12.10.2013 Town Council Packet
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
3. Announcements of upcoming events.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meeting. (RB)
Regular Meeting – November 12, 2013
4b. Consider and act upon authorizing the Town Manager to execute Service
Agreements, and a Telecommunications Account Agreement, between
TelePacific Communications, and the Town of Prosper, Texas, related to Primary
Rate Interface services. (JC)
4c. Receive the September 2013 financial report. (KA)
4d. Receive the Quarterly Investment Report for the quarter ending September 30,
2013. (KA)
4e. Consider and act upon an ordinance rezoning 12.3± acres, located on the east
side of future Windsong Parkway and the terminus of future Acacia Parkway, to
amend Planned Development-40 (PD-40), Exhibit C, Section 1(f)(a)(C). (Z13-
0017). (CC)
4f. Consider and act upon the appointment of a Chair and Vice-Chair of the Parks
and Recreation Board. (WM)
5. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please complete
a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the
meeting.)
Other Comments by the Public -
AGENDA
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, December 10, 2013
6:00 p.m.
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REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary
prior to the meeting. Citizens wishing to address the Council for items listed as public
hearings will be recognized by the Mayor. Those wishing to speak on a non-public
hearing related item will be recognized on a case-by-case basis, at the discretion of the
Mayor and Town Council.)
PUBLIC HEARINGS:
6. Conduct a Public Hearing, and consider and act upon a request to rezone 76.1± acres,
located on the east side of Legacy Drive, 1,400± feet north of Prosper Trail, from
Agricultural (A) to Planned Development-Single Family-15 (PD-SF-15). (Z13-0016). (CC)
7. Conduct a Public Hearing, and consider and act upon a request for a Specific Use
Permit (SUP) for a concrete batching plant, on 5.0± acres, located on the west side of
Dallas Parkway, 900± feet south of First Street. The property is zoned Planned
Development-19-Commercial Corridor. (PD-19-CC). (S13-0001). (CC)
DEPARTMENT ITEMS:
8. Consider and act upon an ordinance repealing and replacing Article 1.02 of the Code of
Ordinances regarding the Rules of Order and Procedure. (RB)
9. Consider and act upon a resolution establishing Board and Commission Appointment
Policies and Procedures. (RB)
10. Consider and act upon a resolution authorizing various individuals as signers of specific
accounts and certain investment matters. (KA)
11. Capital Improvement Projects update. (MB)
12. Consider and act upon 1) a Development Agreement for the extension of a sanitary
sewer line to serve the Frontier Estates development between the Town of Prosper,
Texas, and Meritage Homes of Texas, LLC; and 2) authorizing the Town Manager to
execute same. (HW)
13. Update on the design and construction of the Doe Branch Regional Wastewater
Treatment Plant. (HW)
14. Discussion on park development and open space opportunities. (HW)
15. Consider and act upon appointing members to the Northeast Fire Station site ad hoc
committee. (RT)
16. Update on the history of the dispatch center project. (RT)
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17. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
17a. Section 551.087. To discuss and consider economic development incentives.
17b. Section 551.072. To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
17c. Section 551.071. Consultation with Town Attorney regarding legal issues
associated with proposed extraterritorial jurisdiction release, and all matters
incident and related thereto.
18. Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
19. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Animal control ordinance update. (TE)
20. Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the inside window at the
Town Hall of the Town of Prosper, Texas, 121 W. Broadway Street, Prosper, Texas, a place convenient and readily
accessible to the general public at all times, and said Notice was posted on the following date and time:
On December 5, 2013, at 6:00 p.m. and remained so posted at least 72 hours before said meeting was convened.
________________________________________ ____________________
Robyn Battle, Town Secretary Date Noticed Removed
If during the course of the meeting covered by this Notice, the Town Council should determine that a closed or
executive meeting or session of the Town Council or a consultation with the attorney/special counsel for the Town
should be held or is required, then such closed or executive meeting or session or consultation with the
attorney/special counsel as authorized by the Texas Open Meetings Act, Texas Government Code, §551.001, et
seq., will be held by the Town Council at the date, hour and place given in this Notice or as soon after the
commencement of the meeting covered by this Notice as the Town Council may conveniently meet in such closed or
executive meeting or session or consult with the attorney/special counsel for the Town concerning any and all
subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sections and
purposes:
Texas Government Code:
§551.071 - Consultation with the attorney/special counsel for the Town.
§551.072 - Discussion regarding the purchase, exchange, lease or value of real property.
§551.074 - Discussion regarding personnel matters.
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NOTICE
Pursuant to Town of Prosper Ordinance Number 07-04, all speakers other than Town of Prosper Staff are limited to
three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a
majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council Meetings are wheelchair
accessible. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services
such as Interpreters for persons who are deaf or hearing impaired, readers, or large print, are requested to contact
the Town Secretary’s Office at (972) 569-1011. BRAILLE IS NOT AVAILABLE.
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro Tem Meigs Miller
Deputy Mayor Pro Tem Kenneth Dugger
Council Member Michael Korbuly
Council Member Curry Vogelsang
Council Member Danny Wilson
Council Member Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon T. Webb, Jr., Executive Director of Development and Community Services
Chris Copple, Director of Development Services
Trish Eller, Code Enforcement Officer
Kent Austin, Finance Director
January Cook, Purchasing Agent
Ronnie Tucker, Fire Chief
Stuart Blasingame, Assistant Fire Chief
Kirk McFarlin, Police Chief
Gary McHone, Assistant Police Chief
Linda Shaw, Librarian
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Bo Thompson of Rhea’s Mill Baptist Church led the invocation. The Pledge of
Allegiance and the Pledge to the Texas Flag were recited.
3. Announcements of upcoming events.
Mayor Pro Tem Miller made the following announcements:
The Town of Prosper is accepting donations of new or gently-used coats and jackets to
benefit local citizens through Cornerstone North Central Texas. Donations may be
dropped off at Town Hall through November 29.
The Cockrell Elementary 4th grade choir will perform at Prosper’s Fire Station this
Thursday, November 14, at 4:00 p.m. to thank our local Police and Fire personnel for
their service to the Town.
MINUTES
Regular Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, November 12, 2013
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The Prosper Ladies Association is hosting a Holiday Market Place Fundraiser at 3 R’s
Ranch, located at 1695 N. Coit Road, on Monday, November 18, from 6:00-9:00 p.m.
The Prosper Ladies Association supports charitable causes in the Prosper community.
More information is available at www.prosperladiesassociation.com
The Friends of the Prosper Community Library are sponsoring a Holiday Reading
Competition from November 23 through January 1. The reading competition is open to
all students, pre-K through high school, in order to sharpen their reading skills over the
holiday breaks. Prizes will be awarded for each age group. Students can register at the
Prosper Community Library.
Prosper’s Christmas Festival will “Light Up The Night” on Saturday, December 14, in
Downtown Prosper, starting at 4:00 p.m. and concluding with a fireworks show at 8:00
p.m. The annual Prosper Rotary Christmas Parade will open the festivities, which will
also include a food and toy drive, Christmas lights, entertainment, activities, food, and of
course, Santa Claus.
Council Member Korbuly announced that the Prosper Youth Soccer Association will hold
a canned food drive on Saturday, November 16. Donations may be dropped off at
Frontier Park from 8:00 a.m. to 1:00 p.m., and will benefit Bethlehem Place and the
Celina Food Bank.
4. Presentations.
Presentation by members of a Texas Woman’s University Business Class
regarding a marketing plan project for the Community Library.
Keyon Chapuredima, Linda Vara, Cynthia Ramirez, and Chaniece Small
presented information to Council regarding community needs for a library, costs
to residents for using libraries outside of Prosper, and grant opportunities for
funding. The students recommended that the Town pursue building a library for
the Town.
Presentation about the Smart911 system, by a company representative, which is
being provided as an enhanced service for the Town of Prosper through our
Dispatch Center.
Chris McDonough presented information about the Smart911 system which the
Town has recently added. Smart911 allows residents to create a safety profile
for their household to provide detailed information to dispatchers and first
responders in the event of an emergency. Mr. McDonough answered questions
from the Town Council and the audience regarding handling non-traditional
addresses, the cost for the service, and the coverage area for the service.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
Mayor Pro Tem Miller requested that Items 5d, 5e, and 5f be removed from the Consent
Agenda.
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5a. Consider and act upon minutes from the following Town Council meeting. (RB)
Regular Meeting – October 22, 2013
5b. Consider and act upon authorizing the Town Manager to execute an amendment
to the Interlocal Agreement between Collin County and the Town of Prosper,
extending the agreement through FY 2013-2014, relating to Animal Control
Services. (JC)
5c. Consider and act upon authorizing the Town Manager to execute an amendment
to the Interlocal Agreement between Collin County and the Town of Prosper,
establishing the service fee for FY 2013-2014 relating to Animal Sheltering
Services. (JC)
5g. Receive the Quarterly Investment Report for the quarter ending September 30,
2013. (KA)
Mayor Pro Tem Miller made a motion and Deputy Mayor Pro Tem Dugger seconded the
motion to approve Items 5a, 5b, 5c, and 5g. The motion was approved by a vote of 7-0.
5d. Consider approval of the purchase of one backhoe loader for the Public Works
Department, from RDO Equipment Company, through the Texas Local
Government Purchasing Cooperative. (JC)
5e. Consider approval of the purchase of three public safety rated sport utility
vehicles for the Police Department, from Holiday Chevrolet, through a Tarrant
County contract. (JC)
5f. Consider approval of the purchase of five pick-up trucks for Community and
Development Services, from Sam Pack's Five Star Ford, through the Houston-
Galveston Area Council (HGAC) Cooperative Purchasing Program. (JC)
January Cook responded to questions from the Town Council, noting that the backhoe
loader, sport utility vehicles, and pick-up trucks that are under consideration have been
approved in the FY 2013-2014 budget, and the costs for each item are within the
budgeted amounts. After discussion, Mayor Pro Tem Miller made a motion and Deputy
Mayor Pro Tem Dugger seconded the motion to approve Items 5d, 5e, and 5f. The
motion was approved by a vote of 7-0.
6. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please complete
a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the
meeting.)
Mayor Smith recognized the following individuals who requested to speak:
Brad Bisaillon, 1350 Cedar Lake Drive, Prosper, spoke on behalf of several residents in
the Lakes of La Cima area in favor of creating a four-way stop at Buffalo Springs Drive
and Cedar Lake Drive. The intersection does not meet the requirements for a four-way
stop; however, Mr. Bisaillon is requesting an exception. He provided handouts to the
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Town Council in support of his request. Mr. Jefferson stated that Town staff will continue
to work with area residents to address line-of-site and safety issues at the intersection.
Ron Underwood, 8A Rhea Mills Circle, Prosper, spoke regarding the designation of bond
funds for the repair of roads in Rhea Mills Estates. He questioned whether the bond
funds had been reallocated to other projects, as there has been very little improvement
of the roads in the Rhea Mills area since 2012. Mr. Underwood emphasized the
deteriorating conditions of the roads in his neighborhood. He urged the Town Council to
focus on improving the streets in Rhea Mills Estates, and to designate the funds needed
to do so.
Irwin “Cap” Parry, 850 Kingsview Drive, Prosper, spoke regarding the railroad crossing
at Prosper Trail. He proposed that the Town Council consider constructing a “cutout” in
the median on both sides of the crossing to allow vehicles to reverse direction in the
event that the intersection is blocked.
Rodney Vaughn, 1701 Honey Brooke Lane, Prosper, owns property at 208 W. Fifth
Street. The property is currently zoned for Office use. Mr. Vaughn is requesting a
Special Use Permit in order to build a home on the site.
Monte Taylor, 33A Rhea Mills, Prosper, inquired as to when an action item would be
placed on a future Town Council agenda in response to Mr. Underwood’s comments.
He had also sent an inquiry to the Town Council two years ago questioning the funding
for road improvements in his neighborhood. He stated that the street in front of his
home had collapsed, and property values were declining in the area.
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary
prior to the meeting. Citizens wishing to address the Council for items listed as public
hearings will be recognized by the Mayor. Those wishing to speak on a non-public
hearing related item will be recognized on a case-by-case basis, at the discretion of the
Mayor and Town Council.)
PUBLIC HEARINGS:
7. Conduct a Public Hearing, and consider and act upon a request to rezone 12.3± acres,
located on the east side of future Windsong Parkway and the terminus of future Acacia
Parkway, to amend Planned Development-40 (PD-40), Exhibit C, Section 1(f)(a)(C).
(Z13-0017). (CC)
Chris Copple, Development Services Director, presented this item before the Town
Council. The request is to make a minor amendment to the Planned Development to
allow the use of a unique exterior building material for the Windsong Ranch community
amenity center. The request allows for up to 40% of the exterior façade to consist of Ipe,
a Brazilian hardwood. The Zoning Ordinance allows for secondary materials other than
masonry to consist of a total of 10% or less. The site plan and PD amendment request
have been approved by the Planning & Zoning Commission. The request only applies to
the amenity center. No other portions of PD-40 are included in the request. Town staff
does not support approval of the request.
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Mayor Pro Tem Miller made a motion and Deputy Mayor Pro Tem Dugger seconded the
motion to open the Public Hearing. The motion was approved by a vote of 7-0.
With no-one wishing to speak, Mayor Pro Tem Miller made a motion and Council
Member Wilson seconded the motion to close the Public Hearing. The motion was
approved by a vote of 7-0.
David Blom, representing Terra Verde Group, made a presentation to the Town Council
in support of the request. Mr. Blom reviewed the history of the Windsong Ranch project,
the concept plan for the project, and schematic drawings of the proposed amenity center
using Ipe as a secondary material. He provided samples of the wood for Council to
inspect. The purpose of the request to use the alternate material is to provide a unique
and different exterior façade to the building that is aesthetically appealing and requires
minimal maintenance. Chris Anderson, the architect for the project, and Mr. Blom
answered questions about installation of the product, maintenance requirements, and
the selection process for this particular material. Mayor Pro Tem Miller stated that
though he does not object to the use of the material, he would prefer to have all minor
modification to PD-40 be done at one time, rather than have the developer continue to
come to the Town Council for minor PD amendments. Mr. Copple confirmed that Town
staff’s recommendation for denial was based on the fact that it does not conform to the
current ordinance.
After discussion, Mayor Pro Tem Miller made a motion and Council Member Korbuly
seconded the motion to approve a request to rezone 12.3± acres, located on the east
side of future Windsong Parkway and the terminus of future Acacia Parkway, to amend
Planned Development-40 (PD-40), Exhibit C, Section 1(f)(a)(C). The motion was
approved by a vote of 7-0.
DEPARTMENT ITEMS:
8. Consider and act upon authorizing the Town Manager to execute an agreement between
Wiginton Hooker Jeffry Architects P.C., and the Town of Prosper, related to architectural
and engineering design services for Prosper Fire Department Station No. 2; and
authorizing use of the construction manager at risk contracting method for construction.
(RT/JC)
January Cook, Purchasing Agent, presented this item before the Town Council. Ms.
Cook addressed the selection process and the construction method that is being
requested for this project. The Town requested Statements of Qualifications (SOQ) from
qualified firms, and received sixteen responses. An initial evaluation committee
comprised of six members representing the fire department evaluated each firm based
on the evaluation criteria contained in the SOQ. A second committee comprised of
seven staff members representing the Fire Department, Police Department,
Development and Community Services, and Purchasing, further reviewed the three top-
ranked firms. Staff interviewed the top-ranked firm, and negotiated the scope of work
and fee for services required for this project. Ms. Cook also reviewed the construction
manager at risk contracting method, which allows the construction manager of the
project to participate in all phases of design and construction, and to hire and oversee
subcontractors for a portion of the work, providing the best value for the Town. Fire
Chief Ronnie Tucker answered questions from the Town Council about the budget for
personnel for the current Fire Station, and the estimated budget for personnel for Fire
Station No. 2. The design is expected to be complete in 5 or 6 months, and the
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construction should be completed in one and a half years. Town staff recommended
approval of this item.
Deputy Mayor Pro Tem Dugger made a motion and Council Member Vogelsang
seconded the motion to authorize the Town Manager to execute an agreement between
Wiginton Hooker Jeffry Architects P.C., and the Town of Prosper, related to architectural
and engineering design services for Prosper Fire Department Station No. 2; and
authorize use of the construction manager at risk contracting method for construction.
The motion was approved by a vote of 7-0.
9. Consider and act upon authorizing the Town Manager to execute a Letter Agreement
between TVG Texas I, LLC, and the Town of Prosper, related to the dedication and
grading of the Teel Parkway Fire Station Site. (CC)
Chris Copple presented this item before the Town Council. In 2007, the Town Council
approved a preannexation agreement to allow for the annexation of the land currently
known as Windsong Ranch. This agreement requires the developer, TVG Texas I, LLC,
to dedicate up to 7 acres of property for public facilities at no cost to the Town. This
location for this dedication is a 2.736-acre site for the future Teel Parkway Fire Station.
In order for the site to be appropriate for a fire station, the developer will grade the
property and remove the entire site from the 100-year floodplain, at no cost to the Town.
The Planning & Zoning Commission approved a conveyance plat dedicating the site to
the Town. The Letter Agreement requires the developer to submit grading plans and a
flood study to the Town no later than November 30, 2013. Town staff recommended
approval of this item.
Council Member Korbuly made a motion and Council Member Wilson seconded the
motion to authorize the Town Manager to execute a Letter Agreement between TVG
Texas I, LLC, and the Town of Prosper, related to the dedication and grading of the Teel
Parkway Fire Station Site. The motion was approved by a vote of 7-0.
10. Consider and act upon a resolution expressing official intent to reimburse costs that may
be incurred for Town capital expenditures in connection with the design and construction
of a fire station from proceeds of bonds issued subsequent to paying such costs. (KA)
Kent Austin, Finance Director, presented this item before the Town Council. The
proposed Resolution allows the Town to pay for new fire station design costs from
existing funds now and be reimbursed later when bonds are sold. The fire station is part
of the FY 2014 Capital Improvements Program (CIP) intended to be funded by bonds;
$300,000 for design is included in FY 2014. The reimbursement resolution references
the entire $2,965,000 of bond-funded projects in the FY 2014 CIP.
Council Member Vogelsang made a motion and Deputy Mayor Pro Tem Dugger
seconded the motion to adopt Resolution No. 13-61 expressing official intent to
reimburse costs that may be incurred for Town capital expenditures in connection with
the design and construction of a fire station from proceeds of bonds issued subsequent
to paying such costs. The motion was approved by a vote of 7-0.
11. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
Page 7 of 8
11a. Section 551.087. To discuss and consider economic development incentives.
11b. Section 551.072. To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
11c. Section 551.071. Consultation with Town Attorney regarding legal issues
associated with Appendix A of the Town of Prosper Code of Ordinances, and all
matters incident and related thereto.
11d. Section 551.071. Consultation with Town Attorney regarding legal issues
associated with proposed extraterritorial jurisdiction release, and all matters
incident and related thereto.
The Town Council recessed into Executive Session at 7:48 p.m.
Mayor Smith left the Executive Session at 9:07 p.m.
Mayor Smith returned to Executive Session at 9:16 p.m.
12. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Regular Session was reconvened at 9:20 p.m.
No action was taken as a result of Executive Session.
13. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Staff was directed to bring an item forward on a future Town Council agenda to
revisit the CIP priorities regarding road projects.
Staff was directed to look into the feasibility of constructing a cutout at the
railroad crossing at Prosper Trail.
Truck route discussion. (KM)
Police Chief Kirk McFarlin reviewed the Town’s proposed truck route map.
Currently, the Town has an established truck route on Frontier Parkway from Preston
Road to Dallas Parkway. The Proposed truck route would include all of Frontier
Parkway, Prosper Trail, and First Street, from Custer Road to Dallas Parkway. Staff
was directed to proceed with the truck route plan as proposed.
Roadway lighting standards and policy discussion. (HW)
Development and Community Services Director Hulon Webb discussed the
standardization of thoroughfare lighting within the Town, and offered some examples
of lighting fixtures used in Prosper and surrounding communities. Staff requested
direction from Council both on the preferred design of the fixtures and whether the
Town should pursue continuous lighting along major thoroughfares, or only at major
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intersections. Town staff was directed to bring roadway lighting options back as an
agenda item in January.
14. Adjourn.
Council Member Korbuly made a motion and Council Member Wilson seconded the
motion to adjourn the meeting at 9:37 p.m., on Tuesday, November 12, 2013. The
motion was approved by a vote of 7-0.
These minutes approved on the 10th day of December, 2013.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
Page 1 of 2
To: Mayor and Town Council
From: January Cook, CPPO, CPPB, Purchasing Agent
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Consider and act upon authorizing the Town Manager to execute Service Agreements, and a
Telecommunications Account Agreement, between TelePacific Communications, and the Town
of Prosper, Texas, related to Primary Rate Interface services.
Description of Agenda Item:
Primary Rate Interface (PRI) service, is a service from a local carrier, which provides the voice
circuits for the Town's inbound and outbound voice calling. It provides both Caller ID service,
and Direct Inward Dial service (individual phone numbers for employees). The Town currently
has two PRIs servicing Town Hall and the Fire Department. The current agreements with
AT&T, the Town's current provider, have expired.
NCC Data, the Town's contracted IT management company, obtained additional quotes for PRI
services, and compared with the rates offered by AT&T. The monthly service rates ranged from
$1,030.00 a month, to $1,320.75 per month, with AT&T's rate being the highest. After review of
the quotes, it is the recommendation of NCC Data, and of staff, to change the PRI service
provider to TelePacific Communications, in the amount of $1,030.00 per month. The initial term
of the agreements will be three years.
TelePacific Communication's monthly rate includes 2,000 long distance minutes per month.
Long distance minutes were not included in the previous contract. Therefore, in addition to the
cost savings related to PRI services, the Town should also realize further cost savings in long
distance charges.
Budget Impact:
The total cost of a 3-year agreement is $37,080.00, and will be funded as follows:
Administration - Telephones 10-5520-10 ($587.00 per month X 36 months)
Fire Department - Telephones 10-5520-30 ($443.00 per month X 36 months)
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the Service Agreements, and
Telecommunications Account Agreement, as to form and legality.
Prosper is a place where everyone matters.
FINANCE
Item 4b
Page 2 of 2
Attached Documents:
1. Service Agreement for Town Hall
2. Service Agreement for Fire Department
3. Telecommunications Account Agreement
Town Staff Recommendation:
Town staff recommends the Town Council approve Service Agreements, and a
Telecommunications Account Agreement, between TelePacific Communications, and the Town
of Prosper, related to Primary Rate Interface services; and authorize the Town Manager to
execute same.
Proposed Motion:
I move to approve Service Agreements, and a Telecommunications Account Agreement,
between TelePacific Communications, and the Town of Prosper, related to Primary Rate
Interface services; and authorize the Town Manager to execute same.
Item 4b
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Attachment 3
ADDENDUM TO
TELECOMMUNICATIONS ACCOUNT AGREEMENT
This Addendum to Telecommunications Account Agreement (“Addendum”) is made as
of the 25th day of November 2013, by and between TelePacific Communications Co., a
Washington corporation, 111 South Congress Street, Suite 1200, Austin, TX 78701
(“TelePacific”) and Town of Prosper, an incorporated municipality organized under the
laws of the state of Texas, with offices at 121 W. Broadway, Prosper, TX 75078
(“Customer”).
This Addendum amends and modifies that certain Telecommunications Account
Agreement between TelePacific and Customer signed by Customer on the ___ day of
___________ 20__ ("Agreement"), as follows:
1. Based on the volume of Services ordered by Customer and the competitive
conditions in the marketplace for telecommunications services, TelePacific shall provide
Services to Customer pursuant to Terms and Conditions and rates applicable to the
Agreement as modified below based upon Customer purchasing Services for a three (3)
year term (“Initial Term”) and other fees and charges set forth in the Agreement, which
are different from the Terms and Conditions provided for those same Services to others.
2. In subsection (d) of Section 5 of the Terms and Conditions of the Agreement,
insert the following immediately in front of the first (1st sentence): “To the extent
authorized by Texas law,”.
3. All of the other provisions of the Agreement shall remain in full force and effect.
TelePacific Communications Co., Town of Prosper,
a Washington corporation an incorporated municipality organized
under the laws of the state of Texas
By: ________________________ By: __________________________
Name: ______________________ Name: ________________________
Title: _______________________ Title: _________________________
Harlan Jefferson
Town Manager
Attachment 3
Item 4c
Item 4c
Item 4c
Item 4c
Item 4c
Item 4c
.
glbase_pfn1 kaustin Town of Prosper Page 1
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 10 Administration Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4035-10-00 3% Construction Fee 75,000.00- 75,000.00- 265,612.84- 113,933.68- 354.150 190,612.84
10-4060-10-00 NSF Fees 50.00- 50.00- 10.00- 20.000 40.00-
10-4061-10-00 Notary Fees 150.00- 150.00- 460.00- 25.00- 306.667 310.00
10-4105-10-00 Property Taxes -Delinquent 35,000.00- 35,000.00- 66,972.04- 191.349 31,972.04
10-4110-10-00 Property Taxes -Current 4,254,802.00- 4,254,802.00- 4,296,283.47- 73,002.47- 100.975 41,481.47
10-4115-10-00 Taxes -Penalties 20,000.00- 20,000.00- 37,431.59- 187.158 17,431.59
10-4120-10-00 Sales Taxes 1,400,000.00- 1,400,000.00- 2,670,881.85- 230,797.21- 190.777 1,270,881.85
10-4130-10-00 Sales Tax-Mixed Beverage 4,500.00- 4,500.00- 6,851.09- 2,378.01- 152.246 2,351.09
10-4140-10-00 Franchise Taxes - Electric 270,000.00- 270,000.00- 254,928.51- 94.418 15,071.49-
10-4150-10-00 Franchise Taxes - Telephone 85,000.00- 85,000.00- 127,492.13- 149.991 42,492.13
10-4160-10-00 Franchise Taxes - Gas 58,000.00- 58,000.00- 105,798.48- 182.411 47,798.48
10-4170-10-00 Franchise Taxes - Road Usage 2,000.00- 2,000.00- 3,231.68- 161.584 1,231.68
10-4190-10-00 Franchise Fee-Cable 19,500.00- 19,500.00- 18,050.54- 92.567 1,449.46-
10-4200-10-00 T-Mobile Fees 20,700.00- 20,700.00- 20,700.00- 1,725.00- 100.000
10-4201-10-00 Tierone Converged Network 30,000.00- 30,000.00- 25,325.00- 1,500.00- 84.417 4,675.00-
10-4202-10-00 NTTA Tag Sales 150.00- 150.00- 105.00- 70.000 45.00-
10-4205-10-00 Internet America 18,000.00- 18,000.00- 15,000.00- 83.333 3,000.00-
10-4218-10-00 Administrative Fees-EDC 2,400.00- 2,400.00- 2,400.00- 200.00- 100.000
10-4610-10-00 Interest Income 60,000.00- 60,000.00- 59,596.31- 3,715.18- 99.327 403.69-
10-4910-10-00 Other Revenue 20,000.00- 20,000.00- 89,695.87- 29,665.00- 448.479 69,695.87
10-4930-10-00 Insurance Proceeds 4,009.51- 4,009.51
10-4990-10-00 Gain/Loss on Sale of Fixed Ass 7,755.00- 7,755.00
10-4995-10-00 Transfer In 801,700.00- 801,700.00- 857,344.32- 66,808.33- 106.941 55,644.32
Subtotal: 7,176,952.00- 7,176,952.00- 8,935,935.23- 523,749.88- 124.509 1,758,983.23
Program number: 7,176,952.00- 7,176,952.00- 8,935,935.23- 523,749.88- 124.509 1,758,983.23
Department number: 10 Administration 7,176,952.00- 7,176,952.00- 8,935,935.23- 523,749.88- 124.509 1,758,983.23
.
glbase_pfn1 kaustin Town of Prosper Page 2
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 20 Police Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4230-20-00 Other Permits 150.00- 25.00- 150.00
10-4440-20-00 Accident Reports 500.00- 500.00- 555.90- 108.00- 111.180 55.90
10-4450-20-00 Alarm Fee 13,000.00- 13,000.00- 29,344.00- 2,847.00- 225.723 16,344.00
10-4910-20-00 Other Revenue 1,360.00- 150.00- 1,360.00
Subtotal: 13,500.00- 13,500.00- 31,409.90- 3,130.00- 232.666 17,909.90
Program number: 13,500.00- 13,500.00- 31,409.90- 3,130.00- 232.666 17,909.90
Department number: 20 Police 13,500.00- 13,500.00- 31,409.90- 3,130.00- 232.666 17,909.90
.
glbase_pfn1 kaustin Town of Prosper Page 3
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 30 Fire/EMS Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4030-30-00 Miscellaneous 2,718.30- 2,718.30
10-4310-30-00 Charges for Services 177,000.00- 177,000.00- 149,631.12- 14,720.66- 84.537 27,368.88-
10-4510-30-00 Grants 15,000.00- 15,000.00- 31,276.25- 208.508 16,276.25
Subtotal: 192,000.00- 192,000.00- 183,625.67- 14,720.66- 95.638 8,374.33-
Program number: 192,000.00- 192,000.00- 183,625.67- 14,720.66- 95.638 8,374.33-
Department number: 30 Fire/EMS 192,000.00- 192,000.00- 183,625.67- 14,720.66- 95.638 8,374.33-
.
glbase_pfn1 kaustin Town of Prosper Page 4
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 35 Fire Marshall Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4315-35-00 Fire Review/Inspect Fees 5,500.00- 5,500.00- 9,400.00- 400.00- 170.909 3,900.00
Subtotal: 5,500.00- 5,500.00- 9,400.00- 400.00- 170.909 3,900.00
Program number: 5,500.00- 5,500.00- 9,400.00- 400.00- 170.909 3,900.00
Department number: 35 Fire Marshall 5,500.00- 5,500.00- 9,400.00- 400.00- 170.909 3,900.00
.
glbase_pfn1 kaustin Town of Prosper Page 5
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 45 Public Library Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4064-45-00 Printing/Coping Fees 25.00- 25.00- 25.00-
10-4065-45-00 Book Fines 50.00- 50.00- 50.00-
10-4510-45-00 Grants 15,250.00- 15,250.00- 18,086.82- 118.602 2,836.82
10-4910-45-00 Other Revenue 3,000.00- 3,000.00- 125.00- 4.167 2,875.00-
Subtotal: 18,325.00- 18,325.00- 18,211.82- 99.382 113.18-
Program number: 18,325.00- 18,325.00- 18,211.82- 99.382 113.18-
Department number: 45 Public Library 18,325.00- 18,325.00- 18,211.82- 99.382 113.18-
.
glbase_pfn1 kaustin Town of Prosper Page 6
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 60 Parks and Recreation Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4056-60-00 Field Rental Fees 8,000.00- 8,000.00- 25,005.73- 7,615.00- 312.572 17,005.73
10-4057-60-00 Pavilion User Fees 2,490.00- 360.00- 2,490.00
10-4058-60-00 Park Program Fees 2,100.00- 350.00- 2,100.00
10-4910-60-00 Other Revenue 250.00- 250.00- 25,298.00- ############### 25,048.00
Subtotal: 8,250.00- 8,250.00- 54,893.73- 8,325.00- 665.379 46,643.73
Program number: 8,250.00- 8,250.00- 54,893.73- 8,325.00- 665.379 46,643.73
Department number: 60 Parks and Recreation 8,250.00- 8,250.00- 54,893.73- 8,325.00- 665.379 46,643.73
.
glbase_pfn1 kaustin Town of Prosper Page 7
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 70 Municipal Court Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4030-70-00 Miscellaneous 1,861.68- 1,861.68
10-4410-70-00 Fines 280,000.00- 280,000.00- 151,937.17- 24,836.52- 54.263 128,062.83-
10-4610-70-00 Interest Income 100.00- 100.00- 187.59- 23.04- 187.590 87.59
Subtotal: 280,100.00- 280,100.00- 153,986.44- 24,859.56- 54.976 126,113.56-
Program number: 280,100.00- 280,100.00- 153,986.44- 24,859.56- 54.976 126,113.56-
Department number: 70 Municipal Court 280,100.00- 280,100.00- 153,986.44- 24,859.56- 54.976 126,113.56-
.
glbase_pfn1 kaustin Town of Prosper Page 8
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 80 Inspections Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4011-80-00 Permit Application Fee 174.00- 174.00
10-4012-80-00 Saturday Inspection Fee 100.00- 100.00
10-4013-80-00 Permit Expiration Fee 1,110.00- 330.00- 1,110.00
10-4017-80-00 Registration Fee 32,000.00- 32,000.00- 40,300.00- 1,900.00- 125.938 8,300.00
10-4210-80-00 Building Permits 1,275,000.00- 1,275,000.00- 1,592,080.19- 125,270.26- 124.869 317,080.19
10-4230-80-00 Other Permits 100,000.00- 100,000.00- 107,489.40- 8,465.50- 107.489 7,489.40
10-4240-80-00 Plumb/Elect/Mech Permits 15,000.00- 15,000.00- 18,930.00- 2,290.00- 126.200 3,930.00
10-4242-80-00 Re-inspection Fees 8,000.00- 8,000.00- 24,080.00- 1,575.00- 301.000 16,080.00
10-4910-80-00 Other Revenue 3,000.00- 3,000.00- 125,262.90- 400.00- 4,175.430 122,262.90
Subtotal: 1,433,000.00- 1,433,000.00- 1,909,526.49- 140,230.76- 133.254 476,526.49
Program number: 1,433,000.00- 1,433,000.00- 1,909,526.49- 140,230.76- 133.254 476,526.49
Department number: 80 Inspections 1,433,000.00- 1,433,000.00- 1,909,526.49- 140,230.76- 133.254 476,526.49
.
glbase_pfn1 kaustin Town of Prosper Page 9
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 85 Code Enforcement Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4245-85-00 Health Inspections 10,000.00- 10,000.00- 5,650.00- 400.00 56.500 4,350.00-
10-4910-85-00 Other Revenue 14,598.16- 14,598.16
Subtotal: 10,000.00- 10,000.00- 20,248.16- 400.00 202.482 10,248.16
Program number: 10,000.00- 10,000.00- 20,248.16- 400.00 202.482 10,248.16
Department number: 85 Code Enforcement 10,000.00- 10,000.00- 20,248.16- 400.00 202.482 10,248.16
.
glbase_pfn1 kaustin Town of Prosper Page 10
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 90 Planning Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4220-90-00 Zoning Permits 10,000.00- 10,000.00- 33,147.33- 4,445.06- 331.473 23,147.33
10-4225-90-00 Plat Fees 15,000.00- 15,000.00- 56,395.58- 7,685.58- 375.971 41,395.58
10-4230-90-00 Other Permits 100.00- 100.00
10-4910-90-00 Other Revenue 283,606.24- 257.70- 283,606.24
Subtotal: 25,000.00- 25,000.00- 373,249.15- 12,388.34- 1,492.997 348,249.15
Program number: 25,000.00- 25,000.00- 373,249.15- 12,388.34- 1,492.997 348,249.15
Department number: 90 Planning 25,000.00- 25,000.00- 373,249.15- 12,388.34- 1,492.997 348,249.15
Revenue Subtotal ----------- 9,162,627.00- 9,162,627.00- 11,690,486.59- 727,404.20- 127.589 2,527,859.59
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glbase_pfn1 kaustin Town of Prosper Page 11
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 10 Administration Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-10-00 Salaries & Wages 618,300.00 82,034.00- 536,266.00 524,489.96 63,605.82 97.804 11,776.04
10-5115-10-00 Salaries - Overtime 6,000.00 6,000.00 5,611.28 883.65 93.521 388.72
10-5140-10-00 Salaries - Longevity Pay 1,015.00 1,015.00 790.00 77.833 225.00
10-5141-10-00 Salaries - Incentive 6,000.00 6,000.00 650.00 10.833 5,350.00
10-5145-10-00 Social Security Expense 36,500.00 36,500.00 29,924.10 2,459.01 81.984 6,575.90
10-5150-10-00 Medicare Expense 9,400.00 9,400.00 7,303.56 879.15 77.697 2,096.44
10-5155-10-00 SUTA Expense 2,430.00 2,430.00 1,523.46 62.694 906.54
10-5160-10-00 Health Insurance 34,875.00 34,875.00 26,409.93 4,924.57 75.727 8,465.07
10-5165-10-00 Dental Insurance 2,250.00 2,250.00 1,295.52 200.36 57.579 954.48
10-5170-10-00 Life Insurance/AD&D 850.00 850.00 604.41 88.24 71.107 245.59
10-5175-10-00 Liability (TML) Workers' Comp 3,100.00 3,100.00 2,087.40 67.335 1,012.60
10-5176-10-00 TML Prop. & Liab. Insurance 80,000.00 14,909.00 94,909.00 94,908.71 100.000 .29
10-5180-10-00 TMRS Expense 67,100.00 67,100.00 54,029.03 6,777.09 80.520 13,070.97
10-5185-10-00 Long Term/Short Term Disabilit 2,700.00 2,700.00 1,313.55 172.72 48.650 1,386.45
10-5186-10-00 WELLE-Wellness Prog Reimb Empl 1,150.00 1,150.00 1,151.75 54.25 100.152 1.75-
10-5190-10-00 Contract Labor 35,000.00 58,605.00 93,605.00 77,313.00 5,578.50 82.595 16,292.00
10-5191-10-00 Hiring Cost 15,000.00 10,000.00- 5,000.00 3,740.72 150.90 74.814 1,259.28
10-5193-10-00 Records Retention 1,000.00 1,000.00 867.30 86.730 132.70
10-5210-10-00 Office Supplies 5,000.00 2,610.00 7,610.00 7,777.98 167.89 102.207 167.98-
10-5212-10-00 Building Supplies 1,500.00 277.00 1,777.00 1,861.13 84.14 104.734 84.13-
10-5220-10-00 Office Equipment 5,500.00 12,000.00 17,500.00 15,957.39 91.185 1,542.61
10-5230-10-00 Dues,Fees,& Subscriptions 10,000.00 1,400.00 11,400.00 11,501.45 1,630.80 100.890 101.45-
10-5240-10-00 Postage and Delivery 3,000.00 1,110.00- 1,890.00 1,743.33 9.75 92.240 146.67
10-5250-10-00 Publications 500.00 41.00- 459.00 30.00 6.536 429.00
10-5260-10-00 Advertising 300.00 300.00 300.00
10-5270-10-00 Bank Charges 200.00 200.00 511.66 255.830 311.66-
10-5280-10-00 Printing and Reproduction 2,000.00 2,000.00 2,334.25 1,038.95 116.713 334.25-
10-5290-10-00 Miscellaneous Expense 1,090.00 1,090.00 715.78 65.668 374.22
10-5305-10-00 Chapt 380 Program Grant Exp 10,000.00 2,306.00 12,306.00 12,305.48 99.996 .52
10-5310-10-00 Rental Expense 4,000.00 4,000.00 3,637.08 126.50 90.927 362.92
10-5330-10-00 Copier Expense 27,000.00 27,000.00 26,532.14 3,135.43 98.267 467.86
10-5340-10-00 Building Repairs 2,500.00 2,500.00 686.71 27.468 1,813.29
10-5352-10-00 Fuel 35.00 35.00 35.00 100.000
10-5410-10-00 Professional Services 45,000.00 58,182.00 103,182.00 89,073.58 5,891.89 86.327 14,108.42
10-5412-10-00 Audit Fees 40,000.00 40,000.00 31,850.00 79.625 8,150.00
10-5414-10-00 Appraisal / Tax Fees 53,000.00 53,000.00 51,273.49 96.742 1,726.51
10-5415-10-00 Tuition Reimbursement 2,000.00 2,000.00 493.33 24.667 1,506.67
10-5418-10-00 IT Fees 135,000.00 135,000.00 125,276.18 19,485.58 92.797 9,723.82
10-5419-10-00 IT Licenses 10,000.00 10,795.00 20,795.00 15,274.50 3,500.00 73.453 5,520.50
10-5430-10-00 Legal Fees 40,000.00 28,600.00 68,600.00 82,402.52 13,808.65 120.120 13,802.52-
10-5435-10-00 Legal Notices/Filings 8,500.00 2,882.00- 5,618.00 3,130.50 639.00 55.723 2,487.50
10-5460-10-00 Election Expense 15,000.00 6,057.00 21,057.00 21,118.96 62.24 100.294 61.96-
10-5480-10-00 Contracted Services 8,000.00 6,193.00 14,193.00 41,519.62 27,736.42 292.536 27,326.62-
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glbase_pfn1 kaustin Town of Prosper Page 12
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 10 Administration Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5520-10-00 Telephones 18,000.00 18,000.00 13,733.15 2,368.09 76.295 4,266.85
10-5521-10-00 Cell Phone Expense 6,000.00 1,600.00- 4,400.00 3,887.50 1,034.54 88.352 512.50
10-5524-10-00 Gas-Building 500.00 500.00 454.81 36.73 90.962 45.19
10-5525-10-00 Electricity 10,000.00 10,000.00 5,144.88 515.02 51.449 4,855.12
10-5526-10-00 Data Network 15,000.00 16,725.00 31,725.00 34,655.22 3,106.94 109.236 2,930.22-
10-5530-10-00 Travel/Lodging/Meals Expense 8,000.00 8,000.00 6,592.10 2,168.98 82.401 1,407.90
10-5532-10-00 Entertainment 750.00 750.00 750.00
10-5533-10-00 Mileage Expense 5,000.00 5,000.00 4,201.05 700.59 84.021 798.95
10-5536-10-00 Training/Seminars 40,000.00 26,017.00- 13,983.00 9,507.90 31.92- 67.996 4,475.10
10-5538-10-00 Council/Public Official Expens 20,000.00 8,750.00- 11,250.00 8,470.71 1,596.51 75.295 2,779.29
10-5600-10-00 Special Events 38,000.00 18,300.00- 19,700.00 18,947.18 96.179 752.82
10-6110-10-00 Capital Expenditure 20,000.00 20,000.00-
10-6140-10-00 Capital Expenditure - Equipmen 20,000.00 15,000.00- 5,000.00 4,944.00 98.880 56.00
10-7000-10-00 Contingency 26,707.00 25,500.00- 1,207.00 1,207.00
10-7143-10-00 Transfer to Internal Serv. Fd 17,000.00 17,000.00 17,000.02 1,416.67 100.000 .02-
10-7144-10-00 Transfer to Capital Proj Fund 2,216,000.00 2,216,000.00 2,216,000.00 2,216,000.00 100.000
Subtotal: 1,592,477.00 2,227,700.00 3,820,177.00 3,724,594.26 2,392,003.65 97.498 95,582.74
Program number: 1,592,477.00 2,227,700.00 3,820,177.00 3,724,594.26 2,392,003.65 97.498 95,582.74
Department number: 10 Administration 1,592,477.00 2,227,700.00 3,820,177.00 3,724,594.26 2,392,003.65 97.498 95,582.74
.
