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06.22.2010 Town Council Packet
IOWN OF SPER 1. Call to Order / Roll Call. 2. Invocation and Pledge of Allegiance. AGENDA Regular Meeting of the Prosper Town Council Town of Prosper Municipal Chambers 108 W. Broadway, Prosper, Texas Tuesday, June 22, 2010 at 6:00 p.m. 3. Announcements of dates and times of upcoming community events. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon in one motion. A majority vote of the Council is required to remove any item for discussion and separate action. Council members may vote nay on any single item without comment and may submit written comments as part of the official record.) 4. Consent Agenda MINUTES a. Consider and act upon minutes from the following Council meetings. (MD) June 8, 2010 — Town Council Meeting June 14, 2010 — Special Town Council Meeting ORDINANCES, RESOLUTIONS. AND AGREEMENTS b. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town's Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any site plan or preliminary site plan. (CC) C. Consider and act upon 1) an Escrow Agreement between the Town of Prosper and Lighthouse Church related to the future construction of sidewalks along Prosper Trail and Custer Road and 2) a resolution authorizing the Town Manager to execute the same. (HW) d. Consider and act on a resolution authorizing the Town Manager to enter into a professional services agreement with Stewart and Brown to perform a Library Needs Assessment for the Prosper Community Library. (ML) e. Consider and act on the 2009-2010 Renewal Proposal Analysis for the selection of group Medical, Dental, Vision, Disability, Life/AD&D, EAP, MERP and FSA insurance and claims administration. (MG) L Consider and act on a resolution authorizing the Town Manager to negotiate and enter into an agreement with Freedom Document Profit Recovery Consultants for sourcing and managing the Town's copiers and printers, disposing of obsolescent devices and purchasing related capital for said activities. (MG) FINANCIALS g. Consider and act upon the financial statements ending May 31, 2010. (MG) Page 1 of 3 CITIZEN'S COMMENTS (The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a "Public Comments Form" and present it to the Town Secretary prior to the meeting.) 5. Other Comments by the Public. REGULAR AGENDA (If you wish to address the Council during the regular agenda portion of the meeting, please fill out a "Speaker Request Form" and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related items will be recognized on a case -by -case basis, at the discretion of the Mayor and Town Council.) PUBLIC HEARINGS 6. A public hearing to consider and act upon a request to rezone 0.8f acre, located on the south side of First Street, 200f feet east of Coleman Street, from Single Family-15 (SF-15) to Downtown Office (DTO). (Z10-0004). (CC) 7. A public hearing to consider and act upon a request to rezone 3.2f acres, located on the northeast corner of F.M. 1385 and Fishtrap Road, from Agricultural (A) to Retail (R). (Z10-0006). (CC) DEPARTMENT ITEMS 8. Capital Improvement Projects Update. (MB) 9. Consider and act upon 1) an award of bid to Weir Brothers, Inc., 2) enter into a contract agreement with Weir Brothers, Inc., regarding the construction services for the First Street (Craig Street to Coit Road) and Coit Road (US 380 to First Street) Improvements Project and 3) adopt a resolution authorizing the Town Manager to execute the same. (MB) 10. Staff report and discussion on Finance Committee Meeting held on June 18, 2010. (MG) 11. Consider and act on a resolution approving a target base salary range assignment for the Town of Prosper employees as provided by Public Sector Personnel Consultants as part of their Town of Prosper Comprehensive Compensation Analysis. (ML) 12. Consider and act upon making an appointment to the Planning and Zoning Commission. 13. Consider and act upon making two appointments to the Parks and Recreation Board. EXECUTIVE SESSION 14. Recess into closed session in compliance with Section 551.001 et. Seq. Texas Government Code to wit: Section 551.074 to deliberate regarding personnel matters. 15. Reconvene into regular session and take any action necessary as a result of the closed session. 16. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. 17. Adjourn. Page 2 of 3 CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the inside window at the Town Hall of the Town of Prosper, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted by the following date and time: Friday, June 18, 2010 at 5:00 p.m. and remained so posted at least 72 hours before said meeting was convened. Notthew D. Denton, TRMC Town Secretary Date Noticed Removed In addition to any specifically identified Executive Sessions, Council may convene into Executive Session under Section 55I of the Texas Government Code at any point during the open meeting to discuss any item posted on this agenda The Open Meetings Act provides specific exceptions that require that a meeting be open. Should Council elect to convene into Executive Session, those exceptions will be specifically identified and announced. Any subsequent action, as a result of this Executive Session, will be taken and recorded in open session. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council Meetings are wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as Interpreters for persons who are deaf or hearing impaired, readers, or large print, are requested to contact the Town Secretary's Office at (972) 346-2640 or by FAX (972) 347-21 I I. BRAILLE IS NOT AVAILABLE. ``�00101111/���� OF Pqo �°oi • • e e• •p ai •• % e„• 0� �I-••eeeee•- !!� ����/SAS �,% -.X Page 3 of 3 1 TOW S E - Pc) R 1. Call to Order / Roll Call. The meeting was called to order at 7:04 p.m. Roll call was taken by Mayor Smith. MINUTES Special Meeting of the Prosper Town Council PISD Board Room 605 E. 7`h St., Prosper, Texas Monday, June 14, 2010 at 7:00 p.m. Council present included: Mayor Ray Smith, Deputy Mayor Prod m Kenneth Dugger, Meigs Miller, and Jason Dixon. Staff present included: Mike Land, Town Manager. 2. Receive information and discuss The Ford Group proposal for recreation, training, and sports related facilities. Staff received information and asked questions Motioned by Mayor Pro-Tem Dugger, Motion approved 4-0. Affi a". The meeting was Attest: Matthew Town Se proposal. Tern Miller to adjourn. Ray Smith, Mayor Page 1 of 1 MINUTES Regular Meeting of the Prosper Town Council Town of Prosper Municipal Chambers 108 W. Broadway, Prosper, Texas Tuesday, June 8, 2010 at 6:00 p.m. 1. Call to Order / Roll Call. The meeting was called to order at 6:01 p.m. Roll call was taken by Mayor Smith. Council present included: Mayor Ray Smith, Deputy Mayor Danny Wilson, and Jason Dixon. j Staff present included: Mike Land, Town Manager; Huloonn Webb, D Copple, Senior Planner; Matthew Garrett, Finance Director; Linda Denton, Town Secretary. iw 2. Invocation and Pledge of Allegiance. The Invocation was given by Randy Chapman, Rhea's Mill Mayor Smith led the Pledge of Allegiance. 3. CONS] 4. ME W1 a. ORDINANCES, RESOLUTIONS, AND AGREEMENTS Kenneth Dugger, David Vestal, of Development Services; Chris T.pwn Librarian; and Matthew Council meetings. (MD) ing b. Consider and act upon 1) a Second Amendment to Developer's Agreement between PDC 380 Prosper, Ltd.; Mustang -Midway Ltd.; Hunter 380 Prosper, LP; Western Rim Investors 2007- 3, L.P.; Western Rim Investors 2007-4, L.P.; Shaddock Developers, Ltd.; MF VH Prosper 41, LP; 380 Commons, Ltd.; MF III Prosper Commons; Prosper Ventures Partners; Virginia Ridge Properties, Ltd.; Pinewood Woods, LP; and the Town of Prosper related to the La Cima Development and 2) a resolution authorizing the Town Manager to execute the same. (HW) C. Consider and act upon 1) a Third Amendment to Developer's Agreement between Western Rim Investors 2007-3, L.P.; Hunter 380 Prosper, LP; and the Town of Prosper related to the La Cima Development and 2) a resolution authorizing the Town Manager to execute the same. (HW) Page 1 of 3 d. Consider and act upon 1) a Fourth Amendment to Developer's Agreement between PDC 380 Prosper, Ltd.; Mustang -Midway Plano Ltd.; and the Town of Prosper related to the La Cima Development and 2) a resolution authorizing the Town Manager to execute the same. (HW) Motioned by Mayor Pro-Tem Dugger, seconded by Councilmember Vestal to approve the consent agenda. Motion approved 5-0. CITIZEN'S COMMENTS 5. Other Comments by the Public. REGULAR AGENDA PUBLIC HEARINGS 6. A public hearing to consider and act upon a request to rezone 113.Ot acres, located on the north side of U.S. 380, 2,500f feet west of Dallas Parkway, from Agricultural (A) to Planned Development -Commercial Corridor/Commercial (PD-CC/C). (Z10-0003). (CC) Chris Copple, Senior Planner, gave council background information on this item. `. Motioned by Councilmember Wilson, seconded by Councilmember Dixon to open the public hearing. Motion approved 5-0. Mayor Smith opened the public hearing at 6:13 p.m: ,�, gn ,. Matt Robinson, owner representative, spoke in favor of the rezoning and answered questions for council. Motioned by Councilmember Vestal, seconded by Councilmember Dixon to close the public hearing. Motion approved 5-0. Mayor Smith closed the public hearing at 6:1Skp.m. Motioned by Mayor Pro-Tem Dugger, seconded by Councilmember Vestal to approve the request to rezone 113.Of acres, located on the north side of U.S. 380, 2,500f feet west of Dallas Parkway, from Agricultural (A) to Planned Development -Commercial Corridor/Commercial (PD-CC/C). (Z10-0003) Motion approved 5-0. DEPARTMENT ITEMS a 7. Receive an update on the Community Library. (LS) Linda Shaw, Town Librarian, gave a report on the Community Library activity. EXECUTIVE SESSION 8. Recess into closed session in compliance with Section 551.001 et. Seq. Texas Government Code to wit: Section 551.074 to deliberate regarding personnel matters. Motioned by Councilmember Vestal, seconded by Councilmember Dixon to recess into closed session. Motion approved 5-0. Page 2 of 3 Council recessed into closed session at 6:33 p.m. 9. Reconvene into regular session and take any action necessary as a result of the closed session. Motioned by Mayor Pro-Tem Dugger, seconded by Councilmember Vestal to reconvene into regular session. Motion approved 5-0. Council reconvened into regular session at 6:54 p.m. Motioned by Councilmember Vestal, seconded by Mayor Pro-Tem Dugger to approve an interlocal agreement between the Town of Prosper and the Prosper Economic Development Corporation for Personnel Serves as presented except changing section 3 to read one thousand ari no/100 dollars ($1000.00) instead of two thousand five hundred and no/100 dollars ($2500.00). Motion approved 5-0. 10. Possibly direct Town Staff to schedule Council requested an appointment to the Plannii Councilmember Dixon's election to the council be Adjourn. Motioned by Councilmember Vestal, Motion approved 5-0. The meeting was adjourned Attest: Matthew D. Town Secre on the next agenda. future meeting. fill the place vacated by to adjourn. Ray Smith, Mayor Page 3 of 3 N O S P EF R Prb§Per it it jihke Wh9he 906JOH9 iifd iit ft; To: Mayor and Town Council From: Chris Copple, AICP, Senior Planner PLANNING Agenda Item No. 4b Cc: Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Re: Town Council Meeting — June 22, 2010 Date: June 17, 2010 Agenda Item: Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town's Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any site plan or preliminary site plan. Description of Auenda Item: Attached are the site plans and/or preliminary site plans acted on by the Planning & Zoning Commission at their June 15, 2010 meeting. Per the Town's Zoning Ordinance, the Town Council has the ability to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department for any site plan or preliminary site plan acted on by the Planning & Zoning Commission. Attached Documents: 1. Site plan of Prosper Plaza, Block A, Lot 9 (Firestone), on 0.9t acre, located on the north side of U.S. 380, 800t feet west of Custer Road, approved by a vote of 6-0. Town Staff Recommendation: Town staff recommends the Town Council take no action on this item. Agenda Item No. 4b - Page 1 of 1 ----------------- ------- EX19flN6'O.I;TENIIi�j--_----- �i i i /� C ' Lot4----? I I - __--- --_— '.'i/�/�� / 752,582 sq. ft. ♦ \` I♦ ♦� _____________ 1. 17.2769 - \ -- - e / __ - _ — s 1 — • Zi' TIRECIINC, 7&n5- — ' T _ o —+L • `• BENCHMARKS: SM— oO raxlD oN TOP a sooTH ENO O CONCIIEIE NE—O ON EAST SSW a MSIS, ROAD. LOCATED 6w' M IS,.. NWr. 3s4. MEVARON-3.60 Sm1AIM CUT SET DN NORMAEST COxNER O ORW _T L-- SOIITNAESi E MAST OTHE i FROOFATv EIEVA T32.N ----r-----' I ---------- -__-__ _ — ---- VICINITY MAP 1 ---- 1 7. , I ROOK O o I 1 I 1 11I 8' STONE SCREENING WAIF 1 I • 1 1 MATERIAL TO MATCH BLDO NO STORAGE OF TIRES OR MATERIALS IN DUMPS R 1 IJ `j5 1 O QC+, N 1 ENCLOSURE W/O PNYSIC L 1 - PROP. 125' �` �1 I 1 1 Ij I 1 SEPARATION/BA IE i n I I n a NEICP Y' p I 1 ml I� 1 � 1.800-245.4545 1 I , ,,• 1 , ; 1 , 1 1 .dk.o-aamm i Lot 2.1578 A — II I I I f{J5 I I 1 1 �. - �< j 1 Lot 1�0 1 1 N I 1 jh rn j TONING C vl a w 1 20.0' ) IN WATER METER TABLE 1 I 4 z I 58,414 s9. ft. 1.2950 A{cros i i a�a�1111 18, 1 1 i WCCCC''''r i u. as No. xNra i' i 1Till i aRo 11 I ZONING PD-25 i ;d 1 1 Lo19 I ^I 4 I I �I'd 1 38,303 st W j 1; 1 I I w ii 1 1 I A 1 0.88 Acros Ir Ix/ar- AI;1� TRIS1 st 9io i meu WATER s I 1 EASEMENT ITlllhl 1 i ' EASEME II / I IJ,IrI I p / WATER 1 B' SW 1 1 mae6®; `\EASEMENT GRAPHIC SCALE 24 A 4 ` \`\ tR\ ly— k U TY EASEMENT \� �e•T ` t v k EASEME87S 'L 1 j m,uowrr ww.s _ a kkPROP. IY 2 1 ; aE ror/R 20��' MENT `` 1` �j \` s.B• — T—� �)kLUME 56681 PAGE 4738\p.R.C.C.T.)\\ 1114}� rT I - -- - �n ----__-------—�p^�—_�— _________ I_--------- uus xo�aasc� .rm.o. 1"J ----- -/-��----------{.---------------\ \ \-4----------- 1 1 l I TI i I77!T�T_T____ � �__________�_____T _ E S' UTIL ESMT `� ____pA�_�,y ____ __TT __________F_________ DOSTI�C N�TMW9_`ATE—R LINE _\ t �.(V.`0% UTIL M-SM_CCT) EASEMENT\ 111 I atlaMwi. mrm wow j 1 i ....__.` {`- ___ - _____� 1 i — A-A1 T — T _ T — - awie m - wrR FLLSYT - - Y,r3G8s'•nT6uRCCT)•_ If------------------- U,S: HIGHWAY 390 0 ,— — /^i10` — by 6 1 PROSPER PLAZA 11hh' BLOCK A, LOT 9 (VARWeLE-WIDTH R.O.WJ 1`L ^ }I try ry 0.88 ACRE TRACT RwT luarl rANE sroa ¢ '� 1 '��' t zTwD a 1ww AxE TID( I' IN THE r- ' �-- JEREMIAH THE SURVEY, ABSTRACT NO. 411 FINAL SITE PLAN Firw*-Proapor Plaua Block A-Lot9 SITE DATA SUMMARY TABLE • FINAL SITE PLAN, BLOCK A. TOWN of PROSPER, TEXAS IM6n� pc W Awn r r"".e,Elq �Pwm.w ONE\IMS-00T - INiOSVCR\b-001 r6v.6.6 Pe1TN w 0.S/2O/20To - TT'W ani LOT 8 2.+Nr N,E...61w uAM IM6Aw ITKNxMPaI•m1 y r'•xm' rwA rxW wxrlra`6axnw6 YaxM.mAir Ora6Maf Iw arw •+m.w IWyw iraY Amw ,., w w a wa4 bL m.. ne.sy Nc.rar Ib6w Aa'.w w Ami.1 ANMr roa RW.w TOT TOT US, 1 mn 12aT a a So xOs rm6p �'m P.11-SPER OWN OF Prosper & a016ce Whfere reWrydiife iiitiitteit: To: Mayor and Town Council DEVELOPMENT SERVICES Agenda Item No. 4c From: Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer CC: Mike Land, Town Manager Re: Town Council Meeting — June 22, 2010 Date: June 18, 2010 Agenda Item: Consider and act upon 1) an Escrow Agreement between the Town of Prosper and Lighthouse Church related to the future construction of sidewalks along Prosper Trail and Custer Road and 2) a resolution authorizing the Town Manager to execute the same. Description of Agenda Item: Recently the Lighthouse Church completed the construction of an expansion to its facilities at the northwest corner of Prosper Trail and Custer Road. In accordance with Section 10.5 of the Town's Subdivision Ordinance, the owner of the property is required to pay for and construct sidewalks for the length of the property along the adjacent roadways. Instead of requiring the owner of the property to construct the sidewalks at this time, it would be more beneficial for the sidewalks to be constructed in the future when the Town and TxDOT construct Prosper Trail and/or Custer Road respectively. While the Town's Thoroughfare and Circulation Design Requirements allows for the escrow of the future sidewalk improvements prior to the occupancy of its facilities, it does not allow the escrow of these improvements to be delayed until the construction of the adjacent roadways. Staff has discussed this issue with the property owner and is in support of delaying the receipt of the escrow funds until such time as the Town and TxDOT construct Prosper Trail and/or Custer Road respectively. The attached agreement between the Town of Prosper and Lighthouse Church obligates Lighthouse Church to deposit with the Town an estimated $19,300 towards the construction of the sidewalks along Prosper Trail and Custer Road within 15 days after receiving written notice from the Town of the intent to bid out the contract to construct Prosper Trail and/or Custer Road. Any cost overruns will be paid by Lighthouse Church within 30 days of receiving written notice from the Town and any remaining escrow funds left after the Town has accepted the construction of the sidewalks shall be returned to Lighthouse Church. Budget Impact: N/A Agenda Item No. 4c - Page 1 of 2 Lecial Obliciations and Review: The amendment to the agreement was prepared by the Town Attorney's office. Attached Documents: 1. Escrow Agreement 2. Resolution Board. Committee and/or Staff Recommendation: Town staff recommends that the Town Council: 1) approve an Escrow Agreement between the Town of Prosper and Lighthouse Church related to the future construction of sidewalks along Prosper Trail and Custer Road and 2) approve a resolution authorizing the Town Manager to execute the same. Agenda Item No. 4c - Page 2 of 2 ESCROW AGREEMENT (Lighthouse Sidewalk Construction) THIS ESCROW AGREEMENT ("Agreement') is entered into by and between the TOWN OF PROSPER, TEXAS, a municipal corporation (Town' ), and LIGHTHOUSE CHURCH ("Owner"). WHEREAS, Owner owns 4.259 acres, more or less, situated in the George Horn Survey, Abstract No. 412, Collin County, Texas and adjacent to the future extension of Custer Road and Prosper Trail, more accurately described and depicted on Exhibit A, which is attached to and made a part of this Agreement ("Property"); and WHEREAS, in conjunction with Owner's development of the Property, Owner is required pursuant to Section 10.5 of the Town's subdivision ordinance to pay for and/or construct sidewalks for the length of the Property along Custer Road and Prosper Trail as such rights -of -way are shown on the final plat attached hereto as Exhibit B ("Obligations"); WHEREAS, the Town and/or TxDOT will construct Custer Road and Prosper Trail adjacent to the Property at a future date, determined solely by the Town and/or TxDOT; and WHEREAS, the Owner has requested that the Owner not be required to pay for and/or construct the sidewalks before Custer Road and Prosper Trail are constructed. Instead, Owner requests that Escrow Funds, as defined herein, should be deposited by the Owner only at such time as the Town and/or TxDOT construct Custer Road and Prosper Trail adjacent to the Property; and WHEREAS, the Town has agreed to allow Owner to deposit the Escrow Fees, as defined herein, at the time that Custer Road and Prosper Trail are constructed, but only under the conditions stated herein. Now, therefore, in consideration of the premises and the mutual covenants herein contained, Owner and Town hereby agree as follows: 1. Escrow Funds. Owner shall deposit nineteen thousand, three hundred and 00/100 dollars ($19,300.00) ("Escrow Funds") in escrow to pay for the Obligations. The amount of the Escrow Funds is based on estimates provided by Owner's Engineer, such estimates are provided in Exhibit C, which is attached to and made a part of this Agreement. If the actual construction costs of the Obligations exceed the amount of the Escrow Funds, Owner shall pay the construction cost overruns as provided below. 