property that is not developed with single family homes.”
It was apparent that the applicant had taken no steps to investigate the possibility of nearby
alternative sites for the proposed antenna, even though the Planning and Zoning Commission
on two (2) occasions had so requested, as did the Town Council at its December 9, 2014, Town
Council meeting.
10. The Town Council requested that the applicant provide photographs or pictures
of the proposed antenna to review and evaluate its site compatibility. The applicant was unable
to provide any photographs or pictures of similar antennas and concern was expressed by the
Town Council that such information had not been made available to the Town prior to the Town
Council’s consideration of the SUP application. A similar concern exists that no photographs or
pictures were provided to the Planning and Zoning Commission.
11. In considering any SUP application, pursuant to Section 25.3 of the Zoning
Ordinance, the Planning and Zoning Commission and Town Council “shall consider the
following criteria in determining the validity of the SUP request:
1. Is the use harmonious and compatible with its surrounding existing uses
or proposed uses?
2. Are the activities requested by the applicant normally associated with the
requested use?
3. Is the nature of the use reasonable?
4. Has any impact on the surrounding area been mitigated?”
12. Both the Planning and Zoning Commission and Town Council determined, as
reflected in the agenda materials for the December 9 Town Council meeting, as follows with
regard to the proposed antenna:
“1. Is the use harmonious and compatible with its surrounding existing uses
or proposed uses?
The proposed Commercial Antenna is adjacent to undeveloped property
zoned for Commercial (C) with a Specific Use Permit (SUP) for mini-
warehouse to the north, undeveloped property zoned Planned
Item 5j
Resolution No. 15-__, Page 5
Development-2 (PD-2) for Corridor District uses to the east and west, and
an existing office/mini-warehouse development to the south. For the
aforementioned reasons regarding nonconformance to the height
requirements of the Zoning Ordinance, the intended character of the US
380 District called for in the Future Land Use Plan (FLUP), and concerns
with safety of the surrounding area, the proposed Commercial Antenna is
not harmonious and compatible with the surrounding existing uses or
proposed uses.
2. Are the activities requested by the applicant normally associated with the
requested use?
The activities requested by the applicant of a Commercial Antenna . . .
are normally associated with the use of a Commercial Antenna.
3. Is the nature of the use reasonable?
The property is currently zoned Commercial (C) and the Future Land Use
Plan (FLUP) recommends US 380 District uses for the property. The
proposed use is reasonable for the C District, but it is not reasonable for
the character called for in the FLUP in the US 380 District.
4. Has any impact on the surrounding area been mitigated?
The proposed 100-foot Commercial Antenna is adjacent to and within 100
feet of an existing office/mini-warehouse development, and because the
existing development is located within the fall zone of the proposed
antenna the impact on the surrounding area has not been mitigated.”
13. Verizon did not demonstrate that existing or proposed antennas within the
proposed service area cannot accommodate the proposed antenna.
14. Verizon did not produce any evidence or testimony of efforts to co-locate with
other carriers on existing antennas within the service area.
15. Verizon did not provide evidence of alternative locations within the proposed
service area on which to locate an antenna.
16. The propagation maps provided by Verizon reflect certain “dead spots” in
coverage within its service area, but those propagation maps did not reflect a significant gap in
service.
17. While Verizon provided a propagation map relative to the location of an antenna
at the proposed site, no other alternative or co-location sites were presented to the Town for
consideration.
Item 5j
Resolution No. 15-__, Page 6
18. Verizon did not present evidence that “further reasonable efforts are so likely to
be fruitless that it is a waste of time even to try” to comply with Town guidelines, zoning
regulations and service-related concerns expressed by the Town in denying this application.
19. It is Verizon’s burden, not the Town’s burden, to show and verify that alternative
sites do, or do not, exist to accommodate Verizon’s service requests.
20. None of the evidence presented by Verizon reflects a “significant gap” in service
and indeed, Verizon provided no evidence of such gap, either in terms of physical size,
geographic location or number of users.
21. In making these findings, the Town relied upon the SUP application and all
related submittals to date by Verizon, the evidence adduced at all public hearings before the
Planning and Zoning Commission and Town Council, as well as statements and related
information from representatives of Verizon, included correspondence and documentation
presented by Verizon, all of which is incorporated by reference.
SECTION 3
This Resolution is effective immediately upon its passage.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THIS 13TH DAY OF JANUARY, 2015.
___________________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 5j
Item 5j
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Item 5j
S14-0004
Verizon Wireless Site
C
O
C
COR
PD-2
COR
PD-2
MF
PD-2
SF-10
PD-6
C
S-4
C
S-2
O
S-8
C
S-2/S-4
E UNIVERSITY DR
RICHLAND BLVD
RICHLAND BLVD
PROSPER COMMONS BLVD0 125 250 375
Feet
1 inch = 250 feet
Item 5j
56
Comprehensive Plan
Town of Prosper
COMMUNITY CHARACTER
Highway 380
Land Use
Of the three major corridors, Highway 380 contains the
longest stretch of potential development. Generally
speaking, land uses along the Highway 380 Corridor were
seen to be more commercial in nature. Unlike Preston Road
and the Dallas North Tollway, big-box retail scored relatively
well along Highway 380, in addition to office, hotel uses,
retail centers and service uses, such as a gas station and fast
food restaurant. Similar to the other categories, industrial
uses, including warehouses, were not seen as a highly
appropriate use along the Highway 380 corridor. Due to the
length of the corridor, a variety of land uses will be located
along the corridor. Typically speaking, retail and service
establishments will locate adjacent to Highway 380 and
along major intersections, in a nodal pattern of activity.
Such uses capitalize on higher traffic counts and require a
higher degree of visibility. Big box uses may also be located
along the corridor, but pad sites should be located adjacent
to Highway 380 to capitalize on visibility and pass-by trips.
Residential uses, such as patio homes, snout homes and
townhomes and brownstones may be located within this
district. Such uses will likely be used as a buffer between
more intense uses along Highway 380 and lower intensity
residential neighborhoods to the north. Such uses may also
be located mid-block, reserving major intersections for retail
and commercial uses.
Character
The character of Highway 380 will be much more
commercial in nature. Wide setbacks with large
landscape buffering will protect the visual appearance of
the corridor, while still allowing more intense
commercial land uses to operate. Big Box retailers may
be permitted, but they should be designed to the highest
possible quality, incorporating significant landscaping,
high quality materials, such as stone and brick, and
should contain architectural enhancements and building
articulation.
Medium and high density residential options may be
included within the Highway 380 corridor but such uses
should be carefully designed to protect, enhance and
buffer low density neighborhoods to the north from
more intense development along Highway 380.
Item 5j
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Item 5j
Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement.
Prosper South Coverage
Before and After Plots
August 13th, 2014
Item 5j
Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 2
Before
Item 5j
Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 3
After
Item 5j
Item 5j
To: Mayor and Town Council
From: Alex Glushko, AICP, Senior Planner
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of
the Town Council to the Development Services Department, pursuant to Chapter 4, Section
1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning
& Zoning Commission on any site plan or preliminary site plan.
Description of Agenda Item:
Attached is the site plan acted on by the Planning & Zoning Commission at their December 16,
2014 meeting. The Commission did not act on a site plan or preliminary site plat at their
January 6, 2015 meeting. Per the Town’s Zoning Ordinance, the Town Council has the ability to
direct staff to submit a written notice of appeal on behalf of the Town Council to the
Development Services Department for any site plan or preliminary site plan acted on by the
Planning & Zoning Commission.
Attached Documents:
1. Site plan for Windsong Ranch Amenity Center Tennis Courts
Town Staff Recommendation:
Town staff recommends that the Town Council take no action on this item.
Prosper is a place where everyone matters.
PLANNING
Item 5k
Item 5k
Page 1 of 4
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Conduct a Public Hearing, and consider and act upon a request to rezone 9.4± acres, located
500± feet north of Prosper Trail, 3,000± feet west of Dallas Parkway, from Agricultural (A) to
Planned Development-Single Family-12.5 (PD-SF-12.5). (Z14-0016).
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning
Current Land Use
Future Land
Use Plan
Subject
Property Agricultural Undeveloped Low Density
Residential
North
Planned Development-36-
Single Family-10 and
Single Family-15
Undeveloped Low Density
Residential
East
Planned Development-60-
Single Family-10 Undeveloped Medium Density
Residential
South Planned Development-66-
Single Family Undeveloped Low Density
Residential
West
Agricultural Undeveloped Low Density
Residential
Prosper is a place where everyone matters.
PLANNING
Item 7
Page 2 of 4
Requested Zoning – Z14-0016 is a request to rezone 9.4± acres, located 500± feet north of
Prosper Trail, 3,000± feet west of Dallas Parkway, from Agricultural (A) to Planned
Development-Single Family-12.5 (PD-SF-12.5). The PD-SF-12.5 regulations are attached. The
proposed PD-SF-12.5 District would allow for the development of a maximum of 18 single family
residential lots on the property, a density of 1.9 dwelling units per acre (du/ac). Town staff has
compared the proposed PD-SF-12.5 District standards to the straight SF-12.5 District standards
in the table below.
Proposed PD-SF-12.5 District Standard SF-12.5 District
Min. Lot Area
12,500 square feet, with a
minimum of four lots being at least
15,000 square feet.
12,500 square feet.
Min. Lot Width 90 feet 80 feet
Min. Lot Depth 130 feet 135 feet
Min. Dwelling
Area 2,500 square feet 1,800 square feet
Front Yard
Setback 25 feet 30 feet
Side Yard
Setback
8 feet, 15 feet on corner lots
adjacent to a side street
8 feet, 15 feet on corner lots
adjacent to a side street
Rear Yard
Setback 25 feet 25 feet
Maximum
Height 40 feet 40 feet
Besides lot, setback, dwelling area, and height standards, the Planned Development (PD)
District standards that vary from straight zoning are:
1. Building and Architectural Standards – The PD requires all homes to have an exterior lighting
package to illuminate front entrances, garages, and landscaping and trees located in the front
yard. The PD provides several standards to minimize the repetition of home elevations, to
require a mix of swing-in garages and front facing garage doors, to provide for enhanced
driveway paving treatments and garage doors, and to prohibit carports and the parking of
certain vehicles. These standards exceed those in the Zoning Ordinance.
2. Fencing – The PD requires fencing adjacent to open space, parks or floodplain to be
ornamental metal. In addition to complying with the Town’s fence ordinance, the PD requires
all wooden fencing to be cedar, board-on-board with a top rail, and for the development to
establish a common stain color. The PD also requires privacy fences on single family
residential lots shall be located ten (10) feet behind the front elevation of the main building
and shall not exceed eight (8) feet in height above grade. These standards exceed the
Town’s standards.
Item 7
Page 3 of 4
3. Cul-de-sac Length – The PD provides for a maximum cul-de-sac length of 700 feet; however,
the Town’s Subdivision Ordinance limits the maximum length of cul-de-sacs to 600 feet.
Future Land Use Plan – The Future Land Use Plan (FLUP) recommends Low Density
Residential for the property. The Low Density Residential District recommends a maximum of
1.6 dwelling units per acre, with single family lot sizes between 15,000 square feet and 1+ acre
in size. The proposed rezoning request includes 9.4± acres of Single Family-12.5 (SF-12.5), as
shown on Exhibit A. The proposed Planned Development-SF-12.5 District would allow for the
development of 18 single family residential lots, with a minimum lot area of 12,500 square feet,
at a density of 1.9 dwelling units per acre. The proposed rezoning request is not in
conformance with the FLUP.
Page 64 of the Comprehensive Plan, which is attached for reference, includes seven questions
that should be considered when a proposal does not directly reflect the purpose and intent of
the land use pattern as shown on the FLUP. Staff recommends the Planning & Zoning
Commission take these questions into consideration with this request to rezone.
Thoroughfare Plan – The property is not adjacent to any future thoroughfares.
Water and Sanitary Sewer Services – Water and sanitary sewer service will have to be
extended to the property either before or with development.
Access – Access to the property will be provided from the northern adjacent development.
Schools – This property is located within the Prosper Independent School District (PISD).
Parks – It is not anticipated that this property will be needed for the development of a park.
Environmental Considerations – The 100-year floodplain located on the property is shown on
Exhibit A.
Legal Obligations and Review:
Notification was provided to neighboring property owners as required by state law. Town staff
has received one public hearing notice reply forms; not in opposition to the request.
Attached Documents:
1. Zoning map of the surrounding area
2. Zoning Exhibits A, B, C, D, and E
3. Page 64 of the Comprehensive Pan
4. Public hearing notice reply form
Planning & Zoning Commission Recommendation:
At their December 16, 2014, meeting, the Planning & Zoning Commission recommended the
Town Council approve the request to rezone 9.4± acres, located 500± feet north of Prosper
Trail, 3,000± feet west of Dallas Parkway, from Agricultural (A) to Planned Development-Single
Family-12.5 (PD-SF-12.5), by a vote of 4-1 (Snyder opposed; Barnes and Hema absent).
The members indicated that even though the entirety of the development did not meet the
minimum requirement for 15,000 square foot lots, improvements had been made to the exhibit
in terms of lot size in addition to the enhanced development standards. Several members
Item 7
Page 4 of 4
indicated the request was appropriate. Commissioner Snyder indicated that he believed the
request did not warrant a deviation from the Future Land Use Plan.
Town Staff Recommendation:
Town staff recommends that the Town Council deny the request to rezone 9.4± acres, located
500± feet north of Prosper Trail, 3,000± feet west of Dallas Parkway, from Agricultural (A) to
Planned Development-Single Family-12.5 (PD-SF-12.5).
Proposed Motion:
I move to deny the request to rezone 9.4± acres, located 500± feet north of Prosper Trail,
3,000± feet west of Dallas Parkway, from Agricultural (A) to Planned Development-Single
Family-12.5 (PD-SF-12.5).
Item 7
SF-10/12.5
PD-36
SF-10
PD-60
SF-15
PD-63
SF
PD-66
R
PD-66
A
SF-15
CC
Z14-0016
±0 150 300
Feet
1 inch = 300 feet
Prosper Trail
Item 7
METES AND BOUNDS DESCRIPTIONMike Myers Investment Holdings, L.P.9.440 AC TractItem 7
Exhibit B
Statement of Intent and Purpose
The purpose of this planned development is to contribute to the positive
environment created by the PD regulations established for Legacy Crossing (PD-
36 and PD-60). The proposed development standards exceed those previously
adopted by the Legacy Crossing Planned Development in order to conform to
the 2012 Comprehensive Plan. This property will further the design for the
entrance, common areas, and buffer treatments established for Legacy
Crossing.
This planned development will also allow the opportunity to include some
landlocked property into Legacy Crossing which will further the positive
atmosphere created by that community.
Item 7
Exhibit C
Planned Development Standards
9.440 Acres (Gross)
1.0 Planned Development District - Single Family Residential
1.1 The property shall be developed in accordance with the Single Family-12.5
District as outlined in the Town of Prosper Zoning Ordinance 05-20, as it exists
or may be amended, unless identified below. Unless otherwise noted, all
development shall be in accordance with all Town Codes.
1.2 Development Pattern: The property shall generally develop in accordance with
Exhibit D, Zoning Exhibit.
1.3 Number of Lots: The maximum number of single-family residential lots within the
proposed development shall not exceed 18 (maximum 1.9 dwelling units per
acre).
1.4 Open Space: The open spaces shown on the Zoning Exhibit, Exhibit D, shall be
landscaped and maintained by the Homeowners Association.
1.5 Setbacks:
a. Minimum Front Yard: 25 feet.
b. Minimum Side Yard: 8 feet.
c. Minimum Rear Yard: 25 feet.
1.5 Minimum Lot Area: 12,500 square feet.
1.6 At least four lots must be 15,000 square feet or larger.
1.7 Minimum Lot Width at Front Building Line: 90 feet.
1.8 Minimum Lot Depth: 130 feet.
1.9 Minimum Dwelling Area: 2,500 square feet.
1.10 Building Standards:
a. All homes shall provide an exterior lighting package to illuminate the front of
homes. The package shall include a minimum of 2 up or down lights to
accent building architectural and/or landscape features. Security lighting
may not be substituted for accent lighting.
b. Home elevations shall alternate at a minimum of every 4 homes on the same
side of a street and every 3 homes on the opposite sides of a street.
c. Garage doors shall be cedar clad and stained.
d. Homes on a minimum of 2/3 of the single family lots within the community
Item 7
shall utilize swing in garages. For the purposes of this item, when garages
for 3 cars are provided and the 2-car garage is a swing in garage, the home
shall be considered as to have provided a swing in garage.
e. Except for garage doors provided on swing in garages, garage doors shall
not be located closer to the street than the primary front facade of the home.
f. Carports are prohibited.
1.11 Parking:
a. A minimum of 4 off-street, concrete parking spaces shall be provided for each
residential unit. As part of the parking requirement, at least 2 of the off-street
parking spaces shall be in an enclosed garage.
b. The parking of motor homes, boats, and/or trailers on a lot facing a street or
on a street, is prohibited.
1.12 Fencing:
a. All fencing located on single family lots adjacent to open spaces shall consist
of ornamental metal/tubular steel.
b. All wooden fencing shall be cedar, board-on-board with a top rail, and comply
with the Town’s fencing standards as they exist or may be amended. A common
wood fence stain color shall be established for the development.
c. Privacy fences on single family residential lots shall be located no closer to the
front property line than 10 feet behind the front elevation of the house and shall
not exceed 8 feet in height above grade.)
1.13 Driveways: Enhanced paving treatments shall be provided for all driveways and
shall consist of one of the following, or other treatment as approved by the
Director of Development Services.
a. Stamp and stain/patterned concrete (must be dust-on color application to
wet concrete).
b. Acid-etched color concrete for the field with scored smooth colored borders
(must use dust-on color application to wet concrete).
c. Colored concrete with scored smooth border (must use dust-on color
application to wet concrete).
1.14 Cul-de-sacs: Cul-de-sacs shall not exceed 700 feet in length.
2.0 General Conditions
2.01 Homeowners Association. Each lot shall be a member of the Legacy Crossing
(PD-60) Homeowner's Association.
Item 7
METES AND BOUNDS DESCRIPTIONMike Myers Investment Holdings, L.P.9.440 AC TractItem 7
Exhibit E
Development Schedule
9/16/14– Development Application Submitted
12/2/14 – Preliminary plat goes to P&Z
2/21/15 – Phase 1 construction plans approved
3/15/15 – Construction begins
8/12/15 – Construction Complete/Town accepts infrastructure
9/14/15 – Final plat file
Item 7
64
Comprehensive Plan
Town of Prosper
COMMUNITY CHARACTER
Maintaining compatibility between
the Zoning Map and the Future Land
Use Plan
Chapter 211 of the Texas Local Government
Code states that “zoning regulations must be
adopted in accordance with a comprehensive
plan.” Consequently, a zoning map and zoning
decisions should reflect the Future Land Use
Plan to the fullest extent possible. Therefore,
approval of development proposals that are
inconsistent with the Future Land Use Plan will
often result in inconsistency between the
Future Land Use Plan and the zoning
regulations.
At times, the Town will likely encounter
development proposals that do not directly
reflect the purpose and intent of the land use
pattern as shown on the Future Land Use Plan
map. Review of such development proposals
should include the following considerations:
Will the proposed change enhance the
site and the surrounding area?
Is the proposed change a better use
than that originally envisioned and
depicted on the Future Land Use Plan
map?
Will the proposed use impact adjacent
residential areas in a negative manner?
Will the proposed use be compatible
with and/or enhance adjacent
residential uses?
Are uses adjacent to the proposed use
similar in nature in terms of
appearance, hours of operation, and
other general aspects of compatibility?
Does the proposed use present a
significant benefit to the public health,
safety, welfare and/or social well-being
of the community?
Would it contribute to the Town’s long-
term economic stability?
Development proposals that are inconsistent
with the Future Land Use Plan map (or that do
not meet its general intent) should be reviewed
based upon the above questions and should be
evaluated on their own merit. It should be
incumbent upon the applicant making such a
proposal to provide evidence that the proposal
meets the aforementioned considerations,
supports community goals and objectives as set
forth within this Plan, and represents long term
economic and/or social benefits for the
community as a whole, not just a short-term
financial gain for whoever is developing the
project.
It is important to recognize that proposals not
directly consistent with the Plan could reflect
higher and better long-term uses than those
originally envisioned and shown on the Future
Land Use Plan map for a particular area. This
may be due to changing markets, demographics
and/or economic trends that occur at some
point in the future after the Plan is adopted. If
such changes occur, and especially if there are
demonstrated significant social and/or
economic benefits to the Town of Prosper, then
these proposals should be approved and the
Future Land Use Plan map should be amended
accordingly.
Item 7
Item 7
Page 1 of 4
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Conduct a Public Hearing, and consider a request to rezone 56.5± acres, located on the west
side of Teel Parkway, 300± feet south of Fishtrap Road, to amend Planned Development-40
(PD-40), Exhibit C, Section 3., c., c. (Townhouse Uses), and d. (Residential Development
Standards). (Z14-0017).
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning
Current Land Use
Future Land
Use Plan
Subject
Property
Planned Development-40-
Townhomes Undeveloped Medium Density
Residential
North Planned Development-40
Single Family Undeveloped Medium Density
Residential
East Planned Development-48-
Commercial Undeveloped Medium Density
Residential
South Planned Development-40-
Mixed Used Undeveloped US 380 District
West Planned Development-40
Single Family
Single Family Development
(Under Development)
Medium Density
Residential
Requested Zoning – Z14-0017 is a request to amend 56.5± acres of Planned Development-40
(PD-40), located on the west side of Teel Parkway, 300± feet south of Fishtrap Road regarding
specific residential development standards. The PD currently allows a maximum of 300
townhome lots; the request does not seek to increase the number of lots. This is a “limited
amendment” to PD-40 in that the area under consideration is limited to the townhome portion of
the PD and not to the balance of the 2,120-acre PD.
Prosper is a place where everyone matters.
PLANNING
Item 8
Page 2 of 4
The primary purpose of the request is to amend the development standards to accommodate a
specific townhome product. The townhomes will be on individually platted lots for ownership
and will predominantly be one and two story products which will require a larger lot and reduced
side yard setbacks adjacent to an alley. The garages for all units will be alley-served.
In many instances, the development standards have increased and the overall density was
reduced. The product will be more “suburban” in nature compared to “urban-style” townhomes
that are on narrow lots. The following table illustrates the current and proposed standards:
Residential development standards: Development within the TVG Townhome Tract shall be
in accordance with the following table:
Residential Product Type
Development Requirements Current Townhome
Stds. Proposed Townhome Stds.
Max. Gross Density 10.0 du/ac 8.0 du/ac
Min. Lot Area 1,000 sq. ft. 1,500 sq. ft.
Min. Lot Width 20’ 25’
Min. Lot Depth 50’ 60’
Min. Front Setback 0’ 7’
Min. Rear Setback 20’ 20’ for garage/driveway; 10’ for main
building; 7’ from alley R.O.W. radius
Min. Side Setback (interior lot) 0’ 0’
Min. Side Setback:
(corner lot facing street)
(corner lot facing alley)
(corner lot facing open space)
Min. Setback between
Townhome Buildings
15’
Not defined
Not defined
Not defined
15’
10’
7’
20’, which may be reduced to no
less than ten feet (10’) when side
yard patios exist at either one or
both ends of adjacent buildings.
Max. Building Encroachment
Max. Lot Coverage
Not defined
80%
End of building patios may encroach
up to seven feet (7’) into the
designated side yard, and may have
a trellis and/or decorative metal
fence.
80%
Min. Floor Area / Dwelling Unit 1,200 sq. ft. 1,200 sq. ft.
Max. Building Height / No. of
Stories
Max. Building Height of any
Building within 60 feet of a
Property Line with a Single
Family Residential Use
48’ / 3 stories
36‘ / 2 stories
48’ / 3 stories
36‘ / 2 stories
Min. Open Space 20% 20%
As illustrated in the attached Exhibit D and in certain areas of the development, townhomes may
front onto common green space areas; otherwise known as Mews. Due to the unconventional
placement of the homes, the following development standards shall apply:
Item 8
Page 3 of 4
1. Minimum front yard setback: 10 feet
2. A minimum five-foot wide common mews sidewalk shall be provided within 20 feet of the
front of the townhomes in order to provide pedestrian access to the front of each townhome.
A minimum four-foot wide individual sidewalks shall connect from each townhome front door
to the common mews sidewalk.
3. Each townhome shall have two cast stone address plates, one at the front of the Townhome
near the front door, and one at the rear of the townhome visible from the alley. A further
cast stone address plate shall be placed at each end of the Mews to assist in emergency
response and way finding.
Fire Suppression: In consultation with the Fire Department, the applicant has agreed to require
that the townhome buildings have fire sprinkler systems of Type 13D.
Landscaping: It is recognized that townhomes that are built in close proximately to the front
property line do not provide sufficient space for shade trees in the front yards. The existing
permits a zero-foot front yard setback. In lieu of required trees per lot, staff and the applicant
worked on a shade and ornamental tree planting plan. The exact number and size of the shade
and ornamental trees will be determined at time of site plan approval, but the trees will be
planted in general conformance with the Illustrative Tree Plan (Exhibit “G”).
Future Land Use Plan – The Future Land Use Plan (FLUP) recommends Medium Density
Residential for the property.
Thoroughfare Plan – The property is adjacent to Teel Parkway, a proposed six-lane major
thoroughfare. The zoning exhibit complies with the Thoroughfare Plan.
Water and Sanitary Sewer Services – Water and sanitary sewer service will have to be
extended to the property either before or with development.
Access – Access to the property will be provided from Teel Parkway and the adjacent future
single family residential neighborhoods within the Windsong Ranch development.
Schools – This property is served by the Prosper Independent School District (PISD).
Parks – This property is subject to the Town’s park dedication requirements, although it is not
anticipated that this property will be needed for the development of a park. However, the Town
has worked with the developer to provide a hike and bike trail within the 50-foot Atmos Gas
Easement.
Environmental Considerations – The 100-year floodplain located on the property is shown on
Exhibits A and D.
Legal Obligations and Review:
Notification was provided to neighboring property owners as required by state law. Staff has not
received any public hearing notice reply forms.
Attached Documents:
1. Zoning Exhibits A, B, C, D, E, F, and G
2. Revised Exhibit F
Item 8
Page 4 of 4
3. Zoning map of the surrounding area
Planning & Zoning Commission Recommendation:
At their December 2, 2014, meeting, the Planning & Zoning Commission recommended the
Town Council approve the request to rezone 56.5± acres, located on the west side of Teel
Parkway, 300± feet south of Fishtrap Road, to amend Planned Development-40 (PD-40),
Exhibit C, Section 3., c., c. (Townhouse Uses), and d. (Residential Development Standards), by
a vote of 6-0, subject to the language in Exhibit C, Section 3., c., c. (Townhouse Uses), E.,
being revised to read, “The buildings shall substantially conform to the building elevations, as
shown in Exhibit F.” Since the Planning & Zoning Commission meeting, the applicant has
revised Exhibit C, in accordance with the condition of approval recommended by the
Commission.
Additionally, since the Planning & Zoning Commission meeting, the applicant has also provided
revised conceptual elevations (Exhibit F) and is proposing to adopt the revised conceptual
elevations (Revised Exhibit F) in place of the originally proposed conceptual elevations, which
were acted on by the Planning & Zoning Commission. The applicant has indicated that the
revised conceptual elevations more accurately depict the proposed townhome product, and also
provide elevation views for multiple sides of the townhome buildings, as opposed to just the
front elevation.
Town Staff Recommendation:
Town staff recommends that the Town Council approve the request to rezone 56.5± acres,
located on the west side of Teel Parkway, 300± feet south of Fishtrap Road, to amend Planned
Development-40 (PD-40), Exhibit C, Section 3., c., c. (Townhouse Uses), and d. (Residential
Development Standards), subject to:
1. Replacing the conceptual elevations (Exhibit F) with the revised conceptual elevations (Revised
Exhibit F).
Proposed Motion:
I move to approve the request to rezone 56.5± acres, located on the west side of Teel Parkway,
300± feet south of Fishtrap Road, to amend Planned Development-40 (PD-40), Exhibit C,
Section 3., c., c. (Townhouse Uses), and d. (Residential Development Standards), subject to:
1. Replacing the conceptual elevations (Exhibit F) with the revised conceptual elevations (Revised
Exhibit F).
.
Item 8
POINT OF
BEGINNING
ZONING EXHIBIT "A"
Windsong Ranch Townhomes
56.445 Acres
C. SMITH SURVEY ~ ABSTRACT No. 1681
J. BATES SURVEY ~ ABSTRACT No. 1620
IN THE TOWN OF PROSPER, DENTON COUNTY, TEXAS
Current Zoning: PD-40
Requested Zoning: PD-40
Item 8
ZONING EXHIBIT "A"
Windsong Ranch Townhomes
56.445 Acres
C. SMITH SURVEY ~ ABSTRACT No. 1681
J. BATES SURVEY ~ ABSTRACT No. 1620
IN THE TOWN OF PROSPER, DENTON COUNTY, TEXAS
Current Zoning: PD-40
Requested Zoning: PD-40
Item 8
EXHIBIT “B”
Statement of Intent and Purpose
The purpose of this PD Amendment is to specify additional standards for the
development and construction of townhomes in the Windsong Ranch community over
and above the standards that are currently in place. By proposing more stringent
standards than the current PD-40 allows, Windsong Ranch intends to maintain and
potentially improve the standard of quality set by the current community and provide
more opportunity for an age-diversified community.
Item 8
EXHIBIT C
Except as otherwise set forth in these development standards, the property, as
described in Exhibit A, shall develop under Ordinance 08-030, as adopted by the Town
Council on March 25, 2008.
c. Townhouse Uses: Townhouse units shall be allowed within the mixed use area
or single family area as a buffer between non-residential and single family
development. A maximum of three hundred (300) townhouse units shall be
allowed. Townhouse units constructed in Single Family Residential Tract do not
count against the maximum lot count of 3,500 single family lots. If portions of the
designated mixed-use area are developed with townhouse residential housing
types, they shall be developed in accordance with the following criteria:
A. Required Parking: Parking requirements for townhouse
development shall be two spaces per one-bedroom unit, two
spaces per two-bedroom unit, two and one-half spaces per three-
bedroom unit and one-half space per each additional bedroom per
unit. Two (2) enclosed parking spaces per unit will be provided as
part of the townhouse unit configuration. Enclosed parking will
consist of an attached or detached garage or parking structure
screened from public view.
B. Exterior Facade Building Materials: All buildings within a
townhouse development shall have an exterior finish of stone,
stucco, brick, tile, concrete, glass or similar materials or any
combination thereof. The use of cementitious fiber board as a
primary exterior building material shall be limited to a maximum of
fifteen percent of the total exterior wall surfaces. All exterior
finishes of buildings within a townhouse development shall have a
minimum of ten percent (10%) stone accents.
C. Controlled Access: All townhouse developments that contain
limited gated access shall locate all gate controls, card pads and
intercom boxes in driveway islands in a manner that provides a
minimum of one hundred (100) feet of stacking distance from the
gate. Such driveway islands shall also contain a break that allows
for vehicular u-turn movements back onto a public street.
D. Development Pattern: Lots may front common areas (mews) and
collector roadways, generally in accordance with Exhibit D.
Common area and collector roadway frontage locations shall be
designated as part of the preliminary site plan approval by the
Town. Standards shall be as follows:
i. Minimum front yard setback: Ten feet (10’)
Item 8
ii. A minimum five foot (5’) wide common mews sidewalk
shall be provided within 20 feet of the front of the
townhomes in order to provide pedestrian access to
the front of each townhome. A minimum four foot (4’)
wide individual sidewalk shall connect from each
townhome front door to the common mews sidewalk.
iii. Each townhome shall have two (2) cast stone address
plates, one (1) at the front of the townhome near the
front door, and one (1) at the rear of the townhome
visible from the alley. An additional cast stone
address plate shall be placed at each end of the
common area mews to help in case of emergency
and as a general aid to directions.
E. Building Elevations: The buildings shall substantially conform to
the building elevations, as show on Exhibit F.
F. Landscaping: Generally in accordance with Exhibit G, a minimum
of one hundred fifty (150) shade trees, minimum 4” caliper at the
time of planting shall be provided with the development. A
minimum of two hundred (200) ornamental trees, shall be provided
with the development; the size and species of the ornamental trees
shall be determined at site plan approval. The timing of installation
of shade trees and ornamental trees will be phased according to
completion of the buildings within the applicable lot. The location,
type and number of these plantings (subject to the minimum
quantities listed above) will be adjusted as necessary (subject to
Town staff review and approval) to coordinate road and utility
infrastructure conditions and other unforeseen circumstances.
Townhouse Uses for any townhomes built in the 56.445 acre area described in
Exhibit “A” (the “TVG Townhome Tract”) will be required to follow the standards
listed below:
d. Residential development standards: Development within the TVG Townhome
Tract shall be in accordance with the following table:
Item 8
Residential Product Type
Development Requirement Townhouse
Max. Gross Density 8.0 du/ac
Min. Lot Area 1,500 sq. ft.
Min. Lot Width 25’
Min. Lot Depth 60’
Min. Front Setback 7’
Min. Rear Setback 20’ for garage/driveway; 10’ for main
building; 7’ (from property line)
Min. Side Setback (interior lot) 0’
Min. Side Setback:
(corner lot facing street)
(corner lot facing alley)
(corner lot facing open
space)
Min. Building Separation
15’
10’
7’
Twenty feet (20’), which may be
reduced to no less than ten feet (10’)
when sideyard patios exist at either one
or both ends of adjacent buildings.
Max. Building Encroachment
Max. Lot Coverage
End of building patios may encroach up
to seven feet (7’) into the designated
sideyard, and may have a trellis and/or
decorative metal fence.
80%
Min. Floor Area / Dwelling Unit 1,200 sq. ft.
Max. Building Height / No. of
stories’
48’ / 3
Min. Open Space 20%
Note: The maximum height of any building within 60 feet of a property
line with a single family residential use shall be 36 feet or 2 stories.
(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK)
Item 8
3210 (567.78)3728 (575.54)5231 (583.73)5532 (584.43)3459 (567.83)3627 (574.24)4931 (583.55)3836 (575.90)4139 (575.85)4385 (575.80)4616 (581.46)4
4
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(
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6
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(5
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)75+7378+9282+6388+9091+9595+06108+48109+49POINT OF
BEGINNING
PHASE 2C-1
PHASE 2C-3
PHASE 2C-2
PHASE 2C-2
EXHIBIT "D"
Windsong Ranch Townhomes
56.455 Acres
C. SMITH SURVEY ~ ABSTRACT No. 1681
J. BATES SURVEY ~ ABSTRACT No. 1620
IN THE TOWN OF PROSPER, DENTON COUNTY, TEXAS
Current Zoning: PD-40
Requested Zoning: PD-40
Item 8
EXHIBIT “E”
DEVELOPMENT SCHEDULE
Townhome Section – Phases 2C-1, 2C-2 and 2C-3
56.445 Acres out of PD-40
West side of Teel Parkway, north of US Highway 380
Phase 2C-1:
Begin Excavation: March 2015
Begin Utilities: May 2015
Begin Paving: August 2015
Town Acceptance of Public Improvements: November 2015
Subsequent phases (2C-2 and 2C-3) to be constructed as market conditions warrant.
This schedule is subject to change due to various factors beyond the control of
developer.
Item 8
EXHIBIT “F”
Illustrative Elevations and Plans for Townhomes built in TVG Townhome Tract within
Windsong Ranch, Town of Prosper, Texas
The illustrations that are included with this Exhibit F are for the purpose of illustrative
example only and do not constitute exact renderings or plans of the buildings and items
depicted.
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EXHIBIT “G”
ILLUSTRATIVE TREE PLAN
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Z14-0017
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A±0 200 400
Feet
1 inch = 400 feet
Item 8
Page 1 of 3
To: Mayor and Town Council
From: Harlan Jefferson, Town Manager
Re: Personnel Policies — January 13, 2015
Agenda Item:
Consider and act upon an ordinance amending Chapters 5, 6, and 7 of the Town of Prosper
Personnel Policies and Procedures Manual relative to maximum vacation accrual, on-call pay
and employee conduct.
Description of Agenda Item:
On December 16, 2008, the Town's Personnel Policies and Procedures Manual ("Manual")
were approved by the Town Council. For the reasons stated below, several amendments to
the Manual are being submitted for the Town Council’s consideration.
Summary of Revisions:
During Town Attorney and committee review of the existing Manual, it was generally agreed
that the Manual was (i) a burdensome and voluminous document that could be simplified
without significant change to content; (ii) several of the policies were outdated or in need of
text revisions either to comply with state or federal mandates; (iii) the text was simplified so
that employees could fully and easily understand the policies and their intent; and (iv) certain
amendments to the vacation leave accrual policy were necessary. Attached to this
memorandum is a copy of the Town’s current flex time policies for exempt and non-exempt
employees. These policies generally are administered informally and have been successfully
implemented over the years. No action is necessary on the flex time policies unless the
Council wishes to formalize the current informally-administered flex time provisions into the
Manual.
It was also felt that some of the proposed changes would boost employee morale, in addition
to being a valuable personnel retention mechanism and recruitment tool for drawing in
qualified, skilled and talented staff. Today’s market for skilled and gifted employees is very
aggressive, and these few changes to our Manual will benefit the Town by keeping it in a
positive and competitive position.
Chapter 7: The most significant change is a rewriting of Chapter 7, "Employee Conduct," of
the Manual (found in Section 7 of the proposed Ordinance). While the intent behind the
provisions has not been changed (that is, to provide employees with a detailed listing of
prohibited activities and an appeal process related to disciplinary actions that may be taken),
the chapter has been significantly streamlined to delete redundancy and clarify the appeal
procedures so that they are easily understood by employees. Further, the forms that were
contained in the chapter as part of the chapter have been removed. The forms were
sometimes confusing and occasionally were nothing more than a repeat of the policy
statement. Additionally, several times in the recent past supervisors have tried to make a fact
TOWN MANAGER'S
OFFICE
Item 9
Page 2 of 3
situation "fit the form" and were having difficulty doing so. In one instance an employee was
being disciplined for repeated performance issues; however, the current disciplinary form in
the chapter refers to some type of misconduct, not a job performance deficiency. In another
instance the form entitled "Disciplinary Action Notice" had a provision for an employee
enrolling in and attending the Town's Employee Assistance Program and fully cooperating in
counseling, leading some supervisors to believe that disciplinary action required enrollment in
the Town's EAP or similar counseling program.
Other portions of Chapter 7 were rarely used and were unclear. For example, current Section
7.03 addresses, in part, internal investigations. It does not take into account criminal or law
enforcement-related investigations (parts of which are governed by Chapter 614 of the Texas
Government Code if they relate to complaints against certain law enforcement personnel) and
presumes that all internal investigations will follow a similar course. For example, the Town
Manager appoints an investigator and the investigator is given complete authority over the
investigation and may, with approval, call in outside counsel. Additionally, the policy presumes
an internal investigation taking priority over a criminal investigation ("matters that may involve
a violation of criminal law may also result in a criminal investigation") where, in actuality, a
criminal investigation would take precedence over an internal, civil investigation.
Two existing sections of Chapter 7—Section 7.10, “Retaliation,” and Section 7.11, “Polygraph
Examinations”—have been removed from the revised version and are covered in other
existing portions of Chapter 7 or are simply a restatement of current state law. In both
instances, they were redundant and are not included in revised Chapter 7.
Chapter 5: The maximum allowed vacation accruals have been amended in Section 5.02 of
the Manual (found in Section 2 of the proposed Ordinance)—this is the number of earned
vacation hours that may be carried over by an employee. The accrual numbers are as follows:
for all regular full-time employees, 240 hours per calendar year; Fire Department shift
employees, 360 hours per calendar year; and for part-time employees regularly scheduled to
work 1,000 hours or more per year, 120 hours.
Chapter 6: The current policy on “on-call” time allows it for only two of the three divisions in
Public Works, whereas all three divisions are subject to call-back and “on-call” duty and
receive such compensation. This correction is found in Section 3 of the proposed Ordinance
and makes on-call compensation the same for any Public Works Department and Park
Maintenance employees.
It is anticipated that a comprehensive review of the Manual will be undertaken by an employee
committee during 2015 and when completed, any amendments will be presented to the Town
Council for review and consideration. Not unlike these amendments, the purpose of the
review will be to streamline and bring the Manual into compliance with any applicable state
and federal laws.
Legal Obligations and Review:
Terrence Welch with Brown & Hofmeister, L.L.P., has reviewed and approved this staff report
and the attached ordinance as to form and legality.
Attached Documents:
1. Alternate Work Schedule
2. Ordinance
Item 9
Page 3 of 3
Town Staff Recommendation:
Town staff recommends that the Town Council adopt the proposed amendments to the Town
of Prosper Personnel Policies and Procedures Manual.
Recommended Motion:
I move to approve an ordinance amending Chapters 5, 6, and 7 of the Town of Prosper
Personnel Policies and Procedures Manual relative to maximum vacation accrual, on-call pay
and employee conduct.
Item 9
Non-Exempt Employees/Alternate Work Schedule
Current Policy (Subsection I, “Non-Exempt Employees,” of Section 6.03, “Overtime,
Compensatory Time, and Time Management,” of the Town of Prosper Personnel Policies and
Procedures Manual):
I. Exempt Employees
C) Flex-time Work Schedule
In situations where overtime payment is not feasible due to budgetary
constraints, the department director or supervisor must consider flexing the
employee’s work schedule in an effort to minimize the need for overtime
compensation. Flexing must be completed within the same workweek or work
cycle that the overtime was worked and must be accurately reflected on the
affected employee’s time card.
Exempt Employees/Alternate Work Schedule
Current Policy (Subsection II, “Exempt Employees,” of Section 6.03, “Overtime, Compensatory
Time, and Time Management,” of the Town of Prosper Personnel Policies and Procedures
Manual):
II. Exempt Employees
A) Exempt employees are those who are not covered by the overtime requirements
of the FLSA. Accordingly, exempt employees are not entitled to overtime
compensation for work performed beyond forty (40) hours in a workweek.
Exempt employees are expected to put in the hours necessary to complete their
assignments with an acceptable level of quality in a timely manner.
B) “Docking” an exempt employee’s pay for a partial day’s absence will be permitted
only as Authorized by law and approved by the Town Manager.
C) Absent accrued paid leave time, exempt employees need not be paid for any full
day(s) or workweek(s) in which he or she performs no work.
D) It is the policy of the Town of Prosper not to make deductions from an exempt
employee’s pay. Any exempt employee who believes he/she has been, or likely
will be, subject to an improper pay deduction, must immediately notify the Town
Manager. The Town will promptly reimburse an exempt employee for any
improper deduction(s) and will make a good faith commitment to comply in the
future.
Informal Processes Associated with Subsection II of Section 6.03 (Subsection II, “Exempt
Employees,” of Section 6.03, “Overtime, Compensatory Time, and Time Management,” of the
Town of Prosper Personnel Policies and Procedures Manual):
E) Exempt employees are expected to work whatever hours are necessary to
accomplish required duties, tasks, and responsibilities. This often requires in
excess of eight (8) hours per day. To provide for employees to be more
Item 9
productive and to successfully achieve a balance in their personal and
professional lives, a flexible work schedule will be permitted. The ability to flex
one’s work schedule is dependent upon the employee’s work load and the impact
on the Town.
The exempt employee’s flexible work schedule provisions are as follows:
(1) When an exempt employee physically works in excess of eight (8) hours
a day, he may use those excess hours to flex his work hours within the
same pay period. Hours may not carry over from one pay period to the
next.
(2) No more than eight (8) consecutive hours shall be flexed in any given pay
period.
(3) If additional leave is needed within a pay period, the employee shall use
his accrued leave.
(4) Flex hours should not be recorded on time sheets, but must be authorized
on a request for leave form with appropriate explanation of the leave.
(5) Such flexible work schedule changes shall be authorized in advance by
the appropriate department head or immediate supervisor.
Item 9
TOWN OF PROSPER, TEXAS ORDINANCE NO. 15-__
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, AMENDING CHAPTERS 5, 6 AND 7 OF THE TOWN OF PROSPER
PERSONNEL POLICIES AND PROCEDURES MANUAL RELATIVE TO
MAXIMUM VACATION ACCRUAL, ON-CALL PAY, AND EMPLOYEE
CONDUCT, TO THE EXTENT REFERENCED HEREIN; AFFIRMING AND
ADOPTING SAID POLICY AMENDMENTS AND THE CURRENT PERSONNEL
POLICIES AND PROCEDURES MANUAL, AS HEREBY AMENDED;
PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES;
AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE.
WHEREAS, the Town Council of the Town of Prosper, Texas (“Town Council”), is
required, pursuant to Section 4.06 of the Town Charter, as amended, to adopt personnel rules
for the Town, after preparation of same by the Town Manager; and
WHEREAS, the Town Manager and Town staff have studied and recommended the
adoption of certain amendments to the current Town of Prosper Personnel Policies and
Procedures Manual; and
WHEREAS, the proposed amendments are for the betterment of the working conditions
of Town employees and are generally consistent with other area local governments and their
personnel policies; and
WHEREAS, the Town Council also hereby affirms and adopts the current Personnel
Policies and Procedures Manual, subject to the following amendments, as mandated by Section
4.06 of the Town Charter.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Ordinance as if fully
set forth herein.
