10.08.2013 Town Council Packet
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
3. Announcements of upcoming events.
4. Presentations.
Proclamation presented to members of the Prosper Police Department declaring
October 23-31, 2013, as Red Ribbon Week.
Presentation of Certificates of Appreciation to former members of the Town’s Boards
and Commissions.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meeting. (RB)
Work Session – September 24, 2013
Regular Meeting – September 24, 2013
5b. Consider and act upon whether to direct staff to submit a written notice of appeal
on behalf of the Town Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning
Ordinance, regarding action taken by the Planning & Zoning Commission on any
site plan or preliminary site plan. (CC)
5c. Consider and act upon authorizing the Town Manager to execute a Service
Agreement between DFW Communications, Inc., and the Town of Prosper,
Texas, related to the service of Motorola communications equipment for the
Town. (JC)
5d. Receive the July 2013 Financial Report. (KA)
AGENDA
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, October 8, 2013
6:00 p.m.
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6. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a “Speaker Request Form” and present it to the Town Secretary prior to the
meeting.)
Other Comments by the Public -
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Speaker Request Form” and present it to the Town Secretary prior to
the meeting. Citizens wishing to address the Council for items listed as public hearings
will be recognized by the Mayor. Those wishing to speak on a non-public hearing
related item will be recognized on a case-by-case basis, at the discretion of the Mayor
and Town Council.)
DEPARTMENT ITEMS:
7. Consider and act upon authorizing the Town Manager to execute a Lease Agreement
between Modular Space Corporation, and the Town of Prosper, Texas, related to the
lease of a temporary modular building. (JC)
8. Consider and act upon setting a fee for Prosper Lacrosse’s use of Frontier Park to
conduct a league play date on Sunday, October 20, 2013. (HW)
9. Consider and act upon appointments to fill expiring terms and vacancies on the following
Boards and Commissions: Board of Adjustment/Construction Board of Appeals, Library
Board, Parks and Recreation Board, Planning and Zoning Commission, and Prosper
Economic Development Corporation. (RB)
10. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
10a. Section 551.087. To discuss and consider economic development incentives.
10b. Section 551.072. To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
10c. Section 551.074. To discuss appointments to the Board of Adjustment/
Construction Board of Appeals, Library Board, Parks and Recreation Board,
Planning and Zoning Commission, and Prosper Economic Development
Corporation.
10d. Section 551.074 To discuss and review the Town Manager’s performance
evaluation.
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10e. Section 551.071. Consultation with Town Attorney regarding legal issues
associated with proposed extraterritorial jurisdiction release, and all matters
incident and related thereto.
11. Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
12. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
13. Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the inside window at the
Town Hall of the Town of Prosper, Texas, 121 W. Broadway Street, Prosper, Texas, a place convenient and readily
accessible to the general public at all times, and said Notice was posted on the following date and time:
On October 4, 2013, at 5:00 p.m. and remained so posted at least 72 hours before said meeting was convened.
________________________________________ ____________________
Robyn Battle, Town Secretary Date Noticed Removed
If during the course of the meeting covered by this Notice, the Town Council should determine that a closed or
executive meeting or session of the Town Council or a consultation with the attorney/special counsel for the Town
should be held or is required, then such closed or executive meeting or session or consultation with the
attorney/special counsel as authorized by the Texas Open Meetings Act, Texas Government Code, §551.001, et
seq., will be held by the Town Council at the date, hour and place given in this Notice or as soon after the
commencement of the meeting covered by this Notice as the Town Council may conveniently meet in such closed or
executive meeting or session or consult with the attorney/special counsel for the Town concerning any and all
subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sections and
purposes:
Texas Government Code:
§551.071 - Consultation with the attorney/special counsel for the Town.
§551.072 - Discussion regarding the purchase, exchange, lease or value of real property.
§551.074 - Discussion regarding personnel matters.
NOTICE
Pursuant to Town of Prosper Ordinance Number 07-04, all speakers other than Town of Prosper Staff are limited to
three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a
majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council Meetings are wheelchair
accessible. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services
such as Interpreters for persons who are deaf or hearing impaired, readers, or large print, are requested to contact
the Town Secretary’s Office at (972) 569-1011. BRAILLE IS NOT AVAILABLE.
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
Mayor Smith called the work session to order at 5:02 p.m., and the Town Council
recessed into Executive Session.
Council Members present:
Mayor Ray Smith
Mayor Pro Tem Meigs Miller
Deputy Mayor Pro Tem Kenneth Dugger (arrived at 5:15 p.m.)
Council Member Mike Korbuly
Council Member Curry Vogelsang
Council Member Danny Wilson
Council Member Jason Dixon (arrived at 5:27 p.m.)
2. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
2a. Section 551.074. To discuss appointments to the Board of
Adjustment/Construction Board of Appeals, Parks and Recreation Board,
Planning and Zoning Commission, and Prosper Economic Development
Corporation.
Deputy Mayor Pro Tem Dugger left the meeting at 5:38 p.m.
Deputy Mayor Pro Tem Dugger returned to the meeting at 6:06 p.m.
The Town Council reconvened at 6:11 p.m.
No action was taken as a result of Executive Session.
3. Adjourn.
The work session adjourned at 6:11 p.m.
MINUTES
Work Session
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, September 24, 2013
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These minutes approved on the 8th day of October, 2013.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 6:12 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro Tem Meigs Miller
Deputy Mayor Pro Tem Kenneth Dugger
Council Member Michael Korbuly
Council Member Curry Vogelsang
Council Member Danny Wilson
Council Member Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon T. Webb, Jr., Executive Director of Development and Community Services
Chris Copple, Director of Development Services
Kirk McFarlin, Police Chief
Ronnie Tucker, Fire Chief
Baby Raley, Human Resources Director
Robert Winningham, PEDC Executive Director
January Cook, Purchasing Agent
Will Mitchell, Parks & Recreation Manager
Linda Shaw, Librarian
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Doug Kriz led the invocation. The Pledge of Allegiance and the Pledge to the
Texas Flag were recited.
3. Announcements of upcoming events.
Council Member Korbuly made the following announcements:
The Town would like to welcome all residents, Town employees and builders to Frontier
Park on September 25, 2013, at 10:00 a.m., for a demonstration by the State of Texas
Plumbing Board of Examiners on backflow and cross-connections to educate the
community about the dangers of cross contamination in our water systems.
On Tuesday, October 1, from 6:00-9:00 p.m., residents are encouraged to participate in
National Night Out by spending the evening outside with neighbors and police. This
annual event was created to heighten awareness and strengthen participation in local
MINUTES
Regular Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, September 24, 2013
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anticrime efforts. Contact Officer Marty Nevil at the Prosper Police Department for more
information or to schedule a block party.
Senior Citizen residents are invited to attend a Senior Luncheon with the Mayor on
Wednesday, October 2, from 11:30 a.m.-1:00 p.m. in Prosper Municipal Chambers.
Please RSVP by September 25. Contact Kelly Vanaman at Town Hall for more
information or to RSVP.
The Prosper Fire Department will host an Open House on Saturday, October 5, from
11:00 a.m.-2:00 p.m. to kick off Fire Prevention Week. The public is invited to come and
enjoy hot dogs, water games and other fun activities with Prosper’s firefighters.
The Cory Ausenbaugh Memorial 5k and 1 Mile Fun Run will be held on Saturday,
October 12, at Frontier Park. Registration begins at 8:00 a.m. Proceeds will benefit the
Cory Ausenbaugh Memorial Scholarship Foundation for a deserving Prosper High
School Senior who is pursuing a degree in education. Contact Assistant Fire Chief
Stuart Blasingame for more information.
The Prosper Chamber of Commerce will hold its annual banquet on Tuesday, October
15, from 6:30-8:30 p.m. at Gentle Creek Golf Club. Collin County Commissioner Matt
Shaheen is the guest speaker, and an awards ceremony honoring outstanding Chamber
members will be held at the end of the evening. Tickets are available online at
www.prosperchamber.org
The community is invited to join the fun at Prosper’s Homecoming Parade, to be held on
Wednesday, October 16, starting at 5:30 p.m. Come see a variety of floats and
participants from community and school groups at one of Prosper’s biggest Fall events.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or
staff.)
Council Member Vogelsang asked that Items 4g, 4h, and 4i be removed from the
Consent Agenda.
Council Member Dixon asked that Item 4d be removed from the Consent Agenda.
4a. Consider and act upon minutes from the following Town Council meeting.
(RB)
Regular Meeting – September 10, 2013
4b. Consider and act upon Ordinance 13-49, rezoning 5.0± acres, located on
the west side of Preston Road, 400± feet north of Broadway Street, from
Commercial (C) to Planned Development-Retail (PD-R). (Z13-0013). (CC)
4c. Consider and act upon Ordinance 13-50, rezoning 135.0± acres, located on
the west side of Preston Road, 1,200± feet south of Frontier Parkway, from
Agricultural (A) to 127.0± acres of Single Family-12.5 (SF-12.5) and 8.0±
acres of Office (O). (Z13-0014). (CC)
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4e. Consider and act upon authorizing the Town Manager to execute an
Interlocal Agreement for Geographic Information System (GIS) Services
between the Town of Prosper and the City of Frisco. (CC)
4f. Consider and act upon authorizing the Town Manager to execute an
Interlocal Agreement for Librarian Services between the Town of Prosper
and City of Celina. (HW)
4j. Consider and act upon Resolution 13-54, designating The Prosper Press as
the official newspaper of the Town of Prosper for Fiscal Year 2013-2014.
(RB)
4k. Receive the Quarterly Investment Report for the quarter ending June 30,
2013. (BB)
Mayor Pro Tem Miller made a motion and Deputy Mayor Pro Tem Dugger seconded the
motion to approve Items 4a, 4b, 4c, 4e, 4f, 4j and 4k on the Consent Agenda. The
motion was approved by a vote of 7-0.
4d. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning
Commission on any site plan or preliminary site plan. (CC)
Chris Copple, Director of Development Services, answered questions regarding
recommendations made by the Planning & Zoning Commission for this item. After
discussion, Council Member Dixon made a motion and Council Member Wilson
seconded the motion to approve Item 4d. The motion was approved by a vote of 7-0.
4g. Consider and act upon Resolution 13-51, delegating the authority to the
Town's Purchasing Agent to determine the best method of procurement for
the purchase of goods and services, subject to limitations, as stated
herein. (JC)
January Cook, Purchasing Agent, and Harlan Jefferson, Town Manager, answered
questions regarding the role of the Purchasing Agent, Town Manager and Town Council
in the procurement process. Ms. Cook distinguished between the different procurement
methods the Town uses. After discussion, Council Member Vogelsang made a motion
and Deputy Mayor Pro Tem Dugger seconded the motion to approve Item 4g. The
motion was approved by a vote of 7-0.
4h. Consider and act upon Resolution 13-52 approving rules for the electronic
receipt of bids or proposals. (JC)
January Cook, Purchasing Agent, answered questions about state requirements for
electronic receipt. Ms. Cook responded that the required software system was proposed
in the FY 2013-2014 Budget, and it will be implemented once approved. After
discussion, Council Member Vogelsang made a motion and Council Member Korbuly
seconded the motion to approve Item 4h. The motion was approved by a vote of 7-0.
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4i. Consider and act upon Ordinance 13-53, amending Chapter 1 of the Code
of Ordinances of the Town of Prosper, Texas, authorizing the Town
Manager to execute contracts, change orders, and interlocal agreements,
subject to limitations. (JC)
January Cook, Purchasing Agent, and Harlan Jefferson, Town Manager, answered
questions regarding dollar limits and procedures for change orders and Interlocal
Agreements (ILAs). Council Member Vogelsang requested that the Town Council
receive notification of any change orders and ILAs. After discussion, Council Member
Vogelsang made a motion and Council Member Korbuly seconded the motion to
approve Item 4i. The motion was approved by a vote of 7-0.
5. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a “Speaker Request Form” and present it to the Town Secretary prior to the
meeting.)
There were no Citizen Comments.
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Speaker Request Form” and present it to the Town Secretary prior to
the meeting. Citizens wishing to address the Council for items listed as public hearings
will be recognized by the Mayor. Those wishing to speak on a non-public hearing
related item will be recognized on a case-by-case basis, at the discretion of the Mayor
and Town Council.)
PUBLIC HEARINGS:
6. Consider and act upon Ordinance 13-55, adopting the Fiscal Year 2013-2014
Annual Budget for the fiscal year beginning October 1, 2013, and ending
September 30, 2014, and approving certain amendments to the Fiscal Year 2012-
2013 Annual Budget. (HJ)
Harlan Jefferson, Town Manager, presented this item before the Town Council. Mr.
Jefferson reviewed the changes to the proposed FY 2013-2014 budget and the
amendment for the FY 2012-2013 budget.
Mayor Smith recognized the following individual who requested to speak:
Ken Weaver, 1480 Beacon Hill Drive, Prosper, expressed his disappointment that
additional police officers were not included in the proposed budget. He urged Council to
reconsider and add funding for three police officers and one sergeant to the FY 2013-
2014 proposed budget.
Mayor Pro Tem Miller made a motion and Deputy Mayor Pro Tem Dugger seconded the
motion to approve an ordinance adopting the Fiscal Year 2013-2014 Annual Budget for
the fiscal year beginning October 1, 2013, and ending September 30, 2014, as
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proposed, and approving certain amendments to the Fiscal Year 2012-2013 Annual
Budget. Mayor Smith called the roll, and Council Members responded as follows:
Council Member Dixon – approved
Council Member Wilson – approved
Council Member Vogelsang – approved
Deputy Mayor Pro Tem Dugger – approved
Mayor Smith – approved
Mayor Pro Tem Miller – approved
Council Member Korbuly – approved
The motion was approved by a vote of 7-0.
Deputy Mayor Pro Tem Dugger made a motion and Council Member Korbuly seconded
the motion to ratify the property tax revenue increase as reflected in the Fiscal Year
2013-2014 Adopted Budget. Mayor Smith called the roll, and Council Members
responded as follows:
Council Member Dixon – approved
Council Member Wilson – approved
Council Member Vogelsang – approved
Deputy Mayor Pro Tem Dugger – approved
Mayor Smith – approved
Mayor Pro Tem Miller – approved
Council Member Korbuly – approved
The motion was approved by a vote of 7-0.
7. Consider and act upon Ordinance 13-56, adopting the Town of Prosper 2013
Property Tax Rate. (HJ)
Harlan Jefferson, Town Manager, presented this item before Council. The proposed tax
rate is $0.52 per $100 assessed valuation, which will be the eighth consecutive year the
Town has maintained this tax rate. The Town has held all required public hearings and
published all required notices.
After discussion, Deputy Mayor Pro Tem Dugger made a motion and Council Member
Korbuly seconded the motion that the property tax rate be increased by the adoption of a
tax rate of $0.52 per $100 assessed valuation, which is effectively a 5.86 percent
increase in the tax rate. Mayor Smith called the roll, and Council Members responded
as follows:
Council Member Dixon – approved
Council Member Wilson – approved
Council Member Vogelsang – approved
Deputy Mayor Pro Tem Dugger – approved
Mayor Smith – approved
Mayor Pro Tem Miller – approved
Council Member Korbuly – approved
The motion was approved by a vote of 7-0.
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8. Discussion on the Town Council strategic goal: Develop a plan to accommodate
growth in youth sports and Town recreation programs. (WM)
Will Mitchell, Parks & Recreation Manager, presented this item before Council. At the
August 27, 2013, Town Council meeting, staff presented Council with two models of
centralization for the Town’s youth sports associations; a Single Sports Organization
model, and a Board of Directors model. Staff was directed to collect information on the
organizational structure of the recognized sports organizations, as well as their financial
information. Mr. Mitchell reviewed the information that was collected. Town staff
recommends a Board of Directors model, to be known as the Prosper Youth Sports
Commission (PYSC), with delegates from each of the Town’s recognized youth sports
leagues serving as members of the Board, in addition to other members deemed
necessary by the Board. The PYSC would be the governing body of all recognized
youth sports leagues in the Town. Mr. Mitchell provided a proposed amendment to the
existing ordinance that would create the PYSC. Council discussed the proposed
structure, duties, and membership of the Board, and the financial information provided
by the sports organizations. Staff was directed to make further modifications to the
proposed Board structure to address the Town Council’s concerns.
Mayor Smith recognized the following individual who requested to speak:
Jack Dixon, 810 Long Valley Court, Prosper, recommended that the bylaws of the PYSC
include stipulations prohibiting inappropriate behavior by the organization regarding
political campaigns. Additionally, he stressed the importance of current background
checks for any adults who are involved in youth organizations.
9. Discussion on the Fire Station Citizen Committee. (RT)
Fire Chief Ronnie Tucker presented this item before Council. Chief Tucker provided
recommendations on the structure, duties, and membership of a proposed ad hoc
committee to assist in finding the best location for a fire station in the northeast portion of
Prosper. Chief Tucker reviewed the need for a fire station in the area due to decreased
response time and ISO rating. The Town Council discussed the need for a committee
specifically for the northeast area. Chief Tucker responded that because the fire station
will be built in a neighborhood that is already developed, it is difficult to find a location
that is acceptable to area residents, and that involving the residents in the decision
making process may help in finding the most appropriate location. Fire station locations
are usually determined through a recommendation by ISO consultants and Town staff.
Council expressed concerns whether a consensus could be reached by the committee.
Town staff was given direction to pursue creation of the ad hoc committee; however, if a
consensus cannot be reached, the Council will ultimately make a decision based on the
recommendation of the Fire Chief. Once the committee is created, Town staff will return
with a recommendation for Council to appoint committee members.
Deputy Mayor Pro Tem Dugger made a motion and Council Member Vogelsang
seconded the motion to create an ad hoc committee to assist with finding the best
location for a Fire Station to help cover the northeast portion of Prosper. The motion
was approved by a vote of 7-0.
10. Consider and act upon appointments to fill expiring terms and vacancies on the
following Boards and Commissions: Board of Adjustment/Construction Board of
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Appeals, Parks and Recreation Board, Planning and Zoning Commission, and
Prosper Economic Development Corporation. (RB)
Mayor Pro Tem Miller made a motion and Deputy Mayor Pro Tem Dugger seconded the
motion to appoint the following individuals to fill expiring terms and vacancies on the
following Town Boards and Commissions:
Board of Adjustment/Construction Board of Appeals
Place 1 – Steve George
Place 5 – Tracy Kirl
Parks & Recreation Board
Place 1 – Barbara Cottone
Place 3 – Drake Dunn
Place 5 – Craig Andres
Place 7 – Mandy Goddard
Planning & Zoning Commission
Place 1 – Bruce Carlin
Place 3 – Craig Moody
Place 5 – George Dupont
Place 7 – Mike McClung
Prosper Economic Development Corporation
Place 1 – Roger Thedford
Place 3 – Jim Wicker
The motion was approved by a vote of 7-0.
Mayor Smith skipped to Item 12.
12. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
12a. Section 551.087. To discuss and consider economic development
incentives.
12b. Section 551.072. To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
12c. Section 551.074. To discuss appointments to the Board of
Adjustment/Construction Board of Appeals, Parks and Recreation Board,
Planning and Zoning Commission, and Prosper Economic Development
Corporation.
The Town Council recessed into Executive Session at 7:28 p.m.
13. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
Page 8 of 8
The Regular Session was reconvened at 8:09 p.m.
No action was taken as a result of Executive Session.
DEPARTMENT ITEMS:
11. Tabled Item: Consider and act upon approving an office lease for municipal
offices between MSW Prosper 380, LP, and the Town of Prosper; and authorizing
the Town Manager to execute same on behalf of the Town. (HJ)
Mayor Smith recognized the following individuals who requested to speak:
Irwin “Cap” Parry, 850 Kingsview Drive, Prosper, spoke in opposition to this item. He
urged Council to pursue options for a new Town Hall to be located downtown, including
purchasing land, or using land that has been dedicated or already owned by the Town.
Jack Dixon, 810 Long Valley Court, Prosper, spoke in opposition to this item, noting the
length of the lease, and the amount of money that would be spent on leasing. He
recommended the Town build a new Town Hall in the downtown area as a catalyst for
redevelopment of downtown, and urged the Town Council to involve the Town residents
in the decision.
Ken Weaver, 1480 Beacon Hill, Prosper, spoke in opposition to this item and provided a
handout of his comments to the Town Council. Mr. Weaver urged Council to build a
Town Hall in the downtown area, rather than lease. He expressed concern with the
terms of the proposed lease and offered recommendations.
Deputy Mayor Pro Tem Dugger made a motion and Mayor Pro Tem Miller seconded the
motion to table Item 11. The motion was approved by a vote of 7-0.
14. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
15. Adjourn.
Council Member Vogelsang made a motion and Council Member Dixon seconded the
motion to adjourn the meeting at 8:20 p.m., on Tuesday, September 24, 2013. The
motion was approved by a vote of 7-0.
These minutes approved on the 8th day of October, 2013.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
To: Mayor and Town Council
From: Chris Copple, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – October 8, 2013
Agenda Item:
Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of
the Town Council to the Development Services Department, pursuant to Chapter 4, Section
1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning
& Zoning Commission on any site plan or preliminary site plan.
Description of Agenda Item:
Attached are the site plans and/or preliminary site plans acted on by the Planning & Zoning
Commission at their October 1, 2013, meeting. Per the Town’s Zoning Ordinance, the Town
Council has the ability to direct staff to submit a written notice of appeal on behalf of the Town
Council to the Development Services Department for any site plan or preliminary site plan acted
on by the Planning & Zoning Commission.
Attached Documents:
1. Preliminary site plan for Prosper Town Center
2. Site plan for Prosper Town Center, Block A, Lot 7
3. Site plan for Temporary Municipal Offices at 121 W. Broadway Street
Town Staff Recommendation:
Town staff recommends the Town Council take no action on this item.
Prosper is a place where everyone matters.
PLANNING
Item 5b
PRELIMINARY SITE PLAN
Prosper Town Center
44.61 Ac.
09/27/2013
Pad 6 Pad 7 Pad 8 Pad 9
Block A, Lot 7 Retail Tract
Zoning PD-7 PD-7 PD-7 PD-7 PD-7 PD-7
Proposed Use C-Commercial C-Commercial C-Commercial C-Commercial C-Commercial C-Commercial
Projected Area
(Gross)
62,291 S.F./1.43
Ac.
37,026 S.F./0.85
Ac.
40,947 S.F./0.94
Ac.
39,640
S.F./0.91 Ac.
106,567
S.F./2.45 Ac.
1,249,301
S.F./28.68 Ac.
Building Area (S.F.)3,093 3,000 3,000 5,000 14,500 231,713
Building Height
(Feet)Max. 40.0' Max. 40.0' Max. 40.0' Max. 40.0' 32'3" Max. 40.0'
Lot Coverage
(Percent)5.0%8.1%7.3% 12.6% 28.7%18.6%
Floor Area Ratio 0.05:1 0.081:1 0.073:1 0.126:1 0.295:1 0.186:1
Total Required
Parking (No. of
Spaces)13 Spaces (1:250) 12 Spaces (1:250) 12 Spaces (1:250)
20 Spaces
(1:250)58 Spaces (1:250)
927 Spaces
(1:250)
Total Provided
Parking (No. of
Spaces)13 Spaces 24 Spaces 28 Spaces 34 Spaces 85 Spaces 1068 Spaces
Pad 6 Pad 7 Pad 8 Pad 9 Block A, Lot 7 Retail Tract
Required Handicap
Parking (No. of
Spaces)
1 Space 1 Space 1 Space 1 Space 3 Spaces 10 Spaces
Provided Handicap
Parking (No. of
Spaces)
2 Spaces 2 Spaces 2 Spaces 2 Spaces 4 Spaces 24 Spaces
Interior Landscape
Required (S.F.)
632 618 641 724 1,380 12,784
Interior Landscape
Provided (S.F.)
743 824 701 819 12,485 13,424
Impervious Area
(S.F.)
43,094 30,402 34,066 34,729 60,536 1,104,384
Open Space
Required (S.F.)
6,229 3,703 4,095 3,964 7,460 124,930
Open Space
Provided (S.F.)
18,454 5,800 6,180 4,092 30,564 131,493
Item 5b
¤Item 5b
Item 5b
Page 1 of 2
To: Mayor and Town Council
From: January Cook, CPPO, CPPB, Purchasing Agent
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – October 8, 2013
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Service Agreement between
DFW Communications, Inc., and the Town of Prosper, Texas, related to the service of Motorola
communications equipment for the Town.
Description of Agenda Item:
The Town utilizes Motorola equipment for operational and emergency communications. In order
to ensure that the equipment is maintained, repaired, and installed properly, and to protect the
integrity of any warranties, the equipment must be serviced by an authorized Motorola service
provider. DFW Communications, Inc., currently services the Town's Motorola equipment, and
performance has been satisfactory.
This purchase falls within the definition of a procurement that is available from only one source
(Chapter 252 of the Local Government Code) and is exempt from competitive bidding
requirements. DFW Communications, Inc. is the only authorized service provider in the Dallas-
Fort Worth area. Therefore, a sole source environment exists.
The initial term of the Service Agreement will become effective upon execution of the
agreement, and will expire on September 30, 2014. At the end of the initial term, the agreement
will automatically renew for successive one-year periods from October 1st to September 30th of
each year. The agreement can be terminated by either party upon thirty days written notice,
prior to the anniversary date.
Budget Impact:
The service fee for the initial term is $28,800, and is subject to an annual increase not to exceed
5% for each subsequent renewal term. Subsequent annual expenditures will be subject to
appropriations granted in future fiscal years.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the service agreement as to form
and legality.
Attached Documents:
1. Service Agreement
2. Sole Source Letter
Prosper is a place where everyone matters.
ADMINISTRATION
Item 5c
Page 2 of 2
Town Staff Recommendation:
Town staff recommends the Town Council approve a Service Agreement between DFW
Communications, Inc., and the Town for the service of Motorola communications equipment,
and authorize the Town Manager to execute same.
Proposed Motion:
I move to authorize the Town Manager to execute a Service Agreement with DFW
Communications, Inc., for the service of Motorola communications equipment.