2. Payment of Escrow Funds. Within fifteen (15) days after receiving written notice from the Town of the intent to bid out the contract to construct Custer Road and/or Prosper Trial, or portions thereof, adjacent to the Property, Owner shall pay the Escrow Funds into an escrow account, at the location solely determined by the Town. The Escrow Funds shall be available to the Town to pay for the construction costs associated with the Obligations, and the Town shall, in its sole discretion, be entitled to use, at any time, all or a portion of the Escrow Escrow Agreement (Lighthouse Church) Page 1 57019 Lv2 Funds in connection with the construction of the Obligations. The Town shall further be entitled to, as its sole property, any and all interest earned on the Escrow Funds, and Owner hereby waives and relinquishes any and all rights or claim to interest earned, if any, on the Escrow Funds. 3. Remaining Escrow Funds. In addition, if any amount of the Escrow Funds remains in the account after the Town has accepted the construction of and paid all of the construction costs associated with the Obligations, as solely determined by the Town, ("Remaining Escrow Funds'), Owner shall be entitled to, as its sole property, the Remaining Escrow Funds. The Town may, in its sole discretion, utilize the interest earned on the Remaining Escrow Funds, if any, for any purpose. 4. Construction Cost Overruns. Owner shall, within thirty (30) days of receiving written notice from the Town, tender to the Town any and all construction cost overruns associated with the construction of the Obligations. The phrase "construction cost overruns" as used herein shall mean those costs, which may be incurred by the Town in the design and construction of the Obligations, and which are over and above the Escrow Funds. Notwithstanding anything to the contrary herein, the Town and Owner agree that the Town shall, under no circumstance, be responsible for any part or portion of the construction costs associated, directly or indirectly, with the Obligations. 5. Disclaimer/Waiver of Dama-aes/Liability. Owner acknowledges and agrees that the Town is not providing any guarantee, representation and/or warranty, and the Town hereby disclaims any guarantee, representation and/or warranty, of any work performed by TxDOT, its agents, employees, representatives, contractors, subcontractors and/or designees, in connection with the construction of the Obligations, in whole or in part. OWNER. ITS OFFICERS, DIRECTORS, AGENTS., REPRESENTATIVES, EMPLOYEES HEIRS REPRESENTATIVES LEGATEEES SUCCESSORS ASSIGNS, GRANTEES AND/OR TRUSTEES HEREBY RELEASES THE TOWN, ITS COUNCIL MEMBERS, OFFICERS, AGENTS REPRESENTATIVES AND EMPLOYEES FROM AND AGAINST AND WAIVES ANY AND ALL RIGHTS TO ANY AND ALL CLAIMS AND/OR DEMANDS FOR DAMAGES (PERSONAL OR PROPERTY). INJURY (INCLUDING DEATH). OR OTHERWISE, IT/THEY MAY HAVE WITH REGARD TO THE CONSTRUCTION AND/OR COMPLETION OF THE OBLIGATIONS AND/OR OR ANY OTHER ACT AND/OR OMISSION RELATING DIRECTLY OR INDIRECTLY, TO THE OBLIGATIONS. IN WHOLE OR IN PART AS PROVIDED IN THIS AGREEMENT. H. INDEMNIFICATION. OWNER. ITS OFFICERS, DIRECTORS, AGENTS REPRESENTATIVES, EMPLOYEES, HEIRS, REPRESENTATIVES, LEGATEES, SUCCESSORS, ASSIGNS GRANTEES AND/OR TRUSTEES DOES HEREBY AGREE TO FULLY DEFEND INDEMNIFY AND HOLD HARMLESS, THE TowN. ITS COUNCIL MEMBERS, OFFICERS, AGENTS, REPRESENTATIVES AND EMPLOYEES. FROM AND AGAINST ALL DAMAGES. INJURIES (INCLUDING DEATH). CLAIMS PROPERTY DAMAGES (INCLUDING LOSS OF USE). LOSSES, DEMANDS. SUITS, JUDGMENTS AND COSTS, INCLUDING REASONABLE ATTORNEYS FEES AND EXPENSES (INCLUDING ATTORNEY'S FEES AND EXPENSES INCURRED IN ENFORCING THIS INDEMNITY) CAUSED BY THE NEGLIGENT GROSSLY NEGLIGENT, AND/OR INTENTIONAL ACT AND/OR OMISSION OF TXDOT AND/OR OWNER, THEIR RESPECTIVE OFFICERS. AGENTS, REPRESENTATIVES EMPLOYEES Escrow Agreement (Lighthouse Church) Page 2 570191 A CONTRACTORS. SUBCONTRACTORS, LICENSEES, INVITEES OR ANY OTHER THIRD PARTIES FOR WHOM OWNER IS LEGALLY RESPONSBILE, IN ITS/THEIR PERFORMANCE OF THIS AGREEMENT AND/OR ARISING OUT OF THE CONSTRUCTION OF THE OBLIGATIONS PURSUANT TO THIS AGREEMENT, REGARDLESS OF THE JOINT OR CONCURRENT NEGLIGENCE OR STRICT LIABILITY OF THE THE TOWN (HEREINAFTER "CLAIMS). IN ITS SOLE DISCRETION THE TOWN SHALL HAVE THE RIGHT TO APPROVE OR SELECT DEFENSE COUNSEL TO BE RETAINED BY OWNER IN FULFILLING ITS OBLIGATION HEREUNDER TO DEFEND AND INDEMNIFY THE TOWN. UNLESS SUCH RIGHT IS EXPRESSLY WAIVED BY THE TOWN IN WRITING. THE TOWN RESERVES THE RIGHT TO PROVIDE A PORTION OR ALL OF ITS OWN DEFENSE; HOWEVER. THE TOWN IS UNDER NO OBLIGATION TO DO SO. ANY SUCH ACTION BY THE TOWN IS NOT TO BE CONSTRUED AS A WAIVER OF OWNER'S OBLIGATION TO DEFEND THE TOWN OR AS A WAIVER OF OWNER'S OBLIGATION TO INDEMNIFY THE TOWN PURSUANT TO THIS AGREEMENT. OWNER SHALL RETAIN THE TOWN APPROVED DEFENSE COUNSEL WITHIN SEVEN (7) BUSINESS DAYS OF THE TOWN'S WRITTEN NOTICE THAT THE TOWN IS INVOKING ITS RIGHT TO INDEMNIFICATION UNDER THIS AGREEMENT. IF OWNER FAILS TO RETAIN COUNSEL WITHIN SUCH TIME PERIODS THE TOWN SHALL HAVE THE RIGHT TO RETAIN DEFENSE COUNSEL ON ITS OWN BEHALF, AND OWNER SHALL BE LIABLE FOR ALL COSTS INCURRED BY THE TOWN. THE RIGHTS AND OBLIGATIONS CREATED BY THIS PARAGRAPH SHALL SURVIVE TERMINATION OF THIS AGREEMENT. 11. Limitations of Agreement. The parties hereto acknowledge this Agreement is limited to the Obligations only. Town Ordinances covering property taxes, utility rates and fees, park dedication, perimeter streets, pro rata fees, impact fees and the like are not affected by this Agreement. Further, this Agreement does not waive or limit any of the obligations of Owner to Town under any other ordinance whether now existing or in the future arising. 12. Default. In the event Owner fails to comply with any of the provisions of this Agreement, the Town shall have the following remedies in addition to the Town's other rights and remedies, at law or in equity: a. to notify the County and request their revocation and/or denial of any and all Building Permits and Certificates of Occupancy; and/or b. to file this instrument in the Land Records of Collin County as a lien and/or encumbrance against Owner and/or the Property; and/or C. to immediately, without further notice to Owner, cease any and all design and/or construction of the Obligations; and/or d. to seek specific performance. In the event of the Town's default under this Agreement, Owner will be entitled to seek specific performance and/or any other remedy available to them at law or in equity. Escrow Agreement (Lighthouse Church) Page 3 570191.v2 13. Continuity. This Agreement shall be a covenant running with the land and shall be binding upon Owner, its officers, directors, agents, representatives, employees, heirs, representatives, legatees, successors, assigns, grantees and/or trustees. In addition, the parties shall cause this Agreement to be filed in the Land Records of Collin County. 14. Miscellaneous. a. Notice. Any notice required to be sent under this Agreement must be in writing and may be served by depositing same in the United States Mail, addressed to the party to be notified, postage pre -paid and registered or certified with return receipt requested, or by delivering the same in person to such party via a hand -delivery service, Federal Express or any courier service that provides a return receipt showing the date of actual delivery of same to the addressee thereof Notice given in accordance herewith shall be effective upon receipt at the address of the addressee. For purposes of notice, the addresses of the parties shall be as follows: If to the Town, to: Town of Prosper Attn: Mike Land, Town Manager 121 W. Broadway P.O. Box 307 Prosper, Texas 75078 If to Owner, to: Lighthouse Fellowship Church 4255 E. Prosper Trail Prosper, Texas 75078 b. Assignment. This Agreement is not assignable. C. Entire Agreement. This Agreement contains the entire agreement of the parties with respect to the matters contained herein and may not be modified or terminated except upon the provisions hereof or by the mutual written agreement of the parties hereto. d. Venue. This Agreement shall be construed in accordance with the laws of the State of Texas and shall be performable in Collin County, Texas. e. Consideration. This Agreement is executed by the parties hereto without coercion or duress and for substantial consideration, the sufficiency of which is forever confessed. f. Counterparts. This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. g. Authority to Execute. The individuals executing this Agreement on behalf of the respective parties below represent to each other and to others that all appropriate and Escrow Agreement (Lighthouse Church) Page 4 570191.v2 necessary action has been taken to authorize the individual who is executing this Agreement to do so for and on behalf of the party for which his or her signature appears, that there are no other parties or entities required to execute this Agreement in order for the same to be an authorized and binding agreement on the party for whom the individual is signing this Agreement and that each individual affixing his or her signature hereto is authorized to do so, and such authorization is valid and effective on the date hereof. h. Savings/Severability. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision thereof, and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. i. Representations. Each signatory represents this Agreement has been read by the party for which this Agreement is executed and that such party has had an opportunity to confer with its counsel. j. Miscellaneous Drafting Provisions. This Agreement shall be deemed drafted equally by all parties hereto. The language of all parts of this Agreement shall be construed as a whole according to its fair meaning, and any presumption or principle that the language herein is to be construed against any party shall not apply. Headings in this Agreement are for the convenience of the parties and are not intended to be used in construing this document. k. SovereigLi Immunity_. The parties agree that the Town have not waived its sovereign immunity by entering into and performing its obligations under this Agreement. 1. No Third Party Beneficiaries. Nothing in this Agreement shall be construed to create any right in any third party not a signatory to this Agreement, and the parties do not intend to create any third party beneficiaries by entering into this Agreement. M. Recitals. The representations, covenants, and recitations set forth in the forgoing recitals of this Agreement are true and correct and are hereby incorporated into the body of this Agreement and adopted as findings of the City and the Owner. In witness whereof, the parties have executed this Agreement to be effective the day of 2010. Owner: Lighthouse Church By: Escrow Agreement (Lighthouse Church) Page 5 570191 A Attest: Town: Town of Prosper, Texas I: A Matt Denton, Town Secretary Mike Land, Town Manager Escrow Agreement (Lighthouse Church) Page 6 570191.v2 A PS a all IN 101 to r � �■ !allss Zia I G$ Rill1 say � $i sa�' of i{�� �;� �� i� s 89 � a ! i �iig �i ?� a ��� aa;'••�i ; �s� ii 7=fire ;t'I` 1.1 1�if I if '`�! �� r' �t aai i �!r �t�a�'� !� °f �,i ( !a� C fi �ej� ,a 1i � �� aa� i 1j �9-' ;� t� �t��� � r ,,�, _11 , fall, pili3__•�; �ia t— i sal E ` � � I I All �8gfai I�ai i !$#la`� a ! i R3 Alal al 111 �• � l�a�a � s a� :t6 sag$ a r e =j �i � a$� 111-4 y�idJf 8 # l " la1 E 1 r jj jy ( �gyei jy� ills! yp ! i ji� Ite aas f$ t9i la �a Hill I It ; s, lih'011H iol;l' ill hill, ills! €�F le, � MH N , s r r . r r : ,ee-r � Y oerr se/eas AJVW J AFWSN17 S ti/id/e � � I QTLf8.lirteJ XBalf ru w-• WON M31SfW ww �. S$yY� ( yy $ a ➢ � Ci i ------ ----- ---- yre! ■r Cp pppi�i �a.nr• 41 �anR---_— 3• —� J/ e I I I I 1 itt � I F01. 1 � Itg a � I 94-- i I 1 a. 11 i j Ar.arm- I! I }y sie- I i a N +I I i'i I I� it �I 1 � I �1e- Ij I •, sI al I I 1 ql i e� i1 it s I I I tl l I ... — , 1 a �+------- -�-------- - -- ------ - s i; ;cr�ac a .—w•os-M w b Client Nm. Project Nerve: ECU "ed No.: 03212 Estimate Date: 13 =49 Engineers Opinion Of Probable ConstrDctiots Cost _i�ef Ss DESIGN. L.P. 2801 Capital Sulu Wylie, Tun 75098 (972)941-400 (972)941-MI Fax Average Prices Used: All "• This estimate has been completed m linuted iafanustion and should be used for project evaluation. Pnor to making financial commitrnrnh based on this estimate, tbme mmbem should be verified by Engineering Concepts to Design LP sss No asnim1 dom have beta mode for the following itme Gatrractor 1Nobilimtioe, Eauy Fastar� [wodsaPirg brig n oq Smaemtg Wells, Lind Coat Sidewdls Iagract Fein Street Sign Fees, Inspection Fees, or Fmeduse Utilitie imluding ElemiF Cahle, Phone, cam Paving ECD Items Description Qmatity Unit Unit Prke Item Aaaoant 6.A_3.46 Paving -Cmcrde-SidewniWRamps-4-x6 5.100 SF $3.00 $15,300 6.A 3.S-BFR Paving - Caaxue -Sxkwa mMAn os -Bawa r Free Raw - Single 5 EA Sg00 00 S&000 Paving?etal 519,300 In providing opinions ofprobahk comtrueaon cost, the dmd undersbtds that the deign ptofmsional has no ow&a over casts ado priee of labor, equipmas4 materials, or over the om*aotor'a method of pcieiz%and that the opinion or probable conshuotion costs provided heroin are to be made on the basin of the deign profenimal's qualifications and expmieme. The clien should also mdmtmd that quantities are based m and" preliminary k6metim and an and Will ohmage neon esgiaeerinit deign is aaopleted the dmign ptofeational nukes no wetmoty, axpteased m imPlied, m to the aoatnaay of such opimom as actual coats. oompato bids rod a E:1PR018CTM2tram%s i..%,F_ hip toft Pdetedm In MA 10@11:12 AM TOWN OF PROSPER, TEXAS RESOLUTION NO. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, HEREBY AUTHORIZING THE TOWN MANAGER OF THE TOWN OF PROSPER, TEXAS, TO EXECUTE AN ESCROW AGREEMENT BETWEEN THE TOWN OF PROSPER AND LIGHTHOUSE CHURCH RELATED TO THE FUTURE CONSTRUCTION OF SIDEWALKS ALONG PROSPER TRAIL AND CUSTER ROAD. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS: SECTION 1: The Town Manager of the Town of Prosper, Texas, is hereby authorized to execute, on behalf of the Town Council of the Town of Prosper, Texas, an Escrow Agreement between the Town of Prosper and Lighthouse Church related to the future construction of sidewalks along Prosper Trail and Custer Road, as hereto attached. SECTION 2: This Resolution shall take effect immediately upon its passage. RESOLVED THIS THE 22"d day of June, 2010. Ray Smith, Mayor ATTEST TO: Matthew D. Denton, Town Secretary riSPER OWN OF Prosper is a place where everyone matters. To: Mayor and Town Council From: Mike Land, Town Manager CC: Linda Shaw, Librarian ADMINISTRATION Agenda Item No. 4d Re: Town Council Meeting — Tuesday June 22, 2010 Date: June 18, 2010 Agenda Item: Consider and act on a resolution authorizing the Town Manager to enter into a professional services agreement with Stewart and Brown to perform a Library Needs Assessment for the Prosper Community Library. Description of Agenda Item: As part of the grant submission process for libraries, whether it be for facilities, operations or programs, one of the key elements of the granting agencies review is whether or not the community has a current library needs assessment. They look to the assessment to verify if the request is in alignment with needs and direction of the community library. The needs assessment will include data collection and benchmarking, site visits, projection of services and resource goals and the production of a final report. Budget Impact: The contract for services is in the amount of $3,700 and will come from the current Library budget. This item was not specifically budgeted for though with the library closed for a month, savings from operations, electricity and personnel will cover the cost. Legal Obligations and Review: NA Attached Documents: 1. Resolution authorizing the Town Manager to enter into a professional services agreement with Stewart and Brown to perform a Library Needs Assessment for the Prosper Community Library. 2. Proposed Contract for services with Stewart and Brown. 3. Memo from Steve Brown to Linda Shaw responding to various questions related to Stewart and Brown's services as described within the contract. Board/Committee Recommendation: The contract was to be considered by the Prosper Community Library Board this past Tuesday June 15, 2010 during their regularly scheduled meeting. A quorum was not present therefore there was no meeting. The following day Board members were contacted regarding this specific action item and no members expressed any objection to recommending the contract to the Town Council. Agenda Item No. 4d - Page 1 of 2 Town Staff Recommendation: Based on the input staff received from the Prosper Community Library Board members and the need for this type of assessment when applying for funding through various granting agencies, staff recommends that the Town Council approve the resolution authorizing the Town Manager to enter into a professional services agreement with Stewart and Brown to perform a Library Needs Assessment for the Prosper Community Library. Agenda Item No. 4d - Page 2 of 2 TOWN OF PROSPER, TEXAS RESOLUTION NO. 10-xxx A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER TEXAS, HEREBY AUTHORIZING THE TOWN MANAGER OF THE TOWN OF PROSPER, TEXAS, TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE TOWN OF PROSPER, TEXAS AND STEWART AND BROWN, TO PERFORM A LIBRARY NEEDS ASSESSMENT FOR THE PROSPER COMMUNITY LIBRARY. