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10.28.2014 Town Council Packet Page 1 of 3 ] Prosper is a place where everyone matters. 1. Call to Order/Roll Call. 2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag. 3. Announcements of upcoming events. 4. Proclamations.  Proclamation presented to members of the Prosper Police Department declaring October 23-31, 2014, as Red Ribbon Week. 5. CONSENT AGENDA: (Items placed on the Consent Agenda are considered routine in nature and non- controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff.) 5a. Consider and act upon minutes from the following Town Council meeting. (RB)  Regular Meeting – October 14, 2014 5b. Receive the September 2014 Financial Report. (KA) 5c. Receive the Quarterly Investment Report for the quarter ending September 30, 2014. (KA) 5d. Consider and act upon a resolution accepting and approving the 2014 tax roll. (KA) 5e. Consider and act upon approving a Priority Support Agreement between VP Imaging, Inc., dba DocuNav Solutions, and the Town of Prosper, Texas, related to the upgrade and maintenance of the Town's Laserfiche software; and authorizing the Town Manager to execute same. (RB) 5f. Consider and act upon approving Amendment Eight to the Interlocal Agreement between Collin County and the Town of Prosper, extending the agreement through FY 2014-2015, relating to Animal Control Services; and authorizing the Town Manager to execute same. (TE) 5g. Consider and act upon approving Amendment Eight to the Interlocal Agreement between Collin County and the Town of Prosper, establishing the service fee for FY 2014-2015 relating to Animal Sheltering Services; and authorizing the Town Manager to execute same. (TE) AGENDA Meeting of the Prosper Town Council Prosper Independent School District Central Administration Building Board Room 605 East 7th Street, Prosper, TX 75078 Tuesday, October 28, 2014 6:00 p.m. Page 2 of 3 6. CITIZEN COMMENTS: (The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting.) Other Comments by the Public - REGULAR AGENDA: (If you wish to address the Council during the regular agenda portion of the meeting, please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council.) DEPARTMENT ITEMS: 7. Discussion of the Prosper Youth Sports Commission (PYSC) inaugural bylaws. (WM) 8. Consider and act upon an amendment to the Capital Improvement Plan (CIP). (MR) 9. Consider and act upon awarding Bid No. 2015-03-B to P.C. Contractors, LLC, related to construction services for the Prosper Road Improvements Project 2015: Seventh Street (Coleman Road to PISD Admin.) Pavement Replacement and Water Line Installation; and authorizing the Town Manager to execute a construction agreement for same. (MR) 10. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 10a. Section 551.087 – To discuss and consider economic development incentives. 10b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 10c. Section 551.071 – To discuss possible litigation regarding claims related to landscaping and irrigation projects, and all matters incident and related thereto. 10d. Section 551.074 – To discuss appointments to the Planning & Zoning Commission, Parks & Recreation Board, Prosper Economic Development Corporation Board, Board of Adjustment/Construction Board of Appeals, and Library Board. 10e. Section 551.071 - Consultation with Town Attorney regarding legal issues associated with proposed extraterritorial jurisdiction release, and all matters incident and related thereto. Page 3 of 3 11. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. 12. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.  Discuss the Town Council meeting schedule for the Thanksgiving and Christmas holidays. 13. Adjourn. CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall, located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily accessible to the general public at all times, and said Notice was posted on October 24, 2014, at 5:00 p.m. and remained so posted at least 72 hours before said meeting was convened. _________________________ _________________________ Robyn Battle, Town Secretary Date Noticed Removed Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda. NOTICE Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a majority vote of the Town Council. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569-1011 at least 48 hours prior to the meeting time. Page 1 of 7 ] Prosper is a place where everyone matters. 1. Call to Order/Roll Call. The meeting was called to order at 6:01 p.m. Council Members Present: Mayor Ray Smith Mayor Pro-Tem Meigs Miller Deputy Mayor Pro-Tem Kenneth Dugger Councilmember Michael Korbuly Councilmember Mike Davis Councilmember Curry Vogelsang, Jr. Councilmember Jason Dixon Staff Members Present: Harlan Jefferson, Town Manager Robyn Battle, Town Secretary Terrence Welch, Town Attorney Hulon T. Webb, Jr., Executive Director of Development and Community Services John Webb, Director of Development Services Alex Glushko, Senior Planner Paul Naughton, Landscape Architect Matt Richardson, Senior Engineer Will Mitchell, Parks & Recreation Manager Kent Austin, Finance Director January Cook, Purchasing Agent Baby Raley, Human Resources Director Leslie Scott, Library Director Robert Winningham, Economic Development Corporation Executive Director Doug Kowalski, Police Chief Ronnie Tucker, Fire Chief 2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag. Pastor John Fowler of First Presbyterian Church of Prosper led the invocation. The Pledge of Allegiance and the Pledge to the Texas Flag were recited. 3. Announcements of upcoming events. Councilmember Korbuly made the following announcements: The Senior Citizen luncheon with the Mayor will be held tomorrow, October 15, from 11:30 a.m. - 1:00 p.m. The event will be held at Prosper United Methodist Church, located at 205 S. Church Street. MINUTES Regular Meeting of the Prosper Town Council Prosper Municipal Chambers 108 W. Broadway, Prosper, Texas Tuesday, October 14, 2014 Item 5a Page 2 of 7 Residents are invited to attend the Prosper Community Library's fall event on Saturday, October 25. The children's pumpkin and craft event will be held from 11:00 a.m. - Noon, and there will be a used book sale from 10:00 a.m. – 4:00 p.m. The event will be featured on the Texas Library Association’s website to showcase our Community Library. Early voting for the November 4 General Election will be held in Municipal Chambers from October 20 through October 31 for Collin County voters. More election information is available on the Town’s website. Due to the early voting schedule, the October 28 Town Council meeting will be held in the Prosper ISD Central Administration Building located at 605 E. 7th Street. The 5th Annual Cory Ausenbaugh Memorial 5k and One-Mile Fun Run will be held on Saturday, October 18, at Frontier Park. Registration information is available on the Town’s website. Proceeds will be donated to a scholarship fund for a Prosper High School Senior who is pursuing a degree in education. Contact Assistant Fire Chief Stuart Blasingame for more information. Residents are invited to join the fun at Prosper’s Homecoming Parade, to be held on Wednesday, October 22, starting at 5:30 p.m. Come see a variety of floats representing Prosper’s community and school groups at one of the Town’s biggest fall events. 4. Presentations.  Presentation of Certificates of Appreciation to former members of the Town’s Boards and Commissions. Mayor Smith presented Certificates of Appreciation to the following former Town Board and Commission members: Thomas Frazer – Board of Adjustment/Construction Board of Appeals Mary Helen Sanders – Board of Adjustment/Construction Board of Appeals Chris Sanchez – Parks & Recreation Board Roger Flood – Library Board Bruce Carlin – Planning & Zoning Commission The following individuals were not present at the meeting, but will also receive Certificates of Appreciation for their service to the Town: Bill Senkel – Planning & Zoning Commission Mark DeMattia – Planning & Zoning Commission Tena Worthy – Parks & Recreation Board Barbara Newell – Parks & Recreation Board Rick Turner – Planning & Zoning Commission 5. CONSENT AGENDA: (Items placed on the Consent Agenda are considered routine in nature and non- controversial. The Consent Agenda can be acted upon in one motion. Items Item 5a Page 3 of 7 may be removed from the Consent Agenda by the request of Council Members or staff.) Councilmember Davis removed Items 5b and 5g from the Consent Agenda. Deputy Mayor Pro-Tem Dugger removed Items 5d and 5f from the Consent Agenda. 5a. Consider and act upon minutes from the following Town Council meeting. (RB)  Regular Meeting – September 23, 2014 5c. Consider and act upon Ordinance 14-70 rezoning 60.9± acres, located 2,000± feet south of First Street, 3,000± feet west of Dallas Parkway, from Planned Development-47 (PD-47) to Planned Development-Single Family-10 (PD-SF-10). (Z14-0013). (AG) 5e. Consider and act upon authorizing the Town Manager to execute an Interlocal Agreement for Geographic Information System (GIS) Services between the Town of Prosper and City of Frisco. (AG) Deputy Mayor Pro-Tem Dugger made a motion and Mayor Pro-Tem Miller seconded the motion to approve Items 5a, 5c, and 5e on the Consent Agenda. The motion was approved by a vote of 7-0. 5b. Consider and act upon awarding CSP No. 2014-40-A to Imaginuity Interactive, Inc., for website enhancement, website hosting, and support services; and authorizing the Town Manager to execute same. (BR) Human Resources Director Baby Raley presented this item before the Town Council. Ms. Raley answered questions from the Town Council regarding web hosting, website speed, the scope of work in the contract, and security of the new website. After discussion, Councilmember Davis made a motion and Councilmember Korbuly seconded the motion to award CSP No. 2014-40-A to Imaginuity Interactive, Inc., for website enhancement, website hosting, and support services; and authorize the Town Manager to execute same. The motion was approved by a vote of 7-0. 5d. Consider and act upon Ordinance No. 14-71 for a Specific Use Permit (SUP) for a New Automobile Sales/Leasing facility, on 16.1± acres, located on the north side of US 380, 4,000± feet west of Dallas Parkway. The property is zoned Planned Development-43 (PD-43). (S14-0003). (JW) Development Services Director John Webb presented this item before the Town Council. The Town Council approved this item at the September 23, 2014, Town Council meeting subject to conditions related to outdoor intercoms, garage bay doors, and outdoor lighting. Since that meeting, the applicant has requested slight modifications to the language in the proposed ordinance, and Town staff has recommended revisions to the requirements related to garage bay doors and outdoor lighting. Item 5a Page 4 of 7 After discussion, Deputy Mayor Pro-Tem made a motion and Mayor Pro-Tem Miller seconded the motion to approve Ordinance No. 14-71 for a Specific Use Permit (SUP) for a New Automobile Sales/Leasing facility, on 16.1± acres, located on the north side of US 380, 4,000± feet west of Dallas Parkway. The property is zoned Planned Development-43 (PD-43), subject to the following conditions: 1. Revise condition #2 of the proposed ordinance to clarify “Any structures with a garage or bay shall include an automatic door closing device for such garage or bay, exclusive of the Automatic Car Wash.” 2. Revise condition #3 of the proposed ordinance to clarify “After-hours reduction of outdoor lighting, by 90%, to 10%, at midnight.” The motion was approved by a vote of 7-0. 5f. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any site plan or preliminary site plan. (AG) John Webb responded to questions from the Town Council related to the Landscape Plan and Open Space requirements for the Shops at Prosper Trail. Deputy Mayor Pro-Tem Dugger made a motion and Councilmember Dixon seconded the motion to approve Item 5f. The motion was approved by a vote of 7-0. 5g. Consider and act upon approving the purchase of lighting and installation services for the Frontier Park Southwest Corner and Batting Cage Lighting project, from Musco Sports Lighting, LLC, through the Texas Local Government Purchasing Cooperative. (PN) Hulon Webb, Executive Director of Development and Community Services, presented this item before the Town Council. The item was approved as part of the FY 2014-2015 budget. Mr. Webb responded to questions related to the materials for the project, and the project timeline. After discussion, Councilmember Dixon made a motion and Deputy Mayor Pro-Tem Dugger seconded the motion to approve the purchase of lighting and installation services for the Frontier Park Southwest Corner and Batting Cage Lighting project, from Musco Sports Lighting, LLC, through the Texas Local Government Purchasing Cooperative. The motion was approved by a vote of 6-1, with Councilmember Davis casting the opposing vote. 6. CITIZEN COMMENTS: (The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting.) Item 5a Page 5 of 7 Other Comments by the Public - Irwin “Cap” Parry, 850 Kingsview Drive, Prosper, expressed his approval and appreciation for the review of the Comprehensive Plan, which will be discussed as part of Item 8 of this agenda. REGULAR AGENDA: (If you wish to address the Council during the regular agenda portion of the meeting, please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council.) PUBLIC HEARINGS: 7. Conduct a Public Hearing, and consider and act upon Ordinance No. 14-72 amending Section 8, “Changes and Amendments to All Zoning Ordinances and Districts and Administrative Procedures,” of Chapter 1, “General Provisions, Administration and Procedures,” of the Zoning Ordinance, Ordinance No. 05- 20, as amended, regarding procedures for denial recommendations by the Planning and Zoning Commission, written protest procedures and petitions in opposition to a zoning amendment, and officers of the Board of Adjustment, their appointment and duties; and repealing existing provisions related thereto. (Z14-0014). (JW) Development Services Director John Webb presented this item before the Town Council. The proposed amendments to the Zoning Ordinance include changes to the appeal process for denial of a zoning change request by the Planning & Zoning Commission, protest procedures in opposition to a zoning amendment, and the appointment process for officers of the Board of Adjustment. Mayor Smith opened the Public Hearing. With no one speaking, Mayor Smith closed the Public Hearing. Councilmember Dixon expressed concern with the protest procedures, indicating that if the proposed ordinance amendment requires a written protest to be submitted four working days prior to the Public Hearing, then withdrawal of a protest should be required to meet the same deadline. Mr. Webb, Town Attorney Terrence Welch, and Town Manager Harlan Jefferson responded to questions from the Council on the current verification process for determining the 20% of land owners that must file written opposition in order to require a three-fourths vote of the entire Town Council for approval. After discussion, Councilmember Dixon made a motion and Councilmember Davis seconded the motion to approve the proposed changes to Section 8.4 and 8.6 of the Zoning Ordinances, but that Section 8.5 should remain unchanged. The motion was denied by a vote of 2-5, with Mayor Smith, Mayor Pro-Tem Miller, Deputy Mayor Pro- Tem Dugger, Councilmember Korbuly, and Councilmember Vogelsang casting the opposing votes. Item 5a Page 6 of 7 Councilmember Korbuly made a motion and Councilmember Vogelsang seconded the motion to approve Ordinance No. 14-72 amending Section 8, “Changes and Amendments to All Zoning Ordinances and Districts and Administrative Procedures,” of Chapter 1, “General Provisions, Administration and Procedures,” of the Zoning Ordinance, Ordinance No. 05-20, as amended, regarding procedures for denial recommendations by the Planning and Zoning Commission, written protest procedures and petitions in opposition to a zoning amendment, and officers of the Board of Adjustment, their appointment and duties; and repealing existing provisions related thereto. The motion was approved by a vote of 5-2, with Councilmember Davis and Councilmember Dixon casting the opposing votes. DEPARTMENT ITEMS: 8. Conduct an annual review of the Town’s Comprehensive Plan with respect to current conditions and trends. (JW) Development Services Director John Webb presented this item before the Town Council. Mr. Webb reviewed the prioritized action items for the Comprehensive Plan, and the recommendations provided by Masterplan, the consulting firm that completed the annual review of the Comprehensive Plan. Mr. Webb indicated that in future discussions with the Town Council, Town staff will continue to seek feedback from the Town Council in order to identify Council priorities, and discuss what action items can be accomplished by staff, and which projects may require the services of a consultant. Mayor Smith proposed a joint meeting of the Town Council and the Planning & Zoning Commission to discuss the Comprehensive Plan. After discussion, Councilmember Korbuly made a motion and Councilmember Dixon seconded the motion to receive the annual review of the Town’s Comprehensive Plan with respect to current conditions and trends. The motion was approved by a vote of 6-1, with Deputy Mayor Pro-Tem Dugger casting the opposing vote. 9. Discussion on the design of the Downtown Enhancements project. (MR) Senior Engineer Matt Richardson presented this item before the Town Council. Mr. Richardson reviewed the scope of the project which includes sidewalk expansion, roadway improvements, redesigned parking, landscaping, and decorative street lighting, and responded to questions from the Town Council on the timing of the project, street width, parking, and landscaping. The Town Council was encouraged to contact staff with any additional comments or feedback related to the Downtown Enhancements project. 10. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 10a. Section 551.087 – To discuss and consider economic development incentives. 10b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Item 5a Page 7 of 7 10c. Section 551.071 – To discuss possible litigation regarding claims related to landscaping and irrigation projects, and all matters incident and related thereto. The Town Council recessed into Executive Session at 8:03 p.m. Mayor Smith left the Executive Session at 8:32 p.m. 11. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. The Town Council reconvened the Regular Session at 8:43 p.m. No action was taken as a result of Executive Session. 12. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.  Discuss the date for the Strategic Planning Session in January 2015 Town Secretary Robyn Battle proposed a tentative date of January 28, 2015, for the Town Council Strategic Planning Session. 13. Adjourn. The meeting was adjourned at 8:45 p.m. These minutes approved on the 28th day of October, 2014. APPROVED: Ray Smith, Mayor ATTEST: Robyn Battle, Town Secretary Item 5a Prosper is a place where everyone matters. MONTHLY FINANCIAL REPORT SEPTEMBER 2014 Prepared by Finance Department October 20, 2014 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 Contents Dashboard Charts 1 General Fund 3 Water/Sewer Fund 4 Interest & Sinking Fund 5 Internal Service Fund 6 Vehicle & Equipment Replacement Fund 7 Storm Drainage Fund 8 Park Dedication & Improvement Fund 9 Impact Fees Fund 10 Special Revenue Fund 11 Employee Health Trust Fund 12 Capital Projects Fund‐General 13 Capital Projects Fund‐Water/Sewer 14 Detail‐All Funds 15 Legend "Compare to" refers to percentage of fiscal year completed‐e.g., 100.00% = 12/12, or September. Parentheses around a number indicate credit amount or gain‐e.g., Sales Taxes (2,740,880) Red, yellow, and green traffic lights indicate status of number compared to percentage of fiscal year completed‐e.g., Sales Taxes 100.31     Item 5b B ildi PitR $‐ $50,000  $100,000  $150,000  $200,000  $250,000  $300,000  Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Town  of Prosper, Texas Sales Tax  Revenue by Month FY 11/12 FY 12/13 FY 13/14 $1,554,300  $1,554,300  $1,881,211  $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000  Total Budget YTD Budget YTD Actual Building Permit Revenues Item 5b 1 $13,255,755  $13,255,755  $12,454,683  $11,761,317  $11,761,317  $12,695,202  $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000  Total Budget YTD Budget YTD Actual General Fund Revenues and Expenditures Revenues Expenditures Water ‐Sewer Fund Revenues and Expenditures $12,277,338  $12,277,338  $11,771,696  $8,975,450  $8,975,450  $9,000,002  $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000  Total Budget YTD Budget YTD Actual Revenues Expenditures Item 5b 2 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % GENERAL FUND  Property Taxes ‐Current        (5,176,475)           (5,129,436)          ‐                        99.09                 Sales Taxes                    (2,732,400)           (2,740,880)          (248,201)             100.31               Franchise Fees (473,000)              (531,378)             ‐                        112.34               Building Permits               (1,554,300)           (1,881,211)          (178,712)             121.03               Fines                          (215,000)              (278,729)             (25,547)                 129.64               Other (1,610,142)           (2,133,568)          (205,946)             132.51                Total Revenues (11,761,317)         (12,695,202)        (658,406)             107.94              [1] 10  Administration                 3,394,468            3,438,470           1,727,563           101.30              20  Police                         1,834,258            1,719,055           202,538                93.72                25  Dispatch Department            644,690                589,322               73,524                  91.41                30  Fire/EMS                       2,566,238            2,495,840           304,417                97.26                35  Fire Marshal       123,595                122,955               18,522                  99.48                [1] 40  Streets                        617,305                504,035               76,576                  81.65                45  Public Library                 115,336                99,172                 15,052                  85.99                60  Parks and Recreation           1,778,550            1,519,928           293,206                85.46                70  Municipal Court                237,728                243,610               26,704                  102.47              80  Inspections                    796,782                692,326               99,355                  86.89                85  Code Enforcement               164,151                144,706               10,443                  88.15                90  Planning                       495,505                415,365               54,446                  83.83                98  Engineering                    487,149                469,899               62,794                  96.46                  Total Expenses 13,255,755          12,454,683         2,965,139           93.96                (Gain)/Loss 1,494,438            (240,519)             2,306,734            [1] The Administration Department budget and actual include $750,000 that was approved by Council for a year‐end transfer to the Capital Projects Fund.  The budget in the Streets Department was reduced to offset the increase in Administration.  In addition, the Administration Department actual includes $800,000 approved by Council for a transfer to establish the new Vehicle and Equipment Replacement Fund (VERF). Item 5b 3 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % WATER‐SEWER FUND [1] Water revenues (5,671,600)             (5,286,029)           (696,808)              93.20                  Sewer revenues (2,397,850)             (2,678,351)           (239,149)              111.70                Sanitation revenues (906,000)               (1,035,622)           (88,613)                114.31                  Total Revenues (8,975,450)             (9,000,002)           (1,024,570)           100.27                50 Water 6,436,590              6,081,279            784,830               94.48                  [2] 55 Sewer 4,868,706              4,606,110            79,468                  94.61                  [3] 57 Utility Billing 972,042                1,084,308            172,364               111.55                  Total Expenses 12,277,338            11,771,696          1,036,662            95.88                  (Gain)/Loss 3,301,888              2,771,695            12,093                   [1] [2] In February, $3 million was added to the Sewer Department budget, utilizing reserves to cash finance part of the Town's share of Upper Trinity's Doe Branch Wastewater Treatment Facility.  This is why the Fund's expenditure budget is so much higher than its revenue budget.  In April, the entry was made to transfer the $3,000,000 to Capital Projects for the cash financing.  Without the $3,000,000 reduction, the Fund would end the fiscal year with a gain. [3]Trash collection fees exceeded budget by $144 119 while trash collection revenues exceeded Water revenue is cyclical and typically lags budget until the summer months, as shown in the chart below.   Even so, water revenue this year lags that of 2013 YTD, $5,286,029 versus $5,723,395.  [3]Trash collection fees exceeded budget by $144,119, while trash collection revenues exceeded budget by $100,646. 0% 2% 4% 6% 8% 10% 12% 14% 16% 18% Average Percent of Water  Sales  by Month Item 5b 4 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % INTEREST & SINKING FUND  Property Taxes ‐Delinquent     (30,000)                 (73,828)                 ‐                        246.09               Property Taxes ‐Current        (2,763,240)           (3,047,695)           ‐                        110.29               Taxes ‐Penalties               (18,000)                 (25,030)                 ‐                        139.06              [1] Proceeds from Bond Issuance ‐                        (6,175,000)          ‐                        ‐                     [1] Proceeds from Bond Premium ‐                        (764,610)             ‐                        ‐                      Interest Income                (12,000)                 (18,124)                (1,368)                   151.04                 Total Revenues (2,823,240)           (10,104,288)        (1,368)                   357.90              [1] Payment to Bond Escrow Agent ‐                        7,520,684           ‐                        ‐                      2013 GO Ref Bond               282,672                282,672               ‐                        100.00               2010 Tax Note Payment          365,166                365,166               ‐                        100.00               2011 Ref Bond Pmt              177,791                177,791               ‐                        100.00               2012 GO Bond Payment           112,413                112,413               ‐                        100.00               2004 CO Bond Payment           329,992                60,496                 ‐                        18.33                 2006 Bond Payment              455,033                455,033               ‐                        100.00               2008 CO Bond Payment           1,078,313            1,078,313           ‐                        100.00               Bond Administrative Fees       20,000                  77,190                 1,040                    385.95                 Total Expenses 2,821,380            10,129,758         1,040                    359.04              (Gain)/Loss (1,860)                   25,470                 (328)                       [1] Proceeds from Bond Issuance $6,175,000 and Proceeds from Bond Premium $764,610 are related to the 2014  GO Refunding & Improvement Bonds, as is the $7,520,684 Payment to Bond Escrow Agent.  An additional  $1,000,000 in Bond Proceeds from the 2014 Bonds is recorded as revenue in the Capital Projects‐General  Governmental Fund.  Finally, the $7,520,684 Payment to Bond Escrow Agent includes $709,200 for the August 15  debt service payment on the refunded 2004 bonds. Item 5b 5 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % INTERNAL SERVICE FUND‐‐MEDICAL EXPENSE REIMBURSEMENT PROGRAM  Charges for Services           (30,000)                  (27,360)                 (2,880)                    91.20                  Interest Income                (500)                       (579)                      (54)                          115.79               [1] Transfer In                    (19,160)                  (2,160)                   (180)                       11.27                    Total Revenue (49,660)                  (30,099)                 (3,114)                    60.61                  MERP H & D Expense ‐ GF        49,000                   27,618                  4,029                     56.36                    Total Expenses 49,000                   27,618                  4,029                     56.36                 (Gain)/Loss (660)                       (2,481)                   915                          [1] For budget reasons, General Fund transfers to the Internal Service Fund (ISF) were reversed and returned to the General Fund.  The ISF was able to absorb this change by using its existing fund balance, which as of 9/30/2014 totaled $94,441. Item 5b 6 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % VEHICLE AND EQUIPMENT REPLACEMENT FUND  Charges for Services           ‐                         ‐                        ‐                         ‐                           Interest Income                ‐                         ‐                        ‐                         ‐                          [1] Transfer In                    (800,000)               (800,000)              (800,000)              100.00                  Total Revenue (800,000)               (800,000)              (800,000)              100.00               Vehicle Replacement ‐                         ‐                        ‐                         ‐                          Equipment Replacement ‐                         ‐                        ‐                         ‐                          I/T Equipment Replacement ‐                         ‐                        ‐                         ‐                             Total Expenses ‐                         ‐                        ‐                         ‐                          (Gain)/Loss (800,000)               (800,000)              (800,000)               [1] The Vehicle and Equipment Replacement Fund (VERF) was established 9/23/2014 with an $800,000 transfer  from fund balance in the General Fund.  The transfer provides start‐up funding for replacement of vehicles and  equipment included in the FY 2015 budget. Item 5b 7 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % STORM DRAINAGE UTILITY FUND  Storm Drainage Utility Fee     (228,800)               (247,660)              (21,588)                  108.24                Interest Storm Utility         (1,600)                    (1,923)                   (35)                          120.22                  Total Revenue (230,400)               (249,584)              (21,622)                  108.33               Personnel Expenses 42,649                   42,488                  5,045                     99.62                                 [1] Program Expenses 351,351                 202,982                18,619                   57.77                   Total Expenses 394,000                 245,470                23,663                   62.30                 (Gain)/Loss 163,600                 (4,114)                   2,041                      [1] Program Expenses budget includes a $106,918 debt service payment for a share of the 2012 Certificates of Obligation. Item 5b 8 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % PARK DEDICATION AND IMPROVEMENT FUND  Park Dedication‐Fees           (100,000)              (275,746)             (24,137)                 275.75               Park Improvement               (200,000)              (765,796)             (75,000)                 382.90               Contributions                                  (17,500)                                ‐                      Interest‐Park Dedication       (1,200)                   (2,208)                  (306)                      183.98               Interest‐Park Improvements     (350)                      (1,082)                  (215)                      309.06                 Total Revenue (301,550)              (1,062,331)          (99,658)                 352.29              [1] Miscellaneous Expense                           42,539                 30                          ‐                      Professional Services‐Pk Ded                   58,922                                 ‐                      Professional Services‐Pk Imp   24,375                  22,044                                 90.44                 Capital Exp‐Pk Improvements    30,000                  8,500                                   28.33                 Capital Exp‐Pk Dedication      645,625                3,500                   2,800                    0.54                      Total Expenses 700,000                135,505               2,830                    19.36                (Gain)/Loss 398,450                (926,826)             (96,828)                  [1] Miscellaneous Expense includes $42,419 for reimbursement of a portion of improvement fees received in the prior year from Prosper Lakes North LLC. Item 5b 9 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % IMPACT FEES FUND  Impact Fees ‐Water             (800,000)               (1,666,658)           (200,074)               208.33               Impact Fees ‐Sewer             (700,000)               (421,743)              (38,068)                 60.25                 Thoroughfare Impact Fees       (1,100,000)            (1,324,404)           (87,598)                 120.40               West Thorfare Imp. Fees Rev                     (416,659)              (88,000)                 ‐                     Interest‐Water Impact Fee      (4,000)                    (4,657)                   (432)                       116.43               Interest‐Sewer Impact Fee      (4,000)                    (2,164)                   (199)                       54.10                 Interest‐Thorfare Imp Fee      (12,000)                 (4,441)                   (429)                       37.01                 Interest‐West Thorfare imp fee                 (1,602)                   (139)                       ‐                       Total Revenue (2,620,000)            (3,842,328)           (414,939)               146.65               Professional Serv‐Water Imp Fee 1,220,000             103,429               4,405                     8.48                   Professional Serv‐Sewer Imp Fee 255,000                23,948                  12,688                   9.39                   Professional Serv‐Thorfare Imp Fee 60,000                   2,027                                    3.38                   Capital Expenditure‐Water                       477,643                               ‐                     Capital Expenditure‐Thoroughfare                 298,364               19,570                   ‐                     Transfer to Capital Proj Fund  300,000                                                ‐                       Total Expenses 1,835,000             905,411               36,663                   49.34                (Gain)/Loss (785,000)               (2,936,917)           (378,276)                Item 5b 10 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % SPECIAL REVENUE FUND  Police Donation Inc            (16,000)                  (15,317)                 (747)                       95.73  Fire Dept‐Donation Inc         (12,000)                  (10,526)                 (561)                       87.72  Safety Fair Donations          (2,000)                                                     ‐                      Child Safety Inc               (9,000)                    (11,762)                 130.69  Court Security Revenue         (2,900)                    (5,456)                   (512)                       188.14  Technology Fd Revenue          (4,000)                    (7,265)                   (683)                       181.62  Special Revenue ‐ Other                 (1,551)                                    ‐                      Interest Income                                (4,086)                   (335)                       ‐                      Country Xmas Donations         (10,000)                  (20,151)                 (1,900)                    201.51  Tree Mitigation Revenue                         (14,175)                                 ‐                      Escrow Income                 (288,939)              (146,316)               ‐                      Cash Seizure Forfeit‐PD        (500)                       (3,250)                                   650.00    Total Revenue (56,400)                  (382,478)              (151,054)               678.15  Special Revenue Expense ‐ Other                      80                          40                           ‐                      Country Xmas Expense           10,000                   10,001                                  100.01 [2] Court Technology Expense       12,200                   15,310                                  125.49  Court Security Expense         2,500                     884                        136                         35.36  Police Donation Exp            7,000                     4,000                                    57.14  Fire Dept Donation Exp         8,000                     4,266                    90                           53.33  Health & Safety Fair Exp       1,500                                                     ‐                      Child Safety Expense           2,000                     1,114                    497                         55.72 [1] Escrow Expense                 15,500                   182,024                                1,174.35  Volunteer Per Diem Expense                      520                                        ‐                      Special Operations             500                                                         ‐                      PD Seizure Expense                 200                                       ‐                        Total Expenses 59,200                   218,401                763                         368.92 (Gain)/Loss 2,800                     (164,077)              (150,291)                [1]Escrow Expense includes $182,024 payment to KCK Utilities for West Side Sewer Line. [2] Court Technology Expense includes $11,690 for ticket writers, support, setup and accessories. Item 5b 11 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % EMPLOYEE HEALTH TRUST FUND N/A N/A ‐                        ‐                        N/A    Total Revenue N/A ‐                       ‐                        N/A  Health Insurance               ‐                        21                         ‐                        N/A    Total Expenses ‐                        21                         ‐                        N/A Revenues (over)/under expenses N/A 21                         ‐                         The Employee Health Trust Fund accounts for the Town's Flexible Spending Account (FSA) program, which is funded by employee payroll deductions held in liability accounts.  There are no revenues, and the only expenses are administrative. Item 5b 12 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % CAPITAL PROJECTS FUND‐GENERAL GOVERNMENTAL [1] Contributions                                  (105,000)                              ‐                      Interest‐2004 Bond             (1,000)                    (2,017)                   (166)                       201.73               Interest‐2006 Bond             (1,000)                    (292)                      (47)                          29.21                 Interest 2008 Bond             (1,000)                    (15,056)                 (1,116)                    1,505.61            Interest‐2011 Refd Bond        (70)                                                          ‐                      Interest 2012 GO Bond          (5,000)                    (10,815)                 (885)                       216.29              [3] Transfer In (750,000)              (750,000)               ‐                     [2] Bond Proceeds                  (1,965,000)            (1,000,000)                          50.89                   Total Revenues (1,973,070)            (1,883,180)           (752,215)               95.44                Personnel Services 117,242                 112,835                13,891                   96.24                Building Supplies              42                                         ‐                     Professional Services 362,866                223,715                 ‐                     Telephone Expense 967                        114                         ‐                     Mileage Expense 2,672                                    ‐                     Capital Expenditures 4,662,758             4,975,849            1,750,383             106.71                Total Expenditures 4,780,000             5,455,232            1,988,102             114.13              (Gain)/Loss 2,806,930             3,572,052            1,235,887              [1] Contributions revenue account includes $55,000 from an agreement with Prosper EDC and $50,000 from Preston Development, Ltd for First/Coit widening. [2]Bond Proceeds include $1,000,000 in proceeds related to the 2014 GO Refunding & Improvement Bonds. [3] Transfer In of $750,000 is for the following projects:  $150,000 for Decorative Monument Street Signs, $475,000 for Downtown Enhancements, and $125,000 for SH289 Median Paving and Conduit. Item 5b 13 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT SEPTEMBER 2014 COMPARE TO:100.00% Current Current Current Year YTD Month Percent YTD Amended Budget Actual Actual % CAPITAL PROJECTS FUND‐‐WATER/SEWER  Interest Income                (50,000)                  (36,565)                 (2,955)                    73.13                 Transfers In (3,000,000)            (3,000,000)                          100.00              [1] Bond Proceeds                  (13,570,000)          (12,570,000)                        92.63                   Total Revenue (16,620,000)          (15,606,565)         (2,955)                    93.90                [2] Professional Services 15,570,000           15,580,522          100.07               Construction                   1,000,000             3,595,746            211,030                 359.57                 Total Expenses 16,570,000           19,176,268          211,030                 115.73              (Gain)/Loss (50,000)                  3,569,703            208,076                  [1] Bond Proceeds include $12,570,000 in proceeds from 2014 Rev and Tax CO Issuance related to the Doe Branch regional wastewater plant. [2]Professional Services include payment of $15,578,922 to UTMWD for Prosper contractual obligation in connection with acquisition of sewage treatment capacity in the Doe Branch regional wastewater plant. Item 5b 14 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐4035‐10‐00                            3% Construction Fee            (75,000.00)                          (75,000.00)            (290,811.22)         (18,271.19)                    387.75             215,811.22          10‐4060‐10‐00                            NSF Fees                       (50.00)                                  (50.00)                                                                     ‐                    (50.00)                   10‐4061‐10‐00                            Notary Fees                    (150.00)                                (150.00)                  (283.00)                (25.00)                             188.67             133.00                  10‐4105‐10‐00                            Property Taxes ‐Delinquent     (45,000.00)                         (45,000.00)            (113,137.88)                                        251.42             68,137.88            10‐4110‐10‐00                            Property Taxes ‐Current        (5,176,475.00)                    (5,176,475.00)      (5,129,436.32)                                    99.09               (47,038.68)           10‐4115‐10‐00                           Taxes ‐Penalties               (20,000.00)                         (20,000.00)            (41,751.26)                                         208.76             21,751.26            10‐4120‐10‐00                            Sales Taxes                    (2,732,400.00)                    (2,732,400.00)      (2,740,879.52)     (248,201.12)                  100.31             8,479.52               10‐4130‐10‐00                            Sales Tax‐Mixed Beverage       (4,500.00)                             (4,500.00)              (7,992.11)                                             177.60             3,492.11               10‐4140‐10‐00                            Franchise Taxes ‐ Electric     (270,000.00)                       (270,000.00)          (301,873.97)                                        111.81             31,873.97            10‐4150‐10‐00                           Franchise Taxes ‐ Telephone    (100,000.00)                       (100,000.00)          (139,086.21)                                       139.09             39,086.21            10‐4160‐10‐00                            Franchise Taxes ‐ Gas          (80,000.00)                         (80,000.00)            (65,465.20)                                          81.83               (14,534.80)           10‐4170‐10‐00                            Franchise Taxes ‐ Road Usage   (3,500.00)                             (3,500.00)              (4,261.16)                                             121.75             761.16                  10‐4190‐10‐00                            Franchise Fee‐Cable            (19,500.00)                         (19,500.00)            (20,691.62)                                          106.11             1,191.62               10‐4200‐10‐00                           T‐Mobile Fees                  (20,700.00)                         (20,700.00)            (22,529.74)           (1,983.75)                      108.84             1,829.74               10‐4201‐10‐00                            Tierone Converged Network      (30,000.00)                         (30,000.00)            (18,000.00)           (1,500.00)                      60.00               (12,000.00)           10‐4202‐10‐00                            NTTA Tag Sales                 (150.00)                                (150.00)                  (150.00)                                                100.00                              10‐4205‐10‐00                            Internet America               (18,000.00)                         (18,000.00)            (18,000.00)           (1,500.00)                      100.00                              10‐4218‐10‐00                           Administrative Fees‐EDC        (2,400.00)                            (2,400.00)              (2,400.00)             (200.00)                           100.00                              10‐4230‐10‐00                            Other Permits                                                                 (90.00)                  (60.00)                             ‐                    90.00                    10‐4610‐10‐00                            Interest Income                (60,000.00)                         (60,000.00)            (46,696.25)           (6,425.28)                      77.83               (13,303.75)           10‐4910‐10‐00                            Other Revenue                  (20,000.00)                          (20,000.00)            (58,631.66)           (28,357.00)                     293.16             38,631.66            10‐4995‐10‐00                           Transfer In                    (801,700.00)                       (801,700.00)          (801,699.96)         (66,808.33)                    100.00             (0.04)                     Subtotal object ‐ 0  (9,479,525.00)                    (9,479,525.00)      (9,823,867.08)     (373,331.67)                  103.63             344,342.08         Program number:                                      (9,479,525.00)                    (9,479,525.00)      (9,823,867.08)     (373,331.67)                  103.63             344,342.08         Department number:   10  Administration                 (9,479,525.00)                    (9,479,525.00)      (9,823,867.08)     (373,331.67)                  103.63             344,342.08          10‐4230‐20‐00                            Other Permits                                                                 (550.00)                                                ‐                    550.00                  10‐4440‐20‐00                            Accident Reports               (1,500.00)                            (1,500.00)              (708.00)                (85.00)                             47.20               (792.00)                 10‐4450‐20‐00                            Alarm Fee                      (39,000.00)                         (39,000.00)            (34,383.00)           (3,035.00)                      88.16               (4,617.00)             10‐4910‐20‐00                            Other Revenue                                                                 (1,791.28)                                             ‐                    1,791.28               Subtotal object ‐ 0  (40,500.00)                         (40,500.00)            (37,432.28)           (3,120.00)                      92.43               (3,067.72)            Program number:                                      (40,500.00)                         (40,500.00)            (37,432.28)           (3,120.00)                      92.43               (3,067.72)            Department number:   20  Police                         (40,500.00)                         (40,500.00)            (37,432.28)           (3,120.00)                      92.43               (3,067.72)             10‐4030‐30‐00                            Miscellaneous                                                                 (1,079.00)                                             ‐                    1,079.00               10‐4310‐30‐00                            Charges for Services           (177,000.00)                       (177,000.00)          (163,910.75)         (29,601.81)                    92.61               (13,089.25)           10‐4411‐30‐00                            CC FIRE ASSOC                                                                 (804.22)                                                ‐                    804.22                  10‐4510‐30‐00                            Grants                                                                        (9,561.37)                                             ‐                    9,561.37               10‐4910‐30‐00                            Other Revenue                                                                 (404.77)                                               ‐                    404.77                  Subtotal object ‐ 0  (177,000.00)                       (177,000.00)          (175,760.11)         (29,601.81)                    99.30               (1,239.89)            Program number:                                      (177,000.00)                       (177,000.00)          (175,760.11)         (29,601.81)                    99.30               (1,239.89)            Department number:   30  Fire/EMS                       (177,000.00)                       (177,000.00)          (175,760.11)         (29,601.81)                    99.30               (1,239.89)             10‐4315‐35‐00                            Fire Review/Inspect Fees       (11,000.00)                         (11,000.00)            (14,990.00)           (2,275.00)                      136.27             3,990.00               Subtotal object ‐ 0  (11,000.00)                         (11,000.00)            (14,990.00)           (2,275.00)                      136.27             3,990.00              Program number:                                      (11,000.00)                         (11,000.00)            (14,990.00)           (2,275.00)                      136.27             3,990.00              Department number:   35  Fire Marshal        (11,000.00)                         (11,000.00)            (14,990.00)           (2,275.00)                      136.27             3,990.00               10‐4910‐40‐00                            Other Revenue                                                                 (21,600.00)           (1,260.00)                      ‐                    21,600.00            Subtotal object ‐ 0                                                 (21,600.00)           (1,260.00)                      ‐                    21,600.00           Program number:                                                                                     (21,600.00)           (1,260.00)                      ‐                    21,600.00           Department number:   40  Streets                                                                       (21,600.00)           (1,260.00)                      ‐                    21,600.00           15 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐4062‐45‐00                            Over Due Fees                                                                 (128.10)                                                ‐                    128.10                  10‐4063‐45‐00                            Lost Fees                                                                     (292.47)                (12.49)                             ‐                    292.47                  10‐4064‐45‐00                            Printing/Coping Fees                                                          (42.80)                                                  ‐                    42.80                    10‐4065‐45‐00                            Book Fines                                                                    (368.36)                (90.70)                             ‐                    368.36                  10‐4510‐45‐00                            Grants                         (18,087.00)                         (18,087.00)            (18,770.70)                                          103.78             683.70                  10‐4910‐45‐00                           Other Revenue                  (125.00)                                (125.00)                  (281.72)                (16.10)                            225.38             156.72                  Subtotal object ‐ 0  (18,212.00)                         (18,212.00)            (19,884.15)           (119.29)                           109.18             1,672.15              Program number:                                      (18,212.00)                         (18,212.00)            (19,884.15)           (119.29)                           109.18             1,672.15              Department number:   45  Public Library                 (18,212.00)                         (18,212.00)            (19,884.15)           (119.29)                           109.18             1,672.15               10‐4056‐60‐00                            Field Rental Fees              (17,000.00)                         (17,000.00)            (27,170.64)           (10,842.50)                    159.83             10,170.64            10‐4057‐60‐00                            Pavilion User Fees             (1,400.00)                             (1,400.00)              (4,050.00)             (320.00)                           289.29             2,650.00               10‐4058‐60‐00                            Park Program Fees                                                             (19,631.28)           (6,156.40)                      ‐                    19,631.28            10‐4910‐60‐00                            Other Revenue                  (15,250.00)                         (15,250.00)            (22,178.45)                                          145.43             6,928.45               Subtotal object ‐ 0  (33,650.00)                         (33,650.00)            (73,030.37)           (17,318.90)                    217.03             39,380.37           Program number:                                      (33,650.00)                         (33,650.00)            (73,030.37)           (17,318.90)                    217.03             39,380.37           Department number:   60  Parks and Recreation           (33,650.00)                         (33,650.00)            (73,030.37)           (17,318.90)                    217.03             39,380.37            10‐4410‐70‐00                            Fines                          (215,000.00)                       (215,000.00)          (278,728.82)         (25,547.16)                    129.64             63,728.82            10‐4610‐70‐00                            Interest Income                (130.00)                                (130.00)                  (879.48)                (130.31)                           676.52             749.48                  Subtotal object ‐ 0  (215,130.00)                       (215,130.00)          (279,608.30)         (25,677.47)                    129.97             64,478.30           Program number:                                      (215,130.00)                       (215,130.00)          (279,608.30)         (25,677.47)                    129.97             64,478.30           Department number:   70  Municipal Court                (215,130.00)                       (215,130.00)          (279,608.30)         (25,677.47)                    129.97             64,478.30            10‐4012‐80‐00                            Saturday Inspection Fee                                                       (100.00)                                                ‐                    100.00                  10‐4017‐80‐00                            Registration Fee               (32,000.00)                         (32,000.00)            (46,550.00)           (2,700.00)                      145.47             14,550.00            10‐4210‐80‐00                            Building Permits               (1,554,300.00)                    (1,554,300.00)      (1,881,211.41)     (178,711.68)                  121.03             326,911.41          10‐4230‐80‐00                            Other Permits                  (100,000.00)                       (100,000.00)          (141,792.65)         (9,955.00)                      141.79             41,792.65            10‐4240‐80‐00                            Plumb/Elect/Mech Permits       (15,000.00)                         (15,000.00)            (25,510.00)           (3,540.00)                      170.07             10,510.00            10‐4242‐80‐00                            Re‐inspection Fees             (15,000.00)                         (15,000.00)            (22,805.00)           (2,150.00)                      152.03             7,805.00               10‐4910‐80‐00                            Other Revenue                  (3,000.00)                            (3,000.00)              (4,286.33)             (200.00)                           142.88             1,286.33               Subtotal object ‐ 0  (1,719,300.00)                    (1,719,300.00)      (2,122,255.39)     (197,256.68)                  123.44             402,955.39         Program number:                                      (1,719,300.00)                    (1,719,300.00)      (2,122,255.39)     (197,256.68)                  123.44             402,955.39         Department number:   80  Inspections                    (1,719,300.00)                    (1,719,300.00)      (2,122,255.39)     (197,256.68)                  123.44             402,955.39          10‐4245‐85‐00                            Health Inspections             (7,000.00)                             (7,000.00)              (12,550.00)           (1,550.00)                      179.29             5,550.00               10‐4910‐85‐00                            Other Revenue                                                                 (7,570.00)                                           ‐                    7,570.00               Subtotal object ‐ 0  (7,000.00)                             (7,000.00)              (20,120.00)           (1,550.00)                      287.43             13,120.00           Program number:                                      (7,000.00)                             (7,000.00)              (20,120.00)           (1,550.00)                      287.43             13,120.00           Department number:   85  Code Enforcement               (7,000.00)                             (7,000.00)              (20,120.00)           (1,550.00)                      287.43             13,120.00            10‐4220‐90‐00                            Zoning Permits                 (10,000.00)                         (10,000.00)            (53,118.81)           (1,229.87)                      531.19             43,118.81            10‐4225‐90‐00                            Plat Fees                      (50,000.00)                         (50,000.00)            (50,386.01)           (5,330.00)                      100.77             386.01                  10‐4910‐90‐00                            Other Revenue                                                                 (3,074.55)             (335.00)                           ‐                    3,074.55               Subtotal object ‐ 0  (60,000.00)                         (60,000.00)            (106,579.37)         (6,894.87)                      177.63             46,579.37           Program number:                                      (60,000.00)                         (60,000.00)            (106,579.37)         (6,894.87)                      177.63             46,579.37           Department number:   90  Planning                       (60,000.00)                         (60,000.00)            (106,579.37)         (6,894.87)                      177.63             46,579.37            10‐4910‐98‐00                            Other Revenue                                                                 (75.00)                                                 ‐                    75.00                    Subtotal object ‐ 0                                                 (75.00)                                                  ‐                    75.00                   Program number:                                                                                     (75.00)                                                  ‐                    75.00                   Department number:   98  Engineering                                                                   (75.00)                                                  ‐                    75.00                                  Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (11,761,317.00)                 (11,761,317.00)    (12,695,202.05)   (658,405.69)                  107.94             933,885.05          10‐5110‐10‐01                            Salaries & Wages               766,763.00         (40,837.00)         725,926.00           758,695.72          92,588.67                     104.51             (32,769.72)          16 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5115‐10‐01                            Salaries ‐ Overtime            6,031.00              (4,330.00)           1,701.00                1,397.29               13.56                              82.15               303.71                  10‐5126‐10‐01                            Salaries‐Vacation Buy‐Out                     6,154.00             6,154.00                6,822.92               ‐                                   110.87             (668.92)                 10‐5140‐10‐01                            Salaries ‐ Longevity Pay       1,338.00              (618.00)               720.00                   420.00                 ‐                                   58.33               300.00                  10‐5141‐10‐01                            Salaries ‐ Incentive           24,343.00            (23,343.00)         1,000.00                1,000.00               ‐                                   100.00             ‐                         10‐5142‐10‐01                            Car Allowance                                 5,516.00             5,516.00                6,023.10               738.46                            109.19             (507.10)                 10‐5143‐10‐01                            Cell Phone Allowance                          2,070.00             2,070.00                2,250.00               360.00                            108.70             (180.00)                 10‐5145‐10‐01                            Social Security Expense        49,505.00            (8,036.00)           41,469.00             41,025.78            4,086.48                         98.93               443.22                  10‐5150‐10‐01                            Medicare Expense               11,578.00            (1,256.00)           10,322.00             10,628.99            1,282.73                         102.97             (306.99)                 10‐5155‐10‐01                            SUTA Expense                   798.00                 663.00                1,461.00                1,460.93               ‐                                   100.00             0.07                       10‐5160‐10‐01                            Health Insurance               49,119.00            (2,070.00)           47,049.00             52,055.28            8,698.49                         110.64             (5,006.28)             10‐5165‐10‐01                            Dental Insurance               3,275.00              (1,086.00)           2,189.00                2,286.35               291.39                            104.45             (97.35)                   10‐5170‐10‐01                           Life Insurance/AD&D            777.00                 182.00                959.00                   1,133.87               210.72                            118.23             (174.87)                 10‐5175‐10‐01                            Liability (TML) Workers' Comp  1,010.00              1,646.00             2,656.00                2,655.53               ‐                                   99.98               0.47                       10‐5176‐10‐01                            TML Prop. & Liab. Insurance    100,000.00         (20,943.00)         79,057.00             79,057.24            ‐                                   100.00             (0.24)                     10‐5180‐10‐01                            TMRS Expense                   83,840.00            (4,668.00)           79,172.00             83,115.69            10,107.59                     104.98             (3,943.69)             10‐5185‐10‐01                            Long Term/Short Term Disabilit 1,072.00              518.00                1,590.00                1,352.77               ‐                                   85.08               237.23                  10‐5186‐10‐01                            WELLE‐Wellness Prog Reimb Empl 3,780.00              (2,417.00)           1,363.00                1,581.75               411.00                            116.05             (218.75)                 10‐5190‐10‐01                            Contract Labor                 35,000.00            (23,275.00)         11,725.00             12,105.00            1,160.00                         103.24             (380.00)                 10‐5191‐10‐01                           Hiring Cost                    15,000.00            (14,570.00)         430.00                   433.64                 3.58                                 100.85             (3.64)                     10‐5193‐10‐01                            Records Retention              1,000.00              (681.00)               319.00                   318.65                 ‐                                   99.89               0.35                       10‐5210‐10‐01                            Office Supplies                5,000.00              5,613.00             10,613.00             9,685.04               1,064.29                         91.26               927.96                  10‐5212‐10‐01                            Building Supplies              1,500.00              4,199.00             5,699.00                5,414.50               152.16                            95.01               284.50                  10‐5220‐10‐01                           Office Equipment                              19,293.00          19,293.00             8,188.15               ‐                                  42.44               11,104.85            10‐5230‐10‐01                            Dues,Fees,& Subscriptions      10,000.00            2,100.00             12,100.00             17,218.61            2,410.00         142.30             (5,118.61)             10‐5240‐10‐01                            Postage and Delivery           3,000.00              (2,000.00)           1,000.00                257.24                 (22.44)             25.72               742.76                  10‐5250‐10‐01                            Publications                   500.00                 585.00                1,085.00                1,084.60               ‐                   99.96               0.40                       10‐5260‐10‐01                           Advertising                    300.00                 (300.00)               ‐                        ‐                   ‐‐‐‐                         10‐5265‐10‐01                            Promotional Expense                           1,750.00             1,750.00                2,055.66               306.00            117.47             (305.66)                 10‐5270‐10‐01                            Bank Charges                   200.00                 (110.00)               90.00                     120.00                 ‐                   133.33             (30.00)                   10‐5280‐10‐01                            Printing and Reproduction      2,000.00              156.00                2,156.00                1,870.29               ‐                   86.75               285.71                  10‐5290‐10‐01                           Miscellaneous Expense                         1,083.00             1,083.00                1,083.21               ‐                   100.02             (0.21)                     10‐5305‐10‐01                            Chapt 380 Program Grant Exp    10,000.00            15,364.00          25,364.00             22,745.94            ‐                   89.68               2,618.06               10‐5310‐10‐01                            Rental Expense                 58,782.00            (19,951.00)         38,831.00             40,541.07            3,135.20         104.40             (1,710.07)             10‐5330‐10‐01                            Copier Expense                 27,000.00            3,570.00             30,570.00             34,982.74            6,279.24         114.43             (4,412.74)             10‐5340‐10‐01                            Building Repairs               2,500.00              13,949.00          16,449.00             15,949.00            ‐                   96.96               500.00                  10‐5352‐10‐01                            Fuel                                          70.00                  70.00                     69.94                   ‐                   99.91               0.06                       10‐5410‐10‐01                            Professional Services          45,000.00            59,303.00          104,303.00           102,409.35          88.58              98.18               1,893.65               10‐5412‐10‐01                            Audit Fees                     40,000.00            (9,650.00)           30,350.00             30,350.00            ‐                   100.00             ‐                         10‐5414‐10‐01                            Appraisal / Tax Fees           53,000.00            6,888.00             59,888.00             58,948.41            531.03            98.43               939.59                  10‐5418‐10‐01                            IT Fees                        135,000.00         19,055.00          154,055.00           146,682.03          12,303.10      95.21               7,372.97               10‐5419‐10‐01                            IT Licenses                    10,000.00            364.00                10,364.00             10,345.00            ‐                   99.82               19.00                    10‐5430‐10‐01                           Legal Fees                     40,000.00            61,380.00          101,380.00           120,426.97          20,533.23      118.79             (19,046.97)           10‐5435‐10‐01                            Legal Notices/Filings          8,500.00              (1,464.00)           7,036.00                6,687.09               2,146.05         95.04               348.91                  10‐5460‐10‐01                            Election Expense               15,000.00            (8,000.00)           7,000.00                6,612.75               ‐                   94.47               387.25                  10‐5480‐10‐01                            Contracted Services            18,000.00            30,875.00          48,875.00             49,325.32            1,384.57         100.92             (450.32)                 10‐5520‐10‐01                           Telephones                     18,000.00            30,061.00          48,061.00             49,918.15            1,072.53         103.86             (1,857.15)             10‐5521‐10‐01                            Cell Phone Expense             6,000.00              (6,000.00)           ‐                        ‐                   ‐‐‐‐                         10‐5524‐10‐01                            Gas‐Building                   500.00                 65.00                  565.00                   596.94                 41.02              105.65             (31.94)                  17 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5525‐10‐01                            Electricity                    10,000.00            (843.00)               9,157.00                9,136.95               2,024.42         99.78               20.05                    10‐5526‐10‐01                            Data Network                   15,000.00            6,962.00             21,962.00             20,160.57            1,407.30         91.80               1,801.43               10‐5530‐10‐01                            Travel/Lodging/Meals Expense   8,000.00              577.00                8,577.00                8,317.56               (282.40)           96.98               259.44                  