SECTION 2
From and after the effective date of this Ordinance, Subpart A of Subsection II,
“Maximum Accruals,” of Section 5.02, “Vacation,” of the Town of Prosper Personnel Policies
and Procedures Manual is hereby amended to read as follows:
“A) Except for Fire Department shift employees, the maximum allowed accrual carryover of
vacation time is 240 hours per calendar year (January through December). The
maximum carryover for Fire Department shift employees is 360 hours per calendar year
(January through December). The maximum accrual carryover for part-time employees
regularly scheduled to work 1,000 hours or more per year is one-half the maximum
accrual rate of regular full-time employees (i.e., 120 hours). Any vacation hours
exceeding the maximum rates shall be purged effective January 1 of each year.”
Item 9
Ordinance No. 15-__, Page 2
SECTION 3
From and after the effective date of this Ordinance, Subpart A of Subsection III,
“Compensation,” of Section 6.04, “Response Time and On-Call Duty,” of the Town of Prosper
Personnel Policies and Procedures Manual is hereby amended by deleting the reference to
“Public Works Department (Utilities/Water-Wastewater divisions)” in said Subpart and replace it
with “Public Works Department and Parks Maintenance.”
SECTION 4
From and after the effective date of this Ordinance, existing Chapter 7, “Employee
Conduct,” of the Town of Prosper Personnel Policies and Procedures Manual is hereby
amended by repealing said Chapter in its entirety and replacing it with a new Chapter 7,
“Employee Conduct,” to read as follows:
“CHAPTER 7 EMPLOYEE CONDUCT
SECTION 7.01 EMPLOYEE CONDUCT AND WORK RULES/DISCIPLINARY ACTION
To ensure orderly and productive operations and provide the best possible work environment,
the Town of Prosper requires employees to follow rules of conduct that will protect the interests
and safety of the Town, its citizens, and employees.
I. Progressive Discipline
In general, the Town will use a progressive disciplinary system. The Town is not
obligated to use all of the progressive disciplinary steps available to it, and may begin
the disciplinary process at any level, up to and including immediate discharge,
depending upon the severity of the conduct, the employee’s work performance and prior
disciplinary history, the employee’s length of service, and any mitigating circumstances.
Depending on the circumstances of each individual case, disciplinary action may consist
of one or more of the following:
• Oral warning/employee consultation/verbal reprimand;
• Written reprimand;
• Disciplinary probation;
• Suspension without pay;
• Salary reduction or demotion; or
• Dismissal.
II. Documentation
All discipline, other than documented oral warning/employee consultation/verbal
reprimand, must be sent to the Human Resources Department for placement in the
employee’s personnel file.
III. Supervisory Responsibility
A) All employees with the responsibility and authority to supervise and direct
employees under their control shall:
Item 9
Ordinance No. 15-__, Page 3
• administer policies and procedures within their scope of authority;
• document their subordinates job performance, conduct, and behavior as
appropriate;
• conduct evaluations of subordinates in a timely manner; discipline their
subordinates as appropriate;
• address performance appeals submitted to them as provided by policy in
a professional manner, in an attempt to resolve such issues at the lowest
possible supervisory level.
B) Prior to any disciplinary action being administered, the supervisor will conduct a
thorough examination of the situation before deciding to take any disciplinary
action and discuss proposed action with his/her department director.
IV. Documentation
All forms of discipline must be documented. All discipline, other than documented oral
warning/employee consultation/verbal reprimand, must be sent to Human Resources for
placement in the employee’s personnel file.
When a Supervisor issues the Employee Consultation Form to document an oral
warning/employee consultation/verbal reprimand, he must either forward it to Human
Resources where it will be placed in the employee’s personnel file or, alternatively, the
supervisor can keep it in a confidential departmental file, to be referred to, if appropriate,
in subsequent performance evaluations, disciplinary actions, or other personnel actions.
If further discipline is taken against the employee subsequent to the documented oral
warning/employee consultation/verbal reprimand for the same or similar conduct, then
the supervisor must also send the documented oral warning/employee
consultation/verbal reprimand to Human Resources where it will be placed in the
employee’s personnel file to show the Town’s use of progressive discipline. All
discipline (including documented oral warnings/employee consultations/verbal
reprimands) and other personnel records must be preserved in accordance with Town
policy.
V. Supervisory Responsibility
A) All employees with the responsibility and authority to supervise and direct
employees under their control shall administer policies and procedures within
their scope of authority; document their subordinates’ job performance, conduct,
and behavior as appropriate; properly conduct evaluations of subordinates in a
timely manner; discipline their subordinates as required under their departmental
and/or Town policies and procedures as well as address performance appeals
submitted to them as provided by policy in a professional manner, in an attempt
to resolve such issues at the lowest possible supervisory level.
B) Prior to any disciplinary action being administered, the supervisor will conduct a
thorough examination of the situation before deciding to take any disciplinary
action and discuss proposed action with his/her department director.
Item 9
Ordinance No. 15-__, Page 4
VI. Disciplinary Conference
A disciplinary conference will be scheduled prior to the imposition of a disciplinary
suspension of one (1) day (or one (1) shift) or more, demotion or termination. The
department director, affected employee, the Town Manager and anyone else deemed
necessary by the department director typically attend the disciplinary conference. During
the conference, the affected employee will be given an opportunity to present an
explanation of the conduct leading up to the proposed disciplinary action. Employees will
be given advance notice of the conference. Employees may, in the Town’s sole
discretion, be placed on administrative leave prior to, during, or after the disciplinary
conference. The employee will be notified of the Town’s determination following the
conference.
VII. Appeal Rights
An employee who has received discipline in excess of an oral warning/employee
consultation/verbal reprimand may request a Disciplinary Review Hearing in accordance
with Disciplinary Review Hearing Policy. However, positions classified as director level
and above are employed at the will and pleasure of the Town Manager and have no right
of appeal for any type of disciplinary action, including termination. Those employees
employed by a written contract, probationary, temporary, and seasonal employees
likewise have no right of appeal for disciplinary action taken against them and are also
exempted from the application of this policy.
VIII. Prohibited Activities
Disciplinary action will be imposed for violations of Town or departmental policies and
procedures, codes of conduct, and rules and regulation, either written or verbal. In
addition, acts which are not specifically addressed in policies and procedures, codes of
conduct, and rules and regulation, yet may adversely affect the Town or put the health
and safety of fellow employees, citizens, or other third parties at risk may also result in
disciplinary action. It is impossible to list all the forms of behavior that are considered
unacceptable in the workplace. The following work rules relating to personal conduct
are intended to provide minimum guidelines for employee conduct and work
performance, and to inform employees of prohibited conduct. Engaging in one or more
of the following forms of prohibited conduct may result in disciplinary action up to and
including termination:
A) Work Performance
(1) Inefficiency or incompetence in the performance of duties.
(2) Neglect or carelessness in the performance of duties
(3) Careless, negligent or improper use of Town property or equipment.
(4) Failure to satisfactorily meet performance standards for the position.
(5) Failure to meet or maintain specified conditions of employment, such as
failure to obtain or maintain a license or certificate required as a condition
for performing a job.
(6) Violation of Town or departmental policies, codes of conduct, rules and
procedures.
Item 9
Ordinance No. 15-__, Page 5
B) Attendance and Punctuality
(1) Improper use of leave privileges, including, but not limited to, excessive or
unscheduled absenteeism, tardiness in reporting for work or returning
from breaks and meal breaks, or absence without notice and/or approval.
(2) Failure to promptly notify supervisor of absence.
(3) Separate absences or days of tardiness which exceed the average
absences or days of tardiness of the employee’s work group and which
lack sufficient justification.
(4) Absence or tardiness that causes significant curtailment to disruption of
services without sufficient justification.
(5) Abandonment occurs when an employee deliberately and without
authorization is absent from the job, or refuses a legitimate order to report
to work, for three (3) consecutive work days. In such case, an employee
is deemed to have abandoned his/her job and shall be terminated.
(6) Any employee who is absent due to an extended illness or injury leave
after all eligible leave has been exhausted, except when the employee’s
absence is covered by the Family and Medical Leave Act.
(7) Excessive failure to remain at one’s work station without notifying his
supervisor, leaving work without permission, or taking excessive time or
more time than allowed for eating or break periods.
C) Personal Conduct
(1) Insubordination, failure or refusal to follow lawful orders, or other
disrespectful or unprofessional conduct.
(2) Failure to follow routine written or verbal instructions; arguing over
assignments or instructions or an accumulation of other deficiencies
indicating the employee’s continuing failure to adequately perform in a
productive, efficient, and competent manner.
(3) Unnecessarily disrupting the work of other employees, or interfering with
work schedules or another employee’s ability to work.
(4) Operating or conducting gambling on the job or on Town property.
(5) Violating safety rules or practices which may endanger the employee or
others or damages Town property or equipment.
(6) Playing tricks or jokes or engaging in horseplay that adversely affects job
performance or creates potential safety issues.
(7) Engaging in personal business while on duty without authorization of his or
her supervisor, including reading unauthorized material, playing games,
watching television, movies or other forms of entertainment, internet
shopping, accessing unauthorized or inappropriate websites, unauthorized
email usage, or otherwise engaging in entertainment while on the job
and/or in public view.
(8) Misuse of Town telephones, computers, mail systems, etc.
(9) Utilizing Town data or information systems for any reason other than
Town business.
(10) Unauthorized alterations, removal, destruction, or disclosure of Town
records.
(11) Failure to report damage to Town equipment or property of others.
Item 9
Ordinance No. 15-__, Page 6
(12) Dishonesty, including misrepresentation during the hiring process, or any
other falsifying action detrimental to the Town, Town employees, or
others.
(13) Failure to timely return to work upon conclusion of authorized leave or
disciplinary suspension.
(14) Falsely reporting illness or injury, or otherwise attempting to deceive any
official of the Town as to a health or medical condition.
(15) Sleeping on the job (except for Fire Department personnel who are
governed by applicable Fire Department Rules and Regulations).
(16) Indifference toward work, including inattention, loafing, carelessness, or
negligence.
(17) Violation of any local, state, or federal law.
(18) Conviction of a felony or Class A or B misdemeanor, including reasonable
belief by the Town that the employee has committed a crime under the
Texas Penal Code, or repeated conviction of Class C misdemeanor
charges.
(19) Misusing or failing to use delegated authority in the performance of
duties.
(20) Engaging in any employment activity or enterprise which conflicts with, or
potentially conflicts with, Town interest.
(21) Acceptance of payment of any kind for activities related to Town
employment.
(22) Unauthorized use, possession, or removal of Town property, including
aiding in, or encouraging the unauthorized use, possession, or removal of
Town property, or other property not belonging to the employee.
(23) Appropriating Town property, e.g., equipment, furniture, or construction
materials which have been abandoned or discarded.
(24) Conduct which results in waste or damage of a coworker’s, the Town’s, or
a citizen’s property.
(25) Causing or contributing to an accident by operating equipment in an
unsafe or unauthorized manner.
(26) Willful damage to or defacing of public property or willful waste of public
supplies, service, or equipment.
(27) Using Town property or equipment without authorization.
(28) Discourteous or irresponsible treatment of the public, other employees, or
third parties.
(29) Using abusive language.
(30) Making derogatory racial, age, ethnic, or sexist remarks.
(31) Fighting, provoking, or instigating a fight, or threatening violence, or any
other disruption of the work area.
(32) Coercion, intimidation, or threats against citizens, supervisors, co-
workers, Town officials, or others.
(33) Possession, distribution, sale, transfer, or use of alcohol, a controlled
substance (as defined in the Texas Health and Safety Code) or illegal
drugs in the workplace, while on duty, or while operating Town-owned
equipment.
(34) Working and/or operating Town-owned equipment under the influence of
alcohol, a controlled substance (as defined in the Texas Health and
Safety Code) or illegal drugs.
(35) Discrimination or harassment on the basis of race, color, religion, sex,
national origin, disability, age, or other protected classification.
Item 9
Ordinance No. 15-__, Page 7
(36) Falsification of timekeeping or other records, including employment
application.
(37) Using an official position or office for economic gain or soliciting favors or
gratuities for performing services required by the employee’s position.
(38) Unauthorized disclosure of confidential information.
(39) Unauthorized use or possession of Town funds.
(40) Employees may be disciplined, up to and including termination, for
conduct which occurs during or outside regularly scheduled working
hours, which, on becoming public knowledge, could impair the public’s
confidence or trust in the operation of Town government.
(41) An employee shall maintain sufficient competence to properly perform his
duties and to assume the responsibilities of his position. He shall direct
and coordinate his efforts in a manner that will tend to establish and
maintain the highest standards of efficiency in carrying out the functions
and objectives of the Town. The fact that an employee was deemed
competent at the time of employment shall not preclude a judgment of
incompetence as a result of job performance deficiencies. Apart from or
in addition to, other methods of proof of incompetence, such as failure to
achieve and maintain acceptable job proficiency and to accept and
execute duties, responsibilities, instructions and orders with minimum
supervision, a written record of repeated disciplinary actions for
infractions of policies, rules, regulations, manuals or directives, or
repeated adverse counseling reports and/or evaluations reflecting a need
for improvement or indicating performance inadequacies, will be
considered prima facie evidence of incompetence.
(42) No employee shall make known any information concerning the progress
of an investigation, a known or reported law violation, a condition against
which action is to be taken at a future time or any proposed law
enforcement action to any person not authorized to receive it. No
employee shall use information gained from any Town information system
for anything other than official Town business.
(43) An employee shall cooperate in an internal investigation in which he/she
is the primary focus, or for which he/she is a witness or affected party.
(44) Any criminal offense or immoral conduct, during or after working hours,
which, on becoming public knowledge, could have an adverse effect on
the Town or the confidence of the public in Town government. “Criminal
offense” means any act constituting a violation of law and/or resulting in
charges being filed, arrest or confinement.
IX. Felonies and Misdemeanors
Employees must immediately notify their supervisor and/or department director if they
are arrested, charged, indicted, convicted, receive deferred adjudication, or plead nolo
contendere to any misdemeanor or felony. Employees who do not drive as a part of their
job duties with the Town are not required to report minor traffic violations.
X. Administrative Leave
During an investigation into alleged offenses or violations of Town policies, the Town
may, in its sole discretion, place the employee on administrative leave. The leave may
be with or without pay.
Item 9
Ordinance No. 15-__, Page 8
SECTION 7.02 DISCIPLINARY REVIEW HEARING
It is the policy of the Town of Prosper to give individual employees an opportunity for a hearing
regarding disciplinary actions. Disciplinary review hearings are designed to be heard according
to prescribed guidelines as set forth in the following procedures. The disciplinary review hearing
process is designed to afford the employee a responsive forum; however, nothing in this policy
shall be construed as a grant to any employee of a property right in tenured public employment.
All employees are employed strictly on an at-will basis.
I. General Disciplinary Review Hearing Information
A) An employee who has received discipline in excess of an oral warning/employee
consultation/verbal reprimand may request an informal or formal disciplinary
review hearing.
B) Since it is important that disciplinary review hearings be resolved as rapidly as
possible, time limits, as set out in the following paragraphs, shall be considered a
maximum and every effort shall be made to expedite the process. In the event
the last day of a time limit falls on a weekend or a Town holiday, the time limit
shall include the next working day.
C) All requests for disciplinary review hearings must be filed with the Human
Resources Department. An employee shall choose whether he desires to pursue
an informal or formal disciplinary review hearing process and shall indicate his or
her choice on the form. All decisions rendered in response to disciplinary review
hearings must be in writing to the employee.
D) An employee who requests a disciplinary review hearing must inform the Human
Resources Department in writing of his correct mailing address and telephone
number. Failure to provide current mailing address and telephone information
may result in administrative closure of the disciplinary review hearing.
II. Informal Hearing Process
A) An employee who has received discipline in excess of an oral warning, employee
consultation, and/or verbal reprimand may request an informal hearing.
B) The employee must make the request for the informal hearing in writing within
three (3) working days after receiving notification of an action taken. The written
request must set forth the specific reasons why the employee feels the action is
not justified.
C) By requesting an informal hearing, the employee shall waive a formal hearing.
D) Upon receipt of the request for an informal disciplinary review hearing, the Town
Manager will assign a Hearing Officer. The appointed Hearing Officer will be a
disinterested party.
Item 9
Ordinance No. 15-__, Page 9
E) The informal hearing will consist of the employee, the department director and/or
the supervisor who imposed the disciplinary action, the Hearing Officer. The
employee and the department director and/or the supervisor who imposed the
disciplinary action will each have the opportunity to address the hearing with
information concerning the appeal.
F) An informal hearing will be conducted within ten (10) working days of the
employee’s request for an informal hearing, unless an extension is agreed upon
by the parties.
G) Upon conclusion of the hearing, the Hearing Officer will make a decision and
recommendation to the Town Manager within five (5) working days from the date
of the hearing. The Town Manager will make a final determination within twenty
(20) working days of receipt of the Hearing Officer’s decision and recom-
mendation. The Town Manager’s decision is final and non-appealable.
III. Formal Hearing Process
A) An employee who has received discipline in excess of an oral warning/employee
consultation/verbal reprimand may request a formal hearing.
B) The employee must make the request for the formal hearing in writing within
three (3) working days after receiving notification of an action taken. The written
request must set forth the specific reasons why the employee feels the action is
not justified.
C) Upon receipt of the request for a formal disciplinary review hearing, the Town
Manager will assign a Hearing Officer. The appointed Hearing Officer will be a
disinterested party.
D) A formal hearing may include the presentation of evidence, witnesses, and
justification of the action taken against the employee. The formal hearing will be
heard by a Hearing Officer according to guidelines outlined in Subsection IV,
below.
E) A formal hearing will be conducted within ten (10) working days of the
employee’s request for a formal hearing, unless an extension is agreed upon by
the parties.
F) Upon conclusion of the hearing, the Hearing Officer will make a decision and
recommendation to the Town Manager within five (5) working days from the date
of the hearing. The Town Manger will make a final recommendation within
twenty (20) working days of receipt of the Hearing Officer’s decision and
recommendation. The Town Manager’s decision is final and non-appealable.
IV. Hearing Procedure for Formal Hearings
Any formal hearing shall proceed as follows: Town representative(s) shall be allowed to
make a presentation of the Town’s case, explaining and detailing the reasons for the
disciplinary action imposed. Such presentation may include the production of witnesses
and/or documentation supporting the disciplinary action imposed. After the Town’s
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Ordinance No. 15-__, Page 10
presentation, the employee shall be permitted to ask questions and/or cross examine
witnesses. Thereafter, the affected employee shall be permitted to make any
statements or produce witnesses and/or documentation on the employee’s behalf. After
the employee’s presentation, the Town representative shall be permitted to ask
questions and/or cross-examine witnesses. Both sides shall be permitted to ask
questions and/or cross examine witnesses. Both sides shall be permitted to make a
closing statement, if desired. At any time during the hearing, the Hearing Officer may
ask questions of the Town’s representative(s), the employee and any witnesses. The
hearing presentation or procedure referenced herein may be modified and there is no
absolute right to any hearing procedure or presentation. Further, the failure to follow any
hearing presentation or procedure referenced herein does not create any additional
appeal rights.
SECTION 7.03 POLITICAL ACTIVITIES
Town of Prosper employees will not be appointed or retained on the basis of their political
support or activities. Town employees are encouraged to vote and to exercise other
prerogatives of citizenship consistent with state and federal law and these policies.
Town employees may not:
• Engage in political activities relating to a campaign for elective office while in
uniform or on active duty.
• Publicly endorse or campaign in any manner for any person seeking a Town
public office.
• Use his position or office in any advertisement or endorsement of products,
persons, or activities, without exclusive authorization by the Town Council to
coerce political support from employees or citizens.
Employees who become a candidate or otherwise decide to seek or assume a Town office must
immediately resign their employment.
Employees appointed to Town offices shall be required to resign their employment upon
acceptance of the office.
CHAPTER 7.04 ATTENDANCE AND WORK HOURS
I. Regular Work Hours
Non-exempt employees of the Town, except for Fire Department and Police Department
shift personnel, normally work forty (40) hours in a seven (7) day work week. Exempt
employees may be required to work in excess of forty (40) hours. The work week begins
on Saturday and ends on Friday. The regular work day normally begins at 8:00 a.m. and
ends at 5:00 p.m.
II. Adjustment to Work Hours
In order to assure the continuity of Town services, it may be necessary for department
directors to establish other operation hours for their departments. Work hours and work
shifts must be arranged to provide continuous service to the public. Employees are
expected to cooperate when asked to work overtime or a different schedule. Acceptance
of work with the Town includes the employee’s acknowledgement that changing shifts or
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Ordinance No. 15-__, Page 11
work schedules may be required, and includes that he/she will be available to do such
work.
III. Meal Periods
A) Every effort will be made to ensure that all full-time employees receive a daily
meal break during each shift. There may be instances, however, when an
employee may not receive a scheduled meal break due to scheduling and/or the
nature of the work.
B) Full-time employees (excluding Fire Department and Police Department shift
personnel) are normally provided a one-hour unpaid meal break near the middle
of the work day. Meal periods may be staggered by the department director in
order to minimize departmental interruption. Supervisors will provide employees
with the starting and ending times for their specific meal periods. Employees will
be relieved from work responsibilities during unpaid meal breaks. Employees
may not extend meal breaks beyond their assigned period, without prior
supervisor approval.
IV. Rest Breaks
A) Full-time employees may, depending on individual department work schedules
and the discretion of their supervisor, take up to two (2) fifteen (15) minute, paid
breaks each day, one during the first part of the work day and the other during
the latter part of the work day.
B) Rest breaks shall be considered a privilege and not a right and shall never
interfere with proper performance of an employee’s work responsibilities and
department work schedules.
C) Rest breaks must be taken at, near, or in route to or from work sites within the
fifteen-minute limits or as outlined in departmental policies. Employees whose
work sites and or work schedules do not permit opportunities to obtain food or
beverages should plan ahead and take provisions with them to the work sites.
V. Attendance Records
Employees are expected to be at their work stations and ready to work at their
scheduled start time. Non-exempt employees are required to record the number of
hours worked each day, as well as the time they arrived at work, the time they left for
and returned from lunch, and the time(s) they left for and returned from any unpaid break
during the work day.
VI. Attendance and Punctuality
To maintain a safe and productive work environment, the Town expects employees to be
reliable and punctual in reporting to work. Absenteeism and tardiness are disruptive and
place a burden on the Town and on co-workers. Either may lead to disciplinary action,
up to and including termination of employment. The employee must disclose to his/her
supervisor the reason for the absence or tardiness and the date and time of his/her
anticipated arrival or return. For absences of a day or more, the employee must
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Ordinance No. 15-__, Page 12
personally notify his/her supervisor on each day of his/her absence unless the
supervisor expressly waives this requirement.
In most instances, an employee who fails to properly notify his/her supervisor in advance
of an absence or when he or she will be tardy will be subject to disciplinary action up to
and including termination of employment. An employee who fails to notify the Town of
an absence and is absent for a period of one (1) working day or shift may be presumed
to have voluntarily resigned his/her employment.
VII. Proof of Need for Absence
In the case of absenteeism, if the supervisor has reason to suspect abuse, he or she
may require the employee to present satisfactory proof of the need for the employee’s
absence.
SECTION 7.05 SEXUAL AND OTHER UNLAWFUL HARASSMENT
The Town of Prosper is an equal opportunity employer. Employment discrimination on the basis
of race, religion, color, sex, national origin, age, disability, marital status, veteran status,
citizenship, or any other characteristic protected by law, is prohibited. All Town employees are
entitled to a workplace free of unlawful harassment by management, supervisors, co-workers,
citizens, and vendors. Town employees are also prohibited from harassing other employees,
citizens, vendors, and all other third parties.
I. Sexual Harassment
A) One form of unlawful discrimination is sexual harassment. Unwelcome sexual
advances, requests for sexual favors, and other verbal or physical conduct of a
sexual nature constitute sexual harassment when:
• Submission to such conduct is made either explicitly or implicitly a term or
condition of an individual’s employment, or
• Submission to or rejection of such conduct by an individual is used as a
basis for employment decisions affecting such individual, or
• Such conduct has the purpose of effect of unreasonably interfering with
an individual’s work performance or creating an intimidating, hostile, or
offensive work environment.
B) Sexual harassment may include a range of subtle behaviors and may involve
individuals of the same or different gender. Conduct prohibited by this policy
includes, but is not limited to sexual advances; requests for sexual favors; sexual
jokes and innuendo; verbal abuse of a sexual nature; commentary about an
individual’s body, sexual prowess, sexual preference, or sexual deficiencies;
leering, whistling, or touching; insulting or obscene comments or gestures;
display in the workplace of sexually suggestive objects or pictures; and other
physical, verbal, or visual conduct of a sexual nature.
II. Other Prohibited Harassment
In addition to the Town’s prohibition against sexual harassment, harassment on the
basis of any other legally protected characteristic is also strictly prohibited. This means
that verbal or physical conduct that singles out, denigrates, or shows hostility or aversion
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Ordinance No. 15-__, Page 13
toward someone because of race, religion, color, national origin, age, disability, veteran
status, citizenship, or any other characteristic protected by law is also prohibited.
Prohibited conduct includes, but is not limited to, epithets, slurs, and negative
stereotyping; threatening, intimidating, or hostile conduct; denigrating jokes and
comments; and writings or pictures that single out denigrate or show hostility or aversion
toward someone on the basis of a protected characteristic. Conduct, comments, or
innuendoes that may be perceived by others as offensive are wholly inappropriate and
are strictly prohibited. This policy also prohibits sending, showing, sharing, or
distributing in any form, inappropriate jokes, pictures, comics, stories, etc., including but
not limited to via facsimile, email, and/or the internet. Harassment of any nature, when
based on race, religion, color, sex, national origin, age, or disability, will not be tolerated.
III. Mandatory Reporting
A) The Town requires that employees report all incidents of harassment, regardless
of the offender’s identity or position. Any employee who observes or otherwise
learns of possible harassment in the workplace, or who feels that he or she has
been subjected to conduct prohibited by this policy, must report it immediately to
his or her supervisor, Human Resources, department director, or the Town
Manager.
B) Any supervisor, manager, or department director who becomes aware of
possible conduct prohibited by this policy must immediately advise his/her
department director, Human Resources, and/or the Town Manager.
C) Under this policy, an employee may report to and/or contact the Town Manager,
without regard to the employee’s normal chain of command:
Town Manager
121 W. Broadway Street (Town Hall)
Prosper, TX 75078
972-569-1010
Voice messages or emails may be left at any time.
D) In addition, the Town encourages employees who believe they are being
subjected to conduct prohibited by this policy and who feel comfortable doing so,
to promptly advise the offender that his or her behavior is unwelcome and
request that it be discontinued. This action may resolve the problem.
E) An employee who reports a potential violation of this policy and who feels his/her
report was not adequately or timely addressed, must then put his/her report in
writing and submit it to the Town Manager.
IV. Investigation
All reports of prohibited conduct will be investigated promptly by management in as
confidential manner, as possible. The investigation may include individual interviews with
the parties involved and, where necessary, with individuals who may have other relevant
knowledge. All employees are required to cooperate with the investigation.
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Ordinance No. 15-__, Page 14
V. Retaliation Prohibited
Retaliation against employees who make a good faith charge or report of prohibited
conduct or who assist in a complaint investigation is prohibited. Acts of retaliation must
be reported immediately as set out above.
VI. Responsive Action
Misconduct constituting harassment or retaliation will be dealt with appropriately.
Discipline, up to and including dismissal will be imposed upon any employee who is
found to have engaged in conduct prohibited by this policy. Likewise, disciplinary action
will be imposed in situations where claims of prohibited conduct were fabricated or
exaggerated.
SECTION 7.06 TOBACCO USE
The Town of Prosper desires to provide a safe and healthy work environment for citizens,
customers, and employees.
I. Prohibited Tobacco Use
A) The use of tobacco products (including smokeless) is prohibited in any Town-
owned or municipal building.
B) The use of tobacco products (including smokeless) is prohibited while operating
and/or being a passenger in Town-owned or leased vehicles and/or equipment.
C) No employee shall use tobacco products (including smokeless) while making
public contact.
D) Except as permitted in Section II, below, no employee shall use tobacco products
(including smokeless) while on the clock.
II. Permitted Tobacco Use
Employees may use tobacco products outdoors in designated areas during their normal
rest or meal periods.
SECTION 7.07 TOWN PROPERTY/EQUIPMENT USE
The Town of Prosper attempts to provide employees with adequate tools, equipment, vehicles,
and facilities for the Town job being performed, and the Town requires all employees to observe
safe work practices and lawful, courteous operation of vehicles and equipment. Any Town-
provided safety equipment must be used at all times.
I. Town-issued Property/Equipment
From time to time, the Town may issue various equipment or other property to
employees, e.g., credit cards, keys, tools, security passes, manuals, written materials,
telephone cards, uniforms, mobile telephones, computers, and computer-related
equipment. Employees are responsible for items formally issued to them by the Town,
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Ordinance No. 15-__, Page 15
as well as for items otherwise in their possession or control or used by them in the
performance of their duties. At the time of issuance, employees may be required to sign
certain forms or other documentation evidencing their receipt of property and/or
equipment and authorizing a payroll deduction for the cost of lost, damaged, or
unreturned items. In addition to payroll deductions, the Town may take any other action
it deems appropriate or necessary to recover and/or protect its property.
II. Damage to Town Property/Equipment
Employees must notify their supervisor immediately if any vehicle, equipment, machine,
tool, etc., appears to be damaged or defective, or is in need of repair. The appropriate
supervisor can answer questions about an employee’s responsibility for maintenance
and care of equipment used on the job. The improper, careless, negligent, destructive,
or unsafe use or operation of equipment may result in disciplinary action, up to and
including termination of employment.
III. Personal Use Prohibited
Town property, materials, supplies, tools, equipment or vehicles may not be removed
from the premises or used for personal business without prior written approval by the
Town Manager, or the department director.
IV. Vehicle Allowance
An employee may be given a monthly allowance for consistently using such employee’s
own vehicle for Town business if the use is deemed necessary by the Town Manager.
The amount of the allowance shall be determined by the Town Manager.
V. Take-Home Vehicles
A) An employee may be authorized to take Town vehicles to his or her residence
when the employee is an “on-call” employee who has a job-related need for the
vehicle after normal working hours.
B) Employees authorized to take a Town vehicle to his or her residence during off-
duty hours must complete and sign an Authorization for Take-Home Vehicle
Form. The form must be completed, signed by the employee, and approved by
the designated supervisor and department director. The authorization for a take-
home vehicle may be approved by the department director when the employee
resides in the corporate limits of the Town of Prosper. If the employee does not
reside in the corporate Town limits of the Town of Prosper, the authorization
must be approved by the Town Manager.
C) Employees authorized to take vehicles home are authorized to make reasonable,
brief, and limited stops before or after assigned work shifts while traveling to and
from work to conduct personal errands, such as obtaining a limited number of
grocery items, picking up cleaning, making a bank transaction, and the like. On-
call employees, who are allowed to come and go freely but must respond to a
return-to-work notification by pager, radio, cell phone, or telephone, may use
“take-home” vehicles for personal business if such use is required to meet
response times outlined in department or division policies. Under no
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Ordinance No. 15-__, Page 16
circumstances shall family numbers or friends be transported in the take-home
vehicles unless specifically authorized under the provisions of this policy.
D) The Town’s vehicles are classified as either “exempt” or “non-exempt” as
prescribed by law. Employees to whom a “non-exempt” vehicle is assigned for
take-home will likely incur a federal income tax liability for the fringe benefit of
commuting to and from work. Most pickups, vans, and automobiles are classified
as “non-exempt” vehicles. Police and fire vehicles used by on-call employees,
24-hours are normally exempt from the fringe benefit tax liability.
E) The approval for a take-home vehicle shall be made for the purpose of assuring
the performance of Town business, and such authorization or use shall not
constitute or be considered a vested employment benefit or right of the
employee. Such authorization or use may be denied, revoked, or suspended at
any time for any reason or for no reason.
VI. Use of Town Vehicles
A) Town owned or leased vehicles may only be used for official Town business.
Town owned or leased vehicles may only be driven by authorized Town
employees. If an employee drives a Town-owned, rented, or leased vehicle on
the job or while carrying out Town-related business, the employee must comply
with the Vehicle Operator Standards as described in the Town of Prosper Health
and Safety Program, and the following rules:
(1) Drivers must have a valid State of Texas driver’s license appropriate for
the vehicle operated, must maintain a satisfactory driving record, and
must inform their supervisor of any change in status.
(2) No passengers other than Town employees or others on Town business
may ride in a Town vehicle unless otherwise approved in advance by the
department director.
(3) No personal use of Town-provided vehicles is allowed without the prior,
specific approval of the department director.
(4) All maintenance and use records for Town vehicles must be completed as
directed by the employee’s supervisor, department directives or the Town
of Prosper Health and Safety Program.
(5) Report any broken, missing, or worn parts, tires, etc., or any needed
maintenance of Town vehicles to the appropriate supervisor immediately.
(6) Drivers covered by Department of Transportation regulations must
comply with them at all times.
(7) At no time may an employee under the influence of alcohol or illegal
drugs drive a Town vehicle or a personal vehicle while conducting Town
business.
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Ordinance No. 15-__, Page 17
(8) Employees involved in an accident while operating a Town vehicle, or
while operating a personal vehicle on Town business, must immediately
notify the proper law enforcement agency (if applicable) and the
appropriate supervisor, department director, and/or the Town Manager.
Accident Reports, along with any law enforcement report, must be filed by
the employee with the department director and the Town Manager.
The above is not a complete and exhaustive list of vehicle use policies. Violations
of any of the specific items listed, as well as the improper, careless, negligent,
destructive, or unsafe use or operation of a vehicle, may result in disciplinary
action, up to and including termination of employment.
B) The Town may, at any time, check the driving record of a Town employee who
drives as part of his/her job duties to determine that he/she maintains the
necessary qualifications as a Town driver. Employees agree that they will
cooperate in giving the Town whatever authorization is required for this purpose.
C) Employees who are in jobs that require the driving/operating of Town vehicles or
motorized equipment must notify their supervisor, department director, or the
Town Manager by the end of the department’s next working day when:
(1) They are arrested and charged with DWI, DUID, or any other serious
moving violation;
(2) They have their driver’s license suspended, cancelled, or revoked;
(3) Their license expires without immediate renewal; or
(4) An Occupation Driver’s License or similar license has been issued to
them.
Failure to report such information by the end of the next working day shall result
in disciplinary action up to and including termination, unless there are
extenuating circumstances.
D) Employees who are in jobs that require the driving/operating of Town vehicles or
motorized equipment who are convicted of a DWI or DUI will be terminated,
although the Town may also take disciplinary action prior to conviction.
Determination for removal of driving privileges and/or disciplinary action while
waiting for adjudication shall be made by the department director in concurrence
with the Town Manager on a case-by-case basis.
SECTION 7.08 DRESS, APPEARANCE, IDENTIFICATION, AND UNIFORMS
Employees must, at all times, dress appropriately and professionally and present a clean and
neat appearance while at work and while representing the Town or conducting Town business.
The Town allows business casual dress in the work place year-round, in accordance with this
policy. Department directors are strongly encouraged to allow their employees to participate in
business casual dress, as practical. Department directors and supervisors are responsible for
enforcing this policy in their respective departments in order to maintain acceptable dress and
appearance.
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Ordinance No. 15-__, Page 18
Professional business attire or a required uniform is to be worn when there is a need to present
a more formal professional appearance for meetings or special events. Suits, dress shirts, and
ties for men and suits or dresses for women are proper attire for personnel scheduled for
agenda presentations (i.e. Town Council meetings, receptions, etc.). Employees must
remember that they are professionals one hundred percent (100%) of the time and are dressing
for business, not for pleasure. Attire must always reflect a professional business attitude and
presence. Police and Fire Department employees may be covered under departmental policies
regarding appropriate dress and appearance.
I. Standards for Work Attire
A) All employees are expected to comply with safety regulations – e.g., types of
shoes, shirtsleeve length, etc. – as directed by departmental and industry safety
standards.
B) All office and public contact employees are expected to be appropriately dressed
and well groomed in order to reflect a professional businesslike atmosphere.
C) Clothing should be clean, comfortable, and attractive, but not distracting. Clothing
having pictures, designs, words, and/or advertising not conducive to a
professional image, see-through, and/or otherwise sexually provocative clothing
are prohibited for all employees.
D) The following are inappropriate:
• Provocative or revealing attire including body-hugging, see-through, or
excessively tight fabrics;
• Bare shoulders or tank tops with shoulder straps less than one inch (1”)
wide;
• Thong sandals (“flip-flop” shoes);
• Clothing with unclear or obscene messages or that endorses alcohol,
tobacco products, drugs, pornography, or offensive material of any kind;
• Wrinkled, ripped, and tattered clothing;
• Visible tattoos which could be deemed offensive;
• Nose rings/studs, eyebrow rings/studs; tongue studs or similar type facial
jewelry; and
• Jeans, sweat shirts, sweat pants, athletic shoes, or shorts of any type are
not acceptable unless a special casual wear or festive occasion is
declared by the Town Manager, or as specifically approved by the
appropriate department director as work assignments dictate.
II. Hair
Hairstyles and hair colors must be appropriate to the employee’s position and extremes
of any type are unacceptable. For example, green hair, Mohawk style haircuts, and
severely spiked hair are not allowed. Hair, including facial hair, must be clean and
neatly groomed at all times. Sideburns may not extend below the ear lobe.
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Ordinance No. 15-__, Page 19
III. Identification Cards
A) As part of the employment process, all regular full-time and part-time employees
will be issued an identification card. The identification card must be kept within
reasonable access while employed by the Town for verification of employment. It
is the responsibility of the employee to ensure that current information is reflected
on his/her identification card.
B) Lost, stolen, or mutilated cards must be reported to the Human Resources
Department. Police and Fire personnel must report lost, stolen, or mutilated
cards as stated in department operating procedures. Employees needing to
acquire a replacement card and/or correct or updated information on their
identification card should contact the Human Resources Department.
C) Upon separation from employment the card must be relinquished to the Human
Resources Department prior to receiving a final paycheck.
IV. Uniforms
A) The Town supplies many employees with appropriate uniforms. Employees in
jobs that require a uniform will be told how and where the uniforms can be
obtained. The Town will provide replacement uniforms, as necessary. Uniforms
must be clean and neat. Town-owned or authorized uniforms may not be used
outside of work, for personal use, or by any third party. Town uniforms may be
used by Town employees in connection with outside employment only with the
department director’s prior written authorization.
B) Employees who are provided with uniforms are required to wear their uniforms
when on duty and keep them in good, clean, and serviceable condition. No part
of the uniform shall be worn by itself. An employee must wear the entire uniform
when on duty. No part of the uniform shall be worn when off duty, except to and
from work.
C) When an employee terminates employment with the Town, uniforms and other
Town equipment, which the employee possesses, must be returned in good
condition before final pay will be authorized. The cost of lost or damaged Town
property and unreturned uniforms will be deducted from the employee’s final
paycheck.
V. Enforcement
A) In all cases, the Town will make the determination as to acceptable dress,
appearance and grooming. Employees should direct questions about
appropriate appearance or dress to their supervisor, Department Director, or the
Town Manager.
B) Employees in violation of this policy may be sent home. In such circumstances,
non-exempt employees will not be paid for work time missed, and exempt
employees will be required to make up the work time missed. Employees whose
grooming or personal appearance violates this policy may be disciplined, up to
and including termination of employment.”
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Ordinance No. 15-__, Page 20
SECTION 5
The Town Council hereby affirms and adopts said policy amendments referenced above
and further, hereby affirms and adopts the current Town of Prosper Personnel Policies and
Procedures Manual, with the amendments referenced above.
SECTION 6
Should any section, subsection, sentence, clause or phrase of this Ordinance be
declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided
that any and all remaining portions of this Ordinance shall remain in full force and effect. The
Town hereby declares that it would have passed this Ordinance, and each section, subsection,
clause or phrase thereof, irrespective of the fact that any one or more sections, subsections,
sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the
extent they are in conflict, and any remaining portions of said ordinances shall remain in full
force and effect.
SECTION 8
This Ordinance shall become effective from and after its adoption and publication as
required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS ___ DAY OF JANUARY, 2015.
___________________________________
Ray Smith, Mayor
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Ordinance No. 15-__, Page 21
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
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Page 1 of 3
To: Mayor and Town Council
From: Kent R. Austin, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon an ordinance amending the FY 2013-2014 and FY 2014-2015 budgets.
Description of Agenda Item:
The proposed ordinance has four parts:
1. Roll forward open purchase order balances from FY 2013-2014 and amend Fire Department
budget (Exhibits A-1 and A-2).
The Town of Prosper began using purchase orders to encumber funds in FY 2013-2014. As of
September 30, 2014, some purchase orders had open balances. Making these balances
available in FY 2014-2015 requires an amendment to the new budget (increasing the relevant
line item accounts) and the prior year budget (reducing the relevant line item accounts). Rolling
encumbrances forward simply shifts budget authority from one year to the other. Capital
projects encumbrances are excluded because Capital Projects Fund monies are multi-year
appropriations.
The total amount of General Fund encumbrances to be brought forward is $174,208.01; for all
funds, the total is $271,014.36. A list of the specific purchase orders is included as Exhibit A-1
to the ordinance. These amounts are offset by matching reductions in the prior year (FY 2013-
2014) budget, shown in Exhibit B.
One non-encumbrance item is included with the General Fund budget amendment items:
$61,430 is proposed for the Fire Department budget to pay for replacement of the fire station’s
roof. A hail storm in April 2011 damaged the fire station’s roof, and since then its condition has
worsened. The increase to the Fire Department’s “Building Repairs” account would reduce the
General Fund’s fund balance by $61,430. This amount is displayed in the Fire Department line
of Exhibit A-2.
2. Amend final department balances for FY 2013-2014 (Exhibit B).
The proposed ordinance would also make final changes to the FY 2013-2014 budgets of the
Administration, Court, Inspections, Water, and Utility Billing Departments. The Administration
Department incurred expenses on behalf of the Town for installation of the Town Hall Annex
modular building, Masterplan contract, and legal fees. The Municipal Court began using an
outside prosecutor midyear, which was not included in the original adopted budget. The
Inspections Department has a remaining budget balance that can be reallocated to reimburse
the Administration and Court Department budgets. These movements are zero-sum and do not
Prosper is a place where everyone matters.
FINANCE
Item 10
Page 2 of 3
impact the General Fund bottom line. During FY 2015, the General Fund gained $518,945 in
revenues over expenses:
Budget Actual Variance
Revenue 11,761,317 12,848,530 1,087,213
Expenses* 13,255,755 12,330,085 925,670
Gain/(Loss) (1,494,438) 518,445 2,012,883
*Includes $800,000 transfer from fund balance to the VERF.
In the Water/Sewer Fund, the Utility Billing Department incurred increased costs of trash
collection due to growth. The proposed ordinance would transfer $113,000 in budget authority
from the Water Department to the Utility Billing Department. On a positive note, sanitation
actual revenue exceeded budget by nearly as much ($100,646).
FY 2014 Budget FY 2014 Actual Variance
Sanitation Revenue 800,000 900,646 100,646
Trash Collection Expense 718,000 829,982 (111,982)
Gain/(Loss) 82,000 70,664 (11,336)
3. Amend the Special Revenue Fund budget to correct an oversight in the FY 2014-2015 budget
(Exhibit C).
The FY 2014-2015 budget contains a $20,000 transfer line item in the General Fund Non-
Departmental Department, which was intended for the annual Christmas Festival in the Special
Revenue Fund. Due to administrative oversight, the Christmas Festival expenditure budget side
of this transfer was not recorded. Correcting this situation will increase the Christmas Festival
budget from $10,000 to $30,000.
4. Amend the Thoroughfare Impact Fee Fund budget to fund $68,000 CIP amendment (Exhibit
D).
The Engineering Department is moving forward on the SH 289 Median Landscaping project.
The amendment will accommodate the design and installation of the additional irrigation
necessary for the grass areas. The CIP amendment would in turn be funded by a $68,000
amendment to the Thoroughfare Impact Fee Fund budget. The fund has a projected fund
balance of $2,639,000.
5. Amend Capital Project Fund budget by $75,000 to complete funding of Patin Property land
acquisition (Exhibit E).
On August 26, 2014, the Town Council approved purchase of the Patin property. This purchase
is included in the CIP budget for $1,050,000 as “Cockrell Park—Land Acquisition.” Funding is
provided by three sources: $400,000 from prior issued bond proceeds; $125,000 from Park
Dedication and Improvement Fund; and $475,000 from Collin County Parks & Open Space
Project Funding Assistance Program. The Town had requested $550,000 from the Collin
County Funding Assistance Program. The budget amendment would provide the final $75,000
and would be funded by a transfer from fund balance in the General Fund. As noted in item 1,
the estimated fund balance in the General Fund as of 9/30/2014 was $7,601,390.
Attached to this staff report is a set of responses to questions raised about the budget
amendment at the December 9, 2014, Town Council meeting.