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS: SECTION 1: The Town Manager of the Town of Prosper, Texas, is hereby authorized to execute, on behalf of the Town Council of the Town of Prosper, Texas, a professional services Agreement by and between the Town of Prosper, Texas and Stewart and Brown, to perform a library needs assessment for the Town of Prosper Community Library, as hereto attached. SECTION 2: This Resolution shall take effect immediately upon its passage. RESOLVED THIS THE 22°a day of June, 2010. Ray Smith, Mayor ATTEST TO: Matthew D. Denton, TRMC Town Secretary LIBRARY NEEDS ASSESSMENT FOR THE PROSPER COMMUNITY LIBRARY A PROPOSAL BY: STEWART ❖ BROWN Stewart ti• Brown Library Consulting offers the following proposal for library consulting services to the Prosper Community Library. All services will be performed by Steve Brown in his capacity as a principal of the firm. His background and experience information is included with the proposal. Stewart ❖ Brown will conduct a thorough needs assessment for the Prosper Community Library. He will evaluate the current state of library services and collections, the capacity of the existing library facility, located within a school campus, to support library services, conduct a benchmarking study of the library, and develop a recommended plan for the Library designed to guide Library staff and local leaders in their efforts to provide library services that are focused on the educational, informational and recreational needs of the community it serves. PROPOSED SCOPE OF SERVICES Task 1: Data Collection and Analysis Working with Library staff, the consultant will collect relevant information needed to analyze the current state of library services in Prosper. He will examine a range of community indicators, including demographic data and the community's economic development trends and prospects. Additionally the consultant will review existing planning information for the Prosper community, to identify factors that may affect the service goals chosen for the library. Task 2: Comparative analysis / Benchmarking The Consultant proposes to develop benchmark comparisons for the Prosper Community Library, measuring its resources and services against comparable libraries serving similar size populations in Texas, and against state and national averages, and to assess the Library in terms of the Texas Library Association's Standards for Texas Public Libraries. The resulting benchmarking data will assist in identifying areas of need and in guiding library planning for the future. r'rWAk' -IW + BROWN LIBf AR); C_'ONSLII.I.IN(I -- I'LANNIN .I Wit. I3L.III1')ING-S Task 3: Site visit #1 Following the preliminary analytical work, the consultant will make an on -site visit to the Prosper Community Library. During this on -site visit the consultant will examine the library and assess its current layout and space utilization, its location, and access issues. The facility assessment will focus on the aspects of the building that support library services, and will not address architectural or engineering concerns. The consultant will examine the library's collections, seating capacity, public access computing resources, accessibility, and other key characteristics, in order to assess the library's capacity to serve the community. The consultant will meet with library staff and Prosper community officials as appropriate to discuss planning directions and priorities. Task 4: Projection of Service and Resource Goals Based on the information gathered to this point the consultant will prepare a preliminary analysis of the long range needs for the library, including the staffing, facilities, resources and services needed to achieve the Library's service goals. The draft report will identify the Library's most critical needs, prioritize them, and develop a proposed timeline for addressing those needs. The interim report will be forwarded to the library director for review and comments, in order to insure that the information from which the final recommendations will be developed represents the Prosper community accurately. The consultant will review comments on the interim report, and develop final recommendations for the Prosper Community Library. Task 5: Prepare consultant's final report: Needs Assessment and Report of Findings for Prosper Community Library Based on feedback from library and community officials, the Consultant will prepare a final report of findings, including recommendations based on an analysis of the library's collections and services. Analysis of the library's facility will include evaluations of alternate possible configurations of the library, including management recommendations designed to improve space utilization and library effectiveness. Task 6: (Optional) Site visit #2 — Review of Consultant's Findings The purpose of this second site visit is to review with staff, library board and key local officials the findings of the study, and the Needs Assessment and Report of Findings for the Prosper Community Library. This site visit is at the option of the Library. The preparation time, the time to be spent on site, and the associated 51..1.WART ❖ BROWN HBR;11-Z',Y C:`ONSUI.TING _ P1.INNIM.", &_ KIII..C)INCS travel expenses have been priced separately, and will not be incurred unless at the direction of the Prosper Community Library. DELIVERY AND REPRODUCTION OF MATERIALS AND REPORTS The primary methods of communication will be telephone and email, unless the Prosper Community Library requests additional onsite meetings. The consultant suggests, as a means of reducing printing and preparation costs, that the final report be delivered electronically with a limited number of print copies. The consultant will deliver the interim and final reports and recommendations in electronic format together with 3 presentation print copies of the final report, plus electronic copies of any other presentation materials used in the delivery of the final recommendations. BASIC SERVICES AND RESPONSIBILITIES The Consultant is responsible for completing the work described in this Agreement in a timely fashion that will not impede the work of the Library. The Library's staff is responsible for furnishing the requested information, services and critiques relating to the Consultant's responsibilities as expeditiously as necessary for the orderly progress of the Consultant to complete the scope of professional services. ADDITIONAL SERVICES The following services are not included in the Agreement and will not be provided unless the Library authorizes — in writing - one or more additional services and agrees to compensate (i.e. fees and/or reimbursable expenses) the Consultant for same: 1. Additional site visits not otherwise included in this Agreement. 2. Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted library consultation services. ST1-'WA1,',1F ❖ BROWN LIBRARY CONSUL CING -- PI ANNIM.", & BUILDINCIS PROPOSED COMPENSATION Stewart ❖ Brown proposes to perform the consulting work described in this agreement for a total compensation not -to -exceed $3,700.00. See Attachment A for a detailed description of all costs including site visits and the deliverables. Stewart ❖ Brown shall submit a single invoice at the completion of the project. Payment is requested within four weeks of receiving the invoice. TERMINATION OF AGREEMENT This Agreement may terminated by either the Library or the Consultant upon seven (7) days' written notice should: 1) the other party fail substantially to perform in accordance with the terms through no fault of the party initiating the termination, 2) or if the project is permanently abandoned. In the event of termination not the fault of the Consultant, the Consultant shall be compensated for all services performed under the Agreement to termination date, together with fees and reimbursable expenses then due. AUTHORIZATION TO PROCEED Prosper Community Library STEWART 0 BROWN Signature Signature Printed Name Printed Name Title Date Title Date STF1 ' r%T ❖ BROWN LIBRARY CONSLILTINC — PI,ANNIN('&.-. BLI11, )INC S ATTACHMENT A TABLE I PROFESSIONAL FEES, NUMBER OF ON -SITE AND OFF -SITE HOURS Consultant Tasks Hourly Site Number of Hours Total TOTAL FEES Rate Visits On -Site Off -Site Hours Data Collection & Analysis $100 1 Half -day 6 10 16 $1,600.00 Development of Needs $100 10 10 $1,000.00 Analysis and Report Preparation BASIC SERVICES TOTAL $2,600.00 Formal Presentation of $100 1 Half -day 4 5 9 $ 900.00 Needs Analysis (Optional) TOTALS 10 25 35 $ 900.00 TABLE II REIMBURSABLE EXPENSES, AND ADMINISTRATIVE COSTS Description Sub -Totals Totals Reimbursable Expenses Travel: 2 Round Trips, Mileage @ $0.50 $98.00 $ 98.00 Word Processing, Editing, Printing, Binding $80.00 $ 80.00 Total Reimbursable Expenses: $ 178.00 Administrative Costs (25% of Reimbursable Costs) $ 44.50 Estimated Reimbursable Expenses $ 222.50 tiT1..,Wr\I' T' ❖ BROWN LIBRARY CONSULTING -- I'I..-INNIN(:; & BLIKPING May 19, 2010 Hi Linda, Here are my responses to the questions raised by Town Manager Mike Land: 1. In this new age of digital books, including the PISD's movement away from text books, how will your analysis take into account these types of changes and their impact on technological, operational and space needs? Digital books are a fast changing element in libraries at all levels. The primary impact to date has been to encourage libraries to focus on their core mission of being aggregators and purveyors of information, whatever the storage format of that information. Libraries add value to a community by making it possible for any member of the community to have access to resources beyond the means of even the wealthiest member of the community. The irony of the digital age is that digital media have not so much supplanted traditional print as they have taken their place beside print in a marketplace characterized by increased overall demand that apparently has room for both. New communication technologies and the emergence of digital media have had less impact on public library services than they have had on education, where textbook publication lends itself very well to digital means of production and distribution. Most public libraries are also experiencing burgeoning demand for digital media, hand in hand with increased demand for print resources. People borrow more books in print than ever before, while at the same time demanding ever more digital resources. This dual demand makes it incumbent on planners to try to anticipate a transition to a greater emphasis on the digital. In most public libraries, only about a third of the space is generally taken up by physical collections - the rest is devoted to users and their activities. The challenge in planning new facilities is to plan for maximum flexibility throughout, so that the facility can evolve as the knowledge marketplace evolves. 2. What in your analysis will recognize the value of partnerships with either Celina or Frisco, including the potential of a North Texas Library with branches in Prosper and Celina, based out of Frisco, for example. (We have not approached Frisco about such a partnership- Linda Shaw) Forming partnerships to deliver library service is certainly worth considering in the interest of achieving the kinds of economies that can result from reducing duplication of efforts in certain areas, particularly in back of house operations, and potentially also in management of the overall operation. It is commendable that Celina and Prosper already work together in sharing the services of a library director. There are several structural avenues available in Texas to make interlocal cooperation possible. I worked for 12 years as director of the Brazoria County Library System, which operated on the basis of identical contracts between the county and the 10 (now 11) communities which host branches of the library. The caveat I would suggest is that maintaining cooperative efforts over the long term is challenging, and requires both careful planning and sustained good will on every side of the partnership. If Prosper is interested in pursuing a cooperative approach, I would be willing and eager to assist, but such an effort is not within the scope of my current proposal and would have to be discussed separately. 3. Task 2: in doing your comparative, these comparisons will be based on facilities built using an old model for space needs, how do the technological changes taking place impact your recommendations? Looking to campus libraries and the way they make them attractive and relative to the user, I would think they serve as a better model, it's the use first then the space that should be the focus. I agree entirely — it's the use first. Comparisons with other libraries in similar communities are actually comparisons of the services the libraries offer. A library facility is basically a container for the activities and services that the library provides to the community. And though their basic mission is different, it is certainly true that campus libraries and public libraries have much to learn from each other. Planning a library starts with an estimation of the anticipated uses of the facility. Public libraries need to welcome students needing study resources, newly jobless individuals seeking to hone long -disused workskills, seniors looking for recreation in a social environment, an entrepreneur seeking resources to evaluate a competitive opportunity, the mother of small children seeking to start them down the path to reading, homeschool families, and teens seeking reliable information to guide critical life choices. Only after trying to estimate the need for reader seating, community gathering space, public access computing resources as well as the print and electronic resources needed to support all these community needs, does a library planner employ a "building block" approach to determine what kind of a facility is appropriate and how large it should be in order to accommodate the expected uses. The library building, the envelope for all these services, is the sum of its parts. For example, a study table with four chairs will generally require about 100 square feet for the furniture and room to move around it. An individual technology workstation with computer will require 35- 40 square feet. A service counter will occupy about 80 square feet per service point. You can house 12 — 15 books per square foot, on average, but audio books generally require more space. When all of the components that provide the service a community expects of its library have been identified and prioritized, planners then have to allow for the space taken up by traffic aisles, the thickness of walls and partitions, etc., which can range from 20 — 25% of the total. The result is the total need for a library facility. But it all starts with the needs of the user or the potential user. My proposal does not include developing an architectural building program for a replacement for the current library arrangement, but it does propose taking the essential first step of doing a practical needs assessment and providing a context that will help community members to understand those needs 4. Knowing that our current location is in no way a permanent solution, spending any time in reviewing the current space and location, in my opinion is a waste. More than an hour of his time on this task will not be of any value. (In our current situation, there is limited daytime access, the majority of our public library collection is relegated to 750 sq. ft. room behind a closed door. We have had to weed over 10,000 books in order to make room for the Reynolds Middle School Library books. - Linda Shaw) Your point is well taken — a detailed analysis of the deficiencies of the current location would only be helpful in helping the community to understand the need for an alternative solution. Probably many in the community worked hard to bring the current library into existence — that has certainly been the case in many of the communities I have worked with. It is sometimes difficult for hard- working supporters of a library to know when it is time to make a change. A facility assessment can be helpful in building support for the direction that ultimately emerges from an overall planning process. 5. Task 4 refers to the Library's service goals; who has developed these or is this part of the process? Additionally, the timeline for addressing the identified needs; what criteria will be used to determine the timeline? A written long range plan is a requirement for accreditation of a library under the Texas Library Systems Act. If there is not a current set of goals in place, I can provide some guidance in developing a plan for the library, but that is not a service I included in the scope for this project. As for the timeline, that should be developed as part of a discussion with Mr. Land and others involved in planning for Prosper. What I can contribute to the discussion is an analysis of needs and a projection of how those needs may change as the community grows. As you are well aware, any capital project is contingent on a whole constellation of competing concerns and local priorities coming into alignment before it can move ahead. 6. Fees and Attachment A - the total on the attachment minus the reimbursables appears to be $3,500 not the $4,970 listed under "Proposed Compensation" so this issue is a little confusing. I can only plead a lapse in editing my proposal. As I originally planned the project there were a number of additional hours devoted to various tasks. Trying to hold down the cost, I narrowed the scope and removed a number of these components, but failed to update the Proposed Compensation. The not -to -exceed amount should read $3,722.50. 1 have rounded the amount to $3,700, amended the proposal, and am forwarding the revision along with these responses to your questions. I hope I have answered Mr. Land's questions. If not I would be happy to meet with him, either in person or by phone, in order to make sure that there is a clear understanding of the task at hand. I can be reached by cell phone today and through about 1:00 pm on Thursday at 817-368-0892. After that time I will be on the road in a part of the state where cell phone coverage is spotty at best. Let me know how you would like to proceed. Best Regards, Steve Brown PiSPER OWN OF Prosper is a place where everyone matters. To: Mayor and Town Council From: Matthew B. Garrett, Finance Director CC: Mike Land, Town Manager Re: Town Council Meeting — June 22, 2010 Date: June 18, 2010 Agenda Item: Administration Agenda Item No. 4e Consider and act on the 2009-2010 Renewal Proposal Analysis for the selection of group Medical, Dental, Vision, Disability, Life/AD&D, EAP, MERP and FSA insurance and claims administration. Description of Agenda Item: IPS Advisors and Karen Gill coordinated the review for employee benefits effective August 1, 2010. They have considered multiple carriers and looked at policy changes that may be advantageous. At this time, no major changes and very few adjustments are being suggested. A representative from IPS Advisors will present a summary analysis of proposal. Town staff met with Councilmember Dixon and Councilmember Wilson on June 18 to discuss reasons and details behind benefit selections proposed. Budget Impact: The current fiscal year budget will only be affected for two months Once set, I'll be able to provide you with a current Fiscal Year impact. rates and changes will add $16,000 to the FY10-11 Budget. Legal Obligations and Review: No legal review is required. Attached Documents: Packet of Renewal Options Considered Board, Committee and/or Staff Recommendation: with premium changes. It is estimated the all new Town staff recommends that the Town Council approve the proposed benefit changes effective August 1, 2010 Agenda Item No. 4e - Page 1 of 1 TOWN OF PROSPER RENEWAL FINANCIALS $197,249 $209,086 No Changes $46,980 $46,980 No Changes $17,990 $20,936 No Changes Increased Director Coverage to 1 X $12,936 $13,410 BAE to $150k with 75k Minimum $6,117 $6,117 No Changes Increased Monthly Maximum $9,270 $10,047 LTD Benefit from $5,000 to $7,000 Changed Carriers to Alliance $1,500 $1,648 Work Partners $292,043 $308,224 n/a 5.54% n/a $16,181 TOWN OF PROSPER, TEXAS RESOLUTION NO. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER TEXAS, HEREBY AUTHORIZING THE TOWN MANAGER OF THE TOWN OF PROSPER, TEXAS, TO RENEW EMPLOYEE BENEFIT CONTRACTS WITH BLUE CROSS BLUE SHIELD (BCBS) OF TEXAS, THE HARTFORD, AND FLEXIBLE BENEFIT GROUP, AND TO EXECUTE CONTRACTS WITH ANCILLARY LINES, AS PROPOSED. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS: SECTION 1: The Town Manager of the Town of Prosper, Texas, is hereby authorized to execute, on behalf of the Town Council of the Town of Prosper, Texas, renewal contracts for employee benefits with BCBS of Texas, The Hartford, Flexible Benefit Group, and the Town of Prosper. The Town Manager of the Town of Prosper, Texas is hereby authorized to execute, on behalf of the Town Council of the Town of Prosper, Texas, a new contract for employee benefits with EyeMed Vision Care and Alliance Work Partners. SECTION 2: This Resolution shall take effect immediately upon its passage. RESOLVED THIS THE 23 day of June, 2009 Ray Smith, Mayor ATTEST TO: Matthew D. Denton, TRMC Town Secretary TOWN OF PROSPER BCBS RENEWAL $5 000 000 $5,000 Ind. / $15 000 Family$5,000 100% $S 000 000 Unlimmited Unlimmited Unlimmited Un7/$30,000R.mil Ind. / $15 000 Family$S 000 Ind. / $15 Family0SS OOO Ind. / $15 000 Family$5,000 Ind. / $15 000 Family$ / 70% 100% 70% 100% $0 Ind. / $O FamilySIO $30 copay $30 copay 000 Ind. / $30 000 Family$O Ind. / $O Family$10,000Ind. / $30 000 FamilySOInd./SOFamil $1 70% after Ded. $30 copay 70% after Ded. $30 copay 70% after Ded. 70% after Ded. $30 copay 70% after Ded. $30 copay 70% after Ded. $30 copay 100% after Ded. 100% after Ded. 70% after Dad. $30 copay 70% after Ded. $30 copay, 70% after Ded. 70% after Ded. 100% after Ded. 70% after Ded. 100% after Ded. 70% after Ded. 70% after Ded. 100% after Ded. 70% after Ded. 100% after Ded. 70% after Ded. 100% for Lab and Simple Radiolo 70% after Ded. 100% for Lab and Simple Radiology 70% after Ded. 100% for Lab and Simple Radiology 70% after Ded. $100copay $55 copay 3 separate series of treatment $30 copay, 100% after Ded. Limit: $5,000 Cal. Yr. / S10,OOOLifetlme $30 copay, 100% after Ded. 100% after Ded. $10 000 per cal. Year $100copay 70% after Ded. S100copay $55 copay $100copay 70% after Ded. S100copay $55 copay, $100copay 70% after Ded. 3 separate series of treatment 70% after Ded. 70% after Ded. 3 separate series of treatment $30 copay 100% after Ded. 3 separate series of treatment 70% after Ded. 70% after Dad. 3 separate series of treatment $30 copay 100% after Ded. 3 separate series of treatment 70% after Ded. 70% after Ded. limit: $5,OOOCal. Yr. / $ 10,000 Lifetime 70% after Ded. 70% after Ded. Limit: $5,000 Cal. Yr. / $10,000Lifetime $30 copay 100% after Ded. limit: $5,000CaL Yr. / S 10,000 Lifetime 70% after Ded. 70% after Ded. Limit: $5,000 Cal. Yr. / $10,000 Lifetime $30 copay 100% after Ded. Limit: SS,OOOCal. Yr. / S 10,000 Lifetime 70% after Ded. 70% after Dad. 70% after Ded. $10 000 per cal. Year 100% after Ded. $10 000 ver cal. Year 70% after Dad. S10 000 per cal. Year 100% after Ded. $10 000 per cal. Year 70% after Ded. 10,000 per cal. Year $10/$40/$60 $10/$40/S60 $10/S40/S60 $10/S40/S60 $10/S40/S60 $10/S40/S60 $30/$120/$180 $30/$120/$180 $30/$120/$180 $30 /$120 /$180 $30/$120/$180 $30/$120/$180 NONE= fog Oita $265.12 $609.78 $477.22 $821.88 $296.93 $281.03 $682.95 $646.37 $534.49 $505.85 $920.51 $871.19 19 80.32 $232 63.84 n/a n/a $21705.76 $20 43.26 $260 469.12 $246 19.12 $27 905.28 $13 955.28 12% 6% $46,980 $279,543.84 n/a n/a $46,980 $46,980 $307,449.12 $293,499.12 9.98% 4.99% $27,905.28 $13 955.28 FPO Employee Only 53 Employee & Spouse 0 Employee At Cbild(ren) 6 TOWN OF PROSPER HEALTH INSURANCE RENEWAL CONTRIBUTION STRUCTURE Total Premiums Current Renewal % Change $ Change Employee Only $265.12 $281.03 6.0% $15.91 Employee + Spouse $609.78 $646.37 6.0% $36.59 Employee + Child ren $477.22 1 $505.85 1 6.0% 1 $28.63 Em to ee + Family $821.88 1 $871.19 1 6.0% 1$49.31 Employer Premiums Current Renewal % Change $ Change Employee Only $265.12 $281.03 6.0% $15.91 Employee + Spouse $265.12 $281.03 0.0% $15.91 Employee + Child ren $265.12 $281.03 0.0% $15.91 Em to ee + Family $265.12 $281.03 0.0% $15.91 Employee Premiums Current Renewal % Change $ Change Employee Only $0.00 $0.00 0.0% $0.00 Employee + Spouse $344.66 $365.34 6.0% $20.68 Employee + Child ren $212.10 $224.82 6.0% $12.72 Employee + Family $556.76 $590.16 6.0% $33.40 Current Renewal % Change $ Change Total Premium Cost $232,563.84 $246,519.12 6.0% $13,955.28 MERP Cost $46,980 $46,980 0.0% $0.00 Total Health Plan Cost $279,543.84 $293,499.12 5.0% $13,955.28 Employer Cost $244,229.28 $256,066.32 4.8% $11,837.04 Em to ee Cost $35,314.56 $37,432.80 6.0% $2.118.24 Client: Program: Plan Year: Max Reimbursement: Funding Estimate: Purchased Plan: Town of Prosper MERP Aug -July $4,050 $50 PEPM $5,000 Deductible 100% Co -Insurance 3 Times Family rule Z pock- 2,00 TOWN OF P SPEI-'ZI\,. Mo-Yr Single g Family y Total Monthly Expected p Yearly Expected Monthly Paid Total Paid Monthly Variance from Annual Variance from Claims Claims Claims Claims Estimate Estimate Aug- 09 49 8 73 $ 3,650.00 $ 3,650.00 $ 1,800.78 $ 1,800.78 $ 1,849.22 $ 1,849.22 Se - 09 49 8 73 $ 3,650.00 ,$ 7,300.00 $ 1,745.04 $ 3,545.82 $ 1,904.96 $ 3,754.18 Oct - 09 50 8 74 $ 3,700.00 $ 11,000.00 $ 939.30 $ 4,485.12 $ 2,760.70 $ 6,514.88 Nov - 09 53 9 80 $ 4,000.00 $ 15,000.00 $ 3,711.93 $ 8,197.05 $ 288.07 $ 6,802.95 Dec - 09 54 9 81 $ 4,050.00 $ 19,050.00 $ 3,777.62 $ 11,974.67 $ 272.38 $ 7,075.33 Jan - 10 54 9 81 $ 4,050.00 $ 23,100.00 $ 6,010.01 $ 17,984.68 $ 1,960.01 $ 5,115.32 Feb - 10 54 9 81 $ 4,050.00 $ 27,150.00 $ 3,149.20 $ 21,133.88 $ 900.80 $ 6,016.12 Mar - 10 53 9 80 $ 4,000.00 $ 31,150.00 $ 2,094.63 $ 23,228.51 $ 1,905.37 $ 7,921.49 Apr - 10 53 9 80 $ 4,000.00 $ 35,150.00 $ 929.16 $ 24,157.67 $ 3,070.84 $ 10,992.33 Ma - 10 0 0 0 $ - $ 35,150.00 $ - $ 24,157.67 $ $ 10, 992.33 Jun - 10 0 0 0 $ - $ 35,150.00 $ - $ 24,157.67 $ $ 10,992.33 Jul - 10 0 0 0 $ - $ 35,150.00 $ - 1 $ 24,157.67 $ $ 10,992.33 469 78 703 $ 35,150.00 $ 35,150.00 $ 24,157.67 1 $ 24,157.67 $ 10,992.33 $ 10,992.33 Report prepared by: Kevin Whitney Report prepared on: 4/16/10 'percentage of actual claims as it relates to expected claims YTD Loss Ratio" 69% -1clo'g_U-0,1 Client: Town of Prosper Program: MERP Plan Year: Aug -July Max Reimbursement: $4,050 Funding Estimate: $50 PEPM Purchased Plan: $5,000 Deductible 100% Co -Insurance 3 Times Family rule PriSPER OWN OF Mo-Yr Single g Family y Total Monthly Ex Expected Yearly Expected Claims Monthly Paid Claims Total Paid Clams Claims Monthly Variance from Estimate Annual Variance from Estimate Aug- 08 48 7 69 $ 3,450.00 $ 3,450.00 $ 4,050.00 $ 4,050.00 $ 600.00 $ 600.00 Se - 08 1 51 7 72 $ 3,600.00 $ 7,050.00 $ 4,050.00 $ 8,100.00 $ 450.00 $ 1,050.00 Oct - 08 51 8 75 $ 3,750.00 $ 10,800.00 $ 668.98 $ 8,768.98 $ 3,081.02 $ 2,031.02 Nov - 08 51 8 75 $ 3,750.00 $ 14,550.00 $ 99.33 $ 8,868.31 $ 3,650.67 $ 5,681.69 Dec - 08 50 8 74 $ 3,700.00 $ 18,250.00 $ 2,217.88 $ 11,086.19 $ 1,482.12 $ 7,163.81 Jan - 09 50 9 77 $ 3,850.00 $ 22,100.00 $ 2,139.32 $ 13,225.51 $ 1,710.68 $ 8,874.49 Feb - 09 50 9 77 1$ 3,850.00 1 $ 25,950.00 $ 9,664.35 $ 22,889.86 $ 5,814.35 $ 3,060.14 Mar - 09 50 9 77 1 $ 3,850.00 $ 29,800.00 $ 4,486.81 $ 27,376.67 $ 636.81 $ 2,423.33 Apr - 09 51 9 78 $ 3,900.00 $ 33,700.00 $ 6,555.30 $ 33,931.97 $ 2,655.30 $ 231.97 May -09 51 9 78 $ 3,900.00 $ 37,600.00 $ 2,172.71 $36,104.68 $ 1,727.29 $ 1,495.32 Jun - 09 50 9 77 $ 3,850.00 $ 41,450.00 $ 610.46 $ 36,715.14 $ 3,239.54 $ 4,734.86 Jul - 09 1 501 91 77 $ 3,850.00 $ 45,300.00 1 $ 711.98 1 $ 37,427.12 1 $ 3,138.02 $ 7,872.88 6031 1011 906 $ 45,300.00 1 $ 45,300.00 1 $ 37,427.12 1 $ 37,427.12 1 $ 7,872.88 $ 7,872.88 Report prepared by: Kevin Whitney Report prepared on: 4/16/10 *percentage of actual claims as it relates to expected claims YTD Loss Ratio* 83% TOWN OF PROSPER CORE DENTAL BCBS RENEWAL Note: This is a brief summary and not intended to be a contract. Enrollment Employee Only 36 Employee & Spouse 0 Employee & Child(ren) 7 Employee & Family 3 TOWN OF PROSPER BUY -UP DENTAL BCBS RENEWAL Note: This is a brief summary and not intended to be a contract. Enrollment Employee Only 10 Employee & Spouse 2 Employee & Child(ren) 2 Employee & Family 2 TOWN OF PROSPER VOLUNTARY VISION OPTION $10 $25 up to $35 n/a $10 $10 up to $35 n/a $10 $25 up to $35 u to $55 $10 $20 up to $40"$20up n/au to$35r$20 to $55 Tn/a 100% 100% 100% up to $120 100% u to $135 up to $25 up to $40 up to $60 100% 100% 100% up to $25 up to $40 up to $60 100% 100% 100% up to $25 up to $40 up to $45 100% 100% 100% up to $40 up to $60 up to $80 100% 100% 100% up to $25 up to $40 up to $45 100% 100% 100% up to $50 up to $75 up to $100 up to $48 up to $120 up to $48 up to $100 up to $55 up to $130 up to $45 up to $125 up to $55 up to $130 up to $70 up to $200 up to $95 100% up to $135 up to $200 up to $95 100% up to $125 up to $150 up to $65 100% up to $105 up to $210 up to $80 100% IM to $150 up to $150 up to $80 100% up to $130 up to $210 up to $105 12 months 12 months 24 months $5.24 $9.96 $10.48 $15.44 12 months 12 months 12 months 12 months 12 months 12 months 12 months 12 months 12 months 12 months 24 months 24 months 24 months 24 months 24 months $6.48 $12.32 $5.90 $10.05 $7.11 $13.49 7 $7.85 $9.99 $13.35 $15.98 $12.96 $10.65 $14.21 $14.15 $16.31 $19.04 $15.95 $20.60 $21.20 $26.30 $423.32 $5,079.84 10+ 48 months $523.28 $6,279.36 10+ $464.00 $5,568.00 10+ $572.93 $6,875.16 5+ $617.15 $7,405.80 10+ $772.49 $9,269.88 10+ 48 months 24 months 24 months 24 months 24 months Note: This is a brief summary and not intended to be a contract. Employee Only 57 Employee & Spouse 0 Employee & Child(ren) 6 Employee & Family 4 TOWN OF PROSPER BASIC LIFE RFP RESULTS FT Non -Safety Employees FT Non -Safety Employees FT Safety Employees FT Safety Employees n/a FT Executives Flat $75,000 Flat $75,000 Flat $250,000 Flat $250,000 1 X Earnings to Max of $150,000, minimum of $75,000 65% at age 65; 50% at age 70; 35% at age 75 65% at age 65; 50% at age 70; 35% at age 75 included included included included included I included included FT Non -Safety Employees included FT Non -Safety Employees FT Safety Employees FT Safety Employees n/a FT Executives Flat $75,000 Flat $75,000 Flat $250,000 Flat $250,000 n/a 1 X Earnings to Max of $150,000, minimum of $75,000 65% at age 65; 50% at age 70; 35% at age 75 65% at age 65; 50% at age 70; 35% at age 75 included included included $9,800,000 $0.11 $1,078.00 $12,936.00 n/a n/a included $10,159,000 $0.11 $1,117.49 $13,409.88 3.66% $473.88 100% 100% 8/1/2009 8/1/2010 3 years 2 years Note: This is a brief summary and not intended to be a contract. TOWN OF PROSPER LONG TERM DISABILITY OPTIONS FT Non -Safety Employers FT Safe Em to FT Non -Safety Employees FT Safety Employees FT Non -Safety Employees FT Safety EmployeesFT Fr NonSafety Employees Safety Employees FT Non -Safety Employers FT Safe E to 100% 60% of Base Monthly Earniu $S 000 = month Flat$100 100% 100% 100% 0% 60% of Base Monthly F,arnin 60% of Base Monthly F.arnin 50% of Monthly Farnin 60% of Monthly Earnin $7 000 Per month Flat$100 $7 000 per month $7.00 per month $7 000 per mouth Flat$100 Flat$100 Flat$100 90 Days SSNRA Class 1 = 1 Year Own Occ, Any Occ Thereafter Class 2 = 2 Year Own Oa, Any Occ Therafter Full Family 20% earnings loss 3 Months 6112 90 Days SSNRA Class 1 = 1 Year Own Occ, Any Occ Thereafter Class 2 = 2 Year Own Occ, Any Occ Therafter Full Family 90 Days 180 Days 90 Days SSNRA SSNRA SSNRA Class 1 = 1 Year Own Oa, Any Occ Thereafter Class 2 = 2 Year Own Occ, Any Occ Therafter Class 1 = 1 Year Own Occ, Any Occ Thereafter Class 2 = 2 Year Own Occ, Any Occ Therafter Class 1 = 1 Year Own Occ, Any Occ Thereafter Class 2 = 2 Year Own Occ, Any Occ Therafter Full Family PUUTiumily Full Family 20% eamings loss 20% earninsts loss 20% earnings loss 20% earnings loss 3 Months 3 Months 3 Months 3 Months 6/12 6/12 6112 6/12 24 Month Limitation 24 Month Limitation No Limitation Included Included Zero Day Residual Not Included Included Included $266 390 $0.290 $772.53 24 Month Limitation 24 Month Limitation 24 Month Limitation 24 Month Limitation 24 Month Limitation 24 Month limitation 24 Month Limitation 24 Month Limitation No Limitation Included No Limitation No Limitation No limitation Included Included Included Included Included Included Included Zero Day Residual Zero Day Residual Zero Day Residual Zero Day Residual Not Included Not Included Not Included Not Included Included included Included Included Included included Included included S279 084 $279 084 $130 647 TED $0.300 $0.330 $0A70 $0.220 $837.25 $920.98 $222.10 $0.00 $9270.37 n/a n/a $10,047.01 $776.64 8% $11051.71 $2665.20 $0.00 $1,781.34 19% 100% 1n 1z 100% g/1no1z 100% 100% 75% s/1no1z 8/1n012 . ,.. ., note: t ms is a Doer summary ana not Assuming $50,471 Average Salary intended to be a contract. Average Monthly Y Employee Rate for Buy Up Plan = $5.55 C Non -Safety FT Non -Safety Employees I Employees 50% of Monthly Earninzs 60% of Monthly Earnings $7 000 per month $7 000 Per month Plat i100 Flat$100 180 Days 90 Days SSNRA SSNRA Class 1 = 1 Year Own Occ, Any Occ Thereafter Class 2 = 2 Year Own Occ, Any Occ Therafter Class 1 = 1 Year Own Occ, Any Occ Thereafter Class 2 = 2 Year Own Occ, Any Occ Themfte Full Family Full Family 20% earnings loss 20%earnings loss 3 Months 3 Months 6/12 6112 24 Month Limitation 24 Month Iimitation 24 Month Limitation 24 Month Limitation No limitation No Limitation Included Included Included Included Zero Day Residual Zero Day Residual Not Included Not Included Included Included Included included Base Rate $0.17 Age Banded Rates 0% 25% 8/1n010 8/1n012 .15 TOWN OF PROSPER SHORT TERM DISABILITY RFP RESULTS FT Non -Safety Employees FT Safety Employees Base Annual Earnings 15' day 15' day 1% of Base Weekly Eamin n/a n/a (Note: This is a brief summary and not intended to be a contract TOWN OF PROSPER EMPLOYEE ASSISTANCE PROGRAM # of employees OWN OF ;1SPER Prosper is a place where everyone matters. To: Mayor and Town Council From: Matthew B. Garrett, Finance Director CC: Mike Land, Town Manager Re: Town Council Meeting — June 22, 2010 Date: June 18, 2010 Agenda Item: Administration Agenda Item No. W Consider and act on a resolution authorizing the Town Manager to negotiate and enter into an agreement with Freedom Document Profit Recovery Consultants for sourcing and managing the Town's copiers and printers, disposing of obsolescent devices and purchasing related capital for said activities. Description of Agenda Item: Freedom Document Profit Recovery completed an assessment on the Town's existing print resources and lease agreements. In the course of their work, they have identified over $800 in monthly savings by replacing inefficient resources and contracting with them for our maintenance and service. In addition, if the Town buys the equipment totaling approximately $24,000 this year, the Town saves about $8000 over the course of the next three years over the lease option. Freedom Document Recovery is also committing to service and purchase supplies for covered units, which includes smaller devices as well as the large copiers. This agreement will help to lock in our costs at lower than current rates and provides guarantees even if the Town owns the devices. Budget Impact: Monthly operational savings will be approximately $800. Legal Obligations and Review: Legal Counsel review was not required. Attached Documents: Assessment Report and the Resolution will be provided separately or at the meeting. Board/Committee Recommendation: The Finance Committee briefly reviewed the proposal in is June 18, 2010 meeting. No recommendation was made, but the committee responded favorably to the purchase option. Town Staff Recommendation: Town staff recommends that Town Council approve the resolution authorizing the Town Manager to negotiate and enter into an agreement with Freedom Document Profit Recovery Consultants for sourcing and managing the Town's copiers and printers, disposing of obsolescent devices and purchasing related capital for said activities. Agenda Item No. M - Page 1 of 1 V& D W s pER "A PLACE WHERE EVERYONE MATTERS" FINANCIALS FY 2009 - 2010 MAY, 2010 Opp P T s P IF, 'a place where everyone matters' CASH OVERVIEW END -OF -MONTH CASH OVERVIEW (RECONCILED) MAY, 2010 Internal General Water/Sewer Service Cap Proj Cap Proj Cap Proj Storm *Parks **Impact ***Sp Rev Sp. Rev Fund Fund I & S Fund 04 Bond 06 Bond 08 Bond Drainage (Ded + Imo) Fees Fund Escrow EDC TOTALS CASH -LOCAL BANK 4,353,134 2,747,580 1,620,832 28,154 276,983 7,891,101 100,887 899,951 1,932,348 90,875 1,007,835 1,324,182 22,273,862 TEXPOOL BALANCE 497,073 2,999,406 336,950 - 165,377 1,718,821 71,192 5,788,819 TEXSTAR BALANCE 616,904 - - - - 2,695,338 1,481,152 1,239,669 2,478,119 - 969,326 21,150 9,501,658 TOTAL 5,467,110 5,746,987 1,957,781 28,154 442,360 2,695,338 9,372,253 100,887 2,139,620 6,129,288 90,875 1,977,161 1,416,524 37,564,339 • Parks Fund combines Parks Dedication and Parks Improvement "• Impact Fees consist of Water Impact, Sewer Impact and Thoroughfare Impact fees. Special Revenue Fund figure consist of Court Technology Fd, Court Security Fd, Police donations, Fire donations, Safety Fair donations, Child Safety collections, and Shattered Dreams donations. These are all retricted funds for specific purposes. Total Restricted Funds 24,933,717 p TOWN SPER. 'a place where everyone matters' $10,000 $9,000 $8,000 $7,000 $6,000 in v ,10 $5,000 VI 7 O L F $4,000 $3,000 $2,000 $1,000 $0 END -OF -MONTH CASH OVERVIEW (RECONCILED) MAY, 2010 $22,273,862 59% General Water/Sewer I & S Internal Cap Proj Cap Proj Cap Proj Storm 'Parks "Impact "'Sp Rev Sp. Rev EDC Fund Fund Service D4 Bond 06 Bond 08 Bond Drainage (Ded + Imp) Fees Fund Escrow Fund $5,788,819 16% ATE%STARUM NCE MPOOLUA CE 1,658 25% $2,750 $2,500 $2,250 $2,000 $1,750 U) $1,500 p $1,250 $1000 $750 $500 $250 Oct N 80% O C) 60% .r C U 40% N a 20% 0% PROPERTY TAX COLLECTIONS THREE (3) YEAR COMPARISON FOR PEAK COLLECTION MONTHS Nov Dec Jan Feb Mar Apr May June July Aug Sept PROPERTY TAX COLLECTIONS THREE (3) YEAR COMPARISON PERCENT OF TOTAL DUE (Before Adjustments) COLLECTED Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept % of Total % of Total I. % of Total ? Month FY 07108 Taxes Due Taxes Due '! -� Taxes Due Oct $ 50,747.84 1.22% $ 48,517.92 0.94% $ 19,127.14 0.35% Nov $ 279,501.69 6.74% $ 178,822.73 3.47% $ 134,228.60 2.49% Dec $ 1,492,718.39 35.98% $ 2,123,446.32 41.26% $ 2,569,783.42 47.59% Jan $ 1,258,105.15 30.33% $ 1,516,971.29 29.48% $ 1,428,265.19 26.45% Feb $ 708,460.51 17.08% $ 800,731.47 15.56% $ 809,613.41 14.99% Mar $ 166,240.49 4.01 % $ 209,277.90 4.07% $ 253,646.04 4.70% Apr $ 134,741.00 3.25% $ 31,317.89 0.61 % $ 79,658.28 1.48% May $ 106,398.32 2.56% $ 101,971.76 1.98% $ 123,102.41 2.28% June $ 80,432.36 1.94% $ 88,426.23 1.72% $ - July $ 30,554.96 0.74% $ 80,718.20 1.57% $ - Aug $ 7,975.81 0.19% $ 27,893.94 0.54% $ - Sept $ 89,710.62 2.16% $ 24,802.34 0.48% $ - YTD Totals $ 4,405,587.14 106.20% $ 5,232,897.99 101.68% $ 5,417,424.49 100.33% Collected YTD includes delinquent collections $ 4,148,422.58 $ 5,146,372.81 $ 5,399,872.83 Total taxes due includes delinquent before adjustments THREE YEAR (3) COMPARISON TOWN OF PROSPER SHARE OF SALES TAX PROSPER, TEXAS $200,000 $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 I Town Share Month FY 07108 Oct $ 93,663.91 $ 94,362.57 Nov $ 79,855.10 $ 102,455.23 Dec $ 79,091.05 $ 75,727.34 Jan $ 81,493.26 $ 94,211.42 Feb $ 81,965.14 $ 61,017.45 Mar $ 76,291.41 $ 65,889.62 Apr $ 84,530.24 $ 88,604.24 May $ 88,123.45 $ 88,311.00 ""June $ 92,173.93 $ 83,398.78 July $ 107,555.96 $ 114,686.45 Aug $ 102,686.76 $ 104,612.27 Sept 88,844.53 $ 99,414.58 M1-1 $ Amount % of Change Inc / Dec Inc /(Dec) $ 100,898.03 $ 6,535.46 6.93% $ 87,322.54 $ (15,132.69) -14.77% $ 91,239.15 $ 15,511.81 20.48% $ 112,125.21 $ 17,913.79 19.01% $ 67,208.54 $ 6,191.09 10.15% $ 63,837.14 $ (2,052.48) -3.12% $ 185,754.33 $ 97,150.09 109.64% $ 78,933.26 $ (9,377.74) -10.62% $ - $ - 0.00% YTD Totals $ 1,056,274.74 $ 1,072,690.95 $ 787,318.20 $ 116,739.33 17.41% ""One time State Comptroller audit payment June FY 07/08 removed $ 1,100,000.00 Budgeted Sales Tax to reflect actual. —Received large quarterly sales tax pmt from local business May Budgeted: $ 91,135.00 for month of May, 2010 May Received: $ 78,933.26 YTD Mo'ly Budgeted: $ YTD Mo'ly Received: $ (12,201.74) Decrease -13.389% May variance 690,140.00 YTD May- 2010 787,318.20 97,178.20 Increase 14.081 % YTD variance gluser ria2 rbutler Town of Prosper Page 1 11:25 06/14/10 Rev/Sxp Fund Category Rept (3) Fund: Period Ending: 5/2010 Account Description Number GRvataL rum RRVRNGRS Property Tax Sales Tax Franchise License, Fees, 6: Permits Charges for Services Grants Investments Income Fines i Warrants Transfer