10‐5532‐10‐01                            Entertainment                  750.00                 (750.00)               ‐                        ‐                   ‐‐‐‐                         10‐5533‐10‐01                           Mileage Expense                5,000.00              (2,805.00)           2,195.00                1,271.98               ‐                   57.95               923.02                  10‐5536‐10‐01                            Training/Seminars              40,000.00            (29,429.00)         10,571.00             10,240.23            721.74            96.87               330.77                  10‐5538‐10‐01                            Council/Public Official Expens 20,000.00            (5,097.00)           14,903.00             14,118.72            2,314.65         94.74               784.28                  10‐5600‐10‐01                            Special Events                 38,000.00            (21,775.00)         16,225.00             15,835.49            ‐                   97.60               389.51                  10‐7000‐10‐01                           Contingency                    26,707.00            (26,707.00)         ‐                        ‐                   ‐‐‐‐                         10‐7143‐10‐01                            Transfer to Internal Serv. Fd  17,000.00            (17,000.00)         ‐                        ‐                   ‐‐‐‐                         10‐7144‐10‐01                            Transfer to Capital Proj Fund                 750,000.00        750,000.00           750,000.00          750,000.00    100.00             ‐                         10‐7145‐10‐01                            Tfr to VERF                                   800,000.00        800,000.00           800,000.00          800,000.00    100.00             ‐                         Subtotal object ‐ 0  1,844,468.00      1,550,000.00     3,394,468.00        3,438,470.00       1,727,562.94                101.30             (44,002.00)          Department number:   10  Administration                 1,844,468.00      1,550,000.00     3,394,468.00        3,438,470.00       1,727,562.94                101.30             (44,002.00)           10‐5110‐20‐00                            Salaries & Wages               966,557.00                        966,557.00           954,044.85          109,430.52                   98.71               12,512.15            10‐5115‐20‐00                            Salaries ‐ Overtime            35,000.00            6,000.00             41,000.00             43,146.75            2,796.92                         105.24             (2,146.75)             10‐5126‐20‐00                           Salaries‐Vacation Buy‐Out                                                     4,152.74                                               ‐                    (4,152.74)             10‐5127‐20‐00                            Salaries‐Certification Pay     11,800.00                           11,800.00             12,567.18            1,646.75                         106.50             (767.18)                 10‐5140‐20‐00                            Salaries ‐ Longevity Pay       5,690.00                              5,690.00                4,555.00                                               80.05               1,135.00               10‐5141‐20‐00                            Salaries ‐ Incentive                                                          650.00                                                 ‐                    (650.00)                 10‐5143‐20‐00                            Cell Phone Allowance                                                          810.00                 180.00                            ‐                    (810.00)                 10‐5145‐20‐00                            Social Security Expense        63,026.00                           63,026.00             61,249.89            6,707.67                         97.18               1,776.11               10‐5150‐20‐00                            Medicare Expense               14,740.00                           14,740.00             14,324.57            1,568.74                         97.18               415.43                  10‐5155‐20‐00                            SUTA Expense                   1,017.00                              1,017.00                219.31                                                 21.56               797.69                  10‐5160‐20‐00                            Health Insurance               86,971.00                           86,971.00             75,101.60            16,182.96                     86.35               11,869.40            10‐5165‐20‐00                            Dental Insurance               5,798.00                              5,798.00                4,009.37               531.65                            69.15               1,788.63               10‐5170‐20‐00                            Life Insurance/AD&D            798.00                                 798.00                   4,312.91               582.62                            540.47             (3,514.91)             10‐5175‐20‐00                            Liability (TML) Workers' Comp  1,286.00                              1,286.00                22,272.23                                             ‐‐‐(20,986.23)           10‐5180‐20‐00                            TMRS Expense                   106,737.00                        106,737.00           105,463.84          12,323.84                     98.81               1,273.16               10‐5185‐20‐00                            Long Term/Short Term Disabilit 933.00                 2,000.00             2,933.00                1,618.20                                               55.17               1,314.80               10‐5186‐20‐00                            WELLE‐Wellness Prog Reimb Empl 6,720.00                              6,720.00                1,959.25               393.00                            29.16               4,760.75               10‐5190‐20‐00                            Contract Labor                 6,000.00              1,000.00             7,000.00                6,483.00               758.00                            92.61               517.00                  10‐5191‐20‐00                           Hiring Cost                    900.00                                 900.00                   610.00                                                67.78               290.00                  10‐5192‐20‐00                            Physical & Psychological       825.00                                 825.00                   450.00                                                 54.55               375.00                  10‐5210‐20‐00                            Office Supplies                10,500.00            (1,200.00)           9,300.00                7,964.96               2,120.38                         85.65               1,335.04               10‐5212‐20‐00                            Building Supplies              2,500.00                              2,500.00                1,326.66               88.68                              53.07               1,173.34               10‐5214‐20‐00                            Tactical Supplies              37,190.00            (3,000.00)           34,190.00             18,354.55            9,772.68         8,213.41             53.68               7,622.04               10‐5215‐20‐00                            Ammunition                     6,000.00                              6,000.00                5,705.81               363.01                            95.10               294.19                  10‐5220‐20‐00                            Office Equipment               1,400.00              4,700.00             6,100.00                5,788.07               4,079.99                         94.89               311.93                  10‐5230‐20‐00                            Dues,Fees,& Subscriptions      7,000.00                              7,000.00                6,990.79               83.99                              99.87               9.21                       10‐5240‐20‐00                           Postage and Delivery           750.00                                 750.00                   99.73                                                 13.30               650.27                  10‐5250‐20‐00                            Publications                   500.00                                 500.00                   285.94                                                 57.19               214.06                  10‐5260‐20‐00                            Advertising                    250.00                                 250.00                                                                    ‐                    250.00                  10‐5265‐20‐00                            Promotional Expense            2,250.00                              2,250.00                864.49                 598.00                            38.42               1,385.51               10‐5280‐20‐00                            Printing and Reproduction      500.00                 500.00                1,000.00                792.58                                                79.26               207.42                  10‐5290‐20‐00                            Miscellaneous Expense                                                                          (85.00)                             ‐                                     10‐5310‐20‐00                            Rental Expense                 3,000.00              1,200.00             4,200.00                3,488.90                                               83.07               711.10                  10‐5320‐20‐00                            Repairs & Maintenance          750.00                                 750.00                   75.00                                                   10.00               675.00                 18 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5330‐20‐00                            Copier Expense                                500.00                500.00                   445.38                                                 89.08               54.62                    10‐5335‐20‐00                            Radio/Video Repairs            2,000.00                              2,000.00                                                                 ‐                    2,000.00               10‐5340‐20‐00                            Building Repairs               1,000.00                              1,000.00                865.00                                                 86.50               135.00                  10‐5350‐20‐00                            Vehicle Expense                60,000.00            (8,200.00)           51,800.00             37,968.98            9,759.88                         73.30               13,831.02            10‐5352‐20‐00                            Fuel                           80,000.00            (13,500.00)         66,500.00             49,417.45            4,235.21                         74.31               17,082.55            10‐5353‐20‐00                            Oil/Grease/Inspections         2,150.00                              2,150.00                231.28                                                 10.76               1,918.72               10‐5400‐20‐00                            Uniform Expense                16,500.00            4,000.00             20,500.00             18,839.85            1,377.30         1,642.70             91.90               17.45                    10‐5410‐20‐00                            Professional Services          760.00                 500.00                1,260.00                1,475.00                                               117.06             (215.00)                 10‐5415‐20‐00                            Tuition Reimbursement          12,000.00                           12,000.00             8,550.00               300.00                            71.25               3,450.00               10‐5418‐20‐00                            IT Fees                        3,950.00                              3,950.00                981.50                 524.00                            24.85               2,968.50               10‐5419‐20‐00                            IT Licenses                    3,000.00                              3,000.00                2,491.50                                               83.05               508.50                  10‐5430‐20‐00                            Legal Fees                     10,000.00                           10,000.00             6,094.47               969.00                            60.95               3,905.53               10‐5480‐20‐00                            Contracted Services            20,000.00            2,460.00             22,460.00             18,624.81            45.10                              82.92               3,835.19               10‐5520‐20‐00                            Telephones                     8,000.00              5,000.00             13,000.00             10,324.31            738.10                            79.42               2,675.69               10‐5521‐20‐00                            Cell Phone Expense             5,000.00              (5,000.00)                                                                           ‐                                     10‐5525‐20‐00                            Electricity                    10,000.00                           10,000.00             10,108.95            2,061.60                         101.09             (108.95)                 10‐5526‐20‐00                            Data Network                   13,760.00                           13,760.00             6,178.77               839.95                            44.90               7,581.23               10‐5530‐20‐00                            Travel/Lodging/Meals Expense   5,000.00              3,000.00             8,000.00                6,146.32               260.49                            76.83               1,853.68               10‐5533‐20‐00                            Mileage Expense                2,500.00                              2,500.00                532.34                                                 21.29               1,967.66               10‐5536‐20‐00                            Training/Seminars              26,500.00            (3,000.00)           23,500.00             11,870.52            2,785.50                         50.51               11,629.48            10‐5600‐20‐00                            Special Events                 10,500.00                           10,500.00             5,431.04                                               51.72               5,068.96               10‐5630‐20‐00                           Safety Equipment               18,750.00            15,980.00          34,730.00             30,680.07            8,517.50                        88.34               4,049.93               10‐5640‐20‐00                            Signs & Hardware               500.00                                 500.00                                                                    ‐                    500.00                  10‐6160‐20‐00                            Capital Expenditure ‐ Vehicles 135,000.00         (12,940.00)         122,060.00           122,059.59                                         100.00             0.41                       Subtotal object ‐ 0  1,834,258.00                     1,834,258.00        1,719,055.30       202,538.03    9,856.11             93.72               105,346.59         Program number:                                      1,834,258.00                     1,834,258.00        1,719,055.30       202,538.03    9,856.11             93.72               105,346.59         Department number:   20  Police                         1,834,258.00                     1,834,258.00        1,719,055.30       202,538.03    9,856.11             93.72               105,346.59          10‐5110‐25‐00                            Salaries & Wages               312,860.00                        312,860.00           303,992.35          37,333.27                     97.17               8,867.65               10‐5115‐25‐00                            Salaries ‐ Overtime            15,000.00                           15,000.00             12,046.40            687.53                            80.31               2,953.60               10‐5127‐25‐00                           Salaries‐Certification Pay     7,000.00                              7,000.00                7,756.13               1,085.50                        110.80             (756.13)                 10‐5140‐25‐00                            Salaries ‐ Longevity Pay       1,507.00                              1,507.00                635.00                                                 42.14               872.00                  10‐5145‐25‐00                            Social Security Expense        20,855.00                           20,855.00             18,981.01            2,297.82                         91.01               1,873.99               10‐5150‐25‐00                            Medicare Expense               4,877.00                              4,877.00                4,439.12               537.40                            91.02               437.88                  10‐5155‐25‐00                           SUTA Expense                   336.00                                336.00                   676.82                                                201.44             (340.82)                 10‐5160‐25‐00                            Health Insurance               37,800.00                           37,800.00             30,524.90            5,166.31                         80.75               7,275.10               10‐5165‐25‐00                            Dental Insurance               2,520.00                              2,520.00                1,738.57               286.27                            68.99               781.43                  10‐5170‐25‐00                            Life Insurance                 416.00                                 416.00                   610.31                 88.26                              146.71             (194.31)                 10‐5175‐25‐00                           Liability (TML) Workers' Comp  426.00                                426.00                   642.47                                                150.82             (216.47)                 10‐5180‐25‐00                            TMRS Expense                   34,483.00                           34,483.00             31,826.77            4,173.42                         92.30               2,656.23               10‐5185‐25‐00                            Long Term/Short Term Disabilit 350.00                 1,000.00             1,350.00                489.03                                                 36.22               860.97                  10‐5186‐25‐00                            WELLE‐Wellness Prog Reimb Empl 3,360.00                              3,360.00                1,300.75               203.50                            38.71               2,059.25               10‐5191‐25‐00                           Hiring Cost                    300.00                 500.00                800.00                   471.03                                                 58.88               328.97                  10‐5192‐25‐00                            Physical & Psychological       300.00                 1,000.00             1,300.00                950.00                                                 73.08               350.00                  10‐5210‐25‐00                            Supplies                       3,000.00                              3,000.00                760.64                                                 25.36               2,239.36               10‐5212‐25‐00                            Building Supplies              1,500.00                              1,500.00                1,014.67               109.94                            67.65               485.33                  10‐5220‐25‐00                           Office Equipment               2,440.00                              2,440.00                1,380.27                                              56.57               1,059.73               10‐5230‐25‐00                            Dues,Fees,& Subscriptions      2,000.00                              2,000.00                1,355.76               137.96                            67.79               644.24                  10‐5240‐25‐00                            Postage and Delivery           100.00                                 100.00                   52.31                                                   52.31               47.69                   19 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5250‐25‐00                            Publications                   100.00                                 100.00                                                                    ‐                    100.00                  10‐5280‐25‐00                            Printing and Reproduction      100.00                                 100.00                                                                    ‐                    100.00                  10‐5320‐25‐00                            Repairs & Maintenance          500.00                                 500.00                   140.00                                                 28.00               360.00                  10‐5340‐25‐00                            Building Repairs               750.00                                 750.00                   320.00                                                 42.67               430.00                  10‐5400‐25‐00                            Uniform Expense                1,710.00                             1,710.00                1,485.95               802.75            198.00                 86.90               26.05                    10‐5415‐25‐00                            Tuition Reimbursement          6,000.00              (3,100.00)           2,900.00                                                                 ‐                    2,900.00               10‐5418‐25‐00                            IT Fees                        4,500.00                              4,500.00                2,008.50               537.00                            44.63               2,491.50               10‐5419‐25‐00                            IT Licenses                    5,000.00                              5,000.00                715.00                 715.00                            14.30               4,285.00               10‐5430‐25‐00                            Legal Fees                     2,450.00                             2,450.00                                                                 ‐                    2,450.00               10‐5480‐25‐00                            Contracted Services            155,000.00                        155,000.00           151,156.90          18,655.00                     97.52               3,843.10               10‐5520‐25‐00                            Telephones                     2,500.00              700.00                3,200.00                2,305.99               167.72                            72.06               894.01                  10‐5521‐25‐00                            Cell Phone Expense             700.00                 (700.00)                                                                                ‐                                     10‐5524‐25‐00                            Gas‐Building                   400.00                 600.00                1,000.00                1,018.52               123.06                            101.85             (18.52)                   10‐5526‐25‐00                           Data Network                   4,600.00              250.00                4,850.00                4,645.04               381.18                           95.77               204.96                  10‐5530‐25‐00                            Travel/Lodging/Meals Expense   1,950.00                              1,950.00                583.05                                                 29.90               1,366.95               10‐5533‐25‐00                            Mileage Expense                1,000.00                              1,000.00                588.67                                                 58.87               411.33                  10‐5536‐25‐00                            Training/Seminars              5,000.00              (250.00)               4,750.00                2,287.00               35.00                              48.15               2,463.00               10‐5600‐25‐00                           Special Events                 1,000.00                              1,000.00                423.08                                               42.31               576.92                  Subtotal object ‐ 0  644,690.00                        644,690.00           589,322.01          73,523.89      198.00                 91.41               55,169.99           Program number:                                      644,690.00                        644,690.00           589,322.01          73,523.89      198.00                 91.41               55,169.99           Department number:   25  Dispatch Department            644,690.00                        644,690.00           589,322.01          73,523.89      198.00                 91.41               55,169.99            10‐5110‐30‐00                            Salaries & Wages               1,438,167.00                     1,438,167.00        1,325,455.46       162,209.40                   92.16               112,711.54          10‐5115‐30‐00                            Salaries ‐ Overtime            230,000.00                        230,000.00           227,993.03          24,782.19                     99.13               2,006.97               10‐5127‐30‐00                            Salaries‐Certification Pay     16,000.00                           16,000.00             14,697.43            1,801.98                         91.86               1,302.57               10‐5140‐30‐00                            Salaries ‐ Longevity Pay       12,606.00                           12,606.00             7,555.00                                               59.93               5,051.00               10‐5141‐30‐00                            Salaries ‐ Incentive                                                          1,750.00                                             ‐                    (1,750.00)             10‐5143‐30‐00                            Cell Phone Allowance                                                          5,290.00               780.00                            ‐                    (5,290.00)             10‐5145‐30‐00                            Social Security Expense        105,200.00                        105,200.00           93,268.71            10,995.13                     88.66               11,931.29            10‐5150‐30‐00                            Medicare Expense               24,603.00                           24,603.00             21,812.83            2,571.43                         88.66               2,790.17               10‐5155‐30‐00                            SUTA Expense                   1,697.00                              1,697.00                467.98                 128.28                            27.58               1,229.02               10‐5160‐30‐00                           Health Insurance               146,880.00                        146,880.00           121,905.42          26,533.22                     83.00               24,974.58            10‐5165‐30‐00                            Dental Insurance               9,792.00                              9,792.00                5,825.12               777.02                            59.49               3,966.88               10‐5170‐30‐00                            Life Insurance/AD&D            12,489.00                           12,489.00             6,328.66               840.32                            50.67               6,160.34               10‐5171‐30‐00                            Life Insurance‐Supplemental                                                    7,921.00                                               ‐                    (7,921.00)             10‐5175‐30‐00                           Liability (TML) Workers Comp   2,147.00                             2,147.00                26,555.35                                           ‐                    (24,408.35)           10‐5180‐30‐00                            TMRS Expense                   158,365.00                        158,365.00           162,544.09          19,731.37                     102.64             (4,179.09)             10‐5185‐30‐00                            Long Term/Short Term Disabilit 2,502.00                              2,502.00                2,450.05                                               97.92               51.95                    10‐5186‐30‐00                            WELLE‐Wellness Prog Reimb Empl 8,400.00                              8,400.00                7,497.50               1,208.00                        89.26               902.50                  10‐5191‐30‐00                            Hiring Cost                    1,000.00                              1,000.00                160.00                                                 16.00               840.00                  10‐5194‐30‐00                            FD Annual Phy & Screening      16,000.00                           16,000.00             13,632.00            1,890.00                         85.20               2,368.00               10‐5210‐30‐00                            Office Supplies                4,848.00                              4,848.00                4,425.68               2,631.12                         91.29               422.32                  10‐5212‐30‐00                            Building Supplies              4,000.00                              4,000.00                4,167.88               713.54                            104.20             (167.88)                 10‐5220‐30‐00                            Office Equipment                              1,500.00             1,500.00                1,150.60                                               76.71               349.40                  10‐5230‐30‐00                            Dues,Fees,& Subscriptions      3,500.00              500.00                4,000.00                3,811.88               131.88                            95.30               188.12                  10‐5240‐30‐00                            Postage and Delivery           250.00                                 250.00                   174.90                 43.78                              69.96               75.10                    10‐5250‐30‐00                            Publications                   350.00                                 350.00                   290.00                                                82.86               60.00                    10‐5280‐30‐00                            Printing and Reproduction      500.00                                 500.00                   256.00                                                 51.20               244.00                  10‐5320‐30‐00                            Repairs & Maintenance          6,500.00              500.00                7,000.00                6,883.79               188.40                            98.34               116.21                 20 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5335‐30‐00                            Radio/Video Repairs            20,000.00            (6,100.00)           13,900.00             13,243.39            973.08                            95.28               656.61                  10‐5340‐30‐00                            Building Repairs               20,000.00                            20,000.00             10,352.39            3,377.19         5,277.45             51.76               4,370.16               10‐5350‐30‐00                            Vehicle Expense                35,000.00            5,600.00             40,600.00             30,123.06            1,401.71                         74.20               10,476.94            10‐5352‐30‐00                            Fuel                           35,000.00                            35,000.00             18,063.05            1,502.87                         51.61               16,936.95            10‐5400‐30‐00                           Uniform Expense                21,000.00                           21,000.00             14,016.40            841.90            3,565.16             66.75               3,418.44               10‐5410‐30‐00                            Professional Services          10,500.00            (2,000.00)           8,500.00                198.00                                                 2.33                  8,302.00               10‐5418‐30‐00                            IT Fees                        7,500.00                              7,500.00                1,043.40                                               13.91               6,456.60               10‐5430‐30‐00                            Legal Fees                                                                    2,907.00               266.00                            ‐                    (2,907.00)             10‐5435‐30‐00                           Legal Notices/Filings                                                        27.20                                                  ‐                    (27.20)                   10‐5440‐30‐00                            EMS                            74,000.00                           74,000.00             68,771.25            11,329.23      5,326.24             92.93               (97.49)                   10‐5480‐30‐00                            Contracted Services            10,000.00                           10,000.00             5,285.00               120.00                            52.85               4,715.00               10‐5520‐30‐00                            Telephones                     12,500.00            8,000.00             20,500.00             23,920.15            634.36                            116.68             (3,420.15)             10‐5521‐30‐00                            Cell Phone Expense             8,000.00              (8,000.00)                                                                           ‐                                     10‐5524‐30‐00                            Gas ‐ Building                 7,000.00                              7,000.00                4,507.38               139.48                            64.39               2,492.62               10‐5525‐30‐00                            Electricity                    22,000.00                           22,000.00             18,341.41            1,878.68                         83.37               3,658.59               10‐5526‐30‐00                            Data Network                   12,442.00                           12,442.00             21,053.53            2,067.28                         169.21             (8,611.53)             10‐5530‐30‐00                            Travel/Lodging/Meals Expense   3,000.00                              3,000.00                1,356.75               590.00                            45.23               1,643.25               10‐5533‐30‐00                            Mileage Expense                1,500.00                              1,500.00                253.79                                                 16.92               1,246.21               10‐5536‐30‐00                            Training/Seminars              18,000.00                           18,000.00             12,054.00            3,884.00                         66.97               5,946.00               10‐5610‐30‐00                            Fire Fighting Equipment        18,000.00                           18,000.00             12,690.06            2,974.06                         70.50               5,309.94               10‐5620‐30‐00                            Tools & Equipment                                                             40.47                                                   ‐                    (40.47)                   10‐5630‐30‐00                           Safety Equipment               25,000.00                           25,000.00             25,322.09            14,480.46                     101.29             (322.09)                 10‐6160‐30‐00                            Capital Expenditure ‐ Vehicles                                                138,000.00                                         ‐                    (138,000.00)         Subtotal object ‐ 0  2,566,238.00                     2,566,238.00        2,495,840.13       304,417.36    14,168.85           97.26               56,229.02           Program number:                                      2,566,238.00                     2,566,238.00        2,495,840.13       304,417.36    14,168.85           97.26               56,229.02           Department number:   30  Fire/EMS                       2,566,238.00                     2,566,238.00        2,495,840.13       304,417.36    14,168.85           97.26               56,229.02            10‐5110‐35‐00                           Salaries & Wages               82,318.00                           82,318.00             84,292.36            11,725.96                     102.40             (1,974.36)             10‐5115‐35‐00                            Salaries ‐ Overtime                                                           202.79                 122.87                            ‐                    (202.79)                 10‐5140‐35‐00                            Salaries ‐ Longevity Pay       752.00                                 752.00                   570.00                                                 75.80               182.00                  10‐5143‐35‐00                            Cell Phone Allowance                                                          1,250.00               180.00                            ‐                    (1,250.00)             10‐5145‐35‐00                           Social Security Expense        5,150.00                             5,150.00                4,676.86               593.41                            90.81               473.14                  10‐5150‐35‐00                            Medicare Expense               1,205.00                              1,205.00                1,093.78               138.79                            90.77               111.22                  10‐5155‐35‐00                            SUTA Expense                   83.00                                    83.00                     (45.00)                                                  (54.22)              128.00                  10‐5160‐35‐00                            Health Insurance               5,400.00                              5,400.00                7,017.35               1,391.77                         129.95             (1,617.35)             10‐5165‐35‐00                           Dental Insurance               360.00                                 360.00                   294.58                 40.90                             81.83               65.42                    10‐5170‐35‐00                            Life Insurance/AD&D            114.00                                 114.00                   316.44                 42.02                              277.58             (202.44)                 10‐5175‐35‐00                            Liability (TML) Workers' Comp  105.00                                 105.00                   1,327.77                                               ‐                    (1,222.77)             10‐5180‐35‐00                            TMRS Expense                   8,722.00                              8,722.00                9,269.77               1,297.54                         106.28             (547.77)                 10‐5185‐35‐00                           Long Term/Short Term Disabilit 153.00                                 153.00                   161.40                                                 105.49             (8.40)                     10‐5186‐35‐00                            WELLE‐Wellness Prog Reimb Empl 420.00                                 420.00                   507.50                 52.50                              120.83             (87.50)                   10‐5193‐35‐00                            Records Retention              250.00                                 250.00                                                                    ‐                    250.00                  10‐5194‐35‐00                            FD Annual Phy & Screening      650.00                                 650.00                   650.50                                                 100.08             (0.50)                     10‐5210‐35‐00                           Supplies                       300.00                                 300.00                   17.00                                                   5.67                  283.00                  10‐5215‐35‐00                            Ammunition                                    750.00                750.00                   749.16                                                 99.89               0.84                       10‐5220‐35‐00                            Office Equipment                                                              197.72                                                 ‐                    (197.72)                 10‐5230‐35‐00                            Dues,Fees,& Subscriptions      600.00                                 600.00                   320.00                                                 53.33               280.00                  10‐5240‐35‐00                            Postage and Delivery           60.00                                   60.00                     147.71                 138.79                            246.18             (87.71)                   10‐5250‐35‐00                            Publications                   550.00                 250.00                800.00                   757.37                                                 94.67               42.63                   21 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5280‐35‐00                            Printing and Reproduction      500.00                 (250.00)               250.00                                                                    ‐                    250.00                  10‐5350‐35‐00                            Vehicle Expense                1,953.00                              1,953.00                625.00                 625.00                            32.00               1,328.00               10‐5352‐35‐00                            Fuel                           2,000.00                              2,000.00                1,219.95               100.20                            61.00               780.05                  10‐5353‐35‐00                            Oil/Grease/Inspections         500.00                                 500.00                   67.59                   67.59                              13.52               432.41                  10‐5400‐35‐00                           Uniform Expense                1,050.00                             1,050.00                413.55                                                39.39               636.45                  10‐5418‐35‐00                            IT Fees                        200.00                                 200.00                                                                    ‐                    200.00                  10‐5430‐35‐00                            Legal Fees                     2,000.00                              2,000.00                2,831.00               285.00                            141.55             (831.00)                 10‐5520‐35‐00                            Telephones                     900.00                 1,200.00             2,100.00                190.06                                                 9.05                  1,909.94               10‐5521‐35‐00                            Cell Phone Expense             1,200.00              (1,200.00)                                                                           ‐                                     10‐5526‐35‐00                            Data Network                                                                  379.90                 75.98                              ‐                    (379.90)                 10‐5530‐35‐00                            Travel/Lodging/Meals Expense   500.00                                 500.00                   850.00                                                 170.00             (350.00)                 10‐5536‐35‐00                            Training/Seminars              3,200.00              (750.00)               2,450.00                1,797.15               1,202.15                         73.35               652.85                  10‐5620‐35‐00                            Tools & Equipment              150.00                                 150.00                   132.33                 41.20                              88.22               17.67                    10‐5630‐35‐00                           Safety Equipment               1,000.00                              1,000.00                273.57                                               27.36               726.43                  10‐5640‐35‐00                            Signs & Hardware               1,250.00                              1,250.00                400.00                 400.00                            32.00               850.00                  Subtotal object ‐ 0  123,595.00                        123,595.00           122,955.16          18,521.67                     99.48               639.84                 Program number:                                      123,595.00                        123,595.00           122,955.16          18,521.67                     99.48               639.84                 Department number:   35  Fire Marshal    123,595.00                        123,595.00           122,955.16          18,521.67                     99.48               639.84                  10‐5110‐40‐00                            Salaries & Wages               93,646.00                           93,646.00             94,207.22            11,640.32                     100.60             (561.22)                 10‐5115‐40‐00                            Salaries ‐ Overtime            4,000.00              1,500.00             5,500.00                5,988.19               426.79                            108.88             (488.19)                 10‐5140‐40‐00                            Salaries ‐ Longevity Pay       1,237.00                              1,237.00                1,000.00                                               80.84               237.00                  10‐5145‐40‐00                            Social Security Expense        6,131.00                             6,131.00                6,154.12               716.40                            100.38             (23.12)                   10‐5150‐40‐00                            Medicare Expense               1,434.00                              1,434.00                1,439.28               167.55                            100.37             (5.28)                     10‐5155‐40‐00                            SUTA Expense                   99.00                                    99.00                     (0.09)                                                    (0.09)                99.09                    10‐5160‐40‐00                            Health Insurance               10,800.00                           10,800.00             10,090.81            2,692.43                         93.43               709.19                  10‐5165‐40‐00                            Dental Insurance               720.00                                 720.00                   589.16                 81.79                             81.83               130.84                  10‐5170‐40‐00                            Life Insurance/AD&D            196.00                                 196.00                   189.91                 25.22                              96.89               6.09                       10‐5175‐40‐00                            Liability (TML) Workers Comp   125.00                                 125.00                   4,540.11                                                ‐‐‐(4,415.11)             10‐5180‐40‐00                            TMRS Expense                   10,383.00                           10,383.00             10,891.21            1,302.02                         104.90             (508.21)                 10‐5185‐40‐00                            Long Term/Short Term Disabilit 174.00                                174.00                   179.01                                                 102.88             (5.01)                     10‐5186‐40‐00                            WELLE‐Wellness Prog Reimb Empl 840.00                                 840.00                   752.50                 56.00                              89.58               87.50                    10‐5191‐40‐00                            Hiring Cost                    50.00                                    50.00                                                                      ‐                    50.00                    10‐5210‐40‐00                            Office Supplies                600.00                                 600.00                   329.31                                                 54.89               270.69                  10‐5230‐40‐00                            Dues,Fees,& Subscriptions      200.00                                 200.00                                                                   ‐                    200.00                  10‐5250‐40‐00                            Publications                   50.00                                    50.00                                                                      ‐                    50.00                    10‐5310‐40‐00                            Rental Expense                 10,000.00                           10,000.00             12,849.00            5,149.00                         128.49             (2,849.00)             10‐5320‐40‐00                            Repairs & Maintenance          4,000.00                              4,000.00                745.00                                                 18.63               3,255.00               10‐5321‐40‐00                            Signal Light Repairs           7,400.00                              7,400.00                1,881.94               738.26                            25.43               5,518.06               10‐5340‐40‐00                           Building Repairs               2,500.00                              2,500.00                                                               ‐                    2,500.00               10‐5350‐40‐00                            Vehicle Expense                5,500.00              2,600.00             8,100.00                8,284.94               70.00                              102.28             (184.94)                 10‐5352‐40‐00                            Fuel                           9,300.00              (1,000.00)           8,300.00                2,990.61               585.00                            36.03               5,309.39               10‐5353‐40‐00                            Oil/Grease/Inspections         800.00                                 800.00                   39.75                                                   4.97                  760.25                  10‐5400‐40‐00                           Uniform Expense                3,500.00                             3,500.00                1,913.65               619.98                            54.68               1,586.35               10‐5410‐40‐00                            Professional Services          8,000.00              (1,000.00)           7,000.00                                                                 ‐                    7,000.00               10‐5480‐40‐00                            Contracted Services            910,720.00         (754,000.00)       156,720.00           143,616.61          2,031.50                         91.64               13,103.39            10‐5520‐40‐00                            Telephones                     300.00                 1,000.00             1,300.00                1,044.09               173.06                            80.32               255.91                  10‐5521‐40‐00                            Cell Phone Expense             1,000.00              (1,000.00)                                                                           ‐                                     10‐5525‐40‐00                            Electricity                    100,000.00                        100,000.00           123,173.18          15,362.32                     123.17             (23,173.18)          22 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5526‐40‐00                            Data Network                                   100.00                100.00                   114.64                 14.38                              114.64             (14.64)                   10‐5530‐40‐00                            Travel/Lodging/Meals Expense   800.00                                 800.00                   26.84                                                   3.36                  773.16                  10‐5536‐40‐00                            Training/Seminars              800.00                                 800.00                                                                    ‐                    800.00                  10‐5620‐40‐00                            Tools & Equipment              3,000.00              1,800.00             4,800.00                5,188.21               427.77                            108.09             (388.21)                 10‐5630‐40‐00                           Safety Equipment               2,000.00                              2,000.00                1,695.73               419.83                           84.79               304.27                  10‐5640‐40‐00                            Signs & Hardware               31,000.00                           31,000.00             10,237.20            849.35                            33.02               20,762.80            10‐5650‐40‐00                            Maintenance Materials          60,000.00                           60,000.00             53,882.91            33,026.57      13,397.10           89.81               (7,280.01)             10‐6140‐40‐00                            Capital Expenditure ‐ Equipmt  76,000.00                           76,000.00                                                             ‐                    76,000.00            Subtotal object ‐ 0  1,367,305.00      (750,000.00)       617,305.00           504,035.04          76,575.54      13,397.10           81.65               99,872.86           Program number:                                      1,367,305.00      (750,000.00)       617,305.00           504,035.04          76,575.54      13,397.10           81.65               99,872.86           Department number:   40  Streets                        1,367,305.00      (750,000.00)       617,305.00           504,035.04          76,575.54      13,397.10           81.65               99,872.86            10‐5110‐45‐00                            Salaries & Wages               24,536.00            24,590.00          49,126.00             44,387.99            8,441.02                         90.36               4,738.01               10‐5145‐45‐00                            Social Security Expense        849.00                 1,525.00             2,374.00                2,753.45               523.81                            115.98             (379.45)                 10‐5150‐45‐00                            Medicare Expense               198.00                 357.00                555.00                   643.96                 122.52                            116.03             (88.96)                   10‐5155‐45‐00                            SUTA Expense                   14.00                    25.00                  39.00                     579.58                 66.76                               ‐‐‐(540.58)                 10‐5160‐45‐00                            Health/Dental Insurance                       3,992.00             3,992.00                                                                 ‐                    3,992.00               10‐5165‐45‐00                            Dental Insurance                              145.00                145.00                   138.88                 40.90                              95.78               6.12                       10‐5170‐45‐00                            Life Insurance                                47.00                  47.00                     44.13                   12.61                              93.89               2.87                       10‐5175‐45‐00                            Liability (TML)/Workers' Comp  17.00                    61.00                  78.00                     85.66                                                   109.82             (7.66)                     10‐5180‐45‐00                            TMRS Expense                                  2,582.00             2,582.00                2,230.62               594.83                            86.39               351.38                  10‐5185‐45‐00                            Long Term/Short Term Disabilit                98.00                  98.00                                                                      ‐                    98.00                    10‐5190‐45‐00                            Contract Labor                 40,000.00            (16,667.00)         23,333.00             20,877.54                                           89.48               2,455.46               10‐5191‐45‐00                            Hiring Cost                                                                   117.07                                                 ‐                    (117.07)                 10‐5210‐45‐00                            Supplies                       2,000.00              1,189.00             3,189.00                3,192.82               10.66              1,200.00             100.12             (1,203.82)             10‐5212‐45‐00                            Building Supplies              500.00                                 500.00                   563.43                 465.17                           112.69             (63.43)                   10‐5220‐45‐00                            Office Equipment               1,000.00              733.00                1,733.00                1,732.58                                               99.98               0.42                       10‐5230‐45‐00                            Dues,Fees,& Subscriptions      5,600.00              1,709.00             7,309.00                4,782.50               1,284.51         165.00                 65.43               2,361.50               10‐5240‐45‐00                            Postage and Delivery           400.00                                 400.00                                                                    ‐                    400.00                  10‐5250‐45‐00                            Publications                                  188.00                188.00                   187.20                                                99.57               0.80                       10‐5280‐45‐00                            Printing and Reproduction                     81.00                  81.00                     95.51                   15.00                              117.91             (14.51)                   10‐5281‐45‐00                            Book Purchases                 12,000.00                           12,000.00             11,458.84            1,692.59                         95.49               541.16                  10‐5400‐45‐00                            Uniform Expense                               72.00                  72.00                     72.00                                                   100.00                              10‐5418‐45‐00                            IT Fees                        375.00                                 375.00                                                                    ‐                    375.00                  10‐5430‐45‐00                           Legal Fees                                    171.00                171.00                   437.00                 266.00                           255.56             (266.00)                 10‐5480‐45‐00                            Contracted Services            2,652.00                              2,652.00                1,000.00               1,000.00                         37.71               1,652.00               10‐5520‐45‐00                            Telephones                                    540.00                540.00                   371.03                 107.18                            68.71               168.97                  10‐5525‐45‐00                            Electricity                    5,500.00              (5,272.00)           228.00                                                                    ‐                    228.00                  10‐5526‐45‐00                           Data Network                                  97.00                  97.00                     96.81                                                  99.80               0.19                       10‐5530‐45‐00                            Travel                         700.00                 777.00                1,477.00                1,476.02                                               99.93               0.98                       10‐5533‐45‐00                            Mileage Expense                600.00                 (485.00)               115.00                   114.10                 17.36                              99.22               0.90                       10‐5536‐45‐00                            Training/Seminars              500.00                 (250.00)               250.00                   250.00                                                 100.00                              10‐5600‐45‐00                            Special Events                 600.00                                600.00                   508.60                 391.14                            84.77               91.40                    10‐5640‐45‐00                            Signs & Hardware                              990.00                990.00                   975.00                                                 98.49               15.00                    Subtotal object ‐ 0  98,041.00            17,295.00          115,336.00           99,172.32            15,052.06      1,365.00             85.99               14,798.68           Program number:                                      98,041.00            17,295.00          115,336.00           99,172.32            15,052.06      1,365.00             85.99               14,798.68           Department number:   45  Public Library                 98,041.00            17,295.00          115,336.00           99,172.32            15,052.06      1,365.00             85.99               14,798.68            10‐5320‐60‐00                           Repairs & Maintenance                                                        17,403.48            17,403.48                     ‐                    (17,403.48)           10‐5400‐60‐00                            Uniform Expense                                                               83.76                   83.76                              ‐                    (83.76)                  23 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5480‐60‐00                            Contracted Services                                                           265.84                 265.84                             ‐                    (265.84)                 10‐5525‐60‐00                            Electricity                                                                   5,928.42               5,928.42                         ‐                    (5,928.42)             10‐5526‐60‐00                            Data Network                                                                  84.48                   84.48                              ‐                    (84.48)                   10‐5530‐60‐00                            Travel                                                                        16.86                   16.86                              ‐                    (16.86)                   10‐5600‐60‐00                            Special Events                                                                1,410.32               1,410.32                         ‐                    (1,410.32)             10‐5640‐60‐00                           Signs & Hardware                                                            246.00                 246.00                            ‐                    (246.00)                 Subtotal object ‐ 0                                                 25,439.16            25,439.16                     ‐                    (25,439.16)          Program number:                                                                                     25,439.16            25,439.16                     ‐                    (25,439.16)           10‐5110‐60‐01                            Salaries & Wages               590,082.00         (30,022.00)         560,060.00           538,663.30          67,792.84                     96.18               21,396.70            10‐5115‐60‐01                            Salaries ‐ Overtime            9,000.00              7,400.00             16,400.00             15,523.24            2,785.74                         94.65               876.76                  10‐5126‐60‐01                           Salaries‐Vacation Buy‐Out                                                     772.00                                                 ‐                    (772.00)                 10‐5140‐60‐01                            Salaries ‐ Longevity Pay       2,583.00              1,572.00             4,155.00                1,735.00                                               41.76               2,420.00               10‐5145‐60‐01                            Social Security Expense        29,871.00                           29,871.00             32,241.45            4,072.80                         107.94             (2,370.45)             10‐5150‐60‐01                            Medicare Expense               6,986.00                              6,986.00                7,540.36               952.51                            107.94             (554.36)                 10‐5155‐60‐01                           SUTA Expense                   482.00                 933.00                1,415.00                1,489.06                                              105.23             (74.06)                   10‐5160‐60‐01                            Health Insurance               75,912.00                           75,912.00             81,400.99            19,242.14                     107.23             (5,488.99)             10‐5165‐60‐01                            Dental Insurance               5,061.00                              5,061.00                3,575.70               503.53                            70.65               1,485.30               10‐5170‐60‐01                            Life Insurance/AD&D            1,057.00                              1,057.00                1,234.80               167.06                            116.82             (177.80)                 10‐5175‐60‐01                           Liability (TML) Workers Comp   610.00                 4,958.00             5,568.00                5,568.06                                              100.00             (0.06)                     10‐5180‐60‐01                            TMRS Expense                   63,175.00                           63,175.00             59,874.90            7,641.97                         94.78               3,300.10               10‐5185‐60‐01                            Long Term/Short Term Disabilit 876.00                                 876.00                   975.69                                                 111.38             (99.69)                   10‐5186‐60‐01                            WELLE‐Wellness Prog Reimb Empl 4,620.00                              4,620.00                3,136.25               576.00                            67.88               1,483.75               10‐5191‐60‐01                            Hiring Cost                                   384.00                384.00                   383.29                                                 99.82               0.71                       10‐5210‐60‐01                            Office Supplies                1,500.00              800.00                2,300.00                2,103.48               62.04                              91.46               196.52                  10‐5212‐60‐01                            Building Supplies              1,500.00                              1,500.00                32.73                                                   2.18                  1,467.27               10‐5220‐60‐01                            Office Equipment               5,560.00              850.00                6,410.00                6,407.65                                               99.96               2.35                       10‐5230‐60‐01                            Dues,Fees,& Subscriptions      2,850.00              (850.00)               2,000.00                1,253.31               255.00                            62.67               746.69                  10‐5240‐60‐01                            Postage and Delivery           175.00                                 175.00                   40.82                                                   23.33               134.18                  10‐5280‐60‐01                            Printing and Reproduction      300.00                 250.00                550.00                   369.97                                                 67.27               180.03                  10‐5290‐60‐01                            Miscellaneous Expense          1,500.00              (1,500.00)                                                                           ‐                                     10‐5310‐60‐01                            Rental Expense                 22,000.00            2,300.00             24,300.00             22,986.56                                           94.60               1,313.44               10‐5320‐60‐01                            Repairs & Maintenance          424,500.00         (23,024.00)         401,476.00           277,439.25          75,953.71      30,171.07           69.11               93,865.68            10‐5350‐60‐01                            Vehicle Expense                4,500.00              900.00                5,400.00                5,362.48                                               99.31               37.52                    10‐5352‐60‐01                            Fuel                           17,000.00                           17,000.00             13,891.79            1,375.49                         81.72               3,108.21               10‐5353‐60‐01                            Oil/Grease/Inspections         2,000.00                              2,000.00                1,108.47               250.05                            55.42               891.53                  10‐5400‐60‐01                            Uniform Expense                5,700.00              1,600.00             7,300.00                7,015.75               374.11                            96.11               284.25                  10‐5410‐60‐01                            Professional Services          125,000.00                        125,000.00           39,684.84            13,603.77      77,182.16           31.75               8,133.00               10‐5418‐60‐01                            IT Fees                        3,100.00              500.00                3,600.00                2,465.91                               500.00                 68.50               634.09                  10‐5419‐60‐01                            IT Licenses                                   450.00                450.00                   328.20                                                 72.93               121.80                  10‐5430‐60‐01                            Legal Fees                     2,000.00              3,645.00             5,645.00                7,676.00               2,033.00                         135.98             (2,031.00)             10‐5435‐60‐01                            Legal Notices/Filings                         55.00                  55.00                     53.40                                                   97.09               1.60                       10‐5480‐60‐01                            Contracted Services            154,800.00                        154,800.00           140,195.49          40,392.04                     90.57               14,604.51            10‐5520‐60‐01                            Telephones                                    8,300.00             8,300.00                8,375.53               1,487.10                         100.91             (75.53)                   10‐5521‐60‐01                            Cell Phone Expense             5,900.00              (5,900.00)                                                                           ‐                                     10‐5525‐60‐01                            Electricity                    88,000.00            6,900.00             94,900.00             91,921.35            10,413.34                     96.86               2,978.65               10‐5526‐60‐01                            Data Network                   1,700.00                              1,700.00                844.80                                                 49.69               855.20                  10‐5530‐60‐01                           Travel/Lodging/Meals Expense   3,800.00                              3,800.00                1,622.40               1,144.49                        42.70               2,177.60               10‐5533‐60‐01                            Mileage Expense                2,000.00                              2,000.00                1,832.27               488.16                            91.61               