Item 10
Page 3 of 3
Budget Impact:
The proposed ordinance would increase budgeted expenditures in FY 2014-2015 by
$271,014.36 for encumbrances and $61,430 for the fire station roof repair, as shown in Exhibits
A-1 and A-2 to the ordinance. Exhibit B displays the FY 2013-2014 encumbrance reduction of
$271,014.36 and reallocation of department budget amounts to the Administration and Court
Departments from the Inspections Department in the General Fund, and from the Water
Department to the Utility Billing Department in the Water/Sewer Fund. Exhibit C displays the FY
2014-2015 budget increase for the Christmas Festival in the Special Revenue Fund. Exhibit D
displays the FY 2014-2015 budget increase for the Preston Road median irrigation projection in
the Thoroughfare Impact Fee Fund. Finally, Exhibit E displays the FY 2014-2015 budget
increase in the Capital Projects Fund to purchase the Patin property, funded by a $75,000
transfer from the General Fund.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed and approved the proposed
ordinance as to form and legality.
Attached Documents:
1. Ordinance
2. Responses to Questions from 12/9/2014 meeting
Town Staff Recommendation:
Town staff recommends approval of the ordinance amending the FY 2013-2014 and FY 2014-
2015 budgets.
Proposed Motion:
I move to approve the ordinance amending the FY 2013-2014 and FY 2014-2015 budgets.
Item 10
TOWN OF PROSPER, TEXAS ORDINANCE NO. ____
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, AMENDING
ORDINANCE NO. 14-67 (FY 2014-2015 BUDGET) TO BRING FORWARD
ENCUMBRANCES FROM FY 2013-2014; AMENDING ORDINANCE 13-55 (FY
2013-2014 BUDGET) TO MODIFY THE FY 2013-2014 BUDGET TO ADJUST
FINAL DEPARTMENTAL BALANCES AND REDUCE FOR ENCUMBRANCES
CARRIED FORWARD; AMENDING THE FY 2014-2015 SPECIAL REVENUE
FUND BUDGET; AMENDING THE FY 2014-2015 THOROUGHFARE IMPACT
FEE FUND BUDGET; AMENDING THE FY 2014-2015 CAPITAL PROJECTS
FUND AND GENERAL FUND; PROVIDING FOR REPEALING, SAVINGS, AND
SEVERABILITY CLAUSES; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Town Council of the Town of Prosper, Texas (“Town Council”), has
investigated and determined that it will be beneficial and advantageous to the residents of the
Town of Prosper, Texas (“Prosper”) to amend Ordinance No. 14-67 (FY 2014-2015 Budget) and
Ordinance No. 13-55 (FY 2013-2014 Budget); and
WHEREAS, the changes will result in budgeted funds being reallocated among different
departments.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of
this Ordinance as if fully set forth herein.
SECTION 2
Amendment to Ordinance No. 14-67 (FY 2014-2015 Budget). Ordinance No. 14-67 (FY
2014-2015 Budget) is hereby amended to allow for increases to appropriations as shown in
Exhibits “A-1” and “A-2,” attached hereto and incorporated herein.
SECTION 3
Amendment to Ordinance No. 13-55 (FY 2013-2014 Budget). Ordinance No. 13-55 (FY
2013-2014 Budget) is hereby amended to reallocate amounts among the Administration, Court,
Inspections, Water, and Utility Billing Departments budgets and to adjust for encumbrances
carried forward, as shown in Exhibit “B,” attached hereto and incorporated herein.
SECTION 4
Amendment to Ordinance No. 14-67 (FY 2014-2015 Budget). Ordinance No. 14-67 (FY
2014-2015 Budget) is hereby amended to allow for increases to appropriations as shown in
Exhibit “C,” attached hereto and incorporated herein.
SECTION 5
Item 10
Ordinance No. ____, Page 2
Amendment to Ordinance No. 14-67 (FY 2014-2015 Budget). Ordinance No. 14-67 (FY
2014-2015 Budget) is hereby amended to allow for increases to appropriations as shown in
Exhibit “D,” attached hereto and incorporated herein.
SECTION 6
Amendment to Ordinance No. 14-67 (FY 2014-2015 Budget). Ordinance No. 14-67 (FY
2014-2015 Budget) is hereby amended to allow for increases to appropriations as shown in
Exhibit “E,” attached hereto and incorporated herein.
SECTION 7
Savings/Repealing Clause. All provisions of any ordinance in conflict with this
Ordinance are hereby repealed; but such repeal shall not abate any pending prosecution for
violation of the repealed Ordinance, nor shall the repeal prevent prosecution from being
commenced for any violation if occurring prior to the repeal of the Ordinance. Any remaining
portions of conflicting ordinances shall remain in full force and effect.
SECTION 8
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each section,
subsection, sentence, clause, or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses, or phrases be declared unconstitutional or invalid.
SECTION 9
Effective Date. This Ordinance shall become effective immediately upon its passage.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 13TH DAY OF JANUARY, 2015.
TOWN OF PROSPER, TEXAS
_____
Ray Smith, Mayor
ATTESTED:
___
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 10
Ordinance No. ____, Page 3
Account No.PO Vendor Description Amount
10-5340-30-00 (Building Repairs)14166 LEBCO Industries, Inc.Outstanding Order: Fire Station replacement furniture 5,277.45
10-5440-30-00 (EMS)14079 Centennial Medical Center Outstanding Invoice: 2014 3rd Quarter Invoice Medical
Control Services
4,250.00
Total Fire 9,527.45
10-5210-45-00 (Supplies)14184 Staples Outstanding Invoice: Projector and Office Supplies 1,200.00
Total Library 1,200.00
10-5320-60-01 (Repairs and Maint)14096 Superscapes Landscape & Lawn Outstanding Invoice: September Landscape Services 2,500.00
14112 Interspec LLC Outstanding Order Central Irrigation Control System 22,680.00
10-5410-60-01 (Professional Services)14064 Dunaway Associates, LP Active PSA: Parks, Recreation and Open Space Master
Plan
43,732.16
14158 Williams Design Group Completed PSA: Richland Blvd. Median Landscaping
Project (Reimbursables line only)
300.00
14177 Dunaway Associates, LP Active PSA: Frontier Park North & Sexton Park
Conceptual Master Plan Projects
33,150.00
10-5418-60-01 (IT Fees)14173 NCC Technologies Outstanding Order: Phone 500.00
10-5600-60-01 (Special Events)14181 Speak EZ Printing Outstanding Order: Apparel 1,985.40
Total Parks and Recreation 104,847.56
10-5418-80-00 (IT Fees)14170 CRW Systems Active Project: e-TRAKiT Payments & Credit Card
Reader Interface for CRW System
5,000.00
Total Inspections 5,000.00
10-5410-90-00 (Professional Services)14108 Freese & Nichols Active PSA: Subdivision Ordinance 33,633.00
10-5430-90-00 (Legal Fees)14134 Brown & Hofmeister, L.L.P.Legal Fees related to Sub-Division Ordinance 20,000.00
Total Planning 53,633.00
TOTAL GENERAL FUND 174,208.01
20-5418-50-00 (IT Fees)14132 Aclara Technologies LLC Active Project: Aclara DCU Upgrade and Expansion
Project
19,000.00
20-5480-50-00 (Contracted Services)14163 NTB Associates, Inc.Active Project: Hosting of Cityworks Server for Public 12,500.00
14164 NTB Associates, Inc.Active Project: Installation of Cityworks Server for
Public Works
13,050.00
14174 ISI Commercial Refrigeration Outstanding Invoice: Annual Maintenance of Ice 672.75
20-5536-50-00 (Training/Seminars)14165 Aclara Technologies LLC Outstanding Invoice: Aclara Training for DCU Upgrade
and Expansion Project
3,500.00
20-5545-50-00 (Meter Purchases)14150 HD Supply Waterworks LTD Outstanding Invoices: Meters 12,220.00
Total Water 60,942.75
20-5630-55-00 (Safety Equipment)14152 Defender Supply Outstanding Invoice: Safety Equipment for Public
Works Vehicles
6,261.18
Total Wastewater 6,261.18
TOTAL WATER/SEWER FUND 67,203.93
EXHIBIT "A-1"
TOWN OF PROSPER, TEXAS
FY 2014-2015 BUDGET AMENDMENT: ROLL OPEN PURCHASE ORDERS FORWARD
01/13/2015
Item 10
Ordinance No. ____, Page 4
Account No.PO Vendor Description Amount
45-5480-10-00 (Contract Services)14054 DR Horton - Texas Ltd.Outstanding Invoice: Tanner's Mill Drainage
Improvements
9,259.00
14153 Barbosa A. Construction Active Project: Installation of Storm Sewer Drain for
Deer Run Drainage Project
13,750.00
Total Storm Drainage 23,009.00
TOTAL STORM DRAINAGE UTILITY FUND 23,009.00
60-5411-60-00 (Professional Services) 14067 Williams Design Group Active PSA: Landscape Architectural Design Services
Southwest Corner Frontier Park
831.07
Total Park Dedication & Improvement 831.07
TOTAL PARK DEDICATION & IMPROVEMENT FUND 831.07
65-5420-99-00 (Professional Services)14098 Freese & Nichols Active PSA: Wastewater Evaluation 1,012.35
Total Sewer Impact Fee 1,012.35
TOTAL SEWER IMPACT FEE FUND 1,012.35
65-5440-99-00 (Professional Services)14179 Wier & Associates Active PSA: Frontier Parkway BNSF RR Crossing Study 4,750.00
Total Thoroughfare Impact Fee 4,750.00
TOTAL THOROUGHFARE IMPACT FEE FUND 4,750.00
TOTAL ENCUMBRANCES 271,014.36
EXHIBIT "A-1"
TOWN OF PROSPER, TEXAS
FY 2014-2015 BUDGET AMENDMENT: ROLL OPEN PURCHASE ORDERS FORWARD
01/13/2015
Item 10
Ordinance No. ____, Page 5
FY 2015 FY 2015
ADOPTED AMENDED
BUDGET REPAIR ENCUMBRANCE BUDGET
General Fund
Administration Department
Town Manager's Office 651,741 0 0 651,741
Town Secretary's Office 213,632 0 0 213,632
Finance 781,143 0 0 781,143
Human Resources 241,814 0 0 241,814
Municipal Court 213,122 0 0 213,122
Police Department
Police Operations 2,020,372 0 0 2,020,372
Dispatch 663,120 0 0 663,120
Fire Department
Fire/EMS Operations 3,380,104 61,430 9,527 3,451,061
Fire Marshal 144,158 0 0 144,158
Development Services Department
Code Enforcement 164,583 0 0 164,583
Inspections 953,217 0 5,000 958,217
Planning 493,084 0 53,633 546,717
Engineering Department 703,938 0 0 703,938
Library Department 175,192 0 1,200 176,392
Parks and Recreation Department 1,537,467 0 104,848 1,642,315
Streets Department 448,935 0 0 448,935
Non-Departmental Department 1,630,119 0 0 1,630,119
General Fund Total 14,415,741 61,430 174,208 14,651,379
Water/Sewer Fund
Water 3,691,905 0 60,943 3,752,848
Wastewater 1,719,239 0 6,261 1,725,500
Utility Billing 1,033,566 0 0 1,033,566
Non-Departmental 3,912,765 0 0 3,912,765
Water/Sewer Fund Total 10,357,475 0 67,204 10,424,679
0
Debt Service (I & S) Fund Total 2,870,065 0 0 2,870,065
Special Revenue Fund Total 75,133 0 0 75,133
Impact Fee Fund-Thoroughfare Total 1,905,000 0 4,750 1,909,750
Parks Dedication and Improvement Fund Total 214,000 0 831 214,831
Capital Projects Fund Total 28,407,055 0 0 28,407,055
Storm Drainage Utility Fund Total 283,186 0 23,009 306,195
Impact Fee Fund-Water 926,887 0 0 926,887
Impact Fee Fund-Wastewater 136,600 0 1,012 137,612
Capital Projects-Water/Sewer Fund Total 2,382,500 0 0 2,382,500
Internal Service Fund 30,000 0 0 30,000
Vehicle/Equipment Replacement Fund 797,010 0 0 797,010
Other Funds Total 38,027,436 0 29,602 38,057,038
GRAND TOTAL 62,800,652 61,430 271,014 63,133,096
EXHIBIT "A-2"
TOWN OF PROSPER, TEXAS
FY 2014-2015 BUDGET AMENDMENT
1/13/2015
1/13/2015 AMENDMENT
Item 10
Ordinance No. ____, Page 6
FY 2014
FY 2014 AMENDED
BUDGET ADJUSTMENT ENCUMBRANCE BUDGET
General Fund
Administration Department
Administration/Town Manager's Office 3,394,468 45,000 0 3,439,468
Town Secretary's Office 0 0 0 0
Finance 0 0 0 0
Human Resources 0 0 0 0
Municipal Court 237,728 6,000 0 243,728
Police Department
Police Operations 1,834,258 0 0 1,834,258
Dispatch 644,690 0 0 644,690
Fire Department
Fire/EMS Operations 2,566,238 0 (9,527) 2,556,711
Fire Marshal 123,595 0 0 123,595
Development Services Department
Code Enforcement 164,151 0 0 164,151
Inspections 796,782 (51,000) (5,000) 740,782
Planning 495,505 0 (53,633) 441,872
Engineering Department 487,149 0 0 487,149
Library Department 115,336 0 (1,200) 114,136
Parks and Recreation Department 1,778,550 0 (104,848) 1,673,702
Streets Department 617,305 0 0 617,305
Non-Departmental Department 0 0 0 0
General Fund Total 13,255,755 0 (174,208) 13,081,547
Water/Sewer Fund
Water 6,436,590 (113,000) (60,943) 6,262,647
Wastewater 1,868,706 0 (6,261) 1,862,445
Utility Billing 972,042 113,000 0 1,085,042
Non-Departmental 3,000,000 0 0 3,000,000
Water/Sewer Fund Total 12,277,338 0 (67,204) 12,210,134
Debt Service (I & S) Fund Total 2,821,380 0 0 2,821,380
Special Revenue Fund Total 59,200 0 0 59,200
Impact Fee Fund-Thoroughfare Total 1,835,000 0 (4,750) 1,830,250
Parks Dedication and Improvement Fund Total 700,000 0 (831) 699,169
Capital Projects Fund Total 5,780,000 0 0 5,780,000
Storm Drainage Utility Fund Total 394,000 0 (23,009) 370,991
Impact Fee Fund-Water (n/a; est. FY 2015)0 0 0 0
Impact Fee Fund-Wastewater (n/a; est. FY 2015)0 0 (1,012) (1,012)
Capital Projects-Water/Sewer Fund Total 0 0 0 0
Internal Service Fund 49,000 0 0 49,000
Vehicle/Equipment Replacement Fund 0 0 0 0
11,638,580 0 (29,602) 11,608,978
GRAND TOTAL 37,171,673 0 (271,014) 36,900,659
EXHIBIT "B"
TOWN OF PROSPER, TEXAS
FY 2013-2014 BUDGET AMENDMENT
1/13/2015
1/13/2015 AMENDMENT
Item 10
Ordinance No. ____, Page 7
FY 2015 FY 2015
ADOPTED AMENDED
BUDGET AMENDMENT BUDGET
Special Revenue Fund
Country Christmas Expense 10,000 20,000 30,000
Court Technology Expense 13,133 13,133
Court Security Expense 4,000 4,000
Police Donation Expense 6,000 6,000
Fire Dept Donation Expense 0 0
Child Safety Expense 25,000 25,000
Tree Mitigation Expense 14,000 14,000
PD Seizure Expense 3,000 3,000
75,133 20,000 95,133
EXHIBIT "C"
TOWN OF PROSPER, TEXAS
FY 2014-2015 BUDGET AMENDMENT
1/13/2015
Item 10
Ordinance No. ____, Page 8
FY 2015 FY 2015
ADOPTED AMENDED
BUDGET AMENDMENT BUDGET
Thoroughfare Impact Fee Fund
Professional Services 227,100 0 227,100
Capital Outlay 1,677,900 68,000 1,745,900
1,905,000 68,000 1,973,000
EXHIBIT "D"
TOWN OF PROSPER, TEXAS
FY 2014-2015 BUDGET AMENDMENT
1/13/2015
Item 10
Ordinance No. ____, Page 9
FY 2015 FY 2015
ADOPTED AMENDED
BUDGET AMENDMENT BUDGET
Capital Projects Fund 28,407,055 75,000 28,482,055
General Fund 14,651,379 75,000 14,726,379
EXHIBIT "E"
TOWN OF PROSPER, TEXAS
FY 2014-2015 BUDGET AMENDMENT
1/13/2015
Item 10
RESPONSES TO QUESTIONS FROM 12/9/2014 TOWN COUNCIL MEETING
1. Will the encumbrance roll-forward and prior year budget changes be included in the [proposed]
budget in the future?
No—the open encumbrance amounts keep changing, while the budget is approved before
September 30. Prior year budget changes are not anticipated for the future; making the
changes during the budget year is preferred. The open encumbrance amounts are finalized at
the end of October.
2. Are the auditors requiring us to use encumbrances?
No. Our audit manager, Cara Hilbrich of Davis Kinard, finds no issues with this practice.
3. Regarding trash collection revenues and expenditures, are we recovering what we are charging?
Is the difference between expenditures and revenues in the budget amendment due to timing?
The Town bills $11.30/month and is charged $10.56/month by Progressive Waste for typical
residential solid waste pickup. The difference between revenues and expenditures is due to
their relationship to their budgeted amounts. The table below illustrates that FY 2014 actual
revenues exceeded actual expenditures.
FY 2014 Budget FY 2014 Actual Variance
Sanitation Revenue 800,000 900,646 100,646
Trash Collection Expense 718,000 829,982 (111,982)
Gain/(Loss) 82,000 70,664 (11,336)
The proposed budget amendment would increase Trash Collection Expense by $113,000 to
cover the overage.
4. What is the breakout on the $77,000 in P.O.’s for account 10-5410-60-01, Parks and Recreation
Professional Services? Especially, how much of the total is for the Richland Blvd. median
project?
PO Vendor Description Amount
14064 Dunaway Associates, LP Active PSA: Parks, Recreation and Open Space Master
Plan
43,732.16
14158 Williams Design Group Completed PSA: Richland Blvd. Median Landscaping
Project (Reimbursables line only)
300.00
14177 Dunaway Associates, LP Active PSA: Frontier Park North & Sexton Park
Conceptual Master Plan Projects
33,150.00
Item 10
Page 1 of 2
To: Mayor and Town Council
From: Kent R. Austin, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon approval of the FY 2014-2015 Vehicle and Equipment Replacement
Fund list.
Description of Agenda Item:
The Vehicle and Equipment Replacement Fund (VERF) is designed to operate so that annual
contributions from departments provide an ongoing source of funds to purchase replacement
units. The FY 2014-2015 budget ordinance approved $800,000 from the FY 2013-2014 fund
balance in the General Fund, which will be supplemented with another $800,000 budget
ordinance this year from the same source.
The Vehicle and Equipment Replacement Policy calls for the Town Council to approve the list of
vehicles, field equipment, and computer equipment to be purchased each year. Ideally, this
occurs during the budget process. However, for this first year, seven vehicles, one piece of field
equipment, and 44 pieces of computer equipment are being presented now. The Vehicle and
Equipment Replacement Committee, composed of ten employees representing different Town
departments, met October 27, 2014, to review and approve the vehicle and equipment
replacement list as presented.
Budget Impact:
If the replacement purchases are made, the VERF’s budget would be impacted as shown:
BEGINNING BALANCE $800,000
REVENUES
Contributions‐‐Vehicle $381,813
Contributions‐‐Equipment $85,436
Contributions‐I/T Equipment $66,773
Resale Revenue $50,000
Initial Investment $800,000
TOTAL REVENUES $1,384,023
TOTAL AVAILABLE RESOURCES $2,184,023
Prosper is a place where everyone matters.
FINANCE
Item 11
Page 2 of 2
TOTAL AVAILABLE RESOURCES $2,184,023
EXPENDITURES
Vehicle Purchases $222,000
Equipment Purchases $95,000
I/T Equipment Purchases $100,860
TOTAL EXPENDITURES $417,860
ENDING BALANCE $1,766.163
Attached Documents:
1. FY 2014-2015 Vehicle and Equipment Replacement List
2. FY 2014-2015 Computer Equipment Replacement List
Town Staff Recommendation:
Town staff recommends approval of the FY 2014-2015 Vehicle and Equipment Replacement
Fund list, with the understanding that the actual prices may vary from the estimated costs. All
purchases will be made according to state purchasing statutes and Town purchasing policies.
Purchases exceeding the $50,000 threshold will be brought before the Town Council for final
approval.
Proposed Motion:
I move to approve the FY 2014-2015 Vehicle and Equipment Replacement Fund list.
Item 11
TOWN OF PROSPER, TEXAS: FY 2015 VEHICLE AND EQUIPMENT REPLACEMENTSOrg UnitDepartment Unit Model Year Make Model Classification Estimated Life (Years)Actual AgeEstimated Life (Miles/Hours)Actual Miles/ HoursEmerg Use Estimated Cost REPLACEMENT VEHICLES1. 10-20 Police 701 2007 Dodge Charger Sedan, Full-Size (Pursuit Rated) 4 7 125,000 miles 105,980 miles No38,000$ 2. 10-20 Police 802 2008 Ford LTD Crown Vic Sedan, Full-Size (Pursuit Rated) 4 6 125,000 miles 99,414 miles No38,000$ 3. 20-55 Public Works--Wastewater PW-1417 1985 Chevrolet Camera Van Van, Field9 29 125,000 miles 111,561 miles No70,000$ 4. 20-55 Public Works--Wastewater PW-24 2001 Dodge Ram 1500 Pickup Truck, Pick-Up - Field 8 13 125,000 miles 97,619 miles No 16,000$ 5. 20-55 Public Works--Wastewater PW-1103 2002 Dodge Ram 1500 Pickup Truck, Pick-Up - Field 8 12 125,000 miles 77,642 miles No16,000$ 6. 20-50 Public Works--Water PW-86 2001 Ford Expedition SUV (Field)8 13 125,000 miles 176,437 miles No24,000$ 7. 20-50 Public Works--Water PW-1104 2004 Chevrolet K1500 Truck, Pick-Up - Field 8 10 125,000 miles 118,741 miles No 20,000$ 222,000$ REPLACEMENT EQUIPMENT8. 20-50 Public WorksFord 555EBackhoe10 ? 7,500 hrs 3,570 hours No $ 95,000 $ 95,000 VEHICLES RETAINED ALTHOUGHELIGIBLE FOR REPLACEMENT1. 10-80 Building Inspections 1303 2005 Ford F150 1/2T Truck, Pick-Up - Field 8 9 125,000 miles 51,457 miles No 20,000$ 2. 10-80 Building Inspections 1302 2005 Chevrolet Silverado Truck, Pick-Up - Field 8 9 125,000 miles 53,664 miles No 20,000$ 310-30 FireE-12 1997 Pierce 4900 Fire Engine Fire Truck-Pumper 15 17Yes 250,000$ 290,000$ Item 11
TOWN OF PROSPER, TEXAS: FY 2015 VEHICLE AND EQUIPMENT REPLACEMENTSOrg UnitDepartment UnitREPLACEMENT VEHICLES10-20 Police 70110-20 Police 80220-55 Public Works--Wastewater PW-141720-55 Public Works--Wastewater PW-2420-55 Public Works--Wastewater PW-110320-50 Public Works--Water PW-8620-50 Public Works--Water PW-1104REPLACEMENT EQUIPMENT20-50 Public WorksVEHICLES RETAINED ALTHOUGHELIGIBLE FOR REPLACEMENT10-80 Building Inspections 130310-80 Building Inspections 130210-30 FireE-12 Remarks Lengthy list of repairs in 2013-2014 totaling $12,460. Heater does not work. Est. vehicle value $4,455. Will be replaced with PPV Tahoe2013-2014 repairs total $5,910. Estimated value $2,588. Runs, but taken off street b/c of maintenance cost. Will be replaced with PPV Tahoe.Does not run.Auctioned; did not run.Auctioned; did not run.Ran 1 year ago, but due to maintenance costs, taken off the street.Does not run.Age unknown - purchased used; unreliable, battery/alternator will not hold a charge, have to jump start majority of the time; issues with hoses and pumps, etc.Rough idle.#4 setting on the air flow does not work.Fire Department says pumper still has several years of life, so replacement should be postponedItem 11
TOWN OF PROSPER, TEXAS: FY 2015 COMPUTER EQUIPMENT REPLACEMENT LISTNo. DepartmentUserModelShip DateProjected Replacement DateEstimated Replacement CostEstimated Life1. 10-10 TMOHarlan JeffersonIPAD2 WI-FI 3G 32GB BLACK11/29/11 11/28/14 $855 32. 10-10 TMO--CouncilCouncil - SpareIPAD2 WI-FI 3G 32GB BLACK11/29/11 11/28/14 $855 33. 10-10 TMO--CouncilCurry VogelsangIPAD2 WI-FI 3G 32GB BLACK11/29/11 11/28/14 $855 34. 10-10 TMO--CouncilJason DixonIPAD2 WI-FI 3G 32GB BLACK11/29/11 11/28/14 $855 35. 10-10 TMO--CouncilKenneth DuggerIPAD2 WI-FI 3G 32GB BLACK11/29/11 11/28/14 $855 36. 10-10 TMO--CouncilMeigs MillerIPAD2 WI-FI 3G 16GB BLACK11/29/11 11/28/14 $855 37. 10-10 TMO--CouncilMike KorbulyIPAD2 WI-FI 3G 32GB BLACK11/29/11 11/28/14 $855 38. 10-10 TMO--CouncilRay SmithIPAD2 WI-FI 3G 32GB BLACK11/29/11 11/28/14 $855 39. 10-10 TSORobyn BattleIPAD2 WI-FI 3G 32GB BLACK11/29/11 11/28/14 $855 310. 10-12 FinanceESXI1 Server (Dispatch Server Room)10/01/08 10/01/11 $7,500 311. 10-12 FinanceESXI2 Server (Disptach Server Room)10/01/08 10/01/11 $7,500 312. 10-12 FinanceWhitney RehmOPTIPLEX 38001/04/11 01/03/14 $1,700 313. 10-12 FinanceKent AustinLATITUDE E551002/21/11 02/20/14 $2,200 314. 10-20 PolicePaul NorrisHewlett Packard12/05/08 12/05/11 $1,700 315. 10-20 PoliceExacom ServerPOWER EDGE 290006/05/09 06/04/12 $12,040 316. 10-20 PoliceSQL ServerPOWER EDGE R61009/12/09 09/11/12 $7,500 317. 10-20 PoliceDispatch Server Room - ICS Use PRECISION WST340009/27/09 09/26/12 $1,400 318. 10-20 PoliceGary McHone LATITUDE E550005/19/10 05/18/13 $2,200 319. 10-20 PoliceDoug KowalskiLATITUDE E552005/22/11 05/21/14 $2,200 320. 10-20 Police DispatchNatalee WarrenHewlett Packard01/17/08 01/16/11 $1,700 321. 10-30 FireChief 1IPAD2 WI-FI 3G 16GB BLACK10/01/10 09/30/13 $755 322. 10-30 FireChief 2IPAD2 WI-FI 3G 16GB BLACK10/01/10 09/30/13 $755 323. 10-30 FireEngineIPAD2 WI-FI 3G 16GB BLACK10/01/10 09/30/13 $755 324. 10-30 FireFire MarshalIPAD2 WI-FI 3G 64GB WHITE10/01/10 09/30/13 $855 325. 10-30 FireMedicIPAD2 WI-FI 3G 16GB BLACK10/01/10 09/30/13 $755 326. 10-30 FireMDCPanasonic Toughbook10/01/11 09/30/14 $3,450 327. 10-30 FireMDCPanasonic Toughbook10/01/11 09/30/14 $3,450 328. 10-30 FireMDCPanasonic Toughbook10/01/11 09/30/14 $3,450 329. 10-30 FireMDCPanasonic Toughbook10/01/11 09/30/14 $3,450 330. 10-30 FireMDCPanasonic Toughbook10/01/11 09/30/14 $3,450 331. 10-40 StreetsManuel PargaHP Compaq dc5700 Microtower01/17/08 01/16/11 $1,700 332. 10-70 Municipal CourtCelia O'DellLATITUDE E550003/30/10 03/29/13 $2,050 333. 10-80 Building InspectionsLobbyHewlett Packard01/17/08 01/16/11 $1,550 334. 10-80 Building InspectionsPlumbing InspectorHewlett Packard01/17/08 01/16/11 $1,700 335. 10-80 Building InspectionsPlumbing InspectorHewlett Packard01/17/08 01/16/11 $1,700 336. 10-80 Building InspectionsRichard MapplebeckOPTIPLEX 74502/11/10 02/10/13 $1,550 337. 10-80 Building InspectionsSteve FreemanOPTIPLEX 38001/04/11 01/03/14 $1,700 338. 10-85 Code ComplianceTrish EllerINSPIRON 54602/13/10 02/12/13 $1,550 339. 10-90 PlanningPamela ClarkINSPIRON 154502/04/10 02/03/13 $2,200 340. 10-98 EngineeringMichael BullaHewlett Packard07/01/09 06/30/12 $2,050 341. 20-50 WaterCommunity ComputerHP Compaq dc5700 Microtower01/17/08 01/16/11 $1,700 342. 20-57 Utility BillingFront Counter - Toll Tag Hewlett Packard01/17/08 01/16/11 $1,550 343. 20-57 Utility BillingKelly VanamanOPTIPLEX 38001/04/11 01/03/14 $1,700 344. 20-57 Utility BillingMarsa WagesOPTIPLEX 38001/04/11 01/03/14 $1,700 3TOTAL FY 2015 I/T REPLACEMENT PURCHASES$100,860G:\Finance\Budget\Budget_14-15\Vehicles and Equipment\VERF WORKBOOK FY 2015PAGE 1/2Item 11
TOWN OF PROSPER, TEXAS: FY 2015 COMPUTER EQUIPMENT REPLACEMENT LISTNo. DepartmentUserModelShip DateProjected Replacement DateEstimated Replacement CostEstimated LifeRETAINED ALTHOUGH ELIGIBLE FOR REPLACEMENT1. 10-10 TMOCarol MyersOPTIPLEX 39001/09/12 01/08/15 $1,700 32. 10-10 TSORobyn BattleLATITUDE E552001/08/12 01/07/15 $2,200 33. 10-12 FinancePostage MachineOPTIPLEX 39001/10/12 01/09/15 $1,550 34. 10-12 FinanceTrish FeatherstonLATITUDE E552003/07/12 03/07/15 $2,200 35. 10-13 Human ResourcesBaby RaleyLATITUDE E552001/08/12 01/07/15 $2,200 36. 10-20 PoliceBryan GoldenLATITUDE E552001/08/12 01/07/15 $2,200 37. 10-20 PoliceDispatch Server Room - ICS Use OPTIPLEX 39008/15/12 08/15/15 $1,400 38. 10-20 PoliceDispatch Server Room - ICS Use OPTIPLEX 39008/15/12 08/15/15 $1,400 39. 10-20 PolicePatrol Squad RoomOPTIPLEX 39008/15/12 08/15/15 $1,550 310. 10-20 PolicePatrol Squad RoomOPTIPLEX 39008/15/12 08/15/15 $1,550 311. 10-20 PolicePatrol Squad RoomOPTIPLEX 39008/15/12 08/15/15 $1,550 312. 10-30 FireCaptain's OfficeOPTIPLEX 39001/10/12 01/09/15 $1,700 313. 10-30 FireRonnie TuckerOPTIPLEX 39001/10/12 01/09/15 $1,550 314. 10-30 FireWatch OfficeOPTIPLEX 39001/10/12 01/09/15 $1,700 315. 10-30 FireStuart BlasingameOPTIPLEX 39006/11/12 06/11/15 $1,700 316. 10-30 FireEOCOPTIPLEX 39008/15/12 08/15/15 $1,700 317. 10-30 FireServer RoomOPTIPLEX 39008/15/12 08/15/15 $1,700 318. 10-30 FireWatch OfficeOPTIPLEX 39008/15/12 08/15/15 $1,700 319. 10-35 Fire MarshalBryan AusenbaughOPTIPLEX 301008/01/12 08/01/15 $1,550 320. 10-60 Parks and Recreation William MitchellLATITUDE E552001/08/12 01/07/15 $2,200 321. 10-80 Building InspectionsCourteney ClarineOPTIPLEX 39001/10/12 01/09/15 $1,700 322. 10-80 Building InspectionsMirsa BoulosOPTIPLEX 39008/14/12 08/14/15 $1,700 323. 10-80 Building InspectionsBuilding OfficialOPTIPLEX 39008/15/12 08/15/15 $1,700 324. 10-98 EngineeringHulon WebbLATITUDE E632001/31/12 01/30/15 $2,200 325. 20-50 WaterAubrey SmithLATITUDE E552001/08/12 01/07/15 $2,050 326. 20-50 WaterGlen SoikeLATITUDE E552001/08/12 01/07/15 $2,050 327. 20-50 WaterFrank JarominOPTIPLEX 39001/10/12 01/09/15 $1,700 328. 20-50 WaterJoe WhitemanOPTIPLEX 39008/15/12 08/15/15 $1,550 3$49,650G:\Finance\Budget\Budget_14-15\Vehicles and Equipment\VERF WORKBOOK FY 2015PAGE 2/2Item 11
Page 1 of 2
To: Mayor and Town Council
From: Stuart Blasingame, Assistant Fire Chief
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon approving the purchase of roof repair services for the Central Fire Station,
from D&G Quality Roofing, Inc., through The Interlocal Purchasing System (TIPS/TAPS).
Description of Agenda Item:
A hail storm in April 2011 damaged Central Fire Station's roof, and since then its condition has
worsened. The Town filed an insurance claim for this and other hail damage in 2011; a claims
payment was received, but Central Fire Station's roof was not repaired at that time.
The Town requested proposals from companies that offer roof repair services through a
cooperative contract. D&G Quality Roofing, Inc., submitted the lowest proposal.
Local governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code,
Chapter 791, to enter into joint contracts and agreements for the performance of governmental
functions and services, including administrative functions normally associated with the operation of
government (such as purchasing necessary materials and equipment). The Town of Prosper
entered into an interlocal agreement, providing the Town’s participation in the Region 8 Education
Service Center cooperative purchasing program, which sponsors The Interlocal Purchasing
System (TIPS/TAPS). Participation in the program allows our local government to purchase goods
and services through the cooperative contract, while satisfying all competitive bidding
requirements.
Budget Impact:
The total cost of the roof repair services is $61,429.80, and will be funded from the FY 2014-2015
General Fund, as indicated in the Budget Amendment submitted on this same Council Agenda.
The Fire Department’s “Building Repairs” account will be increased by this amount, upon approval
of the aforementioned Budget Amendment.
Attached Documents:
1. Proposal
Town Staff Recommendation:
Town staff recommends approval of the purchase of roof repair services for the Central Fire
Station, from D&G Quality Roofing, Inc., through The Interlocal Purchasing System (TIPS/TAPS).
Prosper is a place where everyone matters.
FIRE
Item 12
Page 2 of 2
Proposed Motion:
I move to approve the purchase of roof repair services for the Central Fire Station, from D&G
Quality Roofing, Inc., through The Interlocal Purchasing System (TIPS/TAPS).
Item 12
D & G Quality Roofing, INC
4305 FM 1187 Suite 100
Burleson, TX 76028
TIPS/TAPS # 02042414
Claim REM 12-02-2014 Page 1 of 7 12/17/2014
CLAIM NO.:REM 12-02-2014
Reinspection INSURED
Policy No.:
Date of Loss:
Type of Loss:
Deductible:
Year Built:
REM12-02-2014
12/02/2014 12:00 AM
multiple
Cat No.:
Adjuster:
Phone:
Email:
January Cook (Town Of Prosper)
151 South Main Street
Prosper, TX, 75078
Home phone:
Business phone:
Mobile phone:
Bus. Fax:
(972) 347-2424
(469) 667-1702
Loss address:
1500 East 1st Street
Prosper, TX, 75078
Status:
Originated:
Claim Opened Age:15d 08h Assignees:
12/08/2014, 6:35 AM by Justin Werner (D&G Quality Roofing)
DATES POLICY REM12-02-2014
INITIAL LOSS REPORT
Assigned:
Contacted:
Estimated:
Job Started:
Closed:
Overall risk condition:
Received:
Inspected:
Approved:
Completed:
Policy Type:
Renewed:
Effective from:
time(s)
to:
Coverage Limits ReserveDeductible
Tips Taps $7,861.00
Contact: Stuart Blastingane 1702
Created:12/08/2014
GENERAL COMMENTS
DAMAGES
CAUSE
Attachment 1
D & G Quality Roofing, INC
4305 FM 1187 Suite 100
Burleson, TX 76028
TIPS/TAPS # 02042414
Central Fire Station:
Claim REM 12-02-2014 Page 2 of 7 12/17/201468'5/1236'10"73'
73'
H14'2"
E14'11"82'5/12
44'5"5/1244'5"21'
62'
H17'1"
E12'9'5/129'9"~36'1"
14'~13'3"H3'9"
E~17'5"18'5/129'9"~33'1"~13'3"16'8"
H3'9"
E~13'8"
21'
5/12~11'5"13'6"3'~15
'
6"74'H~4'5"E12'5/12
~7'1"13'3"6'6"H~2'9"E7'
5/12
~3'7"7'2"3'4"H~1'5"E~10'7"7/12~6'11"6'7'
H3'6"
E8'6"2/12~12'2"12'14'6"
H2'
E8'0/1212'7"14'
E10'
Attachment 1
D & G Quality Roofing, INC
4305 FM 1187 Suite 100
Burleson, TX 76028
TIPS/TAPS # 02042414
Exterior Plan:
Claim REM 12-02-2014 Page 3 of 7 12/17/2014
General
Items
Equipment
Rental
Attachment 1
D & G Quality Roofing, INC
4305 FM 1187 Suite 100
Burleson, TX 76028
TIPS/TAPS # 02042414
Claim REM 12-02-2014 Page 4 of 7 12/17/2014
Total CostPerUnit PriceQuantityCoverageDescription
ESTIMATE:Structure (D&G Quality Roofing)
Claim #REM 12-02-2014, January Cook (Town Of Prosper)
In progress
ROOFPLAN: Central Fire Station
Roof, Roof 2, Roof 5, Roof 3, Roof 4, Roof 7
Roof area:11,623.31 SF Squares:116.2 SQ Soffit:1,052.54 SF
Gutters:373.13 LF Ridge:149.56 LF
1 Replace - Ridge Cap, Metal, w/Venting Tips Taps 254.56 $4.47 LF $1,137.89
2 Replace - Roofing Metal Ribbed Tips Taps 116.24 $312.00 SQ $36,266.88
3 Replace - Felt #15, 15 LB Tips Taps 116.24 $16.14 SQ $1,876.11
4 Replace - Roof to Wall Flashing Galvanized Tips Taps 166.03 $3.62 LF $601.03
5 Replace - Fascia, Custom Bent Over 3 Bends Tips Taps 452.25 $6.15 LF $2,781.37
6 Vent Flashing Aluminum 4"Tips Taps 5 $37.00 EA $185.00
7 Neopreme Roof Vents 2"Tips Taps 3 $21.00 EA $63.00
8 Replace - Valley Flashing, Galvanized Steel Tips Taps 58.24 $3.10 LF $180.55
9 Replace - Roof to Wall Flashing Galvanized Tips Taps 121.00 $4.43 LF $536.03
10 Addition Of Ice/Water Sheild Over Plywood Deck Tips Taps 125.00 $97.00 SQ $12,125.00
This line item is in addition to the like kind and quality bid items included in this estimate.
Roof, Roof 2, Roof 5, Roof 3, Roof 4, Roof 7 - Subtotal (10 items)$55,752.86
Rear Patio Cover
Roof area:93.30 SF Squares:0.9 SQ Soffit:66.05 SF
Gutters:13.25 LF Ridge:0.00 LF
11 Replace - Roofing Metal Ribbed Tips Taps 0.93 $312.00 SQ $290.16
12 Replace - Felt #15, 15 LB Tips Taps 0.93 $16.14 SQ $15.01
Rear Patio Cover - Subtotal (2 items)$305.17
Bay Exit Awning
Roof area:48.62 SF Squares:0.5 SQ Soffit:39.47 SF
Gutters:7.00 LF Ridge:0.00 LF
13 Replace - Roofing Metal Ribbed Tips Taps 0.49 $312.00 SQ $152.88
14 Replace - Felt #15, 15 LB Tips Taps 0.49 $16.14 SQ $7.91
Attachment 1
D & G Quality Roofing, INC
4305 FM 1187 Suite 100
Burleson, TX 76028
TIPS/TAPS # 02042414
Claim REM 12-02-2014 Page 5 of 7 12/17/2014
Total CostPerUnit PriceQuantityCoverageDescription
ESTIMATE:Structure (D&G Quality Roofing)
Claim #REM 12-02-2014, January Cook (Town Of Prosper)
In progress
Bay Exit Awning - Subtotal (2 items)$160.79
Rear Patio Cover
Roof area:176.40 SF Squares:1.8 SQ Soffit:90.84 SF
Gutters:14.50 LF Ridge:0.00 LF
15 Replace - Roofing Metal Ribbed Tips Taps 1.76 $312.00 SQ $549.12
16 Replace - Felt #15, 15 LB Tips Taps 1.76 $16.14 SQ $28.41
17 Replace - Valley Flashing, Galvanized Steel Tips Taps 14.50 $3.10 LF $44.96
Rear Patio Cover - Subtotal (3 items)$622.49
Storage/Trash Structure
Roof area:176.17 SF Squares:1.8 SQ Soffit:90.34 SF
Gutters:53.16 LF Ridge:0.00 LF
18 Replace - Roofing Metal Ribbed Tips Taps 3.00 $312.00 SQ $936.00
Storage/Trash Structure - Subtotal (1 item)$936.00
Central Fire Station - Subtotal (18 items)$57,777.31
EXTERIOR PLAN: Exterior Plan
Equipment Rental
19 Fork Lift Per Day Tips Taps 14 $398.00 EA $5,572.00
20 Staging Aid/Fall Protection Equipment Each Tips Taps 16 $3.59 EA $57.44
21 Staging and Set Up Fall Protection Tips Taps 16 $14.65 EA $234.40
22 Install and Removal Roof Anchors Tips Taps 16 $4.60 EA $73.60
23 Set Up And Removal Scaffolding Tips Taps 2 $110.97 EA $221.94
Equipment Rental - Subtotal (5 items)$6,159.38
General Items
24 Replace - Gutter Tips Taps 461.00 $5.20 LF $2,397.20
25 Gutter Mitres Tips Taps 46 $28.00 EA $1,288.00
26 Gutter Sealant Tips Taps 46.00 $0.35 LF $16.10
27 Replace End Caps Tips Taps 11 $2.71 EA $29.81
28 Replace Gutter Outlet Tips Taps 16 $5.70 EA $91.20
29 Replace Downspoust Tips Taps 200.00 $3.90 LF $780.00
Attachment 1
D & G Quality Roofing, INC
4305 FM 1187 Suite 100
Burleson, TX 76028
TIPS/TAPS # 02042414
Claim REM 12-02-2014 Page 6 of 7 12/17/2014
Total CostPerUnit PriceQuantityCoverageDescription
ESTIMATE:Structure (D&G Quality Roofing)
Claim #REM 12-02-2014, January Cook (Town Of Prosper)
In progress
30 Downspout Elbows Tips Taps 28 $9.00 EA $252.00
31 Painting Of All Green Trim Not Replaced Tips Taps 2,380.00 $0.21 SF $499.80
General Items - Subtotal (8 items)$5,354.11
Exterior Plan - Subtotal (13 items)$11,513.49
Attachment 1
D & G Quality Roofing, INC
4305 FM 1187 Suite 100
Burleson, TX 76028
TIPS/TAPS # 02042414
Claim REM 12-02-2014 Page 7 of 7 12/17/2014
ESTIMATE:Structure (D&G Quality Roofing)
Claim #REM 12-02-2014, January Cook (Town Of Prosper)
In progress
Total Materials:$44,242.25
Total Labor:$19,476.55
Total Equipment:$5,572.00
Total Market Conditions:$0.00
Subtotal:$69,290.80
Add overhead (some items excluded):$0.00
Add profit (some items excluded):$0.00
Estimate Subtotal:$69,290.80
Total Coverage Tips Taps:$69,290.80
Coverage Tips Taps Deductible:$(7,861.00)
Net Coverage Tips Taps Total:$61,429.80
Amount Payable on Coverage Tips Taps:$61,429.80
Estimate Total:$61,429.80
Tips Taps Discount $7861.00
Finalization
Attachment 1
Page 1 of 2
To: Mayor and Town Council
From: Daniel L Heischman, P.E., Senior Engineer
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Discussion on implementing the Stormwater Management Program requirement to meet
conditions of the TCEQ General Permit to discharge under the Texas Pollutant Discharge
Elimination System.
Description of Agenda Item:
With the recent growth in the past few years, the Town of Prosper has reached a population
which requires it to comply with the Texas Commission of Environmental Quality (TCEQ)
General Permit requirements to discharge under the Texas Pollutant Discharge Elimination
System. One component of compliance is to develop and implement a Stormwater
Management Program (SWMP) meeting the six minimum control measures set forth by TCEQ.