glbase_pfn1 kaustin Town of Prosper Page 13
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 20 Police Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-20-00 Salaries & Wages 886,700.00 886,700.00 849,199.40 100,611.46 95.771 37,500.60
10-5115-20-00 Salaries - Overtime 35,000.00 35,000.00 26,828.95 4,945.61 76.654 8,171.05
10-5127-20-00 Salaries-Certification Pay 11,800.00 11,800.00 12,867.56 1,559.55 109.047 1,067.56-
10-5140-20-00 Salaries - Longevity Pay 3,900.00 3,900.00 3,785.00 97.051 115.00
10-5141-20-00 Salaries - Incentive 250.00 250.00-
10-5145-20-00 Social Security Expense 57,500.00 57,500.00 53,477.67 6,404.05 93.005 4,022.33
10-5150-20-00 Medicare Expense 13,450.00 13,450.00 12,506.86 1,497.71 92.988 943.14
10-5155-20-00 SUTA Expense 4,050.00 4,050.00 3,922.88 96.861 127.12
10-5160-20-00 Health Insurance 69,800.00 69,800.00 60,283.74 10,307.56 86.366 9,516.26
10-5165-20-00 Dental Insurance 4,500.00 4,500.00 4,137.36 523.84 91.941 362.64
10-5170-20-00 Life Insurance/AD&D 4,750.00 4,750.00 4,493.58 558.99 94.602 256.42
10-5175-20-00 Liability (TML) Workers' Comp 26,000.00 26,000.00 17,781.40 68.390 8,218.60
10-5180-20-00 TMRS Expense 101,900.00 101,900.00 92,982.27 11,279.91 91.249 8,917.73
10-5185-20-00 Long Term/Short Term Disabilit 5,420.00 5,420.00 3,248.52 346.69 59.936 2,171.48
10-5186-20-00 WELLE-Wellness Prog Reimb Empl 1,000.00 1,000.00 1,471.25 311.25 147.125 471.25-
10-5190-20-00 Contract Labor 5,760.00 5,760.00 5,030.00 470.00 87.326 730.00
10-5191-20-00 Hiring Cost 900.00 400.00 1,300.00 831.10 63.931 468.90
10-5192-20-00 Physical & Psychological 825.00 575.00 1,400.00 1,100.00 78.571 300.00
10-5210-20-00 Office Supplies 10,000.00 10,000.00 3,002.75 741.55 30.028 6,997.25
10-5212-20-00 Building Supplies 2,500.00 2,500.00 946.57 109.88 37.863 1,553.43
10-5214-20-00 Tactical Supplies 22,000.00 22,000.00 19,208.48 87.311 2,791.52
10-5215-20-00 Ammunition 6,500.00 6,500.00 1,522.85 23.428 4,977.15
10-5220-20-00 Office Equipment 5,100.00 5,100.00 4,830.15 864.95 94.709 269.85
10-5230-20-00 Dues,Fees,& Subscriptions 1,700.00 6,000.00 7,700.00 3,719.69 1,424.28 48.308 3,980.31
10-5240-20-00 Postage and Delivery 600.00 200.00 800.00 718.84 8.96 89.855 81.16
10-5250-20-00 Publications 500.00 500.00 337.71 294.22 67.542 162.29
10-5260-20-00 Advertising 250.00 250.00 250.00
10-5265-20-00 Promotional Expense 500.00 500.00 500.00
10-5280-20-00 Printing and Reproduction 500.00 500.00 1,422.45 343.95 284.490 922.45-
10-5310-20-00 Rental Expense 3,300.00 3,300.00 3,563.85 107.995 263.85-
10-5320-20-00 Repairs & Maintenance 750.00 750.00 218.53 14.99 29.137 531.47
10-5335-20-00 Radio/Video Repairs 3,000.00 3,000.00 119.00 3.967 2,881.00
10-5340-20-00 Building Repairs 1,000.00 1,000.00 29.94 2.994 970.06
10-5350-20-00 Vehicle Expense 32,000.00 8,000.00 40,000.00 39,727.10 5,637.50 99.318 272.90
10-5352-20-00 Fuel 80,000.00 21,417.95- 58,582.05 50,848.25 8,239.87 86.798 7,733.80
10-5353-20-00 Oil/Grease/Inspections 1,500.00 900.00 2,400.00 2,481.06 305.45 103.378 81.06-
10-5400-20-00 Uniform Expense 26,000.00 26,000.00 14,156.16 1,020.04 54.447 11,843.84
10-5410-20-00 Professional Services 750.00 750.00 566.15 75.487 183.85
10-5415-20-00 Tuition Reimbursement 4,800.00 4,800.00 6,400.00 1,600.00 133.333 1,600.00-
10-5418-20-00 IT Fees 4,450.00 6,000.00 10,450.00 1,975.00 18.900 8,475.00
10-5419-20-00 IT Licenses 900.00 900.00 900.00
10-5430-20-00 Legal Fees 15,000.00 15,000.00 11,022.09 1,306.00 73.481 3,977.91
10-5480-20-00 Contracted Services 20,000.00 20,000.00 15,891.20 51.48 79.456 4,108.80
.
glbase_pfn1 kaustin Town of Prosper Page 14
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 20 Police Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5520-20-00 Telephones 8,000.00 8,000.00 7,078.36 816.27 88.480 921.64
10-5521-20-00 Cell Phone Expense 5,000.00 5,000.00 3,711.12 1,045.78 74.222 1,288.88
10-5525-20-00 Electricity 9,500.00 9,500.00 9,347.18 994.27 98.391 152.82
10-5526-20-00 Data Network 4,700.00 4,700.00 9,343.67 569.85 198.801 4,643.67-
10-5530-20-00 Travel/Lodging/Meals Expense 3,000.00 3,000.00 2,945.13 1,086.33 98.171 54.87
10-5533-20-00 Mileage Expense 1,000.00 1,000.00 346.46 250.86 34.646 653.54
10-5536-20-00 Training/Seminars 24,000.00 24,000.00 9,385.91 340.00 39.108 14,614.09
10-5600-20-00 Special Events 2,000.00 2,000.00 1,278.97 63.949 721.03
10-5630-20-00 Safety Equipment 1,000.00 20,000.00 21,000.00 16,408.82 5,054.28 78.137 4,591.18
10-5640-20-00 Signs & Hardware 500.00 500.00 39.65 7.930 460.35
10-6110-20-00 Capital Expenditure 11,200.00 11,200.00-
10-6140-20-00 Capital Expenditure - Equipmen 25,000.00 25,000.00-
10-6160-20-00 Capital Expenditure - Vehicles 70,000.00 9,742.95 79,742.95 79,742.95 100.000
Subtotal: 1,635,955.00 1,635,955.00 1,476,533.58 170,937.38 90.255 159,421.42
Program number: 1,635,955.00 1,635,955.00 1,476,533.58 170,937.38 90.255 159,421.42
Department number: 20 Police 1,635,955.00 1,635,955.00 1,476,533.58 170,937.38 90.255 159,421.42
.
glbase_pfn1 kaustin Town of Prosper Page 15
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 25 Dispatch Department Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-25-00 Salaries & Wages 317,200.00 1,150.00- 316,050.00 261,504.20 28,935.43 82.741 54,545.80
10-5115-25-00 Salaries - Overtime 15,000.00 15,000.00 13,791.10 1,921.51 91.941 1,208.90
10-5127-25-00 Salaries-Certification Pay 2,500.00 2,500.00 8,124.56 780.92 324.982 5,624.56-
10-5140-25-00 Salaries - Longevity Pay 700.00 700.00 570.00 81.429 130.00
10-5145-25-00 Social Security Expense 20,700.00 20,700.00 16,598.21 1,805.34 80.185 4,101.79
10-5150-25-00 Medicare Expense 4,850.00 4,850.00 3,881.85 422.22 80.038 968.15
10-5155-25-00 SUTA Expense 4,050.00 4,050.00 1,298.53 32.062 2,751.47
10-5160-25-00 Health Insurance 32,550.00 32,550.00 27,437.52 4,644.21 84.293 5,112.48
10-5165-25-00 Dental Insurance 2,100.00 2,100.00 1,721.51 199.16 81.977 378.49
10-5170-25-00 Life Insurance 660.00 660.00 572.87 65.01 86.798 87.13
10-5175-25-00 Liability (TML) Workers' Comp 750.00 750.00 426.39 56.852 323.61
10-5180-25-00 TMRS Expense 32,600.00 32,600.00 28,495.59 3,070.68 87.410 4,104.41
10-5185-25-00 Long Term/Short Term Disabilit 2,520.00 2,520.00 935.69 98.38 37.131 1,584.31
10-5186-25-00 WELLE-Wellness Prog Reimb Empl 782.75 110.25 782.75-
10-5191-25-00 Hiring Cost 300.00 1,150.00 1,450.00 1,044.00 347.00 72.000 406.00
10-5192-25-00 Physical & Psychological 300.00 300.00 300.00 100.000
10-5210-25-00 Supplies 3,000.00 3,000.00 2,012.43 67.081 987.57
10-5212-25-00 Building Supplies 1,500.00 1,500.00 1,022.80 68.187 477.20
10-5220-25-00 Office Equipment 2,196.84 2,196.84-
10-5230-25-00 Dues,Fees,& Subscriptions 750.00 750.00 1,084.23 21.99 144.564 334.23-
10-5240-25-00 Postage and Delivery 100.00 100.00 100.00
10-5250-25-00 Publications 100.00 100.00 272.73 272.730 172.73-
10-5280-25-00 Printing and Reproduction 100.00 100.00 100.00
10-5320-25-00 Repairs & Maintenance 500.00 500.00 85.00 17.000 415.00
10-5340-25-00 Building Repairs 750.00 750.00 750.00
10-5352-25-00 Fuel 250.00 250.00 250.00
10-5400-25-00 Uniform Expense 2,500.00 2,500.00 2,180.10 87.204 319.90
10-5418-25-00 IT Fees 10,000.00 10,000.00 8,645.50 7,505.50 86.455 1,354.50
10-5430-25-00 Legal Fees 5,000.00 5,000.00 5,000.00
10-5480-25-00 Contracted Services 155,000.00 155,000.00 163,201.04 20,170.00 105.291 8,201.04-
10-5520-25-00 Telephones 2,500.00 2,500.00 1,718.14 143.58 68.726 781.86
10-5521-25-00 Cell Phone Expense 600.00 600.00 632.19 119.28 105.365 32.19-
10-5524-25-00 Gas-Building 400.00 400.00 408.35 36.73 102.088 8.35-
10-5526-25-00 Data Network 4,600.00 4,600.00 4,342.50 358.12 94.402 257.50
10-5530-25-00 Travel/Lodging/Meals Expense 2,000.00 2,000.00 1,106.81 55.341 893.19
10-5533-25-00 Mileage Expense 1,250.00 1,250.00 926.77 60.12 74.142 323.23
10-5536-25-00 Training/Seminars 7,500.00 7,500.00 1,841.54 35.00 24.554 5,658.46
10-5600-25-00 Special Events 500.00 500.00 321.12 64.224 178.88
10-6110-25-00 Capital Expenditure 10,600.00 10,600.00-
Subtotal: 635,680.00 635,680.00 570,082.86 70,850.43 89.681 65,597.14
Program number: 635,680.00 635,680.00 570,082.86 70,850.43 89.681 65,597.14
.
glbase_pfn1 kaustin Town of Prosper Page 16
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 25 Dispatch Department Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
Department number: 25 Dispatch Department 635,680.00 635,680.00 570,082.86 70,850.43 89.681 65,597.14
.
glbase_pfn1 kaustin Town of Prosper Page 17
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 30 Fire/EMS Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-30-00 Salaries & Wages 1,269,050.00 1,269,050.00 1,291,219.47 156,185.17 101.747 22,169.47-
10-5115-30-00 Salaries - Overtime 230,000.00 230,000.00 216,824.36 18,987.30 94.271 13,175.64
10-5127-30-00 Salaries-Certification Pay 16,000.00 16,000.00 15,297.51 1,745.67 95.609 702.49
10-5140-30-00 Salaries - Longevity Pay 6,000.00 6,000.00 6,650.00 110.833 650.00-
10-5145-30-00 Social Security Expense 95,000.00 95,000.00 90,986.24 10,415.63 95.775 4,013.76
10-5150-30-00 Medicare Expense 22,000.00 22,000.00 21,279.04 2,435.94 96.723 720.96
10-5155-30-00 SUTA Expense 8,400.00 8,400.00 5,754.64 68.508 2,645.36
10-5160-30-00 Health Insurance 93,000.00 93,000.00 86,684.44 15,038.80 93.209 6,315.56
10-5165-30-00 Dental Insurance 6,000.00 6,000.00 5,822.84 748.34 97.047 177.16
10-5170-30-00 Life Insurance/AD&D 6,300.00 6,300.00 6,357.34 814.06 100.910 57.34-
10-5171-30-00 Life Insurance-Supplemental 7,000.00 7,000.00 7,921.00 113.157 921.00-
10-5175-30-00 Liability (TML) Workers Comp 31,000.00 31,000.00 17,623.98 56.852 13,376.02
10-5180-30-00 TMRS Expense 162,500.00 162,500.00 151,511.70 17,602.18 93.238 10,988.30
10-5185-30-00 Long Term/Short Term Disabilit 7,200.00 7,200.00 4,631.91 520.57 64.332 2,568.09
10-5186-30-00 WELLE-Wellness Prog Reimb Empl 5,955.50 978.00 5,955.50-
10-5190-30-00 Contract Labor 1,100.00 1,100.00 120.00 10.909 980.00
10-5191-30-00 Hiring Cost 1,000.00 1,000.00 195.00 19.500 805.00
10-5194-30-00 FD Annual Phy & Screening 16,000.00 16,000.00 13,088.00 3,521.50 81.800 2,912.00
10-5210-30-00 Office Supplies 3,500.00 3,500.00 2,558.56 165.06 73.102 941.44
10-5212-30-00 Building Supplies 4,000.00 400.00 4,400.00 4,540.41 294.70 103.191 140.41-
10-5220-30-00 Office Equipment 600.00 8,600.00 9,200.00 9,129.21 99.231 70.79
10-5230-30-00 Dues,Fees,& Subscriptions 3,500.00 3,500.00 5,395.00 50.00 154.143 1,895.00-
10-5240-30-00 Postage and Delivery 250.00 250.00 40.21 5.60 16.084 209.79
10-5250-30-00 Publications 350.00 350.00 90.00 25.714 260.00
10-5280-30-00 Printing and Reproduction 500.00 500.00 126.50 25.300 373.50
10-5290-30-00 Miscellaneous Expense 70.00 70.00 70.00-
10-5320-30-00 Repairs & Maintenance 6,500.00 2,500.00 9,000.00 7,609.17 29.00 84.546 1,390.83
10-5335-30-00 Radio/Video Repairs 20,000.00 11,500.00- 8,500.00 3,640.90 33.10 42.834 4,859.10
10-5340-30-00 Building Repairs 20,000.00 20,000.00 10,925.65 151.09 54.628 9,074.35
10-5350-30-00 Vehicle Expense 30,000.00 30,000.00 29,589.95 1,836.63 98.633 410.05
10-5352-30-00 Fuel 45,000.00 500.00- 44,500.00 22,200.95 3,045.31 49.890 22,299.05
10-5353-30-00 Oil/Grease/Inspections 500.00 500.00 174.48 34.896 325.52
10-5400-30-00 Uniform Expense 21,000.00 21,000.00 19,255.63 99.98 91.693 1,744.37
10-5410-30-00 Professional Services 7,500.00 7,500.00 60.00 .800 7,440.00
10-5418-30-00 IT Fees 7,500.00 7,500.00 4,163.72 119.88 55.516 3,336.28
10-5419-30-00 IT Licenses 375.00 375.00-
10-5430-30-00 Legal Fees 2,676.95 2,676.95-
10-5440-30-00 EMS 74,000.00 74,000.00 56,192.89 4,994.87 75.936 17,807.11
10-5480-30-00 Contracted Services 10,000.00 10,000.00 2,117.00 60.00 21.170 7,883.00
10-5520-30-00 Telephones 14,498.00 14,498.00 9,079.19 761.46 62.624 5,418.81
10-5521-30-00 Cell Phone Expense 8,000.00 8,000.00 6,057.59 1,413.58 75.720 1,942.41
10-5522-30-00 Pagers 250.00 250.00 250.00
10-5524-30-00 Gas - Building 7,000.00 7,000.00 2,243.68 32.053 4,756.32
.
glbase_pfn1 kaustin Town of Prosper Page 18
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 30 Fire/EMS Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5525-30-00 Electricity 22,000.00 22,000.00 14,055.63 28.71 63.889 7,944.37
10-5526-30-00 Data Network 12,442.00 12,442.00 21,062.10 1,885.77 169.282 8,620.10-
10-5530-30-00 Travel/Lodging/Meals Expense 3,000.00 3,000.00 1,071.92 353.80 35.731 1,928.08
10-5533-30-00 Mileage Expense 1,500.00 1,500.00 844.37 56.291 655.63
10-5536-30-00 Training/Seminars 18,000.00 1,745.00- 16,255.00 15,617.59 6,408.00 96.079 637.41
10-5610-30-00 Fire Fighting Equipment 18,000.00 18,000.00 17,764.72 3.25 98.693 235.28
10-5630-30-00 Safety Equipment 25,000.00 4,500.00 29,500.00 29,491.34 10,073.42 99.971 8.66
10-6140-30-00 Capital Expenditure - Equipmen 7,000.00 7,000.00 5,479.00 78.271 1,521.00
10-6160-30-00 Capital Expenditure - Vehicles 550,000.00 550,000.00 550,000.00 100.000
Subtotal: 2,368,440.00 552,755.00 2,921,195.00 2,801,622.28 260,876.37 95.907 119,572.72
Program number: 2,368,440.00 552,755.00 2,921,195.00 2,801,622.28 260,876.37 95.907 119,572.72
Department number: 30 Fire/EMS 2,368,440.00 552,755.00 2,921,195.00 2,801,622.28 260,876.37 95.907 119,572.72
.
glbase_pfn1 kaustin Town of Prosper Page 19
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 35 Fire Marshall Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-35-00 Salaries & Wages 80,700.00 80,700.00 81,324.80 9,622.40 100.774 624.80-
10-5115-35-00 Salaries - Overtime 1,500.00 1,500.00 587.41 39.161 912.59
10-5140-35-00 Salaries - Longevity Pay 510.00 510.00 510.00 100.000
10-5145-35-00 Social Security Expense 5,200.00 5,200.00 4,443.14 510.82 85.445 756.86
10-5150-35-00 Medicare Expense 1,200.00 1,200.00 1,039.12 119.47 86.593 160.88
10-5155-35-00 SUTA Expense 270.00 270.00 261.00 96.667 9.00
10-5160-35-00 Health Insurance 4,650.00 4,650.00 5,132.92 848.90 110.385 482.92-
10-5165-35-00 Dental Insurance 300.00 300.00 297.35 37.42 99.117 2.65
10-5170-35-00 Life Insurance/AD&D 315.00 315.00 324.49 40.70 103.013 9.49-
10-5175-35-00 Liability (TML) Workers' Comp 1,550.00 1,550.00 881.20 56.852 668.80
10-5180-35-00 TMRS Expense 9,100.00 9,100.00 8,584.36 1,010.35 94.334 515.64
10-5185-35-00 Long Term/Short Term Disabilit 360.00 360.00 321.07 32.28 89.186 38.93
10-5186-35-00 WELLE-Wellness Prog Reimb Empl 262.50 262.50-
10-5193-35-00 Records Retention 250.00 250.00 250.00
10-5194-35-00 FD Annual Phy & Screening 650.00 650.00 828.50 127.462 178.50-
10-5210-35-00 Supplies 300.00 300.00 224.94 74.980 75.06
10-5220-35-00 Office Equipment 150.00 150.00 341.78 227.853 191.78-
10-5230-35-00 Dues,Fees,& Subscriptions 600.00 600.00 185.00 30.833 415.00
10-5240-35-00 Postage and Delivery 60.00 60.00 28.06 46.767 31.94
10-5250-35-00 Publications 550.00 550.00 158.48 28.815 391.52
10-5280-35-00 Printing and Reproduction 500.00 500.00 500.00
10-5320-35-00 Repairs & Maintenance 161.29 161.29-
10-5350-35-00 Vehicle Expense 1,953.00 700.00- 1,253.00 256.85 20.499 996.15
10-5352-35-00 Fuel 2,000.00 2,000.00 1,771.60 237.22 88.580 228.40
10-5353-35-00 Oil/Grease/Inspections 500.00 500.00 54.54 54.54 10.908 445.46
10-5400-35-00 Uniform Expense 1,050.00 400.00 1,450.00 1,443.00 99.517 7.00
10-5418-35-00 IT Fees 200.00 200.00 200.00
10-5430-35-00 Legal Fees 2,000.00 2,000.00 1,755.17 87.759 244.83
10-5520-35-00 Telephones 900.00 900.00 900.00
10-5521-35-00 Cell Phone Expense 1,200.00 1,200.00 1,046.63 259.17 87.219 153.37
10-5530-35-00 Travel/Lodging/Meals Expense 500.00 500.00 190.00 38.000 310.00
10-5536-35-00 Training/Seminars 3,200.00 3,200.00 3,223.50 1,850.00 100.734 23.50-
10-5620-35-00 Tools & Equipment 150.00 150.00 129.83 129.83 86.553 20.17
10-5630-35-00 Safety Equipment 1,000.00 300.00 1,300.00 689.80 288.70 53.062 610.20
10-5640-35-00 Signs & Hardware 1,250.00 1,250.00 514.01 41.121 735.99
10-6110-35-00 Capital Expenditure 1,250.00 1,250.00 1,870.00 1,870.00 149.600 620.00-
Subtotal: 125,868.00 125,868.00 118,842.34 16,911.80 94.418 7,025.66
Program number: 125,868.00 125,868.00 118,842.34 16,911.80 94.418 7,025.66
Department number: 35 Fire Marshall 125,868.00 125,868.00 118,842.34 16,911.80 94.418 7,025.66
.
glbase_pfn1 kaustin Town of Prosper Page 20
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 40 Streets Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-40-00 Salaries & Wages 84,200.00 84,200.00 88,944.52 10,946.72 105.635 4,744.52-
10-5115-40-00 Salaries - Overtime 4,000.00 4,000.00 2,578.51 243.42 64.463 1,421.49
10-5140-40-00 Salaries - Longevity Pay 880.00 880.00 820.00 93.182 60.00
10-5145-40-00 Social Security Expense 5,525.00 5,525.00 5,644.28 685.66 102.159 119.28-
10-5150-40-00 Medicare Expense 1,290.00 1,290.00 1,320.04 160.36 102.329 30.04-
10-5155-40-00 SUTA Expense 540.00 540.00 432.09 80.017 107.91
10-5160-40-00 Health Insurance 9,300.00 9,300.00 7,651.15 1,313.90 82.270 1,648.85
10-5165-40-00 Dental Insurance 600.00 600.00 594.69 74.83 99.115 5.31
10-5170-40-00 Life Insurance/AD&D 189.00 189.00 194.85 24.43 103.095 5.85-
10-5175-40-00 Liability (TML) Workers Comp 5,300.00 5,300.00 3,213.13 60.625 2,086.87
10-5180-40-00 TMRS Expense 9,800.00 9,800.00 9,678.11 1,191.08 98.756 121.89
10-5185-40-00 Long Term/Short Term Disabilit 720.00 720.00 399.16 13.44 55.439 320.84
10-5186-40-00 WELLE-Wellness Prog Reimb Empl 675.00 675.00 828.50 153.50 122.741 153.50-
10-5191-40-00 Hiring Cost 50.00 50.00 50.00
10-5210-40-00 Office Supplies 600.00 600.00 275.27 85.43 45.878 324.73
10-5220-40-00 Office Equipment 400.00 400.00 100.00 25.000 300.00
10-5230-40-00 Dues,Fees,& Subscriptions 200.00 200.00 61.00 30.500 139.00
10-5250-40-00 Publications 50.00 50.00 50.00
10-5310-40-00 Rental Expense 6,000.00 6,000.00 2,799.92 46.665 3,200.08
10-5320-40-00 Repairs & Maintenance 4,000.00 35.00- 3,965.00 625.74 127.75 15.782 3,339.26
10-5321-40-00 Signal Light Repairs 8,000.00 8,000.00 4,431.75 2,246.75 55.397 3,568.25
10-5340-40-00 Building Repairs 2,500.00 2,500.00 156.98 6.279 2,343.02
10-5350-40-00 Vehicle Expense 5,200.00 5,200.00 2,982.77 59.43 57.361 2,217.23
10-5352-40-00 Fuel 9,300.00 9,300.00 4,349.00 406.97 46.763 4,951.00
10-5353-40-00 Oil/Grease/Inspections 500.00 500.00 147.06 29.412 352.94
10-5400-40-00 Uniform Expense 2,500.00 2,500.00 1,449.88 57.995 1,050.12
10-5435-40-00 Legal Notices/Filings 342.00 342.00 342.00 100.000
10-5480-40-00 Contracted Services 40,000.00 7,367.00- 32,633.00 15,508.00 47.522 17,125.00
10-5520-40-00 Telephones 200.00 200.00 200.00
10-5521-40-00 Cell Phone Expense 800.00 35.00 835.00 1,113.16 278.74 133.313 278.16-
10-5525-40-00 Electricity 95,000.00 95,000.00 94,816.31 6,168.35 99.807 183.69
10-5530-40-00 Travel/Lodging/Meals Expense 800.00 800.00 328.84 41.105 471.16
10-5536-40-00 Training/Seminars 800.00 800.00 800.00
10-5620-40-00 Tools & Equipment 2,500.00 2,500.00 1,691.59 81.79 67.664 808.41
10-5630-40-00 Safety Equipment 1,200.00 1,200.00 1,003.73 497.32 83.644 196.27
10-5640-40-00 Signs & Hardware 25,000.00 145,000.00 170,000.00 62,471.05 503.76 36.748 107,528.95
10-5650-40-00 Maintenance Materials 60,000.00 60,000.00 40,558.98 2,039.33 67.598 19,441.02
10-6140-40-00 Capital Expenditure - Equipmen 6,350.00 6,350.00 6,350.00 100.000
Subtotal: 387,944.00 145,000.00 532,944.00 363,862.06 27,302.96 68.274 169,081.94
Program number: 387,944.00 145,000.00 532,944.00 363,862.06 27,302.96 68.274 169,081.94
.
glbase_pfn1 kaustin Town of Prosper Page 21
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 40 Streets Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
Department number: 40 Streets 387,944.00 145,000.00 532,944.00 363,862.06 27,302.96 68.274 169,081.94
.
glbase_pfn1 kaustin Town of Prosper Page 22
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 45 Public Library Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-45-00 Salaries & Wages 21,000.00 21,000.00 19,134.46 2,228.30 91.116 1,865.54
10-5145-45-00 Social Security Expense 1,400.00 1,400.00 1,186.33 138.16 84.738 213.67
10-5150-45-00 Medicare Expense 325.00 325.00 277.46 32.32 85.372 47.54
10-5155-45-00 SUTA Expense 270.00 270.00 169.97 62.952 100.03
10-5175-45-00 Liability (TML)/Workers' Comp 100.00 100.00 56.85 56.850 43.15
10-5190-45-00 Contract Labor 48,000.00 48,000.00 48,064.92 8,010.82 100.135 64.92-
10-5210-45-00 Supplies 1,500.00 1,500.00 586.82 556.38 39.121 913.18
10-5212-45-00 Building Supplies 500.00 500.00 121.58 24.316 378.42
10-5220-45-00 Office Equipment 500.00 600.00 1,100.00 859.72 714.75 78.156 240.28
10-5230-45-00 Dues,Fees,& Subscriptions 4,500.00 4,500.00 3,010.09 66.891 1,489.91
10-5240-45-00 Postage and Delivery 400.00 400.00 400.00
10-5281-45-00 Book Purchases 8,500.00 3,750.00 12,250.00 12,691.80 3,828.70 103.607 441.80-
10-5430-45-00 Legal Fees 38.00 38.00-
10-5525-45-00 Electricity 5,500.00 5,500.00 5,500.00
10-5530-45-00 Travel 700.00 700.00 700.00
10-5533-45-00 Mileage Expense 600.00 600.00-
10-5536-45-00 Training/Seminars 500.00 500.00 500.00 100.000
10-5600-45-00 Special Events 600.00 600.00 348.78 58.130 251.22
Subtotal: 94,895.00 3,750.00 98,645.00 87,046.78 15,509.43 88.242 11,598.22
Program number: 94,895.00 3,750.00 98,645.00 87,046.78 15,509.43 88.242 11,598.22
Department number: 45 Public Library 94,895.00 3,750.00 98,645.00 87,046.78 15,509.43 88.242 11,598.22
.
glbase_pfn1 kaustin Town of Prosper Page 23
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 60 Parks and Recreation Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-60-00 Salaries & Wages 375,000.00 39,292.97 414,292.97 361,274.48 55,029.28 87.203 53,018.49
10-5115-60-00 Salaries - Overtime 9,000.00 9,000.00 11,082.42 2,457.77 123.138 2,082.42-
10-5140-60-00 Salaries - Longevity Pay 1,700.00 1,700.00 1,120.00 65.882 580.00
10-5141-60-00 Salaries - Incentive 334.01 334.01-
10-5145-60-00 Social Security Expense 24,500.00 2,436.16 26,936.16 21,950.21 3,354.68 81.490 4,985.95
10-5150-60-00 Medicare Expense 5,700.00 569.75 6,269.75 5,133.52 784.57 81.878 1,136.23
10-5155-60-00 SUTA Expense 3,000.00 270.00 3,270.00 1,716.23 52.484 1,553.77
10-5160-60-00 Health Insurance 41,850.00 1,815.36 43,665.36 45,029.94 8,840.69 103.125 1,364.58-
10-5165-60-00 Dental Insurance 2,700.00 150.00 2,850.00 2,736.32 398.31 96.011 113.68
10-5170-60-00 Life Insurance/AD&D 850.00 850.00 895.39 130.02 105.340 45.39-
10-5175-60-00 Liability (TML) Workers Comp 6,500.00 6,500.00 4,595.35 70.698 1,904.65
10-5180-60-00 TMRS Expense 40,200.00 4,125.76 44,325.76 38,999.36 6,095.41 87.984 5,326.40
10-5185-60-00 Long Term/Short Term Disabilit 3,250.00 3,250.00 1,349.28 200.67 41.516 1,900.72
10-5186-60-00 WELLE-Wellness Prog Reimb Empl 1,882.25 564.75 1,882.25-
10-5190-60-00 Contract Labor 18,500.00 18,500.00-
10-5191-60-00 Hiring Cost 195.00 195.00-
10-5210-60-00 Office Supplies 1,500.00 160.00 1,660.00 1,156.56 50.06 69.672 503.44
10-5212-60-00 Building Supplies 1,500.00 1,500.00 374.04 95.11 24.936 1,125.96
10-5220-60-00 Office Equipment 5,470.00 5,470.00 3,635.79 66.468 1,834.21
10-5230-60-00 Dues,Fees,& Subscriptions 2,000.00 2,000.00 786.71 150.00 39.336 1,213.29
10-5240-60-00 Postage and Delivery 175.00 175.00 47.57 27.183 127.43
10-5260-60-00 Advertising 100.00 100.00-
10-5280-60-00 Printing and Reproduction 300.00 300.00 334.18 111.393 34.18-
10-5290-60-00 Miscellaneous Expense 1,500.00 1,500.00 1,500.00
10-5310-60-00 Rental Expense 20,400.00 20,400.00 20,278.68 99.405 121.32
10-5320-60-00 Repairs & Maintenance 48,000.00 109,200.00 157,200.00 158,051.97 51,418.26 100.542 851.97-
10-5350-60-00 Vehicle Expense 2,500.00 1,500.00 4,000.00 10,224.35 6,978.00 255.609 6,224.35-
10-5352-60-00 Fuel 15,000.00 15,000.00 12,309.99 1,929.98 82.067 2,690.01
10-5353-60-00 Oil/Grease/Inspections 2,000.00 2,000.00 844.70 42.235 1,155.30
10-5400-60-00 Uniform Expense 4,500.00 4,500.00 4,218.34 93.741 281.66
10-5410-60-00 Professional Services 10,000.00 10,000.00- 4.10 4.10-
10-5418-60-00 IT Fees 1,300.00 1,300.00 1,101.25 48.75 84.712 198.75
10-5419-60-00 IT Licenses 220.00 220.00 1,511.00 686.818 1,291.00-
10-5430-60-00 Legal Fees 2,000.00 8,000.00 10,000.00 8,440.86 247.10 84.409 1,559.14
10-5480-60-00 Contracted Services 135,000.00 10,000.00- 125,000.00 130,882.42 33,351.50 104.706 5,882.42-
10-5520-60-00 Telephones 102.34 57.34 102.34-
10-5521-60-00 Cell Phone Expense 3,900.00 350.00 4,250.00 5,369.76 2,016.20 126.347 1,119.76-
10-5525-60-00 Electricity 63,000.00 50,000.00 113,000.00 90,672.27 6,173.55 80.241 22,327.73
10-5526-60-00 Data Network 500.00 500.00 422.40 84.480 77.60
10-5530-60-00 Travel/Lodging/Meals Expense 800.00 800.00 122.85 109.74 15.356 677.15
10-5533-60-00 Mileage Expense 800.00 800.00 427.77 125.54 53.471 372.23
10-5536-60-00 Training/Seminars 1,250.00 1,250.00 1,262.98 786.00 101.038 12.98-
10-5600-60-00 Special Events 4,400.00 8,300.00 12,700.00 7,605.80 150.00 59.888 5,094.20
.
glbase_pfn1 kaustin Town of Prosper Page 24
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 60 Parks and Recreation Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5630-60-00 Safety Equipment 1,600.00 1,600.00 779.34 48.709 820.66
10-5640-60-00 Signs & Hardware 2,800.00 2,800.00 3,487.52 124.554 687.52-
10-6110-60-00 Capital Expenditure 22,620.00 22,620.00 17,459.00 77.184 5,161.00
10-6140-60-00 Capital Expenditure - Equipmen 1,480.00 1,480.00 9,123.96 1,479.96 616.484 7,643.96-
10-6160-60-00 Capital Expenditure - Vehicles 6,600.00 6,600.00 18,016.02 272.970 11,416.02-
Subtotal: 833,675.00 249,860.00 1,083,535.00 1,007,448.28 183,023.24 92.978 76,086.72
Program number: 833,675.00 249,860.00 1,083,535.00 1,007,448.28 183,023.24 92.978 76,086.72
Department number: 60 Parks and Recreation 833,675.00 249,860.00 1,083,535.00 1,007,448.28 183,023.24 92.978 76,086.72
.