Item 5c
Attachment 1
Attachment 1
Attachment 1
Date: October 1, 2013
Contact: Stewart Blasingame
Customer: Town of Prosper
Exhibit-A Scope of Work
Public Safety Radio System and Associated Equipment
Services Provided
DFW Communications Inc. agrees to provide maintenance, repair and installation
services for the equipment listed in Appendix A to the Town of Prosper, Texas. Services
will be provided in accordance with the following standards: (i) parts that are new or are
warranted as “like new” will be used; (ii) the equipment will be serviced at levels set
forth in manufacturer’s product manuals; and (iii) routine service procedures prescribed
by the equipment manufacturers for their products will be followed.
Repair of Equipment
Repair shall be defined as the best-effort required restoring to normal operating condition
any equipment covered under this Agreement which is in disrepair (not functioning in a
normal fashion) or has become defective. ("Defective Equipment"). Repair shall consist
of the labor required to restore Defective Equipment to normal operation. Any cost for
parts or depot repair cost will be paid by the Town of Prosper.
If equipment cannot, in either parties’ opinion, be properly or economically serviced for
any reason including excessive wear, unavailability of parts, the state of technology, or
the practical feasibility of providing repair services, the parties may, in writing, agree to:
(1) modify the scope of services related to such equipment; (2) remove such equipment
from Agreement; or (3) modify the price to service such equipment.
In no event shall DFW Communications Inc. be responsible for the cost to replace
equipment that is obsolete or beyond economical repair.
Field Replaceable Units (FRU’s)
FRU’s are readily accessible, essential spare cards or equipment owned by the Town of
Prosper and used in an effort to restore the system to proper operation in the least amount
of time.
Page 1 of 5
Attachment 1
Equipment components which are determined to be in failure shall be replaced wherever
possible with FRU’s, in an attempt to restore the system to proper operation. The FRU
which was determined to be in failure would then be repaired and returned to the FRU
inventory. The exact quantity of spare equipment and FRU’s inventory should be
determined by facility location and equipment usage, type, quantities, and priorities. The
Town of Prosper is solely responsible for the costs to acquire all FRU’s and spare
equipment.
Service for Fixed Equipment
Town of Prosper staff will contact DFW Communications Inc. to request service on
fixed equipment. All fixed equipment will be serviced during normal working hours,
except those items designated as 7x24 services on Appendix A.
All items designated as 7x24 on Appendix A will be serviced on a 7 days per week, 24
hours per day basis for failures.
Preventative Maintenance
Routine preventative maintenance inspections on equipment covered under this
Agreement will be provided once (1x) annually. Specific preventative maintenance
schedules shall be negotiated with the Town of Prosper to ensure that they occur at
mutually agreed times. Routine Preventative Maintenance inspection will include but is
not limited to:
Transmitter power output
Reflected power
Frequency
Modulation level
Coded Squelch frequency and modulation level
Receiver sensitivity
Coax Line Sweeps and visual inspection of cable and connectors
Console audio levels and inspection
Health assessment of PC’s
Complete system optimization
Page 2 of 5
Attachment 1
Radio Programming
All radio programming services are included as part of this Agreement. This includes
mobile and portable radio equipment and dispatch console configuration changes.
Additional Services
It is recognized that there may be times when the Town of Prosper may need or desire to
have additional services provided. A standard time and material rate is outlined in
Appendix A along with pricing for some specific requested services outlined below.
• Complete Police Patrol vehicle Builds
• CCTV Services
• Control Access
• Mobile Video
• ALPR
• Mobile Data Terminal
• Wireless Access points for Wi-Fi
Response and Restoration Times
Maintenance personnel shall respond to and restore reported failures of fixed equipment
according to the chart below. Restoration of failed equipment may be met with the use of
temporary or permanent repairs or temporary or permanent replacement equipment and is
subject to the local availability of a FRU or spare unit or sub assembly. DFW
Communications Inc. shall not be responsible should the restore times not be met due to
lack of functioning FRU’s or the inability to obtain repair parts from the manufacturer(s)
within the restoral time window.
For the purposes of this Agreement, Response Time or "respond" shall be defined as
the time from which DFW Communications Inc. or its authorized representative
receives the notification and the time in which a Service Technician arrives on site and
begins diagnostic procedures, by any means available on the equipment identified to be in
disrepair or defective.
For the purposes of this Agreement, Restoration Times or “restore” shall be defined as
the maximum maintenance downtime incurred as part of restoring the system to at least
partially mission capable status.
Page 3 of 5
Attachment 1
SEVERITY RESPONSE AND RESTORAL REQUIREMENTS
SEVERITY RESPONSE
TIME
RESTORE
TIME
Severity One: Complete system
inoperative, Console system
inoperative
2 Hours 4 Hours
Severity Two: 20% or more of the
transmitter stations inoperable,
single console inoperable
4 Hours 12 Hours
Severity Three: Non-Emergency
requests or minor system faults 72 Hours 120 Hours
Excluded Services
• Real cost of repair parts or depot repair cost.
• Radio tower climbs of any type excluding building roof tops.
• An equipment manufacturer phone support agreement will be maintained by the
Town of Prosper.
Term of Scope of Work
This Scope of Work shall begin on October 1, 2013 and will automatically renew each
year on October 1. Each subsequent renewal term will be subject to a cost escalation not
to exceed 5%. Either party, upon sixty (30) days prior written notice, may cancel this
Agreement. All payments will be made for work completed and materials provided up to
the time of termination.
Page 4 of 5
Attachment 1
Appendix-A
Equipment List and Pricing
Qty Description
Days/Hours
of Service
2
Mindshare IDS Dispatch consoles and all
associated hardware and radio control
stations 7X24
1
radio sites with associated equipment and
microwave 7X24
4
Radwin PTP Wireless Backhauls
Public Works
Economic Development
Developmental Services
Fire Department 7x24
All mobile and portable radio subscriber
units
8:00AM X
4:30PM
1
Fire station alerting systems with
associated equipment 7X24
All fire apparatus headset systems and
associated equipment
8:00AM X
4:30PM
Payments
Upon execution of this document, the Town of Prosper shall pay DFW Communications Inc. for
services provided under this Agreement as follows:
• For the maintenance period starting October 1, 2013 $28,800
Additional charges, for services requested and authorized by the Town of Prosper, will be billed
monthly. All payments are due within thirty (30) days of the invoice date.
All depot repair cost will be passed through at cost plus shipping with no markup. Any
parts purchased at Wholesale prices will incur a 15% markup.
Basic time and material rate for additional services:
• $105.00 per hour Senior Technician rate
Page 5 of 5
Attachment 1
1507 LBJ Freeway, Suite 700
Farmers Branch, TX. 75234
September 4 , 2013
January Cook
Town of Prosper
This letter is to inform you that Motorola Inc. should be considered the sole source provider for the
service contract covering the Town of Prosper’s Communications System and Sub-Systems. Since many
components of your Communications System are patented and proprietary to Motorola mobile and
portable radio equipment, we are prevented from offering full access to other than Motorola Authorized
Service Providers. DFW Communications Inc., who is authorized by Motorola, has the trained personnel
and the necessary facilities to respond to your service requirements 24 hours a day, 7 days a week. Only
Motorola and DFW Communications Inc. can provide a single point of contact for this Enhanced Service
Package.
Motorola provides technical training to Motorola authorized service providers. This is offered as a
method of assuring that our customers have access to qualified technical resources. This is an investment
by Motorola and ensures the systems we provide are maintained with qualified technical staff. It also
enables us to make certain that proper test equipment and procedures are followed.
Motorola has listened to our customers and have established a methodology to continuously assess the
Motorola authorized service community. Our customers expect a qualified authorized service provider
capability. We have an extensive assessment process, continually updated, for those designated as
Authorized Service Providers. The assessment processes review technical training, customer service &
satisfaction, test equipment, and other related qualifications.
Motorola does not provide training to organizations that are not authorized by Motorola. We are not a
public or institutional training facility. Motorola has no control over work done by service providers not
authorized, assessed or trained by Motorola. We do not offer technical training to anyone who is not a
direct employee of the end user customer or one of our Authorized Motorola Service Stations.
Contracting directly with DFW Communications will assure the Town of Prospers communications
equipment will continue to operate properly today and in the future.
Best Regards,
Anthony Profita
Customer Support Manager
Motorola
Attachment 2
"A PLACE WHERE EVERYONE MATTERS"
FINANCIALS
FY 2012 - 2013
July 2013
Item 5d
END-OF-MONTH CASH OVERVIEW (RECONCILED/UNAUDITED)
CASH OVERVIEW - Unaudited
General
Fund ##
Water/Sewer
Fund I & S
Internal
Service
Fund ****Cap Proj
Storm
Drainage
*Parks
(Ded + Imp)
**Impact
Fees
***Sp Rev
Fund
Sp. Rev
Escrow EDC TOTALS
CASH-BANK/ON HAND 7,818,521 6,032,625 1,873,725 106,502 7,518,237 276,717 90,126 1,590,430 92,428 742,194 2,097,780 28,239,285
CERT. OF DEPOSIT 2,016,271 4,034,564 201,428 - - - - - - - - 6,252,263
TEXPOOL BALANCE 84,214 4,712 37,630 - 4,167,987 - - 2,210,713 - - 1,325 6,506,580
TEXSTAR BALANCE 3,094,078 - - - 832,174 - 1,152,982 2,484,240 - 973,195 1,190 8,537,859
TOTAL 13,013,084 10,071,901 2,112,783 106,502 12,518,398 276,717 1,243,108 6,285,383 92,428 1,715,389 2,100,295 49,535,988
*Parks Fund combines Parks Dedication and Parks Improvement
**Impact Fees consist of Water Impact, Sewer Impact, Thoroughfare and West Thoroughfare Impact fees.
***Special Revenue Fund figure consist of Court Technology Fd, Court Security Fd, Police donations, Fire donations, Safety Fair donations, Child Safety collections,
Shattered Dreams donations and Country Christmas donations. These are all retricted funds for specific purposes.
****All Capital Projects Combined
##General Fund is a central collection account and may include amounts due to other funds.
July 2013
"a place where everyone matters"
Item 5d
20-2305-00-00
20-2410-00-00
20-2505-00-00
20-2510-00-00
20-2545-00-00
20-2580-00-00
20-2591-00-00
20-2598-00-00
20-2599-00-00
20-2915-00-00
20-2922-00-00
20-2923-00-00
20-2975-00-00
20-2982-00-00
20-2995-00-00
20-3110-00-00
20-3140-00-00
20-3150-00-00
30-1130-00-00
30-1131-00-00
30-1310-00-00
"a place where everyone matters"
END-OF-MONTH CASH OVERVIEW (RECONCILED/UNAUDITED)
July 2013
7,819
6,033
1,874
107
7,518
277 90
1,590
92
742
2,098
2,016
4,035
201
-
-
-
-
-
-
-
-
84
5
38
-
4,168
-
-
2,211
-
-
1
3,094
-
-
-
832
-
1,153
2,484
-
973
1
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
General
Fund ##
Water/Sewer
Fund
I & S Internal
Service
Fund
****Cap Proj Storm
Drainage
*Parks
(Ded + Imp)
**Impact
Fees
***Sp Rev
Fund
Sp. Rev
Escrow
EDC Thousands TEXSTAR
BALANCE
TEXPOOL
BALANCE
CERT. OF
DEPOSIT
CASH-BANK/ON
HAND
28,239,285
57.01% 6,252,263
12.62%
$6,506,580
13.14%
$8,537,859
17.24%
Item 5d
% of Total % of Total % of Total
Month FY 10/11 Taxes Due FY 11/12 Taxes Due FY 12/13 Taxes Due
Oct 670,832.76$ 11.13%345,581.69$ 5.47%199,295.89$ 2.87%
Nov 245,708.45$ 4.08%269,564.25$ 4.27%312,797.73$ 4.51%
Dec 2,307,007.29$ 38.28%2,778,563.05$ 44.02%2,668,522.67$ 38.46%
Jan 2,289,662.66$ 38.00%2,055,811.24$ 32.57%2,840,054.97$ 40.93%
Feb 698,822.18$ 11.60%724,407.75$ 11.48%734,118.21$ 10.58%
Mar 199,858.51$ 3.32%99,594.86$ 1.58%108,274.55$ 1.56%
Apr 36,824.36$ 0.61%57,941.01$ 0.92%61,223.36$ 0.88%
May 67,437.54$ 1.12%57,482.87$ 0.91%48,408.92$ 0.70%
June 39,365.06$ 0.65%16,505.67$ 0.26%34,818.17$ 0.50%
July 26,492.13$ 0.44%30,368.29$ 0.48%41,526.00$ 0.60%
Aug 14,870.63$ 0.25%11,530.90$ 0.18%
Sept 19,320.71$ 0.32%1,465.09$ 0.02%
YTD Totals 6,616,202.28$ 109.79%6,448,816.67$ 102.16%7,049,040.47$ 101.60%Collected YTD
includes delinquent,
penalty & interest
6,026,100.54$ 6,312,464.10$ 6,938,096.24$ Tax levy before
adjustments
includes delinquent
$-
$250
$500
$750
$1,000
$1,250
$1,500
$1,750
$2,000
$2,250
$2,500
$2,750
$3,000
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Thousands PROPERTY TAX COLLECTIONS
THREE (3) YEAR COMPARISON
FOR PEAK COLLECTION MONTHS
0%
20%
40%
60%
80%
100%
120%
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Percent Collected PROPERTY TAX COLLECTIONS
THREE (3) YEAR COMPARISON
PERCENT OF TOTAL DUE (Before Adjustments) COLLECTED
Item 5d
Mar
Apr
May
June
July
Aug
Sept
Total Total Current Year
For For Total For $ Amount % of Change
Month FY 10/11 FY 11/12 FY 12/13 Inc /(Dec)Inc /(Dec)
Oct 140,830.71$ 177,026.62$ 269,306.12$ 92,279.50$ 52.13%
Nov 136,978.12$ 201,976.56$ 286,062.45$ 84,085.89$ 41.63%
Dec 84,146.11$ 165,774.20$ 288,997.85$ 123,223.65$ 74.33%
Jan 97,406.90$ 155,203.84$ 237,839.59$ 82,635.75$ 53.24%
Feb 103,633.59$ 203,740.54$ 255,372.41$ 51,631.87$ 25.34%
Mar 101,689.23$ 155,720.70$ 190,387.31$ 34,666.61$ 22.26%
Apr 121,492.27$ 186,528.60$ 222,330.58$ 35,801.98$ 19.19%
May 179,239.32$ 214,205.04$ 291,910.50$ 77,705.46$ 36.28%
June 148,520.18$ 214,736.32$ 272,818.39$ 58,082.07$ 27.05%
July 162,826.52$ 225,997.95$ 308,012.60$ 82,014.65$ 36.29%
Aug 204,553.78$ 251,431.59$ -$ 0.00%
Sept 172,035.03$ 255,183.98$ -$ 0.00%
YTD Totals 1,653,351.76$ 2,407,525.94$ 2,623,037.80$ 722,127.43$ 43.11%
THREE YEAR (3) COMPARISON
TOTAL COLLECTIONS-SALES TAX
TOWN & EDC
TOWN OF PROSPER, TEXAS
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Item 5d
Total Total Current Year
For For Total For $ Amount % of Change
Month FY 10/11 FY 11/12 FY 12/13 Inc /(Dec)Inc /(Dec)
Oct 105,623.03$ 132,769.97$ 201,979.59$ 69,209.62$ 52.13%
Nov 102,733.59$ 151,482.42$ 214,546.84$ 63,064.42$ 41.63%
Dec 63,109.58$ 124,330.65$ 216,748.39$ 92,417.74$ 74.33%
Jan 73,055.18$ 116,402.88$ 178,379.69$ 61,976.81$ 53.24%
Feb 77,725.19$ 152,805.41$ 191,529.31$ 38,723.90$ 25.34%
Mar 76,266.92$ 116,790.53$ 142,790.48$ 25,999.95$ 22.26%
Apr 91,119.20$ 139,896.45$ 166,747.94$ 26,851.49$ 19.19%
May 134,429.49$ 160,653.78$ 218,932.88$ 58,279.10$ 36.28%
June 111,390.14$ 161,052.24$ 204,613.79$ 43,561.55$ 27.05%
July 122,119.89$ 169,498.46$ 231,009.45$ 61,510.99$ 36.29%
Aug 153,415.34$ 188,573.69$
Sept 129,026.27$ 191,387.99$
YTD Totals 1,240,013.82$ 1,805,644.47$ 1,967,278.36$ 541,595.57$ 43.11%
1,400,000.00$ Budgeted Sales Tax
THREE YEAR (3) COMPARISON
TOWN OF PROSPER SHARE OF SALES TAX
PROSPER, TEXAS
$-
$50,000
$100,000
$150,000
$200,000
$250,000
Item 5d
EDC for
EDC for EDC for Current Year $ Amount % of Change
Month FY 10/11 FY 11/12 FY 12/13 Inc /(Dec)Inc /(Dec)
Oct 35,207.68$ 44,256.65$ 67,326.53$ 23,069.88$ 52.13%
Nov 34,244.53$ 50,494.14$ 71,515.61$ 21,021.47$ 41.63%
Dec 21,036.53$ 41,443.55$ 72,249.46$ 30,805.91$ 74.33%
Jan 24,351.72$ 38,800.96$ 59,459.90$ 20,658.94$ 53.24%
Feb 25,908.40$ 50,935.13$ 63,843.10$ 12,907.97$ 25.34%
Mar 25,422.31$ 38,930.17$ 47,596.83$ 8,666.66$ 22.26%
Apr 30,373.07$ 46,632.15$ 55,582.64$ 8,950.49$ 19.19%
May 44,809.83$ 53,551.26$ 72,977.62$ 19,426.36$ 36.28%
June 37,130.04$ 53,684.08$ 68,204.60$ 14,520.52$ 27.05%
July 40,706.63$ 56,499.49$ 77,003.15$ 20,503.66$ 36.29%
Aug 51,138.44$ 62,857.90$ -$ 0.00%
Sept 43,008.76$ 63,795.99$ -$ 0.00%
YTD Totals 413,337.94$ 601,881.47$ 655,759.44$ 180,531.86$ 43.11%
466,667.00$ Budgeted Sales Tax
THREE YEAR (3) COMPARISON
ECONOMIC DEVELOPMENT CORP.-SALES TAX
PROSPER, TEXAS
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
Item 5d
.
glbase_pfn1 kaustin Town of Prosper Page 1
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 10 Administration Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4035-10-00 3% Construction Fee 75,000.00- 75,000.00- 102,104.86- 136.140 27,104.86
10-4060-10-00 NSF Fees 50.00- 50.00- 10.00- 20.000 40.00-
10-4061-10-00 Notary Fees 150.00- 150.00- 423.00- 15.00- 282.000 273.00
10-4105-10-00 Property Taxes -Delinquent 35,000.00- 35,000.00- 48,670.65- 1,143.43- 139.059 13,670.65
10-4110-10-00 Property Taxes -Current 4,254,802.00- 4,254,802.00- 4,213,772.57- 22,153.24- 99.036 41,029.43-
10-4115-10-00 Taxes -Penalties 20,000.00- 20,000.00- 36,226.96- 2,026.19- 181.135 16,226.96
10-4120-10-00 Sales Taxes 1,400,000.00- 1,400,000.00- 1,967,278.36- 231,009.45- 140.520 567,278.36
10-4130-10-00 Sales Tax-Mixed Beverage 4,500.00- 4,500.00- 4,473.08- 1,745.59- 99.402 26.92-
10-4140-10-00 Franchise Taxes - Electric 270,000.00- 270,000.00- 254,928.51- 94.418 15,071.49-
10-4150-10-00 Franchise Taxes - Telephone 85,000.00- 85,000.00- 93,421.75- 97.21- 109.908 8,421.75
10-4160-10-00 Franchise Taxes - Gas 58,000.00- 58,000.00- 105,798.48- 32,013.62- 182.411 47,798.48
10-4170-10-00 Franchise Taxes - Road Usage 2,000.00- 2,000.00- 3,231.68- 161.584 1,231.68
10-4190-10-00 Franchise Fee-Cable 19,500.00- 19,500.00- 18,045.47- 4,839.75- 92.541 1,454.53-
10-4200-10-00 T-Mobile Fees 20,700.00- 20,700.00- 17,250.00- 1,725.00- 83.333 3,450.00-
10-4201-10-00 Tierone Converged Network 30,000.00- 30,000.00- 22,325.00- 1,500.00- 74.417 7,675.00-
10-4202-10-00 NTTA Tag Sales 150.00- 150.00- 105.00- 45.00- 70.000 45.00-
10-4205-10-00 Internet America 18,000.00- 18,000.00- 13,500.00- 75.000 4,500.00-
10-4218-10-00 Administrative Fees-EDC 2,400.00- 2,400.00- 2,000.00- 200.00- 83.333 400.00-
10-4610-10-00 Interest Income 60,000.00- 60,000.00- 50,348.35- 2,458.59- 83.914 9,651.65-
10-4910-10-00 Other Revenue 20,000.00- 20,000.00- 14,319.75- 2,333.43- 71.599 5,680.25-
10-4930-10-00 Insurance Proceeds 4,009.51- 1,385.89- 4,009.51
10-4990-10-00 Gain/Loss on Sale of Fixed Ass 7,755.00- 7,755.00
10-4995-10-00 Transfer In 801,700.00- 801,700.00- 668,083.30- 66,808.33- 83.333 133,616.70-
Subtotal: 7,176,952.00- 7,176,952.00- 7,648,081.28- 371,499.72- 106.564 471,129.28
Program number: 7,176,952.00- 7,176,952.00- 7,648,081.28- 371,499.72- 106.564 471,129.28
Department number: 10 Administration 7,176,952.00- 7,176,952.00- 7,648,081.28- 371,499.72- 106.564 471,129.28
.
glbase_pfn1 kaustin Town of Prosper Page 2
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 20 Police Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4230-20-00 Other Permits 100.00- 25.00- 100.00
10-4440-20-00 Accident Reports 500.00- 500.00- 447.90- 89.580 52.10-
10-4450-20-00 Alarm Fee 13,000.00- 13,000.00- 22,827.00- 1,213.00- 175.592 9,827.00
10-4910-20-00 Other Revenue 1,135.00- 1,135.00
Subtotal: 13,500.00- 13,500.00- 24,509.90- 1,238.00- 181.555 11,009.90
Program number: 13,500.00- 13,500.00- 24,509.90- 1,238.00- 181.555 11,009.90
Department number: 20 Police 13,500.00- 13,500.00- 24,509.90- 1,238.00- 181.555 11,009.90
.
glbase_pfn1 kaustin Town of Prosper Page 3
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 30 Fire/EMS Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4030-30-00 Miscellaneous 2,718.30- 2,718.30
10-4310-30-00 Charges for Services 177,000.00- 177,000.00- 134,610.46- 16,786.42- 76.051 42,389.54-
10-4510-30-00 Grants 15,000.00- 15,000.00- 31,276.25- 208.508 16,276.25
Subtotal: 192,000.00- 192,000.00- 168,605.01- 16,786.42- 87.815 23,394.99-
Program number: 192,000.00- 192,000.00- 168,605.01- 16,786.42- 87.815 23,394.99-
Department number: 30 Fire/EMS 192,000.00- 192,000.00- 168,605.01- 16,786.42- 87.815 23,394.99-
.
glbase_pfn1 kaustin Town of Prosper Page 4
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 35 Fire Marshall Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4315-35-00 Fire Review/Inspect Fees 5,500.00- 5,500.00- 8,475.00- 350.00- 154.091 2,975.00
Subtotal: 5,500.00- 5,500.00- 8,475.00- 350.00- 154.091 2,975.00
Program number: 5,500.00- 5,500.00- 8,475.00- 350.00- 154.091 2,975.00
Department number: 35 Fire Marshall 5,500.00- 5,500.00- 8,475.00- 350.00- 154.091 2,975.00
.
glbase_pfn1 kaustin Town of Prosper Page 5
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 45 Public Library Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4064-45-00 Printing/Coping Fees 25.00- 25.00- 25.00-
10-4065-45-00 Book Fines 50.00- 50.00- 50.00-
10-4510-45-00 Grants 15,250.00- 15,250.00- 18,086.82- 4,521.69- 118.602 2,836.82
10-4910-45-00 Other Revenue 3,000.00- 3,000.00- 125.00- 4.167 2,875.00-
Subtotal: 18,325.00- 18,325.00- 18,211.82- 4,521.69- 99.382 113.18-
Program number: 18,325.00- 18,325.00- 18,211.82- 4,521.69- 99.382 113.18-
Department number: 45 Public Library 18,325.00- 18,325.00- 18,211.82- 4,521.69- 99.382 113.18-
.
glbase_pfn1 kaustin Town of Prosper Page 6
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 60 Parks and Recreation Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4056-60-00 Field Rental Fees 8,000.00- 8,000.00- 17,330.73- 216.634 9,330.73
10-4057-60-00 Pavilion User Fees 1,985.00- 1,985.00
10-4910-60-00 Other Revenue 250.00- 250.00- 25,298.00- ############### 25,048.00
Subtotal: 8,250.00- 8,250.00- 44,613.73- 540.772 36,363.73
Program number: 8,250.00- 8,250.00- 44,613.73- 540.772 36,363.73
Department number: 60 Parks and Recreation 8,250.00- 8,250.00- 44,613.73- 540.772 36,363.73
.
glbase_pfn1 kaustin Town of Prosper Page 7
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 70 Municipal Court Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4030-70-00 Miscellaneous 1,861.68- 1,861.68- 1,861.68
10-4410-70-00 Fines 280,000.00- 280,000.00- 113,701.25- 9,506.08- 40.608 166,298.75-
10-4610-70-00 Interest Income 100.00- 100.00- 145.08- 13.26- 145.080 45.08
Subtotal: 280,100.00- 280,100.00- 115,708.01- 11,381.02- 41.310 164,391.99-
Program number: 280,100.00- 280,100.00- 115,708.01- 11,381.02- 41.310 164,391.99-
Department number: 70 Municipal Court 280,100.00- 280,100.00- 115,708.01- 11,381.02- 41.310 164,391.99-
.