The six measures include:
1. Public Education, Outreach, and Involvement
2. Illicit Discharge Detection and Elimination (IDDE)
3. Construction Sites Stormwater Runoff Control
4. Post-Construction Stormwater Management in New Development and Redevelopment
5. Pollution Prevention and Good Housekeeping Measures for Municipal Operations
6. Industrial Stormwater Sources
Town staff developed a draft SWMP and made application to TCEQ in June of this year. Over
the subsequent months, staff addressed TCEQ's comments and was given the notice to
proceed with public comment in September 2014. Even though staff is awaiting final direction
from TCEQ, the program is now ready for implementation by the Town.
The program includes a variety of measures to comply with the requirements set by TCEQ
which include public education, adoption of a Stormwater Management Ordinance, staff training,
mapping and reporting, creating "good housekeeping" policies, and implementing construction
site controls to name a few. These measures are outlined in the SWMP and have yearly
benchmarks to achieving the goals of the program and will need to be complete by the fifth year
of the permit term which started back in December 2013. The program shall incorporate current
best management practices that the Town already implements, and shall develop new policies
and programs to address other requirements.
ENGINEERING
Prosper is a place where everyone matters.
Item 13
Page 2 of 2
Budget Impact:
In the FY2014-2015 Adopted Budget, the Public Works Department included a new Stormwater
Specialist position, funded by the Town's Drainage Utility Fee, who will be the point person and
implementer of the SWMP. Future funding will be based on the costs for the development of
the programs required to achieve the goals set forth in the SWMP.
Attached Documents:
1. Stormwater Management Program Draft
Town Staff Recommendation:
Town staff recommends that the Town Council provide feedback regarding the implementation
of the policies and procedures outlined in the Stormwater Management Program.
Item 13
SSTTOORRMMWWAATTEERR MMAANNAAGGEEMMEENNTT
PPRROOGGRRAAMM
November 2014
Prepared by the Town of Prosper for application to the Texas Commission on
Environmental Quality TPDES General Permit Number TXR04000
Item 13
ȱȱȱȱ
Item 13
ȱȱȱ
ȱ STORMWATERȱMANAGEMENTȱPROGRAMȱ
i
4/2014
TOWN OFFICIALS
Ray Smith Mayor
Meigs Miller Council Member - Place 4 / Mayor Pro-Tem
Kenneth Dugger Council Member - Place 2 / Deputy Mayor Pro-Tem
Michael Korbuly Council Member - Place 1
Curry Vogelsang, Jr. Council Member - Place 3
Mike Davis Council Member - Place 5
Jason Dixon Council Member - Place 6
Harlan Jefferson Town Manager
Hulon T. Webb, Jr., P.E. Executive Director of Development & Community Services
Frank Jaromin, P.E. Director of Public Works
Dan Heischman, P.E. Senior Engineer
Matt Richardson, P.E. Senior Engineer
Item 13
ȱȱȱ
ȱ STORMWATERȱMANAGEMENTȱPROGRAMȱ
ii
4/2014
REVISION HISTORY
Revision
Number
Effective
Date Description
0 6/10/2014 Complete Revision of Engineering Design Standards
1 8/27/2014 Modifications per TCEQ review
Item 13
ȱȱȱ
ȱ STORMWATERȱMANAGEMENTȱPROGRAMȱ
iii
4/2014
TABLE OF CONTENTS
A.INTRODUCTION ............................................................................................................................... 1
B.REGULATORY BACKGROUND ...................................................................................................... 1
C.PROGRAM OVERVIEW ................................................................................................................... 3
D.MINIMUM CONTROL MEASURES .................................................................................................. 4
1.PUBLIC EDUCATION, OUTREACH, AND INVOLVEMENT ........................................................ 4
2.ILLICIT DISCHARGE DETECTION AND ELIMINATION ............................................................. 8
3.CONSTRUCTION SITE STORMWATER RUNOFF CONTROL ................................................ 12
4.POST-CONSTRUCTION STORMWATER MANAGEMENT IN NEW DEVELOPMENT AND
REDEVELOPMENT ..................................................................................................................... 16
5.POLLUTION PREVENTION/GOOD HOUSEKEEPING FOR MUNICIPAL OPERATIONS ....... 19
6.INDUSTRIAL STORMWATER SOURCES ................................................................................. 25
E.RECORDKEEPING AND REPORTING ............................................................................................. 25
APPENDIX A TCEQ TPDES GENERAL PERMIT NO. TXR040000
APPENDIX B TOWN OF PROSPER NOTICE OF INTENT
APPENDIX C ANNUAL REPORT FORMS
APPENDIX D COMMON USED ACRONYMS
APPENDIX E GLOSSARY
APPENDIX F ALLOWABLE NON-STORMWATER DISCHARGES
Item 13
ȱȱȱ
ȱ STORMWATERȱMANAGEMENTȱPROGRAMȱ
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4/2014
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A. INTRODUCTION
Stormwater runoff is generated when precipitation from rain and snowmelt events flows over land or impervious
surfaces and does not percolate into the ground. As the runoff flows over the land or impervious surfaces (paved
streets, parking lots, and building rooftops), it accumulates debris, chemicals, sediment or other pollutants that could
adversely affect water quality if the runoff is discharged untreated. Polluted stormwater runoff from "urbanized areas"
is a major cause of impairment to our Nation’s waterways. Efforts to improve water quality came with the passage of
the Clean Water Act (CWA) in 1972. Under the authority of the Clean Water Act, the U.S. Environmental Protection
Agency (EPA) developed a stormwater permitting program with the goal of significantly reducing this pollution source.
The EPA passed the permitting authority for the State of Texas on to the Texas Commission on Environmental
Quality (TCEQ). The Town of Prosper has been designated as an "urbanized area" (UA) and therefore must make
application to TCEQ to discharge stormwater to waters of the United States. In order to become authorized under
the new TCEQ permit, the Town has developed a stormwater management program (SWMP) and intends to
implement best management practices (BMPs) that are designed to:
x Reduce the discharge of pollutants to the maximum extent practicable;
x protect water quality; and
x satisfy the appropriate water quality requirements of the Clean Water Act.
Town Background
The Town of Prosper is a growing community generally located in northwestern Collin County and partly in eastern
Denton County with US 380 as its southern boundary, and is approximately 35 miles north of downtown Dallas.
Prosper is a home-rule municipality, governed by a council-manager form of government. In 2010, the U.S. Census
Bureau calculated Prosper's population at 9,423, and in 2013, Prosper had an estimated population of 14,986 (per
Town of Prosper Economic Development Corporation). The Town of Prosper has a projected build-out population of
70,000 residents.
Prosper has a land area of 27 square miles in the Northern Blackland Prairie ecoregion of North Texas. Stormwater
from the Town falls in the Upper Trinity River basin with areas contributing to the Lewisville Lake watershed and the
Lake Lavon watershed by means of Doe Branch, Wilson Creek, Rutherford Creek and Parvin Branch.
B. REGULATORY BACKGROUND
The Clean Water Act establishes the basic structure for regulating discharges of pollutants into the waters of the
United States and regulating quality standards for surface waters. The CWA made it unlawful to discharge any
pollutant from a point source into navigable waters, unless a permit was obtained. EPA's National Pollutant
Discharge Elimination System (NPDES) permit program controls discharges. Point sources are discrete conveyances
such as pipes or man-made ditches.
Polluted stormwater runoff is commonly transported through Municipal Separate Storm Sewer Systems (MS4s), from
which it is often discharged untreated into local waterbodies. To prevent harmful pollutants from being washed or
dumped into an MS4, operators must obtain a NPDES permit and develop a stormwater management program.
x Phase I, issued in 1990, requires medium and large cities or certain counties with populations of 100,000 or
more to obtain NPDES permit coverage for their stormwater discharges.
x Phase II, issued in 1999, requires regulated small MS4s in urbanized areas, as well as small MS4s outside
the urbanized areas that are designated by the permitting authority, to obtain NPDES permit coverage for
their stormwater discharges.
In 1998, the U.S. EPA and the Texas Commission on Environmental Quality (TCEQ) signed a memorandum
agreement for the TCEQ to assume the regulatory authority for the NPDES as it applies to the State of Texas. This
program has been named the Texas Pollutant Discharge Elimination Program (TPDES). In 2007, TCEQ issued the
Phase II TXR040000 General Permit under the TPDES program, and was newly updated in December 2013.
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This TPDES General Permit program extends coverage of the Phase II Rule to include small MS4s in the
“urbanized areas” as designated by the U.S. Census Bureau.
Regulatory Requirements
The TCEQ TPDES General Permit Number TXR040000 requires small MS4s apply for authorization to
discharge stormwater to surface waters in the State of Texas. Application for coverage under this permit includes
the submittal of a Notice of Intent (NOI) form and preparation of a Stormwater Management Program (SWMP).
The TPDES permit will provide coverage for a five-year period and requires an annual report submittal to TCEQ.
A SWMP must be developed and submitted to TCEQ with the NOI for eligible discharges that will reach waters of the
United States (U.S.), including discharges from the regulated small MS4 to other MS4s or privately-owned separate
storm sewer systems that subsequently drain to waters of the U.S. according to the requirements of Part III of the
TPDES general permit:
Part III. Stormwater Management Program (SWMP)
To the extent allowable under state and local law, a SWMP must be developed, implemented and enforced according to the
requirements of Part III of this general permit, for stormwater discharges that reach waters of the U.S., regardless of whether the
discharge is conveyed through a separately operated storm sewer system. The SWMP must be developed, implemented and
enforced to reduce the discharge of pollutants from the small MS4 to the maximum extent practicable (MEP), to protect water
quality, and to satisfy the appropriate water quality requirements of the CWA and the TWC.
The SWMP shall include a time line that demonstrates a schedule for implementation of the program throughout the
permit term. The program must be completely implemented within five years of the issuance date of the TPDES
general permit, or within five years of being designated for those small MS4s which are designated following permit
issuance. Implementation of the SWMP is required immediately following receipt of written authorization from the
TCEQ.
The SWMP must identify and apply best management practices (BMPs) developed to prevent stormwater
pollution to the maximum extent practicable (MEP). BMPs are required to be developed to satisfy six stormwater
quality Minimum Control Measures (MCM):
1. Public Education, Outreach, and Involvement
2. Illicit Discharge Detection and Elimination (IDDE)
3. Construction Sites Stormwater Runoff Control
4. Post-Construction Stormwater Management in New Development and Redevelopment
5. Pollution Prevention and Good Housekeeping Measures for Municipal Operations
6. Industrial Stormwater Sources
Impaired Water Bodies
Discharges of the pollutant(s) of concern to impaired water bodies for which there is a TCEQ and EPA approved total
maximum daily load (TMDL) are not eligible for this general permit unless they are consistent with the approved
TMDL. A water body is impaired for purposes of the permit if it has been identified, pursuant to the latest TCEQ and
EPA approved CWA §303(d) list, as not meeting Texas Surface Water Quality Standards.
The permittee shall control the discharges of pollutant(s) of concern to impaired waters and waters with approved
TMDLs as provided in sections (a) and (b) below (only section b provided in SWMP), and shall assess the progress
in controlling those pollutants.
(b)Discharges Directly to Water Quality Impaired Water Bodies without an Approved TMDL
The permittee shall also determine whether the permitted discharge is directly to one or more water quality
impaired water bodies where a TMDL has not yet been approved by TCEQ and EPA. If the permittee
discharges directly into an impaired water body without an approved TMDL, the permittee shall perform the
following activities:
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(1) Discharging a Pollutant of Concern
a. Within the first year following the permit effective date, the permittee shall determine whether the small
MS4 may be a source of the pollutant(s) of concern by referring to the CWA §303(d) list and then
determining if discharges from the MS4 would be likely to contain the pollutant(s) of concern at levels of
concern.
b. If the permittee determines that the small MS4 may discharge the pollutant(s) of concern to an impaired
water body without an approved TMDL, the permittee shall, no later than two years following the permit
effective date, ensure that the SWMP includes focused BMPs, along with corresponding measurable goals,
that the permittee will implement, to reduce, the discharge of pollutant(s) of concern that contribute to the
impairment of the water body.
c. In addition, no later than three years following the permit effective date, the permittee shall submit an NOC
to amend the SWMP to include any additional BMPs to address the pollutant(s) of concern.
(2) Impairment of Bacteria
Where the impairment is for bacteria, the permittee shall identify potential significant sources and develop
and implement focused BMPs for those sources. The permittee may implement the BMPs listed in Part
II.D.4(a)(5) or proposed alternative BMPs, as appropriate.
(3) The annual report must include information on compliance with this section, including results of any sampling
conducted by the permittee.
C. PROGRAM OVERVIEW
The Town of Prosper has developed this SWMP in accordance with TPDES requirements for obtaining authorization
for stormwater and certain non-stormwater discharges. The SWMP describes specific actions that will be taken over
a five-year period to reduce pollutants and protect the Town's stormwater quality. The SWMP also sets measurable
goals and provides a schedule for the implementation of BMPs over the next five years. The permit will be renewed
every five years, and permit conditions will reflect progress made in the Town to improve stormwater quality. Various
BMPs have been developed for each of six required minimum control measures that are expected to minimize or
eliminate stormwater pollutants discharged into the storm sewer system and provide water quality protection for
receiving water bodies.
The SWMP was developed by Town staff from multiple departments (Stormwater Stakeholder Committee) and led by
the Engineering Department. These "stakeholders" discussed and considered various structural and non-structural
BMPs that were used in the selection to meet the six MCMs. Several BMPs were selected and shall be implemented
throughout the five-year permit term authorized under the General Permit. The Stakeholder Committee was
comprised by department heads and/or their designees from select Town departments including:
x Engineering
x Public Works
x Building Inspections
x Parks & Recreation
x Planning
x Library
Various other departments including the Fire Department, Police, Town Secretary, Utility Billing, Purchasing, Human
Resources, and Town Administration were solicited for additional input. Supplementary advice was given through
the Collin County MS4 Stormwater Forum.
The Best Management Practices (BMP's) proposed in this SWMP have been selected to address the six minimum
control measures. These BMPs were selected based on analyzing existing practices in the Town of Prosper as well
as nearby communities. After extensive research, additional BMPs were also chosen from the EPA's National Menu
of Stormwater Best Management Practices, NCTCOG's Stormwater BMPs: A Menu of Management Plan Options for
Small MS4s in North Central Texas, and various TCEQ resources.
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Impaired Water Bodies: The Town of Prosper contributes stormwater runoff in the Upper Trinity River basin with
areas contributing to the Lewisville Lake watershed and the Lake Lavon watershed by means of Doe Branch, Wilson
Creek, Rutherford Creek and Parvin Branch. And according to CWA §303(d), Wilson Creek is listed as being an
impaired body.
SegID: 0821C
Category
5c
0821C_01
Parameter(s)
Wilson Creek (unclassified water body)
From the confluence with Lake Lavon in Collin County up to West FM 455 (NHD RC
12030106000086), just east of Celina, Collin Co., TX.
Entire water body
bacteria
Year Segment First Listed
2010
Category 5c - Additional data or information will be collected and/or evaluated for one or more parameters before a
management strategy is selected.
The Town discharges in the listed water body segment which is listed as impaired for bacteria. Bacteria is likely to be
found in stormwater discharges and may contribute to the impairment of the water body. While additional data or
information shall be collected and/or evaluated before a management strategy is selected, this SWMP will include
BMPs that will focus on the reduction of discharge of bacteria to the maximum extent practical. Specifically focused
BMPs, along with corresponding measurable goals, will target sanitary sewer systems, on-site sewage facilities, illicit
discharges and dumping, animal sources and residential education. The annual report will include information on
compliance with these BMPs and corresponding measurable goals.
D. MINIMUM CONTROL MEASURES
Operators of small municipal separate storm sewer system (MS4) must develop and submit to the TCEQ, a
stormwater management program (SWMP) that includes at least these six control measures:
x public education and outreach
x public involvement or participation
x detection and elimination of illicit discharges
x controls for stormwater runoff from construction sites
x post-construction stormwater management in areas of new development and redevelopment
x pollution prevention and “good housekeeping” measures for municipal operations
These measures must be developed by identifying and applying best management practices (BMPs). The minimum
control measures include the regulatory requirements, a description of the selected BMP's along with the
implementation schedule and measureable goals for the Town of Prosper's SWMP.
1. PUBLIC EDUCATION, OUTREACH, AND INVOLVEMENT
Regulatory Requirements:
(a) Public Education and Outreach
(1) All permittees shall develop, implement, and maintain a comprehensive stormwater education and outreach
program to educate public employees, businesses, and the general public of hazards associated with the illegal
discharges and improper disposal of waste and about the impact that stormwater discharges can have on local
waterways, as well as the steps that the public can take to reduce pollutants in stormwater.
Existing permittees shall assess program elements that were described in the previous permit, modify as
necessary, and develop and implement new elements, as necessary, to continue reducing the discharge of
pollutants from the MS4 to the MEP. New elements must be fully implemented by the end of this permit term and
newly regulated permittees shall have the program fully implemented by the end of this permit term. The
program must, at a minimum:
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a. Define the goals and objectives of the program based on high priority community-wide issues (for example,
reduction of nitrogen in discharges from the small MS4, promoting previous techniques used in the small
MS4, or improving the quality of discharges to the Edwards Aquifer);
b. Identify the target audience(s);
c. Develop or utilize appropriate educational materials, such as printed materials, billboard and mass transit
advertisements, signage at select locations, radio advertisements, television advertisements, and websites;
and
d. Determine cost effective and practical methods and procedures for distribution of materials.
(2) Throughout the permit term, all permittees shall make the educational materials available to convey the
program’s message to the target audience(s) at least annually.
(3) All permittees shall review and update as necessary, the SWMP and MCM implementation procedures
required by Part III.A.2. Any changes must be reflected in the annual report. Such written procedures must be
maintained, either on site or in the SWMP and made available for inspection by the TCEQ.
(4) MS4 operators may partner with other MS4 operators to maximize the program and cost effectiveness of the
required outreach.
(b) Public Involvement
All permittees shall involve the public, and, at minimum, comply with any state and local public notice
requirements in the planning and implementation activities related to developing and implementing the SWMP,
except that correctional facilities are not required to implement this portion of the MCM.
Existing permittees shall assess program elements that were described in the previous permit, modify as
necessary, and develop and implement new elements, as necessary, to continue reducing the discharge of
pollutants from the MS4 to the MEP. New elements must be fully implemented by the end of this permit term and
newly regulated permittees shall have the program fully implemented by the end of this permit term. At a
minimum, all permittees shall:
(1) If feasible, consider using public input (for example, the opportunity for public comment, or public meetings)
in the implementation of the program;
(2) If feasible, create opportunities for citizens to participate in the implementation of control measures, such as
stream clean-ups, storm drain stenciling, volunteer monitoring, volunteer “Adopt-A-Highway” programs, and
educational activities; and
(3) Ensure the public can easily find information about the SWMP.
Program Development
Objective: Through the selected BMPs, the Town of Prosper shall provide educational material to reach a range
of audiences to help promote stormwater quality and to reduce pollutants within our waterways. Material shall be
provided to reach residents, visitors, businesses, and Town employees in a variety of ways. Educational material
shall be provided and updated at a minimum of annual intervals. Opportunities throughout the permit term shall be
provided to allow the general public to offer public comment as well as participate in annual events. The goal is to
educate residents and others about the importance of stormwater quality, and show what steps can be done to
reduce pollutants in stormwater.
Selected BMPs:
BMP 1.1 Utility Bill Inserts
Description: Educational material regarding general stormwater information especially pertaining to TCEQ permit
guidelines shall be included in utility bill inserts at least once per year. Material are to include a variety of information
from year to year and shall include topics on hazards associated with illegal discharges and improper disposal of
waste, as well as the impact that stormwater discharges can have on local waterways. The inserts will also contain
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contact information for questions and comments. Inserts should reach all Prosper residents and businesses currently
being served by Town utilities.
Measurable Goal: The number of Prosper resident and business addresses with utility inserts.
Schedule of Implementation:
a Year 2: Create and insert material into utility bills.
a Year 3-5: Update material and continue insertion into utility bills.
Responsible Department: Utility Billing
BMP 1.2 Social Media
Description: Informative and educational material will be posted on the Town's Facebook page annually containing
general stormwater material pertaining to TCEQ permit guidelines. The Town will research additional forms of social
media to provide material to the general public who are "connected" to Prosper. Social media such as Facebook
allows users to interact with like minded individuals, and seek or share information on related topics.
Measurable Goal: Listed number of friends to Town Facebook page, and number of "likes" by Facebook users for
each related post.
Schedule of Implementation:
a Year 2: Create and post stormwater related material.
a Year 3-5: Update material and continue yearly posts. Look into additional forms of social media to reach
additional audiences and to continue to provide informative material.
Responsible Department: Public Works Department
BMP 1.3 Town Website
Description: Provide educational and informative material regarding stormwater related topics through links and the
creation of a dedicated webpage. The webpage is to include general TCEQ permit information as well as Town staff
contact information for questions or reporting purposes. Related topics will include information on hazards
associated with illegal discharges and improper disposal of waste, as well as the impact that stormwater discharges
can have on local waterways. Educational information addressing the impacts of bacteria on impaired water bodies
and promoting its reduction shall be included. The webpage is typically the most used form of gathering information
for a wide variety of users from businesses to consultants/developers to general public.
Measurable Goal: Webpage/related links up and running.
Schedule of Implementation:
a Year 2: Add links to related stormwater educational websites such as Texas Smartscape website as well as
related TCEQ webpage on Town Engineering webpage.
a Year 3-5:
x Continue to provide links to stormwater related websites.
x Create stormwater webpage and provide links to various related material.
a Year 4-5: Create intranet to allow easier access for Town staff to share information and Town guidelines with
each other.
Responsible Department: Public Works Department
BMP 1.4 Reference Material at Town Library
Description: Provide educational material for reference at the Public Library. Reference material to include
informative material relating to TCEQ stormwater permit, educational material on various stormwater BMP's including
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information on bacteria and promotion of its reduction in stormwater discharge, and information relating to Town of
Prosper stormwater management program.
Measurable Goal: Description of material provided.
Schedule of Implementation:
a Year 2: Create and provide reference material at Library.
a Year 3-5: Update material and continue to provide reference material.
Responsible Department: Library
BMP 1.5 Town Staff Education/Training
Description: Provide educational material to Town staff through various formats. Educational material related to
stormwater issues as it relates to Town functions shall be sent via staff email as well as be available on the Town's
intranet (once implemented). Additional training will be provided for staff directly related to construction activities.
Measurable Goal: Description of material provided.
Schedule of Implementation:
a Year 2:
x Create and email educational material using Town employee email.
x Hold training sessions for specific Town staff as job functions relate to construction.
a Year 3-5:
x Update material and send out via staff email.
x Continue staff training.
x Provide educational information via the Town's intranet once implemented.
Responsible Department: Public Works Department
BMP 1.6 Stormwater Hotline
Description: Develop and advertise a dedicated stormwater hotline to solicit information related to illicit discharges
and illegal dumping, stormwater complaints, and general comments regarding Prosper's stormwater management
program.
Measurable Goal: Establish dedicated phone line for residents questions and complaints.
Schedule of Implementation:
a Year 2: Provide contact info for Town staff to respond to resident questions and complaints on stormwater
related issues.
a Year 3-5: Provide dedicated phone hotline to address resident questions and complaints.
Responsible Department: Public Works Department
BMP 1.7 Educational Booth at Community Events
Description: Provide booth and/or table with various educational material and staffed with Town employees to
collect input from event's attendees and provide educational material.
Measurable Goal: Number of events educational booth has been provided.
Schedule of Implementation:
a Year 1-5: Provide booth at yearly Community events.
Responsible Department: Public Works Department
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BMP 1.8 Household Hazardous Waste Collection and Recycling
Description: Participate in area household hazardous waste collection day and advertise to residents. Continue to
enter into interlocal agreement with neighboring municipalities to allow collection of common household hazardous
material.
Measurable Goal: Hold annual event to allow residents an opportunity to participate in activities that promote
stormwater quality and reduction of pollutants in Town's waterways.
Schedule of Implementation:
a Year 1-5: Hold and promote yearly event for household hazardous waste collection.
Responsible Department: Public Works Department
2. ILLICIT DISCHARGE DETECTION AND ELIMINATION
Regulatory Requirements:
(a) Program Development
(1) All permittees shall develop, implement, and enforce a program to detect, investigate, and eliminate illicit
discharges into the small MS4. The program must include a plan to detect and address non-stormwater
discharges, including illegal dumping to the MS4 system.
Existing permittees must assess program elements that were described in the previous permit, modify as
necessary, and develop and implement new elements, as necessary, to continue reducing the discharge of
pollutants from the MS4 to the MEP. New elements must be fully implemented by the end of this permit term and
newly regulated permittees shall have the program fully implemented by the end of this permit term. See also
Part III.A.1(c).
The Illicit Discharge Detection and Elimination (IDDE) program must include the following:
a. An up-to-date MS4 map (see Part III.B.2.(c)(1));
b. Methods for informing and training MS4 field staff (See Part III.B.2.(c)(2));
c. Procedures for tracing the source of an illicit discharge (see Part III. B.2.(c)(5));
d. Procedures for removing the source of the illicit discharge (see Part III.B.2.(c)(5));
e. For Level 2, 3 and 4 small MS4s, if applicable, procedures to prevent and correct any leaking on-site
sewage disposal systems that discharge into the small MS4;
f. For Level 4 small MS4s, procedures for identifying priority areas within the small MS4 likely to have illicit
discharges, and a list of all such areas identified in the small MS4 (See Part III.B.2.(g)(1)); and
g. For Level 4 small MS4s, field screening to detect illicit discharges (See Part III.B.2.(g)(2)).
(2) For non-traditional small MS4s, if illicit connections or illicit discharges are observed related to another
operator’s MS4, the permittee shall notify the other MS4 operator within 48 hours of discovery. If notification to
the other MS4 operator is not practicable, then the permittee shall notify the appropriate TCEQ regional office of
the possible illicit connection.
(3) If another MS4 operator notifies the permittee of an illegal connection or illicit discharge to the small MS4,
then the permittee shall follow the requirements specified in Part III.B.2.(c)(3).
(4) All permittees shall review and update as necessary, the SWMP and MCM implementation procedures
required by Part III.A.2. Any changes must be reflected in the annual report. Such written procedures must be
maintained, either on site or in the SWMP and made available for inspection by the TCEQ.
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Allowable Non-Stormwater Discharges
Non-stormwater flows listed in Part II.C. do not need to be considered by the permittee as an illicit discharge
requiring elimination unless the permittee or the TCEQ identifies the flow as a significant source of pollutants to the
small MS4.
Requirements for all Permittees
All permittees shall include the requirements described below in Parts III.B.2(c)(1)-(6)
(1) MS4 mapping
a. All permittees shall maintain an up-to-date MS4 map, which must be located on site and available for
review by the TCEQ. The MS4 map must show at a minimum the following information:
b. The location of all small MS4 outfalls that are operated by the permittee and that discharge into waters of
the U.S;
c. The location and name of all surface waters receiving discharges from the small MS4 outfalls; and
d. Priority areas identified under Part III.B.2.(e)(1) if applicable.
(2) Education and Training
All permittees shall implement a method for informing or training all the permittee’s field staff that may come into
contact with or otherwise observe an illicit discharge or illicit connection to the small MS4 as part of their normal
job responsibilities. Training program materials and attendance lists must be maintained on site and made
available for review by the TCEQ.
(3) Public Reporting of Illicit Discharges and Spills
To the extent feasible, all permittees shall publicize and facilitate public reporting of illicit discharges or water
quality impacts associated with discharges into or from the small MS4. The permittee shall provide a central
contact point to receive reports; for example by including a phone number for complaints and spill reporting.
(4) All permittees shall develop and maintain on site procedures for responding to illicit discharges and spills.
(5) Source Investigation and Elimination
a. Minimum Investigation Requirements – Upon becoming aware of an illicit discharge, all permittees shall
conduct an investigation to identify and locate the source of such illicit discharge as soon as practicable.
(i) All permittees shall prioritize the investigation of discharges based on their relative risk of pollution. For
example, sanitary sewage may be considered a high priority discharge.
(ii) All permittees shall report to the TCEQ immediately upon becoming aware of the occurrence of any
illicit flows believed to be an immediate threat to human health or the environment.
(iii) All permittees shall track all investigations and document, at a minimum, the date(s) the illicit discharge
was observed; the results of the investigation; any follow-up of the investigation; and the date the
investigation was closed.
b. Identification and Investigation of the Source of the Illicit Discharge –All permittees shall investigate and
document the source of illicit discharges where the permittees have jurisdiction to complete such an
investigation. If the source of illicit discharge extends outside the permittee’s boundary, all permittees shall
notify the adjacent permitted MS4 operator or TCEQ’s Field Operation Support Division according to Part
III.A.3.b.
c. Corrective Action to Eliminate Illicit Discharge
(i) If and when the source of the illicit discharge has been determined, all permittees shall immediately
notify the responsible party of the problem, and shall require the responsible party to perform all
necessary corrective actions to eliminate the illicit discharge.
(6) Inspections –The permittee shall conduct inspections, as determined appropriate, in response to complaints,
and shall conduct follow-up inspections as needed to ensure that corrective measures have been implemented
by the responsible party.
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Additional Requirements for Level 3 and 4 small MS4s
In addition to the requirements described in Parts III.B.2(c)(1)-(6) above, permittees who operate levels 3 and 4
small MS4s shall meet the following requirements:
(1) Source Investigation and Elimination
Permittees who operate level 3 and 4 small MS4 shall upon being notified that the discharge has been
eliminated, conduct a follow-up investigation or field screening, consistent with Part III.B.2.(e)(2), to verify that
the discharge has been eliminated. The permittee shall document its follow-up investigation. The permittee may
seek recovery and remediation costs from responsible parties consistent with Part III.A.3., and require
compensation related costs. Resulting enforcement actions must follow the procedures for enforcement action in
Part III.A.3. If the suspected source of the illicit discharge is authorized under an NPDES/TPDES permit or the
discharge is listed as an authorized non-stormwater discharge, as described in Part III.C., no further action is
required.
Additional Requirements for Level 4 small MS4s
In addition to the requirements described in Parts III.B.2(c)-(d) above, permittees who operate level 4 small MS4s
shall meet the following requirements:
(1) Identification of Priority Areas
Permittees who operate level 4 small MS4s shall identify priority areas and shall document the basis for the
selection of each priority area and shall create a list of all priority areas identified. This priority area list must be
available for review by the TCEQ.
(2) Dry Weather Field Screening
By the end of the permit term, permittees who operate level 4 small MS4s shall develop and implement a written
dry weather field screening program to assist in detecting and eliminating illicit discharges to the small MS4. Dry
weather field screening must consist of (1) field observations; and (2) field screening, as needed. If dry weather
field screening is necessary, at a minimum, the permittee shall:
a. Conduct dry weather field screening in priority areas as identified by the permittee in Part III.B.2(e)(1). By
the end of the permit term, all of those priority areas, although not necessarily all individual outfalls must be
screened.
b. Field observation requirements – The permittee shall develop written procedures for observing flows from
outfalls when there has been at least 72 hours of dry weather. The written procedures should include the
basis used to determine which outfalls would be observed. The permittee shall record visual observations
such as odor, color, clarity, floatables, deposits, or stains.
c. Field screening requirements – The permittee shall develop written procedures to determine which dry
weather flows will be screened, based on results of field observations or complaint from the public or the
permittee’s trained field staff. At a minimum, when visual observations indicate a potential problem such as
discolored flows, foam, surface sheen, and other similar indicators of contamination, the permittee shall
conduct a field screening analysis for selected indicator pollutants as determined by the permittee.
Screening methodology may be modified based on experience gained during the actual field screening
activities. The permittee shall document the method used.
Program Development
Objective: The Town shall develop, implement, and enforce a program to detect, investigate, and eliminate illicit
discharges into the small MS4. Town staff shall be trained to detect and investigate potential illicit discharges.
Ordinances shall be created and implement to give Town authority to eliminate illicit discharges. Goal is to give
Town employees tools to detect and enforce removal of illicit discharges.
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Selected BMPs
BMP 2.1 Storm Sewer Map
Description: Develop a storm sewer map in accordance with TCEQ requirements. Use existing GIS data for current
mapped infrastructure, and perform field survey where data is unavailable.
Measurable Goal: Creation of storm sewer map to show locations of existing storm sewer in addition to storm
outfalls in relation to names receiving bodies of water/Waters of the U.S. Include locations and names of all surface
waters receiving discharge from these outfalls.
Schedule of Implementation:
a Year 2-3: Create Town storm sewer map of existing sewer system with use of existing GIS data. Survey older
infrastructure missing from existing GIS mapping and integrate into storm sewer map. Add new data as
development occurs.
a Year 4-5: Update map due to continuing development within the Town.
Responsible Department: Engineering Department
BMP 2.2 Stormwater Management Ordinance - Illicit Discharge Elimination
Description: Review and update existing ordinances and create new ordinances as needed to comply with current
TCEQ requirements to provide the Town of Prosper the authority to require the elimination of illicit connections or
illegal dumping activities within the Town. Ordinance to address the reduction of bacteria in stormwater discharge
into Wilson Creek as well as other water bodies.
Measurable Goal: Create Ordinance to give Town of Prosper authority to eliminate illicit discharges and issue
fines, as needed.
Schedule of Implementation:
a Year 2-3: Draft and adopt Illicit Discharge Ordinance and get public input.
a Year 3-5: Commence enforcement and track process. Update and modify, as needed.
Responsible Department: Public Works Department
BMP 2.3 Illicit Discharge Investigation and Elimination
Description: Conduct investigations to determine the source of illicit connections and illegal dumping activities.
Follow procedures to remove source of the illicit discharge, and issues fines, as needed. Procedures to include
prevention and correction of leaking on-site sewage disposal systems.
Measurable Goal: Track number of investigations performed. Track number of detected discharges.
Schedule of Implementation:
a Year 2-3: Draft and adopt Illicit Discharge Ordinance. Train appropriate personnel. Create procedures to
remove illicit discharge.
a Year 3-5: Conduct investigations in accordance with established parameters. Issue fines.
a Year 4-5: Continue and update training for appropriate personnel. Update procedures, as needed.
Responsible Department: Public Works Department / Code Compliance Department
BMP 2.4 Household Hazardous Waste Collection and Recycling (also BMP 1.8)
Description: Participate in area household hazardous waste collection day and advertise to residents. Continue to
enter into interlocal agreement with neighboring municipalities to allow collection of common household hazardous
material.
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Measurable Goal: Hold annual event to allow residents opportunity to participate in activities that promote
stormwater quality and reduction of pollutants in the Town's waterways.
Schedule of Implementation:
a Year 1-5: Hold and promote yearly event for household hazardous waste collection.
Responsible Department: Public Works Department
BMP 2.5 Stormwater Hotline (also BMP 1.6)
Description:Develop and advertise a dedicated stormwater hotline to solicit information related to illicit discharges
and illegal dumping, stormwater complaints, and general comments regarding Prosper's stormwater management
program.
Measurable Goal: Establish dedicated phone line for residents questions and complaints.
Schedule of Implementation:
a Year 2: Provide contact info for Town staff to respond to resident questions and complaints on stormwater
related issues.
a Year 3-5: Provide dedicated phone hotline to address resident questions and complaints.
Responsible Department: Public Works Department
BMP 2.6 Hazardous Material Spill Response
Description: Continue implementation of existing spill response procedures and training to contain and properly
dispose hazardous material spills, and prevent those spills from entering the MS4. Review and update existing
procedures and training, as needed.
Measurable Goal: Provide annual Haz-Mat training to Fire Department staff that includes topics covering
stormwater quality impacts and preventing spills from entering the storm drain system and waterways. Document
annual training provided.
Schedule of Implementation:
a Year 1-5:
x Continue implementation of existing procedures and training.
x Track number of responses to spills / Hazmat incidents.
x Track number of training hours for appropriate employees.
Responsible Department: Fire Department
3. CONSTRUCTION SITE STORMWATER RUNOFF CONTROL
Regulatory Requirements:
(a) Requirements and Control Measures
(1) All permittees shall develop, implement, and enforce a program requiring operators of small and large
construction activities, as defined in Part I of this general permit, to select, install, implement, and maintain
stormwater control measures that prevent illicit discharges to the MEP. The program must include the
development and implementation of an ordinance or other regulatory mechanism, as well as sanctions to ensure
compliance to the extent allowable under state, federal, and local law, to require erosion and sediment control.
Existing permittees shall assess program elements that were described in the previous permit, modify as
necessary, and develop and implement new elements, as necessary, to continue reducing the discharge of
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pollutants from the MS4 to the MEP. New elements must be fully implemented by the end of this permit term and
newly regulated permittees shall have the program fully implemented by the end of this permit term.
If TCEQ waives requirements for stormwater discharges associated with small construction from a specific
site(s), the permittee is not required to enforce the program to reduce pollutant discharges from such site(s).
(b) Requirements for all Permittees
All permittees shall include the requirements described below in Parts III.B.3(b)(1)-(7).
(1) All permittees shall review and update as necessary, the SWMP and MCM implementation procedures
required by Part III.A.2. Any changes must be included in the annual report. Such written procedures must be
maintained on site or in the SWMP and made available for inspection by the TCEQ.
(2) All permittees shall require that construction site operators implement appropriate erosion and sediment
control BMPs. The permittee’s construction program must ensure the following minimum requirements are
effectively implemented for all small and large construction activities discharging to its small MS4.
a. Erosion and Sediment Controls - Design, install, and maintain effective erosion controls and sediment
controls to minimize the discharge of pollutants.
b. Soil Stabilization - Stabilization of disturbed areas must, at a minimum, be initiated immediately whenever
any clearing, grading, excavating, or other earth disturbing activities have permanently ceased on any
portion of the site, or temporarily ceased on any portion of the site and will not resume for a period
exceeding 14 calendar days. Stabilization must be completed within a period of time determined by the
permittee. In arid, semiarid, and drought-stricken areas, as determined by the permittee, where initiating
vegetative stabilization measures immediately is infeasible, alternative stabilization measures must be
employed as specified by the permittee.
c. BMPs –Design, install, implement, and maintain effective BMPs to minimize the discharge of pollutants to
the small MS4. At a minimum, such BMPs must be designed, installed, implemented and maintained to:
(i) Minimize the discharge of pollutants from equipment and vehicle washing, wheel wash water, and other
wash waters;
(ii) Minimize the exposure of building materials, building products, construction wastes, trash, landscape
materials, fertilizers, pesticides, herbicides, detergents, sanitary waste, and other materials present on
the site to precipitation and to stormwater; and
(iii) Minimize the discharge of pollutants from spills and leaks.
d. As an alternative to (a) through (c) above, all permittees shall ensure that all small and large construction
activities discharging to the small MS4 have developed and implemented a stormwater pollution prevention
plan (SWP3) in accordance with the TPDES CGP TXR150000. In arid, semiarid, and drought-stricken
areas, as determined by the permittee, where initiating vegetative stabilization measures immediately is
infeasible, alternative stabilization measures must be employed as specified by the permittee. As an
alternative, vegetative stabilization measures may be implemented as soon as practicable.
(3) Prohibited Discharges - The following discharges are prohibited:
a. Wastewater from washout of concrete and wastewater from water well drilling operations, unless managed
by an appropriate control;
b. Wastewater from washout and cleanout of stucco, paint, from release oils, and other construction
materials;
c. Fuels, oils, or other pollutants used in vehicle and equipment operation and maintenance;
d. Soaps or solvents used in vehicle and equipment washing; and
e. Discharges from dewatering activities, including discharges from dewatering of trenches and excavations,
unless managed by appropriate BMPs.
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(4) Construction Plan Review Procedures
To the extent allowable by state, federal, and local law, all permittees shall maintain and implement site plan
review procedures, that describe which plans will be reviewed as well as when an operator may begin
construction. For those permittees without legal authority to enforce site plan reviews, this requirement is limited
to those sites operated by the permittee and its contractors and located within the permittee’s regulated area.
The site plan procedures must meet the following minimum requirements:
a. The site plan review procedures must incorporate consideration of potential water quality impacts.
b. The permittee may not approve any plans unless the plans contain appropriate site specific construction
site control measures that, at a minimum, meet the requirements described in Part III.B.3.(a) or in the
TPDES CGP, TXR150000.
The permittee may require and accept a plan, such as a SWP3, that has been developed pursuant to the CGP,
TXR150000.
(5) Construction Site Inspections and Enforcement
To the extent allowable by state, federal, and local law, all permittees shall implement procedures for inspecting
large and small construction projects. Permittees without legal authority to inspect construction sites shall at a
minimum conduct inspections of sites operated by the permittee or its contractors and that are located in the
permittee’s regulated area.
a. Inspections must occur at a frequency determined by the permittee, based on the evaluation of factors that
are a threat to water quality, such as: soil erosion potential; site slope; project size and type; sensitivity of
receiving waterbodies; proximity to receiving waterbodies; non-stormwater discharges; and past record of
non-compliance by the operators of the construction site.
b. Inspections must occur during the active construction phase.
(i) All permittees shall develop, implement, and revise as necessary, written procedures outlining the
inspection and enforcement requirements. These procedures must be maintained on site or in the
SWMP and be made available to TCEQ.
(ii) Inspections of construction sites must, at a minimum:
1. Determine whether the site has appropriate coverage under the TPDES CGP, TXR150000. If no
coverage exists, notify the permittee of the need for permit coverage.
2. Conduct a site inspection to determine if control measures have been selected, installed,
implemented, and maintained according to the small MS4’s requirements.
3. Assess compliance with the permittee’s ordinances and other regulations.
4. Provide a written or electronic inspection report.
c. Based on site inspection findings, all permittees shall take all necessary follow-up actions (for example,
follow-up-inspections or enforcement) to ensure compliance with permit requirements and the SWMP.
These follow-up and enforcement actions must be tracked and maintained for review by the TCEQ.
For non-traditional small MS4s with no enforcement powers, the permittee shall notify the adjacent MS4 operator
with enforcement authority or the TCEQ’s Field Operations Support Division according to Part III.A.3(b).
(6) Information submitted by the Public
All permittees shall develop, implement, and maintain procedures for receipt and consideration of information
submitted by the public.
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(7) MS4 Staff Training
All permittees shall ensure that all staff whose primary job duties are related to implementing the construction
stormwater program (including permitting, plan review, construction site inspections, and enforcement) are
informed or trained to conduct these activities. The training may be conducted by the permittee or by outside
trainers.
(c) Additional Requirements for Level 3 and 4 small MS4s
In addition to the requirements described in Parts III.B.3(b)(1)-(7) above, permittees who operate levels 3 and 4
small MS4s shall meet the following requirements:
(1) Construction Site Inventory
Permittees who operate levels 3 and 4 small MS4s shall maintain an inventory of all permitted active public and
private construction sites, that result in a total land disturbance of one or more acres or that result in a total land
disturbance of less than one acre if part of a larger common plan or development or sale. Notification to the
small MS4 should be made by submittal of a copy of an NOI or a small construction site notice. The permittee
shall make this inventory available to the TCEQ upon request.
Program Development
Objective: Town shall develop, implement, and enforce a program to address stormwater runoff from construction
sites one acre or greater to promote stormwater quality and prevent pollutants from entering waterways. Town staff
shall be trained to implement and enforce maintenance of construction stormwater BMPs. Ordinances shall be
created to require erosion and sediment control measures for all new and existing construction with the goal being to
reduce pollutants from construction sites.
Selected BMPs
BMP 3.1 Stormwater Management Ordinance - Erosion and Sediment Control Requirements
Description: Develop Town ordinance requiring the implementation of appropriate erosion and sediment control
BMP's as well as other TCEQ permit requirements.
Measurable Goal: Create Ordinance to give Town of Prosper authority to require implementation of erosion and
sediment control BMP's.
Schedule of Implementation:
a Year 2-3: Draft and Adopt Erosion and Sediment Control Ordinance and get public input.
a Year 3-5: Commence enforcement and track process. Update and modify as needed.
Responsible Department: Public Works Department
BMP 3.2 Requirements for Construction Site Contractors
Description: Update and continue to implement requirements for construction site contractors as it relates to
construction site runoff.
Measurable Goal:
A. Develop construction plan review checklist to use during plan review process. Require consultants to prepare
plans in accordance with stormwater ordinance and developed checklist.
B. Develop procedures to control waste such as discarded building materials, concrete truck washout water,
chemicals, litter, and sanitary waste at the construction site that may cause adverse impacts to water quality.
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Schedule of Implementation:
a Year 2:
x Draft and implement construction plan review checklist. Require Consultants to follow checklist
guidelines.
x Develop procedures to control waste from construction site contractors
a Year 3-5: Review and update checklist and procedures, as need. Continue to implement procedures.
Responsible Department: Public Works Department
BMP 3.3 Construction Site Inspections
Description: Develop procedures for construction site inspections and enforcement of erosion and sediment control
requirements for regulated construction activities.
Measurable Goal: Develop and implement inspection and enforcement program.
Schedule of Implementation:
a Year 2: Draft procedures for construction site inspections and enforcement of erosion and sediment control
requirements. Train appropriate staff.
a Year 3-5: Continue to implement procedures for construction site inspections. Review and update procedures,
as necessary.
Responsible Department: Public Works Department
BMP 3.4 Receipt and Consideration of Information from Public
Description: The Town is to develop program to receive and consider information provided by the public in the
development of procedures of construction site stormwater runoff. The Town is to use various medium such as
stormwater hotline, social media, public input meetings, and other to collect information provided by Town residents
and the general public.