167.73                 24 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5536‐60‐01                            Training/Seminars              6,750.00              (900.00)               5,850.00                1,196.05               345.00                            20.45               4,653.95               10‐5600‐60‐01                            Special Events                 49,700.00            (500.00)               49,200.00             40,775.56            10,148.57      1,985.40             82.88               6,439.04               10‐5620‐60‐01                            Tools & Equipment                             10,700.00          10,700.00             6,272.36               178.82                            58.62               4,427.64               10‐5630‐60‐01                            Safety Equipment               1,600.00              200.00                1,800.00                1,550.81                                               86.16               249.19                  10‐5640‐60‐01                           Signs & Hardware               2,800.00              (700.00)               2,100.00                916.10                 230.60                           43.62               1,183.90               10‐6140‐60‐01                            Capital Expenditure ‐ Equipmen                 10,699.00          10,699.00             10,699.18                                           100.00             (0.18)                     10‐6160‐60‐01                            Capital Expenditure ‐ Vehicles 52,000.00                           52,000.00             40,655.83                                           78.18               11,344.17            Subtotal object ‐ 0  1,778,550.00                     1,778,550.00        1,489,192.43       262,469.88    109,838.63         83.73               179,518.94         Program number:    1  Parks Administration           1,778,550.00                     1,778,550.00        1,489,192.43       262,469.88    109,838.63         83.73               179,518.94          10‐5110‐60‐02                            Salaries & Wages                                                              3,394.60               3,394.60                         ‐                    (3,394.60)             10‐5115‐60‐02                            Salaries ‐ Overtime                                                           144.27                 144.27                            ‐                    (144.27)                 10‐5145‐60‐02                            Social Security Expense                                                       200.97                 200.97                            ‐                    (200.97)                 10‐5150‐60‐02                            Medicare Expense                                                              47.00                   47.00                              ‐                    (47.00)                   10‐5160‐60‐02                            Health Insurance                                                              1,069.47               1,069.47                         ‐                    (1,069.47)             10‐5165‐60‐02                            Dental Insurance                                                              28.12                   28.12                              ‐                    (28.12)                   10‐5170‐60‐02                            Life Insurance/AD&D                                                           9.46                      9.46                                 ‐                    (9.46)                     10‐5180‐60‐02                            TMRS Expense                                                                  382.27                 382.27                            ‐                    (382.27)                 10‐5186‐60‐02                            WELLE‐Wellness Prog Reimb Empl                                                20.50                   20.50                              ‐                    (20.50)                   Subtotal object ‐ 0                                                 5,296.66               5,296.66                         ‐                    (5,296.66)            Program number:    2  Parks Maintenance                                                             5,296.66               5,296.66                         ‐                    (5,296.66)            Department number:   60  Parks and Recreation           1,778,550.00                     1,778,550.00        1,519,928.25       293,205.70    109,838.63         85.46               148,783.12          10‐5110‐70‐00                            Salaries & Wages                              93,902.00          93,902.00             86,961.29            10,788.09                     92.61               6,940.71               10‐5115‐70‐00                           Salaries ‐ Overtime            77,027.00            (77,027.00)                        146.25                                                 ‐                    (146.25)                 10‐5128‐70‐00                            Language Pay                                                                  450.00                                                 ‐                    (450.00)                 10‐5140‐70‐00                            Salaries ‐ Longevity Pay       185.00                                 185.00                                                                    ‐                    185.00                  10‐5145‐70‐00                            Social Security Expense        4,787.00              1,050.00             5,837.00                5,106.55               632.26                            87.49               730.45                  10‐5150‐70‐00                            Medicare Expense               1,120.00              250.00                1,370.00                1,194.27               147.86                            87.17               175.73                  10‐5155‐70‐00                            SUTA Expense                   77.00                                    77.00                     431.06                 9.49                                 559.82             (354.06)                 10‐5160‐70‐00                            Health Insurance               5,400.00                              5,400.00                7,190.12               1,687.62                         133.15             (1,790.12)             10‐5165‐70‐00                            Dental Insurance               360.00                                 360.00                   296.45                 40.90                              82.35               63.55                    10‐5170‐70‐00                           Life Insurance/AD&D            114.00                                 114.00                   96.87                   14.01                              84.97               17.13                    10‐5175‐70‐00                            Liability (TML) Workers Comp   98.00                                    98.00                     119.93                                                 122.38             (21.93)                   10‐5180‐70‐00                            TMRS Expense                   8,107.00                              8,107.00                9,275.57               1,172.62                         114.41             (1,168.57)             10‐5185‐70‐00                            Long Term/Short Term Disabilit 143.00                                 143.00                   151.00                                                 105.59             (8.00)                     10‐5186‐70‐00                           WELLE‐Wellness Prog Reimb Empl 420.00                                 420.00                   130.00                 130.00                            30.95               290.00                  10‐5190‐70‐00                            Contract Labor                 4,800.00                              4,800.00                4,250.00               400.00                            88.54               550.00                  10‐5191‐70‐00                            Hiring Cost                                                                   43.33                                                   ‐                    (43.33)                   10‐5210‐70‐00                            Office Supplies                1,500.00                              1,500.00                2,452.89               170.58                            163.53             (952.89)                 10‐5212‐70‐00                           Building Supplies              1,000.00                              1,000.00                1,220.49               125.55                           122.05             (220.49)                 10‐5220‐70‐00                            Office Equipment                                                              232.03                                                 ‐                    (232.03)                 10‐5230‐70‐00                            Dues,Fees,& Subscriptions      330.00                                 330.00                   40.00                                                   12.12               290.00                  10‐5240‐70‐00                            Postage and Delivery           1,000.00                              1,000.00                737.59                 113.70                            73.76               262.41                  10‐5250‐70‐00                            Publications                   100.00                                 100.00                   84.34                                                  84.34               15.66                    10‐5280‐70‐00                            Printing and Reproduction      1,000.00                              1,000.00                1,384.54                                               138.45             (384.54)                 10‐5310‐70‐00                            Rental Expense                 24,000.00                           24,000.00             22,602.11            145.50                            94.18               1,397.89               10‐5400‐70‐00                            Uniform Expense                60.00                                    60.00                                                                      ‐                    60.00                    10‐5418‐70‐00                            IT Fees                        500.00                                 500.00                   3,278.00                                               655.60             (2,778.00)             10‐5420‐70‐00                           Municipal Court/Judge Fees     9,600.00                             9,600.00                10,301.22            1,875.00                         107.30             (701.22)                25 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5425‐70‐00                            State Fines Expense            106,800.00         (37,475.00)         69,325.00             37,767.85            343.00                            54.48               31,557.15            10‐5430‐70‐00                            Legal Fees                                                                    44,290.13            8,506.00                         ‐                    (44,290.13)           10‐5480‐70‐00                            Contracted Services            2,000.00                              2,000.00                395.00                 60.00                              19.75               1,605.00               10‐5481‐70‐00                            Cash Over/Short                                                               (5.00)                                                    ‐                    5.00                       10‐5520‐70‐00                            Telephones                     300.00                                300.00                   1,535.67               127.50                            511.89             (1,235.67)             10‐5524‐70‐00                            Gas‐Building                   900.00                                 900.00                   534.82                 41.02                              59.42               365.18                  10‐5525‐70‐00                            Electricity                    2,000.00                              2,000.00                915.54                 173.44                            45.78               1,084.46               10‐5530‐70‐00                            Travel/Lodging/Meals Expense   800.00                                 800.00                                                                    ‐                    800.00                  10‐5533‐70‐00                            Mileage Expense                1,500.00                              1,500.00                                                                 ‐                    1,500.00               10‐5536‐70‐00                           Training/Seminars              1,000.00                              1,000.00                                                                ‐                    1,000.00               Subtotal object ‐ 0  257,028.00         (19,300.00)         237,728.00           243,609.91          26,704.14                     102.47             (5,881.91)            Program number:                                      257,028.00         (19,300.00)         237,728.00           243,609.91          26,704.14                     102.47             (5,881.91)            Department number:   70  Municipal Court                257,028.00         (19,300.00)         237,728.00           243,609.91          26,704.14                     102.47             (5,881.91)             10‐5110‐80‐00                            Salaries & Wages               441,348.00         (15,666.00)         425,682.00           377,951.45          55,368.93                     88.79               47,730.55            10‐5115‐80‐00                            Salaries ‐ Overtime            8,000.00              6,000.00             14,000.00             12,105.77            2,420.58                         86.47               1,894.23               10‐5140‐80‐00                            Salaries ‐ Longevity Pay       2,359.00                              2,359.00                1,540.00                                               65.28               819.00                  10‐5141‐80‐00                            Salaries ‐ Incentive           3,234.00                              3,234.00                250.00                                                 7.73                  2,984.00               10‐5145‐80‐00                            Social Security Expense        25,434.00                           25,434.00             22,707.78            3,225.46                         89.28               2,726.22               10‐5150‐80‐00                            Medicare Expense               5,948.00                              5,948.00                5,310.70               754.34                            89.29               637.30                  10‐5155‐80‐00                            SUTA Expense                   451.00                                 451.00                   745.90                 31.15                              165.39             (294.90)                 10‐5160‐80‐00                            Health Insurance               48,600.00                           48,600.00             38,996.22            6,443.09                         80.24               9,603.78               10‐5165‐80‐00                            Dental Insurance               3,240.00                             3,240.00                1,885.33               311.83                            58.19               1,354.67               10‐5170‐80‐00                            Life Insurance/AD&D            914.00                                 914.00                   696.20                 104.95                            76.17               217.80                  10‐5175‐80‐00                            Liability (TML) Workers Comp   580.00                 1,108.00             1,688.00                1,687.55                                               99.97               0.45                       10‐5180‐80‐00                            TMRS Expense                   47,769.00                           47,769.00             42,048.13            6,222.83                         88.02               5,720.87               10‐5185‐80‐00                            Long Term/Short Term Disabilit 830.00                                830.00                   598.44                                                 72.10               231.56                  10‐5186‐80‐00                            WELLE‐Wellness Prog Reimb Empl 3,360.00                              3,360.00                1,523.00               151.00                            45.33               1,837.00               10‐5190‐80‐00                            Contract Labor                 1,200.00                              1,200.00                1,560.00               120.00                            130.00             (360.00)                 10‐5191‐80‐00                            Hiring Cost                    60.00                    445.00                505.00                   1,067.13               415.07                            211.31             (562.13)                 10‐5210‐80‐00                           Office Supplies                7,000.00                              7,000.00                6,371.09               512.75                           91.02               628.91                  10‐5212‐80‐00                            Building Supplies              500.00                                 500.00                   548.50                 15.75                              109.70             (48.50)                   10‐5220‐80‐00                            Office Equipment               13,000.00                           13,000.00             12,870.42            299.98                            99.00               129.58                  10‐5230‐80‐00                            Dues,Fees,& Subscriptions      67,350.00            5,316.00             72,666.00             58,940.00            7,840.00                         81.11               13,726.00            10‐5240‐80‐00                           Postage and Delivery           50.00                                    50.00                                                                    ‐                    50.00                    10‐5250‐80‐00                            Publications                                                                  865.41                 865.41                            ‐                    (865.41)                 10‐5280‐80‐00                            Printing and Reproduction      2,000.00                              2,000.00                1,681.23               138.23                            84.06               318.77                  10‐5320‐80‐00                            Repairs & Maintenance          1,000.00                              1,000.00                                                                 ‐                    1,000.00               10‐5340‐80‐00                            Building Repairs               150.00                                150.00                   70.25                                                   46.83               79.75                    10‐5350‐80‐00                            Vehicle Expense                1,500.00              4,100.00             5,600.00                5,588.66               80.00                              99.80               11.34                    10‐5352‐80‐00                            Fuel                           12,000.00            (6,553.00)           5,447.00                6,244.59               669.90                            114.64             (797.59)                 10‐5353‐80‐00                            Oil/Grease/Inspections         2,400.00              (950.00)               1,450.00                318.77                                                 21.98               1,131.23               10‐5400‐80‐00                            Uniform Expense                2,700.00                             2,700.00                1,125.50                                               41.69               1,574.50               10‐5415‐80‐00                            Tuition Reimbursement          5,100.00              (5,100.00)                                                                           ‐                                     10‐5418‐80‐00                            IT Fees                        4,000.00              10,000.00          14,000.00             7,269.00               5,000.00         5,000.00             51.92               1,731.00               10‐5419‐80‐00                            IT Licenses                                                                   125.00                                                 ‐                    (125.00)                 10‐5430‐80‐00                            Legal Fees                     4,000.00                              4,000.00                4,674.00               1,786.00                         116.85             (674.00)                 10‐5465‐80‐00                           Public Relations               500.00                                 500.00                                                                  ‐                    500.00                  10‐5480‐80‐00                            Contracted Services            750.00                 6,300.00             7,050.00                10,473.49            3,485.00                         148.56             (3,423.49)            26 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5520‐80‐00                            Telephones                     1,500.00              2,880.00             4,380.00                3,348.21               374.46                            76.44               1,031.79               10‐5521‐80‐00                            Cell Phone Expense             2,880.00              (2,880.00)                                                                           ‐                                     10‐5525‐80‐00                            Electricity                    6,500.00                              6,500.00                5,439.61               929.40                            83.69               1,060.39               10‐5526‐80‐00                            Data Network                   3,200.00                              3,200.00                3,039.20               455.88                            94.98               160.80                  10‐5530‐80‐00                           Travel/Lodging/Meals Expense   600.00                                 600.00                   74.02                                                 12.34               525.98                  10‐5533‐80‐00                            Mileage Expense                6,000.00              (5,000.00)           1,000.00                427.33                                                 42.73               572.67                  10‐5536‐80‐00                            Training/Seminars              7,975.00                              7,975.00                4,530.50               849.50                            56.81               3,444.50               10‐5630‐80‐00                            Safety Equipment               800.00                                 800.00                   529.97                                                 66.25               270.03                  10‐6110‐80‐00                            Capital Expenditure            30,000.00                           30,000.00             31,685.60            483.83            (600.00)               105.62             (1,085.60)             10‐6160‐80‐00                            Capital Expenditure ‐ Vehicles 20,000.00                           20,000.00             15,411.72                                           77.06               4,588.28               Subtotal object ‐ 0  796,782.00                        796,782.00           692,325.67          99,355.32      4,400.00             86.89               100,056.33         Program number:                                      796,782.00                        796,782.00           692,325.67          99,355.32      4,400.00             86.89               100,056.33         Department number:   80  Inspections                    796,782.00                        796,782.00           692,325.67          99,355.32      4,400.00             86.89               100,056.33          10‐5110‐85‐00                           Salaries & Wages               47,312.00                           47,312.00             47,298.38            5,824.01                        99.97               13.62                    10‐5115‐85‐00                            Salaries ‐ Overtime            1,500.00                              1,500.00                713.25                                                 47.55               786.75                  10‐5140‐85‐00                            Salaries ‐ Longevity Pay       387.00                                 387.00                   205.00                                                 52.97               182.00                  10‐5141‐85‐00                            Salaries ‐ Incentive           750.00                                 750.00                   1,000.00                                               133.33             (250.00)                 10‐5145‐85‐00                           Social Security Expense        3,097.00                             3,097.00                2,997.10               344.26                            96.77               99.90                    10‐5150‐85‐00                            Medicare Expense               724.00                                 724.00                   700.93                 80.51                              96.81               23.07                    10‐5155‐85‐00                            SUTA Expense                   50.00                                    50.00                     (45.00)                                                  (90.00)              95.00                    10‐5160‐85‐00                            Health Insurance               5,400.00                              5,400.00                3,943.15               482.90                            73.02               1,456.85               10‐5165‐85‐00                           Dental Insurance               360.00                                 360.00                   294.58                 40.90                             81.83               65.42                    10‐5170‐85‐00                            Life Insurance/AD&D            106.00                                 106.00                   94.96                   12.61                              89.59               11.04                    10‐5175‐85‐00                            Liability (TML) Workers' Comp  63.00                    177.00                240.00                   239.85                                                 99.94               0.15                       10‐5180‐85‐00                            TMRS Expense                   5,244.00                              5,244.00                5,286.66               625.49                            100.81             (42.66)                   10‐5185‐85‐00                           Long Term/Short Term Disabilit 88.00                                    88.00                     92.80                                                   105.46             (4.80)                     10‐5186‐85‐00                            WELLE‐Wellness Prog Reimb Empl 420.00                                 420.00                   330.75                                                 78.75               89.25                    10‐5190‐85‐00                            Contract Labor                 15,000.00            (12,000.00)         3,000.00                                                                 ‐                    3,000.00               10‐5210‐85‐00                            Office Supplies                500.00                                 500.00                   364.32                                                 72.86               135.68                  10‐5212‐85‐00                           Building Supplies                                                             124.91                 111.82                           ‐                    (124.91)                 10‐5230‐85‐00                            Dues,Fees,& Subscriptions      200.00                 150.00                350.00                   266.00                                                 76.00               84.00                    10‐5240‐85‐00                            Postage and Delivery           400.00                                 400.00                   4.90                                                      1.23                  395.10                  10‐5280‐85‐00                            Printing and Reproduction      1,200.00                              1,200.00                                                                 ‐                    1,200.00               10‐5350‐85‐00                            Vehicle Expense                500.00                                500.00                   49.70                   19.00                              9.94                  450.30                  10‐5352‐85‐00                            Fuel                           1,000.00              800.00                1,800.00                1,367.79               82.30                              75.99               432.21                  10‐5353‐85‐00                            Oil/Grease/Inspections         100.00                                 100.00                                                                    ‐                    100.00                  10‐5400‐85‐00                            Uniform Expense                200.00                                 200.00                   320.73                 99.95                              160.37             (120.73)                 10‐5418‐85‐00                            IT Fees                                       111.00                111.00                   111.00                                                 100.00                             10‐5430‐85‐00                            Legal Fees                     8,000.00              (1,655.00)           6,345.00                959.00                                                 15.11               5,386.00               10‐5435‐85‐00                            Legal Notices/Filings          500.00                                 500.00                   152.25                                                 30.45               347.75                  10‐5480‐85‐00                            Contracted Services            68,000.00            12,000.00          80,000.00             74,402.00            2,395.00                         93.00               5,598.00               10‐5520‐85‐00                            Telephones                     300.00                 500.00                800.00                   445.18                 31.58                              55.65               354.82                  10‐5521‐85‐00                           Cell Phone Expense             500.00                 (500.00)                                                                               ‐                                     10‐5526‐85‐00                            Data Network                                                                  379.90                 75.98                              ‐                    (379.90)                 10‐5536‐85‐00                            Training/Seminars              500.00                                 500.00                   450.00                 140.00                            90.00               50.00                    10‐5600‐85‐00                            Special Events                 1,000.00                              1,000.00                148.26                                                 14.83               851.74                  10‐5620‐85‐00                            Tools & Equipment              250.00                                250.00                   150.84                 76.94                              60.34               99.16                    10‐5640‐85‐00                            Signs & Hardware               500.00                 417.00                917.00                   1,856.56                                               202.46             (939.56)                27 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           Subtotal object ‐ 0  164,151.00                        164,151.00           144,705.75          10,443.25                     88.15               19,445.25           Program number:                                      164,151.00                        164,151.00           144,705.75          10,443.25                     88.15               19,445.25           Department number:   85  Code Enforcement               164,151.00                        164,151.00           144,705.75          10,443.25                     88.15               19,445.25            10‐5110‐90‐00                            Salaries & Wages               213,259.00                        213,259.00           206,490.21          20,214.88                     96.83               6,768.79               10‐5115‐90‐00                            Salaries ‐ Overtime            500.00                                 500.00                   513.09                 220.30                           102.62             (13.09)                   10‐5126‐90‐00                            Salaries‐Vacation Buy‐Out                                                     3,938.92                                               ‐                    (3,938.92)             10‐5140‐90‐00                            Salaries ‐ Longevity Pay       1,059.00                              1,059.00                740.00                                                 69.88               319.00                  10‐5141‐90‐00                            Salaries ‐ Incentive           1,000.00                              1,000.00                                                                 ‐                    1,000.00               10‐5143‐90‐00                            Cell Phone Allowance                                                          180.00                 180.00                            ‐                    (180.00)                 10‐5145‐90‐00                           Social Security Expense        13,381.00                           13,381.00             12,360.37            1,203.66                         92.37               1,020.63               10‐5150‐90‐00                            Medicare Expense               3,129.00                              3,129.00                2,890.73               281.50                            92.39               238.27                  10‐5155‐90‐00                            SUTA Expense                   216.00                                 216.00                   319.82                 154.42                            148.07             (103.82)                 10‐5160‐90‐00                            Health Insurance               16,408.00                           16,408.00             19,112.71            2,930.14                         116.48             (2,704.71)             10‐5165‐90‐00                           Dental Insurance               1,094.00                              1,094.00                761.33                 86.90                             69.59               332.67                  10‐5170‐90‐00                            Life Insurance/AD&D            318.00                                 318.00                   267.04                 47.58                              83.98               50.96                    10‐5175‐90‐00                            Liability (TML) Workers Comp   273.00                 211.00                484.00                   483.14                                                 99.82               0.86                       10‐5180‐90‐00                            TMRS Expense                   22,661.00                           22,661.00             22,760.16            2,234.47                         100.44             (99.16)                   10‐5185‐90‐00                           Long Term/Short Term Disabilit 397.00                                 397.00                   387.56                                                 97.62               9.44                       10‐5186‐90‐00                            WELLE‐Wellness Prog Reimb Empl 1,260.00                              1,260.00                1,164.75               190.00                            92.44               95.25                    10‐5190‐90‐00                            Contract Labor                 1,300.00                              1,300.00                1,560.00               120.00                            120.00             (260.00)                 10‐5191‐90‐00                            Hiring Cost                    50.00                                    50.00                     43.32                                                   86.64               6.68                       10‐5210‐90‐00                           Office Supplies                3,500.00                              3,500.00                2,907.14               165.60            525.60                 83.06               67.26                    10‐5212‐90‐00                            Building Supplies              250.00                                 250.00                   33.60                   33.60                              13.44               216.40                  10‐5220‐90‐00                            Office Equipment                              2,000.00             2,000.00                1,823.57               1,823.57                         91.18               176.43                  10‐5230‐90‐00                            Dues,Fees,& Subscriptions      5,000.00              (1,500.00)           3,500.00                1,205.84               235.94                            34.45               2,294.16               10‐5240‐90‐00                            Postage and Delivery           200.00                                 200.00                                                                    ‐                    200.00                  10‐5280‐90‐00                            Printing and Reproduction                     500.00                500.00                   149.63                 69.12                              29.93               350.37                  10‐5400‐90‐00                            Uniform Expense                300.00                                 300.00                   100.80                                                 33.60               199.20                  10‐5410‐90‐00                            Professional Services          132,000.00         8,000.00             140,000.00           106,807.12          16,500.00      33,633.00           76.29               (440.12)                 10‐5415‐90‐00                           Tuition Reimbursement          5,000.00              (5,000.00)                                                                         ‐                                     10‐5418‐90‐00                            IT Fees                                                                       260.50                                                 ‐                    (260.50)                 10‐5430‐90‐00                            Legal Fees                     50,000.00            (3,211.00)           46,789.00             16,770.35            3,956.31         20,000.00           35.84               10,018.65            10‐5435‐90‐00                            Legal Notices/Filings          1,500.00              (500.00)               1,000.00                506.00                 184.00                            50.60               494.00                  10‐5520‐90‐00                           Telephones                     3,300.00              2,400.00             5,700.00                2,236.92               286.36                            39.24               3,463.08               10‐5521‐90‐00                            Cell Phone Expense             2,400.00              (2,400.00)                                                                           ‐                                     10‐5526‐90‐00                            Data Network                   8,250.00                              8,250.00                3,474.15               797.38                            42.11               4,775.85               10‐5530‐90‐00                            Travel/Lodging/Meals Expense   2,000.00                              2,000.00                802.64                 180.83                            40.13               1,197.36               10‐5533‐90‐00                           Mileage Expense                1,500.00              (500.00)               1,000.00                293.10                 145.39                           29.31               706.90                  10‐5536‐90‐00                            Training/Seminars              4,000.00                              4,000.00                3,381.15               2,125.00                         84.53               618.85                  10‐5640‐90‐00                            Signs & Hardware                                                              639.00                 79.00                              ‐                    (639.00)                 Subtotal object ‐ 0  495,505.00                        495,505.00           415,364.66          54,445.95      54,158.60           83.83               25,981.74           Program number:                                      495,505.00                         495,505.00           415,364.66          54,445.95      54,158.60           83.83               25,981.74           Department number:   90  Planning                       495,505.00                        495,505.00           415,364.66          54,445.95      54,158.60           83.83               25,981.74            10‐5110‐98‐00                            Salaries & Wages               354,304.00         (6,500.00)           347,804.00           317,829.31          41,963.28                     91.38               29,974.69            10‐5115‐98‐00                            Salaries ‐ Overtime                                                           30.68                   30.68                              ‐                    (30.68)                   10‐5126‐98‐00                            Salaries‐Vacation Buy‐Out                                                     5,126.44                                               ‐                    (5,126.44)             10‐5140‐98‐00                           Salaries ‐ Longevity Pay       749.00                                749.00                   440.00                                                 58.75               309.00                  10‐5141‐98‐00                            Salaries ‐ Incentive           300.00                                 300.00                                                                    ‐                    300.00                 28 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           10‐5143‐98‐00                            Cell Phone Allowance                                                          990.00                 180.00                             ‐                    (990.00)                 10‐5145‐98‐00                            Social Security Expense        22,032.00                           22,032.00             17,886.27            2,343.73                         81.18               4,145.73               10‐5150‐98‐00                            Medicare Expense               5,153.00                              5,153.00                4,287.21               548.13                            83.20               865.79                  10‐5155‐98‐00                            SUTA Expense                   355.00                                 355.00                   385.68                                                 108.64             (30.68)                   10‐5160‐98‐00                           Health Insurance               16,408.00                           16,408.00             27,544.37            6,657.08                        167.87             (11,136.37)           10‐5165‐98‐00                            Dental Insurance               1,094.00                              1,094.00                853.85                 127.80                            78.05               240.15                  10‐5170‐98‐00                            Life Insurance/AD&D            342.00                                 342.00                   386.69                 72.17                              113.07             (44.69)                   10‐5175‐98‐00                            Liability (TML) Workers Comp   450.00                                 450.00                   227.01                                                 50.45               222.99                  10‐5180‐98‐00                           TMRS Expense                   37,312.00                           37,312.00             34,756.93            4,554.19                        93.15               2,555.07               10‐5185‐98‐00                            Long Term/Short Term Disabilit 660.00                                 660.00                   603.26                                                 91.40               56.74                    10‐5186‐98‐00                            WELLE‐Wellness Prog Reimb Empl 1,260.00                              1,260.00                595.75                 230.00                            47.28               664.25                  10‐5191‐98‐00                            Hiring Cost                                   80.00                  80.00                     80.00                                                   100.00                              10‐5210‐98‐00                           Office Supplies                800.00                 1,500.00             2,300.00                2,545.26               543.32                           110.66             (245.26)                 10‐5212‐98‐00                            Building Supplies              350.00                                 350.00                   135.11                                                 38.60               214.89                  10‐5220‐98‐00                            Office Equipment                              830.00                830.00                   830.50                                                 100.06             (0.50)                     10‐5230‐98‐00                            Dues,Fees,& Subscriptions      900.00                                 900.00                   726.72                                                 80.75               173.28                  10‐5240‐98‐00                           Postage and Delivery           20.00                    20.00                  40.00                     316.57                 58.28                              791.43             (276.57)                 10‐5250‐98‐00                            Publications                                  83.00                  83.00                     83.00                                                   100.00                              10‐5280‐98‐00                            Printing and Reproduction                     79.00                  79.00                     147.63                 69.12                              186.87             (68.63)                   10‐5290‐98‐00                            Miscellaneous Expense                         62.00                  62.00                     62.02                                                   100.03             (0.02)                     10‐5350‐98‐00                            Vehicle Expense                               521.00                521.00                   520.92                                                 99.99               0.08                       10‐5400‐98‐00                            Uniform Expense                100.00                                 100.00                   96.00                                                   96.00               4.00                       10‐5418‐98‐00                            IT Fees                        250.00                                 250.00                   241.00                                                 96.40               9.00                       10‐5419‐98‐00                            IT Licenses                                   563.00                563.00                   920.79                 29.99                              163.55             (357.79)                 10‐5430‐98‐00                            Legal Fees                     8,500.00              (1,500.00)           7,000.00                14,351.83            3,458.00                         205.03             (7,351.83)             10‐5435‐98‐00                            Legal Notices/Filings                         2,000.00             2,000.00                3,021.66               985.40                            151.08             (1,021.66)             10‐5520‐98‐00                            Telephones                                    3,060.00             3,060.00                3,035.84               293.76                            99.21               24.16                    10‐5521‐98‐00                            Cell Phone Expense             3,060.00              (3,060.00)                                                                           ‐                                     10‐5524‐98‐00                            Gas‐Building                                  1,608.00             1,608.00                1,428.83                                               88.86               179.17                  10‐5525‐98‐00                           Electricity                                   700.00                700.00                   674.12                                                 96.30               25.88                    10‐5530‐98‐00                            Travel/Lodging/Meals Expense   3,250.00              (1,500.00)           1,750.00                882.39                 305.51                            50.42               867.61                  10‐5533‐98‐00                            Mileage Expense                2,500.00              (1,200.00)           1,300.00                1,392.48               293.29                            107.11             (92.48)                   10‐5536‐98‐00                            Training/Seminars              7,000.00              (3,846.00)           3,154.00                888.35                 49.86                              28.17               2,265.65               10‐6110‐98‐00                           Capital Expenditure            20,000.00            6,500.00             26,500.00             25,574.18                           (194.00)               96.51               1,119.82               Subtotal object ‐ 0  487,149.00                        487,149.00           469,898.65          62,793.59      (194.00)               96.46               17,444.35           Program number:                                      487,149.00                        487,149.00           469,898.65          62,793.59      (194.00)               96.46               17,444.35           Department number:   98  Engineering                    487,149.00                        487,149.00           469,898.65          62,793.59      (194.00)               96.46               17,444.35                          Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 12,457,760.00    797,995.00        13,255,755.00     12,454,682.85    2,965,139.44 207,188.29         99.99               (206,116.14)        Fund number:   10  General                        696,443.00         797,995.00        1,494,438.00        (240,519.20)         2,306,733.75 207,188.29         (16.09)              1,527,768.91       20‐4005‐50‐00                            Water Revenue                  (5,200,000.00)                    (5,200,000.00)      (4,590,537.11)     (628,411.72)                  88.28               (609,462.89)         20‐4010‐50‐00                            Water Tap & Construction       (300,000.00)                       (300,000.00)          (526,387.43)         (55,791.08)                    175.46             226,387.43          20‐4012‐50‐00                            Saturday Inspection Fee        (2,500.00)                            (2,500.00)              (5,400.00)             (150.00)                           216.00             2,900.00               20‐4018‐50‐00                            Internet Cr. Card Fees(Global) (14,000.00)                         (14,000.00)            (19,169.19)           (1,818.15)                      136.92             5,169.19               20‐4019‐50‐00                            Cr. Card Pmt Fees(auth.net)    (1,900.00)                             (1,900.00)              (3,846.22)             (416.05)                           202.43             1,946.22               20‐4060‐50‐00                            NSF Fees                       (1,200.00)                             (1,200.00)              (1,075.00)             (175.00)                           89.58               (125.00)                 20‐4242‐50‐00                           Re‐Inspection Fees             (2,000.00)                            (2,000.00)              (1,425.00)             (100.00)                           71.25               (575.00)                 20‐4610‐50‐00                            Interest Income                (70,000.00)                         (70,000.00)            (66,382.63)           (5,541.82)                      94.83               (3,617.37)             20‐4910‐50‐00                            Other Revenue                  (80,000.00)                         (80,000.00)            (71,806.28)           (4,404.22)                      89.76               (8,193.72)            29 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           Subtotal object ‐ 0  (5,671,600.00)                     (5,671,600.00)      (5,286,028.86)     (696,808.04)                   93.20               (385,571.14)        Program number:                                      (5,671,600.00)                    (5,671,600.00)      (5,286,028.86)     (696,808.04)                  93.20               (385,571.14)        Department number:   50  Water                          (5,671,600.00)                    (5,671,600.00)      (5,286,028.86)     (696,808.04)                  93.20               (385,571.14)         20‐4006‐55‐00                            Sewer Revenue                  (2,247,850.00)                    (2,247,850.00)      (2,475,221.70)     (217,287.18)                  110.12             227,371.70          20‐4010‐55‐00                            Sewer Tap & Construction       (150,000.00)                       (150,000.00)          (199,461.45)         (19,200.00)                    132.97             49,461.45            20‐4910‐55‐00                            Other Revenue                                                                 (3,667.88)             (2,661.45)                      ‐                    3,667.88               Subtotal object ‐ 0  (2,397,850.00)                    (2,397,850.00)      (2,678,351.03)     (239,148.63)                  111.70             280,501.03         Program number:                                      (2,397,850.00)                    (2,397,850.00)      (2,678,351.03)     (239,148.63)                  111.70             280,501.03         Department number:   55  Sewer                          (2,397,850.00)                    (2,397,850.00)      (2,678,351.03)     (239,148.63)                  111.70             280,501.03          20‐4000‐57‐00                            W/S Service Initiation         (50,000.00)                         (50,000.00)            (52,585.00)           (3,705.00)                      105.17             2,585.00               20‐4007‐57‐00                            Sanitation                     (800,000.00)                       (800,000.00)          (900,646.39)         (78,771.22)                    112.58             100,646.39          20‐4009‐57‐00                            Late Fee‐W/S                   (56,000.00)                         (56,000.00)            (82,390.50)           (6,136.64)                      147.13             26,390.50            Subtotal object ‐ 0  (906,000.00)                       (906,000.00)          (1,035,621.89)     (88,612.86)                    114.31             129,621.89         Program number:                                      (906,000.00)                       (906,000.00)          (1,035,621.89)     (88,612.86)                    114.31             129,621.89         Department number:   57  Utility Billing Department     (906,000.00)                       (906,000.00)          (1,035,621.89)     (88,612.86)                    114.31             129,621.89                        Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (8,975,450.00)                    (8,975,450.00)      (9,000,001.78)     (1,024,569.53)               100.27             24,551.78            20‐7144‐00‐00                            Transfer to Capital Projects                  3,000,000.00     3,000,000.00        3,000,000.00                                      100.00                              Subtotal object ‐ 0                 3,000,000.00     3,000,000.00        3,000,000.00                                      100.00                             Program number:                                                     3,000,000.00     3,000,000.00        3,000,000.00                                      100.00                             Department number:       Non departmental                              3,000,000.00     3,000,000.00        3,000,000.00                                      100.00                              20‐5110‐50‐00                           Salaries & Wages               525,495.00                        525,495.00           540,560.94          70,957.94                     102.87             (15,065.94)           20‐5115‐50‐00                            Salaries ‐ Overtime            25,000.00                           25,000.00             39,384.20            6,851.59                         157.54             (14,384.20)           20‐5140‐50‐00                            Salaries ‐ Longevity Pay       2,311.00                              2,311.00                1,545.00                                               66.85               766.00                  20‐5141‐50‐00                            Salary‐Incentive                                                              250.00                                                 ‐                    (250.00)                 20‐5145‐50‐00                           Social Security Expense        29,526.00                           29,526.00             34,119.52            4,432.83                         115.56             (4,593.52)             20‐5150‐50‐00                            Medicare Expense               6,905.00                              6,905.00                7,979.55               1,036.72                         115.56             (1,074.55)             20‐5155‐50‐00                            SUTA Expense                   476.00                                 476.00                   1,248.99               53.72                              262.39             (772.99)                 20‐5160‐50‐00                            Health Insurance               59,400.00                           59,400.00             60,703.81            10,852.86                     102.20             (1,303.81)             20‐5165‐50‐00                           Dental Insurance               3,544.00                              3,544.00                3,283.97               488.20                           92.66               260.03                  20‐5170‐50‐00                            Life Insurance/AD&D            779.00                                 779.00                   1,174.23               151.30                            150.74             (395.23)                 20‐5175‐50‐00                            Liability (TML) Workers' Comp  603.00                                 603.00                   10,635.84                                            ‐‐‐(10,032.84)           20‐5176‐50‐00                            TML Prop. & Liab Insurance     35,000.00                           35,000.00             26,708.60                                           76.31               8,291.40               20‐5180‐50‐00                           TMRS Expense                   58,045.00                           58,045.00             61,469.45            8,067.65                        105.90             (3,424.45)             20‐5185‐50‐00                            Long Term/Short Term Disabilit 767.00                                 767.00                   998.44                                                 130.18             (231.44)                 20‐5186‐50‐00                            WELLE‐Wellness Prog Reimb‐Empl 3,780.00                              3,780.00                2,977.25               487.00                            78.76               802.75                  20‐5190‐50‐00                            Contract Labor                 15,000.00                           15,000.00                                                             ‐                    15,000.00            20‐5191‐50‐00                           Hiring Cost                    540.00                 8.00                     548.00                   684.72                                                 124.95             (136.72)                 20‐5210‐50‐00                            Office Supplies                3,000.00                              3,000.00                1,229.57                                               40.99               1,770.43               20‐5212‐50‐00                            Building Supplies              1,500.00              1,500.00             3,000.00                2,298.21                                               76.61               701.79                  20‐5220‐50‐00                            Office Equipment               10,500.00                           10,500.00             11,297.69            8,767.69                         107.60             (797.69)                 20‐5230‐50‐00                           Dues,Fees,& Subscriptions      12,444.00                           12,444.00             866.91                 111.00                            6.97                  11,577.09            20‐5240‐50‐00                            Postage and Delivery           24,000.00            (2,204.00)           21,796.00                                                             ‐                    21,796.00            20‐5250‐50‐00                            Publications                   50.00                                    50.00                                                                      ‐                    50.00                    20‐5280‐50‐00                            Printing and Reproduction      8,200.00                              8,200.00                2,425.05               1,041.00                         29.57               5,774.95               20‐5290‐50‐00                            Miscellaneous Expense                         296.00                296.00                   296.20                                                 100.07             (0.20)                     20‐5310‐50‐00                            Rental Expense                 5,000.00                              5,000.00                1,033.21                                               20.66               3,966.79               20‐5320‐50‐00                            Repairs & Maintenance          3,500.00                              3,500.00                1,049.16               162.34                            29.98               2,450.84               20‐5340‐50‐00                            Building Repairs               3,900.00                              3,900.00                6,398.83               4,270.54                         164.07             (2,498.83)            30 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           20‐5350‐50‐00                            Vehicle Expense                25,000.00                            25,000.00             23,299.43            2,655.54                         93.20               1,700.57               20‐5352‐50‐00                            Fuel                           36,500.00                            36,500.00             28,254.01            2,376.83                         77.41               8,245.99               20‐5353‐50‐00                            Oil/Grease/Inspections         2,400.00                              2,400.00                554.36                                                 23.10               1,845.64               20‐5400‐50‐00                            Uniform Expense                11,100.00                            11,100.00             11,416.80            2,715.86                         102.85             (316.80)                 20‐5410‐50‐00                           Professional Services          5,000.00                              5,000.00                                                               ‐                    5,000.00               20‐5412‐50‐00                            Audit Fees                     1,000.00                              1,000.00                                                                 ‐                    1,000.00               20‐5416‐50‐00                            Engineering Fees               7,000.00                              7,000.00                                                                 ‐                    7,000.00               20‐5418‐50‐00                            IT Fees                        23,000.00            68,900.00          91,900.00             67,674.76            53,713.02      19,000.00           73.64               5,225.24               20‐5419‐50‐00                            IT Licenses                    1,200.00                              1,200.00                328.20                                                 27.35               871.80                  20‐5430‐50‐00                           Legal Fees                     2,000.00                             2,000.00                798.00                 152.00                           39.90               1,202.00               20‐5435‐50‐00                            Legal Notices/Filings          1,000.00                              1,000.00                51.80                                                   5.18                  948.20                  20‐5475‐50‐00                            Credit Card Fees               16,000.00                           16,000.00             26,971.80            7,210.16                         168.57             (10,971.80)           20‐5480‐50‐00                            Contracted Services            94,800.00            (30,000.00)         64,800.00             42,197.95            17,982.00      26,222.75           65.12               (3,620.70)             20‐5520‐50‐00                           Telephones                     6,300.00              9,320.00             15,620.00             10,197.87            1,841.61                         65.29               5,422.13               20‐5521‐50‐00                            Cell Phone Expense             9,320.00              (9,320.00)                                                                           ‐                                     20‐5524‐50‐00                            Gas‐Building                   2,500.00              400.00                2,900.00                2,423.29                                               83.56               476.71                  20‐5525‐50‐00                            Electricity                    200,000.00         (13,900.00)         186,100.00           132,210.68          16,152.63                     71.04               53,889.32            20‐5526‐50‐00                           Data Network                   6,800.00                              6,800.00                1,173.92                                              17.26               5,626.08               20‐5530‐50‐00                            Travel/Lodging/Meals Expense   1,000.00                              1,000.00                610.78                                                 61.08               389.22                  20‐5533‐50‐00                            Mileage Expense                2,700.00                              2,700.00                367.05                 35.07                              13.59               2,332.95               20‐5536‐50‐00                            Training/Seminars              7,200.00                              7,200.00                3,639.00                               3,500.00             50.54               61.00                    20‐5540‐50‐00                           Water Testing                  3,000.00                              3,000.00                399.01                                               13.30               2,600.99               20‐5545‐50‐00                            Meter Purchases                220,500.00                        220,500.00           361,857.08          175,712.80    12,400.00           164.11             (153,757.08)         20‐5550‐50‐00                            Water Purchases                1,902,100.00                     1,902,100.00        1,749,675.37       147,712.80                   91.99               152,424.63          20‐5620‐50‐00                            Tools & Equipment              16,000.00                           16,000.00             17,063.00            6,340.28                         106.64             (1,063.00)             20‐5630‐50‐00                           Safety Equipment               11,200.00                           11,200.00             7,648.86               631.97                           68.29               3,551.14               20‐5640‐50‐00                            Signs & Hardware               1,300.00                              1,300.00                289.98                                                 22.31               1,010.02               20‐5650‐50‐00                            Maintenance Materials          12,000.00                           12,000.00             14,264.54            6,484.01                         118.87             (2,264.54)             20‐5660‐50‐00                            Chemical Supplies              1,000.00                              1,000.00                1,262.35                                               126.24             (262.35)                 20‐5670‐50‐00                           System Improvements/Repairs    76,650.00                           76,650.00             77,782.45            5,460.48                        101.48             (1,132.45)             20‐6110‐50‐00                            Capital Expenditure            215,600.00         (25,000.00)         190,600.00           178,123.00          178,123.00                    93.45               12,477.00            20‐6140‐50‐00                            Capital Expenditure ‐ Equipmen 95,000.00                           95,000.00             94,675.00                                           99.66               325.00                  20‐6160‐50‐00                            Capital Expenditure ‐ Vehicles 22,000.00                           22,000.00             19,678.08                                           89.45               2,321.92               20‐6186‐50‐00                           2013 Bond Payment              386,928.00                        386,928.00           386,927.78                                        100.00             0.22                       20‐6187‐50‐00                            2014 CO Bond Payment                                                          184,517.50                                         ‐                    (184,517.50)         20‐6192‐50‐00                            2011 Refd Bond Pmt             278,084.00                        278,084.00           278,084.00                                         100.00                              20‐6193‐50‐00                            2012 CO Bond Payment           243,200.00                        243,200.00           145,920.00                                         60.00               97,280.00            20‐6197‐50‐00                            2004 CO Bond Payment           538,408.00                        538,408.00           98,703.99                                           18.33               439,704.01          20‐6198‐50‐00                            2006 CO Bond Payment           492,952.00                        492,952.00           492,952.21                                         100.00             (0.21)                     20‐6199‐50‐00                            2008 CO Bond Payment           119,813.00                        119,813.00           119,812.50                                         100.00             0.50                       20‐6200‐50‐00                            Bond Administrative Fees       3,000.00                              3,000.00                400.00                 400.00                            13.33               2,600.00               20‐7143‐50‐00                           Transfer to Internal Serv. Fd  2,160.00                              2,160.00                2,160.00               180.00                            100.00                              20‐7147‐50‐00                            Transfer to GF                 494,610.00                        494,610.00           494,610.00          41,217.50                     100.00                              20‐8200‐50‐00                            Bond Issuance Costs                                                           181,682.95                                         ‐                    (181,682.95)         Subtotal object ‐ 0  6,436,590.00                     6,436,590.00        6,081,278.69       784,829.94    61,122.75           94.48               294,188.56         Program number:                                      6,436,590.00                     6,436,590.00        6,081,278.69       784,829.94    61,122.75           94.48               294,188.56         Department number:   50  Water                          6,436,590.00                     6,436,590.00        6,081,278.69       784,829.94    61,122.75           94.48               294,188.56          20‐5110‐55‐00                            