glbase_pfn1 kaustin Town of Prosper Page 25
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 70 Municipal Court Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-70-00 Salaries & Wages 58,610.00 58,610.00 52,589.69 9,003.83 89.728 6,020.31
10-5140-70-00 Salaries - Longevity Pay 105.00 105.00 100.00 95.238 5.00
10-5145-70-00 Social Security Expense 3,650.00 3,650.00 3,092.09 516.42 84.715 557.91
10-5150-70-00 Medicare Expense 860.00 860.00 723.14 120.77 84.086 136.86
10-5155-70-00 SUTA Expense 270.00 270.00 261.00 96.667 9.00
10-5160-70-00 Health Insurance 4,650.00 4,650.00 4,789.76 1,835.66 103.006 139.76-
10-5165-70-00 Dental Insurance 300.00 300.00 223.57 37.42 74.523 76.43
10-5170-70-00 Life Insurance/AD&D 95.00 95.00 73.78 12.21 77.663 21.22
10-5175-70-00 Liability (TML) Workers Comp 140.00 140.00 79.59 56.850 60.41
10-5180-70-00 TMRS Expense 6,500.00 6,500.00 5,464.30 945.41 84.066 1,035.70
10-5185-70-00 Long Term/Short Term Disabilit 360.00 360.00 203.77 15.10 56.603 156.23
10-5190-70-00 Contract Labor 4,800.00 4,800.00 2,760.00 225.00 57.500 2,040.00
10-5191-70-00 Hiring Cost 54.07 54.07-
10-5210-70-00 Office Supplies 1,500.00 1,500.00 481.22 32.081 1,018.78
10-5212-70-00 Building Supplies 1,000.00 1,000.00 1,031.11 103.111 31.11-
10-5220-70-00 Office Equipment 990.00 990.00-
10-5230-70-00 Dues,Fees,& Subscriptions 330.00 330.00 263.33 79.797 66.67
10-5240-70-00 Postage and Delivery 1,000.00 1,000.00 350.76 11.25 35.076 649.24
10-5250-70-00 Publications 100.00 100.00 100.00
10-5280-70-00 Printing and Reproduction 1,000.00 1,000.00 121.65 78.51 12.165 878.35
10-5310-70-00 Rental Expense 24,000.00 24,000.00 22,475.56 93.648 1,524.44
10-5320-70-00 Repairs & Maintenance 430.29 430.29-
10-5400-70-00 Uniform Expense 60.00 60.00 909.95 1,516.583 849.95-
10-5418-70-00 IT Fees 500.00 500.00 480.00 96.000 20.00
10-5420-70-00 Municipal Court/Judge Fees 9,600.00 9,600.00 9,375.00 750.00 97.656 225.00
10-5425-70-00 State Fines Expense 106,800.00 106,800.00 408.95 348.95 .383 106,391.05
10-5430-70-00 Legal Fees 2,237.16 2,218.16 2,237.16-
10-5480-70-00 Contracted Services 2,000.00 2,000.00 2,637.60 2,577.60 131.880 637.60-
10-5481-70-00 Cash Over/Short 719.65- 719.65
10-5520-70-00 Telephones 300.00 300.00 1,398.61 129.79 466.203 1,098.61-
10-5524-70-00 Gas-Building 900.00 900.00 384.05 36.73 42.672 515.95
10-5525-70-00 Electricity 2,000.00 2,000.00 948.70 105.06 47.435 1,051.30
10-5530-70-00 Travel/Lodging/Meals Expense 800.00 800.00 580.23 72.529 219.77
10-5533-70-00 Mileage Expense 1,500.00 1,500.00 67.80 67.80 4.520 1,432.20
10-5536-70-00 Training/Seminars 1,000.00 1,000.00 880.00 88.000 120.00
Subtotal: 234,730.00 234,730.00 116,147.08 19,035.67 49.481 118,582.92
Program number: 234,730.00 234,730.00 116,147.08 19,035.67 49.481 118,582.92
Department number: 70 Municipal Court 234,730.00 234,730.00 116,147.08 19,035.67 49.481 118,582.92
.
glbase_pfn1 kaustin Town of Prosper Page 26
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 80 Inspections Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-80-00 Salaries & Wages 360,000.00 4,341.17- 355,658.83 346,659.11 40,204.23 97.470 8,999.72
10-5115-80-00 Salaries - Overtime 12,000.00 12,000.00 5,680.43 159.29 47.337 6,319.57
10-5125-80-00 Salaries-Sick Time Buy-Out 2,560.80 2,560.80-
10-5126-80-00 Salaries-Vacation Buy-Out 1,676.47 1,676.47-
10-5140-80-00 Salaries - Longevity Pay 1,600.00 1,600.00 1,285.00 80.313 315.00
10-5141-80-00 Salaries - Incentive 3,234.01 3,234.01-
10-5145-80-00 Social Security Expense 22,750.00 1,941.70 24,691.70 21,600.44 2,397.23 87.481 3,091.26
10-5150-80-00 Medicare Expense 5,350.00 453.04 5,803.04 5,051.72 560.64 87.053 751.32
10-5155-80-00 SUTA Expense 2,450.00 540.00 2,990.00 1,899.44 63.526 1,090.56
10-5160-80-00 Health Insurance 32,550.00 186.43 32,736.43 32,825.62 5,457.43 100.272 89.19-
10-5165-80-00 Dental Insurance 2,100.00 2,100.00 2,117.52 261.92 100.834 17.52-
10-5170-80-00 Life Insurance/AD&D 670.00 670.00 685.36 85.50 102.293 15.36-
10-5175-80-00 Liability (TML) Workers Comp 1,970.00 1,970.00 1,419.98 72.080 550.02
10-5180-80-00 TMRS Expense 38,150.00 38,150.00 37,620.78 4,287.07 98.613 529.22
10-5185-80-00 Long Term/Short Term Disabilit 2,520.00 2,520.00 1,289.27 115.48 51.162 1,230.73
10-5186-80-00 WELLE-Wellness Prog Reimb Empl 1,548.00 465.50 1,548.00-
10-5190-80-00 Contract Labor 1,200.00 400.00 1,600.00 1,560.00 120.00 97.500 40.00
10-5191-80-00 Hiring Cost 60.00 60.00 120.00 40.00 200.000 60.00-
10-5210-80-00 Office Supplies 7,000.00 945.00- 6,055.00 2,690.01 87.47 44.426 3,364.99
10-5212-80-00 Building Supplies 500.00 389.00 889.00 888.47 99.940 .53
10-5220-80-00 Office Equipment 7,530.00 7,530.00 6,137.01 81.501 1,392.99
10-5230-80-00 Dues,Fees,& Subscriptions 35,500.00 5,750.00 41,250.00 40,821.00 3,375.00 98.960 429.00
10-5240-80-00 Postage and Delivery 50.00 50.00 7.49 14.980 42.51
10-5280-80-00 Printing and Reproduction 2,000.00 2,000.00 2,007.87 1,412.01 100.394 7.87-
10-5290-80-00 Miscellaneous Expense 79.00 79.00 79.00 100.000
10-5320-80-00 Repairs & Maintenance 500.00 500.00 500.00
10-5340-80-00 Building Repairs 150.00 218.00 368.00 167.45 45.503 200.55
10-5350-80-00 Vehicle Expense 1,500.00 2,750.00 4,250.00 4,249.77 99.995 .23
10-5352-80-00 Fuel 9,000.00 2,000.00- 7,000.00 7,416.83 1,486.74 105.955 416.83-
10-5353-80-00 Oil/Grease/Inspections 1,200.00 1,200.00 1,406.34- -117.195 2,606.34
10-5400-80-00 Uniform Expense 2,000.00 500.00 2,500.00 1,085.48 43.419 1,414.52
10-5415-80-00 Tuition Reimbursement 5,100.00 5,100.00 4,028.77 78.995 1,071.23
10-5418-80-00 IT Fees 4,000.00 350.00 4,350.00 1,442.50 33.161 2,907.50
10-5430-80-00 Legal Fees 4,000.00 600.00- 3,400.00 275.14 8.092 3,124.86
10-5465-80-00 Public Relations 500.00 500.00 500.00
10-5480-80-00 Contracted Services 750.00 750.00 720.00 60.00 96.000 30.00
10-5520-80-00 Telephones 1,200.00 200.00 1,400.00 1,327.94 107.62 94.853 72.06
10-5521-80-00 Cell Phone Expense 2,000.00 350.00 2,350.00 2,325.30 582.55 98.949 24.70
10-5525-80-00 Electricity 6,500.00 6,500.00 4,822.51 464.77 74.192 1,677.49
10-5526-80-00 Data Network 2,760.00 2,760.00 2,568.61 227.94 93.066 191.39
10-5530-80-00 Travel/Lodging/Meals Expense 600.00 884.00 1,484.00 1,510.95 1,510.95 101.816 26.95-
10-5533-80-00 Mileage Expense 6,000.00 3,644.00- 2,356.00 1,705.14 72.374 650.86
10-5536-80-00 Training/Seminars 7,975.00 550.00 8,525.00 8,875.99 906.99 104.117 350.99-
.
glbase_pfn1 kaustin Town of Prosper Page 27
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 80 Inspections Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5630-80-00 Safety Equipment 800.00 800.00 173.80 21.725 626.20
10-5640-80-00 Signs & Hardware 1,259.00 1,259.00 1,258.63 99.971 .37
10-6110-80-00 Capital Expenditure 10,000.00 8,780.00- 1,220.00 1,220.00
10-6160-80-00 Capital Expenditure - Vehicles 18,500.00 18,500.00 18,438.00 105.00 99.665 62.00
Subtotal: 592,195.00 25,280.00 617,475.00 582,451.27 64,481.33 94.328 35,023.73
Program number: 592,195.00 25,280.00 617,475.00 582,451.27 64,481.33 94.328 35,023.73
Department number: 80 Inspections 592,195.00 25,280.00 617,475.00 582,451.27 64,481.33 94.328 35,023.73
.
glbase_pfn1 kaustin Town of Prosper Page 28
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 85 Code Enforcement Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-85-00 Salaries & Wages 46,400.00 46,400.00 46,562.40 5,530.40 100.350 162.40-
10-5115-85-00 Salaries - Overtime 1,500.00 1,500.00 168.64 11.243 1,331.36
10-5140-85-00 Salaries - Longevity Pay 145.00 145.00 145.00 100.000
10-5141-85-00 Salaries - Incentive 750.00 750.00-
10-5145-85-00 Social Security Expense 3,000.00 3,000.00 2,877.06 339.99 95.902 122.94
10-5150-85-00 Medicare Expense 700.00 700.00 672.86 79.51 96.123 27.14
10-5155-85-00 SUTA Expense 270.00 270.00 261.00 96.667 9.00
10-5160-85-00 Health Insurance 4,650.00 4,650.00 3,384.32 453.47 72.781 1,265.68
10-5165-85-00 Dental Insurance 300.00 300.00 297.35 37.42 99.117 2.65
10-5170-85-00 Life Insurance/AD&D 95.00 95.00 97.42 12.21 102.547 2.42-
10-5175-85-00 Liability (TML) Workers' Comp 280.00 280.00 159.18 56.850 120.82
10-5180-85-00 TMRS Expense 5,300.00 5,300.00 4,987.49 588.76 94.104 312.51
10-5185-85-00 Long Term/Short Term Disabilit 360.00 360.00 185.51 18.56 51.531 174.49
10-5186-85-00 WELLE-Wellness Prog Reimb Empl 439.25 76.75 439.25-
10-5190-85-00 Contract Labor 19,000.00 14,000.00- 5,000.00 675.00- -13.500 5,675.00
10-5210-85-00 Office Supplies 500.00 500.00 128.19 43.08 25.638 371.81
10-5230-85-00 Dues,Fees,& Subscriptions 120.00 120.00 149.85 124.875 29.85-
10-5240-85-00 Postage and Delivery 400.00 400.00 245.54 61.385 154.46
10-5280-85-00 Printing and Reproduction 500.00 1,000.00 1,500.00 1,490.35 99.357 9.65
10-5350-85-00 Vehicle Expense 500.00 500.00 5.81 1.162 494.19
10-5352-85-00 Fuel 1,000.00 1,000.00 906.00 150.47 90.600 94.00
10-5353-85-00 Oil/Grease/Inspections 100.00 100.00 100.00
10-5400-85-00 Uniform Expense 200.00 200.00 109.90 54.950 90.10
10-5430-85-00 Legal Fees 15,000.00 15,000.00 3,086.42 20.576 11,913.58
10-5435-85-00 Legal Notices/Filings 500.00 500.00 500.00
10-5480-85-00 Contracted Services 65,500.00 27,546.00 93,046.00 91,106.00 3,317.00 97.915 1,940.00
10-5520-85-00 Telephones 300.00 300.00 422.14 15.39 140.713 122.14-
10-5521-85-00 Cell Phone Expense 500.00 500.00 444.18 110.97 88.836 55.82
10-5536-85-00 Training/Seminars 500.00 500.00 140.00 28.000 360.00
10-5600-85-00 Special Events 1,000.00 1,000.00 1,000.00
10-5620-85-00 Tools & Equipment 250.00 250.00 129.82 51.928 120.18
10-5640-85-00 Signs & Hardware 500.00 500.00 485.27 463.40 97.054 14.73
Subtotal: 169,370.00 14,546.00 183,916.00 159,161.95 11,237.38 86.541 24,754.05
Program number: 169,370.00 14,546.00 183,916.00 159,161.95 11,237.38 86.541 24,754.05
Department number: 85 Code Enforcement 169,370.00 14,546.00 183,916.00 159,161.95 11,237.38 86.541 24,754.05
.
glbase_pfn1 kaustin Town of Prosper Page 29
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 90 Planning Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-90-00 Salaries & Wages 183,300.00 25,621.04- 157,678.96 157,330.65 24,474.78 99.779 348.31
10-5115-90-00 Salaries - Overtime 500.00 500.00 90.14 14.42 18.028 409.86
10-5140-90-00 Salaries - Longevity Pay 620.00 620.00 620.00 100.000
10-5141-90-00 Salaries - Incentive 984.01 984.01-
10-5145-90-00 Social Security Expense 11,410.00 1,588.51- 9,821.49 9,257.11 1,411.81 94.254 564.38
10-5150-90-00 Medicare Expense 2,700.00 371.51- 2,328.49 2,164.96 330.18 92.977 163.53
10-5155-90-00 SUTA Expense 810.00 270.00- 540.00 482.60 89.370 57.40
10-5160-90-00 Health Insurance 13,950.00 2,358.73- 11,591.27 13,604.80 3,108.71 117.371 2,013.53-
10-5165-90-00 Dental Insurance 900.00 150.00- 750.00 681.07 112.25 90.809 68.93
10-5170-90-00 Life Insurance/AD&D 289.00 289.00 222.82 36.64 77.100 66.18
10-5175-90-00 Liability (TML) Workers Comp 564.00 564.00 320.64 56.851 243.36
10-5180-90-00 TMRS Expense 20,250.00 2,690.21- 17,559.79 16,607.13 2,594.49 94.575 952.66
10-5185-90-00 Long Term/Short Term Disabilit 1,080.00 1,080.00 534.91 77.30 49.529 545.09
10-5186-90-00 WELLE-Wellness Prog Reimb Empl 630.25 220.25 630.25-
10-5190-90-00 Contract Labor 1,300.00 1,300.00 1,560.00 120.00 120.000 260.00-
10-5191-90-00 Hiring Cost 50.00 50.00 40.00 80.000 10.00
10-5210-90-00 Office Supplies 3,500.00 2,000.00- 1,500.00 1,500.93 255.91 100.062 .93-
10-5212-90-00 Building Supplies 250.00 250.00 12.00 4.800 238.00
10-5220-90-00 Office Equipment 3,000.00 1,000.00- 2,000.00 1,692.29 84.615 307.71
10-5230-90-00 Dues,Fees,& Subscriptions 5,000.00 4,000.00- 1,000.00 785.15- 29.90 -78.515 1,785.15
10-5240-90-00 Postage and Delivery 200.00 200.00 89.96 44.980 110.04
10-5280-90-00 Printing and Reproduction 162.43 162.43-
10-5400-90-00 Uniform Expense 300.00 300.00 223.80 74.600 76.20
10-5410-90-00 Professional Services 45,000.00 45,000.00 45,000.00 100.000
10-5418-90-00 IT Fees 387.50 387.50-
10-5419-90-00 IT Licenses 110.00 110.00-
10-5430-90-00 Legal Fees 20,000.00 7,000.00 27,000.00 26,414.72 1,406.00 97.832 585.28
10-5435-90-00 Legal Notices/Filings 1,500.00 1,500.00 670.50 144.00 44.700 829.50
10-5520-90-00 Telephones 2,200.00 2,200.00 1,293.47 30.75 58.794 906.53
10-5521-90-00 Cell Phone Expense 1,200.00 1,200.00 1,110.35 497.54 92.529 89.65
10-5526-90-00 Data Network 8,250.00 8,250.00 8,244.00 687.71 99.927 6.00
10-5530-90-00 Travel/Lodging/Meals Expense 1,200.00 1,200.00 445.82 37.152 754.18
10-5533-90-00 Mileage Expense 1,500.00 1,500.00 529.34 138.88 35.289 970.66
10-5536-90-00 Training/Seminars 3,000.00 3,000.00 1,033.14 34.438 1,966.86
Subtotal: 333,823.00 33,050.00- 300,773.00 293,266.19 35,691.52 97.504 7,506.81
Program number: 333,823.00 33,050.00- 300,773.00 293,266.19 35,691.52 97.504 7,506.81
Department number: 90 Planning 333,823.00 33,050.00- 300,773.00 293,266.19 35,691.52 97.504 7,506.81
.
glbase_pfn1 kaustin Town of Prosper Page 30
10:03 11/08/13 Monthly Budget Report
Fund: 10 General Department: 98 Engineering Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-98-00 Salaries & Wages 114,800.00 55,514.52 170,314.52 143,716.48 27,061.45 84.383 26,598.04
10-5140-98-00 Salaries - Longevity Pay 380.00 380.00 380.00 100.000
10-5141-98-00 Salaries - Incentive 234.01 234.01-
10-5145-98-00 Social Security Expense 6,870.00 4,343.75 11,213.75 8,129.84 1,570.61 72.499 3,083.91
10-5150-98-00 Medicare Expense 1,700.00 1,015.88 2,715.88 1,901.34 367.33 70.008 814.54
10-5155-98-00 SUTA Expense 270.00 270.00 540.00 261.00 48.333 279.00
10-5160-98-00 Health Insurance 4,650.00 4,413.50 9,063.50 8,894.61 2,405.66 98.137 168.89
10-5165-98-00 Dental Insurance 300.00 150.00 450.00 358.90 74.83 79.756 91.10
10-5170-98-00 Life Insurance/AD&D 150.00 150.00 177.36 33.70 118.240 27.36-
10-5175-98-00 Liability (TML) Workers Comp 265.00 265.00 150.66 56.853 114.34
10-5180-98-00 TMRS Expense 12,700.00 7,356.35 20,056.35 15,053.21 2,849.50 75.055 5,003.14
10-5185-98-00 Long Term/Short Term Disabilit 360.00 360.00 451.39 83.90 125.386 91.39-
10-5186-98-00 WELLE-Wellness Prog Reimb Empl 326.75 76.75 326.75-
10-5191-98-00 Hiring Cost 40.00 40.00-
10-5210-98-00 Office Supplies 300.00 200.00 500.00 1,672.33 487.51 334.466 1,172.33-
10-5212-98-00 Building Supplies 350.00 250.00- 100.00 100.00
10-5220-98-00 Office Equipment 8,200.00 8,200.00 7,414.98 1,016.00 90.427 785.02
10-5230-98-00 Dues,Fees,& Subscriptions 300.00 300.00 235.00 78.333 65.00
10-5240-98-00 Postage and Delivery 20.00 20.00 13.30 66.500 6.70
10-5250-98-00 Publications 108.00 108.00-
10-5280-98-00 Printing and Reproduction 432.20 11.00 432.20-
10-5400-98-00 Uniform Expense 349.98 349.98-
10-5418-98-00 IT Fees 250.00 1,475.00 1,725.00 1,102.50 90.00 63.913 622.50
10-5419-98-00 IT Licenses 4,130.00 4,130.00 4,352.00 3,930.00 105.375 222.00-
10-5430-98-00 Legal Fees 8,500.00 8,500.00 10,336.96 874.00 121.611 1,836.96-
10-5520-98-00 Telephones 777.35 57.35 777.35-
10-5521-98-00 Cell Phone Expense 660.00 700.00 1,360.00 1,119.57 485.34 82.321 240.43
10-5530-98-00 Travel/Lodging/Meals Expense 750.00 750.00 86.82 57.87 11.576 663.18
10-5533-98-00 Mileage Expense 1,000.00 1,000.00 221.20 177.23 22.120 778.80
10-5536-98-00 Training/Seminars 3,000.00 2,505.00- 495.00 495.00
10-5620-98-00 Tools & Equipment 50.00 50.00 92.96 185.920 42.96-
Subtotal: 157,575.00 85,064.00 242,639.00 208,390.70 41,710.03 85.885 34,248.30
Program number: 157,575.00 85,064.00 242,639.00 208,390.70 41,710.03 85.885 34,248.30
Department number: 98 Engineering 157,575.00 85,064.00 242,639.00 208,390.70 41,710.03 85.885 34,248.30
Expense Subtotal ----------- 9,162,627.00 3,270,905.00 12,433,532.00 11,509,449.63 3,309,571.19 92.568 924,082.37
Fund number: 10 General 3,270,905.00 3,270,905.00 181,036.96- 2,582,166.99 -5.535 3,451,941.96
.
glbase_pfn1 kaustin Town of Prosper Page 31
10:03 11/08/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 50 Water Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-4005-50-00 Water Revenue 4,690,000.00- 4,690,000.00- 5,068,437.42- 744,764.09- 108.069 378,437.42
20-4010-50-00 Water Tap & Construction 200,000.00- 200,000.00- 386,586.00- 34,473.00- 193.293 186,586.00
20-4012-50-00 Saturday Inspection Fee 600.00- 600.00- 3,750.00- 450.00- 625.000 3,150.00
20-4018-50-00 Internet Cr. Card Fees(Global) 8,000.00- 8,000.00- 15,767.14- 1,831.37- 197.089 7,767.14
20-4019-50-00 Cr. Card Pmt Fees(auth.net) 1,200.00- 1,200.00- 2,321.08- 335.59- 193.423 1,121.08
20-4060-50-00 NSF Fees 500.00- 500.00- 1,075.00- 75.00- 215.000 575.00
20-4242-50-00 Re-Inspection Fees 200.00- 200.00- 1,675.00- 100.00- 837.500 1,475.00
20-4610-50-00 Interest Income 30,000.00- 30,000.00- 85,104.80- 7,513.00- 283.683 55,104.80
20-4910-50-00 Other Revenue 25,000.00- 25,000.00- 90,059.61- 6,286.04- 360.238 65,059.61
Subtotal: 4,955,500.00- 4,955,500.00- 5,654,776.05- 795,828.09- 114.111 699,276.05
Program number: 4,955,500.00- 4,955,500.00- 5,654,776.05- 795,828.09- 114.111 699,276.05
Department number: 50 Water 4,955,500.00- 4,955,500.00- 5,654,776.05- 795,828.09- 114.111 699,276.05
.
glbase_pfn1 kaustin Town of Prosper Page 32
10:03 11/08/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 55 Sewer Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-4006-55-00 Sewer Revenue 2,043,500.00- 2,043,500.00- 2,278,856.06- 215,484.08- 111.517 235,356.06
20-4010-55-00 Sewer Tap & Construction 100,000.00- 100,000.00- 172,600.00- 15,000.00- 172.600 72,600.00
Subtotal: 2,143,500.00- 2,143,500.00- 2,451,456.06- 230,484.08- 114.367 307,956.06
Program number: 2,143,500.00- 2,143,500.00- 2,451,456.06- 230,484.08- 114.367 307,956.06
Department number: 55 Sewer 2,143,500.00- 2,143,500.00- 2,451,456.06- 230,484.08- 114.367 307,956.06
.
glbase_pfn1 kaustin Town of Prosper Page 33
10:03 11/08/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 57 Utility Billing Department Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-4000-57-00 W/S Service Initiation 32,000.00- 32,000.00- 53,335.00- 5,825.00- 166.672 21,335.00
20-4007-57-00 Sanitation 720,000.00- 720,000.00- 825,502.17- 71,712.53- 114.653 105,502.17
20-4009-57-00 Late Fee-W/S 50,000.00- 50,000.00- 65,658.10- 6,573.70- 131.316 15,658.10
Subtotal: 802,000.00- 802,000.00- 944,495.27- 84,111.23- 117.767 142,495.27
Program number: 802,000.00- 802,000.00- 944,495.27- 84,111.23- 117.767 142,495.27
Department number: 57 Utility Billing Department 802,000.00- 802,000.00- 944,495.27- 84,111.23- 117.767 142,495.27
Revenue Subtotal ----------- 7,901,000.00- 7,901,000.00- 9,050,727.38- 1,110,423.40- 114.552 1,149,727.38
.
glbase_pfn1 kaustin Town of Prosper Page 34
10:03 11/08/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 50 Water Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-5110-50-00 Salaries & Wages 409,680.00 409,680.00 402,672.87 53,335.31 98.290 7,007.13
20-5115-50-00 Salaries - Overtime 21,000.00 21,000.00 26,687.55 4,973.81 127.084 5,687.55-
20-5140-50-00 Salaries - Longevity Pay 1,575.00 1,575.00 1,330.00 84.444 245.00
20-5145-50-00 Social Security Expense 26,810.00 26,810.00 25,837.15 3,469.43 96.371 972.85
20-5150-50-00 Medicare Expense 6,285.00 6,285.00 6,042.59 811.40 96.143 242.41
20-5155-50-00 SUTA Expense 2,430.00 2,430.00 2,094.11 86.177 335.89
20-5160-50-00 Health Insurance 41,850.00 41,850.00 32,498.29 6,393.87 77.654 9,351.71
20-5165-50-00 Dental Insurance 2,700.00 2,700.00 2,456.18 336.75 90.970 243.82
20-5170-50-00 Life Insurance/AD&D 895.00 895.00 890.29 126.85 99.474 4.71
20-5175-50-00 Liability (TML) Workers' Comp 12,416.00 12,416.00 7,858.69 63.295 4,557.31
20-5176-50-00 TML Prop. & Liab Insurance 30,000.00 30,000.00 28,384.36 94.615 1,615.64
20-5180-50-00 TMRS Expense 47,600.00 47,600.00 44,970.55 6,153.67 94.476 2,629.45
20-5185-50-00 Long Term/Short Term Disabilit 3,260.00 3,260.00 1,475.64 129.00 45.265 1,784.36
20-5186-50-00 WELLE-Wellness Prog Reimb-Empl 1,975.00 1,975.00 2,374.75 297.25 120.241 399.75-
20-5190-50-00 Contract Labor 15,000.00 15,000.00 15,000.00
20-5191-50-00 Hiring Cost 540.00 540.00 120.00 22.222 420.00
20-5210-50-00 Office Supplies 2,500.00 2,500.00 1,159.57 46.383 1,340.43
20-5212-50-00 Building Supplies 1,200.00 1,397.00 2,597.00 2,737.71 141.20 105.418 140.71-
20-5220-50-00 Office Equipment 8,500.00 8,500.00 1,773.23 20.862 6,726.77
20-5230-50-00 Dues,Fees,& Subscriptions 6,000.00 3,696.00 9,696.00 9,710.32 100.148 14.32-
20-5240-50-00 Postage and Delivery 1,000.00 1,000.00 196.36 19.636 803.64
20-5250-50-00 Publications 100.00 100.00 100.00
20-5280-50-00 Printing and Reproduction 7,000.00 7,000.00 3,354.63 95.00 47.923 3,645.37
20-5290-50-00 Miscellaneous Expense 310.13 310.13-
20-5310-50-00 Rental Expense 5,000.00 1,397.00- 3,603.00 144.95 4.023 3,458.05
20-5320-50-00 Repairs & Maintenance 3,500.00 9,150.00 12,650.00 12,650.00 100.000
20-5340-50-00 Building Repairs 3,900.00 3,900.00 3,564.03 1,810.28 91.385 335.97
20-5350-50-00 Vehicle Expense 30,000.00 9,150.00- 20,850.00 13,904.66 1,443.14 66.689 6,945.34
20-5352-50-00 Fuel 31,500.00 31,500.00 30,556.29 5,537.15 97.004 943.71
20-5353-50-00 Oil/Grease/Inspections 2,400.00 2,400.00 1,161.91 164.92 48.413 1,238.09
20-5400-50-00 Uniform Expense 8,000.00 8,000.00 4,868.00 60.850 3,132.00
20-5410-50-00 Professional Services 5,000.00 40,000.00 45,000.00 38,708.49 86.019 6,291.51
20-5412-50-00 Audit Fees 1,000.00 1,000.00 1,000.00
20-5416-50-00 Engineering Fees 2,000.00 2,000.00 2,000.00
20-5418-50-00 IT Fees 18,000.00 18,000.00 13,382.27 1,016.25 74.346 4,617.73
20-5419-50-00 IT Licenses 1,000.00 1,000.00 7,657.50 765.750 6,657.50-
20-5430-50-00 Legal Fees 5,000.00 2,916.00- 2,084.00 298.60 14.328 1,785.40
20-5475-50-00 Credit Card Fees 12,000.00 941.00 12,941.00 21,255.88 4,813.86 164.252 8,314.88-
20-5480-50-00 Contracted Services 35,000.00 35,000.00 15,662.03 44.749 19,337.97
20-5520-50-00 Telephones 6,300.00 6,300.00 4,232.55 351.82 67.183 2,067.45
20-5521-50-00 Cell Phone Expense 8,200.00 8,200.00 4,121.58 1,089.30 50.263 4,078.42
20-5524-50-00 Gas-Building 2,000.00 2,000.00 2,129.69 74.13 106.485 129.69-
20-5525-50-00 Electricity 200,000.00 200,000.00 136,243.49 18,879.38 68.122 63,756.51
.
glbase_pfn1 kaustin Town of Prosper Page 35
10:03 11/08/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 50 Water Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-5526-50-00 Data Network 6,800.00 6,800.00 3,892.92 551.82 57.249 2,907.08
20-5530-50-00 Travel/Lodging/Meals Expense 1,000.00 500.00- 500.00 137.27 42.16 27.454 362.73
20-5533-50-00 Mileage Expense 600.00 500.00 1,100.00 998.21 51.39 90.746 101.79
20-5536-50-00 Training/Seminars 6,750.00 6,750.00 4,393.90 2,975.00 65.095 2,356.10
20-5540-50-00 Water Testing 3,000.00 3,000.00 130.00 130.00 4.333 2,870.00
20-5545-50-00 Meter Purchases 80,000.00 70,000.00 150,000.00 153,077.09 4,195.00 102.051 3,077.09-
20-5550-50-00 Water Purchases 1,420,000.00 1,420,000.00 1,533,165.36 252,639.77 107.969 113,165.36-
20-5620-50-00 Tools & Equipment 7,500.00 7,500.00 6,316.79 236.47 84.224 1,183.21
20-5630-50-00 Safety Equipment 6,750.00 6,750.00 3,831.41 1,365.09 56.762 2,918.59
20-5640-50-00 Signs & Hardware 2,200.00 2,200.00 832.68 37.849 1,367.32
20-5650-50-00 Maintenance Materials 10,000.00 10,000.00 5,825.94 3,795.58 58.259 4,174.06
20-5660-50-00 Chemical Supplies 3,500.00 1,696.00- 1,804.00 3,017.64 2,811.53 167.275 1,213.64-
20-5670-50-00 System Improvements/Repairs 78,000.00 78,000.00 67,033.52 2,967.50 85.940 10,966.48
20-6110-50-00 Capital Expenditure 3,000.00 2,000.00- 1,000.00 1,000.00
20-6160-50-00 Capital Expenditure - Vehicles 50,000.00 50,000.00 47,175.90 94.352 2,824.10
20-6192-50-00 2011 Refd Bond Pmt 283,269.00 283,269.00 283,268.74 100.000 .26
20-6193-50-00 2012 CO Bond Payment 160,377.00 160,377.00 160,377.01 100.000 .01-
20-6197-50-00 04 CO Bond Payment 539,155.00 539,155.00 549,340.00 101.889 10,185.00-
20-6198-50-00 06 CO Bond Payment 491,555.00 491,555.00 491,554.72 100.000 .28
20-6199-50-00 08 CO Bond Payment 119,491.00 119,491.00 119,490.62 100.000 .38
20-6200-50-00 Bond Administrative Fees 3,000.00 3,000.00 3,000.00
20-7143-50-00 Transfer to Internal Serv. Fd 2,160.00 2,160.00 2,160.00 180.00 100.000
20-7147-50-00 Transfer to GF 494,610.00 494,610.00 494,610.00 41,217.50 100.000
Subtotal: 4,800,858.00 110,000.00 4,910,858.00 4,846,106.61 424,602.58 98.681 64,751.39
Program number: 4,800,858.00 110,000.00 4,910,858.00 4,846,106.61 424,602.58 98.681 64,751.39
Department number: 50 Water 4,800,858.00 110,000.00 4,910,858.00 4,846,106.61 424,602.58 98.681 64,751.39
.
glbase_pfn1 kaustin Town of Prosper Page 36
10:03 11/08/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 55 Sewer Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-5110-55-00 Salaries & Wages 140,200.00 140,200.00 105,676.06 13,538.77 75.375 34,523.94
20-5115-55-00 Salaries - Overtime 12,000.00 12,000.00 8,877.97 522.86 73.983 3,122.03
20-5140-55-00 Salaries - Longevity Pay 300.00 165.00 465.00 465.00 100.000
20-5145-55-00 Social Security Expense 9,500.00 9,500.00 6,729.32 811.24 70.835 2,770.68
20-5150-55-00 Medicare Expense 2,240.00 2,240.00 1,573.80 189.72 70.259 666.20
20-5155-55-00 SUTA Expense 1,080.00 1,080.00 680.07 62.969 399.93
20-5160-55-00 Health Insurance 18,600.00 18,600.00 11,655.67 1,913.23 62.665 6,944.33
20-5165-55-00 Dental Insurance 1,200.00 1,200.00 826.89 112.25 68.908 373.11
20-5170-55-00 Life Insurance/AD&D 380.00 380.00 270.57 36.64 71.203 109.43
20-5175-55-00 Liability (TML) Workers' Comp 6,500.00 6,500.00 4,095.35 63.005 2,404.65
20-5180-55-00 TMRS Expense 13,450.00 13,450.00 12,086.30 1,484.19 89.861 1,363.70
20-5185-55-00 Long Term/Short Term Disabilit 1,440.00 1,440.00 414.40 60.59 28.778 1,025.60
20-5186-55-00 WELLE-Wellness Prog Reimb-Empl 963.00 963.00 1,058.50 73.50 109.917 95.50-
20-5191-55-00 Hiring Cost 200.00 200.00 200.00
20-5210-55-00 Office Supplies 600.00 600.00 523.80 87.300 76.20
20-5212-55-00 Building Supplies 500.00 21.00 521.00 602.98 115.735 81.98-
20-5220-55-00 Office Equipment 5,000.00 2,000.00- 3,000.00 334.71 11.157 2,665.29
20-5230-55-00 Dues,Fees,& Subscriptions 700.00 700.00 96.19 13.741 603.81
20-5240-55-00 Postage and Delivery 900.00 900.00 900.00
20-5250-55-00 Publications 100.00 100.00 100.00
20-5260-55-00 Advertising 600.00 600.00 600.00
20-5280-55-00 Printing and Reproduction 1,000.00 1,000.00 102.72 10.272 897.28
20-5310-55-00 Rental Expense 10,500.00 10,500.00 10,500.00
20-5320-55-00 Repairs & Maintenance 400.00 400.00 29.20 7.300 370.80
20-5335-55-00 Radio/Video Repairs 9,000.00 9,000.00 9,000.00
20-5340-55-00 Building Repairs 2,000.00 2,000.00 2,000.00
20-5350-55-00 Vehicle Expense 6,000.00 6,000.00 5,439.45 1,075.31 90.658 560.55
20-5352-55-00 Fuel 14,000.00 14,000.00 3,741.34 741.96 26.724 10,258.66
20-5353-55-00 Oil/Grease/Inspections 1,500.00 1,500.00 1,500.00
20-5400-55-00 Uniform Expense 5,600.00 5,600.00 1,622.55 28.974 3,977.45
20-5412-55-00 Audit Fees 500.00 500.00 500.00
20-5416-55-00 Engineering Fees 1,500.00 1,500.00 1,500.00
20-5418-55-00 IT Fees 3,700.00 3,700.00 3,700.00
20-5430-55-00 Legal Fees 500.00 500.00 500.00
20-5480-55-00 Contracted Services 20,000.00 3,200.00- 16,800.00 321.00 1.911 16,479.00
20-5520-55-00 Telephones 1,000.00 1,000.00 758.21 92.63 75.821 241.79
20-5521-55-00 Cell Phone Expense 3,400.00 3,400.00 1,688.62 285.33 49.665 1,711.38
20-5524-55-00 Gas - Building 8.00 8.00 8.00
20-5525-55-00 Electricity 50,000.00 21.00- 49,979.00 36,860.90 1,672.30 73.753 13,118.10
20-5530-55-00 Travel/Lodging/Meals Expense 800.00 800.00 800.00
20-5533-55-00 Mileage Expense 500.00 500.00 433.83 86.766 66.17
20-5536-55-00 Training/Seminars 5,100.00 5,100.00 700.00 700.00 13.725 4,400.00
20-5540-55-00 Water Testing 500.00 500.00 500.00
.
glbase_pfn1 kaustin Town of Prosper Page 37
10:03 11/08/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 55 Sewer Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-5560-55-00 Sewer Management Fees 1,160,000.00 1,160,000.00 943,450.04 1,205.42 81.332 216,549.96
20-5620-55-00 Tools & Equipment 5,000.00 3,128.00- 1,872.00 588.32 31.427 1,283.68
20-5630-55-00 Safety Equipment 8,000.00 8,000.00 920.74 11.509 7,079.26
20-5640-55-00 Signs & Hardware 1,000.00 1,000.00 1,000.00
20-5650-55-00 Maintenance Materials 7,000.00 1,000.00- 6,000.00 866.29 842.42 14.438 5,133.71
20-5660-55-00 Chemical Supplies 2,000.00 2,000.00 2,000.00
20-5670-55-00 System Improvements/Repairs 30,000.00 30,000.00 15,894.39 239.17 52.981 14,105.61
20-5680-55-00 Lift Station Expense 30,000.00 14,000.00- 16,000.00 4,829.81 30.186 11,170.19
20-6140-55-00 Capital Expenditure - Equipmen 17,200.00 17,200.00 3,200.00 18.605 14,000.00
20-6160-55-00 Capital Expenditure - Vehicles 35,000.00 5,000.00 40,000.00 34,950.71 87.377 5,049.29
20-7147-55-00 Transfer to GF 214,350.00 214,350.00 214,350.00 17,862.50 100.000
Subtotal: 1,845,348.00 1,845,348.00 1,426,715.70 43,460.03 77.314 418,632.30
Program number: 1,845,348.00 1,845,348.00 1,426,715.70 43,460.03 77.314 418,632.30
Department number: 55 Sewer 1,845,348.00 1,845,348.00 1,426,715.70 43,460.03 77.314 418,632.30
.