Measurable Goal: Development of program to receive input from the public regarding procedures as it relates to
construction site runoff. Review and consider public input, and incorporate into procedures, as appropriate.
Schedule of Implementation:
a Year 2: Develop a program using existing mediums to collect public input as it relates to construction site runoff.
Periodically review and consider information provided by public and modify the program as appropriate.
a Year 3-5: Continue to develop a program as new forms of information collection methods are established, and
additional public input is received.
Responsible Department: Public Works Department
4. POST-CONSTRUCTION STORMWATER MANAGEMENT IN NEW DEVELOPMENT AND REDEVELOPMENT
Regulatory Requirements:
(a) Post-Construction Stormwater Management Program
(1) All permittees shall develop, implement and enforce a program, to the extent allowable under state, federal,
and local law, to control stormwater discharges from new development and redeveloped sites that discharge
into the small MS4 that disturb one acre or more, including projects that disturb less than one acre that are part
of a larger common plan of development or sale. The program must be established for private and public
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development sites. The program may utilize an offsite mitigation and payment in lieu of components to address
this requirement.
Existing permittees shall assess program elements that were described in the previous permit, modify as
necessary, to continue reducing the discharge of pollutants from the MS4 to the MEP. New elements must be
fully implemented by the end of this permit term and newly regulated permittees shall have the program fully
implemented by the end of the permit term.
(2) All permittees shall use, to the extent allowable under state, federal, and local law and local development
standards, an ordinance or other regulatory mechanism to address post-construction runoff from new
development and redevelopment projects. The permittees shall establish, implement, and enforce a
requirement, that owners or operators of new development and redeveloped sites design, install, implement,
and maintain a combination of structural and non-structural BMPs appropriate for the community and that
protects water quality. If the construction of permanent structures is not feasible due to space limitations, health
and safety concerns, cost effectiveness, or highway construction codes, the permittee may propose an
alternative approach to TCEQ. Newly regulated permittees shall have the program element fully implemented
by the end of the permit term.
(b) Requirements for all Permittees
All permittees shall include the requirements described below in Parts III.B.4.(b)(1)-(3)
(1) All permittees shall review and update as necessary, the SWMP and MCM implementation procedures
required by Part III.A.2. Any changes must be included in the annual report. Such written procedures must be
maintained either on site or in the SWMP and made available for inspection by TCEQ.
(2) All permittees shall document and maintain records of enforcement actions and make them available for
review by the TCEQ.
(3) Long-Term Maintenance of Post-Construction Stormwater Control Measures
All permittees shall, to the extent allowable under state, federal, and local law, ensure the long-term operation
and maintenance of structural stormwater control measures installed through one or both of the following
approaches:
a. Maintenance performed by the permittee. See Part III.B.5.
b. Maintenance performed by the owner or operator of a new development or redeveloped site under a
maintenance plan. The maintenance plan must be filed in the real property records of the county in which
the property is located. The permittee shall require the owner or operator of any new development or
redeveloped site to develop and implement a maintenance plan addressing maintenance requirements for
any structural control measures installed on site. The permittee shall require operation and maintenance
performed is documented and retained on site, such as at the offices of the owner or operator, and made
available for review by the small MS4.
(c) Additional Requirements for Level 4 small MS4s
In addition to the requirements described in Parts III.B.5(b)(1)-(3) above, permittees who operate level 4 small
MS4s shall meet the following requirements:
(1) Inspections - Permittees who operate level 4 small MS4s shall develop and implement an inspection
program to ensure that all post construction stormwater control measures are operating correctly and are being
maintained as required consistent with its applicable maintenance plan. For small MS4s with limited
enforcement authority, this requirement applies to the structural controls owned and operated by the small MS4
or its contractors that perform these activities within the small MS4’s regulated area.
a. Inspection Reports - The permittee shall document its inspection findings in an inspection report and make
them available for review by the TCEQ.
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Program Development
Objective: The Town shall develop, implement, and enforce a program to address stormwater runoff from new
development and redeveloped sites to promote stormwater quality and prevent pollutants from entering waterways.
Town staff shall create and implement a program to require structural and non-structural BMPs for new development
and redeveloped sites. Ordinances shall be created and implement to give Town authority to enforce the program.
The goal is to reduce pollutants from new development and redeveloped sites long-term and protects water quality.
Selected BMPs
BMP 4.1 Engineering Design Requirements
Description:Update engineering design manuals to include structural and non-structural BMP's in site development
design for post-construction stormwater management.
Measurable Goal: Creation of post-construction stormwater runoff control guidelines within Engineering Design
Manuals.
Schedule of Implementation:
a Year 2: Create/update engineering design manuals to include design guidelines to address post-construction
stormwater runoff. Implement guidelines with construction plan review process.
a Year 3-5: Continue to implement guidelines. Review and update requirements, as appropriate.
Responsible Department: Engineering Department
BMP 4.2 Stormwater Management Ordinance - Post-Construction Requirements
Description:Develop a Town ordinance requiring permanent post-construction stormwater runoff controls for
regulated new development and redevelopment projects to prevent or minimize water quality impacts. Utilize and
reference existing ordinances that provide some post-construction controls.
Measurable Goal: Create an ordinance to give the Town of Prosper authority to require post-construction
stormwater runoff controls.
Schedule of Implementation:
a Year 2-3: Draft and adopt Post-Construction Requirements Ordinance and get public input.
a Year 4-5: Implement requirements and track process. Update and modify, as needed.
Responsible Department: Engineering Department
BMP 4.3 Structural and Non-Structural BMP Maintenance
Description:The Town shall develop public/private partnerships with Homeowner Associations (HOA), developers,
or other private entity to provide long-term maintenance of post-construction BMP's as it relates to development and
water quality. The Town to develop Post-Construction BMP Operation and Maintenance documents for distribution
to developers and HOAs to aid in long-term maintenance.
Measurable Goal: Development of a program to create public/private partnerships for maintenance of post-
construction BMPs. Creation of O&M documents to distribute to developers and HOAs.
Schedule of Implementation:
a Year 2: Develop program. Seek input from public and local developers. Create documents for distribution.
a Year 3-5: Continue to develop public/private partnerships for maintenance of post-construction BMPs. Review
and modify program, as appropriate.
Responsible Department: Engineering / Planning Departments
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5. POLLUTION PREVENTION/GOOD HOUSEKEEPING FOR MUNICIPAL OPERATIONS
Regulatory Requirements:
(a) Program Development
(1) All permittees shall develop and implement an operation and maintenance program, including an employee
training component that has the ultimate goal of preventing or reducing pollutant runoff from municipal activities
and municipally owned areas including but not limited to park and open space maintenance; street, road, or
highway maintenance; fleet and building maintenance; stormwater system maintenance; new construction and
land disturbances; municipal parking lots; vehicle and equipment maintenance and storage yards; waste
transfer stations; and salt/sand storage locations.
Existing permittees shall assess program elements that were described in the previous permit, modify as
necessary, and develop and implement new elements, as necessary, to continue reducing the discharges of
pollutants from the MS4 to the MEP. New elements must be fully implemented by the end of this permit term
and newly regulated permittees shall have the program fully implemented by the end of this permit term. (See
also Part III.A.1.(c))
(b) Requirements for all Permittees
All permitees shall include the requirements described below in Parts III.B.5.(1)-(6) in the program:
(1) Permittee-owned Facilities and Control Inventory
All permittees shall develop and maintain an inventory of facilities and stormwater controls that it owns and
operates within the regulated area of the small MS4. If feasible, the inventory may include all applicable permit
numbers, registration numbers, and authorizations for each facility or controls. The inventory must be available
for review by TCEQ and must include, but is not limited, to the following, as applicable:
a. Composting facilities;
b. Equipment storage and maintenance facilities;
c. Fuel storage facilities;
d. Hazardous waste disposal facilities;
e. Hazardous waste handling and transfer facilities;
f. Incinerators;
g. Landfills;
h. Materials storage yards;
i. Pesticide storage facilities;
j. Buildings, including schools, libraries, police stations, fire stations, and office buildings;
k. Parking lots;
l. Golf courses;
m. Swimming pools;
n. Public works yards;
o. Recycling facilities;
p. Salt storage facilities;
q. Solid waste handling and transfer facilities;
r. Street repair and maintenance sites;
s. Vehicle storage and maintenance yards; and
t. Structural stormwater controls.
(2) Training and Education
All permittees shall inform or train appropriate employees involved in implementing pollution prevention and
good housekeeping practices. All permittees shall maintain a training attendance list for inspection by TCEQ
when requested.
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(3) Disposal of Waste Material - Waste materials removed from the small MS4 must be disposed of in
accordance with 30 TAC Chapters 330 or 335, as applicable.
(4) Contractor Requirements and Oversight
a. Any contractors hired by the permittee to perform maintenance activities on permittee-owned facilities
must be contractually required to comply with all of the stormwater control measures, good housekeeping
practices, and facility specific stormwater management operating procedures described in Parts III B.5.(2)-
(6).
b. All permittees shall provide oversight of contractor activities to ensure that contractors are using
appropriate control measures and SOPs. Oversight procedures must be developed before the end of the
permit term and maintained on site and made available for inspection by TCEQ.
(5) Municipal Operation and Maintenance Activities
Assessment of permittee-owned operations
a. All permittees shall evaluate operation and maintenance (O&M) activities for their potential to discharge
pollutants in stormwater, including but not limited to:
(i) Road and parking lot maintenance may include such areas as pothole repair, pavement marking,
sealing, and re-paving;
(ii) Bridge maintenance may include such areas as re-chipping, grinding, and saw cutting;
(iii) Cold weather operations, including plowing, sanding, and application of deicing and anti-icing
compounds and maintenance of snow disposal areas; and
(iv) Right-of-way maintenance, including mowing, herbicide and pesticide application, and planting
vegetation.
b. All permittees shall identify pollutants of concern that could be discharged from the above O&M activities
(for example, metals; chlorides; hydrocarbons such as benzene, toluene, ethyl benzene, and xylenes;
sediment; and trash).
c. All permittees shall develop and implement a set of pollution prevention measures that will reduce the
discharge of pollutants in stormwater from the above activities. These pollution prevention measures may
include the following examples:
(i) Replacing materials and chemicals with more environmentally benign materials or methods;
(ii) Changing operations to minimize the exposure or mobilization of pollutants to prevent them from
entering surface waters; and
(iii) Placing barriers around or conducting runoff away from deicing chemical storage areas to prevent
discharge into surface waters.
d. Inspection of pollution prevention measures - All pollution prevention measures implemented at permittee-
owned facilities must be visually inspected at a frequency determined by the permittee to ensure they are
working properly. A log of inspections must be maintained and made available for review by the TCEQ
upon request.
(6) Structural Control Maintenance
If BMPs include structural controls, maintenance of the controls must be performed at a frequency determined
by the permittee and consistent with maintaining the effectiveness of the BMP.
(c) Additional Requirements for Level 3 and 4 small MS4s:
In addition to the requirements described in Parts.B.5.(b)(1)-(6) above, permittees who operate levels 3 or 4 small
MS4s shall meet the following requirements:
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(1) Storm Sewer System Operation and Maintenance
a. Permittees who operate levels 3 or 4 small MS4s shall develop and implement an O&M program to reduce
to the maximum extent practicable the collection of pollutants in catch basins and other surface drainage
structures.
b. Permittees who operate levels 3 or 4 small MS4s shall develop a list of potential problem areas. The
permittees shall identify and prioritize problem areas for increased inspection (for example, areas with
recurrent illegal dumping).
(2) Operation and Maintenance Program to Reduce Discharges of Pollutants from Roads Permittees who
operate level 3 or 4 small MS4s shall implement an O&M program that includes, if feasible and practicable, a
street sweeping and cleaning program, or an equivalent BMP such as an inlet protection program, which must
include an implementation schedule and a waste disposal procedure. The basis for the decision must be
included in the SWMP. If a street sweeping and cleaning program is implemented, the permittee shall evaluate
the following permittee-owned and operated areas for the program: streets, road segments, and public parking
lots including, but not limited to, high traffic zones, commercial and industrial districts, sport and event venues,
and plazas, as well as areas that consistently accumulate high volumes of trash, debris, and other stormwater
pollutants.
a. Implementation schedules – If a sweeping program is implemented, the permittee shall sweep the areas in
the program (for example, the streets, roads, and public parking lots) in accordance with a frequency and
schedule determined in the permittee’s O&M program.
b. For areas where street sweeping is technically infeasible (for example, streets without curbs), the permittee
shall focus implementation of other trash and litter control procedures, or provide inlet protection measures
to minimize pollutant discharges to storm drains and creeks.
c. Sweeper Waste Material Disposal – If utilizing street sweepers, the permittee shall develop a procedure to
dewater and dispose of street sweeper waste material and shall ensure that water and material will not
reenter the small MS4.
(3) Mapping of Facilities
Permittees who operate levels 3 or 4 small MS4s shall, on a map of the area regulated under this general
permit, identify where the permittee-owned and operated facilities and stormwater controls are located.
(4) Facility Assessment
Permittees who operate levels 3 or 4 small MS4s shall perform the following facility assessment in the
regulated portion of the small MS4 operated by the permittee:
a. Assessment of Facilities’ Pollutant Discharge Potential - The permittee shall review the facilities identified
in Part III.B.5.(b) once per permit term for their potential to discharge pollutants into stormwater.
b. Identification of high priority facilities - Based on the Part III.B.5.(c)(4)a. assessment, the permittee shall
identify as high priority those facilities that have a high potential to generate stormwater pollutants and shall
document this in a list of these facilities. Among the factors that must be considered in giving a facility a
high priority ranking are the amount of urban pollutants stored at the site, the identification of improperly
stored materials, activities that must not be performed outside (for example, changing automotive fluids,
vehicle washing), proximity to waterbodies, proximity to sensitive aquifer recharge features, poor
housekeeping practices, and discharge of pollutant(s) of concern to impaired water(s). High priority
facilities must include, at a minimum, the permittee’s maintenance yards, hazardous waste facilities, fuel
storage locations, and any other facilities at which chemicals or other materials have a high potential to be
discharged in stormwater.
c. Documentation of Assessment Results - The permittee shall document the results of the assessments and
maintain copies of all site evaluation checklists used to conduct the assessments. The documentation must
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include the results of the permittee’s initial assessment, and any identified deficiencies and corrective
actions taken.
(5) Development of Facility Specific SOPs
Permittees who operate levels 3 or 4 small MS4s shall develop facility specific stormwater management SOPs.
The permittee may utilize existing plans or documents that may contain the following required information:
a. For each high priority facility identified in Part III.B.5.(c)(4)b., the permittee shall develop an SOP that
identifies BMPs to be installed, implemented, and maintained to minimize the discharge of pollutants in
stormwater from each facility.
b. A hard or electronic copy of the facility-specific stormwater management SOP (or equivalent existing plan
or document) must be maintained and available for review by the TCEQ. The SOP must be kept on site
when possible and must be updated as necessary.
(6) Stormwater Controls for High Priority Facilities
Permittees who operate levels 3 or 4 small MS4s shall implement the following stormwater controls at all high
priority facilities identified in Part III.B.5.(c)(4)b. A description of BMPs developed to comply with this
requirement must be included in each facility specific SOP:
a. General good housekeeping – Material with a potential to contribute to stormwater pollution should be
sheltered from exposure to stormwater when feasible.
b. De-icing and anti-icing material storage - The permittee shall ensure, to the MEP, that stormwater runoff
from storage piles of salt and other de-icing and anti-icing materials is not discharged; or shall ensure that
any discharges from the piles are authorized under a separate discharge permit.
c. Fueling operations and vehicle maintenance - The permittee shall develop SOPs (or equivalent existing
plans or documents) which address spill prevention and spill control at permittee-owned and operated
vehicle fueling, vehicle maintenance, and bulk fuel delivery facilities.
d. Equipment and vehicle washing - The permittee shall develop SOPs that address equipment and vehicle
washing activities at permittee-owned and operated facilities. The discharge of equipment and vehicle
wash water to the small MS4 or directly to receiving waters from permittee-owned facilities is not
authorized under this general permit. To ensure that wastewater is not discharged under this general
permit, the permittee’s SOP may include installing a vehicle wash reclaim system, capturing and hauling
the wastewater for proper disposal, connecting to sanitary sewer (where applicable and approved by local
authorities), ceasing the washing activity, or applying for and obtaining a separate TPDES permit.
(7) Inspections
Permittees who operate levels 3 or 4 small Ms4s shall develop and implement an inspection program, which at
a minimum must include periodic inspections of high priority permittee-owned facilities. The results of the
inspections and observations must be documented and available for review by the TCEQ.
(d) Additional Requirements for Level 4 small MS4s:
In addition to all the requirements described in Parts III.B.5(b) and III.B.5.(c) above, permittees who operate
level 4 small MS4s shall meet the following requirements:
(1) Pesticide, Herbicide, and Fertilizer Application and Management
a. Landscape maintenance - The permittee shall evaluate the materials used and activities performed on
public spaces owned and operated by the permittee such as parks, schools, golf courses, easements,
public rights-of-way, and other open spaces for pollution prevention opportunities. Maintenance activities
for the turf landscaped portions of these areas may include mowing, fertilization, pesticide application, and
irrigation. Typical pollutants include sediment, nutrients, hydrocarbons, pesticides, herbicides, and organic
debris.
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b. The permittee shall implement the following practices to minimize landscaping-related pollutant generation
with regard to public spaces owned and operated by the permittee:
(i) Educational activities, permits, certifications, and other measures for the permittee’s applicators and
distributors.
(ii) Pest management measures that encourage non-chemical solutions where feasible. Examples may
include:
a) Use of native plants or xeriscaping;
b) Keeping clippings and leaves out the small MS4 and the street by encouraging mulching,
composting, or landfilling;
c) Limiting application of pesticides and fertilizers if precipitation is forecasted within 24 hours, or as
specified in label instructions; and
d) Reducing mowing of grass to allow for greater pollutant removal, but not jeopardizing motorist
safety.
c. The permittee shall develop schedules for chemical application in public spaces owned and operated by
the permittee that minimize the discharge of pollutants from the application due to irrigation and expected
precipitation.
d. The permittee shall ensure collection and proper disposal of the permittee’s unused pesticides, herbicides,
and fertilizers.
Program Development
Objective: Develop operation and maintenance program and "good housekeeping" procedures for range of
municipal activities in order to reduce or prevent pollutants into our waterways.
Selected BMPs
BMP 5.1 Municipal Best Management Practices
Description: Develop methods and procedures that will include good housekeeping measures and structural/non-
structural BMPs to prevent and reduce stormwater pollution from municipal operations. Procedures to focus on, but
not be limited to Town facilities and those staff that routinely maintain those facilities. Town facilities and operations
include:
x Park and Athletic Field Maintenance
x Street Maintenance
x Storm Sewer Maintenance
x Material Storage
x New Construction
x Vehicle Maintenance
Measurable Goal: Develop procedures for Town staff to implement in routine maintenance of municipal operations.
Schedule of Implementation:
a Year 2-3: Draft procedures to include good housekeeping measures and BMPs to help prevent and reduce
stormwater pollution from municipal operations. Begin implementation of procedures.
a Year 4-5: Continue to implement. Review and modify procedures, as appropriate.
Responsible Department: Parks and Recreation / Public Works / Engineering Department
BMP 5.2 Town Staff Training Program
Description: Develop an annual training program to inform and train Town staff about methods to prevent and
reduce stormwater pollution from municipal operations. Training to include procedures developed from BMP 6.1
which consists of good housekeeping measures and BMPs that will assist in the reduction of stormwater pollutant
runoff.
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Measurable Goal: Develop training program and train all employees, who are directly involved in the maintenance
of municipal operations.
Schedule of Implementation:
a Year 2-3: Develop training program and provide annual training to directors, managers, and supervisors directly
related to the maintenance of municipal operations.
a Year 4-5: Continue to train directors, managers, and supervisors. Adjust program to include all employees
related to maintenance of municipal operations. Review and modify training program, as appropriate.
Responsible Department: Engineering Department
BMP 5.3 Audit Municipal Facilities and Equipment for Environmental Management
Description: Municipal facilities can have an impact on stormwater quality. A list of municipal activities with a
potential to affect stormwater quality will be created, as well as a list of staff with responsibilities related to those
activities. Activities that have a positive effect on stormwater quality will be encouraged, and activities with an
adverse effect will be evaluated and modified to ensure all preventative measures are being followed to prevent
stormwater pollution.
Measurable Goal: A thorough assessment of current activities will be conducted in order to identify positive and
negative water quality activities. The results of the audit will be used in developing the procedures in BMP 6.1 and
included in the training for BMP 6.2.
Schedule of Implementation:
a Year 2: Conduct audit of current municipal activities and operations. Group into positive and negative
impacting categories. Determine if further preventative measures need to be taken in order to prevent
pollutants from entering local waterways.
a Year 3-5: Conduct yearly audits on existing and newly formed activities, and make adjustments, as appropriate.
Responsible Department: Engineering Department
BMP 5.4 Maintenance Contractor Requirements and Oversight
Description: Contractors hired by the Town to perform maintenance activities on Town-owned facilities will be
contractually required to comply with all of the stormwater control measures, good housekeeping practices, and
facility-specific stormwater management operating procedures implemented by the Town. The Town will provide
adequate oversight of contractor activities to ensure that contractors are using appropriate control measures and
standard operating procedures. Oversight procedures will be developed.
Measurable Goal: Complete development of new standard contract language that includes appropriate reference
to standard operating procedures and stormwater plans. Include standard contract language and SOPs in all new
contracts.
Schedule of Implementation:
a Year 2-3: Development new standard contract language.
a Year 4-5: Contractually require service providers to comply with all control measures and operational
procedures. Provide adequate oversight of contractor activities
Responsible Department: Engineering / Public Works
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6. INDUSTRIAL STORMWATER SOURCES
Regulatory Requirements:
(a) Permittees operating a level 4 small MS4 shall include the requirements described below in Part III.
B.6.(1) – this requirement is only applicable to level 4 MS4s
(1) Permittees who operate level 4 small MS4s shall identify and control pollutants in stormwater discharges to
the small MS4 from permittee’s landfills; other treatment, storage, or disposal facilities for municipal waste (for
example, transfer stations and incinerators); hazardous waste treatment, storage, disposal and recovery
facilities and facilities that are subject to Emergency Planning and Community Right-to-Know Act (EPCRA) Title
III, Section 313; and any other industrial or commercial discharge the permittee determines are contributing a
substantial pollutant loading to the small MS4. The program must include priorities and procedures for
inspections and for implementing control measures for such discharges.
Selected BMPs
MCM requirement is for level 4 small MS4s, and the Town of Prosper is currently a level 1. The Town has elected
not to address BMPs for this MCM at this time.
E. RECORDKEEPING AND REPORTING
1. RECORDKEEPING - In accordance with the TPDES General Permit, the Town of Prosper shall retain all
records, a copy of the TPDES general permit, and records of all data used to complete the application (NOI)
for the general permit and satisfy the public participation requirements, for the remainder of the term of this
general permit. The SWMP and a copy of the NOI shall be maintained at the Engineering Department:
Engineering Department
407 E. First Street
Prosper, Texas 75078
Copies of the SWMP are available to the public by request in writing to the Town Secretary, and shall be made
available within 10 business days. Records shall be submitted to the TCEQ executive director upon request.
Other records shall be provided in accordance with the Texas Public Information Act.
2. REPORTING
a.General Reporting - According to 30 TAC ' 305.125(9), any noncompliance which may endanger
human health or safety, or the environment, shall be reported to TCEQ. Such information shall be
reported orally or by electronic facsimile transmission within 24 hours of becoming aware of the
noncompliance. A written report shall be provided by the permittee to the TCEQ regional office and to
the TCEQ Enforcement Division within five working days of becoming aware of the noncompliance.
The noncompliance notification report shall contain the requirements listed in the TPDES Phase II MS4
general permit rules. The written report shall include:
x A description of the noncompliance and its cause;
x The potential danger to human or safety, or the environment;
x The period of noncompliance, including exact dates and times;
x If the noncompliance has not been corrected, the anticipated time it is expected to continue; and
x Steps taken or planned to reduce, eliminate, and prevent recurrence of the noncompliance, and
to mitigate its adverse effects
b.Annual Report - The Town shall submit concise annual reports to the executive director of the TCEQ
at the end of each permit year. Copies of the annual report shall be made available for review upon
request. The annual report will address the requirements listed in the TPDES Phase II MS4 general
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permit rules and shall include a summary of results, assessment of BMP's and proposed changes to the
SWMP. Changes and/or modifications to the SWMP may include replacement of previously selected
BMPs, alteration of the implementation schedule, or other changes.
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APPENDIX A TPDES GENERAL PERMIT TXR040000
Item 13
TPDES GENERAL PERMIT
No. TXR040000
This is a new general permit issued
pursuant to Section 26.040 of the Texas
Water Code and Section 402 of the Clean
Water Act.
Texas Commission on Environmental Quality
P.O. Box 13087
Austin, TX 78711-3087
GENERAL PERMIT TO DISCHARGE UNDER THE
TEXAS POLLUTANT DISCHARGE ELIMINATION SYSTEM
under provisions of
Section 402 of the Clean Water Act
and Chapter 26 of the Texas Water Code
Small Municipal Separate Storm Sewer Systems
located in the state of Texas
may discharge directly to surface water in the state
only according to monitoring requirements and other conditions set forth in this general permit, as well as
the rules of the Texas Commission on Environmental Quality (TCEQ or Commission), the laws of the
State of Texas, and other orders of the Commission of the TCEQ. The issuance of this general permit
does not grant to the permittee the right to use private or public property for conveyance of storm water
and certain non-storm water discharges along the discharge route. This includes property belonging to
but not limited to any individual, partnership, corporation or other entity. Neither does this general permit
authorize any invasion of personal rights nor any violation of federal, state, or local laws or regulations.
It is the responsibility of the permittee to acquire property rights as may be necessary to use the discharge
route.
This general permit and the authorization contained herein shall expire at midnight five years after the
date of issuance.
ISSUED AND EFFECTIVE DATE:
________________________________
For the Commission
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TPDES General Permit No. TXR040000
Page 2
TCEQ GENERAL PERMIT NUMBER TXR040000
RELATING TO STORM WATER DISCHARGES ASSOCIATED WITH
SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEMS
Table of Contents
Part I. Definitions and Terminology .............................................................................................. Page 3
A. Definitions ................................................................................................................. Page 3
B. Commonly Used Acronyms ....................................................................................... Page 8
Part II. Permit Applicability and Coverage ................................................................................... Page 9
A. Small MS4s Eligible for Authorization by General Permit ....................................... Page 9
B. Allowable Non-Storm Water Discharges .................................................................. Page 9
C. Limitations on Permit Coverage .............................................................................. Page 11
D. Obtaining Authorization .......................................................................................... Page 13
E. Permitting Options ................................................................................................... Page 19
F. Waivers .................................................................................................................... Page 20
Part III. Storm Water Management Program (SWMP) ............................................................. Page 21
A. Minimum Control Measures .................................................................................... Page 22
B. General Requirements .............................................................................................. Page 28
Part IV. Recordkeeping and Reporting ........................................................................................ Page 28
A. Recordkeeping ......................................................................................................... Page 28
B. Reporting ................................................................................................................. Page 29
Part V. Standard Permit Conditions ............................................................................................. Page 31
Part VI. Authorization for Municipal Construction Activities ................................................... Page 32
A. Eligible Construction Sites ...................................................................................... Page 32
B. Discharges Eligible for Authorization ..................................................................... Page 32
C. Limitations on Permit Coverage .............................................................................. Page 34
D. Numeric Effluent Limitations .................................................................................. Page 34
E. Storm Water Pollution Prevention Plan (SWP3) ..................................................... Page 34
F. Effective Date of Coverage ...................................................................................... Page 35
G. Deadlines for SWP3 Preparation and Compliance .................................................. Page 35
H. Plan Review and Making Plans Available ............................................................... Page 35
I. Keeping Plans Current ............................................................................................. Page 35
J. Contents of SWP3 .................................................................................................... Page 35
K. Additional Retention of Records ............................................................................. Page 41
Attachment 1 Construction Site Notice .......................................................................................... Page 42
Attachment 2 Discharge Monitoring Report for Concrete Batch Plants ........................................ Page 43
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TPDES General Permit No. TXR040000
Page 3
Part I. Definitions and Terminology
A. Definitions
Best Management Practices (BMPs) - Schedules of activities, prohibitions of practices, maintenance
procedures, structural controls, local ordinances, and other management practices to prevent or reduce the
discharge of pollutants. BMPs also include treatment requirements, operating procedures, and practices
to control runoff, spills or leaks, waste disposal, or drainage from raw material storage areas.
Classified Segment - refers to a water body that is listed and described in Appendix A or Appendix C of
the Texas Surface Water Quality Standards, at 30 TAC ' 307.10.
Clean Water Act (CWA) - The Federal Water Pollution Control Act or Federal Water Pollution Control
Act Amendments of 1972, Pub.L. 92-500, as amended Pub. L. 95-217, Pub. L. 95-576, Pub. L. 96-483
and Pub. L. 97-117, 33 U.S.C. 1251 et.seq.
Common Plan of Development or Sale - A construction activity that is completed in separate stages,
separate phases, or in combination with other construction activities. A common plan of development or
sale is identified by the documentation for the construction project that identifies the scope of the project,
and may include plats, blueprints, marketing plans, contracts, building permits, a public notice or hearing,
zoning requests, or other similar documentation and activities.
Construction Site Operator - The person or persons associated with a small or large construction project
that meets either of the following two criteria:
(a) the person or persons that have operational control over construction plans and
specifications (including approval of revisions) to the extent necessary to meet the
requirements and conditions of this general permit; or
(b) the person or persons that have day-to-day operational control of those activities at a
construction site that are necessary to ensure compliance with a storm water pollution
prevention plan for the site or other permit conditions (e.g. they are authorized to direct
workers at a site to carry out activities required by the Storm Water Pollution Prevention
Plan or comply with other permit conditions).
Conveyance - Curbs, gutters, man-made channels and ditches, drains, pipes, and other constructed
features designed or used for flood control or to otherwise transport storm water runoff.
Daily Maximum - For the purposes of compliance with the numeric effluent limitations contained in this
permit, this is the maximum concentration measured on a single day, by grab sample, within a period of
one calendar year.
Discharge - When used without a qualifier, refers to the discharge of storm water runoff or certain non-
storm water discharges as allowed under the authorization of this general permit.
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TPDES General Permit No. TXR040000
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Final Stabilization - A construction site where either of the following conditions are met:
(a) All soil disturbing activities at the site have been completed and a uniform (e.g, evenly
distributed, without large bare areas) perennial vegetative cover with a density of 70% of
the native background vegetative cover for the area has been established on all unpaved
areas and areas not covered by permanent structures, or equivalent permanent
stabilization measures (such as the use of riprap, gabions, or geotextiles) have been
employed.
(b) For individual lots in a residential construction site by either:
(1) the homebuilder completing final stabilization as specified in condition (a)
above; or
(2) the homebuilder establishing temporary stabilization for an individual lot prior to
the time of transfer of the ownership of the home to the buyer and after informing
the homeowner of the need for, and benefits of, final stabilization.
(c) For construction activities on land used for agricultural purposes (e.g. pipelines across
crop or range land), final stabilization may be accomplished by returning the disturbed
land to its preconstruction agricultural use. Areas disturbed that were not previously used
for agricultural activities, such as buffer strips immediately adjacent to a surface water
and areas which are not being returned to their preconstruction agricultural use must meet
the final stabilization conditions of condition (a) above.
Ground Water Infiltration - For the purposes of this permit, groundwater that enters a municipal
separate storm sewer system (including sewer service connections and foundation drains) through such
means as defective pipes, pipe joints, connections, or manholes.
Illicit Connection - Any man-made conveyance connecting an illicit discharge directly to a municipal
separate storm sewer.
Illicit Discharge - Any discharge to a municipal separate storm sewer that is not entirely composed of
storm water, except discharges pursuant to this general permit or a separate authorization and discharges
resulting from emergency fire fighting activities.
Indian Country - Defined in 18 USC Section (') 1151, means (a) all land within the limits of any Indian
reservation under the jurisdiction of the United States Government, notwithstanding the issuance of any
patent, and including rights-of-way running through the reservation; (b) all dependent Indian communities
within the borders of the United States whether within the original or subsequently acquired territory
thereof, and whether within or without the limits of a state, and (c) all Indian allotments, the Indian titles
to which have not been extinguished, including rights-of-way running through the same. This definition
includes all land held in trust for an Indian tribe.
Industrial Activities - manufacturing, processing, material storage, and waste material disposal areas
(and similar areas where storm water can contact industrial pollutants related to the industrial activity) at
an industrial facility described by the TPDES Multi Sector General Permit, TXR050000, or by another
TCEQ or TPDES permit.
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TPDES General Permit No. TXR040000
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Large Construction Activity - Construction activities including clearing, grading, and excavating that
result in land disturbance of equal to or greater than five (5) acres of land. Large construction activity
also includes the disturbance of less than five (5) acres of total land area that is part of a larger common
plan of development or sale if the larger common plan will ultimately disturb equal to or greater than five
(5) acres of land. Large construction activity does not include routine maintenance that is performed to
maintain the original line and grade, hydraulic capacity, and original purpose of a ditch, channel, or other
similar storm water conveyance. Large construction activity does not include the routine grading of
existing dirt roads, asphalt overlays of existing roads, the routine clearing of existing right-of-ways, and
similar maintenance activities.
Maximum Extent Practicable (MEP) - The technology-based discharge standard for municipal separate
storm sewer systems to reduce pollutants in storm water discharges that was established by CWA '
402(p). A discussion of MEP as it applies to small MS4s is found at 40 CFR ' 122.34.
MS4 Operator – For the purpose of this permit, the public entity, and/ or the entity contracted by the
public entity, responsible for management and operation of the small municipal separate storm sewer
system that is subject to the terms of this general permit.
Notice of Change (NOC) - Written notification from the permittee to the executive director providing
changes to information that was previously provided to the agency in a notice of intent.
Notice of Intent (NOI) - A written submission to the executive director from an applicant requesting
coverage under this general permit.
Notice of Termination (NOT) - A written submission to the executive director from a permittee
authorized under a general permit requesting termination of coverage under this general permit.
Outfall - For the purpose of this permit, a point source at the point where a municipal separate storm
sewer discharges to waters of the United States (U.S.) and does not include open conveyances connecting
two municipal separate storm sewers, or pipes, tunnels, or other conveyances that connect segments of the
same stream or other waters of the U.S. and are used to convey waters of the U.S.
Permittee - The MS4 operator authorized under this general permit.
Permitting Authority - For the purposes of this general permit, the TCEQ.
Point Source - (from 40 CFR ' 122.22) any discernible, confined, and discrete conveyance, including
but not limited to, any pipe, ditch, channel, tunnel, conduit, well, discrete fissure, container, rolling stock,
concentrated animal feeding operation, landfill leachate collection system, vessel or other floating craft
from which pollutants are or may be discharged. This term does not include return flows from irrigated
agriculture or agricultural storm water runoff.
Pollutant(s) of Concern - Include biochemical oxygen demand (BOD), sediment or a parameter that
addresses sediment (such as total suspended solids, turbidity or siltation), pathogens, oil and grease, and
any pollutant that has been identified as a cause of impairment of any water body that will receive a
discharge from an MS4. (Definition from 40 CFR ' 122.32(e)(3)).
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TPDES General Permit No. TXR040000
Page 6
Redevelopment - Alterations of a property that changed the Afootprint@ of a site or building in such a
way that there is a disturbance of equal to or greater than one (1) acre of land. This term does not include
such activities as exterior remodeling.
Small Construction Activity - Construction activities including clearing, grading, and excavating that
result in land disturbance of equal to or greater than one (1) acre and less than five (5) acres of land.
Small construction activity also includes the disturbance of less than one (1) acre of total land area that is
part of a larger common plan of development or sale if the larger common plan will ultimately disturb
equal to or greater than one (1) and less than five (5) acres of land. Small construction activity does not
include routine maintenance that is performed to maintain the original line and grade, hydraulic capacity,
and original purpose of a ditch, channel, or other similar storm water conveyance. Small construction
activity does not include the routine grading of existing dirt roads, asphalt overlays of existing roads, the
routine clearing of existing right-of-ways, and similar maintenance activities.
Small Municipal Separate Storm Sewer System (MS4) – refers to a conveyance or system of
conveyances (including roads with drainage systems, municipal streets, catch basins, curbs, gutters,
ditches, man-made channels, or storm drains): (i) Owned or operated by the United States, a state, city,
town, borough, county, district, association, or other public body (created by or pursuant to State law)
having jurisdiction over disposal of sewage, industrial wastes, storm water, or other wastes, including
special districts under State law such as a sewer district, flood control district or drainage district, or
similar entity, or an Indian tribe or an authorized Indian tribal organization, or a designated and approved
management agency under ' 208 of the CWA; (ii) Designed or used for collecting or conveying storm
water; (iii) Which is not a combined sewer; (iv) Which is not part of a publicly owned treatment works
(POTW) as defined at 40 CFR ' 122.2; and (v) Which was not previously authorized under a NPDES or
TPDES individual permit as a medium or large municipal separate storm sewer system, as defined at 40
CFR §§122.26(b)(4) and (b)(7). This term includes systems similar to separate storm sewer systems at
military bases, large hospital or prison complexes, and highways and other thoroughfares. This term does
not include separate storm sewers in very discrete areas, such as individual buildings. For the purpose of
this permit, a very discrete system also includes storm drains associated with certain municipal offices
and education facilities serving a nonresidential population, where those storm drains do not function as a
system, and where the buildings are not physically interconnected to an MS4 that is also operated by that
public entity.
Storm Water and Storm Water Runoff - Rainfall runoff, snow melt runoff, and surface runoff and
drainage.
Storm Water Associated with Construction Activity - Storm water runoff from an area where there is
either a large construction activity or a small construction activity.
Storm Water Management Program (SWMP) - A comprehensive program to manage the quality of
discharges from the municipal separate storm sewer system.
Structural Control (or Practice) - A pollution prevention practice that requires the construction of a
device, or the use of a device, to capture or prevent pollution in storm water runoff. Structural controls
and practices may include but are not limited to: wet ponds, bioretention, infiltration basins, storm water
wetlands, silt fences, earthen dikes, drainage swales, vegetative lined ditches, vegetative filter strips,
sediment traps, check dams, subsurface drains, storm drain inlet protection, rock outlet protection,
reinforced soil retaining systems,
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gabions, and temporary or permanent sediment basins.
Surface Water in the State - Lakes, bays, ponds, impounding reservoirs, springs, rivers, streams, creeks,
estuaries, wetlands, marshes, inlets, canals, the Gulf of Mexico inside the territorial limits of the state
(from the mean high water mark (MHWM) out 10.36 miles into the Gulf), and all other bodies of surface
water, natural or artificial, inland or coastal, fresh or salt, navigable or nonnavigable, and including the
beds and banks of all water-courses and bodies of surface water, that are wholly or partially inside or
bordering the state or subject to the jurisdiction of the state; except that waters in treatment systems which
are authorized by state or federal law, regulation, or permit, and which are created for the purpose of
waste treatment are not considered to be water in the state.
Total Maximum Daily Load (TMDL) - The total amount of a substance that a water body can assimilate
and still meet the Texas Surface Water Quality Standards.
Urbanized Area (UA) - An area of high population density that may include multiple MS4s as defined
and used by the U.S. Census Bureau in the 2000 decennial census.
Waters of the United States - (from 40 CFR ' 122.2) Waters of the United States or waters of the U.S.
means:
(a) all waters which are currently used, were used in the past, or may be susceptible to use in
interstate or foreign commerce, including all waters which are subject to the ebb and flow
of the tide;
(b) all interstate waters, including interstate wetlands;
(c) all other waters such as intrastate lakes, rivers, streams (including intermittent streams),
mudflats, sandflats, wetlands, sloughs, prairie potholes, wet meadows, playa lakes, or
natural ponds that the use, degradation, or destruction of which would affect or could
affect interstate or foreign commerce including any such waters:
(1) which are or could be used by interstate or foreign travelers for recreational or
other purposes;
(2) from which fish or shellfish are or could be taken and sold in interstate or foreign
commerce; or
(3) which are used or could be used for industrial purposes by industries in interstate
commerce;
(d) all impoundments of waters otherwise defined as waters of the United States under this
definition;
(e) tributaries of waters identified in paragraphs (a) through (d) of this definition;
(f) the territorial sea; and
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(g) wetlands adjacent to waters (other than waters that are themselves wetlands) identified in
paragraphs (a) through (f) of this definition.
Waste treatment systems, including treatment ponds or lagoons designed to meet the requirements of
CWA (other than cooling ponds as defined in 40 CFR ' 423.11(m) which also meet the criteria of this
definition) are not waters of the United States. This exclusion applies only to manmade bodies of water
which neither were originally created in waters of the United States (such as disposal area in wetlands)
nor resulted from the impoundment of waters of the United States. Waters of the United States do not
include prior converted cropland. Notwithstanding the determination of an area=s status as prior
converted cropland by any other federal agency, for the purposes of the Clean Water Act, the final
authority regarding Clean Water Act jurisdiction remains with EPA.
B. Commonly Used Acronyms
BMP Best Management Practice
CFR Code of Federal Regulations
CGP Construction General Permit, TXR150000
CWA Clean Water Act
DMR Discharge Monitoring Report
EPA Environmental Protection Agency
FR Federal Register
IP Implementation Procedures
MCM Minimum Control Measure
MSGP Multi-Sector General Permit, TXR050000
MS4 Municipal Separate Storm Sewer System
NOC Notice of Change
NOD Notice of Deficiency
NOI Notice of Intent
NOT Notice of Termination (to terminate coverage under a general permit)
NPDES National Pollutant Discharge Elimination System
SWMP Storm Water Management Program
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SWP3, Storm Water Pollution Prevention Plan
SWPPP
TAC Texas Administrative Code
TCEQ Texas Commission on Environmental Quality
TPDES Texas Pollutant Discharge Elimination System
TWC Texas Water Code
Part II. Permit Applicability and Coverage
This general permit provides authorization for storm water and certain non-storm water discharges from
small municipal separate storm sewer systems (MS4) to surface water in the state. The general permit
contains requirements applicable to all small MS4s that are eligible for coverage under this general
permit.
A. Small MS4s Eligible for Authorization by General Permit
1. Small MS4s Located in an Urbanized Area
A small MS4 that is fully or partially located within an urbanized area, as determined by
the 2000 Decennial Census by the U.S. Bureau of Census, must obtain authorization for
the discharge of storm water runoff and is eligible for coverage under this general permit.
2. Designated Small MS4s
A small MS4 that is outside an urbanized area that is Adesignated@ by TCEQ based on
evaluation criteria as required by 40 CFR ' 122.32(a)(2) or 40 CFR ' 122.26(a)(1)(v)
and adopted by reference in Title 30, Texas Administrative Code (TAC), ' 281.25, is
eligible for coverage under this general permit. Following designation, operators of small
MS4s must obtain authorization under this general permit or apply for coverage under an
individual TPDES storm water permit within 180 days of notification of their
designation.
The portion of the small MS4 that is required to meet the conditions of this general permit are
those portions that are located within the urbanized area, as well as any portion of the small MS4
that is designated.
B. Allowable Non-Storm Water Discharges
The following non-storm water sources may be discharged from the small MS4 and are not
required to be addressed in the small MS4's Illicit Discharge and Detection or other minimum
control measures, unless they are determined by the permittee or the TCEQ to be significant
contributors of pollutants to the small MS4:
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1. water line flushing (excluding discharges of hyperchlorinated water, unless the water is
first dechlorinated and discharges are not expected to adversely affect aquatic life);
2. runoff or return flow from landscape irrigation, lawn irrigation, and other irrigation
utilizing potable water, groundwater, or surface water sources;
3. discharges from potable water sources;
4. diverted stream flows;
5. rising ground waters and springs;
6. uncontaminated ground water infiltration;
7. uncontaminated pumped ground water;
8. foundation and footing drains;
9. air conditioning condensation;
10. water from crawl space pumps;
11. individual residential vehicle washing;
12. flows from wetlands and riparian habitats;
13. dechlorinated swimming pool discharges;
14. street wash water;
15. discharges or flows from fire fighting activities (fire fighting activities do not include
washing of trucks, run-off water from training activities, test water from fire suppression
systems, and similar activities);
16. other allowable non-storm water discharges listed in 40 CFR ' 122.26(d)(2)(iv)(B)(1);
17. non-storm water discharges that are specifically listed in the TPDES Multi Sector
General Permit (MSGP) or the TPDES Construction General permit (CGP); and
18. other similar occasional incidental non-storm water discharges, unless the TCEQ
develops permits or regulations addressing these discharges.
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C. Limitations on Permit Coverage
1. Discharges Authorized by Another TPDES Permit
Discharges authorized by an individual or other general TPDES permit may be
authorized under this TPDES general permit only if the following conditions are met:
(a) the discharges meet the applicability and eligibility requirements for coverage
under this general permit;
(b) a previous application or permit for the discharges has not been denied,
terminated, or revoked by the executive director as a result of enforcement or
water quality related concerns. The executive director may provide a waiver to
this provision based on new circumstances at the regulated small MS4; and
(c) the executive director has not determined that continued coverage under an
individual permit is required based on consideration of an approved total
maximum daily loading (TMDL) model and implementation plan, anti-
backsliding policy, history of substantive non-compliance or other 30 TAC
Chapter 205 considerations and requirements, or other site-specific
considerations.