Salaries & Wages               162,724.00                        162,724.00           115,776.82          14,164.12                     71.15               46,947.18           31 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           20‐5115‐55‐00                            Salaries ‐ Overtime            10,000.00                            10,000.00             5,715.47               479.02                            57.16               4,284.53               20‐5140‐55‐00                            Salaries ‐ Longevity Pay       950.00                                 950.00                   645.00                                                 67.90               305.00                  20‐5145‐55‐00                            Social Security Expense        7,604.00                              7,604.00                7,072.96               829.18                            93.02               531.04                  20‐5150‐55‐00                            Medicare Expense               2,788.00                              2,788.00                1,654.16               193.93                            59.33               1,133.84               20‐5155‐55‐00                           SUTA Expense                   123.00                                123.00                   (74.20)                                                 (60.33)              197.20                  20‐5160‐55‐00                            Health Insurance               21,600.00                           21,600.00             13,794.22            2,225.59                         63.86               7,805.78               20‐5165‐55‐00                            Dental Insurance               1,440.00                              1,440.00                883.74                 122.69                            61.37               556.26                  20‐5170‐55‐00                            Life Insurance/AD&D            337.00                                 337.00                   284.86                 37.82                              84.53               52.14                    20‐5175‐55‐00                           Liability (TML) Workers' Comp  204.00                                204.00                   5,568.06                                                ‐‐‐(5,364.06)             20‐5180‐55‐00                            TMRS Expense                   18,235.00                           18,235.00             13,137.77            1,584.70                         72.05               5,097.23               20‐5185‐55‐00                            Long Term/Short Term Disabilit 281.00                                 281.00                   233.91                                                 83.24               47.09                    20‐5186‐55‐00                            WELLE‐Wellness Prog Reimb‐Empl 1,680.00                              1,680.00                843.50                 112.00                            50.21               836.50                  20‐5191‐55‐00                           Hiring Cost                    200.00                                 200.00                                                                  ‐                    200.00                  20‐5210‐55‐00                            Office Supplies                800.00                                 800.00                   503.03                                                 62.88               296.97                  20‐5212‐55‐00                            Building Supplies              600.00                                 600.00                   543.22                                                 90.54               56.78                    20‐5220‐55‐00                            Office Equipment               1,200.00                              1,200.00                                                                 ‐                    1,200.00               20‐5230‐55‐00                            Dues,Fees,& Subscriptions      2,222.00                             2,222.00                                                                 ‐                    2,222.00               20‐5240‐55‐00                            Postage and Delivery           1,200.00                              1,200.00                                                                 ‐                    1,200.00               20‐5250‐55‐00                            Publications                   100.00                                 100.00                                                                    ‐                    100.00                  20‐5260‐55‐00                            Advertising                    600.00                                 600.00                                                                    ‐                    600.00                  20‐5280‐55‐00                            Printing and Reproduction      1,000.00                              1,000.00                                                                 ‐                    1,000.00               20‐5310‐55‐00                            Rental Expense                 8,000.00                             8,000.00                146.15                                                 1.83                  7,853.85               20‐5320‐55‐00                            Repairs & Maintenance          400.00                                 400.00                                                                    ‐                    400.00                  20‐5335‐55‐00                            Radio/Video Repairs            7,000.00                              7,000.00                425.00                                                 6.07                  6,575.00               20‐5340‐55‐00                            Building Repairs               2,000.00                              2,000.00                1,564.89               1,564.89                         78.25               435.11                  20‐5350‐55‐00                            Vehicle Expense                6,000.00              2,000.00             8,000.00                7,584.31                                               94.80               415.69                  20‐5352‐55‐00                            Fuel                           18,000.00            (2,000.00)           16,000.00             4,032.82               293.04                            25.21               11,967.18            20‐5353‐55‐00                            Oil/Grease/Inspections         1,500.00                              1,500.00                39.75                                                   2.65                  1,460.25               20‐5400‐55‐00                            Uniform Expense                8,600.00                              8,600.00                2,672.68               661.97                            31.08               5,927.32               20‐5410‐55‐00                            Professional Services                         8,500.00             8,500.00                5,310.00                               3,190.00             62.47                               20‐5412‐55‐00                            Audit Fees                     400.00                                 400.00                                                                    ‐                    400.00                  20‐5416‐55‐00                            Engineering Fees               1,500.00                              1,500.00                                                                 ‐                    1,500.00               20‐5418‐55‐00                            IT Fees                        3,700.00                              3,700.00                                                                 ‐                    3,700.00               20‐5430‐55‐00                            Legal Fees                     500.00                                 500.00                   95.00                                                   19.00               405.00                  20‐5480‐55‐00                            Contracted Services            50,000.00            (10,081.00)         39,919.00             42,603.87            31,036.12                     106.73             (2,684.87)             20‐5520‐55‐00                            Telephones                     1,000.00              4,560.00             5,560.00                1,679.42               128.80                            30.21               3,880.58               20‐5521‐55‐00                            Cell Phone Expense             4,560.00              (4,560.00)                                                                           ‐                                     20‐5524‐55‐00                            Gas ‐ Building                 8.00                      1,200.00             1,208.00                875.81                                                 72.50               332.19                  20‐5525‐55‐00                            Electricity                    49,300.00                           49,300.00             42,635.30            6,385.27                        86.48               6,664.70               20‐5530‐55‐00                            Travel/Lodging/Meals Expense   600.00                                 600.00                                                                    ‐                    600.00                  20‐5533‐55‐00                            Mileage Expense                500.00                                 500.00                                                                    ‐                    500.00                  20‐5536‐55‐00                            Training/Seminars              4,600.00                              4,600.00                598.00                 222.00                            13.00               4,002.00               20‐5540‐55‐00                            Water Testing                  500.00                                 500.00                                                                    ‐                    500.00                  20‐5560‐55‐00                            Sewer Management Fees          1,111,300.00                     1,111,300.00        1,039,072.28       121.67                            93.50               72,227.72            20‐5620‐55‐00                            Tools & Equipment              7,400.00                              7,400.00                1,429.95                                               19.32               5,970.05               20‐5630‐55‐00                            Safety Equipment               11,100.00                           11,100.00             3,074.81               169.99            6,261.18             27.70               1,764.01               20‐5640‐55‐00                            Signs & Hardware               1,000.00                              1,000.00                198.35                 173.50                            19.84               801.65                  20‐5650‐55‐00                           Maintenance Materials          8,000.00                              8,000.00                750.41                 49.28                             9.38                  7,249.59              32 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           20‐5660‐55‐00                            Chemical Supplies              2,000.00                              2,000.00                                                                  ‐                    2,000.00               20‐5670‐55‐00                            System Improvements/Repairs    28,000.00                            28,000.00             5,372.50                                               19.19               22,627.50            20‐5680‐55‐00                            Lift Station Expense           30,000.00                            30,000.00             18,862.52            1,050.00                         62.88               11,137.48            20‐6140‐55‐00                            Capital Expenditure ‐ Equipmt  26,000.00                            26,000.00             20,579.24                                            79.15               5,420.76               20‐6160‐55‐00                           Capital Expenditure ‐ Vehicles 25,000.00            381.00                25,381.00             25,574.18                           (194.00)               100.76             0.82                       20‐7147‐55‐00                            Transfer to GF                 214,350.00                        214,350.00           214,350.00          17,862.50                     100.00                              Subtotal object ‐ 0  1,868,706.00                     1,868,706.00        1,606,109.76       79,468.08      9,257.18             85.95               253,339.06         Program number:                                      1,868,706.00                     1,868,706.00        1,606,109.76       79,468.08      9,257.18             85.95               253,339.06         Department number:   55  Sewer                          1,868,706.00                     1,868,706.00        1,606,109.76       79,468.08      9,257.18             85.95               253,339.06          20‐5110‐57‐00                           Salaries & Wages               81,903.00                           81,903.00             90,894.00            11,718.82                     110.98             (8,991.00)             20‐5115‐57‐00                            Salaries ‐ Overtime            5,000.00                              5,000.00                2,360.50               299.81                            47.21               2,639.50               20‐5140‐57‐00                            Salaries ‐ Longevity Pay       849.00                                 849.00                   415.00                                                 48.88               434.00                  20‐5141‐57‐00                            Salary‐Incentive               800.00                                 800.00                   1,000.00                                               125.00             (200.00)                 20‐5145‐57‐00                            Social Security Expense        5,490.00                              5,490.00                5,564.05               699.99                            101.35             (74.05)                   20‐5150‐57‐00                            Medicare Expense               1,284.00                              1,284.00                1,301.27               163.70                            101.35             (17.27)                   20‐5155‐57‐00                            SUTA Expense                   89.00                                    89.00                     400.30                 45.77                              449.78             (311.30)                 20‐5160‐57‐00                            Health Insurance               10,904.00                           10,904.00             9,477.95               1,276.35                         86.92               1,426.05               20‐5165‐57‐00                            Dental Insurance               727.00                                 727.00                   597.87                 81.79                              82.24               129.13                  20‐5170‐57‐00                            AD&D/Life Insurance            183.00                                 183.00                   192.21                 25.22                              105.03             (9.21)                     20‐5175‐57‐00                            Liability (TML) Workers' Comp  112.00                                 112.00                   227.01                                                 202.69             (115.01)                 20‐5180‐57‐00                            TMRS Expense                   7,886.00                              7,886.00                8,983.86               1,097.48                         113.92             (1,097.86)             20‐5185‐57‐00                            Long Term/Short Term Disabilit 152.00                                 152.00                   153.08                                                 100.71             (1.08)                     20‐5186‐57‐00                            WELLE‐Wellness Prog Reimb‐Empl 840.00                                 840.00                   835.75                 190.00                            99.49               4.25                       20‐5190‐57‐00                            Contract Labor                 50.00                                    50.00                                                                      ‐                    50.00                    20‐5191‐57‐00                            Hiring Cost                    40.00                    108.00                148.00                   147.10                                                99.39               0.90                       20‐5210‐57‐00                            Office Supplies                1,500.00                              1,500.00                1,474.15               45.24                              98.28               25.85                    20‐5212‐57‐00                            Building Supplies              500.00                 300.00                800.00                   797.71                 206.63                            99.71               2.29                       20‐5230‐57‐00                            Dues,Fees,& Subscriptions      200.00                                 200.00                   103.89                                                 51.95               96.11                    20‐5240‐57‐00                            Postage and Delivery           21,000.00            3,250.00             24,250.00             23,971.58            4,220.86                         98.85               278.42                  20‐5280‐57‐00                            Printing and Reproduction      1,000.00                              1,000.00                500.00                                                 50.00               500.00                  20‐5400‐57‐00                            Uniform Expense                150.00                                 150.00                                                                    ‐                    150.00                  20‐5418‐57‐00                            IT Fees                        8,000.00                              8,000.00                4,112.50                                               51.41               3,887.50               20‐5419‐57‐00                            IT Licenses                    10,000.00                           10,000.00             10,000.00                                           100.00                              20‐5470‐57‐00                            Trash Collection               718,000.00                        718,000.00           829,982.35          144,119.28                   115.60             (111,982.35)         20‐5479‐57‐00                            Household Haz. Waste Disposal  2,500.00              1,700.00             4,200.00                3,800.00               450.00                            90.48               400.00                  20‐5480‐57‐00                            Contracted Services            8,983.00              (2,650.00)           6,333.00                6,254.15               1,039.86                         98.76               78.85                    20‐5481‐57‐00                            Cash Short/Over                                                               2.12                                                      ‐                    (2.12)                     20‐5520‐57‐00                           Telephones                     800.00                                 800.00                   559.56                                                 69.95               240.44                  20‐5530‐57‐00                            Travel/Lodging/Meals Expense   300.00                 (300.00)                                                                                ‐                                     20‐5533‐57‐00                            Mileage Expense                1,500.00              (1,308.00)           192.00                                                                    ‐                    192.00                  20‐5536‐57‐00                            Training/Seminars              1,100.00              (1,100.00)                                                                           ‐                                     20‐7147‐57‐00                            Transfer to GF                 80,200.00                           80,200.00             80,199.96            6,683.33                         100.00             0.04                       Subtotal object ‐ 0  972,042.00                        972,042.00           1,084,307.92       172,364.13                   111.55             (112,265.92)        Program number:                                      972,042.00                        972,042.00           1,084,307.92       172,364.13                   111.55             (112,265.92)        Department number:   57  Utility Billing Department     972,042.00                        972,042.00           1,084,307.92       172,364.13                   111.55             (112,265.92)                       Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 9,277,338.00      3,000,000.00     12,277,338.00     11,771,696.37    1,036,662.15 70,379.93           95.88               435,261.70         Fund number:   20  Water/Sewer                    301,888.00         3,000,000.00     3,301,888.00        2,771,694.59       12,092.62      70,379.93           83.94               459,813.48          30‐8100‐00‐00                            OFS: Proceeds fm bond issuance                                                 (6,175,000.00)                                    ‐                    6,175,000.00      33 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           30‐8101‐00‐00                            OFS: Proceeds fm bond premium                                                  (764,610.30)                                          ‐                    764,610.30          Subtotal object ‐ 0                                                 (6,939,610.30)                                    ‐                    6,939,610.30      Program number:                                                                                     (6,939,610.30)                                    ‐                    6,939,610.30      Department number:       Non departmental                                                              (6,939,610.30)                                    ‐                    6,939,610.30       30‐4105‐10‐00                            Property Taxes ‐Delinquent     (30,000.00)                         (30,000.00)            (73,828.34)                                          246.09             43,828.34            30‐4110‐10‐00                            Property Taxes ‐Current        (2,763,240.00)                    (2,763,240.00)      (3,047,694.87)                                    110.29             284,454.87          30‐4115‐10‐00                            Taxes ‐Penalties               (18,000.00)                         (18,000.00)            (25,029.99)                                          139.06             7,029.99               30‐4610‐10‐00                            Interest Income                (12,000.00)                         (12,000.00)            (18,124.34)           (1,367.67)                      151.04             6,124.34               Subtotal object ‐ 0  (2,823,240.00)                    (2,823,240.00)      (3,164,677.54)     (1,367.67)                      112.09             341,437.54         Program number:                                      (2,823,240.00)                    (2,823,240.00)      (3,164,677.54)     (1,367.67)                      112.09             341,437.54         Department number:   10  Administrative                 (2,823,240.00)                    (2,823,240.00)      (3,164,677.54)     (1,367.67)                      112.09             341,437.54                        Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (2,823,240.00)                    (2,823,240.00)      (10,104,287.84)   (1,367.67)                      357.90             7,281,047.84       30‐8200‐00‐00                            OFU: Pmt to bond escrow agent                                                  7,520,684.44                                      ‐                    (7,520,684.44)     Subtotal object ‐ 0                                                 7,520,684.44                                      ‐                    (7,520,684.44)    Program number:                                                                                     7,520,684.44                                      ‐                    (7,520,684.44)    Department number:       Non departmental                                                              7,520,684.44                                      ‐                    (7,520,684.44)     30‐6186‐10‐00                            2013 GO Ref Bond               282,672.22                        282,672.22           282,672.23                                         100.00             (0.01)                     30‐6191‐10‐00                            2010 Tax Note Payment          365,166.25                        365,166.25           365,166.25                                         100.00                              30‐6192‐10‐00                            2011 Ref Bond Pmt              177,791.00                        177,791.00           177,791.00                                         100.00                              30‐6193‐10‐00                            2012 GO Bond Payment           112,412.50                        112,412.50           112,412.50                                         100.00                              30‐6197‐10‐00                            2004 CO Bond Payment           329,992.00                        329,992.00           60,496.00                                           18.33               269,496.00          30‐6198‐10‐00                            2006 Bond Payment              455,033.00                        455,033.00           455,032.81                                         100.00             0.19                       30‐6199‐10‐00                            2008 CO Bond Payment           1,078,313.00                     1,078,313.00        1,078,312.50                                      100.00             0.50                       30‐6200‐10‐00                            Bond Administrative Fees       20,000.00                           20,000.00             77,190.24            1,040.00                         385.95             (57,190.24)           Subtotal object ‐ 0  2,821,379.97                     2,821,379.97        2,609,073.53       1,040.00                         92.48               212,306.44         Program number:                                      2,821,379.97                     2,821,379.97        2,609,073.53       1,040.00                         92.48               212,306.44         Department number:   10  Administrative                 2,821,379.97                     2,821,379.97        2,609,073.53       1,040.00                         92.48               212,306.44                        Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 2,821,379.97                     2,821,379.97        10,129,757.97    1,040.00                         359.04             (7,308,378.00)    Fund number:   30  Interest and Sinking           (1,860.03)                             (1,860.03)              25,470.13            (327.67)                            ‐‐‐(27,330.16)           40‐4100‐10‐00                            Charges for Services           (30,000.00)                         (30,000.00)            (27,360.00)           (2,880.00)                      91.20               (2,640.00)             40‐4610‐10‐00                            Interest Income                (500.00)                                (500.00)                  (578.95)                (53.65)                             115.79             78.95                    40‐4995‐10‐00                            Transfer In                    (19,160.00)                         (19,160.00)            (2,160.00)             (180.00)                           11.27               (17,000.00)           Subtotal object ‐ 0  (49,660.00)                         (49,660.00)            (30,098.95)           (3,113.65)                      60.61               (19,561.05)          Program number:                                      (49,660.00)                         (49,660.00)            (30,098.95)           (3,113.65)                      60.61               (19,561.05)          Department number:   10  General Fund                   (49,660.00)                         (49,660.00)            (30,098.95)           (3,113.65)                      60.61               (19,561.05)                         Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (49,660.00)                         (49,660.00)            (30,098.95)           (3,113.65)                      60.61               (19,561.05)           40‐5160‐10‐00                            MERP H & D Expense ‐ GF        49,000.00                           49,000.00             27,617.82            4,028.94                         56.36               21,382.18            Subtotal object ‐ 0  49,000.00                           49,000.00             27,617.82            4,028.94                         56.36               21,382.18           Program number:                                      49,000.00                           49,000.00             27,617.82            4,028.94                         56.36               21,382.18           Department number:   10  General Fund                   49,000.00                           49,000.00             27,617.82            4,028.94                         56.36               21,382.18                          Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 49,000.00                           49,000.00             27,617.82            4,028.94                        56.36               21,382.18           Fund number:   40  Internal Service Fund          (660.00)                                (660.00)                  (2,481.13)             915.29                            375.93             1,821.13               41‐4995‐00‐00                            Transfer In                                                                   (800,000.00)         (800,000.00)                  ‐                    800,000.00          Subtotal object ‐ 0                                                 (800,000.00)         (800,000.00)                  ‐                    800,000.00         Program number:                                                                                     (800,000.00)         (800,000.00)                  ‐                    800,000.00         Department number:                                                                                     (800,000.00)         (800,000.00)                  ‐                    800,000.00                        Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐                                                 (800,000.00)         (800,000.00)                  ‐                    800,000.00         Fund number:   41  Vehicle/Equipment Replacement                                                  (800,000.00)         (800,000.00)                  ‐                    800,000.00         34 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           45‐4001‐10‐00                            Storm Drainage Utility Fee     (228,800.00)                        (228,800.00)          (247,660.30)         (21,587.65)                     108.24             18,860.30            45‐4610‐10‐00                            Interest Storm Utility         (1,600.00)                             (1,600.00)              (1,923.48)             (34.73)                             120.22             323.48                  Subtotal object ‐ 0  (230,400.00)                       (230,400.00)          (249,583.78)         (21,622.38)                    108.33             19,183.78           Program number:                                      (230,400.00)                       (230,400.00)          (249,583.78)         (21,622.38)                    108.33             19,183.78           Department number:   10  Administration                 (230,400.00)                       (230,400.00)          (249,583.78)         (21,622.38)                    108.33             19,183.78                          Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (230,400.00)                       (230,400.00)          (249,583.78)         (21,622.38)                    108.33             19,183.78            45‐5110‐10‐00                            Salaries                       28,514.00                           28,514.00             28,477.44            3,509.76                         99.87               36.56                    45‐5115‐10‐00                            Salaries‐Overtime              2,000.00                              2,000.00                2,302.72               269.19                            115.14             (302.72)                 45‐5140‐10‐00                            Salaries‐Longevity Pay         195.00                                 195.00                                                                    ‐                    195.00                  45‐5145‐10‐00                           Social Security Expense        1,904.00                             1,904.00                1,887.02               219.91                            99.11               16.98                    45‐5150‐10‐00                            Medicare Expense               445.00                                 445.00                   441.32                 51.43                              99.17               3.68                       45‐5155‐10‐00                            SUTA Expense                   31.00                                    31.00                     216.00                                                 696.77             (185.00)                 45‐5160‐10‐00                            Health Insurance               5,400.00                              5,400.00                3,764.34               472.90                            69.71               1,635.66               45‐5165‐10‐00                           Dental Expense                 360.00                                 360.00                   66.46                   40.90                             18.46               293.54                  45‐5170‐10‐00                            Life Ins/AD&D                  64.00                                    64.00                     94.96                   12.61                              148.38             (30.96)                   45‐5175‐10‐00                            Liability (TML) Workers Comp   39.00                                    39.00                     1,447.69                                                ‐‐‐(1,408.69)             45‐5180‐10‐00                            TMRS Expense                   3,224.00                              3,224.00                3,334.45               411.87                            103.43             (110.45)                 45‐5185‐10‐00                           Long Term/Short Term Disabilit 53.00                                    53.00                     33.54                                                   63.28               19.46                    45‐5186‐10‐00                            WELLE‐Wellness Prog Reimb Empl 420.00                                 420.00                   421.75                 56.00                              100.42             (1.75)                     45‐5191‐10‐00                            Hiring Cost                    40.00                                    40.00                                                                      ‐                    40.00                    45‐5210‐10‐00                            Office Supplies                400.00                                 400.00                   347.28                 347.28                            86.82               52.72                    45‐5250‐10‐00                           Publications                   37.00                                    37.00                                                                     ‐                    37.00                    45‐5310‐10‐00                            Rental Expense                 7,800.00                              7,800.00                                                                 ‐                    7,800.00               45‐5320‐10‐00                            Repairs & Maiantenance         800.00                                 800.00                                                                    ‐                    800.00                  45‐5340‐10‐00                            Building Repairs               500.00                                 500.00                   246.17                 246.17                            49.23               253.83                  45‐5350‐10‐00                            Vehicle Expense                1,500.00                              1,500.00                1,479.00                                               98.60               21.00                    45‐5352‐10‐00                            Fuel                           2,000.00                              2,000.00                1,742.15               119.52                            87.11               257.85                  45‐5353‐10‐00                            Oil/Grease/Inspections         400.00                                 400.00                                                                    ‐                    400.00                  45‐5400‐10‐00                            Uniforms                       1,700.00                              1,700.00                727.33                 53.99                              42.78               972.67                  45‐5410‐10‐00                            Professional Services‐Storm Dr 5,000.00                              5,000.00                41,900.00            11,100.00                     838.00             (36,900.00)           45‐5480‐10‐00                           Contract Services              38,000.00                           38,000.00             13,674.00                           23,009.00           35.98               1,317.00               45‐5520‐10‐00                            Telephones                     300.00                 350.00                650.00                   412.18                 70.08                              63.41               237.82                  45‐5521‐10‐00                            Cell Phone Expense             350.00                 (350.00)                                                                                ‐                                     45‐5530‐10‐00                            Travel/Lodging/Meals Expense   200.00                                 200.00                                                                    ‐                    200.00                  45‐5536‐10‐00                            Training/Seminars              800.00                                800.00                                                                    ‐                    800.00                  45‐5620‐10‐00                            Tools & Equipment              2,000.00                              2,000.00                75.00                                                   3.75                  1,925.00               45‐5630‐10‐00                            Safety Equipment               1,500.00                              1,500.00                635.97                 109.99                            42.40               864.03                  45‐5640‐10‐00                            Signs & Hardware               600.00                                 600.00                   24.00                   24.00                              4.00                  576.00                  45‐5650‐10‐00                            Maintenance Materials          4,000.00              5,000.00             9,000.00                8,636.96               5,342.80                         95.97               363.04                  45‐6140‐10‐00                            Capital Expense‐Equipment      163,726.00         (5,000.00)           158,726.00           23,102.35                                           14.56               135,623.65          45‐6193‐10‐00                            2012 CO Bond Payment           106,918.00                        106,918.00           97,440.00            160.00                            91.14               9,478.00               45‐7143‐10‐00                            Transfer to Internal Serv. Fd  240.00                                 240.00                                                                    ‐                    240.00                  45‐7147‐10‐00                           Transfer to GF                 12,540.00                           12,540.00             12,540.00            1,045.00                         100.00                              Subtotal object ‐ 0  394,000.00                         394,000.00           245,470.08          23,663.40      23,009.00           62.30               125,520.92         Program number:                                      394,000.00                        394,000.00           245,470.08          23,663.40      23,009.00           62.30               125,520.92         Department number:   10  Administration                 394,000.00                         394,000.00           245,470.08          23,663.40      23,009.00           62.30               125,520.92                         Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 394,000.00                         394,000.00           245,470.08          23,663.40      23,009.00           62.30               125,520.92         Fund number:   45  Storm Drainage Utility Fund    163,600.00                        163,600.00           (4,113.70)             2,041.02         23,009.00           (2.51)                144,704.70         35 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           60‐4045‐60‐00                            Park Dedication‐Fees           (100,000.00)                        (100,000.00)          (275,746.01)         (24,136.61)                     275.75             175,746.01          60‐4055‐60‐00                            Park Improvement               (200,000.00)                        (200,000.00)          (765,796.00)         (75,000.00)                     382.90             565,796.00          60‐4530‐60‐00                            Contributions                                                                 (17,500.00)                                          ‐                    17,500.00            60‐4615‐60‐00                            Interest‐Park Dedication       (1,200.00)                             (1,200.00)              (2,207.74)             (305.98)                           183.98             1,007.74               60‐4620‐60‐00                           Interest‐Park Improvements     (350.00)                                (350.00)                  (1,081.70)             (215.39)                          309.06             731.70                  Subtotal object ‐ 0  (301,550.00)                       (301,550.00)          (1,062,331.45)     (99,657.98)                    352.29             760,781.45         Program number:                                      (301,550.00)                       (301,550.00)          (1,062,331.45)     (99,657.98)                    352.29             760,781.45         Department number:   60  Parks and Recreation           (301,550.00)                       (301,550.00)          (1,062,331.45)     (99,657.98)                    352.29             760,781.45                        Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (301,550.00)                       (301,550.00)          (1,062,331.45)     (99,657.98)                    352.29             760,781.45          60‐5290‐60‐00                           Miscellaneous Expense                                                        42,539.36            30.00                              ‐                    (42,539.36)           60‐5410‐60‐00                            Professional Services‐Pk Ded                                                  58,922.06                                           ‐                    (58,922.06)           60‐5411‐60‐00                            Professional Services‐Pk Imp   20,000.00            4,375.00             24,375.00             22,043.93                           831.07                 90.44               1,500.00               60‐6120‐60‐00                            Capital Exp‐Pk Improvements    30,000.00                           30,000.00             8,500.00                                               28.33               21,500.00            60‐6140‐60‐00                           Capital Exp‐Pk Dedication      650,000.00         (4,375.00)           645,625.00           3,500.00               2,800.00                        0.54                  642,125.00          Subtotal object ‐ 0  700,000.00                        700,000.00           135,505.35          2,830.00         831.07                 19.36               563,663.58         Program number:                                      700,000.00                        700,000.00           135,505.35          2,830.00         831.07                 19.36               563,663.58         Department number:   60  Parks and Recreation           700,000.00                        700,000.00           135,505.35          2,830.00         831.07                 19.36               563,663.58                        Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 700,000.00                        700,000.00           135,505.35          2,830.00         831.07                 19.36               563,663.58         Fund number:   60  Parks & Recreation Fund        398,450.00                        398,450.00           (926,826.10)         (96,827.98)     831.07                  ‐‐‐1,324,445.03       65‐4015‐99‐00                            Impact Fees ‐Water             (800,000.00)                       (800,000.00)          (1,666,658.00)     (200,074.00)                  208.33             866,658.00          65‐4020‐99‐00                            Impact Fees ‐Sewer             (700,000.00)                       (700,000.00)          (421,743.25)         (38,068.00)                    60.25               (278,256.75)         65‐4040‐99‐00                            Thoroughfare Impact Fees       (1,100,000.00)                    (1,100,000.00)      (1,324,403.63)     (87,598.00)                    120.40             224,403.63          65‐4041‐99‐00                            West Thorfare Imp. Fees Rev                                                    (416,658.75)         (87,999.75)                    ‐                    416,658.75          65‐4615‐99‐00                            Interest‐Water Impact Fee      (4,000.00)                             (4,000.00)              (4,657.07)             (432.44)                           116.43             657.07                  65‐4620‐99‐00                            Interest‐Sewer Impact Fee      (4,000.00)                             (4,000.00)              (2,163.93)             (198.60)                           54.10               (1,836.07)             65‐4640‐99‐00                           Interest‐Thorfare Imp Fee      (12,000.00)                         (12,000.00)            (4,441.41)             (428.91)                           37.01               (7,558.59)             65‐4641‐99‐00                            Interest‐West Thorfare imp fee                                                 (1,601.81)             (138.98)                           ‐                    1,601.81               Subtotal object ‐ 0  (2,620,000.00)                    (2,620,000.00)      (3,842,327.85)     (414,938.68)                  146.65             1,222,327.85      Program number:                                      (2,620,000.00)                    (2,620,000.00)      (3,842,327.85)     (414,938.68)                  146.65             1,222,327.85      Department number:   99  Impact Fees                    (2,620,000.00)                    (2,620,000.00)      (3,842,327.85)     (414,938.68)                  146.65             1,222,327.85                     Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (2,620,000.00)                    (2,620,000.00)      (3,842,327.85)     (414,938.68)                  146.65             1,222,327.85       65‐5415‐99‐00                            Professional Serv‐Water Imp Fe 1,220,000.00                     1,220,000.00        103,429.12          4,404.63                         8.48                  1,116,570.88       65‐5420‐99‐00                            Professional Serv‐Sewer Imp Fe 255,000.00                        255,000.00           23,947.65            12,688.19      1,012.35             9.39                  230,040.00          65‐5440‐99‐00                            Professional Serv‐Thorfare Imp 60,000.00                           60,000.00             2,027.00                               4,750.00             3.38                  53,223.00            65‐6115‐99‐00                            Capital Expenditure‐Water                                                     477,643.25                                         ‐                    (477,643.25)         65‐6140‐99‐00                            Capital Expenditure‐Thorofare                                                  298,363.86          19,569.86                     ‐                    (298,363.86)         65‐7144‐99‐00                            Transfer to Capital Proj Fund  300,000.00                        300,000.00                                                           ‐                    300,000.00          Subtotal object ‐ 0  1,835,000.00                     1,835,000.00        905,410.88          36,662.68      5,762.35             49.34               923,826.77         Program number:                                      1,835,000.00                     1,835,000.00        905,410.88          36,662.68      5,762.35             49.34               923,826.77         Department number:   99  Impact Fees                    1,835,000.00                     1,835,000.00        905,410.88          36,662.68      5,762.35             49.34               923,826.77                        Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 1,835,000.00                     1,835,000.00        905,410.88          36,662.68      5,762.35             49.34               923,826.77         Fund number:   65  Impact Fees                    (785,000.00)                       (785,000.00)          (2,936,916.97)     (378,276.00)   5,762.35             374.13             2,146,154.62       67‐4530‐10‐00                            Police Donation Inc            (16,000.00)                         (16,000.00)            (15,317.00)           (747.00)                           95.73               (683.00)                 67‐4531‐10‐00                            Fire Dept‐Donation Inc         (12,000.00)                         (12,000.00)            (10,526.00)           (561.00)                           87.72               (1,474.00)             67‐4532‐10‐00                            Safety Fair Donations          (2,000.00)                             (2,000.00)                                                               ‐                    (2,000.00)             67‐4535‐10‐00                            Child Safety Inc               (9,000.00)                             (9,000.00)              (11,762.38)                                          130.69             2,762.38               67‐4536‐10‐00                            Court Security Revenue         (2,900.00)                            (2,900.00)              (5,456.12)             (511.90)                           188.14             2,556.12               67‐4537‐10‐00                            Technology Fd Revenue          (4,000.00)                             (4,000.00)              (7,264.80)             (682.52)                           181.62             3,264.80              36 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           67‐4550‐10‐00                            Special Revenue ‐ Other                                                       (1,550.95)                                             ‐                    1,550.95               67‐4610‐10‐00                            Interest Income                                                               (4,085.51)             (335.42)                           ‐                    4,085.51               67‐4721‐10‐00                            Country Xmas Donations         (10,000.00)                         (10,000.00)            (20,151.00)           (1,900.00)                      201.51             10,151.00            67‐4761‐10‐00                            Tree Mitigation Revenue                                                       (14,175.00)                                          ‐                    14,175.00            67‐4915‐10‐00                            Escrow Income                                                                 (288,939.03)         (146,316.46)                  ‐                    288,939.03          67‐4916‐10‐00                            Cash Seizure Forfeit‐PD        (500.00)                                (500.00)                  (3,250.00)                                             650.00             2,750.00               Subtotal object ‐ 0  (56,400.00)                         (56,400.00)            (382,477.79)         (151,054.30)                  678.15             326,077.79         Program number:                                      (56,400.00)                         (56,400.00)            (382,477.79)         (151,054.30)                  678.15             326,077.79         Department number:   10  Administrative                 (56,400.00)                         (56,400.00)            (382,477.79)         (151,054.30)                  678.15             326,077.79                        Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (56,400.00)                         (56,400.00)            (382,477.79)         (151,054.30)                  678.15             326,077.79          67‐5201‐10‐00                           Special Revenue Expense‐Other                                                  80.00                   40.00                              ‐                    (80.00)                   67‐5202‐10‐00                            Country Xmas Expense           10,000.00                           10,000.00             10,001.30                                           100.01             (1.30)                     67‐5203‐10‐00                            Court Technology Expense       12,200.00                           12,200.00             15,310.33                                           125.50             (3,110.33)             67‐5204‐10‐00                            Court Security Expense         2,500.00                              2,500.00                884.00                 136.00                            35.36               1,616.00               67‐5205‐10‐00                           Police Donation Exp            8,000.00              (1,000.00)           7,000.00                4,000.00                                              57.14               3,000.00               67‐5206‐10‐00                            Fire Dept Donation Exp         8,000.00                              8,000.00                4,266.38               90.00                              53.33               3,733.62               67‐5207‐10‐00                            Health & Safety Fair Exp       1,500.00                              1,500.00                                                                 ‐                    1,500.00               67‐5208‐10‐00                            Child Safety Expense           1,000.00              1,000.00             2,000.00                1,114.34               497.34                            55.72               885.66                  67‐5209‐10‐00                            Escrow Expense                 15,500.00                           15,500.00             182,024.45                                          ‐‐‐(166,524.45)         67‐5216‐10‐00                            Volunteer Per Diem Expense                                                     520.00                                                 ‐                    (520.00)                 67‐5291‐10‐00                            Special Operations             500.00                                 500.00                                                                    ‐                    500.00                  67‐5292‐10‐00                            PD Seizure Expense                                                            200.00                                                 ‐                    (200.00)                 Subtotal object ‐ 0  59,200.00                           59,200.00             218,400.80          763.34                            368.92             (159,200.80)        Program number:                                      59,200.00                           59,200.00             218,400.80          763.34                            368.92             (159,200.80)        Department number:   10  Administrative                 59,200.00                           59,200.00             218,400.80          763.34                            368.92             (159,200.80)                       Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 59,200.00                           59,200.00             218,400.80          763.34                            368.92             (159,200.80)        Fund number:   67  Special Revenue‐Donations      2,800.00                              2,800.00                (164,076.99)         (150,290.96)                   ‐‐‐166,876.99          73‐5160‐10‐00                            Health Insurance                                                              21.32                                                  ‐                    (21.32)                   Subtotal object ‐ 0                                                 21.32                                                   ‐                    (21.32)                  Program number:                                                                                     21.32                                                   ‐                    (21.32)                  Department number:   10  Administration                                                                21.32                                                   ‐                    (21.32)                                 Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐                                                 21.32                                                   ‐                    (21.32)                  Fund number:   73  Empl'ee Health Trust Fund                                                     21.32                                                   ‐                    (21.32)                   75‐4530‐10‐00                            Contributions                                                                 (105,000.00)                                        ‐                    105,000.00          75‐4611‐10‐00                            Interest‐2004 Bond             (1,000.00)                            (1,000.00)              (2,017.25)             (166.32)                           201.73             1,017.25               75‐4612‐10‐00                            Interest‐2006 Bond             (1,000.00)                             (1,000.00)              (292.05)                (46.75)                             29.21               (707.95)                 75‐4613‐10‐00                            Interest 2008 Bond             (1,000.00)                             (1,000.00)              (15,056.14)           (1,115.95)                       ‐‐‐14,056.14            75‐4615‐10‐00                            Interest‐2011 Refd Bond        (70.00)                                  (70.00)                                                                     ‐                    (70.00)                   75‐4616‐10‐00                            Interest 2012 GO Bond          (5,000.00)                            (5,000.00)              (10,814.73)           (885.49)                           216.30             5,814.73               75‐4995‐10‐00                            Transfer In                                                                   (750,000.00)         (750,000.00)                  ‐                    750,000.00          75‐4999‐10‐00                            Bond Proceeds                  (1,965,000.00)                    (1,965,000.00)      (1,000,000.00)                                    50.89               (965,000.00)         Subtotal object ‐ 0  (1,973,070.00)                    (1,973,070.00)      (1,883,180.17)     (752,214.51)                  95.44               (89,889.83)          Program number:                                      (1,973,070.00)                    (1,973,070.00)      (1,883,180.17)     (752,214.51)                  95.44               (89,889.83)          Department number:   10  Capital Projects               (1,973,070.00)                    (1,973,070.00)      (1,883,180.17)     (752,214.51)                  95.44               (89,889.83)                         Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (1,973,070.00)                    (1,973,070.00)      (1,883,180.17)     (752,214.51)                  95.44               (89,889.83)           75‐5110‐10‐00                            Salaries & Wages               92,820.00                           92,820.00             88,869.14            10,394.22                     95.74               3,950.86               75‐5140‐10‐00                            Salaries ‐ Longevity           459.00                                 459.00                                                                    ‐                    459.00                  75‐5141‐10‐00                            Salary ‐ Incentive             300.00                                 300.00                                                                    ‐                    300.00                 37 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           75‐5145‐10‐00                            Social Security Expense        5,802.00                              5,802.00                5,295.80               605.94                            91.28               506.20                  75‐5150‐10‐00                            Medicare Expense               1,357.00                              1,357.00                1,238.53               141.71                            91.27               118.47                  75‐5155‐10‐00                            SUTA Expense                   93.00                                    93.00                     (45.00)                                                  (48.39)              138.00                  75‐5160‐10‐00                            Health Insurance               5,400.00                              5,400.00                7,459.46               1,582.14                         138.14             (2,059.46)             75‐5165‐10‐00                           Dental Insurance               360.00                                 360.00                   281.16                 38.34                             78.10               78.84                    75‐5170‐10‐00                            Life Insurance/AD&D            114.00                                 114.00                   94.17                   11.82                              82.61               19.83                    75‐5175‐10‐00                            Liability (TML) Workers' Comp  118.00                                 118.00                   145.67                                                 123.45             (27.67)                   75‐5180‐10‐00                            TMRS Expense                   9,826.00                              9,826.00                9,496.42               1,116.34                         96.65               329.58                  75‐5185‐10‐00                           Long Term/Short Term Disabilit 173.00                                 173.00                                                                    ‐                    173.00                  75‐5186‐10‐00                            WELLE‐Wellness Prog Reimb‐Empl 420.00                                 420.00                                                                    ‐                    420.00                  75‐5212‐10‐00                            Building Supplies                                                             42.15                                                   ‐                    (42.15)                   75‐5412‐10‐00                            Professional Serv‐2006 Bond                                                    15,373.75                                           ‐                    (15,373.75)           75‐5419‐10‐00                            Professional Services                                                         35,290.00                                          ‐                    (35,290.00)           75‐5419‐10‐00‐1205‐ST                    Professional Services                                                         182.60                                                 ‐                    (182.60)                 75‐5419‐10‐00‐1207‐ST                    Professional Services                                                         175.00                                                 ‐                    (175.00)                 75‐5419‐10‐00‐1304‐PK                    Professional Services                                                         166.60                                                 ‐                    (166.60)                 75‐5419‐10‐00‐1401‐FC                    Professional Services                                                         113,160.50          76,620.50      119,389.50         ‐                    (232,550.00)         75‐5419‐10‐00‐1402‐FC                   Professional Services                                                         4,863.91               3,663.91         44,136.09           ‐                    (49,000.00)           75‐5419‐10‐00‐1405‐ST                    Professional Services                                                         125,350.00          83,725.00      73,750.00           ‐                    (199,100.00)         75‐5419‐10‐00‐1408‐TR                    Professional Services                                                         23,804.00            21,625.60      19,796.00           ‐                    (43,600.00)           75‐5419‐10‐00‐1411‐TR                    Professional Services                                                         10,700.00            4,280.00                         ‐                    (10,700.00)           75‐5419‐10‐00‐1412‐ST                   Professional Services                                                         28,000.00            28,000.00      21,500.00           ‐                    (49,500.00)           75‐5419‐10‐00‐1416‐ST                    Professional Services                                                         5,800.00               5,800.00         200.00                 ‐                    (6,000.00)             75‐5520‐10‐00                            Telephone Expense                                                             966.67                 113.58                            ‐                    (966.67)                 75‐5533‐10‐00                            Mileage Expense                                                               2,672.20                                               ‐                    (2,672.20)             75‐6112‐10‐00                            Capital Expenditures‐2006 Bond                                                3,411.25                                             ‐                    (3,411.25)             75‐6113‐10‐00                            Capital Expenditure 2008 Bond                                                  2,310,449.89       782.93                            ‐                    (2,310,449.89)     75‐6116‐10‐00                            Capital Expenditure ‐ WS Prjts                                                1,100.00                                               ‐                    (1,100.00)             75‐6120‐10‐00                            Non‐Bond Capital Expenditures                                                  3,289.72               3,289.72                         ‐                    (3,289.72)             75‐6610‐10‐00                            Construction                   4,662,758.00                     4,662,758.00                                        3,599,581.00     ‐                    1,063,177.00       75‐6610‐10‐00‐1205‐ST                   Construction                                                                  1,254,173.54       988,407.28    81,816.76           ‐                    (1,335,990.30)     75‐6610‐10‐00‐1207‐ST                    Construction                                                                  337,378.84          337,378.84    476,614.66         ‐                    (813,993.50)         75‐6610‐10‐00‐1304‐PK                    Construction                                                                  400,836.80          159,776.55    93,093.45           ‐                    (493,930.25)         75‐6610‐10‐00‐1404‐PK                    Construction                                                                  384,930.00                                         ‐                    (384,930.00)         75‐6610‐10‐00‐1405‐ST                   Construction                                                                                                 11,465.00           ‐                    (11,465.00)           75‐6610‐10‐00‐1407‐ST                    Construction                                                                  19,531.80                                           ‐                    (19,531.80)           75‐6610‐10‐00‐1411‐TR                    Construction                                                                  92,766.70            92,766.70      7,356.25             ‐                    (100,122.95)         75‐6610‐10‐00‐1413‐ST                    Construction                                                                  167,980.75          167,980.75                   ‐                    (167,980.75)         Subtotal object ‐ 0  4,780,000.00                     4,780,000.00        5,455,232.02       1,988,101.87 4,548,698.71     114.13             (5,223,930.73)    Program number:                                      4,780,000.00                     4,780,000.00        5,455,232.02       1,988,101.87 4,548,698.71     114.13             (5,223,930.73)    Department number:   10  Capital Projects               4,780,000.00                     4,780,000.00        5,455,232.02       1,988,101.87 4,548,698.71     114.13             (5,223,930.73)                   Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 4,780,000.00                     4,780,000.00        5,455,232.02       1,988,101.87 4,548,698.71     114.13             (5,223,930.73)    Fund number:   75  Capital Projects               2,806,930.00                     2,806,930.00        3,572,051.85       1,235,887.36 4,548,698.71     127.26             (5,313,820.56)     76‐4610‐10‐00                            Interest Income                (50,000.00)                         (50,000.00)            (36,564.83)           (2,954.95)                      73.13               (13,435.17)           76‐4996‐10‐00                            Transfers In                                  (3,000,000.00)   (3,000,000.00)      (3,000,000.00)                                    100.00                              76‐4999‐10‐00                            Bond Proceeds                  (1,000,000.00)     (12,570,000.00) (13,570,000.00)    (12,570,000.00)                                  92.63               (1,000,000.00)     Subtotal object ‐ 0  (1,050,000.00)     (15,570,000.00) (16,620,000.00)    (15,606,564.83)   (2,954.95)                      93.90               (1,013,435.17)    Program number:                                      (1,050,000.00)     (15,570,000.00) (16,620,000.00)    (15,606,564.83)   (2,954.95)                      93.90               (1,013,435.17)    38 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget          Department number:   10  Capital Projects‐W/S           (1,050,000.00)     (15,570,000.00) (16,620,000.00)    (15,606,564.83)   (2,954.95)                       93.90               (1,013,435.17)                    Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (1,050,000.00)     (15,570,000.00) (16,620,000.00)    (15,606,564.83)   (2,954.95)                       93.90               (1,013,435.17)     76‐5419‐10‐00                            Professional Services                         15,570,000.00  15,570,000.00     15,578,922.00                                   100.06             (8,922.00)             76‐5419‐10‐00‐0407‐WA                    Professional Services                                                         1,600.00                                               ‐                    (1,600.00)             76‐6610‐10‐00                            Construction                   1,000,000.00                     1,000,000.00                                                        ‐                    1,000,000.00       76‐6610‐10‐00‐1202‐WA                    Construction                                                                  156,150.82                                         ‐                    (156,150.82)         76‐6610‐10‐00‐1203‐SW                    Construction                                                                  3,327.30                                               ‐                    (3,327.30)             76‐6610‐10‐00‐1203‐WA                    Construction                                                                  5,428.75                                               ‐                    (5,428.75)             76‐6610‐10‐00‐1204‐WA                    Construction                                                                  3,430,839.00       211,030.49                   ‐                    (3,430,839.00)     Subtotal object ‐ 0  1,000,000.00      15,570,000.00  16,570,000.00     19,176,267.87    211,030.49                   115.73             (2,606,267.87)    Program