In Miscellaneous Total Revenues Appropriations Personnel Materials and Supplies Town Services / Maintenance Contractual / Professional Ser Capital Interfund Transfer Out Total Appropriations Revenue Over/(Under) Approp current Current Current Current ---------------Current Current Currentcurrent Year Month month Month YTD YTD YTD Remaining Adopted Budget Actual Variance Budget Actual Variance Budget 3,227,903.00- 73,933.77- 73,933.77- 3,227,903.00- 3,269,061.42- 41,158.42- 41,158.42 1,103,500.00- 78,933.26- 78,933.26- 1,103,500.00- 789,489.89- 314,010.11 314,010.11- 330,100.00- 11,321.71- 11,321.71- 330,100.00- 131,023.89- 199,076.11 199,076.11- 550,050.00- 60,754.24- 60,754.24- 5501050.00- 468,391.79- 81,658.21 81,658.21- 200,050.00- 13,253.40- 13,253.40- 200,050.00- 115,298.26- 84,751.74 84,751.74- 320,070.00- 75,892.50- 75,892.50- 320,070.00- 255,687.74- 64,382.26 64,382.26- 56,000.00- 12,009.03- 12,009.03- 56,000.00- 83,093.12- 27,093.12- 27,093.12 222,500.00- 21,255.94- 21,255.94- 222,500.00- 142,454.27- 80,045.73 80,045.73- 343,123.00- 343,123.00- 343,123.00 343,123.00- 44,050.00- 3,337.27- 3,337.27- 44,050.00- 58,285.93- 14,235.93- 14,235.93 6,397,346.00- 350,691.12- 350,691.12- 6,397,346.00- 5,312,786.31- 1,084,559.69 1,084,559.69- 4,324,457.16 3,133.16 315,857.66 312,724.50 4,324,457.16 2,709,146.14 1,615,311.02- 1,615,311.02 318,474.36 6,994.36 22,338.43 15,344.07 318,474.36 164,344.77 154,129.59- 154,129.59 407,109.91 2,104.91 22,329.82 20,224.91 407,109.91 210,910.39 196,199.52- 196,199.52 1,199,992.44 14,264.56- 98,396.92 112,661.48 1,199,992.44 838,851.40 361,141.04- 361,141.04 117,072.13 2,032.13 444.22 1,587.91- 117,072.13 72,786.93 44,285.20- 44,285.20 30,240.00 30,240.00 30,240.00- 30,240.00 6,397,346.00 459,367.05 459,367.05 6,397,346.00 3,996,039.63 2,401,306.37- 2,401,306.37 108,675.93 108,675.93 1,316,746.68- 1,316,746.68- 1,316,746.68 gluser_ria2 rbutler Town of Prosper Page 2 11:25 06/14/10 Rev/Rxp Fund Category Rept (3) Fund: Period Ending: 5/2010 Account Description CurrentCurren Number Year Month Adopted Budget WATER 4 SEWER FUND Revenues Licenses, Fees, & Permits 1,100.00- Investment Income 62,150.00- miscellaneous 15,000.00- M/S Tap & Connection 135,000.00- Service Initation Fees 181000.00- Hater Charges 3,339,102.00- Sewer Charges 1,389,580.00- Penalties 30,000.00- Solid Haste Charges 571,000.00- Total Revenues 5,560,932.00- Appropriations Personnel 581,920.00 Materials and Supplies 931,330.00 Town Services / Maintenance 536,768.00 Contractual/Professional Servi 1,759,300.00 Capital 10,500.00 Bonds 1,369,896.00 Interfund Transfers Out 347,848.00 Total Appropriations 5,537,562.00 Revenue Over/(Under) Approp 23,370.00- rrent CurrentCurrent Current Current Current month Month YTD YTD YTD Remaining Actual Variance Budget Actual Variance Budget 25.00- 25.00- 11100.00- 350.00- 750.00 750.00- 7,258.32- 7,258.32- 62,150.00- 56,693.26- 5,456.74 5,456.74- 2,740.24- 2,740.24- 15,000.00- 18,553.80- 3,553.80- 3,553.80 33,125.00- 33,125.00- 135,000.00- 170,925.00- 35,925.00- 35,925.00 4,265.00- 4,265.00- 181000.00- 24,960.00- 61960.00- 6,960.00 253,509.31- 253,509.31- 3,339,102.00- 1,329,039.48- 2,010,062.52 2,010,062.52- 92,411.11- 92,411.11- 1,389,580.00- 740,921.92- 648,658.08 648,658.08- 3,252.52- 3,252.52- 30,000.00- 29,398.49- 601.51 601.51- 47,376.90- 47,376.90- 571,000.00- 363,384.82- 207,615.18 207,615.18- 443,963.40- 443,963.40- 5,560,932.00- 2,734,226.77- 2,826,705.23 2,826,705.23- 40,204.75 40,204.75 581,920.00 362,911.60 219,008.40- 219,008.40 69,150.12 69,150.12 931,330.00 564,853.85 366,476.15- 366,476.15 29,303.60 29,303.60 536,768.00 236,307.25 300,460.75- 300,460.75 123,469.21 123,469.21 1,759,300.00 1,048,436.74 710,863.26- 710,863.26 10,500.00 3,998.74 6,501.26- 6,501.26 1,369,896.00 427,763.08 942,132.92- 942,132.92 347,848.00 347,848.00- 347,848.00 262,127.68 262,127.68 5,537,562.00 2,644,271.26 2,893,290.74- 2,893,290.74 181,835.72- 181,835.72- 23,370.00- 89,955.51- 66,585.51- 66,585.51 gluser r4a2 rbutler Torn of Prosper Page 3 11:25 06/14/10 Rev/Bxp Fund Category Rept (3) Fund: Period Boding: 5/2010 Account Description current Current current Current Currentcurrent Current rren Number Year month month month YTD YTD YTD Remaining Adopted Budget actual Variance Budget Actual Variance Budget INTEREST 6 SINKING FOND Revenues Property Tax 2,129,934.00- 49,168.64- 49,168.64- 2,129,934.00- 2,148,362.76- 18,428.76- 18,428.76 Investment Income 80,000.00- 4,098.25- 4,098.25- 80,000.00- 23,729.10- 56,270.90 56,270.90- Total Revenues 2,209,934.00- 53,266.89- 53,266.89- 2,209,934.00- 2,172,091.86- 37,842.14 37,842.14- Appropriations Bonds 2,081,335.00 2,081,335.00 1,042,764.28 1,038,570.72- 1,038,570.72 Interfund Transfers Out Total Appropriations 2,081,335.00 2,081,335.00 1,042,764.28 1,038,570.72- 1,038,570.72 Revenue Over/(Under) Approp 128,599.00- 53,266.89- 53,266.89- 128,599.00- 1,129,327.58- 1,000,728.58- 1,000,728.58 INTERNAL SERVICE FUND Revenue Interest Income 500.00- 78.27- 78.27- 500.00- 534.31- 34.31- 34.31 Interfund Transfers In 71,010.00- 2,835.00- 2,835.00- 71,010.00- 22,704.72- 48,305.28 48,305.28- Total Revenues 71,510.00- 2,913.27- 2,913.27- 71,510.00- 23,239.03- 48,270.97 48,270.97- Appropriations Personnel 50,000.00 542.25 542.25 50,000.00 21,243.51 28,756.49- 28,756.49 Total Appropriations 50,000.00 542.25 542.25 50,000.00 21,243.51 28,756.49- 28,756.49 Revenue Over/(Under) Approp 21,510.00- 2,371.02- 2,371.02- 21,510.00- 1,995.52- 19,514.48 19,514.48- gluser_r&a2 rbutler Town of Prosper Page 4 11:25 06/14/10 Rev/Rrp Fund Category Rept (3) Fund: Period Ending: 5/2010 Account Description Current Carr -on Number Year Month Adopted Budget STORM DRAINAGE FUND Revenues Storm Drainage Utility Fee 75,000.00- Total Investment Income 500.00- Total Miscellaneous Total Revenues 75,500.00- Appropriations Total Professional Services 40,000.00 Total Capital 20,000.00 Total Appropriations 60,000.00 Total Revenue Over/(under) App 15,500.00- PARES FUND Revenue Investment Income 8,000.00- Park Fees 220,000.00- Total Revenues 228,000.00- Appropriations (Parke) Contractual / Professional Bar 611,000.00 Total Appropriations 611,000.00 Revenue Over/(Under) Approp 383,000.00 Current Current Current Current rren rea Month Month YTD YTD YTD Remaining Actual variance Budget Actual variance Budget 14,243.57- 14,243.57- 75,000.00- 94,556.52- 19,556.52- 19,556.52 137.82- 137.82- 500.00- 202.19- 297.81 297.81- 752.66- 752.66- 752.66- 752.66- 752.66 15,134.05- 15,134.05- 75,500.00- 95,511.37- 20,011.37- 20,011.37 40,000.00 27,877.23 12,122.77- 12,122.77 20,000.00 20,000.00- 20,000.00 60,000.00 27,877.23 32,122.77- 32,122.77 15,134.05- 15,134.05- 15,500.00- 67,634.14- 52,134.14- 52,134.14 2,109.96- 2,109.96- 81000.00- 9,351.40- 1,351.40- 1,351.40 575,640.00- 575,640.00- 220,000.00- 575,640.00- 355,640.00- 355,640.00 577,749.96- 577,749.96- 228,000.00- 584,991.40- 356,991.40- 356,991.40 70,548.88 70,540.88 611,000.00 84,030.99 526,961.01- 526,961.01 70,548.88 70,548.88 611,000.00 84,038.99 526,961.01- 526,961.01 507,201.08- 507,201.08- 383,000.00 500,952.41- 883,952.41- 883,952.41 gluser_raa2 rbutler Town of Prosper Page 5 11:25 06/14/10 Rev/Rxp Fund Category Kept (3) Fund: Period Ending: 5/2010 AccounE--------------'Description Current CurrentCurrent Current current rren renCurrent Number Year Month Month Month YTD YTD YTD Remaining Adopted Budget Actual Variance Budget Actual Variance Budget IMPACT PEES FUND Revenue Investment Income 25,000.00- 5,581.75- 5,581.75- 25,000.00- 32,775.49- 7,775.49- 7,775.49 Impact Pees 650,000.00- 118,515.85- 118,515.85- 650,000.00- 2,065,650.05- 1,415,650.05- 1,415,650.05 Total Revenues 675,000.00- 124,097.60- 124,097.60- 675,000.00- 2,098,425.54- 1,423,425.54- 1,423,425.54 Appropriations Contractual/Professional Servi 250,000.00 25,398.58 25,398.58 250,000.00 30,510.48 219,489.52- 219,489.52 Capital 160,552.30 160,552.30 160,552.30- Interfund Transfers Out Total Appropriations 250,000.00 25,398.58 25,398.58 250,000.00 191,062.78 58,937.22- 58,937.22 Revenue Over/(Under) Approp 425,000.00- 98,699.02- 98,699.02- 425,000.00- 1,907,362.76- 1,482,362.76- 1,482,362.76 SPECIAL REVENUE DONATION FUND Revenue Court Pees 6,700.00- 665.68- 665.68- 6,700.00- 5,091.63- 1,608.37 1,608.37- Contributions 52,500.00- 2,891.84- 2,891.84- 52,500.00- 24,712.52- 27,787.48 27,787.48- Escrow Income 2,710.49- 2,710.49- 194,052.39- 194,052.39- 194,052.39 Grants 2,000.00- 2,000.00- 3,553.08- 1,553.08- 1,553.08 Miscellaneous Total Revenues 61,200.00- 6,268.01- 6,268.01- 61,200.00- 227,409.62- 166,209.62- 166,209.62 gluser_r&a2 rbutler Town of Prosper Page 6 11:25 06/14/10 Rev/Rxp Fund Category Rept (3) Fund: Period Ending: 5/2010 Account eacription p Number Appropriations (Sp. Rev.) Town Services/Maintenance Total Appropriations Revenue Over/(Under) Approp CAPITAL PROJECTS FOND Revenue Grants/Reimbursements Investment Income Interfund Transfers In Bond Proceeds Total Revenue Appropriations Contractual/Professional Servi Capital Bond Coats Total Interfund Transfers Out Total Appropriations Revenue Over/(Under) Approp Current Curren Curren Curren Current CurrentCurrent Current Year Month Month Month YTD YTD YTD Remaining Adopted Budget Actual Variance Budget Actual Variance Budget 60,000.00 4,081.55 4,081.55 60,000.00 43,150.43 16,849.57- 16,849.57 60,000.00 4,081.55 4,081.55 60,000.00 43,150.43 16,849.57- 16,849.57 1,200.00- 2,186.46- 2,186.46- 1,200.00- 184,259.19- 183,059.19- 183,059.19 235,000.00- 29,475.00- 29,475.00- 235,000.00- 1,138,331.50- 903,331.50- 903,331.50 62,000.00- 11,850.60- 11,850.60- 62,000.00- 113,582.69- 51,582.69- 51,582.69 297,000.00- 41,325.60- 41,325.60- 297,000.00- 1,251,914.19- 954,914.19- 954,914.19 96,885.00 7,478.98 7,478.98 96,885.00 68,533.22 28,351.78- 28,351.78 1,142,657.93 1,142,657.93 5,594,500.09 5,594,500.09 5,594,500.09- 96,885.00 1,150,136.91 1,150,136.91 96,885.00 5,663,033.31 5,566,148.31 5,566,148.31- 200,115.00- 1,108,811.31 1,108,811.31 200,115.00- 4,411,119.12 4,611,234.12 4,611,234.12- gluser_raa2 rbutler Town of Prosper Page 7 11:25 06/14/10 Rev/Rxp Fund Category Rept (3) Fund: Period Ending: 5/2010 Account Description....___ __------------------Our rent- reu Number Year Month Adopted Budget ECONOMIC DEVELOPMENT CORP Revenues Sales Tax 346,000.00- Investment Income 24,000.00- Other Income Total Revenues 370,000.00- Appropriations Personnel 153,450.00 Maintenance 4 Supplies 7,400.00 Town Services/Maintenance 50,100.00 Contractual/Professional Servi 63,300.00 Capital 50,000.00 Interfund Transfer Out 540.00 Total Appropriations 324,790.00 Revenue Over/(under) Approp 45,210.00- Current CurrentCurrent Current Current rrea Month Month YTD YTD YTD Remaining Actual Variance Budget Actual Variance Budget 26,311.09- 26,311.09- 346,000.00- 262,439.41- 83,560.59 83,560.59- 4,760.86- 4,760.86- 24,000.00- 24,539.75- 539.75- 539.75 20.95- 20.95- 20.95 31,071.95- 31,071.95- 370,000.00- 287,000.11- 82,999.89 82,999.89- 11,772.74 11,772.74 153,450.00 98,061.42 55,388.58- 55,388.58 286.62 286.62 7,400.00 1,342.57 6,057.43- 6,057.43 496.99- 496.99- 50,100.00 23,074.27 27,025.73- 27,025.73 4,903.58 4,903.58 63,300.00 37,602.32 25,697.66- 25,697.68 50,000.00 50,000.00- 50,000.00 540.00 540.00- 540.00 16,465.95 16,465.95 324,790.00 160,080.58 164,709.42- 164,709.42 14,606.00- 14,606.00- 45,210.00- 126,919.53- 81,709.53- 81,709.53 a TOWN OF P, SPER Prospek h� h P14ce W ighe fa ,9k.0HO 0109ft; To: Mayor and Town Council From: Chris Copple, AICP, Senior Planner PLANNING Agenda Item No. 6 Cc: Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Re: Town Council Meeting — June 22, 2010 Date: June 17, 2010 Agenda Item: A public hearing to consider and act upon a request to rezone 0.8t acre, located on the south side of First Street, 200t feet east of Coleman Street (202 E. First Street), from Single Family-15 (SF- 15) to Downtown Office (DTO). (Z10-0004). Description of Agenda Item: The zoning and land use of the surrounding properties are as follows: Zoning Current Land Use Future Land Use Plan North Single Family-15 Single Family Residential Old Town Core District — Office East Commercial Undeveloped Old Town Core District - Office South Planned Development-3- Agricultural Town Center District - Single Family Townhouse Commercial and Single Dog Training Facility and Old Town Core District - West Family-15 Single Family Residential Office Future Land Use Plan — The Future Land Use Plan (FLUP) recommends Old Town Core District - Office for the property. The zoning request conforms to the FLUP. Conformance to the Thoroughfare Plan — The property is adjacent to First Street. The zoning exhibit complies with the Thoroughfare Plan. Water and Sanitary Sewer Services — Water and sanitary sewer service have been extended to the property. Access — Access to the property will be provided from First Street. Adequate access is provided to the property. Agenda Item No. 6 - Page 1 of 2 Schools — This property is located within the Prosper Independent School District (PISD). It is not anticipated that a school site will be needed on this property. Parks — It is not anticipated that this property will be needed for the development of a park. Environmental Considerations — There is no 100-year floodplain located on the property. Budget Impact: There are no significant budget implications associated with the approval of this zoning request. Legal Obligations and Review: Zoning is discretionary. Therefore, the Town Council is not obligated to approve the request. Notification was provided to neighboring property owners as required by state law. Town staff has received one public hearing notice reply form, with none in opposition to the request. Attached Documents: 1. Zoning Exhibit A. 2. Zoning map of surrounding area. 3. Future Land Use Plan - Old Town Core District Inset. 4. Public hearing notice reply form. Planning & Zoning Commission Recommendation: At their June 15, 2010 meeting, the Planning & Zoning Commission recommended the Town Council approve a request to rezone 0.8t acre, located on the south side of First Street, 200t feet east of Coleman Street (202 E. First Street), from Single Family-15 (SF-15) to Downtown Office (DTO) by a vote of 6-0. Town Staff Recommendation: Town staff recommends the Town Council approve a request to rezone 0.8t acre, located on the south side of First Street, 200t feet east of Coleman Street (202 E. First Street), from Single Family-15 (SF-15) to Downtown Office (DTO). Agenda Item No. 6 - Page 2 of 2 ks STREET Y_A N T' S AAA___DDD Q l o �LUME 116.1 9 Jd LNNSAON \ I �� QAi47 i RCP. 01T-0 Oft 4MAYOO O 1 eYr la OMivi— a=, O II1 J{•— .rN�� 4e M' ��44c JY/Mw RC[ w —L _J _ _ • t All /py tort) _ _ _ __ AOJOW SRNI AOIIGI SARIi — —�— TRACI' lI JRACT 1 1 --PTW 7NRC I i I I I I �t� qi #If—ALR6 Iq dp� I C�# ~ 11. SMmIQ lw �+ �• I R1M�y aft rdlmc c RR 'y�yI114' of IlO�qD I 7R l!d 1R !!9 I ZAMW .1MF Jd 1rmb1.Y IlC rW anrw _ LaROAIatl)ne _A W I MAN SP-!51 lei=ammNdL/ Ml I M mL'I i m KIO z'�Aro I { I �`p1 �a0 1 IQNMV-Jd RCP. Tare!: Tan /Lax P 1d1171YC PD-d- IVII RG? Taln U[Itr Tan Nam LOA NNRSI6K000 nt [ aY►SMI 1l /to [KS Y[It lt9NfaN WAO = r I rriOsaNAr.uo®Am rw ,[0Y N lY. b laGArnlR41/NI M an r fl-GMnI I oataYLlt mrn[:w.rrrl. r.wbxe __ __ __ }Mtl�E11GA NIA:L OmrAmNeLo[Gnn �• I L f G E N 0 IA3ISACl�-d-� f AIRQ} .if •Nr I/YNn Nrsr •M 1/I RNIM/CYO Wlwl aOrrY Ye l ---�--� /N1[YIIIIIS M ae r 11-NV)tl LNIra LOfN a}RN LW O! 14IA{q!M I NN NIII[L.YO IRIlO I R 0'il{ MMYWI RL RA:I of oast aml att Amnraotw mmoxY Ay�tRllun RN1C /[ It10 NT® Aal MIS MRAN (6 N NLlIft RII� RL AD K1R AAQAA [ (GdR N K aTtOf OIINA nW IaNI 1414LtS• WW J![ t AR e[ tl lrbpCN1)N M AD MN ANO RIII SCALf.. 1 -!0' Id G' a' 0 rLn' a„rr: !na b hw a.N• GAM... rr O.M . Yaf r r Y.41 b r ab ✓ rr,a.; � a u.q or o.y trr r.r [.n Aa.0 rt u e.a Jll,f Jf w s.ow a Ar ! frt w NnacwwL. wlrr..re... r.0 Z Abgr a a,. OrY, r i.e.v b be.r to af. JA awes✓ ✓ Gr n.p M1.ee a.0 �..101f'�L Atl Ar a.rMY M tea.. r tivJJ>•.bt +ran br a . ws AxrxAr+r r,.Yr ... rrr S.Ir DWI Y w JAI Ar b s.f r.r r. w..✓r..e..rwr.! M•Yw ti OntY+4 rr1A br b . !. n/ N rN M MOS}r/..i tll.if M b Y I1.1ttV RKIIti .I a�Ybf GAM .wr ✓ bK wwl vY... Myr�NfMs ✓Rw'Osrs1✓Y ./IwlrY�y swq✓M4a}l Ow yar ww 41 [, M wsNl • r Gr rw r Gr aW � _r Rw M f Grf C<! GALY NGRIOIIO rat Irtl1 SIlZI G' I1AIrQ! A R f4 (Aa' Wtl:YlAC GROSS 0.7805 ACRE NET 0.7071 ACRE I �ItOSPER Si RetailfC mmewial 0 Office i Single Family Residential Schoai lr GFeen Space C -�� OLD TOXIN CORE DISTRICT INSET'' p EIGHT H-S [� R SF SEVENTH-& � Z sIxTHr SF SF _.__. �__FIFTHV C� F 0 � Le] IRD- ' SF A Y Cfl N D-ST 0 0 rfr f1 _ l_ te_ 3 07 K Prosper is a place whei-e everyone inatteis. REPLY FORM DEVELOPMENT SERVO6ES DEPARTMENT P.O. Box 307 Prosper, TX 75078 Phone: 972-346-3502 Fax: 972-347-9006 SUBJECT: Zoning Case Z10-0004: The Town of Prosper has received a request to rezone 0.8± acre from Single Family-15 (SF-15) to Downtown Office (DTO). LOCATION OF SUBJECT PROPERTY: The property is located on the south side of First Street, 200± feet east of Coleman Street (202 E. First Street). DESCRIPTION OF THE REQUEST: The Downtown Office District is established to maintain existing and encourage additional office development in the original downtown portion of the Town and accommodates a variety of office developments providing for professional, financial, medical, and similar services for local residents and service uses necessary to support such office uses. ❑ I OPPOSE the request as described in the notice of public hearing. o"'I DO NOT OPPOSE the request as described in the notice of public hearing. COMMENTS (ATTACH ADDITIONAL SHEETS IF NECESSARY): Name (please rint) , Address J.1"y sZ 7-Y City, State, and -Zip Code �fY . Signature . Z /U Date T E-mail Address S P E" R RL TOWN Pro§per iN a place Way ke LWky6HO (itift9ft. To: Mayor and Town Council From: Chris Copple, AICP, Senior Planner PLANNING Agenda Item No. 7 Cc: Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Re: Town Council Meeting — June 22, 2010 Date: June 17, 2010 Agenda Item: A public hearing to consider and act upon a request to rezone 3.2t acres, located on the northeast corner of F.M. 1385 and Fishtrap Road, from Agricultural (A) to Retail (R). (Z10-0006). Description of Acienda Item: The zoning and land use of the surrounding properties are as follows: Zoning Current Land Use Future Land Use Plan North ETJ (Outside of Town Limits) Undeveloped Outside of Town Limits East Agricultural Undeveloped Medium Density Residential Agricultural (Retail uses South permitted per Undeveloped Medium Density Residential development agreement) West ETJ (Outside of Town Undeveloped Outside of Town Limits Limits) Future Land Use Plan — The Future Land Use Plan (FLUP) recommends Medium Density Residential for the property. The proposed zoning request to rezone the property to Retail (R) does not conform to the FLUP. The Comprehensive Plan provides criteria that should be considered when a zoning request deviates from the FLUP. These criteria, as well as staff's responses for each, are below: 1. The property is physically appropriate for non-residential uses. The property is located adjacent to F.M. 1385, a future six lane divided thoroughfare, and Fishtrap Road, a future four lane divided thoroughfare. The property is approximately 2.62 net acres and is physically appropriate for non-residential uses. The attached Exhibit A, shows the future alignment of F.M. 1385, which shows the roadway being relocated from the western Agenda Item No. 7 - Page 1 of 3 boundary of the property to the eastern boundary of the property. Due to the future alignment of F.M. 1385, the property is not physically appropriate for residential use. 2. The rezoning will not create a situation where non-residential traffic will negatively impact established and proposed residential development, schools, and/or parks. Due to the direct access to F.M. 1385 and Fishtrap Road, the rezoning will not create a situation where non-residential traffic will negatively impact established and proposed residential development, schools, and/or parks. 