2. Discharges of Storm Water Mixed with Non-Storm Water
Storm water discharges that combine with sources of non-storm water are not eligible for
coverage by this general permit, unless either the non-storm water source is described in
Part II.B or Part VI.B. of this general permit or the non-storm water source is authorized
under a separate TPDES permit.
3. Compliance with Water Quality Standards
Discharges to surface water in the state that would cause or contribute to a violation of
water quality standards or that would fail to protect and maintain existing designated uses
are not eligible for coverage under this general permit. The executive director may
require an application for an individual permit or alternative general permit to authorize
discharges to surface water in the state if the executive director determines that an
activity will cause a violation of water quality standards or is found to cause or contribute
to the impairment of a designated use of surface water in the state. The executive
director may also require an application for an individual permit considering factors
described in Part II.E.2.
4. Discharges to Water Quality-Impaired Receiving Waters
New sources or new discharges of the constituent(s) of concern to impaired waters are
not authorized by this permit unless otherwise allowable under 30 TAC Chapter 305 and
applicable state law. Impaired waters are those that do not meet applicable water quality
standard(s) and are listed on the Clean Water Act ' 303(d) list. Constituents of concern
are those for which
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the water body is listed as impaired.
Discharges of the constituent(s) of concern to impaired water bodies for which there is a
TMDL implementation plan are not eligible for this general permit unless they are
consistent with the approved TMDL and the implementation plan. Permitted MS4
operators must incorporate the limitations, conditions and requirements applicable to
their discharges, including monitoring frequency and reporting required by TCEQ rules,
into their SWMP in order to be eligible for permit coverage. For discharges not eligible
for coverage under this general permit, the discharger must apply for and receive an
individual TPDES permit prior to discharging.
5. Discharges to the Edwards Aquifer Recharge Zone
Discharges of storm water from regulated small MS4s, and other non-storm water
discharges, can not be authorized by this general permit where those discharges are
prohibited by 30 TAC Chapter 213 (relating to Edwards Aquifer). New discharges
located within the Edwards Aquifer Recharge Zone, or within that area upstream from the
recharge zone and defined as the Contributing Zone, must meet all applicable
requirements of, and operate according to, 30 TAC Chapter 213 (Edwards Aquifer Rule)
in addition to the provisions and requirements of this general permit.
For existing discharges, the requirements of the agency-approved Water Pollution
Abatement Plan under the Edwards Aquifer Rules are in addition to the requirements of
this general permit. BMPs and maintenance schedules for structural storm water
controls, for example, may be required as a provision of the rule. All applicable
requirements of the Edwards Aquifer Rule for reductions of suspended solids in storm
water runoff are in addition to the effluent limitation requirements found in Part VI.D. of
this general permit. A copy of the agency-approved Water Pollution Abatement Plans
that are required by the Edwards Aquifer Rule must either be attached as a part of the
SWMP or referenced in the SWMP. For discharges located on or within ten stream miles
upstream of the Edwards Aquifer recharge zone, applicants must also submit a copy of
the NOI to the appropriate TCEQ regional office.
Counties: Contact:
Comal, Bexar, Medina, Uvalde, TCEQ
and Kinney Water Program Manager
San Antonio Regional Office
14250 Judson Road
San Antonio, Texas 78233-4480
(210) 490-3096
Williamson, Travis, and Hays TCEQ
Water Program Manager
Austin Regional Office
1921 Cedar Bend Drive, Suite 150
Austin, Texas 78758-5336
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(512) 339-2929
6. Discharges to Specific Watersheds and Water Quality Areas
Discharges of storm water from regulated small MS4s and other non-storm water
discharges can not be authorized by this general permit where prohibited by 30 TAC
Chapter 311 (relating to Watershed Protection) for water quality areas and watersheds.
7. Protection of Streams and Watersheds by Home Rule Municipalities
This general permit does not limit the authority of a home-rule municipality provided by
' 401.002 of the Texas Local Government Code.
8. Indian Country Lands
Storm water runoff from MS4s or construction activities occurring on Indian Country
lands are not under the authority of the TCEQ and are not eligible for coverage under this
general permit. If discharges of storm water require authorization under federal NPDES
regulations, authority for these discharges must be obtained from the U.S. Environmental
Protection Agency (EPA).
9. Other
Nothing in Part II of the general permit is intended to negate any person’s ability to assert
the force majeure (act of God, war, strike, riot, or other catastrophe) defenses found in 30
TAC ' 70.7.
This permit does not transfer liability for the act of discharging without, or in violation
of, a NPDES or a TPDES permit from the operator of the discharge to the permittee(s).
D. Obtaining Authorization
1. Application for Coverage
When submitting an NOI and Storm Water Management Program (SWMP) as described
in Parts II.D.3., II.D.4, and Part III for coverage under this general permit, the applicant
must follow the public notice and availability requirements found in Part II.D.12. of this
section.
Applicants seeking authorization to discharge under this general permit must submit a
completed NOI, on a form approved by the executive director, and a SWMP as described
in Part III. The NOI and SWMP must be submitted to the TCEQ Water Quality Division,
at the address specified on the form. Discharge authorization begins when the applicant
is notified by TCEQ that the NOI and SWMP have been administratively and technically
reviewed and the applicant has followed the public participation provisions in Part
II.D.12. Following review of the NOI and SWMP, the executive director may determine
that: 1) the submission is complete and confirm coverage by providing a notification and
an authorization
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number, 2) the NOI and/or SWMP are incomplete and deny coverage until a complete
NOI and/or SWMP are submitted, 3) approve the NOI and/or SWMP with revisions and
provide a written description of the required revisions along with any compliance
schedule(s), or 4) deny coverage and provide a deadline by which the MS4 operator must
submit an application for an individual permit. Denial of coverage under this general
permit is subject to the requirements of 30 TAC ' 205.4(c). Application deadlines are as
follows:
(a) Small MS4s Located in an Urbanized Area
Operators of small MS4s described in Part II.A.1 must submit an NOI and
SWMP within 180 days following the effective date of this general permit.
(b) Designated Small MS4s
Operators of small MS4s described in Part II.A.2 must submit an NOI and
SWMP within 180 days of being notified in writing by the TCEQ of the need to
obtain permit coverage.
2. Late Submission of the NOI and SWMP
An NOI and SWMP are not prohibited from being submitted late or after the deadlines
provided. If a late NOI and SWMP is submitted, authorization is only for discharges that
occur after permit coverage is obtained. The TCEQ reserves the right to take appropriate
enforcement actions for any unpermitted discharges.
3. Storm Water Management Program (SWMP)
A SWMP must be developed and submitted with the NOI for eligible discharges that will
reach waters of the United States (U.S.), including discharges from the regulated small
MS4 to other MS4s or privately-owned separate storm sewer systems that subsequently
drain to waters of the U.S. according to the requirements of Part III of this general permit
and submitted with the NOI. The SWMP must include a time line that demonstrates a
schedule for implementation of the program throughout the permit term. The program
must be completely implemented within five years of the issuance date of this general
permit, or within five years of being designated for those small MS4s which are
designated following permit issuance. Implementation of the SWMP is required
immediately following receipt of written authorization from the TCEQ.
Changes may be made to the SWMP during the permit term. Changes that are made to
the SWMP before the NOI is approved by the TCEQ must be submitted in a letter
providing supplemental information to the NOI. Changes to the SWMP that are made
after TCEQ approval of the NOI and SWMP may be made following written approval of
the changes from the TCEQ, except that written approval is not required for the following
changes:
(a) Adding components, controls, or requirements to the SWMP; or replacing a BMP
with an
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equivalent BMP, may be made by the permittee at any time upon submittal of a
notice of change (NOC) form to the address specified on the form to the TCEQ.
(b) Replacing a less effective or infeasible BMP specifically identified in the SWMP
with an alternate BMP may be requested at any time. Changes must be submitted
on an NOC form to the address specified on the form. Unless denied in writing
by the TCEQ, the change shall be considered approved and may be implemented
by the permittee 60 days from submitting the request. Such requests must include
the following:
(1) an explanation of why the BMP was eliminated;
(2) an explanation of the effectiveness of the replacement BMP; and
(3) an explanation of why the replacement BMP is expected to achieve the
goals of the replaced BMP.
4. Contents of the NOI
The NOI must contain the following minimum information:
(a) MS4 Operator Information
(1) the name, mailing address, telephone number, and fax number of the
MS4 operator; and
(2) the legal status of the MS4 operator (e.g., federal government, state
government, county government, city government, or other government).
(b) Site Information
(1) the name, physical location description, and latitude and longitude of the
approximate center of the regulated portion of the small MS4;
(2) county or counties where the small MS4 is located;
(3) an indication if all or a portion of the small MS4 is located on Indian
Country Lands;
(4) if the applicant develops a seventh minimum control measure to obtain
authorization for construction activities, the boundary within which those
activities will occur;
(5) the name, mailing address, telephone number, and fax number of the
designated person(s) responsible for implementing or coordinating
implementation of the SWMP;
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(6) a certification that a SWMP has been developed according to the
provisions of this permit;
(7) a statement that the applicant will comply with the Public Participation
requirements described in Part II.D.12.;
(8) the name of each classified segment that receives discharges, directly or
indirectly, from the small MS4. If one or more of the discharge(s) is not
directly to a classified segment, then the name of the first classified
segment that those discharges reach shall be identified;
(9) the name of any MS4 receiving the discharge prior to discharge into
surface water in the state; and
(10) the name of all surface water(s) receiving discharges from the small MS4
that are on the latest EPA-approved CWA ' 303(d) list of impaired
waters.
5. Notice of Change (NOC)
If the MS4 operator becomes aware that it failed to submit any relevant facts, or
submitted incorrect information in the NOI, the correct information must be provided to
the executive director in a NOC within 30 days after discovery. If any information
provided in the NOI changes, an NOC must be submitted within 30 days from the time
the permittee becomes aware of the change.
Any revisions that are made to the SWMP must be made in accordance with Part II.D.3.
above. Changes that are made to the SWMP following NOI approval must be made
using an NOC form, in accordance with Part II.D.3. above.
6. Change in Operational Control of a Small MS4
If the operational control of the regulated small MS4 changes, the present operator must
submit a Notice of Termination (NOT) and the new operator must submit a NOI and
SWMP. The NOT and NOI must be submitted concurrently no greater than 10 days after
the change occurs.
7. Notice of Termination (NOT)
A permittee may terminate coverage under this general permit by providing a Notice of
Termination (NOT) on a form approved by the executive director. Authorization to
discharge terminates at midnight on the day that an NOT is postmarked for delivery to
the TCEQ. If TCEQ provides for electronic submission of NOTs during the term of this
permit, authorization to discharge terminates 24 hours following confirmation of receipt
of the electronic NOT form by the TCEQ. An NOT must be submitted within 30 days
after the MS4 operator obtains coverage under an individual permit.
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8. Signatory Requirement for NOI, NOT, NOC, and Waiver Forms
NOI, NOT, NOC, and Waiver forms must be signed and certified consistent with 30 TAC
' 305.44(a) and (b) (relating to Signatories to Applications).
9. Fees
An application fee of $100 must be submitted with each NOI. A fee is not required for
submission of a waiver form, an NOT, or an NOC.
A permittee authorized under this general permit must pay an annual Water Quality fee of
$100 under Texas Water Code, ' 26.0291 and 30 TAC Chapter 205 (relating to General
Permits for Waste Discharges).
10. Permit Expiration
(a) This general permit is effective for five years from the date of issuance.
Authorizations for discharge under the provisions of this general permit may
continue until the expiration date of the general permit. This general permit may
be amended, revoked, or canceled by the commission or renewed by the
commission for an additional term or terms not to exceed five years.
(b) If the Executive Director proposes to reissue this general permit before the
expiration date, the general permit shall remain in effect after the expiration date
for those existing discharges covered by the general permit in accordance with 30
TAC, Chapter 205. The general permit shall remain in effect for these
dischargers until the date on which the commission takes final action on the
proposal to reissue this general permit. No new NOIs will be accepted and no
new authorizations will be processed under the general permit after the expiration
date.
(c) Upon issuance of a renewed or amended general permit, all permittees, including
those covered under the expired general permit, may be required to submit an
NOI according to the requirements of the new general permit or to obtain a
TPDES individual permit for those discharges.
(d) If the commission does not propose to reissue this general permit within 90 days
before the expiration date, permittees must apply for authorization under a
TPDES individual permit or an alternative general permit. If the application for
an individual permit is submitted before the expiration date, authorization under
this expiring general permit remains in effect until the issuance or denial of an
individual permit.
11. Suspension of Permit Coverage
The executive director may suspend an authorization under this general permit for the
reasons specified in 30 TAC ' 205.4(d) by providing the discharger with written notice
of the decision to
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suspend that authority, and the written notice will include a brief statement of the basis
for the decision. If the decision requires an application for an individual permit or an
alternative general permit, the written notice will also include a statement establishing the
deadline for submitting an application. The written notice will state that the authorization
under this general permit is either suspended on the effective date of the commission's
action on the permit application, unless the commission expressly provides otherwise, or
immediately, if required by the executive director.
12. Public Participation
An applicant under this general permit must adhere to the following procedures:
(a) The applicant must submit the NOI and a SWMP to the executive director.
(b) After the applicant receives written instructions from the TCEQ=s Office of
Chief Clerk, the applicant must publish notice of the executive director=s
preliminary determination on the NOI and SWMP.
(c) The notice must include:
(1) the legal name of the MS4 operator;
(2) identify whether the NOI is for a new small MS4 or is a renewal of an
existing operation;
(3) the address of the applicant;
(4) a brief summary of the information included in the NOI, such as the
general location of the small MS4 and a description of the classified
receiving waters that receive the discharges from the small MS4;
(5) the location and mailing address where the public may provide
comments to the TCEQ;
(6) the public location where copies of the NOI and SWMP, as well as the
executive director's general permit and fact sheet, may be reviewed; and
(7) if required by the executive director, the date, time, and location of the
public meeting.
(d) This notice must be published at least once in the newspaper of largest
circulation in the county where the small MS4 is located. If the small MS4 is
located in multiple counties, the notice must be published at least once in the
newspaper of largest circulation in the county containing the largest resident
population. This notice shall provide opportunity for the public to submit
comments on the NOI and SWMP. In addition, the notice shall allow the public
to request a public meeting. A public meeting will be held if the TCEQ
determines
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that there is significant public interest.
(e) The public comment period begins on the first date the notice is published and
ends 30 days later, unless a public meeting is held. If a public meeting is held, the
comment period will end at the closing of the public meeting. The public may
submit written comments to the TCEQ Office of Chief Clerk during the comment
period detailing how the NOI or SWMP for the small MS4 fails to meet the
technical requirements or conditions of this general permit.
(f) If significant public interest exists, the executive director will direct the applicant
to publish a notice of the public meeting and to hold the public meeting. The
applicant must publish notice of a public meeting at least 30 days before the
meeting and hold the public meeting in a county where the small MS4 is located.
TCEQ staff will facilitate the meeting.
(g) If a public meeting is held, the applicant shall describe the contents of the NOI
and SWMP. The applicant shall also provide maps and other data on the small
MS4. The applicant shall provide a sign in sheet for attendees to register their
names and addresses and furnish the sheet to the executive director. A public
meeting held under this general permit is not an evidentiary proceeding.
(h) The applicant must file with the Chief Clerk a copy and an affidavit of the
publication of notice(s) within 60 days of receiving the written instructions from
the Office of Chief Clerk.
(i) The executive director, after considering public comment, shall approve, approve
with conditions, or deny the NOI based on whether the NOI and SWMP meet the
requirements of this general permit.
(j) Persons whose names and addresses appear legibly on the sign in sheet from the
public meeting and persons who submitted written comments to the TCEQ will
be notified by the TCEQ=s Office of Chief Clerk of the executive director=s
decision regarding the authorization.
E. Permitting Options
1. Authorization Under the General Permit
An operator of a small MS4 is required to obtain authorization either under this general
permit, or under an individual TPDES permit if it is located in an urbanized area or if it is
designated by the TCEQ. Multiple small MS4s with separate operators must individually
submit an NOI to obtain coverage under this general permit, regardless of whether the
systems are physically interconnected, located in the same urbanized area, or are located
in the same watershed. Each regulated small MS4 will be issued a distinct permit
number. These MS4 operators may combine or share efforts in meeting any or all of the
SWMP requirements stated in Part III of this general permit. MS4 operators that share
SWMP development and implementation must meet the following conditions:
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(a) Participants
The SWMP must clearly list the name and permit number for each MS4 operator
that contributes to development or implementation of the SWMP, and provide
confirmation that the contributing MS4 operator has agreed to contribute. If a
contributing MS4 has submitted an NOI and SWMP to TCEQ, but has not yet
received written notification of approval, along with the accompanying permit
authorization number, a copy of the submitted NOI form must be made readily
available or included in the SWMP.
(b) Responsibilities
Each permittee is entirely responsible for meeting SWMP requirements within
the boundaries of its MS4. Where a separate MS4 operator is contributing to
implementation of the SWMP, the SWMP must clearly define the contribution
and clearly identify the contributing MS4 operator.
2. Alternative Coverage under an Individual TPDES Permit
An MS4 operator eligible for coverage under this general permit may alternatively be
authorized under an individual TPDES permit according to 30 TAC Chapter 305 (relating
to Consolidated Permits). The executive director may require an MS4 operator,
authorized by this general permit, to apply for an individual TPDES permit because of:
the conditions of an approved TMDL or TMDL implementation plan; a history of
substantive non-compliance; or other 30 TAC Chapter 205 considerations and
requirements; or other site-specific considerations.
F. Waivers
The TCEQ may waive permitting requirements for small regulated MS4 operators if the criteria
are met for Waiver Option 1 or 2. To obtain Waiver Option 1, the MS4 operator must submit the
request on a waiver form provided by the executive director. To obtain Waiver Option 2, the
MS4 operator must contact the executive director and coordinate the activities required to meet
the waiver conditions. A provisional waiver from permitting requirements begins two days after
a completed waiver form is postmarked for delivery to the TCEQ. Following review of the
waiver form, the executive director may: 1) determine that the waiver form is complete and
confirm coverage under the waiver by providing a notification and a waiver number, 2) determine
that the waiver form is incomplete and deny the waiver until a completed waiver form is
submitted, or 3) deny the waiver and require that permit coverage be obtained.
If the conditions of either waiver are not met by the MS4 operator, then the MS4 operator must
submit an application for coverage under this general permit or a separate TPDES permit
application.
The TCEQ can, at any time, require a previously waived MS4 operator to comply with this
general permit or another TPDES permit if circumstances change so that the conditions of the
waiver are no longer met. Changed circumstances can also allow a regulated MS4 operator to
request a waiver at any time.
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1. Waiver Option 1: The system serves a population of less than 1,000 within an urbanized
area and meets the following criteria:
(a) the system is not contributing substantially to the pollutant loadings of a
physically interconnected MS4 that is regulated by the NPDES / TPDES storm
water program (40 CFR ' 122.32(d)); and
(b) if the system discharges any pollutant(s) that have been identified as a cause of
impairment of any water body to which the small MS4 discharges, storm water
controls are not needed based on wasteload allocations that are part of an EPA
approved or established "total maximum daily load" (TMDL) that addresses the
pollutant(s) of concern.
2. Waiver Option 2: The system serves a population under 10,000 and meets the following
criteria:
(a) the TCEQ has evaluated all waters of the United States, including small streams,
tributaries, lakes, and ponds, that receive a discharge from the small MS4;
(b) for all such waters, the TCEQ has determined that storm water controls are not
needed based on wasteload allocations that are part of an approved or established
TMDL that addresses the pollutant(s) of concern or, if a TMDL has not been
developed or approved, an equivalent analysis that determines sources and
allocations for the pollutant(s) of concern; and
(c) the TCEQ has determined that future discharges from the small MS4 do not have
the potential to exceed Texas surface water quality standards, including
impairment of designated uses, or other significant water quality impacts,
including habitat and biological impacts.
Part III. Storm Water Management Program (SWMP)
To the extent allowable under state and local law, a SWMP must be developed and implemented
according to the requirements of Part III of this general permit, for storm water discharges that reach
waters of the United States, regardless of whether the discharge is conveyed through a separately operated
storm sewer. The SWMP must be developed to reduce the discharge of pollutants from the MS4 to the
maximum extent practicable (MEP), to protect water quality, and to satisfy the appropriate water quality
requirements of the Clean Water Act and the Texas Water Code. Existing programs or best management
practices (BMPs) may be used to fulfill the requirements of this general permit. The MS4 operator must
develop the SWMP to include the six minimum control measures described in Part III.A.1. through 6, and
the operator may develop and include the optional seventh minimum control measure in Part III.A.7.
Small MS4s have five years from the date of issuance of this general permit to fully implement their
SWMP. A discharger=s compliance with its approved SWMP will be deemed compliance with Part III of
this permit.
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Where the permittee lacks the authority to develop ordinances or to implement enforcement actions, the
permittee shall exert enforcement authority as required by this general permit for its facilities, employees,
and contractors. For discharges from third party actions, the permittee shall perform inspections and exert
enforcement authority to the MEP.
If the permittee does not have enforcement authority and is unable to meet the goals of this general permit
through its own powers, then, unless otherwise stated in this general permit, the permittee shall perform
the following action in order to meet the goals of the permit:
x Enter into interlocal agreements with municipalities where the small MS4 is located. These
interlocal agreements must state the extent to which the municipality will be responsible for
inspections and enforcement authority in order to meet the conditions of this general permit; or,
x if the permittee is unable to enter into inter-local agreements, notify the TCEQ=s Field
Operations Division as needed to report discharges or incidents that it can not itself enforce
against.
The controls and Best Management Practices (BMPs) included in the SWMP constitute effluent
limitations for the purposes of compliance with the requirements of 30 TAC Chapter 319, Subchapter B,
related to Hazardous Metals.
A. Minimum Control Measures
1. Public Education and Outreach on Storm Water Impacts
(a) A public education program must be developed and implemented to distribute
educational materials to the community or conduct equivalent outreach activities
that will be used to inform the public. The MS4 operator may determine the
most appropriate sections of the population at which to direct the program. The
MS4 operator must consider the following groups and the SWMP shall provide
justification for any listed group that is not included in the program:
(1) residents;
(2) visitors;
(3) public service employees;
(4) businesses;
(5) commercial and industrial facilities; and
(6) construction site personnel.
The outreach must inform the public about the impacts that storm water run-off
can have on water quality, hazards associated with illegal discharges and
improper disposal of waste, and steps that they can take to reduce pollutants in
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storm water runoff.
(b) The MS4 operator must document activities conducted and materials used to
fulfill this control measure. Documentation shall be detailed enough to
demonstrate the amount of resources used to address each group. This
documentation shall be retained in the annual reports required in Part IV.B.2. of
this general permit.
2. Public Involvement/Participation
The MS4 operator must, at a minimum, comply with any state and local public notice
requirements when implementing a public involvement/participation program. It is
recommended that the program include provisions to allow all members of the public
within the small MS4 the opportunity to participate in SWMP development and
implementation. Correctional facilities will not be required to implement this MCM.
3. Illicit Discharge Detection and Elimination
(a) Illicit Discharges
A section within the SWMP must be developed to establish a program to detect
and eliminate illicit discharges to the small MS4. The SWMP must include the
manner and process to be used to effectively prohibit illicit discharges. To the
extent allowable under state and local law, an ordinance or other regulatory
mechanism must be utilized to prohibit and eliminate illicit discharges. Elements
must include:
(1) Detection
The SWMP must list the techniques used for detecting illicit discharges;
and
(2) Elimination
The SWMP must include appropriate actions and, to the extent allowable
under state and local law, establish enforcement procedures for removing
the source of an illicit discharge.
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(b) Allowable Non-Storm Water Discharges
Non-storm water flows listed in Part II.B and Part VI.B. do not need to be
considered by the MS4 operator as an illicit discharge requiring elimination
unless the operator of the small MS4 or the executive director identifies the flow
as a significant source of pollutants to the small MS4. In lieu of considering non-
storm water sources on a case-by-case basis, the MS4 operator may develop a list
of common and incidental non-storm water discharges that will not be addressed
as illicit discharges requiring elimination. If developed, the listed sources must
not be reasonably expected to be significant sources of pollutants either because
of the nature of the discharge or the conditions that are established by the MS4
operator prior to accepting the discharge to the small MS4. If this list is
developed, then all local controls and conditions established for these listed
discharges must be described in the SWMP and any changes to the SWMP must
be included in the annual report described in Part IV.B.2. of this general permit,
and must meet the requirements of Part II.D.3. of the general permit.
(c) Storm Sewer Map
(1) A map of the storm sewer system must be developed and must include
the following:
(i) the location of all outfalls;
(ii) the names and locations of all waters of the U.S. that receive
discharges from the outfalls; and
(iii) any additional information needed by the permittee to implement
its SWMP.
(2) The SWMP must include the source of information used to develop the
storm sewer map, including how the outfalls are verified and how the
map will be regularly updated.
4. Construction Site Storm Water Runoff Control
The MS4 operator, to the extent allowable under State and local law, must develop,
implement, and enforce a program to reduce pollutants in any storm water runoff to the
small MS4 from construction activities that result in a land disturbance of greater than or
equal to one acre or if that construction activity is part of a larger common plan of
development or sale that would disturb one acre or more of land. The MS4 operator is
not required to develop, implement, and/or enforce a program to reduce pollutant
discharges from sites where the construction site operator has obtained a waiver from
permit requirements under NPDES or TPDES construction permitting requirements
based on a low potential for erosion.
(a) The program must include the development and implementation of, at a
minimum, an
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ordinance or other regulatory mechanism to require erosion and sediment
controls, as well as sanctions to ensure compliance, to the extent allowable under
state and local law.
(b) Requirements for construction site contractors to, at a minimum:
(1) implement appropriate erosion and sediment control BMPs; and
(2) control waste such as discarded building materials, concrete truck
washout water, chemicals, litter, and sanitary waste at the construction
site that may cause adverse impacts to water quality.
(c) The MS4 operator must develop procedures for:
(1) site plan review which incorporate consideration of potential water
quality impacts;
(2) receipt and consideration of information submitted by the public; and
(3) site inspection and enforcement of control measures to the extent
allowable under state and local law.
5. Post-Construction Storm Water Management in New Development and Redevelopment
To the extent allowable under state and local law, the MS4 operator must develop,
implement, and enforce a program to address storm water runoff from new development
and redevelopment projects that disturb greater than or equal to one acre of land,
including projects less than one acre that are part of a larger common plan of
development or sale that will result in disturbance of one or more acres, that discharge
into the small MS4. The program must ensure that controls are in place that would
prevent or minimize water quality impacts. The permittee shall:
(a) Develop and implement strategies which include a combination of structural
and/or non-structural BMPs appropriate for the community;
(b) Use an ordinance or other regulatory mechanism to address post-construction
runoff from new development and redevelopment projects to the extent allowable
under state and local law; and
(c) Ensure adequate long-term operation and maintenance of BMPs.
6. Pollution Prevention/Good Housekeeping for Municipal Operations
A section within the SWMP must be developed to establish an operation and
maintenance program, including an employee training component, that has the ultimate
goal of preventing or reducing pollutant runoff from municipal operations.
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(a) Good Housekeeping and Best Management Practices (BMPs)
Housekeeping measures and BMPs (which may include new or existing
structural or non-structural controls) must be identified and either continued or
implemented with the goal of preventing or reducing pollutant runoff from
municipal operations. Examples of municipal operations and municipally owned
areas include, but are not limited to:
(1) park and open space maintenance;
(2) street, road, or highway maintenance;
(3) fleet and building maintenance;
(4) storm water system maintenance;
(5) new construction and land disturbances;
(6) municipal parking lots;
(7) vehicle and equipment maintenance and storage yards;
(8) waste transfer stations; and
(9) salt/sand storage locations.
(b) Training
A training program must be developed for all employees responsible for
municipal operations subject to the pollution prevention/good housekeeping
program. The training program must include training materials directed at
preventing and reducing storm water pollution from municipal operations.
Materials may be developed, or obtained from the EPA, states, or other
organizations and sources. Examples or descriptions of training materials being
used must be included in the SWMP.
(c) Structural Control Maintenance
If BMPs include structural controls, maintenance of the controls must be
performed at a frequency determined by the MS4 operator and consistent with
maintaining the effectiveness of the BMP. The SWMP must list all of the
following:
(1) maintenance activities;
(2) maintenance schedules; and
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(3) long-term inspection procedures for controls used to reduce floatables
and other pollutants.
(d) Disposal of Waste
Waste removed from the small MS4 and waste that is collected as a result of
maintenance of storm water structural controls must be properly disposed. A
section within the SWMP must be developed to include procedures for the proper
disposal of waste, including:
(1) dredge spoil;
(2) accumulated sediments; and
(3) floatables.
(e) Municipal Operations and Industrial Activities
The SWMP must include a list of all:
(1) municipal operations that are subject to the operation, maintenance, or
training program developed under the conditions of this section; and
(2) municipally owned or operated industrial activities that are subject to
TPDES industrial storm water regulations.
7. Authorization for Municipal Construction Activities
The development of a MCM for municipal construction activities is an optional measure
and is an alternative to the MS4 operator seeking coverage under TPDES general permit
TXR150000. Additionally, contractors working for the permittee are not required to
obtain a separate authorization if they do not meet the definition of a Aconstruction site
operator,@ as long as the permittee meets the status of construction site operator.
Permittees that choose to develop this measure will be authorized to discharge storm
water and certain non-storm water from construction activities where the permittee can
meet the definition of Aconstruction site operator@ in Part I of this general permit. The
authorization to discharge under this MCM is limited to the regulated area, such as the
portion of the MS4 located within an urbanized area or the area designated by TCEQ as
requiring coverage. However, an MS4 operator may also utilize this MCM over
additional portions of their MS4 that are also in compliance with all of the MCMs listed
in this general permit. This MCM must be developed as a part of the SWMP that is
submitted with the NOI for permit coverage. If this MCM is developed after submitting
the initial NOI, a NOC must be submitted notifying the executive director of this change,
and identifying the geographical area or boundary where the activities will be conducted
under the provisions of this general permit. Utilization of this MCM does not preclude a
small MS4 from obtaining coverage under the TPDES Construction General Permit,
TXR150000, or under an individual TPDES permit.
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(a) The MCM must include:
(1) a description of how construction activities will generally be conducted
by the permittee so as to take into consideration local conditions of
weather, soils, and other site specific considerations;
(2) a description of the area that this MCM will address and where the
permittee=s construction activities are covered (e.g. within the boundary
of the urbanized area, the corporate boundary, a special district
boundary, an extra territorial jurisdiction, or other similar jurisdictional
boundary); and
(3) either a description of how the permittee will supervise or maintain
oversight over contractor activities to ensure that the SWP3 requirements
are properly implemented at the construction site; or how the permittee
will make certain that contractors have a separate authorization for storm
water discharges.
(4) a general description of how a SWP3 shall be developed, according to
Part VI.E. of this general permit, for each construction site.
B. General Requirements
Permittees must provide documentation of the development, implementation, and evaluation of
the SWMP. The documentation must be included in the SWMP and may be required to be
submitted in the annual report required in Part IV.B.2. of this general permit. At a minimum, the
documentation must include:
1. a list of any public or private entities assisting with the development or implementation of
the SWMP;
2. a list of all BMPs and measurable goals for each of the MCMs;
3. a schedule for the implementation of all SWMP requirements;
4. a description of how each measurable goal will be evaluated;
5. a rationale statement that addresses the overall program, including how the BMPs and
measurable goals were selected; and
6. if applicable, a list of all MS4 operators contributing to the development and
implementation of the SWMP, including a clear description of the contribution.
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Part IV. Recordkeeping and Reporting
A. Recordkeeping
1. The permittee must retain all records, a copy of this TPDES general permit, and records
of all data used to complete the application (NOI) for this general permit and satisfy the
public participation requirements, for a period of at least three years, or for the remainder
of the term of this general permit, whichever is longer. This period may be extended by
request of the executive director at any time.
2. The permittee must submit the records to the executive director only when specifically
asked to do so. The SWMP required by this general permit (including a copy of the
general permit) must be retained at a location accessible to the TCEQ.
3. The permittee must make the NOI and the SWMP available to the public if requested to
do so in writing. Copies of the SWMP must be made available within 10 working days
of receipt of a written request. Other records must be provided in accordance with the
Texas Public Information Act. However, all requests for records from federal facilities
must be made in accordance with the Freedom of Information Act.
4. The period during which records are required to be kept shall be automatically extended
to the date of the final disposition of any administrative or judicial enforcement action
that maybe instituted against the permittee.
B. Reporting
1. General Reporting Requirements
(a) Noncompliance Notification
According to 30 TAC ' 305.125(9), any noncompliance which may endanger
human health or safety, or the environment, must be reported by the permittee to
the TCEQ. Report of such information must be provided orally or by electronic
facsimile transmission (FAX) to the TCEQ regional office within 24 hours of
becoming aware of the noncompliance. A written report must be provided by the
permittee to the TCEQ regional office and to the TCEQ Enforcement Division
(MC-224) within five working days of becoming aware of the noncompliance.
The written report must contain:
(1) a description of the noncompliance and its cause;
(2) the potential danger to human health or safety, or the environment;
(3) the period of noncompliance, including exact dates and times;
(4) if the noncompliance has not been corrected, the anticipated time it is
expected to continue; and
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(5) steps taken or planned to reduce, eliminate, and prevent recurrence of the
noncompliance, and to mitigate its adverse effects.
(b) Other Information
When the permittee becomes aware that it either submitted incorrect information
or failed to submit complete and accurate information requested in an NOI, NOT,
or NOC, or any other report, it must promptly submit the facts or information to
the executive director.
2. Annual Report
The MS4 operator must submit a concise annual report to the executive director within 90
days of the end of each permit year. The annual report must address the previous permit
year. The first permit year for annual reporting purposes shall begin on the date of permit
issuance, and shall last for one year. Subsequent calendar years will begin on the
anniversary date of permit issuance and last for one year. The MS4 operator must also
make a copy of the annual report readily available for review by TCEQ personnel upon
request. The report must include:
(a) The status of the compliance with permit conditions, an assessment of the
appropriateness of the identified BMPs, progress towards achieving the statutory
goal of reducing the discharge of pollutants to the MEP, the measurable goals for
each of the MCMs, and an evaluation of the success of the implementation of the
measurable goals;
(b) Status of any additional control measures implemented by the permittee (if
applicable);
(c) Any MCM activities initiated before permit issuance may be included, under the
appropriate headings, as part of the first year=s annual report;
(d) A summary of the results of information (including monitoring data) collected
and analyzed, if any, during the reporting period used to assess the success of the
program at reducing the discharge of pollutants to the MEP;
(e) A summary of the storm water activities the MS4 operator plans to undertake
during the next reporting cycle;
(f) Proposed changes to the SWMP, including changes to any BMPs or any
identified measurable goals that apply to the program elements;
(g) The number of municipal construction activities authorized under this general
permit and the total number of acres disturbed;
(h) The number of non-municipal construction activities that occurred within the
jurisdiction of the permittee (as noticed to the permittee by the construction
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operator); and
(i) Notice that the MS4 operator is relying on another government entity to satisfy
some of its permit obligations (if applicable).
An annual report must be prepared whether or not the NOI and SWMP has been
approved by the TCEQ. If the permittee has either not implemented the SWMP or not
begun to implement the SWMP because it has not received approval of the NOI and
SWMP, then the annual report may include that information.
If permittees share a common SWMP, all permittees must contribute to a system-wide
report (if applicable);
Each permittee must sign and certify the annual report in accordance with 30 TAC '
305.128 (relating to Signatories to Reports); and
The annual report must be submitted to the following address:
Texas Commission on Environmental Quality
Storm Water & Pretreatment Team; MC - 148
P.O. Box 13087
Austin, Texas 78711-3087
A copy of the annual report must also be submitted to the TCEQ Regional Office that
serves the area of the regulated small MS4.
If available, electronic submission of annual reports is encouraged. The Federal Waste
Reduction Act and the Government Paperwork Elimination Act encourages governmental
agencies to use electronic submission. See the TCEQ website at, www.tceq.state.tx.us
for additional information and instructions.
Part V. Standard Permit Conditions
A. The permittee has a duty to comply with all permit conditions. Failure to comply with any permit
condition is a violation of the general permit and statutes under which it was issued, and is
grounds for enforcement action, for terminating coverage under this general permit, or for
requiring a discharger to apply for and obtain an individual TPDES permit.
B. Authorization under this general permit may be suspended or revoked for cause. Filing a notice
of planned changes or anticipated non-compliance by the permittee does not stay any permit
condition. The permittee must furnish to the executive director, upon request and within a
reasonable timeframe, any information necessary for the executive director to determine whether
cause exists for revoking, suspending, or terminating authorization under this general permit.
Additionally, the permittee must provide to the executive director, upon request, copies of all
records that the permittee is required to maintain as a condition of this general permit.
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C. It is not a defense for a discharger in an enforcement action that it would have been necessary to
halt or reduce the permitted activity to maintain compliance with the permit conditions.
D. Inspection and entry shall be allowed under Texas Water Code Chapters 26-28, Health and Safety
Code '' 361.032-361.033 and 361.037, and 40 Code of Federal Regulations (CFR) '122.41(i).
The statement in Texas Water Code ' 26.014 that commission entry of a facility shall occur
according to an establishment's rules and regulations concerning safety, internal security, and fire
protection is not grounds for denial or restriction of entry to any part of the facility or site, but
merely describes the commission's duty to observe appropriate rules and regulations during an
inspection.
E. The discharger is subject to administrative, civil, and criminal penalties, as applicable, under
Texas Water Code, Chapters 26, 27, and 28, and the Texas Health and Safety Code, Chapter 361
for violations including but not limited to the following:
a. negligently or knowingly violating CWA, '' 301, 302, 306, 307, 308, 318, or 405, or
any condition or limitation implementing any sections in a permit issued under CWA, '
402; and
b. knowingly making any false statement, representation, or certification in any record or
other document submitted or required to be maintained under a permit, including
monitoring reports or reports of compliance or noncompliance.
F. All reports and other information requested by the executive director must be signed by the
person and in the manner required by 30 TAC ' 305.128 (relating to Signatories to Reports).
G. Authorization under this general permit does not convey property or water rights of any sort and
does not grant any exclusive privilege.
H. The permittee shall implement its SWMP on any new areas under its jurisdiction that are located
in a UA or that are designated by the TCEQ. Implementation of the SWMP in these areas is
required three (3) years from acquiring the new area, or five (5) years from the date of the
original SWMP, whichever is later.
Part VI. Authorization for Municipal Construction Activities
The MS4 operator may obtain authorization under TPDES general permit TXR150000 to discharge storm
water runoff from each construction activity performed by the MS4 operator that results in a land
disturbance of one (1) or more acres of land. Alternatively, the MS4 operator may develop the SWMP to
include this optional seventh (7th) storm water MCM if the eligibility requirements in Part VI.A. are met.
If an MS4 operator decides to utilize this MCM, then the MS4 operator must include the MCM it in its
SWMP submitted with the NOI or submit an NOC notifying the executive director of the addition of this
MCM to its SWMP. The MS4 operator must identify the geographic area or boundary where the
construction activities will be conducted under the provisions of this general permit. If the small MS4
meets the terms and requirements of this general permit, then discharges from these construction activities
may be authorized under this general permit as long as they occur within the regulated geographic area of
the small MS4. An MS4 operator
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may utilize this MCM over additional portions of their MS4 if those areas are also in compliance with all
MCMs listed in this general permit. Even if an MS4 operator has developed this optional seventh storm
water MCM, the MS4 operator may apply under TPDES general permit TXR150000 for authorization for
particular municipal construction activities including those activities that occur during periods of low
potential for erosion (for which no SWP3 must be developed).
A. Eligible Construction Sites
Discharges from construction activities within the regulated area where the MS4 operator meets
the definition of construction site operator are eligible for authorization under this general permit.
Discharges from construction activities outside of the regulated area, where the MS4 operator
meets the definition of construction site operator, are only eligible for authorization under this
general permit in those areas where the MS4 operator meets the requirements of Parts III.A.1.
through III.A.6 of this general permit, related to MCMs.
B. Discharges Eligible for Authorization
1. Storm Water Associated with Construction Activity
Discharges of storm water runoff from small and large construction activities may be
authorized under this general permit.
2. Discharges of Storm Water Associated with Construction Support Activities
Discharges of storm water runoff from construction support activities, including concrete
batch plants, asphalt batch plants, equipment staging areas, material storage yards,
material borrow areas, and excavated material disposal areas may be authorized under
this general permit provided:
(a) the activity is located within a 1-mile distance from the boundary of the
permitted construction site and directly supports the construction activity;
(b) a storm water pollution prevention plan is developed according to the provisions
of this general permit and includes appropriate controls and measures to reduce
erosion and discharge of pollutants in storm water runoff from the supporting
industrial activity site; and
(c) the construction support activity either does not operate beyond the completion
date of the construction activity or obtains separate TPDES authorization for
discharges as required.
3. Non-storm Water Discharges
The following non-storm water discharges from construction sites authorized under this
general permit are also eligible for authorization under this MCM:
(a) discharges from fire fighting activities (fire fighting activities do not include
washing of
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trucks, run-off water from training activities, test water from fire suppression
systems, and similar activities);
(b) fire hydrant flushings;
(c) vehicle, external building, and pavement wash water where detergents and soaps
are not used and where spills or leaks of toxic or hazardous materials have not
occurred (unless all spilled material is removed)
(d) water used to control dust;
(e) potable water sources including waterline flushings;
(f) air conditioning condensate; and
(g) uncontaminated ground water or spring water, including foundation or footing
drains where flows are not contaminated with industrial materials such as
solvents.
4. Other Permitted Discharges
Any discharge authorized under a separate TPDES or TCEQ permit may be combined
with discharges from construction sites operated by the small MS4.
C. Limitations on Permit Coverage
Discharges that occur after construction activities have been completed, and after the construction
site and any supporting activity site have undergone final stabilization, are not eligible for
coverage under Part VI of the general permit.
D. Numeric Effluent Limitations
All discharges of storm water runoff from concrete batch plants must be monitored at the
following monitoring frequency and comply with the following numeric effluent limitations:
Limitations Monitoring
Parameter Daily Maximum Frequency
Total Suspended Solids 65 mg/l 1/Year
Oil and Grease 15 mg/l 1/Year
pH between 6 and 9 standard
units
1/Year
E. Storm Water Pollution Prevention Plan (SWP3)
Operators of municipal construction activities that qualify for coverage under this general permit
and that discharge storm water associated with construction activities that reach waters of the
U.S. must:
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1. develop a SWP3 according to the provisions of this general permit that covers the entire
site and begin implementation of that plan prior to commencing construction activities;
2. post a signed copy of the notice contained in Attachment 1 of this general permit in a
location at the construction site where it is readily available for viewing prior to
commencing construction activities and maintain the notice in that location until
completion of the construction activity and final stabilization of the site;
3. ensure the project specifications allow or provide that adequate BMPs may be developed
and modified as necessary to meet the requirements of this general permit and the SWP3;
4. ensure all contractors are aware of the SWP3 requirements, are aware that municipal
personnel are responsible for the day-to-day operations of the SWP3, and who to contact
concerning SWP3 requirements; and
5. ensure that the SWP3 identifies the municipal personnel responsible for implementation
of control measures described in the plan.
F. Effective Date of Coverage
Operators of construction activities eligible for coverage under this general permit are authorized
to discharge storm water associated with construction activity from a site 48 hours from the time
that the signed notice is posted at the site.
G. Deadlines for SWP3 Preparation and Compliance
The SWP3 must:
1. be completed and initially implemented prior to commencing construction activities that
result in soil disturbance;
2. be updated as necessary to reflect the changing conditions of new contractors, new areas
of responsibility, and changes in best management practices; and
3. provide for compliance with the terms and conditions of this general permit.
H. Plan Review and Making Plans Available
The SWP3 must be retained on-site at the construction site or made readily available at the time
of an on-site inspection to: the executive director; a federal, state, or local agency approving
sediment and erosion plans, grading plans, or storm water management plans; local government
officials; and the operator of a municipal separate storm sewer receiving discharges from the site.
I. Keeping Plans Current
The permittee must amend the SWP3 whenever:
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1. there is a change in design, construction, operation, or maintenance that has a significant
effect on the discharge of pollutants and that has not been previously addressed in the
SWP3; or
2. results of inspections or investigations by site operators, authorized TCEQ personnel, or a
federal, state or local agency approving sediment and erosion plans indicate the SWP3 is
proving ineffective in eliminating or significantly minimizing pollutants in discharges
authorized under this general permit.
J. Contents of SWP3
The SWP3 must include, at a minimum, the information described in this section.