number:                                      1,000,000.00      15,570,000.00  16,570,000.00     19,176,267.87    211,030.49                   115.73             (2,606,267.87)    Department number:   10  Capital Projects‐W/S           1,000,000.00      15,570,000.00  16,570,000.00     19,176,267.87    211,030.49                   115.73             (2,606,267.87)                   Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 1,000,000.00      15,570,000.00  16,570,000.00     19,176,267.87    211,030.49                   115.73             (2,606,267.87)    Fund number:   76  Capital Projects ‐ Water/Sewer (50,000.00)                         (50,000.00)            3,569,703.04       208,075.54                    ‐‐‐(3,619,703.04)     80‐4120‐65‐00                           Sales Taxes ‐ EDC              (675,000.00)                       (675,000.00)          (913,614.54)         (82,733.71)                    135.35             238,614.54          80‐4610‐65‐00                            Interest Income                (12,000.00)                         (12,000.00)            (18,995.87)           (1,669.58)                      158.30             6,995.87               80‐4910‐65‐00                            Other Revenue                                                                 (4,753.72)             (129.60)                           ‐                    4,753.72               Subtotal object ‐ 0  (687,000.00)                       (687,000.00)          (937,364.13)         (84,532.89)                    136.44             250,364.13         Program number:                                      (687,000.00)                       (687,000.00)          (937,364.13)         (84,532.89)                    136.44             250,364.13         Department number:   65  Economic Development           (687,000.00)                       (687,000.00)          (937,364.13)         (84,532.89)                    136.44             250,364.13                        Revenue                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ (687,000.00)                       (687,000.00)          (937,364.13)         (84,532.89)                    136.44             250,364.13          80‐5110‐65‐00                            Salaries & Wages               229,000.00                        229,000.00           230,196.03          28,405.60                     100.52             (1,196.03)             80‐5115‐65‐00                            Salaries ‐ Overtime                                                           510.94                 23.45                              ‐                    (510.94)                 80‐5140‐65‐00                            Salaries ‐ Longevity Pay       260.00                                260.00                   65.00                                                   25.00               195.00                  80‐5142‐65‐00                            Car Allowance                  6,000.00                              6,000.00                6,023.10               738.46                            100.39             (23.10)                   80‐5143‐65‐00                            Cell Phone Allowance                          3,510.00             3,510.00                3,708.00               378.00                            105.64             (198.00)                 80‐5145‐65‐00                            Social Security Expense        14,570.00                           14,570.00             13,061.35            1,749.31                         89.65               1,508.65               80‐5150‐65‐00                            Medicare Expense               3,410.00                             3,410.00                3,345.80               409.11                            98.12               64.20                    80‐5155‐65‐00                            SUTA Expense                   27.00                    823.00                850.00                   387.00                                                 45.53               463.00                  80‐5160‐65‐00                            Health Insurance               11,160.00                           11,160.00             19,706.69            4,129.36                         176.58             (8,546.69)             80‐5165‐65‐00                            Dental Insurance               900.00                                 900.00                   883.74                 122.69                            98.19               16.26                    80‐5170‐65‐00                            Life Insurance/AD&D            25.00                    275.00                300.00                   417.18                 73.31                             139.06             (117.18)                 80‐5175‐65‐00                            Liability (TML) Workers' Comp  500.00                 500.00                1,000.00                509.63                                                 50.96               490.37                  80‐5176‐65‐00                            TML Prop. & Liab Insurance     1,000.00              (237.00)               763.00                   763.10                                                 100.01             (0.10)                     80‐5180‐65‐00                            TMRS Expense                   24,675.00                           24,675.00             25,586.10            3,185.22                         103.69             (911.10)                 80‐5185‐65‐00                           Long Term/Short Term Disabilit 564.00                                 564.00                   448.40                                                 79.50               115.60                  80‐5186‐65‐00                            WELLE‐Wellness Prog Reimb‐Empl                                                 810.25                 112.00                            ‐                    (810.25)                 80‐5189‐65‐00                            Administrative Fees            2,400.00                              2,400.00                2,400.00               200.00                            100.00                              80‐5190‐65‐00                            Contract Labor                 4,500.00              (1,200.00)           3,300.00                3,485.00               425.00                            105.61             (185.00)                 80‐5191‐65‐00                           Hiring Cost                    300.00                                 300.00                   40.00                                                  13.33               260.00                  80‐5210‐65‐00                            Office Supplies                2,000.00              601.00                2,601.00                2,600.25               302.67                            99.97               0.75                       80‐5212‐65‐00                            Building Supplies              500.00                 70.00                  570.00                   567.37                                                 99.54               2.63                       80‐5220‐65‐00                            Office Equipment               3,500.00              200.00                3,700.00                3,693.52                                               99.83               6.48                       80‐5230‐65‐00                           Dues,Fees,& Subscriptions      4,700.00              300.00                5,000.00                5,451.21               492.84                            109.02             (451.21)                 80‐5240‐65‐00                            Postage and Delivery           2,000.00              (1,500.00)           500.00                   436.55                 122.08                            87.31               63.45                    80‐5265‐65‐00                            Promotional Expense            35,000.00            3,000.00             38,000.00             38,905.96            1,196.69                         102.38             (905.96)                 80‐5280‐65‐00                            Printing and Reproduction      2,000.00              400.00                2,400.00                2,362.07               129.60                            98.42               37.93                    80‐5290‐65‐00                            Miscellaneous Expense                                                         30.29                                                   ‐                    (30.29)                  39 TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORT‐‐ALL FUNDSSEPTEMBER 2014COMPARE TO 100.00%Current         Current         Currrent          Current         Current         Current          Year            Year            Year              YTD             Month                            %               Remaining        Account Number  Description Adopted Budget  Amendments      Amended Budget    Actual          Actual          Encumbrances    Percent YTD     Budget           80‐5305‐65‐00                            Chapt 380 Program Grant Exp                                                    7,107.00                                               ‐                    (7,107.00)             80‐5310‐65‐00                            Rental Expense                 30,000.00            8,865.00             38,865.00             38,864.97            3,543.54                         100.00             0.03                       80‐5330‐65‐00                            Copier Expense                 3,500.00                              3,500.00                3,585.68               452.96                            102.45             (85.68)                   80‐5340‐65‐00                            Building Repairs               200.00                                 200.00                                                                    ‐                    200.00                  80‐5410‐65‐00                           Professional Services          10,000.00            (4,011.00)           5,989.00                5,043.30                                              84.21               945.70                  80‐5412‐65‐00                            Audit Fees                     1,500.00                              1,500.00                1,500.00                                               100.00                              80‐5418‐65‐00                            IT Fees                        4,500.00              513.00                5,013.00                5,384.26               371.30                            107.41             (371.26)                 80‐5430‐65‐00                            Legal Fees                     15,000.00            (6,000.00)           9,000.00                11,147.25            3,900.00                         123.86             (2,147.25)             80‐5480‐65‐00                           Contracted Services            1,300.00                             1,300.00                206.70                 40.00                             15.90               1,093.30               80‐5520‐65‐00                            Telephones                     4,500.00              1,590.00             6,090.00                5,911.61               942.45                            97.07               178.39                  80‐5521‐65‐00                            Cell Phone Expense             3,200.00              (3,200.00)                                                                           ‐                                     80‐5524‐65‐00                            Gas‐Building                   350.00                                 350.00                   322.60                 14.98                              92.17               27.40                    80‐5525‐65‐00                            Electricity                    2,000.00                             2,000.00                2,108.45               205.50                            105.42             (108.45)                 80‐5526‐65‐00                            Water                          400.00                 501.00                901.00                   580.15                 60.32                              64.39               320.85                  80‐5530‐65‐00                            Travel/Lodging/Meals Expense   10,000.00                           10,000.00             10,679.03            1,649.81                         106.79             (679.03)                 80‐5531‐65‐00                            Prospect Mtgs/Business Meals   5,000.00                              5,000.00                5,060.29               1,004.60                         101.21             (60.29)                   80‐5533‐65‐00                            Mileage Expense                2,300.00                             2,300.00                2,500.83               1,032.89                         108.73             (200.83)                 80‐5536‐65‐00                            Training/Seminars              5,000.00                              5,000.00                5,510.00               500.00                            110.20             (510.00)                 80‐6015‐65‐00                            Project Incentives             100,000.00         (5,000.00)           95,000.00             55,000.00                                           57.90               40,000.00            Subtotal object ‐ 0  547,741.00                        547,741.00           526,906.65          55,913.74                     96.20               20,834.35           Program number:                                      547,741.00                        547,741.00           526,906.65          55,913.74                     96.20               20,834.35           Department number:   65  Economic Development           547,741.00                        547,741.00           526,906.65          55,913.74                     96.20               20,834.35                          Expense                        Subtotal ‐ ‐ ‐ ‐ ‐ ‐ 547,741.00                        547,741.00           526,906.65          55,913.74                     96.20               20,834.35           Fund number:   80  Economic Development Corporati (139,259.00)                       (139,259.00)          (410,457.48)         (28,619.15)                    294.74             271,198.48         40 "A PLACE WHERE EVERYONE MATTERS"Investment Portfolio SummaryJuly 1, 2014 ‐ September 30, 2014Prepared ByTrish FeatherstonAccounting ManagerTown of ProsperKent R. AustinFinance DirectorTown of ProsperItem 5c Item 5c TOWN OF PROSPER, TEXASINVENTORY HOLDING REPORT09/30/14ALL FUND TYPES EXCEPT EDCMaturity BreakBank Deposit 23,792,354 Subtotal - Cash 23,792,354 52.6%TexPool 6,507,754TexStar 8,540,261 Subtotal - Pools 15,048,015 33.3%Agencies, Treasuries, Muni Bonds & CD's0-3 months 1,029,8553-6 months 06-9 months 2,771,8489-12 months 2,586,035 Subtotal - Other < 1 year 6,387,738 14.1%‐5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 Town of Prosper ‐Maturity Break1 Day LiquidityTown of Prosper ‐Security TypeG:\Finance\Investment Policy\Investment Report September 2014Town Page 21-2 years02-3 years0> 3 years00.06% Subtotal - Other 1 or > 1 year0 0.0%Total45,228,106 100%Asset DiversificationBank Deposit23,792,354 52.6%TexPool6,507,754 14.4%TexStar8,540,261 18.9%Certificate of Deposit6,387,738 14.1%Total45,228,106 100.0%05,000,00010,000,00015,000,00020,000,00025,000,000Bank Deposit TexPool TexStar Certificate of DepositTown of Prosper ‐Security TypeG:\Finance\Investment Policy\Investment Report September 2014Town Page 2Item 5c TOWN OF PROSPER, TEXASCURRENT INVESTMENT PORTFOLIOAS OF SEPTEMBER 30, 2014ALL FUND TYPES (EXCEPT EDC) AS DEFINED IN TOWN'S INVESTMENT POLICY PURCHASE DAYS DAYS TOTYPE OF SETTLEMENT MATURITY HELD MATURITY % TOTAL WEIGHTED AVG WEIGHTEDCUSIP SECURITY PAR DATE DATE TERM 09/30/14 09/30/14 RATE MATURITY AVG. YIELDBank Deposit Cash 23,792,354 09/30/14 10/01/14 1 0 1 0.7500% 52.61% 0.526 0.39%TexPool Pool 6,507,754 09/30/14 10/01/14 1 0 1 0.0333% 14.39% 0.144 0.00%TexStar Pool 8,540,261 09/30/14 10/01/14 1 0 1 0.0330% 18.88% 0.189 0.01%CD 3000066 CD 1,029,855 12/12/13 12/12/14 365 292 73 0.3500% 2.28% 1.662 0.01%CD 3000155 CD 102,314 06/14/13 06/14/15 730 473 257 0.4500% 0.23% 0.581 0.00%CD 1071486 CD 2,669,534 06/10/14 06/10/15 365 112 253 0.3500% 5.90% 14.933 0.02%CD 1071487 CD 2,586,035 06/10/14 09/10/15 457 112 345 0.5500% 5.72% 19.726 0.03% 45,228,106 1,926 989 937 100.00%37.7620.47%G:\Finance\Investment Policy\Investment Report September 2014Town Page 3Item 5c Town of Prosper, TexasQuarterly Portfolio ChangeCash53%Pools33%CD's14%Total Portfolio Assets as of 9/30/2014 are $45,228,106Cash55%Pools32%CD's13%Total Portfolio Assets as of6/30/2014 are $47,386,465 Average Portfolio Yield:0.48%Average Portfolio Yield:0.47%Average Portfolio Maturity:48 daysAverage Portfolio Maturity:38 days% Maturing within 3 months: 86.5%% Maturing within 3 months:88.2%G:\Finance\Investment Policy\Investment Report September 2014Town Page 4Item 5c TOWN OF PROSPER, TEXASQUARTERLY POSITION CHANGE REPORTJuly 1, 2014 - September 30, 2014PURCHASEBOOK VALUEMARKET VALUETYPE OFCURRENT SETTLEMENT MATURITY BEGINNING ENDINGBEGINNING ENDINGCUSIP SECURITY PAR RATE DATE DATE 07/01/14 09/30/14 CHANGE 07/01/14 09/30/14 CHANGECash Positions: Bank Cash InvestmentsBank Deposit Cash23,792,354 Various09/30/14 10/01/14 25,958,924 23,792,354 (2,166,571) 25,958,924 23,792,354 (2,166,571) Subtotal Cash Positions23,792,35425,958,924 23,792,354 (2,166,571) 25,958,924 23,792,354 (2,166,571) Cash Positions: Pooled InvestmentsTexPool Pool6,507,754 0.033% 09/30/14 10/01/14 6,507,208 6,507,754546 6,507,208 6,507,754546 TexStar Pool8,540,261 0.033% 09/30/14 10/01/14 8,539,551 8,540,261710 8,539,551 8,540,261710 Subtotal Pool Investments 15,048,01515,046,759 15,048,015 1,256 15,046,759 15,048,015 1,256 Certificates of DepositCD 3000066 CD1,029,855 0.35% 12/12/13 12/12/14 1,028,947 1,029,855908 1,028,947 1,029,855 908 CD 3000155 CD102,314 0.45% 06/14/13 06/14/15 102,198 102,314116 102,198 102,314116 CD 1071486 CD2,669,534 0.35% 06/10/14 06/10/15 2,667,181 2,669,534 2,353 2,667,181 2,669,534 2,353 CD 1071487 CD2,586,035 0.55% 06/10/14 09/10/15 2,582,455 2,586,035 3,580 2,582,455 2,586,035 3,580 Subtotal CD's6,387,7386,380,781 6,387,738 6,957 6,380,781 6,387,738 6,957 Grand Total45,228,10647,386,465 45,228,106 (2,158,358) 47,386,465 45,228,106 (2,158,358)G:\Finance\Investment Policy\Investment Report September 2014Town Page 5Item 5c Page 1 of 1 To: Mayor and Town Council From: Kent R. Austin, Finance Director Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – October 28, 2014 Agenda Item: Consider and act upon a resolution accepting and approving the 2014 Tax Roll. Description of Agenda Item: The Texas Property Tax Code, Section 26.09 (e) requires the Town Council to approve the Appraised Roll with tax amounts entered by the Assessor. The Collin County Tax Assessor Collector provided the attached 2014 Tax Roll Summary with a total levy of $9,598,696.59. Although the enclosed document is titled “Collin County,” this refers to the Tax Assessor Collector, who performs tax collection for Prosper properties in both Collin and Denton Counties. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the resolution as to form and legality. Approval of this resolution is required by the Texas Property Tax Code, Section 26.09 (e). Attached Documents: 1. Resolution Town Staff Recommendation: Town staff recommends that the Town Council approve the resolution approving the 2014 Tax Roll as provided by the Assessor. Recommended Motion: I move to approve the resolution accepting and approving the 2014 Tax Roll. Prosper is a place where everyone matters. FINANCE Item 5d TOWN OF PROSPER, TEXAS RESOLUTION NO. 14-___ A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, ACCEPTING AND APPROVING THE 2014 TAX ROLL; RESOLVING OTHER MATTERS RELATING TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 26.09(e) of the Texas Property Tax Code requires the Town Council to approve the Tax Roll; and WHEREAS, the Town received notification from the Collin County Tax Assessor Collector as to the Tax Roll jurisdiction summary as of October 1, 2014, and WHEREAS, a summary statement of said 2014 Tax Roll is attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THAT: SECTION 1 All matters stated in the preamble of this Resolution are true and correct and are hereby incorporated into the body of this Resolution as if copied in their entirety. SECTION 2 The Town Council of the Town of Prosper, Texas, does hereby accept and approve the 2014 Tax Roll as submitted by the Collin County Tax Assessor Collector. SECTION 3 The attached Exhibit A constitutes the official Town of Prosper 2014 Tax Roll, containing a tax levy of $9,598,696.59. SECTION 4 This Resolution is effective on the date of passage by the Town Council. DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, ON THIS 28TH DAY OF OCTOBER, 2014. ___________________________________ Ray Smith, Mayor ATTEST: ____________________________________ Robyn Battle, Town Secretary APPROVED AS TO FORM AND LEGALITY: ____________________________________ Terrence S. Welch, Town Attorney Item 5d Page 1 of 2 To: Mayor and Town Council From: Robyn Battle, Town Secretary Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – October 28, 2014 Agenda Item: Consider and act upon approving a Priority Support Agreement between VP Imaging, Inc., dba DocuNav Solutions, and the Town of Prosper, Texas, related to the upgrade and maintenance of the Town's Laserfiche software; and authorizing the Town Manager to execute same. Description of Agenda Item: The Town first entered into a three-year agreement with DocuNav Solutions in August of 2011 for Laserfiche software to enhance the Town’s electronic document management capabilities. The agreement was renewed for another three years in August of 2014. Currently, Laserfiche is being utilized by the Town Secretary’s Office for electronic storage of the Town’s vital records. These include ordinances, resolutions, minutes, contracts, budgets, audits, easements, right-of- way documents, and deeds. Laserfiche not only provides secure electronic storage of documents, but allows the Town’s documents to be completely searchable using optical character recognition technology. This upgrade of Laserfiche software and services would expand Laserfiche capabilities to the Municipal Court and Human Resources Department, allowing each of these departments to safely store their electronic records, and eventually eliminate the need for some paper records. The upgrade to the Town Secretary’s Office includes a records management module which can assist in determining the appropriate retention period for records, and also identify records that are eligible for destruction once their state-mandated retention period has been met. The records management module can be used Town-wide for all departments using Laserfiche. The Municipal Court module will include specialized software to integrate with the Court’s existing Municipal Court Records Software (MCRS). The upgraded services in this agreement are part of a multi-year plan to expand the use of Laserfiche Town-wide. The agreement includes software installation, a support and maintenance agreement, and professional services for end- user training. This purchase falls within the definition of a procurement that is available from only one source (Chapter 252 of the Local Government Code) and is exempt from competitive bidding requirements. The Town currently has a Laserfiche Software Assurance Plan (LSAP) in place with DocuNav Solutions, which dictates that DocuNav is the Town's Value-Added Reseller (VAR) of record. As such, DocuNav is the only VAR that can provide upgrades and service to the Town's Laserfiche software. Therefore, a sole source environment exists. Prosper is a place where everyone matters. TOWN SECRETARY’S OFFICE Item 5e Page 2 of 2 The initial term of the Priority Support Agreement will be one year, and renew for successive one-year periods. Budget Impact: The cost of the Laserfiche upgrade will be $35,602. This includes a one-time cost for Microsoft SQL Server upgrade, Laserfiche software, and professional services totaling $31,614. The additional annual support and maintenance cost is $3,988 per year. The cost of the project will be funded by the Town Secretary’s Contract Services budget. Subsequent annual expenditures will be subject to appropriations granted in future fiscal years. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the Priority Support Agreement as to form and legality. Attached Documents: 1. Proposal 2. Priority Support Agreement 3. Sole Source Letter Town Staff Recommendation: Town staff recommends the Town Council approve a Priority Support Agreement between VP Imaging, Inc,. dba DocuNav Solutions, and the Town of Prosper, Texas, related to the upgrade and maintenance of the Town's Laserfiche software; and authorizing the Town Manager to execute same. Proposed Motion: I move to approve a Priority Support Agreement between VP Imaging, Inc., dba DocuNav Solutions, and the Town of Prosper, Texas, related to the upgrade and maintenance of the Town's Laserfiche software; and authorize the Town Manager to execute same. Item 5e VP Imaging, Inc. dba DocuNav Solutions 8501 Wade Blvd, Suite 760 Frisco, Texas 75034 PROPOSAL Robyn Battle Town of Prosper robyn_battle@prospertx.gov (972) 569-1011 Town Secretary's Office DocuNav Contact: Date:10/7/2014 Ashley Jackson Quote:44003-2-TS SOFTWARE 1 MSE30 Trade Up to MS SQL Server from MS SQL Express Server $3,500.00 $3,500.00 1 MSM60 Laserfiche Avante Records Management Module $6,000.00 $6,000.00 PRIORITY SUPPORT 1 DSA PR Priority Annual (DSA) DocuNav Solutions Priority Support Agreement: See attached agreement for details. $2,850.00 $2,850.00 Includes: * 1 Qty Avante Records Management Module * 1 Qty MS SQL SERVER PROFESSIONAL SERVICES 3 DN ICT DocuNav Solutions Installation, Configuration, or Training Time On-site or Remotely @ $1,200.00/day (minimum 1/2 day when scheduling). Includes Travel and Expenses. $1,200.00 $3,600.00 Tasks: * DocuNav to configure and train on Records Management functions. * Includes End User Training DISCOUNT -1 DN DSC DocuNav Solutions Special Discount (7% off software.) $665.00 -$665.00 Subtotal $15,285.00 Tax EXEMPT Total $15,285.00 Sign Here Date *Note: All quotes expire 30 days from above date. Please call your DocuNav contact for any changes. Phone: 800-353-2320 www.docunav.com Fax: 469-327-4264 Item 5e Robyn Battle Town of Prosper robyn_battle@prospertx.gov (972) 569-1011 Municipal Courts Department DocuNav Contact: Date:10/7/2014 Ashley Jackson Quote:44003-2-MC SOFTWARE 2 DN NV DocuNav Navigator for Laserfiche and MCRS $200.00 $400.00 1 MCQ01 Laserfiche Avante Quick Fields $595.00 $595.00 1 MCQC3 Laserfiche Avante Zone OCR and Validation Package $2,795.00 $2,795.00 PRIORITY SUPPORT 1 DSA PR Priority Annual (DSA) DocuNav Solutions Priority Support Agreement: See attached agreement for details. $1,138.00 $1,138.00 Includes: * 2 Qty DN Navigator * 1 Qty Avante Quick Fields * 1 Qty Avante Zone OCR and Validation Package PROFESSIONAL SERVICES 8 DN ICT DocuNav Solutions Installation, Configuration, or Technical Time On-site or Remotely @ $1,200.00/day (minimum 1/2 day when scheduling). Includes Travel and Expenses. $1,200.00 $9,600.00 Tasks: * DocuNav to configure initial Laserfiche Volumes, Folder Trees, File Structures, Templates, and Quick Fields sessions. * DocuNav to configure Navigator to integrate with MCRS. * DocuNav to build associated Workflows for Court Processes * Laserfiche Refresher training for Celia O'Dell DISCOUNT -1 DN DSC DocuNav Solutions Special Discount (7% off software.) $265.30 -$265.30 Subtotal $14,262.70 Tax EXEMPT Total $14,262.70 Sign Here Date *Note: All quotes expire 30 days from above date. Please call your DocuNav contact for any changes. Phone: 800-353-2320 www.docunav.com Fax: 469-327-4264 Item 5e Robyn Battle Town of Prosper robyn_battle@prospertx.gov (972) 569-1011 Human Resources DocuNav Contact: Date:10/7/2014 Ashley Jackson Quote:44003-2-HR PROFESSIONAL SERVICES 4 DN ICT DocuNav Solutions Installation, Configuration, or Training Time On-site or Remotely @ $1,200.00/day (minimum 1/2 day when scheduling). Includes Travel and Expenses. $1,200.00 $4,800.00 Tasks: * DocuNav to configure initial Laserfiche Volumes, Folder Trees, File Structures, and Templates. * Includes End User Training Subtotal $4,800.00 Tax EXEMPT Total $4,800.00 Sign Here Date *Note: All quotes expire 30 days from above date. Please call your DocuNav contact for any changes. Phone: 800-353-2320 www.docunav.com Fax: 469-327-4264 Item 5e DOCUNAV SOLUTIONS PRIORITY SUPPORT AGREEMENT The cornerstone of the DocuNav Customer Support program is Priority Support Service. Priority Support Service provides expert troubleshooting. Priority Support Service additionally provides you with answers to ensure smooth, productive operation of your system. DocuNav Solutions technical support team consists of expert problem-solvers trained to support customers across their complete Laserfiche / DocuNav solution. They troubleshoot, identify problems, and provide issue resolution—even when the issue is beyond Laserfiche. Support extends to troubleshooting with scanners, security, firewalls, networks, dat abases, operating systems, virtual machines and interfaces with 3rd party applications. With a Priority Annual DocuNav Support Agreement (PR DSA), you’re entitled to the services listed below. Priority Support Services You can expect a response from our support team within 4 hours of reporting any issue to start the resolution process. Our PR DSA customers also receive expedited escalation of any issues that are mission critical to minimize system downtime. All support services start with an e-mail or phone call to the DocuNav support team. Customers should identify valid technical support contacts for their organization and inform DocuNav of their authorized contacts. Authorized contacts should first e-mail or call to report service issues/questions. Emails should be directed to support@docunav.com. The e-mail should include information regarding the issues and/or questions. To speak with the support team, call 800-353-2320, option 3. As our support staff works on your cases, they may bring in additional staff expertise as needed to resolve your issues or answer your questions. We will prioritize incoming email support issues and phone calls for our PR DSA customers (within the 4-hour response time); for example, a system failure will receive a response before a scanning issue. Priority Support includes:  4 Hour Response Time  Remote Log-in Capabilities  Support issues are logged into our system and tracked through completion  Issue escalation to software developers when appropriate  Annual 4 hour System Review with experienced DocuNav technical staff  Free enrollment to Laserfiche Certified Professional Program  Access to certain DocuNav specialized products at no additional charge— to enhance solution  Access to the Laserfiche Software Assurance Plan (LSAP) Priority Support Services offers assistance with:  Installation and operation support services— to verify the software is operational  Information services— to interpret error messages and suggest corrective actions  Troubleshooting services across complete solution— to verify issues being addressed (even when issue extends beyond Laserfiche), to suggest problem-solving techniques, to determine work around solutions, to identify and resolve issues with supported peripherals and hardware  Advice on proper system configuration and general best practices suggestions for Laserfiche Administration Item 5e Scheduled After Hours Support:  After Hours: After 5pm CST/ Before 8am CST Monday-Friday, and Weekend Hours: Saturday- Sunday  Multiplier is x1.5 regular professional services rate  Tasks must be scheduled, minimum ½ day when scheduling on-site services Optional 24/7 365 Days Support:  DocuNav Priority Support Customers will be provided with support contact information to use for emergency support issues that may arise after normal support hours.  Emergency Technical Support Access Fee is 10% of Priority DSA  Multiplier is x3 regular professional services rate  Support applies 24 Hours/Day, 7 Days/Week, and 365 Days/Year – No Exclusion Support hours are Monday - Friday 8:00 a.m. - 5:00 p.m., Central Standard Time, excluding holidays. Laserfiche Software Assurance Plan Your DocuNav PR DSA also includes the Laserfiche Software Assurance Plan (LSAP). Please see included LSAP document, Exhibit A, which is incorporated by reference. LSAP entitles you to receive access to the Laserfiche Support Site where you'll find detailed technical information to help you optimize system performance and maximize uptime. Online Resources Available:  Knowledge Base articles  Training Resources  Forums  Downloads  Laserfiche Code Library Technical Support Team DocuNav’s technical support team is comprised of implementation experts, technicians, trainers, and software developers. Docunav’s technical support team is recognized by Laserfiche, as Gold-Level Certified for their support services. Every one of DocuNav’s multiple support staff members is tested and mandated to retain current certifications across the Laserfiche product suite. DocuNav Integration Support DocuNav PR DSA also includes support across all DocuNav integration tools. Your current support contract will allow you direct access to the developers of the integration tools ensuring a knowledgeable response. Software Updates and Feature Enhancements Your PR DSA includes comprehensive software assurance plans to help preserve your investment by delivering periodic updates that extend the benefits of the original purchase. These plans include crucial point updates, patches and service packs as released by Laserfiche throughout the year. Another advantage is Laserfiche full version releases are also offered at no additional cost as part of your PR DSA. All DocuNav software will also follow along the same update schedule. As Laserfiche updates become available, DocuNav will release any necessary updates to DocuNav software ensuring customers maintain seamless compatibility across their solutions. DocuNav tests all manufacturers’ updates and consults with customers on an individual basis. After consultation, DocuNav will make recommendations for each customer’s unique system on the optimal timing in the release cycle to consider updating. DocuNav’s knowledgeable staff protects and guides customers to the most successful deployment of future updates and enhancements of their solutions. Item 5e Internet services and remote access This service provides our PR DSA clients with remote access to the same quality assistance and advice that they would receive from an on-site visit by one of our technicians. Using remote connectivity, a DocuNav technical staff member can connect to your system and control your screen as you watch and speak with us over the phone. This powerful, interactive technique allows us to assist you in various tasks. Annual System Review Annually, a 4-hour remote system review with an experienced DocuNav technical team member has been included with your DocuNav PR DSA. This event can be scheduled by contacting your DocuNav Account Manager and can occur anytime throughout the year of your DocuNav PR DSA. During the annual system review, DocuNav technical staff will analyze the configuration of the existing Laserfiche application server, database, and backup procedures. Additionally, the Laserfiche configuration will be reviewed to include volume structures, folder trees, security and template field creation. Upon completion of the review, DocuNav will provide the customer with documentation detailing the findings as well as best practice recommendations for adjustments that would enhance the solution. Extended User Education Using hands-on teaching methods, end-user education courses are held throughout the year to help you design, develop, and maintain your DocuNav solution. Led by experienced teachers, you gain knowledge and expertise of your DocuNav Solution. Optional free webinars covering a variety of topics are also available throughout the year. Whether on-site or remote, the sessions provide improved employee understanding of your system and increased utilization. Free enrollment to a variety of courses available through the Laserfiche Certified Professional Program (CPP) is also included and is a staple of your PR DSA. Every CPP certification includes online training that you can access from anywhere at any time. Through the CPP's comprehensive online training, you can gain complex content management skills without having to travel or spend time in the classroom. Along with online training videos, you receive a full training manual with screenshots and a detailed walkthrough of all the functionality relevant to the CPP course you are taking. To register for a CPP course, please contact your DocuNav Account Manager for details. Item 5e Laserfi che® Software Assurance PlanTM Because technology changes so rapidly, keeping your systems secure, effi cient and up-to-date can be a major challenge. Our Laserfi che Software Assurance Plan (LSAP) provides you with the comprehensive resources you need to meet this challenge successfully—and to maximize the return on your Laserfi che investment. Learn More Inside:  Lower your total cost of ownership  Proactively manage your IT investments  Simplify system maintenance  Quickly adapt to changing business conditions Run Smarter® Grow the Value of Your Laserfi che Investment EXHIBIT AItem 5e Laserfiche safeguards your organization’s most important asset: your information. That’s why LSAP is such an important part of your organization’s document management portfolio. In return for your annual LSAP investment, you receive everything you need to properly and cost effectively maintain your Laserfiche system: • Rapid-response technical support. Your Laserfi che reseller will promptly troubleshoot and resolve any issues that arise—before they impact operations or affect staff productivity. • The latest hotfi xes, updates and patches. These critical items ensure that your Laserfi che system continues to operate at peak effi ciency. • New releases. You’ll make sure your system stays current, as new releases of your licensed products are included at no additional charge. • Online support resources. Your staff receive 24/7 access to the Laserfi che Support Site, where they’ll fi nd the detailed technical information that helps them optimize system performance and maximize uptime, as well as integrate your document repository with your organization’s other line-of-business applications. • Comprehensive training. All staff can take advantage of numerous hands-on training opportunities—including Regional Training and our annual Laserfi che Institute Conference—where Laserfi che experts will show them how to best use Laserfi che tools to increase productivity. Need information now? Videos, guides and other training resources are available on the Support Site around the clock. • An easy path to growth. We’re committed to continuously improving and expanding the Laserfi che product suite. And as we do, you can credit 100% of the purchase price of your current Laserfi che software toward any new product purchases. Lower Your Total Cost of Ownership The expense of maintaining your technology investments can be as signifi cant as it is diffi cult to predict. LSAP, however, helps you take the guesswork out of budgeting, because it bundles everything you need to maintain your Laserfi che system into a modest annual payment. For example, with LSAP, you’ll receive complete support from your Laserfi che reseller, who brings their extensive experience designing, implementing and supporting solutions to meet and even anticipate your needs. You also won’t have to budget for software updates, because you’ll receive each new release at no additional charge. And you won’t have to pay an additional subscription fee for the hotfi xes, utilities, technical articles and troubleshoot- ing guides your IT staff need to maintain your system, customize Laserfi che functionality and provide quality technical support to users. With LSAP, all of this material is automatically available to your staff on the Laserfi che Support Site. Maximize Your Return on Investment Technology represents one of the most signifi cant invest- ments you make in your organization’s success. That’s why we’re committed to constantly improving the Laserfi che suite to help you meet new business challenges. LSAP provides your organization with these enhancements as soon as they’re released, along with the technical support that preserves and extends the value of your Laserfi che investment. Perhaps most importantly, having LSAP gives you the option of purchasing new modules to add to your system as your organization’s needs change. You also have the option of purchasing a larger Laserfi che system—and, when you do, you can credit 100% of the purchase price of your current software toward your new system. Combine all these benefi ts into a manageable annual cost, and LSAP is the most cost effective way to make the most of your Laserfi che investment. Item 5e Support Staff Effi ciency It’s critical that your IT staff take a proactive approach to managing your technology investments. That’s why LSAP provides IT personnel with the resources they need to effectively administer your Laserfi che system—and to prevent problems from occurring. As part of your organization’s annual LSAP investment, your IT staff receive round-the-clock access to the Laserfi che Support Site. At support.laserfi che.com, you’ll fi nd: • Knowledge Base articles. These technical articles, detailing confi guration information, troubleshooting guidelines, known issues and tips for easier system maintenance, are based on customer support cases. • Training Resources. From best practices and technical white papers to training guides and videos, you have access to the materials you need to confi gure and use Laserfi che most effectively. • Forums. By engaging in ongoing discussions with the entire Laserfi che community, from engineers and other staff to resellers, users and product partners, your staff can learn best practices, discuss solutions to common challenges and suggest new product features. • Downloads. Besides product downloads, upgrades and language packs, you’ll fi nd product utilities that help automate tasks, such as creating records series and building electronic folder structures. • Laserfi che Code LibraryTM. In the Code Library, you’ll fi nd downloadable scripts, integrations and custom applications to extend Laserfi che functionality, many of which are submitted by members of the Laserfi che community. As long as your LSAP remains current, all Laserfi che users can register for the Support Site—so you ensure your staff have the information they need to continually improve their productivity. Downloadable scripts and custom applications in the Code Library help your IT staff easily extend Laserfi che functionality. Training videos provide hands-on instruction in how to use Laserfi che most effectively. Forums provide an interactive location to discuss product features and functionality with Laserfi che Developers and other members of the Laserfi che community. Item 5e The Value of LSAP Run Smarter® Your Next Step To learn more about LSAP, call (800) 985-8533 or visit www.laserfi che.com/lsap. 3545 Long Beach Blvd. Long Beach, CA 90807 USA E-mail: info@laserfi che.com Phone: (562) 988-1688 Fax: (562) 988-1886 www.laserfi che.com Laserfi che creates simple and elegant document management solutions that help organizations run smarter. Since 1987, more than 25,000 organizations—including government offi ces, Fortune 1000 companies, healthcare organizations and fi nancial services fi rms—have used Laserfi che software to streamline processes for managing documents, records and workfl ow. By digitizing paper archives, Laserfi che enables users to instantly pinpoint the information they need and complete daily tasks more efficiently. Secure Web access allows organizations to share information with remote offi ces, business partners and customers, while user- and role-based security options ensure compliance with government- and industry-mandated standards. ©2009 Laserfi che Laserfi che is a division of Compulink Management Center, Inc. Laserfi che is a registered trademark of Compulink Management Center, Inc. All other trademarks are properties of their respective companies. Due to continuing product development, products specifi cations and capabilities are subject to change without notice. Printed in the USA. Item No. 7202. From basic technical support to premium support that minimizes downtime and ensures you have every resource you need to meet technical challenges and expand your Laserfiche infrastructure, choose the LSAP package that meets your needs. Basic LSAP Premium LSAP New releases and product updates ✔✔ Telephone support from Laserfi che engineers, through your reseller (24 hours) (4 hours) 100% credit toward product updates ✔✔ 24/7 access to the Knowledge Base articles, discussion forums and educational resources on the Support Site ✔✔ Direct-to-Laserfi che Web chat for designated support personnel ✔ Fast-track escalation for rapid resolution of urgent support cases ✔ Preferred pricing on Laserfi che user education programs, including Regional Training and the annual Laserfi che Institute Conference ✔ Item 5e October 10, 2014 Town of Prosper, Texas Ms. January M. Cook 121 W. Broadway Prosper, TX 75078 Dear Ms. Cook, I am writing in regard to your contractual agreement with DocuNav Solutions to support and maintain your Laserfiche software. The ‘Laserfiche Software Assurance Plan’ (LSAP) dictates that DocuNav Solutions, as your Value-Added Reseller (VAR) of record, is the sole VAR who can download software licenses and activations for you. DocuNav Solutions is a premier Laserfiche authorized reseller throughout Texas. Over the years, they've developed extensive Laserfiche product expertise and support a broad customer base consisting of many of the most recognizable community names and businesses alike across the country. They have a large number of Laserfiche installations in the state of Texas and have extensive experience working with the policies and guidelines that the State of Texas maintains. DocuNav Solutions is one of our more technical VARs and is also a Professional Development Partner (PDP). These partnerships help assure DocuNav clients that they have a deep technical background to support their system for years to come. Sincerely, James Shearer Director of Sales Laserfiche Item 5e Page 1 of 2 To: Mayor and Town Council From: Trish Eller, Code Compliance Officer Through: Hulon T. Webb, Jr., P.E., Executive Director of Development and Community Services Re: Town Council Meeting – October 28, 2014 Agenda Item: Consider and act upon approving Amendment Eight to the Interlocal Agreement between Collin County and the Town of Prosper, extending the agreement through FY 2014-2015, relating to Animal Control Services; and authorizing the Town Manager to execute same. Description of Agenda Item: The Town of Prosper and Collin County entered into an Interlocal Agreement in 2006, authorizing Collin County to provide Animal Control Services for the Town of Prosper. The initial term of the agreement was one year, with automatic one-year renewal terms. This amendment to the agreement represents the eighth renewal term for the period of October 1, 2014, to September 30, 2015, and the associated fee for services. The Animal Control Services provided by the County include, but are not limited to, vaccination of animals, reporting of human exposure to rabies, quarantine and testing of biting animals, reduction of the stray animal population, restraint of dangerous animals, prohibition of dogs running at large and of inhumane treatment of animals, and other related services; and to prescribe penalties for violation of such provisions in accordance with Chapters 822, 825, and 826 of the Texas Health & Safety Code, and Chapter 142 of the Agriculture Code. Local governments are authorized by the Interagency Cooperation Act, V.T.C.A. Government Code, Title 7, Chapter 771, to agree or contract with another agency for the provision of necessary and authorized services and resources. The Town of Prosper, and several other municipalities, contract with Collin County for Animal Control Services. Budget Impact: The fee for Animal Control Services for FY 2014-2015 is $37,039. This is a $1,823 increase from last fiscal year. The increase is due to additional salaries and benefits, and several one- time expenditures to include large dog traps and a net gun to facilitate the capture of elusive animals. The fee will be funded by Code Compliance Contracted Services (10-5480-85). Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed Amendment Eight as to form and legality. Prosper is a place where everyone matters. DEVELOPMENT SERVICES Item 5f Page 2 of 2 Attached Documents: 1. Collin County Contract Amendment Eight Town Staff Recommendation: Town staff recommends the Town Council approve Amendment Eight to the Interlocal Agreement between Collin County and the Town of Prosper for Animal Control Services, extending the agreement through FY 2014-2015; and authorize the Town Manager to execute same. Proposed Motion: I move to approve Amendment Eight to the Interlocal Agreement between Collin County and the Town of Prosper for Animal Control Services, extending the agreement through FY 2014-2015; and authorize the Town Manager to execute same. Item 5f Item 5f Page 1 of 2 To: Mayor and Town Council From: Trish Eller, Code Compliance Officer Through: Hulon T. Webb, Jr., P.E., Executive Director of Development and Community Services Re: Town Council Meeting – October 28, 2014 Agenda Item Consider and act upon approving Amendment Eight to the Interlocal Agreement between Collin County and the Town of Prosper, establishing the service fee for FY 2014-2015 relating to Animal Sheltering Services; and authorizing the Town Manager to execute same. Description of Agenda Item: Collin County, the Town of Prosper, and several other municipalities (collectively referred to as "Parties") identified a need for an animal shelter in Collin County, for their mutual benefit. In 2006, the Parties entered into an Interlocal Agreement for the Facility Construction and Use of an Animal Shelter in Collin County. The shelter was constructed, and the Parties pay an annual fee to Collin County for the maintenance, operations, and use of the shelter. The Animal Sheltering Services provided by the County include, but are not limited to, receiving stray animals, caring for impounded animals, and coordinating adoptions and returns, when possible. The initial term of the agreement is ten years, with automatic one-year renewal terms. This amendment to the agreement establishes the fee for year eight of the initial term, for the period of October 1, 2014, to September 30, 2015. Local governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code, Chapter 791, to enter into joint contracts and agreements for the performance of governmental functions and services, including administrative functions normally associated with the operation of government (such as purchasing necessary materials and equipment). Budget Impact: The fee for Animal Sheltering Services for FY 2014-2015 is $26,694. This is a $1,742 decrease from last fiscal year. The decrease is due to partial payments this fiscal year to satisfy the ten year debt for the building. Next year the Steering Committee will determine how much to continue to charge in this account for any needed major repairs/replacements. The fee will be funded by Code Compliance Contracted Services (10-5480-85). Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed Amendment Eight as to form and legality. Prosper is a place where everyone matters. DEVELOPMENT SERVICES Item 5g Page 2 of 2 Attached Documents: 1. Collin County Contract Amendment Eight Town Staff Recommendation: Town staff recommends the Town Council approve Amendment Eight to the Interlocal Agreement between Collin County and the Town of Prosper for Animal Sheltering Services, establishing the service fee for FY 2014-2015; and authorize the Town Manager to execute same. Proposed Motion: I move to approve Amendment Eight to the Interlocal Agreement between Collin County and the Town of Prosper relating to Animal Sheltering Services, establishing the service fee for FY 2014-2015; and authorize the Town Manager to execute same. Item 5g Item 5g Page 1 of 1 To: Mayor and Town Council From: Will Mitchell, Parks and Recreation Manager Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – October 28, 2014 Agenda Item: Discussion of the Prosper Youth Sports Commission (PYSC) inaugural bylaws. Description of Agenda Item: At the October 22, 2013, Town Council meeting, an ordinance was adopted establishing the Prosper Youth Sports Commission (PYSC). Per the ordinance, the PYSC is required to have the bylaws, as originally adopted and all amendments approved by the Town Council. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the bylaws as to form and legality. Attached Documents: 1. PYSC bylaws Town Staff Recommendation: Town staff requests feedback from the Town Council on the PYSC inaugural bylaws. Prosper is a place where everyone matters. PARKS & RECREATION Item 7 BYLAWS OF THE PROSPER YOUTH SPORTS COMMISSION (PYSC) Item 7 2 | P a g e TABLE OF CONTENTS Wednesday, October 22, 2014 ARTICLE I - MISSION 3 ARTICLE II - OFFICES 3 Registered Office and Agent Address 3 ARTICLE III - MEMBERSHIP IN COMMISSION 3 ARTICLE IV - GOVERNMENT OF COMMISSION 3 Government of Commission 3 Territory of the Commission 3 Jurisdiction 4 Fiscal Year 4 Books and Records 4 Resignation 4 Amendments to Bylaws 4 ARTICLE V - MEETINGS OF COMMISSION 4 Place of Meetings 4 Annual Meeting 4 Special Meetings 5 Board of Directors Meetings 5 Emergency Actions 5 Notice of Meetings 5 Proxy 5 ARTICLE VI – NOTICE 5 Manner of Giving Notice 5 Waiver of Notice 5 ARTICLE VII - BOARD OF DIRECTORS 5 Board of Directors 5 Election of Board of Directors 6 Removal 6 Attendance at Meetings 6 Vacancies 6 Compensation 6 Parliamentarian 6 Minutes 6 Grievance Involving Board of Directors Members 7 Conflicts of Interest 7 ARTICLE VIII - OFFICERS: Powers and Duties 7 President 7 First Vice President of Appeals and Discipline 7 Secretary and Registrar 7 Treasurer 7 Past President 7 ARTICLE IX – DUTIES/CRITERIA OF LEAGUES 7 Item 7 3 | P a g e These are the Bylaws of PROSPER YOUTH SPORTS COMMISSION (the “Commission”), duly adopted on _____________, 2014, at an organizational meeting of the Board of Directors. ARTICLE I - MISSION To provide congruency between all youth leagues and a quality experience to every league and participant. To govern leagues and facility use to provide safe, equitable, and enjoyable sports opportunities for all participants. To ensure leagues teach the basic skills and fundamentals of sports, to play in a safe and nurturing environment, where all children will have the opportunity to play, regardless of skill level. To ensure that each child has a positive, rewarding experience while participating in youth sports, and that each child will learn the importance of sportsmanship, teamwork, honor, and integrity. ARTICLE II - OFFICES The principal address of the Commission in the State of Texas shall be located in the Town of Prosper, County of Collin, Texas. The Commission may have such other addresses, either within or without the State of Texas, as the Board of Directors may determine or as the affairs of the Commission may require from time to time. Registered Office and Agent Address President, Prosper Youth Sports Commission P.O. Box 99, Prosper, Texas 75078 ARTICLE III - MEMBERSHIP OF COMMISSION The Commission shall be comprised of Member Associations (and its subsequent members) by application to and the approval of the Board of Directors and who also shall adhere to the Constitution, Bylaws, and Rules and Regulations of the Commission. An organization may become a member of the Commission upon submission to and approval by the Board of Directors. Any member of the Commission may be expelled and his or her membership canceled, forfeited or suspended unilaterally by the Commission’s Board of Directors for a violation of the Commission’s Constitution, Bylaws, Rules and Regulations or for conduct prejudicial to the interests of the Commission and its Member Associations. The Commission will honor all orders of suspension of players, coaches or referees issued by this Commission, any Member Association or any Member’s governing body. Each Member Association shall be responsible for submitting and keepin g current their respective governing body’s members’ names and contact information. ARTICLE IV - GOVERNANCE OF COMMISSION Governance of Commission The Commission shall be governed by its members, which shall consist of the Board of Directors of the Commission and the recognized delegate from each registered Member Association in good standing. Each delegate shall be entitled to one vote, and no delegate shall be entitled to more than one vote. Only the designated delegate(s) of Member Associations shall have the right to speak at any Commission meeting. Any member of the Board of Directors or delegate may introduce anyone to speak provided he has the permission of the presiding officer at that meeting of the Commission. If the league or association delegate cannot attend a Board meeting, his/her designee may attend, with written permission from the Member Association. Territory of the Commission The territory under the jurisdiction of this Commission is defined as being that part of Texas which includes: Town of Prosper Prosper Independent School District League Boundaries Item 7 4 | P a g e A map reflecting the territory under the jurisdiction of the Commission shall be on file with Prosper Youth Sports Commission. Jurisdiction The Commission shall have jurisdiction over all Member Associations. Each Member Association shall adhere to these Bylaws and shall be subject to the authority of the Commission. If the Commission is presented sufficient evidence that a Member Association is not adhering to these B ylaws, the Commission may form an ad hoc Ethics Committee to investigate the allegations and recommend appropriate action to the Commission. In the event of any dispute regarding the interpretation of these Bylaws, the Board of Directors shall have final authority regarding such interpretation. Fiscal Year The fiscal year of the Commission shall be from July 1 to June 30. Books and Records Each Member Association shall keep correct and complete books and records of account s and shall keep minutes of all meetings of the Member Association. The books and records shall be kept by and in the possession of the Member Association and shall be made readily available to the Commission upon request. The Commission may request a copy of the 501(c)(3) tax exemption form on file with any Member Association annually and the Commission, at its expense, may request an independent audit of any Member Association upon request of the PYSC Board or Town of Prosper. Resignation Any PYSC Board member may resign by giving written notice to the President. The resignation shall take effect at the time specified therein, or immediately if no time is specified. Unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective . If within sixty (60) days of a resignation a delegate has not been identified to replace the resigning board member, the Board may vote to expel the Member Association from the Commission. The Board Secretary shall be responsible for and give notice to all Member Associations when a Board member has tendered his or her resignation. No more than 10 business days from the date of receipt of a resignation, the Board Secretary shall notify Board members of the resignation via e-mail. Amendments to Bylaws These Bylaws may be altered, amended or repealed, or new Bylaws may be adopted, at any meeting of the Commission by a two- thirds (2/3) vote of the total present membership; provided, however, that all members shall be given ten (10) days written notice, including a written copy of any proposed changes. Amendments to the Bylaws may be made from the floor at the Annual Meeting in September without advance notice. ARTICLE V - MEETINGS OF THE COMMISSION Place of Meetings All meetings of the Commission shall be held at such place as shall be designated by the President. All meetings of the Commission will be open to the members unless otherwise planned or requested in writing. On a bi-annual basis, a meeting will be designated as Open to the Public (in the months of May & October). Upon written request, a special meeting may be called to address specific issues or needs. Annual Meeting An Annual Meeting of the Commission shall be held each year during September, on a day to be selected by the President, at which the Commission shall elect officers in accordance with Article VIII hereof, and transact such other business as may properly be brought before the meeting. A quorum is not required for this meeting so long as notices of such meetings were properly given. The order of business for such meeting shall be: Roll Call and Vote Accreditation Approval and Minutes of Last Meeting Communications Unfinished Business Reports of Chairman of Standing Committees Reports of Officers New Business Adjournment Item 7 5 | P a g e Special Meetings Special meetings of the Commission for any purpose or purposes, unless otherwise proscribed by these Bylaws, may be called by the President or by petition of the designated delegate of Member Associations in good standing. Business transacted at all special meetings shall be confined to the purpose stated in the notice of the meeting. A quorum is not required for this meeting so long as notice of such meetings was properly given. PYSC Meetings The meetings of PYSC shall be held on the first or second Monday of each month. A quorum of 50% of the Commission is required. If the date or time of the meeting is changed, then notice must be given. Once a quorum is established, all actions taking place at the meeting shall be recognized as binding, regardless of the number present at the time of a vote, provided the meeting had not been previously legally adjourned. All members of the Commission may attend this meeting. Emergency Actions Any three (3) Board members of the PYSC (which may include the President) may take emergency action on matters demanding immediate attention when it is impractical or impossible to call a meeting, may vote via an email vote and shall report their actions to all PYSC members in writing within three (3) days. Notice of Meetings Written or printed notice stating the place, day and hour, of a meeting, and the purpose or purposes for whic h the meeting was called, shall be delivered not less than ten (10) nor more than fifty (50) days before the meetings, either personally or by email or mail, by or at the direction of the President, to each delegate or Board Member entitled to vote at the meeting unless otherwise provided in these Bylaws. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail addressed to the delegate or Board Member at the address as it appears on the records of the Commission, with postage thereon prepaid. Proxy There shall be no vote by proxy for any meetings. ARTICLE VI – NOTICE Manner of Giving Notice Whenever, under these Bylaws, notice is required to be given to any delegate or Board Member of the Commission and no provisions are made as to how such notice shall be given, it shall be construed to mean personal notice, and shall be given in writing, by mail, postage paid, addressed to such delegate or Board Member at the address appearing on the records of the Commission. Any notice required or permitted to be given by mail shall be deemed given at the time when the same is thus deposited in the United S tates mail as aforesaid. Waiver of Notice Whenever any notice is required to be given to any delegates or Bo ard Members of the Commission under these Bylaws, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated in such notice, shall be deemed equivalent to the giving of such notice. Attendance at a meeting shall constitute a waiver of notice of such meeting, except where a person attends for the express purpose of objecting to the transaction of any business on the ground that the meeting is not properly called or convened. ARTICLE VII - BOARD OF DIRECTORS Board of Directors The business and affairs of the Commission shall be managed by its Board of Directors, which shall consist of the Directors of this Commission and the Member Association delegate, each of whom will be entitled to one vote (the Past President is not a voting member). The Board of Directors and recognized delegate(s) shall transact all business of the Commission and shall have the power to enforce the Laws of its respective divisions, and the Constitution, Bylaws, and Rules and Regulations of this Commission and Member Associations. Item 7 6 | P a g e Election of Board of Directors The Directors, i.e., the members of the Board, are listed below and shall be elected for a term of two (2) years, and may suc ceed themselves in office. To be eligible, the members of the Board of Directors must reside within the PYSC jurisdiction and/or they are not bound by any other association or governing association, subject to board approval. Should any member of the Board of Directors change residence outside said jurisdiction, the member shall be allowed to serve until the end of the term of such position. Any Director who desires to seek election to another office must first resign the office he/she is holding, prior to the election. Elections shall be held at the Annual Meeting with one-half of the Board of Directors being elected each year in the following manner: To qualify for the positions of President and/or Vice -President, a candidate must have previously served at least one (1) year as a PYSC Board member or two (2) years as a delegate within the previous three (3) years of the date of the PYSC Annual Meeting; or a candidate must be appointed by a majority of the Board. In the instance that a qualified Board member is not availab le, a candidate must be approved by a majority vote of the Board. President (Elected even years) Vice President (Elected odd years) Treasurer (Elected even years) Secretary (Elected odd years) Delegates of Member Associations (Appointed annually by each association) One PISD At-Large Member (Appointed annually from supporting organizations) One Town At-Large Member (Appointed annually from supporting organizations) Immediate Past-President (ex officio member) (Not elected-former President - non voting member) All officers not otherwise appointed shall be elected by the Board. Removal Any member of the Board of Directors shall be required to resign following a vote of no confidence in his ability to remain in office. Twenty percent (20%) of delegates or voting members of the Board of Directors may petition for such a vote. The petition must be submitted in writing to the Board of Directors which, in turn, will review the petition within fifteen (15) days of receipt of such petition. The vote of no confidence must be passed by a two-thirds (2/3) majority of all the Board of Directors. If a Director receives a vote of no confidence, he is automatically removed from the Board. His/her office shall then be filled by an appointment approved by the majority of the Board until the next Annual Meeting. Attendance at Meetings A Director not attending two (2) consecutive scheduled meetings, including regular meetings, of this Commission or Executive Committee meetings will have his/her office declared vacant unless such absences are excused by the Board of Directors. A vote of no confidence by the Board of Directors shall be taken upon the first board meeting following the third consecutive absence. Should the vote of no confidence be approved, his/her office shall then be filled by an appo intment approved by the two-thirds (2/3) of the Board until the next Annual Meeting. Member Association delegates shall count as in attendance on behalf of their Association when appointed representatives are not present at PYSC meetings. Vacancies In the event of a vacancy, the Commission shall find a replacement candidate and present this person to the Board of Directors. A two-thirds(2/3) vote of the Board is required for approval of the replacement candidate. Compensation Members of the Board of Directors shall serve without compensation for their services. Any member of the Board of Directors may be reimbursed for expenses approved by the Board of Directors. Minutes The Board of Directors shall keep regular minutes of its proceed ings. The minutes shall be placed in the minute book of the Commission. Minutes shall be approved at the next Board Meeting. Item 7 7 | P a g e Grievance Involving Board of Directors Members In the event of any grievance involving such Member Association, that Member Association’s delegate may discuss the issue surrounding the circumstances, but not be entitled to vote on the resolution of the grievance. Conflicts of Interest A member of the Board of Directors can be a member or official of a Member Association. It is the policy of the Commission that no member of the Board, a Standing Committee, or any other committee or any officer or any employee of the Commission shall have any association with or interest in any business enterprise which would conflict with the proper performance of his duties or responsibilities as such or which might tend to affect his independence or judgment with respect to transactions between the Commission and any such business enterprise. It is also the policy of the Commission that no member of the Board, Member Association Delegate or any committee or any officer or employee of the Commission shall have, directly or indirectly, any material personal business or financial interest with, o r in any business enterprise with which, the Commission does business, including, without limitation, the member, or any person in the immediate family of the member, holding a position with a supplier of goods and/or services to the Commission and/or Member Association, unless the material facts of the relationship or the interest in the business are disclosed to the Board and the Board authorizes the contract. ARTICLE VIII – OFFICERS: Powers and Duties President The President of the Commission shall preside at all Commission meetings. He/she shall appoint any other Committees as deemed necessary by the Board. He/she is an ex-officio voting member of all Committees. He/she shall not vote, but may cast the deciding vote in the event of a tie, or he/she may waive the right to do so. He/she shall submit an annual report in writing at the Annual Meeting and said report shall become part of the minutes of such meeting. He/she is empowered to take prudent and reasonable action in cases not covered in these Bylaws, and such authority is implicit in the office. Vice President The Vice President will fulfill the role of President in the event that office becomes vacant, until a new President is selected by PYSC. Secretary He/she shall keep minutes of all Board of Directors meetings. The Board of Directors shall approve the minutes. The Secretary shall keep all approved minutes in a book and have this book available for review by all Board of Directors and Commission members. He/she shall act as the Public Relations Director for the Commission as may be required. Treasurer The Treasurer shall be the primary point of contact and serve as Commission auditor for Member Associations. Immediate Past President He/she shall assist the President. The Immediate Past President will be a non-voting Board member. ARTICLE IX – DUTIES/CRITERIA OF LEAGUES Non-Profit / League Transparency Status Member Associations shall provide access to the most current tax filings, articles of incorporation and annual financials and demographics/residency at any time upon request from the Board, Town, or PISD. Composition Member Associations shall ensure eighty percent (80%) or more of current participants per league are Town residents or PISD students. League or teams participating in Club or Select leagues will also be required to ensure that eighty percent (80%) of participants are Town residents or PISD students. Facility use and fees will apply to those PYSC endorsed leagues first, and secondarily to Club and Select teams at Town or PISD usage fee rates and availability. Administrative Functions Member Associations shall have the following responsibilities: Item 7 8 | P a g e a. Organizational meetings; b. League registrations; c. Collecting and maintaining funds derived from registration fees or fundraising projects; d. Drafting and communicating League schedules; e. Contacting and scheduling officials for all League games. Member Associations shall: a. Assure that all participants and officials conduct themselves in accordance with all Prosper ISD and Town policies, facility use agreements, Town ordinances, and state laws; b. Maintain communications with the Board pertaining to facility needs; c. Schedule and use facilities according to applicable Town and PISD policies. Coach Certifications Member Associations shall ensure that all head coaches are certified for coaching and shall maintain up-to-date background checks of all coaches. Code of Conduct Member Associations shall develop and submit a League Code of Conduct, which shall include an enforcement plan; communicate the League Code of Conduct to coaches, parents, participants, and spectators; and adopt and implement a grievance system whereby complaints and concerns will be heard and addressed by the Member Association. Non-Discrimination Policy Member Associations shall adopt a non-discrimination policy that ensures participation for all youth regardless of race, creed, sex, economic status, other legally protected status or athletic ability. Team Balance Member Associations shall develop recreational Leagues encouraging team balance and equal playing time for participants in all recreational sports. Facility Use PYSC will oversee and designate all Town and PISD facilities and fields to each sport as deemed on a fair usage basis at least sixty (60) days before the commencement of each season. Member Associations shall submit requests for facilities and fields to PYSC, and PYSC shall endeavor that facilities and fields be assigned based on an equitable need and priority basis. Item 7 Page 1 of 2 To: Mayor and Town Council From: Matt Richardson., P.E., Senior Engineer Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – October 28, 2014 Agenda Item: Consider and act upon an amendment to the Capital Improvement Plan (CIP). Description of Agenda Item: The approved CIP includes funding for the Seventh Street (Coleman Street to PISD Admin) project in the amount of $793,655. This amount was intended to include construction of drainage, water, sewer, and paving improvements and incidental engineering and easement acquisition. Town Council approved a bid award for the drainage and sewer improvements on September 9, 2014, in the amount of $358,622. Staff opened bids for the paving and water improvements on October 2, 2014, and is recommending a bid award in the amount of $591,714.60 on this Town Council agenda. Together with $11,000 budgeted for engineering and easement acquisition, and $28,663.40 in construction contingency, this results in a total budget amount of $990,000. The following is a comparison of budgeted vs. actual expenditures for several recently completed CIP projects: Project Budget Actual Change Asphalt Road Improvements 2014 Coit, Coleman, First $1,390,796 $1,254,174 -$136,622 Custer Pump Station Phase 2 $5,103,000 $5,028,297 -$74,703 Upper Pressure Plane 30/24-Inch Water Line $4,064,581 $3,902,830 -$161,751 The Asphalt Road Improvements 2014 project utilized General Obligation Bonds identified for roadway rehabilitation, which are recommended to be reallocated for use on the Seventh Street project. The Custer Pump Station and Upper Pressure Plane Water Line projects utilized funding from the water/sewer fund which is restricted to water and sewer uses. An adequate amount of funding from the water/sewer fund is already being utilized for the water and sewer improvements associated with the Seventh Street project, therefore savings from these projects will be returned to the water/sewer fund at the end of the fiscal year unless an alternative need is identified. ENGINEERING Prosper is a place where everyone matters. Item 8 Page 2 of 2 Budget Impact: Staff recommends that existing funding in the amount of $136,622 be reallocated from the Asphalt Road Improvements 2014: Coit, Coleman, and First project. The remaining balance of $59,723 is being allocated from unspent FY2014 appropriations in the Storm Drainage Fund. These amounts will be transferred to the Seventh Street (Coleman Street to PISD Admin) project resulting in a total budget of $990,000. Attached Documents: 1. CIP Amendment 2. Project Detail Sheet Town Staff Recommendation: Town staff recommends that the Town Council approve an amendment to the Capital Improvement Plan (CIP), in the additional amount of $196,345 for the Seventh Street (Coleman Street to PISD Admin) project. Proposed Motion: I move to approve an amendment to the Capital Improvement Plan (CIP), in the additional amount of $196,345 for the Seventh Street (Coleman Street to PISD Admin) project. Item 8 ISSUED REIMB. RES.AUTHORIZED NEW Prior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 DEBT UNISSUED DEBT UNISSUED DEBT UNISSUED DEBT 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 1205-ST Asphalt Roads 2014: Coit, Coleman, First 1,390,796 1,390,796 1,390,796 1416-ST Seventh Street (Coleman - PISD Admin)793,655 793,655 372,000 5,7 421,655 1,390,796 793,655 2,184,451 372,000 1,812,451 ISSUED REIMB. RES.AUTHORIZED NEW Prior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 DEBT UNISSUED DEBT UNISSUED DEBT UNISSUED DEBT 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 1205-ST Asphalt Roads 2014: Coit, Coleman, First -136,622 -136,622 -136,622 1416-ST Seventh Street (Coleman - PISD Admin)59,723 136,622 196,345 59,723 7 136,622 59,723 0 59,723 59,723 0 ISSUED REIMB. RES.AUTHORIZED NEW Prior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 DEBT UNISSUED DEBT UNISSUED DEBT UNISSUED DEBT 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 1205-ST Asphalt Roads 2014: Coit, Coleman, First 1,390,796 -136,622 1,254,174 1,254,174 1416-ST Seventh Street (Coleman - PISD Admin)59,723 930,277 990,000 431,723 5,7 558,277 1,450,519 793,655 2,244,174 431,723 1,812,451 FUNDING SOURCES OTHER SOURCES SUBTOTAL OTHER SOURCES SUBTOTAL UNISSUED DEBT SCHEDULE STREET PROJECTS - REVISED PROJECT SCHEDULE TOTAL PROJECT COSTS FUNDING SOURCES UNISSUED DEBT SCHEDULE UNISSUED DEBT SCHEDULE OTHER SOURCES SUBTOTAL 0 - Impact Fees 1 - Grant and Interlocal Funds 2 - Other Sources (see Detail) 3 - Developer Agreements 4 - Decision Package 5 - Water / Wastewater Fund 6 - Park Development Fund 7 - Stormwater Drainage Fund 8 - TIRZ #1 9 - TIRZ #2 CIP Amendment - 10/28/2014 Other Sources STREET PROJECTS - ORIGINAL PROJECT SCHEDULE TOTAL PROJECT COSTS FUNDING SOURCES STREET PROJECTS - MODIFICATION PROJECT SCHEDULE TOTAL PROJECT COSTS Item 8 PRJ NO.TYPE DEPT CREATED UPDATED 1205-ST Street PW 10/15/2012 10/20/2014 Prior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 TOTAL 1,390,796 (136,622)1,254,174 0 0 1,390,796 0 (136,622)0 0 0 0 0 1,254,174 Prior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 TOTAL 1,380,796 (126,622)1,254,174 10,000 (10,000)0 0 0 1,390,796 (136,622)0 0 0 0 0 1,254,174 Annual Impact 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 OPERATING IMPACT One-Time Impact PROJECT ANNUAL OPERATING IMPACT TOTAL PROJECTED OPERATING IMPACT TOTAL PROJECT COST Construction Contingency PROJECT COST Construction Austin Bridge & Road Construction Bid Opening February 2014 Construction Contract Award March 2014 Construction Start June 2014 Construction Complete September 2014 COST SUMMARY REVENUE SUMMARY FUNDING SOURCES General Obligation Bonds Series 2012 TOTAL PROJECT COST n/a Utility Adjustment Complete n/a Design Complete n/a PROJECT DESCRIPTION LOCATION MAP Rehabilitation of asphalt pavement on Coit Road (First - Frontier), Coleman x Street (Broadway - Prosper Tr), and First Street (Dallas Pkwy - Coleman). Design Consultant Town In-House General Contractor Austin Bridge & Road PROJECT SCHEDULE Design Start n/a Land Acquisition Complete TOWN OF PROSPER 02 CAPITAL IMPROVEMENT PROGRAM PROJECT TITLE Asphalt Road Improvements 2014: Coit, Coleman, and First Item 8 PRJ NO.TYPE DEPT CREATED UPDATED 1416-ST Street PW 10/15/2012 10/20/2014 Prior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 TOTAL 421,655 136,622 558,277 209,723 209,723 222,000 222,000 0 421,655 431,723 136,622 0 0 0 0 0 990,000 Prior Yrs 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 TOTAL 6,000 6,000 5,000 5,000 358,622 358,622 28,663 28,663 591,715 591,715 0 0 11,000 979,000 0 0 0 0 0 990,000 Annual Impact 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2024 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0TOTAL PROJECTED OPERATING IMPACT OPERATING IMPACT Water/Wastewater Fund TOTAL PROJECT COST COST SUMMARY Land Acquisition Construction Contingency Construction Four Star Excavating One-Time Impact PROJECT ANNUAL OPERATING IMPACT PROJECT COST Professional Services Construction PC Contractors Stormwater Drainage Fund TOTAL PROJECT COST Construction Complete February 2015 REVENUE SUMMARY FUNDING SOURCES General Obligation Bonds Series 2012 Construction Bid Opening August 2014 Construction Contract Award September 2014 Construction Start October 2014 September 2014 Utility Adjustment Complete September 2014 Design Complete June 2014 PROJECT DESCRIPTION LOCATION MAP Construction of concrete pavement on Seventh Street from Coleman Street x to PISD Admin. Improvements to drainage, water, and wastewater lines are also included within the scope of this project. Design Consultant Town In-House / Wier & Associates General Contractor Four Star Excavating / PC Contractors PROJECT SCHEDULE Design Start October 2013 Land Acquisition Complete TOWN OF PROSPER 12 CAPITAL IMPROVEMENT PROGRAM PROJECT TITLE Seventh Street (Coleman - PISD Admin) Item 8 Page 1 of 2 To: Mayor and Town Council From: Frank E. Jaromin, P. E., Director of Public Works Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – October 28, 2014 Agenda Item: Consider and act upon awarding Bid No. 2015-03-B to P.C. Contractors, LLC, related to construction services for the Prosper Road Improvements Project 2015 – Seventh Street – Coleman Road to PISD Pavement Replacement and Water Line Installation; and authorizing the Town Manager to execute a construction agreement for same. Description of Agenda Item: On October 2, 2014, at 2:00 pm, thirteen bids were opened for the Prosper Road Improvements Project 2015 - Seventh Street – Coleman Road to PISD Pavement Replacement and Water Line Installation. The verified totals from the bidders ranged between $591,714.60 and $1,210,338.00 with P.C. Contractors, LLC, being the lowest bidder. This amount includes the base bid and Add Alternate A (Lime Stabilized Subgrade) which staff recommends awarding with the contract. References provided were checked with positive responses. Staff requested additional information regarding the company's financial standing and bonding capacity which also was positive. This contract will replace the existing asphalt pavement on Seventh Street and parts of Church Street with new concrete pavement, including incidental work on driveways and drainage culverts. To increase the ability for Prosper Fire Department to react, staff is installing an 8” water line along the south side of Seventh Street and adding four new fire hydrants. The contract specifies a substantial completion time of 150 calendar days, or approximately five months for substantial completion. During construction, traffic along Seventh Street will generally be restricted to a one- way circulation pattern allowing the contractor to work on one-half of the road at a time. Staff will coordinate closely with residents, Prosper ISD, and public safety personnel to keep them informed of the construction activity. Budget Impact: The Seventh Street (Coleman – PISD Admin) CIP project includes two construction contracts: a drainage contract with Four Star Excavating approved on September 9, 2014, and this paving contract with P.C. Contractors, LLC. The combined value of the two contracts is $950,336.60. The construction budget is $979,000, which includes a $28,663.40 contingency shared between the two contracts. The total budget for the project is $990,000 and was revised by a CIP Amendment also on this Town Council agenda. Prosper is a place where everyone matters. PUBLIC WORKS Item 9 Page 2 of 2 Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard construction agreement as to form and legality. Attached Documents: 1. Bid Tabulation Summary 2. Construction Agreement 3. Location Map Town Staff Recommendation: Town staff recommends that the Town Council award Bid No. 2015-03-B to P.C. Contractors, LLC, related to construction services for the Prosper Road Improvements Project 2015 – Seventh Street – Coleman Road to PISD Pavement Replacement and Water Line Installation and authorize the Town Manager to execute a construction agreement for same. Proposed Motion: I move to award Bid No. 2015-03-B to P.C. Contractors, LLC, related to construction services for the Prosper Road Improvements Project 2015 – Seventh Street – Coleman Road to PISD Pavement Replacement and Water Line Installation; and authorize the Town Manager to execute a construction agreement for the same. Item 9 Bid No: 2015-03-B Prosper Road Improvement Project 2015, Seventh Street - Coleman Road to PISD Pavement ReplacementBid Opening: 10/2/14 at 2:00 PMBase Bid Add Alt A Add Alt B P.C. Contractors, LLC $ 539,197.60 $ 52,517.00 $ 34,895.00 Quality Excavation, LTD $ 565,198.00 $ 48,060.00 $ 36,320.00 Pavecon Public Works, LP $ 603,121.41 $ 58,681.46 $ 46,983.80 FNH Construction, LLC $ 617,690.00 $ 37,854.00 $ 30,300.00 Tiseo Paving Company $ 635,901.10 $ 31,126.00 $ 28,200.00 Camino Construction, L.P. $ 681,165.00 $ 64,994.00 $ 75,800.00 The Fain Group Inc $ 686 233 00 $ 37 199 00 $ 39 250 00 Town of Prosper Bid TabulationThe Fain Group, Inc. $ 686,233.00 $ 37,199.00 $ 39,250.00 McMahon Contracting, L.P. $ 694,948.85 $ 83,488.40 $ 75,842.00 JLB Contracting, LLC $ 697,632.00 $ 27,113.00 $ 23,725.00 CD Builders, Inc. $ 708,509.38 $ 56,690.48 $ 61,560.60 Jeske Construction Co. $ 740,720.00 $ 44,240.00 $ 51,800.00 Accelerated Critical Path, Inc. $ 846,480.00 $ 30,910.00 $ 22,100.00 HQS Construction, LLC $ 1,161,788.00 $ 48,550.00 $ 44,600.00 Certified By: January M. Cook, CPPO, CPPBDate: October 2, 2014 Purchasing Agent Town of Prosper, Texas**All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the bid/proposal on this tabulation sheet shall not beconstrued as a comment on the responsiveness of such bid/proposal or as any indication that the agency accepts such bid/proposal as being responsive. The agency will makea determination as to the responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines and project documents,including but not limited to the project specifications and contract documents. The agency will notify the successful vendor upon award of the contract and, as according to thelaw, all bid/proposal responses received will be available for inspection at that time. Item 9 p Bid No : Bid Title : Bids Due : 2015-03-8 Purchasing Departmen 1 Addendum No . 1 Issued Septembe r 29, 2014 Prosper Road Improvement Projec t 2015-Seventh Street-Coleman Road to PISD Pavement Replacement an d Water Line Installation 10/02/2014@ 2:00 p.m . Addendum #1 is issued by the Town of Prosper Purchasing Office. Please see the following for changes/additions/deletions to the specifications: All Work required under the Contract Documents shall be substantially completed within 150 calendar days after the date of the Notice to Proceed for the base bid. Within 30 additional calendar days after Substantial Completion. q/:1~ j} LJ Vendors who may have already submitted a response and feel this addendum may change their response may pick up their submission and return it prior to October 02, 2014 @ 2:00 p.m. If picking up the submission is not feasible, any new response submitted by your firm will supersede one previously submitted. Acknowledge receipt of this addendum by initialing in the appropriate space on the Bid Proposal Form if you have not previously submitted a response. For questions regarding this addendum contact: January M. Cook, CPPO, CPPB Purchasing Agent (972) 569-1018 january_cook@proapertx.gov Item 9 CONTRACT DOCUMENTS AND SPECIFICATIONS FOR PROSPER ROAD IMPROVEMENT PROJECT 2015 BIDDING ONLY SEVENTH STREET - COLEMAN ROAD TO PISD PAVEMENT REPLACEMENT BID NO. BID NUMBER 2015-03-B TOWN OF PROSPER COLLIN COUNTY, TEXAS TOWN OFFICIALS Ray Smith, Mayor Kenneth Duggar, Mayor Pro-Tem Meigs Miller, Deputy Mayor Pro-Tem Michael Korbuly, Place 1 Curry Vogelsang Jr., Place 3 Mike Davis, Place 5 Jason Dixon, Place 6 Harlan Jefferson, Town Manager Public Works 121 West Broadway Prosper Texas 75078 972-347-9969 Item 9 TABLE OF CONTENTS TABLE OF CONTENTS .................................................................................................. 1 LEGAL NOTICE .............................................................................................................. 2 INSTRUCTIONS TO BIDDERS ...................................................................................... 3 BID PROPOSAL FORM .................................................................................................. 4 BID BOND ..................................................................................................................... 10 OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW .............................. 12 CONSTRUCTION AGREEMENT .................................................................................. 13 PERFORMANCE BOND ............................................................................................... 27 PAYMENT BOND .......................................................................................................... 30 MAINTENANCE BOND ................................................................................................. 33 GENERAL CONDITIONS .............................................................................................. 36 SPECIAL CONDITIONS ................................................................................................ 53 TECHNICAL SPECIFICATIONS ................................................................................... 54 PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 1 Item 9 LEGAL NOTICE The Town of Prosper is accepting sealed bids for Bid No. 2015-03-B Prosper Road Improvement Project 2015. Seventh Street -Coleman Road to PISD Pavement Replacement. Bids will be accepted until 2:00 PM on October 2. 2014 at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078. Any bids received after this time will not be accepted, and will be returned unopened. Bids will be publicly opened and read aloud at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078 immediately following this time. The Project consists of furnishing all labor, equipment and materials (except as otherwise specified), and performing all work necessary for the construction of 6" reinforced concrete pavement including, mixing existing base, and compacting sub base. The Project location is: Downtown Prosper. Add Alternates for the installation of lime treated sub grade or cement treated sub grade. Each bid submitted shall be accompanied by a cashier's check in the amount of five percent (5%) of the maximum amount bid, payable without recourse to the Town of Prosper, or a Bid Bond in the same amount from a reliable surety company as a guarantee that, if awarded the contract, the Bidder will execute a Construction Agreement with the Town, including all required bonds and other documents. The successful bidder shall furnish performance and payment bonds in the amount of 100% of the contract amount as well as evidence of all required insurance coverage within ten (10) calendar days of notice of award. The successful bidder shall also furnish a Maintenance Bond in the amount of 15% of the contract sum covering defects of material and workmanship for two calendar years following the Town's approval and acceptance of the construction. An approved surety company, licensed in the State of Texas, shall issue all bonds in accordance with Texas law. Copies of Plans, Specifications, and Contract Documents may be examined at the office of Public Works 121 West Broadway Prosper Texas 75078 972-34 7-9969 without charge. These documents may be acquired from that office for the non-refundable purchase price of 10 dollars per set, payable to Town of Prosper, Copies of Plans, Specifications, and Contract Documents may also be downloaded free of charge from Current Bidding Opportunities, at the following link: http://www.prospertx.gov/Purchasing.aspx. Questions and requests for clarifications in regards to this bid should be emailed directly to January Cook, CPPO, CPPB, Purchasing Agent, at january_cook@prospertx.gov. Thursday, September 25, 2014, at 12:00 p.m. will be the deadline for receipt of questions and requests for clarifications. After that day and time, no further questions or requests for clarifications will be accepted or answered by the Engineer or Town. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE2 Item 9 INSTRUCTIONS TO BIDDERS 1. Submittal Deadline : Bids will be accepted until 2:00 PM on Thursday, October 2, 2014. 2. Submittal Location: Bids will be accepted at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078. 3. Submittal Requirements: Each Bidder shall submit two (2) copies of their bid, along with their bid security and Out of State Contractor Compliance (if necessary), in a sealed envelope clearly marked with their name and Bid No. 2015-03-B. Prosper Road Improvement Project 2015, Seventh Street -Coleman Road to PISD Pavement Replacement. 4. Bid Opening: Bids will be publicly opened and read aloud at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078 immediately following the bid deadline . 5. Bidding Documents: Copies of Plans, Specifications, and Contract Documents may be examined without charge or obtained for the non-refundable purchase price of $10 per set at the following location : Public Works Frank E. Jaromin 121 West Broadway Prosper Texas 75078 972-347-9969 frank jaromin@prospertx.gov or Download free of charge from Current Bidding Opportunities, at the following link: http://www.prospertx.gov/Purchasing .aspx 6. Requests for Clarification: All formal inquiries and requests for clarification should be submitted in writing to the Town of Prosper Purchasing Agent no later than September 25, 2014, at 12:00 PM: Town of Prosper Purchasing Department Attn: January Cook, CPPO, CPPB, Purchasing Agent Town Hall Annex 151 S. Main St. Prosper, Texas 75078 Phone: 972.569.1018 january_cook@prospertx.gov 7. Addenda: If it becomes necessary to provide additional information to potential Bidders, the Town of Prosper will issue an addendum containing the necessary information. It is the intent of the Town that any addenda will be issued no later than three (3) business days prior to the bid deadline September 29, 2014. 8. Pre-Bid Meeting : A pre-bid meeting will not be held for this project. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE3 Item 9 BID PROPOSAL FORM BID NO. 2015-03-B PROSPER ROAD IMPROVEMENT PROJECT 2015 Seventh Street -Coleman Road to PISD Pavement Replacement BIDDER: r.{_. ~c\-t>VC) U-C. ADDRESS : PHONE: ~C\-;:,q~-CY1-\..0~ PRIMARY CONTACT: -~------ct-~ ____ p_~ __ _-...cJv--""----=------- PLEASE SUBMIT THREE (3) COPIES OF YOUR BID. ANY BID RECEIVED WITHOUT THE THREE (3) COPIES WILL BE CONSIDERED NONRESPONSIVE. 1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with Owner in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. 2. Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those terms and conditions dealing with the disposition of Bid guaranty. This Bid will remain subject to acceptance for 90 calendar days after the day of opening Bids. Bidder will sign and submit the Agreement with the Bonds and other documents required by the Contract Documents within ten (10) calendar days after the date of Owner's Notice of Award. 3. The right is reserved, as the interest of the Owner may require, to reject any and all Bids and to waive any informality in the Bids received. 4. In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, that: 5. Bidder has examined copies of all the Contract Documents and of the following Addenda (receipt of which is hereby acknowledged): Number No. 1 No. 2 No. 3 No. 4 Dated t/ q..--zr-1 6. Bidder has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE4 Item 9 7. Bidder has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies that pertain to the subsurface or physical conditions at the site or which otherwise may affect the cost, progress, performance or furnishing of the Work as Bidder considers necessary for the performance or furnishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, and no additional examinations, investigations, explorations, tests, reports or similar information or data are or will be required by Bidder for such purposes. 8. Bidder has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports or similar information or data in respect of said Underground Facilities are or will be required by the Bidder in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents. 9. Bidder has correlated the results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract Documents . 10. Bidder has given Engineer written notice of all conflicts, errors or discrepancies that it has discovered, if any, in the Contract Documents and the written resolution thereof by Engineer is acceptable to Bidder. 11. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person, firm or corporation to refrain from submitting a Bid; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner. 12. Bidder will complete the Work for the price(s) shown in the following schedule of bid items and within 120 calendar days. NOTE: Bidder may substitute a computer printout for this bid schedule provided the computer printout contains identical item numbers, quantities, and descriptions to those provided in this bid schedule. In case of ambiguity or lack of clearness in stating prices in this Bid, the Owner reserves the right to accept the most advantageous construction thereof to the Owner or to reject the bid. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGES Item 9 Item No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Base Bid Description Quantity Unit Unit Cost Roadway Items 6" Reinforced Concrete Pavement 5,800 SY '-J le.~ 5" Reinforced Concrete Drive Ways 1,000 SY Lfo. ~ Mix and Compact Sub grade 6,500 SY 7. ~ Erosion Control 1 LS 7 2 to. Q.!:!. Traffic Control 1 LS J 2 tt.f t/-. e;o Sod 2,000 SY '5. ~ 8" PVC Water Line 2,150 LF ;z.2. ~ 12" X 8" Tapping Sleeve and Valve 1 EA t>C:> '2.145. - Bore 16" 50 LF 207.~ %" Water Services 30 EA (s;7'1. ~ Hydrant with Valve and Anchor 90 4 EA Lief~~.~ 6" Valves 3 EA /Dig.~ 8" Valves 7 EA IL\ 2.1.~ 8" X 8" Cross 1 EA 7l<.e. ~ 8" X 6" Tee 1 EA S?t>. ~ 8" X 6" Cross 1 EA lo7o-~ Connect to Existing 5 EA l ~l'1~.~ Reinstall Fire Hydrant 1 EA 205g.~ 24" CMP With Treatments 100 FT g/, t.> 20" CMP With Treatments 30 FT 77. L1- 18" CMP With Treatments 46 FT fo'5·~ 15" CMP With Treatments 114 FT 4Cf. ~ 12" CPM With Treatments 100 LF L\5. 7-Z- Total Base Bid (1-23) PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGES Total Amount 2 71, 'lliz2, !:'.! ~ 4£> eo 1'2~. - 4 i5, Seo. 22-- oo 72.tD. - l2., 1'f'f. ~ t;Q )0 ()~.- ~4 2..3.5. ~ latt.\:S. ~C>- I 0,2;>SO. ~ 00 2l'> '370· ~ oo ll '1'5 2.-~ 3osc./. ~ 4''14?. ~ 711..R, ~ S-?o.~ ... lo10. ~ oc -, ~ Z...t:>. - 00 2oSg.- ~If 5. e>O ~ 2~15. 10 ...,___ _3oe:>I, ~ SSK(I(!.~ 4377. !?.£... 5'g~,fl7. E ~ Item 9 Add Alternate A 1A 6"Lime Stabilized Sub grade 6,500 SY '-/. ~ e>C: 3l.<o5?.- 2A Lime (35#/sy) 114 TON f'l3. ~ ()b Zt0,E/.o2. - Total Add Alternate (1A + 2A) 52, s11.~-. Add Alternate B 1B 6"Cement Stabilized Sub grade 6,500 SY _g., d 2°173?.~· 2B Cement 80 TON ~ oe> tr 7-=---14 I LaO· -- Total Add Alternate (1 B + 28) 34. ~er?.~- 13. Bidder hereby agrees to commence work within ten (10) days after the date written notice to proceed shall have been given to him, and to substantially complete the work on which he has bid within 70 calendar days as part of this Proposal. Within 30 additional calendar days after Substantial Completion, all outstanding issues shall be addressed and ready for final payment. All such time restrictions are subject to such extensions of time as are provided by the General Provisions and Special Conditions. 14. Bidder agrees that the implementation of the Owner's right to delete any portion of the improvements shall not be considered as waiving or invalidating any conditions or provisions of the contract or bonds. Bidder shall perform the Work as altered and no allowances shall be made for anticipated profits. 15. Since the Work on this Project is being performed for a governmental body and function, the Owner will issue to the Contractor a certificate of exemption for payment for the State Sales TAX on materials incorporated into this Project if requested. 16. Each bidder shall include the following information in this Bid: Cost of Cost of Materials Labor. Profit, etc. Base Bid &c ~o ~tf<? e~,-$ 21!, 19?. ~$ • $ Total Amount Of Bid 4-0 53?,117.-· I 17. Each Bidder shall include a list of proposed subcontractors, the type of work to be completed by each such subcontractor and the approximate percentage of contract labor to be completed by each subcontractor. If additional space is necessary to provide a complete listing, please attach such additional pages as may be required. Owner reserves the right to accept or reject any subcontracts and/or amount subcontracted that it deems to be objectionable. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE? Item 9 Subcontractor's Name Type of Work % of Work I Y. 4. 5. 6. Total % of Work Subcontracted: ------ 18. Each Bidder shall include a list of proposed suppliers of major materials and equipment to be furnished and installed in connection with this Bid. If additional space is necessary to provide a complete listing, please attach such additional pages as may be required. Supplier's Name Type of Material I Equipment 1. foe, +-FrHi'f;>' 2. 3. 4. 5. 6. 19. In the event of the award of a contract to the undersigned, the undersigned will furnish Performance and Payment Bonds for the full amount of the contract, to secure proper com \anqe with the terms and provisions of the contract with sureties offered by n: f/ h~ _;:;;. to insure and guarantee the work until final com letion and acceptanc , and to guarantee payment of all lawful claims for labor performed and materials furnished in the fulfillment of the contract. In addition, the undersigned will furnish a Maintenance Bond in the amount of 10% of the contract sum covering defects of material and workmanship for two calendar years following the Owner's approval and acceptance of the construction. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGES Item 9 20. The work, proposed to be done, shall be accepted when fully completed in accordance with the plans and specifications, to the satisfaction of the Engineer and the Owner. 21. The undersigned certifies that the bid prices contained in this Bid have been carefully checked and are submitted as correct and final. This is a Bid of f'. C · C~ c,...\.o"'.:> L_\..._(_ , a corporation organized and existing under the laws of the State of =r---'L-"-C\. S , or a limited partnership organized and existing under the laws of the State of ". , or a partnership, consisting of or an Individual doing business as-----------+--=-~-------- Seal and Authorization (If a Corporation) (Title) g 0. ~ox. '-\ \ a=i.bo (Street Address) fut.~ &s =r~ ~ ~l\.l\ (City and State) 3 \'] -~q U>-()1 (.Q ~ (Telephone Number) /0-/-lt (Date) I PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE9 Item 9 ... , THE AMERICAN INSTITUTE OF ARCHITECTS AJA Document A3 I 0 Bid Bond Bond No. PH1342 KNOW ALL MEN BY THESE PRESENTS, that we P.C. CONTRACTORS, LLC, 102 West Hidden Meadow Court, Cresson, TX 76035 as Principal, hereinafter called the Principal, and Philadelphia Indemnity Insurance Company, One Bala Plaza, Suite 100, Bala Cynwyd, PA 19004 a corporation duly organized under the laws of the Commonwealth of Pennsylvania as Surety, hereinafter called the Surety, are held and firmly bound unto City of Prosper, 151 South Main Street, Prosper, TX 75078 as Obligee, hereinafter called Obligee, in the sum of Five Percent of the Greatest Amount Bid Dollars ( 5.00% ). For the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for: Prosper -Prosper Road Improvements Project; Waterline and Paving Reconstruction NOW, THEREFORE, ifthe Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. P.C. CONTRACTORS, LLC ~(So~ (Title) (Witness) Fred A. Thetford, III, ATT AJA DOCUMENT A310 *BID BOND • AJA • Feb. 1970 ED. • THE AMERICAN INSTITUTE OF ARCHITECTS 1735 N.Y. AVE, N .W., WASHINGTON, D.C . 20006 Item 9 PHILADELPHIA INDEMNITY INSURANCE COMPANY 231 St. Asaph's Rd ., Suite I 00 Bala Cynwyd , PA 19004-0950 Power of Attorney Bond No. PH1342 2246 KNOW ALL PERSONS BY THESE PRESENTS : that PHILADELPHIA INDEMNITY INSURANCE COMPANY (the Company), a corporation organized and existing under the laws of the Commonwealth of Pennsylvania, does hereby constitute and appoint: Jared Young, Fred A. Thetford, Jr., Tobin Tucker, Tom Young and Fred A. Thetford III, OF CONTRACT BOND AGENCY, LLC IN THE CITY OF FORT WORTH, STATE OF TEXAS. Its true and lawful Attorney(s) in fact with full authority to execute on its behalf bonds. undertakings, recognizances and other contracts of indemnity and writings obligatory in the nature thereof, issued in the course of its business and to bind the Company thereby, in an amow1t not to exceed $25,000,000.00: This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of PHILADELPHIA INDEMNITY INSURANCE COMPANY at a meeting duly called the I" day of July, 2011. RESOLVED: FURTHER RESOLVED: That the Board of Directors hereby authorizes the President or any Vice President of the Company to : (I) Appoint Attorney(s) in Fact and authorize the Attorney(s) in Fact to execute on behalf of the Company bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof and to attach the seal of the Company thereto; and (2) to remove, at any time, any such Attorney-in-Fact and revoke the authority given . And , be it That the signatures of such officers and the seal of the Company may be affixed to any such Power of Attorney or certificate relating thereto by facsimile, and any such Power of Attorney so executed and certified by facsimile signatures and facsimile seal shall be valid and biding upon the Company in the future with the respect to any bond or undertaking to which it is attached . IN TESTIMONY WHEREOF, PHILADELPHIA INDEMNITY INSURANCE COMPANY HAS CAUSED THIS INSTRUMENT TO BE SIGNED AND ITS CORPORATE SEAL TO BE AFFIXED BY ITS AUTHORIZED OFFICE THIS 7rn DAY OF FEBRUARY 2013. (Seal) Robert D. O 'Leary Jr., President & CEO Philadelphia Indemnity Insurance Company On this 7•• day of February 2013, before me came the individual who executed the preceding instrument, to me personally known , and being by me duly sworn said that he is the therein described and authorized officer of the PHILADELPHIA INDEMNITY INSURANCE COMPANY; that the seal affixed to said instrument is the Corporate seal of said Company; that the said Corporate Seal and his signature were duly affixed . Notary Public: residing at: Bala Cynwyd. PA (Notary Seal) My commission expires: March 22 2016 I, Craig P. Keller, Executive Vice President, Chief Financial Officer and Secretary of PHILADELPHIA INDEMNITY INSURANCE COMPANY, do herby certify that the foregoing resolution of the Board of Directors and this Power of Attorney issued pursuant thereto are true and correct and are still in full force and effect. I do further certify that Robert D. O'Leary Jr., who executed the Power of Attorney as President, was on the date of execution of the attached Power of Attorney the duly elected President of PHILADELPHIA INDEMNITY INSURANCE COMPANY, In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this _2_n_d __ day of October ~---·-- Craig P. Keller, Executive Vice President, Chief Financial Officer & Secretary PHILADELPHIA INDEMNITY INSURANCE COMPANY 20~. Item 9 IMPORTANT NOTICE To obtain information or make a complaint: You may call the Surety's toll free telephone number for information or to make a complaint at: 1-877 -438-7 459 You may also write Philadelphia Indemnity Insurance Company at: One Bala Plaza, Suite 100 Bala Cynwyd, PA 19004 Attention: Senior Vice President and Director of Surety You may contact the Texas Department of Insurance to obtain information on companies, coverage, rights or complaints at: 1-800-252-3439. You may write the Texas Department of Insurance at: P.O. Box 149104 Austin, TX 78714-9104 Fax# 512-475-1771 Web: http://www.tdi.state.tx.us Email: ConsumerProtection@tdi.state.tx.us PREMIUM OR CLAIM DISPUTES: Should you have a dispute concerning your premium or about a claim, you should contact the Surety first. If the dispute is not resolved, you may contact the Texas Department of Insurance. ATIACH THIS NOTICE TO YOUR POLICY: This notice is for information only and does not become a part or condition of the attached document. ADVISO IMPORTANTE Para obener informacion o para someter una queja: Listed puede llamar al numero de telefono gratis de para informacion o para someter una queja al: 1-877-438-7 459 Usted tanbien puede escribir a Philadelphia Indemnity Insurance Company at: One Bala Plaza, Suite 100 Bala Cynwyd, PA 19004 Attention: Senior Vice President and Director of Surety Puede comunicarse con el Departamento de Seguros de Texas para obtener information acerca de companias, coberturas, derechos o quejas al: 1-800-252-3439 Puede escribir al Departmento de Seguros de Texas: P.O. Box 149104 Austin, TX 78714-9104 Fax# 512-475-1771 Web: http://www.tdi.state.tx.us Email: ConsumerProtection@tdi.state. tx. us DISPUTAS SOBRE PRIMAS 0 RECLAMOS: Si tiene una disputa concerniente a su prima o a un reclamo, debe comunicarse con el Surety primero. Si no se resuelve la disputa, puede entonces comunicarrse con el departamento (TOI). UNA ESTE AVISO A SU POLIZA: Este aviso es solo para proposito de informacion y no se convierte en parte o condicion del documento adjunto. Item 9 OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW Texas Government Code §2252.002 provides that, in order to be awarded a contract as low bidder, a non-resident bidder (out-of-state contractor whose corporate office or principal place of business is outside the State of Texas) bid projects in Texas at an amount lower than the lowest Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a non-resident bidder in order to obtain a comparable contract in the state in which the non-resident's principal place of business is located. The appropriate blanks in the following statement must be filled out by all out-of-state or non-resident bidders in order for those bids to meet specifications. (This information may be obtained from the Texas Register.) The failure of out-of-state or non-resident contractors to do so will automatically disqualify that bidder. Non-resident contractor in ___________________ (give state), our principal place of business, is required to be _________ percent lower than resident bidders by State Law. The exact language of the statute is set out below. Non-resident contractor in ___________________ (give state), our principal place of business, is not required to underbid resident bidders. BIDDER By Company (Please Print) Address Signature City State Zip Title (Please Print) “Tex. Gov’t Code Sec. 2252.002. AWARD OF CONTRACT TO NONRESIDENT BIDDER. A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located.” PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 12 Item 9 CONSTRUCTION AGREEMENT THE STATE OF TEXAS ) ) KNOW ALL MEN BY THESE PRESENTS: COUNTY OF COLLIN ) This Construction Agreement (the "Agreement") is made by and between P.C. Contractors, L.L.C. a Texas corporation (the "Contractor") and the Town of Prosper, Texas, a municipal corporation (the "Owner"). For and in consideration of the payment, agreements and conditions hereinafter mentioned, and under the conditions expressed in the bonds herein, Contractor hereby agrees to complete the construction of improvements described as follows: BID NO. 2015-03-B PROSPER ROAD IMPROVEMENT PROJECT 2015 Seventh Street - Coleman Road to PISD Pavement Replacement in the Town of Prosper, Texas, and all extra work in connection therewith, under the terms as stated in the terms of this Contract, including all Contract D ocuments incorporated herein; and at his, her or their own proper cost and expense to furnish all superintendence, labor, insurance, equipment, tools and other accessories and services necessary to complete the said construction in accordance with all the Contract Documents, incorporated herein as if written word for word, and in accordance with the Plans, which include all maps, plats, blueprints, and other drawings and printed or written explanatory manner therefore, and the Specifications as prepared by Town of Prosper or its consultant hereinafter called Engineer, who has been identified by the endorsement of the Contractor's written proposal, the General Conditions of this Contract, the Special Conditions of this Contract, the payment, performance, and maintenance bonds hereto attached; all of which are made a part hereof and collectively evidence and constitute the entire Contract. A. Contract Documents and Order of Precedence The Contract Documents shall consist of the following documents: 1. this Construction Agreement; 2. properly authorized change orders; 3. the Special Conditions of this Contract; 4. the General Conditions of this Contract; 5. the Technical Specifications & Construction Drawings of this Contract; 6. the OWNER's Standard Construction Details; 7. the OWNER's Standard Construction Specifications; PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 13 Item 9 8. the OWNER’s written notice to proceed to the CONTRACTOR; 9. the Contractor’s Bid Proposal; 10. any listed and numbered addenda; 11. the Performance, Payment, and Maintenance Bonds; and, 12. any other bid materials distributed by the Owner that relate to the Project. These Contract Documents are incorporated by reference into this Construction Agreement as if set out here in their entirety. The Contract Documents are intended to be complementary; what is called for by one document shall be as binding as if called for by all Contract Documents. It is specifically provided, however, that in the event of any inconsistency in the Contract Documents, the inconsistency shall be resolved by giving precedence to the Contract Documents in the order in which they are listed herein above. If, however, there exists a conflict or inconsistency between the Technical Specifications and the Construction Drawings it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions control before undertaking any work on that component of the project. Should the Contractor fail or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions prior to any work on that component of the project, the Contractor shall be solely responsible for the costs and expenses - including additional time - necessary to cure, repair and/or correct that component of the project. B. Total of Payments Due Contractor For performance of the Work in accordance with the Contract Documents, the Owner shall pay the Contractor in current funds an amount not to exceed Five-Hundred Ninety-One Thousand, Seven Hundred Fourteen Dollars and Sixty cents ($591,714.60). This amount is subject to adjustment by change order in accordance with the Contract Documents. C. Dates to Start and Complete Work Contractor shall begin work within ten (10) calendar days after receiving a written Notice to Proceed or written Work Order from the Owner. All Work required under the Contract Documents shall be substantially completed within 150 calendar days after the date of the Notice to Proceed for the base bid. Within 30 additional calendar days after Substantial Completion, all outstanding issues shall be addressed and ready for final payment. Under this Construction Agreement, all references to “day” are to be considered “calendar days” unless noted otherwise. D. CONTRACTOR'S INDEMNITY TO THE OWNER AND OTHERS CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE, INDEMNIFY, DEFEND AND HOLD HARMLESS THE TOWN OF PROSPER (OWNER) TOGETHER WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS, OFFICERS, AGENTS AND EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE CAPACITIES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 14 Item 9 OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEY FEES WHICH MAY ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR FOR LOSS OF, DAMAGE TO, OR LOSS OF USE OF ANY PROPERTY OCCASIONED BY ERROR, OMISSION, OR NEGLIGENT ACT OF CONTRACTOR, ITS SUBCONTRACTORS, ANY OFFICERS, AGENTS OR EMPLOYEES OF CONTRACTOR OR ANY SUBCONTRACTORS, INVITEES, AND ANY OTHER THIRD PARTIES OR PERSONS FOR WHOM OR WHICH CONTRACTOR IS LEGALLY RESPONSIBLE, IN ANY WAY ARISING OUT OF, RELATING TO, RESULTING FROM, OR IN CONNECTION WITH THE PERFORMANCE OF THIS CONTRACT, AND CONTRACTOR WILL AT HIS OR HER OWN COST AND EXPENSE DEFEND AND PROTECT TOWN OF PROSPER (OWNER) FROM ANY AND ALL SUCH CLAIMS AND DEMANDS. CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE, INDEMNIFY, DEFEND AND HOLD HARMLESS TOWN OF PROSPER (OWNER) TOGETHER WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEYS FEES FOR INJURY OR DEATH OF ANY PERSON OR FOR LOSS OF, DAM AGES TO, OR LOSS OF USE OF ANY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE OF THIS CONTRACT. SUCH INDEMNITY SHALL APPLY WHETHER THE CITATIONS, CLAIMS, COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR CAUSES OF ACTION ARISE IN WHOLE OR IN PART FROM THE NEGLIGENCE OF THE TOWN OF PROSPER (OWNER), ITS MAYOR AND TOWN COUNCIL, OFFICERS, OFFICIALS, AGENTS OR EMPLOYEES. IT IS THE EXPRESS INTENTION OF THE PARTIES HERETO THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY CONTRACTOR TO INDEMNIFY AND PROTECT TOWN OF PROSPER (OWNER) FROM THE CONSEQUENCES OF TOWN OF PROSPER’S (OWNER'S) OWN NEGLIGENCE, WHETHER THAT NEGLIGENCE IS A SOLE OR CONCURRING CAUSE OF THE INJURY, DEATH OR DAMAGE. IN ANY AND ALL CLAIMS AGAINST ANY PARTY INDEMNIFIED HEREUNDER BY ANY EMPLOYEE OF THE CONTRACTOR, ANY SUB-CONTRACTOR, ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY ANY OF THEM OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LIABLE, THE INDEMNIFICATION OBLIGATION HEREIN PROVIDED SHALL NOT BE LIMITED IN ANY WAY BY ANY LIMITATION ON THE AMOUNT OR TYPE OF DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE CONTRACTOR OR ANY SUB-CONTRACTOR UNDER WORKMEN'S COMPENSATION OR OTHER EMPLOYEE BENEFIT ACTS. INDEMNIFIED ITEMS SHALL INCLUDE ATTORNEYS' FEES AND COSTS, COURT COSTS, AND SETTLEMENT COSTS. INDEMNIFIED ITEMS SHALL ALSO INCLUDE ANY EXPENSES, INCLUDING ATTORNEYS' FEES AND EXPENSES, INCURRED BY AN INDEMNIFIED INDIVIDUAL OR ENTITY IN ATTEMPTING TO ENFORCE THIS INDEMNITY. In its sole discretion, the Owner shall have the right to approve counsel to be retained by Contractor in fulfilling its obligation to defend and indemnify the Owner. Contractor shall retain approved counsel for the Owner within seven (7) business days after receiving written notice from the Owner that it is invoking its right to indemnification under this Construction Agreement. If Contractor does not retain counsel for the Owner within the required time, then the Owner shall have the right to retain counsel and the Contractor shall pay these attorneys' fees and expenses. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 15 Item 9 The Owner retains the right to provide and pay for any or all costs of defending indemnified items, but it shall not be required to do so. To the extent that Owner elects to provide and pay for any such costs, Contractor shall indemnify and reimburse Owner for such costs. (Please note that this “broad-form” indemnification clause is not prohibited by Chapter 151 of the Texas Insurance Code as it falls within one of the exclusions contained in Section 151.105 of the Texas Insurance Code.) E. Insurance Requirements 1. Before commencing work, the Contractor shall, at its own expense, procure, pay for and maintain the following insurance coverage written by companies approved by the State of Texas and acceptable to the Town of Prosper. The Contractor shall furnish to the Town of Prosper Purchasing Agent certificates of insurance executed by the insurer or its authorized agent stating the type of coverages, limits of each such coverage, expiration dates and compliance with all applicable required provisions. Certificates shall reference the project/contract number and be addressed as follows: BID NO. 2015-03-B PROSPER ROAD IMPROVEMENT PROJECT 2015 Seventh Street - Coleman Road to PISD Pavement Replacement Town of Prosper Attn: Purchasing Agent 151 S. Main St. Prosper, Texas 75078 (a) Commercial General Liability insurance, including, but not limited to Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent Contractors and Contractual Liability, with minimum combined single limits of $1,000,000 per-occurrence, $1,000,000 Products/Completed Operations Aggregate and $2,000,000 general aggregate. If high risk or dangerous activities are included in the Work, explosion, collapse and underground (XCU) coverage is also required. Coverage must be written on an occurrence form. The General Aggregate shall apply on a per project basis. (b) Workers’ Compensation insurance with statutory limits; and Employers’ Liability coverage with minimum limits for bodily injury: a) by accident, $100,000 each accident, b) by disease, $100,000 per employee with a per policy aggregate of $500,000. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 16 Item 9 (c) Umbrella or Excess Liability insurance with minimum limits of $2,000,000 each occurrence and annual aggregate for bodily injury and property damage, that follows form and applies in excess of the above indicated primary coverage in subparagraphs a and b. The total limits required may be satisfied by any combination of primary, excess or umbrella liability insurance provided all policies comply with all requirements. The Contractor may maintain reasonable deductibles, subject to approval by the Owner. 2. With reference to the foregoing required insurance, the Contractor shall endorse applicable insurance policies as follows: (a) A waiver of subrogation in favor of Town of Prosper, its officials, employees, and officers shall be contained in the Workers’ Compensation insurance policy. (b) The Town of Prosper, its officials, employees and officers shall be named as additional insureds on the Commercial General Liability policy, by using endorsement CG2026 or broader. (Please note that this “additional insured” coverage requirement is not prohibited by Chapter 151 of the Texas Insurance Code as it falls within one of the exclusions contained in Section 151.105 of the Texas Insurance Code.) (c) All insurance policies shall be endorsed to the effect that Town of Prosper will receive at least thirty (30) days notice prior to cancellation, non- renewal, termination, or material change of the policies. 3. All insurance shall be purchased from an insurance company that meets a financial rating of “A” or better as assigned by the A.M. BEST Company or equivalent. 4. With respect to Workers’ Compensation insurance, the Contractor agrees to comply with all applicable provisions of 28 Tex. Admin Code § 110.110, “Reporting Requirements for Building or Construction Projects for Governmental Entities,” as such provision may be amended, and as set forth in Paragraph F following. F. Workers' Compensation Insurance Coverage 1. Definitions: Certificate of coverage ("certificate")- A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the Contractor's/person's work on the project has been completed and accepted by the governmental entity. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 17 Item 9 Persons providing services on the project ("subcontractor" in §406.096) - includes all persons or entities performing all or part of the services the Contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the Contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. 2. The Contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor providing services on the project, for the duration of the project. 3. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. 4. If the coverage period shown on the Contractor's current certificate of coverage ends during the duration of the project, the Contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. 5. The Contractor shall obtain from each person providing services on a project, and provide to the governmental entity: (a) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and (b) no later than seven days after receipt by the Contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. 6. The Contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. 7. The Contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the Contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. 8. The Contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 18 Item 9 all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. 9. The Contractor shall contractually require each person with whom it contracts to provide services on a project, to: (a) provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; (b) provide to the Contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; (c) provide the Contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (d) obtain from each other person with whom it contracts, and provide to the Contractor: (1) a certificate of coverage, prior to the other person beginning work on the project; and (2) a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (e) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; (f) notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and (g) contractually require each person with whom it contracts, to perform as required by paragraphs (1) - (7), with the certificates of coverage to be provided to the person for whom they are providing services. 10. By signing this contract or providing or causing to be provided a certificate of coverage, the Contractor is representing to the governmental entity that all employees of the Contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 19 Item 9 amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self-insured, with the commission's Division of Self -Insurance Regulation. Providing false or misleading information may subject the Contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. 11. The Contractor's failure to comply with any of these provisions is a breach of contract by the Contractor which entitles the governmental entity to declare the contract void if the Contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. G. Performance, Payment and Maintenance Bonds The Contractor shall procure and pay for performance and payment bonds applicable to the work in the amount of the total bid price. The Contractor shall also procure and pay for a maintenance bond applicable to the work in the amount of ten percent (10%) of the total bid price. The period of the Maintenance Bond shall be two years from the date of acceptance of all work done under the contract, to cover the guarantee as set forth in this Construction Agreement. The performance, payment and maintenance bonds shall be issued in the form attached to this Construction Agreement as Exhibits B, C and D. Other performance, payment and maintenance bond forms shall not be accepted. Among other things, these bonds shall apply to any work performed during the two-year warranty period after acceptance as described in this Construction Agreement. The performance, payment and maintenance bonds shall be issued by a corporate surety, acceptable to and approved by the Town, authorized to do business in the State of Texas, pursuant to Chapter 2253 of the Texas Government Code. Further, the Contractor shall supply capital and surplus information concerning the surety and reinsurance information concerning the performance, payment and maintenance bonds upon Town request. In addition to the foregoing requirements, if the amount of the bond exceeds One Hundred Thousand Dollars ($100,000) the bond must be issued by a surety that is qualified as a surety on obligations permitted or required under federal law as indicated by publication of the surety’s name in the current U.S. Treasury Department Circular 570. In the alternative, an otherwise acceptable surety company (not qualified on federal obligations) that is authorized and admitted to write surety bonds in Texas must obtain reinsurance on any amounts in excess of One Hundred Thousand Dollars ($100,000) from a reinsurer that is authorized and admitted as a reinsurer in Texas who also qualifies as a surety or reinsurer on federal obligations as indicated by publication of the surety’s or reinsurer’s name in the current U.S. Treasury Department Circular 570. H. Progress Payments and Retainage As it completes portions of the Work, the Contractor may request progress payments from the Owner. Progress payments shall be made by the Owner based on the Owner's estimate of the value of the Work properly completed by the Contractor since the time the last progress payment was made. The "estimate of the value of the work properly completed" shall include the net invoice value of acceptable, non-perishable materials actually delivered to and currently at the job site only if the Contractor provides to the Owner satisfactory evidence that material suppliers have been paid for these materials. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 20 Item 9 No progress payment shall be due to the Contractor until the Contractor furnishes to the Owner: 1. copies of documents reasonably necessary to aid the Owner in preparing an estimate of the value of Work properly completed; 2. full or partial releases of liens, including releases from subcontractors providing materials or delivery services relating to the Work, in a form acceptable to the Owner releasing all liens or claims relating to goods and services provided up to the date of the most recent previous progress payment; 3. an updated and current schedule clearly detailing the project’s critical path elements; and 4. any other documents required under the Contract Documents. Progress payments shall not be made more frequently than once every thirty (30) calendar days unless the Owner determines that more frequent payments are appropriate. Further, progress payments are to be based on estimates and these estimates are subject to correction through the adjustment of subsequent progress payments and the final payment to Contractor. If the Owner determines after final payment that it has overpaid the Contractor, then Contractor agrees to pay to the Owner the overpayment amount specified by the Owner within thirty (30) calendar days after it receives written demand from the Owner. The fact that the Owner makes a progress payment shall not be deemed to be an admission by the Owner concerning the quantity, quality or sufficiency of the Contractor's work. Progress payments shall not be deemed to be acceptance of the Work nor shall a progress payment release the Contractor from any of its responsibilities under the Contract Documents. After determining the amount of a progress payment to be made to the Contractor, the Owner shall withhold a percentage of the progress payment as retainage. The amount of retainage withheld from each progress payment shall be set at five percent (5%). Retainage shall be withheld and may be paid to: a. ensure proper completion of the Work. The Owner may use retained funds to pay replacement or substitute contractors to complete unfinished or defective work; b. ensure timely completion of the Work. The Owner may use retained funds to pay liquidated damages; and c. provide an additional source of funds to pay claims for which the Owner is entitled to indemnification from Contractor under the Contract Documents. Retained funds shall be held by the Owner in accounts that shall not bear interest. Retainage not otherwise withheld in accordance with the Contract Documents shall be returned to the Contractor as part of the final payment. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 21 Item 9 I. Withholding Payments to Contractor The Owner may withhold payment of some or all of any progress or final payment that would otherwise be due if the Owner determines, in its discretion, that the Work has not been performed in accordance with the Contract Documents. The Owner may use these funds to pay replacement or substitute contractors to complete unfinished or defective Work. The Owner may withhold payment of some or all of any progress or final payment that would otherwise be due if the Owner determines, in its discretion, that it is necessary and proper to provide an additional source of funds to pay claims for which the Owner is entitled to indemnification from Contractor under the Contract Documents. Amounts withheld under this section shall be in addition to any retainage. J. Acceptance of the Work When the Work is completed, the Contractor shall request that the Owner perform a final inspection. The Owner shall inspect the Work. If the Owner determines that the Work has been completed in accordance with the Contract Documents, it shall issue a written notice of acceptance of the Work. If the Owner determines that the Work has not been completed in accordance with the Contract Documents, then it shall provide the Contractor with a verbal or written list of items to be completed before another final inspection shall be scheduled. It is specifically provided that Work shall be deemed accepted on the date specified in the Owner's written notice of acceptance of the Work. The Work shall not be deemed to be accepted based on "substantial completion" of the Work, use or occupancy of the Work, or for any reason other than the Owner's written Notice of Acceptance. Further, the issuance of a certificate of occupancy for all or any part of the Work shall not constitute a Notice of Acceptance for that Work. In its discretion, the Owner may issue a Notice of Acceptance covering only a portion of the Work. In this event, the notice shall state specifically what portion of the Work is accepted. K. Acceptance of Erosion Control Measures When the erosion control measures have been completed, the Contractor shall request that the Owner perform a final inspection. The Owner shall inspect the Work. If the Owner determines that the Work has been completed in accordance with the Contract Documents and per TPDES General Construction Permit, it shall issue a written Notice of Acceptance of the Work. If the Owner determines that the Work has not been completed in accordance with the Contract Documents or TPDES General Construction Permit, then it shall provide the Contractor with a verbal or written list of items to be completed before another final inspection shall be scheduled. L. Final Payment After all Work required under the Contract Documents has been completed, inspected, and accepted, the Town shall calculate the final payment amount promptly after necessary measurements and computations are made. The final payment amount shall be calculated to: PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 22 Item 9 1. include the estimate of the value of Work properly completed since the date of the most recent previous progress payment; 2. correct prior progress payments; and 3. include retainage or other amounts previously withheld that are to be returned to Contractor, if any. Final payment to the Contractor shall not be due until the Contractor provides original full releases of liens from the Contractor and its subcontractors, or other evidence satisfactory to the Owner to show that all sums due for labor, services, and materials furnished for or used in connection with the Work have been paid or shall be paid with the final payment. To ensure this result, Contractor consents to the issuance of the final payment in the form of joint checks made payable to Contractor and others. The Owner may, but is not obligated to issue final payment using joint checks. Final payment to the Contractor shall not be due until the Contractor has supplied to the Owner original copies of all documents that the Owner determines are reasonably necessary to ensure both that the final payment amount is properly calculated and that the Owner has satisfied its obligation to administer the Construction Agreement in accordance with applicable law. The following documents shall, at a minimum, be required to be submitted prior to final payment being due: redline as-built construction plans; consent of surety to final payment; public infrastructure inventory; affidavit of value for public infrastructure; and, final change order(s). “Redline as-built construction plans” shall include, but are not limited to markups for change orders, field revisions, and quantity overruns as applicable. The list of documents contained in this provision is not an exhaustive and exclusive list for every project performed pursuant to these Contract Documents and Contractor shall provide such other and further documents as may be requested and required by the Owner to close out a particular project. Subject to the requirements of the Contract Documents, the Owner shall pay the Final Payment within thirty (30) calendar days after the date specified in the Notice of Acceptance. This provision shall apply only after all Work called for by the Contract Documents has been accepted. M. Contractor’s Warranty For a two-year period after the date specified in a written notice of acceptance of Work, Contractor shall provide and pay for all labor and materials that the Owner determines are necessary to correct all defects in the Work arising because of defective materials or workmanship supplied or provided by Contractor or any subcontractor. This shall also include areas of vegetation that did meet TPDES General Construction Permit during final close out but have since become noncompliant. Forty-five (45) to sixty (60) calendar days before the end of the two-year warranty period, the Owner may make a warranty inspection of the Work. The Owner shall notify the Contractor of the date and time of this inspection so that a Contractor representative may be present. After the warranty inspection, and before the end of the two-year warranty period, the Owner shall mail to the Contractor a written notice that specifies the defects in the Work that are to be corrected. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 23 Item 9 The Contractor shall begin the remedial work within ten (10) calendar days after receiving the written notice from the Town. If the Contractor does not begin the remedial work timely or prosecute it diligently, then the Owner may pay for necessary labor and materials to effect repairs and these expenses shall be paid by the Contractor, the performance bond surety, or both. If the Owner determines that a hazard exists because of defective materials and workmanship, then the Owner may take steps to alleviate the hazard, including making repairs. These steps may be taken without prior notice either to the Contractor or its surety. Expenses incurred by the Owner to alleviate the hazard shall be paid by the Contractor, the performance bond surety, or both. Any Work performed by or for the Contractor to fulfill its warranty obligations shall be performed in accordance with the Contract Documents. By way of example only, this is to ensure that Work performed during the warranty period is performed with required insurance and the performance and payment bonds still in effect. Work performed during the two-year warranty period shall itself be subject to a one-year warranty. This warranty shall be the same as described in this section. The Owner may make as many warranty inspections as it deems appropriate. N. Compliance with Laws The Contractor shall be responsible for ensuring that it and any subcontractors performing any portion of the Work required under the Contract Documents comply with all applicable federal, state, county, and municipal laws, regulations, and rules that relate in any way to the performance and completion of the Work. This provision applies whether or not a legal requirement is described or referred to in the Contract Documents. Ancillary/Integral Professional Services: In selecting an architect, engineer, land surveyor, or other professional to provide professional services, if any, that are required by the Contract Documents, Contractor shall not do so on the basis of competitive bids but shall make such selection on the basis of demonstrated competence and qualifications to perform the services in the manner provided by Section 2254.004 of the Texas Government Code and shall so certify to the Town the Contractor's agreement to comply with this provision with Contractor's bid. O. Other Items The Contractor shall sign the Construction Agreement, and deliver signed performance, payment and maintenance bonds and proper insurance policy endorsements (and/or other evidence of coverage) within ten (10) calendar days after the Owner makes available to the Contractor copies of the Contract Documents for signature. Six (6) copies of the Contract Documents shall be signed by an authorized representative of the Contractor and returned to the Town. The Construction Agreement "effective date" shall be the date on which the Town Council acts to approve the award of the Contract for the Work to Contractor. It is expressly provided, however, that the Town Council delegates the authority to the Town Manager or his designee to rescind the Contract award to Contractor at any time before the Owner delivers to PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 24 Item 9 the Contractor a copy of this Construction Agreement that bears the signature of the Town Manager and Town Secretary or their authorized designees. The purpose of this provision is to ensure: 1. that Contractor timely delivers to the Owner all bonds and insurance documents; and 2. that the Owner retains the discretion not to proceed if the Town Manager or his designee determines that information indicates that the Contractor was not the lowest responsible bidder or that the Contractor cannot perform all of its obligations under the Contract Documents. THE CONTRACTOR AGREES THAT IT SHALL HAVE NO CLAIM OR CAUSE OF ACTION OF ANY KIND AGAINST OWNER, INCLUDING A CLAIM FOR BREACH OF CONTRACT, NOR SHALL THE OWNER BE REQUIRED TO PERFORM UNDER THE CONTRACT DOCUMENTS, UNTIL THE DATE THE OWNER DELIVERS TO THE CONTRACTOR A COPY OF THE CONSTRUCTION AGREEMENT BEARING THE SIGNATURES JUST SPECIFIED. The Contract Documents shall be construed and interpreted by applying Texas law. Exclusive venue for any litigation concerning the Contract Documents shall be Collin County, Texas. Although the Construction Agreement has been drafted by the Owner, should any portion of the Construction Agreement be disputed, the Owner and Contractor agree that it shall not be construed more favorably for either party. The Contract Documents are binding upon the Owner and Contractor and shall insure to their benefit and as well as that of their respective successors and assigns. If Town Council approval is not required for the Construction Agreement under applicable law, then the Construction Agreement "effective date" shall be the date on which the Town Manager and Town Secretary or their designees have signed the Construction Agreement. If the Town Manager and Town Secretary sign on different dates, then the later date shall be the effective date. P.C. CONTRACTORS, LLC TOWN OF PROSPER, TEXAS By: By: HARLAN JEFFERSON Title: Title: Town Manager Date: Date: PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 25 Item 9 Address: Phone: Fax: Address: 121 W. Broadway Prosper, Texas 75078 Phone: (972) 346 - 2640 Fax: (972) 569 - 9335 ATTEST: ROBYN BATTLE Town Secretary PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 26 Item 9 PERFORMANCE BOND STATE OF TEXAS ) ) COUNTY OF COLLIN ) KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address is __________________________________________________________________________, hereinafter called Principal, and __________________________________________________________, a corporation organized and existing under the laws of the State of ______________________________, and fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound unto the TOWN OF PROSPER, a home-rule municipal corporation organized and existing under the laws of the State of Texas, hereinafter called “Beneficiary”, in the penal sum of __________________ Dollars ($____________) plus fifteen percent (15%) of the stated penal sum as an additional sum of money representing additional court expenses, attorneys’ fees, and liquidated damages arising out of or connected with the below identified Contract in lawful money of the United States, to be paid in Collin County, Texas, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. The penal sum of this Bond shall automatically be increased by the amount of any Change Order or Supplemental Agreement, which increases the Contract price, but in no event shall a Change Order or Supplemental Agreement, which reduces the Contract price, decrease the penal sum of this Bond. THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal entered into a certain Contract with the Town of Prosper, the Beneficiary, dated on or about the _________ day of ___________________, A.D. 20____, a copy of which is attached hereto and made a part hereof, to furnish all materials, equipment, labor, supervision, and other accessories necessary for the construction of: BID NO. 2015-03-B PROSPER ROAD IMPROVEMENT PROJECT 2015 Seventh Street - Coleman Road to PISD Pavement Replacement in the Town of Prosper, Texas, as more particularly described and designated in the above-referenced contract such contract being incorporated herein and made a part hereof as fully and to the same extent as if written herein word for word. NOW, THEREFORE, if the Principal shall well, truly and faithfully perform and fulfill all of the undertakings, covenants, terms, conditions and agreements of said Contract in accordance with the Plans, Specifications and Contract Documents during the original term thereof and any extension thereof which may be granted by the Beneficiary, with or without notice to the Surety, and during the life of any guaranty or warranty required under this Contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions and agreements of any and all duly authorized modifications of said Contract that may hereafter be made, notice of which modifications to the Surety being hereby waived; and, if the Principal shall repair and/or replace all defects due to faulty materials and workmanship that appear within a period of one (1) year from the date of final completion and final acceptance of the Work by Owner; and, if the PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 27 Item 9 Principal shall fully indemnify and save harmless the Beneficiary from and against all costs and damages which Beneficiary may suffer by reason of failure to so perform herein and shall fully reimburse and repay Beneficiary all outlay and expense which the Beneficiary may incur in making good any default or deficiency, then this obligation shall be void; otherwise, it shall remain in full force and effect. PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive Venue shall lie in Collin County, Texas. AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the Work to be performed thereunder or the Plans, Specifications and Drawings, etc., accompanying the same shall in anywise affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract, or to the Work or to the Specifications. This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government Code, and any other applicable statutes of the State of Texas. The undersigned and designated agent is hereby designated by the Surety herein as the Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered and on whom service of process may be had in matters arising out of such suretyship, as provided by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas. IN WITNESS WHEREOF, this instrument is executed in six copies, each one of which shall be deemed an original, this, the ________ day of ________________, 20____. ATTEST: PRINCIPAL: ___________________________________ Company Name By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Typed/Printed Name Typed/Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax [Signatures continued on following page.] PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 28 Item 9 ATTEST: SURETY: By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Printed Name Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice and service of the process is: NAME: STREET ADDRESS: CITY, STATE, ZIP: NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page 2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation, give a person’s name. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 29 Item 9 PAYMENT BOND STATE OF TEXAS ) ) COUNTY OF COLLIN ) KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address is ____________________________________________________________________________, hereinafter called Principal, and__________________________________________________________, a corporation organized and existing under the laws of the State of ______________________________, and fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound unto the TOWN OF PROSPER, a home-rule municipal corporation organized and existing under the laws of the State of Texas, hereinafter called “Owner”, and unto all persons, firms, and corporations who may furnish materials for, or perform labor upon the building or improvements hereinafter referred to in the penal sum of ___________________________________ DOLLARS ($_______________) in lawful money of the United States, to be paid in Collin County, Texas, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. The penal sum of this Bond shall automatically be increased by the amount of any Change Order or Supplemental Agreement, which increases the Contract price, but in no event shall a Change Order or Supplemental Agreement, which reduces the Contract price, decrease the penal sum of this Bond. THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal entered into a certain Contract with the Town of Prosper, the Owner, dated on or about the __________ day of _________________, A.D. 20___, a copy of which is attached hereto and made a part hereof, to furnish all materials, equipment, labor, supervision, and other accessories necessary for the construction of: BID NO. 2015-03-B PROSPER ROAD IMPROVEMENT PROJECT 2015 Seventh Street - Coleman Road to PISD Pavement Replacement NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties and make prompt payment to all persons, firms, subcontractors, corporations and claimants supplying labor and/or material in the prosecution of the Work provided for in the above- referenced Contract and any and all duly authorized modifications of said Contract that may hereafter be made, notice of which modification to the Surety is hereby expressly waived, then this obligation shall be void; otherwise it shall remain in full force and effect. PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive venue shall lie in Collin County, Texas. AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, or to the Work performed thereunder, or the Plans, Specifications, Drawings, etc., accompanying the same, shall in anywise affect its obligation on this Bond, and it does hereby PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 30 Item 9 waive notice of any such change, extension of time, alteration or addition to the terms of the Contract, or to the Work to be performed thereunder. This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government Code, and any other applicable statutes of the State of Texas. The undersigned and designated agent is hereby designated by the Surety herein as the Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered and on whom service of process may be had in matters arising out of such suretyship, as provided by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas. IN WITNESS WHEREOF, this instrument is executed in six copies, each one of which shall be deemed an original, this, the _______ day of _________________, 20___. ATTEST: PRINCIPAL: ___________________________________ Company Name By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Typed/Printed Name Typed/Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax [Signatures continued on following page.] PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 31 Item 9 ATTEST: SURETY: By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Printed Name Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice and service of the process is: NAME: STREET ADDRESS: CITY, STATE, ZIP: NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page 2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation, give a person’s name. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 32 Item 9 MAINTENANCE BOND STATE OF TEXAS ) ) COUNTY OF COLLIN ) KNOW ALL MEN BY THESE PRESENTS: That _______________________________ whose address is________________________________________________, hereinafter referred to as “Principal,” and ___________________________________, a corporate surety/sureties organized under the laws of the State of ____________ and fully licensed to transact business in the State of Texas, as Surety, hereinafter referred to as “Surety” (whether one or more), are held and firmly bound unto the TOWN OF PROSPER, a Texas municipal corporation, hereinafter referred to as “Owner,” in the penal sum of ___________________________________ DOLLARS ($_______________) (ten percent (10%) of the total bid price), in lawful money of the United States to be paid to Owner, its successors and assigns, for the payment of which sum well and truly to be made, we bind ourselves, our successors, heirs, executors, administrators and successors and assigns, jointly and severally; and firmly by these presents, the condition of this obligation is such that: WHEREAS, Principal entered into a certain written Contract with the Town of Prosper, dated on or about the _____ day of ________________________, 20____, to furnish all permits, licenses, bonds, insurance, products, materials, equipment, labor, supervision, and other accessories necessary for the construction of: BID NO. 2015-03-B PROSPER ROAD IMPROVEMENT PROJECT 2015 Seventh Street - Coleman Road to PISD Pavement Replacement in the Town of Prosper, Texas, as more particularly described and designated in the above- referenced contract, such contract being incorporated herein and made a part hereof as fully and to the same extent as if written herein word for word: WHEREAS, in said Contract, the Principal binds itself to use first class materials and workmanship and of such kind and quality that for a period of two (2) years from the completion and final acceptance of the improvements by Owner the said improvements shall require no repairs, the necessity for which shall be occasioned by defects in workmanship or materials and during the period of two (2) years following the date of final acceptance of the Work by Owner, Principal binds itself to repair or reconstruct said improvements in whole or in part at any time within said period of time from the date of such notice as the Town Manager or his designee shall determine to be necessary for the preservation of the public health, safety or welfare. If Principal does not repair or reconstruct the improvements within the time period designated, Owner shall be entitled to have said repairs made and charge Principal and/or Surety the cost of same under the terms of this Maintenance Bond. NOW, THEREFORE, if Principal will maintain and keep in good repair the Work herein contracted to be done and performed for a period of two (2) years from the date of final acceptance and do and perform all necessary work and repair any defective condition (it being understood that the purpose of this section is to cover all defective conditions arising by reason of defective materials, work or labor performed by Principal) then this obligation shall be void; PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 33 Item 9 otherwise it shall remain in full force and effect and Owner shall have and recover from Principal and its Surety damages in the premises as provided in the Plans and Specifications and Contract. PROVIDED, however, that Principal hereby holds harmless and indemnifies Owner from and against any claim or liability for personal injury or property damage caused by and occurring during the performance of said maintenance and repair operation. PROVIDED, further, that if any legal action be filed on this Bond, exclusive venue shall lie in Collin County, Texas. AND PROVIDED FURTHER, Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the Work performed thereunder, or the Plans, Specifications, Drawings, etc. accompanying same shall in any way affect its obligation on this Bond; and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work to be performed thereunder. The undersigned and designated agent is hereby designated by Surety as the resident agent in either Collin or Dallas Counties to whom all requisite notice may be delivered and on whom service of process may be had in matters arising out of this suretyship. IN WITNESS WHEREOF, this instrument is executed in six copies, each one of which shall be deemed an original, on this the _____ day of ____________, 20____. ATTEST: PRINCIPAL: ___________________________________ Company Name By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Typed/Printed Name Typed/Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax [Signatures continued on following page.] PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 34 Item 9 ATTEST: SURETY: By: _________________________________ By: ________________________________ Signature Signature ____________________________________ ___________________________________ Printed Name Printed Name ____________________________________ ___________________________________ Title Title ____________________________________ ___________________________________ Address Address ____________________________________ ___________________________________ City State Zip City State Zip ___________________________________ ___________________________________ Phone Fax Phone Fax PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 35 Item 9 GENERAL CONDITIONS GC.01 PURPOSE: The General Conditions contained herein set forth conditions or requirements common to this Contract and all other construction contracts issued by the Town of Prosper. GC.02 DEFINITIONS: The following words and expressions, or pronouns used in their place, shall wherever they appear in this Contract, be construed as follows, unless a different meaning is clear from the context: CALENDAR DAY: Any days of the week or month, no days being excepted. CONTRACT DOCUMENTS: All of the written, printed, typed, and drawn instruments that comprise and govern the performance of the contract as defined by the Construction Agreement. ENGINEER: The ENGINEER of the OWNER or his designee. EXTRA WORK: Work required by the OWNER other than that which is expressly or impliedly required by the Contract Documents at the time of execution of the Contract. HOLIDAYS: The ten official holidays observed are New Year's Day, Martin Luther King Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving Day, Christmas Eve, and Christmas Day. If a holiday falls on a Saturday, it shall be observed on the preceding Friday. If a holiday falls on a Sunday, it shall be observed on the following Monday. OWNER: The Town of Prosper, Texas, acting through the Town Manager under authority granted by the Town Council. OWNER'S REPRESENTATIVE: The Executive Director of Development and Community Services of the Town of Prosper or his designee. SUB-CONTRACTOR: Any persons, firm or corporation, other than employees of the CONTRACTOR, who or which contracts with the CONTRACTOR to furnish, or who actually furnishes, labor and/or materials and equipment at or about the site. SUBSTANTIALLY COMPLETE: The condition upon which the Work has been made suitable for use and may serve its intended purpose but may still require minor miscellaneous work and adjustment. WORK: All work to be performed by the CONTRACTOR under the terms of the Contract, including the furnishing of all materials, supplies, machinery, equipment, tools, superintendence, labor, submittals, services, insurance, permits, certificates, licenses, and all water, light, power, fuel, transportation, facilities, and other incidentals. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 36 Item 9 WRITTEN NOTICE: Notice required by the Contract shall be served concurrently to the OWNER'S REPRESENTATIVE, ENGINEER, and/or CONTRACTOR. Notice delivered by mail shall be effective on the postmark date, notice delivered by hand shall be effective the date of delivery, and notice delivered by facsimile or e-mail shall be effective the date of transmission, provided that any notice served after 5 PM or on a weekend or holiday shall be effective the following business day. GC.03 GENERAL RESPONSIBILITIES AND UNDERSTANDINGS: (a) Intent of Contract Documents: The intent of the Contract Documents is to prescribe a complete work or improvement, which the CONTRACTOR undertakes to do in full compliance with the plans, specifications, special provisions, proposal and contract. The CONTRACTOR shall do all work as provided in the plans, specifications, special provisions, proposal and contract, and shall do such additional extra work as may be considered necessary to complete the work in satisfactory and acceptable manner. The CONTRACTOR shall furnish all labor, tools, materials, machinery, equipment and incidentals necessary to the satisfactory prosecution and completion of the work. (b) No Waiver of Legal Right: Inspection by the OWNER or ENGINEER, any order, measurement, or certificate by OWNER or ENGINEER, any order by the OWNER for payment of money, any payment for or acceptance of any work, or any extension of time, or any possession taken by the OWNER, shall not operate as a waiver of any provisions of the Contract Documents or any power therein reserved to the OWNER of any rights or damages therein provided. Any waiver of any breach of contract shall not be held to be a waiver of any other subsequent breach. The OWNER deserves the right to correct any error that may be discovered in any estimate that may have been paid and to adjust the same to meet the requirements of the contract and specifications. The OWNER reserves the right to claim and recover by process of law sums as may be sufficient to correct any error or make good any deficiency in the work resulting from such error, dishonesty or collusion, upon the conclusive proof of collusion or dishonesty by the CONTRACTOR or his agents and the ENGINEER or his assistants, discovered in the work after the final payment has been made. (c) Changes and Alterations: The CONTRACTOR further agrees that the OWNER or ENGINEER may make such changes and alterations as the OWNER may see fit, in the line, grade, form, dimensions, plans or materials for the work herein contemplated, or any part thereof, either before or after the beginning of the construction, without affecting the validity of this contract and the accompany Performance and Payment Bonds. If such changes or alterations diminish the quantity of the work to be done, they shall not constitute the basis for a claim for damages for anticipated profits on the work that may be dispensed with. If the amount of work is increased, such additional work shall be paid for as provided under Extra Work. In case the OWNER shall make such changes or alterations as shall make useless any work already done or material already furnished or used in said work, then the OWNER shall recompense the CONTRACTOR for any material or labor so used, PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 37 Item 9 and for any actual loss occasioned by such change, due to actual expenses incurred in preparation for the work as originally planned. (d) Discrepancies and Omissions: It is further agreed that it is the intent of this contract that all work must be done and all material must be furnished in accordance with the generally accepted practice, and in the event of any discrepancies between the separate contract documents, the priority of interpretation defined by the Construction Agreement shall govern. In the event that there is still any doubt as to the meaning and intent of any portion of the contract, specifications or drawings, the ENGINEER shall define which is intended to apply to the work. (e) Plans and Specifications: The OWNER shall furnish the CONTRACTOR with an adequate and reasonable number of copies of all plans and specifications without expense to him, and the CONTRACTOR shall keep one copy of the same constantly accessible on the work, with the latest revisions noted thereon. (f) Ownership of Drawings: All drawings, specifications and copies thereof furnished by the OWNER shall not be reused on other work, and, with the exception of the signed contract sets, are to be returned to him on request, at the completion of the work. All models are the property of the OWNER. (g) Adequacy of Design: It is understood that the OWNER believes it has employed competent engineers and designers. It is, therefore, agreed that, as to the CONTRACTOR only, the OWNER shall be responsible for the adequacy of the design, sufficiency of the Contract Documents, and the practicability of the operations of the completed project; provided the CONTRACTOR has complied with the requirements of the said Contract Documents, all approved modifications thereof, and additions and alterations thereto approved in writing by the OWNER. The burden of proof of such compliance shall be upon the CONTRACTOR to show that he has complied with the said requirements of the Contract Documents, approved modifications thereof and all approved additions and alterations thereto. (h) Line and Grade: The ENGINEER will furnish control benchmarks for the construction of the Work. The CONTRACTOR shall use the control benchmarks and data shown on the drawings. No construction staking will be provided by the ENGINEER or owner for this project. Any restaking, and all construction staking, required shall be at the sole cost of the CONTRACTOR. (i) Right of Way and Easements: The OWNER will obtain all necessary right of ways and easements required for the completion of the Work. No work shall be undertaken on nor shall men, tools, equipment, or other supplies occupy any ground outside right of ways and easements. If Contractor wants to work outside right of ways and easements and is able to make an agreement with the Property Owner, then the agreement should be documented and signed by the Property Owner and CONTRACTOR with a copy submitted to the OWNER before work off the easement commences. The OWNER will obtain permits and/or license agreements necessary for work to be performed on right of ways or easements owned by other agencies including, PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 38 Item 9 but not limited to, the Texas Departments of Transportation, North Texas Tollway Authority, BNSF Railway, and utility companies. The CONTRACTOR shall comply with the conditions of these permits and/or license agreements as if they were a part of the Contract Documents. (j) Existing Utilities and Structures: The location of existing utilities shown on the plans are based on the interpretation of the best available information and are not warranted by the OWNER or ENGINEER. It shall be the responsibility of the CONTRACTOR to verify and/or locate the various locations of pertinent utilities prior to or during construction. If any utility or irrigation system is broken by the Contractor, it shall be the responsibility of the CONTRACTOR to repair, at his own expense, the damaged line and restore it to its functional use. (k) Right of Entry: The OWNER reserves the right to enter the property or location on which the works herein contracted for are to be constructed or installed, by such agent or agents as he may elect, for the purpose of inspecting the work, or for the purpose of constructing or installing such collateral work as said OWNER may desire. The CONTRACTOR shall conduct his work so as not to impede unnecessarily any work being done by others on or adjacent to the site. (l) Collateral Contracts: The OWNER agrees to provide by separate contract or otherwise, all labor and material essential to the completion of the work specifically excluded from this contract, in such manner as not to delay the progress of the work or damage said CONTRACTOR, except where such delays are specifically mentioned elsewhere in the Contract Documents. (m) Objections and Determinations: The ENGINEER shall determine all claims disputes and other matters in question between the CONTRACTOR and the OWNER relating to the execution or progress of the work or the interpretation of the Contract Documents. The ENGINEER'S decision shall be rendered in writing within a reasonable time and shall be binding. (n) Owner-Engineer Relationship: The duties, responsibilities and limitations of authority of the ENGINEER during construction are as set forth in the Contract Documents and shall not be extended or limited without written consent of the OWNER and ENGINEER. The ENGINEER will advise and consult with the OWNER, and OWNER'S instructions to the CONTRACTOR may be issued through the ENGINEER as if they were issued by the OWNER directly. GC.04 CONTRACTOR RESPONSIBILITIES: (a) Contractor Independence: The CONTRACTOR is and at all times shall remain an independent contractor, solely responsible for the manner and method of completing his work under this contract, with full power and authority to select the means, method and manner of performing such work, so long as such methods do not adversely affect the completed improvements, the OWNER and ENGINEER being interested only in the result obtained and conf ormity of such completed improvements to the Contract Documents. (b) Assignment and Subletting: The CONTRACTOR agrees that he will retain personal control and will give his personal attention to the fulfillment of this PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 39 Item 9 contract and that he will not assign by Power of Attorney, or otherwise, or sublet said contract without the written consent of the OWNER or ENGINEER, and that no part or feature of the work will be sublet to anyone objectionable to the ENGINEER or the OWNER. The CONTRACTOR further agrees that the subletting of any portion or feature of the work, or materials required in the performance of this contract, shall not relieve the CONTRACTOR from his full obligations to the OWNER, as provided by this Agreement. (c) Contractor’s Understanding: It is understood and agreed that the CONTRACTOR has, by careful examination, satisfied himself as to the nature and location of the work, the conformation of the ground, the character, quality and quantity of the materials to be encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the work, the general and local conditions, and all other matters which can in any way affect the work under this contract. No verbal agreement or conversation with any officer, agent or employee of the OWNER or ENGINEER, either before or after the execution of this contact, shall affect or modify any of the terms or obligations herein contained. (d) Duty of Contractor: The CONTRACTOR shall be solely responsible for the safety of himself, his employees and other persons, as well as for the protection of the safety of the improvements being erected and the property of himself or any other person, as a result of his operations hereunder. CONTRACTOR shall be fully and completely liable, at his own expense, for design, construction, installation and use, or non-use, of all items and methods incident to performance of the contract, and for all loss, damage or injury incident thereto, either to person or property, including, without limitation, the adequacy of all temporary supports, shoring, bracing, scaffolding, machinery or equipment, safety precautions or devices, and similar items or devices used by him during construction (e) Supervision by Contractor: The CONTRACTOR shall give adequate attention to the faithful prosecution and completion of this contract and shall keep on the work, during its progress, a competent superintendent and any necessary assistants. The superintendent shall represent the CONTRACTOR in his absence and all directions given to him shall be as binding as if given to the CONTRACTOR. (f) Character of Workmen: The CONTRACTOR agrees to employ only orderly and competent men, skillful in the performance of the type of work required under this contract, to do the work; and agrees that whenever the OWNER or ENGINEER shall inform him in writing that any man or men on the work are, in his opinion, incompetent, unfaithful or disorderly, such man or men shall be discharged from the work and shall not again be employed on the work without the OWNER’S or ENGINEER'S written consent. (g) Contractor’s Buildings: The building of structures or the erection of tents or other forms of protection will be permitted only for use as temporary office space or for storage of materials, equipment, and supplies and only at such places as the OWNER or ENGINEER shall direct, and the sanitary conditions of the grounds in or about such structures shall at all times be maintained in a manner satisfactory PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 40 Item 9 to the OWNER or ENGINEER. At no time shall employees or agents of the CONTRACTOR occupy such facilities except in conjunction with performance of the Work. (h) Protection of Site: The Contractor shall protect all structures, walks, pipe lines, trees, shrubbery, lawns and other improvements during the progress of his work and shall remove from the site all debris and unused materials. (i) Sanitation: Necessary sanitary conveniences for the use of laborers on the work, properly secluded from public observation, shall be constructed and maintained by the CONTRACTOR in such manner and at such points as shall be approved by the OWNER or ENGINEER, and their use shall be strictly enforced. (j) Equipment, Materials, and Construction Plant: The CONTRACTOR shall be responsible for the care, preservation, conservation, protection and replacement of all materials, supplies, machinery, equipment, tools, apparatus, accessories, facilities, all means of construction, and any and all parts of the work, whether the CONTRACTOR has been paid, partially paid, or not paid for such work, or whether OWNER has taken possession of completed portions of such work, until the entire work is completed and accepted. (k) Losses from Natural Causes: Unless otherwise specified, all loss or damage to the CONTRACTOR arising out of the nature of the work to be done, or from the action of the elements, or from any unforeseen circumstance in the prosecution of the same, or from unusual obstructions or difficulties which may be encountered in the prosecution of the work, shall be sustained and borne by the CONTRACTOR at his own cost and expense. GC.05 PROTECTION OF PERSONS AND PROPERTY: (a) Protection Against Claims: If any person files a claim against the OWNER, OW NER’s Agent or CONTRACTOR for personal injury or property damage resulting from, arising out of, or caused by, the operations of the CONTRACTOR, or any Work within the limits of the Project, the CONTRACTOR must either submit to the OWNER a duly executed full release within thirty (30) calendar days from the date of written claim, or immediately report the claim to his liability insurance carrier for their action in adjusting the claim. If the CONTRACTOR fails to comply with this provision within the stipulated time limit, it will be automatically deemed that the CONTRACTOR has appointed the OWNER as its irrevocable Attorney In Fact authorizing the OWNER to report the claim directly with the CONTRACTOR’s liability insurance carrier. This provision is in and of itself a Power of Attorney from the CONTRACTOR to the OWNER, which authorizes the OWNER to take said action on behalf of the CONTRACTOR without the necessity of the execution of any other document. If the CONTRACTOR fails to comply with the provisions of this item, the OWNER, at its own discretion, may terminate this contract or take any other actions it deems appropriate. Any payment or portion thereof due the CONTRACTOR, whether it is a final payment, progress payment, payment out of retainage or refund payment may be withheld by the OWNER. Bankruptcy, insolvency or denial of liability by the CONTRACTOR’s insurance carrier shall not exonerate the CONTRACTOR from liability. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 41 Item 9 As a result of the additional work created to OWNER due to non-response of claims for damages by CONTRACTOR to third parties, CONTRACTOR shall incur penalties for failure to abide by this Special Condition. The CONTRACTOR shall respond to the claimant in writing regarding the status of the claim, including whether CONTRACTOR disputes the claim, wishes to settle, or will notify its liability insurance carrier regarding the claim. CONTRACTOR will be assessed a penalty by OWNER of $75.00 per claim, for its failure to respond to the claimant as described above within thirty (30) calendar days of its written notice of claim by the City. To ensure CONTRACTOR compliance, the OWNER shall be notified, by copied correspondence of responses or settlement by CONTRACTOR. (b) Protection Against Accidents to Employees and the Public: The CONTRACTOR shall at all times exercise reasonable precautions for the safety of employees and others on or near the work and shall comply with all applicable provisions of Federal, State, and Municipal safety laws and building and construction codes. All machinery and equipment and other physical hazards shall be guarded in accordance with the "Manual of Accident Prevention in Construction" of the Associated General contractors of America except where incompatible with Federal, State, or Municipal laws or regulations. The CONTRACTOR shall provide such machinery guards, safe walkways, ladders, bridges, gangplanks, and other safety devices. The safety precautions actually taken and their adequacy shall be the sole responsibility of the CONTRACTOR, acting at his discretion as an independent contractor. (c) Protection of Adjoining Property: The CONTRACTOR shall take proper means to communicate with the adjacent or adjoining property owners and protect the adjacent or adjoining property or properties in any way encountered, which might be injured or seriously affected by any process of construction to be undertaken under this Agreement, from any damage or injury by reason of said process of construction; and he shall be liable for any and all claims for such damage on account of his failure to fully protect all adjoining property. (d) Protection Against Royalties or Patented Invention: The CONTRACTOR shall pay all royalties and license fees, and shall provide for the use of any design, device, material or process covered by letters patent or copyright by suitable legal agreement with the patentee or owner. (e) Threats to Persons or Property: The CONTRACTOR shall respond promptly to any imminent threat to persons or property arising from or in relation to performance of the Work. Failure to promptly correct any threat to persons or property may result in a temporary suspension of work until such time as the threat is resolved. GC.06 PROSECUTION AND PROGRESS: (a) Time and Order of Completion: It is the meaning and intent of this contract, unless otherwise herein specifically provided, that the CONTRACTOR shall be PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 42 Item 9 allowed to prosecute his work in such manner as shall be most conducive to economy of construction; provided however, that the order and the time of prosecution shall be such that the work shall be Substantially Completed as a whole and in part in accordance with this contract, the plans and specifications, and within the time of completion designated in the Proposal; provided, also, that when the OWNER is having other work done, either by contract or by his own force, the ENGINEER may direct the time and manner of constructing the work done under this contract, so that conflict will be avoided and the construction of the various works being done for the OWNER shall be harmonized. The CONTRACTOR shall submit prior to beginning work, with each pay estimate, and at other such times as may reasonably be requested by the OWNER or ENGINEER, schedules which shall show the order in which the CONTRACTOR proposes to carry on the work, with dates at which the CONTRACTOR will start the several parts of the work, and estimated dates of completion of the several parts. (b) Working Hours: Permissible working hours are 7:00 AM to 7:00 PM Monday through Saturday, excluding holidays. Working hours are enforced by the Town of Prosper Police Department. Any variance to these working hours must be requested by the CONTRACTOR in writing at least two weeks in advance and will require approval from the OWNER upon positive recommendation of the ENGINEER. (c) Extension of Time: Should the CONTRACTOR be delayed in the completion of the work by any act or neglect of the OWNER or ENGINEER, or of any employee of either, or by other contractors employed by the OWNER, or by changes ordered in the work, or by strikes, lockouts, fires, and unusual delays by common carriers, or uncontrollable cause or causes beyond the CONTRACTOR'S control, and the OWNER and ENGINEER decides such cause justifies the delay, then an extension of time sufficient to compensate for the delay as determined by the OWNER or ENGINEER shall be allowed for completing the work; provided, however, that the CONTRACTOR shall give the OWNER or ENGINEER prompt notice in writing of the cause of such delay. (d) Hindrances and Delays: No claims shall be made by the CONTRACTOR for damages resulting from hindrances or delays from any cause (except where the work is stopped by order of the OWNER) during the progress of any portion of the work embraced in this contract. In case said work shall be stopped by the act of the OWNER, then such expense as in the judgment of the ENGINEER is caused by such stoppage of said work shall be paid by the OWNER to the CONTRACTOR. (e) Liquidated Damages: The time of completion is of the essence for this Contract. For each day that any work shall remain uncompleted after the time specified in the Contract or in an executed Change Order, including milestone completion dates, substantial completion, and final completion, the OWNER may deduct the following sum from monies due to the CONTRACTOR for each day the work remains uncompleted: PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 43 Item 9 Amount of Contract Amount of Liquidated Damages Less than $50,000 $100 per day $50,000 to $100,000 $150 per day $100,000 to $500,000 $200 per day $500,000 to $1,000,000 $250 per day $1,000,000 to $5,000,000 $500 per day Greater than $5,000,000 $750 per day GC.07 CONTROL OF WORK AND MATERIAL: (a) Shop Drawings and Submittals: The CONTRACTOR shall submit to the OWNER or ENGINEER, with such promptness as to cause no delay in his own work or in that of any other contractor, four (4) checked copies, unless otherwise specified, of all shop and/or setting drawings and schedules required for the work of the various trades, and the OWNER or ENGINEER shall pass upon them with reasonable promptness, noting desired corrections. The CONTRACTOR shall make any corrections required by the OWNER or ENGINEER, file with him two corrected copies and furnish such other copies as may be needed. The OWNER’S or ENGINEER'S approval of such drawings or schedules shall not relieve the CONTRACTOR from responsibility for deviations from drawings or specifications, unless he has in writing called the OWNER’S or ENGINEER'S attention to such deviations at the time of submission, nor shall it relieve him from responsibility for errors of any sort in shop drawings or schedules. It shall be the CONTRACTOR'S responsibility to fully and completely review all shop drawings to ascertain their effect on his ability to perform the required contract work in accordance with the plans and specifications and within the contract time. Such review by the OWNER or ENGINEER shall be for the sole purpose of determining the sufficiency of said drawings or schedules to result in finished improvements in conformity with the plans and specifications, and shall not relieve the CONTRACTOR of his duty as an independent contractor as previously set forth, it being expressly understood and agreed that the OWNER or ENGINEER does not assume any duty to pass upon the propriety or adequacy of such drawings or schedules, or any means or methods reflected thereby, in relation to the safety of either person or property during CONTRACTOR'S performance hereunder. (b) Temporary Traffic Control: Where the Work is carried on, in or adjacent to any road, alley, sidewalk, trail, or other public space, the CONTRACTOR shall at his own cost and expense furnish, erect and maintain temporary traffic control devices and shall take such other precautionary measures for the protection of persons or property and of the Work as are necessary. A sufficient number and arrangement of temporary traffic control devices shall be erected to keep vehicles and persons from entering on or into any work under construction. The CONTRACTOR's responsibility for the maintenance of barricades, signs and lights, and for providing watchmen, shall not cease until the project has been accepted by the Owner. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 44 Item 9 All temporary traffic control devices shall be clearly visible at all times of day and night. Signs and barricades shall constructed of retro-reflective sheeting, and cones and other channelizing devices shall have retro-reflective banding. All temporary traffic control devices shall comply with and have the meanings prescribed by the Texas Manual of Uniform Traffic Control Devices. The Contractor shall at all times coordinate the closing of any section of road, alley, sidewalk, trail, or other public space with the OWNER or ENGINEER. When such a closing is anticipated to have a duration longer than one (1) hour, the CONTRACTOR shall submit a traffic control plan at least 72 hours in advance to the OWNER or ENGINEER for review and approval. The CONTRACTOR shall be held responsible for all damage to the Work due to failure of barricades, signs, to protect it, and whenever evidence is found of such damage, the OWNER or ENGINEER may order the damaged portion immediately removed and replaced by the CONTRACTOR at his cost and expense. (c) Public Convenience: Materials stored about the Work shall be so placed, and the Work shall at all times to be so conducted, as to cause no greater obstruction to the traveling public than is considered necessary by the OWNER. The CONTRACTOR shall make provisions at all roads, alleys, sidewalks, trails, and private driveways for the free passage of pedestrians and vehicles provided that where free passage is impractical or unnecessary in the opinion of the OWNER, the CONTRACTOR may make arrangements satisfactory to the OWNER for the diversion of traffic and shall, at his own expense, provide all material and perform all work necessary for the construction and maintenance of such diversions. The materials excavated, and the construction materials or plant used in the construction of the Work, shall be placed so as not to endanger the Work or prevent free access to all public and private utilities and related appurtenances. The OWNER reserves the right to remedy any neglect on the part of the CONTRACTOR as regards to the public convenience and safety which may come to its attention after twenty-four (24) hours notice in writing the CONTRACTOR, save in cases of emergency, when it shall have the right to remedy any neglect without notice; and in either case, the cost of such work done by the OWNER shall be deducted from monies due or to become due to the Contractor. (d) Testing of Materials: Testing and inspection of materials required by the specifications shall be performed by a commercial testing laboratory selected by the CONTRACTOR and approved by the OWNER. Except as otherwise noted, the costs of laboratory tests will be paid by the CONTRACTOR, including any materials or specimens for testing. Any testing of material or workmanship required due to failure will be paid for by the CONTRACTOR. This payment will be made direct to the testing laboratory by the CONTRACTOR. The CONTRACTOR shall furnish at his own expense, suitable evidence that the materials he proposes to incorporate into the work are in accordance with the specifications. Mill tests for reinforcing steel and cement will be acceptable if it is definite that the test sheets apply to the material being furnished. Manufacturer's PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 45 Item 9 or supplier's test results will be acceptable for such items as pipe, valves, hydrants when it is definite that the material being furnished is in accordance with the manufacturer's or supplier's specifications to which the test results apply. Supplier's evidence of quality and gradation of asphaltic material will be acceptable as long as the material is secured from the sources to which the evidence applies. Should the CONTRACTOR fail to provide the above information, or should the validity of the above information be called into question, the OWNER shall have the right to require tests to be made by the OWNER's laboratory to obtain this information and the cost therefore shall be borne by the CONTRACTOR or deducted from monies owed by the OWNER to the CONTRACTOR. (e) Trench Excavation Protection: It is the sole duty, responsibility, and prerogative of the CONTRACTOR, not the OWNER or ENGINEER, to determine the specific applicability of a trench safety system to each field condition encountered on the project as required by Part 1926, Sub-part P-Excavations, Trenching, and Shoring of the Occupational Safety and Health Administration's Standards and Interpretations. It will be the Contractor's responsibility to identify the soil type and to accurately adjust his trench safety methods according to the OSHA requirements. (f) Explosives: The use of explosives shall not be permitted. GC.08 INSPECTION AND ACCEPTANCE: (a) Inspection of Work: Inspection will be performed by representatives of the OWNER, ENGINEER, other reviewing agencies, and their designees. It is the intent of the OWNER to inspect all work on this project. The CONTRACTOR is responsible for verifying with the OWNER, ENGINEER, or other reviewing agencies when an inspector is and is not required. The CONTRACTOR shall furnish the OWNER, ENGINEER, other reviewing agencies, and their designees reasonable access and facilities for inspecting the Work and determining whether or not the Work is in accordance with the Contract Documents The CONTRACTOR shall be responsible for all costs associated with verifying the acceptability of work completed without proper inspection, as directed by the OWNER, ENGINEER, or other reviewing agency. If deemed to be unacceptable, the work may be ordered removed at the CONTRACTOR's expense. (b) Inspection Overtime: The OWNER and ENGINEER will provide inspection staff on weekdays between 8:00 AM and 5:00 PM. Inspection performed outside these hours or on weekends or holidays may be subject to an inspection overtime fee determined by the OWNER and ENGINEER. The CONTRACTOR is responsible for determining inspection overtime rules of other reviewing agencies. (c) Use of Completed Portions: The OWNER shall have the right to take possession of and use any completed or partially completed portions of the work, notwithstanding the time for completing the entire work or such portions may not have expired. Such taking possession and use shall not be deemed an PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 46 Item 9 acceptance of any work not completed in accordance with the Contract Documents, nor shall the risk of loss change from CONTRACTOR to OWNER. If such prior use increases the cost of or delays the work, the CONTRACTOR shall be entitled to such extra compensation, or extension of time, or both, as the OWNER or ENGINEER may determine. (d) Defects and their Remedies: If the Work or any portion thereof, or any material brought on the site of the Work for use in the Work or selected for the same, shall be deemed by the OWNER or ENGINEER as unsuitable or not in conformity with the specifications, the CONTRACTOR shall, after receipt of written notice thereof from the OWNER or ENGINEER, forthwith remove such material and rebuild or otherwise remedy such work so that it shall be in full accordance with this contract. (e) Preliminary Final Inspection: Upon substantial completion of the Work, the CONTRACTOR shall request a preliminary final inspection of the Work by representatives of the OWNER, ENGINEER, and other reviewing agencies. The OWNER or ENGINEER will provide written notice of any defects to the CONTRACTOR and the CONTRACTOR shall promptly remedy such defects in accordance with the Contract Documents. (f) Final Inspection: Upon completion of all items identified on the punch list, the CONTRACTOR shall request a final inspection of the Work by representatives of the OWNER, ENGINEER, and other reviewing agencies. If additional defects are noted, the CONTRACTOR shall promptly remedy such defects and repeat this process. If the Work is found to be acceptable, the OWNER or ENGINEER will provide written notice of Completion of the Work to the CONTRACTOR. (g) Acceptance: Upon Completion, the CONTRACTOR shall submit to the OWNER or ENGINEER such documentation as is necessary to insure that the work has been completed, subcontractors and suppliers have been paid, any claims received have been settled, and other documentation as required by the OWNER or ENGINEER. If the documentation is found to be acceptable, the OWNER or ENGINEER will issue a written notice of Acceptance of the Work to the CONTRACTOR. GC.09 MEASUREMENT AND PAYMENT: (a) Estimated Quantities: The quantities of each item on the bid proposal blank represent the approximate amount of work to be done. Final quantities actually built will be determined and paid for by actual measurements on the ground of the final work completed. Bidders are especially notified that no incidental items of work will be paid for unless there appears an item in the proposal blank for such work. It must be strictly understood that the prices bid are for complete and acceptable work. (b) Measurement: Quantities of individual items of work shall be based on the final, in-place quantity of the item of work, measured or computed using the units specified in the Proposal. Where a discrepancy in measured or computed quantities occurs among the OWNER, ENGINEER, and CONTRACTOR, the PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 47 Item 9 parties attempt to reconcile the discrepancy. If no reconciliation is possible, the determination of the ENGINEER shall be used. (c) Progress Payments: As close as practical to the end of each month in which work has been performed, the CONTRACTOR shall prepare and submit to the OWNER an application for payment showing as completely as practicable the total value of the work done by the CONTRACTOR up to and including the last day immediately preceding the date of such application and the value of all sound materials delivered on the site of the work that are to be fabricated into the work. The OWNER'S REPRESENTATIVE and/or ENGINEER shall promptly review CONTRACTOR'S application for payment, shall either approve or modify the total value of the work done by CONTRACTOR and the value of materials delivered on the site, and shall submit to OWNER such application for payment as approved or modified with OWNER’S REPRESENTATIVE'S and/or ENGINEER'S recommendation affixed thereto within ten (10) business days following the receipt of the application from CONTRACTOR. The OWNER shall pay the CONTRACTOR within thirty (30) days following receipt of the application from CONTRACTOR, less any amount held for retainage or outstanding claims or defective work. (d) Payment Withheld: The OWNER may withhold any payment otherwise due to the CONTRACTOR. The amount of any withheld payment shall be as necessary to protect the OWNER's interest in the following circumstances: (i) unsatisfactory progress of the Work within the CONTRACTOR's control; (ii) reasonable doubt that the Work can be completed for the unpaid balance; (iii) failure of the CONTRACTOR to carry out orders of the OWNER; (iv) defective work not remedied; (v) the filing of a claim against the CONTRACTOR or reasonable evidence that a claim will be filled against the CONTRACTOR; (vi) failure of the CONTRACTOR to make payment to subcontractors or suppliers for material and labor used in performance of the Work; (vii) unsafe working conditions or threats to persons or property allowed to persist by the CONTRACTOR; (viii) failure of the CONTRACTOR to provide work schedules, invoices, or other records requested by the OWNER; (ix) use of subcontractors without the consent of the ENGINEER or OWNER; (x) or, failure of the CONTRACTOR to keep current redline as-built drawings at the job site or to turn redline as-built drawings over to the OWNER. GC.10 EXTRA WORK AND CLAIMS: (a) Change Orders: Without invalidating this Agreement, the OWNER may, at any time or from time to time, order additions, deletions or revisions to the work; such changes will be authorized by written Change Order prepared by the OWNER for execution by the CONTRACTOR. The Change Order shall set forth the basis for any change in contract price, as hereinafter set forth for Extra Work, and any change in contract time which may result from the change. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 48 Item 9 In the event the CONTRACTOR shall refuse to execute a Change Order which has been prepared by the OWNER, the OWNER may in writing instruct the CONTRACTOR to proceed with the work as set forth in the Change Order and the CONTRACTOR may make claim against the OWNER for Extra Work involved therein, as hereinafter provided. (b) Minor Changes: The OWNER or ENGINEER may authorize minor changes in the work not inconsistent with the overall intent of the Contract Documents and not involving an increase in Contract Price. If the CONTRACTOR believes that any minor change or alteration authorized by the OWNER or ENGINEER involves Extra Work and entitles him to an increase in the Contract Price, the CONTRACTOR shall make written request to the OWNER or ENGINEER for a written Field Order. Any request by the CONTRACTOR for a change in Contract Price shall be made in writing in accordance with the provisions of this section prior to beginning the work covered by the proposed change. (c) Extra Work: It is agreed that the basis of compensation to the CONTRACTOR for work either added or deleted by a Change Order or for which a claim for Extra Work is made shall be determined by one or more of the following methods: Method (A) - By agreed unit prices; or Method (B) - By agreed lump sum; or Method (C) - If neither Method (A) nor Method (B) be agreed upon before the Extra Work is commenced, then the CONTRACTOR shall be paid the "actual field cost" of the work, plus fifteen (15) percent. In the event said Extra Work be performed and paid for under Method (C), then the provisions of this paragraph shall apply and the "actual field cost" is hereby defined to include the cost to the CONTRACTOR of all workmen, such as foreman, timekeepers, mechanics and laborers, and materials, supplies, teams, trucks, rentals on machinery and equipment, for the time actually employed or used on such Extra Work, plus actual transportation charges necessarily incurred, together with all power, fuel, lubricants, water and similar operating expenses, also all necessary incidental expenses incurred directly on account of such Extra Work, including Social Security Old Age Benefits and other payroll taxes, and, a rateable proportion of premiums on Performance and Payment Bonds and Maintenance Bonds, Public Liability and Property Damage and Workmen's Compensation, and all other insurance as may be required by any law or ordinance, or directed by the OWNER, or by them agreed to. The OWNER or ENGINEER may direct the form in which accounts of the "actual field cost" shall be kept and the records of these accounts shall be made available to the OWNER or ENGINEER. The OWNER or ENGINEER may also specify in writing, before the work commences, the method of doing the work and the type and kind of machinery and equipment to be used; otherwise these matters shall be determined by the CONTRACTOR. Unless otherwise agreed upon, the prices for the use of machinery and equipment shall be determined by using 100 percent, unless otherwise specified, of the latest schedule of Equipment Ownership Expense adopted by the Associated General Contractors of America. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 49 Item 9 Where practicable the terms and prices for the use of machinery and equipment shall be incorporated in the written Change Order. The fifteen percent (15%) of the "actual field cost" to be paid the CONTRACTOR shall cover and compensate him for his profit, overhead, general superintendence and field office expense, and all other elements of cost and expense not embraced within the "actual field cost" as herein defined; save that where the CONTRACTOR'S Camp or Field Office must be maintained primarily on account of such Extra Work, then the cost to maintain and operate the same shall be included in the "actual field cost." No claim for Extra Work of any kind will be allowed unless ordered in writing by the OWNER or ENGINEER. In case any orders or instructions, either oral or written, appear to the CONTRACTOR to involve Extra Work for which he should receive compensation or an adjustment in the construction time, he shall make written request to the OWNER or ENGINEER for written order authorizing such Extra Work. Should a difference of opinion arise as to what does or does not constitute Extra Work, or as to the payment therefore, and the OWNER or ENGINEER insists upon its performance, the CONTRACTOR shall proceed with the work after making written request for written order and shall keep an accurate account of the "actual field cost" thereof, as provided under Method (C). The CONTRACTOR will thereby preserve the right to submit the matter of payment to a court of general jurisdiction to decide the matter, otherwise the CONTRACTOR shall waive all claims for payment for Extra Work. GC.11 CONTRACT TERMINATION (a) Abandonment by CONTRACTOR: In case the CONTRACTOR should abandon and fail or refuse to resume work within ten (10) days after written notification from the OWNER or ENGINEER, or if the CONTRACTOR fails to comply with the orders of the OWNER or ENGINEER, when such orders are consistent with the Contract Documents, then, and in that case, where performance and payment bonds exist, the Sureties on these bonds shall be notified in writing and directed to complete the work, and a copy of said notice shall be delivered to the CONTRACTOR. After receiving said notice of abandonment, the CONTRACTOR shall not remove from the work any machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and equipment under contract for the work, may be held for use on the work by the OWNER or the Surety on the performance bond, or another contractor in completion of the work; and the CONTRACTOR shall not receive any rental or credit therefore (except when used in connection with Extra Work, where credit shall be allowed as provided for under Section 6, Extra Work and Claims), it being understood that the use of such equipment and materials will ultimately reduce the cost to complete the work and be reflected in the final settlement. In case the Surety should fail to commence compliance with the notice for completion hereinbefore provided for, within ten (10) days after service of such notice, then the OWNER may provide for completion of the work in either of the following elective manners: PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 50 Item 9 The OWNER may employ such force of men and use such machinery, equipment, tools, materials and supplies as said OWNER may deem necessary to complete the work and charge the expense of such labor, machinery, equipment, tools, materials and supplies to said CONTRACTOR, and expense so charged shall be deducted and paid by the OWNER out of such moneys as may be due, or that may thereafter at any time become due to the CONTRACTOR under and by virtue of this Agreement. In case such expense is less than the sum which would have been payable under this contract, if the same had been completed by the CONTRACTOR, then said CONTRACTOR shall receive the difference. In case such expense is greater than the sum which would have been payable under this contract, if the same had been completed by said CONTRACTOR, then the CONTRACTOR and/or his Surety shall pay the amount of such excess to the OWNER; or The OWNER under sealed bids, after five (5) days notice published one or more times in a newspaper having general circulation in the county of the location of the work, may let the contract for the completion of the work under substantially the same terms and conditions which are provided in this contract. In the case of any increase in cost to the OWNER under the new contract as compared to what would have been the cost under this contract, such increase shall be charged to the CONTRACTOR and the Surety shall be and remain bound therefore. However, should the cost to complete any such new contract prove to be less than what would have been the cost to complete under this contract, the CONTRACTOR and/his Surety shall be credited therewith. When the work shall have been substantially completed the CONTRACTOR and his Surety shall be so notified and Certificates of Completion and Acceptance shall be issued. A complete itemized statement of the contract accounts, certified to by the OWNER or ENGINEER as being correct, shall then be prepared and delivered to the CONTRACTOR and his Surety, whereupon the CONTRACTOR and/or his Surety, or the OWNER as the case may be, shall pay the balance due as reflected by said statement, within fifteen (15) days after the date of such Certificate of Completion. After final completion of the work and in the event the statement of accounts shows that the cost to complete the work is less than that which would have been the cost to the OWNER had the work been completed by the CONTRACTOR under the terms of this contract; or when the CONTRACTOR and/or his Surety shall pay the balance shown to be due by them to the OWNER, then all machinery, equipment, tools, materials or supplies left on the site of the work shall be turned over the CONTRACTOR and/or his Surety. Should the cost to complete the work exceed the contract price, and the CONTRACTOR and/or his Surety fail to pay the amount due the OWNER within the time designated hereinabove, and there remains any machinery, equipment, tools, materials or supplies on the site of the work, notice thereof, together with an itemized list of such equipment and materials, shall be mailed to the CONTRACTOR and his Surety at the respective addresses designated in this contract; provided, however, that actual written notice given in any manner will satisfy this condition. After mailing, or other giving of such notice, such property shall be held at the risk of the CONTRACTOR and his Surety subject only to the duty of the OWNER to exercise ordinary care to protect such property. After fifteen (15) days from PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 51 Item 9 the date of said notice the OWNER may sell such machinery, equipment, tools, materials or supplies and apply the net sum derived from such sale to the credit of the CONTRACTOR and his Surety. Such sale may be made at either public or private sale, with or without notice, as the OWNER may elect. The OWNER shall release any machinery, equipment, tools, materials, or supplies, which remain on the work, and belong to persons other than the CONTRACTOR or his Surety, to their proper owners. (b) Abandonment by OWNER: In case the OWNER shall fail to comply with the terms of this contract within ten (10) days after written notification by the CONTRACTOR, then the CONTRACTOR may suspend or wholly abandon the work, and may remove therefrom all machinery, tools and equipment, and all materials on the site of work that have not been included in payments to the CONTRACTOR and have not been wrought into the work. Thereupon the ENGINEER shall make an estimate of the total amount earned by the CONTRACTOR, which estimate shall include the value of all work actually completed by said CONTRACTOR, the value of all partially completed work at a fair and equitable price, and the amount of all Extra Work performed at the prices agreed upon, or provided for by the items of this contract, and a reasonable sum to cover the cost of any provisions made by the CONTRACTOR to carry the whole work to completion and which cannot be utilized. The ENGINEER shall then make a final statement of the balance due the CONTRACTOR by deducting from the above estimate all previous payments by the OWNER and all other sums that may be retained by the OWNER under the terms of this Agreement and shall certify same to the OWNER who shall pay to the CONTRACTOR on or before thirty (30) days after the date of delivery to OWNER of such certified final statement. (c) Termination of Contract in Case of National Emergency: Whenever, because of a national emergency, so declared by the President of the United States or other lawful authority, it becomes impossible for the Contractor to obtain all of the necessary labor, material and equipment for the prosecution of the work with reasonable continuity for a period of two (2) months, the Contractor shall within seven (7) days notify the Owner in writing, giving a detailed statement of the efforts which have been made and listing all necessary items of labor, material and equipment not obtainable. If, after investigation, the Owner finds that such conditions exist and that the inability of the Contractor to proceed is not attributable in whole or in part to the fault or neglect of the Contract, then if the Owner cannot after reasonable effort assist the Contractor in procuring and making available the necessary labor, materials, and equipment within thirty (30) days, the Contractor may request the Owner to terminate the contract and the Owner shall within thirty (30) days comply with the request, and the termination shall be based on a final settlement, which shall include, but not be limited to, the payment for all work executed. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 52 Item 9 SPECIAL CONDITIONS SC.01 PURPOSE: The Special Conditions contained herein set forth conditions or requirements particular to this Contract: PROSPER ROAD IMPROVEMENT PROJECT 2015 Seventh Street - Coleman Road to PISD Pavement Replacement BID NO. 2015-03-B The Special Conditions supplement the General Conditions and the Standard Specifications and take precedence over any conditions or requirements of the General Conditions and the Standard Specifications with which they are in conflict. SC.02 DEFINITIONS: The following words and expressions, or pronouns used in their place, shall wherever they appear in this Contract, be construed as follows, unless a different meaning is clear from the context: ENGINEER: The Engineer of Record as has shown on the Construction Drawings: Frank E. Jaromin P.E, Town of Prosper, Texas, or his designee. PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 53 Item 9 TECHNICAL SPECIFICATIONS Technical Specifications: Special Instructions Prosper General Notes Culver Schedule Storm Water Pollution Plan SW3P Location Maps and limit drawings Town of Prosper Paving Town of Prosper Water Typical Sections CO1 CO2 PROSPER ROAD IMPROVEMENT PROJECT 2015 BID NO. BID NUMBER 2015-03-B PAGE 54 Item 9 PROSPER ROAD IMPROVEMENT PROJECT 2015 SEVENTH STREET - COLEMAN ROAD TO PISD PAVEMENT REPLACEMENT AND WATER LINE INSTALLATION BID NO. BID NUMBER 2015-03-B SPECIAL INSTRUCTIONS 1.00 GENERAL 1.01 WORK INCLUDED Furnish labor, materials, equipment, testing and incidentals necessary to perform operations in connection with the reconstruction of 6” reinforced concrete paving. Roadways will remain open to one way traffic during construction. ANTICPATED PROCEEDURE A. Prior to the start of construction the Contactor shall submit a traffic control plan for approval by the Town. B. Remove existing pavement in two phases and maintain traffic per approved Traffic Control Plan. C. Grade and compact and install sub grade treatment roadway to near preexisting profile and configuration less thickness of pavement. Paving may require additional excavation or fill for proper transition to existing driveways and street connections. D. Driveway pavement will be determined by inspector. For estimating use 300 square feet for each driveway. It is anticipated that not all drives will need paving. E. Pull shoulders with top soil (no rocks or asphalt). F. All concrete work shall conform to TxDOT Standards, Town of Prosper or as shown in details. G. Cores to be at 300 lf, right center and left configuration. H. Contractor will arrange access with residents and provide access to residents at all times. I. Final erosion control will include three feet of sod longitudinally with the roadway. Sod to match existing property. Special Instructions 1 Item 9 J. Contractor will repair all irrigation as subsidiary to Item I 6” Reinforced Concrete Pavement. K. Quantities are for bidding only, in place quantities will be paid. L. The Town has a storm drainage project on Church Street and Seventh Street which could be ongoing during construction. Expect to have multiple move mobilizations. M. During construction it will be the contractor’s responsibility to move trash and recycle bins for pick up each week. N. Ties to existing streets / driveways by hot mix asphalt shall be subsidiary to Item 1 Reinforced Concrete Pavement. O. If not called out in the plans any and all additional fittings shall be subsidiary to Item 7 - 8” PVC Water Line. P. Item 3 Mix and compact sub grade will be included with add alternates. 1.02 TRAFFIC CONTROL SIGNAGE The contractor shall install and maintain all required signage and shall comply with Texas Department of Transportation (TXDOT) Standards. The Contractor shall supply the Town with a Traffic Control plan prior to work. As the project progresses expect to add or move traffic control devices as required by the inspector. 1.03 RESIDENTS MEETING There could be as many as two evening meeting to discuss this work with the residents. The Contractors Superintendent will be required to be present at this meeting to discuss process and what to expect. 1.04 ACCESS TO THE PROJECT The contractor will be expected to help the residents with trash pick up. When access is not availably the contractor will notify the residents prior to restricting access. Access will be maintained to all areas. During in raining weather the contractor shall provide manpower, materials, and equipment to maintain driveways and intersections. END OF SECTION Special Instructions 2 Item 9 SECTION GN CONSTRUCTION / GENERAL NOTES Revised August 2012 Item 9 CONSTRUCTION / GENERAL NOTES Section Page GN.1 Description ............................................................................ G.1 GN.2 Water System........................................................................ G-2 GN.3 Sanitary Sewer System ........................................................... G-8 GN.4 Storm Sewer System .............................................................. G-11 GN.5 Paving System ....................................................................... G-13 GN.6 Franchise Utility Installation .................................................... G-29 GN.7 Utility Crossings ..................................................................... G-30 GN.8 Erosion Control ...................................................................... G-31 August 2012 Rev GN-1 Item 9 TOWN OF PROSPER CONSTRUCTION / GENERAL NOTES GN.1 DESCRIPTION 1. It is not the intent of these construction notes to cover all details and/or specification requirements of the Town of Prosper. All work and materials shall be in accordance with the Town’s standard specifications, general design standards, ordinances, rules, policies, requirements and regulations, as well as any other applicable state and/or federal rules, regulations and/or requirements, as they exist or may be amended. Engineering drawings shall govern for construction of all Civil Improvements. 2. The existence and locations of all underground utilities shown (main lines, no lateral or services shown) on the drawings were obtained from available records and are approximate. Neither the owner nor the engineer assumes any responsibility for utilities not shown or not in the location shown. The Contractor shall determine the depth and location of existing underground utilities prior to trenching and shall be required to take any precautionary measures to protect all lines shown and / or any other underground utilities not of record or not shown on the plans. Contractor shall be responsible for contacting all franchise and Town utilities prior to construction. 3. Any Contractor / Subcontractor performing work on this project shall familiarize himself with the site and shall be solely responsible for any damage to existing facilities resulting directly or indirectly from his operations. Said existing improvements shall include but not be limited to berms, ditches, fences, and plants. Any removal or damage to existing improvements shall be replaced or repaired by the Contractor at his expense and shall be approved by the Town of Prosper. 4. All construction, testing, and materials shall meet or exceed all requirements of the Town of Prosper. All submittals must be originals with signatures where applicable; facsimiles or emails shall be followed up with originals. 5. All testing shall be done by an approved laboratory at the expense of the Contractor. The Town will only accept signed original copies of all testing reports for review. 6. The Developer or his/her designee shall be responsible for furnishing and installing all temporary and permanent traffic control in accordance with the minimum requirements of the latest revision of the Texas Manual on Uniform Traffic Control Handbook. All reference for using Texas Department of Transportation August 2012 Rev GN-1 Item 9 (TxDOT) standards and construction details shall be the latest revisions and/or amendments thereof. The Town of Prosper uses raised pavement markings (buttons) for striping and thermoplastic markings in lieu of paint. The minimum sign size shall be the standard size in the manual. Details are available upon request for the type of button patterns and posts and connections required for the signs. 7. The Contractor shall make every effort not to impede traffic on existing streets, alleys, or fire lanes open to the public. In the event the construction work requires the closure of an existing street, alley, or firelane, the Contractor shall request the road closure through the Town. If the closure eliminates the second point of access to existing buildings with a certificate of occupancy, then the access may not be closed for more than forty-eight (48) hours and will require Fire Chief/Fire Marshal approval in either case. Unless otherwise specified by the Town, all other streets or alleys may not be closed for more than seventy-two (72) hours. GN.2 WATER SYSTEM General Notes 1. All tapping sleeves and valves shall be full body ductile iron. With prior approval by the Town Engineer, stainless steel Smith Blair 623 may be allowed for connection to existing lines twenty-inch (20”) or larger. 2. Valves shall be Mueller Model Series 2360, M&H Model Series 4067/7571 or American Flow Control Model Series 2500. - 150 psi test. 3. Fittings shall be of the mechanical joint type, flanged where applicable, and be manufactured by US Pipe, American, or other as approved by the Town – Class 250. All fittings shall be restrained by the use of Mega- Lugs or approved other and concrete thrust blocking. All concrete shall be designed with appropriate sulfate resistant cement or equivalent based on local soil conditions. 4. Fire hydrants shall be Kennedy or American Flow Control (Waterous) traffic model WB 67-250, three-way standard thread with valve in lead or approved other. All main steamer nozzles shall have a nominal inside diameter of four inches (4-1/2”) with a Storz capped. 5. Water lines in the area of storm drain inlets shall be constructed behind the inlet by pulling the pipe using longitudinal bending in accordance with the manufacturer’s requirements. Fittings may be used if bending is impractical; consult with the project Town Construction Inspector. August 2012 Rev GN-1 Item 9 6. Water lines crossing under storm drains and sanitary sewer lines shall have a minimum of eighteen inches (18") clearance below storm drains and twenty-four inches (24”) clearance below sanitary sewer lines or otherwise as governed by Texas Commission on Environmental Quality (TCEQ) Chapter 290 requirements. Parallel water lines shall be at least nine feet (9’) clear horizontally to sanitary sewer lines and manholes. Where minimum clearance cannot be achieved, water lines shall be encased six inches (6”) around in concrete to ten feet (10’) either side of the utility crossing. Where water lines cross creeks or ditches the water line shall be protected by concrete encasement at least ten feet (10’) past the embankment slope on each side. 7. Water mains: All water mains shall have a minimum of forty-eight inches (48") cover over the top of the pipe. All new water mains shall be PVC pipe in accordance with the following: C900 DR 18 for four-inch (4") to eight-inch (8"), C900 DR 18 for twelve-inch (12"), and C905 DR 18 for over twelve-inch (12"), all “blue” in color as per Town specifications; the pipe shall be laid on a minimum of class “F1” embedment (see Standard Construction Detail No. W10). Water mains up to twelve inches (12”) shall be installed two feet (2') back of curb; mains larger than twelve inches (12”) shall be installed at least three feet (3’) from the back of curb depending upon conditions. Detectable Metallic Tape (“Blue-Caution Buried Water Below” or approved other) shall be installed after initial backfill on approximate centerline of pipe and prior to final backfill above all PVC mains. 8. The Contractor shall install fire hydrants at the locations shown. A M.J. and flanged tee with a flanged end to M.J. gate valve is required so that the gate valve is anchored to the main. 9. Fire hydrants shall be painted as follows: A. Tnemec Series 2H-Hi Build Tnene-Gloss, Candy Apple Red/safety for six-inch (6”) mains. B. Tnemec Series 2H Hi-Build Tneme-Gloss, True Blue Safety for eight-inch (8”) mains. C. Tnemec Series 2H Hi-Build Tneme-Gloss, Safety Yellow for twelve-inch (12”) or larger water mains. All hydrants shall be painted with two coats of Tnemec Series 530 1201 Omnithane Aluminum / Matte, Silver Paint. When a color code other than aluminum is required, the top bonnet, including the lip and all nozzle caps, shall be painted the appropriate color. August 2012 Rev GN-1 Item 9 10. All bolts and nuts used with mechanical joint fitting shall be “Cor-Ten” steel or approved other. 11. The installation of a blue stemsonite (or other) model 88-SSA fire hydrant marker will be installed opposite fire hydrants just off center to the side of the street adjacent to the hydrant. 12. Polyethylene encasement - the Contractor shall furnish and install polyethylene wrap around ductile iron pipe, related fittings, and valves. This wrap shall be an 8 mil. thickness polytube. Seams and overlaps shall be wrapped and held in place by two-inch (2”) wide plastic backed adhesive tape, Polyken 900 or Scotchrap no. 50, or an approved other, with approximate two-foot (2’) laps on the polytube. The wrap on the barrel of the pipe shall be loose enough to allow the film to shift with the soil. The wrap shall be installed without breaks, tears, or holes in the film. The cost of the polyethylene tube wrap and complete installation shall be included in the unit price bid for the furnishing and the installation of ductile iron pipe, related fittings, and valves. 