glbase_pfn1 kaustin Town of Prosper Page 38
10:03 11/08/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 57 Utility Billing Department Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-5110-57-00 Salaries & Wages 85,400.00 85,400.00 75,811.20 9,191.67 88.772 9,588.80
20-5115-57-00 Salaries - Overtime 5,000.00 5,000.00 3,091.89 238.22 61.838 1,908.11
20-5140-57-00 Salaries - Longevity Pay 715.00 715.00 715.00 100.000
20-5141-57-00 Salary-Incentive 734.02 734.02-
20-5145-57-00 Social Security Expense 5,010.00 5,010.00 4,848.25 547.06 96.771 161.75
20-5150-57-00 Medicare Expense 935.00 935.00 1,133.88 127.94 121.271 198.88-
20-5155-57-00 SUTA Expense 810.00 810.00 564.30 69.667 245.70
20-5160-57-00 Health Insurance 11,650.00 11,650.00 4,942.54 1,052.79 42.425 6,707.46
20-5165-57-00 Dental Insurance 750.00 750.00 590.13 74.83 78.684 159.87
20-5170-57-00 AD&D/Life Insurance 245.00 245.00 187.41 24.43 76.494 57.59
20-5175-57-00 Liability (TML) Workers' Comp 265.00 265.00 150.66 56.853 114.34
20-5180-57-00 TMRS Expense 8,950.00 8,950.00 7,697.07 864.49 86.001 1,252.93
20-5185-57-00 Long Term/Short Term Disabilit 900.00 900.00 243.05 26.50 27.006 656.95
20-5186-57-00 WELLE-Wellness Prog Reimb-Empl 451.75 54.25 451.75-
20-5190-57-00 Contract Labor 50.00 50.00 50.00
20-5191-57-00 Hiring Cost 80.00 100.00 180.00 143.13 79.517 36.87
20-5210-57-00 Office Supplies 1,500.00 200.00- 1,300.00 1,103.23 84.864 196.77
20-5212-57-00 Building Supplies 200.00 200.00 198.07 76.42 99.035 1.93
20-5220-57-00 Office Equipment 8,500.00 8,500.00 5,156.55 790.00 60.665 3,343.45
20-5240-57-00 Postage and Delivery 21,000.00 4,500.00 25,500.00 24,021.77 3,671.34 94.203 1,478.23
20-5280-57-00 Printing and Reproduction 3,000.00 3,000.00 66.28 2.209 2,933.72
20-5400-57-00 Uniform Expense 150.00 150.00 150.00
20-5415-57-00 Tuition Reimbursement 3,000.00 1,500.00- 1,500.00 1,112.23 74.149 387.77
20-5418-57-00 IT Fees 8,000.00 4,500.00- 3,500.00 1,684.88 262.13 48.139 1,815.12
20-5470-57-00 Trash Collection 668,000.00 668,000.00 759,256.84 130,085.44 113.661 91,256.84-
20-5479-57-00 Household Haz. Waste Disposal 2,500.00 2,300.00 4,800.00 3,550.00 550.00 73.958 1,250.00
20-5480-57-00 Contracted Services 10,000.00 10,000.00 8,032.75 1,007.67 80.328 1,967.25
20-5481-57-00 Cash Short/Over 19.62- .01- 19.62
20-5520-57-00 Telephones 800.00 800.00 741.86 62.24 92.733 58.14
20-5530-57-00 Travel/Lodging/Meals Expense 300.00 300.00 300.00
20-5533-57-00 Mileage Expense 1,500.00 100.00- 1,400.00 73.46 5.247 1,326.54
20-5536-57-00 Training/Seminars 1,100.00 800.00- 300.00 135.00 45.000 165.00
20-7147-57-00 Transfer to GF 80,200.00 80,200.00 80,199.96 6,683.33 100.000 .04
Subtotal: 930,310.00 930,310.00 986,617.54 155,390.74 106.053 56,307.54-
Program number: 930,310.00 930,310.00 986,617.54 155,390.74 106.053 56,307.54-
Department number: 57 Utility Billing Department 930,310.00 930,310.00 986,617.54 155,390.74 106.053 56,307.54-
Expense Subtotal ----------- 7,576,516.00 110,000.00 7,686,516.00 7,259,439.85 623,453.35 94.444 427,076.15
Fund number: 20 Water/Sewer 324,484.00- 110,000.00 214,484.00- 1,791,287.53- 486,970.05- 835.161 1,576,803.53
.
glbase_pfn1 kaustin Town of Prosper Page 39
10:03 11/08/13 Monthly Budget Report
Fund: 30 Interest and Sinking Department: Non departmental Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
30-4610-00-00 Interest Income 1,126.15- 1,126.15- 1,126.15
Subtotal: 1,126.15- 1,126.15- 1,126.15
Program number: 1,126.15- 1,126.15- 1,126.15
Department number: Non departmental 1,126.15- 1,126.15- 1,126.15
.
glbase_pfn1 kaustin Town of Prosper Page 40
10:03 11/08/13 Monthly Budget Report
Fund: 30 Interest and Sinking Department: 10 Administrative Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
30-4105-10-00 Property Taxes -Delinquent 30,000.00- 30,000.00- 43,614.34- 145.381 13,614.34
30-4110-10-00 Property Taxes -Current 2,724,956.00- 2,724,956.00- 2,756,781.34- 50,684.21- 101.168 31,825.34
30-4115-10-00 Taxes -Penalties 15,000.00- 15,000.00- 21,729.25- 144.862 6,729.25
30-4401-10-00 Premium on Issuance of Bonds 8,137.56- 8,137.56
30-4610-10-00 Interest Income 12,000.00- 12,000.00- 15,792.77- 131.606 3,792.77
Subtotal: 2,781,956.00- 2,781,956.00- 2,846,055.26- 50,684.21- 102.304 64,099.26
Program number: 2,781,956.00- 2,781,956.00- 2,846,055.26- 50,684.21- 102.304 64,099.26
Department number: 10 Administrative 2,781,956.00- 2,781,956.00- 2,846,055.26- 50,684.21- 102.304 64,099.26
Revenue Subtotal ----------- 2,781,956.00- 2,781,956.00- 2,847,181.41- 51,810.36- 102.345 65,225.41
.
glbase_pfn1 kaustin Town of Prosper Page 41
10:03 11/08/13 Monthly Budget Report
Fund: 30 Interest and Sinking Department: 10 Administrative Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
30-6189-10-00 2012 GO TX Bond Payment 12,329.79 12,329.79-
30-6191-10-00 2010 Tax Note Payment 364,620.00 364,620.00 364,620.00 100.000
30-6192-10-00 2011 Ref Bond Pmt 181,107.00 181,107.00 181,106.26 100.000 .74
30-6193-10-00 2012 GO Bond Payment 131,148.00 131,148.00 131,146.92 99.999 1.08
30-6197-10-00 04 CO Bond Payment 330,448.00 330,448.00 320,260.00 96.917 10,188.00
30-6198-10-00 2006 Bond Payment 453,743.00 453,743.00 453,742.80 100.000 .20
30-6199-10-00 2008 CO Bond Payment 1,075,416.00 1,075,416.00 1,075,415.63 100.000 .37
30-6200-10-00 Bond Administrative Fees 20,000.00 20,000.00 15,000.00 800.00 75.000 5,000.00
Subtotal: 2,556,482.00 2,556,482.00 2,553,621.40 800.00 99.888 2,860.60
Program number: 2,556,482.00 2,556,482.00 2,553,621.40 800.00 99.888 2,860.60
Department number: 10 Administrative 2,556,482.00 2,556,482.00 2,553,621.40 800.00 99.888 2,860.60
Expense Subtotal ----------- 2,556,482.00 2,556,482.00 2,553,621.40 800.00 99.888 2,860.60
Fund number: 30 Interest and Sinking 225,474.00- 225,474.00- 293,560.01- 51,010.36- 130.197 68,086.01
.
glbase_pfn1 kaustin Town of Prosper Page 42
10:03 11/08/13 Monthly Budget Report
Fund: 40 Internal Service Fund Department: 10 General Fund Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
40-4100-10-00 Charges for Services 23,475.00- 23,475.00
40-4610-10-00 Interest Income 500.00- 500.00- 861.56- 71.71- 172.312 361.56
40-4995-10-00 Transfer In 81,800.00- 81,800.00- 17,900.02- 2,001.67- 21.883 63,899.98-
Subtotal: 82,300.00- 82,300.00- 42,236.58- 2,073.38- 51.320 40,063.42-
Program number: 82,300.00- 82,300.00- 42,236.58- 2,073.38- 51.320 40,063.42-
Department number: 10 General Fund 82,300.00- 82,300.00- 42,236.58- 2,073.38- 51.320 40,063.42-
Revenue Subtotal ----------- 82,300.00- 82,300.00- 42,236.58- 2,073.38- 51.320 40,063.42-
.
glbase_pfn1 kaustin Town of Prosper Page 43
10:03 11/08/13 Monthly Budget Report
Fund: 40 Internal Service Fund Department: 10 General Fund Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
40-5160-10-00 MERP H & D Expense - GF 50,000.00 50,000.00 48,517.96 9,618.70 97.036 1,482.04
Subtotal: 50,000.00 50,000.00 48,517.96 9,618.70 97.036 1,482.04
Program number: 50,000.00 50,000.00 48,517.96 9,618.70 97.036 1,482.04
Department number: 10 General Fund 50,000.00 50,000.00 48,517.96 9,618.70 97.036 1,482.04
Expense Subtotal ----------- 50,000.00 50,000.00 48,517.96 9,618.70 97.036 1,482.04
Fund number: 40 Internal Service Fund 32,300.00- 32,300.00- 6,281.38 7,545.32 -19.447 38,581.38-
.
glbase_pfn1 kaustin Town of Prosper Page 44
10:03 11/08/13 Monthly Budget Report
Fund: 45 Storm Drainage Utility Fund Department: 10 Administration Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
45-4001-10-00 Storm Drainage Utility Fee 208,000.00- 208,000.00- 223,690.90- 19,610.11- 107.544 15,690.90
45-4610-10-00 Interest Storm Utility 1,000.00- 1,000.00- 2,344.16- 136.86- 234.416 1,344.16
Subtotal: 209,000.00- 209,000.00- 226,035.06- 19,746.97- 108.151 17,035.06
Program number: 209,000.00- 209,000.00- 226,035.06- 19,746.97- 108.151 17,035.06
Department number: 10 Administration 209,000.00- 209,000.00- 226,035.06- 19,746.97- 108.151 17,035.06
Revenue Subtotal ----------- 209,000.00- 209,000.00- 226,035.06- 19,746.97- 108.151 17,035.06
.
glbase_pfn1 kaustin Town of Prosper Page 45
10:03 11/08/13 Monthly Budget Report
Fund: 45 Storm Drainage Utility Fund Department: 10 Administration Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
45-5110-10-00 Salaries 28,000.00 8,000.00- 20,000.00 19,363.35 3,333.12 96.817 636.65
45-5115-10-00 Salaries-Overtime 2,000.00 2,000.00 582.12 232.68 29.106 1,417.88
45-5145-10-00 Social Security Expense 1,760.00 1,760.00 1,199.91 223.72 68.177 560.09
45-5150-10-00 Medicare Expense 425.00 425.00 280.62 52.32 66.028 144.38
45-5155-10-00 SUTA Expense 270.00 270.00 131.79 48.811 138.21
45-5160-10-00 Health Insurance 4,650.00 4,650.00 3,694.12 860.44 79.443 955.88
45-5165-10-00 Dental Expense 300.00 300.00 198.56 66.187 101.44
45-5170-10-00 Life Ins/AD&D 95.00 95.00 70.41 12.21 74.116 24.59
45-5175-10-00 Liability (TML) Workers Comp 1,690.00 1,690.00 960.79 56.851 729.21
45-5180-10-00 TMRS Expense 3,125.00 3,125.00 2,072.82 383.79 66.330 1,052.18
45-5185-10-00 Long Tern/Short Term Disabilit 360.00 360.00 360.00
45-5186-10-00 WELLE-Wellness Prog Reimb Empl 89.25 89.25 89.25-
45-5191-10-00 Hiring Cost 40.00 40.00 40.00 100.000
45-5210-10-00 Office Supplies 200.00 200.00 68.86 34.430 131.14
45-5220-10-00 Office Equipment 400.00 400.00 100.00 25.000 300.00
45-5250-10-00 Publications 50.00 50.00 50.00
45-5310-10-00 Rental Expense 8,000.00 5,000.00- 3,000.00 654.75 21.825 2,345.25
45-5320-10-00 Repairs & Maiantenance 1,000.00 1,358.00 2,358.00 2,358.00
45-5340-10-00 Building Repairs 1,000.00 1,000.00-
45-5350-10-00 Vehicle Expense 1,500.00 3,350.00 4,850.00 3,350.00 69.072 1,500.00
45-5352-10-00 Fuel 2,000.00 2,000.00 1,695.28 295.09 84.764 304.72
45-5353-10-00 Oil/Grease/Inspections 400.00 400.00 400.00
45-5400-10-00 Uniforms 1,200.00 1,200.00 541.48 45.123 658.52
45-5410-10-00 Professional Services-Storm Dr 2,010.00 2,010.00 26,105.00 1,298.756 24,095.00-
45-5430-10-00 Legal Fees 503.00 503.00 502.47 99.895 .53
45-5480-10-00 Contract Services 50,000.00 29,000.00 79,000.00 53,063.00 49,813.00 67.168 25,937.00
45-5520-10-00 Telephones 200.00 200.00 200.00
45-5521-10-00 Cell Phone Expense 250.00 100.00 350.00 408.68 102.47 116.766 58.68-
45-5530-10-00 Travel/Lodging/Meals Expense 200.00 200.00 200.00
45-5536-10-00 Training/Seminars 800.00 800.00 800.00
45-5620-10-00 Tools & Equipment 1,500.00 1,500.00 628.92 41.928 871.08
45-5630-10-00 Safety Equipment 1,000.00 1,000.00 308.49 30.849 691.51
45-5640-10-00 Signs & Hardware 1,200.00 1,200.00 1,200.00
45-5650-10-00 Maintenance Materials 5,000.00 1,029.00 6,029.00 6,028.42 99.990 .58
45-6140-10-00 Capital Expense-Equipment 10,000.00 3,350.00- 6,650.00 6,295.00 94.662 355.00
45-6193-10-00 2012 CO Bond Payment 106,918.00 106,918.00 106,918.00 100.000
45-7143-10-00 Transfer to Internal Serv. Fd 240.00 240.00 240.00
45-7147-10-00 Transfer to GF 12,540.00 12,540.00 12,540.00 1,045.00 100.000
Subtotal: 248,313.00 20,000.00 268,313.00 247,892.09 56,443.09 92.389 20,420.91
Program number: 248,313.00 20,000.00 268,313.00 247,892.09 56,443.09 92.389 20,420.91
.
glbase_pfn1 kaustin Town of Prosper Page 46
10:03 11/08/13 Monthly Budget Report
Fund: 45 Storm Drainage Utility Fund Department: 10 Administration Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
Department number: 10 Administration 248,313.00 20,000.00 268,313.00 247,892.09 56,443.09 92.389 20,420.91
Expense Subtotal ----------- 248,313.00 20,000.00 268,313.00 247,892.09 56,443.09 92.389 20,420.91
Fund number: 45 Storm Drainage Utility Fund 39,313.00 20,000.00 59,313.00 21,857.03 36,696.12 36.850 37,455.97
.
glbase_pfn1 kaustin Town of Prosper Page 47
10:03 11/08/13 Monthly Budget Report
Fund: 60 Parks & Recreation Fund Department: 60 Parks and Recreation Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
60-4045-60-00 Park Dedication-Fees 75,000.00- 75,000.00- 291,239.21- 149,617.17- 388.319 216,239.21
60-4055-60-00 Park Improvement 50,000.00- 50,000.00- 318,590.00- 79,080.00- 637.180 268,590.00
60-4530-60-00 Contributions 7,502.00- 7,502.00
60-4610-60-00 Interest Income .03- .07- .03
60-4615-60-00 Interest-Park Dedication 2,500.00- 2,500.00- 1,317.07- 29.57- 52.683 1,182.93-
60-4620-60-00 Interest-Park Improvements 1,300.00- 1,300.00- 537.19- 64.52- 41.322 762.81-
Subtotal: 128,800.00- 128,800.00- 619,185.50- 228,791.33- 480.734 490,385.50
Program number: 128,800.00- 128,800.00- 619,185.50- 228,791.33- 480.734 490,385.50
Department number: 60 Parks and Recreation 128,800.00- 128,800.00- 619,185.50- 228,791.33- 480.734 490,385.50
Revenue Subtotal ----------- 128,800.00- 128,800.00- 619,185.50- 228,791.33- 480.734 490,385.50
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glbase_pfn1 kaustin Town of Prosper Page 48
10:03 11/08/13 Monthly Budget Report
Fund: 60 Parks & Recreation Fund Department: 60 Parks and Recreation Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
60-5290-60-00 Miscellaneous Expense 892.15 50.00 892.15-
60-5410-60-00 Professional Services-Pk Ded 17,128.15 15,311.43 17,128.15-
60-5411-60-00 Professional Services-Pk Imp 20,000.00 20,000.00 20,000.00
60-6002-60-00 Pk Imp'ment fee-Expense 72,187.29 72,187.29-
60-6120-60-00 Capital Exp-Pk Improvements 600,000.00 600,000.00 117,557.33 82,202.96 19.593 482,442.67
60-6140-60-00 Capital Exp-Pk Dedication 1,000,000.00 1,000,000.00 40,608.50 4.061 959,391.50
60-7144-60-00 Transfer to Capital Projects 65,500.00 65,500.00-
Subtotal: 1,620,000.00 1,620,000.00 313,873.42 97,564.39 19.375 1,306,126.58
Program number: 1,620,000.00 1,620,000.00 313,873.42 97,564.39 19.375 1,306,126.58
Department number: 60 Parks and Recreation 1,620,000.00 1,620,000.00 313,873.42 97,564.39 19.375 1,306,126.58
Expense Subtotal ----------- 1,620,000.00 1,620,000.00 313,873.42 97,564.39 19.375 1,306,126.58
Fund number: 60 Parks & Recreation Fund 1,491,200.00 1,491,200.00 305,312.08- 131,226.94- -20.474 1,796,512.08
.
glbase_pfn1 kaustin Town of Prosper Page 49
10:03 11/08/13 Monthly Budget Report
Fund: 65 Impact Fees Department: 99 Impact Fees Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
65-4015-99-00 Impact Fees -Water 800,000.00- 800,000.00- 765,773.00- 107,412.63- 95.722 34,227.00-
65-4020-99-00 Impact Fees -Sewer 700,000.00- 700,000.00- 489,993.00- 53,756.00- 69.999 210,007.00-
65-4040-99-00 Thoroughfare Impact Fees 1,100,000.00- 1,100,000.00- 1,314,815.39- 136,553.63- 119.529 214,815.39
65-4041-99-00 West Thorfare Imp. Fees Rev 38,197.00- 38,197.00
65-4615-99-00 Interest-Water Impact Fee 4,000.00- 4,000.00- 6,642.91- 199.11- 166.073 2,642.91
65-4620-99-00 Interest-Sewer Impact Fee 4,000.00- 4,000.00- 7,148.24- 88.06- 178.706 3,148.24
65-4640-99-00 Interest-Thorfare Imp Fee 12,000.00- 12,000.00- 20,339.66- 412.25- 169.497 8,339.66
65-4641-99-00 Interest-West Thorfare imp fee 808.39- 52.96- 808.39
Subtotal: 2,620,000.00- 2,620,000.00- 2,643,717.59- 298,474.64- 100.905 23,717.59
Program number: 2,620,000.00- 2,620,000.00- 2,643,717.59- 298,474.64- 100.905 23,717.59
Department number: 99 Impact Fees 2,620,000.00- 2,620,000.00- 2,643,717.59- 298,474.64- 100.905 23,717.59
Revenue Subtotal ----------- 2,620,000.00- 2,620,000.00- 2,643,717.59- 298,474.64- 100.905 23,717.59
.
glbase_pfn1 kaustin Town of Prosper Page 50
10:03 11/08/13 Monthly Budget Report
Fund: 65 Impact Fees Department: 99 Impact Fees Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
65-5320-99-00 Impact Fee Reimbursement 114,292.00 114,292.00-
65-5415-99-00 Professional Serv-Water Imp Fe 1,220,000.00 1,220,000.00 292,383.58 74,628.81 23.966 927,616.42
65-5420-99-00 Professional Serv-Sewer Imp Fe 255,000.00 255,000.00 1,489.04- -.584 256,489.04
65-5440-99-00 Professional Serv-Thorfare Imp 60,000.00 60,000.00 16,780.00 3,475.00 27.967 43,220.00
65-6115-99-00 Capital Expenditure-Water 978,000.00 978,000.00 978,000.00
65-6120-99-00 Capital Expenditure-Sewer 950,000.00 950,000.00 950,000.00
65-6140-99-00 Capital Expenditure-Thorofare 2,700,000.00 2,700,000.00 22,470.00 22,470.00 .832 2,677,530.00
65-7144-99-00 Transfer to Capital Proj Fund 2,951,000.00 2,951,000.00-
65-7145-99-00 Transfer to Escrow(Sp Rev) 891,200.00 891,200.00-
Subtotal: 6,163,000.00 6,163,000.00 4,286,636.54 100,573.81 69.554 1,876,363.46
Program number: 6,163,000.00 6,163,000.00 4,286,636.54 100,573.81 69.554 1,876,363.46
Department number: 99 Impact Fees 6,163,000.00 6,163,000.00 4,286,636.54 100,573.81 69.554 1,876,363.46
Expense Subtotal ----------- 6,163,000.00 6,163,000.00 4,286,636.54 100,573.81 69.554 1,876,363.46
Fund number: 65 Impact Fees 3,543,000.00 3,543,000.00 1,642,918.95 197,900.83- 46.371 1,900,081.05
.
glbase_pfn1 kaustin Town of Prosper Page 51
10:03 11/08/13 Monthly Budget Report
Fund: 67 Special Revenue-Donations Department: 10 Administrative Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
67-4030-10-00 Miscellaneous 900.00- 900.00
67-4510-10-00 Grants 2,000.00- 2,000.00- 2,000.00-
67-4530-10-00 Police Donation Inc 16,000.00- 16,000.00- 12,592.13- 993.18- 78.701 3,407.87-
67-4531-10-00 Fire Dept-Donation Inc 12,000.00- 12,000.00- 10,128.00- 813.00- 84.400 1,872.00-
67-4532-10-00 Safety Fair Donations 2,000.00- 2,000.00- 2,000.00-
67-4535-10-00 Child Safety Inc 3,000.00- 3,000.00- 8,526.91- 284.230 5,526.91
67-4536-10-00 Court Security Revenue 2,900.00- 2,900.00- 2,415.71- 83.300 484.29-
67-4537-10-00 Technology Fd Revenue 4,000.00- 4,000.00- 3,206.83- 80.171 793.17-
67-4610-10-00 Interest Income 1,213.41- 617.43- 1,213.41
67-4721-10-00 Country Xmas Donations 10,000.00- 10,000.00- 6,405.00- 64.050 3,595.00-
67-4915-10-00 Escrow Income 5,163,570.85- 1,800.00- 5,163,570.85
67-4916-10-00 Cash Seizure Forfeit-PD 500.00- 500.00- 569.00- 113.800 69.00
Subtotal: 52,400.00- 52,400.00- 5,209,527.84- 4,223.61- 9,941.847 5,157,127.84
Program number: 52,400.00- 52,400.00- 5,209,527.84- 4,223.61- 9,941.847 5,157,127.84
Department number: 10 Administrative 52,400.00- 52,400.00- 5,209,527.84- 4,223.61- 9,941.847 5,157,127.84
Revenue Subtotal ----------- 52,400.00- 52,400.00- 5,209,527.84- 4,223.61- 9,941.847 5,157,127.84
.
glbase_pfn1 kaustin Town of Prosper Page 52
10:03 11/08/13 Monthly Budget Report
Fund: 67 Special Revenue-Donations Department: 10 Administrative Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
67-5202-10-00 Country Xmas Expense 10,000.00 10,000.00 7,307.50 73.075 2,692.50
67-5203-10-00 Court Technology Expense 12,200.00 12,200.00 3,304.60 30.00 27.087 8,895.40
67-5204-10-00 Court Security Expense 2,500.00 2,500.00 816.00 68.00 32.640 1,684.00
67-5205-10-00 Police Donation Exp 8,000.00 6,000.00 14,000.00 10,799.80 77.141 3,200.20
67-5206-10-00 Fire Dept Donation Exp 8,000.00 8,000.00 5,048.93 609.64 63.112 2,951.07
67-5207-10-00 Health & Safety Fair Exp 1,500.00 1,500.00 1,500.00
67-5208-10-00 Child Safety Expense 1,000.00 2,000.00 3,000.00 2,291.36 76.379 708.64
67-5209-10-00 Escrow Expense 15,500.00 15,500.00 174,831.00 5,384,650.01- 1,127.942 159,331.00-
67-5211-10-00 Shattered Dreams Expense 759.43 759.43-
67-5216-10-00 Volunteer Per Diem Expense 1,500.00 170.00 1,500.00-
67-5290-10-00 Miscellaneous Expense 11,453.70 11,453.70-
67-5291-10-00 Special Operations 500.00 500.00 500.00
67-5292-10-00 PD Seizure Expense 4,000.00 4,000.00 2,743.64 68.591 1,256.36
Subtotal: 59,200.00 12,000.00 71,200.00 220,855.96 5,383,772.37- 310.191 149,655.96-
Program number: 59,200.00 12,000.00 71,200.00 220,855.96 5,383,772.37- 310.191 149,655.96-
Department number: 10 Administrative 59,200.00 12,000.00 71,200.00 220,855.96 5,383,772.37- 310.191 149,655.96-
Expense Subtotal ----------- 59,200.00 12,000.00 71,200.00 220,855.96 5,383,772.37- 310.191 149,655.96-
Fund number: 67 Special Revenue-Donations 6,800.00 12,000.00 18,800.00 4,988,671.88- 5,387,995.98- ############### 5,007,471.88
.
glbase_pfn1 kaustin Town of Prosper Page 53
10:03 11/08/13 Monthly Budget Report
Fund: 75 Capital Projects Department: 10 Capital Projects Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
75-4510-10-00 Grants 235,000.00- 235,000.00- 1,729,787.50- 736.080 1,494,787.50
75-4530-10-00 Contributions 3,419,724.81- 3,419,724.81
75-4611-10-00 Interest-2004 Bond 1,000.00- 1,000.00- 2,576.32- 165.90- 257.632 1,576.32
75-4612-10-00 Interest-2006 Bond 1,000.00- 1,000.00- 853.88- 26.89- 85.388 146.12-
75-4613-10-00 Interest 2008 Bond 5,000.00- 5,000.00- 6,794.15- 2,458.20- 135.883 1,794.15
75-4615-10-00 Interest-2011 Refd Bond 96.68- 96.68
75-4616-10-00 Interest 2012 GO Bond 8,858.07- 491.60- 8,858.07
75-4994-10-00-1302-PK Transfer from Parks 65,500.00- 65,500.00
75-4995-10-00 Transfer In 2,216,000.00- 2,216,000.00- 2,216,000.00
75-4999-10-00 Bond Proceeds 3,880,000.00- 5,360,000.00 3,880,000.00
Subtotal: 242,000.00- 242,000.00- 11,330,191.41- 3,140,857.41 4,681.897 11,088,191.41
Program number: 242,000.00- 242,000.00- 11,330,191.41- 3,140,857.41 4,681.897 11,088,191.41
Department number: 10 Capital Projects 242,000.00- 242,000.00- 11,330,191.41- 3,140,857.41 4,681.897 11,088,191.41
Revenue Subtotal ----------- 242,000.00- 242,000.00- 11,330,191.41- 3,140,857.41 4,681.897 11,088,191.41
.
glbase_pfn1 kaustin Town of Prosper Page 54
10:03 11/08/13 Monthly Budget Report
Fund: 75 Capital Projects Department: 10 Capital Projects Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
75-5110-10-00 Salaries & Wages 91,000.00 91,000.00 91,340.64 10,840.64 100.374 340.64-
75-5141-10-00 Salary - Incentive 216.29 216.29-
75-5145-10-00 Social Security Expense 5,650.00 5,650.00 5,676.53 672.12 100.470 26.53-
75-5150-10-00 Medicare Expense 1,325.00 1,325.00 1,327.58 157.19 100.195 2.58-
75-5155-10-00 SUTA Expense 360.00 360.00 261.00 72.500 99.00
75-5170-10-00 Life Insurance/AD&D .39 .39 .39-
75-5180-10-00 TMRS Expense 35.77 35.77 35.77-
75-5412-10-00 Professional Serv-2006 Bond 19,857.50 19,857.50-
75-5413-10-00 Professional Serv-2008 Bond 661.25 661.25-
75-5419-10-00-1302-PK Professional Services 1,200.00 1,200.00-
75-5521-10-00 Cell Phone Expense 650.00 650.00 817.08 204.27 125.705 167.08-
75-5533-10-00 Mileage Expense 600.00 600.00 4,036.26 672.710 3,436.26-
75-5534-10-00 Project Mgr Expense 1,500.00 1,500.00 1,500.00
75-6111-10-00 Capital Expenditures-2004 Bond 400,000.00 400,000.00 400,000.00
75-6112-10-00 Capital Expenditures-2006 Bond 500,000.00 500,000.00 12,347.50 2.470 487,652.50
75-6113-10-00 Capital Expenditure 2008 Bond 3,500,000.00 3,500,000.00 4,382,286.44 744,788.35 125.208 882,286.44-
75-6115-10-00 Capital Exp-2011 Refd Bond 3,716.65 3,716.65-
75-6116-10-00 Capital Expenditure - WS Prjts 1,562.50 1,562.50-
75-6117-10-00 Capital Expenditures - 2012 GO 5,700,000.00 5,700,000.00 662,955.00 189,950.00 11.631 5,037,045.00
75-6210-10-00 Bond Cost 46,815.19 46,815.19-
75-6410-10-00-1301-PK Land AcquisitionROW 3,795,796.00 3,795,796.00-
75-6610-10-00-1302-PK Construction 16,655.05 16,655.05-
75-7147-10-00 Transfer to GF 55,644.36 55,644.36-
Subtotal: 4,501,085.00 5,700,000.00 10,201,085.00 9,103,208.98 946,648.73 89.238 1,097,876.02
Program number: 4,501,085.00 5,700,000.00 10,201,085.00 9,103,208.98 946,648.73 89.238 1,097,876.02
Department number: 10 Capital Projects 4,501,085.00 5,700,000.00 10,201,085.00 9,103,208.98 946,648.73 89.238 1,097,876.02
Expense Subtotal ----------- 4,501,085.00 5,700,000.00 10,201,085.00 9,103,208.98 946,648.73 89.238 1,097,876.02
Fund number: 75 Capital Projects 4,259,085.00 5,700,000.00 9,959,085.00 2,226,982.43- 4,087,506.14 -22.361 12,186,067.43
.
glbase_pfn1 kaustin Town of Prosper Page 55
10:03 11/08/13 Monthly Budget Report
Fund: 76 Capital Projects - Water/Sewer Department: 10 Capital Projects-W/S Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
76-4610-10-00 Interest Income 56,298.17- 1,750.59- 56,298.17
76-4995-10-00 Transfer from CP (75) 746,974.19- 746,974.19
76-4999-10-00 Bond Proceeds 5,360,000.00- 5,360,000.00- 5,360,000.00
Subtotal: 6,163,272.36- 5,361,750.59- 6,163,272.36
Program number: 6,163,272.36- 5,361,750.59- 6,163,272.36
Department number: 10 Capital Projects-W/S 6,163,272.36- 5,361,750.59- 6,163,272.36
Revenue Subtotal ----------- 6,163,272.36- 5,361,750.59- 6,163,272.36
.
glbase_pfn1 kaustin Town of Prosper Page 56
10:03 11/08/13 Monthly Budget Report
Fund: 76 Capital Projects - Water/Sewer Department: 10 Capital Projects-W/S Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
76-5419-10-00-1202-WA Professional Services 12,715.98 2,864.53 12,715.98-
76-6610-10-00 Construction 8,199,886.00 8,199,886.00 5,384,650.01 5,384,650.01 65.667 2,815,235.99
76-6610-10-00-1202-WA Construction 4,301,547.68 745,512.81 4,301,547.68-
Subtotal: 8,199,886.00 8,199,886.00 9,698,913.67 6,133,027.35 118.281 1,499,027.67-
Program number: 8,199,886.00 8,199,886.00 9,698,913.67 6,133,027.35 118.281 1,499,027.67-
Department number: 10 Capital Projects-W/S 8,199,886.00 8,199,886.00 9,698,913.67 6,133,027.35 118.281 1,499,027.67-
Expense Subtotal ----------- 8,199,886.00 8,199,886.00 9,698,913.67 6,133,027.35 118.281 1,499,027.67-
Fund number: 76 Capital Projects - Water/Sewer 8,199,886.00 8,199,886.00 3,535,641.31 771,276.76 43.118 4,664,244.69
.
glbase_pfn1 kaustin Town of Prosper Page 57
10:03 11/08/13 Monthly Budget Report
Fund: 80 Economic Development Corporati Department: 65 Economic Development Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
80-4120-65-00 Sales Taxes - EDC 466,667.00- 466,667.00- 890,293.94- 76,932.41- 190.777 423,626.94
80-4610-65-00 Interest Income 20,000.00- 20,000.00- 21,559.47- 1,729.88- 107.797 1,559.47
80-4910-65-00 Other Revenue 31.29- 31.29
Subtotal: 486,667.00- 486,667.00- 911,884.70- 78,662.29- 187.373 425,217.70
Program number: 486,667.00- 486,667.00- 911,884.70- 78,662.29- 187.373 425,217.70
Department number: 65 Economic Development 486,667.00- 486,667.00- 911,884.70- 78,662.29- 187.373 425,217.70
Revenue Subtotal ----------- 486,667.00- 486,667.00- 911,884.70- 78,662.29- 187.373 425,217.70
.
glbase_pfn1 kaustin Town of Prosper Page 58
10:03 11/08/13 Monthly Budget Report
Fund: 80 Economic Development Corporati Department: 65 Economic Development Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
80-5110-65-00 Salaries & Wages 168,110.00 14,500.00 182,610.00 191,958.31 24,428.89 105.119 9,348.31-
80-5141-65-00 Salary-Incentive 14,278.00 14,278.00 14,278.00
80-5145-65-00 Social Security Expense 8,600.00 2,260.00 10,860.00 11,413.86 1,456.74 105.100 553.86-
80-5150-65-00 Medicare Expense 2,450.00 90.00 2,540.00 2,669.36 340.69 105.093 129.36-
80-5155-65-00 SUTA Expense 540.00 107.00- 433.00 432.72 99.935 .28
80-5160-65-00 Health Insurance 4,650.00 3,345.00 7,995.00 9,140.36 2,868.97 114.326 1,145.36-
80-5165-65-00 Dental Insurance 300.00 107.00 407.00 446.56 88.11 109.720 39.56-
80-5170-65-00 Life Insurance/AD&D 100.00 125.00 225.00 241.84 41.01 107.484 16.84-
80-5175-65-00 Liability (TML) Workers' Comp 765.00 330.00- 435.00 434.90 99.977 .10
80-5176-65-00 TML Prop. & Liab Insurance 1,000.00 152.00- 848.00 847.79 99.975 .21
80-5180-65-00 TMRS Expense 18,600.00 408.00 19,008.00 19,991.17 2,570.73 105.172 983.17-
80-5185-65-00 Long Term/Short Term Disabilit 360.00 206.00 566.00 565.56 76.00 99.922 .44
80-5186-65-00 WELLE-Wellness Prog Reimb-Empl 270.00 270.00 289.25 54.25 107.130 19.25-
80-5189-65-00 Administrative Fees 2,400.00 2,400.00 2,400.00 200.00 100.000
80-5190-65-00 Contract Labor 10,000.00 850.00 10,850.00 10,848.75 212.50 99.988 1.25
80-5191-65-00 Hiring Cost 40.00 40.00 40.00 100.000
80-5210-65-00 Office Supplies 2,000.00 100.00 2,100.00 2,151.46 423.31 102.450 51.46-
80-5212-65-00 Building Supplies 500.00 500.00 454.24 90.848 45.76
80-5220-65-00 Office Equipment 4,000.00 460.00 4,460.00 4,232.91 613.16 94.908 227.09
80-5230-65-00 Dues,Fees,& Subscriptions 2,500.00 2,650.00 5,150.00 5,695.17 731.02 110.586 545.17-
80-5240-65-00 Postage and Delivery 500.00 240.00- 260.00 280.90 23.04 108.038 20.90-
80-5260-65-00 Advertising 3,000.00 3,000.00 3,000.00 100.000
80-5265-65-00 Promotional Expense 20,000.00 24,000.00 44,000.00 46,033.07 7,614.50 104.621 2,033.07-
80-5280-65-00 Printing and Reproduction 2,106.00 2,106.00 2,105.44 168.50 99.973 .56
80-5305-65-00 Chapt 380 Program Grant Exp 10,000.00 3,866.00- 6,134.00 6,134.00 100.000
80-5310-65-00 Rental Expense 27,500.00 1,801.00 29,301.00 29,300.57 2,408.90 99.999 .43
80-5330-65-00 Copier Expense 1,000.00 2,677.00 3,677.00 3,722.33 572.33 101.233 45.33-
80-5340-65-00 Building Repairs 500.00 300.00- 200.00 181.50 90.750 18.50
80-5410-65-00 Professional Services 25,000.00 15,000.00- 10,000.00 10,593.06 2,675.00 105.931 593.06-
80-5412-65-00 Audit Fees 1,500.00 1,500.00 1,500.00
80-5418-65-00 IT Fees 4,000.00 1,944.00- 2,056.00 2,055.65 81.00 99.983 .35
80-5419-65-00 IT Licenses 45.00 45.00 44.35 98.556 .65
80-5430-65-00 Legal Fees 10,000.00 14,955.00 24,955.00 24,237.57 2,638.00 97.125 717.43
80-5480-65-00 Contracted Services 100.00 100.00 75.00 20.00 75.000 25.00
80-5520-65-00 Telephones 4,800.00 4,800.00 4,640.36 644.10 96.674 159.64
80-5521-65-00 Cell Phone Expense 900.00 566.00 1,466.00 156.14 156.14 10.651 1,309.86
80-5524-65-00 Gas-Building 500.00 500.00 220.89 29.71 44.178 279.11
80-5525-65-00 Electricity 2,000.00 2,000.00 2,095.14 510.51 104.757 95.14-
80-5530-65-00 Travel/Lodging/Meals Expense 4,000.00 5,000.00 9,000.00 9,814.97 1,389.12 109.055 814.97-
80-5533-65-00 Mileage Expense 2,000.00 2,000.00 1,256.26 486.21 62.813 743.74
80-5536-65-00 Training/Seminars 2,500.00 3,000.00 5,500.00 5,609.45 1,275.00 101.990 109.45-
80-6015-65-00 Project Incentives 104,000.00 651,900.00 755,900.00 755,900.00 100.000
80-7143-65-00 Transfer to Internal Serv. Fd 405.00 405.00 405.00 405.00 100.000
.
glbase_pfn1 kaustin Town of Prosper Page 59
10:03 11/08/13 Monthly Budget Report
Fund: 80 Economic Development Corporati Department: 65 Economic Development Program:
Period Ending: 9/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
Subtotal: 447,980.00 726,900.00 1,174,880.00 1,172,115.86 55,202.44 99.765 2,764.14
Program number: 447,980.00 726,900.00 1,174,880.00 1,172,115.86 55,202.44 99.765 2,764.14
Department number: 65 Economic Development 447,980.00 726,900.00 1,174,880.00 1,172,115.86 55,202.44 99.765 2,764.14
Expense Subtotal ----------- 447,980.00 726,900.00 1,174,880.00 1,172,115.86 55,202.44 99.765 2,764.14
Fund number: 80 Economic Development Corporati 38,687.00- 726,900.00 688,213.00 260,231.16 23,459.85- 37.813 427,981.84
******* End of Report *********
Page 1 of 1
To: Mayor and Town Council
From: Chris Copple, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Consider and act upon an Ordinance rezoning 12.3± acres, located on the east side of future
Windsong Parkway and the terminus of future Acacia Parkway, to amend Planned
Development-40 (PD-40), Exhibit C, Section 1(f)(a)(C). (Z13-0017).
Description of Agenda Item:
On November 12, 2013, the Town Council approved zoning case Z13-0017, by a vote of 7-0.
Town staff has prepared an ordinance rezoning the property.
Legal Obligations and Review:
Zoning Ordinance 05-20 requires that the Town Council hold a public hearing before approving
a zoning request and adopting an ordinance rezoning property. A public hearing has been held
and the Town Council approved the zoning case. The attached ordinance is a standard format
that was previously approved by the Town Attorney, Terrence Welch.