1. A site description, or project description, must be developed to include:
(a) a description of the nature of the construction activity, potential pollutants and
sources;
(b) a description of the intended schedule or sequence of major activities that will
disturb soils for major portions of the site;
(c) the number of acres of the entire construction site property and the total number
of acres of the site where construction activities will occur, including off-site
material storage areas, overburden and stockpiles of dirt, and borrow areas;
(d) data describing the soil type or the quality of any discharge from the site;
(e) a map showing the general location of the site (e.g. a portion of a city or county
map);
(f) a detailed site map indicating the following:
(1) drainage patterns and approximate slopes anticipated after major grading
activities;
(2) areas where soil disturbance will occur;
(3) areas which will not be disturbed;
(4) locations of all major structural controls either planned or in place;
(5) locations where stabilization practices are expected to be used;
(6) locations of off-site material, waste, borrow or equipment storage areas;
(7) surface waters (including wetlands) either adjacent or in close proximity;
and
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(8) locations where storm water discharges from the site directly to a surface
water body.
(g) the location and description of asphalt plants and concrete plants (if any)
providing support to the construction site and that are also authorized under this
general permit;
(h) the name of receiving waters at or near the site that will be disturbed or that will
receive discharges from disturbed areas of the project; and
(i) a copy of Part VI of this TPDES general permit.
2. The SWP3 must describe the structural and the non-structural controls (best management
practices) that will be used to minimize pollution in runoff. The description must identify
the general timing or sequence for implementation and the party responsible for
implementation. At a minimum, the description must include the following components:
(a) Erosion and Sediment Controls
(1) Erosion and sediment controls must be designed to retain sediment on-
site to the maximum extent practicable with consideration for local
topography and rainfall.
(2) Control measures must be properly selected, installed, and maintained
according to the manufacturer=s or designer=s specifications. If periodic
inspections or other information indicates a control has been used
incorrectly, or that the control is performing inadequately, the operator
must replace or modify the control.
(3) Sediment must be removed from sediment traps and sedimentation ponds
no later than the time that design capacity has been reduced by 50%.
(4) If sediment escapes the site, accumulations must be removed at a
frequency to minimize further negative effects and, whenever feasible,
prior to the next rain event.
(5) Controls must be developed to limit offsite transport of litter,
construction debris, and construction materials by storm water runoff.
3. Stabilization Practices
The SWP3 must include a description of interim and permanent stabilization practices for
the site, including a schedule of when the practices will be implemented. Site plans
should ensure that existing vegetation is preserved where it is possible.
(a) Stabilization practices may include but are not limited to: establishment of
temporary vegetation, establishment of permanent vegetation, mulching,
geotextiles,
Item 13
TPDES General Permit No. TXR040000
Page 38
sod stabilization, vegetative buffer strips, protection of existing trees and
vegetation and other similar measures.
(b) The following records must be maintained and either attached to or referenced in
the SWP3 and made readily available upon request to the parties in Part VI.H. of
this general permit:
(1) the dates when major grading activities occur;
(2) the dates when construction activities temporarily or permanently cease
on a portion of the site; and
(3) the dates when stabilization measures are initiated.
(c) Stabilization measures must be initiated as soon as practicable in portions of the
site where construction activities have temporarily or permanently ceased, and
except as provided in (1) through (3) below, must be initiated no more than
fourteen (14) days after the construction activity in that portion of the site has
temporarily or permanently ceased.
(1) Where the initiation of stabilization measures by the 14th day after
construction activity temporarily or permanently ceased is precluded by
snow cover or frozen ground conditions, stabilization measures must be
initiated as soon as practicable.
(2) Where the initiation of stabilization measures by the 14th day after
construction activity has temporarily or permanently ceased is precluded
by seasonably arid conditions, stabilization measures must be initiated as
soon as practicable. These conditions exist in arid areas (areas with an
average rainfall of 0 to 10 inches), semiarid areas (areas with an average
annual rainfall of 10 to 20 inches), and other areas experiencing
droughts.
(3) Where construction activity on a portion of the site is temporarily ceased
and earth disturbing activities will be resumed within twenty-one (21)
days, temporary stabilization measures do not have to be initiated on that
portion of site.
4. Structural Control Practices
The SWP3 must include a description of any structural control practices used to divert
flows away from exposed soils, to limit the contact of runoff with disturbed areas, or to
lessen the off-site transport of eroded soils.
(a) Sediment basins are required, where feasible, for common drainage locations that
serve an area with ten (10) or more acres that remain disturbed at any one time.
Sediment basins may be either temporary or permanent, but must be designed to
store either
Item 13
TPDES General Permit No. TXR040000
Page 39
the calculated volume of runoff from a 2 year, 24 hour storm from acreage
drained, or designed to provide 3,600 cubic feet of storage per acre drained.
When calculating the volume of runoff from a 2-year, 24-hour storm event, it is
not required to include the flows from offsite areas and flow from onsite areas
that are either undisturbed or have already undergone final stabilization, if these
flows are diverted around both the disturbed areas of the site and the sediment
basin. In determining whether installing a sediment basin is feasible, the
permittee may consider factors such as site soils, slope, available area on site,
public safety, and other similar considerations. Where sediment basins are not
feasible, equivalent control measures, which may include a series of smaller
sediment basins, must be used. At a minimum, silt fences, vegetative buffer
strips, or equivalent sediment controls are required for all down slope boundaries
(and for those side slope boundaries deemed appropriate as dictated by individual
site conditions) of the construction area.
(b) Sediment traps and sediment basins may be used to control solids in storm water
runoff for drainage locations serving less than ten (10) acres. At a minimum, silt
fences, vegetative buffer strips, or equivalent sediment controls are required for
all down slope boundaries (and for those side slope boundaries deemed
appropriate as dictated by individual site conditions) of the construction.
Alternatively, a sediment basin providing storage for a calculated volume of
runoff from these areas for a 2-year, 24- hour storm or 3,600 cubic feet of storage
per acre drained may be provided.
5. Permanent Storm Water Controls
A description of any measures that will be installed during the construction process to
control pollutants in storm water discharges that will occur after construction operations
have been completed must be included in the SWP3. Permittees are only responsible for
the installation and maintenance of storm water management measures prior to final
stabilization of the site .
6. Other Controls
(a) Off-site vehicle tracking of sediments and the generation of dust must be
minimized.
(b) The SWP3 must include a description of construction and waste materials
expected to be stored on-site and a description of controls to reduce pollutants
from these materials.
(c) The SWP3 must include a description of pollutant sources from areas other than
construction (including storm water discharges from dedicated asphalt plants and
dedicated concrete plants), and a description of controls and measures that will
be implemented at those sites to minimize pollutant discharges.
Item 13
TPDES General Permit No. TXR040000
Page 40
7. Approved State and Local Plans
(a) Permittees must ensure the SWP3 is consistent with requirements specified in
applicable sediment and erosion site plans or site permits, or storm water
management site plans or site permits approved by federal, state, or local
officials.
(b) SWP3s must be updated as necessary to remain consistent with any changes
applicable to protecting surface water resources in sediment erosion site plans or
site permits, or storm water management site plans or site permits approved by
state or local official for which the permittee receives written notice.
8. Maintenance
All erosion and sediment control measures and other protective measures identified in the
SWP3 must be maintained in effective operating condition. If through inspections the
permittee determines that BMPs are not operating effectively, maintenance must be
performed before the next anticipated storm event or as necessary to maintain the
continued effectiveness of storm water controls. If maintenance prior to the next
anticipated storm event is impracticable, maintenance must be scheduled and
accomplished as soon as practicable.
9. Inspections of Controls
(a) Personnel provided by the permittee and familiar with the SWP3 must inspect
disturbed areas of the construction site that have not been finally stabilized, areas
used for storage of materials that are exposed to precipitation, all structural
control measures for effectiveness and necessary maintenance, and locations
where vehicles enter or exit the site for evidence of off-site tracking. Inspections
must occur at least once every fourteen (14) calendar days and within twenty four
(24) hours of the end of a storm event of 0.5 inches or greater. As an alternative,
the SWP3 may be developed to require that these inspections will occur at least
once every seven (7) calendar days; in which case additional inspections are not
required following each qualifying storm event. If this alternative schedule is
developed, the inspection must occur on a specifically defined day, regardless of
whether or not there has been a rainfall event since the previous inspection.
Where sites have been finally or temporarily stabilized, where runoff is unlikely
due to winter conditions (e.g. site is covered with snow, ice, or frozen ground
exists), or during seasonal arid periods in arid areas (areas with an average annual
rainfall of 0 to 10 inches) and semi-arid areas (areas with an average annual
rainfall of 10 to 20 inches), inspections must be conducted at least once every
month.
(b) Personnel provided by the permittee and familiar with the SWP3 must inspect all
accessible discharge locations to determine if erosion control measures are
effective in preventing visually noticeable changes to receiving waters, including
persistent
Item 13
TPDES General Permit No. TXR040000
Page 41
cloudy appearance in water color and noticeable accumulation of sediments.
Where discharge locations are inaccessible, nearby downstream locations must
be inspected to the extent that such inspections are practicable. The frequency
for these inspections must be established by the permittee in the SWP3 with
consideration for local rainfall and soil, but must occur at least once during the
construction activity if a discharge occurs.
(c) The SWP3 must be modified based on the results of inspections, as necessary, to
better control pollutants in runoff. Revisions to the SWP3 must be completed
within seven (7) calendar days following the inspection. If existing BMPs are
modified or if additional BMPs are necessary, an implementation schedule must
be described in the SWP3 and wherever possible those changes implemented
before the next storm event. If implementation before the next anticipated storm
event is impracticable, these changes must be implemented as soon as
practicable.
(d) A report summarizing the scope of the inspection, names and qualifications of
personnel making the inspection, the dates of the inspection, and major
observations relating to the implementation of the SWP3 must be made and
retained as part of the SWP3. Major observations should include: the locations
of discharges of sediment or other pollutants from the site; locations of BMPs
that need to be maintained; locations of BMPs that failed to operate as designed
or proved inadequate for a particular location; and locations where additional
BMPs are needed.
(e) Actions taken as a result of inspections must be described within, and retained as
a part of, the SWP3. Reports must identify any incidents of non-compliance.
Where a report does not identify any incidents of non-compliance, the report
must contain a certification that the facility or site is in compliance with the
SWP3 and this permit.
10. The SWP3 must identify and ensure the implementation of appropriate pollution
prevention measures for all eligible non-storm water components of the discharge.
K. Additional Retention of Records
The permittee must retain the following records for a minimum period of three (3) years from the
date that final stabilization has been achieved on all portions of the site. Records include:
1. a copy of the SWP3; and
2. all reports and actions required by this general permit, including a copy of the site notice.
Item 13
Page 42
Attachment 1
CONSTRUCTION SITE NOTICE
FOR THE
Texas Commission on Environmental Quality
Storm Water Program
TPDES GENERAL PERMIT TXR040000
The following information is posted in compliance with Part VI of the Texas Commission on Environmental Quality’s
(TCEQ) TPDES General Permit Number TXR040000 for discharges of storm water runoff from construction sites
that are operated by small municipal separate storm sewer system operators. Additional information regarding the
TCEQ storm water permit program may be found on the internet at:www.tceq.state.tx.us
Permit Number: TXR04 __________
Contact Name and Phone Number:
Project Description:
(Including estimated start date and either
the projected end date, or date that
disturbed soils will be finally
stabilized)
Location of Storm Water Pollution
Prevention Plan (SWP3):
I,(Typed or Printed Name Person Completing This Certification) certify under
penalty of law that I have read and understand the eligibility requirements for claiming an authorization under Part VI
of TPDES General Permit TXR040000. A storm water pollution prevention plan has been developed and
implemented according to permit requirements. I am aware there are significant penalties for providing false
information or for conducting unauthorized discharges, including the possibility of fine and imprisonment for
knowing violations.
Signature Date
Item 13
Attachment 2 CONCRETE BATCH FACILITIES STW/ TXR04/ COPERMITTEE NAME/ADDRESS (Include Facility Name/Location if Different) NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)DISCHARGE MONITORING REPORT (DMR) NOTE:Enter your permit number in the underlined space in the upper right hand corner of this page.Example: STW/TXR04 00123/ CO Mail to: TCEQ (MC 213) P.O. Box 13087 Austin, TX 78711-3087 NAME(2-16)(17-19) ADDRESS PERMIT NUMBER DISCHARGE NUMBERFACILITY LOCATIONMONITORING PERIOD YEAR MO DAY YEAR MO DAY01 0112 31 (20-21) (22-23) (24-25) (26-27) (28-29) (30-31)PARAMETER(32-37) (3 Card Only) QUANTITY OR LOADING (46-53) ( 54-61) (4 Card Only) QUALITY OR CONCENTRATION (38-45) (46-53) (54-61)NO. EX (62-63)FREQUENCY OFANALYSIS (64-68) SAMPLETYPE (69-70)AVERAGE MAXIMUM UNITS MINIMUM AVERAGE MAXIMUM UNITS Total Suspended SolidsSAMPLE MEASUREMENT*********************************** *******mg/l SAMPLE REQUIREMENT****************************65Daily Max 1/Year Grab Oil & Grease SAMPLE MEASUREMENT*********************************** *******mg/l SAMPLE REQUIREMENT****************************15Daily Max 1/Year Grab pH SAMPLE MEASUREMENT*********************************** *******S.U. SAMPLE REQUIREMENT****************************6.0 - 9.0 Range1/Year GrabSAMPLE MEASUREMENTSAMPLE REQUIREMENTNAME/TITLE PRINCIPAL EXECUTIVE OFFICER ICERTIFY UNDER PENALTY OF LAW THAT THIS DOCUMENT AND ALL ATTACHMENTS WERE PREPARED UNDER MY DIRECTION OR SUPERVISION IN ACCORDANCE WITH A SYSTEM DESIGNED TO ASSURE THAT QUALIFIED PERSONNEL PROPERLY GATHER AND EVALUATE THE INFORMATION SUBMITTED. BASED ON MY INQUIRY OF THE PERSON OR PERSONS WHO MANAGE THE SYSTEM, OR THOSE PERSONS DIRECTLY RESPONSIBLE FOR GATHERING THE INFORMATION, THE INFORMATION SUBMITTED IS, TO THE BEST OF MY KNOWLEDGE AND BELIEF, TRUE, ACCURATE, AND COMPLETE. I AM AWARE THAT THERE ARE SIGNIFICANT PENALTIES FOR SUBMITTING FALSE INFORMATION, INCLUDING THE POSSIBILITY OF FINE AND IMPRISONMENT FOR KNOWING VIOLATIONS. TELEPHONEDATESIGNATURE OF PRINCIPAL EXECUTIVE OFFICER OR AUTHORIZED AGENT AREACODE NUMBER YEAR MO DAY TYPED OR PRINTED COMMENTS AND EXPLANATION OF ANY VIOLATIONS (Reference all attachments here)EPA Form 3320-1 (3-99) (REPLACES EPA FORM T-40 WHICH MAY NOT BE USED) PAGE OFForm Approved OMB No. 2040-004Item 13
ȱȱȱ
ȱ STORMWATERȱMANAGEMENTȱPROGRAMȱ
4/2014
APPENDIX B TOWN OF PROSPER NOTICE OF INTENT
Item 13
TCEQ 20368 (Effective 12/13/2013, Form rev. 05/29/2014) Page 1
TCEQ Office Use Only
Permit No.:
RN:
CN:
Region:
Notice of Intent (NOI) for Stormwater Discharges
from Small Municipal Separate Storm Sewer Systems
(MS4) under the TPDES Phase II MS4 General Permit
(TXR040000)
IMPORTANT:
x Use the INSTRUCTIONS to fill out each question in this form.
x Use the CHECKLIST to make certain you filled out all required information.
Incomplete applications WILL delay approval or result in automatic denial.
x Once processed your authorization can be viewed at:
http://www.tceq.texas.gov/goto/wq-dpa
APPLICATION FEE:
x You must pay the $100 Application Fee to TCEQ for the paper application to be
complete.
x Payment and NOI must be mailed to separate addresses.
x Did you know you can pay on line?
x Go to https://www3.tceq.texas.gov/epay/index.cfm
x Select Fee Type: GENERAL PERMIT MS4 PHASE II STORM WATER DISCHARGE
NOI APPLICATION
x Provide your payment information below, for verification of payment:
Mailed Check/Money Order No.:
Name Printed on Check:
EPAY Voucher No.:
Is the Payment Voucher copy attached? Yes
One (1) copy of the NOI and Stormwater Management Program (SWMP) with the
completed SWMP Cover Sheet MUST be submitted with the original NOI and
SWMP.
Is the copy attached? Yes
RENEWAL: Is this NOI a Renewal of an existing Phase II MS4 General Permit
Authorization?
(Note: An authorization cannot be renewed after June 11, 2014.)
Yes The existing authorization number is: TXR04
(If an authorization number is not provided, a new number will be
assigned.)
No
✔210942
✔
✔
✔
Item 13
TCEQ 20368 (Effective 12/13/2013, Form rev. 05/29/2014) Page 2
1) OPERATOR (Applicant)
a)If the applicant is currently a customer with TCEQ, what is the Customer Number (CN)
issued to this entity? You may search for your CN at:
http://www.tceq.texas.gov/goto/cr-customer
CN
b)What is the Legal Name of the entity (applicant) applying for this permit?
(The exact legal name must be provided.)
c)What is the contact information for the Operator (Applicant)? The mailing address must be
recognized by the US Postal Service. You may verify the address at:
https://tools.usps.com/go/ZipLookupAction!input.action
Prefix (Mr. Ms. Miss):
First/Last Name: __________________________ Suffix:
Title: Credential:
Phone Number: ________ Ext: Fax Number:________________
E-mail:
Mailing Address:
Internal Routing (Mail Code, Etc.):
City: State: ZIP Code:
If outside USA: Territory: Country Code: Postal Code:
d)Indicate the type of Customer (The instructions will help determine your customer type):
Federal Government State Government County Government
City Government Other Government
e)Number of Employees:
0-20; 21-100; 101-250; 251-500; or 501 or higher
2) ANNUAL BILLING CONTACT
The Operator is responsible for paying the annual fee. The annual fee will be assessed to
authorizations active on September 1 of each year. TCEQ will send a bill to the address provided
in this section. The Operator is responsible for terminating the permit when it is no longer
needed.
Is the billing contact and contact information the same as the Operator identified in Section 1)
above?
Yes, go to Section 3).
No, complete section below
Prefix (Mr. Ms. Miss):
First/Last Name: __________________________ Suffix:
Title: Credential:
Organization Name:
Phone Number: Ext: Fax Number:
E-mail:
Mailing Address:
Internal Routing (Mail Code, Etc.):
City: State: ZIP Code:
600652499
Town of Prosper
Mr.
Hulon T. Webb Jr, P.E.
Executive Director of Community and Development Services
(972) 569-1065 (972) 347-9006
hulon_webb@prospertx.gov
PO Box 307
Prosper TX 75078
✔
✔
✔
Mr.
Daniel Heischman P.E.
Senior Engineer
Town of Prosper
(972) 569-1096 (972) 347-9006
dan_heischman@prospertx.gov
PO Box 307
Prosper TX 75078
Item 13
TCEQ 20368 (Effective 12/13/2013, Form rev. 05/29/2014) Page 3
3) APPLICATION CONTACT
If TCEQ needs additional information regarding this application, who should be contacted?
Is the application contact and contact information the same as the Operator identified in
Section 1) above?
Yes, go to Section 4).
No, complete section below
Prefix (Mr. Ms. Miss):
First/Last Name: __________________________ Suffix:
Title: Credential:
Organization Name:
Phone Number: Ext: Fax Number:
E-mail:
Mailing Address:
Internal Routing (Mail Code, Etc.):
City: State: ZIP Code:
Mailing Information if outside USA:
Territory: Country Code: Postal Code:
4) REGULATED ENTITY (RE) INFORMATION
If the site of your business is part of a larger business site or if other businesses were located at
this site before yours, a Regulated Entity Number (RN) may already be assigned for the larger
site. Use the RN assigned for the larger site. Search TCEQ’s Central Registry to see if the larger
site may already be registered as a regulated site at:
http://www.tceq.texas.gov/goto/cr-searchrn
If the site is found, provide the assigned Regulated Entity Reference Number and provide the
information for the site to be authorized through this application below. The site information
for this authorization may vary from the larger site information.
a)TCEQ issued RE Reference Number (RN): RN
b)Name that is used to identify the small MS4 (Example: City of XXX MS4)
_____________________
c)Provide a brief description of the regulated MS4 boundaries: (Example: Area within the City
of XXXX limits that is located within the xxx (e.g. Dallas) urbanized area):
d)City where the largest residential population exists within the regulated MS4 boundaries:
e)ZIP code where the largest residential population exists within the regulated MS4
boundaries:
✔
Mr.
Daniel Heischman P.E.
Senior Engineer
Town of Prosper
(972) 569-1096 (972) 347-9006
dan_heischman@prospertx.gov
PO Box 307
Prosper TX 75078
101208932
Town of Prosper
Area within the Town of Prosper limits that is located within the McKinney urbanized area as
well the Dallas urbanized area per the 2010 Census
Prosper
75078
Item 13
TCEQ 20368 (Effective 12/13/2013, Form rev. 05/29/2014) Page 4
f)County where the largest residential population exists within the regulated MS4 boundaries:
_____________________
Is the MS4 located within additional counties?
Yes – If Yes, what county (or counties)?
No
g)Latitude: Longitude:
5) GENERAL CHARACTERISTICS
a)Is the project/site located on Indian Country Lands?
Yes – If Yes, you must obtain authorization through EPA, Region 6.
No
b)What is applicant’s Standard Industrial Classification (SIC) code?
SIC Code:
c)What is the category or level of the MS4 based on the population served?
Level 1: Operators of traditional small MS4s that serve a population of less than 10,000
within an urbanized area (UA).
Level 2: Operators of traditional small MS4s that serve a population of at least 10,000
but less than 40,000 within an UA.
This category also includes all non-traditional small MS4s such as counties,
drainage districts, transpiration entities, military bases, universities, colleges,
correctional institutions, municipal utility districts and other special districts
regardless of population served within the UA, unless the non-traditional MS4
can demonstrate that it meets the criteria for a waiver from permit coverage
based on the population served.
Level 3: Operators of traditional small MS4s that serve a population of at least 40,000
but less than 100,000 within an UA.
Level 4: Operators of traditional small MS4s that serve a population of 100,000 or
more within an UA.
d)Has TCEQ “designated” the small MS4 as needing coverage under this general permit?
N/A
Yes
No - If No and no portion of the small MS4 is located within an UA as determined by the
2000 or 2010 Decennial Census by the U.S Bureau of Census requiring a NOI be
submitted, the operator is not eligible for coverage under this general permit
through the NOI.
Collin
✔
Denton
33.23668 -95.797447
✔
9111
✔
✔
Item 13
TCEQ 20368 (Effective 12/13/2013, Form rev. 05/29/2014) Page 5
e)What is your annual reporting year?
Calendar year
MS4 general permit year
Fiscal year – If Fiscal year, what is the last day of the fiscal year?
f)Stormwater Management Program (SWMP)
1. I certify that the SWMP submitted with this Notice of Intent has been developed
according to the provisions of this general permit TXR040000.
Yes
No – If No, the application is considered incomplete and may be returned.
2. I certify that the SWMP Cover Sheet is completed and attached to the front of the SWMP.
Yes
No – If No, the application is considered incomplete and may be returned.
3. Who is the person responsible for implementing or coordinating implementation of the
SWMP? (Note: All contact information requested below is required.)
First/Last Name:
Title:
Company:
Phone Number: Ext: Fax Number:
E-mail:
Mailing Address:
Internal Routing (Mail Code, Etc.):
City: State: ZIP Code:
g)7th Minimum Control Measure (MCM) for Municipal Construction Activities
1. Is the MCM for authorization to discharge stormwater from municipal construction
activities included with the attached SWMP?
Yes – If Yes, what are the boundaries within which those activities will occur? (Note:
If the boundaries are located outside of the urbanized area, then the entire
SWMP must also incorporate the additional areas.)
No
2. Is the discharge or potential discharge from regulated construction activities within the
Recharge Zone, Contributing Zone, or Contributing Zone within the Transition Zone of
the Edwards Aquifer?
Yes – If Yes, please note that a copy of the agency approved Water Pollution
Abatement Plan (WPAP) required by the Edward Aquifer Rule (30 TAC
Chapter 213) must be either included or referenced in the construction
stormwater pollution prevention plan(s).
No
✔
✔
✔
Daniel Heischman
Senior Engineer
Town of Prosper
(972) 569-1096 (972) 347-9006
dan_heischman@prospertx.gov
PO Box 307
Prosper TX 75078
✔
✔
Item 13
TCEQ 20368 (Effective 12/13/2013, Form rev. 05/29/2014) Page 6
h)Discharge Information
1. What is the name of the water body (ies) receiving stormwater from the MS4?
2. What is the classified segment number(s) that receives discharges, directly or indirectly,
from the small MS4?
Do you discharge directly or indirectly?
3. Are any of the surface water body (ies) receiving discharges from the small MS4 on the
latest EPA-approved Clean Water Act (CWA) §303(d) list of impaired waters or the
Texas Integrated Report of Surface Water Quality for CWA Sections 305(b) and 303(d)?
Yes – If Yes:
What is the name of the impaired water body (ies) receiving the discharge from
the small MS4?
What is/are the pollutant(s) of concern?
No
4. Is the discharge into any other MS4 prior to discharge into surface water in the state?
Yes – If Yes, what is the name of the MS4 Operator?
No
i)Edwards Aquifer
Is the discharge or potential discharge from the MS4 within the Recharge Zone,
Contributing Zone, or Contributing Zone within the Transition Zone of the Edwards
Aquifer?
Yes - If Yes, complete certification below by checking “Yes”.
No
I certify that a copy of the TCEQ approved WPAP required by the Edwards Aquifer
Rule (30 TAC Chapter 213) is either included or referenced in the SWMP.
Yes
Lewisville Lake and Lake Lavon
0821, 0823
indirectly
✔
Wilson Creek
bacteria 082ID_01
✔
✔
Item 13
TCEQ 20368 (Effective 12/13/2013, Form rev. 05/29/2014) Page 7
j)Public Participation Process
The Office of Chief Clerk will send the operator or person responsible for publishing, the
notice of the executive director’s preliminary determination of the NOI and SWMP, in a
newspaper of general circulation in the county where the small MS4 is located. If multiple
counties, notice must be published at least once in the newspaper of general circulation in
the county containing the largest resident population.
The applicant must file with the Chief Clerk a copy of an affidavit of the publication within
60 days of receiving the written instructions from the Office of Chief Clerk.
1. I will comply with the Public Participation requirements described in Part II.E.12 of the
general permit.
Yes
No – If No, coverage under this general permit is not obtainable.
2. Who is the person responsible for publishing notice of the executive director’s
preliminary determination on the NOI and SWMP? (Note: All contact information
requested below is required.)
First/Last Name:
Title:
Company:
Phone Number: Ext: Fax Number:
E-mail:
Mailing Address:
Internal Routing (Mail Code, Etc.):
City: State: ZIP Code:
3. What is the name and location of the public location where copies of the NOI and
SWMP, as well as the executive director’s general permit and fact sheet, may be
reviewed?
Name of Public Place:
Address of Public Place:
County of Public Place:
✔
Daniel Heischman
Senior Engineer
Town of Prosper
(972) 569-1096 (972) 347-9006
dan_heischman@prospertx.gov
PO Box 307
Prosper TX 75078
Development Services Building
407 E. First Street
Prosper, TX 75078
Collin
Item 13
TCEQ 20368 (Effective 12/13/2013, Form rev. 05/29/2014) Page 8
6) CERTIFICATION
Check Yes to the certifications below. Failure to indicate Yes to ALL items may result in denial
of coverage under the general permit.
a)I certify that I have obtained a copy and understand the terms and conditions
of the Phase II (Small) MS4 General Permit TXR040000. Yes
b)I certify that the small MS4 qualifies for coverage under the general permit
TXR040000. Yes
c)I understand that a Notice of Termination (NOT) must be submitted when this
authorization is no longer needed. Yes
d)I understand that authorization active on September 1st of each year will be
accessed an Annual Water Quality Fee. Yes
Operator Certification:
I,
Typed or printed name Title
certify under penalty of law that this document and all attachments were prepared under my
direction or supervision in accordance with a system designed to assure that qualified personnel
properly gather and evaluate the information submitted. Based on my inquiry of the person or
persons who manage the system, or those persons directly responsible for gathering the
information, the information submitted is, to the best of my knowledge and belief, true,
accurate, and complete. I am aware there are significant penalties for submitting false
information, including the possibility of fine and imprisonment for knowing violations.
I further certify that I am authorized under 30 Texas Administrative Code §305.44 to sign
and submit this document, and can provide documentation in proof of such authorization upon
request.
Signature: Date:
(Use blue ink)
✔
✔
✔
✔
Hulon T. Webb, Jr Exec. Dir. of Dev. & Com. Services
Item 13
TCEQ-20368 Checklist (Effective 12/13/2013, Form rev. 05/29/2014) Page 1
NOTICE OF INTENT CHECKLIST (TXR040000)
x Did you complete everything? Use this checklist to be sure!
x Are you ready to mail your form to TCEQ? Go to the General Information Section of the
Instructions for mailing addresses.
This checklist is for use by the operator to ensure a complete application. Missing information
may result in denial of coverage under the general permit. (See NOI process description in the
Instructions)
Application Fee:
If paying by Check:
Check was mailed separately to the TCEQs Cashier’s Office. (See Instructions for
Cashier’s address and Application address.)
Check number and name on check is provided in this application.
If using ePay:
The voucher number is provided in this application or a copy of the voucher is attached.
AUTHORIZATION NUMBER:
Authorization number provided – if this application is for renewal of an existing
authorization.
OPERATOR INFORMATION - Confirm each item is complete:
Customer Number (CN) issued by TCEQ Central Registry
Legal name as filed to do business in Texas (Call TX SOS 512/463-5555)
Name and title of responsible authority signing the application
Mailing address is complete & verifiable with USPS. www.usps.com
Phone numbers/e-mail address
Type of operator (entity type)
Number of employees
Billing address is complete & verifiable with USPS. http://www.usps.com
REGULATED ENTITY (RE) INFORMATION ON PROJECT OR SITE - Confirm each item is
complete:
MS4/Regulated Entity Name
Site description
Latitude and longitude http://www.tceq.texas.gov/gis/sqmaview.html
County
Site/project physical address. Do not use a rural route or post office box.
Business description
GENERAL CHARACTERISTICS - Confirm each item is complete:
Indian Country Lands –the facility is not on Indian Country Lands
Standard Industrial Classification (SIC) Code www.osha.gov/oshstats/sicser.html
Level of MS4
Qualifying TCEQ “Designated” small MS4
Annual Reporting Year
7th Minimum Control Measurement (MCM) for Municipal Construction Activities
Discharge information
Edwards Aquifer rule
Public participation information
CERTIFICATION
Certification statements have been checked indicating “Yes”
Signature meets 30 Texas Administrative Code (TAC) 305.44 and is original.
Stormwater Management Program (SWMP), and completed SWMP Cover Sheet are
attached to the NOI.
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
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Item 13
TCEQ-20368 SWMP Cover Sheet (Effective 12/13/2013, Form rev. 05/29/2014) Page 1
STORMWATER MANAGEMENT PROGRAM (SWMP) COVER SHEET
Confirm Each Minimum Control Measure (MCM) Below is Included in the SWMP
This cover sheet MUST be completed by indicating the page number where the requested item
will be found in the SWMP. Provide the page number to the left of each item.
This cover sheet MUST be attached to the front of the SWMP.
Operator:
Operator name on NOI:
Assessment of program elements:
Program elements that were described in the previous permit have been assessed and
modified as necessary. New elements have been developed and implemented as necessary.
N/A, If newly regulated MS4.
MCM 1: Public Education, Outreach, and Involvement
Page # (s) – Provide the page number (s) to the left of each item.
The SWMP includes the following required elements:
Requirements for all MS4s:
1. SWMP includes a stormwater education and outreach program to educate public
employees, business, and the general public about hazards associated with the
illegal discharges and improper disposal of waste and about the impacts
stormwater can have on water quality, and steps they can take to reduce
pollutants in stormwater.
2. Defines the goals and objectives of the program based on high-priority
community-wide issues.
3. Identifies the target audiences.
4. Appropriate educational material is developed or used.
5. Education material is distributed.
SWMP Lists Best Management Practices (BMPs) used to fulfill this MCM.
Examples of possible BMPs include, but are not limited to, the following:
x Classroom Education
x Use of media
x Education/Outreach for Commercial Activities
x Lawn and garden activities
x Promotional giveaways
x Water conservation practices for homeowners
x Outreach programs tailored to specific communities and children
x Stormwater educational materials
x Educational displays, pamphlets, booklets, and utility stuffers
x Webpage
x Storm drain stenciling
x Speakers to community groups
x Encouragement of proper lawn and garden care
x Encouragement of low impact development
x Support of pollution prevention for businesses
Town of Prosper
✔
3-7
4-7
4
4-7
4-7
4-7
Item 13
TCEQ-20368 SWMP Cover Sheet (Effective 12/13/2013, Form rev. 05/29/2014) Page 2
x Encouragement of water conservation practices
x Encouragement of pet waste management
x Stormwater hotlines
6. SWMP includes a program that complies with state and local public notice
requirements.
7. May include using public input in the implementation of the program.
8. May include opportunities for citizen to participate in implementation of control
measures.
9. Ensure the public easily can find information about the SWMP.
SWMP Lists Best Management Practices (BMPs) used to fulfill this MCM.
Examples of possible BMPs include, but are not limited to, the following:
x Stakeholder meetings
x Community hotline
x Coordination with school groups/scouting
x Listserver
x Stream cleanup and monitoring
x Adopt-A-Stream programs
x Incentives for businesses to participate, such as web links
x Volunteer monitoring
x Watershed Organization
x Storm drain stenciling programs
x Advisory/partner committees
x Mailing list development and use
x Reforestation programs
x Wetland plantings
x Coordinate volunteer programs.
SWMP includes measureable goals, and the method of measurement, for addressing
stormwater quality
SWMP has been fully implemented, or includes a schedule of implementation not to
exceed five (5) years from permit issuance date.
MCM 2: Illicit Discharge Detection and Elimination
Page # (s) – Provide the page number (s) to the left of each item.
The SWMP includes the following required elements:
Requirements for all MS4s:
1. Description of program that will be used to detect, investigate and eliminate illicit
discharges
2. MS4 map:
a. Location of all small MS4 outfalls operated by the MS4 and that discharge
into waters of the U.S.
b. Location and name of all surface waters receiving discharge from the
MS4s outfalls.
c. Priority areas, if applicable.
3. Methods for informing and training MS4 field staff.
4. Procedures for tracing the source of an illicit discharge.
4-7
4-7
6-7
6-7
5-6, 24
6-7
4-7
4-7
7-9
10
10-11
10-11
Item 13
TCEQ-20368 SWMP Cover Sheet (Effective 12/13/2013, Form rev. 05/29/2014) Page 3
5. Procedures for removing the source of the illicit discharge.
6. Facilitate public reporting of illicit discharges of water quality impacts associated
with discharges into or from the small MS4.
7. Procedures for responding to illicit discharges and spills.
8. Inspections in response to complaints.
Additional Requirements for Level 2, 3, and 4 small MS4s:
For Level 2, 3, and 4 small MS4, procedures to prevent and correct leaking on-site
sewage disposal systems.
Additional Requirements for Level 3 and 4 small MS4s:
Follow-up investigation after the illicit discharge has been eliminated.
Additional Requirements for Level 4 small MS4s:
1. Procedures for identifying and creating a list of priority areas within the small
MS4s likely to have illicit discharges.
2. Implement a dry weather field screening program to assist in detecting and
eliminating illicit discharges to the small MS4.
SWMP Lists Best Management Practices (BMPs) used to fulfill this MCM.
Examples of possible BMPs may include the following:
x List of non-stormwater discharges that will not be considered illicit
x Procedures to address illegal dumping
x Hazardous materials disposal opportunities
x Industrial/Business connections
x Addressing wastewater connections to MS4
x Addressing recreational sewage (boats/camping/etc.)
x System inspections
x Dye testing
x Recycling programs
x Informing public/employees/businesses of hazards associated with illicit
discharges
x Identification of illicit discharges
x Used oil collection centers
x Public outreach and education programs regarding illicit discharges
x Publicize and facilitate public reporting
SWMP includes measureable goals, and the method of measurement, for addressing
stormwater quality.
SWMP has been fully implemented, or includes a schedule of implementation not to
exceed five (5) years from permit issuance date.
MCM 3: Construction Site Stormwater Runoff Control
Page # (s) – Provide the page number (s) to the left of each item.
The SWMP includes the following required elements:
10
11
10-11
10-11
10-11
n/a
n/a
9-11
9-11
9-11
Item 13
TCEQ-20368 SWMP Cover Sheet (Effective 12/13/2013, Form rev. 05/29/2014) Page 4
Requirements for all MS4s:
1. Description of program that will be developed, implemented and enforced, to
address stormwater runoff from construction once acre and greater (including
larger common plan).
2. Ordinance or other regulatory mechanism to require erosion and sediment
controls, as well as sanctions to ensure compliance, to the extent allowable under
state and local law.
3. Program requires construction site operators to implement erosion and sediment
control – BMPs to minimize the discharge of pollutants.
a. Program requires soil stabilization measures, and implementation of
BMPs to control pollutants from equipment and vehicle washing and
other wash waters.
b. Program requires operators to minimize exposure to stormwater of
building materials, building products, construction wastes, trash,
landscape materials, fertilizers, pesticides, herbicides, detergents, sanitary
waste, and other materials.
c. Minimize the discharge of pollutants from spills and leaks. As an
alternative, ensure that the construction site has developed a stormwater
pollution prevention plan in accordance with the TPDES Construction
General Permit TXR150000.
4. Program prohibits illicit discharges such as wash out wastewater, fuels, oils,
soaps, solvents, and dewatering activities.
5. Procedures for construction site plan review to consider water quality impacts.
6. Procedures for construction site inspections and enforcement of control
measures, to the extent allowable under state and local law.
7. Procedures for receipt and consideration of information submitted by the public.
8. Procedures for MS4 staff training.
Additional Requirements for Level 3, and 4 small MS4s:
Includes an inventory of all permitted active construction sites greater than one acre
or less than one acre if part of a larger common plan of development.
SWMP lists BMPs used to fulfill this MCM. Examples may include:
x Requirement to comply with TPDES CGP
x Notification to discharger of responsibilities under TPDES CGP
x Hire staff to review construction site plans
x Provide a web page for public input on construction activities
x Require overall construction site waste management
x Perform site inspections and enforcement
x Provide education and training for construction site operators
x Notify dischargers of requirement to obtain TPDES permit coverage
x Mechanism to prohibit discharges into MS4 where necessary
SWMP includes measurable goals, and the method of measurement, for addressing
stormwater quality.
SWMP has been fully implemented, or includes a schedule of implementation not to
exceed five (5) years from permit issuance date.
11-14
14
14-15
14-15
14-15
15
15
15
n/a
14-15
11-15
14-15
Item 13
TCEQ-20368 SWMP Cover Sheet (Effective 12/13/2013, Form rev. 05/29/2014) Page 5
MCM 4: Post-Construction Stormwater Management in New Development and Redevelopment
Page # (s) – Provide the page number (s) to the left of each item.
The SWMP includes the following required elements:
Requirements for all MS4s:
1. Description of program that will be developed, implemented and enforced, to
address stormwater runoff from new development and redeveloped sites that
discharge into the small MS4 that disturb one acre or more, including projects
that disturb less than one acre that are part of a larger common plan of
development or sale.
2. Ordinance or other regulatory mechanism is in place or planned which will
regulate discharges from new development and redevelopment projects.
3. Establish, implement, and enforce a requirement that owners or operators of new
development and redeveloped sites design, install, implement, and maintain a
combination of structural and non-structural BMPs appropriate for the
community and that protects water quality.
4. Document and maintain records of enforcement actions.
5. Long-term operation and maintenance of post construction stormwater control
measures is addressed.
6. Operation and maintenance is documented.
Additional Requirements for Level 4 small MS4s:
1. Develop and implement an inspection program to ensure that all post
construction stormwater control measures are operating correctly and are being
maintained.
2. Inspections are documented.
SWMP lists BMPs used to fulfill this MCM. Examples may include:
x Local ordinance in place or planned
x Guidance document for developers to utilize
x Specific BMPs established for particular watersheds
x List of appropriate BMPs provided to operators
x Elimination of curbs and gutters is encouraged
x Zoning takes into account stormwater issues
x Incentives for use of permeable choices, such as porous pavement
x Requirements for wet ponds or other BMPs for certain size sites
x Xeriscaping
SWMP includes measurable goals, and the method of measurement, for addressing
stormwater quality.
SWMP has been fully implemented, or includes a schedule of implementation not to
exceed five (5) years from permit issuance date.
15-17
17
17
17, 24
17
17
n/a
17
17
17
Item 13
TCEQ-20368 SWMP Cover Sheet (Effective 12/13/2013, Form rev. 05/29/2014) Page 6
MCM 5: Pollution Prevention and Good Housekeeping for Municipal Operations
Page # (s) – Provide the page number (s) to the left of each item.
The SWMP includes the following required elements:
Requirements for all MS4s:
1. An operation and maintenance (O&M) program, including an employee training
component, in place or scheduled, to reduce/prevent pollution from municipal
activities and municipally owned areas included but not limited to park and open
space maintenance; street, road, or highway maintenance; fleet and building
maintenance; stormwater system maintenance; new construction and land
disturbances; municipal parking lots; vehicle and equipment maintenance and
storage yards; waste transfer stations; and salt/sand storage locations.
2. Develop and maintain an inventory of the MS4’s facilities and stormwater
controls.
3. Inform or train staff involved in good housekeeping practices.
4. Waste from the MS4 is removed and properly disposed.
5. Contractors hired by the MS4 must be required to comply with operating
procedures.
a. MS4 develop contractor oversight procedures.
6. MS4 evaluates O&M activities for their potential to discharge pollutants in
stormwater for road and parking lot maintenance, bridge maintenance, cold
weather operations, and right-of-way maintenance etc.
a. MS4 identifies pollutants of concern that could be discharged from the
O&M activities.
b. MS4s develop and implement pollution prevention measures that will
reduce discharge of pollutants from O&M activities.
c. MS4s inspects pollution prevention measures at MS4 facilities.
7. MS4 maintains structural controls.
Additional requirements for Level 3 and 4 small MS4s:
1. Storm sewer system O&M.
a. MS4 develops and implements an O&M program to reduce the collection
of pollutants in catch basins and other surface structures.
b. MS4 develops a list of potential problem areas for increased inspection
(for example, areas with recurrent illegal dumping).
2. Implement an O&M program to reduce discharge of pollutants from roads that
might include a street sweeping and cleaning program, or inlet protection. The
program includes an implementation schedule and a waste disposal procedure.
3. MS4 map identify MS4 facilities and stormwater controls.
4. MS4 assess its facilities for their potential to discharge pollutants into
stormwater.
a. The MS4 identifies high priority facilities that have a high potential to
generate stormwater pollutants. At a minimum, facilities include the
MS4s maintenance yards, hazardous waste facilities, fuel storage
locations, and any other facilities at which chemicals or other materials
have a high potential to be discharge in stormwater.
b. The MS4 documents the result of the assessments.
5. The MS4 develops stormwater management Standard Operation Procedures for
high priority facilities.
6. The MS4 implements stormwater controls at high priority facilities that address:
a. Good housekeeping
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22-23
22-23
23
22
22-23
22-23
n/a
n/a
n/a
n/a
n/a
n/a
Item 13
TCEQ-20368 SWMP Cover Sheet (Effective 12/13/2013, Form rev. 05/29/2014) Page 7
b. De-icing and anti-icing storage
c. Fueling operations and vehicle maintenance
d. Equipment and vehicle washing
7. The MS4 develops and implements an inspection program that includes high
priority facilities.
Additional requirements for Level 4 small MS4s:
MS4 has an application and management program for pesticides, herbicides, and
fertilizers that address:
a. Evaluating materials and activities used at public open spaces.
b. Implementing the following practices to minimize generating pollutants
related to landscaping.
i. Education for applicators and distributers
ii. Encouragement of non-chemical solutions for pest management
c. Development of schedules that minimizes discharge of pollutants.
d. Ensuring collection and proper disposal of unused pesticides, herbicides,
and fertilizers.
SWMP lists BMPs used to fulfill this MCM. Examples may include:
x BMPs which address fleet vehicle maintenance/washing
x BMPs which address parking lot and street cleaning
x Catch basin and storm drain system cleaning
x Landscaping and lawn care (e.g. xeriscaping)
x Waste materials management
x Road salt application and storage practices
x Used oil recycling
x Pest management practices
x Fire training facilities
x BMPs which address roadway and bridge maintenance
x Golf course maintenance/waste disposal
x Disposal of cigarette butts
x Park maintenance (e.g., providing trash bags)
SWMP includes measurable goals, and the method of measurement, for addressing
stormwater quality.
SWMP has been fully implemented, or includes a schedule of implementation not to
exceed five (5) years from permit issuance date.
MCM 6: Industrial Stormwater Sources
Page # (s) – Provide the page number (s) to the left of each item.
The SWMP includes the following required elements:
Requirements for Level 4 MS4 only:
Program to identify and control industrial stormwater sources that at least includes:
a. MS4 landfills, other treatment, storage, or disposal facilities for municipal
waste, hazardous waste treatment, storage, disposal and recovery facilities
and facilities that are subject to Emergency Planning and Community Right-
to-Know Act (EPCRA).
b. Priorities and procedures for inspections and for implementing control
measures for such discharges.
n/a
n/a
n/a
22-23
22-23
22-23
n/a
Item 13
TCEQ-20368 SWMP Cover Sheet (Effective 12/13/2013, Form rev. 05/29/2014) Page 8
Optional 7th MCM: Municipal Construction Activities (only available within the regulated area
where the MS4 operator meets the definition of construction site operator)
Page # (s) – Provide the page number (s) to the left of each item.