glbase_pfn1 kaustin Town of Prosper Page 8
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 80 Inspections Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4011-80-00 Permit Application Fee 174.00- 174.00
10-4012-80-00 Saturday Inspection Fee 100.00- 100.00
10-4013-80-00 Permit Expiration Fee 630.00- 300.00- 630.00
10-4017-80-00 Registration Fee 32,000.00- 32,000.00- 35,600.00- 2,100.00- 111.250 3,600.00
10-4210-80-00 Building Permits 1,275,000.00- 1,275,000.00- 1,176,097.98- 91,614.92- 92.243 98,902.02-
10-4230-80-00 Other Permits 100,000.00- 100,000.00- 89,858.90- 4,492.50- 89.859 10,141.10-
10-4240-80-00 Plumb/Elect/Mech Permits 15,000.00- 15,000.00- 14,280.00- 935.00- 95.200 720.00-
10-4242-80-00 Re-inspection Fees 8,000.00- 8,000.00- 19,705.00- 1,850.00- 246.313 11,705.00
10-4910-80-00 Other Revenue 3,000.00- 3,000.00- 124,152.90- 370.00- 4,138.430 121,152.90
Subtotal: 1,433,000.00- 1,433,000.00- 1,460,598.78- 101,662.42- 101.926 27,598.78
Program number: 1,433,000.00- 1,433,000.00- 1,460,598.78- 101,662.42- 101.926 27,598.78
Department number: 80 Inspections 1,433,000.00- 1,433,000.00- 1,460,598.78- 101,662.42- 101.926 27,598.78
.
glbase_pfn1 kaustin Town of Prosper Page 9
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 85 Code Enforcement Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4245-85-00 Health Inspections 10,000.00- 10,000.00- 6,125.00- 475.00- 61.250 3,875.00-
10-4910-85-00 Other Revenue 14,598.16- 14,598.16
Subtotal: 10,000.00- 10,000.00- 20,723.16- 475.00- 207.232 10,723.16
Program number: 10,000.00- 10,000.00- 20,723.16- 475.00- 207.232 10,723.16
Department number: 85 Code Enforcement 10,000.00- 10,000.00- 20,723.16- 475.00- 207.232 10,723.16
.
glbase_pfn1 kaustin Town of Prosper Page 10
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 90 Planning Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-4220-90-00 Zoning Permits 10,000.00- 10,000.00- 12,796.19- 127.962 2,796.19
10-4225-90-00 Plat Fees 15,000.00- 15,000.00- 46,370.00- 309.133 31,370.00
10-4230-90-00 Other Permits 100.00- 100.00
10-4910-90-00 Other Revenue 301.80- 301.80
Subtotal: 25,000.00- 25,000.00- 59,567.99- 238.272 34,567.99
Program number: 25,000.00- 25,000.00- 59,567.99- 238.272 34,567.99
Department number: 90 Planning 25,000.00- 25,000.00- 59,567.99- 238.272 34,567.99
Revenue Subtotal ----------- 9,162,627.00- 9,162,627.00- 9,569,094.68- 507,914.27- 104.436 406,467.68
.
glbase_pfn1 kaustin Town of Prosper Page 11
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 10 Administration Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-10-00 Salaries & Wages 618,300.00 618,300.00 422,447.38 46,702.50 68.324 195,852.62
10-5115-10-00 Salaries - Overtime 6,000.00 6,000.00 2,869.23 43.17 47.821 3,130.77
10-5140-10-00 Salaries - Longevity Pay 1,015.00 1,015.00 790.00 77.833 225.00
10-5141-10-00 Salaries - Incentive 6,000.00 6,000.00 650.00 10.833 5,350.00
10-5145-10-00 Social Security Expense 36,500.00 36,500.00 25,120.49 2,781.66 68.823 11,379.51
10-5150-10-00 Medicare Expense 9,400.00 9,400.00 5,874.94 650.55 62.499 3,525.06
10-5155-10-00 SUTA Expense 2,430.00 2,430.00 1,523.46 62.694 906.54
10-5160-10-00 Health Insurance 34,875.00 34,875.00 18,537.96 1,796.70 53.155 16,337.04
10-5165-10-00 Dental Insurance 2,250.00 2,250.00 1,085.79 100.42 48.257 1,164.21
10-5170-10-00 Life Insurance/AD&D 850.00 850.00 462.51 54.02 54.413 387.49
10-5175-10-00 Liability (TML) Workers' Comp 3,100.00 3,100.00 2,087.40 67.335 1,012.60
10-5176-10-00 TML Prop. & Liab. Insurance 80,000.00 80,000.00 94,908.71 118.636 14,908.71-
10-5180-10-00 TMRS Expense 67,100.00 67,100.00 43,017.28 4,913.55 64.109 24,082.72
10-5185-10-00 Long Term/Short Term Disabilit 2,700.00 2,700.00 1,140.83 295.76 42.253 1,559.17
10-5186-10-00 WELLE-Wellness Prog Reimb Empl 1,062.50 50.00 1,062.50-
10-5190-10-00 Contract Labor 35,000.00 23,500.00 58,500.00 57,128.25 637.50 97.655 1,371.75
10-5191-10-00 Hiring Cost 15,000.00 15,000.00 3,589.82 40.00 23.932 11,410.18
10-5193-10-00 Records Retention 1,000.00 1,000.00 867.30 86.730 132.70
10-5210-10-00 Office Supplies 5,000.00 5,000.00 6,414.10 645.46 128.282 1,414.10-
10-5212-10-00 Building Supplies 1,500.00 1,500.00 1,735.42 627.14 115.695 235.42-
10-5220-10-00 Office Equipment 5,500.00 14,000.00 19,500.00 12,618.39 5,551.57 64.710 6,881.61
10-5230-10-00 Dues,Fees,& Subscriptions 10,000.00 10,000.00 9,870.65 515.99 98.707 129.35
10-5240-10-00 Postage and Delivery 3,000.00 3,000.00 1,733.58 328.56 57.786 1,266.42
10-5250-10-00 Publications 500.00 500.00 500.00
10-5260-10-00 Advertising 300.00 300.00 300.00
10-5270-10-00 Bank Charges 200.00 200.00 511.66 416.66 255.830 311.66-
10-5280-10-00 Printing and Reproduction 2,000.00 2,000.00 1,216.79 236.67 60.840 783.21
10-5290-10-00 Miscellaneous Expense 715.78 373.29- 715.78-
10-5305-10-00 Chapt 380 Program Grant Exp 10,000.00 10,000.00 12,305.48 123.055 2,305.48-
10-5310-10-00 Rental Expense 4,000.00 4,000.00 3,335.63 476.40 83.391 664.37
10-5330-10-00 Copier Expense 27,000.00 27,000.00 21,686.71 3,292.06 80.321 5,313.29
10-5340-10-00 Building Repairs 2,500.00 2,500.00 561.71 18.99 22.468 1,938.29
10-5352-10-00 Fuel 35.00 35.00-
10-5410-10-00 Professional Services 45,000.00 45,000.00 72,431.69 5,986.55 160.959 27,431.69-
10-5412-10-00 Audit Fees 40,000.00 40,000.00 31,850.00 79.625 8,150.00
10-5414-10-00 Appraisal / Tax Fees 53,000.00 53,000.00 40,151.17 75.757 12,848.83
10-5418-10-00 IT Fees 135,000.00 135,000.00 95,066.82 9,759.13 70.420 39,933.18
10-5419-10-00 IT Licenses 10,000.00 10,000.00 10,272.50 102.725 272.50-
10-5430-10-00 Legal Fees 40,000.00 6,000.00 46,000.00 61,773.17 5,764.87 134.290 15,773.17-
10-5435-10-00 Legal Notices/Filings 8,500.00 8,500.00 2,266.00 266.00 26.659 6,234.00
10-5460-10-00 Election Expense 15,000.00 15,000.00 20,993.96 60.42 139.960 5,993.96-
10-5480-10-00 Contracted Services 8,000.00 8,000.00 12,703.05 1,454.40 158.788 4,703.05-
10-5520-10-00 Telephones 18,000.00 18,000.00 10,201.57 1,076.42 56.675 7,798.43
.
glbase_pfn1 kaustin Town of Prosper Page 12
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 10 Administration Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5521-10-00 Cell Phone Expense 6,000.00 6,000.00 2,852.96 47.549 3,147.04
10-5524-10-00 Gas-Building 500.00 500.00 381.35 73.84 76.270 118.65
10-5525-10-00 Electricity 10,000.00 10,000.00 4,150.18 399.24 41.502 5,849.82
10-5526-10-00 Data Network 15,000.00 15,000.00 28,610.23 3,665.23 190.735 13,610.23-
10-5530-10-00 Travel/Lodging/Meals Expense 8,000.00 8,000.00 4,294.57 862.35 53.682 3,705.43
10-5532-10-00 Entertainment 750.00 750.00 750.00
10-5533-10-00 Mileage Expense 5,000.00 5,000.00 2,607.19 317.20 52.144 2,392.81
10-5536-10-00 Training/Seminars 40,000.00 40,000.00 6,905.77 280.65 17.264 33,094.23
10-5538-10-00 Council/Public Official Expens 20,000.00 20,000.00 6,512.99 306.21 32.565 13,487.01
10-5600-10-00 Special Events 38,000.00 8,300.00- 29,700.00 18,947.18 2,230.00 63.795 10,752.82
10-6110-10-00 Capital Expenditure 20,000.00 20,000.00 20,000.00
10-6140-10-00 Capital Expenditure - Equipmen 20,000.00 20,000.00 4,944.00 24.720 15,056.00
10-7000-10-00 Contingency 26,707.00 23,500.00- 3,207.00 3,207.00
10-7143-10-00 Transfer to Internal Serv. Fd 17,000.00 17,000.00 14,166.70 1,416.67 83.334 2,833.30
Subtotal: 1,592,477.00 11,700.00 1,604,177.00 1,207,987.80 103,721.22 75.303 396,189.20
Program number: 1,592,477.00 11,700.00 1,604,177.00 1,207,987.80 103,721.22 75.303 396,189.20
Department number: 10 Administration 1,592,477.00 11,700.00 1,604,177.00 1,207,987.80 103,721.22 75.303 396,189.20
.
glbase_pfn1 kaustin Town of Prosper Page 13
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 20 Police Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-20-00 Salaries & Wages 886,700.00 886,700.00 679,874.06 68,613.02 76.675 206,825.94
10-5115-20-00 Salaries - Overtime 35,000.00 35,000.00 17,807.39 3,301.14 50.878 17,192.61
10-5127-20-00 Salaries-Certification Pay 11,800.00 11,800.00 10,228.01 1,066.16 86.678 1,571.99
10-5140-20-00 Salaries - Longevity Pay 3,900.00 3,900.00 3,785.00 97.051 115.00
10-5141-20-00 Salaries - Incentive 250.00 250.00-
10-5145-20-00 Social Security Expense 57,500.00 57,500.00 42,662.04 4,354.22 74.195 14,837.96
10-5150-20-00 Medicare Expense 13,450.00 13,450.00 9,977.41 1,018.33 74.181 3,472.59
10-5155-20-00 SUTA Expense 4,050.00 4,050.00 3,922.88 96.861 127.12
10-5160-20-00 Health Insurance 69,800.00 69,800.00 43,033.58 4,424.98 61.653 26,766.42
10-5165-20-00 Dental Insurance 4,500.00 4,500.00 3,251.42 372.30 72.254 1,248.58
10-5170-20-00 Life Insurance/AD&D 4,750.00 4,750.00 3,547.69 386.90 74.688 1,202.31
10-5175-20-00 Liability (TML) Workers' Comp 26,000.00 26,000.00 17,781.40 68.390 8,218.60
10-5180-20-00 TMRS Expense 101,900.00 101,900.00 73,938.44 7,673.46 72.560 27,961.56
10-5185-20-00 Long Term/Short Term Disabilit 5,420.00 5,420.00 2,901.83 616.30 53.539 2,518.17
10-5186-20-00 WELLE-Wellness Prog Reimb Empl 1,000.00 1,000.00 1,087.50 100.00 108.750 87.50-
10-5190-20-00 Contract Labor 5,760.00 5,760.00 4,180.00 480.00 72.569 1,580.00
10-5191-20-00 Hiring Cost 900.00 900.00 831.10 46.10 92.344 68.90
10-5192-20-00 Physical & Psychological 825.00 75.00 900.00 1,100.00 200.00 122.222 200.00-
10-5210-20-00 Office Supplies 10,000.00 10,000.00 2,241.24 493.65 22.412 7,758.76
10-5212-20-00 Building Supplies 2,500.00 2,500.00 701.84 105.89 28.074 1,798.16
10-5214-20-00 Tactical Supplies 22,000.00 22,000.00 17,762.71 9,542.18 80.740 4,237.29
10-5215-20-00 Ammunition 6,500.00 6,500.00 1,522.85 23.428 4,977.15
10-5220-20-00 Office Equipment 5,100.00 5,100.00 3,965.20 77.749 1,134.80
10-5230-20-00 Dues,Fees,& Subscriptions 1,700.00 6,000.00 7,700.00 2,243.42 51.99 29.135 5,456.58
10-5240-20-00 Postage and Delivery 600.00 600.00 695.43 117.94 115.905 95.43-
10-5250-20-00 Publications 500.00 500.00 43.49 8.698 456.51
10-5260-20-00 Advertising 250.00 250.00 250.00
10-5265-20-00 Promotional Expense 500.00 500.00 500.00
10-5280-20-00 Printing and Reproduction 500.00 500.00 345.00 69.000 155.00
10-5310-20-00 Rental Expense 3,300.00 3,300.00 3,253.95 309.90 98.605 46.05
10-5320-20-00 Repairs & Maintenance 750.00 750.00 203.54 27.139 546.46
10-5335-20-00 Radio/Video Repairs 3,000.00 3,000.00 119.00 119.00 3.967 2,881.00
10-5340-20-00 Building Repairs 1,000.00 1,000.00 29.94 2.994 970.06
10-5350-20-00 Vehicle Expense 32,000.00 32,000.00 33,042.86 5,606.93 103.259 1,042.86-
10-5352-20-00 Fuel 80,000.00 80,000.00 36,732.44 4,696.86 45.916 43,267.56
10-5353-20-00 Oil/Grease/Inspections 1,500.00 400.00 1,900.00 2,056.36 246.42 108.229 156.36-
10-5400-20-00 Uniform Expense 26,000.00 26,000.00 9,850.74 203.62 37.887 16,149.26
10-5410-20-00 Professional Services 750.00 750.00 866.65 115.553 116.65-
10-5415-20-00 Tuition Reimbursement 2,500.00 2,500.00 3,200.00 800.00 128.000 700.00-
10-5418-20-00 IT Fees 4,450.00 4,450.00 1,975.00 57.50 44.382 2,475.00
10-5419-20-00 IT Licenses 900.00 900.00 900.00
10-5430-20-00 Legal Fees 15,000.00 15,000.00 9,716.09 3,579.19 64.774 5,283.91
10-5480-20-00 Contracted Services 20,000.00 20,000.00 15,818.24 81.48 79.091 4,181.76
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glbase_pfn1 kaustin Town of Prosper Page 14
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 20 Police Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5520-20-00 Telephones 8,000.00 8,000.00 5,444.78 793.13 68.060 2,555.22
10-5521-20-00 Cell Phone Expense 5,000.00 5,000.00 2,665.34 53.307 2,334.66
10-5525-20-00 Electricity 9,500.00 9,500.00 7,407.19 874.62 77.970 2,092.81
10-5526-20-00 Data Network 4,700.00 4,700.00 8,203.97 1,161.85 174.553 3,503.97-
10-5530-20-00 Travel/Lodging/Meals Expense 3,000.00 3,000.00 1,858.80 520.98 61.960 1,141.20
10-5533-20-00 Mileage Expense 1,000.00 1,000.00 95.60 9.560 904.40
10-5536-20-00 Training/Seminars 24,000.00 24,000.00 8,023.04 1,061.00 33.429 15,976.96
10-5600-20-00 Special Events 2,000.00 2,000.00 1,278.97 63.949 721.03
10-5630-20-00 Safety Equipment 1,000.00 20,000.00 21,000.00 11,354.54 357.74 54.069 9,645.46
10-5640-20-00 Signs & Hardware 500.00 500.00 39.65 7.930 460.35
10-6110-20-00 Capital Expenditure 11,200.00 11,200.00-
10-6140-20-00 Capital Expenditure - Equipmen 25,000.00 28,517.95- 3,517.95- 3,517.95-
10-6160-20-00 Capital Expenditure - Vehicles 70,000.00 9,742.95 79,742.95 79,742.95 100.000
Subtotal: 1,635,955.00 1,635,955.00 1,192,660.57 123,434.78 72.903 443,294.43
Program number: 1,635,955.00 1,635,955.00 1,192,660.57 123,434.78 72.903 443,294.43
Department number: 20 Police 1,635,955.00 1,635,955.00 1,192,660.57 123,434.78 72.903 443,294.43
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glbase_pfn1 kaustin Town of Prosper Page 15
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 25 Dispatch Department Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-25-00 Salaries & Wages 317,200.00 1,150.00- 316,050.00 212,168.97 27,707.39 67.131 103,881.03
10-5115-25-00 Salaries - Overtime 15,000.00 15,000.00 9,912.01 2,557.25 66.080 5,087.99
10-5127-25-00 Salaries-Certification Pay 2,500.00 2,500.00 6,789.80 673.84 271.592 4,289.80-
10-5140-25-00 Salaries - Longevity Pay 700.00 700.00 570.00 81.429 130.00
10-5145-25-00 Social Security Expense 20,700.00 20,700.00 13,481.97 1,837.38 65.130 7,218.03
10-5150-25-00 Medicare Expense 4,850.00 4,850.00 3,153.07 429.72 65.012 1,696.93
10-5155-25-00 SUTA Expense 4,050.00 4,050.00 1,298.53 32.062 2,751.47
10-5160-25-00 Health Insurance 32,550.00 32,550.00 19,158.67 2,154.56 58.859 13,391.33
10-5165-25-00 Dental Insurance 2,100.00 2,100.00 1,377.51 173.74 65.596 722.49
10-5170-25-00 Life Insurance 660.00 660.00 460.58 55.16 69.785 199.42
10-5175-25-00 Liability (TML) Workers' Comp 750.00 750.00 426.39 56.852 323.61
10-5180-25-00 TMRS Expense 32,600.00 32,600.00 23,169.14 3,220.99 71.071 9,430.86
10-5185-25-00 Long Term/Short Term Disabilit 2,520.00 2,520.00 837.31 215.30 33.227 1,682.69
10-5186-25-00 WELLE-Wellness Prog Reimb Empl 625.00 25.00 625.00-
10-5191-25-00 Hiring Cost 300.00 1,150.00 1,450.00 697.00 48.069 753.00
10-5192-25-00 Physical & Psychological 300.00 300.00 300.00 100.000
10-5210-25-00 Supplies 3,000.00 3,000.00 2,012.43 140.69 67.081 987.57
10-5212-25-00 Building Supplies 1,500.00 1,500.00 755.81 169.90 50.387 744.19
10-5220-25-00 Office Equipment 2,196.84 280.70 2,196.84-
10-5230-25-00 Dues,Fees,& Subscriptions 750.00 750.00 1,003.26 273.98 133.768 253.26-
10-5240-25-00 Postage and Delivery 100.00 100.00 100.00
10-5250-25-00 Publications 100.00 100.00 100.00
10-5280-25-00 Printing and Reproduction 100.00 100.00 100.00
10-5320-25-00 Repairs & Maintenance 500.00 500.00 85.00 17.000 415.00
10-5340-25-00 Building Repairs 750.00 750.00 750.00
10-5352-25-00 Fuel 250.00 250.00 250.00
10-5400-25-00 Uniform Expense 2,500.00 2,500.00 2,180.10 80.00 87.204 319.90
10-5418-25-00 IT Fees 10,000.00 10,000.00 1,140.00 11.400 8,860.00
10-5430-25-00 Legal Fees 5,000.00 5,000.00 5,000.00
10-5480-25-00 Contracted Services 155,000.00 155,000.00 143,031.04 92.278 11,968.96
10-5520-25-00 Telephones 2,500.00 2,500.00 1,430.98 138.76 57.239 1,069.02
10-5521-25-00 Cell Phone Expense 600.00 600.00 512.91 85.485 87.09
10-5524-25-00 Gas-Building 400.00 400.00 334.89 75.73 83.723 65.11
10-5526-25-00 Data Network 4,600.00 4,600.00 3,626.26 358.12 78.832 973.74
10-5530-25-00 Travel/Lodging/Meals Expense 2,000.00 2,000.00 1,106.81 499.82 55.341 893.19
10-5533-25-00 Mileage Expense 1,250.00 1,250.00 806.53 421.62 64.522 443.47
10-5536-25-00 Training/Seminars 7,500.00 7,500.00 1,806.54 261.50 24.087 5,693.46
10-5600-25-00 Special Events 500.00 500.00 321.12 64.224 178.88
10-6110-25-00 Capital Expenditure 10,600.00 10,600.00-
Subtotal: 635,680.00 635,680.00 467,376.47 41,751.15 73.524 168,303.53
Program number: 635,680.00 635,680.00 467,376.47 41,751.15 73.524 168,303.53
.
glbase_pfn1 kaustin Town of Prosper Page 16
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 25 Dispatch Department Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
Department number: 25 Dispatch Department 635,680.00 635,680.00 467,376.47 41,751.15 73.524 168,303.53
.
glbase_pfn1 kaustin Town of Prosper Page 17
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 30 Fire/EMS Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-30-00 Salaries & Wages 1,269,050.00 1,269,050.00 1,035,065.95 101,444.69 81.562 233,984.05
10-5115-30-00 Salaries - Overtime 230,000.00 230,000.00 184,672.46 7,431.06 80.292 45,327.54
10-5127-30-00 Salaries-Certification Pay 16,000.00 16,000.00 12,425.60 1,126.24 77.660 3,574.40
10-5140-30-00 Salaries - Longevity Pay 6,000.00 6,000.00 6,650.00 110.833 650.00-
10-5145-30-00 Social Security Expense 95,000.00 95,000.00 73,810.37 6,471.81 77.695 21,189.63
10-5150-30-00 Medicare Expense 22,000.00 22,000.00 17,262.12 1,513.62 78.464 4,737.88
10-5155-30-00 SUTA Expense 8,400.00 8,400.00 5,754.64 68.508 2,645.36
10-5160-30-00 Health Insurance 93,000.00 93,000.00 61,270.43 6,112.22 65.882 31,729.57
10-5165-30-00 Dental Insurance 6,000.00 6,000.00 4,591.70 496.40 76.528 1,408.30
10-5170-30-00 Life Insurance/AD&D 6,300.00 6,300.00 5,018.08 525.20 79.652 1,281.92
10-5171-30-00 Life Insurance-Supplemental 7,000.00 7,000.00 7,921.00 113.157 921.00-
10-5175-30-00 Liability (TML) Workers Comp 31,000.00 31,000.00 17,623.98 56.852 13,376.02
10-5180-30-00 TMRS Expense 162,500.00 162,500.00 122,356.78 10,798.20 75.296 40,143.22
10-5185-30-00 Long Term/Short Term Disabilit 7,200.00 7,200.00 4,111.34 837.18 57.102 3,088.66
10-5186-30-00 WELLE-Wellness Prog Reimb Empl 3,725.00 187.50 3,725.00-
10-5190-30-00 Contract Labor 1,100.00 1,100.00 120.00 10.909 980.00
10-5191-30-00 Hiring Cost 1,000.00 1,000.00 195.00 35.00 19.500 805.00
10-5194-30-00 FD Annual Phy & Screening 16,000.00 16,000.00 9,566.50 59.791 6,433.50
10-5210-30-00 Office Supplies 3,500.00 3,500.00 2,233.34 184.08 63.810 1,266.66
10-5212-30-00 Building Supplies 4,000.00 4,000.00 4,015.06 1,085.60 100.377 15.06-
10-5220-30-00 Office Equipment 600.00 600.00 9,129.21 1,521.535 8,529.21-
10-5230-30-00 Dues,Fees,& Subscriptions 3,500.00 3,500.00 5,603.91 1,958.91 160.112 2,103.91-
10-5240-30-00 Postage and Delivery 250.00 250.00 34.61 13.844 215.39
10-5250-30-00 Publications 350.00 350.00 350.00
10-5280-30-00 Printing and Reproduction 500.00 500.00 126.50 25.300 373.50
10-5320-30-00 Repairs & Maintenance 6,500.00 6,500.00 5,952.17 2,333.00 91.572 547.83
10-5335-30-00 Radio/Video Repairs 20,000.00 20,000.00 956.60 256.24 4.783 19,043.40
10-5340-30-00 Building Repairs 20,000.00 20,000.00 10,464.56 3,813.12 52.323 9,535.44
10-5350-30-00 Vehicle Expense 30,000.00 30,000.00 26,460.67 640.95 88.202 3,539.33
10-5352-30-00 Fuel 45,000.00 45,000.00 16,895.80 1,758.52 37.546 28,104.20
10-5353-30-00 Oil/Grease/Inspections 174.48 174.48-
10-5400-30-00 Uniform Expense 21,000.00 21,000.00 19,155.65 91.217 1,844.35
10-5410-30-00 Professional Services 7,500.00 7,500.00 60.00 .800 7,440.00
10-5418-30-00 IT Fees 7,500.00 7,500.00 3,807.96 50.773 3,692.04
10-5419-30-00 IT Licenses 375.00 375.00-
10-5430-30-00 Legal Fees 2,676.95 320.96 2,676.95-
10-5440-30-00 EMS 74,000.00 74,000.00 45,287.28 4,061.52 61.199 28,712.72
10-5480-30-00 Contracted Services 10,000.00 10,000.00 1,997.00 120.00 19.970 8,003.00
10-5520-30-00 Telephones 14,498.00 14,498.00 7,554.64 723.16 52.108 6,943.36
10-5521-30-00 Cell Phone Expense 8,000.00 8,000.00 4,644.01 58.050 3,355.99
10-5522-30-00 Pagers 250.00 250.00 250.00
10-5524-30-00 Gas - Building 7,000.00 7,000.00 2,110.38 118.73 30.148 4,889.62
10-5525-30-00 Electricity 22,000.00 22,000.00 12,588.84 1,405.94 57.222 9,411.16
.