Attached Documents:
1. Ordinance
Town Staff Recommendation:
Town staff recommends the Town Council approve an Ordinance rezoning 12.3± acres, located
on the east side of future Windsong Parkway and the terminus of future Acacia Parkway, to
amend Planned Development-40 (PD-40), Exhibit C, Section 1(f)(a)(C).
Proposed Motion:
I move to adopt an Ordinance rezoning 12.3± acres, located on the east side of future
Windsong Parkway and the terminus of future Acacia Parkway, to amend Planned
Development-40 (PD-40), Exhibit C, Section 1(f)(a)(C).
Prosper is a place where everyone matters.
PLANNING
Item 4e
TOWN OF PROSPER, TEXAS ORDINANCE NO. 13-__
AN ORDINANCE AMENDING PROSPER’S ZONING ORDINANCE NO. 05-20
AND ORDINANCE NO. 08-030; REZONING A TRACT OF LAND CONSISTING
OF 12.291 ACRES, MORE OR LESS, SITUATED IN THE H.P. SALING
SURVEY, ABSTRACT NO. 1628, THE L. SALING SURVEY, ABSTRACT NO.
1675, AND THE J. BATES SURVEY, ABSTRACT NO. 1620, IN THE TOWN OF
PROSPER, DENTON COUNTY, TEXAS, HERETOFORE ZONED PLANNED
DEVELOPMENT-40 (PD-40) IS HEREBY REZONED AND PLACED IN THE
ZONING CLASSIFICATION OF PLANNED DEVELOPMENT-40 (PD-40);
DESCRIBING THE TRACT TO BE REZONED; PROVIDING FOR A PENALTY
FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR REPEALING,
SAVING AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE
DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF
THE CAPTION HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas, (the “Town Council”) has
investigated and determined that Zoning Ordinance No. 05-20 should be amended; and
WHEREAS, the Town of Prosper, Texas, (“Prosper”) has received a request from TVG
Texas I, LLC (“Applicant”) to rezone 12.291 acres of land, more or less, situated in the H.P.
Saling Survey, Abstract No. 1628, L. Saling Survey, Abstract No. 1675, and the J. Bates
Survey, Abstract No. 1620, in the Town of Prosper, Denton County, Texas; and
WHEREAS, the Town Council has investigated into and determined that the facts
contained in the request are true and correct; and
WHEREAS, all legal notices required for rezoning have been given in the manner and
form set forth by law, and public hearings have been held on the proposed rezoning and all
other requirements of notice and completion of such zoning procedures have been fulfilled; and
WHEREAS, the Town Council has further investigated into and determined that it will be
advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth
below.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2
Amendments to Zoning Ordinance No. 05-20 and Ordinance No. 08-030. Zoning
Ordinance No. 05-20 and Ordinance No. 08-030 is amended as follows: The zoning designation
of the below-described property containing 12.291 acres of land, more or less, situated in the
H.P. Saling Survey, Abstract No. 1628, L. Saling Survey, Abstract No. 1675, and the J. Bates
Survey, Abstract No. 1620, in the Town of Prosper, Denton County, Texas, (the “Property”) and
all streets, roads and alleyways contiguous and/or adjacent thereto is hereby rezoned as
Item 4e
Ordinance No. 13-__, Page 2
Planned Development-40 (PD-40). The property as a whole and the boundaries for each
zoning classification are more particularly described in Exhibit “A” attached hereto and
incorporated herein for all purposes as if set forth verbatim.
The development plans, standards, and uses for the Property in this Planned
Development District shall conform to, and comply with 1) the planned development standards,
attached hereto as Exhibit “C” and; 2) the conceptual elevations, attached hereto as Exhibit “F”,
which are incorporated herein for all purposes as if set forth verbatim. Except as amended by
this Ordinance, the development of the Property within this Planned Development District must
comply with the requirements of all ordinances, rules, and regulations of Prosper, as they
currently exist or may be amended.
Three original, official and identical copies of the zoning exhibit map are hereby adopted
and shall be filed and maintained as follows:
a. Two (2) copies shall be filed with the Town Secretary and retained as original
records and shall not be changed in any matter.
b. One (1) copy shall be filed with the Building Official and shall be maintained up-to-
date by posting thereon all changes and subsequent amendments for observation,
issuing building permits, certificates of compliance and occupancy and enforcing the
zoning ordinance. Reproduction for information purposes may from time-to-time be
made of the official zoning district map.
Written notice of any amendment to this District shall be sent to all owners of properties
within the District as well as all properties within two hundred feet (200’) of the District to be
amended.
SECTION 3
No Vested Interest/Repeal. No developer or property owner shall acquire any vested
interest in this Ordinance or in any other specific regulations contained herein. Any portion of
this Ordinance may be repealed by the Town Council in the manner provided for by law.
SECTION 4
Unlawful Use of Premises. It shall be unlawful for any person, firm or corporation to
make use of said premises in some manner other than as authorized by this Ordinance, and
shall be unlawful for any person, firm or corporation to construct on said premises any building
that is not in conformity with the permissible uses under this Zoning Ordinance.
SECTION 5
Penalty. Any person, firm, corporation or business entity violating this Ordinance or any
provision of Prosper’s Zoning Ordinance No. 05-20, or as amended, shall be deemed guilty of a
misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Two Thousand
Dollars ($2,000.00). Each continuing day’s violation under this Ordinance shall constitute a
separate offense. The penal provisions imposed under this Ordinance shall not preclude
Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies
available to it pursuant to local, state and federal law.
Item 4e
Ordinance No. 13-__, Page 3
SECTION 6
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each
section, subsection, clause or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
Savings/Repealing Clause. Prosper’s Zoning Ordinance No. 05-20 shall remain in full
force and effect, save and except as amended by this or any other Ordinance. All provisions of
any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in
conflict; but such repeal shall not abate any pending prosecution for violation of the repealed
ordinance, nor shall the appeal prevent a prosecution from being commenced for any violation if
occurring prior to the repealing of the ordinance. Any remaining portions of said ordinances
shall remain in full force and effect.
SECTION 8
Effective Date. This Ordinance shall become effective from and after its adoption and
publications as required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 10TH DAY OF DECEMBER, 2013.
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 4e
Item 4e
Item 4e
EXHIBIT "A"
Windsong Ranch Amenity Center
12.291 Acres
H.P. SALING SURVEY ~ ABSTRACT No. 1628
L. SALING SURVEY ~ ABSTRACT No. 1675
J. BATES SURVEY ~ ABSTRACT No. 1620
IN THE TOWN OF PROSPER, DENTON COUNTY, TEXAS
Current Zoning: PD-40
Requested Zoning: PD-40
POINT OF
BEGINNING
Item 4e
WINDSONG
RANCH
PLANNED
DEVELOPMENT
AMENDMENT
September
16,
2013
EXHIBIT
C
–
CASE
#Z13-‐0017
Windsong
Ranch
Phase
1A;
Block
X
Lot
15
of
Planned
Development
-‐
40
Planned
Development
District
Standards
Except
as
otherwise
set
forth
in
these
development
standards,
the
property,
as
described
in
Exhibit
A,
shall
develop
under
Ordinance
No.
08-‐030,
as
adopted
by
the
Town
of
Prosper
Town
Council
on
March
25,
2008.
1.0 Amenity
Program
f.
Community
Amenity
Center
a.(C)
The
Community
Amenity
Center
shall
allow
Ipe,
a
Brazilian
hardwood,
as
an
architectural
wood
veneer
which
may
encompass
an
aggregate
maximum
of
40%
of
the
total
exterior
façade
of
the
Community
Amenity
Center,
where
as
the
other
combination
of
store
front
glass
and
chopped
limestone
will
be
a
minimum
of
60%
(see
exhibit
F).
Routine
oiling
will
enhance
and
maintain
Ipe’s
aesthetic
and
mitigate
the
natural
“greying”
of
the
wood.
The
façade
shall
reflect
the
elevations
conceptually
shown
on
Exhibit
F.
Item 4e
CAST STONE SILL
FF
100'-0"
T.O. CONC.
99'-10"
EXOTIC HARDWOOD SIDING
CHOPPED LIMESTONE
THICKSET LIMESTONE
PAVERS IN SLAB OFFSET
1/4" REVEAL, TYP.
1-1/2" DOUGLAS FUR
T&G ROOF DECK CLEAR ANODIZED FRAMING
SYSTEM W/ 1" INSULATED
LOW-E GLAZINGSTRL STEEL PIPE
COLUMN
W/ SPECIAL COATING
CAST STONE LINTEL
214'-6"18'-2 1/8"82'-0"18'-8 1/8"18'-8 1/8"20'-7 1/2"49'-4"
SCREENING FOR MECH
EQUIPMENT
SCREENING FOR
MECHANICAL EQUIPMENT
BEYOND
PAINT GRIP FINISH STANDING
SEAM METAL ROOF
FF
100'-0"
T.O. CONC.
99'-10"
EXOTIC HARDWOOD SIDING
CAST STONE SILL
CHOPPED LIMESTONE CLEAR ANODIZED
FRAMING SYSTEM
W/ 1" INSULATED
LOW-E GLAZING
THICKSET LIMESTONE
PAVERS IN SLAB OFFSET
STRL STEEL PIPE
COLUMN W/ SPECIAL
COATING
EXOTIC HARDWOOD
SIDING
CAST STONE SILL
CHOPPED
LIMESTONE
STRL STEEL BEAM
W/ SPECIAL COATING
1-1/2" DOUGLAS FIR T&G
ROOF DECK
THICKSET LIMESTONE
PAVERS IN
SLAB OFFSET
STRL STEEL PIPE COLUMN
W/ SPECIAL COATING1/4" REVEAL, TYP.
CHOPPED LIMESTONE
CHIMNEY
214'-6"
52'-2"84'-8"11'-5 1/2"20'-1 1/8"12'-3 3/4"SCREENING FOR
MECH EQUIPMENT
BEYOND
SCREENING FOR
MECHANICAL EQUIPMENT
BEYOND
FF
100'-0"
T.O. CONC.
99'-10"
REFERENCE N/S ELEV FOR
REMAINDER OF NOTES
T.O. WINDOW HEAD
110'-0"
CHOPPED LIMESTONE CHIMNEY
BEYOND
10'-0"3'-6"152'-3"
49'-10"51'-8"2'-8"20'-7 5/8"FF
100'-0"
T.O. CONC.
99'-10"
REFERENCE N/S ELEV. FOR
REMAINDER OF NOTES
T.O. WINDOW HEAD
110'-0"
CHOPPED
LIMESTONE CHIMNEY
152'-3 1/8"
36'-8"15'-0"49'-10"18'-1 3/8"12'-1 7/8"11'-5 1/2"22'-9 5/8"AREA FOR ADDRESS
NUMBER SIGNAGE
Drawn
Checked
Approved
MM.DD.YY
04.0813
(FACADE PLAN)
ELEVATIONS
A2.00
REVISIONS
ItemDateNo.
Project No.
Date
Last Revision
12146.00WINDSONG RANCHPROSPER , TEXASTHIS DOCUMENT IS
NOT FOR
REGULATORY
APPROVAL,
PERMITTING, OR
CONSTRUCTION.AMENITIES CENTERSOUTH ELEVATION
NORTH ELEVATION (FRONT - ENTRY)
WEST ELEVATION (FRONT - FACES WINDSONG PARKWAY)
EAST ELEVATION
MATERIAL CALCULATION TABLE
SCALE: 3/32" = 1'-0"
5'-0" 10'-0"0 20'-0"
SCALE: 3/32" = 1'-0"
5'-0" 10'-0"0 20'-0"
SCALE: 3/32" = 1'-0"
5'-0" 10'-0"0 20'-0"
SCALE: 3/32" = 1'-0"
5'-0" 10'-0"0 20'-0"
KEY PLAN
WINDSONG RANCH
PHASE 1A ADDITION
LOT 15, BLOCK X
04-08-2013
APPLICANT
SPIARS ENGINEERING INC
765 CUSTER RD, SUITE 100
PLAN, TEXAS 75075
TEL: 972.422.0077
CONTACT: KEVIN WIER
EMAIL: kevin@spiarsengineering.com
OWNER
TERRA VERDE GROUP, LLC
740 EAST CAMPBELL ROAD, SUITE 515
RICHARDSON, TEXAS 75081
TEL: 972.238.7410
CONTACT: DAVID BLOM
EMAIL: dblom@tvgllc.com
PROJECT
INFORMATION
SURVEYOR
SPIARS ENGINEERING INC
765 CUSTER RD, SUITE 100
PLAN, TEXAS 75075
TEL: 972.422.0077
CONTACT: KEVIN WIER
EMAIL: kevin@spiarsengineering.com
GENERAL NOTES
-THIS FACADE PLAN IS FOR CONCEPTUAL
PURPOSES ONLY. ALL BUILDING PLANS
REQUIRE REVIEW AND APPROVAL FROM
THE BUILDING INSPECTION DEPARTMENT
-ALL MECHANICAL EQUIPMENT SHALL BE
SCREENED FROM PUBLIC VIEW IN
ACCORDANCE WITH THE COMPREHENSIVE
ZONING ORDINANCE
-WHEN PERMITTED, EXPOSED UTILITY
BOXED AND CONDUITS SHALL BE PAINTED
TO MATCH THE BUILDING
-ALL SIGNAGE AREAS AND LOCATIONS
ARE SUBJECT TO APPROVAL BY THE
BUILDING INSPECTION DEPARTMENT
MINOR ELEVATIONS (AS INDICATED ON KEY PLAN)
SCALE: 3/32" = 1'-0"
5'-0" 10'-0"0 20'-0"
MINOR ELEVATION 1 MINOR ELEVATION 2 MINOR ELEVATION 3 MINOR ELEVATION 4
MM.DD.YY
04.0813
CASE #Z13-0017
MM.DD.YY
04.0813
EXHIBIT "F"
Item 4e
Page 1 of 1
To: Mayor and Town Council
From: William Mitchell, M.S., CPRP, Parks and Recreation Manager
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Consider and act upon the appointment of a Chair and Vice Chair of the Parks and Recreation
Board.
Description of Agenda Item:
Per Section 4 (E) of the Comprehensive Parks Ordinance No. 05-87, the Chair and Vice Chair
of the Parks and Recreation Board (PARBd) shall be nominated by a majority vote of the
PARBd and subsequently appointed by the Town Council.
Parks and Recreation Board Recommendation:
At the November 14, 2013, PARBd meeting, Chris Sanchez was nominated as Chair and
Barbara Cottone as Vice-Chair, both by a vote of 5-0.
Town Staff Recommendation:
Town staff recommends Town Council appoint Chris Sanchez as the Chair and Barbara
Cottone as the Vice Chair of the Parks and Recreation Board.
Proposed Motion:
I move to appoint Chris Sanchez as the Chair and Barbara Cottone as the Vice Chair of the
Parks and Recreation Board.
PARKS &
RECREATION
Prosper is a place where everyone matters.
Item 4f
Page 1 of 3
To: Mayor and Town Council
From: Chris Copple, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Conduct a Public Hearing, and consider and act upon a request to rezone 76.1± acres, located
on the east side of Legacy Drive, 1,400± feet north of Prosper Trail, from Agricultural (A) to
Planned Development-Single Family-15 (PD-SF-15). (Z13-0016).
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning
Current Land Use Future Land Use Plan
Subject
Property Agricultural Undeveloped Low Density Residential
North
Planned Development-
44-Single Family-10 (2.0
dwelling units per acre)
Undeveloped Low Density Residential
East
Planned Development-
36-Single Family-10/12.5
(2.4 dwelling units per
acre)
Undeveloped Low Density Residential
South
Agricultural Undeveloped Low Density Residential
West Agricultural Undeveloped Medium Density
Residential
Requested Zoning – Z13-0016 is a request to rezone 76.1± acres, located on the east side of
Legacy Drive, 1,400± feet north of Prosper Trail, from Agricultural (A) to Planned Development-
Single Family-15 (PD-SF-15). The PD-SF-15 regulations are attached. The proposed PD-SF-
15 District allows for the development of a maximum of 121 single family lots on the property, a
density of 1.6 dwelling units per acre (du/ac). Town staff has compared the proposed PD-SF-15
District standards to the SF-15 District standards in the table below.
Prosper is a place where everyone matters.
PLANNING
Item 6
Page 2 of 3
Proposed PD-SF-15 SF-15
Min. Lot Area
13,500 square feet.
Min. Avg. Lot Area is 15,000
square feet
15,000 square feet
Min. Lot Width 100 feet 100 feet
Min. Lot Depth 135 feet 135 feet
Min. Dwelling
Area 2,500 square feet 1,800 square feet
Front Yard
Setback 35 feet 35 feet
Side Yard
Setback
10 feet, 15 feet on corner lots
adjacent to a side street
10 feet, 15 feet on corner lots
adjacent to a side street
Rear Yard
Setback 25 feet 25 feet
Maximum
Height 40 feet 40 feet
Besides lot, setback, dwelling area, and height standards, the Planned Development (PD)
District standards that vary from straight zoning are:
1. Landscape setback adjacent to Legacy Drive – The PD requires a minimum 40-foot
landscape setback adjacent to Legacy Drive. The Town’s Subdivision Ordinance requires a
minimum 25-foot landscape setback adjacent to a thoroughfare.
2. Open Space – The PD requires a minimum of 15 acres to be designated for open space.
The open space areas shall be owned and maintained by the HOA. The Town’s Zoning
Ordinance does not require any private open space in the SF-15 District.
3. Fencing – The PD requires fencing adjacent to open space, parks, or floodplain to be
ornamental metal. In addition to complying with the Town’s fence ordinance, the PD requires
all wooden fencing to be cedar, board-on-board with a top rail, and for the development to
establish a common stain color. The Town’s fence ordinance does not require the wood
fencing to be board-on-board with a top rail or for the development to establish a common
fence stain color.
4. Retention Ponds – The PD requires any detention provided for the development to be
provided for in a wet pond (constant water level) with a fountain. The Town’s detention and
drainage ordinance does not require a wet pond.
5. Building and Architectural Standards – The PD requires all homes to have an exterior lighting
package to illuminate front entrances, garages, and landscaping and trees located in the front
yard. The PD provides several standards to minimize the repetition of home elevations, to
Item 6
Page 3 of 3
require a mix of swing-in garages and front facing garage doors, and to prohibit carports.
These standards exceed those in the Zoning Ordinance.
6. Impervious Area – The PD limits the maximum impervious surface to 50% of the area
between the street and the main building. The Zoning Ordinance does not limit impervious
area in the SF-15 District.
Future Land Use Plan – The Future Land Use Plan (FLUP) recommends Low Density
Residential uses for the property. The proposed Planned Development (PD) District allows for
the development of a maximum of 121 single family lots on the property, a density of 1.6 du/ac.
The FLUP recommends a density not to exceed 1.6 du/ac in areas designated for Low Density
Residential, with typical lot sizes of 15,000 square feet and greater. The proposed maximum
density of 1.6 du/ac conforms to the FLUP. The PD allows for a minimum lot size of 13,500
square feet, but requires an average lot size no less than 15,000 square feet. While the
proposed minimum lot size is less than 15,000 square feet, the PD requires a minimum of 15
acres of private open space, increases the minimum dwelling area to 2,500 square feet,
provides for a 40-foot landscape setback adjacent to Legacy Drive, requires all wooden fencing
to be board-on-board with a top rail, requires detention to be provided in a wet pond with a
fountain, and provides for increased building and architectural standards beyond those required
in the Town’s ordinances.
Legal Obligations and Review:
Zoning is discretionary. Therefore, the Town Council is not obligated to approve the request.
Notification was provided to neighboring property owners as required by state law. Town staff
has received two public hearing notice reply forms, with one being in opposition to the request.
Attached Documents:
1. Zoning Exhibits A, B, C, D, and E.
2. Zoning map of the surrounding area.
3. Public Hearing notice reply forms.
Planning & Zoning Commission Recommendation:
At their November 5, 2013, meeting, the Planning & Zoning Commission recommended the
Town Council approve a request to rezone 76.1± acres, located on the east side of Legacy
Drive, 1,400± feet north of Prosper Trail, from Agricultural (A) to Planned Development-Single
Family-15 (PD-SF-15), by a vote of 6-1, subject to:
1. A maximum of ten (10) lots being between 13,500 square feet and 14,999 square feet in
area.
Commissioner Carlin voted in opposition to the request. The applicant has revised Exhibit C to
reflect the Planning & Zoning Commission’s recommendation.
Town Staff Recommendation:
Town staff recommends the Town Council approve the request to rezone 76.1± acres, located
on the east side of Legacy Drive, 1,400± feet north of Prosper Trail, from Agricultural (A) to
Planned Development-Single Family-15 (PD-SF-15).
Proposed Motion:
I move to approve the request to rezone 76.1± acres, located on the east side of Legacy Drive,
1,400± feet north of Prosper Trail, from Agricultural (A) to Planned Development-Single Family-
15 (PD-SF-15).
Item 6
Item 6
EXHIBIT B FOR Z13-0016
STATEMENT OF INTENT AND PURPOSE
The purpose of this planned development is to contribute to the positive environment created by the PD
regulations established for residential planned developments in the immediate vicinity. The proposed
development standards incorporate many of the development standards previously adopted by the
Legacy Crossing Planned Development. This property will further the design for the residential planned
development is the area by having consistent development standards, entrance, common areas, and buffer
treatments.
This planned development will also allow the opportunity to tie into the adjacent Legacy Crossing development
which will further the positive atmosphere created by that community and allow for access to and
from Legacy Drive.
Item 6
EXHIBIT C FOR Z13-0016
76.12 ACRES (GROSS)
PLANNED DEVELOPMENT STANDARDS
1.0 Planned Development District - Single Family Residential
1.1 The property shall be developed in accordance with the Single Family-15 District as outlined
in the Town of Prosper Zoning Ordinance 05-20, as it exists or may be amended, unless
identified below.
1.2 Development Pattern: The property shall generally develop in accordance with Exhibit D,
Zoning Exhibit.
1.3 Number of Lots: The maximum number of single-family residential lots within the proposed
development shall not exceed 121 (maximum dwelling unit density 1.6 dwelling
units per acre).
1.4 Setbacks
a. Minimum Front Yard: 35'.
b. Minimum Side Yard: 10', 15' on corner adjacent to a side street.
c. Minimum Rear Yard: 25'.
1.5 Minimum Lot Area: 13,500 square feet. A maximum of 10 single family lots may be between 13,500-14,999
square feet in area. All other single family lots shall be a minimum of 15,000 square feet in area.
1.6 Minimum Average Lot Area: 15,000 square feet.
1.7 Minimum Lot Width at Front Building Line: 100'.
1.8 Minimum Lot Depth: 135’.
1.9 Minimum Dwelling Area: 2,500 square feet.
1.10 The maximum impervious surface shall be 50% of the area between the street and the main
building.
1.11 A minimum of 15 acres shall be designated for open space. These private open space areas shall be
owned and maintained by the HOA.
1.12 Plan elevations shall alternate at a minimum of every four (4) homes on the same side of a street and every
three (3) homes on opposite sides of the street.
1.13 Required Parking: A minimum of 4 off-street, concrete parking spaces shall be provided for
each residential unit. As part of the parking requirement, at least 2 of the off-street parking
spaces shall be in an enclosed garage. Garage doors shall be located on or behind the
applicable setback line for the residential unit. Carports shall be prohibited. The parking of
motor homes, boats, and/or trailers on a lot facing a street or on a street, is prohibited.
1.14 Fencing: Privacy fences on single family residential lots shall be located ten (10) feet behind
the front elevation of the main building and shall not exceed eight (8) feet in height above
grade. All fencing located on single family residential lots adjacent to open space, parks, or
floodplain shall consist of ornamental metal (wrought iron or decorative tubular steel). All
wood fencing shall consist of cedar, board on board with a top rail, and comply with the
Town’s fencing standards as they exist or may be amended. A common wood fence stain
color shall be established for the development.
Item 6
1.15 All required detention areas shall be provided for in a wet detention pond (constant
water level) with a fountain.
1.16 All homes shall provide an exterior lighting package to illuminate front entrances,
landscaping and trees located in the front yard and garages.
1.17 A house with a three (3) car garage/enclosed parking spaces shall not have more than
two (2) garage doors facing the street. A maximum of 33% of the houses may have
two garage doors facing the street. A minimum of 67% of the houses shall have
swing-in driveways and/or side facing garages.
1.18 A minimum 40-foot wide landscape buffer shall be provided adjacent to Legacy
Drive. The landscape buffer shall be located in a private “non-buildable” lot that is
owned and maintained by the HOA. All planting, screening walls, and design
elements shall comply with the Town’s Subdivision Ordinance as existing or
amended.
2.0 General Conditions
2.1 Homeowners Association. Each lot shall be a member of the Legacy Creek Estates
Homeowner's Association.
Item 6
Exhibit E for Z13-0016
76.12 Acres (Gross)
Development Schedule
The zoning application was submitted in early August of 2013. The intent is to have the
property rezoned by the end of 2013 and the platting and development begin in early 2014 with
lots being on the ground and able to be sold by the second half of 2014.
Item 6
15'40' LANDSCAPEBUFFER50' R.O.W.25'R50'R50' R.O.W.50' R.O.W.50' R.O.W.50'R50' R.O.W.226'219.4'LEGACY DR.118.6'APPROX.420'TOPARVINRD.PARVIN RD.40'R50' R.O.W.208'50' R.O.W.209.8'282.3'60' R.O.W. DEDICATION60' R.O.W. DEDICATIONN 89mÚ7ÚN 01mÚ%ÚS 89mÚ%ÚS 02mÚ7Ú
N 01mÚ%1515.95'N 88mÚ7ÚS 89mÚ741.98'S 89mÚ777.75'S 86mÚ7ÚN 89mÚ755.52'S 89mÚ7Ú610
610610600
600600600 6000100'100' 200'50'400'SCALE: 1"=100'-00"1LEGACY CREEK ESTATES - CONCEPTUAL LOT LAYOUTSCALE: 1" = 100'-0"PROJECT NUMBER
CASE NUMBER
10/04/13WEST PROSPER 76, LTD.
TOWN OF PROSPER, TEXAS
3904 Elm Street, Suite B
Dallas, Texas 75226
MOBILE: 214.729.7949
OFFICE: 214.824.7949
rob@baldwinplanning.com FRONTIER PARKWAYDALLAS PARKWAYPROSPER TRAIL76 ACRES - 121 LOTS1.59 LOTS/AC.AVG. LOT SIZE: 15,870.9 SFMIN. OPEN SPACE: 16.86 ACNOTE: THE THOROUGHFAREALIGNMENT(S) SHOWN ON THISEXHIBIT ARE FOR ILLUSTRATIONPURPOSES AND DOES NOT SET THEALIGNMENT. THE ALIGNMENT ISDETERMINED AT TIME OF FINAL PLAT. Z13 - 0016 EXHIBIT DLEGACY CREEKESTATESItem 6
Z13-0016
AA
SF-15
SF-10
CC
SF-15
SFPD-44
SF-10/12.5PD-36
SF-10PD-60
SF-10/12.5PD-23 R/C/OPD-3
RPD-44
RPD-14
SF-10PD-14RPD-14SFPD-14 N LEGACY DRW PROSPER TRL
PARVIN RD
0 300 600 900
Feet
1 inch = 600 feet
Item 6
Item 6
Item 6
Page 1 of 3
To: Mayor and Town Council
From: Chris Copple, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Conduct a Public Hearing, and consider and act upon a request for a Specific Use Permit (SUP)
for a Concrete Batching Plant on 5.0± acres, located on the west side of Dallas Parkway, 900±
feet south of First Street. The property is zoned Planned Development-19-Commercial Corridor
(PD-19-CC). (S13-0001).
History:
On December 14, 2004, the Town Council adopted an ordinance rezoning the property Planned
Development-19 (PD-19). PD-19 states that a Concrete Batching Plant is permitted by right,
only when an on-site billing office is included, for five years after the adoption date of this
Planned Development Ordinance. At the end of this five-year period, any batch plant in
operation shall be required to have obtained a Specific Use Permit (SUP) for continued
operation, or cease operations. On December 13, 2011, the Town Council adopted Ordinance
No. 11-73 granting a SUP allowing for the existing Concrete Batching Plant to continue
operation subject to the following conditions:
1. The SUP expires December 13, 2013, two years after the adoption of the ordinance. The
applicant may seek a renewal term to the SUP in order to continue the Concrete Batching
Plant use.
2. An on-site billing office is required to continue the Concrete Batching Plant use. All concrete
deliveries from the physical Prosper location shall be billed as taxable to the Town of
Prosper.
3. The Town of Prosper reserves the right to audit books to ensure that Prosper is the primary
HUB for tax revenue and upon inspections, if there are any failures to correct errors; Town
of Prosper reserves the right to revoke the SUP.
The applicant has submitted a SUP application requesting to continue operation of the existing
Concrete Batch Plant.
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Prosper is a place where everyone matters.
PLANNING
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Page 2 of 3
Zoning
Current Land Use Future Land Use Plan
Subject
Property
Planned Development-
19-Commercial Corridor Concrete Batching Plant Tollway District
North Agricultural John Deere Nursery and
Landscaping Tollway District
East Commercial Corridor A-1 Grass, Sand and
Stone Tollway District
South
Single Family-15 Concrete Batching Plants Tollway District
West Agricultural John Deere Nursery and
Landscaping Tollway District
Requested Zoning – S13-0001 is a request for a Specific Use Permit (SUP) for a Concrete
Batching Plant on 5.0± acres, located on the west side of Dallas Parkway, 900± feet south of
First Street.
The Zoning Ordinance contains four criteria to be considered in determining the validity of a
SUP request. These criteria, as well as staff’s responses for each, are below:
1. Is the use harmonious and compatible with its surrounding existing uses or proposed uses?
The surrounding properties are currently used as a nursery, major or concrete batching
plant. The proposed uses in the Tollway District are office, retail, commercial, mixed use,
and high density residential development. While the proposed use of concrete batching
plant is harmonious and compatible with the surrounding existing uses, it is not harmonious
and compatible with the surrounding proposed uses per existing zoning or the Future Land
Use Plan.
2. Are the activities requested by the applicant normally associated with the requested use?
The activities requested by the applicant, as shown on Exhibit B, are normally associated
with the use of a concrete batching plant.
3. Is the nature of the use reasonable?
The nature of the use is currently reasonable due to the surrounding existing uses and the
access to Dallas Parkway. The nature of the use will not be reasonable in the future as
office, retail, commercial, mixed use, and high density residential development start to
develop along Dallas Parkway.
4. Has any impact on the surrounding area been mitigated?
Concrete batching plants typically produce noise, dust, and have large amounts of material
stored outside. The impact on the surrounding area has not been mitigated.
Item 7
Page 3 of 3
The proposed concrete batching plant use is not harmonious and compatible with the proposed
uses in the Tollway District and the impact on the surrounding area has not been mitigated.
Therefore, this request does not satisfy the Town’s criteria for SUP approval.
Future Land Use Plan – The Future Land Use Plan (FLUP) recommends Tollway District uses
for the property. The FLUP states the Tollway District will consist of the most intense land uses
within Prosper, including a diverse mixture of office, retail and residential. The proposed SUP
request allows for continued operation of a concrete batching plant, an industrial use, on the
property. Therefore, the SUP request does not conform to the FLUP.
Legal Obligations and Review:
Zoning is discretionary. Therefore, the Town Council is not obligated to approve the request.
Notification was provided to neighboring property owners as required by state law. Town staff
received one public hearing notice reply form, not in opposition to the request.
Attached Documents:
1. SUP Exhibits A and B.
2. Letter from applicant, Nelson Bros. Ready Mix, LTD.
3. Reported sales tax from Prosper office, submitted to Town staff by the applicant.
4. Zoning map of the surrounding area.
5. Future Land Use Plan.
6. Planned Development-19
7. Ordinance 11-73 (SUP for a concrete batch plant).
8. Public Hearing notice reply form.
Planning & Zoning Commission Recommendation:
At their November 19, 2013 meeting, the Planning & Zoning Commission recommended, by a
vote of 7-0, the Town Council approve a request for a Specific Use Permit (SUP) for a concrete
batching plant, on 5.0± acres, located on the west side of Dallas Parkway, 900± feet south of
First Street, subject to:
1. The SUP expires three years after the adoption of the ordinance. The applicant may seek a
renewal term to the SUP in order to continue the Concrete Batching Plant use.
2. An on-site billing office is required to continue the Concrete Batching Plant use. All concrete
deliveries from the physical Prosper location shall be billed as taxable to the Town of
Prosper.
3. The Town of Prosper reserves the right to audit books to ensure that Prosper is the primary
HUB for tax revenue and upon inspections, if there are any failures to correct errors; Town
of Prosper reserves the right to revoke the SUP.
Town Staff Recommendation:
Town staff recommends the Town Council deny the request for a Specific Use Permit (SUP) for
a Concrete Batching Plant on 5.0± acres, located on the west side of Dallas Parkway, 900± feet
south of First Street.
Proposed Motion:
I move to deny a request for a Specific Use Permit (SUP) for a Concrete Batching Plant on 5.0±
acres, located on the west side of Dallas Parkway, 900± feet south of First Street.
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Nelson Bros. Ready Mix, Ltd.
721 E. Main St.
Lewisville, TX 75057
(972) 436-6558 Office
(972) 219-6034 Fax
www.nelsonbrosreadymix.com
October 31, 2013
Re: Application for SUP
To Whom It May Concern:
It has been an honor for Nelson Bros Ready Mix, Ltd. to be a continued support of Prospers' growth and development
program over the past several years. As a family-owned business we have endeavored to create a tradition of providing
quality concrete, superior service and friendly customer relations over our 50+ years in the Ready Mix industry.
Operating from our location in Prosper has only helped to continue this tradition. With regards to the Town of Prosper
we have established a profitable and productive company that not only generates revenue for the Town of Prosper; we
also work within the community to develop a stronger Prosper.
Over the years Nelson Bros Ready Mix has contributed to the growth and progress of Prosper in two very tangible ways.
One has been through sales tax paid to the Town of Prosper through revenues. Over the past two years these
revenues have gone up substantially as we exited the recession. The other contribution is facilitated through property
taxes.
Furthermore, as an established business in Prosper we actively contribute to the local economy through purchases from
other businesses in Prosper.
As a progressive family-owned company we are proud to be a part of the Town of Prosper. It is our goal to continue to
provide a quality product and friendly service to the cities ongoing development.
Sincerely,
Ronda Owens, Partner
Nelson Bros. Ready Mix, Ltd.
A&J Owens, Ltd.
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S13-0001
A
CC
CC C
CC
CC
SF-15
SF-15
CC
SF-15
MPD-41
CCPD-20
CCPD-19S-6
±0 125 250 375
Feet
1 inch = 250 feet
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Z
0 0.5 1 1.50.25
Miles Plate 2
FutureLand UsePlan
July 2012
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Parvin Rd.F.M. 1385GeeFish Trap Rd.
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Blvd.
Frontier Pkwy.Preston Rd.Coit Rd.F.M. 1461 F.M. 2478F.M. 2478Custer Rd.F.M. 423Teel Pkwy.Legacy Dr.Legacy Dr.Virginia Pkwy.BNSF RRS. ColemanN. ColemanLovers Ln Hays RdLegend
Low Density Residential
Medium Density Residential
High Density Residential
Retail & Neighborhood Services
Business Park
Old Town District
Town Center
Tollway District
US 380 District
100 Year Floodplain
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Town of Prosper
ETJ
Note: A comprehensive plan shall not constitute
zoning regulations or establish zoning district
boundaries.
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Page 1 of 2
To: Mayor and Town Council
From: Robyn Battle, Town Secretary
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Consider and act upon an ordinance repealing and replacing Article 1.02 of the Code of
Ordinances regarding the Rules of Order and Procedure.
Description of Agenda Item:
The Town Charter provides that the Town Council shall determine its own rules of order and
procedure, either by ordinance or resolution. The current Rules of Order and Procedure were
adopted by ordinance in 2006.
The purpose of the attached revision is to meet the following objectives:
Remove the board and commission appointment policy from the Rules of Order (to be
adopted by a separate resolution)
Eliminate provisions in the Rules of Order that are redundant, or otherwise duplicative of
provisions in the Town Charter and state law
Streamline procedures to make meetings more efficient
Bring the written procedures in line with Council’s current practices
Correct minor grammatical and other errors
The Town Council was provided with a draft of the proposed revisions on November 22. Since
that time, additional changes have been proposed. Attached is a red-line version that includes
the original proposed changes, plus some additional revisions that are highlighted in yellow.
The following is a brief explanation of some of the proposed changes:
Removal of the board and commission appointment policy
As a result of several comments from Council during the last board appointment process, a
board appointment policy will be proposed that will be adopted by a separate resolution;
therefore, the current process is being removed from the Rules of Order and Procedure.
Removal of Redundant Sections
The sections of the Rules of Order regarding notice of meetings, quorum, the Mayor and Mayor
Pro-Tem, attendance by the public, minutes, and establishing the agenda are not necessary for
this ordinance, as they are addressed by either state law (the Open Meetings Act), or the Town
Charter.
Prosper is a place where everyone matters.
ADMINISTRATION
Item 8
Page 2 of 2
Removal of Motions/Robert’s Rules of Order
The Town Attorney has suggested removing the list of motions, since it would be difficult to
include a list of all possible motions in the Rules of Order and Procedure. Town staff
recommends adopting Robert’s Rules of Order, Newly Revised, to address procedural matters.
Additionally, the Town Attorney is present at all Council meetings to address any procedural
questions that might arise.
Removal of Voting Provisions
The sections on voting, tie votes, and Town Charter and statute voting requirements are being
removed, as the provisions in these sections are addressed by the Town Charter and/or state
law.
Motions for Public Hearings
The Mayor may open and close a Public Hearing without a motion from the Town Council. This
proposed change is intended to simplify Council procedures.
Public Member Requests to Speak
In 2008, the Council approved changing the time limit for speakers from five minutes to three
minutes; however, the change was made by resolution, not ordinance. This ordinance
amendment will formalize that intended change.
Removal of Council Member Administrative Support
The provisions of this section are not necessary for this ordinance. The Town Manager and
Town Secretary may perform these actions as part of their regular job duties at the request of
Council, without including them as specific provisions in the Rules of Order.
Severability
This provision will be included in the ordinance to amend the Rules of Order, as it is included
with every ordinance. It is not necessary to include it in the actual text of the Rules of Order and
Procedure.
Additional changes to the existing Rules of Order are further explained in the attached red-line
version of the ordinance.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the proposed ordinance as to form
and legality.
Attached Documents:
1. Red-line version of Rules of Order and Procedure
2. Proposed ordinance
Town Staff Recommendation:
Town staff recommends the Town Council approve an ordinance repealing and replacing Article
1.02 of the Code of Ordinances regarding the Rules of Order and Procedure.
Proposed Motion:
I move to approve an ordinance repealing and replacing Article 1.02 of the Code of Ordinances
regarding the Rules of Order and Procedure.
Item 8
TOWN COUNCIL
RULES OF ORDER AND PROCEDURE
Ordinance No. 06-132
Adopted December 12, 2006
DIVISION 2. SECTION 1. AUTHORITY
1.1 1.02.031 AUTHORITY OF TOWN CHARTER
The provisions of this article are authorized by Section 3.132 of the Town Charter which provides, in
part, that the Town Council shall determine, which may be done by ordinance, resolution or
otherwise, its own rules of order and business. These shall be in effect upon adoption by the Town
Council and until such time as amended, suspended or new rules are adopted in the manner provided.
1.2 1.02.032 APPLICABILITY OF RULES OF ORDER AND PROCEDURE
Unless otherwise provided herein, the Rules of Order and Procedure adopted herein, as amended
from time to time, shall apply to all boards, commissions, and committees of the Town.
