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09.27.2011 Town Council Agenda - RevisedPage 1 of 3 ] 1. Call to Order / Roll Call 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag 3. Announcements of dates and times of upcoming community events 4. Presentation of Certificate of Appreciation to Jennifer Sanchez for her assistance with the Grand Opening of Boyer Park 5. Presentation of Certificate of Appreciation to Melissa Randle for her assistance with the Frontier Park Festival 6. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A majority vote of the Council is required to remove any item for discussion and separate action. Council members may vote nay on any single item without comment and may submit written comments as part of the official record.) MINUTES, RESOLUTIONS AND OTHER ITEMS 6a. Consider and act upon minutes from the following Council meeting (AP) • September 13, 2011 – Regular Town Council Meeting 6b. Consider and act upon Ordinance No. 11-68, adopting the 2011-2012 Prosper Economic Development Corporation Budget. (MG) 6c. Consider and act upon the August 2011 monthly financial statements. (MG) 6d. Consider and act upon 1) an interlocal agreement between the Town of Prosper and the City of Frisco regarding the provision of Geographic Information Systems (GIS) Services to the Town and 2) Resolution No. 11-60 authorizing the Town Manager to execute the same. (CC) 6e. Consider and act upon an Encroachment on Easement Agreement within the limits of the Cynthia Cockrell Elementary School property, by and between Oncor Electric Delivery Company and the Town of Prosper. (HW) AGENDA Regular Meeting of the Prosper Town Council Prosper Municipal Chambers 108 W. Broadway, Prosper, Texas Tuesday, September 27, 2011 Work Session at 5:00 p.m. Regular Meeting at 6:00 p.m. Page 2 of 3 CITIZEN’S COMMENTS (The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Comments Form” and present it to the Town Secretary prior to the meeting.) 7. Other Comments by the Public REGULAR AGENDA (If you wish to address the Council during the regular agenda portion of the meeting, please fill out a “Speaker Request Form” and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council.) DEPARTMENT ITEMS 8. Discuss and appoint individuals to the Parks and Recreation Board, Planning & Zoning Commission, Board of Adjustment/Construction Board of Appeals, and Upper Trinity Water District appointment. 9. Discussion regarding the Upper Trinity Watershed Program. (FJ) 10. Consider and act upon Ordinance No. 11-66 establishing a fund balance policy for each of the major governmental funds in accordance with Governmental Accounting Standards Board (GASB) Statement Number 54. (MG) 11. Consider and act upon Ordinance No. 11-67 amending the Fiscal Year 2010-2011 Budget for municipal purposes approving changes made in FY 2010-2011 Budget Amendment #3. (MG) 12. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001 et. seq. Texas Government Code, to wit; and Section 551.071 Meeting with City Attorney regarding a matter(s) in which the duty of the City Attorney under the Texas Disciplinary rules of Professional Conduct of the State Bar of Texas conflicts with the Open Meetings Act regarding: 12a. Section 551.074. To deliberate the annual evaluation of Town Manager Mike Land. 12b. Section 551.071. Consultation with Town Attorney regarding Legal issues relating to the First Street/Coit Road Improvements project. 12c. Section 551.087. To deliberate regarding an Economic Development Incentive of property located south of Prosper Trail, West of Custer, east of Dallas North Tollway and north of Highway 380. 12d. Section 551.087. To deliberate regarding Economic Development negotiation of property south of Fishtrap, North of Hwy. 380, East of FM 1385, and West of Burlington Northern Railroad. Page 3 of 3 12e. To reconvene in Regular Session and take any action necessary as a result of the Closed Session. 13. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. 14. Adjourn CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the inside window at the Town Hall of the Town of Prosper, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted at least 72 hours before said meeting was convened. _________________________________ ________________ ____________________ Amy Piukana, TRMC Town Secretary Date Notice Posted Date Noticed Removed In addition to any specifically identified Executive Sessions, Council may convene into Executive Session under Section 551 of the Texas Government Code at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should Council elect to convene into Executive Session, those exceptions will be specifically identified and announced. Any subsequent action, as a result of this Executive Session, will be taken and recorded in open session. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council Meetings are wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as Interpreters for persons who are deaf or hearing impaired, readers, or large print, are requested to contact the Town Secretary’s Office at (972) 569-1013. BRAILLE IS NOT AVAILABLE.