glbase_pfn1 kaustin Town of Prosper Page 18
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 30 Fire/EMS Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5526-30-00 Data Network 12,442.00 12,442.00 17,290.60 1,885.73 138.970 4,848.60-
10-5530-30-00 Travel/Lodging/Meals Expense 3,000.00 3,000.00 718.12 23.937 2,281.88
10-5533-30-00 Mileage Expense 1,500.00 1,500.00 844.37 56.291 655.63
10-5536-30-00 Training/Seminars 18,000.00 2,755.00 20,755.00 9,209.59 514.64 44.373 11,545.41
10-5610-30-00 Fire Fighting Equipment 18,000.00 18,000.00 17,761.47 98.675 238.53
10-5630-30-00 Safety Equipment 25,000.00 25,000.00 14,081.27 1,814.71 56.325 10,918.73
10-6140-30-00 Capital Expenditure - Equipmen 7,000.00 7,000.00 5,479.00 78.271 1,521.00
10-6160-30-00 Capital Expenditure - Vehicles 550,000.00 550,000.00 550,000.00 100.000
Subtotal: 2,368,440.00 552,755.00 2,921,195.00 2,369,829.99 159,974.93 81.125 551,365.01
Program number: 2,368,440.00 552,755.00 2,921,195.00 2,369,829.99 159,974.93 81.125 551,365.01
Department number: 30 Fire/EMS 2,368,440.00 552,755.00 2,921,195.00 2,369,829.99 159,974.93 81.125 551,365.01
.
glbase_pfn1 kaustin Town of Prosper Page 19
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 35 Fire Marshall Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-35-00 Salaries & Wages 80,700.00 80,700.00 65,494.40 6,208.00 81.158 15,205.60
10-5115-35-00 Salaries - Overtime 1,500.00 1,500.00 587.41 39.161 912.59
10-5140-35-00 Salaries - Longevity Pay 510.00 510.00 510.00 100.000
10-5145-35-00 Social Security Expense 5,200.00 5,200.00 3,596.93 327.93 69.172 1,603.07
10-5150-35-00 Medicare Expense 1,200.00 1,200.00 841.21 76.69 70.101 358.79
10-5155-35-00 SUTA Expense 270.00 270.00 261.00 96.667 9.00
10-5160-35-00 Health Insurance 4,650.00 4,650.00 3,736.34 353.72 80.351 913.66
10-5165-35-00 Dental Insurance 300.00 300.00 235.79 24.82 78.597 64.21
10-5170-35-00 Life Insurance/AD&D 315.00 315.00 257.53 26.26 81.756 57.47
10-5175-35-00 Liability (TML) Workers' Comp 1,550.00 1,550.00 881.20 56.852 668.80
10-5180-35-00 TMRS Expense 9,100.00 9,100.00 6,911.67 651.84 75.952 2,188.33
10-5185-35-00 Long Term/Short Term Disabilit 360.00 360.00 288.79 58.34 80.219 71.21
10-5186-35-00 WELLE-Wellness Prog Reimb Empl 162.50 162.50-
10-5193-35-00 Records Retention 250.00 250.00 250.00
10-5194-35-00 FD Annual Phy & Screening 650.00 650.00 828.50 127.462 178.50-
10-5210-35-00 Supplies 300.00 300.00 34.95 11.650 265.05
10-5220-35-00 Office Equipment 150.00 150.00 142.02 94.680 7.98
10-5230-35-00 Dues,Fees,& Subscriptions 600.00 600.00 185.00 165.00 30.833 415.00
10-5240-35-00 Postage and Delivery 60.00 60.00 9.66 16.100 50.34
10-5250-35-00 Publications 550.00 550.00 158.48 28.815 391.52
10-5280-35-00 Printing and Reproduction 500.00 500.00 500.00
10-5320-35-00 Repairs & Maintenance 161.29 161.29-
10-5350-35-00 Vehicle Expense 1,953.00 700.00- 1,253.00 256.85 20.499 996.15
10-5352-35-00 Fuel 2,000.00 2,000.00 1,345.80 149.87 67.290 654.20
10-5353-35-00 Oil/Grease/Inspections 500.00 500.00 500.00
10-5400-35-00 Uniform Expense 1,050.00 400.00 1,450.00 1,443.00 99.517 7.00
10-5418-35-00 IT Fees 200.00 200.00 200.00
10-5430-35-00 Legal Fees 2,000.00 2,000.00 1,755.17 342.00 87.759 244.83
10-5520-35-00 Telephones 900.00 900.00 900.00
10-5521-35-00 Cell Phone Expense 1,200.00 1,200.00 787.46 65.622 412.54
10-5530-35-00 Travel/Lodging/Meals Expense 500.00 500.00 190.00 38.000 310.00
10-5536-35-00 Training/Seminars 3,200.00 3,200.00 1,373.50 38.50 42.922 1,826.50
10-5620-35-00 Tools & Equipment 150.00 150.00 150.00
10-5630-35-00 Safety Equipment 1,000.00 300.00 1,300.00 27.60 2.123 1,272.40
10-5640-35-00 Signs & Hardware 1,250.00 1,250.00 514.01 514.01 41.121 735.99
10-6110-35-00 Capital Expenditure 1,250.00 1,250.00 1,250.00
Subtotal: 125,868.00 125,868.00 92,978.06 8,936.98 73.869 32,889.94
Program number: 125,868.00 125,868.00 92,978.06 8,936.98 73.869 32,889.94
Department number: 35 Fire Marshall 125,868.00 125,868.00 92,978.06 8,936.98 73.869 32,889.94
.
glbase_pfn1 kaustin Town of Prosper Page 20
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 40 Streets Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-40-00 Salaries & Wages 84,200.00 84,200.00 70,935.40 7,062.40 84.246 13,264.60
10-5115-40-00 Salaries - Overtime 4,000.00 4,000.00 2,281.21 26.94 57.030 1,718.79
10-5140-40-00 Salaries - Longevity Pay 880.00 880.00 820.00 93.182 60.00
10-5145-40-00 Social Security Expense 5,525.00 5,525.00 4,527.32 432.09 81.942 997.68
10-5150-40-00 Medicare Expense 1,290.00 1,290.00 1,058.82 101.06 82.079 231.18
10-5155-40-00 SUTA Expense 540.00 540.00 432.09 80.017 107.91
10-5160-40-00 Health Insurance 9,300.00 9,300.00 5,489.57 502.06 59.028 3,810.43
10-5165-40-00 Dental Insurance 600.00 600.00 471.58 49.64 78.597 128.42
10-5170-40-00 Life Insurance/AD&D 189.00 189.00 154.66 15.76 81.831 34.34
10-5175-40-00 Liability (TML) Workers Comp 5,300.00 5,300.00 3,213.13 60.625 2,086.87
10-5180-40-00 TMRS Expense 9,800.00 9,800.00 7,737.18 749.62 78.951 2,062.82
10-5185-40-00 Long Term/Short Term Disabilit 720.00 720.00 385.72 70.97 53.572 334.28
10-5186-40-00 WELLE-Wellness Prog Reimb Empl 650.00 50.00 650.00-
10-5191-40-00 Hiring Cost 50.00 50.00 50.00
10-5210-40-00 Office Supplies 600.00 600.00 123.99 20.665 476.01
10-5220-40-00 Office Equipment 400.00 400.00 100.00 25.000 300.00
10-5230-40-00 Dues,Fees,& Subscriptions 200.00 200.00 61.00 30.500 139.00
10-5250-40-00 Publications 50.00 50.00 50.00
10-5310-40-00 Rental Expense 6,000.00 6,000.00 2,575.00 42.917 3,425.00
10-5320-40-00 Repairs & Maintenance 4,000.00 4,000.00 497.99 12.450 3,502.01
10-5321-40-00 Signal Light Repairs 8,000.00 8,000.00 2,185.00 27.313 5,815.00
10-5340-40-00 Building Repairs 2,500.00 2,500.00 156.98 6.279 2,343.02
10-5350-40-00 Vehicle Expense 5,200.00 5,200.00 2,626.32 349.72 50.506 2,573.68
10-5352-40-00 Fuel 9,300.00 9,300.00 3,672.77 183.93 39.492 5,627.23
10-5353-40-00 Oil/Grease/Inspections 500.00 500.00 147.06 29.412 352.94
10-5400-40-00 Uniform Expense 2,500.00 2,500.00 1,135.48 45.419 1,364.52
10-5435-40-00 Legal Notices/Filings 342.00 342.00-
10-5480-40-00 Contracted Services 40,000.00 40,000.00 15,508.00 38.770 24,492.00
10-5520-40-00 Telephones 200.00 200.00 200.00
10-5521-40-00 Cell Phone Expense 800.00 800.00 834.42 104.303 34.42-
10-5525-40-00 Electricity 95,000.00 95,000.00 79,731.04 8,595.17 83.927 15,268.96
10-5530-40-00 Travel/Lodging/Meals Expense 800.00 800.00 328.84 41.105 471.16
10-5536-40-00 Training/Seminars 800.00 800.00 800.00
10-5620-40-00 Tools & Equipment 2,500.00 2,500.00 1,582.91 63.316 917.09
10-5630-40-00 Safety Equipment 1,200.00 1,200.00 506.41 58.43 42.201 693.59
10-5640-40-00 Signs & Hardware 25,000.00 145,000.00 170,000.00 60,438.45 5,255.70 35.552 109,561.55
10-5650-40-00 Maintenance Materials 60,000.00 60,000.00 24,378.69 342.12 40.631 35,621.31
10-6140-40-00 Capital Expenditure - Equipmen 6,350.00 6,350.00-
Subtotal: 387,944.00 145,000.00 532,944.00 301,439.03 23,845.61 56.561 231,504.97
Program number: 387,944.00 145,000.00 532,944.00 301,439.03 23,845.61 56.561 231,504.97
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glbase_pfn1 kaustin Town of Prosper Page 21
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 40 Streets Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
Department number: 40 Streets 387,944.00 145,000.00 532,944.00 301,439.03 23,845.61 56.561 231,504.97
.
glbase_pfn1 kaustin Town of Prosper Page 22
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 45 Public Library Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-45-00 Salaries & Wages 21,000.00 21,000.00 15,191.64 1,557.87 72.341 5,808.36
10-5145-45-00 Social Security Expense 1,400.00 1,400.00 941.87 96.59 67.276 458.13
10-5150-45-00 Medicare Expense 325.00 325.00 220.28 22.58 67.778 104.72
10-5155-45-00 SUTA Expense 270.00 270.00 169.97 62.952 100.03
10-5175-45-00 Liability (TML)/Workers' Comp 100.00 100.00 56.85 56.850 43.15
10-5190-45-00 Contract Labor 48,000.00 48,000.00 48,064.92 16,021.64 100.135 64.92-
10-5210-45-00 Supplies 1,500.00 1,500.00 30.44 2.029 1,469.56
10-5212-45-00 Building Supplies 500.00 500.00 121.58 24.316 378.42
10-5220-45-00 Office Equipment 500.00 500.00 144.97 144.97 28.994 355.03
10-5230-45-00 Dues,Fees,& Subscriptions 4,500.00 4,500.00 3,010.09 187.20 66.891 1,489.91
10-5240-45-00 Postage and Delivery 400.00 400.00 400.00
10-5281-45-00 Book Purchases 8,500.00 3,750.00 12,250.00 8,391.93 2,832.55 68.506 3,858.07
10-5525-45-00 Electricity 5,500.00 5,500.00 5,500.00
10-5530-45-00 Travel 700.00 700.00 700.00
10-5533-45-00 Mileage Expense 600.00 600.00 600.00
10-5536-45-00 Training/Seminars 500.00 500.00 500.00 100.000
10-5600-45-00 Special Events 600.00 600.00 348.78 58.130 251.22
Subtotal: 94,895.00 3,750.00 98,645.00 77,193.32 20,863.40 78.254 21,451.68
Program number: 94,895.00 3,750.00 98,645.00 77,193.32 20,863.40 78.254 21,451.68
Department number: 45 Public Library 94,895.00 3,750.00 98,645.00 77,193.32 20,863.40 78.254 21,451.68
.
glbase_pfn1 kaustin Town of Prosper Page 23
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 60 Parks and Recreation Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-60-00 Salaries & Wages 375,000.00 39,292.97 414,292.97 270,935.61 34,736.79 65.397 143,357.36
10-5115-60-00 Salaries - Overtime 9,000.00 9,000.00 7,881.41 986.80 87.571 1,118.59
10-5140-60-00 Salaries - Longevity Pay 1,700.00 1,700.00 1,120.00 65.882 580.00
10-5141-60-00 Salaries - Incentive 334.01 334.01-
10-5145-60-00 Social Security Expense 24,500.00 2,436.16 26,936.16 16,507.84 2,098.37 61.285 10,428.32
10-5150-60-00 Medicare Expense 5,700.00 569.75 6,269.75 3,860.71 490.74 61.577 2,409.04
10-5155-60-00 SUTA Expense 3,000.00 270.00 3,270.00 1,716.23 52.484 1,553.77
10-5160-60-00 Health Insurance 41,850.00 1,815.36 43,665.36 30,381.77 4,045.04 69.579 13,283.59
10-5165-60-00 Dental Insurance 2,700.00 150.00 2,850.00 2,072.47 273.02 72.718 777.53
10-5170-60-00 Life Insurance/AD&D 850.00 850.00 678.69 86.68 79.846 171.31
10-5175-60-00 Liability (TML) Workers Comp 6,500.00 6,500.00 4,595.35 70.698 1,904.65
10-5180-60-00 TMRS Expense 40,200.00 4,125.76 44,325.76 29,096.86 3,775.91 65.643 15,228.90
10-5185-60-00 Long Term/Short Term Disabilit 3,250.00 3,250.00 1,148.61 251.84 35.342 2,101.39
10-5186-60-00 WELLE-Wellness Prog Reimb Empl 1,112.50 237.50 1,112.50-
10-5190-60-00 Contract Labor 18,500.00 18,500.00-
10-5191-60-00 Hiring Cost 195.00 80.00 195.00-
10-5210-60-00 Office Supplies 1,500.00 160.00 1,660.00 1,041.36 529.99 62.733 618.64
10-5212-60-00 Building Supplies 1,500.00 1,500.00 278.93 18.595 1,221.07
10-5220-60-00 Office Equipment 5,470.00 5,470.00 1,562.79 360.00 28.570 3,907.21
10-5230-60-00 Dues,Fees,& Subscriptions 2,000.00 2,000.00 636.71 440.00 31.836 1,363.29
10-5240-60-00 Postage and Delivery 175.00 175.00 47.57 27.183 127.43
10-5260-60-00 Advertising 100.00 100.00-
10-5280-60-00 Printing and Reproduction 300.00 300.00 334.18 183.01 111.393 34.18-
10-5290-60-00 Miscellaneous Expense 1,500.00 1,500.00 1,500.00
10-5310-60-00 Rental Expense 20,400.00 20,400.00 18,543.68 3,470.00 90.900 1,856.32
10-5320-60-00 Repairs & Maintenance 48,000.00 51,200.00 99,200.00 73,773.84 15,802.09 74.369 25,426.16
10-5350-60-00 Vehicle Expense 2,500.00 34,500.00 37,000.00 3,246.35 8.774 33,753.65
10-5352-60-00 Fuel 15,000.00 15,000.00 9,152.02 922.12 61.013 5,847.98
10-5353-60-00 Oil/Grease/Inspections 2,000.00 2,000.00 660.90 219.64 33.045 1,339.10
10-5400-60-00 Uniform Expense 4,500.00 4,500.00 3,486.84 226.78 77.485 1,013.16
10-5410-60-00 Professional Services 10,000.00 10,000.00- 4.10 4.10-
10-5418-60-00 IT Fees 1,300.00 1,300.00 490.00 240.00 37.692 810.00
10-5419-60-00 IT Licenses 220.00 220.00 220.00
10-5430-60-00 Legal Fees 2,000.00 8,000.00 10,000.00 7,870.76 1,197.00 78.708 2,129.24
10-5480-60-00 Contracted Services 135,000.00 10,000.00- 125,000.00 78,194.72 17,334.75 62.556 46,805.28
10-5520-60-00 Telephones 45.00 45.00 45.00-
10-5521-60-00 Cell Phone Expense 3,900.00 350.00 4,250.00 3,353.56 78.907 896.44
10-5525-60-00 Electricity 63,000.00 50,000.00 113,000.00 76,811.89 7,302.84 67.975 36,188.11
10-5526-60-00 Data Network 500.00 500.00 337.92 168.96 67.584 162.08
10-5530-60-00 Travel/Lodging/Meals Expense 800.00 800.00 13.11 1.639 786.89
10-5533-60-00 Mileage Expense 800.00 800.00 269.23 113.51 33.654 530.77
10-5536-60-00 Training/Seminars 1,250.00 1,250.00 476.98 38.158 773.02
10-5600-60-00 Special Events 4,400.00 8,300.00 12,700.00 4,685.80 36.896 8,014.20
.
glbase_pfn1 kaustin Town of Prosper Page 24
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 60 Parks and Recreation Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5630-60-00 Safety Equipment 1,600.00 1,600.00 779.34 147.66 48.709 820.66
10-5640-60-00 Signs & Hardware 2,800.00 2,800.00 3,487.52 575.00 124.554 687.52-
10-6110-60-00 Capital Expenditure 56,100.00 56,100.00 11,500.00 11,500.00 20.499 44,600.00
10-6140-60-00 Capital Expenditure - Equipmen 7,644.00 7,644.00 7,644.00-
10-6160-60-00 Capital Expenditure - Vehicles 400.00- 400.00- 18,016.02 -4,504.005 18,416.02-
Subtotal: 833,675.00 249,860.00 1,083,535.00 698,482.18 115,485.04 64.463 385,052.82
Program number: 833,675.00 249,860.00 1,083,535.00 698,482.18 115,485.04 64.463 385,052.82
Department number: 60 Parks and Recreation 833,675.00 249,860.00 1,083,535.00 698,482.18 115,485.04 64.463 385,052.82
.
glbase_pfn1 kaustin Town of Prosper Page 25
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 70 Municipal Court Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-70-00 Salaries & Wages 58,610.00 58,610.00 42,133.63 71.888 16,476.37
10-5140-70-00 Salaries - Longevity Pay 105.00 105.00 100.00 95.238 5.00
10-5145-70-00 Social Security Expense 3,650.00 3,650.00 2,485.63 68.099 1,164.37
10-5150-70-00 Medicare Expense 860.00 860.00 581.31 67.594 278.69
10-5155-70-00 SUTA Expense 270.00 270.00 261.00 96.667 9.00
10-5160-70-00 Health Insurance 4,650.00 4,650.00 2,954.10 63.529 1,695.90
10-5165-70-00 Dental Insurance 300.00 300.00 186.15 62.050 113.85
10-5170-70-00 Life Insurance/AD&D 95.00 95.00 61.57 64.811 33.43
10-5175-70-00 Liability (TML) Workers Comp 140.00 140.00 79.59 56.850 60.41
10-5180-70-00 TMRS Expense 6,500.00 6,500.00 4,366.41 67.176 2,133.59
10-5185-70-00 Long Term/Short Term Disabilit 360.00 360.00 188.67 21.18 52.408 171.33
10-5190-70-00 Contract Labor 4,800.00 4,800.00 1,980.00 225.00 41.250 2,820.00
10-5210-70-00 Office Supplies 1,500.00 1,500.00 481.22 129.58 32.081 1,018.78
10-5212-70-00 Building Supplies 1,000.00 1,000.00 1,031.11 57.61 103.111 31.11-
10-5230-70-00 Dues,Fees,& Subscriptions 330.00 330.00 263.33 79.797 66.67
10-5240-70-00 Postage and Delivery 1,000.00 1,000.00 289.51 28.951 710.49
10-5250-70-00 Publications 100.00 100.00 100.00
10-5280-70-00 Printing and Reproduction 1,000.00 1,000.00 1,000.00
10-5310-70-00 Rental Expense 24,000.00 24,000.00 20,480.05 2,112.51 85.334 3,519.95
10-5320-70-00 Repairs & Maintenance 430.29 430.29-
10-5400-70-00 Uniform Expense 60.00 60.00 909.95 1,516.583 849.95-
10-5418-70-00 IT Fees 500.00 500.00 500.00
10-5420-70-00 Municipal Court/Judge Fees 9,600.00 9,600.00 7,875.00 750.00 82.031 1,725.00
10-5425-70-00 State Fines Expense 106,800.00 106,800.00 60.00 .056 106,740.00
10-5430-70-00 Legal Fees 19.00 19.00-
10-5480-70-00 Contracted Services 2,000.00 2,000.00 30.00 1.500 1,970.00
10-5481-70-00 Cash Over/Short 719.65- 208.85 719.65
10-5520-70-00 Telephones 300.00 300.00 1,150.37 107.85 383.457 850.37-
10-5524-70-00 Gas-Building 900.00 900.00 309.92 73.84 34.436 590.08
10-5525-70-00 Electricity 2,000.00 2,000.00 749.00 60.43 37.450 1,251.00
10-5530-70-00 Travel/Lodging/Meals Expense 800.00 800.00 580.23 72.529 219.77
10-5533-70-00 Mileage Expense 1,500.00 1,500.00 1,500.00
10-5536-70-00 Training/Seminars 1,000.00 1,000.00 250.00 25.000 750.00
Subtotal: 234,730.00 234,730.00 89,567.39 3,746.85 38.158 145,162.61
Program number: 234,730.00 234,730.00 89,567.39 3,746.85 38.158 145,162.61
Department number: 70 Municipal Court 234,730.00 234,730.00 89,567.39 3,746.85 38.158 145,162.61
.
glbase_pfn1 kaustin Town of Prosper Page 26
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 80 Inspections Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-80-00 Salaries & Wages 360,000.00 4,341.17- 355,658.83 280,529.11 33,714.67 78.876 75,129.72
10-5115-80-00 Salaries - Overtime 12,000.00 12,000.00 5,497.05 58.53 45.809 6,502.95
10-5125-80-00 Salaries-Sick Time Buy-Out 2,560.80 2,560.80-
10-5126-80-00 Salaries-Vacation Buy-Out 1,676.47 1,676.47-
10-5140-80-00 Salaries - Longevity Pay 1,600.00 1,600.00 1,285.00 80.313 315.00
10-5141-80-00 Salaries - Incentive 3,234.01 3,234.01-
10-5145-80-00 Social Security Expense 22,750.00 1,941.70 24,691.70 17,676.49 2,027.79 71.589 7,015.21
10-5150-80-00 Medicare Expense 5,350.00 453.04 5,803.04 4,134.02 474.22 71.239 1,669.02
10-5155-80-00 SUTA Expense 2,450.00 540.00 2,990.00 1,899.44 63.526 1,090.56
10-5160-80-00 Health Insurance 32,550.00 186.43 32,736.43 23,847.27 2,539.98 72.846 8,889.16
10-5165-80-00 Dental Insurance 2,100.00 2,100.00 1,686.62 197.42 80.315 413.38
10-5170-80-00 Life Insurance/AD&D 670.00 670.00 544.70 62.68 81.299 125.30
10-5175-80-00 Liability (TML) Workers Comp 1,970.00 1,970.00 1,419.98 72.080 550.02
10-5180-80-00 TMRS Expense 38,150.00 38,150.00 30,600.33 3,556.68 80.211 7,549.67
10-5185-80-00 Long Term/Short Term Disabilit 2,520.00 2,520.00 1,173.79 227.33 46.579 1,346.21
10-5186-80-00 WELLE-Wellness Prog Reimb Empl 1,000.00 100.00 1,000.00-
10-5190-80-00 Contract Labor 1,200.00 1,200.00 1,320.00 180.00 110.000 120.00-
10-5191-80-00 Hiring Cost 60.00 60.00 80.00 40.00 133.333 20.00-
10-5210-80-00 Office Supplies 7,000.00 1,000.00 8,000.00 2,458.86 159.97 30.736 5,541.14
10-5212-80-00 Building Supplies 500.00 500.00 668.53 133.706 168.53-
10-5220-80-00 Office Equipment 7,530.00 7,530.00 795.07 65.00 10.559 6,734.93
10-5230-80-00 Dues,Fees,& Subscriptions 35,500.00 5,750.00 41,250.00 34,455.00 7,495.00 83.527 6,795.00
10-5240-80-00 Postage and Delivery 50.00 50.00 7.49 1.32 14.980 42.51
10-5280-80-00 Printing and Reproduction 2,000.00 2,000.00 595.86 29.793 1,404.14
10-5290-80-00 Miscellaneous Expense 79.00 79.00-
10-5320-80-00 Repairs & Maintenance 500.00 500.00 500.00
10-5340-80-00 Building Repairs 150.00 150.00 167.45 111.633 17.45-
10-5350-80-00 Vehicle Expense 1,500.00 1,500.00 4,249.77 15.00 283.318 2,749.77-
10-5352-80-00 Fuel 9,000.00 750.00 9,750.00 5,156.89 703.00 52.891 4,593.11
10-5353-80-00 Oil/Grease/Inspections 1,200.00 1,200.00 1,406.34- -117.195 2,606.34
10-5400-80-00 Uniform Expense 2,000.00 500.00 2,500.00 1,085.48 43.419 1,414.52
10-5415-80-00 Tuition Reimbursement 5,100.00 5,100.00 4,028.77 78.995 1,071.23
10-5418-80-00 IT Fees 4,000.00 350.00 4,350.00 415.00 9.540 3,935.00
10-5430-80-00 Legal Fees 4,000.00 4,000.00 275.14 6.879 3,724.86
10-5465-80-00 Public Relations 500.00 500.00 500.00
10-5480-80-00 Contracted Services 750.00 750.00 600.00 120.00 80.000 150.00
10-5520-80-00 Telephones 1,200.00 1,200.00 1,104.80 107.95 92.067 95.20
10-5521-80-00 Cell Phone Expense 2,000.00 350.00 2,350.00 1,742.75 74.160 607.25
10-5525-80-00 Electricity 6,500.00 6,500.00 3,924.68 387.46 60.380 2,575.32
10-5526-80-00 Data Network 2,760.00 2,760.00 2,112.73 289.21 76.548 647.27
10-5530-80-00 Travel/Lodging/Meals Expense 600.00 600.00 600.00
10-5533-80-00 Mileage Expense 6,000.00 2,760.00- 3,240.00 1,705.14 52.628 1,534.86
10-5536-80-00 Training/Seminars 7,975.00 550.00 8,525.00 6,279.00 79.00 73.654 2,246.00
.