1.3 1.02.033 COUNCIL MEMBER APPOINTMENTS AND ASSIGNMENTS
The Mayor and Town Council confirm Council Member appointments to outside agencies,
committees, task forces, boards, and commissions. Council Members shall provide a link for
representing the values, beliefs, and position of the Town Council to these entities, and will . The
representative will periodically report to the Town Council on the activities of these
entitiesorganizations.
BOARDS AND COMMISSION APPOINTMENTS
The Town Council shall appoint members to Town Boards and Commissions in accordance with the
approved Town of Prosper Board Appointment Policies and Procedures, which shall be adopted by
resolution and amended as needed by the Town Council.
In August of each year or as otherwise necessary, the Town Council will commence with a process to
appointment of Boards and Commissions as follows:
a. Notice of board and/or commission positions open for appointment will be advertised in the
local newspaper, emailed to the Town’s distribution list, and posted on the Town’s website
beginning in August of each year. The application will be available at Town Hall and shall
also be posted on the Town’s website. The Town Secretary shall collect the submitted
applications.
b. The Town Council shall meet with potential candidates at the first regular Council meeting in
September. The Town Council will make their selections using a candidate ranking form.
Each Council Member will assign the highest number to their first choice and the lowest
number to their last choice for each board and/or commission. For example, if there are five
(5) candidates for a specific board, each Council Member would rank their first choice with a
five (5) and their second choice with a four (4) until each candidate has been ranked. At the
Comment [rb1]: This section is not necessary for
this ordinance; the board appointment policy will be
adopted by separate resolution.
Item 8
2
end of this process, each candidate’s points from all Council Members will be totaled and the
candidate(s) with the most points will be appointed to the open position(s).
c. In the event of a tie, Council Members will discuss the candidate(s) and a motion will be
voted upon to break the tie.
d. The Town Council will act upon the appointments at the second regular Council meeting in
September.
e. The new Board and Commission appointments will become effective October 1st and will be
sworn in by the Town Secretary prior to the appointee’s first meeting.
f. The Town Council shall appoint from among the Mayor or a Town Council Member one
Council Liaison to each Board and Commission that they deem appropriate at the second
regular Council meeting in September for a term of one year.
1.4 1.02.034 COUNCIL MEMBER PARTICIPATION IN COMMUNITY ACTIVITIES
From time to time, Council Members may choose to participate in community activities, committees,
events, and task forces. When a Council Member participates in such these types of activities, the
Council Member is acting as an interested party rather than acting on behalf of the Town Council.
Acting or participating on behalf of the Town Council is limited to those instances when the Town
Council has formally designated the Council Member as its representative for the matter.
SECTION 2. DIVISION 3. TOWN COUNCIL MEETINGS
2.11.02.061 REGULAR MEETINGS
Regular meetings of the Town Council shall be held on the second and fourth Tuesdays of each
month. The meetings will begin at 6:00 p.m., unless the time is otherwise modified by a posted
agenda, and will be held at a location specified on the posted agenda.
2.2 1.02.062 SPECIAL AND MEETINGS AND EMERGENCY TOWN COUNCIL MEETINGS
Special or emergency meetings of the Town Council may be called in conformity with the Town Charter and
state law. at any time by the Mayor or on the application of four (4) Council Members. Each member of the
governing body, the Town Secretary, and Town Attorney must be notified of the special meeting. The notice
may be given personally or left at the person’s usual place of residence. The Town Secretary shall also post
notice thereof as provided by State law. Special meetings may be held at any location in the Town as long as
such meetings are conducted in accordance with State law.
In case of an emergency or urgent public necessity which shall be expressed in the notice of meeting, an
emergency meeting may be called, in accordance with the Texas Government Code, by the Mayor or four (4)
members of Town Council, and it shall be sufficient if the notice is posted two hours before the meeting is
convened. Diligent effort to notify all Council Members shall be made prior to the emergency meeting.
(Texas Government Code, Section 551.045)
2.3 1.02.063 EXECUTIVE SESSIONS (CLOSED MEETINGS)
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3
The Town Council may meet in Executive Session during any regular or special meeting, or anytime
otherwise authorized by State law, to consider or hear any matter which is authorized by State law to be
heard or considered in Executive Session.
a. The Town Council may exclude from any such Executive Session any person or persons which it is
authorized by State law to exclude from such sessions.
b. The general subject matter for consideration shall be expressed in an open meeting before such
session is held.
c. Council Members may not reveal the specific nature of discussion from a closed session unless
required by State law.
2.4 NOTICE OF MEETINGS
Notice of meetings and the agenda for all Town Council meetings shall be posted by the Town
Secretary in a public location at Town Hall and on the Town’s website pursuant to the requirements
of the Texas Open Meetings Act. (Texas Government Code, Section 551)
2.5 QUORUM
Pursuant to Section 3.09 of the Town Charter, four (4) Town Council members shall constitute a
quorum for the purpose of transaction of business. No action of the Town Council shall be valid or
binding unless adopted by the affirmative vote of a majority of the Town Council present, except as
required or authorized by State law. However, at a meeting to consider the imposition of taxes, four
(4) Town Council members constitute a quorum unless otherwise provided by law.
2.6 CHAIR (MAYOR)
The Mayor shall preside over all meetings of the governing body of the municipality. The Mayor
shall participate in the discussion of all matters coming before Town Council and shall vote on all
matters before the Town Council.
The Mayor has been delegated the responsibility to act as the Town Council’s ceremonial
representative at public events and functions. In the Mayor’s absence, the Mayor Pro-Tem assumes
this responsibility.
The Mayor shall have the authority to preserve order at all Town Council meetings, to enforce the
rules of the Town Council and to determine the order of business under the rules of the Council. The
Mayor shall also have the power to administer oaths.
MAYOR PRO-TEM (PRESIDENT PRO TEMPORE)
a. Absence of the Mayor. The Town Council shall elect from among the Council Members a
Mayor Pro-Tem at the first regular meeting after each election of Council Members and/or
Mayor for a term of one year. The Mayor Pro-Tem shall act as Mayor during the disability or
absence of the Mayor and in this capacity shall have the rights conferred upon the Mayor.
b. Absence of Mayor and Mayor Pro-Tem. The Deputy Mayor Pro-Tem shall be a Council
Member elected by the Town Council at the first regular meeting after the election of Council
Members and/or Mayor. The Deputy Mayor Pro-Tem shall act as Mayor during the disability
Comment [rb2]: Per TW: Executive Session is
covered by state law (Open Meetings Act).
Comment [rb3]: Per TW: Notice of Meetings is
covered by state law (Open Meetings Act).
Comment [rb4]: Per TW: This provision is
covered by the Town Charter.
Item 8
4
or absence of the Mayor and Mayor Pro-Tem, and in this capacity shall have the rights
conferred upon the Mayor.
2.7 ATTENDANCE BY THE PUBLIC
All meetings of the Town Council shall be open and public in accordance with the terms of
provisions of the Texas Open Meetings Act except the Executive Session or closed meetings by State
law. (Texas Government Code, Section 551.002)
2.8 MINUTES
Minutes of Town Council meetings will be kept. Minutes will include final motions with votes. The
minutes will also reflect the names of public speakers. (Texas Government Code, Section 551.021)
a. Town Council Approval of Minutes
Minutes of meetings are generally submitted to the Town Council for approval within two (2)
weeks of the subject meeting.
2.9 ESTABLISHING THE TOWN COUNCIL MEETING AGENDA
The Town Manager shall prepare and accept, or designate an appropriate department head or Town
employee to prepare and accept, items for inclusion in the official agenda of all Town Council
Meetings. The Town Manager shall review the preliminary agenda with the Mayor prior to finalizing
the final meeting agenda. [Town Charter, Section 4.01 (5) (E)]
SECTION 3. DIVISION 4. ORDER OF BUSINESS
3.1 1.02.091 GENERAL ORDER
Town Council meetings will be generally conducted in the following order, unless otherwise
specified. An Executive Session may be held at any time during a meeting consistent with applicable
State law.
REGULAR MEETING AGENDA:
• Call to order and announce a quorum is present (the Mayor may Town staff will announce the
reason a Council Member is not in attendance of a meeting if requested beforehand by the absent
Council Member)
• Invocation and Pledge of Allegiance
• Announcements/Public Recognition
• Presentations
• Consent Agenda/Approval of Minutes
• Citizens’ Comments
• Regular Agenda
• Public Hearings
• Department Items
• Executive Session
Comment [rb5]: Per TW: Duties of the Mayor
and Mayor Pro Tem are covered by the Town
Charter.
Comment [rb6]: Per TW: This provision is
covered by state law.
Comment [rb7]: This provision is covered by
state law.
Comment [rb8]: This provision is covered by the
Town Charter.
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• Adjournment
3.2 NUMBERING AND INDEXING OF AGENDA ITEMS
All items of any nature shall be numbered consecutively for purposes of consideration on the agenda.
Upon passage, the Town Secretary shall index all ordinances and resolutions.
3.3 1.02.092 ANNOUNCEMENTS AND PUBLIC RECOGNITION
All special presentations and announcements will be calendared and coordinated through the Town
Secretary. A period of time, generally not to exceed fifteen (15) minutes, will be set aside for public
recognition at each Town Council meeting. Members of the Town Council shall have the
opportunity to notify others of community events, functions, and other activities.
3.4 1.02.093 CONSENT AGENDA
The Consent Agenda shall contain routine, non-controversial items that require Town Council action,
but generally need little or no Town Council deliberation.
Agenda items may be removed from the Consent Agenda at , by the request of a Council Members or
Town staff, and thereafter shall will be considered after approval of the remaining items on the
Consent Agenda.
3.5 1.02.094 STANDARD ADJOURNMENT
The Town Council establishes 11:30 p.m. as the hour of adjournment and will not continue beyond
that time without a majority vote of the Town Council. To assist in making the determination to
continue an item under consideration, the Town Council should find that discussion, deliberation, and
action, on the item could be concluded by 12:00 midnight. If agenda items remain after the 11:30
p.m. adjournment, a special meeting may be scheduled or the items deferred until the next regular
meeting.
SECTION 4. DIVISION 5. RULES OF CONDUCT
4.1 1.02.121 GENERAL PROCEDURE
State law and any applicable Town ordinance, statute or other legal requirement, shall govern the
proceedings of the Town Council.
Robert’s Rules of Order, Newly Revised, is adopted and shall prevail if there are procedural
questions not addressed by state law and any applicable Town ordinance, statute or other legal
requirement.
4.2 1.02.122 AUTHORITY OF THE CHAIR MAYOR
Subject to appeal to the full Town Council, the Mayor shall have the authority to prevent the misuse
of motions, the abuse of privilege, or the obstruction of the business of the Town Council by ruling
any such matter out of order. In so ruling, the Mayor shall be courteous and fair and should presume
that the moving party is acting in good faith. The Mayor will assist the Town Council in focusing
agenda discussions and deliberations.
4.3 MAYOR TO FACILITATE COUNCIL MEETINGS
Comment [rb9]: This provision is covered by the
Town Charter.
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In the role of facilitator, the Mayor will assist the Town Council in focusing agenda discussions and
deliberations.
4.4 1.02.123 COUNCIL DELIBERATION AND SPEAKING ERS ORDER
The Mayor is hereby has been delegated the responsibility to control the debate and speaking order of
the Town Council. Town Council members will generally be called upon by the Mayor in the order
of the request to speak or by seating order. With the concurrence of the Mayor, a Council Member
holding the floor may address a question to another Council Member and that Council Member may
respond while the floor is still held by the Council Member asking the question. A Council Member
may opt not to answer questions while another Council Member has the floor. Council Members shall
limit their comments to the subject matter or motion being currently considered by the Town Council.
4.5 LIMIT DELIBERATIONS TO ITEM AT HAND
Council members will limit their comments to the subject matter or motion being currently
considered by the Town Council.
4.61.02.124 LENGTH OF COUNCIL MEMBER COMMENTS
Council Members will govern themselves as to the length of their comments or presentation. As a
courtesy, the Mayor will signal by hand to a Council Member who has been speaking for over five
(5) minutes. This procedure is not meant to limit debate or to cut comments short, but rather to assist
Council Members in their efforts to communicate concisely.
4.7 1.02.125 OBTAINING THE FLOOR
Any member of the Town Council wishing to speak must first obtain the floor by being recognized
by the Mayor. The Mayor must recognize any Council Member who seeks the floor when
appropriately entitled to do so.
4.8 1.02.126 MOTIONS
Motions may be made by any member of the Town Council, including the presiding officer, provided
that before the presiding officer offers a motion, the opportunity for making a motion should be
offered to other members of the Town Council. Any member of the Town Council, other than the
person offering the motion, may second a motion.
4.9 1.02.127 PRODECURES FOR MOTIONS
The following is the general procedure for making motions:
a. Before a motion can be considered or debated it must be seconded.
b. A Council Member who wishes to make a motion should do so through a verbal request to the
Mayor.
c. A Council Member who wishes to second a motion should do so through a verbal request to
the Mayor.
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d. Once the motion has been properly made and seconded, the Mayor shall open the matter for
discussion, generally offering the first opportunity to the moving party and, thereafter, to any
Council Member properly recognized by the Mayor.
e. Once the matter has been fully discussed and the Mayor calls for a vote, no other discussion
will be allowed, provided, however, Council Members may be allowed to explain their votes.
MOTION TO CONTINUE
A motion to continue will leave the motion in its present condition for consideration on a date and time
certain.
MOTION TO REMOVE
A motion to remove will take the matter off the agenda and will not be considered by the Council for a
period of time to be specified in the motion.
MOTION TO TABLE
A motion to table will delay consideration of the item being discussed by the Town Council.
MOTION TO TABLE (public hearing)
Before a motion to table a public hearing may be made, a motion to open the public hearing must be made
and seconded. Once the public hearing is open, a motion to table and continue the public hearing to the next
regular Town Council meeting may be made and seconded.
MOTION TO POSTPONE
A motion to postpone will kill or reject the item under consideration for a period of 180 days.
MOTION TO REFER
A motion to refer forwards the item under consideration to the named group, committee, or board for further
study.
MOTION TO LAY ON THE TABLE
A motion to lay on the table allows the item to be temporarily set aside under discussion.
MOTION TO TAKE FROM THE TABLE
A motion to take from the table allows the matter to be discussed again and would only be used in
conjunction with a motion to lay on the table at the same meeting.
WITHDRAWL OF MOTION
A withdrawal of motion indicates a motion may be withdrawn or modified by the Council Member who
originally made the motion at any time prior to its passage. If the motion is modified, the Council Member
who seconded the motion may withdraw his/her second.
MOTION FOR RECONSIDERATION
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A motion for reconsideration may be made at the same meeting (or at the next succeeding meeting following
a Town Council action) as long as the reconsideration request complies with the requirements of the Texas
Open Meetings Act.
A motion for reconsideration may only be made by a Council Member who voted with the majority of the
Town Council on the action proposed to be reconsidered by the Town Council. Any member of the Town
Council may second a motion for reconsideration.
Robert’s Rules of Order, Newly Revised, is adopted and shall prevail if there are procedural questions not
addressed by provisions of state law, the Town Charter or Town ordinances. In the event of conflict between
state law, the Town Charter or Town ordinances and Roberts Rules of Order, Newly Revised, state law, the
Town Charter and/or Town ordinances shall prevail.
4.10 VOTING
a. If any voting member of the Town Council abstains because of a legal conflict, he/she is not
counted as present for quorum purposes and is not deemed to be “voting” for purposes of
determining whether there has been a “majority vote of those voting and present”.
b. When a voting member of the Town Council abstains or excuses himself/herself from a
portion of a Council meeting because of a legal conflict of interest, the member must briefly
state, on the record, the nature of the conflict and comply with any other State law
requirements.
c. Should any voting member of the Town Council choose to abstain (including any member
momentarily or temporarily excusing themselves from any portion of the meeting without a
formal recess) from voting on any question before the Town Council where no conflict of
interest exists, the member’s vote shall be recorded as a negative vote in the official minutes
of the meeting.
Tie Votes
A tie vote results in a lost motion. In such an instance, any member of the Town Council may offer a
motion for further action. If there is not an affirmative vote, the result is no action. If the matter
involves an appeal and an affirmative vote does not occur, the decision appealed stands as decided by
the decision- making person or body from form which the appeal was taken.
Town Charter and Statute Voting Requirements
Some actions taken by the Town Council require more than a simple majority vote of approval, as
required by the Town Charter or State statutes.
a. Protested Changes in Zoning Ordinance – Three-fourths Vote
If a proposed change to a zoning regulation or boundary is protested by owners of twenty
percent or more of the area of the lots or land included in such proposed change, or of the area
of lots of land immediately adjoining the area covered by the proposed change and extending
200 feet therefrom, the affirmative vote of at least three-fourths of the full voting Town
Council is required for the proposed change to take effect. [Texas Local Government Code,
Section 211.006]
Comment [rb10]: Town Attorney suggests
referring to Robert’s Rules of Order rather than
providing an exhaustive list of motions. Robert’s
Ruls of Order is addressed earlier in Section 4.1 of
this revision.
Comment [rb11]: Per TW: Voting procedures
are addressed in the Town Charter.
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An affirmative vote of at least three-fourths of the full voting Town Council is required to
overrule a recommendation of the Planning and Zoning Commission that a proposed change
to a zoning regulation be denied.
b. Overruling a Planning & Zoning Recommendation
The affirmative vote of a majority of the Town Council present is required to overrule a
recommendation of the Planning & Zoning Commission that a proposed zoning amendment,
supplement, or change be denied. [Town Charter, Section 9.02 (3)]
c. Emergency Ordinances
An emergency ordinance may be introduced at any Town Council meeting and can be
adopted with or without amendment or rejected at the meeting at which it is introduced. The
affirmative vote of at least five (5) members of the Town Council shall be required for
adoption. [Town Charter, Section 3.15 (3)]
d. Appointment and Removal of Town Officials
The Town Council shall appoint and/or remove the Town Manager, Municipal Court Judge,
and Town Attorney by the affirmative vote of a majority of the full membership of the Town
Council. [Town Charter, Section 4.01, 4.03, 4.04]
4.11 1.02.128 NON-OBERVANCE OF RULES
Rules hereby adopted to expedite and facilitate the transaction of the business of the Town Council in
an orderly fashion shall be deemed to be procedural only, and the failure to strictly observe any such
rules shall not affect the jurisdiction of, or invalidate any action take by the Town Council.
SECTION 5. DIVISION 6. PUBLIC HEARINGS
5.1 1.02.161 GENERAL PROCEDURE
The Town Council procedure for the conduct of Public Hearings is generally as follows:
a. Town staff presents its reports.
b. Council Members may ask questions of staff.
c. The applicant or appellant will then be provided the opportunity to present comments,
testimony, or arguments. In the case of an appeal when the appellant is different from the
applicant, the appellant should be called upon first to provide comments or testimony. The
applicant or appellant shall have a total of fifteen (15) minutes for a presentation when
recognized by the Mayor or presiding officer. The initial comments or presentation shall be
limited to ten (10) minutes and their rebuttal or concluding comments shall be limited to five
minutes unless extended by a majority vote of the Town Council.
d. Council Members may ask questions of the applicant and/or appellant.
e. Upon a favorable motion of the Town Council, tThe Mayor opens the Public Hearing (it is not
necessary to entertain a motion to open a Public Hearing if the Public Hearing is posted on the
agenda).
Comment [rb12]: This section conflicts with the
Town Charter.
Comment [rb13]: Per TW: All of the Town
Charter and statute voting requirements are
addressed by either state law or the Town Charter.
Comment [rb14]: A motion is not necessary to
open a Public Hearing.
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(See Section 5.3)
f. Members of the public are provided with the opportunity to ask questions or make comments
relevant to the matter being heard. All individuals addressing the Council shall state their
name and address for the record.
g. The applicant or appellant is provided with the opportunity for rebuttal or concluding
comments. In the case of an appeal when the appellant is different from the applicant, both
are given the opportunity for closing comments.
hg. Upon a favorable motion of the Town Council, the Public Hearing will be closed.
The Mayor closes the Public Hearing (it is not necessary to entertain a motion to close a
Public Hearing).
ih. The Town Council deliberates on the issue.
ji. If the Town Council raises new issues through deliberation and seeks to take additional public
testimony, the Public Hearing must be reopened. At the conclusion of the public testimony,
the Public Hearing must shall be closed.
kj. The Town Council further deliberates, makes motions, if any, and takes action.
lk. The Mayor announces the final decision of the Town Council.
5.2 CONTINUANCE OF HEARINGS
Any Public Hearing being held, noticed or ordered to be held by the Town Council may, by order,
notice or motion, be continued to any subsequent meeting.
5.3 1.02.162 PUBLIC DISCUSSION AT HEARINGS PUBLIC MEMBER REQUEST TO SPEAK
AT PUBLIC HEARING
When a matter for Public Hearing comes before the Town Council, the Mayor will open the Public
Hearing after a favorable motion of the Town Council. Upon opening the Public Hearing and before
any motion is adopted related to the merits of the issue to be heard, the Mayor shall inquire if there is
anyone present who desires to speak on the matter which is to be heard or to present evidence
regarding the matter.
a. Public Member Request to Speak
a. Any person wishing to speak at a Public Hearing scheduled on the agenda shall
complete a Public Meeting Appearance Card prior to the matter being reached, and present it
to the Town Secretary. Upon being recognized by the Mayor, the person may speak or
present evidence relevant to the matter being heard. No person may speak without first being
recognized by the Mayor. All persons wishing to speak on the matter shall be limited to five
(5) three (3) minutes each, and there shall be a cumulative limit of sixty (60) minutes for all
those speaking in favor of an item and a like limit for those speaking in opposition. The time
limit may be extended by a majority vote of the Town Council.
b. Time Limits
The Mayor, with approval of a majority of the Town Council, may alter any of the
enumerated time allocations based on the complexity of the item and the number of persons
wishing to speak on the item.
Comment [rb15]: A motion is not necessary to
close a Public Hearing.
Comment [rb16]: A motion is not necessary.
Comment [rb17]: The procedures for conducting
a Public Hearing are covered in the previous section.
Comment [rb18]: Res. 08-101 changed this to
three minutes, but the change must be made by
Ordinance.
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c. Questions of Speakers
Members of the Town Council who wish to ask questions of the speakers or each other during
the Public Hearing portion may do so, but only after first being recognized by the Mayor.
Interaction with the speaker shall be limited to a question or questions, rather than an ongoing
dialog.
d. Materials for Public Record
All persons interested in the matter being heard by the Town Council shall be entitled to
submit written evidence or remarks, as well as other graphic evidence. All such evidence
presented will be retained by the Town Secretary’s Office as part of the record of the hearing,
in accordance with the requirements of State law.
e. Germane Comments
During the Public Hearing, no person will be permitted to speak about matters or present evidence
which is not germane to the matter being considered. A determination of relevance shall be made by the
Mayor, but may be appealed to the full Town Council.
5.4 COMMUNICATIONS AND PETITIONS
Written communications and petitions concerning the subject matter of the hearing will be noted,
read aloud, or summarized by the Mayor. A reading in full shall take place if requested by any
member of the Town Council.
SECTION 6. DIVISION 7. ADDRESSING THE TOWN COUNCIL
6.1 STAFF PRESENTATIONS
Staff presentations will be concise and will provide factual background information on the item as
well as a recommendation for the Town Council.
6.2 ORAL PRESENTATIONS BY MEMBER OF THE PUBLIC
The following procedures will guide oral presentations by members of the public at Town Council
meetings:
a. Prior to the meeting or during the meeting prior to a matter being reached, persons wishing to
address the Town Council shall complete a Public Meeting Appearance Card and present it to
the Town Secretary.
b. When called upon, the person should come to the podium state his/her name and address for
the record, and, if speaking for an organization or other group, identify the group represented.
c. All remarks should be addressed to the Town Council as a whole, not to individual members.
d. Questions, if any, should be directed to the presiding officer who will determine whether, or
in what manner, a response or answer will be provided.
6.3 1.02.191 CITIZENS’ COMMENTS
Comment [rb19]: This section is covered in the
Public Hearings and Public Meeting Appearance
Cards section of this ordinance.
Comment [rb20]: Per TW: This section is not
necessary for this ordinance; direction to staff
regarding content on staff reports comes from the
Town Manager.
Comment [rb21]: Procedures for addressing
Council are covered in the Public Hearings and
Citizens’ Comments sections of this ordinance.
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a. This portion of the Town Council meeting is set aside for members of the public to address the
Town Council on any item of business that is not formally scheduled on the agenda or scheduled
as a Public Hearing. Members of the public shall complete a Public Meeting Appearance Card
prior to the item being heard and present it to the Town Secretary.
ab. Timing
Citizens’ Comments are generally permitted at the beginning of the regular Town Council
meeting, as specified on the agenda. Presentations shall be limited to three (3) minutes each,
but may be extended for an additional two (2) minutes with approval of a majority of the
Town Council. Citizens’ Comments shall be limited to a cumulative total not to exceed
fifteen (15) minutes for all speakers unless extended by a majority vote of Council.
bc. No Council Deliberations
In compliance with the Texas Open Meetings Act, the Town Council may not deliberate or
vote on any matter raised in Citizens’ Comments, except for the purpose of determining
whether such matter should be placed on a future Town Council agenda. The Mayor,
however, may request the Town Manager to provide additional information on a matter of
general interest to the full Town Council, the public at large, and to the citizen making the
comment.
6.4 1.02.192 POWERPOINT PRESENTATIONS
a. Members of the public may present a PowerPoint software presentation to the Town Council
utilizing the Town’s audio/visual equipment or their own equipment.
b. All PowerPoint presentations must be submitted to the Town Secretary, or appropriate staff,
on a staff- approved format not later than noon of the day prior to the Town Council meeting
to allow for virus checks and confirm compatibility with Town equipment.
c. Any CD, flash drive, or other form of media storage s submitted that is believed to contain a
virus es or is are unable to be scanned for viruses by Town equipment will not be permitted to
be used on Town equipment.
d. If compatibility or viruses are is at issue, a member of the public may provide a printed hard
copy of the PowerPoint presentation to the Town Council and staff or run the PowerPoint
presentation on the person’s their own equipment.
6.5 1.02.193 PUBLIC MEETING APPEARANCE CARDS
Public Meeting Appearance Cards may be used by members of the public who are present, but do not
wish to or cannot verbally address the Town Council during a meeting. A person may indicate
his/her comments and support or opposition for an agenda item on a Public Meeting Appearance
Card. During the public testimony regarding the item, the Mayor will indicate that the Town Council
has received written comments from (name of persons) in support of the project or issue and from
(name of persons) in opposition. The minutes will reflect the Town Council’s receipt of written
comments in support or opposition of the project or issue.
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6.6 REPETITIOUS COMMENTS PROHIBITED
a. A speaker shall not present the same or substantially the same items or arguments to the
Council repeatedly or be repetitious in presenting their oral comments. Nothing in the
foregoing precludes submission of comments to the Town Council in writing, for such action
or non-action as the Council, in its discretion, may deem appropriate.
b. In order to expedite matters and avoid repetitious presentations, the designation of a
spokesperson is encouraged. Whenever any group of individuals wishes to address the
Council on the same subject matter, those individuals are encouraged to designate a
spokesperson to address the Town Council. With the consent of the Town Council, the
Mayor may extend the time allocation for a designated spokesperson.
6.7 DIVISION 8. WAIVER AND EXCLUSIVITY OF RULES
1.02.201 Waiver of Rules
Any of the foregoing rules in this article may be waived or suspended by a majority vote of the
Council Members present when it is deemed that there is good cause to do so, based upon the
particular facts and circumstances involved.
6.8 1.02.202 NON-EXCLUSIVE RULES
Non-Exclusive Rules
The rules set forth in this article are not exclusive and do not limit the inherent power and general
legal authority of the Town Council, or of its presiding officer, to govern the conduct of Town
Council meetings as may be considered appropriate from time to time, or in particular circumstances,
for purposes of orderly and effective conduct of the affairs of the Town.
SECTION 7. COUNCIL MEMBER ADMINISTRATIVE REPORT
7.1 MAIL
All general mail addressed to the Town Council and received at Town Hall will be date stamped and
distributed to individual Council Members to which the mail is addressed.
Mail addressed to the Mayor will be opened and reviewed by the Town Secretary for any time-
sensitive action or response required by the Mayor or Town staff. Mail marked “personal” or
“confidential” will not be opened.
7.2 TOWN COUNCIL CORRESPONDENCE
All Council Member correspondence prepared with Town resources (letterhead, typing, staff support,
postage, etc.) will reflect the position of the full Town Council, not individual Council Member’s
positions.
Town Council Members will be provided business cards to use reflecting their position as a Council
Member.
7.3 MASTER CALENDAR
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A master calendar of Town Council events, functions or meetings will be maintained by the Town
Secretary’s Office and provided to the Town Council.
Functions, events or meetings to be attended by individual Council Members will only be included on
the master calendar at the request of individual Council Members.
7.4 REQUESTS FOR RESEARCH OR INFORMATION
Council Members may request information or research from staff on a given topic through the Town
Manager. Requests for policy direction will be brought to the full Town Council at a regular meeting
for consideration. All written products will be copied to the full Town Council. The Town Manager
will determine if extensive staff time and resources are required to accomplish the request. If so, at
his/her discretion, the Town Manager may present that request to the full Town Council prior to
proceeding.
7.5 ACTIVITY REPORTS
The Town Manager shall provide activity reports to the Town Council on a monthly basis to inform
the Town Council about department occurrences, project updates, personnel changes, etc.
7.6 TOWN COUNCIL NOTIFICATION OF SIGNIFICANT INCIDENTS
In conjunction with the Town’s public safety departments, the Town Manager’s Office will
coordinate the notification to the Town Council of major crime, fire or other disasters or incidents.
SECTION 8. DIVISION 9. PROCEDURES ADMINSTRATION
8.1 BIENNIAL REVIEW OF TOWN COUNCIL PROCEDURES
The Town Council will review and revise the Town Council Rules of Order and Procedure as
needed., and at a minimum, every two years.
8.2 1.02.211 ADHERENCE TO PROCEDURES
During Town Council discussions, deliberations, and proceedings, the Mayor has the primary
responsibility to ensure that the Town Council, staff, and members of the public adhere to the
Council’s adopted procedures.
8.31.02.212 TOWN ATTORNEY AS PRODECURE ADVISOR
The Town Attorney shall assists the Mayor and Town Council as a resource and as an advisor for
interpreting this article. the Town Council’s adopted rules and procedures.
SECTION 9. SEVERABILITY
If any provision of this Ordinance is found by a court of competent jurisdiction to be invalid
or unconstitutional, or if the application of this Ordinance to any person or circumstances is found to
be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the other
provisions or applications of this Ordinance which can be given effect without the invalid or
unconstitutional provision or application.
Comment [rb22]: Per TW: It is not necessary for
Council Member Administrative Support to be in
this ordinance. Items listed can be considered job
duties of the Town Manager and Town Secretary.
Comment [rb23]: Revisions to the Rules of
Order are addressed in the Applicability section of
this ordinance.
Comment [rb24]: Per TW: this provision will be
included in the ordinance to amend the Rules of
Order and Procedure. It is not necessary to include it
in the text of the ordinance, since every ordinance
the Council adopts has a severability provision.
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TOWN OF PROSPER, TEXAS ORDINANCE NO. 13-__
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, REPEALING EXISTING ARTICLE 1.02, “TOWN COUNCIL,” OF
CHAPTER 1, “GENERAL PROVISIONS,” OF THE CODE OF ORDINANCES
OF THE TOWN OF PROSPER, TEXAS, AND REPLACING IT WITH A NEW
ARTICLE 1.02, “TOWN COUNCIL,” OF CHAPTER 1, “GENERAL
PROVISIONS,” OF THE CODE OF ORDINANCES OF THE TOWN OF
PROSPER, TEXAS; MAKING FINDINGS RELATED THERETO; PROVIDING
REPEALING, SAVINGS AND SEVERABILITY CLAUSES; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, on or about December 12, 2006, the Town Council of the Town of Prosper,
Texas (“Town Council”), adopted Ordinance No. 06-132, which Ordinance provided, in part, for
Rules of Order and Procedure for the Town Council; and
WHEREAS, many of the provisions of said Ordinance are duplicative of provisions in the
Town Charter, state law and the Code of Ordinances, and it has been determined that such
redundancy is neither advisable nor necessary, and may lead to confusion to the extent there
may exist any conflict; and
WHEREAS, in an effort to streamline regulations and provide clarity, it is hereby
determined that certain provisions presently found in Article 1.02, “Town Council,” of Chapter 1,
“General Provisions,” of the Code of Ordinances should be repealed and replaced with a new
Article 1.02.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are hereby found to be true and correct and are
incorporated into the body of this Ordinance as if fully set forth herein.
SECTION 2
From and after the effective date of this Ordinance, existing Article 1.02, “Town Council,”
of Chapter 1, “General Provisions,” of the Code of Ordinances of the Town of Prosper, Texas, is
hereby repealed in its entirety and shall be replaced with a new Article 1.02, “Town Council,” of
Chapter 1, “General Provisions,” of the Code of Ordinances to read as follows:
“ARTICLE 1.02 TOWN COUNCIL
Division 1. Generally
Secs. 1.02.001—1.02.030 Reserved.
Division 2. Authority
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Ordinance No. 13-__, Page 2
Sec. 1.02.031 Authority of Town Charter
The provisions of this article are authorized by Section 3.13 of the Town Charter , which
provides, in part, that the Town Council shall determine, which may be done by ordinance,
resolution or otherwise, its own rules of order and business.
Sec. 1.02.032 Applicability of rules of order and procedure
Unless otherwise provided, the Rules of Order and Procedure adopted herein, as amended
from time to time, shall apply to all boards, commissions, and committees of the Town.
Sec. 1.02.033 Councilmember appointments and assignments
The Mayor and Town Council confirm Councilmember appointments to outside agencies,
committees, task forces, boards, and commissions. Councilmembers shall provide a link for
representing the values, beliefs, and position of the Town Council to these entities, and will
periodically report to the Town Council on the activities of these entities.
Sec. 1.02.034 Councilmember participation in community activities
From time to time, Councilmembers may choose to participate in community activities, events,
and task forces. When a Councilmember participates in such activities, the Councilmember is
acting as an interested party rather than acting on behalf of the Town Council. Acting or
participating on behalf of the Town Council is limited to those instances when the Town Council
has formally designated the Councilmember as its representative for the matter.
Secs. 1.02.035—1.02.060 Reserved.
Division 3. Town Council meetings
Sec. 1.02.061 Regular meetings
Regular meetings of the Town Council shall be held on the second and fourth Tuesdays of each
month. The meetings will begin at 6:00 p.m., unless the time is otherwise modified by a posted
agenda, and will be held at a location specified on the posted agenda.
Sec. 1.02.062 Special and emergency Town Council meetings
Special or emergency meetings of the Town Council may be called in conformity with the Town
Charter and state law.
Sec. 1.02.063 Executive sessions (closed meetings)
The Town Council may meet in executive session during any regular or special meeting, or
anytime otherwise authorized by state law, to consider or hear any matter which is authorized
by state law to be heard or considered in executive session.
Secs. 1.02.064—1.02.090 Reserved.
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Ordinance No. 13-__, Page 3
Division 4. Order of business
Sec. 1.02.091 General order
(a) Town Council meetings will be generally conducted in the following order, unless
otherwise specified.
(b) Regular meeting agenda:
(1) Call to order and announce a quorum is present (the Mayor may announce the
reason a Councilmember is not in attendance of a meeting if requested beforehand by
the absent Councilmember).
(2) Invocation and Pledge of Allegiance.
(3) Announcements/Public Recognition.
(4) Presentations.
(5) Consent Agenda/Approval of Minutes.
(6) Citizens’ Comments.
(7) Regular Agenda.
(8) Public Hearings.
(9) Department Items.
(10) Executive Session.
(11) Adjournment.
Sec. 1.02.092 Announcements and public recognition
All special presentations and announcements will be calendared and coordinated through the
Town Secretary. A period of time, generally not to exceed fifteen (15) minutes, will be set aside
for public recognition at each Town Council meeting. Members of the Town Council shall have
the opportunity to notify others of community events, functions, and other activities.
Sec. 1.02.093 Consent agenda
The Consent Agenda shall contain routine, non-controversial items that require Town Council
action, but generally need little or no Town Council deliberation. Agenda items may be removed
from the Consent Agenda at the request of a Councilmember or Town staff, and thereafter shall
be considered after approval of the remaining items on the Consent Agenda.
Sec. 1.02.094 Standard adjournment
The Town Council establishes 11:30 p.m. as the hour of adjournment and will not continue
beyond that time without a majority vote of the Town Council. To assist in making the
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Ordinance No. 13-__, Page 4
determination to continue an item under consideration, the Town Council should find that
discussion, deliberation, and action on the item could be concluded by 12:00 midnight. If
agenda items remain after the 11:30 p.m. adjournment, a special meeting may be scheduled or
the items deferred until the next regular meeting.
Secs. 1.02.095—1.02.120 Reserved.
Division 5. Rules of conduct
Sec. 1.02.121 General procedure
Robert’s Rules of Order, Newly Revised, is adopted and shall prevail if there are procedural
questions not addressed by state law and any applicable Town ordinance, statute or other legal
requirement.
Sec. 1.02.122 Authority of Mayor
Subject to appeal to the full Town Council, the Mayor shall have the authority to prevent the
misuse of motions, the abuse of privilege, or the obstruction of the business of the Town Council
by ruling any such matter out of order. In so ruling, the Mayor shall be courteous and fair, and
should presume that the moving party is acting in good faith. The Mayor will assist the Town
Council in focusing agenda discussions and deliberations.
Sec. 1.02.123 Council deliberation and speaking order
The Mayor is hereby delegated the responsibility to control the debate and speaking order of the
Town Council. Town Councilmembers will generally be called upon by the Mayor in the order of
the request to speak or by seating order. With the concurrence of the Mayor, a Councilmember
holding the floor may address a question to another Councilmember and that Councilmember
may respond while the floor is still held by the Councilmember asking the question. A
Councilmember may opt not to answer questions while another Councilmember has the floor.
Councilmembers shall limit their comments to the subject matter or motion being currently
considered by the Town Council.
Sec. 1.02.124 Length of Councilmember comments
Councilmembers will govern themselves as to the length of their comments or presentation. As
a courtesy, the Mayor will signal by hand to a Councilmember who has been speaking for over
five (5) minutes. This procedure is not meant to limit debate or to cut comments short, but
rather to assist Councilmembers in their efforts to communicate concisely.
Sec. 1.02.125 Obtaining the floor
Any member of the Town Council wishing to speak must first obtain the floor by being
recognized by the Mayor. The Mayor must recognize any Councilmember who seeks the floor
when appropriately entitled to do so.
Sec. 1.02.126 Motions
Motions may be made by any member of the Town Council, including the presiding officer,
provided that before the presiding officer offers a motion, the opportunity for making a motion
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Ordinance No. 13-__, Page 5
should be offered to other members of the Town Council. Any member of the Town Council,
other than the person offering the motion, may second a motion.
Sec. 1.02.127 Procedures for motions
The following is the general procedure for making motions:
(a) Before a motion can be considered or debated, it must be seconded.
(b) A Councilmember who wishes to make a motion should do so through a verbal request
to the Mayor.
(c) A Councilmember who wishes to second a motion should do so through a verbal request
to the Mayor.
(d) Once the motion has been properly made and seconded, the Mayor shall open the
matter for discussion, generally offering the first opportunity to the moving party and, thereafter,
to any Councilmember properly recognized by the Mayor.