3. The rezoning will not leave any residual tracts of residentially zoned property or an area designated for residential use on the Future Land Use Plan. The rezoning does not leave any residual tracts of residentially zoned property or an area designated for residential use on the Future Land Use Plan. The entire property is proposed to be rezoned to Retail. 4. The rezoning should provide an appropriate transition between non-residential and residential uses. Properties zoned Retail are typically located at the intersection of two thoroughfares and adjacent to residential zoning in order to serve their residential service area. The property will be separated from residential use by the future alignment of F.M. 1385. 5. The rezoning will not create a negative impact on the Town's existing or future infrastructure (water, sanitary sewer, drainage, or thoroughfares). The rezoning will not significantly impact the Town's existing or future infrastructure. The zoning request has been reviewed by the Town Engineer. 6. The rezoning will not create a negative impact on the Town's existing or future public services (schools, fire and police, library, parks, or sanitation). Town staff does not anticipate that the rezoning will significantly impact the Town's existing or future public services. 7. The rezoning conforms to the goals and objectives of the Town's Comprehensive Plan. The FLUP recommends retail development be primarily located along the Town's major traffic corridors and/or at the intersection of two thoroughfares. By locating retail development along these major traffic corridors and on the Town's perimeter, the FLUP aims to protect the residential fabric of the Town. When the Comprehensive Plan was approved by Town Council in 2004, the Thoroughfare Plan did not show Fishtrap Road intersecting with F.M. 1385 at that time, so there was no reason for the FLUP to recommend retail uses on this property. Due to the location of the property, the proposed rezoning does conform to the goals and objectives of the Town's Comprehensive Plan. 8. The rezoning enhances the health, public safety, and welfare of the Town of Prosper. The Retail District allows for the development of retail, service, office, and restaurant uses on property. Due to the size and location of the property, residential use is not appropriate. Conformance to the Thoroughfare Plan — The property is adjacent to F.M. 1385, a future six lane divided thoroughfare, and Fishtrap Road, a future four lane divided thoroughfare. The future thoroughfare locations are for illustration purposes only. The zoning exhibit complies with the Thoroughfare Plan. Water and Sanitary Sewer Services — Water and sanitary sewer service will have to be extended to the property either before or with development. Access — Access to the property will be provided from F.M. 1385 and Fishtrap Road. Adequate access is provided to the property. Agenda Item No. 7 - Page 2 of 3 Schools — This property is located within the Prosper Independent School District (PISD). It is not anticipated that a school site will be needed on this property. Parks — It is not anticipated that this property will be needed for the development of a park. Environmental Considerations — There is no 100-year floodplain located on the property. Summary: While the zoning request does not conform to the Future Land Use Plan (FLUP), the zoning request does meet all the criteria provided by the Comprehensive Plan that should be considered when a zoning request deviates from the FLUP. The zoning request does conform to the goals and objectives of the Comprehensive Plan. Budget Impact: There are no significant budget implications associated with the approval of this zoning request. Legal Obligations and Review: Zoning is discretionary. Therefore, the Town Council is not obligated to approve the request. Notification was provided to neighboring property owners as required by state law. Town staff has received two public hearing notice reply forms, with none in opposition to the request. Attached Documents: 1. Zoning Exhibit A. 2. Zoning map of surrounding area. 3. Future Land Use Plan. 4. Public hearing notice reply forms. Planning & Zoning Commission Recommendation: At their June 15, 2010 meeting, the Planning & Zoning Commission recommended the Town Council approve a request to rezone 3.2t acres, located on the northeast corner of F.M. 1385 and Fishtrap Road, from Agricultural (A) to Retail (R) by a vote of 6-0. Town Staff Recommendation: Town staff recommends the Town Council approve a request to rezone 3.2t acres, located on the northeast corner of F.M. 1385 and Fishtrap Road, from Agricultural (A) to Retail (R). Agenda Item No. 7 - Page 3 of 3 I i i I I 1 I I I I ' R pp I 'SITE I / / 1 / / I w=0 II°IEN DAAGT. I/ 1 0.1 /' � rNw'T0-per^Iw_l-a �/ � /I I oWiNnir Nn �iiia I � CIIRIRM ZOraIR. A¢aNLiW1R 1 /. / � / I �� I I RIN:YlYIr OEN9x RSDplll•L AAK mBMnL I OOCUENT NO.— naAGT. jl WlsmE 0 roM W15 'yL-YZdvr�/' I , f I / E LAND MAP: MEDIUM DENSITY RESIDENTIAL / ' ' FUTUREEXISTING ZO :AGRICULTURAL PROPOSED ZON RETAIL / p I / I I 3.21 ACRES GROSS I I / 282 ACRES NET EXISrrNG / 1.32 ACRES NET (AFTER FUTURE -T RNV DEDICATIONS) I ( I •m Rw aw[ rwl v ruo, p aalllmlr xn m�i-Nax�To. A. POINTOF — - BEGNI{IN, / / T I -I LEGAL OESCRIPTION BOND • D.sl a N•e Nat•a F q• w. lDlul¢1 nwtpT, .IssgAcr w )T4 DwNm CewlA Ter wW NF• a a • 4•et a Iw! Ocb1 F oae N R.! M o. M vp rmA ta. r.paw F o.a..ml Na ma-Ilxlse, DrW M•mNa Onlm CamIA r® m• NFp a o>um a rwm-to-Ma+.t Aeev w I]M1 DIY ITBS) •vM M4•r Rees ww b.Fp mr• p•'I�dmY vvrnba m lass eEcaemro a a• Ftrreum a q• weamt. emvm. of rY Iw Nq d �Nypmilwb mlwiN a Mby R•eA mN reFl Wry a q. �Yn a 1• q..pn a vd .y. a Br e.q.r ii mwn� b � aa a mW. a slaii..i .a . e,w w.wr ww enw,e. a N..q t) prw m mpwla Sa a Y4vam4 Eat ]aSM Irl; INOaE Mrgmptw0; amy W1) IN! am— a rY IS65 eM pYa Nw b M �-1 a � dblmp b . r.Fl fr eemr M fM MgMF. a Imps/ NM la tlN N11 NelYy a tml+•1 m� el BJ NN INw�iq ID • • t•!u a 1L.T ¢a ana a tlw• Ccrfip mG d.taw s) M-•a u mWtr a vol4 Eat, Lp.11 M1vt raNa NNuwI.TA a amp .•N mnl.M.. wla amp •m .,... w W NII. a Nv 4lmv N ffi]) lal b a aYil b eerr�vr; MALE Smq sp Irlvr II mMula 3) rcmQp Fall a Game a t0.00 M F tlu Fml rlpNl-N-wr W a veN rY I>es a BN Irq mmr a � Mr M n.•t wEl1IX 5'mq N m mb•W It ppvevb raL Nwlp mie Eat rNyyN��-N-a> IF• and auq IM Fe.l M• a wtl Ra M Mat . Mum el tpAK Irt V a ranl F pap mlrBm a MVq Rees TI[MT[ Mrq B! Mr m mYvem Sp wam6 Irvvl aY entaw a Mba ReeA . tstswv a slAu MI a ur vulr a�mamc a,a eml.Fpy zxt w,a el ImA mr. > A: w•lar M .a leY�A.rp YwIew RP— U74 Ib tspL oa iw/ IS mos ) w.rm^.a nn Ia mnFa wraa wFr aml sew slwvsma I¢¢rR01T59WAL L.t110 91R1EY011 ..L]t ... Mn Bot � - - / '161LB'splr BILAT - --rw 81Nai Mo zaos-I>117• _.— W13mEOF11=W16 CASE #Z10-0006 .p•IwuI PNAgs I 1 "ao^ol�a To Ilp,ss / ZONING EXHIBIT A c•e iJIPAC rn i I RIIPImpN B6ppIMAI / / nA Mql -TIXA; Ll0. AN ADDITION TO THE TOM OF PROSPER WTSDE R TOM W1S 000lNOrr D.GI W. WNPMW SURVEY, ABSTRACT Al. 730 NO7ES. 1 1 / / QIMFIIT TON ¢A¢WANIGL DENTON COUNTY. AS TEX I. sA9s a RAlplm maim rROY ra epuopAr suAkr Br I / / R1T.MFDaAp Iz�E11nrL tllNn n Ivlmt MF.IS N0. tSlb WTm Aar I; TOGS. MAY 2010 SCALE: 1"-40' T. ra stlw<n Hoer w ama mNE p OaISIAOED), As •N1FAs I / / oErO11RED TO C W150E =,c ROOD RAN' AS •NN aY M (rpoLw•L OwlxxDr MANAm¢rlr ADper pay, Rnm GANM IU1c NN / / I REDFlSH BLUEFISH PARTNERSHIP FUND IM ON M'. AND .� = �A Z DATm .vwl i / T01 N. CENTRAL EFISH PAY THEBLDGS PARTNERSHIP N 00 G— Dater tw PAO/1¢D raR TDMMD PUPOYS AND 6 NOT ro / RICHARDSON, TEXAS )SOBO mxslnlm As A BOwoAMr swrEl'. ra aDIAOAar avoaAll¢I GMFAINFD IWMON wA3 maM9 aw M TIIDCY AND I Ym er .eIIAID D. Ta101, / REPRESENTATIVE: RP.LS Nn tBBI, OAIm AAT 1; 1005 AND M mf10N mUIIY CENIRY APPaAISY o61MCr. GRAPHIC SCALE CHERYL W W WS 214-936-677/ t. M TIroRW¢IFAaf D DOSNR BET 7 ¢• TIR m A•[ M PREPARER: 11M NED T THE AMD ODES MDT DIET ra AU¢aRTiT. M At1rNIRl1T b miFlll¢® AT ra TarE Of falAL RAT. z NR!t— CR IR 0 CRR NR RR yz _ d O m 3� z w � RR RR 1 1r NR �----rl �s----� _--SH�Rl�'P3kD.NR 1�� RR 1i NO I L t. ]]] nm wi uni irm un"n.m nmio ��.:."u '- •. IT. nn:inni u;i umu•+u"nmi unnr�+�:u� inv.:w ivm.ri un uuuriuun"u n"i n<:nnrnn�u.�. o•i 0 luck,' rn..nmc......... i nn n:r;'. n„•a u n n:u.•ec-i inc,i cmr a1•wi in inm :i nurI.�� �. r 51'?-'FM 11461 - �� CR CR 1(; r (�LOMDALE R NR INR IN IR5T5T: CR NR �I a ry RR RR —' RR RR 7 RR RR RR } U.S. HIGHWAY 380 U.S. HIGHWAY"38o 3 o z F o y � rn rx a u F w r— J w w TOWN OF PROSPER FUTURE LAND USE PLAN MESA , < < T2S2 :�� nii'iuwiu isv � i i ti< ��t���.u. Ix.i ��Hi.R I•�, .�uui -.. , :r�:;��,:,,r,.,r,„� Prosper is a place where evegone matters. SUBJECT: Zoning Case Z10-0006: Retail (R). ©OWEL®PMENTSERVUCES DEPARTMENT P.O. Box 307 Prosper, TX 75078 Phone: 972-346-3502 Fax: 972-347-9006 REPLY FORM The Town of Prosper has received a request to rezone 3.2f acres from Agricultural (A) to LOCATION OF SUBJECT PROPERTY: The property is located on the northeast comer of F.M.1385 and Fishtrap Road. DESCRIPTION OF THE REQUEST: The Retail District is established to provide locations for various types of general retail and service uses for one or more neighborhoods, and should generally be located at intersections of major thoroughfares and convenient to their residential service area. ❑ I OPPOSE the request as described in the notice of public hearing. 00 1 DO NOT OPPOSE the request as described in the notice of public hearing. COMMENTS (ATTACH ADDITIONAL SHEETS IF NECESSARY): .it.'J pryNet .� �i'T•P•rc _ .c,,p,G oyi..�l Name (please print) Address /,�-�. 2,-/tp;` City, State, and Zip Code Signature S ' T svi Date E-mail Address JUN-08-2010 13:21 STANDRIDGE COMPANIES 214 363 1997 P.03 PIISPER OWN OF Prosper is a place where everyoire nraffers. REPLY FORM DEVELOPMENT SERVICES DEPARTMENT P.O. Box Sol Prosper, TX 76078 Phone: 972-34G4602 Fax: 972-347-9006 SUBJECT: Zoning Case Z1 W06: The Town of Prosper has received a request to rezone 32t acres from Agricultural (A) to Retail (R). _ LOCMN OPSUBJECT PROPERTY: The property is located on the northeast comer of F.M.1385 and Flshtrap Road. DESCRIPTION OF THE REQUEST: The Retail District is established to provide locations for various types of general retail and service uses for one or more neighborhoods, and should generally be located at intersections of major thoroughfares and convenient to their residential service area. ❑ I OPPOSE the request as described in the notice of public hearing. LY I DO NOT OPPOSE the request as described in the mice of public hearing. COMMENTS (ATTACH ADDITIONAL SHEETS IF NECESSARY): Name (ple a print) 1"'1_1*Z7 D Address r�ar�o/Y orT Y City, State, and Zip Code pi•.5 ', ai � • h. Dat , E-mail Address TOTAL P.03 ISPER OWN OF Prosper is a place where everyone matters. To: Mayor and Town Council From: Michael Bulla, CIP Project Manager ENGINEERING Agenda Item No. 8 Cc: Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Mike Land, Town Manager Re: Town Council Meeting — June 22, 2010 Date: June 18, 2010 Agenda Item: Capital Improvement Projects Update. Description of Agenda Item: Provide a Capital Improvement Project update to the Town Council. Budget Impact: N/A Legal Obligations and Review: N/A Attached Documents: N/A Town Staff Recommendation: N/A Agenda Item No. 8 - Page 1 of 1 ISPER OWN OF Prosper is a place where everyone matters. To: Mayor and Town Council From: Michael Bulla, CIP Project Manager ENGINEERING Agenda Item No. 9 Cc: Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Mike Land, Town Manager Re: Town Council Meeting — June 22, 2010 Date: June 15, 2010 Agenda Item: Consider and act upon 1) an award of bid to Weir Brothers, Inc., 2) enter into a contract agreement with Weir Brothers, Inc., regarding the construction services for the First Street (Craig Street to Coit Road) and Coit Road (US 380 to First Street) Improvements Project and 3) adopt a resolution authorizing the Town Manager to execute the same. Description of Agenda Item: On May 6, 2010 at 10:30am, seven (7) bids were opened for the First Street and Coit Road Improvements Project. This project includes the installation of drainage, sanitary sewer and water improvements prior to the placement of concrete paving and will result in the construction of a four (4) lane divided concrete roadway to replace existing asphalt First Street, between the Preston Road and Coit Road, and Coit Road between US 380 and First Street. Weir Brothers Inc., was the low bidder at $6,844,220.00. Due to the size and scope of this project, a contingency amount of $150,000.00 will be added to the lowest bid amount to ensure efficiency when dealing with varying quantities and unforeseen items during construction. As a result of concerns regarding productivity and fiscal responsibility within the Prosper Trail project currently managed by Weir Brothers, Inc., Town Council voted to table the award of the Coit Road and First Street project at the May 11, 2010 Council Meeting. In the time since, Weir Brothers, Inc. has completed nearly two-thirds of the proposed paving and appears to be on pace to be substantially complete prior to the contractual deadline. In addition, Weir Brothers, Inc. remains current in their bills paid through May 2010. Town staff has received affirmation of lien release from subcontractors and material suppliers to the project and have attached herein. Budaet Impact: The total cost of the construction contract is $6,994,220.00 and will be funded from the 2008 CO Bonds. The Town of Prosper will receive reimbursement for $2,659,575.00 of the actual construction costs and design costs as a result of the 2007 Collin County Transportation Bonds. Legal Oblioations and Review: The contract is a standard construction contract previously approved by the Town Attorney. Agenda Item No. 9 - Page 1 of 2 Attached Documents: The following documentation is being provided for review: 1. Bid Tabulations 2. Copy of Contract Agreement 3. Location Map 4. Resolution 5. Copy of Lien Releases Town Staff Recommendation: Town staff recommends that the Town Council: 1) approve the bid to Weir Brothers, Inc, in the amount of $6,994,220.00, 2) enter into a contract agreement with Weir Brothers, Inc., regarding the construction services for the First Street (Craig Street to Coit Road) and Coit Road (US 380 to First Street) Improvements Project and 3) approve a resolution authorizing the Town Manager to execute the same. Agenda Item No. 9 - Page 2 of 2 RRST STREET/CO/T ROAD IMPROVEMENTS First Street - Craig Sk" to East of Cot Road Colt Road - US Mghway380fo Norfh ofFirsf Sheet n�] r oga II I I, s''r� 11 P E b 1 LOW BIDDER Weir Bros. Inc. P.O. Box $41793 Dallas, Texas 75354-1793 SECOND BIDDER Glenn Thurman, Inc. P.O, Box 850842 Mesquite, Texas 751854642 THIRD BIDDER Mario Sinacola & Sons 10950 Research Road Frisco, Texas 75034 FOURTH BIDDER AUI Contractors 4775 N. Freeway Fort Worth, Texas 76106 Earthwork ti Paying frarrr a It- Dsaed don Pit/s<f Quan U.." Coat o Pa UnIf kern Cop Coat o Pa Mir ltam Cop Cop o Par Unk horn Cop Cost oral PaI UnIt ksnr Cop _ P1 P2 Preparation of Right of Way Unclassified RoadWey Excavation 158 STA CY $ 2,520.00 $ $ 1.20 $ $ 6.00 $ $ 1.90 $ $ 3.50 $ $ 1.55 $ $ 1.55 $ $ 125.00 $ $ 10.20 $ $ 9.95 $ $ 21.90 $ $ 29.30 $ $ 23.94 $ s 24.90 $ $ 0.95 S S 2.85 $ s 13.00 s S 5.50 $ $ 20.55 $ $ 112.20 $ $ 236.60 S $ 170.50 $ $ 35.70 $ $ 3,162.00 S $ 2,940.00 S $ 2.70 $ $ 490.00 $ $ 20.40 $ $ 610.00 $ $ 345.00 $ $ 65.00 $ $ $1.00 $ S 1,836.00 $ $ 2,060.00 $ $ 250.00 $ $ 675.00 $ $ 115.00 $ 398,150.00 132.013.90 5,802.00 59,595.40 25,802.00 7,061.85 172,825.00 302,750.00 23,715.00 92,654.40 82,891.50 140,810.70 2,398,452.64 31,025.40 47,145.65 516.75 1,729.00 2,976.50 147,35150 72,593.40 49,666.00 27,290.00 34,486.20 8.324.00 47,040.00 23,236.20 1,950.00 3,223.20 25,620.00 6,555.00 50,765.00 12,717.00 29,430.00 2,060.00 17,500.00 12,825.00 14,375.00 $ 4,600.00 S S 5.00 $ $ 8.00 $ S 1.50 S S 5.00 S $ 1.50 $ $ 1.25 $ $ 133.00 6 $ 9.25 $ $ 9.30 $ $ 24.60 S $ 32.70 $ $ 22.90 $ 6 35.00 S $ 1.00 $ S 2.00 S $ 15.00 $ S 10.00 S $ 30.00 $ S 75.00 $ $ 110.00 $ $ 104.00 $ S 52.00 $ $ 3,300.00 $ S 3,030.00 S $ 0.70 $ S 1,600.00 s $ 34.00 $ $ 475.00 $ $ 400.00 $ $ 34.00 $ $ 35.00 $ 6 1,300.00 $ $ 3,725.00 $ S 160.00 s S 1,000.00 S S $0.00 S 725,800.00 347.405.00 7.736.00 47,049.00 38,680.00 7,414.50 139,375.00 322,126.00 21,508.25 86,601.60 93,111.00 156,927.30 2.294.259.40 43,610.00 49.827.00 390.00 1,995.00 5,230.00 166,5011.00 48,525.00 23,100.00 16,540.00 50,232.00 6A00.00 48,480.00 57,660.20 8,400.00 5,372.00 19,950.00 7,600.00 25,554.00 5,495.00 23,400.00 3,725.00 11,200.00 19.000.00 10,000.00 $ 1,600.00 $ S 4.00 $ $ 8.00 $ S 1.00 $ S 5.00 $ $ 2.50 $ $ 2.00 $ 6 121.00 $ $ 10.00 $ $ 10.00 $ $ 21.00 S $ 28.00 $ $ 29.35 $ $ 30.00 S S 1.00 S S 25.00 $ S 30.00 S S 10.00 S $ 25.00 $ $ 125.00 $ $ 170.00 $ $ 125.00 $ $ 92.00 $ $ 5.000.00 s $ 1,200.00 $ $ Zito $ S 600.00 $ $ 20.50 $ $ $00.00 $ $ 350.00 $ S 50.00 $ $ 70.00 $ $ 2,200.00 $ $ 4.000.00 $ $ 775.00 $ S 50000 $ $ 135.00 $ 252.800.00 277.924.00 5,802.00 31,386.00 36,860.00 13.840.40 223.000.00 293.062.00 23,250.00 93,120.00 79,485.00 134.372.00 2.940.459.10 37,380.00 49,627.00 4.875.00 3.990.00 5,230.00 138.750.00 $0,875.00 35,700.00 20,000.00 88,672.00 10,000.00 19,200.00 24,096.80 2,400.00 3.239.00 33.600.00 6,650.00 39,050.00 10,990.00 39.600.00 4.000.00 19.250.00 9.500.00 16.875.00 S 200.00 S $ 7.50 $ $ 10.00 $ S 5.00 $ $ 4.50 $ S 4.00 S $ 2.30 $ S 135.00 $ $ 9.50 $ $ 9.50 $ $ 25.00 $ $ 34.00 S $ 24.63 S $ 32.00 $ $ 0.60 $ S 1.00 4 $ 29.00 $ $ 14.00 $ $ 33.00 $ $ 95.00 $ $ 155.00 $ $ 112.00 $ $ 69.00 $ $ 6,000.00 s S 1,625.00 $ $ 4.00 $ S 500.00 $ $ 13.00 $ $ 1,250.00 6 $ 540.00 $ $ 50.00 $ $ 41.00 $ $ 2,000.00 $ $ 5,000.00 $ 6 165.00 $ S 900.00 S $ 93.00 $ 142,200.00 521,107.50 9.670.00 156.830.00 33,174.00 19,772.00 256,450.00 326.970.00 22,087.50 88,464.00 $4,625.00 163,166.00 2,467,541.18 39,672.00 29.776.20 195.00 3,667.00 7,322.00 183,150.00 61,465.00 32,550.00 17.920.00 66,654.00 12.000.00 26,000.00 34,424.00 2,000.00 2,054.00 52,500.00 10.250.00 46,860.00 6,437.00 36,000.00 5,000.00 12.950.00 17.100.00 11.625.00 69481 P3 P4 Channel Excavation %7 CY _ _ _ Embankment (Density Control) 31366 7772 4943 _ CY SY BY . _. PS PS Savmut, Remove, Dispose Concrete Paving Ume Treated Subgrede (8') .. P7 -Pit - Ume Trsaled Su grade (61 _ _ _ Ume(Est 55#/SY-B-,41#/SY-6-) 2-Ty-C-HMAC(Surface) 2' Ty'D' HMAC (Surface) 6-Ty_7 HMAC(Base) 111500_ 2422 BY _ TON P9 P70 3725 BY _ 9312 _ SY Pit 3785 BY 1312 ajR -B- HMAC (Base) Reinforced Concrete Paving (k) 4799 BY P13 1001S6 BY P14 Reinforced Concrete Paving (6) f246 BY LF PIS Concrete Curb 6' Monolithic 49627 P16 Concrete Curb (Mountable) 195 LF P17 16' Concrete Curb 6 Gutter 133 LF Pl8 Concrete Street Honda 523 LF P19 Reinforced Concrete Sidewalk (4' 5550 BY P20 Rein( Concrete Sidewalk (vA Int. Ver H1 Ret. Wag )_ 647 BY P21 VerieNe Height Retaining Wag 210 LF P22 Pedesbian Handrail IPRD-06) (Type Ej 160 LF P27 & Industrial Perimeter Fend It 966 LF P24 I& Ornamental Sliding Gate 2 EA P25 Stone Column for Industrial Fencing 16 EA P26 Barbed Wire Fenn - TxDOT T 'C' $606 LF P27 Fence Gate -TxDOT Type'i' 4 EA P26 Rdocale Existing Metal Fencing Ise LF P29 Banta Free Ramp 42 EA P30 Lends", Maintenance Ramp 19 EA P31 Median Nose Pavers 781 BY 332 Street Pavers 157 BY P33 Relocate Ex. Fire Hydrant Units 16 EA P34 Fire Hydrant Units 1 EA P35 Adjust Water Valve 70 EA P36 P37 Adjust Sanitary Sewn Manhole _ _ _ Steel Encasement Pipe 2(_4'(0.375') 19 EA LF 125 Total Earthwork 3 Pavina Bid Amount 4511256.19 T1 1....21 is 5109090.30 5020008A11 wiealasc 8� FIRST STREET/COIT ROAD IMPROVEMENTS Rmt Sheet - Crap Sheet to East of Cod Road CON Road - US Highway 380 to North of First Sheaf e /! ILT q ` j 1 14w a n s ``)' �3.' R LOW BIDDER Weir Bros. Inc. P.O. Box 541793 SECOND BIDDER Glenn Thurman, Inc. P.O. Box 950942 THIRD BIDDER Mario Sinaeola 3 Sons 10950 Research Road FOURTH BIDDER AUI Contractors 4775 N. Freeway Storm Drafna LOW BIDDER SECOND BIDDER THIRD BIDDER FOURTH BIDDER Items Deacn on Pro/aef quarr calf Con Total Per Ilnrc Ner1r COir Coat Tory Par llnit tram Cop Cop Total Par Ilnrc Hem Cost Cost Tobl Par Unrc ream Cop of 'RCP 24' RCP 30' 36' RCP 42' CP 6349 1026 ., 795 _ !