glbase_pfn1 kaustin Town of Prosper Page 27
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 80 Inspections Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5630-80-00 Safety Equipment 800.00 800.00 800.00
10-5640-80-00 Signs & Hardware 1,258.63 69.70 1,258.63-
10-6110-80-00 Capital Expenditure 10,000.00 8,780.00- 1,220.00 1,220.00
10-6160-80-00 Capital Expenditure - Vehicles 18,500.00 18,500.00 18,500.00
Subtotal: 592,195.00 25,280.00 617,475.00 451,924.78 52,671.91 73.189 165,550.22
Program number: 592,195.00 25,280.00 617,475.00 451,924.78 52,671.91 73.189 165,550.22
Department number: 80 Inspections 592,195.00 25,280.00 617,475.00 451,924.78 52,671.91 73.189 165,550.22
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glbase_pfn1 kaustin Town of Prosper Page 28
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 85 Code Enforcement Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-85-00 Salaries & Wages 46,400.00 46,400.00 37,464.00 3,568.00 80.741 8,936.00
10-5115-85-00 Salaries - Overtime 1,500.00 1,500.00 168.64 11.243 1,331.36
10-5140-85-00 Salaries - Longevity Pay 145.00 145.00 145.00 100.000
10-5141-85-00 Salaries - Incentive 750.00 750.00-
10-5145-85-00 Social Security Expense 3,000.00 3,000.00 2,320.09 213.69 77.336 679.91
10-5150-85-00 Medicare Expense 700.00 700.00 542.60 49.98 77.514 157.40
10-5155-85-00 SUTA Expense 270.00 270.00 261.00 96.667 9.00
10-5160-85-00 Health Insurance 4,650.00 4,650.00 2,638.29 239.82 56.737 2,011.71
10-5165-85-00 Dental Insurance 300.00 300.00 235.79 24.82 78.597 64.21
10-5170-85-00 Life Insurance/AD&D 95.00 95.00 77.33 7.88 81.400 17.67
10-5175-85-00 Liability (TML) Workers' Comp 280.00 280.00 159.18 56.850 120.82
10-5180-85-00 TMRS Expense 5,300.00 5,300.00 4,022.78 377.27 75.902 1,277.22
10-5185-85-00 Long Term/Short Term Disabilit 360.00 360.00 166.95 33.54 46.375 193.05
10-5186-85-00 WELLE-Wellness Prog Reimb Empl 350.00 25.00 350.00-
10-5190-85-00 Contract Labor 19,000.00 19,000.00 19,000.00
10-5210-85-00 Office Supplies 500.00 500.00 85.11 17.022 414.89
10-5230-85-00 Dues,Fees,& Subscriptions 120.00 120.00 149.85 124.875 29.85-
10-5240-85-00 Postage and Delivery 400.00 400.00 245.54 24.62 61.385 154.46
10-5280-85-00 Printing and Reproduction 500.00 500.00 1,490.35 267.74 298.070 990.35-
10-5350-85-00 Vehicle Expense 500.00 500.00 5.81 1.162 494.19
10-5352-85-00 Fuel 1,000.00 1,000.00 672.51 175.47 67.251 327.49
10-5353-85-00 Oil/Grease/Inspections 100.00 100.00 100.00
10-5400-85-00 Uniform Expense 200.00 200.00 109.90 54.950 90.10
10-5430-85-00 Legal Fees 15,000.00 15,000.00 3,086.42 1,658.67 20.576 11,913.58
10-5435-85-00 Legal Notices/Filings 500.00 500.00 500.00
10-5480-85-00 Contracted Services 65,500.00 65,500.00 87,439.00 17,738.00 133.495 21,939.00-
10-5520-85-00 Telephones 300.00 300.00 368.25 35.98 122.750 68.25-
10-5521-85-00 Cell Phone Expense 500.00 500.00 333.21 66.642 166.79
10-5536-85-00 Training/Seminars 500.00 500.00 500.00
10-5600-85-00 Special Events 1,000.00 1,000.00 1,000.00
10-5620-85-00 Tools & Equipment 250.00 250.00 71.92 28.768 178.08
10-5640-85-00 Signs & Hardware 500.00 500.00 500.00
Subtotal: 169,370.00 169,370.00 143,359.52 24,440.48 84.643 26,010.48
Program number: 169,370.00 169,370.00 143,359.52 24,440.48 84.643 26,010.48
Department number: 85 Code Enforcement 169,370.00 169,370.00 143,359.52 24,440.48 84.643 26,010.48
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glbase_pfn1 kaustin Town of Prosper Page 29
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 90 Planning Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-90-00 Salaries & Wages 183,300.00 25,621.04- 157,678.96 117,065.69 15,790.18 74.243 40,613.27
10-5115-90-00 Salaries - Overtime 500.00 500.00 75.72 15.144 424.28
10-5140-90-00 Salaries - Longevity Pay 620.00 620.00 620.00 100.000
10-5141-90-00 Salaries - Incentive 984.01 984.01-
10-5145-90-00 Social Security Expense 11,410.00 1,588.51- 9,821.49 6,941.03 912.00 70.672 2,880.46
10-5150-90-00 Medicare Expense 2,700.00 371.51- 2,328.49 1,623.30 213.29 69.715 705.19
10-5155-90-00 SUTA Expense 810.00 270.00- 540.00 482.60 89.370 57.40
10-5160-90-00 Health Insurance 13,950.00 2,358.73- 11,591.27 8,365.47 1,305.30 72.170 3,225.80
10-5165-90-00 Dental Insurance 900.00 150.00- 750.00 496.40 74.46 66.187 253.60
10-5170-90-00 Life Insurance/AD&D 289.00 289.00 162.54 23.64 56.242 126.46
10-5175-90-00 Liability (TML) Workers Comp 564.00 564.00 320.64 56.851 243.36
10-5180-90-00 TMRS Expense 20,250.00 2,690.21- 17,559.79 12,349.68 1,660.60 70.329 5,210.11
10-5185-90-00 Long Term/Short Term Disabilit 1,080.00 1,080.00 457.61 92.02 42.371 622.39
10-5186-90-00 WELLE-Wellness Prog Reimb Empl 362.50 25.00 362.50-
10-5190-90-00 Contract Labor 1,300.00 1,300.00 1,320.00 180.00 101.538 20.00-
10-5191-90-00 Hiring Cost 50.00 50.00 40.00 80.000 10.00
10-5210-90-00 Office Supplies 3,500.00 3,500.00 1,164.35 472.99 33.267 2,335.65
10-5212-90-00 Building Supplies 250.00 250.00 12.00 4.800 238.00
10-5220-90-00 Office Equipment 3,000.00 3,000.00 1,692.29 659.00 56.410 1,307.71
10-5230-90-00 Dues,Fees,& Subscriptions 5,000.00 5,000.00 830.00- -16.600 5,830.00
10-5240-90-00 Postage and Delivery 200.00 200.00 89.96 10.40 44.980 110.04
10-5280-90-00 Printing and Reproduction 162.43 78.51 162.43-
10-5400-90-00 Uniform Expense 300.00 300.00 223.80 74.600 76.20
10-5410-90-00 Professional Services 45,000.00 45,000.00 45,000.00 100.000
10-5418-90-00 IT Fees 387.50 387.50 387.50-
10-5419-90-00 IT Licenses 110.00 110.00 110.00-
10-5430-90-00 Legal Fees 20,000.00 20,000.00 24,172.72 3,092.46 120.864 4,172.72-
10-5435-90-00 Legal Notices/Filings 1,500.00 1,500.00 526.50 36.00 35.100 973.50
10-5520-90-00 Telephones 2,200.00 2,200.00 1,147.77 113.78 52.171 1,052.23
10-5521-90-00 Cell Phone Expense 1,200.00 1,200.00 612.81 51.068 587.19
10-5526-90-00 Data Network 8,250.00 8,250.00 6,868.58 687.71 83.256 1,381.42
10-5530-90-00 Travel/Lodging/Meals Expense 1,200.00 1,200.00 445.82 37.152 754.18
10-5533-90-00 Mileage Expense 1,500.00 1,500.00 390.46 26.031 1,109.54
10-5536-90-00 Training/Seminars 3,000.00 3,000.00 1,033.14 34.438 1,966.86
Subtotal: 333,823.00 33,050.00- 300,773.00 234,877.32 25,924.84 78.091 65,895.68
Program number: 333,823.00 33,050.00- 300,773.00 234,877.32 25,924.84 78.091 65,895.68
Department number: 90 Planning 333,823.00 33,050.00- 300,773.00 234,877.32 25,924.84 78.091 65,895.68
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glbase_pfn1 kaustin Town of Prosper Page 30
12:59 10/03/13 Monthly Budget Report
Fund: 10 General Department: 98 Engineering Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
10-5110-98-00 Salaries & Wages 114,800.00 70,060.52 184,860.52 99,196.03 10,151.30 53.660 85,664.49
10-5140-98-00 Salaries - Longevity Pay 380.00 380.00 380.00 100.000
10-5141-98-00 Salaries - Incentive 234.01 234.01-
10-5145-98-00 Social Security Expense 6,870.00 4,343.75 11,213.75 5,548.41 562.61 49.479 5,665.34
10-5150-98-00 Medicare Expense 1,700.00 1,015.88 2,715.88 1,297.61 131.58 47.779 1,418.27
10-5155-98-00 SUTA Expense 270.00 270.00 540.00 261.00 48.333 279.00
10-5160-98-00 Health Insurance 4,650.00 4,413.50 9,063.50 4,936.91 481.78 54.470 4,126.59
10-5165-98-00 Dental Insurance 300.00 150.00 450.00 235.79 24.82 52.398 214.21
10-5170-98-00 Life Insurance/AD&D 150.00 150.00 121.92 13.86 81.280 28.08
10-5175-98-00 Liability (TML) Workers Comp 265.00 265.00 150.66 56.853 114.34
10-5180-98-00 TMRS Expense 12,700.00 7,356.35 20,056.35 10,369.20 1,068.51 51.700 9,687.15
10-5185-98-00 Long Term/Short Term Disabilit 360.00 360.00 367.49 73.90 102.081 7.49-
10-5186-98-00 WELLE-Wellness Prog Reimb Empl 237.50 25.00 237.50-
10-5191-98-00 Hiring Cost 40.00 40.00 40.00-
10-5210-98-00 Office Supplies 300.00 200.00 500.00 844.17 346.47 168.834 344.17-
10-5212-98-00 Building Supplies 350.00 250.00- 100.00 100.00
10-5220-98-00 Office Equipment 8,200.00 8,200.00 4,174.98 4,174.98 50.914 4,025.02
10-5230-98-00 Dues,Fees,& Subscriptions 300.00 300.00 235.00 235.00 78.333 65.00
10-5240-98-00 Postage and Delivery 20.00 20.00 13.30 66.500 6.70
10-5280-98-00 Printing and Reproduction 202.92 150.00 202.92-
10-5400-98-00 Uniform Expense 271.78 271.78-
10-5418-98-00 IT Fees 250.00 1,475.00 1,725.00 450.00 450.00 26.087 1,275.00
10-5419-98-00 IT Licenses 330.00 330.00 330.00
10-5430-98-00 Legal Fees 8,500.00 8,500.00 8,493.96 3,164.70 99.929 6.04
10-5520-98-00 Telephones 720.00 720.00 720.00-
10-5521-98-00 Cell Phone Expense 660.00 700.00 1,360.00 634.23 46.635 725.77
10-5530-98-00 Travel/Lodging/Meals Expense 750.00 750.00 28.95 28.95 3.860 721.05
10-5533-98-00 Mileage Expense 1,000.00 1,000.00 1,000.00
10-5536-98-00 Training/Seminars 3,000.00 1,295.00 4,295.00 4,295.00
10-5620-98-00 Tools & Equipment 50.00 50.00 32.97 65.940 17.03
Subtotal: 157,575.00 99,610.00 257,185.00 139,478.79 21,843.46 54.233 117,706.21
Program number: 157,575.00 99,610.00 257,185.00 139,478.79 21,843.46 54.233 117,706.21
Department number: 98 Engineering 157,575.00 99,610.00 257,185.00 139,478.79 21,843.46 54.233 117,706.21
Expense Subtotal ----------- 9,162,627.00 1,054,905.00 10,217,532.00 7,467,155.22 726,640.65 73.082 2,750,376.78
Fund number: 10 General 1,054,905.00 1,054,905.00 2,101,939.46- 218,726.38 -199.254 3,156,844.46
.
glbase_pfn1 kaustin Town of Prosper Page 31
12:59 10/03/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 50 Water Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-4005-50-00 Water Revenue 4,690,000.00- 4,690,000.00- 3,716,000.26- 633,889.43- 79.232 973,999.74-
20-4010-50-00 Water Tap & Construction 200,000.00- 200,000.00- 286,200.00- 23,425.00- 143.100 86,200.00
20-4012-50-00 Saturday Inspection Fee 600.00- 600.00- 3,000.00- 750.00- 500.000 2,400.00
20-4018-50-00 Internet Cr. Card Fees(Global) 8,000.00- 8,000.00- 12,279.18- 1,591.27- 153.490 4,279.18
20-4019-50-00 Cr. Card Pmt Fees(auth.net) 1,200.00- 1,200.00- 1,675.61- 276.21- 139.634 475.61
20-4060-50-00 NSF Fees 500.00- 500.00- 975.00- 100.00- 195.000 475.00
20-4242-50-00 Re-Inspection Fees 200.00- 200.00- 1,425.00- 712.500 1,225.00
20-4610-50-00 Interest Income 30,000.00- 30,000.00- 77,591.88- 3,496.06- 258.640 47,591.88
20-4910-50-00 Other Revenue 25,000.00- 25,000.00- 70,618.67- 5,628.85- 282.475 45,618.67
Subtotal: 4,955,500.00- 4,955,500.00- 4,169,765.60- 669,156.82- 84.144 785,734.40-
Program number: 4,955,500.00- 4,955,500.00- 4,169,765.60- 669,156.82- 84.144 785,734.40-
Department number: 50 Water 4,955,500.00- 4,955,500.00- 4,169,765.60- 669,156.82- 84.144 785,734.40-
.
glbase_pfn1 kaustin Town of Prosper Page 32
12:59 10/03/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 55 Sewer Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-4006-55-00 Sewer Revenue 2,043,500.00- 2,043,500.00- 1,854,189.91- 207,235.51- 90.736 189,310.09-
20-4010-55-00 Sewer Tap & Construction 100,000.00- 100,000.00- 118,800.00- 9,000.00- 118.800 18,800.00
Subtotal: 2,143,500.00- 2,143,500.00- 1,972,989.91- 216,235.51- 92.045 170,510.09-
Program number: 2,143,500.00- 2,143,500.00- 1,972,989.91- 216,235.51- 92.045 170,510.09-
Department number: 55 Sewer 2,143,500.00- 2,143,500.00- 1,972,989.91- 216,235.51- 92.045 170,510.09-
.
glbase_pfn1 kaustin Town of Prosper Page 33
12:59 10/03/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 57 Utility Billing Department Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-4000-57-00 W/S Service Initiation 32,000.00- 32,000.00- 42,215.00- 4,645.00- 131.922 10,215.00
20-4007-57-00 Sanitation 720,000.00- 720,000.00- 683,387.13- 69,358.37- 94.915 36,612.87-
20-4009-57-00 Late Fee-W/S 50,000.00- 50,000.00- 52,710.58- 5,825.43- 105.421 2,710.58
Subtotal: 802,000.00- 802,000.00- 778,312.71- 79,828.80- 97.046 23,687.29-
Program number: 802,000.00- 802,000.00- 778,312.71- 79,828.80- 97.046 23,687.29-
Department number: 57 Utility Billing Department 802,000.00- 802,000.00- 778,312.71- 79,828.80- 97.046 23,687.29-
Revenue Subtotal ----------- 7,901,000.00- 7,901,000.00- 6,921,068.22- 965,221.13- 87.597 979,931.78-
.
glbase_pfn1 kaustin Town of Prosper Page 34
12:59 10/03/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 50 Water Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-5110-50-00 Salaries & Wages 409,680.00 409,680.00 316,421.41 31,632.45 77.236 93,258.59
20-5115-50-00 Salaries - Overtime 21,000.00 21,000.00 17,922.67 3,124.51 85.346 3,077.33
20-5140-50-00 Salaries - Longevity Pay 1,575.00 1,575.00 1,330.00 84.444 245.00
20-5145-50-00 Social Security Expense 26,810.00 26,810.00 20,189.17 2,078.84 75.305 6,620.83
20-5150-50-00 Medicare Expense 6,285.00 6,285.00 4,721.69 486.18 75.126 1,563.31
20-5155-50-00 SUTA Expense 2,430.00 2,430.00 2,094.11 86.177 335.89
20-5160-50-00 Health Insurance 41,850.00 41,850.00 21,979.34 2,330.24 52.519 19,870.66
20-5165-50-00 Dental Insurance 2,700.00 2,700.00 1,914.24 198.56 70.898 785.76
20-5170-50-00 Life Insurance/AD&D 895.00 895.00 685.54 73.96 76.597 209.46
20-5175-50-00 Liability (TML) Workers' Comp 12,416.00 12,416.00 7,858.69 63.295 4,557.31
20-5176-50-00 TML Prop. & Liab Insurance 30,000.00 30,000.00 28,384.36 94.615 1,615.64
20-5180-50-00 TMRS Expense 47,600.00 47,600.00 34,945.29 3,671.77 73.414 12,654.71
20-5185-50-00 Long Term/Short Term Disabilit 3,260.00 3,260.00 1,346.64 274.78 41.308 1,913.36
20-5186-50-00 WELLE-Wellness Prog Reimb-Empl 1,912.50 212.50 1,912.50-
20-5190-50-00 Contract Labor 15,000.00 15,000.00 15,000.00
20-5191-50-00 Hiring Cost 540.00 540.00 120.00 22.222 420.00
20-5210-50-00 Office Supplies 2,500.00 2,500.00 1,161.50 155.99 46.460 1,338.50
20-5212-50-00 Building Supplies 1,200.00 1,200.00 2,596.51 263.68 216.376 1,396.51-
20-5220-50-00 Office Equipment 8,500.00 8,500.00 1,773.23 20.862 6,726.77
20-5230-50-00 Dues,Fees,& Subscriptions 6,000.00 6,000.00 9,695.14 161.586 3,695.14-
20-5240-50-00 Postage and Delivery 1,000.00 1,000.00 196.36 141.18 19.636 803.64
20-5250-50-00 Publications 100.00 100.00 100.00
20-5280-50-00 Printing and Reproduction 7,000.00 7,000.00 2,893.63 2,678.24 41.338 4,106.37
20-5290-50-00 Miscellaneous Expense 310.13 310.13 310.13-
20-5310-50-00 Rental Expense 5,000.00 5,000.00 144.95 2.899 4,855.05
20-5320-50-00 Repairs & Maintenance 3,500.00 3,500.00 12,650.00 12,650.00 361.429 9,150.00-
20-5340-50-00 Building Repairs 3,900.00 3,900.00 1,753.75 599.00 44.968 2,146.25
20-5350-50-00 Vehicle Expense 30,000.00 30,000.00 10,040.40 398.46 33.468 19,959.60
20-5352-50-00 Fuel 31,500.00 31,500.00 21,005.98 2,331.54 66.686 10,494.02
20-5353-50-00 Oil/Grease/Inspections 2,400.00 2,400.00 916.71 134.22 38.196 1,483.29
20-5400-50-00 Uniform Expense 8,000.00 8,000.00 3,407.64 42.596 4,592.36
20-5410-50-00 Professional Services 5,000.00 40,000.00 45,000.00 38,708.49 38,700.00 86.019 6,291.51
20-5412-50-00 Audit Fees 1,000.00 1,000.00 1,000.00
20-5416-50-00 Engineering Fees 2,000.00 2,000.00 2,000.00
20-5418-50-00 IT Fees 18,000.00 18,000.00 11,366.02 1,032.50 63.145 6,633.98
20-5419-50-00 IT Licenses 1,000.00 1,000.00 7,657.50 765.750 6,657.50-
20-5430-50-00 Legal Fees 5,000.00 5,000.00 298.60 5.972 4,701.40
20-5475-50-00 Credit Card Fees 12,000.00 12,000.00 16,442.02 1,717.88 137.017 4,442.02-
20-5480-50-00 Contracted Services 35,000.00 35,000.00 15,532.03 1,237.14 44.377 19,467.97
20-5520-50-00 Telephones 6,300.00 6,300.00 3,539.61 329.38 56.184 2,760.39
20-5521-50-00 Cell Phone Expense 8,200.00 8,200.00 2,887.28 35.211 5,312.72
20-5524-50-00 Gas-Building 2,000.00 2,000.00 2,018.83 160.46 100.942 18.83-
20-5525-50-00 Electricity 200,000.00 200,000.00 105,023.12 11,092.67 52.512 94,976.88
.
glbase_pfn1 kaustin Town of Prosper Page 35
12:59 10/03/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 50 Water Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-5526-50-00 Data Network 6,800.00 6,800.00 2,789.28 551.82 41.019 4,010.72
20-5530-50-00 Travel/Lodging/Meals Expense 1,000.00 1,000.00 1,000.00
20-5533-50-00 Mileage Expense 600.00 600.00 946.82 35.75 157.803 346.82-
20-5536-50-00 Training/Seminars 6,750.00 6,750.00 1,418.90 21.021 5,331.10
20-5540-50-00 Water Testing 3,000.00 3,000.00 3,000.00
20-5545-50-00 Meter Purchases 80,000.00 70,000.00 150,000.00 148,882.09 30,127.30 99.255 1,117.91
20-5550-50-00 Water Purchases 1,420,000.00 1,420,000.00 1,156,619.32 123,906.27 81.452 263,380.68
20-5620-50-00 Tools & Equipment 7,500.00 7,500.00 6,080.32 81.071 1,419.68
20-5630-50-00 Safety Equipment 6,750.00 6,750.00 2,466.32 36.538 4,283.68
20-5640-50-00 Signs & Hardware 2,200.00 2,200.00 832.68 37.849 1,367.32
20-5650-50-00 Maintenance Materials 10,000.00 10,000.00 2,030.36 959.81 20.304 7,969.64
20-5660-50-00 Chemical Supplies 3,500.00 3,500.00 206.11 185.88 5.889 3,293.89
20-5670-50-00 System Improvements/Repairs 78,000.00 78,000.00 48,838.76 5,276.70 62.614 29,161.24
20-6110-50-00 Capital Expenditure 3,000.00 3,000.00 3,000.00
20-6160-50-00 Capital Expenditure - Vehicles 50,000.00 50,000.00 47,175.90 94.352 2,824.10
20-6192-50-00 2011 Refd Bond Pmt 283,269.00 283,269.00 272,555.62 96.218 10,713.38
20-6193-50-00 2012 CO Bond Payment 160,377.00 160,377.00 109,692.01 68.396 50,684.99
20-6197-50-00 04 CO Bond Payment 539,155.00 539,155.00 105,275.99 19.526 433,879.01
20-6198-50-00 06 CO Bond Payment 491,555.00 491,555.00 109,277.36 22.231 382,277.64
20-6199-50-00 08 CO Bond Payment 119,491.00 119,491.00 84,510.62 70.726 34,980.38
20-6200-50-00 Bond Administrative Fees 3,000.00 3,000.00 3,000.00
20-7143-50-00 Transfer to Internal Serv. Fd 2,160.00 2,160.00 1,800.00 180.00 83.333 360.00
20-7147-50-00 Transfer to GF 494,610.00 494,610.00 412,175.00 41,217.50 83.333 82,435.00
Subtotal: 4,800,858.00 110,000.00 4,910,858.00 3,247,418.54 320,457.29 66.127 1,663,439.46
Program number: 4,800,858.00 110,000.00 4,910,858.00 3,247,418.54 320,457.29 66.127 1,663,439.46
Department number: 50 Water 4,800,858.00 110,000.00 4,910,858.00 3,247,418.54 320,457.29 66.127 1,663,439.46
.