(e) Once the matter has been fully discussed and the Mayor calls for a vote, no other
discussion will be allowed, provided, however, Councilmembers may be allowed to explain their
votes.
Sec. 1.02.128 Non-observance of rules
Rules hereby adopted to expedite and facilitate the transaction of the business of the Town
Council in an orderly fashion shall be deemed to be procedural only, and the failure to strictly
observe any such rules shall not affect the jurisdiction of, or invalidate any action taken by the
Town Council.
Secs. 1.02.129—1.02.160 Reserved.
Division 6. Public hearings
Sec. 1.02.161 General procedure
The Town Council procedure for the conduct of public hearings is generally as follows:
(a) Town staff presents its report.
(b) Councilmembers may ask questions of staff.
(c) The applicant or appellant will then be provided the opportunity to present comments,
testimony, or arguments. In the case of an appeal when the appellant is different from the
applicant, the appellant should be called upon first to provide comments or testimony. The
applicant or appellant shall have a total of fifteen (15) minutes for a presentation when
recognized by the Mayor or presiding officer. The initial comments or presentation shall be
limited to ten (10) minutes and their rebuttal or concluding comments shall be limited to five
minutes unless extended by a majority vote of the Town Council.
(d) Councilmembers may ask questions of the applicant and/or appellant.
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Ordinance No. 13-__, Page 6
(e) The Mayor opens the public hearing (it is not necessary to entertain a motion to open a
public hearing if the public hearing is posted on the agenda).
(f) Members of the public are provided with the opportunity to ask questions or make
comments relevant to the matter being heard. All individuals addressing the Council shall state
their name and address for the record.
(g) The applicant or appellant is provided with the opportunity for rebuttal or concluding
comments. In the case of an appeal when the appellant is different from the applicant, both are
given the opportunity for closing comments.
(h) The Mayor closes the public hearing (it is not necessary to entertain a motion to close a
public hearing).
(i) The Town Council deliberates on the issue.
(j) If the Town Council raises new issues through deliberation and seeks to take additional
public testimony, the public hearing must be reopened. At the conclusion of the public
testimony, the public hearing shall be closed.
(k) The Town Council further deliberates, makes motions, if any, and takes action.
(l) The Mayor announces the final decision of the Town Council.
Sec. 1.02.162 Public member request to speak at public hearing
(a) Any person wishing to speak at a Public Hearing scheduled on the agenda shall
complete a Public Meeting Appearance Card prior to the matter being reached, and present it to
the Town Secretary. Upon being recognized by the Mayor, the person may speak or present
evidence relevant to the matter being heard. No person may speak without first being
recognized by the Mayor. All persons wishing to speak on the matter shall be limited to three
(3) minutes each, and there shall be a cumulative limit of sixty (60) minutes for all those
speaking in favor of an item and a like limit for those speaking in opposition. The time limit may
be extended by a majority vote of the Town Council.
(b) The Mayor, with approval of a majority of the Town Council, may alter any of the
enumerated time allocations based on the complexity of the item and the number of persons
wishing to speak on the item.
(c) Members of the Town Council who wish to ask questions of the speakers or each other
during the public hearing portion may do so, but only after first being recognized by the Mayor.
Interaction with the speaker shall be limited to a question or questions, rather than an ongoing
dialog.
(d) All persons interested in the matter being heard by the Town Council shall be entitled to
submit written evidence or remarks, as well as other graphic evidence. All such evidence
presented will be retained by the Town Secretary’s Office as part of the record of the hearing, in
accordance with the requirements of State law.
Item 8
Ordinance No. 13-__, Page 7
Secs. 1.02.163—1.02.190 Reserved.
Division 7. Addressing the town council
Sec. 1.02.191 Citizens’ comments
(a) This portion of the Town Council meeting is set aside for members of the public to
address the Town Council on any item of business that is not formally scheduled on the agenda
or scheduled as a public hearing. Members of the public shall complete a Public Meeting
Appearance Card prior to the item being heard and present it to the Town Secretary.
(b) Citizens’ comments are generally permitted at the beginning of the regular Town Council
meeting, as specified on the agenda. Presentations shall be limited to three (3) minutes each,
but may be extended for an additional two (2) minutes with approval of a majority of the Town
Council. Citizens’ comments shall be limited to a cumulative total not to exceed fifteen (15)
minutes for all speakers unless extended by a majority vote of Council.
(c) In compliance with the Texas Open Meetings Act, the Town Council may not deliberate
or vote on any matter raised in Citizens’ Comments, except for the purpose of determining
whether such matter should be placed on a future Town Council agenda. The Mayor, however,
may request the Town Manager to provide additional information on a matter of general interest
to the full Town Council, the public at large, and to the citizen making the comment.
Sec. 1.02.192 PowerPoint presentations
(a) Members of the public may present a PowerPoint software presentation to the Town
Council utilizing the Town’s audio/visual equipment or their own equipment.
(b) All PowerPoint presentations must be submitted to the Town Secretary, or appropriate
staff, on a staff-approved format not later than noon of the day prior to the Town Council
meeting to allow for virus checks and confirm compatibility with Town equipment.
(c) Any CD, flash drive, or other form of media storage submitted that is believed to contain
a virus or is unable to be scanned for viruses by Town equipment will not be permitted to be
used on Town equipment.
(d) If compatibility or viruses are at issue, a member of the public may provide a printed
hard copy of the PowerPoint presentation to the Town Council and staff or run the PowerPoint
presentation on the person’s own equipment.
Sec. 1.02.193 Public Meeting Appearance Cards
Public Meeting Appearance Cards may be used by members of the public who are present, but
do not wish to or cannot verbally address the Town Council during a meeting. A person may
indicate his/her comments and support or opposition for an agenda item on a Public Meeting
Appearance Card. During the public testimony regarding the item, the Mayor will indicate that
the Town Council has received written comments from (name of persons) in support of the
project or issue and from (name of persons) in opposition. The minutes will reflect the Town
Council’s receipt of written comments in support or opposition of the project or issue.
Item 8
Ordinance No. 13-__, Page 8
Secs. 1.02.194—1.02.200 Reserved.
Division 8. Waiver and exclusivity of rules
Sec. 1.02.201 Waiver of rules
Any of the foregoing rules in this article may be waived or suspended by a majority vote of the
Councilmembers present when it is deemed that there is good cause to do so, based upon the
particular facts and circumstances involved.
Sec. 1.02.202 Non-exclusive rules
The rules set forth in this article are not exclusive and do not limit the inherent power and
general legal authority of the Town Council, or of its presiding officer, to govern the conduct of
Town Council meetings as may be considered appropriate from time to time, or in particular
circumstances, for purposes of orderly and effective conduct of the affairs of the Town.
Secs. 1.02.203—1.02.210 Reserved.
Division 9. Procedures administration
Sec. 1.02.211 Adherence to procedures
During Town Council discussions, deliberations, and proceedings, the Mayor has the primary
responsibility to ensure that the Town Council, staff, and members of the public adhere to the
Council’s adopted procedures.
Sec. 1.02.212 Town attorney as procedure advisor
The Town Attorney shall assist the Mayor and Town Council as a resource and as an advisor
for interpreting this article.”
SECTION 3
All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the
extent they are in conflict; but such repeal shall not abate any pending prosecution for violation
of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for
any violation if occurring prior to the repeal of the ordinance. Any remaining portion of
conflicting ordinances shall remain in full force and effect.
SECTION 4
If any section, subsection, sentence, clause or phrase of this Ordinance is for any
reason held to be unconstitutional or invalid by a court of competent jurisdiction, such decision
shall not affect the validity of the remaining portions of this Ordinance. The Town hereby
declares that it would have passed this Ordinance, and each section, subsection, clause or
phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences,
clauses, and phrases be declared unconstitutional.
Item 8
Ordinance No. 13-__, Page 9
SECTION 7
This Ordinance shall take effect and be in full force from and after its passage, as
provided by the Revised Civil Statutes of the State of Texas.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 10TH DAY OF DECEMBER, 2013.
___________________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 8
Page 1 of 2
To: Mayor and Town Council
From: Robyn Battle, Town Secretary
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Consider and act upon a resolution establishing Board and Commission Appointment Policies
and Procedures.
Description of Agenda Item:
Town staff has submitted proposed changes to the Rules of Order and Procedure that would
remove the board appointment process from that ordinance. After receiving comments from
several Council members during the board appointment process earlier this year, it was
determined that it would be beneficial to create a set of policies and procedures to guide the
annual board appointment process. The policy that is being proposed is more detailed than the
previous procedure, so staff’s recommendation is to adopt a policy by resolution that is separate
from the Rules of Order.
The purpose of the attached policy is to meet the following objectives:
Establish a process with consistent procedures and standards for the benefit of everyone
involved in the board appointment process, including the Town Council, applicants, board
members, and staff
Standardize the criteria for eligible applicants to ensure the most suitable candidates are
recruited and appointed
Establish a timeline for the board appointment process
Identify the expected roles and responsibilities for the Town Council, applicants, board
members, and staff
The Town Council was provided with a draft policy on November 22. Attached is a red-line
version of the policy that includes additional changes and revisions. Comments were solicited
from the Town Attorney and a select number of staff members and staff liaisons.
The following is a brief summary of some of the main points of the policy:
Eligibility Requirements
According to the Town Charter, an applicant must be a resident of the Town or its ETJ. The
proposed policy would additionally require that each applicant be a resident for at least one year
at the time of application. Each applicant must also be a registered voter.
Prosper is a place where everyone matters.
ADMINISTRATION
Item 9
Page 2 of 2
Application Deadline
Late applications will not be considered for the current year’s expiring terms and vacancies, but
will be kept on file in the Town Secretary’s office.
Council Nominating Committee
Currently, all Town Council members are involved in the interview and selection process. This
option, if Council chooses to include it in the policy, would allow Council to select a few
members to handle the interview process, rather than the Council as a whole. The nominating
committee makes recommendations to the full Council, who will then make the final
appointments.
Board Chairman Evaluation
The intent of this procedure is to gather feedback from each board or commission chairman
prior to the start of the board appointment process to aid Council in selecting (or reappointing)
the most suitable candidates.
Interview Process
The policy allows Council to select only the most qualified applicants for interviews, rather than
interviewing every applicant.
The sections on Applicant Review and the Appointment Process closely follow the process that
was used earlier this year in the board appointment process. The remainder of the policy
further explains term limits, expectations of new members and staff liaisons, training
requirements, and other information relevant to service on a Town board or commission.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the Resolution as to form and
legality.
Attached Documents:
1. Red-line version of Board Appointment Policies and Procedures
2. Proposed Resolution
Town Staff Recommendation:
Town staff recommends the Town Council approve a resolution establishing Board and
Commission Appointment Policies and Procedures.
Proposed Motion:
I move to approve a resolution establishing Board and Commission Appointment Policies and
Procedures.
Item 9
Page 1 of 6
TOWN OF PROSPER, TEXAS
BOARD AND COMMISSION APPOINTMENT POLICIES AND PROCEDURES
1. PURPOSE AND SCOPE:
The purpose of this policy is to establish consistent procedures and standards for the
appointment of individuals to all Town boards and commissions. This policy applies to
individuals serving on Town boards and commissions appointed by the Prosper Town
Council. This policy does not apply to temporary or ad hoc committees or to
appointments made by the Town Council to external boards, commissions, or
committees.
2. DUTIES OF BOARDS AND COMMISSIONS:
All boards and commissions shall act in an advisory capacity to the Town Council with
the exception of the Board of Adjustment/Construction Board of Appeals, which has
quasi-judicial authority. The duties and authority of the Town boards and commissions
have been established by the following:
Board: Authority Established By:
Board of Adjustment
Town Charter, Article IX, Section 9.05
Town of Prosper Zoning Ordinance (Ordinance
No. 84-16, as amended)
Construction Board of Appeals
(concurrently serves as the Board
of Adjustment)
Ordinance No. 05-39, as amended
Library Board
ILA with PISD dated November 10, 2000
Resolution No. 05-91; Resolution No. 08-097;
Governance Documents approved June 23,
2009; Resolution No. 12-47
Parks & Recreation Board
Comprehensive Parks Ordinance (Ordinance
No. 02-07, as amended by Ordinance No. 05-
87, Ordinance No. 07-040, Ordinance No. 11-
52, Ordinance No. 11-65, and Ordinance No.
12-02)
Planning & Zoning Commission
Town Charter, Article IX, Section 9.01
Ordinance No. 06-101, as amended by
Ordinance No. 06-103
Prosper Economic Development
Corporation
Resolution No. 96-26; Resolution No. 09-104,
approving PEDC Articles of Incorporation and
PEDC Amended and Restated Bylaws
3. MEMBER ELIGIBILITY
Applicant qualifications include the following:
• In accordance with the Town Charter, applicants must be residents of the Town or its
Extraterritorial Jurisdiction (ETJ) for at least one year at the time of application
• Applicants must be residents of the Town or ETJ for at least one year at the time of
application
• Each applicant must be a qualified registered voter in the Town of Prosper
• Town employees are not eligible to serve on a Town board or commission, unless
serving in an advisory and/or ex officio capacity.
Item 9
Page 2 of 6
• Applications must be received by the Town Secretary on or before the advertised
deadline. Late applications will not be considered for the current year’s expiring
terms and vacancies, but will be kept on file in the Town Secretary’s Office.
To remain eligible to serve, appointees must continue to meet the eligibility criteria for
their board or commission for the duration of their term.
A description of the Town boards and commissions and their eligibility requirements is
attached as Exhibit A.
4. RECRUITMENT
The annual application period for boards and commission positions with expiring terms
and known vacancies will begin in July, and applications will be accepted for
approximately four weeks. All recruitment efforts will specify the application deadline.
Resident involvement may be solicited in a variety of ways including, but not limited to:
• press releases
• Town e-news
• website advertisements
• social media
• utility billing inserts
• nomination by invitation
In July, the Town Secretary will notify incumbent board and commission members with
expiring terms that the end of their term is approaching. If the member is eligible and
wishes to seek another term, he or she must reapply in the same manner as other
applicants.
A timeline for the recruitment, interview, and appointment process is attached as Exhibit BA.
5. APPLICATION PROCESS
All qualified candidates must complete an application form and submit it to the Town
Secretary's office prior to the advertised deadline to ensure adequate time for the Town
Council to review, select, and interview qualified candidates. Applications may be
submitted in person, via fax, U.S. mail, or email.
Application forms shall be made available on the Town’s website, at Town Hall, and in
the Town Secretary’s office. The application shall solicit information about the
applicant’s background, including current and past occupations and involvement in and
knowledge of issues related to the subject of the board to which the applicant is
applying. In addition to the completed application, applicants are encouraged to submit
a letter or résumé further explaining their interest and experience.
Applicants will indicate their preferred board or commission on their application, but may
indicate a second choice if interested in service on more than one board or commission.
Applications are kept on file in the Town Secretary’s office and are considered current
for one year from submittal date, after which the application will be removed from
consideration. In order to be considered in the next recruitment period, the applicant is
required to submit a new application.
A sample application form is attached as Exhibit C.
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Page 3 of 6
6. SELECTION PROCESS
Council Nominating Committee
Prior to the start of the annual board and commission appointment process, the Town
Council may appoint from its own membership a Council Nominating Committee of at
least three members to be responsible for screening applications, conducting interviews,
and making recommendations for appointment to Town boards and commissions.
Board Chairman Evaluation
The Town Secretary will provide a board evaluation form to the chairman of each board
and commission prior to the start of the annual appointment process. The board or
commission chairman is encouraged to complete this form after a discussion is held with
other board members during a posted meeting.
The Mayor or Mayor’s designee may contact the chairman of each board and
commission prior to the start of the annual appointment process. The board of
commission chairman is encouraged to provide feedback on the ideal characteristics
and experience for potential board members.
A sample board evaluation form is attached as Exhibit D.
Applicant Review
The Town Secretary will review the eligibility requirements and identify those applicants
who are ineligible for appointment before submitting applications to the Town
Council/Nominating Committee for review. When the application deadline has passed,
the Town Secretary will compile all applications and distribute copies to each Town
Council member for review. The Town Secretary will also provide to the Council an
attendance report for each board and commission for the previous year.
Interview Process
In August, the Town Council/Nominating Committee will select applicants for interview.
The number of applicants selected for interview will vary based on the number of open
positions, the qualifications of the applicants, and the number of applications received.
Interviews will be conducted in late August/early September. The Town Secretary shall
schedule and confirm interviews under the direction of the Town Council/Nominating
Committee. Applicants who fail to attend their scheduled interview may forfeit their
opportunity for an interview.
With the agreement of the applicant, the Town Council/Nominating Committee may
consider an applicant for service on an alternate board if the skills and competencies of
the applicant are more suited for service on that board.
Appointment Process
When interviews have been completed, the Town Council/Nominating Committee shall
make its recommendations to the full Council at the first or second meeting in
September. The Town Council will appoint one person for each available board or
commission position.
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Page 4 of 6
On the following business day, the Town Secretary shall notify each applicant of the
Council’s appointment decision via email or telephone. Letters will be mailed to each
individual appointed to a board or commission stating the name of the board to which
they have been appointed, the name of the staff liaison for their board, and any other
pertinent information relevant to the board position. The Town Secretary will also
prepare and mail letters to those not selected for service to express the Council’s
appreciation for their willingness to serve the Town of Prosper and to encourage them to
volunteer in other areas of the community.
7. TERM OF OFFICE
All board and commission members shall be appointed for a term of two years, with the
exception of the Prosper Economic Development Corporation, whose members serve a
term of three years. All terms expire on September 30 of the respective year. Residents
are appointed to serve on a board at the pleasure of the Town Council. Members shall
be appointed for one term of office, and generally the Town Council retains the right to
replace any appointed member at any time and for any reason, consistent with
applicable state law. Terms of office are staggered so that approximately one half of the
membership has previous experience at any given time. Board members are appointed
for a limited purpose and time, and once the assigned term of office is completed, they
are excused from this appointment unless the Town Council selects them for another
term of service in accordance with the adopted policy for board and commission
appointments.
8. MID-TERM APPOINTMENTS
Occasionally, a board member may be unable to finish his or her term, may voluntarily
resign, or may be removed by the Town Council prior to the term ending. In such cases,
the vacant position may be filled by the Town Council with a mid-term appointee who will
serve out the remainder of the unexpired term. Instead of re-soliciting applicants, the
Town Council may refer to the current year applications kept on file by the Town
Secretary.
9. NEW MEMBERS
Newly-appointed board and commission members should make every effort to become
as familiar as possible with all aspects of his or her particular board. To aid in the
process, new members will be contacted by a staff liaison and will be provided with
relevant information and regulations that govern their particular board. Newly-appointed
and re-appointed board and commission members must take an Oath of Office and
complete required forms and paperwork prior to attending their first meeting.
Required Forms
Each appointed board and commission member will be required to complete the
following forms upon appointment:
• Oath of Office
• Code of Ethics Statement of Acknowledgement
• Public Access Option Form
• Statement of Officer (quasi-judicial only)
Training
All Town board and commission members shall be required to complete training courses
approved by the Attorney General’s Office on the Open Meetings Act, and the Public
Item 9
Page 5 of 6
Information Act within 90 days of their appointment. Other training may be provided as
deemed necessary by the Town Council or staff. Signed forms and training certificates
of completion will be kept on file in the Town Secretary’s office.
10. RECOGNITION OF FORMER MEMBERS
Upon completion of service, a board or commission member shall be recognized at a
designated Town Council meeting.
11. ATTENDANCE AT MEETINGS
The Council is appreciative of the dedication and contribution by those who are willing to
donate their time to community service. Any decision reached by any of these boards
has an impact on the entire community; therefore, board and commission members are
expected to maintain regular attendance. Members who cannot attend a meeting should
inform the board or commission chairman or staff liaison prior to the meeting.
In accordance with the Prosper Town Charter, any member of a board, commission, or
committee who is absent from three consecutive regular meetings, or twenty-five percent
of regularly scheduled meetings during the twelve-month period immediately preceding
and including the absence in question, without explanation acceptable to a majority of
the other members, shall forfeit his or her position on the board, commission, or
committee.
12. ROLE OF STAFF LIAISON
A Town staff member is assigned to each board or commission to perform support
services, provide technical data, prepare agendas, prepare minutes of the meetings, and
other related functions. The staff member is not entitled to vote or preside over
meetings.
The staff liaison may arrange a meeting with new members prior to the first meeting date
for briefings on the duties of the board and background information on items that may be
considered at the next meeting.
13. RULES OF ORDER AND CODE OF ETHICS
The Town Council Rules of Order and Procedure, as described in the Code of
Ordinances, Ordinance No. 06-132, as amended, shall apply to all Town boards,
commissions and committees.
Members of all Town boards, commissions and committees shall agree to abide by the
Council Code of Ethics, as described in the Code of Ordinances. Ordinance No. 08-036,
as amended.
14. OPEN MEETINGS ACT AND PUBLIC INFORMATION ACT
All interviews and meetings will be held in compliance with the Open Meetings Act.
All board, commission, and committee members shall agree to comply with the
provisions of the Texas Public Information Act.
15. REVIEW OF POLICY AND PROCECURES
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Page 6 of 6
This policy may be reviewed and amended by resolution as deemed necessary by the
Town Council.
Item 9
TOWN OF PROSPER, TEXAS RESOLUTION NO. 13-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, ESTABLISHING A BOARD AND COMMISSION APPOINTMENT
POLICY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 8.01 of the Prosper Town Charter provides that the Town Council
has the authority to establish such board, commissions, and committees as it deems necessary
to carry out the functions and obligations of the Town; and
WHEREAS, the Town Council of the Town of Prosper has determined that an
appointment process for Town boards, commissions, and committees will assist the Town
Council and staff involved in the appointment process with consistent procedures and standards.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1.
The Town Council of the Town of Prosper hereby adopts the Board and Commission
Appointment Policies and Procedures, attached hereto as Exhibit A, and made a part hereof for
all purposes.
SECTION 2.
This Resolution shall become effective immediately upon its passage.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS THE 10TH DAY OF DECEMBER, 2013.
_________________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 9
Page 1 of 6
EXHIBIT A
TOWN OF PROSPER, TEXAS
BOARD AND COMMISSION APPOINTMENT POLICIES AND PROCEDURES
1. PURPOSE AND SCOPE:
The purpose of this policy is to establish consistent procedures and standards for the
appointment of individuals to all Town boards and commissions. This policy applies to
individuals serving on Town boards and commissions appointed by the Prosper Town
Council. This policy does not apply to temporary or ad hoc committees or to
appointments made by the Town Council to external boards, commissions, or
committees.
2. DUTIES OF BOARDS AND COMMISSIONS:
All boards and commissions shall act in an advisory capacity to the Town Council with
the exception of the Board of Adjustment/Construction Board of Appeals, which has
quasi-judicial authority. The duties and authority of the Town boards and commissions
have been established by the following:
Board: Authority Established By:
Board of Adjustment
Town Charter, Article IX, Section 9.05
Town of Prosper Zoning Ordinance (Ordinance
No. 84-16, as amended)
Construction Board of Appeals
(concurrently serves as the Board
of Adjustment)
Ordinance No. 05-39, as amended
Library Board
ILA with PISD dated November 10, 2000
Resolution No. 05-91; Resolution No. 08-097;
Governance Documents approved June 23,
2009; Resolution No. 12-47
Parks & Recreation Board
Comprehensive Parks Ordinance (Ordinance
No. 02-07, as amended by Ordinance No. 05-
87, Ordinance No. 07-040, Ordinance No. 11-
52, Ordinance No. 11-65, and Ordinance No.
12-02)
Planning & Zoning Commission
Town Charter, Article IX, Section 9.01
Ordinance No. 06-101, as amended by
Ordinance No. 06-103
Prosper Economic Development
Corporation
Resolution No. 96-26; Resolution No. 09-104,
approving PEDC Articles of Incorporation and
PEDC Amended and Restated Bylaws
3. MEMBER ELIGIBILITY
Applicant qualifications include the following:
• In accordance with the Town Charter, applicants must be residents of the Town or its
Extraterritorial Jurisdiction (ETJ).
• Applicants must be residents of the Town or ETJ for at least one year at the time of
application.
• Each applicant must be a registered voter.
Item 9
Page 2 of 6
• Town employees are not eligible to serve on a Town board or commission, unless
serving in an advisory and/or ex officio capacity.
• Applications must be received by the Town Secretary on or before the advertised
deadline. Late applications will not be considered for the current year’s expiring
terms and vacancies, but will be kept on file in the Town Secretary’s Office.
To remain eligible to serve, appointees must continue to meet the eligibility criteria for
their board or commission for the duration of their term.
4. RECRUITMENT
The annual application period for boards and commission positions with expiring terms
and known vacancies will begin in July, and applications will be accepted for
approximately four weeks. All recruitment efforts will specify the application deadline.
Resident involvement may be solicited in a variety of ways including, but not limited to:
• press releases
• Town e-news
• website advertisements
• social media
• utility billing inserts
• nomination by invitation
In July, the Town Secretary will notify incumbent board and commission members with
expiring terms that the end of their term is approaching. If the member is eligible and
wishes to seek another term, he or she must reapply in the same manner as other
applicants.
A timeline for the recruitment, interview, and appointment process is attached as Exhibit A.
5. APPLICATION PROCESS
All qualified candidates must complete an application form and submit it to the Town
Secretary's office prior to the advertised deadline to ensure adequate time for the Town
Council to review, select, and interview qualified candidates. Applications may be
submitted in person, via fax, U.S. mail, or email.
Application forms shall be made available on the Town’s website, at Town Hall, and in
the Town Secretary’s office. The application shall solicit information about the
applicant’s background, including current and past occupations and involvement in and
knowledge of issues related to the subject of the board to which the applicant is
applying. In addition to the completed application, applicants are encouraged to submit
a letter or résumé further explaining their interest and experience.
Applicants will indicate their preferred board or commission on their application, but may
indicate a second choice if interested in service on more than one board or commission.
Applications are kept on file in the Town Secretary’s office and are considered current
for one year from submittal date, after which the application will be removed from
consideration. In order to be considered in the next recruitment period, the applicant is
required to submit a new application.
Item 9
Page 3 of 6
6. SELECTION PROCESS
Council Nominating Committee
Prior to the start of the annual board and commission appointment process, the Town
Council may appoint from its own membership a Council Nominating Committee of at
least three members to be responsible for screening applications, conducting interviews,
and making recommendations for appointment to Town boards and commissions.
Board Chairman Evaluation
The Mayor or Mayor’s designee may contact the chairman of each board and
commission prior to the start of the annual appointment process. The board of
commission chairman is encouraged to provide feedback on the ideal characteristics
and experience for potential board members.
Applicant Review
The Town Secretary will review the eligibility requirements and identify those applicants
who are ineligible for appointment before submitting applications to the Town
Council/Nominating Committee for review. When the application deadline has passed,
the Town Secretary will compile all applications and distribute copies to each Town
Council member for review. The Town Secretary will also provide to the Council an
attendance report for each board and commission for the previous year.
Interview Process
In August, the Town Council/Nominating Committee will select applicants for interview.
The number of applicants selected for interview will vary based on the number of open
positions, the qualifications of the applicants, and the number of applications received.
Interviews will be conducted in late August/early September. The Town Secretary shall
schedule and confirm interviews under the direction of the Town Council/Nominating
Committee. Applicants who fail to attend their scheduled interview may forfeit their
opportunity for an interview.
With the agreement of the applicant, the Town Council/Nominating Committee may
consider an applicant for service on an alternate board if the skills and competencies of
the applicant are more suited for service on that board.
Appointment Process
When interviews have been completed, the Town Council/Nominating Committee shall
make its recommendations to the full Council at the first or second meeting in
September. The Town Council will appoint one person for each available board or
commission position.
On the following business day, the Town Secretary shall notify each applicant of the
Council’s appointment decision via email or telephone. Letters will be mailed to each
individual appointed to a board or commission stating the name of the board to which
they have been appointed, the name of the staff liaison for their board, and any other
pertinent information relevant to the board position. The Town Secretary will also
prepare and mail letters to those not selected for service to express the Council’s
appreciation for their willingness to serve the Town of Prosper and to encourage them to
volunteer in other areas of the community.
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Page 4 of 6
7. TERM OF OFFICE
All board and commission members shall be appointed for a term of two years, with the
exception of the Prosper Economic Development Corporation, whose members serve a
term of three years. All terms expire on September 30 of the respective year. Residents
are appointed to serve on a board at the pleasure of the Town Council. Members shall
be appointed for one term of office, and generally the Town Council retains the right to
replace any appointed member at any time and for any reason, consistent with
applicable state law. Terms of office are staggered so that approximately one half of the
membership has previous experience at any given time. Board members are appointed
for a limited purpose and time, and once the assigned term of office is completed, they
are excused from this appointment unless the Town Council selects them for another
term of service in accordance with the adopted policy for board and commission
appointments.
8. MID-TERM AP POINTMENTS
Occasionally, a board member may be unable to finish his or her term, may voluntarily
resign, or may be removed by the Town Council prior to the term ending. In such cases,
the vacant position may be filled by the Town Council with a mid-term appointee who will
serve out the remainder of the unexpired term. Instead of re-soliciting applicants, the
Town Council may refer to the current year applications kept on file by the Town
Secretary.
9. NEW MEMBERS
Newly-appointed board and commission members should make every effort to become
as familiar as possible with all aspects of his or her particular board. To aid in the
process, new members will be contacted by a staff liaison and will be provided with
relevant information and regulations that govern their particular board. Newly-appointed
and re-appointed board and commission members must take an Oath of Office and
complete required forms and paperwork prior to attending their first meeting.
Required Forms
Each appointed board and commission member will be required to complete the
following forms upon appointment:
• Oath of Office
• Code of Ethics Statement of Acknowledgement
• Public Access Option Form
• Statement of Officer (quasi-judicial only)
Training
All Town board and commission members shall be required to complete training courses
approved by the Attorney General’s Office on the Open Meetings Act, and the Public
Information Act within 90 days of their appointment. Other training may be provided as
deemed necessary by the Town Council or staff. Signed forms and training certificates
of completion will be kept on file in the Town Secretary’s office.
10. RECOGNITION OF FORMER MEMBERS
Upon completion of service, a board or commission member shall be recognized at a
designated Town Council meeting.
Item 9
Page 5 of 6
11. ATTENDANCE AT MEETINGS
The Council is appreciative of the dedication and contribution by those who are willing to
donate their time to community service. Any decision reached by any of these boards
has an impact on the entire community; therefore, board and commission members are
expected to maintain regular attendance. Members who cannot attend a meeting should
inform the board or commission chairman or staff liaison prior to the meeting.
In accordance with the Prosper Town Charter, any member of a board, commission, or
committee who is absent from three consecutive regular meetings, or twenty-five percent
of regularly scheduled meetings during the twelve-month period immediately preceding
and including the absence in question, without explanation acceptable to a majority of
the other members, shall forfeit his or her position on the board, commission, or
committee.
12. ROLE OF STAFF LIAISON
A Town staff member is assigned to each board or commission to perform support
services, provide technical data, prepare agendas, prepare minutes of the meetings, and
other related functions. The staff member is not entitled to vote or preside over
meetings.
The staff liaison may arrange a meeting with new members prior to the first meeting date
for briefings on the duties of the board and background information on items that may be
considered at the next meeting.
13. RULES OF ORDER AND CODE OF ETHICS
The Rules of Order and Procedure, as described in the Code of Ordinances, shall apply
to all Town boards, commissions and committees.
Members of all Town boards, commissions and committees shall agree to abide by the
Council Code of Ethics, as described in the Code of Ordinances.
14. OPEN MEETINGS ACT AND PUBLIC INFORMATION ACT
All interviews and meetings will be held in compliance with the Open Meetings Act.
All board, commission, and committee members shall agree to comply with the
provisions of the Texas Public Information Act.
15. REVIEW OF POLICY AND PROCECURES
This policy may be reviewed and amended by resolution as deemed necessary by the
Town Council.
Item 9
Page 1 of 1
To: Mayor and Town Council
From: Kent R. Austin, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Consider and act upon a resolution authorizing various individuals as signers of specific
accounts and certain investment matters.
Description of Agenda Item:
This item supersedes the action taken at the October 22 Town Council meeting, which
authorized individuals to perform electronic funds transfers. The new item includes bank
account signers, electronic funds transfers, and investment pools and also supersedes
Resolution 13-19, which was approved February 26, 2013.
The following table summarizes the proposed authorizations:
Bank accounts ACH/wires TexPool/TexSTAR
Kent Austin Kent Austin Kent Austin
Harlan
Jefferson
Patricia
Featherston
Patricia
Featherston
Ray Smith Harlan Jefferson
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the Resolution as to form and
legality.
Attached Documents:
1. Resolution
Town Staff Recommendation:
Town staff recommends that the Town Council approve the Resolution authorizing various
individuals as signers of specific accounts and certain investment matters.
Recommended Motion:
I move to approve the Resolution authorizing various individuals as signers of specific accounts
and certain investment matters.
Prosper is a place where everyone matters.
FINANCE
Item 10
TOWN OF PROSPER, TEXAS RESOLUTION NO. 13-___
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, AUTHORIZING VARIOUS INDIVIDUALS AS SIGNATORIES ON
SPECIFIC ACCOUNTS AND CERTAIN INVESTMENT MATTERS;
REPEALING RESOLUTIONS NO. 13-09, ADOPTED ON OR ABOUT
FEBRUARY 26, 2013, AND NO. 13-59, ADOPTED ON OR ABOUT OCTOBER
22, 2013; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, periodically the Town updates the list of specific individuals authorized to
perform certain financial transactions on the Town’s behalf; and
WHEREAS, it is the intent of the Town Council of the Town of Prosper, Texas, to
authorize the following individuals to be signatories and take all appropriate and necessary
actions relative to the following Town accounts.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
Town-approved signatories for current and possible future Independent Bank accounts
and those of any other depository of the Town are hereby authorized to include the Town’s
Finance Director, the Mayor and the Town Manager. Presently the incumbents for each
position hereby authorized are Kent Austin, Ray Smith, and Harlan Jefferson, respectively.
SECTION 2
The Town-approved signatories authorized to perform wire and ACH transfers include
the Town’s Finance Director, Accounting Manager, and Town Manager. Presently the
incumbents for each position hereby authorized are Kent Austin, Patricia Featherston, and
Harlan Jefferson, respectively.
SECTION 3
The Town-approved signatories authorized to make financial transactions for the
TexPool local government investment pool and TexSTAR local government pool include the
Town’s Finance Director and Accounting Manager. Presently the incumbents for each position
hereby authorized are Kent Austin and Patricia Featherston, respectively.
SECTION 4
Resolution Nos. 13-19 and 13-59, approved on or about February 26, 2013, and October
22, 2013, respectively, are hereby repealed in their entirety.
SECTION 5
This Resolution shall be effective from and after its passage by the Town Council.
Item 10
Resolution No. ____, Page 2
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 10TH DAY OF DECEMBER, 2013.
___________________________________
Ray Smith, Mayor
ATTEST:
____________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
____________________________________
Terrence S. Welch, Town Attorney
Item 10
Page 1 of 2
To: Mayor and Town Council
From: Michael Bulla, CIP Project Manager
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Capital Improvement Program update.
Description of Agenda Item:
Town staff will be providing the Town Council with an update on the following projects recently
completed, projects currently under design or construction, the status of remaining approved
projects with funding and some additional information on upcoming unfunded projects.
Projects recently completed:
STREET PROJECTS:
#6: Hays Road (Ridgewood – Chandler Circle S)
WATER PROJECTS:
#2: Custer Pump Station, Phase II
Projects currently under design or construction:
STREET PROJECTS:
TxDOT: Preston Road (US 380 to FM 1461)
#1: First Street and Coit Road Widening
PARK PROJECTS:
#9 & #10: First Street and Coit Road Landscaping (Craig – Coit and US 380 – First)
#14: Frontier Park Temporary Parking Lot
#15: Frontier Park Field Lighting
WATER PROJECTS:
#3: 30” Upper Plane Water Line
#4: US 380 Racetrac WL (Teel – Gee)
Remaining approved projects with funding:
STREET PROJECTS:
#7: Coleman Road (Broadway – Prosper Trail)
#8: Seventh Street (Coleman – PISD Admin)
#9: Downtown Enhancements
#10: First Street (Church – Craig)
#11: First Street (DNT – Coleman)
#13: Main Street (Broadway – First)
#15: Broadway (McKinley – Main)
ENGINEERING
Prosper is a place where everyone matters.
Item 11
Page 2 of 2
Additional upcoming unfunded projects:
STREET PROJECTS:
#19: Rhea Mills
#20: Coleman Road (Prosper Trail – HS)
WASTEWATER PROJECTS:
#8: Doe Branch WWTP
Budget Impact:
N/A
Legal Obligations and Review:
N/A
Attached Documents:
Summary of Five Year CIP Plan – Revised 11/28/13
Town Staff Recommendation:
Town staff recommends the Town Council provide feedback on the Capital Improvement
Program updates provided.