_ _ _.__FA_ LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF LF FA EA FA EA FA FA FA FA _ EA FA FA FA _ FA FA FA EA FA FA SY LF $ 45.00 S f 46.00 f f 54.00 f S 70.00 $ f 130.00 f S 152.00 f $ 111.00 f f 120.00 f f 125.00 f f 130.00 f f 150.00 f $ 178.00 $ f 234.00 S f 290.00 S f 318.00 f S 383.00 f f 5.160.00 f $ 7,700.00 f $ 19.180.00 $ f 2,495.00 f f 2,805.00 f f 3.030.00 f f 3.390.00 $ f 2.460.00 S f 2.985.00 S f 3.240.00 S S 3.855.00 S f 4.170.00 f $ 1.445.00 f S 2.560.00 f S 2,610.00 f S 4,WS.00 f f 5.470.00 $ $ 5.130.00 $ f 5960.00 $ f 85.00 $ $ 0.25 S 285.705.00 47.196.00 42.930.00 45.570.00 20,000.00 16,568.00 52.503.00 5.040.00 25.880.00 20.930.00 33.750.00 93.994.00 60.372.00 91.000.00 20.71700 103.027.00 5.160.00 7.790.00 19.180.00 29.940.00 70.125.00 60.600.00 3.390.00 12.300.00 2,965.00 6.480.00 3.855.00 4.170.00 4.335.00 2.560.00 2.61000 4.505.00 5.470.00 10.260.00 5.960.00 3T485.00 2.925.00 $ 35.00 $ $ 30.50 $ f 52.50 $ $ 65.00 $ f 87.50 S $ 107.00 $ $ 99.00 S $ 114.00 $ f 128.00 f 3 135.00 $ $ 150.00 S $ 172.00 S $ 244.00 S $ 255.00 $ f 320.00 f $ 377.00 $ f 3.575.00 5 S 6.600.00 f $ 17.655.00 S S 2.160.00 $ f 2.400.00 $ S 2,725.00 $ S 2,400.00 $ S 3,620.00 $ $ 4.200.00 S $ 4,975.00 f S 5,950.00 S $ 6.730.00 S S 2.500.00 $ $ 4,200.00 $ $ 6,835.00 $ S 10,105.00 $ $ 24,425.00 $ S 10,385.99 $ $ 11,755.90 $ $ 50.00 S S 3.10 $ 222,215.00 32,501.00 41,737.50 42,315.00 17.500.00 11,863.00 46.827.00 4,788.00 26,880.00 21,735.00 33,750.00 90,816.00 62,052.00 92,750.00 27,636.00 101,413.00 3.575.00 6,600.00 17.855.00 25,800.00 60,000.00 54,500.00 2,400.00 18,100.00 4,200.00 9,950.00 5,950.00 6,730.00 7,500.00 4,200.00 6,635.00 10,105.00 24,425.00 21,770.00 11,755.30 22,050.03 1, 170.W $ 49.00 $ S 55.00 S $ 70.00 S f 90.00 S f 137.00 S $ 144.00 f S 125.00 $ S 165.00 S $ 129.00 $ $ 222.00 S f la200 5 $ 197.00 $ $ 230.00 $ f 270.00 $ f 337.00 S $ 391.00 f $ 5.500.00 S $ 7,500.00 $ S 17.000.00 $ $ 2,100.00 $ $ 2,250.00 f $ 2,550.00 $ S 2,250.00 $ $ 2,800.00 $ $ 3,100.00 f $ 3.300.00 $ f 3.600.00 S f 3.800.00 S $ 1,500.00 $ f 7,900.00 $ $ 3,800.00 S f 11,000.00 f S 19,000.00 S $ 17.500.00 $ S 17,750.00 $ $ 30.00 $ $ 1.00 $ 311.101.00 56,430.00 55,850.00 58,590.00 27.400.00 15,696.00 59.125.00 8.930.00 27.090.00 35,742.00 40,950.00 104,016.00 59.340.00 94,500.00 29,305.00 105,179.00 5.500.00 7.500.00 17,000.00 25.200.00 56.250.00 51,000.00 2,250.00 14,000.00 3.100.00 6.600.00 3,600.00 3.800.00 4.500.00 7,900.00 0,800.00 11,000.03 19.000.00 35,000.03 17.750.00 22,050.00 11.700.00 $ 44.00 $ S 47.00 S $ 53.00 f S 72.00 S S 95.00 S $ 125.00 $ f 93.00 $ S 123.00 S $ 122.00 $ $ 125.00 $ S 155.00 S S 167.00 $ S 212.00 $ $ 230.00 $ S 290.00 S S 400.00 $ S 4,100.00 S $ 6.200.00 S $ 16.000.00 S $ 2,200.00 f f 2,400.00 f f 2,700.00 f $ 2,400.00 f $ 2,900.00 $ $ 3,200.00 S $ 3,500.00 f S 3.800.00 S S 4.000.00 S $ 2,800.00 $ $ 5,000.00 $ f 9,000.00 $ $ 11,000.00 $ S 20,000.00 S $ 13,000.00 $ S 13,000.00 S $ 68.00 $ $ 1.80 S 279,356.00 43.222.00 42,135.00 46,872.00 19,000.00 13.625.00 43,989.00 5,166.00 25,620.00 20,125.00 34.875.00 88.176.00 54,696.00 80,500.00 24.360.00 107,600.00 4.100.00 6,200.00 16.000.00 26,400.00 60,000.00 54,000.00 2.400.00 14,500.00 3,200.00 7.000.00 3,800.00 4,000.00 8,400.00 8.000.00 9,000.00 11.000.00 20,000.00 38,000.00 18,000.00 29,988.00 21,080.00 D2 D4 _ 651 _ 200 D5 DB 109 D7 4W RCB_ _ _ _ _ ., _ 45AY RCB 473 42 D8 D9 55r2' RCB 210 161 DID D11 WXY RCB 6'x2' RCB------- --_ 225 D12 S'z3'RCB 52B D13 ____ 8 4' RCB 258 350 _ _ftYRCB D14 15 107r3'RCB 16 2$1r4'MBC D17 Storm Manhole - TxDOT Ty MH-M (¢k4) D1S Storm Junction Box J-6(1"4) D19 BID= Junction Box K-12 1 "M D20_ 8' Recessed Curb Inlet D21 10' Recessed Curb Inlet D22 17 Recessed Curb Inet D23 -10' Standard Curb Inlet 02� J' Type Y Inlet (Form Une Finish) D25 4' lAw_V Inlet Form Line Flni 84 269 1 1 1 12 25 20 1 5 1 2 1 026 5' Type V IMe1_ Form Lire Finish) D27 6' Type V inlet (tam Line FWsh)-_ D26 T Vlnlet orm Line FWah) 1 3 D29 Sa End Treabnent-PSET-RP(24-RCP)(§J.l_ Headwall-CWFW-S 4(YRCP) I( 5'SkeNt(J_I) D30 1 D31 FlaredW -FW-S W&RC 15-S :1 1 1132 Flared Wingwa0s- FW4(61r3' RCB)1(5'SkeVQA 1 D33 Flared Wingwalls - FWS QOXT RBC) 45( SkejA(J:1 1 Flared Wkrgwa0s-FW-O 8k( 4'RBC)(J_1) 2 DJS _ D38 `DJ7 Flared Wingwalls-FW-0(Vrxil' MBCX3:1) Stone ftiprap_(TzDOT Common Grouted) Trench Excavation Protection for Storm Sever 1 __ 1!1 11700 Tob Drama a Bid Amount I$ 1,280,U2,001/ 6sa.60 I 1 1 141 547.00 7 t5.00 FIRST STREET /COIT ROAD IMPROVEMENTS a LOW BIDDER SECOND BIDDER THIRD BIDDER FOURTH BIDDER First Sheet - Crary Street to East of Coit Road 4' Colt Road - US Highway 380 to North of Fast Sheet r u((x' u ; t t . S P E R Weir Bros. Inc. P.O. Box 541793 Glenn Thurman, Inc. P.O. Box 950842 Mario Sinaeola & Sons 10950 Research Road AUI Contractors 4775 N. Freeway Tradic ConnL Illumination & Ir71 as LOW BIDDER SECOND BIDDER THIRD BIDDER FOURTH BIDDER Pro/eet Cost TO cost Total Cost Total Cost read Item Owen rron Unit I Par Unit italn Coat W Unit Item Coat Pr Unit hem cost W Unit hem cost Ll Sign & Sign Post Assembly 108 EA S 382.50 S 41,310.00 $ 415.00 S 44,920.00 S 330.00 $ 35.640.00 S 400.00 $ 43.200.00 T2 Relocate Exist Sign I Install New Post Assembly 39 EA S 331.50 $ 12,926.50 $ 360.00 $ 14.040.00 $ 300.00 $ 11,700.00 S 350.00 $ 13.050.00 1 T3 Remove Exlat Sign 6 Pont Assembly LS _ $ 2,550.00 S 2,550.00 S 2.750.00 a 2.750.00 S 1.650.00 S 1.650.00 S 3,700.00 S 3,700.00 i T4 Solar Powered Fleshy Assembly (Fire Stag LS $ 19,329.00 S 19,329.00 $ 20.000.00 $ 20.000.00 $ 19,500.00 $ 19,500.00 t 20,000.00 $ 29,030.90 1 T5_ Relocate Existing RetaSlCommerical Slgnage LS S 2,142.00 S 2,142.00 S 7.500.00 S 7,500.00 S 20,000.00 $ 20.000.00 S 20,000.00 S 20,3W.00 2 T6 Relocate Existing Illumination Assembly EA S 4.845.00 $ 9,890.00 S 5,000.00 S 10,000.00 t 5,000.00 $ 10.000.00 $ 2,100.00 $ 4.200.00 316 T7_ Relt Pay. Marker (CI B, Ty 11-A-A) EA $ 3.00 S 954.00 $ 3.00 $ 954.00 S 2.61 S 829.98 $ 3.00 $ 954.00 T6_ Relt Pay. Marker (CI B, Ty IMGR)__ 1311 EA S 3.00 S 3,933.00 $ 3.00 $ 3.933.00 $ 2.61 $ 3,421.71 $ 3.00 $ 3,033.00 24180 T9 . Reg. Pavement Marking (1�(While)(&okep)(Type1) LF S 0.60 S 19,344.00 S 0.65 $ 15,717.00 S 0.67 S 16,200.60 $ 0.65 S 16,717.00 2520 T1O Reg. Pwement Mrking(1.)(W1nte)(Solid)Type 1) LF $ 0.80 $ 2,018.00 $ 0.85 S 1.838.00 $ 0.67 $ 1,58&40 $ 0.65 S 1,638.00 . __. _ $720 _ _ T11 Re0, Pwement Marking (4'(YeOn4(SoO ()(Type 1). _ _ _ _ . LF S 0.80 S 6,976.00 $ 0.65 $ 508.00 $ 0.67 $ 5,842.40 $ 0.65 S 5,66a ila T12 Reg. Pavement Marking (6'f Wte)(SolldXTType I) 7475 LF S 1.45 S 10,838.75 $ 1.15 $ 8.596.25 $ 1.28 $ 9,50.00 $ 1.20 $ S,a70.00 _ 950 _T13 . Reg. Pavement Marking (8J(Yegov4(Sogd)(Type 1) _ LF $ 1.45 $ 1,3TT.50 $ 1.15 $ 1,092.50 $ 1.20 S 1,216.00 $ 1.20 $ 1,144.00 T14 Reg. Pavement Marking (8'(White)(Daahedj(Type I) 400 LF S 1.80 $ 720.00 $ 1.15 $ 460.00 $ 1.28 S 512.00 S 1.20 $ 4110.00 1924 Tt5 Reg. Pwement Marking (L2)W ItexSolld)(TT "JI LF $ 2.30 S 4,425.20 $ 2.65 $ 51098.60 S 2.05 $ 3,944.20 $ 2.75 S 5.291.00 I30 _Tt6 get. Pavement Marking QD(Yegow)(SoOd)(Type 1) LF $ 2.30 S 989.00 $ 2.65 S 1,139.50 $ 2.05 $ $81.60 $ 2.75 $ 1,102.50 1082 T17 Reg. Pavement Marking (241(White)(Sogd)(Type1) , _ LF $ 5.00 S 5,410.00 $ 4.70 $ 5,085.40 $ 4.10 a 4,436.20 $ 5.00 a 5,410.00 144 T16 Crosswalk Yield Line !Type l) LF S 6.65 S t,245.80 $ 37.00 $ 5,328.00 $ 4.20 a 1,180.50 $ 38.00 S 5,472.00 55 _ T19 Regectorized Pwement Markr(Oaly)(Type l) _EA_, S 76.50 S 4,207.50 $ 120.00 $ 6,930.00 S 82.00 $ 4,50.00 3 130.00 S 7,150.00 T20 . Regectodzed Pavement MarkerfArrow)QType 1) 55 EA,_ S 76.50 S 4,207.50 S 115.00 $ 8,325.00 S szoo t 4,510.00 $ 120.00 $ 6,600.00 288 ---at- Bartel Mounted GuardrelivaFthmonA LF S 33.40 $ 9,619.20 $ 36.00 S 10,360.00 $ 23.05 $ 6,641.28 $ 35.O0 $ 10,080.00 108 T22 Type III Barricade i Palm Post Mount) _ _ LF_ S 25.25 S 2,727.00 $ 30.00 $ 3,240.00 $ 18.90 $ 2.047.68 $ 27.00 $ 2,916.00 37.5 T23 Metal Boom Gurdral Barricade LF S 27.30 $ 1,023.75 $ 30.00 S 1,125.00 $ 20.50 S 768.75 S 29.00 S 1.087.50 t T21._ Work Zone Traffic Control LS S 217,520.00 $ 217,520.00 $ 352,000.00 $ 352,000.00 $ 200.000.00 S 200,000.00 $ 225.000.00 S 225.000.00 4165 _ _ T25_ PVC Sch. 40 Cmdult(2 )QUurignabon Conduit) _ LF _ S 4.30 S 19,129.50 S 4.50 $ 20,092.50 $ 4.36 S 19,467.40 $ 7.00 $ 31,255.O0 T26 PVC Sch. 40 Conduit (2-)(Signal Conduit) 1655 LF S 4.30 S 7,116.50 $ 4.50 $ 7.447.50 $ 4.36 $ 7,215.80 $ 7.30 $ 12,081.50 t655 T27 ;PVC Soh. 40 Conduit(4)(Siipnal Conduit) LF S 6.75 S 11, t71.25 $ 7.00 $ 11,585.00 $ 6.77 S 11,204.35 S 11.00 $ 18,205.00 70 T28 _ y"'67 Ground Box QOurnination) EA S 490.00 $ 34,300.00 $ $00.00 $ 35,000.00 $ 49200 S 34,440.00 $ 700.00 5 49,000.00 ,. 24 ., T29 __Type'C' Gnxmd Box Signal) EA $ 520.00 S 12,480.00 $ 535.00 t 12,840.00 S 522.75 S 12,546.00 S 700.00 S 16,800.00 Total TraMe Control Bid Amount 1 1 4096750.75,t S20J73.25 IS 45f 353.05 780.30 Erosion Confrof & Lstmiscapina LOW BIDDER SECOND BIDDER THIRD BIDDER FOURTH BIDDER ProAvt con Total Cost Total Coal Term coal Total oaxcn 0ea O- Urrtt Per UMitem Cost Par Unit Item Cost Pr Unit free Con W Unit Mete Con Li Sot Farm fts%M I Maintain I Remwel 1899D LF S 1.00 S 16,990.00 $ 1.35 $ 25,836.50 $ 0.98 S 18,610.20 $ 1.35 $ 25,838.50 L2 ,InIetProtection 68 EA $ 47.00 $ 3,19&00 S $5.00 $ 5.780.00 $ 47.21 S 3,210.28 $ 86.00 S 5,a48.00 L7 Flgr Dam I50 LF_ $ 20.70 S 0,315.00 s 20.00 S 9.000.00 S 20.80 S 9.360.00 $ 20.00 $ 9,000.00 L4 CorrsWction Exit 6 EA $ 1,025.00 $ 6,150.00 S 1.365.00 S 8,190.00 S 1.050.62 S 6,303.72 $ 1,400.00 $ 3.400.00 L5 Topsol (4' Depth) _ 9500 CY S 2.25 $ 21,375.00 S 10.00 S 95,000.00 $ 4.00 $ 38,O00.00 $ 21.00 $ 199,500.00 L6 Hydromulch (Per Seasonal Spec) _ 59000 BY $ 0.80 S 35,400.00 S 0.30 t 17,700.00 $ 0.24 $ 14,160.00 $ 0.25 S 14,750.00 L7 Block Sod (Bermuda) 1 26500 SY $ 1.65 $ 43,725.00 $ 1.90 $ 50,350.00 $ 1." $ 44,520.00 $ 1.75 $ 43,375.00 LS, Sop Retention Blanket 3000 BY $ 0.90 S 2,700.00 S 0.85 $ 2,550.00 S 0.68 $ 2,640.00 S 0.90 S 2,700.00 L9_ PVC Soh. 40 Conduft (41(IMgation Slone) 3310 LF _ S 2.25 S 7,447.50 S 2.20 3 7,282.00 S 2.50 $ 8.275.00 $ 2.60 $ 8,6w.00 L12 Ird on Valve Box (Raknbkd VB-STD or EgWv-j, EA $ 25.00 $ 1,456.00 S 170.00 $ 0,520.00 S 33.53 $ 1,594.40 S 35.00 $ 1,900.00 L71 Project Mowing 8 Landscape Maintenance _ _ 16 MO S 1,530.00 S 24.480.00 S 1,500.00 $ 24,000.00 S 500.00 S 8,000.00 S 2,400.00 S 38,400.00 Lt2 Storm Water Pollution Prevention Plan 1 LS S 6,120.00 $ 6,120.00 $ 12.000.00 S 12,000.00 $ 10,000.00 $ 10,000.00 $ $35.00 $ 535A0 Total Erosion Control& Landse t fit 34.50 t 2P.Ot.50 is f 973.St s o420/0.50 FIRST STREET /COIT ROAD IMPROVEMENTS First Street - Craig Sheet to East of Cori Road Colt Road - US Highway 380 to North of First Shad u((++ �r r e ''jj I titp F R LOW BIDDER Weir Bros. Inc. P.O. Box $41793 SECOND BIDDER Glenn Thurman, Inc. P.O. Box 850842 THIRD BIDDER Mario Sinacola 3 Sons 10950 Research Road FOURTH BIDDER AUI Contractors 4775 N. Freeway *Force Main Refoc don LOW BIDDER SECOND BIDDER THIRD BIDDER FOURTH BIDDER Item a Rein Deacrt on PmJ.n Oven Unit Cost Tool Par Una gars Cast Coat Total Per Unit Item Cost Cod Tool Par Una gem Cost Coat row Per Unit tt.m Cost FMI FM2 eadnp 8 Grubbing anp Proposed Sanitary Sewer Easement (East of Omt} 127 PVC Sewer Line Sl DR-26) _ 1 LS LF LF LF EA EA LS LF LF EA EA EA LS LF $ 8,110.00 S $ 36.00 $ $ 25.00 $ $ 143.00 $ i 2,985.00 S i 5,315.00 i $ 10.705 00 $ $ 48.00 $ $ 35.00 $ $ 10.00 $ $ 2000 $ S 2,220.00 4 $ 1.495.00 $ $ 0.25 $ 8,110.00 88,200.00 91,950.00 31,460.00 23.880.00 5,315.00 10.705.00 8304.00 8720.00 10.00 40.00 4440.00 1495.00 1 587 00 S 19,000.00 S $ 58.00 $ $ 30.00 $ S 55.00 S i 2,900.00 $ $ 700.00 $ $ 4 ODD 00 $ $ 1600 i $ 30.00 i S 2500 i S 30.00 S i 2,975.00 $ $ 68000 $ i o 10 S 19,000.00 142,100.00 110,340.00 12,100.00 23,200.00 700.00 4 000 00 2,768.00 5 760 00 2500 6000 5 950 00 68000 63480 S 15,000.00 4 $ 52.50 $ $ 33.50 $ S 75.00 S $ 4.400.00 i $ 3,500.00 i $ 10. 000 00 $ i 16.00 i S 35.00 4 S 25.00 $ S 40 00 S i 4 250 00 $ S 1 50000 $ S 100 4 15,O00.00 128,825.00 123,213.00 16.500.00 35,200.00 3.500.00 10 000 00 2.595.00 6.720.00 25.00 8000 8. SOO o0 1.50000 6 348 00 $ 20,000.00 $ $ 39.00 S S 29.50 S S 31.00 i $ 4,700.00 $ S 1,300.00 $ $ 17 000.00 $ $ 21.00 $ i 5000 i S 40.00 i i 51.00 i i 4800.00 i S 800.00 S i 150 i 20,000.00 95,550.00 108,501.00 6,820.00 37,600.00 1,300.00 17 000 00 3.633,00 9,600.00 40.00 102.00 9 600.00 800.00 9522.00 2450 3678 FM3 10' PVC Sewer Une(Force M.In3i[SCIR-211 Sewer Line(SDR-26) FM5 4'Dia. Manhole FM6 Connect to Existing Manhole Demo0tion of Exist UR Station and Wei Well, Disposal of _ _FM7 Materials OBsite _ FM 8 Remove and Dispose of Existing Sewer WC FM9 Concrete Encasement for Sanftwy Sewer FM10 8' Plug FM11 _220 8 1 1 173 192 1 2 _ FM12 2' Ak Reis... Vahe Y 2 FM13 Cut and Connect to Exist 10' PVC Force Mein 1 _ _ FM14 Trench Safety for San!WR Sewer 6348 'Told Force Main Reloeegon 28J 2f6.00 327 17.89 J37808.08 J2p ON.00 --paper. or.a. ai..r me aq--q m spars Wh'a•• •7 •pa. enyn•-.9 A�9.� RRST STREET /C01T ROAD IMPROVEMENTS First Street - Craig Street to Ea3t of Coif Road Coit Road - US Highway 380 to North of Fast Sheet a 41 •r9'r1 7 1. x• N r>• a �! P F- R LOW BIDDER Welr Bros. Inc. P.O. Box 541793 SECOND BIDDER Gbnn Thurman, Inc. P.O. Box 850942 THIRD BIDDER Marto Sinaeob 6 Sons 10950 Research Road FOURTH BIDDER AUI Contractors 4775 N. Freeway Irrl adon/landsca Allowance Allowance Bid for Re lacement•Re Dour olExutlm atmn6LerWua Low BIDDER SECOND BIDDER THIRD BIDDER FOURTH BIDDER Item a Remo ared non Pn/Kf GYM Unm COsf TObI PM Unm merit Cost Coe( -- Per limit Item Cost Cow Per. TObI norm Coat COaf Total PM Unm hem Cost AL7 _ AL2 _ AL3 Ingadon Line 13/P' Clsa 200 PVC Purple) .Iniga6on LNe (1' Gass 2DO PVC Purplal J Ing.U- Una {1-114' Clan 200 PVC Purple)_ _ 1600 200 -_2001 ,200 LF LF _ LF LF _ LF LF _ LF EA EA EA FA EA EA FA _ _ EA - LF LF EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA CY CY S 0.20 $ $ 0.25 S S OAO $ $ 0.55 $ $ 0.85 $ $ 1.10 $ $ 4.25 $ $ 122.50 $ $ 194.00 $ $ 177.50 S $ 1.071.00 6 $ 357.00 $ $ 13.25 $ $ 34.70 S $ 34.70 $ $ 0.20 $ $ 2.55 $ $ 1.275.00 $ $ 484.00 S $ 122.40 $ $ 306.00 $ S 255.00 $ S 1,020.00 S S 1.224.00 S $ 3,254.00 $ $ 270.00 $ $ 2.652.00 $ $ 2.652.00 $ S 2.852.00 S $ 367.00 $ S 270.00 S $ 3,519.00 S $ 12.25 S S 22.45 S $ 102.00 S $ 36.75 $ $ 38.75 $ 320.00 50.00 80.00 110.00 $50.00 275.00 850.00 1.225.00 3,880.00 255.00 2.142.00 714.00 530.00 2.776.00 1.388.00 1.800.00 255.00 2.550.00 2.420.00 489.60 812.00 510.00 4,090.00 17.136.00 26,112.00 1.080.00 10.808.00 10.808.00 5.304.00 3.570.00 $40.00 7.038.00 812.50 561.25 1.530.00 3.875.00 3,875.00 S 0.20 S $ 0.25 $ S 0.40 S S 0.55 S S 0.80 $ $ 1.05 $ $ 4.15 S S 120.00 $ $ 200.00 $ $ 130.00 $ $ 11050.00 $ $ 350.00 $ S 13.00 $ $ 34.00 $ S 34.00 S $ 0.20 $ S 2.50 S $ 1.250.00 $ $ 500.00 $ $ 120.00 S S 300.00 $ $ 500.00 $ $ 1.550.00 $ $ 1.200.00 $ S 3,200.00 $ S 265.00 $ $ 2,600.00 S S 2.600.00 $ $ 2,000.00 S S 350.00 S S 265.00 S S 3,450.00 S S 12.00 S $ 22.00 $ $ 100.00 $ $ 38.00 $ $ 38.00 $ 320.00 $0.00 80.00 110.00 800.00 252.50 830.00 1,200.00 4 000 00 260.00 2.100.00 700.00 520.00 2.720.00 1.360.00 1.600.00 250.00 2,500.00 2.500.00 480.00 600.00 1,000.00 6,2DO.00 16.800.00 25,11M.00 1,060.00 10.400.00 10.400.00 5.200.00 3.500.00 530.00 6.900,00 600.00 550.00 15W.00 3,800.00 3,800.00 S 0.42 S $ 0.33 S S 0.35 S $ 0.52 S S 0.87 $ $ 1.03 $ $ 3.8t $ S 109.06 S $ 152.11 $ $ 73.19 $ $ 431.53 $ $ 261.38 $ $ 23.78 $ $ 30.70 $ $ 32.14 $ S 0.18 $ $ 20.38 $ $ 1.629.75 S $ 387.45 $ $ 181.43 $ S 347.48 S S 272.65 S $ 11189.51 $ $ 1,500.00 $ S 2,000.00 S S 358.75 S S 1.870.63 S $ 1.870.63 $ $ 1.870.63 $ S 738.98 S $ 261.38 S S 1,870.63 S S 7.69 $ $ 28.70 $ $ 189.63 $ $ 35.88 $ $ 38.95 $ 672.00 86.00 70.00 104.00 870.00 257,50 762.00 1.090.60 3.042.20 146.38 863.08 522.76 951.20 2.456.00 1,285.60 1.440.00 2,038.00 3.259.50 1,937.25 725.72 694.96 545.30 4,758.04 21,000.00 16.000.00 1,435.00 7.482.52 7.482.52 3,741.26 7,369.80 522.76 3,741.25 384.50 717.50 2,844.45 3.50.00 3.895.00 $ OA3 S S 0.33 S S 0.31 $ S 0.53 $ $ 0.90 S S 1.05 $ S 4.00 S $ 112.00 $ $ 158.00 $ $ 75.00 $ $ 440.00 $ $ 770.00 $ $ 25.00 $ $ 32.00 $ S 33.00 $ $ 0.16 S $ 21.00 S $ 1.700.00 $ $ 400.00 $ $ 190.00 $ $ 360.00 $ $ 420.00 $ $ 1,500.00 S S 1.600.00 S S 2,300.00 $ S 500.00 $ $ 2,300.00 $ $ 2,300.00 S S 2.600.00 S S 800.00 $ S 450.00 $ $ 3.800.00 S $ 14.00 S S 21.00 $ $ 63.00 S S 20.00 $ $ 28.00 $ "11,00 68.00 70.00 106.00 900.00 262.50 800.00 1,120.00 31160.00 150.00 s80.00 540.00 1.000.00 2,5W.00 1.320.00 1.520.00 2.100.00 3,400.00 2,000.00 760.00 720.00 $40.00 6,000.00 22,400,00 16,400.00 2,0DO.00 9,200.D0 9,200.D0 5.200.00 8,000.00 900.D0 7,600.00 700.00 525.00 945.DO 2,800.0g 2,800.00 _ AL4 Irtigaflon Une (1-1/2 Cl- 200 PVC P AL5 Irrigation Una (2' Class 200 PVC PumW _ _ ALB Imgatien Line (2-1rP Class 200 PVC Purpl . , 1000 - - 250 200 AL7 PVC(Sch10N8_SI-) ALS Remote Control Valve (11 AL9 Remote Control V&. M AL10 Quick Coupling V.W. _AL11 2' 8w*ft. Connection Asswr", _ AL12 Weel ier Station Assembly _ AL13 I- SpLy t!t d Aswa* AL14 Rotery Sprey Head (Prt Ckd.) Assembly AL15 Rotary Spray Haad_1Full CkoN) Asemdy _ AL18 Vw VNring(UF-12Oeuge) _ _AL17 �CgPw Servke Line Cn AL18 Me, Valve t -Wer IS-BM-20 Mae, 10 20 2 2 2 40 so 40 _0000 _ 100 2 AL19 Pressure Redudna Valve in 5 AL20 Get. Valve 93 4 AL21 Get. v&. a-1&I 2 AL22--jap�tng Sleeve (2. Un.ake 2 _ AL23 {Water Meter(T) AL21 _ Removab Replan Existing Tree (7'Gameter orss Le �AL25 �Remov_e{Replan(Exleting Tree. (8'-17Dlameta0 AL26 FUMMWnWff.ree LWe Oak Min 4- Diametal 4 14 8 4 4 AL27 1PIrd Material(T..KUv. OekNMin B'Di-terl AL28 Plan MstedollTreeK Mm 4r Oi&meter) 1 -2 Io AL29 Plant Moledol Tr(_ee)(Wh6e EImHMin 8' Diameter) AL30 Plant Materiol(Tm-Xgrepe MyrBe�(MlnCblame - AL31 plant Matedtl(FroabCadrj(Min 1'Gamet.r3 AL32 _ �plenl Ma on reeKCedr)(MIn 1(rDi-M.0 .. AL33 _ Plant Matadol (SNub}I2 GaL �AL34 Plot Material (Sh bK5 Gal) _AL35 Plant Metedol(Sluub)(15Ga8 AL36 Mulch _ _ AL37 Plant Son Mr 2 2 50 25 1 100 100 Total /rrl dor; / Landscape Allowance Bid Amount S f20 11.J811 121082" s 108792.94 1 S 121032.50 O 44 6 8220.79 O C 2n 7 490 236.80 J C 7 611 742. R 7.661.924.88 Total ProeCt Bid A1Rount OWL.Ac Y.IwA0R1 tT STREET/ COIT ROAD IMPROVEMENTS R Street - Craig Street to East of Coit Road ^� load - US Highway 380 to North of First Street 1�r.