glbase_pfn1 kaustin Town of Prosper Page 36
12:59 10/03/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 55 Sewer Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-5110-55-00 Salaries & Wages 140,200.00 140,200.00 83,328.29 8,778.82 59.435 56,871.71
20-5115-55-00 Salaries - Overtime 12,000.00 12,000.00 7,566.09 495.38 63.051 4,433.91
20-5140-55-00 Salaries - Longevity Pay 300.00 300.00 465.00 155.000 165.00-
20-5145-55-00 Social Security Expense 9,500.00 9,500.00 5,361.48 541.50 56.437 4,138.52
20-5150-55-00 Medicare Expense 2,240.00 2,240.00 1,253.90 126.65 55.978 986.10
20-5155-55-00 SUTA Expense 1,080.00 1,080.00 680.07 62.969 399.93
20-5160-55-00 Health Insurance 18,600.00 18,600.00 8,508.10 909.20 45.742 10,091.90
20-5165-55-00 Dental Insurance 1,200.00 1,200.00 642.22 74.46 53.518 557.78
20-5170-55-00 Life Insurance/AD&D 380.00 380.00 210.29 23.64 55.339 169.71
20-5175-55-00 Liability (TML) Workers' Comp 6,500.00 6,500.00 4,095.35 63.005 2,404.65
20-5180-55-00 TMRS Expense 13,450.00 13,450.00 9,588.02 981.67 71.286 3,861.98
20-5185-55-00 Long Term/Short Term Disabilit 1,440.00 1,440.00 353.81 79.18 24.570 1,086.19
20-5186-55-00 WELLE-Wellness Prog Reimb-Empl 925.00 75.00 925.00-
20-5191-55-00 Hiring Cost 200.00 200.00 200.00
20-5210-55-00 Office Supplies 600.00 600.00 523.80 87.300 76.20
20-5212-55-00 Building Supplies 500.00 500.00 520.15 104.030 20.15-
20-5220-55-00 Office Equipment 5,000.00 2,000.00- 3,000.00 334.71 11.157 2,665.29
20-5230-55-00 Dues,Fees,& Subscriptions 700.00 700.00 81.10 15.09 11.586 618.90
20-5240-55-00 Postage and Delivery 900.00 900.00 900.00
20-5250-55-00 Publications 100.00 100.00 100.00
20-5260-55-00 Advertising 600.00 600.00 600.00
20-5280-55-00 Printing and Reproduction 1,000.00 1,000.00 102.72 10.272 897.28
20-5310-55-00 Rental Expense 10,500.00 10,500.00 10,500.00
20-5320-55-00 Repairs & Maintenance 400.00 400.00 400.00
20-5335-55-00 Radio/Video Repairs 9,000.00 9,000.00 9,000.00
20-5340-55-00 Building Repairs 2,000.00 2,000.00 2,000.00
20-5350-55-00 Vehicle Expense 6,000.00 6,000.00 4,364.14 72.736 1,635.86
20-5352-55-00 Fuel 14,000.00 14,000.00 2,463.99 445.60 17.600 11,536.01
20-5353-55-00 Oil/Grease/Inspections 1,500.00 1,500.00 1,500.00
20-5400-55-00 Uniform Expense 5,600.00 5,600.00 1,150.95 20.553 4,449.05
20-5412-55-00 Audit Fees 500.00 500.00 500.00
20-5416-55-00 Engineering Fees 1,500.00 1,500.00 1,500.00
20-5418-55-00 IT Fees 3,700.00 3,700.00 3,700.00
20-5430-55-00 Legal Fees 500.00 500.00 500.00
20-5480-55-00 Contracted Services 20,000.00 20,000.00 321.00 1.605 19,679.00
20-5520-55-00 Telephones 1,000.00 1,000.00 572.95 92.63 57.295 427.05
20-5521-55-00 Cell Phone Expense 3,400.00 3,400.00 1,403.29 41.273 1,996.71
20-5524-55-00 Gas - Building 8.00 8.00 8.00
20-5525-55-00 Electricity 50,000.00 50,000.00 31,785.95 3,726.89 63.572 18,214.05
20-5530-55-00 Travel/Lodging/Meals Expense 800.00 800.00 800.00
20-5533-55-00 Mileage Expense 500.00 500.00 433.83 86.766 66.17
20-5536-55-00 Training/Seminars 5,100.00 5,100.00 5,100.00
20-5540-55-00 Water Testing 500.00 500.00 500.00
.
glbase_pfn1 kaustin Town of Prosper Page 37
12:59 10/03/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 55 Sewer Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-5560-55-00 Sewer Management Fees 1,160,000.00 1,160,000.00 863,917.20 78,327.42 74.476 296,082.80
20-5620-55-00 Tools & Equipment 5,000.00 2,000.00- 3,000.00 335.90 11.197 2,664.10
20-5630-55-00 Safety Equipment 8,000.00 8,000.00 920.74 11.509 7,079.26
20-5640-55-00 Signs & Hardware 1,000.00 1,000.00 1,000.00
20-5650-55-00 Maintenance Materials 7,000.00 1,000.00- 6,000.00 23.87 .398 5,976.13
20-5660-55-00 Chemical Supplies 2,000.00 2,000.00 2,000.00
20-5670-55-00 System Improvements/Repairs 30,000.00 30,000.00 15,655.22 52.184 14,344.78
20-5680-55-00 Lift Station Expense 30,000.00 30,000.00 4,829.81 750.00 16.099 25,170.19
20-6140-55-00 Capital Expenditure - Equipmen 3,200.00 3,200.00 3,200.00-
20-6160-55-00 Capital Expenditure - Vehicles 35,000.00 5,000.00 40,000.00 34,950.71 87.377 5,049.29
20-7147-55-00 Transfer to GF 214,350.00 214,350.00 178,625.00 17,862.50 83.333 35,725.00
Subtotal: 1,845,348.00 1,845,348.00 1,269,494.65 116,505.63 68.794 575,853.35
Program number: 1,845,348.00 1,845,348.00 1,269,494.65 116,505.63 68.794 575,853.35
Department number: 55 Sewer 1,845,348.00 1,845,348.00 1,269,494.65 116,505.63 68.794 575,853.35
.
glbase_pfn1 kaustin Town of Prosper Page 38
12:59 10/03/13 Monthly Budget Report
Fund: 20 Water/Sewer Department: 57 Utility Billing Department Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
20-5110-57-00 Salaries & Wages 85,400.00 85,400.00 61,139.83 5,096.00 71.592 24,260.17
20-5115-57-00 Salaries - Overtime 5,000.00 5,000.00 2,374.21 41.04 47.484 2,625.79
20-5140-57-00 Salaries - Longevity Pay 715.00 715.00 715.00 100.000
20-5141-57-00 Salary-Incentive 734.02 734.02-
20-5145-57-00 Social Security Expense 5,010.00 5,010.00 3,936.48 312.71 78.572 1,073.52
20-5150-57-00 Medicare Expense 935.00 935.00 920.65 73.14 98.465 14.35
20-5155-57-00 SUTA Expense 810.00 810.00 564.30 69.667 245.70
20-5160-57-00 Health Insurance 11,650.00 11,650.00 3,597.19 239.82 30.877 8,052.81
20-5165-57-00 Dental Insurance 750.00 750.00 479.09 49.64 63.879 270.91
20-5170-57-00 AD&D/Life Insurance 245.00 245.00 151.16 15.76 61.698 93.84
20-5175-57-00 Liability (TML) Workers' Comp 265.00 265.00 150.66 56.853 114.34
20-5180-57-00 TMRS Expense 8,950.00 8,950.00 6,243.48 543.32 69.760 2,706.52
20-5185-57-00 Long Term/Short Term Disabilit 900.00 900.00 216.55 47.90 24.061 683.45
20-5186-57-00 WELLE-Wellness Prog Reimb-Empl 362.50 37.50 362.50-
20-5190-57-00 Contract Labor 50.00 50.00 50.00
20-5191-57-00 Hiring Cost 80.00 80.00 40.00 50.000 40.00
20-5210-57-00 Office Supplies 1,500.00 200.00- 1,300.00 1,069.73 91.91 82.287 230.27
20-5212-57-00 Building Supplies 200.00 200.00 67.03 33.515 132.97
20-5220-57-00 Office Equipment 8,500.00 8,500.00 3,434.55 3,434.55 40.406 5,065.45
20-5240-57-00 Postage and Delivery 21,000.00 21,000.00 18,505.16 1,544.84 88.120 2,494.84
20-5280-57-00 Printing and Reproduction 3,000.00 3,000.00 3,000.00
20-5400-57-00 Uniform Expense 150.00 150.00 150.00
20-5415-57-00 Tuition Reimbursement 3,000.00 1,500.00- 1,500.00 1,112.23 74.149 387.77
20-5418-57-00 IT Fees 8,000.00 8,000.00 858.38 187.13 10.730 7,141.62
20-5470-57-00 Trash Collection 668,000.00 668,000.00 565,068.66 63,865.16 84.591 102,931.34
20-5479-57-00 Household Haz. Waste Disposal 2,500.00 2,300.00 4,800.00 2,200.00 45.833 2,600.00
20-5480-57-00 Contracted Services 10,000.00 10,000.00 6,529.58 481.68 65.296 3,470.42
20-5481-57-00 Cash Short/Over 19.61- 19.61
20-5520-57-00 Telephones 800.00 800.00 616.86 60.42 77.108 183.14
20-5530-57-00 Travel/Lodging/Meals Expense 300.00 300.00 300.00
20-5533-57-00 Mileage Expense 1,500.00 1,500.00 73.46 4.897 1,426.54
20-5536-57-00 Training/Seminars 1,100.00 800.00- 300.00 135.00 45.000 165.00
20-7147-57-00 Transfer to GF 80,200.00 80,200.00 66,833.30 6,683.33 83.333 13,366.70
Subtotal: 930,310.00 930,310.00 748,109.45 82,805.85 80.415 182,200.55
Program number: 930,310.00 930,310.00 748,109.45 82,805.85 80.415 182,200.55
Department number: 57 Utility Billing Department 930,310.00 930,310.00 748,109.45 82,805.85 80.415 182,200.55
Expense Subtotal ----------- 7,576,516.00 110,000.00 7,686,516.00 5,265,022.64 519,768.77 68.497 2,421,493.36
Fund number: 20 Water/Sewer 324,484.00- 110,000.00 214,484.00- 1,656,045.58- 445,452.36- 772.107 1,441,561.58
.
glbase_pfn1 kaustin Town of Prosper Page 39
12:59 10/03/13 Monthly Budget Report
Fund: 30 Interest and Sinking Department: Non departmental Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
30-4610-00-00 Interest Income 1,549.52
Subtotal: 1,549.52
Program number: 1,549.52
Department number: Non departmental 1,549.52
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glbase_pfn1 kaustin Town of Prosper Page 40
12:59 10/03/13 Monthly Budget Report
Fund: 30 Interest and Sinking Department: 10 Administrative Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
30-4105-10-00 Property Taxes -Delinquent 30,000.00- 30,000.00- 31,994.22- 740.63- 106.647 1,994.22
30-4110-10-00 Property Taxes -Current 2,724,956.00- 2,724,956.00- 2,699,925.36- 14,196.32- 99.081 25,030.64-
30-4115-10-00 Taxes -Penalties 15,000.00- 15,000.00- 18,960.16- 1,266.19- 126.401 3,960.16
30-4401-10-00 Premium on Issuance of Bonds 8,137.56- 8,137.56- 8,137.56
30-4610-10-00 Interest Income 12,000.00- 12,000.00- 15,211.43- 2,683.55- 126.762 3,211.43
Subtotal: 2,781,956.00- 2,781,956.00- 2,774,228.73- 27,024.25- 99.722 7,727.27-
Program number: 2,781,956.00- 2,781,956.00- 2,774,228.73- 27,024.25- 99.722 7,727.27-
Department number: 10 Administrative 2,781,956.00- 2,781,956.00- 2,774,228.73- 27,024.25- 99.722 7,727.27-
Revenue Subtotal ----------- 2,781,956.00- 2,781,956.00- 2,774,228.73- 25,474.73- 99.722 7,727.27-
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glbase_pfn1 kaustin Town of Prosper Page 41
12:59 10/03/13 Monthly Budget Report
Fund: 30 Interest and Sinking Department: 10 Administrative Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
30-6189-10-00 2012 GO TX Bond Payment 12,329.79 12,329.79-
30-6191-10-00 2010 Tax Note Payment 364,620.00 364,620.00 353,372.50 96.915 11,247.50
30-6192-10-00 2011 Ref Bond Pmt 181,107.00 181,107.00 174,256.88 96.218 6,850.12
30-6193-10-00 2012 GO Bond Payment 131,148.00 131,148.00 74,941.67 57.143 56,206.33
30-6197-10-00 04 CO Bond Payment 330,448.00 330,448.00 64,524.00 19.526 265,924.00
30-6198-10-00 2006 Bond Payment 453,743.00 453,743.00 100,871.40 22.231 352,871.60
30-6199-10-00 2008 CO Bond Payment 1,075,416.00 1,075,416.00 760,595.63 70.726 314,820.37
30-6200-10-00 Bond Administrative Fees 20,000.00 20,000.00 14,200.00 12,500.00 71.000 5,800.00
Subtotal: 2,556,482.00 2,556,482.00 1,555,091.87 12,500.00 60.829 1,001,390.13
Program number: 2,556,482.00 2,556,482.00 1,555,091.87 12,500.00 60.829 1,001,390.13
Department number: 10 Administrative 2,556,482.00 2,556,482.00 1,555,091.87 12,500.00 60.829 1,001,390.13
Expense Subtotal ----------- 2,556,482.00 2,556,482.00 1,555,091.87 12,500.00 60.829 1,001,390.13
Fund number: 30 Interest and Sinking 225,474.00- 225,474.00- 1,219,136.86- 12,974.73- 540.700 993,662.86
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glbase_pfn1 kaustin Town of Prosper Page 42
12:59 10/03/13 Monthly Budget Report
Fund: 40 Internal Service Fund Department: 10 General Fund Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
40-4100-10-00 Charges for Services 23,475.00- 23,475.00
40-4610-10-00 Interest Income 500.00- 500.00- 721.22- 51.02- 144.244 221.22
40-4995-10-00 Transfer In 81,800.00- 81,800.00- 14,301.70- 1,596.67- 17.484 67,498.30-
Subtotal: 82,300.00- 82,300.00- 38,497.92- 1,647.69- 46.778 43,802.08-
Program number: 82,300.00- 82,300.00- 38,497.92- 1,647.69- 46.778 43,802.08-
Department number: 10 General Fund 82,300.00- 82,300.00- 38,497.92- 1,647.69- 46.778 43,802.08-
Revenue Subtotal ----------- 82,300.00- 82,300.00- 38,497.92- 1,647.69- 46.778 43,802.08-
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glbase_pfn1 kaustin Town of Prosper Page 43
12:59 10/03/13 Monthly Budget Report
Fund: 40 Internal Service Fund Department: 10 General Fund Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
40-5160-10-00 MERP H & D Expense - GF 50,000.00 50,000.00 38,899.26 77.799 11,100.74
Subtotal: 50,000.00 50,000.00 38,899.26 77.799 11,100.74
Program number: 50,000.00 50,000.00 38,899.26 77.799 11,100.74
Department number: 10 General Fund 50,000.00 50,000.00 38,899.26 77.799 11,100.74
Expense Subtotal ----------- 50,000.00 50,000.00 38,899.26 77.799 11,100.74
Fund number: 40 Internal Service Fund 32,300.00- 32,300.00- 401.34 1,647.69- -1.243 32,701.34-
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glbase_pfn1 kaustin Town of Prosper Page 44
12:59 10/03/13 Monthly Budget Report
Fund: 45 Storm Drainage Utility Fund Department: 10 Administration Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
45-4001-10-00 Storm Drainage Utility Fee 208,000.00- 208,000.00- 184,697.01- 19,308.34- 88.797 23,302.99-
45-4610-10-00 Interest Storm Utility 1,000.00- 1,000.00- 2,207.30- 399.86- 220.730 1,207.30
Subtotal: 209,000.00- 209,000.00- 186,904.31- 19,708.20- 89.428 22,095.69-
Program number: 209,000.00- 209,000.00- 186,904.31- 19,708.20- 89.428 22,095.69-
Department number: 10 Administration 209,000.00- 209,000.00- 186,904.31- 19,708.20- 89.428 22,095.69-
Revenue Subtotal ----------- 209,000.00- 209,000.00- 186,904.31- 19,708.20- 89.428 22,095.69-
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glbase_pfn1 kaustin Town of Prosper Page 45
12:59 10/03/13 Monthly Budget Report
Fund: 45 Storm Drainage Utility Fund Department: 10 Administration Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
45-5110-10-00 Salaries 28,000.00 28,000.00 13,879.83 1,612.80 49.571 14,120.17
45-5115-10-00 Salaries-Overtime 2,000.00 2,000.00 309.12 13.44 15.456 1,690.88
45-5145-10-00 Social Security Expense 1,760.00 1,760.00 842.54 100.83 47.872 917.46
45-5150-10-00 Medicare Expense 425.00 425.00 197.04 23.58 46.362 227.96
45-5155-10-00 SUTA Expense 270.00 270.00 131.79 48.811 138.21
45-5160-10-00 Health Insurance 4,650.00 4,650.00 2,278.56 49.001 2,371.44
45-5165-10-00 Dental Expense 300.00 300.00 198.56 66.187 101.44
45-5170-10-00 Life Ins/AD&D 95.00 95.00 50.32 52.968 44.68
45-5175-10-00 Liability (TML) Workers Comp 1,690.00 1,690.00 960.79 56.851 729.21
45-5180-10-00 TMRS Expense 3,125.00 3,125.00 1,459.01 170.76 46.688 1,665.99
45-5185-10-00 Long Tern/Short Term Disabilit 360.00 360.00 360.00
45-5191-10-00 Hiring Cost 40.00 40.00 40.00 40.00 100.000
45-5210-10-00 Office Supplies 200.00 200.00 68.86 34.430 131.14
45-5220-10-00 Office Equipment 400.00 400.00 100.00 25.000 300.00
45-5250-10-00 Publications 50.00 50.00 50.00
45-5310-10-00 Rental Expense 8,000.00 8,000.00 654.75 378.50 8.184 7,345.25
45-5320-10-00 Repairs & Maiantenance 1,000.00 20,000.00 21,000.00 21,000.00
45-5340-10-00 Building Repairs 1,000.00 1,000.00 1,000.00
45-5350-10-00 Vehicle Expense 1,500.00 3,350.00 4,850.00 3,350.00 69.072 1,500.00
45-5352-10-00 Fuel 2,000.00 2,000.00 1,206.33 74.35 60.317 793.67
45-5353-10-00 Oil/Grease/Inspections 400.00 400.00 400.00
45-5400-10-00 Uniforms 1,200.00 1,200.00 259.23 21.603 940.77
45-5410-10-00 Professional Services-Storm Dr 2,005.00 2,005.00-
45-5430-10-00 Legal Fees 502.47 502.47-
45-5480-10-00 Contract Services 50,000.00 50,000.00 3,250.00 6.500 46,750.00
45-5520-10-00 Telephones 200.00 200.00 200.00
45-5521-10-00 Cell Phone Expense 250.00 250.00 306.21 122.484 56.21-
45-5530-10-00 Travel/Lodging/Meals Expense 200.00 200.00 200.00
45-5536-10-00 Training/Seminars 800.00 800.00 800.00
45-5620-10-00 Tools & Equipment 1,500.00 1,500.00 628.92 363.97 41.928 871.08
45-5630-10-00 Safety Equipment 1,000.00 1,000.00 160.00 16.000 840.00
45-5640-10-00 Signs & Hardware 1,200.00 1,200.00 1,200.00
45-5650-10-00 Maintenance Materials 5,000.00 5,000.00 6,028.42 120.568 1,028.42-
45-6140-10-00 Capital Expenditure 10,000.00 10,000.00 6,295.00 62.950 3,705.00
45-6160-10-00 Capital Expense-Vehicles 3,350.00- 3,350.00- 3,350.00-
45-6193-10-00 2012 CO Bond Payment 106,918.00 106,918.00 73,128.00 68.396 33,790.00
45-7143-10-00 Transfer to Internal Serv. Fd 240.00 240.00 240.00
45-7147-10-00 Transfer to GF 12,540.00 12,540.00 10,450.00 1,045.00 83.333 2,090.00
Subtotal: 248,313.00 20,000.00 268,313.00 128,740.75 3,823.23 47.982 139,572.25
Program number: 248,313.00 20,000.00 268,313.00 128,740.75 3,823.23 47.982 139,572.25
.
glbase_pfn1 kaustin Town of Prosper Page 46
12:59 10/03/13 Monthly Budget Report
Fund: 45 Storm Drainage Utility Fund Department: 10 Administration Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
Department number: 10 Administration 248,313.00 20,000.00 268,313.00 128,740.75 3,823.23 47.982 139,572.25
Expense Subtotal ----------- 248,313.00 20,000.00 268,313.00 128,740.75 3,823.23 47.982 139,572.25
Fund number: 45 Storm Drainage Utility Fund 39,313.00 20,000.00 59,313.00 58,163.56- 15,884.97- -98.062 117,476.56
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glbase_pfn1 kaustin Town of Prosper Page 47
12:59 10/03/13 Monthly Budget Report
Fund: 60 Parks & Recreation Fund Department: 60 Parks and Recreation Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
60-4045-60-00 Park Dedication-Fees 75,000.00- 75,000.00- 70,422.04- 93.896 4,577.96-
60-4055-60-00 Park Improvement 50,000.00- 50,000.00- 188,510.00- 377.020 138,510.00
60-4530-60-00 Contributions 7,502.00- 7,502.00
60-4610-60-00 Interest Income .08 .08 .08-
60-4615-60-00 Interest-Park Dedication 2,500.00- 2,500.00- 1,229.60- 136.01- 49.184 1,270.40-
60-4620-60-00 Interest-Park Improvements 1,300.00- 1,300.00- 388.44- .24- 29.880 911.56-
Subtotal: 128,800.00- 128,800.00- 268,052.00- 136.17- 208.115 139,252.00
Program number: 128,800.00- 128,800.00- 268,052.00- 136.17- 208.115 139,252.00
Department number: 60 Parks and Recreation 128,800.00- 128,800.00- 268,052.00- 136.17- 208.115 139,252.00
Revenue Subtotal ----------- 128,800.00- 128,800.00- 268,052.00- 136.17- 208.115 139,252.00
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glbase_pfn1 kaustin Town of Prosper Page 48
12:59 10/03/13 Monthly Budget Report
Fund: 60 Parks & Recreation Fund Department: 60 Parks and Recreation Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
60-5290-60-00 Miscellaneous Expense 852.15 20.00 852.15-
60-5410-60-00 Professional Services-Pk Ded 100.00 100.00-
60-5411-60-00 Professional Services-Pk Imp 20,000.00 20,000.00 20,000.00
60-6002-60-00 Pk Imp'ment fee-Expense 72,003.59 10.00- 72,003.59-
60-6120-60-00 Capital Exp-Pk Improvements 600,000.00 600,000.00 17,078.51 2.846 582,921.49
60-6140-60-00 Capital Exp-Pk Dedication 1,000,000.00 1,000,000.00 40,608.50 4.061 959,391.50
60-7144-60-00 Transfer to Capital Projects 65,500.00 65,500.00-
Subtotal: 1,620,000.00 1,620,000.00 196,142.75 10.00 12.108 1,423,857.25
Program number: 1,620,000.00 1,620,000.00 196,142.75 10.00 12.108 1,423,857.25
Department number: 60 Parks and Recreation 1,620,000.00 1,620,000.00 196,142.75 10.00 12.108 1,423,857.25
Expense Subtotal ----------- 1,620,000.00 1,620,000.00 196,142.75 10.00 12.108 1,423,857.25
Fund number: 60 Parks & Recreation Fund 1,491,200.00 1,491,200.00 71,909.25- 126.17- -4.822 1,563,109.25
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glbase_pfn1 kaustin Town of Prosper Page 49
12:59 10/03/13 Monthly Budget Report
Fund: 65 Impact Fees Department: 99 Impact Fees Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
65-4015-99-00 Impact Fees -Water 800,000.00- 800,000.00- 482,270.00- 48,813.00- 60.284 317,730.00-
65-4020-99-00 Impact Fees -Sewer 700,000.00- 700,000.00- 344,562.00- 25,354.00- 49.223 355,438.00-
65-4040-99-00 Thoroughfare Impact Fees 1,100,000.00- 1,100,000.00- 851,332.75- 118,183.60- 77.394 248,667.25-
65-4041-99-00 West Thorfare Imp. Fees Rev 38,197.00- 38,197.00
65-4615-99-00 Interest-Water Impact Fee 4,000.00- 4,000.00- 6,124.99- 1,011.39- 153.125 2,124.99
65-4620-99-00 Interest-Sewer Impact Fee 4,000.00- 4,000.00- 6,914.15- 737.21- 172.854 2,914.15
65-4640-99-00 Interest-Thorfare Imp Fee 12,000.00- 12,000.00- 19,568.53- 500.42- 163.071 7,568.53
65-4641-99-00 Interest-West Thorfare imp fee 679.47- 152.90- 679.47
Subtotal: 2,620,000.00- 2,620,000.00- 1,749,648.89- 194,752.52- 66.780 870,351.11-
Program number: 2,620,000.00- 2,620,000.00- 1,749,648.89- 194,752.52- 66.780 870,351.11-
Department number: 99 Impact Fees 2,620,000.00- 2,620,000.00- 1,749,648.89- 194,752.52- 66.780 870,351.11-
Revenue Subtotal ----------- 2,620,000.00- 2,620,000.00- 1,749,648.89- 194,752.52- 66.780 870,351.11-
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glbase_pfn1 kaustin Town of Prosper Page 50
12:59 10/03/13 Monthly Budget Report
Fund: 65 Impact Fees Department: 99 Impact Fees Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
65-5320-99-00 Impact Fee Reimbursement 114,292.00 114,292.00-
65-5415-99-00 Professional Serv-Water Imp Fe 1,220,000.00 1,220,000.00 196,170.00 7,117.63 16.080 1,023,830.00
65-5420-99-00 Professional Serv-Sewer Imp Fe 255,000.00 255,000.00 1,489.04- -.584 256,489.04
65-5440-99-00 Professional Serv-Thorfare Imp 60,000.00 60,000.00 13,305.00 13,305.00 22.175 46,695.00
65-6115-99-00 Capital Expenditure-Water 978,000.00 978,000.00 978,000.00
65-6120-99-00 Capital Expenditure-Sewer 950,000.00 950,000.00 950,000.00
65-6140-99-00 Capital Expenditure-Thorofare 2,700,000.00 2,700,000.00 2,700,000.00
65-7144-99-00 Transfer to Capital Proj Fund 2,951,000.00 2,951,000.00 2,951,000.00-
Subtotal: 6,163,000.00 6,163,000.00 3,273,277.96 2,971,422.63 53.112 2,889,722.04
Program number: 6,163,000.00 6,163,000.00 3,273,277.96 2,971,422.63 53.112 2,889,722.04
Department number: 99 Impact Fees 6,163,000.00 6,163,000.00 3,273,277.96 2,971,422.63 53.112 2,889,722.04
Expense Subtotal ----------- 6,163,000.00 6,163,000.00 3,273,277.96 2,971,422.63 53.112 2,889,722.04
Fund number: 65 Impact Fees 3,543,000.00 3,543,000.00 1,523,629.07 2,776,670.11 43.004 2,019,370.93
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glbase_pfn1 kaustin Town of Prosper Page 51
12:59 10/03/13 Monthly Budget Report
Fund: 67 Special Revenue-Donations Department: 10 Administrative Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
67-4510-10-00 Grants 2,000.00- 2,000.00- 2,000.00-
67-4530-10-00 Police Donation Inc 16,000.00- 16,000.00- 10,796.95- 808.00- 67.481 5,203.05-
67-4531-10-00 Fire Dept-Donation Inc 12,000.00- 12,000.00- 8,496.00- 824.00- 70.800 3,504.00-
67-4532-10-00 Safety Fair Donations 2,000.00- 2,000.00- 2,000.00-
67-4535-10-00 Child Safety Inc 3,000.00- 3,000.00- 8,526.91- 284.230 5,526.91
67-4536-10-00 Court Security Revenue 2,900.00- 2,900.00- 2,415.71- 83.300 484.29-
67-4537-10-00 Technology Fd Revenue 4,000.00- 4,000.00- 3,206.83- 80.171 793.17-
67-4610-10-00 Interest Income 850.28
67-4721-10-00 Country Xmas Donations 10,000.00- 10,000.00- 6,405.00- 2,230.00- 64.050 3,595.00-
67-4915-10-00 Escrow Income 4,009,343.35- 1,449.75- 4,009,343.35
67-4916-10-00 Cash Seizure Forfeit-PD 500.00- 500.00- 569.00- 113.800 69.00
Subtotal: 52,400.00- 52,400.00- 4,049,759.75- 4,461.47- 7,728.549 3,997,359.75
Program number: 52,400.00- 52,400.00- 4,049,759.75- 4,461.47- 7,728.549 3,997,359.75
Department number: 10 Administrative 52,400.00- 52,400.00- 4,049,759.75- 4,461.47- 7,728.549 3,997,359.75
Revenue Subtotal ----------- 52,400.00- 52,400.00- 4,049,759.75- 4,461.47- 7,728.549 3,997,359.75
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glbase_pfn1 kaustin Town of Prosper Page 52
12:59 10/03/13 Monthly Budget Report
Fund: 67 Special Revenue-Donations Department: 10 Administrative Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
67-5202-10-00 Country Xmas Expense 10,000.00 10,000.00 7,307.50 73.075 2,692.50
67-5203-10-00 Court Technology Expense 12,200.00 12,200.00 3,274.60 26.841 8,925.40
67-5204-10-00 Court Security Expense 2,500.00 2,500.00 680.00 68.00 27.200 1,820.00
67-5205-10-00 Police Donation Exp 8,000.00 6,000.00 14,000.00 10,799.80 77.141 3,200.20
67-5206-10-00 Fire Dept Donation Exp 8,000.00 8,000.00 3,353.47 41.918 4,646.53
67-5207-10-00 Health & Safety Fair Exp 1,500.00 1,500.00 1,500.00
67-5208-10-00 Child Safety Expense 1,000.00 2,000.00 3,000.00 2,291.36 76.379 708.64
67-5209-10-00 Escrow Expense 15,500.00 15,500.00 4,944,232.76 ############### 4,928,732.76-
67-5211-10-00 Shattered Dreams Expense 759.43 759.43-
67-5216-10-00 Volunteer Per Diem Expense 1,180.00 175.00 1,180.00-
67-5290-10-00 Miscellaneous Expense 11,453.70 11,453.70 11,453.70-
67-5291-10-00 Special Operations 500.00 500.00 500.00
67-5292-10-00 PD Seizure Expense 4,000.00 4,000.00 2,743.64 68.591 1,256.36
Subtotal: 59,200.00 12,000.00 71,200.00 4,988,076.26 11,696.70 7,005.725 4,916,876.26-
Program number: 59,200.00 12,000.00 71,200.00 4,988,076.26 11,696.70 7,005.725 4,916,876.26-
Department number: 10 Administrative 59,200.00 12,000.00 71,200.00 4,988,076.26 11,696.70 7,005.725 4,916,876.26-
Expense Subtotal ----------- 59,200.00 12,000.00 71,200.00 4,988,076.26 11,696.70 7,005.725 4,916,876.26-
Fund number: 67 Special Revenue-Donations 6,800.00 12,000.00 18,800.00 938,316.51 7,235.23 4,991.045 919,516.51-
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glbase_pfn1 kaustin Town of Prosper Page 53
12:59 10/03/13 Monthly Budget Report
Fund: 75 Capital Projects Department: 10 Capital Projects Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
75-4510-10-00 Grants 235,000.00- 235,000.00- 1,729,787.50- 1,329,787.50- 736.080 1,494,787.50
75-4530-10-00 Contributions 2,951,000.00- 2,951,000.00- 2,951,000.00
75-4611-10-00 Interest-2004 Bond 1,000.00- 1,000.00- 2,238.46- 162.51- 223.846 1,238.46
75-4612-10-00 Interest-2006 Bond 1,000.00- 1,000.00- 793.27- 34.62- 79.327 206.73-
75-4613-10-00 Interest 2008 Bond 5,000.00- 5,000.00- 1,849.07- 529.92- 36.981 3,150.93-
75-4615-10-00 Interest-2011 Refd Bond 88.57- 9.32- 88.57
75-4616-10-00 Interest 2012 GO Bond 7,484.96- 427.00- 7,484.96
75-4994-10-00-1302-PK Transfer from Parks 65,500.00- 65,500.00
75-4999-10-00 Bond Proceeds 9,240,000.00- 5,360,000.00- 9,240,000.00
Subtotal: 242,000.00- 242,000.00- 13,998,741.83- 9,641,950.87- 5,784.604 13,756,741.83
Program number: 242,000.00- 242,000.00- 13,998,741.83- 9,641,950.87- 5,784.604 13,756,741.83
Department number: 10 Capital Projects 242,000.00- 242,000.00- 13,998,741.83- 9,641,950.87- 5,784.604 13,756,741.83
Revenue Subtotal ----------- 242,000.00- 242,000.00- 13,998,741.83- 9,641,950.87- 5,784.604 13,756,741.83
.