Item 11
2012-2013-2014-2015-2016-2017-2012- 2013- 2014- 2015- 2016- 2017-2013201420152016201720222013201420152016201720221 First Street and Coit Rd Widening 4 lane concrete 8,250,000 8,250,000 5,329,575 0, 1 2,920,425 - - - - - - - 2 Prosper Trail (Preston - Custer) asphalt maint. 1,020,545 1,020,545 1,020,545 - - - - - - - 3 Prosper/County Road Improvements ST 850,000 850,000 850,000 - - - - - - - 4 Coit Road (US 380 - Frontier) ROW Only ROW acquisition 101,990 101,990 101,990 0- - - - - - - 5 Coit Road (First Street - Frontier) asphalt maint. 980,000 980,000 55,000 7925,000 - - - - - - - 6 Hays Road (Ridgewood - Chandler Circle S) concrete maint. 460,000 460,000 30,000 7430,000 - - - - - - - 7 Coleman Road (Broadway - Prosper Trail) asphalt maint. 390,000 390,000 390,000 - - - - - - - 8 Seventh Street (Coleman - PISD Admin) concrete maint. 740,000 740,000 372,000 5,7368,000 - - - - - - - 9 Downtown Enhancements (Broadway - Main) concrete maint. 475,000 475,000 475,000 4- - - - - - - 10 First Street (Church - Craig) concrete maint. 380,000 380,000 76,000 5,7304,000 - - - - - - - - 11 First Street (DNT - Coleman) asphalt maint. 370,000 370,000 242,455 127,545 - - - 127,545 - - - 12 Frontier Parkway (DNT - Preston) 6 lane concrete 365,000 3,285,000 3,650,000 3,650,000 - - 365,000 3,285,000 - - - 13 Main Street (Broadway - First) concrete maint. 181,000 181,000 - 181,000 - - - 181,000 - - - 14 Custer Road Turn Lanes @ Prosper Trail asphalt maint. 100,000 100,000 100,000 0- - - - - - - 15 Broadway (McKinley - Main) concrete maint. 113,000 113,000 - 113,000 - - - 113,000 - - - 16 Gee Road (US 380 - Fishtrap) asphalt maint. 160,000 160,000 160,000 - - - 160,000 - - - 17 US 380 ROW ROW acquisition 70,000 70,000 70,000 0- - - - - - - 18 Fishtrap Road (FM 1385 - DNT) asphalt maint. 1,250,000 1,250,000 1,250,000 - - - 1,250,000 - - - 19 Rhea Mills concrete maint. 1,302,000 1,302,000 1,302,000 - - - 1,302,000 - - - 20 Coleman Road (Prosper Trail - HS) 2 lane concrete 1,000,000 1,000,000 1,000,000 - - - 1,000,000 - - - 21 McKinley Street (First - Fifth) concrete maint. 275,000 275,000 275,000 - - - 275,000 - - - 22 Fifth Street (Railroad - Coleman) concrete maint. 225,000 225,000 225,000 - - - 225,000 - - - 23 DNT Southbound Service Road 2 lane concrete 1,500,000 18,500,000 20,000,000 4,000,000 916,000,000 - - - 1,500,000 14,500,000 - 24 First Street (Greenspoint - Custer) asphalt maint. 420,000 420,000 420,000 - - - - 420,000 - - 25 Church Street (First - Broadway) concrete maint. 170,000 170,000 170,000 - - - - 170,000 - - 26 Church Street (Broadway - Eighth) concrete maint. 325,000 325,000 325,000 - - - - - 325,000 - 27 Pasewark (Preston - End) concrete maint. 240,000 240,000 240,000 - - - - - 240,000 - 28 Parvin Road (Good Hope - FM 1385) asphalt maint. 235,000 235,000 171,455 63,545 - - - - 235,000 - 29 Teel Parkway (US 380 - Fishtrap) asphalt maint. 155,000 155,000 - 155,000 - - - - 155,000 - 30 Eighth Street (Church - PISD Admin) concrete maint. 140,000 140,000 - 140,000 - - - - 140,000 - 31 Field Street (Third - Broadway) concrete maint. 35,000 35,000 - 35,000 - - - - 35,000 - SUBTOTAL 10,222,535$ 460,000$ 4,094,000$ 7,567,000$ 2,090,000$ 19,630,000$ -$ 44,063,535$ 10,609,565$ 7,450,425$ 9,610,000$ 16,393,545$ -$ 365,000$ 7,918,545$ 2,090,000$ 15,630,000$ -$ 2012-2013-2014-2015-2016-2017-2012- 2013- 2014- 2015- 2016- 2017-2013201420152016201720222013201420152016201720221 Decorative Monument Street Signs (13 EA) 150,000 150,000 150,000 4- - - - - - - 2 School Zone Flashers w/Radar 130,000 130,000 130,000 4- - - - - - - 3 SH 289 Illuminated ST Signs (General Fund) 100,000 100,000 100,000 2- - - - - - - 4 SH 289 Median Lighting (3.14 miles) 600,000 600,000 600,000 - 600,000 - - - - 5 US 380 Illuminated Street Signs 25,000 25,000 25,000 - - 25,000 - - - 6 Dallas North Tollway / Prosper Trail 280,000 280,000 280,000 0- - - - - - - 7 Coit Road /Richland Boulevard 201,600 201,600 201,600 0- - - - - - - 8 Coit Road / First Street 201,600 201,600 201,600 0- - - - - - - 9 Coleman/Prosper Trail 200,000 200,000 200,000 - - - 200,000 - - - 10 Dallas North Tollway / First Street 280,000 280,000 280,000 0- - - - - - - 11 Coit Road / Prosper Trail 201,600 201,600 201,600 0- - - - - - - 12 Dallas North Tollway / Frontier Pkwy 280,000 280,000 280,000 0- - - - - - - -$ -$ 980,000$ 908,200$ 481,600$ 280,000$ -$ 2,649,800$ 1,824,800$ -$ 200,000$ 625,000$ -$ 600,000$ 225,000$ -$ -$ -$ Other Sources0. Impact Fees1. Grant and Interlocal Funds2. Other Sources (Proj. Sav.,Fund Bal.,Interest Inc.)3. Developer Agreement(s)4. Decision Package5. Water/Wastewater Fund6. Park Development Fund7. Stormwater Drainage Fund8. Tax Increment Reinvestment Zone #1 (TIRZ 1)9. Tax Increment Reinvestment Zone #2 (TIRZ 2) SUBTOTAL STREET PROJECTSCONSTRUCTION SCHEDULEPRIOR FISCAL YEARSDEBT SCHEDULENEWDEBTDEBT SCHEDULEOTHER ISSUED DEBT AUTHORIZEDTOTAL PROJECT COSTSSOURCES GO's & CO's UNISSUED GO'sFUNDING SOURCESFUNDING SOURCESSOURCES GO's & CO's UNISSUED GO's DEBTOTHERISSUED DEBT AUTHORIZEDNEWSummary of Five Year CIP Plan - REVISED 11/28/13General Fund ProjectsPRIOR FISCAL YEARSCONSTRUCTION SCHEDULETOTAL PROJECT COSTSLIGHTING/SIGNAL PROJECTSItem 11
2012- 2013- 2014- 2015- 2016- 2017-2012- 2013- 2014- 2015- 2016- 2017-2013 2014 2015 2016 2017 20222013 2014 2015 2016 2017 20221 Windmill Park - Pavilion 270,000 270,000 235,000 6 35,000 - - - - - - - 2 Windmill Playground 265,000 35,000 300,000 265,000 1 35,000 - - - - - - - 3 Windmill Park - Splashground 101,000 101,000 101,000 - - - - - - - 4 Windmill Playground - Shade Structures 60,500 11,500 72,000 72,000 - - - - - - - 5 Frontier Park - Exercise Stations 34,000 34,000 34,000 6- - - - - - - 6 Sexton Farms Park (Land Purchase) 3,880,000 3,880,000 400,000 1 3,480,000 - - - - - - - 7 Cockrell Park 100,000 950,000 1,050,000 650,000 5,6 400,000 - - - - - - - 8 Windmill Park - Restrooms 105,000 105,000 100,000 65,000 - - - - - - - 9 Preston Lakes Hike & Bike Trail 67,000 67,000 67,000 6- - - - - - - 10 Preston Lakes Remediation 57,500 57,500 57,500 6- - - - - - - 11 Windmill Park - Site Work (Landscaping, Hardscaping, Utilities) 20,000 20,000 20,000 - - - - - - - 12 Pecan Grove Irrigation 100,000 75,000 175,000 175,000 4- - - - - - 13 SH 289 Landscaping (US 380 - Frontier) 30,000 550,000 580,000 580,000 1,4- - - - - - - 14 Frontier Park Temporary Parking Lot 75,000 75,000 75,000 4- - - - - - 15 Frontier Park Field Lighting 400,000 400,000 400,000 400,000 - - - - 16 First Street Landscaping (Craig - Coit) 250,000 250,000 250,000 2- - - - - - - 17 Coit Road Landscaping (US 380 - First) 200,000 200,000 200,000 2- - - - - - - 18 Field Improvements/Backstops 220,000 220,000 220,000 - - 220,000 - - - 19 Richland Boulevard Landscaping (Prosper Commons - Coit) 175,000 175,000 175,000 - - - 175,000 - - 20 Hike & Bike Trails 750,000 750,000 750,000 - - - - - 750,000 - 21 Sexton Farms Park, Phase I 12,000,000 12,000,000 12,000,000 - - - - - 12,000,000 22 Frontier Park, Phase II (Community Park) 6,000,000 6,000,000 6,000,000 - - - - - 6,000,000 23 Preston Lakes Playground 90,000 90,000 90,000 - - - - - 90,000 SUBTOTAL 730,500$ 4,276,000$ 2,005,000$ 845,000$ 175,000$ 750,000$ 18,090,000$ 26,871,500$ 3,088,500$ 4,148,000$ 750,000$ 18,885,000$ -$ 400,000$ 220,000$ 175,000$ 750,000$ 18,090,000$ 2012- 2013- 2014- 2015- 2016- 2017-2012- 2013- 2014- 2015- 2016- 2017-2013 2014 2015 2016 2017 20222013 2014 2015 2016 2017 20221 Windsong Ranch Fire Station 300,000 4,400,000 4,700,000 2,050,000 2,650,000 - 300,000 4,400,000 - - - 2 Cook Lane Fire Station (Land Acquisition) 300,000 300,000 300,000 - - 300,000 - - - - 3 Motorola/Frisco System - 1,900,000 1,900,000 500,000 1,400,000 - - 1,900,000 - - - 4 Central Fire Station, Phase II - 850,000 - 850,000 - 850,000 - - 850,000 - - - 5 Town Hall - Multipurpose Facility - 5,000,000 5,000,000 1,250,000 3,750,000 - - - - - 5,000,000 6 Police Station - 7,000,000 7,000,000 1,000,000 6,000,000 - - - - - 7,000,000 7 Parks and Recreation Maintenance Building - 5,450,000 5,450,000 450,000 5,000,000 - - - - - 5,450,000 8 Public Works Complex - 5,450,000 5,450,000 450,000 5,000,000 - - - - - 5,450,000 9 Senior Facility 5,000,000 5,000,000 5,000,000 - - - - - 5,000,000 10 Library Facility 6,000,000 6,000,000 6,000,000 - - - - - 6,000,000 11 Recreation Center 15,000,000 15,000,000 15,000,000 - - - - - 15,000,000 12 Cook Lane Fire Station (station,training,admin,EOC) 14,670,000 14,670,000 14,670,000 - - - - - 14,670,000 13 Gentle Creek Fire Station 5,625,000 5,625,000 5,625,000 - - - - - 5,625,000 SUBTOTAL -$ -$ -$ 2,750,000$ -$ -$ 69,195,000$ 71,945,000$ -$ -$ 3,650,000$ 68,295,000$ -$ 600,000$ 7,150,000$ -$ -$ 69,195,000$ GRAND TOTAL GENERAL FUND 10,953,035$ 4,736,000$ 7,079,000$ 12,070,200$ 2,746,600$ 20,660,000$ 87,285,000$ 145,529,835$ 15,522,865$ 11,598,425$ 14,210,000$ 104,198,545$ -$ 1,965,000$ 15,513,545$ 2,265,000$ 16,380,000$ 87,285,000$ Other Sources0. Impact Fees1. Grant and Interlocal Funds2. Other Sources (Proj. Sav.,Fund Bal.,Interest Inc.)3. Developer Agreement(s)4. Decision Package5. Water/Wastewater Fund6. Park Development Fund7. Stormwater Drainage Fund8. Tax Increment Reinvestment Zone #1 (TIRZ 1)9. Tax Increment Reinvestment Zone #2 (TIRZ 2)UNISSUED GO'sDEBT SCHEDULEDEBTFACILITY PROJECTSPRIOR FISCAL YEARSCONSTRUCTION SCHEDULETOTAL PROJECT COSTSFUNDING SOURCESSOURCES GO's & CO's UNISSUED GO's DEBTOTHERISSUED DEBTAUTHORIZEDNEWSummary of Five Year CIP Plan - REVISED 11/28/13General Fund ProjectsDEBT SCHEDULEOTHER ISSUED DEBT AUTHORIZEDNEWPARK PROJECTSPRIOR FISCAL YEARSCONSTRUCTION SCHEDULETOTAL PROJECT COSTSFUNDING SOURCESSOURCES GO's & CO'sItem 11
2012-2013-2014- 2015- 2016- 2017-2012- 2013- 2014- 2015- 2016- 2017-2013201420152016 2017 20222013 2014 2015 2016 2017 20221 US 380 West Side Water Line 1,655,000 1,655,000 3,310,000 3,310,000 0,1,3, 5- - - - - - - 2 Custer Pump Station, Phase II 5,910,000 5,910,000 310,000 0 5,600,000 650,000 650,000 - - - - - 3 30" Upper Plane Water Line - 5,072,000 5,072,000 365,000 0 4,707,000 4,707,000 4,707,000 - - - - - 4 US 380 Racetrac WL (Teel - Gee) 600,000 600,000 600,000 0, 3- - - - - - - 5 Prosper Trail Elevated Storage Tank - 165,000 2,200,000 2,365,000 165,000 2,200,000 - - - - - 2,200,000 6 Downtown Rehab 250,000 250,000 250,000 750,000 750,000 - - 250,000 250,000 250,000 - 7 Coleman 16" (Prosper Trail North) 180,000 180,000 180,000 - - 180,000 - - - 8 SUBTOTAL 1,655,000$ 8,165,000$ 5,237,000$ 430,000$ 250,000$ 250,000$ 2,200,000$ 18,187,000$ 4,585,000$ 10,472,000$ -$ 8,487,000$ 5,357,000$ -$ 430,000$ 250,000$ 250,000$ 2,200,000$ 2012-2013-2014- 2015- 2016- 2017-2012- 2013- 2014- 2015- 2016- 2017-2013201420152016 2017 20222013 2014 2015 2016 2017 20221 Wilson Creek Interceptor (08-08) 2,035,000 2,035,000 175,000 0 1,860,000 - - - - - - - PRIOR FISCAL YEARSDEBT SCHEDULEWASTEWATER PROJECTSTOTAL PROJECT COSTSCONSTRUCTION SCHEDULEDEBT UNISSUED GO's DEBTFUNDING SOURCESOTHERISSUEDAUTHORIZED NEWSOURCESISSUEDAUTHORIZED NEWDEBT SCHEDULESummary of Five Year CIP Plan - REVISED 11/28/13SOURCESCONSTRUCTION SCHEDULEPRIOR FISCAL YEARSWATER PROJECTSOTHERFUNDING SOURCESTOTAL PROJECT COSTSDEBT UNISSUED GO's DEBTEnterprise Fund Projects2 La Cima Sewer Force Main with First St Widening 85,815 85,815 85,815 0 - - - - - - - 3 US 380 West Side Sewer Line 1,990,000 1,990,000 1,990,000 0,1,2,3- - - - - - - 4 Generator for Lift Stations 30,000 30,000 30,000 4- - - - - - - 5 Landplan (Coit - First) 200,000 200,000 200,000 5- - - - - - - 6 Blue Star (Doe Branch - Preston) 1,000,000 1,000,000 1,000,000 - 1,000,000 - - - 7 La Cima LS#1 (Frisco) 245,000 245,000 245,000 0- - - - - 8 Doe Branch WWTP 8,000,000 8,000,000 16,000,000 16,000,000 - - 8,000,000 8,000,000 - - 9 Downtown Rehab 250,000 250,000 250,000 750,000 750,000 - - 250,000 250,000 250,000 - 10 Decommission Wastewater Plant 900,000 900,000 900,000 - - - - - 900,000 SUBTOTAL 2,120,815$ 1,990,000$ 1,475,000$ 8,250,000$ 8,250,000$ 250,000$ 900,000$ 23,235,815$ 2,725,815$ 1,860,000$ -$ 18,650,000$ -$ 1,000,000$ 8,250,000$ 8,250,000$ 250,000$ 900,000$ 2012-2013-2014- 2015- 2016- 2017-2012- 2013- 2014- 2015- 2016- 2017-2013201420152016 2017 20222013 2014 2015 2016 2017 20221 Highland Meadows 220,000 220,000 220,000 7- - - - - - - 2 Teel Road 30,000 30,000 30,000 - - - - - - - 3 Coleman Road 500,000 500,000 500,000 - - - - - - - 4 Lakes of La Cima 250,000 250,000 250,000 - - - - - - - STORMWATER PROJECTSPRIOR FISCAL YEARSCONSTRUCTION SCHEDULETOTAL PROJECT COSTSFUNDING SOURCESSOURCESDEBT UNISSUED GO's DEBTDEBT SCHEDULEOTHERISSUEDAUTHORIZED NEW,,,5 Downtown Drainage Study 75,000 75,000 75,000 - - - - - - - 6 Gentle Creek (Crooked Stick/Winding Creek) 33,000 33,000 8,000 725,000 - - - - - - - 7 Collin Green 10,000 10,000 10,000 7- - - - - - - 8 Amberwood Farms 100,000 100,000 100,000 - - - - - - - 9 Frontier Parkway 25,000 25,000 25,000 - - - - - - - 10 Talon Drive 25,000 25,000 25,000 - - - - - - - 11 Gentle Creek (Jones/Toney) 50,000 50,000 50,000 7- - - - - - - SUBTOTAL 250,000$ 868,000$ 200,000$ -$ -$ -$ -$ 1,318,000$ 288,000$ 1,030,000$ -$ -$ -$ -$ -$ -$ -$ -$ GRAND TOTAL UTILITY FUNDS 4,025,815$ 11,023,000$ 6,912,000$ 8,680,000$ 8,500,000$ 500,000$ 3,100,000$ 42,740,815$ 7,598,815$ 13,362,000$ -$ 27,137,000$ 5,357,000$ 1,000,000$ 8,680,000$ 8,500,000$ 500,000$ 3,100,000$ Other Sources0. Impact Fees1. Grant and Interlocal Funds2. Other Sources (Proj. Sav.,Fund Bal.,Interest Inc.)3. Developer Agreement(s)4. Decision Package5. Water/Wastewater Fund6. Park Development Fund7St t D i F d7. Stormwater Drainage Fund8. Tax Increment Reinvestment Zone #1 (TIRZ 1)9. Tax Increment Reinvestment Zone #2 (TIRZ 2)Item 11
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr., P.E., Executive Director of Development and
Community Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Consider and act upon 1) a Development Agreement for the extension of a sanitary sewer line
to serve the Frontier Estates development between the Town of Prosper, Texas, and Meritage
Homes of Texas, LLC; and 2) authorizing the Town Manager to execute same.
Description of Agenda Item:
Meritage Homes of Texas, LLC, is developing Frontier Estates and in order to facilitate the
development, they are required to extend an 18” sanitary sewer line from approximately 5,000
feet west of the Preston Road and Frontier Parkway intersection to their development along
Preston Road. The proposed sanitary sewer line is depicted on the Town of Prosper
Wastewater System Capital Improvement Plan and the estimated cost for the design and
construction of the sewer line is approximately $445,000.
Since the proposed sanitary sewer line is depicted on the Town of Prosper Wastewater System
Capital Improvement Plan, the actual costs for the design and construction of the improvements
are eligible for sewer impact fee credits and/or reimbursement. The purpose of the
Development Agreement is to outline the obligations of both the Town of Prosper and Meritage
Homes of Texas, LLC, related to the design, construction, credit and reimbursement of collected
sewer impact fees to fund the project.
Budget Impact:
The estimated cost for the design and construction of the extension of approximately 5,000 feet
of 18” sanitary sewer line is approximately $445,000. Per the terms in the Development
Agreement, the $184,410 of sewer impact fees due with the Frontier Estates development will
be credited to the project. Since the anticipated costs of the sanitary sewer line exceed the
credit, the Town will provide reimbursements from sewer impact fees collected within the
service area. If after ten years there still exists a balance of reimbursements due, the Town will
reimburse Meritage Homes of Texas, LLC, from applicable sewer impact fee funds.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the ordinance as to form and
legality. Meritage Homes of Texas, LLC, will contribute $2,500 towards the legal preparation
fees.
Prosper is a place where everyone matters.
ENGINEERING
Item 12
Page 2 of 2
Attached Documents:
1. Location Map for Frontier Estates
2. Sanitary Sewer Line Plan
3. Town of Prosper Wastewater System Capital Improvement Plan
4. Development Agreement
Town Staff Recommendation:
Town staff recommends the Town Council approve a Development Agreement for the extension
of a sanitary sewer line to serve the Frontier Estates development between the Town of
Prosper, Texas, and Meritage Homes of Texas, LLC, and authorize the Town Manager to
execute same.
Proposed Motion:
I moved to authorize the Town Manager to execute a Development Agreement for the extension
of a sanitary sewer line to serve the Frontier Estates development between the Town of
Prosper, Texas, and Meritage Homes of Texas, LLC.
Item 12
Line Table
Vol. 5184, Pg. 212 DRCCT
9.820 Ac.
Curve Table
H&M Fund II, LLC
Doc. No. 20121001001137280 DRCCT
TOWN OF PROSPERCOLLIN COUNTY, TEXASFrontier Estates1
1
H
TRO
N
LEGEND
1/2" IRON ROD SET W/ YELLOW CAP
STAMPED "SPIARSENG", UNLESS
OTHERWISE NOTED.
POWER POLE
SAN. SEWER MANHOLE
STORM SEWER MANHOLE
LIGHT POLE/STANDARD
GUY WIRE
BOLLARD
SIGNPOST
HANDICAP PARKING
FIRE HYDRANT
FIBRE-OPTIC CABLE MARKER
GAS MARKER
UTILITY/GAS FLAG OR PAINTMARK
ELECTRIC SVC. PULLBOX
GROUND LIGHT
TREE
MAILBOX
GAS TEST LEAD
GAS LINE MARKER
IRRIGATION CONTROL VALVE
WATER VALVE
WATER METER
SANITARY SEWER CLEANOUT
CLEANOUT
HANDICAPPED PARKING SIGN
MANHOLE
STORM SEWER MANHOLE
BARBED WIRE FENCE
WOOD FENCE
GUARD RAIL FENCE
OVERHEAD POWER LINE
CONTROL MONUMENT
LOCATION MAP
1" = 1000'
SCHEDULE "B" - EASEMENT EXCEPTIONS
PROJECT
LOCATION
POINT OF
BEGINNING
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Town of Prosper Wastewater System Capital Improvement Plan
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Page 1 of 5
To: Mayor and Town Council
From: Hulon T. Webb, Jr., P.E., Executive Director of Development and
Community Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Update on the design and construction of the Doe Branch Regional Wastewater Treatment
Plant.
Description of Agenda Item:
At the October 22, 2013, Town Council meeting, the Upper Trinity Regional Water District
(UTRWD) presented an update to the Town Council on the schedule for the design and
construction of the Doe Branch Regional Wastewater Treatment Plant. The Doe Branch
Regional Wastewater Treatment Plant will provide wastewater treatment service for the west
side of the Town of Prosper and includes construction of an initial 2 million gallons per day
(MGD) treatment facility. The participants, along with their corresponding capacity in the initial
plant, are as follows:
Town of Prosper: 1 MGD
City of Celina: 0.6 MGD
Mustang Special Utility District (Mustang): 0.2 MGD
Denton County Fresh Water Supply District #10 (FWSD#10): 0.1 MGD
Oversize capacity for future: 0.1 MGD
At the February 13, 2007, Town Council meeting, the following sanitary sewer treatment options
to serve the western portion of the Town of Prosper were discussed:
Option 1: Included in the 2006 Capital Improvement Plan were wastewater projects
showing the western portion of the Town of Prosper being served by the North Texas
Municipal Water District (NTMWD) through multiple lift stations and force mains. Based on
that plan, a 10 MGD lift station would be required at the southwestern tip of the Town near
Doe Branch Creek and multiple force mains constructed along the frontage of US 380 to
pump the sewer into the existing treatment plant. From there, another 10 MGD lift station
would have to be constructed and a force main installed along Prosper Trail to pump the
sanitary sewer into the NTMWD Wilson Creek Interceptor Sewer Line.
Option 2: The UTRWD has an existing sewer interceptor line to the southwestern tip of
Town within Doe Branch Creek. No force mains or lift stations would be required, only
gravity sewer lines to serve the proposed developments on that side of Town. Based upon
an analysis performed by Freese and Nichols, Inc., at the time, UTRWD estimated the
capital cost of a wastewater treatment plant at $8.00/gallon.
ENGINEERING
Prosper is a place where everyone matters.
Item 13
Page 2 of 5
Option 3: Town staff has also met with both the City of Frisco and the NTMWD to discuss
the viability of connecting to the Panther Creek Wastewater Treatment Plant. Based on
those conversations, the construction of the $27 million first phase of the plant completed in
January 2008, will only handle 5 MGD of which all capacity was needed for the City of
Frisco. The plant was permitted to 10 MGD, and the additional 5 MGD expansion from 5
MGD to 10 MGD was estimated at nearly $10 million dollars. The Town of Prosper would
be responsible for its financial share of its required capacity for the west side of Town,
including perpetual operation and maintenance costs. The Town would also be responsible
for the needed lift station and additional infrastructure to get to the Panther Creek
Wastewater Treatment Plant.
Option 4: The Town could construct its own permanent treatment plant at the southwestern
tip of the Town near Doe Branch Creek. The timing would be close to four years from state
permit submittal to construction completion of the initial 2 MGD phase of the plant. At an
ultimate buildout of 8 MGD and an estimated cost of over $40 million, the remaining
construction of the treatment plant would have to be phased over the next thirty years for
budgetary reasons.
The following chart was provided at the February 13, 2007, Town Council meeting, summarizing
the options on the basis of cost over an eleven year period.
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6
NTMWD
(Option 1)
$1,091,929
$1,147,186
$1,191,316
$1,234,444
$1,280,181
$1,330,460
UTRWD
(Option 2)
$152,894
$373,587
$397,160
$445,592
$462,432
$488,904
NTMWD
(Option 3)
-
-
-
-
-
-
Prosper
(Option 4)
$3,750,000
$300,000
$310,000
$325,000
$3,250,000
$335,000
Year 7 Year 8 Year 9 Year 10 Year 11 TOTAL
NTMWD
(Option 1)
$1,579,012
$1,837,309
$2,189,474
$2,613,349
$3,112,983
$18,607,643
UTRWD
(Option 2)
$2,293,744
$2,408,808
$2,566,447
$2,800,815
$2,930,909
$15,321,292
NTMWD
(Option 3)
-
-
-
-
-
$20,000,000
Prosper
(Option 4)
$350,000
$360,000
$375,000
$380,000
$6,000,000
$15,735,000
Description of items included in estimated provided in the chart:
Option 1: Annual cost estimates shown above for NTMWD include treatment costs based on
contract minimum flows, regional wastewater system costs, Town of Prosper capital costs
for lift stations and force mains, and O&M estimates for Town facilities.
Option 2: Annual cost estimates shown above for UTRWD include treatment costs based on
subscription rates, fixed and variable treatment costs to cover UTRWD facilities, regional
plant capital costs based on usage, and annual membership charges.
Option 3: Annual cost estimates for the Panther Creek WWTP are unknown at this time. The
total estimate above represents a rough cost for the regional plant at $8/gallon ($11 Million),
capital costs for a Prosper lift station and force main to get from Doe Branch to Panther
Creek ($4 Million), and treatment and O&M estimates for the WWTP ($5 Million).
Item 13
Page 3 of 5
Option 4: Annual cost estimates shown above for treatment plant include cost of initial plant
design and construction of 0.5 MGD (Year 1), expansion to 1.0 MGD (Year 5), expansion to
2 MGD (Year 11), and O&M estimates for the plant. Permitting and land acquisition costs
are not included.
Another factor that was also considered during the February 13, 2007, Town Council meeting
was the estimated timing needed to complete the sewer infrastructure necessary to facilitate
proposed developments. The following table was provided that summarized the four options
and the estimated timing of availability:
Option Description Estimated Timing of Availability
1 NTMWD - Wilson Creek 2 years
2 UTRWD - Doe Branch Creek Time necessary to negotiate a contract
with UTRWD
3 NTMWD – Panther Creek 3 years
4 Prosper – Doe Branch Creek 4 years
After discussing the sanitary sewer treatment options to serve the western portion of the Town
of Prosper, the Town Council directed staff to begin negotiating a contract with UTRWD to
provide sanitary sewer service to the western portion of the Town. During the next six months,
Town staff and the Town Manager met numerous times with the representatives of UTRWD to
discuss the contract. On December 4, 2007, the Town Council approved a Regional
Wastewater Treatment Services Contract with UTRWD for sanitary sewer service for the
western portion of the Town.
On September 25, 2013, UTRWD informed the participants in the Doe Branch Regional
Wastewater Treatment Plant, that the latest estimated cost for the plant is approximately $32
million dollars. Based on the size of the initial 2 MGD plant, the anticipated capital cost is
$15.66/gallon. As stated earlier in this staff report, an analysis was performed by Freese and
Nichols, Inc., in 2007, and at that time, UTRWD estimated the capital cost of a wastewater
treatment plant at $8.00/gallon. Also in February 2008, FWSD#10 was provided a statement
from UTRWD outlining the anticipated costs for the Doe Branch Plant at $8.25/gallon. A copy of
this statement is attached to this staff report.
Subsequent to the September 25, 2013, meeting with UTRWD, the Town Manager met with
representatives from the City of Celina and Mustang who shared a common concern about the
substantial increase in the capital costs to the project. To discuss the concerns with UTRWD,
the Town of Prosper coordinated a meeting on November 21, 2013, with representatives from
the Town of Prosper, City of Celina, Mustang, FWSD#10 and UTRWD, to discuss the estimated
increased costs for the project. On December 4, 2013, UTRWD provided the following updated
estimated increased costs for the project.
2.5 MGD
(Aug. 2008)
2.0 MGD
(Nov. 2013) Difference
Construction $ 19,800,000 $ 24,000,000 $ 4,200,000
Engineering $ 2,275,306 $ 2,493,562 $ 218,256
Land and Permit $ 1,331,853 $ 1,484,655 $ 152,802
Project Management $ 2,275,822 $ 3,350,627 $ 1,074,805
TOTAL ESTIMATE $ 25,682,981 $ 31,328,844 $ 5,645,863
Cost per gallon $ 10.27 $ 15.66
Item 13
Page 4 of 5
The following cost breakdown was also provided by UTRWD on December 4, 2013, to address
the estimated increases to Engineering, Land and Permit, and Project Management:
Engineering = $2,493,562
Prior Consulting Engineering Costs $ 793,562
Current Task Order for Consulting Engineer $ 1,700,000
Land and Permit = $1,484,655
Prior Land Purchase $ 1,075,055
Budget for Additional Property $ 350,000
TCEQ Discharge Permit $ 59,600
Project Management = $3,350,627
Prior Engineering & Other Staff Services $ 133,885 *
Prior Overhead Charges $ 146,452
Prior Legal & Other Expenses $ 30,390
Engineering, Construction Inspection & Other Staff Services $ 756,000
Pro Rated Allocation of District-wide Overhead Cost (approx. $3 million / yr) $ 2,268,000
Legal & Other Expenses $ 15,900
* Includes reduction of $81,700 for cost previously reimbursed.
Additional cost estimates on the following key factors that were affecting the overall project cost
were included in the information supplied by UTRWD:
Market increase in construction costs $ 2,500,000
Regulatory changes since 2008 $ 1,500,000
The addition of on-site handling of solids/sludge $ 1,500,000
The current timeline for the project is to start construction in March 2014, with estimated
completion by the end of 2015. Due to the necessity of the wastewater treatment plant, the
participants are in support of the proposed schedule and are all working towards funding the
project. In order to keep the project moving forward, UTRWD is requesting commitments from
all the participants on the funding option they prefer. The options discussed for funding are as
follows:
Issuance of Contract Revenue Bonds through UTRWD. (Town would make annual debt
payments to UTRWD.)
Town funding the total cost and making payment(s) to UTRWD.
Town staff received a comparison analysis from FirstSouthwest and over a period of 20 years,
based on $16 million dollars of debt proceeds, the Town would save approximately $1.2 million
dollars if the Town financed its portion of the costs instead of making annual debt payments to
UTRWD.
Budget Impact:
The estimated $32 million dollar cost for the property, design and construction, permitting and
project management will be funded by the participants in the plant. Since the Town of Prosper
is requesting approximately 50% of the capacity in the initial treatment plant, the cost to the
Town of Prosper is approximately $16 million dollars. Based on the comparison analysis from
FirstSouthwest, over a period of 20 years the Town would save approximately $1.2 million
dollars if the Town financed its portion of the costs instead of making annual debt payments to
UTRWD.
Item 13
Page 5 of 5
Attached Documents:
1. Overall Site Plan for Doe Branch Wastewater Treatment Plant
2. Statement from UTRWD to FWSD#10
3. FirstSouthwest Financing Comparison Analysis
Town Staff Recommendation:
Town staff recommends Town Council approve the funding of the Doe Branch Regional
Wastewater Treatment Plant and direct Town staff to work with UTRWD and FirstSouthwest on
funding options for the Town to fund the total cost and make payment(s) to UTRWD.
Proposed Motion:
I move to approve the funding of the Doe Branch Regional Wastewater Treatment Plant and
direct Town staff to work with UTRWD and FirstSouthwest on funding options for the Town to
fund the total cost and make payment(s) to UTRWD.
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Page 1 of 3
To: Mayor and Town Council
From: Hulon T. Webb, Jr., P.E., Executive Director of Development and
Community Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Discussion on park development and open space opportunities.
Description of Agenda Item:
At the October 22, 2013, Town Council meeting, Town staff discussed opportunities to develop
the following sites:
Site #1: Southwest corner of Frontier Park
Site #2: Open space area on the north side of Prosper High School
Site #3: Open space area on the north side of Frontier Park
Site #4: Sexton Park property
Site #5: Open space areas within Eagles Landing Park
After much discussion, the Town Council directed the Town staff to provide further programming
information on: Site #1 (Southwest corner of Frontier Park); Site #2 (Open space area on the
north side of Prosper High School); and evaluate the costs for providing an artificial turf
alternative. After the meeting, a request was also made to provide evaluation of potential
programming on Site #3 (Open space area on the north side of Frontier Park), including an
artificial turf field alternative. Based on the feedback provided, the updated programming and
anticipated costs to develop the sites discussed are as follows:
Site #1: The southwest corner of Frontier Park is shown to be programmed with backstops, a
site for batting cages, future parking and 4 acres of irrigated open space. The site currently has
a 300' lighting buffer that restricts athletic field lighting in this area. Because of this, artificial turf
is not recommended for this area. Estimated cost to develop is $292,000.
Site #2: The north side of Prosper High School is shown to be programmed with backstops and
5 acres of irrigated open space at an estimated cost of $862,368 with athletic field lighting or
$412,368 without the lighting. Alternative pricing for artificial turf instead of natural grass and a
recommended perimeter fence for security is $2,626,200 with athletic field lighting or
$2,176,200 without the lighting. Staff is concerned with constructing these improvements
because the land is not currently owned by the Town, nor does the Prosper Independent School
District intend to sell this property.
Prosper is a place where everyone matters.
PARKS &
RECREATION
Item 14
Page 2 of 3
Site #3: The west side of the area on the north side of Frontier Park was evaluated with the
same programming proposed on the north side of Prosper High School with the addition of a
temporary gravel parking lot. The estimated cost for the improvements is $962,368 with athletic
field lighting or $512,368 without the lighting. Alternative pricing for artificial turf instead of
natural grass and a recommended perimeter fence for security is $2,726,200 with athletic field
lighting or $2,276,200 without the lighting. The east side of the area on the north side of
Frontier Park was also evaluated with the programming to include two backstops and irrigated
natural grass. The estimated cost to improve the east side area is $686,704 with athletic field
lighting or $386,704 without the lighting. If the east side of the area on the north side of Frontier
Park where improved, temporary lighting could be rented when needed in lieu of installing the
standard athletic field lighting.
SE corner of Frontier Park Lighting: An option, not previously discussed, that would provide
additional availability for both practice and games on the southeast side of Frontier Park which
is currently programmed with natural grass multipurpose fields, including two backstops. The
current Capital Improvement Program plan for this year includes athletic field lighting for the
approximate 4.6 acres located outside the 300' lighting buffer at an estimated cost of $400,000.
In evaluating the costs for providing an artificial turf alternative, Town staff’s research resulted in
the following data:
Pros
Field use more hours per day with minimal field recovery time needed
Field use more months out of the year
Save on maintenance costs such as re-sodding, watering and mowing
Use of field in almost any type of weather
Minimum chemical treatment needed
Lifespan of 8-15 years
Cons
High initial costs
Can get hot (unless watered to cool field)
High cost to dispose/relocate.
Still requires maintenance (though minimal most of the time)
Needs special equipment to maintain
Cost comparison, including 10 year maintenance
Natural Grass Fieldturf
Materials and Prep: $1.20 per sq. ft = $ 136,080 $8.50 per sq. ft. = $ 963,900
Maintenance: $20,000 x 10 years = $ 200,000 $5,000 x 10 years = $ 50,000
Total: $ 336,080 $ 1,013,900
Scheduling
Possibilities:
25 hours x 25 weeks x 10 years
= 6,250 hours
68 hours x 44 weeks x 10 years
= 29,920 hours
Figures based on 1 multipurpose field (420’ x 270’) and average costs and usage rates across North America
Item 14
Page 3 of 3
Budget Impact:
The estimated costs to develop the areas are as follows:
Site #1: Southwest corner of Frontier Park: $ 292,000
Site #2: Open space area on the north side of Prosper High School
Artificial Turf Field Option: $ 2,630,000 ($450,000 athletic field lighting)
Natural Turf Field Option: $ 865,000 ($450,000 athletic field lighting)
Site #3: Open space area on the north side of Frontier Park
Artificial Turf Field Option (west side): $ 2,730,000 ($450,000 athletic field lighting)
Natural Turf Field Option (west side): $ 965,000 ($450,000 athletic field lighting)
Natural Turf Field Option (east side): $ 690,000 ($300,000 athletic field lighting)
SE corner of Frontier Park Lighting: $ 400,000
The original anticipated budget for Cockrell Park in the Capital Improvement Program plan was
$1,050,000. $650,000 is to be funded from the Park Dedication Fee Fund and $400,000 was
from the General Obligations Bond. With the current total estimate for the design and
construction of the base bid items for Cockrell Park anticipated to be around $730,000, the
remaining $320,000 could be reallocated to one of these projects.
In addition, at the November 22, 2013, Town Council meeting, the Town Council approved a
Reimbursement Resolution for the remaining Capital Improvement Program plan projects listed
as needing funding in FY2013-2014. One of the projects is the lighting at the southeast corner
of Frontier Park, in the amount of $400,000.
Attached Documents:
1. Site #1: Southwest corner of Frontier Park
2. Site #2: Open space area on the north side of Prosper High School
3. Site #3: Open space area on the north side of Frontier Park
4. SE corner of Frontier Park Lighting
Town Staff Recommendation:
Town staff recommends Town Council give direction to move forward with the following:
1. Proceed with the development of Site #1 (Southwest corner of Frontier Park).
2. Proceed with the installation of lighting on the SE corner of Frontier Park.
3. Wait until the Parks Master Plan is updated to identify any further permanent open space
improvements to existing parks.
Item 14
Site #1:
Southwest
corner of
Frontier Park
Cost Estimates (SW Frontier)
Item Number Description U/M Quantity Unit Cost Total
1 Turf Establishment S.F.174,240 0.300$ 52,272.00$
2 Irrigation S.F.174,240 0.46$ 80,150.40$
3 Site Grading and Drainage L.S.1 80,000.00$ 80,000.00$
4 Backstops E.A.3 5,000.00$ 15,000.00$
5 Design L.S.1 30,000.00$ 30,000.00$
Construction Contingency (15%)34,113.36$
Project Total 291,535.76$
Item 14
Site #2: Open
Space area
north of the
High School
Item 14
Site #3: North idfside of Frontier ParkItem 14
SE corner of Frontier Park
Lighting
Cost Estimate: $400,000
Item 14
Page 1 of 1
To: Mayor and Town Council
From: Chief Ronnie Tucker
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – December 10, 2013
Agenda Item:
Consider and act upon appointing members to the Northeast Fire Station site ad hoc committee.
Description of Agenda Item:
The committee will make a recommendation for a location of a Fire Station to serve the
Northeast portion of Prosper. The Fire Chief will then present the results to the Town Council
along with his recommendation.
Budget Impact:
No budget impact at this time.
Town Staff Recommendation:
Town staff recommends the Town Council appoint the following members to the committee:
Sara Fitzhugh
John Parsons
Greg Alford
Rudy Guerrero
Joe Jennings
D’Ann Williams
Ted Roepsch
George Dupont
Brandon Daniel
Kristine Tibbetts
Michele Williams
Jennifer Sanchez
Proposed Motion:
I move to appoint the proposed individuals to an ad hoc committee to make a recommendation
for a location of a Fire Station to serve the Northeast portion of Prosper.
Prosper is a place where everyone matters.
FIRE
Item 15