If this MCM is applicable, the SWMP includes the following information:
1. Description of how construction activities will generally be conducted so as to
take into consideration local conditions of weather, soils, and other site specific
considerations.
2. Description of the area that this MCM will address and where the MS4 operator’s
construction activities are covered (e.g. within the boundary of the urbanized
area, the corporate boundary, a special district boundary, an extra territorial
jurisdiction, or other similar jurisdictional boundary).
3. If the area included in this MCM includes areas outside of the UA, then all MCMs
will be implemented over those additional areas as well.
4. Description provided for one of the following:
a.How contractor activities will be supervised or overseen to ensure that the
Stormwater Pollution Prevention Plan (SWP3) requirements are properly
implemented at the construction site(s); or
b.How the MS4 operator will make certain that contractors have a separate
authorization for stormwater discharges if needed.
5. General description of how a construction SWP3 will be developed for each
construction site.
6. Records of municipal construction activities authorized under this optional
MCM.
n/a
n/a
n/a
n/a
n/a
n/a
Item 13
TCEQ-20368 Instructions (Effective 12/13/2013, Form rev. 05/29/2014) Page 1
Notice of Intent (NOI) for Stormwater Discharges from Small
Municipal Separate Storm Sewer Systems (MS4) under the
TPDES Phase II MS4 General Permit (TXR040000)
General Information and Instructions
GENERAL INFORMATION
Where to Send the Notice of Intent (NOI):
BY REGULAR U.S. MAIL:
Texas Commission on Environmental Quality
Applications Review and Processing Team
(MC-148)
P.O. Box 13087
Austin, Texas 78711-3087
BY OVERNIGHT/EXPRESS MAIL:
Texas Commission on Environmental Quality
Applications Review and Processing Team
(MC-148)
12100 Park 35 Circle
Austin, TX 78753
TCEQ Contact List:
Small Business and Local Government Assistance 800/447-2827
Application – status and form questions: 512/239-4671
Technical questions: 512/239-4671
Environmental Law Division: 512/239-0600
Records Management - obtain copies of forms: 512/239-0900
Reports from databases (as available): 512/239-DATA (3282)
Cashier’s office: 512/239-0357 or 512/239-0187
Notice of Intent Process:
When your NOI and SWMP is received by the program, the form will be processed as follows:
1)Administrative Review: Each item on the form will be reviewed for a complete response.
In addition, the operator’s legal name must be verified with Texas Secretary of State as valid
and active (if applicable). The address(s) on the form must be verified with the US Postal
service as receiving regular mail delivery. Never give an overnight/express mailing address.
An application will not be declared administratively complete or approved if delinquent fees
and/or penalties of $25 or more are owed to the TCEQ. All such fees must be paid prior to
approval of the NOI.
2)Notice of Deficiency: If an item is incomplete or not verifiable as indicated above, a
notice of deficiency (NOD) will be mailed to the operator. The operator will have 30 days to
respond to the NOD. The response will be reviewed for completeness.
3)Technical Review of SWMP: More information may be requested by phone or technical
NOD letter mailed to the SWMP contact. The executive director’s preliminary
determination on the NOI and SWMP will be prepared and filed with the TCEQ Chief Clerk.
4)Public Participation Process: The TCEQ Chief Clerk will mail written instructions for
publishing the executive director’s preliminary determination on the NOI and SWMP at
least once in the newspaper of general circulation in the county where the small MS4 is
located. If applicable, a public meeting may be held.
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TCEQ-20368 Instructions (Effective 12/13/2013, Form rev. 05/29/2014) Page 2
5)Acknowledgment of Coverage: An Acknowledgment Certificate will be mailed to the
operator. This certificate acknowledges coverage under the general permit.
-or-
Denial of Coverage: Coverage may be denied if the operator fails to respond to the NOD,
the response is inadequate, or find the NOI and SWMP do not meet the requirements of this
general permit. If coverage is denied, the operator will be notified.
General Permit
Coverage under the general permit begins upon approval of the NOI and the SWMP by TCEQ
and after the public notice process has been completed. You should have a copy of the general
permit when submitting your application. You may view and print the permit for which you are
seeking coverage, on the TCEQ web site http://www.tceq.texas.gov. Search using key word
TXR040000.
General Permit Forms
The Notice of Intent (NOI), Notice of Termination (NOT), and Notice of Change (NOC)
(including instructions) are available in Adobe Acrobat PDF format on the TCEQ web site
http://www.tceq.texas.gov.
Change in Operator
An authorization under the general permit is not transferable. If the operator of the regulated
entity changes, the present permittee must submit a Notice of Termination and the new
operator must submit a Notice of Intent. The NOT and NOI must be submitted concurrently not
more than ten (10) calendar days after the change occurs.
TCEQ Central Registry Core Data Form
The Core Data Form has been incorporated into this form. Do not send a Core Data Form to
TCEQ. After final acknowledgment of coverage under the general permit, the program will
assign a Customer Number and Regulated Entity Number.
You can find the information on the Central Registry web site at
http://www15.tceq.texas.gov/crpub/ . You can search by the Regulated Entity (RN), Customer
Number (CN) or Name (Permittee), or by your authorization number under the search field
labeled Additional ID. Capitalize all letters in the authorization number.
The Customer (Permittee) is responsible for providing consistent information to the TCEQ, and
for updating all CN and RN data for all authorizations as changes occur. For General Permits, a
Notice of Change form must be submitted to the program area.
Fees associated with a General Permit
Payment of the fee may be made by check or money order, payable to TCEQ, or through EPAY
(electronic payment through the web).
Application Fee: This fee is required to be paid at the time the NOI is submitted. Failure to
submit payment at the time the application is filed will cause delays in acknowledgment or
denial of coverage under the general permit.
Mailed Payments:
Payment must be mailed under separate cover at one of the addresses below using the
attached Application Fee submittal form. (DO NOT SEND A COPY OF THE NOI WITH
THE APPLICATION FEE SUBMITTAL FORM)
Item 13
TCEQ-20368 Instructions (Effective 12/13/2013, Form rev. 05/29/2014) Page 3
BY REGULAR U.S. MAIL BY OVERNIGHT/EXPRESS MAIL
Texas Commission on Environmental Quality Texas Commission on Environmental Quality
Financial Administration Division Financial Administration Division
Cashier’s Office, MC-214 Cashier’s Office, MC-214
P.O. Box 13088 12100 Park 35 Circles
Austin, TX 78711-3088 Austin, TX 78753
ePAY Electronic Payment: http://www.tceq.texas.gov/epay
When making the payment you must select Water Quality, and then select the fee category
“General Permit MS4 Phase II Stormwater Discharge NOI Application”. You must include
a copy of the payment voucher with your NOI. Your NOI will not be considered complete
without the payment voucher.
Annual Water Quality Fee: This fee is assessed to permittees with an active
authorization under the general permit on September 1 of each year. The designated billing
contact will receive an invoice for payment of the annual fee in December of each year. The
payment will be due 30 days from the invoice date. A 5% penalty will be assessed if the payment
is received by TCEQ after the due date. Annual fee assessments cannot be waived as long as the
authorization under the general permit is active on September 1.
It’s important for the permittees to submit a Notice of Termination (NOT) when coverage under
the general permit is no longer required. A NOT is effective on the postmarked date of mailing
the form to TCEQ. It is recommended that the NOT be mailed using a method that documents
the date mailed and received by TCEQ.
Mailed Payments:
You must return your payment with the billing coupon provided with the billing statement.
ePAY Electronic Payment: http://www.tceq.texas.gov/epay
You must enter your account number provided at the top portion of your billing statement.
Payment methods include American Express, MasterCard, Visa, and electronic check
payment (ACH).
INSTRUCTIONS FOR FILLING OUT THE NOI FORM
Renewal of General Permit: Dischargers holding active authorizations under the expired
General Permit are required to submit a NOI to continue coverage. The existing authorization
number is required. If the authorization number is not provided or has been terminated,
expired, or denied a new permit number will be issued.
1) OPERATOR (Applicant)
a) Enter assigned Customer Number (CN)
TCEQ’s Central Registry will assign each customer a number that begins with CN, followed by
nine digits. This is not an authorization number, registration number, or license
number.
If this customer has not been assigned a CN, leave the space for the CN blank. If this customer
has already been assigned this number, enter the permittee’s CN.
b) Legal Name
Provide the current legal name of the permittee.
Item 13
TCEQ-20368 Instructions (Effective 12/13/2013, Form rev. 05/29/2014) Page 4
c) Operator Contact Information
Provide the first and last name, and the title of the Operator (Applicant) Contact.
Provide a complete mailing address for receiving mail from the TCEQ. The address must be
verifiable with the US Postal Service at http://www.usps.com for regular mail delivery (not
overnight express mail). If you find that the address is not verifiable using the USPS web search,
please indicate the address is used by the USPS for regular mail delivery.
The area code and phone number should provide contact to the operator. Leave Extension
blank if not applicable.
The fax number and e-mail address are optional and should correspond to the operator.
d) Type of Customer (Entity Type)
Check only one box that identifies the type of entity. Use the descriptions below to identify the
appropriate entity type. Note that the selected entity type also indicates the name that must be
provided as an applicant for a permit, registration or authorization.
Government
Federal, state, county, or city government (as appropriate)
The customer is either an agency of one of these levels of government or the
governmental body itself. The government agency’s ‘legal name’ must be provided as the
applicant. A department name or other description of the organization should not be
included as a part of the ‘legal name’ as applicant.
Other Government
A utility district, water district, tribal government, college district, council of
governments, or river authority. Write in the specific type of government.
e) Number of Employees
Check one box to show the number of employees for this customer’s entire company, at all
locations. This is not necessarily the number of employees at the site named in the application.
2) ANNUAL BILLING CONTACT
An annual fee is assessed to each operator holding an active authorization under the general
permit on September 1 of each year. Provide the complete mailing address where the annual fee
invoice should be mailed. Verify the address with the USPS. It must be an address for delivery
of regular mail, not overnight express mail. Also, provide a phone number of the operator’s
representative responsible for payment of the invoice.
3) APPLICATION CONTACT
Provide the name, title, and contact information of the person that TCEQ can contact for
additional information regarding this application. This contact may be a consultant or entity
other than the applicant.
4) REGULATED ENTITY (RE) INFORMATION ON PROJECT OR SITE
a) Regulated Entity Reference Number (RN)
A number issued by TCEQ’s Central Registry to sites (a location where a regulated activity
occurs) regulated by TCEQ. This is not an authorization number, registration number, or
license number. If this regulated entity has not been assigned an RN, leave this space blank.
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If the site of your business is part of a larger business site, a Regulated Entity Number (RN) may
already be assigned for the larger site. Use the RN assigned for the larger site. Search TCEQ’s
Central Registry to see if the larger site may already be registered as a regulated site at:
http://www.tceq.texas.gov/goto/cr-searchrn
If the site is found, provide the assigned Regulated Entity Reference Number (RN) and provide
the information for the site to be authorized through this application. The site information for
this authorization may vary from the larger site information.
An example is a chemical plant where a unit is owned or operated by a separate corporation that
is accessible by the same physical address of your unit or facility. Other examples include
industrial parks identified by one common address but different corporations have control of
defined areas within the site. In both cases, an RN would be assigned for the physical address
location and the permitted sites would be identified separately under the same RN.
b) Site/Project Name/Regulated Entity
Provide the name of the site as known by the public in the area where the site is located. The
name you provide on this application will be used in the TCEQ Central Registry as the Regulated
Entity name.
c) Describe the boundaries of the regulated portion of the small MS4.
In your own words, briefly describe the boundaries of the regulated portion of the small MS4.
Do not repeat the SIC Code description.
d)Provide the city where the largest residential population exists within the regulated MS4
boundaries. If there is no city within the boundaries of the MS4, provide the name of the
nearest city.
e)Provide the ZIP code where the largest residential population exists within the regulated
MS4 boundaries.
f) County
Identify the county or counties in which the regulated entity is located.
g) Latitude and Longitude
Enter the latitude and longitude of the site in degrees, minutes, and seconds or decimal form.
For help obtaining the latitude and longitude, go to:
http://www.tceq.texas.gov/gis/sqmaview.html or http://nationalmap.gov/ustopo
5) GENERAL CHARACTERISTICS
a) Indian Country Lands
If your site is located on Indian Country Lands, the TCEQ does not have authority to process
your application. You must obtain authorization through EPA, Region 6, Dallas. Do not submit
this form to TCEQ.
Indian Country means (1) all land within the limits of any American Indian reservation under
the jurisdiction of the U.S. government, notwithstanding the issuance of any patent, and
including rights-of-way running throughout the reservation; (2) all dependent Indian
communities within the borders of the United States whether within the original or
subsequently acquired territory thereof, and whether within or outside the limits of a State; and
(3) all Indian allotments, the Indian titles which have not been extinguished, including rights-
of-way running through the same.
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Indian Tribe means any Indian Tribe, band, nation, or community recognized by the Secretary
of the Interior and exercising substantial governmental duties and powers.
b) Standard Industrial Classification (SIC) code
Provide the SIC code that best describes the operator’s primary business. Common SIC Codes
are provided below. For help with SIC codes, go to: www.osha.gov/oshstats/sicser.html
9111 - Executive offices (such as for a city, county, ect.)
8221 - Colleges, Universities, and Professional Schools
8222 - Junior Colleges and Technical Institutes
9621 - Regulation and Administration of Transportation Programs
4111 - Local and Suburban Transit
4952 - Sewerage Systems
4971 - Irrigation Systems
9223 - Correctional Institutions
9511 - Air and Water Resource and Solid Waste Management (including flood control,
drainage development, etc.)
c) Category or level of the MS4
The general permit defines MS4s by four different categories or levels, based on the population
served within the 2010 UA. “Population served” means the residential population within the
regulated portion of the small MS4 based on the 2010 Census, except for non-traditional small
MS4s.
A reference map identifying the 2010 Census UAs can be found at
www.epa.gov/npdes/stormwater/urbanmaps
d) TCEQ “Designated” small MS4
A small MS4 that is outside of urbanized area that is “designated” by TCEQ is eligible for
coverage under this general permit. The small MS4 Operator must obtain authorization under
this general permit or apply for coverage under an individual TPDES stormwater permit within
180 days of notification of their designation.
Information about urbanized areas (UAs) and a link to the UA maps are found on the EPAs
website at: http://cfpub1.epa.gov/npdes/stormwater/urbanmaps.cfm
e) Annual Reporting Year
The annual report must address the previous reporting year. The selected reporting year cannot
be changed during the permit year.
1. The first reporting year begins on the permit effective date (December 13, 2013) and lasts
for a period of one (1) year.
2. If the MS4 selects the fiscal year, the first reporting year will last until the end of the
fiscal year following the end of the first permit year.
3. If the MS4 selects the calendar year then the first reporting year will last until December
31, 2014.
f) SWMP
1. The NOI must include the SWMP when submitted to TCEQ for processing, and the
Operator is required to certify the SWMP has been developed according to the general
permit. Also, the SWMP Cover Sheet must be completed and placed to the front of the
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SWMP. When completing the SWMP Cover Sheet, be sure to enter the page number
and/or page range for each item under an MCM.
2. The general permit requires the name, address, phone number and fax number of the
designated person responsible for implementing and coordinating implementation of the
SWMP. All information is required with an exception of email, however, this
information is desired.
Changes to the SWMP may require TCEQ approval. Changes must be submitted by Notice
of Change to the same address as the NOI. Notice of Change will either be automatically
approved or additional information may be request before approval.
g) 7
th Minimum Control Measure (MCM)
1. Indicate if the municipality is seeking coverage under this general permit for municipal
construction activities where the municipality meets the definition of “construction site
operator”.
2. If authorization for municipal construction activities is proposed in this NOI the
developed MCM must be included with the SWMP and the NOI must include a
description of the boundaries covered in the MCM. The area included for this MCM
must include only the regulated MS4 area; or it may include additional areas of the MS4
if all other MCMs are implemented over the additional area as well.
This coverage may be obtained after the original NOI is approved. This may be
accomplished by submitting a Notice of Change that includes the developed MCM and a
description of the proposed municipal construction activity boundaries addressed in the
MCM.If the MS4 operator proposes to include additional areas outside of the regulated
MS4, then the Notice of Change must also indicate that the MS4 operator will
implement the entire SWMP over the additional areas.
3. If the discharge or potential discharge from regulated construction activities is within
the Recharge Zone, Contributing Zone, or Contributing Zone within the Transition Zone
of the Edwards Aquifer, then additional requirements may exist under the Edwards
Aquifer Protection Program (30 TAC Chapter 213). For construction activities that will
be regulated under TXR040000, the approved Contributing Zone Plan or Water
Pollution Abatement Plan must be included or referenced as part of the construction
site stormwater pollution prevention plan. For other activities regulated under 30 TAC
Chapter 213, information must be included in the SWMP. Compliance with any
Edwards Aquifer requirements is required in addition to the requirements of this
general permit.
h) Discharge Information
1. The stormwater may be discharged directly to a receiving stream or through another
MS4* from your MS4. It eventually reaches a receiving water body such as a local
stream or lake, possibly via a drainage ditch. You must provide the name of the surface
water body that receives the discharge from the site (a local stream or lake). Please note
that this general permit does not grant permission to use another MS4 as a conveyance
of stormwater and certain non-storm water discharges along the discharge route.
2. Identify the classified segment number(s) receiving a discharge directly or indirectly.
Go to the link below to find the segment number of the classified water body where
wastewater would flow: www.tceq.texas.gov/publications/gi/gi-316
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3. Identify any surface water bodies receiving discharges from the small MS4 that are on
the latest EPA-approved CWA § 303(d) list of impaired waters or the Texas Integrated
Report of Surface Water Quality for CWA Sections 305(b) and 303(d).
The EPA approved CWA 303(d) list of impaired waters and Texas Integrated Report of
Surface Water Quality for CWA Section 305(b) and 303(d) can be found at:
http://www.tceq.texas.gov/waterquality/assessment/305_303.html
4. Identify the MS4* Operator name if the stormwater discharge is into an MS4.
*MS4 is an acronym for Municipal separate storm sewer system. MS4 is defined as
a separate storm sewer system owned or operated by a state, city, town, county, district,
association, or other public body (created by or pursuant to state law) having jurisdiction over
disposal of sewage, industrial wastes, stormwater, or other wastes, including special districts
under state law such as a sewer district, flood control or drainage district, or similar entity, or an
Indian tribe or an authorized Indian tribal organization, that discharges to water in the state.
For assistance, you may call the technical staff of the Water Quality Assessment & Standards
Section at 512/239-4671.
i) Edwards Aquifer Rule
See maps on the TCEQ website to determine if the site is located within the Recharge Zone,
Contributing Zone, or Contributing Zone within the Transition Zone of the Edwards Aquifer at
http://www.tceq.texas.gov/field/eapp/viewer.html
If the discharge or potential discharge is within the Recharge Zone, Contributing Zone, or
Contributing Zone within the Transition Zone of the Edwards Aquifer, then additional
requirements may exist under the Edwards Aquifer Protection Program (30 TAC Chapter 213).
For activities regulated under 30 TAC Chapter 213, any required plans must be included in the
SWMP. Compliance with any Edwards Aquifer requirements is required in addition to the
requirements of this general permit.
j) Public Participation
The applicant must indicate on the NOI that it will comply with the public participation
requirements described in Part II.D.12 of the general permit. The person responsible for
receiving the information from the TCEQ Chief Clerk for publishing in the newspaper must be
identified and all contact information must be provided.
After review of the NOI and SWMP is completed, the Office of Chief Clerk will mail the
Executive Director’s preliminary determination to the contact provided in the NOI for
publishing in the newspaper of largest circulation in the county of the small MS4.
The comment period begins on the first date the notice is published and ends 30 days later,
unless a public meeting is held. If a public meeting is held it will end at the closing of the public
meeting.
The applicant must file with the Chief Clerk a copy and an affidavit of the publication of
notice(s) within 60 days of receiving the written instructions from the Office of Chief Clerk.
If significant public interest exists, the executive director will direct the applicant to publish
notice of the meeting and to hold the public meeting. The applicant must publish the notice of
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public meeting at least 30 days prior to the public meeting and hold the meeting in the county
where the MS4 is located.
6) CERTIFICATIONS
Failure to indicate Yes to ALL of the certification items may result in denial of coverage under
the general permit.
Operator Certification:
The certification must bear an original signature of a person meeting the signatory requirements
specified under 30 Texas Administrative Code (TAC) §305.44.
IF YOU ARE A CORPORATION:
The regulation that controls who may sign an NOI or similar form is 30 Texas Administrative
Code §305.44(a)(1) (see below). According to this code provision, any corporate representative
may sign an NOI or similar form so long as the authority to sign such a document has been
delegated to that person in accordance with corporate procedures. By signing the NOI or similar
form, you are certifying that such authority has been delegated to you. The TCEQ may request
documentation evidencing such authority.
IF YOU ARE A MUNICIPALITY OR OTHER GOVERNMENT ENTITY:
The regulation that controls who may sign an NOI or similar form is 30 Texas Administrative
Code §305.44(a)(3) (see below). According to this code provision, only a ranking elected official
or principal executive officer may sign an NOI or similar form. Persons such as the City Mayor
or County Commissioner will be considered ranking elected officials. In order to identify the
principal executive officer of your government entity, it may be beneficial to consult your city
charter, county or city ordinances, or the Texas statute(s) under which your government entity
was formed. An NOI or similar document that is signed by a government official who is not a
ranking elected official or principal executive officer does not conform to §305.44(a)(3). The
signatory requirement may not be delegated to a government representative other than those
identified in the regulation. By signing the NOI or similar form, you are certifying that you are
either a ranking elected official or principal executive officer as required by the administrative
code. Documentation demonstrating your position as a ranking elected official or principal
executive officer may be requested by the TCEQ.
If you have any questions or need additional information concerning the signatory requirements
discussed above, please contact the Texas Commission on Environmental Quality’s
Environmental Law Division at (512)239-0600.
30 Texas Administrative Code
§305.44. Signatories to Applications
(a) All applications shall be signed as follows.
(1) For a corporation, the application shall be signed by a responsible corporate
officer. For purposes of this paragraph, a responsible corporate officer means a president,
secretary, treasurer, or vice-president of the corporation in charge of a principal business
function, or any other person who performs similar policy or decision-making functions for the
corporation; or the manager of one or more manufacturing, production, or operating facilities
employing more than 250 persons or having gross annual sales or expenditures exceeding $25
million (in second-quarter 1980 dollars), if authority to sign documents has been assigned or
delegated to the manager in accordance with corporate procedures. Corporate procedures
governing authority to sign permit or post-closure order applications may provide for
assignment or delegation to applicable corporate positions rather than to specific individuals.
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(2) For a partnership or sole proprietorship, the application shall be signed by a
general partner or the proprietor, respectively.
(3) For a municipality, state, federal, or other public agency, the application shall
be signed by either a principal executive officer or a ranking elected official. For purposes of this
paragraph, a principal executive officer of a federal agency includes the chief executive officer of
the agency, or a senior executive officer having responsibility for the overall operations of a
principal geographic unit of the agency (e.g., regional administrator of the EPA).
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Texas Commission on Environmental Quality
General Permit Payment Submittal Form
Use this form to submit your Application Fee only if you are mailing your payment.
x Complete items 1 through 5 below:
x Staple your check in the space provided at the bottom of this document.
x Do not mail this form with your NOI form.
x Do not mail this form to the same address as your NOI.
Mail this form and your check to:
BY REGULAR U.S. MAIL
Texas Commission on Environmental
Quality
Financial Administration Division
Cashier’s Office, MC-214
P.O. Box 13088
Austin, TX 78711-3088
BY OVERNIGHT/EXPRESS MAIL
Texas Commission on Environmental
Quality
Financial Administration Division
Cashier’s Office, MC-214
12100 Park 35 Circle
Austin, TX 78753
Fee Code: GPA General Permit: TXR040000
1.Check / Money Order No:
2.Amount of Check/Money Order:
3.Date of Check or Money Order:
4.Name on Check or Money Order:
5. NOI INFORMATION
If the check is for more than one NOI, list each Project/Site (RE) Name and Physical
Address exactly as provided on the NOI. DO NOT SUBMIT A COPY OF THE NOI WITH
THIS FORM AS IT COULD CAUSE DUPLICATE PERMIT ENTRIES.
See Attached List of Sites (If more space is needed, you may attach a list.)
Project/Site (RE) Name:
Project/Site (RE) Physical Address:
Staple Check in This Space
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APPENDIX C ANNUAL REPORT FORMS
To be developed after public input using TCEQ Template
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APPENDIX D COMMON USED ACRONYMS
BMP Best Management Practice
CFR Code of Federal Regulations
CGP Construction General Permit, TXR150000
CWA Clean Water Act
EPA Environmental Protection Agency
FR Federal Register
MCM Minimum Control Measure
MSGP Multi-Sector General Permit, TXR050000
MS4 Municipal Separate Storm Sewer System
NOC Notice of Change
NOI Notice of Intent
NOT Notice of Termination (to terminate coverage under a general permit)
NPDES National Pollutant Discharge Elimination System
SWMP Stormwater Management Program
SWP3, SWPPP Stormwater Pollution Prevention Plan
TAC Texas Administrative Code
TCEQ Texas Commission on Environmental Quality
TPDES Texas Pollutant Discharge Elimination System
TWC Texas Water Code
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APPENDIX E GLOSSARY
Arid Areas - Areas with an average annual rainfall of less than ten (10) inches.
Best Management Practices (BMPs) - Schedules of activities, prohibitions of practices, maintenance procedures, structural
controls, local ordinances, and other management practices to prevent or reduce the discharge of pollutants. BMPs also include
treatment requirements, operating procedures, and practices to control runoff, spills or leaks, waste disposal, or drainage from
raw material storage areas.
Catch basins - Storm drain inlets and curb inlets to teh storm drain system. catch basins typically include a grate or curb inlet
that may accumulate sediment, debris, and other pollutants.
Classified Segment - A water body that is listed and described in Appendix A or Appendix C of the Texas Surface Water
Quality Standards, at 30 TAC § 307.10.
Clean Water Act (CWA)- The Federal Water Pollution Control Act or Federal Water Pollution Control Act Amendments of
1972, Pub.L. 92-500, as amended Pub. L. 95-217, Pub. L. 95-576, Pub. L. 96-483 and Pub. L. 97-117, 33 U.S.C. 1251 et. seq.
Common Plan of Development or Sale - A construction activity that is completed in separate stages, separate phases, or
in combination with other construction activities. A common plan of development or sale is identified by the documentation for the
construction project that identifies the scope of the project, and may include plats, blueprints, marketing plans, contracts, building
permits, a public notice or hearing, zoning requests, or other similar documentation and activities.
Construction Activity - Soil disturbance, including clearing, grading, and excavating; and not including routine maintenance
that is performed to maintain the original line and grade, hydraulic capacity, or original purpose of the site (e.g., the routine
grading of existing dirt roads, asphalt overlays of existing roads, the routine clearing of existing right-of-ways, and similar
maintenance activities). Regulated construction activity is defined in terms of small and large construction activity.
Small Construction Activity is construction activity that results in land disturbance of equal to or greater than one (1)
acre and less than five (5) acres of land. Small construction activity also includes the disturbance of less than one (1) acre
of total land area that is part of a larger common plan of development or sale if the larger common plan will ultimately disturb
equal to or greater than one (1) and less than five (5) acres of land.
Large Construction Activity is construction activity that results in land disturbance of equal to or greater than five (5)
acres of land. Large construction activity also includes the disturbance of less than five (5) acres of total land area that is
part of a larger common plan of development or sale if the larger common plan will ultimately disturb equal to or greater than
five (5) acres of land.
Construction Site Operator - The person or persons associated with a small or large construction project that meet(s) either
of the following two criteria:
(a) The person or persons that have operational control over construction plans and specifications (including approval of
revisions) to the extent necessary to meet the requirements and conditions of this general permit; or
(b) The person or persons that have day-to-day operational control of those activities at a construction site that are
necessary to ensure compliance with a stormwater pollutio prevention plan for the site or other permit conditions (for
example they are authorized to direct workers at a site to carry out activities required by the Stormwater Pollution
Prevention Plan or comply with other permit conditions).
Control Measure - Any BMP or other method (including effluent limitations) used to prevent or reduce the discharge of
pollutants to water in the state.
Conveyance - Curbs, gutters, man-made channels and ditches, drains, pipes, and other constructed features designed or used
for flood control or to otherwise transport stormwater runoff.
Discharge – When used without a qualifier, refers to the discharge of stormwater runoff or certain non-stormwater discharges
as allowed under the authorization of this general permit.
Final Stabilization - A construction site where either of the following conditions are met:
(a) All soil disturbing activities at the site have been completed and a uniform (for example, evenly distributed, without large
bare areas) perennial vegetative cover with a density of 70 per cent of the native background vegetative cover for the
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area has been established on all unpaved areas and areas not covered by permanent structures, or equivalent
permanent stabilization measures (such as the use of riprap, gabions, or geotextiles) have been employed.
(b) For individual lots in a residential construction site by either:
(1) The homebuilder completing final stabilization as specified in condition (a) above; or
(2) The homebuilder establishing temporary stabilization for an individual lot prior to the time of transfer of the
ownership of the home to the buyer and after informing the homeowner of the need for, and benefits of, final
stabilization.
(c) For construction activities on land used for agricultural purposes (for example pipelines across crop or range land), final
stabilization may be accomplished by returning the disturbed land to its preconstruction agricultural use. Areas disturbed
that were not previously used for agricultural activities, such as buffer stripsimmediately adjacent to a surface water and
areas which are not being returned to their preconstruction agricultural use must meet the final stabilization conditions of
condition (a) above.
General Permit - A permit issued to authorize the discharge of waste into or adjacent to water in the state for one or more
categories of waste discharge within a geographical area of the state or the entire state as provided by Texas Water Code
§26.040.
Groundwater Infiltration - For the purposes of this permit, groundwater that enters a municipal separate storm sewer system
(including sewer service connections and foundation drains) through such means as defective pipes, pipe joints, connections, or
manholes.
Hyperchlorinated Water - Water resulting from hyperchlorination of waterlines or vessels, with a chlorine concentration
greater than 10 miligrams per liter (mg/L).
Illicit Connection - Any man-made conveyance connecting an illicit discharge directly to a municipal separate storm sewer.
Illicit Discharge - Any discharge to a municipal separate storm sewer that is not entirely composed of stormwater, except
discharges pursuant to this general permit or a separate authorization and discharges resulting from emergency fire fighting
activities.
Impaired Water - A surface water body that is identified on the latest approved Clean Water Act §303(d) List as not meeting
applicable state water quality standards. Impaired waters include waters with approved or established total maximum daily loads
(TMDLs), and those where a TMDL has been proposed by TCEQ but has not yet been approved or established.
Indicator Pollutant - An easily measured pollutant, that may or may not impact water quality that indicates the presence of
other stormwater pollutants.
Industrial Activity - Any of the ten (10) categories of industrial activities included in the definition of “stormwater discharges
associated with industrial activity” as defined in 40 CFR §122.26(b)(14)(i)-(ix) and (xi).
Major Outfall - means a municipal separate storm sewer outfall that discharges from a single pipe with an inside diameter of 36
inches or more or its equivalent (discharge from a single conveyance other than circular pipe which is associated with a drainage
area of more than 50 acres); or for municipal separate storm sewers that receive stormwater from lands zoned for industrial
activity (based on comprehensive zoning plans or the equivalent), an outfall that discharges from a single pipe with an inside
diameter of 12 inches or more or from its equivalent (discharge from other than a circular pipe associated with a drainage area of
2 acres or more).
Maximum Extent Practicable (MEP)- The technology-based discharge standard for municipal separate storm sewer
systems (MS4s) to reduce pollutants in stormwater discharges that was established by the CWA § 402(p). A discussion of MEP
as it applies to small MS4s is found in 40 CFR § 122.34.
MS4 Operator - For the purpose of this permit, the public entity or the entity contracted by the public entity, responsible for
management and operation of the small municipal separate storm sewer system that is subject to the terms of this general
permit.
Municipal Separate Storm Sewer System (MS4)- A conveyance or system of conveyances (including roads with
drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, or storm drains):
(a)Owned or operated by the United States, a state, city, town, borough, county, parish, district, association, or other public
body (created by or pursuant to state law) having jurisdiction over the disposal of sewage, industrial wastes, stormwater,
or other wastes, including special districts under state law such as a sewer district, flood control district or drainage
district, or similar entity, or an Indian tribe or an authorized Indian tribal organization, or a designated and approved
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management agency under the CWA §208 that discharges to surface water in the state;
(b)That is designed or used for collecting or conveying stormwater;
(c)That is not a combined sewer; and
(d)That is not part of a publicly owned treatment works (POTW) as defined in 40 CFR §122.2.
Non-traditional MS4 - A MS4 that often cannot pass ordinances nor have the enforcement authority like a typical MS4 to
enforce the stormwater management program. Examples of non- traditional MS4s include counties, Department of
Transportation (DOT), municipal utility districts, military bases, prisons or universities.
Notice of Change (NOC)- A written notification from the permittee to the executive director providing changes to information
that was previously provided to the agency in a notice of intent.
Notice of Intent (NOI)- A written submission to the executive director from an applicant requesting coverage under this
general permit.
Notice of Termination (NOT)- A written submission to the executive director from a permittee authorized under a general
permit requesting termination of coverage under this general permit.
Outfall - A point source at the point where a small MS4 discharges to waters of the United States (U.S.) and does not include
open conveyances connecting two municipal separate storm sewers, or pipes, tunnels, or other conveyances that connect
segments of the same stream or other waters of the U.S. and are used to convey waters of the U.S. For the purpose of this
permit, sheet flow leaving a linear transportation system without channelization is not considered an outfall. Point sources such
as curb cuts; traffic or right-of-way barriers with drainage slots that drain into open culverts, openswales or an adjacenet
property, or otherwise not actually discharging into waters of the U.S. are not considered an outfall.
Permittee - The MS4 operator authorized under this general permit.
Point Source - (from 40 CFR § 122.22) any discernible, confined, and discrete conveyance, including but not limited to, any
pipe, ditch, channel, tunnel, conduit, well, discrete fissure, container, rolling stock, concentrated animal feeding operation, landfill
leachate collection system, vessel or other floating craft from which pollutants are or may be discharged. This term does not
include return flows from irrigated agriculture or agricultural stormwater runoff.
Pollutant(s) of Concern – For the purpose of this permit, includes biochemical oxygen demand (BOD), sediment or a
parameter that addresses sediment (such as total suspended solids (TSS), turbidity or siltation), pathogens, oil and grease, an d
any pollutant that has been identified as a cause of impairment of any water body that will receive a discharge from an MS4.
(Definition from 40 CFR § 122.32(e)(3)).
Redevelopment - Alterations of a property that changed the ”footprint” of a site or building in such a way that there is a
disturbance of equal to or greater than one (1) acre of land. This term does not include such activities as exterior remodeling.
Semiarid Areas - Areas with an average annual rainfall of at least ten (10) inches, but less than 20 inches.
Small Municipal Separate Storm Sewer System (MS4)– refers to a conveyance or system of conveyances (including
roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, or storm drains):
(a) Owned or operated by the United States, a state, city, town, borough, county, district, association, or other public body
(created by or pursuant to State law) having jurisdiction over disposal of sewage, industrial wastes, stormwater, or other
wastes, including special districts under State law such as a sewer district, flood control district or drainage district, or
similar entity, or an Indian tribe or an authorized Indian tribal organization, or a designated and approved management
agency under ' 208 of the CWA;
(b) Designed or used for collecting or conveying stormwater;
(c) Which is not a combined sewer;
(d) Which is not part of a publicly owned treatment works (POTW) as defined at 40 CFR ' 122.2; and
(e) Which was not previously authorized under a NPDES or TPDES individual permit as a medium or large municipal
separate storm sewer system, as defined at 40 CFR §§122.26(b)(4) and (b)(7).
This term includes systems similar to separate storm sewer systems at military bases, large hospital or prison complexes, and
highways and other thoroughfares. This term does not include separate storm sewers in very discrete areas, such as individual
buildings. For the purpose of this permit, a very discrete system also includes storm drains associated with certain municipal
offices and education facilities serving a nonresidential population, where those storm drains do not function as a system, and
where the buildings are not physically interconnected to an MS4 that is also operated by that public entity. This term includes
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systems similar to separate storm sewer systems at military bases, large hospitals or prison complexes, and highways and other
thoroughfares. This term does not include separate storm sewers in very discrete areas, such as individual buildings. For the
purpose of this permit, a very discrete system also includes storm drains associated with certain municipal offices and education
facilities serving a nonresidential population, where those storm drains do not function as a system, and where the buildings are
not physically interconnected to a MS4 that is also operated by that public entity.
Stormwater and Stormwater Runoff - Rainfall runoff, snow melt runoff, and surface runoff and drainage.
Stormwater Associated with Construction Activity - Stormwater runoff from an area where there is either a large
construction activity or a small construction activity.
Stormwater Management Program (SWMP)- A comprehensive program to manage the quality of discharges from the
municipal separate storm sewer system.
Structural Control (or Practice)- A pollution prevention practice that requires the construction of a device, or the use of a
device, to capture or prevent pollution in stormwater runoff. Structural controls and practices may include but are not limited to:
wet ponds, bioretention, infiltration basins, stormwater wetlands, silt fences, earthen dikes, drainage swales, vegetative lined
ditches, vegetative filter strips, sediment traps, check dams, subsurface drains, storm drain inlet protection, rock outlet protection,
reinforced soil retaining systems, gabions, and temporary or permanent sediment basins.
Surface Water in the State - Lakes, bays, ponds, impounding reservoirs, springs, rivers, streams, creeks, estuaries,
wetlands, marshes, inlets, canals, the Gulf of Mexico inside the territorial limits of the state (from the mean high water mark
(MHWM) out 10.36 miles into the Gulf), and all other bodies of surface water, natural or artificial, inland or coastal, fresh or salt,
navigable or nonnavigable, and including the beds and banks of all water courses and bodies of surface water, that are wholly or
partially inside or bordering the state or subject to the jurisdiction of the state; except that waters in treatment systems which are
authorized by state or federal law, regulation, or permit, and which are created for the purpose of waste treatment are not
considered to be water in the state.
Total Maximum Daily Load (TMDL)- The total amount of a substance that a water body can assimilate and still meet the
Texas Surface Water Quality Standards.
Traditional Small MS4 - A small MS4 that can pass ordinances and have the enforcement authority to enforce the stormwater
management program. Examples of traditional MS4s include cities.
Urbanized Area (UA)- An area of high population density that may include multiple MS4s as defined and used by the U.S.
Census Bureau in the 2000 and the 2010 Decennial census.
The Bureau of Census defines urbanized areas as “…a land area comprising one or more places – central place(s) – and
the adjacent densely settled surrounding area - urban fringe – that together have a residential population of at least
50,000 and an overall population density of at least 1,000 people per square mile”.
Waters of the United States - (According to 40 CFR § 122.2) Waters of the United States or waters of the U.S. means:
(a)All waters which are currently used, were used in the past, or may be susceptible to use in interstate or foreign
commerce, including all waters which are subject to the ebb and flow of the tide;
(b)All interstate waters, including interstate wetlands;
(c)All other waters such as intrastate lakes, rivers, streams (including intermittent streams), mudflats, sandflats, wetlands,
sloughs, prairie potholes, wet meadows, playa lakes, or natural ponds that the use, degradation, or destruction of which
would affect or could affect interstate or foreign commerce including any such waters:
(1) Which are or could be used by interstate or foreign travelers for recreational or other purposes;
(2) From which fish or shellfish are or could be taken and sold in interstate or foreign commerce; or
(3) Which are used or could be used for industrial purposes by industries in interstate commerce;
(d)All impoundments of waters otherwise defined as waters of the United States under this definition;
(e)Tributaries of waters identified in paragraphs (a) through (d) of this definition;
(f)The territorial sea; and
(g)Wetlands adjacent to waters (other than waters that are themselves wetlands) identified in paragraphs (a)
through (f) of this definition.
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Waste treatment systems, including treatment ponds or lagoons designed to meet the requirements of the CWA (other than
cooling ponds as defined in 40 CFR § 423.11(m) which also meet the criteria of this definition) are not waters of the United
States. This exclusion applies only to manmade bodies of water which neither were originally created in waters of the United
States (such as disposal area in wetlands) nor resulted from the impoundment of waters of the United States. Waters of the
United States do not include prior converted cropland. Notwithstanding the determination of an area’s status as prior converte d
cropland by any other federal agency, for the purposes of the Clean Water Act, the final authority regarding the CWA jurisdiction
remains with the EPA.
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APPENDIX F Allowable Non-Stormwater Discharges
The following non-stormwater sources may be discharged from the small MS4 and are not required to be addressed
in the small MS4's Illicit Discharge and Detection or other minimum control measures, unless they are determined by
the permittee or the TCEQ to be significant contributors of pollutants to the small MS4, or they are otherwise
prohibited by the MS4 operator:
1. water line flushing (excluding discharges of hyperchlorinated water, unless the water is first dechlorinated and
discharges are not expected to adversely affect aquatic life);
2. runoff or return flow from landscape irrigation, lawn irrigation, and other irrigation utilizing potable water,
groundwater, or surface water sources;
3. discharges from potable water sources that do not violate Texas Surface Water Quality Standards;
4. diverted stream flows;
5. rising ground waters and springs;
6. uncontaminated ground water infiltration;
7. uncontaminated pumped ground water;
8. foundation and footing drains;
9. air conditioning condensation;
10.water from crawl space pumps;
11.individual residential vehicle washing;
12.flows from wetlands and riparian habitats;
13.dechlorinated swimming pool discharges that do not violate Texas Surface Water Quality Standards;
14.street wash water excluding street sweeper waste water;
15.discharges or flows from fire fighting activities (fire fighting activities do not include washing of trucks, run-off
water from training activities, test water from fire suppression systems, and similar activities);
16.other allowable non-stormwater discharges listed in 40 CFR ' 122.26(d)(2)(iv)(B)(1);
17.non-stormwater discharges that are specifically listed in the TPDES Multi Sector General Permit (MSGP) TXR
050000 or the TPDES Construction General permit (CGP) TXR150000;
18.discharges that are authorized by TPDES or NPDES permit or that are not required to be permitted; and
19.other similar occasional incidental non-stormwater discharges, unless the TCEQ develops permits or
regulations addressing these discharges.
Item 13
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 13, 2015
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Development Agreement
between M/I Homes of DFW, LLC, and the Town of Prosper, Texas, related to the extension of
water lines to serve the Preserve at Doe Creek development.
Description of Agenda Item:
M/I Homes of DFW, LLC, is developing the Preserve at Doe Creek and in order to facilitate the
development, they are required to extend a 24” water line along Gee Road from approximately
1,300 feet south of Fishtrap Raod to the intersection of Fishtrap Road and Gee Road. Also,
approximately 1,400 feet of a 24” water line along Fishtrap Road from the intersection of Fishtrap
Road and Gee Road to Lancashire Lane in the Glenbrooke Estates development. The proposed
water lines are depicted on the Town of Prosper Water System Capital Improvement Plan.
Since the proposed water lines are depicted on the Town of Prosper Water System Capital
Improvement Plan, the actual costs for the design and construction of the improvements are
eligible for water impact fee credits and/or reimbursement. The purpose of the Development
Agreement is to outline the obligations of the Town of Prosper and M/I Homes of DFW, LLC,
related to the design, construction, credit and reimbursement of collected water impact fees to fund
the project.
Once the proposed 24” water line extension to the Glenbrooke Estates development is complete
and accepted, the Town will coordinate the transfer of the existing water and wastewater
customers receiving service from the Mustang Utility District, to the Town of Prosper.
Budget Impact:
The estimated cost for the design and construction of the extension of approximately 6,400 feet of
a 24” water line and associated connections is approximately $1,004,486. The anticipated water
impact fees owed by the Preserve at Doe Creek development is $471,900. Because the
anticipated cost exceeds the water impact fees that will be credited from the development, M/I
Homes of DFW, LLC, will receive a reimbursement for the difference once the improvements are
complete and have been accepted by the Town. The funding for the estimated $532,586
difference will be from the Water Impact Fee Fund.
Prosper is a place where everyone matters.
ENGINEERING
Item 14
Page 2 of 2
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and
legality. M/I Homes of DFW, LLC, will contribute $5,000 towards the legal preparation fees.
Attached Documents:
1. Town of Prosper Water System Capital Improvement Plan
2. Development Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute a
Development Agreement between M/I Homes of DFW, LLC, and the Town of Prosper, Texas,
related to the extension of water lines to serve the Preserve at Doe Creek development.
Proposed Motion:
I move to authorize the Town Manager to execute a Development Agreement between M/I Homes
of DFW, LLC, and the Town of Prosper, Texas, related to the extension of water lines to serve the
Preserve at Doe Creek development.
Item 14
Town of Prosper Water System Capital Improvement Plan – Preserve at Doe Creek
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