glbase_pfn1 kaustin Town of Prosper Page 54
12:59 10/03/13 Monthly Budget Report
Fund: 75 Capital Projects Department: 10 Capital Projects Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
75-5110-10-00 Salaries & Wages 91,000.00 91,000.00 73,500.00 7,000.00 80.769 17,500.00
75-5141-10-00 Salary - Incentive 216.29 216.29-
75-5145-10-00 Social Security Expense 5,650.00 5,650.00 4,570.41 434.00 80.892 1,079.59
75-5150-10-00 Medicare Expense 1,325.00 1,325.00 1,068.89 101.50 80.671 256.11
75-5155-10-00 SUTA Expense 360.00 360.00 261.00 72.500 99.00
75-5412-10-00 Professional Serv-2006 Bond 19,857.50 19,857.50-
75-5413-10-00 Professional Serv-2008 Bond 661.25 661.25-
75-5419-10-00-1302-PK Professional Services 1,200.00 1,200.00-
75-5521-10-00 Cell Phone Expense 650.00 650.00 612.81 94.278 37.19
75-5533-10-00 Mileage Expense 600.00 600.00 3,133.95 522.325 2,533.95-
75-5534-10-00 Project Mgr Expense 1,500.00 1,500.00 1,500.00
75-6111-10-00 Capital Expenditures-2004 Bond 400,000.00 400,000.00 400,000.00
75-6112-10-00 Capital Expenditures-2006 Bond 500,000.00 500,000.00 12,347.50 2.470 487,652.50
75-6113-10-00 Capital Expenditure 2008 Bond 3,500,000.00 3,500,000.00 3,071,792.71 517,028.85 87.766 428,207.29
75-6116-10-00 Capital Expenditure - WS Prjts 1,562.50 1,562.50-
75-6117-10-00 Capital Expenditures - 2012 GO 262,015.00 262,015.00-
75-6210-10-00 Bond Cost 46,815.19 46,815.19-
75-6410-10-00-1301-PK Land AcquisitionROW 3,795,796.00 3,795,796.00-
75-6610-10-00-1302-PK Construction 16,655.05 243.00- 16,655.05-
Subtotal: 4,501,085.00 4,501,085.00 7,312,066.05 524,321.35 162.451 2,810,981.05-
Program number: 4,501,085.00 4,501,085.00 7,312,066.05 524,321.35 162.451 2,810,981.05-
Department number: 10 Capital Projects 4,501,085.00 4,501,085.00 7,312,066.05 524,321.35 162.451 2,810,981.05-
Expense Subtotal ----------- 4,501,085.00 4,501,085.00 7,312,066.05 524,321.35 162.451 2,810,981.05-
Fund number: 75 Capital Projects 4,259,085.00 4,259,085.00 6,686,675.78- 9,117,629.52- -156.998 10,945,760.78
.
glbase_pfn1 kaustin Town of Prosper Page 55
12:59 10/03/13 Monthly Budget Report
Fund: 76 Capital Projects - Water/Sewer Department: 10 Capital Projects-W/S Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
76-4610-10-00 Interest Income 53,928.56- 900.73- 53,928.56
76-4995-10-00 Transfer from CP (75) 746,974.19- 746,974.19
Subtotal: 800,902.75- 900.73- 800,902.75
Program number: 800,902.75- 900.73- 800,902.75
Department number: 10 Capital Projects-W/S 800,902.75- 900.73- 800,902.75
Revenue Subtotal ----------- 800,902.75- 900.73- 800,902.75
.
glbase_pfn1 kaustin Town of Prosper Page 56
12:59 10/03/13 Monthly Budget Report
Fund: 76 Capital Projects - Water/Sewer Department: 10 Capital Projects-W/S Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
76-5419-10-00-1202-WA Professional Services 6,892.44 6,892.44-
76-6610-10-00-1202-WA Construction 2,733,877.87 426,508.00 2,733,877.87-
Subtotal: 2,740,770.31 426,508.00 2,740,770.31-
Program number: 2,740,770.31 426,508.00 2,740,770.31-
Department number: 10 Capital Projects-W/S 2,740,770.31 426,508.00 2,740,770.31-
Expense Subtotal ----------- 2,740,770.31 426,508.00 2,740,770.31-
Fund number: 76 Capital Projects - Water/Sewer 1,939,867.56 425,607.27 1,939,867.56-
.
glbase_pfn1 kaustin Town of Prosper Page 57
12:59 10/03/13 Monthly Budget Report
Fund: 80 Economic Development Corporati Department: 65 Economic Development Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
80-4120-65-00 Sales Taxes - EDC 466,667.00- 466,667.00- 655,759.44- 77,003.15- 140.520 189,092.44
80-4610-65-00 Interest Income 20,000.00- 20,000.00- 18,379.40- 1,851.95- 91.897 1,620.60-
80-4910-65-00 Other Revenue 31.29- 31.29
Subtotal: 486,667.00- 486,667.00- 674,170.13- 78,855.10- 138.528 187,503.13
Program number: 486,667.00- 486,667.00- 674,170.13- 78,855.10- 138.528 187,503.13
Department number: 65 Economic Development 486,667.00- 486,667.00- 674,170.13- 78,855.10- 138.528 187,503.13
Revenue Subtotal ----------- 486,667.00- 486,667.00- 674,170.13- 78,855.10- 138.528 187,503.13
.
glbase_pfn1 kaustin Town of Prosper Page 58
12:59 10/03/13 Monthly Budget Report
Fund: 80 Economic Development Corporati Department: 65 Economic Development Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
80-5110-65-00 Salaries & Wages 168,110.00 168,110.00 152,452.50 18,846.19 90.686 15,657.50
80-5141-65-00 Salary-Incentive 35,000.00 35,000.00 35,000.00
80-5145-65-00 Social Security Expense 8,600.00 8,600.00 9,046.82 1,123.59 105.196 446.82-
80-5150-65-00 Medicare Expense 2,450.00 2,450.00 2,115.78 262.77 86.358 334.22
80-5155-65-00 SUTA Expense 540.00 540.00 432.72 80.133 107.28
80-5160-65-00 Health Insurance 4,650.00 4,650.00 4,550.89 615.96 97.869 99.11
80-5165-65-00 Dental Insurance 300.00 300.00 310.17 49.64 103.390 10.17-
80-5170-65-00 Life Insurance/AD&D 100.00 100.00 177.17 23.66 177.170 77.17-
80-5175-65-00 Liability (TML) Workers' Comp 765.00 765.00 434.90 56.850 330.10
80-5176-65-00 TML Prop. & Liab Insurance 1,000.00 1,000.00 847.79 84.779 152.21
80-5180-65-00 TMRS Expense 18,600.00 18,600.00 15,812.69 1,978.85 85.014 2,787.31
80-5185-65-00 Long Term/Short Term Disabilit 360.00 360.00 489.56 161.56 135.989 129.56-
80-5189-65-00 Administrative Fees 2,400.00 2,400.00 2,000.00 200.00 83.333 400.00
80-5190-65-00 Contract Labor 10,000.00 700.00 10,700.00 10,466.25 212.50 97.815 233.75
80-5191-65-00 Hiring Cost 40.00 40.00 40.00 100.000
80-5210-65-00 Office Supplies 2,000.00 2,000.00 1,665.33 221.16 83.267 334.67
80-5212-65-00 Building Supplies 500.00 500.00 454.24 90.848 45.76
80-5220-65-00 Office Equipment 4,000.00 460.00 4,460.00 3,619.75 81.160 840.25
80-5230-65-00 Dues,Fees,& Subscriptions 2,500.00 3,000.00 5,500.00 4,883.21 78.66 88.786 616.79
80-5240-65-00 Postage and Delivery 500.00 500.00 252.06 50.412 247.94
80-5260-65-00 Advertising 3,000.00 3,000.00 3,000.00 100.000
80-5265-65-00 Promotional Expense 20,000.00 20,000.00 40,000.00 37,213.03 1,564.70 93.033 2,786.97
80-5280-65-00 Printing and Reproduction 3,000.00 3,000.00 1,783.49 31.90 59.450 1,216.51
80-5305-65-00 Chapt 380 Program Grant Exp 10,000.00 3,000.00- 7,000.00 6,134.00 87.629 866.00
80-5310-65-00 Rental Expense 27,500.00 500.00 28,000.00 24,392.82 87.117 3,607.18
80-5330-65-00 Copier Expense 1,000.00 2,500.00 3,500.00 2,749.53 462.62 78.558 750.47
80-5340-65-00 Building Repairs 500.00 300.00- 200.00 181.50 90.750 18.50
80-5410-65-00 Professional Services 25,000.00 16,000.00- 9,000.00 4,690.40 52.116 4,309.60
80-5412-65-00 Audit Fees 1,500.00 1,500.00 1,500.00
80-5418-65-00 IT Fees 4,000.00 4,000.00 1,893.65 452.40 47.341 2,106.35
80-5419-65-00 IT Licenses 45.00 45.00 44.35 98.556 .65
80-5430-65-00 Legal Fees 10,000.00 16,955.00 26,955.00 21,599.57 80.132 5,355.43
80-5480-65-00 Contracted Services 100.00 100.00 55.00 55.000 45.00
80-5520-65-00 Telephones 4,800.00 4,800.00 3,559.36 437.08 74.153 1,240.64
80-5521-65-00 Cell Phone Expense 900.00 1,000.00 1,900.00 1,900.00
80-5524-65-00 Gas-Building 500.00 500.00 176.36 13.93 35.272 323.64
80-5525-65-00 Electricity 2,000.00 2,000.00 1,351.94 201.99 67.597 648.06
80-5530-65-00 Travel/Lodging/Meals Expense 4,000.00 5,000.00 9,000.00 8,194.29 91.048 805.71
80-5533-65-00 Mileage Expense 2,000.00 2,000.00 770.05 81.59 38.503 1,229.95
80-5536-65-00 Training/Seminars 2,500.00 3,000.00 5,500.00 4,334.45 390.45 78.808 1,165.55
80-6015-65-00 Project Incentives 104,000.00 396,000.00 500,000.00 500,000.00 100.000
80-7143-65-00 Transfer to Internal Serv. Fd 405.00 405.00 405.00
.
glbase_pfn1 kaustin Town of Prosper Page 59
12:59 10/03/13 Monthly Budget Report
Fund: 80 Economic Development Corporati Department: 65 Economic Development Program:
Period Ending: 7/2013
Account Description Current Current Currrent Current Current Percent YTD Current
Year Year Year YTD Month % Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
Subtotal: 447,980.00 471,000.00 918,980.00 832,175.62 27,411.20 90.554 86,804.38
Program number: 447,980.00 471,000.00 918,980.00 832,175.62 27,411.20 90.554 86,804.38
Department number: 65 Economic Development 447,980.00 471,000.00 918,980.00 832,175.62 27,411.20 90.554 86,804.38
Expense Subtotal ----------- 447,980.00 471,000.00 918,980.00 832,175.62 27,411.20 90.554 86,804.38
Fund number: 80 Economic Development Corporati 38,687.00- 471,000.00 432,313.00 158,005.49 51,443.90- 36.549 274,307.51
******* End of Report *********
Page 1 of 2
To: Mayor and Town Council
From: January Cook, CPPO, CPPB, Purchasing Agent
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – October 8, 2013
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Lease Agreement between
Modular Space Corporation, and the Town of Prosper, Texas, related to the lease of a
temporary modular building.
Description of Agenda Item:
The Town of Prosper has experienced significant growth in Town staff during the last two years.
The Town currently has 105 employees, which reflects a 19% growth rate since 2011. More
specifically, Town Hall currently houses 13 full-time employees, a part-time employee, a
contractor for IT services, and the Police Dispatch Center that is manned by a Communications
Officer 24 hours per day. Town Hall is at capacity, with no room available to accommodate
additional staff.
The Town Manager, Town Secretary, and Executive Assistant/Deputy Town Secretary have
been housed in the Prosper Economic Development offices. However, there is insufficient
space to continue the current arrangement. Additionally, the Town can increase efficiency and
effectiveness by relocating more staff within close proximity of each other. Therefore,
alternative solutions were explored to lease temporary office space, until a new Town Hall is
constructed.
The Town conducted a site comparison analysis of commercial office properties available for
lease, ranging from 1,805 to 14,000 square feet, based on an anticipated lease term of 24
months. The monthly lease rates ranged from $4,000.00 to $21,641.67. Additionally, the Town
requested proposals from three companies that offered a modular building lease through a
cooperative purchasing program. The monthly lease rates ranged from $1,567.60 to $2,300.00.
After completion of the evaluation process, staff determined that the BuyBoard proposal
submitted by Modular Space Corporation for the lease of a 2,688-square-foot modular building,
in the amount of $1,567.60 per month, is the best and most cost-effective option for the Town.
The proposed Lease Agreement was negotiated for a shorter term of 18 months, after which
time, the lease reverts to a month-to-month agreement.
Local governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government
Code, Chapter 791, to enter into joint contracts and agreements for the performance of
governmental functions and services, including administrative functions normally associated
with the operation of government (such as purchasing necessary materials and equipment).
Prosper is a place where everyone matters.
ADMINISTRATION
Item 7
Page 2 of 2
The Town of Prosper entered into an interlocal participation agreement in June 2005, providing
the Town’s participation in the Texas Local Government Purchasing Cooperative. Participation
in the cooperative purchasing program allows our local government to purchase goods and
services from the cooperative’s online purchasing system, BuyBoard, while satisfying all
competitive bidding requirements.
It is the intent of the Town to move the Town Manager, Town Secretary, and Executive
Assistant/Deputy Town Secretary into Town Hall, provided that other staff members currently
housed in Town Hall will be relocated to the adjacent temporary modular building. The
proposed site is a vacant lot located directly behind Town Hall. A site plan to erect the
temporary modular building was submitted to, and approved by the Planning and Zoning
Committee on October 1, 2013.
Budget Impact:
The total cost of an 18-month lease is $52,142.80. The total cost is comprised of the following
fees:
$28,216.80 monthly lease ($1,567.60 per month X 18 months)
$2,319.00 one-time fee for modifications
$5,367.00 one-time fee for options (vinyl skirting, stairs, and ramp)
$8,320.00 one-time fee for installation and delivery
$7,920.00 one-time fee for tear-down and removal
The costs associated with the lease will be funded by Administration Rental Expenses (10-
5310-10).
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the lease agreement as to form
and legality.
Attached Documents:
1. Lease Agreement
Town Staff Recommendation:
Town staff recommends the Town Council approve a Lease Agreement between Modular
Space Corporation and the Town to lease a temporary modular building, and authorize the
Town Manager to execute same.
Proposed Motion:
I move to authorize the Town Manager to execute a Lease Agreement with Modular Space
Corporation, for the lease of a temporary modular building.
Item 7
$23,926.00
$1,567.60
Attachment 1
Attachment 1
Harlan Jefferson
Town Manager
Temporary Office Space
Attachment 1
Form: US20130102
Form: US20130102 Page 1 of 6
GENERAL TERMS AND CONDITIONS OF LEASE AGREEMENT
1. Lease
This transaction is a lease as defined by the Uniform Commercial Code and not a sale. Customer does not acquire through this
Lease or by payment of rental under this Lease any right, title or interest in or to the Equipment (individually, a “Unit”), except the
right to possess and use the Equipment so long as Customer is not in default under this Lease. Customer acknowledges that the
Equipment is personal property and shall not, at any time, constitute real property, an improvement thereon or a fixture.
2. Rent and Other Payments
a) The Minimum Lease Term (“Term”) begins on the date that ModSpace substantially completes its scope of work for
installation (“Substantial Completion”). Monthly rent accrues through and including the later of the month in which the Term
(as may have been renewed on a month-to-month basis or otherwise) expires or the Equipment is made available for
removal and returned to ModSpace in accordance with the terms of this Lease. Teardown and return charges are due and
payable at the expiration or earlier termination of the Term. All sums payable by Customer under this Lease, including rent,
delivery, installation, Equipment modification and change orders, are due and payable in accordance without demand and
are not subject to or contingent upon Customer’s prior receipt of payment from its customer under any prime contract. This
Lease Agreement is a net lease and Customer's obligation to pay rent under this Agreement shall be absolute and unconditional
under all circumstances, notwithstanding: (i) any setoff, abatement, reduction, counterclaim, recoupment, defense or other right
which Customer may have against ModSpace, its assignees, the manufacturer or seller of the Equipment, or any other person
for any reason whatsoever; (ii) any defect in operation, or any damage to, or destruction of the Equipment; (iii) any interruption or
cessation of use or possession of the real property or project site where the Equipment is or is to be installed; or (iv) any
insolvency, bankruptcy, reorganization or similar proceedings instituted by or against Customer.
b) Customer will pay or reimburse ModSpace for all sales, use taxes, personal property expenses, and other taxes, fees or
assessments related directly or indirectly to the Equipment, its use or value, excluding taxes relating to income ("Taxes"). In
the event a properly executed tax exemption certificate is presented to and approved by ModSpace, Customer will not be
charged for sales and use taxes for which it is exempt, but will remain liable for personal property expenses and other taxes,
fees or assessments related directly or indirectly to the Equipment, its use or value for which the exemption does not apply.
If at any time the exemption claimed is deemed invalid, ModSpace shall invoice Customer for any tax not previously invoiced.
Customer's obligations under this subsection will survive the termination of this Lease.
c) Invoices issued by ModSpace are solely for Customer's convenience. Any amount not paid within twenty (20) days of the due
date set forth on the invoice will be subject to a late charge of one and one-half percent (1-1/2%) per month (or the highest
rate permitted by law), with a minimum charge of fifteen dollars ($15.00) per month, until such invoice is paid in full.
d) If applicable, Customer shall pay the amount specified on the first page hereof as a security deposit (the "Security Deposit"),
to be held by ModSpace without liability to Customer for interest, as security for Customer's performance of the terms and
conditions of this Agreement; and in furtherance thereof, Customer hereby grants to ModSpace a security interest in the cash
from time to time comprising the Security Deposit and all proceeds thereof. In the event of Customer's default, ModSpace
may apply the Security Deposit in payment of its cost, expenses and attorney fees in enforcing the terms of this Agreement and
to indemnify ModSpace against any damages sustained by ModSpace, provided however, nothing herein contained shall be
construed to mean that the recovery of damages by ModSpace shall be limited to the amount of the Security Deposit. In the
event all or any portion of the Security Deposit is applied as aforesaid, upon demand Customer shall deposit additional amounts
with ModSpace so that the Security Deposit shall always be maintained at its original amount.