13. Valve boxes shall be furnished at the required length in order to be set to final grade on each gate valve. After the final clean up and alignment has been completed, the Contractor shall pour a reinforced concrete block 24" x 24" x 6” around all valve boxes so the finished grade is level with the finished parkway. All valve stack components shall be cast iron. Valve boxes over four feet (4’) deep will require extensions. All valves shall be marked with a saw on the curb or pavement with “V”. The “V” shall point to the location of the valve as follows: If the valve is in the paving, the “V” shall be marked upright; if the valve is outside the paving, the “V” shall be marked upside down. 14. The Contractor shall coordinate operation of all existing valves with the Town. Contact the assigned Town Construction Inspector. All water lines shall be pressure tested to 200 psi for a three (3) hour continuous period. Leakage rate shall not exceed twenty-five (25) gallons per inch of nominal diameter per mile of pipe over a twenty-four (24) hour period. Contractor shall flush and sterilize lines and prove lines to be free of fecal coliform organisms by obtaining samples for laboratory tests for contamination. The line shall be flushed out, completely replacing its entire volume with water from the Owner's mains. Once the line has been filled, all flushing is required to be metered, and paid for by the contractor at the current residential rate. Meters will be installed by the contractor on blow offs as shown on the Testing Program. No flushing will begin until the Testing Program has been approved by the Town. The Contractor shall re- flush and re-sterilize until all samples prove free from contamination. August 2012 Rev GN-1 Item 9 15. All residential water services shall be as follows: A. Water services shall be normally located two feet off the lot line. Plastic meter boxes shall be DFW 16 AMR with a DFW 1600 AMR solid lid or equal for 1” meters and shall be installed two feet (2’) back of curb line. B. Minimum one-inch (1”) meter and one-inch (1”) A.S.T.M. D2737 working pressure of 200 psi at 23 C, SDR 9, Poly services are required to serve all residential lots, and service shall be provided to each of the family units. Sand embedment shall be used around the pipe and corporation stop. Service saddles shall be brass body with double bronze or stainless steal flattened straps (no banded) – Ford, Cambridge, A.Y. McDonald, or Town approved other. C. The Contractor shall tie a one-inch (1”) wide piece of blue plastic flagging to the water service meter set and shall leave a minimum of thirty-six inches (36”) of flagging exposed after final completion of paving, backfill, and final grade. D. The utility Contractor shall install the water services to a point two (2) feet back of the curb line to a depth of 12 inches below final grade with 3” clear of soil under the curb stop. The service line shall be continuous with no fittings under paving. The meter box shall be furnished and installed by the utility Contractor after the paving Contractor has completed the final grading in back of the curb. Each service location will be marked on the curb with a single vertical saw mark by the utility Contractor and tied to property corners on the “As-Recorded” plans. 16. For non-residential water services, the meter box or vault shall be furnished and installed by the Contractor after the paving Contractor has completed the final grading in back of the curb. Meter boxes/vaults shall be located outside of paving and flatwork. Each service location will be marked on the curb or pavement with a single vertical saw mark by the utility Contractor and tied to property corners on the “As-Recorded” plans. 17. Density testing/compaction requirements for projects in the Austin Group formation: Frequency of trench compaction tests shall not be less than one (1) for any pipe section and every three hundred linear feet (300’) of main pipe per two feet (2’) of lift until final grade, starting at two feet (2’) above the top of pipe. Water services are to be tested at a rate of one (1) for every six (6) services which cross the proposed right of way or every three hundred linear feet (300’) of water service installed. Every other fire hydrant lead that cross the existing or proposed street, alley, or fire lane subgrade shall also receive at least one set of density tests. All ditches shall be mechanically tamped and compacted to ninety-five percent (95%) standard Proctor (ASTM D 698) density at zero percent (0%) to four percent (4%) above optimum moisture. Water jetting is not permitted. August 2012 Rev GN-1 Item 9 Density testing/compaction requirements for projects in the Eagle Ford formation: Trench backfill shall consist of clay soils and shall be placed in thin, loose lifts, moisture conditioned to a minimum of 3 percentage points above optimum moisture content, and compacted to a minimum of 95 percent of standard Proctor (ASTM D 698) maximum dry density. Sand initial backfill shall be placed in thin, loose lifts and moisture conditioned to within 2 percentage points of optimum moisture content and compacted to a minimum of 95 percent of standard Proctor (ASTM D 698). Frequency of density testing requirements shall be as outlined above. 18. The Contractor shall be responsible for providing “As-Recorded” plans to the engineer of record showing the location of water services and valves by distances to lot lines. This information shall be placed and marked “As-Recorded” by the engineer of record. Copies of these “As-Recorded” plans shall be furnished to the Town as required. 19. The Contractor shall furnish a maintenance bond in the amount of 10 % (ten percent) of the total contract price to the Town (as Obligee) to run two (2) years from the date of Final Acceptance of the project by the Town. 20. STERILIZATION OF WATER MAINS: During the construction operations workmen shall be required to use utmost care to see that parts of the structures, inside of pipes, fittings, jointing materials, valves, etc., the surface of which come in contact with Owner's water are maintained in a sanitary condition. Every effort must be made to keep the inside of the pipe, fittings, and valves free of all foreign matter, sticks, dirt, rocks, etc. As each joint of pipe is being laid it must be effectively swabbed so that all foreign matter is removed. All fittings and exposed open ends of pipe must be blocked or capped until the line is completed. Prior to any sterilization, pressure testing or flushing a Testing Program will be submitted to the Town showing total footage of pipe to be tested, locations of blow offs and designating sample locations to be used. Test locations will be clearly marked and numbered using half sized drawings of the proposed improvements. A. The line shall be filled completely replacing its entire volume with water from the Owner's mains. Once the line has been filled, all flushing is required to be metered, and paid for by the contractor at the current residential rate. Meters will be installed by the Town on blow offs as shown on the Testing Program. Meters are available at Public Works for testing. B. Chlorine will be injected into the section of line being sterilized so that its entire capacity will be filled with water containing chlorine in the amount of fifty (50) p.p.m. or in such other August 2012 Rev GN-1 Item 9 quantity as determined by the Engineer. The sterilizing agent shall be introduced at one end of the section and the water released from the opposite end until the sterilizing agent is present at the discharge end in such quantity as to indicate a residual-chlorine of fifty (50) p.p.m. or as otherwise determined by the Engineer. All valves shall then be closed and the sterilizing solution permitted to remain in the pipe line section for not less than twenty-four (24) hours. C. At the end of the sterilizing period the sterilizing solution shall be discharged from the pipe and replaced with water direct from a main of the Owner. D. A sample of water from the sterilized main shall be taken from a suitable tap under the supervision of the Engineer or his Inspector and submitted to a TCEQ approved testing laboratory. If the test shows a satisfactory quality of water, the line so sterilized shall then be placed in service by the Contractor who shall notify the Water Superintendent and assist the Water Superintendent in location and operation of all valves installed by the Contractor. If the sample shows unsatisfactory quality of water, the process of sterilization shall be repeated until satisfactory water is obtained. The lines shall be disinfected in accordance with AWWA C651, latest revision thereof. E. Sterilization of the line or any section thereof shall not be commenced until the Engineer's approval of the method, apparatus, sterilizing agent, and the section of the line has been obtained. F. Test samples will be done to meet the TECQ requirements and test stations will be the contractor’s responsibility. When additional taps are required to meet sampling frequency the contractor shall submit his procedure for the Towns approval. Samples will be taken at 1,000 lf and with the Towns inspector present. Samples will be wrapped by the Town’s Inspector with tamper proof tape prior to leaving the construction site. August 2012 Rev GN-1 Item 9 GN.3 SANITARY SEWER SYSTEM General Notes 1. All sanitary sewer pipes four inches (4”) to fifteen inches (15”) nominal size shall be PVC SDR 35 or 26 meeting ASTM D3034. All sanitary sewer pipes greater than fifteen inches (15”) nominal size shall be PVC meeting ASTM F679. All pipes shall be “green” in color as per Town Specifications and be laid on a minimum of Class “F2” embedment (See Standard Construction Detail No. S11). Detectable Metallic Tape (“Green- Caution Buried Sewer Below” or approved other) shall be installed after initial backfill on approximate centerline of pipe prior to final backfill. All new connections will be required to be plugged until the waste water lines have been approved. All materials will be removed prior to opening the lines to the Towns line. 2. All sewer mains shall be a minimum diameter of eight inches (6”) and shall maintain a minimum flow velocity of two (2) feet per second. 3. All residential sanitary sewer services shall be a minimum four inches (4”) in diameter and extended to a point ten feet (10’) inside the property line at a maximum depth of five feet (5’). The service shall then be extended at a forty-five degree (45 º) angle to four feet (4’) above the finished grade and capped. Sewer services shall be located normally in the center of the lot. 4. For non-residential sewer services, each service location will be marked on the curb or pavement with a double vertical saw mark by the utility Contractor and tied to at least one (1) property corner on the “As- Recorded” plans. All non-residential sewer services shall be a minimum 6” which flow into a manhole. 5. Density testing/compaction requirements for projects in the Austin Group formation: Frequency of trench compaction tests shall not be less than one (1) for any pipe section and every three hundred linear feet (300’) of main pipe per two feet (2’) of lift until final grade, starting at two feet (2') above top of pipe. Sewer services are to be tested at a rate of one (1) for every six (6) services staggered or every three hundred linear feet (300’) of sewer service installed. Each sewer manhole will receive a density test every two feet (2’) of lift until final grade, alternating around all quadrants. Every other main and stub out that crosses the existing or proposed street, alley, or firelane subgrade shall also receive at least one set of density tests. All ditches shall be mechanically tamped and compacted to ninety-five percent (95%) standard Proctor (ASTM D 698) density at zero percent (0%) to four percent (4%) above optimum moisture. Water jetting is not permitted. August 2012 Rev GN-1 Item 9 Density testing/compaction requirements for projects in the Eagle Ford formation: Trench backfill shall consist of clay soils and shall be placed in thin, loose lifts, moisture conditioned to a minimum of 3 percentage points above optimum moisture content, and compacted to a minimum of 95 percent of standard Proctor (ASTM D 698) maximum dry density. Sand initial backfill shall be placed in thin, loose lifts and moisture conditioned to within 2 percentage points of optimum moisture content and compacted to a minimum of 95 percent of standard Proctor (ASTM D 698). Frequency of density testing requirements shall be as outlined above. 6. After paving is completed each service location will be marked on the curb with a two (2) parallel vertical saw marks by the utility Contractor and tied to at least one (1) property corner on the “As-Recorded” plans. All manholes and cleanouts shall be marked on the curb or pavement with “MH” or “CO” as applicable. 7. The Contractor shall be responsible for providing “As-Recorded” plans to the engineer of record showing the location of sewer services by distance to the lot lines or property lines. This information shall be placed on the engineering plans and marked “As-Recorded” plans by the engineer of record. Copies of these “As-Recorded” plans shall be furnished to the Town as required. Ties shall be made by distance measurements for all manholes, cleanouts and services. 8. TV inspections, low pressure air testing, vacuum testing of the manholes, and deflection testing are required on all sewer lines. Prior to paving, all residential sanitary sewer services shall have TV inspections. 9. Manholes shall have a 400# traffic bearing frame and cover and shall have a minimum concrete compressive strength of 4000 psi at twenty-eight (28) days. Vented rain caps shall be installed prior to acceptance. 10. All concrete structures, whether precast or cast-in-place, shall be designed with appropriate sulfate resistant cement or equivalent based on local soil conditions. Precast manholes or other special structures in any right-of-way or fire lane easement will require a certification from the manufacturer that the product meets the design criteria and twenty-eight (28) days compressive strength. Cast-in-place manholes or other special structures in any right-of-way and fire lane or utility easements will require cylinders to be made for strength tests by an approved laboratory. Samples for strength tests of each class of concrete placed each day shall be taken not less than once a day, nor less than once for each 100-150 cu yd of concrete, nor less than once for each 5000 sq ft of surface area for slabs or walls. Four (4) cylinders shall be made: one (1) shall be broken at seven (7) days, two (2) shall be broken at twenty-eight (28) days, and one (1) shall be held in case of damage of any of the other three (3). The average strength of two (2) cylinders from the same sample, August 2012 Rev GN-1 Item 9 tested at twenty-eight (28) days, is required for each strength test; any strength test beyond twenty-eight (28) days is unacceptable. If the twenty-eight (28) days design strength is not reached upon strength testing the cylinders, the deficient area shall be cored immediately to be proved out. Cores shall be extracted according to ASTM C 42, latest version, and conditioned in a moisture condition most representative of the in- place service condition. For any areas deficient in strength by not more than 500 psi, the Contractor shall pay to the Town one (1) times the unit bid price per square yard for the area determined to deficient in strength. For any areas deficient in strength by more than 500 psi but not more than 1000 psi, the Contractor shall pay to the Town two (2) times the unit bid price per square yard for the area determined to deficient in strength. For any areas deficient in strength by more than 1000 psi, the structure shall be removed and reconstructed at the full expense of the Contractor. Prior to Town acceptance of any penalty payments for any traffic bearing structure that does not meet twenty-eight (28) days design strength, the Design Engineer shall provide a sealed structural evaluation that assesses the performance adequacy of the deficient structure as constructed under the design service loads. All coring and additional laboratory testing shall be at the expense of the Contractor. 11. The Contractor shall furnish a maintenance bond in the amount of 10 % (ten percent) of the total contract price to the Town (as Obligee) to run two (2) years from the date of Final Acceptance of the project by the Town. August 2012 Rev GN-1 Item 9 GN.4 STORM SEWER SYSTEM General Notes 1. All storm sewer pipe, inlets, headwalls, box culverts, and other structures in right of way or fire lanes shall be reinforced concrete as per Town Specifications and shall be laid on a minimum of a compacted crushed stone six inches thick below the bottom of the pipe to the spring line, unless otherwise approved by the Town. The initial backfill of select material or fine granular shall be required to a minimum six inches above the spring line of the pipe unless otherwise approved by the Town. If native materials are available and are free of rock may be substituted for initial backfill. 2. Density testing/compaction requirements for projects in the Austin Group formation: Frequency of trench compaction tests shall not be less than one (1) for any pipe section and every three hundred linear feet (300’) of main pipe per two feet (2’) of lift until final grade, starting at two feet (2') above top of pipe. Every other lateral; stubout that crosses the existing or proposed street, alley, or firelane subgrade; inlet; and junction box will receive a density test every lift. All ditches shall be mechanically tamped and compacted to ninety-five percent (95%) standard Proctor (ASTM D 698) density at zero percent (0%) to four percent (4%) above optimum moisture. Water jetting is not permitted. Density testing/compaction requirements for projects in the Eagle Ford formation: Trench backfill shall consist of clay soils and shall be placed in thin, loose lifts, moisture conditioned to a minimum of 3 percentage points above optimum moisture content, and compacted to a minimum of 95 percent of standard Proctor (ASTM D 698) maximum dry density. Frequency of density testing requirements shall be as outlined above. 3. The joints shall be constructed and jointed together in such a manner that no spill through of backfill will occur. This includes the lift holes used in certain pipe or box sizes. Approved joint materials are concrete mortar; cold applied, plastic asphalt joint compound; rubber gaskets; and cold applied, preformed plastic gaskets. 4. Storm drainage inlets shall be as indicated on the approved construction plans. For secondary and major street intersections, a recessed type inlet will be required. For industrial and residential streets, a curb line inlet will be required unless otherwise approved. A round manhole cover with locking device shall be placed on all inlet tops. The top shall be placed near the outlet pipe. All inlets shall have a minimum compressive strength of 4000 psi at 28 days. August 2012 Rev GN-1 Item 9 5. All concrete structures, whether precast or cast-in-place, shall be designed with appropriate sulfate resistant cement or equivalent based on local soil conditions. All precast box culverts or other special structures in any right-of-way or fire lane easement will require a certification from the manufacturer that the product meets the design criteria and twenty-eight (28) days compressive strength. All cast-in-place box culverts or other special structures in any right-of-way and fire lane or utility easements will require cylinders to be made for strength tests by the approved laboratory. Samples for strength tests of each class of concrete placed each day shall be taken not less than once a day, nor less than once for each 100-150 cu yd of concrete, nor less than once for each 5000 sq ft of surface area for slabs or walls. Four (4) cylinders shall be made: one shall be broken at 7 days, two (2) shall be broken at twenty-eight (28) days, and one shall be held in case of damage of any of the other three (3). The average strength of two (2) cylinders from the same sample, tested at twenty-eight (28) days, is required for each strength test; any strength test beyond twenty-eight (28) days is unacceptable. If the twenty-eight (28) days design strength is not reached upon strength testing the cylinders, the deficient area shall be cored immediately to be proved out. Cores shall be extracted according to ASTM C 42, latest version, and conditioned in a moisture condition most representative of the in- place service condition. For any areas deficient in strength by not more than 500 psi, the Contractor shall pay to the Town one (1) times the unit bid price per square yard for the area determined to deficient in strength. For any areas deficient in strength by more than 500 psi but not more than 1000 psi, the Contractor shall pay to the Town two (2) times the unit bid price per square yard for the area determined to deficient in strength. For any areas deficient in strength by more than 1000 psi, the structure shall be removed and reconstructed at the full expense of the Contractor. Prior to Town acceptance of any penalty payments for any traffic bearing structure that does not meet 28 days design strength, the Design Engineer shall provide a sealed structural evaluation that assesses the performance adequacy of the deficient structure as constructed under the design service loads. All coring and additional laboratory testing shall be at the expense of the Contractor. 6. The Contractor shall furnish a maintenance bond in the amount of 10 % (ten percent) of the total contract price to the Town (as Obligee) to run two (2) years from the date of Final Acceptance of the project by the Town. August 2012 Rev GN-1 Item 9 GN.5 PAVING SYSTEM General Notes 1. Absolutely no earthwork, lime application, or other preparation of the subgrade for paving of streets, alleys, or fire lanes shall be initiated without authorization from the Construction Inspection Division. Once all testing of underground facilities has been completed and verified to meet the Town’s specifications, the Division will issue, upon request, a letter to the project owner or superintendent that will authorize the initiation of all subgrade work in preparation for paving. It shall be the Contractor’s responsibility to show by standard testing procedures that the work constructed does meet the requirements of the Town’s specifications. All testing of materials required for the construction of any street, alley, or fire lane shall be performed by an approved agency for testing materials. The nomination of the testing laboratory and the payment of such testing services shall be made by the Contractor. The engineer shall approve the laboratory nominated to do the testing of materials. 2. Subgrade construction and density testing/compaction requirements for projects in the Austin Group formation: All street, alley, and fire lane right-of-way or easement width shall be excavated full width in accordance with the pavement section to be constructed. The subgrade shall be stabilized with hydrated lime material to a distance 12 inches beyond the back of curb or edge of paving as applicable. The amount of lime material shall be that amount which will reduce the plasticity index (PI) below fifteen (15) as verified by testing by an approved laboratory; the Town will add one (1) percent to the laboratory results for field variation. Laboratory testing (lime series) shall generally be conducted when all utilities are complete and the roadway subgrade is complete. Lime shall be applied by percentage dry unit weight of soil treated to a minimum in place compacted thickness of six (6) inches. All fill shall be compacted to no less than ninety-five percent (95%) of standard Proctor (ASTM D 698) density at zero percent (0%) to four percent (4%) above optimum moisture content. Frequency of compaction tests shall not exceed every three hundred linear feet (300’) per two feet (2’) of lift until final grade, starting at two feet (2') above natural/sound grade to top of finished subgrade. All street, alley, and fire lane subgrade shall be compacted to no less than ninety-five percent (95%) of standard Proctor (ASTM D 698) density at zero percent (0%) to four percent (4%) above optimum moisture content. Frequency of tests shall not exceed every three hundred linear feet (300’) of subgrade, alternating from left quarter point to center line to right quarter point. Verification of lime depth, testing for subgrade gradations/pulverizations (Min. of 100% passing 1 ¾” sieve and 60% passing No. 4 sieve.), and plasticity indices of the soil shall also be conducted; the frequency of this testing shall be as above. August 2012 Rev GN-1 Item 9 3. Subgrade general design requirements for projects in the Eagle Ford formation: All pavement projects shall have a subgrade investigation and pavement design. Sulfate testing in the subgrade shall be done using EPA 9038 or EPA 375.4 with 10:1 dilution ratio. Sufficient testing should be done to determine with reasonable certainty the levels of sulfate present. Note: Majority of testing should be performed in the light brown clays. The minimum lime content shall be the percentage, by weight, of hydrated lime required to meet the Minimum Design Criteria plus 1.0%. Minimum lime percentages shall be 8.0 percent hydrated lime for light brown clays and 11.5 percent hydrated lime for dark brown clays (includes one (1) percent for field variation). Light brown clays having over 5,000 ppm (0.5 percent) sulfate and dark brown clays having over 25,000 ppm (2.5 percent) sulfate shall be stabilized using double application method. The weathered shale is not suitable for stabilization without permission from the Town of Prosper Director of Engineering Services or his/her designee and appropriate detailed engineering and laboratory design. The continuously reinforced pavement shall consist of Town of Prosper standard sections for the street classification or based on rigid pavement design in accordance with The Town of Prosper “Thoroughfare and Circulation Design Requirements.” The upper 8 inches (residential) to 12 inches (arterial) of the subgrade shall be lime stabilized in accordance with the laboratory determined lime percentage. The lime stabilized subgrade shall be moisture treated to a minimum of 4 percentage points above optimum moisture content, allowed to mellow before final compacting to a minimum of 95 percent standard Proctor (ASTM D 698) at a minimum of 2 percentage points above optimum moisture content. Moisture treatment and lime stabilization shall extend at least four feet beyond the edge of pavement. A moisture barrier consisting of at least 10 mil poly sheeting shall be placed horizontally on the subgrade beyond the pavement edge and extend at least 6 feet on either side of the pavement neat line after final compaction. The barrier shall be covered with at least 8 inches of lightly compacted soil. Care should be taken not to rip or tear the poly sheeting during placement of the cover fill. All concrete, which comes into contact with soils containing more than 0.1% (1,000 ppm) sulfate shall be designed to resist sulfate attack. As a minimum, the concrete shall have a maximum water/cementitious materials ratio of 0.45, with 25% ASTM C 618 Class F fly ash and ASTM C 150 Type II cement (or Type V). Detailed mix design shall be performed for concrete pavement in high sulfate areas. These construction plans shall reflect the results of the field and laboratory investigations to provide an engineered pavement section consisting of moisture treated subgrade, lime stabilized subgrade and continuously reinforced concrete. August 2012 Rev GN-1 Item 9 Subgrade construction and testing requirements for projects in the Eagle Ford formation: LIME STABILIZATION OF SUBGRADE SOILS A. MATERIALS: All materials used in the construction shall meet the following requirements. In the event the Contractor wishes to use materials not listed in this section, the Contractor shall submit to the Engineer mix design data and proof of performance data as required by the Engineer who shall review the submittal and determine whether the materials will meet the design intent. No other materials shall be used without the written permission of the Engineer. 1. Lime – The lime shall meet the requirements of ASTM C977 / AASHTO M 216; contain at least 92 percent calcium and magnesium oxide, and the rate of slaking test for moderate reactivity per ASTM C110 / AASHTO T 232. All lime shall come from a single source, shall be the same source as used in the design, and shall be subject to periodic testing to confirm properties. Each shipment of lime shall be accompanied by a Certificate of Compliance stating the conformance of the product to these specifications. Certificates shall be provided to the Engineer. In the event the Contractor changes lime sources, no work shall be done until the Engineer accepts, in writing, a new lime-soil mix design using the new lime source. 2. Water – Water used for slaking, mixing or curing shall be free of oil, salts, acid, alkali, sugar, vegetable, or other deleterious substances which may cause damage to the finished product. All water shall meet the material requirements AASHTO T 26. Known potable water may be used without testing. 3. Soil – Subgrade soils used in the stabilization shall be of the same AASHTO or ASTM classification and Plasticity Index range as used in the approved mix design. All organics, roots and deleterious materials shall be removed from the area to be stabilized and shall be wasted. The condition of the subgrade soils must be approved by the Engineer prior to beginning work. 4. Asphalt – Asphalt used to seal the surface of the lime stabilized subgrade shall be CSS1h or other approved asphalt as approved by the Engineer and shall conform to the requirements of TxDOT August 2012 Rev GN-1 Item 9 Item 300, “Asphalts, Oils and Emulsions”. Each shipment shall be accompanied by a Certificate of Compliance stating the conformance of the product to these specifications which shall be provided to the Engineer. 5. Submittals – At least 30 days prior to commencing lime stabilization work, the Contractor shall furnish the following information to the Engineer: a) The proposed source and supplier of lime. b) Description of the proposed construction equipment, construction methods, expected production rates and planned sequence of lime stabilization of subgrade. c) A lime/on-site soil mix design in accordance with Eades-Grim Method. Design shall comply with the following requirements: 1) Minimum pH: 12.4 (ASTM D 2976 / AASHTO T 289) after completion of initial mixing with lime at ambient temperature. 2) Swell Potential: Less than 1.0 percent, in accordance with ASTM D 4546 / AASHTO T 216 at 200 psf stress. 3) Minimum Unconfined Compressive Strength: 160 psi in accordance with ASTM D 2166 / AASHTO T 208 or ASTM D 1633 / AASHTO T 220. The approval of the lime-soil mix design shall be at the discretion of the Engineer. Once the design is approved in writing, the mix design shall be incorporated into these specifications by reference. During lime stabilization work, the Contractor shall furnish the following information to the Engineer at the end of each day: a) Certified truck weight tickets of lime, delivered to or used at the site. b) A summary of the amount of lime used each day, areas stabilized with lime and first mixed, areas second mixed, completed, and areas with curing completed August 2012 Rev GN-1 Item 9 B. EQUIPMENT: The machinery, tools and equipment necessary for proper prosecution of the work on this Item shall be on the project and approved by the Engineer prior to beginning this Item. All machinery, tools and equipment used shall be maintained in a satisfactory working condition. 1. Lime Storage – Lime shall be suitably stored in closed, weatherproof containers until immediately before use. Storage bins, when used, shall be completely enclosed. 2. Lime Weight Verification – When lime is furnished in trucks, the weight of lime shall be determined on certified scales or the Contractor shall provide a set of standard platform truck scales at a location approved by the Engineer. Scales shall conform to the requirements of TxDOT Item 520, “Weighing and Measuring Equipment”. 3. Slurry Equipment – Quick lime used to manufacture slurry on the project, or other location approved by the Engineer shall be slurried in agitated slurry tanks. The slurrying of Quick lime must be handled in such a way as to not generate any dust hazardous to job personnel or to the public or be potentially damaging to any adjacent property. 4. Distributor Trucks – The distributor truck used for slurry placing shall be equipped with an agitator and a calibrated measuring device or as approved by the Engineer and shall be in good working order. The Contractor shall provide to the Engineer the spread rate calibration (or other acceptable means to calculate the spread rate) prior to use of the equipment. 5. Mixers – Mixers shall be of appropriate size and capacity so as not to delay the project and shall be capable of pulverization to these specifications and mixing of the product. 6. Compaction Equipment – Finishing equipment shall consist of smooth steel wheel vibratory compactors or pneumatic tired roller compactors having a minimum tire pressure of 90 psi. Other types of compaction equipment may be approved at the sole discretion of the Engineer. August 2012 Rev GN-1 Item 9 C. CONSTRUCTION METHODS: The completed course shall be uniformly stabilized, free from cracks, loose or segregated areas, of uniform density and moisture content, well bound for its full depth and shall have a smooth surface. 1. Preparation of Subgrade – Prior to stabilization the subgrade shall be compacted and shaped to conform to the typical sections, as shown on the plans with allowances made for bulking of the subgrade. The subgrade shall be moisture treated to the lines and grades shown on the plans and as provided for in the pavement design report. The minimum moisture content shall be 3 percentage points above standard Proctor optimum (ASTM D698) with compaction to at least 95%. If the Contractor elects to use a cutting and pulverizing machine that will process the material to the plan depth, the Contractor will not be required to excavate to the secondary grade or windrow the material. This method will be permitted only if a machine is provided which will insure that the material is cut uniformly to the proper depth and which has cutters that will plane the secondary grade to a uniform surface over the entire width of the cut. The machine shall provide a visible indication of the depth of cut at all times. In lieu of using the cutting and pulverizing machine, the Contractor shall excavate and windrow the material to expose the secondary grade to the typical sections, lines and grades as shown on the plans and as established by the Design Engineer. 2. Pulverization – The existing pavement or base material shall be pulverized or scarified so that 100 percent shall pass the one (1) inch sieve. 3. Application – The design percentage by weight or pounds per square yard of lime to be added will be as shown on the plans and may be varied by the Engineer if conditions warrant. Only two application methods are acceptable; dry application of pebble quick lime or slurried hydrate or quick lime. The rate of application shall be verified using the methods provided in ASTM D 3155. Dry quick lime shall be spread only on that area where the mixing operations can be completed during the same working day. Slurried quick lime shall be spread and mixed within 1 hour. Slurry exposed to the air for over 1 hour shall not be accepted for payment. August 2012 Rev GN-1 Item 9 Unless otherwise approved by the Engineer, the lime operation shall not be started when the air temperature is below 40º F and falling, but may be started when the air temperature is above 35º F and rising. The temperature will be taken in the shade and away from artificial heat. Lime shall not be placed during periods of rain or when weather conditions in the opinion of the Engineer are not suitable. CAUTION: Use of quick lime can be dangerous. Users should be informed of the recommended precautions in handling, storage and use of quick lime. a) Dry Placement – Pebble quick lime shall be distributed by a spreader approved by the Engineer. The lime shall be distributed at a uniform rate to achieve the mix design lime content and in such a manner as to reduce the scattering of lime by wind. Lime shall not be applied when wind conditions, in the opinion of the Engineer, are such that blowing lime becomes objectionable to adjacent property owners or dangerous to traffic. The material shall be sprinkled as approved by the Engineer. b) Slurry Placement – Lime Slurry shall be delivered to the project in slurry form at or above the minimum lime concentration as listed in the approved mix design. The residue or “stones” remaining in the tank from the slurrying procedure shall be spread uniformly over the length of the roadway currently being processed, or wasted, unless otherwise approved by the Engineer. Slurry shall be of such consistency that it can be applied uniformly without difficulty. 4. Initial Mixing – The mixing procedure shall be the same for “Dry Placement” or “Slurry Placement” as herein described. The soil and lime shall be thoroughly mixed by equipment approved by the Engineer. A minimum of 4 passes of the mixer is required. The soil and lime mixture shall be brought to moisture content at least four (4) percentage points above the design optimum moisture content and shall be left to mellow for three (3) days or longer as required by the approved mix design. The mixing shall continue until a homogeneous friable mixture of material and lime is obtained. The mixture shall have a minimum pH 12.4 (additional lime shall be required to meet this specification). August 2012 Rev GN-1 Item 9 Following mixing, a sample of the material at the design moisture will be obtained for pulverization testing. All non-slaking aggregates retained on the ¾-inch sieve will be removed from the sample. The remainder of the material shall meet the following pulverization requirement when tested by Test Method Tex-101-E, Part III: Minimum passing 1” sieve…..…………100 percent Minimum passing No. 4 sieve………….60 percent The mixture shall be sprinkled and mixed during the mellowing process as required to assist in the chemical reaction. Moisture contents shall remain above optimum for the entire mellowing period. Where measured sulfate levels in the light brown clay of the Eagle Ford formation exceed 0.5 percent and a double lime application is required, the mellowing period shall be extended for at least 5 days or as indicated in the mix design, whichever is longer. 5. Final Lime Mixing – After the required mellowing period the second lime application, if required, shall be made. Upon approval by Engineer, the material shall be uniformly mixed by the approved methods. If the mixture contains clods, they shall be reduced in size by approved pulverizing methods so that the remainder of the clods shall meet the following requirements (visual observation, not testing, required): Minimum passing 1” sieve…..…………100 percent Minimum passing No. 4 sieve………….60 percent At final mixing, the lime, water content and pH for each course of subgrade stabilization shall conform to the following: Lime……+1.0 percent above design percentage based on dry unit weight of soil Water….+2 percentage points above optimum moisture content pH…….…12.4 or PI less than 13. August 2012 Rev GN-1 Item 9 Samples shall be taken at random locations by a qualified geotechnical testing laboratory selected by the Owner and approved by the Engineer per the testing schedule shown in Section 6 or more frequently. 6. Compaction Methods – Compaction of the mixture shall begin immediately after the requirements listed above in 8.04.D.5 are met. NOTE: Where double mixing is required by the mix design, the required additional lime shall be added and the mixture shall be moisture conditioned and pulverized. Compaction shall continue until the entire depth of the mixture is uniformly compacted to a minimum of 95 percent of standard Proctor density 1 (ASTM D698) at a minimum of 2 percentage points above optimum moisture content. All irregularities, depressions, or weak spots which develop as determined by the Engineer shall be corrected immediately by scarifying the areas affected, adding or removing materials as required, and reshaping and recompacting by moisture conditioning and rolling. The surface of the course shall be maintained in a moist, smooth condition, free from undulations, ruts and cracking, until other work is placed thereon or the work is accepted. In addition to the requirements specified for density, the full depth of the material shown on the drawings shall be compacted to the extent necessary to remain firm and stable under construction equipment. After each section is completed, tests will be made by the geotechnical testing laboratory and submitted to the Engineer. If the material fails to meet the density requirements, it shall be reworked to meet the requirements. Throughout this entire operation, the shape of the course shall be maintained by blading, and the surface upon completion shall be smooth and shall conform with the typical section shown on the drawings and to the established lines and grades. Should the material, due to any reason or cause, lose the required stability, density, and finish before the next course or pavement is placed, it shall be recompacted and refinished at the entire expense of the Contractor. When shown on the plans or approved by the Engineer, multiple lifts will be permitted. 1 A field one point Proctor test shall be used to determine the maximum standard Proctor density unless a laboratory determined test is available which is of the same age as the lime-soil mixture. August 2012 Rev GN-1 Item 9 7. Finishing and Curing – After the final layer or course of lime-stabilized subgrade has been compacted, it shall be brought to the required lines and grades in accordance with the typical sections. The completed section shall then be finished by rolling with a pneumatic or other suitable roller sufficiently light to prevent hair line cracking. The finished surface shall not deviate by more than 0.04 feet (0.5 inch) from the actual finish grade. Any variations in excess of this tolerance shall be corrected by the Contractor, at the Contractor's entire expense immediately prior to placement of the next paving course, in a manner satisfactory to the Engineer. The completed section shall be moist-cured until a non-yielding surface is obtained to support construction traffic and the next layer of the pavement is constructed, as approved by the Engineer. In the event the surface cannot be covered by the next layer of pavement or be kept moist, an asphalt membrane shall be applied at the rate of 0.25 gallons per square yard. The Contractor shall protect the membrane from traffic and contamination until the next layer of the pavement system is placed. The addition of a membrane is not a guarantee that the subgrade will not lose moisture over time. Additional testing may be required to verify moisture content as determined by the Engineer. 8. Reworking a Section – When a section is reworked within 72 hours after completion of compaction, the Contractor shall rework the section to provide the required compaction. When a section is reworked more than 72 hours after completion of compaction, the Contractor shall add 25 percent of the specified percentage of lime. August 2012 Rev GN-1 Item 9 D. TOLERANCES: The following requirements shall apply to the finished lime stabilized subgrade: 1. Tolerance in Thickness – One measurement shall be taken at random locations by the geotechnical testing laboratory on center of roadway at 300 feet spacing along each roadway direction. When the measurement is not deficient by more than 0.5 inch from the plan thickness, full payment will be made. When such measurement is deficient more than 0.5 inch and not more than 1.0 inch from the plan thickness, two additional measurements shall be taken at random (typically, 25 feet either side of the deficient measurement) and used in determining the average thickness. When the average of the 3 measurements is not deficient by more than 0.5 inch from the plan thickness, full payment will be made. When the average thickness is deficient by more than 0.5 inch, the entire area shall be reprocessed at the Contractor's entire expense. 2. Strength Testing – The lime mixture must develop compressive strength of least 160 psi in 5 days at 100º F when tested in accordance with ASTM D 2166 or D 1633. NOTE: This testing is required, but will be used for information only. E. QUALITY CONTROL: The Engineer may periodically require tests by the geotechnical testing laboratory to assist him in evaluating the quality of work and Contractor performance. The Contractor shall assist the Engineer by excavating and backfilling shallow areas as necessary to take density tests. Any constructed course which does not meet specification requirements shall be reworked, at the Contractor's entire expense, to bring that work within specification requirements. The Engineer's tests shall be used in evaluating whether project meets specification requirements. The following table provides minimum testing requirements: August 2012 Rev GN-1 Item 9 MINIMUM MATERIALS SAMPLING AND TESTING FOR LIME STABILIZED SUBGRADE TEST TYPE TEST STANDARD MINIMUM FREQUENCY OF TESTS In-Place Soil Density and Moisture Content ASTM D 698 ASTM D 1556 ASTM D 2167 ASTM D 2922 ASTM D 2216 ASTM D 3017 One test for every 300 feet spacing or less along each roadway direction, but no less than one test per day for each roadway subgrade pH / PI Eades and Grim procedures ASTM D 2976 One test per 300 feet spacing or less along each roadway direction, but no less than test per day for each roadway subgrade Thickness One test for 100 feet spacing or less along each roadway direction, but no less than one test per day for each roadway subgrade Compressive Strength ASTM D 558 ASTM D 1633 ASTM D 2166 (a) One test for 900 feet spacing or less along each roadway direction, but no less than one test per day for each roadway subgrade, sealed and cured at 100 degrees F for 5 days (b) Strength not corrected for length/diameter. Pulverization Testing Tex-101-E, Part III One test for every 300 feet spacing or less along each roadway direction, but no less than one test per day for each roadway subgrade Swell Potential ASTM D 4546 One test for every 900 feet spacing or less along each roadway direction, but no less than one test per day for each roadway subgrade Note: The Engineer may test any other property of the materials or lime-soil mixture in this Item at intervals or occasions of his/her choosing. August 2012 Rev GN-1 Item 9 F. METHOD OF MEASUREMENT: The area of lime stabilized subgrade shall be measured by the square yards complete, in place and accepted. The quantity of lime accepted and used shall be measured by the ton. G. BASIS OF PAYMENT: Payment shall be made at the Contract unit price per square yard for the lime subgrade of the thickness specified. The price shall be full compensation for furnishing all material, except the lime and for all preparation of the subgrade material removed and replaced, proof rolling of secondary grade, delivering, placing, mixing, and compacting these materials, and all labor, equipment, tools and incidentals necessary to complete this item. Payment shall be made at the Contract unit price per ton of lime used. This price shall be full compensation for furnishing this material; for all delivery, placing and incorporation of this material; and for all labor, equipment, tools, and incidentals necessary to complete this item. Stabilized subgrade found deficient in percentage of lime shall be paid for at an adjusted Contract Unit Price. Payment will be made under: Pay Item Pay Unit 4. Minimum Steel Reinforcing and Joint Requirements for Streets, Alleys, Sidewalks and Fire Lanes: Temperature/shrinkage steel (deformed bars): No. 3 bars on 24” centers each way for all streets. Alleys require four no. 3 bars on 12” centers longitudinal in each half with first bar 6” from each edge, one no. 3 bar centered in invert, and no. 3 bars at 24” centers transverse. All bars shall be supported on the appropriate height chairs arranged in a five chair pattern. Lime Stabilized Subgrade Square Yard Quick Lime Ton Moisture Treated Subgrade (fill) Cubic Yard Moisture Treated Subgrade (cut or natural grade) Cubic Yard August 2012 Rev GN-1 Item 9 Expansion joints: 24” long no. 6 smooth dowels on 24” centers placed at mid-depth and pinned level with greased plastic caps on one end. Redwoods shall have a removable top strip and extend through subgrade elevation and back of curb or edge of pavement. A small amount of sand may be placed on grade at each side of the board to separate both sides of the pour. Redwoods are required at street intersections and at a maximum spacing of 300 feet for streets and 200 feet for alleys. Required at all fire lane approaches to existing streets; locate near radius return/property line of fire lane. Match existing expansion joints where possible. Long. Butt joints: Minimum of no. 4 deformed bars drilled and epoxied 12” deep on 18” centers for all streets and alleys. Pullout strength requirements shall meet TXDOT Item 360.4. Clean and seal joints as noted below. Sawed contraction or dummy joints: 15 feet maximum on centers for all streets and alleys; depth shall be ¼ the thickness of the concrete. Match existing joints where possible. All joints shall be cleaned and sealed with hot poured black rubber or a gray elastomeric sealant to within ¼ inch of the top of pavement. A blocking medium (compressible PE foam backer rod or non-plastic rope compatible with the sealant) may be used. Sealed joints shall be filled level with the pavement so not to block the drainage, when sealed joints are found they shall be removed and reapplied. Coordinate all proposed joint layouts between existing and proposed pavements with the inspector prior to saw cutting any existing pavement or proposed joints. Minimum Steel Reinforcing and Joint Requirements for Sidewalks: Temperature/shrinkage steel (deformed bars): No. 3 bars on 24” centers each way. All bars shall be supported on the appropriate height chairs arranged in a five chair pattern. Expansion joints: 24” long no. 4 smooth dowels on 12” centers placed at mid-depth and pinned level with greased plastic caps on one end. Redwoods shall extend through subgrade elevation and edge of sidewalk. A small amount of sand may be placed on grade at each side of the board to separate both sides of the pour. Required where new work abuts old or is adjacent to other concrete work; spacing is generally 8 times the sidewalk width. Match existing expansion joints where possible. August 2012 Rev GN-1 Item 9 Contraction or dummy joints: Grooved (tooled) joints 1 inch deep; spacing equal to sidewalk width. Match existing joints where possible. Coordinate all proposed joint layouts between existing and proposed sidewalks with the inspector prior to saw cutting any existing sidewalk or proposed joints. All sidewalks shall be concrete and designed to have a minimum compressive strength of 3000 psi at twenty- eight (28) days. Concrete finish shall be with a camel hair broom. Minimum cementations material shall be five (5) sacks equivalent. If applicable, all batch designs shall specify an appropriate sulfate resistant cement or equivalent based on local soil conditions. Strength deficiencies shall be addressed per Note 5 of the Paving System General Notes. 5. Minimum design requirements: All street, alley, and fire lane paving shall be designed to have a minimum compressive strength of 3500 psi at twenty-eight (28) days with a minimum of five and one half (5 & 1/2) sacks of cement as verified by testing in an approved laboratory. Concrete finish shall be with a baker broom. Two batch designs shall be submitted to the Construction Inspection Division to determine compliance with these requirements: one for machine work and one for hand work. All batch designs must be signed by the testing laboratory and include all documentation, such as results of field trial testing. A fly ash batch design may be submitted for approval on a specific job basis; fly ash up to twenty (20%) by weight of cement replacement may be used in machine pours. If applicable, all batch designs shall specify an appropriate sulfate resistant cement or equivalent. Slump shall be 1 – 3 inches for all machine work and 2 – 4 inches for all hand work. Streets (depending on classification) and fire lanes shall have a minimum thickness of six (6) inches; alleys shall have a minimum thickness of 8”-5”-8”. Upon completion of construction, all streets and fire lanes shall be cored for depth (2” cores) at a spacing of 300 ft maximum, alternating from left quarter point to center line to right quarter point. Alleys shall be cored for depth (2” cores) at a spacing of 300 ft maximum along the center line. Pavement of a thickness less than the thickness shown on the plans by more than one-quarter (1/4) inch but less than three-quarter (3/4) inch will be considered deficient. The Contractor shall pay to the Town two (2) times the unit bid price per square yard for the area determined to deficient in thickness as defined above. Pavement deficient in strength by more than three-quarter (3/4) inch shall be removed and replaced completely. The deficient area shall be cored immediately on ten (10) foot centers or one (1) per panel to be proved out. All streets, alleys, and fire lanes will require cylinders to be made for strength tests by the approved laboratory. Samples for strength tests of each class of concrete placed each day shall be taken by an approved laboratory not less than once a day, nor less than once for each 100-150 cu yd of concrete. Four (4) cylinders shall be made: one shall be broken August 2012 Rev GN-1 Item 9 at 7 days, two (2) shall be broken at twenty-eight (28) days, and one shall be held in case of damage of any of the other three (3). The average strength of two (2) cylinders from the same sample, tested at twenty- eight (28) days is required for each strength test; any strength test beyond twenty-eight (28) days is unacceptable. If the twenty-eight (28) days design strength is not reached upon strength testing the cylinders, the deficient area shall be cored immediately be cored immediately on ten (10) foot centers or one per panel to be proved out. Cores shall be extracted according to ASTM C 42, latest version, and conditioned in a moisture condition most representative of the in-place service condition. For any areas deficient in strength by not more than 500 psi, the Contractor shall pay to the Town one (1) times the unit bid price per square yard for the area determined to deficient in strength. For any areas deficient in strength by more than 500 psi but not more than 1000 psi, the Contractor shall pay to the Town two (2) times the unit bid price per square yard for the area determined to deficient in strength. Pavement deficient in strength by more than 1000 psi shall be removed and replaced completely. No more than three (3) - four (4) inch cores shall be extracted per panel without prior Town approval. A rebar detector shall be used to ensure that the cored areas are clear of any rebar. All coring and additional laboratory testing shall be at the expense of the Contractor. The width to be considered for any deficiencies shall be the full width of the pavement. 6. Any section of all existing public or private streets, alleys, or fire lanes shall be replaced within 72 hours of removal. 7. Brick Pavers: Color of the truncated dome pavers for BFR’s shall be Whitacre Greer Antique Red Shade No. 32 or approved equal. If using Pavestone, then the approved equal is not their Antique Red, but rather their River Red. Colors for the median nose pavers are the Pavestone Maroon and Charcoal. 8. The Contractor shall furnish a maintenance bond in the amount of 10 % (ten percent) of the total contract price to the Town (as Obligee) to run two (2) years from the date of Final Acceptance of the project by the Town. August 2012 Rev GN-1 Item 9 GN.6 FRANCHISE UTILITY INSTALLATION General Notes 1. Density testing/compaction requirements for projects in the Austin Group formation: Density testing/compaction requirements: Frequency of trench compaction tests shall not be less than one (1) for each pipe/conduit section crossing either a proposed or future street, alley, or firelane and every three hundred linear feet (300’) of longitudinal pipe or duct bank per two feet (2’) of lift until final grade, starting at two feet (2') above top of pipe. Services crossing any proposed or future street, alley, or fire lane easement are to be tested at a rate of one (1) for every six (6) services staggered or every three hundred linear feet (300’) of service installed. Each franchise manhole or other junction structure will receive a density test every two feet (2’) of lift until final grade, alternating around all quadrants. Every other main and stubout that crosses the existing or proposed street, alley, or firelane subgrade shall also receive at least one set of density tests. All ditches shall be mechanically tamped and compacted to ninety-five percent (95%) standard Proctor (ASTM D 698) density at zero percent (0%) to four percent (4%) above optimum moisture. Water jetting is not permitted. Density testing/compaction requirements for projects in the Eagle Ford formation: Trench backfill shall consist of clay soils and shall be placed in thin, loose lifts, moisture conditioned to a minimum of 3 percentage points above optimum moisture content, and compacted to a minimum of 95 percent of standard Proctor (ASTM D 698) maximum dry density. Frequency of density testing requirements shall be as outlined above. August 2012 Rev GN-1 Item 9 GN.7 UTILITY CROSSINGS General Notes 1. Tunneling and boring under Town streets shall be accomplished by means of jacking, boring, or tunneling equipment which is subject to the Town approval prior to start of construction. 2. The voids outside of the carrier pipe or casing pipe shall be backfilled by hydraulically placed material so that there are no open voids over the roof of the tunnel or bore. This shall be done without damage to the roadway structure. 3. All bore pits, trenches, and inspection holes shall be backfilled within 48 hours of the installation of utility lines. The method of compaction shall be such that a soil density equal to that existing prior to the start of construction will be required as verified by an approved testing laboratory. Any excess or surplus material resulting due to displacement of utility lines and conduits shall be disposed of in an acceptable manner to the Town. 4. The street sections that are shown as typical sections shall apply to any alleys, driveways, roadways, etc. that will be within a Town right-of-way or easement. 5. The Contractor shall be required to install all necessary warning and safety devices that would protect the safety and health of the public until the work has been finished and accepted by the Town. 6. The use of a casing pipe will be based upon the specific project location and soil conditions. In general, the minimum casing thickness is 0.25 inch and the material shall be steel. Where more than one section is required, the casing ends shall be welded together. Raci spacers, or Town approved other, shall be used to support the carrier pipe. The use of wood skids is no longer permitted. August 2012 Rev GN-1 Item 9 GN.8 EROSION CONTROL General Notes 1. Prior to any earth disturbance, erosion control devices shall be installed on all projects. 2. Where existing grasses are disturbed, restoration shall consist of equal or better permanent vegetation. For new construction, provide a minimum of eight feet (8’) of the appropriate seasonal seeded curlex adjacent to all street/firelane curbs and four feet (4’) adjacent to alleys. The use of innovative products is encouraged, such as those made with composting materials, as long as they are approved by the Town Engineer and permanent vegetative stabilization is established. 3. Twenty four (24”) to thirty six (36”) inches in width of rock riprap shall be placed along the top and sides of the ground interface with all headwalls and end sections and street/alley/firelane stub outs. 4. Inlet protectors will be removed prior to a certificate of occupancy. It is intended for the erosion control plan to keep all material out of the roadway. 5. A three foot (3’) wide concrete apron shall be placed around the exterior of y-inlets for maintenance. 6. Work will be shut down until erosion control measures have been reestablished. August 2012 Rev GN-1 Item 9 End Size Leaght Treatment Comment inches feet 7th & Coleman 24 46 yes Replace 110 24 17 yes Replace 114 18 21 yes Replace 202 15 21.5 rock good no remove 206 15 26 rock good no remove 208 18 25 yes Replace 302 15 26 yes Replace 304 in drainage bid 306 in drainage bid 510 in drainage bid 604 12 25 yes Replace 101 good 107 good 111 good 115 good 201 good 203 good 207 good 209 none 301 in drainage bid 305 in drainage bid 307 in drainage bid Church & 7th 20 30 yes Replace 401 15 25 yes Replace 401 15 15 yes Replace 405 good 407 good Parvin & 7th 24 34 yes Replace 501 12 18 yes Replace 503 12 21 yes Replace 503 good 509 good North & 7th 12 36 yes Replace 601 good 603 good Culvert Plan Schedule Item 9 SECTION SW3P STORM WATER POLLUTION PREVENTION PLAN SW3P-1 Item 9 SECTION SW3P STORM WATER POLLUTION PREVENTION PLAN 1. The Contractor will be required to provide a separate Storm Water Pollution Prevention Plan. The Erosion Control Plans included in the construction plans will not be considered a Storm Water Pollution Prevention Plan. 2. The Contractor will be required to submit a Storm Water Pollution Prevention Plan (SW3P) to the Town of Prosper for this project before the Notice to Proceed will be granted. The SW3P shall comply with the regulations established by the Texas Commission on Environmental Quality (TCEQ). 3. The Contractor will be required to submit all appropriate forms, including the NOI and NOT, as well as being responsible for producing and submitting all inspection reports throughout the duration of the project to the TCEQ and the Town of Prosper. The Contractor will be responsible for submitting the NOI and NOT on behalf of the Town of Prosper, including all fees associated with these forms. The Contractor shall submit two (2) copies of all NOIs and proof of payment of NOIs to the Town of Prosper before the Notice to Proceed will be granted. Payment: Payment for this work shall be considered subsidiary to the pay items. SW3P-2 Item 9 p ::fl "PC • ::J*:° ~ ··~ li f p p · ......................... own o rasper -l ~ FRANKE. JAROMIN 15) It( ~·:q: .. ···8·0··9 .. 1 .. 9.......... f / DISCLAIMER. The Town of Prosper has prepared this map or information for internal use only. '~~ ~·· ~ · :g; _ It is made available under the Public Information Act. Any reliance on t his map or ~.>.(l~~'?~r...~~···lij ~ i nformation is AT YOUR OWN RISK. Prosper assumes no liabil ity for any errors, omissions, ·'O..· "~'.:>IP:···~-~ or inaccuracies in the map or information rega rdless of the cause of s uc h or for any '[ f.f'I.~~· decision made, action taken, or action not taken in reliance upon any maps or information provided herein. Prosper makes no warranty, representation, or guarantee of any kind regardin~ any maps or information provided herein or the sources of such maps or information and DIS CLA IM S ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, ~ including the implied warranties of merchantability and fitness for a particular purpose. Item 9 p 8 '··~···' -· ~·······················• ....... i:!!Jln ~~· ... .,~091~.··~€ ·-~~~~~ ~~~~~~~~ .• fltlu\\~ _: 0 SPER Town of Prosper P -z_ //!5'/!'( DISCLAIMER. The Town of Prosper has prepar e d t his map or information for internal use only. It is made available under the Pub l ic Informat i on Act. Any rel i ance on this map or information is AT YOU R OWN RISK. Prosper assumes no liability for a ny e r rors, omissions, or inaccuracies in t he map or information regardl ess of the cause of s uch or for any decision made , action taken, or action not taken in r el i ance upon any maps or information provided herein. Prosper makes no warranty, representation, or guarantee of any kind regardi n9 any maps or information provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMP LIED, includi ng the implied warrant i es of merchantability and fitness fo r a pa r ticular pu r pose . Item 9 p ....: 0 SPER Town of Prosper DISCLAIMER. The Town of Prosper has prepared this map or information for internal use only. It is made available under the Public Information Act. Any reliance on this map or information is AT YOU R OWN RISK. Prosper assumes no liability for any errors, omissions, or inaccuracies in the map or information regardles s of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or i nformati on provided herein. Prosper makes no warranty, representation, or guarantee of any kind regardin~ any maps or info rm ation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the implied warranties of merchantability and fit ness for a particular purpose. 2- Item 9 p -.: 0 SPER Town of Prosper DISCLAIMER. The Town of Prosper has prepared this map or information for internal use only. It is made available under the Public Information Act. Any reliance on this map or information is AT YOUR OWN RISK. Prosper assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. Prosper makes no warranty, representation, or guarantee of any kind regardin9 any maps or information provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including t he implied warranties of merchantability and fitness for a parti cular purpose . 3 Item 9 p ~ Town of Prosper P-s 9J1)/1y DISCLAIMER. The Town of Prosper has prepared this map or information for internal use only. It is made available under the Public Information Act. Any reliance on this map or information is AT YOUR OWN RISK. Prosper assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decis ion made, action taken, or action not taken in reliance upon any maps or information provided herein. Prosper makes no warranty, representation, or guarantee of any kind regar din~ any maps or information provided he rein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIE S, EXPRESSED AND IMPLIED, including the implied warranties of merchantability and fitness for a particular purpose. JA Item 9 p _: 0SPER l!./ !Iii if Town of Prosper .P -t, DISCLAIMER . The Town of Prosper has prepared this map or information for internal use only. It is made available under the Public Information Act. Any reliance on this map or information is AT YOUR OWN RISK. Prosper assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken i n reliance upon any maps or information provided herein. Prosper makes no warranty, representation, or guarantee of any kind regardin~ any maps or information provided herein or the sources of such maps or i nformation and DISCLAIMS ALL REPR ESE NTATIONS ANO WARRANTIE S, EXPRESSED AND IMPLIED, including t he implied warranties of merchantability and fitness for a particular purpose ~ Item 9 p ... ··aos19····::··,·· '/ .--··~-~ ~9/;?)1t/ Town of Prosper ~·• ~ DISCLAIM ER. The Town of Prosper has prepared this map or i nformat ion for internal use only . ....._~ It is made available under the Public Information Act. Any reliance on this map or information is AT YOUR OWN RISK. Prosper a ssumes no liability for any errors, omissions, or inaccuracies in the ma p or i nformation regardless of t he cause of such o r for any T 0 W N 0 F decision ma de , action taken, or action not taken in reliance upon any maps or information S P ER provi ded herein. Prosper makes no warranty, representation , or guarantee of any kind regardin~ any maps or i nformation provided herein or the sources of s uch maps or informat1on and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, ~ i ncluding the implied warranties of merchantability and fi tness for a particular purpose . .,.S" Item 9 ~ ... • ~ 0/ -f 1 ~ :3 ~~ - 1----------,--GORGEOUS RD------. i J,.H~H l l-'"' U) z <( :I ~ 0 0 z , ----·, ::i • 2 111 \..__0RAGONFLY.OR ) ti ~ z propo~ 8'' L fl.__ • .,._~ f2.e..1".s.\.l\ £.. "'l•">ltl'l!J r=.,. ... ll '[,_ ... J. I'' Town of Prosper w -I DISCLAIMER. The Town of Prosper has prepared this map or information for internal use only. I t is made available unde r the Public Information Act. Any rel iance on this map or information is AT YOUR OWN RISK. Prosper assumes no liability for any errors, omissions, p _: 0SPER or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken , or action not taken in rel iance upon any maps or information provi ded herei n . Prosper makes no warranty, representation, or guarantee of any kind regardin9 any maps or i nformation provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the implied warranties of merchantability and fitness for a particular purpose. Item 9 Pro vi c\e... F-+h"P A-S Ale~ e cl.. -~~~~~~~~~~~~~ESEVENTHST'--~~~~~~~~~~~---t ~~~~~WSEVENTHST~~~~~~~~~~~~~~~~~~~~~~__/ Pro pt!>s~ 8 '' w~+er l arae p J")." ~ B 11 Tqp : 'f>lr/ V"'l"L 4( \ :I ' ~ '50 f.:,ore.. ~ '411\.d.~r ~0 le.M41\I'\ ~4J P"" Ptsse.d 8 ·~._.i-.r }aAe s~ \\ P., e_ ~ r B,+c. IC 0 f-~OQ.d . Town of Prosper vJ -7- DISCLAIMER . The Town of Prosper has prepared this ma p or information for internal use only. It is made avai l able und er the Public Information Act. Any reliance on this map or information is AT YOUR OWN RISK. Prosper assumes no liability for any errors, omissions, _: 0SPER or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken , or action not taken in reliance upon any maps or informati on provided herein. Prosper makes no warranty, representation , or guarantee of any kind regardin~ any maps or information provided herein or the sources of s uc h maps or informat1on and DISCLAIMS ALL REPRESENTATIONS AND WARRANTI ES, EXPRESSED AND I MPLI ED, incl uding the im plied warranties of merchantabi l ity and fitne ss for a particular purpose . Item 9 R 4!..4..U<.~ r s';c G, n 1--~~~~~~~~~~~~~~~~ESEVENTH ST~~~~~~~~~~~~~~~~~+-~.;.--t---=""-c;;:--~~~~~~~~~~~~~~~~~~~~~~_J Pro ~~r~ #..._~E. ······· '4 ""r •• • • . -, ..• ·. * ~ .. · ... * ~ 11 * .· .. : ... J * . . ...... . § .... ~ .... KE JAROMIN. ::::! FRAN .. : ....••.... :j;; a····=:···a0919 /Uf. ~~~~qt~~«'Z "~9;15/ly fl)" e> We.. \,"'~ 8 ~ 8 C..i'o.S I ,..: ., % u a: ::> % u z f>roPe>~ _____ C.oci\~c.f To £.v~s\.a'!J ~ 8 '\JAJ.. .. -. • Town of Prosper w -3 DISCLAIMER. The Town of Prosper has prepared this map or information for internal use only. It is made available under the Publ i c Information Act. Any reliance on thi s map or information is AT YOUR OWN RISK . Prosper assumes no l i ability for any errors, om i ssions, p ~0SPER or inaccuracies in the map or information r egardless of the cause of such or for any decision made, action taken, or action not taken in rel iance upon any map s or information p r ovided herein. Prosper makes no warranty, representation , or guarantee of any kind regardin9 any maps or information provided herein or the sources of s uch maps or inf ormation and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the implied warrant i es of merchantability and fitness for a pa rticular purpose. Item 9 p :;; z ~ z Y-~o""ed To ei1~1-c ... _, z..'' a·~ t, • R<.!_,,.._,- ~ :;; ~ z ('o.-w~t ~~ £-t1,.faJ!f (," ~ uv -8" ~ro!\~ ESEVENTHST=-=~-;-~~=-=:--~~:--~-:-~~~~~--t-_l~~~-..-~ ~e.L B" w-..(.•r ~.-: 5T,,bZ.C~ A1>1J Pl~ (," Town of Prosper w -4- DISCLAIMER. The Tow n of Prosper has prepared this map or information for internal use only. It is made a v ai lable under the Publi c In fo rmation Act. Any reliance on this map or information is AT YOUR OWN RISK. Prosper a ssumes no liability for any errors, omissions, ~0SPER or inaccuracies in the map or i nfo rmat ion regardless of the cause of s uc h or fo r any decision made, action taken, or action not taken in reliance upon any ma ps or information provided herei n . Prosper makes no warranty, representation, or gua rantee of any kind rega r di n9 any map s or information provided herein or the sources of such map s or information and DISCLAIMS ALL REPRE SE NTATION S AND WARRANTIES, EXPRESSED AND IMPLIED, including the implied warranties of merchantability a nd fitne ss for a particular purpose. Item 9 RL :!>a....\ rx~'""'°'~' ~ .. r I' ••T• ... =.:::: 2!L , IN .s-t-AU.:.···F ·• re NyJ,.,f-1 ! . i 5 RE~ ~ l.NESTOI£ ft BTTO\t!W • 8 W~ 12· RCP w1 TYPE ARD RAl.:Proh t>~«.. l HyJt'V'tt ,............ ~u ···' =· .... ~~-v .. .L ~I 8 fE40WALL J" •,:\ ; ~-· ~n~ _::..::::-----..!_----4 {---- r---• . . -8 '1 4 ' BOX ~~~ .. e#- J•TA "•"" on ""v •• .& a{lj~ ft• _j 2 -"'-'-1l'\lllU1 STA 12+36 so llOX 'A' IS "''-""-• ::::,.. <l#•,_ __,-• • Fl.llNISH 8 INSHl..L • . ~".,A ~~ '«. ~ '\ 30' 1!E10 g ~>.0-0:-: • ....~~ ... <5' ~I~ I . ,,,,. -..._ ....... I ~ '-.')',.' • ,f=. '•, kHL ' ~o· ~ :°A?> ; :-• , so P,.c o...~ e.J. o : > ·i;S'CXl.' • ' ~ a ~ :~-~:fol '...... -: 0 ,:. I ~+•r ''"L I ~ ;-.)> «> •. , ~·-n t:: J. r ~ ~: '-)> : ~-...~ : ~ : lS (1.\. <£>• • • -., .., ---. I ~ .·%··~ ~ ~ ~ . -:~J;'j ~ GJt' © m m lID m £ II ~ ~ -. ~"::Eli~ z i~ * ..-""' Jr. ~ <a \lJ n:. w 111 m 'ii' mi '°' ;1K ' £ ' y~ ••• s: ... ~ ;::- CD ~i~·o~s~88.32 ~ ~ 1•ttim'~~'-'~ ~ ~ ~ ~ - :I CAIJTlOH/VERFY ~ ~ ~ <>.co-271.8 els hj = 0 .56 H.G. • 687. 76 -+----® ~i~.0~2;88.65 EXPOSE EXISTING F1lER OPTIC CABLE ~ VERFY I ' <l..EARAHCE BEFORE 1----+----;lifr----H-i ~~~~BOX t! i § E ~ hj = 0 .29 H.G. • 688.36 <l1CJO" 269.5 cf•@ ~i ~'o".46ci'9.41 hj = 0.44 H.G. • 688 .97 © ~i~.o~ 16ci'0.66 hj=0 .35 Cltoo" 266 .6 els H.G. • 690.31 @ ~i~.0~46612 .4S hJ = 0 .43 !680 EXISTN; U'Tl.ITES SHALL 8E ADJUSTED. CONTRACTOR I w-5 H.G. • 692 .02 ® ~i~.1 ~4~94.0 1 ~!: 1.51 ___ -- I ~ 'I~~-I I .~VER~~~~, I ~~I~~~· I I ~I or I '" Pt TO CONSTRUCTION. ~ 1 8': ~ ~ ljl !!!1 ~1 !l ~-~ .. Ox.~ ~ ~ ~ fQ 100 680 Item 9 .------------R.0 .W . VA RIES>------------. VARIES;-..-1-------21' TYPICAL-------.-VARIES 9 .5 FT MIN ONE-WAY TRA FFIC 't. I 11.5 FT (TYP) 1.0FT SAWC UT AND REMOVE 11.5 FT EXI STING CONCRET E VAR IES;-.,-1-------21 ' TYPICAL--------VARIES 9.5 FT MIN ONE -WAY TRA FFIC MAINTAIN 9 .5 FT PVMT FOR ONE-WAY TRAFFIC 1. ALL WORK SHALL CONFORM TO TOWN OF PROSPER STANDARDS ANO SPECIFICATIONS. 2. ALL TRAFFIC CONTROL SHALL BE INSTALLED PRIOR TO ASPHAI. T IMPROVEMENTS. CON TRACTOR SHALL BE R ESPONSI BLE FOR MAINTAINING TRAFFIC CONTRO L DEVICES THROUGHOUT THE ENTIRETY OF T HE PROJECT. J_ SHOULOERIOfTCH GRADING AS NEEDED TO MAINTAIN POSITIVE DRAINAGE WITH MAXIMUM 4 : 1 SLOPE S , 10.5 FT (TYP ) 1.0 FT 3" CROWN (TY P.) INSTALL 6" 3.500 PSI CONC. WI #3 BARS AT 24 O.C.E.W. ALTERNATE BID ITEM: 2A • 6" LIME TREATED SUBGRADE , OR 2 8 -6" CE MEN T TREATED SU BGRADE (1 FT BEYOND PV MT ED GE) TYPICAL SECTION -~ 21 FT CONCRITT PAVEMENT 1· PHASE ON E p TOSPER TOWN OF PROSPER, TEXAS °"'w' '" ""' .fJ'f'ROYf08Y: fJ SHT COl Item 9 .------------R.O.W. VARIES------------ VARI ES---------21' TYPICAL-------....-VAR IES 9.5 FT REMOVE REMAINING EXISTI NG CONCRETE 'i I I 10.5FT ONE-WAY TRAFFIC !/3" CROWN (TYP.) .... · ..-------------<>.O.W. VARIES------------ VARIES,-...-------2t ' TYPICAL-------..-VARIES 'i 10.5 FT (TYP) I I CO NST. JOINT~! .. -· .. . ,•• 10.5FT ONE-WAY TRAFFIC INSTALL 6" 3 ,500 PSI CONC. WI #3 BARS AT 24 O.C.E.W. ALTERNATE BID ITEM : 2A-6" LIME TREATED SUBGRAOE, OR 2B -6" CEMENT TREATED SUBGRAOE (1 FT BEYOND PVMT EDGE) 1. All WORK SHAll CONFORM TO TOWN OF PROSPER STAHOARDS AND SPECIFICATIONS. 2. All TRAFFIC CONTROL SHALL SE INSTALLED PRIOR TO ASPHALT IMPROVEMENTS. CONTRACTOR SHALL SE RESPONSIBLE FOR MAINTAINING TRAFFIC CONTROL OEVICES THROUGHOVT THE ENTIRETY OF THE PROJECT. 3. SHOULDERIOITCH GRACING AS NEEDED TO MAINTAIN POSITIVE DRAINAGE WITH MAXIMUM 4:1 SLOPES. TY PICAL SECTION ,.,. 21 FT CONCRETE PAVEMENT l < PHASE TWO p TOSP ER TOWN OF PROSPER, TEXAS ORAWH 11'" DU< SHTC02 APl'ROVED8Y: FJ Item 9 Seventh Street Pavement Replacement Bid No. 2015-03-B Item 9