3. Delivery, Installation and Return Delivery
a) Customer will provide clear access for delivery and installation of the Equipment by standard mobile transport vehicles at the
site on which the Equipment is to be used (the "Site"). Unless otherwise set forth in this Lease, Customer is solely responsible,
at its cost, for Site preparation, including, without limitation, structural or grade alterations, snow and water removal,
identification and relocation of utility lines. Customer will provide firm and level ground with no more than a six-inch slope, from
one end to the other, for safe and unobstructed installation for the Equipment. Customer is solely responsible for Site selection
and subsurface conditions, including environmental conditions. MODSPACE ASSUMES NO LIABILITY NOR OFFERS ANY
WARRANTY FOR THE FITNESS OR ADEQUACY OF THE SITE OR UTILITIES AVAILABLE AT THE SITE. Customer will
schedule its operations at the Site so that the installation of the Equipment by ModSpace can be carried out in one continuous
operation and in proper sequence. ModSpace operations will be subject to ModSpace safety guidelines and operating
instructions. Unless otherwise agreed to in writing by ModSpace, for Site services including, but not limited to, Equipment
anchoring, utility runs, footings, and foundations, the Customer will verify and demonstrate to ModSpace the presence or
absence of any underground utilities in the designated building location via “mark-out” or other accepted means prior to
Attachment 1
Form: US20130102
Form: US20130102 Page 2 of 6
ModSpace installation of the building. Should this physical verification and identification not be completed prior to delivery of
the Equipment, ModSpace may choose to perform this verification at Customer’s cost or reschedule its operation, as
appropriate, at Customer's cost.
b) Unless otherwise set forth in this Lease, Customer is solely responsible, at its cost, for obtaining all licenses, building and
other permits, approvals and certificates as may be required for the installation of the Equipment and its lawful operation or
occupancy. All certificates applicable to the Equipment will reflect ModSpace ownership thereof. Customer represents and
warrants to ModSpace that, prior to delivery of the Equipment, Customer shall have obtained all necessary approvals and
permits required for the installation of the Equipment at the Site.
c) Substantial Completion and Equipment removal are subject to delay due to weather, fire, riot, civil disobedience, strike or
other labor actions, acts of God, or any circumstances beyond ModSpace’s control (including but not limited to breaches by
ModSpace subcontractors or manufacturers) which delay the manufacture or modification of products or the making of
deliveries in the normal course of business.
d) Prices for delivery, installation, teardown, return delivery and other "one-time" charges, the due dates of such charges, the
Substantial Completion target date, the scheduled date for and completion of Equipment demobilization and return delivery
assume accuracy of the information given to ModSpace with respect to Site conditions, are subject to adjustment to the extent
that the timing of or physical nature of access to the Site is or becomes limited, the Site does not have adequate load bearing
or topographic qualities or is otherwise not properly prepared, snow or water is not removed, utilities are not correctly located
or properly disconnected, provision of utilities is not timely, applicable licenses or permits are not provided in a timely manner
or Customer otherwise delays completion of ModSpace's scope of work. In the event that any act or omission by Customer
(including the failure of Customer to complete any work or obtain any permits for which it is responsible) or Customer’s failure
to make the Site available and ready causes a delay in Substantial Completion or removal of the Equipment (“Customer
Delay”) or causes ModSpace to suspend, reschedule or duplicate its performance of work Customer will be liable for
applicable charges and additional costs incurred by ModSpace to the extent caused by such delay. ModSpace may start the
Term and commence billing prior to Substantial Completion in the event Customer Delay exceeds fourteen (14) days.
e) ModSpace may suspend work at the Site if ModSpace deems the Site to be unsafe. If, in ModSpace’s opinion, anchor straps
are required for the safe installation of the Equipment, ModSpace may install anchor straps at an additional cost to Customer.
f) ModSpace will not be obligated to modify the scope of work prior to execution of a mutually acceptable written change order.
g) Customer will not interfere or allow others to interfere with the progress of ModSpace’s work. Customer will not occupy or
allow others to work on or in any portion of the Equipment prior to Substantial Completion without ModSpace’s permission and
Customer will be responsible for and indemnify and hold ModSpace harmless from and against any damage to the Equipment
or other property, or injury or death arising in connection to such occupancy or work. No charge for labor or material furnished
by Customer shall be allowed as a credit under this Lease.
4. Maintenance
a) Customer will not move or in any way modify the Equipment without prior written consent from ModSpace. Notwithstanding
any such consent, Customer is liable, upon termination of the Lease, for the cost of restoration of the Equipment to its original
specification and building code compliance. ModSpace may place its name on the Equipment, and Customer will assure that
such name is not removed or concealed in whole or in part.
b) This is an absolute net lease. Customer is solely responsible for routine maintenance including, but not limited to, janitorial
services, changing of HVAC filters, light bulbs and ballasts, minor repairs of the Equipment and removal of snow from and
about the Equipment. At its sole cost, Customer will keep the Equipment at all times, until removed from the Site, in good
repair and operating condition, subject to ordinary wear and tear, free of any and all liens and encumbrances and will maintain
Site grading to ensure proper water diversion from the Equipment. Customer is solely responsible for damage due to settling.
ModSpace may inspect the Equipment at any time and, if ModSpace believes the Equipment to be misused, abused or
neglected, ModSpace may, with written notice, summarily remove and repossess the Equipment at Customer's cost.
c) Customer will perform, execute and comply with all Laws that in any way affect the use, operation, maintenance or storage of
the Equipment. "Laws" means all laws, rules, regulations, orders, writs and decrees that now exist or hereafter arise (including
without limitation the Americans with Disabilities Act).
d) Customer will not use or store any hazardous, toxic, radioactive or bio-hazardous substances or petroleum products
(“Hazardous Materials”) in the Equipment, except for such household cleaning products in quantities as would be normal in
the operation of a commercial office; locate the Equipment at a remediation, decontamination or nuclear site or adjacent to
any site at which any biological, chemical or nuclear agent is believed to have been released; or use the Equipment as a
medical laboratory or for Hazardous Materials testing or remediation. Ordinary wear and tear does not include contamination.
ModSpace may, at Customer's sole cost, have the Equipment inspected for and decontaminated of Hazardous Materials. In
addition to any other remedy available to ModSpace, in its sole discretion ModSpace may require Customer to purchase the
Attachment 1
Form: US20130102
Form: US20130102 Page 3 of 6
contaminated Equipment at the stated Insurance Value absent contamination or at the full Replacement Cost at time of loss
for identical new Equipment (whichever is greater), or convey to Customer title for any Equipment used in breach of this
section and Customer hereby appoints ModSpace as attorney-in-fact for such purpose.
e) Customer agrees that the Equipment leased hereunder will not be occupied by any person other than Customer or its agents,
employees or invitees or used for residential or dormitory purposes.
5. Warranties
Excepting for the repair of structural or mechanical defects in the Equipment not caused or contributed to by Customer abuse,
misuse, neglect, or excessive wear and tear, THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, AND ALL
WARRANTIES OF ANY KIND, INCLUDING ANY EXPRESS OR IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS
FOR PURPOSE ARE HEREBY EXCLUDED. ModSpace will have no liability for the repair of any defect or condition resulting
from Customer’s relocation of the Equipment, utility connections, alterations or use of the Equipment for a purpose for which it
was not intended, vandalism. ModSpace will not be liable for loss of use of the Equipment or other damages arising from use of
the Equipment.
a) Damage or contamination of the Equipment due to water infiltration or exposure is not considered ordinary wear and tear. If
any returned Equipment is found to be damaged or contaminated by water infiltration or exposure, ModSpace will charge the
Customer for the remediation or require Customer to purchase the Equipment at the current market price charged for a similar
undamaged Unit.
b) The Equipment made part of this Lease is manufactured and coded for commercial use and occupancy only. MODSPACE
MAKES NO REPRESENTATIONS, EXPRESS OR IMPLIED, AND SHALL HAVE NO LIABILITY OF ANY NATURE
WHATSOEVER, AS TO THE SUITABILITY, STRUCTURAL OR OTHERWISE, FOR THE USE OF THE EQUIPMENT.
6. Limitation of Damages
Customer and ModSpace do expressly waive against each other all claims and demands for loss of profits and other
consequential, incidental or punitive damages arising in connection with this Lease. ModSpace is not liable for any loss or
damage to any property stored, located or transported in, upon, under or around any Equipment, and Customer does hereby
waive any and all claims and demands for any such loss or damage.
7. Termination and Equipment Return
a) Subsequent to the delivery of the Equipment, Customer has no right to terminate this Lease prior to the expiration of the
Minimum Lease Term or any renewal or extension thereof. Acceptance of Equipment return before expiry of the Minimum
Lease Term or any renewal or extension does not constitute a release of Customer’s rental obligations. In the event of such
termination, Customer must provide ModSpace ninety (90) days prior written notice of the date on which the Equipment is to
be returned. Customer unconditionally agrees to pay a Lease cancellation charge equal to the remaining payments for the
unfulfilled Minimum Lease Term, any applicable charges for services or modifications performed by ModSpace, any applicable
charges related to Value Added Products including, but not limited to, steps, ramps, furniture, generators, holding tanks, third
party storage, plus return delivery and tear down charges. In the event Customer terminates this Lease prior to the delivery of
the Equipment, Customer further unconditionally agrees to pay cancellation charges in accordance with the following: (i) for in-
fleet Equipment, a cancellation charge equal to three (3) months rent plus any applicable charges for modifications performed
on the Equipment and other services completed by ModSpace, (ii) for new or custom built Equipment, a cancellation charge
equal to all payments for the unfulfilled Minimum Lease Term plus any charges for services completed by ModSpace. All such
charges will be billed on a lump sum basis unless other payment options are agreed to in writing by ModSpace.
b) If Customer continues to possess or occupy the Equipment after the expiration of the initial Term or any Lease renewal term,
with or without consent of ModSpace, Customer will be deemed to have renewed this Lease on a month-to-month basis at its
then-current monthly rental rate plus ten percent (10%) and further subject to the terms and conditions hereof. Customer or
ModSpace may terminate any such month-to-month renewal upon thirty (30) days written notice. ModSpace may adjust
teardown and return charges if any renewal or month-to-month term exceeds three (3) months.
c) Prior to Equipment return, Customer will, at its sole cost, disconnect all utilities, disconnect and remove all appendices,
remove all personal property, prepare the Site for unobstructed access to and removal of the Equipment by standard mobile
transport, and vacate the Equipment. ModSpace will not be liable for any personal property left in or on the Equipment, and
such property shall be deemed abandoned. Any accessories and additions to the Equipment shall, at ModSpace’s option, be
deemed property of ModSpace upon Equipment return.
Attachment 1
Form: US20130102
Form: US20130102 Page 4 of 6
d) At its sole cost, Customer will provide clear access to the Equipment for teardown and removal by standard mobile transport
vehicles upon the expiration or termination of the Term or, if ModSpace elects to terminate a month-to-month renewal, upon
fifteen (15) days prior notice, and Customer irrevocably grants ModSpace authority to enter the Site for such purpose. The
Equipment shall be returned to ModSpace broom clean and in the same condition as delivered, ordinary wear and tear
excepted. Customer will pay ModSpace for all missing or damaged tires, axles and hitches. The Equipment will be deemed
returned to ModSpace upon removal from the Site. Termination of this Lease will become effective only when the Equipment
has been returned to ModSpace in accordance with this Lease and Customer has paid to ModSpace all rent and other
charges.
8. Indemnification
To the extent allowed by Texas law, and eExcept to the extent of the negligence or willful misconduct of ModSpace, its
employees, subcontractors and agents, Customer shall indemnify, defend and hold harmless ModSpace, its employees and
agents from any and all loss, claims, liabilities, damages, fines, forfeitures, seizures, penalties and expenses (including attorneys'
fees and investigative costs) (collectively "Losses") that may arise from or in connection with any of the following:
a) The loss of or damage to the Equipment following delivery and prior to removal from the Site by ModSpace due to any and all
perils or casualty including, without limitation, flood and earthquake;
b) The death of or injury to any person or damage to the property of any person as a result of, in whole or in part, the use or
condition of the Equipment following delivery and prior to removal from the Site by ModSpace;
c) Any act or omission of Customer in violation of this Lease;
d) The use or possession of the Equipment following delivery and prior to removal from the Site by ModSpace; and
e) Any damage to Customer's property or the property of any third parties incurred during or in connection with the Equipment
following delivery and prior to removal from the Site by ModSpace.
The obligations contained in this Section 8 will survive expiration or termination of this Lease and removal from the Site by
ModSpace.
9. Insurance
a) At its sole expense, Customer will procure and keep in full force and effect, from the initial delivery date until the removal of all
Equipment the following policies of insurance satisfactory to ModSpace as to the insurer and as to the form and amount of
coverage, with premiums prepaid: (i) Commercial General Liability Insurance with a minimum combined single limit of
$1,000,000 per occurrence and $2,000,000 annual aggregate, written on an Occurrence Form, including coverage for
premises, operations, contractual liability, broad form property damage and independent contractors, naming Modular Space
Corporation as an additional insured. (ii) Commercial Property Insurance protecting against all loss and damages, at the full
Insurance Value, as stated on the front of the Lease, sustained or suffered due to the loss of or damage to the Equipment as
a result of any peril or casualty, including flood, naming Modular Space Corporation and Bank of America, NA as a loss payee.
In the event the Equipment is new or custom built to Customer’s specifications, the Commercial Property Insurance shall
cover all loss and damages at the full Replacement Cost at time of loss for identical new Equipment. Customer may self-
insure the obligations contained herein with ModSpace Risk Department approval.
b) Customer will deliver certificates evidencing all such insurance to ModSpace prior to delivery of the Equipment except to the
extent not required pursuant to Section 10 below. Each certificate will state that such insurance will not terminate or be
materially changed without thirty (30) days' prior written notice to ModSpace.
c) Obtaining insurance as described herein, including Section 10 below, will not affect Customer's obligations and indemnities
under this Lease, and the loss, damage to or destruction of any of the Equipment will neither terminate this Lease nor, except
to the extent that ModSpace is actually compensated by insurance paid for by Customer, relieve Customer of any of
Customer's liability under this Lease. Until the Equipment is removed from the Site, Customer assumes all risk of loss or
damage to the Equipment and to the extent allowed by Texas law, agrees to indemnify and hold ModSpace harmless from any
loss resulting from theft, destruction or damage to the Equipment.
d) For Special Event transactions, the insurance limits required in Section 9(a) are to be adjusted to reflect a minimum combined
single limit of $5,000,000 per occurrence and $10,000,000 annual aggregate.
e) Upon request, ModSpace will furnish its standard insurance certificate evidencing Workman’s Compensation, General Liability
and Auto Liability, each to be effective for ModSpace’s performance of delivery, installation, removal and maintenance work
on the Site. ModSpace’s insurance will be primary with respect to its scope of work only. Waivers of subrogation and policy
endorsements will not be provided.
Attachment 1
Form: US20130102
Form: US20130102 Page 5 of 6
10. Optional Insurance and Damage Waiver
a) Customer may choose to (i) enroll in an Optional Insurance Program to cover general liability risks (the "Optional General
Liability Insurance Program") to satisfy its obligations in Section 9(a)(i) and/or (ii) accept a Damage Waiver Option to cover
damage to the Equipment (the "Damage Waiver Option Program") to satisfy its obligations in Section 9(a)(ii). In addition,
Customer will be enrolled automatically in the Damage Waiver Option Program if it fails to deliver certificates of insurance
required by Section 9 above within 30 days after execution of this Lease or during the term of the lease within 30 days after
the expiration of a pre-existing certificate
b) The Optional General Liability Insurance Program is provided through an independent insurance carrier and is subject to the
terms and conditions (including cancellation provisions) of that policy, which is not underwritten by ModSpace. The Optional
Insurance Program is not offered in all geographic areas, at all times during the year or for Special Event transactions.
Additional information may be found at www.modspace.com or from an authorized ModSpace representative
c) The Damage Waiver Option Program is subject to additional terms and conditions, a copy of which may be found at
www.modspace.com or from an authorized ModSpace representative. The Damage Waiver Option Program may be
cancelled by the Customer at any time by delivering evidence of policies of insurance as set forth in Sections 9(a)(i) or 9(a)(ii),
as appropriate, within ten (10) days prior to the effective date of such cancellation. THE DAMAGE WAIVER IS NOT
INSURANCE COVERAGE
d) The coverage provided under the Optional General Liability Insurance Program and limitation of liability under the Damage
Waiver Option Program does not extend to Equipment transportation, installation , removal services or Equipment contents
and extends only to Equipment installed on ground level.
11. Default
The occurrence of any of the following constitutes an Event of Default:
a) Customer fails to pay when due any rent or fails to perform its obligations under Section 9 hereof;
b) Customer fails to pay when due any other amount due or perform or observe any other term or condition hereunder and such
failure remains uncured more than ten (10) days after delivery of written notice;
c) Customer or any person or entity which controls more than fifty percent (50%) of Customer's equity (a "Control Person") or
any guarantor of any of Customer's obligations hereunder (a "Guarantor") becomes insolvent, becomes subject to any
voluntary or involuntary bankruptcy or reorganization proceedings, makes an assignment for the benefit of creditors, becomes
subject to a receiver, admits its inability to pay its debts as they become due or enters into any type of liquidation or
dissolution;
d) Customer, any Control Person or any Guarantor defaults under any other agreement with ModSpace or any affiliate of
ModSpace; and
e) Any letter of credit, guaranty or other security given to secure the performance of Customer's obligations under this Lease
expires, terminates or in the reasonable opinion of ModSpace becomes worthless.
Upon an Event of Default, ModSpace may withhold delivery or declare the entire rent for the remainder of the Term (as may have
been renewed or extended) and teardown and return costs immediately due and payable and accelerate and make immediately
due and payable any other amounts owing under this Lease. ModSpace may also retake and retain any of the Equipment free of
all rights of Customer without any further liability or obligation to redeliver to Customer, and Customer hereby grants ModSpace
the right to enter upon any premises where the Equipment is located in order to remove the same. If an Event of Default occurs
under Section 11(c), such accelerations will occur automatically without the need for declaration. Customer will pay to ModSpace
on demand all costs incurred by ModSpace in enforcing its rights under this Lease, including without limitation reasonable
attorneys' fees. The remedies provided in favor of ModSpace will be cumulative and in addition to all other remedies provided in
this Lease or existing at law or in equity. No action taken by ModSpace hereunder will release Customer from any of its
obligations under this Lease.
If ModSpace retakes possession of the Equipment or any part of the Equipment and there is in, upon or attached to such
repossessed Equipment any other property owned by Customer or in the custody of Customer, ModSpace may dispose or take
possession thereof and hold the same for Customer, at Customer's sole cost.
12. ModSpace Right to Cure
If Customer defaults in any of its obligations under this Lease, whether or not an Event of Default then exists, ModSpace may pay
all amounts or perform or cause to be performed all obligations required to be paid or performed by Customer under this Lease
and recover from Customer as additional rent all amounts so paid and the reasonable value of all services so performed.
Attachment 1
Form: US20130102
Form: US20130102 Page 6 of 6
13. Notices
Any notice or demand under this Agreement shall be valid only if in writing and shall be deemed effective three (3) days following
mailing if mailed by US certified mail, or upon receipt if given in any other manner, addressed to the attention of ModSpace at the
branch location set forth on the face page hereof, and to Customer at the address set forth thereon, or at such other address as
either may designate in writing.
14. Miscellaneous
a) Customer may not assign this Lease or sublet, rent or otherwise hire out or transfer possession of any of the Equipment to any
person or entity without the prior written consent of ModSpace. ModSpace may assign this Lease and the rentals reserved
under this Lease. If ModSpace makes such an assignment, the assignee will acquire all rights and remedies possessed by or
available to ModSpace under this Lease. ModSpace may subcontract any or all of its obligations under this Lease in the
ordinary course of business.
b) In the event the face page of the Lease omits specific Unit identification, the Equipment subject to this Lease will be the
Equipment identified on the delivery receipt or, in the absence thereof, in fact delivered to the Site or identified on the invoice.
c) If this Lease is executed in connection with a federal government transaction, the only prime contract flow down provisions
applicable to this Lease and associated site services are those set forth in FAR 52.244-6 (2/2009).
d) This Lease incorporates either by reference contained herein or attachment hereto the ModSpace quotation/proposal (as
applicable). In the event of conflict between the terms contained in such quotation/proposal and the terms of this Lease, the
terms of the quotation/proposal shall supersede and govern. This Lease contains the entire agreement between the parties
pertaining to the subject matter of this Lease and, except as set forth herein, supersedes all prior negotiations, proposals and
other documents. No other agreements, representations or understandings not specifically contained in this Lease will be
binding upon any of the parties hereto irrespective of any signature by ModSpace. In the event that any of the terms and
provisions hereof are in violation of or prohibited by any Law, such terms and provisions shall be deemed amended to conform
thereto without invalidating any other provision of this Lease.
e) The failure of ModSpace to insist at any time upon the strict performance of any of the terms, covenants or conditions of this
Lease or to exercise any right or remedy herein, or the waiver by ModSpace of any breach thereof shall not be construed as
thereafter waiving any such terms, covenants, conditions, rights or remedies. ModSpace shall not be in default under this
Lease unless it has failed to cure a breach within thirty (30) days following receipt of written notice from Customer or, if such
cure cannot reasonably be cured within such time, within such time as may be reasonable.
f) This Lease may be executed simultaneously in two or more counterparts, each of which shall be deemed an original, but all of
which together shall constitute one and the same instrument. Scanned or copied signatures shall be deemed as effective as
originals. This Lease will be governed as to its construction, interpretation and effect by the laws of the Commonwealth of
Pennsylvania without regard to principles of choice of laws. Customer hereby submits to jurisdiction and venue of any courts
having situs in the Eastern District of Pennsylvania and Chester County, Pennsylvania. CUSTOMER HEREBY WAIVES ANY
AND ALL RIGHTS TO A TRIAL BY JURY OF ANY CLAIM ARISING IN CONNECTION WITH THIS AGREEMENT. Section
headings are for convenience only and shall not affect the construction or interpretation of this Lease.
IN WITNESS WHEREOF, the parties hereto have the authority and duly execute this Lease Agreement as of the
____ day of ___________________, 20____.
LESSOR: MODULAR SPACE CORPORATION
By: Print Name:
Title: E-MAIL ADDRESS:
LESSEE: TOWN OF PROSPER
By: Print Name:
Title: E-MAIL ADDRESS:
JURISDICTION OF ORGANIZATION:
ORGANIZATIONAL NUMBER OR TAX IDENTIFICATION NUMBER:
Harlan Jefferson
Town Manager harlan_jefferson@prospertx.gov
Municipality
75-6000642
Attachment 1
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr., P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – October 8, 2013
Agenda Item:
Consider and act upon setting a fee for Prosper Lacrosse’s use of Frontier Park to conduct a league
play date on Sunday, October 20, 2013.
Description of Agenda Item:
Town staff has received a request from Mr. Dan Schmitt with Prosper Lacrosse to conduct a
league play date at Frontier Park on Sunday, October 20, 2013. Since Prosper Lacrosse is not
currently a Town-recognized sports league and the play date proposed includes less than 80%
PISD students, staff provided a cost breakdown for the use of the fields based on the current fee
ordinance.
Current Athletic Field User Fees:
$30/hour per field with no lights and $45/hour per field with lights.
The attached Prosper Lacrosse schedule shows 30 games at 1 hour/each.
Cost for non lighted field hours ($30 X 30 hours) = $ 900
Cost for lighted field hours ($45 X 0 hours) = $ 0
TOTAL ATHLETIC FIELD USER FEE = $ 900
Staff has also included materials and after hours staff time required for the event.
Field preparations (materials) = $ 640
Blue paint for lining of 7 fields
Staff time (after hours)
3 people X 6 hours OT (Saturday) = 18 hours X $22.50/hour = $ 405
TOTAL MATERIALS AND AFTER HOURS STAFF TIME = $ 1,045
TOTAL PROPOSED USER FEE, MATERIALS & AFTER HOURS STAFF TIME = $ 1,945
Prosper is a place where everyone matters.
PARKS &
RECREATION
Item 8
Page 2 of 2
The actual cost for the additional staff time associated with the event is as follows:
4 people X 3 days (W-F) = 96 hours X $15.00/hour to line fields = $ 1,440
3 people X 6 hours OT (Saturday) = 18 hours X $22.50/hour = $ 405
4 people X 1 day (M) = 32 hours X $15.00/hour to setback soccer = $ 480
TOTAL additional staff time associated with the event = $ 2,325
The proposed charge to Prosper Lacrosse related to staff time was only for the overtime needed
on Saturday afternoon to prepare the facility for the Sunday event once all soccer games are
complete. Town staff has received an estimate from a company about possibly lining the fields for
Prosper Lacrosse in lieu of staff taking on this additional work in-house along with their standard
duties that week. The estimate received is $200/field or $1,400 total for all seven fields needed by
Prosper Lacrosse.
In addition to the issues of time and cost for lining the fields, is the issue with the subsequent
confusion the lining of the additional lacrosse fields will have on the remaining soccer season.
Attached are two exhibits depicting the layouts for lined fields at Frontier Park for soccer and the
Prosper Lacrosse event. The soccer layout has thirty lined practice and game fields in white and
the Prosper Lacrosse event will add an additional seven lined fields in blue that will crisscross the
soccer practice and game fields. Town staff is considering the purchase of green paint to cover up
the blue paint being used to line the lacrosse fields to mitigate this issue but the cost for the
additional paint is $640 and is not included in the proposed fees to Prosper Lacrosse.
Mr. Schmitt requested that Town staff reduce the fee closer to $1,000 but since Town staff is
unable to reduce the required fee, he is now requesting that the Town Council consider a reduced
fee for the use of Frontier Park for the Sunday league play date. Mr. Schmitt recently suggested a
weekend college showcase instead of the Sunday league play date on that weekend but due to the
limited time to prepare and process the Special Event permit, along with the possible
repercussions of a last minute cancelling or rescheduling of the soccer games on Saturday,
October 19, 2013, staff requested that Mr. Schmitt consider scheduling the showcase to a future
date that will allow staff adequate time to process the request.
Budget Impact:
The 2013-2014 adopted Parks and Recreation budget does not include any funding for this event
so the costs associated with the materials and additional after hours staff time may require a
budget amendment in the future.
Legal Obligations and Review:
N/A
Attached Documents:
1. Prosper Lacrosse Schedule for Frontier Park
2. Prosper Soccer Field Layout
3. Prosper Lacrosse Field Layout
Staff Recommendation:
Town staff recommends that the Town Council consider and act upon setting a fee for Prosper
Lacrosse’s use of Frontier Park to conduct a league play date on Sunday, October 20, 2013.
Proposed Motion:
I move to approve a fee of $1,945 for the use of Frontier Park by Prosper Lacrosse on Sunday,
October 20, 2013.
Item 8
2013: Prosper Lacrosse Schedule for Frontier Park
October 20, 2013.
Item 8
Item 8
45 x 80110 x 60110 x 60110 x 60110 x 60
110 x 60
110 x 60Item 8
Page 1 of 1
To: Mayor and Town Council
From: Robyn Battle, Town Secretary
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – October 8, 2013
Agenda Item:
Consider and act upon appointments to fill expiring terms and vacancies on the following
Boards and Commissions: Board of Adjustment/Construction Board of Appeals, Library Board,
Parks and Recreation Board, Planning and Zoning Commission, and Prosper Economic
Development Corporation.
Description of Agenda Item:
The Town Council is considering appointments for positions on the Town’s Boards and
Commissions due to expiring terms and vacancies.
Town Staff Recommendation:
Town staff recommends the Town Council appoint individuals to fill expiring terms and
vacancies on the Town Boards and Commissions.
Proposed Motion:
I move to appoint the following individuals to fill expiring terms and vacancies on the following
Boards and Commissions: Board of Adjustment/Construction Board of Appeals, Library Board,
Parks and Recreation Board, Planning and Zoning Commission, and Prosper Economic
Development Corporation.
Prosper is a place where everyone matters.
ADMINISTRATION
Item 9