�r T' p�cb'+y''[N) �t L ( 1.r r t R Earthwork & Paying FIFTH BIDDER Lacy Construction 1880 Crown Road Dallas, Texas 75234 SIXTH BIDDER Tiseo Paving Company 419 E. Hwy. 80 Mesquite, Texas 75150 SEVENTH BIDDER Texas Sterling Construction 2100 N. Hwy 360 - Suite 106A Grand Prairie, Texas 75050 Item 0 hem Desert don Proftet Qua Unh Cast Total Per Un/t hem Cast Cost Per Unh Total Item Cast Cost For Unit Total Item Cost P1 Preparation of Right of Way 158 STA s 4,801.93 $ 758,704.94 $ 7.82 S 529,445.22 s 10.13 S 9,795.71 $ 1.83 $ 57.399.78 $ 4.87 $ 34,427.24 $ 2.34 $ 11.566.62 $ 2.13 $ 237,495.00 $ 137.59 $ 333,242.98 $ 8.87 6 20.822.75 $ 8.98 $ 83,821.78 $ 23.87 6 90,347.95 $ 31.77 $ 152,464.23 $ 25.44 $ 2,548,731.84 $ 27.61 $ 34,402.06 $ 1.00 $ 49,827.00 $ 125 $ 243.75 $ 14.93 6 1,985.69 $ 7.00 $ 3,661.00 $ 29.86 $ 185,723.00 $ 81.01 $ 52.413.47 $ 97.30 $ 20,433.00 $ 40.e0 $ 8,528.00 $ 93.61 6 90,427.26 6 7,571.97 $ 15,143.94 $ 204.00 $ 3,284.00 $ 423 $ 36,403.38 $ 357.00 $ 1,428.00 $ 20.40 $ 3,223.20 $ 882.08 $ 27,807.38 $ 331.62 6 6.300.78 $ 84.58 $ 50.436.98 $ 3223 6 5,060.11 6 1,521.88 $ 27,393.94 6 5.421.37 6 5.421.37 $ 224.44 $ 15.710.60 $ 644.17 $ 12,239.23 $ 78.54 $ 9,817.60 6 4,725.00 6 746,550.00 6 7.45 S 517,833.45 $ 7.25 6 7,010.75 $ 2.45 $ 78,848.70 $ 6.45 S 47,S49.40 $ 2.75 $ 13,593.25 $ 2.75 $ 306,625.00 $ 138.00 $ 334,236.00 $ 9.80 $ 22,320.00 $ 9.70 $ 90,326.40 $ 25.75 $ 97,463.75 $ 34.30 $ 164,605.70 $ 23.70 6 2,374,408.20 $ 35.00 $ 43,810.00 $ 1.00 $ 49,627.00 $ 5.00 6 975.00 $ 20.00 $ 2.660.00 $ 10.00 $ 5,230.00 $ 30.65 $ 170,107.50 $ 168.00 $ 107,402.00 $ 101.00 $ 21,210.00 $ 114.00 $ 18,240.00 $ 51.00 $ 49,266.00 $ 3,193.00 $ 6,386.00 6 2,973.00 $ 47,506.00 $ 6.55 $ 56,369.30 6 1,600.00 $ 6,400.00 $ 34.00 $ 5,372.00 6 825.00 6 34,650.00 6 350.00 6 6.650.00 $ 63.00 $ 49.203.00 $ 63.00 $ 9,891.00 $ 1,340.00 $ 24,120.00 $ 3.840.00 $ 3.840.00 $ 215.00 $ 15,050.00 $ 1.200.00 $ 22,800.00 1 6 82.50 $ 10,312.50 6 3,285.00 6 519,030.00 $ 7.00 $ 486,367.00 6 6.00 $ 5,802.00 $ 2.50 $ 78,415.00 6 3.50 6 25,802.00 $ 2.20 $ 10,874.60 $ 2.50 $ 276,750.00 $ 125.00 $ 302,750.00 6 7.15 $ 16,823.75 $ 6.38 $ 59,410.56 $ 19.00 $ 71,915.00 $ 25.00 S 119,975.00 6 31.00 6 3,105,788.00 $ 42.00 $ 52.332.00 $ 1.20 $ 59,552.40 $ 27.00 $ 5,265.00 $ 35.00 $ 4,855.00 $ 5.00 $ 2,815.00 $ 38.00 $ 210,900.00 $ 100.00 $ 64,700.00 6 42.00 6 8,820.00 $ 170.00 $ 27,200.00 $ 18.00 $ 17,388.00 $ 8,800.00 s 13,200.00 $ 1,600.00 s 25.600.00 6 4.00 6 34,424.00 $ 1,200.00 $ 4.800.00 $ 25.00 6 3,950.00 $ 950.00 $ 39,900.00 $ 820.00 $ 11,780.00 6 85.00 $ 88,385.00 $ 40.00 $ 8,280.00 $ 950.00 $ 17,100.00 6 3,600.00 $ 3,800.00 $ 325.00 $ 22,750.00 6 180.00 $ 3.420.00 $ 86.00 $ 10,750.00 _ $ 5798 dQ.J1 P2 Unclassified Roadway. Excavation 69481 CY P3 Channel Excavation 967 CY P4 Embankment (Density Control) Sawcut, Remove, Dispose Concrete Paving Lime Treated Subgrade 8' 31366 CY PS 7372 SY P6 4943 SY P7 Lime Treated Subgrade (61 111500 SY P8 Lime Est. 55#/SY - 8", 41#/SY - 6' 2422 TON P9 2" Ty "C" HMAC (Surface) 2325 SY P10 2" Ty "D" HMAC Surface 9312 SY P11 6" T "B" HMAC Base) 3785 4799 SY SY P12 8" R. "B"HMAC Base P13 Reinforced Concrete Paving (8 100186 SY P14 Reinforced Concrete Paving (6") 1246 49627 SY LF P15 Concrete Curb ' Monolithic P16 Concrete Curb Mountable 195 LF P17 18" Concrete Curb & Gutter 133 LF P18 Concrete Street Header 523 LF P19 Reinforced Concrete Sidewalk (4') 5550 SY P20 Reinf Concrete Sidewalk (w/ InL Var Ht Rat. Wall 647 SY P21 Variable Height Retaining Wall 210 160 LF LF P22 Pedestrian Handrail (PRD-06LLTy t:1E P23 8' Industrial Perimeter Fencing 966 LF P24 16' Omamental Sliding Gate 2 EA P25 Stone Column for Industrial Fencing 16 EA P26 Barbed Wire Fence - T%DOT T "C' 8606 LF P27 Fence Gate -TxDOT Type"1" 4 EA P28 Relocate Existing Metal Fencing Barrier Free Ramp 158 LF P29 42 EA P30 Landscape Maintenance Ramp Median Nose Pavers 19 EA P31 781 SY P32 Street Pavers 157 SY P33 Relocate Ex. Fire Hydrant Units 18 EA P34 Fire H grant Units 1 EA P35 __Adjust P36 Water Valve Adjust Sanitary Sewer Manhole 70 _ 19 125 _ EA _ _ EA LF P37 Steel Encasement Pipe- 2(?(0.375') Total Earthwork& Paving Bid Amount I I $ 5,512,960.74 S C566,107.90 �� or FIRST STREET /COIT ROAD IMPROVEMENTS First Street - Craig Street to East of Cod Road Colt Road - US Highway 380 to North of First Street . ; c1(b�y Nu1, P? F E R FIFTH BIDDER Lacy Construction 1880 Crown Road SIXTH BIDDER Tiseo Paving Company 419 E. Hwy. 80 SEVENTH BIDDER Texas Sterling Construction 2100 N. Hwy 360 - Suite 106A Storm Drainage FIFTH BIDDER SIXTH BIDDER SEVENTH BIDDER Item a Mom Desch on Project Qua Unit cost Par Unit Total Hem cost case Total Par Unit Hem Cast cast Per Unit Tom Item Cost D1 21"RCP 24" RCP 30" RCP 36" RCP 6349 LF $ 44.33 $ $ 50.61 $ $ 63.74 $ $ 80.57 $ $ 105.73 $ $ 128.53 $ $ 112.62 $ s 132.15 $ $ 144.92 $ $ 157.65 S $ 16725 $ S 201.98 $ $ 247.55 $ $ 277.06 $ $ 33520 1 $ 406.61 $ $ 4,123.00 $ $ 6,184.50 $ $ 15,624.00 $ $ 2,22425 $ $ 2,387.00 $ $ 2,712.50 $ $ 2,387.00 $ $ 2,929.50 $ $ 3,249.58 $ $ 3,472.00 $ $ 3,792.08 $ $ 4.014.50 $ $ 2,821.00 $ $ 8,137.50 $ $ 9.114.00 $ $ 11.254.00 $ $ 19.747.00 $ $ 18,228.00 $ $ 18,439.58 $ $ 53.17 $ $ 027 $ 281,451.17 51,925.86 50,673.30 62,451.07 21.146.00 14,009.77 53.269.26 5.550.30 30.433.20 25,381.65 37,631.25 106,645A4 63,867.90 96,971.00 28,156.80 109,378.09 4,123.00 6,194.50 15.624.00 26,691.00 59.675.00 54.250.00 2,387.00 14.647.50 3.249.58 6,944.00 3,792.08 4,014.50 8,463.00 8,137.50 9,114.00 11,284.00 19,747.00 36,456.00 18,439.58 23,447.97 3,159.00 $ 36.05 $ $ 39.75 S $ 54.10 S S 66.95 $ $ 91.00 $ $ 111.00 $ $ 102.00 $ $ 120.90 $ $ 132.00 $ $ 140.00 $ $ 155.00 $ $ 178.00 $ $ 251.50 $ $ 275.00 S $ 340.00 $ $ 389.00 $ $ 3,685.00 $ S 6.800.00 $ $ 18,185.00 $ $ 2.215.00 $ $ 2.475.00 $ $ 2.810.00 $ $ 2.475.00 $ $ 3,730.00 $ $ 4.330.00 $ $ 5,125.00 $ $ 6,130.00 $ $ 6.932.00 $ $ 2,575.00 $ $ 4,320.00 $ $ 6.900.00 $ $ 10,500.00 $ $ 25.200.00 $ $ 11,220.00 $ $ 12,110.00 $ $ 51.50 6 S 0.10 $ 228.981.45 40,783.50 43,009.50 43,594.45 18,200.00 12,099.00 48,246.00 5,040.00 27.720.00 22.540.00 34.875.00 93.984.00 64,887.00 96.250.00 28.560.00 104.641.00 3,685.00 6,800.00 18,185.00 26.580.00 81,875.00 56,200.00 2,475.00 18,650.00 4,330.00 10.250.00 6,130.00 6,932.00 7,725.00 4,326.00 6.900.00 10,500.00 25,200.00 22,440.00 12,110.00 22,711.50 1,170.00 $ 42.00 $ $ 47.00 $ $ 59.00 $ $ 72.00 $ $ 96.00 $ $ 120.00 $ $ 95.00 $ ► 127.00 $ $ 105.00 $ 9 140.00 $ $ 122.00 $ $ 150.00 $ $ 200.00 $ $ 222.00 $ $ 282.00 $ $ 290.00 $ $ 5,000.00 $ $ 7,000.00 $ $ 16,000.00 $ $ 2,800.00 $ $ 3,000.00 $ 6 3,200.00 6 6 3,500.00 $ $ 3.300.00 $ $ 3,600.00 $ $ 3,800.00 $ S 4,500.00 $ $ 4,800.00 $ $ 3,000.00 $ $ 8,000.00 $ $ 9,500.00 $ $ 12,000.00 $ $ 20,000.00 $ $ 18,000.00 $ S 18,000.00 $ S 60.00 $ t 0.50 $ 266,658.00 48,222.00 46,905.00 46,872.00 19,200.00 13,080.00 44,935.00 5,334.00 22,050.00 22,540.00 27,450.00 79,200.00 51,600.00 77,700.00 23,S88.00 78,010.00 5,000.00 7,000.00 16,000.00 33,600.00 75,000.00 64,000.00 3,500.00 16,500.00 3,600.00 7,600.00 4,500.00 4,800.00 9,000.00 8,000.00 9,500.00 12,000.00 20,000.00 38,000.00 18,000.00 26,460.00 5,850.00 D2 1026 LF D3 795 _ LF D4 651 200 _ LF LF D5 42" RCP D6 48" RCP 109 LF D7 4'x2' RCB 473 LF DB 4'x3' RCB 42 LF D9 5'x2' RCB 210 LF DID 5'x3' RCB 161 LF D11 6k2' RCB 225 LF D12 6'x3' RCB 528 LF D13 8'x3' RCB 258 LF D14 8'x4' RCB 350 LF D15 10'x3' RCB 84 LF D16 2-6'x4' MBC 269 LF D17 Storm Manhole -TxDOT Ty MH-M 6'x4' 1 EA _ 018 Stornl Junction Box J-6 (10'x4') 1 EA D19 Storm Junction Box K-12 16'x12' 1 EA D20 8' Recessed Curb Inlet 12 EA EA _ EA D21 19 Recessed Curb Inlet 25 D22 12' Recessed Curb Inlet 20 D23 19 Standard Curb Inlet 1 EA D24 3' Type Y InleUForm Une Finish) 5 EA D25 4' Type Y Inlet (Form Line Finish) 1 2 EA EA _ D26 5' Type Y Inlet (Form Line Finish D27 6' Type Y Inlet (Form Line Finish) 1 EA D28 T Type Y Inlet (Forth Line Finish) 1 EA D29 Safety End Treatment- PSET-RP 2( 4" RCP)(6:1 3 EA EA EA _ D30 Headwall - CH-FW-S (42" RCP)_ 1( 5' Skew)(3_1 1 D31 Flared Win walls - FWS 4( X2' RCB)(15' Skew)(3_t) 1 D32 Flared Win ails - FWS 6( xT RCB)(15' Skew EA EA _ EA D33 Flared Wingwalls - FWS 10( 7C3, RBC)(45' Skew)(3_t) 1 2 D34 Flared Winwalls - FW-0 (8'X4' RBC) 3:1 D35 Flared Wingwalls- FW-0 (2-6'x4' MBC)(3_1) 1 _ EA D36 Stone Ri re XDOT Common Grouted 441 SY LF D37 Trench Excavation Protection for Storm Sewer 11700 Total Storm Drainage Bld Amount $ 136 772.27 S 1248 478.40 1 r 1259 354.00 rIC FIRST STREET/ COIT ROAD IMPROVEMENTS First Street - Craig Street to East of Coit Road Colt Road - US Highway 380 to North of First Street I1 p S.'" FIFTH BIDDER Lacy Construction 1880 Crown Road SIXTH BIDDER Tiseo Paving Company 419 E. Hwy. 80 SEVENTH BIDDER Texas Sterling Construction 2100 N. Hwy 360 - Suite 106A Traffic Control Illumination d Irlf adon FIFTH BIDDER SIXTH BIDDER SEVENTH BIDDER Hem 0 hem Description P"a Quantity Unit cast Per Una roar Ham Cost cost Total Per Unit lam Cast cost Per Unit rote) lam Cost T1 Sign tL Sign Post Assembly Relocate Exist Sign / Install New Post Assembly Remove Exist Sign 8 Post Assembly Solar Powered Flasher Assembly (Fire Station) 108 EA $ 382.50 $ 41,310.00 $ 331.50 6 12,928.50 $ 2,550.00 $ 2,550.00 $ 19,329.00 $ 19,329.00 $ 9.894.00 $ 9,894.00 $ 4,845.00 $ 9,690.00 S 2.81 $ 893.58 $ 2.81 $ 3,663.91 $ 0.81 $ 14,749.80 $ 0.61 $ 1,537.20 $ 0.61 $ 5,319.20 $ 1.12 $ 8,372.00 $ 1.12 $ 1.064.00 $ 1.12 $ 448.00 $ 2.55 $ 4.908.20 $ 2.55 $ 1,096.50 $ 4.59 $ 4.966.38 $ 35.70 $ 5,140.80 $ 122.40 $ 6,732.00 $ 11220 6 6,171.00 $ 33.41 6 9,622.08 $ 2525 $ 2.727.00 $ 27.29 $ 1,023.38 $ 147.18726 $ 147,187.26 $ 4.34 $ 19,378.10 $ 4.34 $ 7,182.70 $ 6.73 $ 11,138.15 $ 489.60 6 34,272.00 $ 52020 6 12,484.80 $ 397.00 $ 42,876.00 $ 325.00 $ 12,675.00 $ 1,645.00 $ 1,645.00 $ 19,6W.00 $ 19,600.00 $ 30,000.00 $ 30,000.00 $ 4,900.00 $ 9,800.00 $ 2.65 $ 842.70 $ 2.65 $ 3,474.15 $ 0.70 $ 16,926.00 $ 0.70 $ 1,784.00 $ 0.70 $ 6,104.00 $ 1.30 $ 9,717.50 $ 1.30 $ 1,235.00 $ 1.30 $ 520.00 $ 2.10 $ 4,040.40 S 2.10 $ 903.00 $ 4.15 $ 4,490.30 $ 8.25 $ 11188.00 $ 82.40 $ 4,532.00 $ 62.40 $ 4,532.00 $ 63.00 $ 18,403.20 $ 35.10 $ 3,790.80 $ 49.50 $ 1,656.25 $ 58,500.00 6 56,500.00 6 4.40 6 19,640.00 $ 4.40 $ 7,282.00 6 6.80 $ 11.254.00 $ 495.00 $ 34,650.00 $ 526.00 $ 12,624.00 $ 375.00 $ 40,500.00 $ 325.00 $ 12,675.00 $ 2.500.00 $ 2,500.010 $ 5,000.00 $ 5,000.00 6 5,000.00 $ 5,000.00 6 750.00 $ 1,500.00 $ 2.75 $ 874.50 $ 2.75 $ 3,60525 S 0.60 S 14,508.00 $ 0.60 $ 1,512.00 $ 0.60 $ 5,232.00 $ 1.10 $ 8,222.50 $ 1.10 $ 1,045.00 $ 1.10 $ 440.00 $ 2.50 $ 4,810.00 $ 2.50 $ 1,075.00 $ 4.50 $ 4,889.00 $ 35.00 $ 5,040.00 $ 120.00 $ 6,600.00 $ 110.00 $ 6,050.00 $ 33.00 $ 9,504.00 $ 46.00 $ 4,968.00 $ 27.00 $ 1,012.50 S W.000.00 $ 60,000.00 $ 3.00 $ 13,395.00 $ 3.00 $ 4,965.00 $ 10.00 $ 16,550.00 $ 575.00 6 40,250.00 $ 575.00 $ 13,800.00 T2 T3 39 1 EA LS T4 1 LS T5 Relocate Existing Retail/Commerical Signage Relocate Existing Illumination Assembly, Reif Pay. Marker(Cl B, Ty 11-A-A 1 LS T6 2 EA T7 318 EA Te Reif Pay. Marker (Cl B. Ty II-GR) 1311 EA T9 Rol. Pavement MarIdng(4)_0nfte Bmken)(Ty a 1e 11) 24180 LF T10 Rell. Pavement Marldng (E)(White jq2Ei!%LType 1) Rell. Pavement Ma_' ll-j Solid)(Type I) 2520 LF T11 8720 LF T12 Rat. Pavement Marking (8" ke S( did)(Ty�B I) 7475 LF T13 Rell. Pavement Marldng_(8'e110W) _Solid)(Type I 950 LF T14 Refl. Pavement Maridn (8a(White Dashed (Type I) 400 LF T15 Rell. Pavement Marking (12a(Whlte)(SOIid (Type 1) ReB. Pavement Marking (17) e(Y IIowjSolid (Type I) Rell. Pavement Markingg (24�_( �(_)(Whlte) pe I 1924 LF T16 430 LF T17 1082 LF T18 Crosswalk Yield Line (Type I 144 LF T19 Retiectorized Pavement Marker (Only)(Typee I) 55 EA T20 Retiectorized Pavement Marker Arrow I 55 EA T21 Barrel Mounted Guardrail w/Chevrom 288 LF T22 Type III Barricade (Penn Post Mount) 108 LF T23 Metal Beam Guardrail Barricade 37.5 LF T24 Work Zone Traffic Control 1 LS T25 PVC Sch. 40 Conduit 2' Illuminagon Conduit 4465 LF T26 PVC Sch. 40 Conduit 7' (Signal Conduit) 1655 LF T27 PVC Sch. 40 Conduit (4!)(Signal Conduit) 1655 LF T28 T pe "A" Ground Box (Illumination) Type "C"Ground Box {Signal) 70 EA T29 24 EA Total Traffic Control Bid Amount 1 It 40S 797.54 344 871.30 1 Is295 602.75 098ffic FIRST STREET/ COIT ROAD IMPROVEMENTS / First Street - Craig Sheet to East of Cod Road Colt Road - US Highway 380 to North of First Street rr) (l�4 ,[�, R t 7 L� L. R FIFTH BIDDER Lacy Construction 1880 Crown Road SIXTH BIDDER Tiseo Paving Company 419 E. Hwy. 80 SEVENTH BIDDER Texas Sterling Construction 2100 N. Hwy 360 - Suite 106A Erosion Control d Landscapino, FIFTH BIDDER SIXTH BIDDER SEVENTH BIDDER Item 0 Hem Description Protect Oua Unk Cast Per Unk Total Itam Cast Cost Per Unk Total Itam Cost Cost Per Unk Total kem Cost Lt Silt Fence (Install I Maintain I Remove) 18990 LF $ 1.28 $ 24,307.20 $ 81.09 $ 5,514.12 $ 18.87 $ 8,491.50 $ 1,325.00 $ 7,956.00 $ 424 $ 40,280.00 $ 026 $ 15,340.00 $ 1.83 $ 48.495.00 $ 0.80 $ 2.400.00 $ 224 $ 7,414.40 $ 26.01 $ 1,456.56 $ 1.530.00 f 24.480.00 $ 4,615.50 $ 4,615.50 $ 1.30 $ 24,687.00 $ 120.00 $ 8,160.00 $ 25.00 $ 11,250.00 $ 1,350.00 $ 81100.00 $ 10.00 $ 95,000.00 $ 0.70 $ 41,300.00 $ 2.75 $ 72,875.00 $ 0.60 $ 2,400.00 $ 6.00 $ 19,860.00 $ 201.00 $ 11.256.00 $ 1,500.00 $ 24,000.00 $ 4,450.00 $ 4.450.00 $ 0.90 $ 17,091.00 s 70.00 $ 4,760.00 $ 12.00 $ 5,400.00 $ 495.00 $ 2,970.00 $ 13.00 $ 123,500,00 $ 0.34 $ 20,060.00 $ 2.15 $ 56,975.00 $ 0.63 $ 1,890.00 $ 2.20 $ 7,282.00 $ 25.50 $ 1,428.00 $ 1.500.00 S 24,000.00 $ 3,200.00 $ 3,200.00 L2 Inlet Protection 68 EA L3 Filter Dam 450 LF L4 Construction Exit 6 EA L5 TO soil (ILDepth) 9500 CY L6 Hydromulch (Per Seasonal Syo) 59000 26500 SY SY L7 Block Sod (Bermuda) L8 Soil Retention Blanket 30DO SY L9 PVC Sch. 40 Conduit (4")(Irrigation Sleeve) Imgabon Valve Box Rainbird VBSTD or E uiv Project MowinO & Landscape Maintenance Storm Water Pollution Prevention Plan 3310 LF LID 56 EA L11 16 MO L12 1 LS Total Erosion Control & Landscaping s 190,760,281 S 323JJ9.00 S 262 555.00 *Force Main Relocation FIFTH BIDDER SIXTH BIDDER SEVENTH BIDDER kem 0 Itertl Descri on Project Qua Unk Cost Per Unk Total Item Cost Cost Per Unk Total Item Cost Cast Per Unit Total Item Cost FM1 Clearing & Grubbing along Proposed Sanitary Sewer Easement East of Cod) 1 LS $ 7.698.22 $ 7,698.22 $ 40.52 $ 89 274.00 $ 29.08 $ 106,956.24 $ 5023 $ 11.050.60 s 3,267.67 $ 26,142.96 $ 4.305.56 $ 4.305.56 $ 6,072.43 $ 6,072.43 $ 11.48 $ 1,986.04 $ 38.93 $ 7,474.56 $ 178.13 $ 178.13 f 183.89 $ 367.78 $ 3,589.88 $ 7.179.76 $ 718.95 $ 718.95 s 0.58 $ 3,681.84 $ 2t.000.00 $ 21.000.00 $ 5775 $ 141.487.50 $ 30.90 $ 113,650.20 $ 57.00 $ 12.540.00 $ 2,990.00 $ 23,920.00 $ 721.00 $ 721.00 $ 4,120.00 $ 4,120.00 $ 16.50 $ 2,854.50 $ 30.90 $ 5,932.80 $ 25.75 $ 25.75 $ 30.90 $ 61.80 $ 3,D65.00 $ 6,130.00 $ 701.00 $ 701.00 $ 0.10 $ 634.80 $ 15.000.00 $ 15.000.00 $ 49.00 $ 120,050.00 $ 50.00 $ 183,900.00 $ 62,00 $ 13,640.00 $ 5,000.00 $ 40,000.00 $ 900-00 $ 900.00 $ 15.000.00 $ 15,000.00 $ 38.00 $ 6,228.00 $ 56.00 $ 10,752.00 $ 700.00 $ 700.00 $ 800.00 $ 1,600.00 $ 3,000.00 $ 6.000.00 $ 960.00 $ 980.00 $ 0.50 $ 3.174.00 FM2 12" PVC Sewer Line SDR-26 2450 LF FM3 10" PVC Sewer Line Force Main)(SDR-21) 3678 LF FM4 8" PVC Sewer Line SDR-26 220 LF FM5 4' Dia. Manhole 8 EA FN16 Connect to Existing Manhole 1 EA FN17 Demolition of Exist Lift Station and Wet Well, Disposal of Materials Offsite 1 LS FM8 Remove and Dispose of Existing Sewer PVC Concrete Encasement for Sanitary Sewer 173 LF FM9 192 LF FM10 6" Plug 1 EA FM11 8" Plug 2 EA FM 12 T' Air Release Valve 2 EA FM13 FM14 Cut and Conned to Exist. 10" PVC Force Main 1 LS Trench Safety for Sanitary Sewer 6348 LF 'Total Force Main Relocation i I9J 087.07 S 333 779.36 s 417 904.00 Force Main Items as prepared by and under the responsibility of 5 piam Engineering. Enineering Estensts provided by Spwrs Engineen ng FIRST STREET / COIT ROAD IMPROVEMENTS P First Street - Craig Street to East of Coil Road N Coit Road - US Highway 380 to North of First Street 7' 65'+v Nu�� PISPER LR FIFTH BIDDER Lacy Construction 1880 Crown Road SIXTH BIDDER Tiseo Paving Company 419 E. Hwy. 80 SEVENTH BIDDER Texas Sterling Construction 2100 N. Hwy 360 - Suite 106A Irrigation ILandscape Allowance Allowance Bid for Replacement/ 2=it ' of Edst t ation 6 Landsca FIFTH BIDDER SIXTH BIDDER SEVENTH BIDDER Hem a Nem Description, P-I- Qua Unit Cost Par UnH Total ham Cost Cost Total Par UnM Item Cost Cast Per Unit Total Ibm Cost ALt Irrigalion Line (3/4' Cass 200 PVC Purple) 1600 LF $ 020 $ 320.00 $ 026 $ 52.00 $ 0.41 $ 82.00 $ 0.56 $ 112.00 $ 0.62 $ 820.00 $ 1.07 $ 287.50 $ 4.23 $ 846.00 $ 122.40 $ 1.224.00 $ 204.00 $ 4.080.00 $ 132.80 $ 285.20 $ 2.852.00 $ 5,304.00 $ 357.00 $ 714.00 $ 1326 $ 530.40 $ 34.68 $ 2,774.40 $ 34.68 $ 1,387.20 $ 020 $ 1,600.00 $ 2.55 $ 255.00 $ 1,275.00 $ 2,550.00 $ 510.00 $ 2.550.00 $ 122.40 $ 489.80 S 306.00 $ 812.00 $ 510.00 $ 1.020.00 $ 1,581.00 $ 8.324.00 $ 1,224.00 $ 17.136.00 $ 3.264.00 $ 26.112.00 $ 270.30 $ 1,061.20 $ 2,852.00 $ 10,608.00 $ 2,852.00 $ 10,808-00 $ 2.652.00 $ S,304.00 $ 357.00 $ 3,S70.00 $ 270.30 $ 540.80 $ 3,519.00 $ 7,038.00 $ 12.24 $ 612.00 $ 22.44 $ 581.00 $ 102.00 $ 1.530.00 $ 38.76 $ 3.876.00 $ 38.76 $ 3.876.00 $ 0.35 $ 560.00 $ 0.50 $ 100.00 $ 0.80 $ 160.00 $ 1.00 $ 200.00 $ 1.50 $ 1,500.00 $ 2.30 $ 575.00 $ 9.05 $ 1,810.00 $ 105.00 $ 1.050.00 $ 210.00 $ 4.200.00 $ 77.25 $ 154.50 $ 515.00 $ 1.030.00 $ 800.00 $ 1.600.00 $ 11.50 $ 460.00 $ 30.90 $ 2,472.00 $ 11.35 $ 454.00 $ 0.20 $ 1.600.00 $ 31.35 $ 3.135.00 $ 1,150.00 $ 2,300.00 $ $15.00 $ 4,075.00 $ 155.00 $ 620.00 $ 185.00 $ 330.00 $ 880.00 $ 1,780.00 $ 2.750.00 $ 11.000.00 $ 1,100.00 $ 15.400.00 $ 1.855.00 $ 14.840.00 $ 381.00 $ 1.444.00 $ 1.880.00 S 7,520.00 $ 1.880.00 $ 7,520.00 $ 1,8m.00 $ 3,780.00 $ 741.00 $ 7,410.00 $ 285.00 $ 530.00 $ 1,880.00 $ 3,760.00 $ 7.75 $ 387.50 $ 29.00 $ 725.00 $ 191.00 $ 2.685.00 $ 36.10 $ 3.610.00 $ 40.00 $ 4.000.00 S 0.20 $ 320.00 $ 0.25 $ 50.00 $ 0.40 $ 80.00 $ 0.55 $ 110.00 $ 0.80 $ 800.00 $ 1.05 $ 262.50 $ 4.15 $ 830.00 $ 120.00 $ 1,200.00 $ 200.00 $ 4.000.00 $ 130.00 $ 280.00 $ 2.600.00 $ 5,200.00 S 350.00 $ 700.00 $ 13.00 $ 520.00 $ 34.00 8 2,720.00 $ 34.00 $ 1,360.00 $ 0.20 $ 1,600.00 $ 250.00 $ 25,000.00 $ 1.250.00 $ 2,500.00 $ 500.00 $ 2,500.00 $ 120.00 $ 480.00 $ 300.00 $ 600.00 $ 500.00 $ 1,000.00 $ 1,550.00 $ 6,200.00 $ 1,200.00 $ 16,800.00 $ 3.200.00 $ 25,800.00 $ 285.00 $ 1,060.00 $ 2.600.00 $ 10,400.00 $ 2.600.00 $ 10,400.00 $ 2.600.00 $ 5,200.00 S 350.00 $ 3,500.00 $ 255.00 $ 530.00 $ 3,450.00 $ 6,900.00 $ 12.00 $ 600.00 $ 22.00 $ 550.00 $ 100.00 $ 11500.00 $ 38.00 $ 3,800.00 $ 38.00 $ 3,800.00 AL2 Imgslion Llne (1' Class 200 PVC Purple) 200 LF AL3 Irrigation Line (1-1/4' Class 200 PVC Purple) 200 LF AL4 Irrigation Una 1-1/2' Class 200 PVC Purple) 200 LF ALS Irrigation Line (2' Class 200 PVC Purple) 1000 LF ALB Irrigation Une (2-12-Class 200 PVC Purple) 250 200 LF LF AL7 PVC (Son 40) 6' Sleeve) ALB Remote Control Valve 1 10 EA AL9 Remote Control Valve (27 20 EA AL10 Quick Coupling Valve 2 EA ALtt 2' Baddim Connection Assembly 2 EA AL12 Weather Station Assembly 2 40 EA AL13 Lawn Spray Head Assembly, Ro(arySpray Head an Ckek Assem EA AL14 80 40 EA EA AL15 Rotary Spray Head Full Circle) Membly Valve Wring (UF -12 Gauge) AL18 8000 LF AL17 Copper Service Line 100 LF AL18 Master Valve / Hydromeler ISBM-20 2 EA AL19 Pressure Reducing Valve (2) 5 4 EA EA AL20 Gate Valve 2*) AL21 Gate Valve -1/2) 2 EA AL22 Tapping Sbeve(2-x Linesize) 2 EA AL23 Water Meler 4 EA AL24 Remove 6 Replant Exis9ng Tree (7' Diameter or Less) 14 EA AL25 Remove 6 Replant IE�g Tree (8' -12' Diameter Pla2l Matedal ree)(B Oak)_(Min 4' Diamele Plant Material (Tree)(Live Oa in 6' Diamete 8 EA AL26 4 EA AL27 4 EA AL28 Plarrt Malachi (Tree)(Ash)(Min 8' Diameter) Plant Material (Tree)(While Etm)(Min S' Diameter) 4 1 EA AL29 2 EA AL30 Plard Material ree Cro ! MMyrOe Min 8' DWmete 10 EA AL31 Plant Msledal roe (Cedar)jMin 4' Diameter) 2 EA AL32 Plat Material (Tree)(Cedar)(Min 10' Diameter) 2 EA AL33 Plant Material (Shrob) 2�Gal) so EA AL34 Plant Material (Shrub)(55 Gall 25 EA AL35_ AL38 Plant Material (Shrub)(15 Gap _ Mukh _ 15 100 _ EA C 1 AL37 Plant Soil Mix 100 Cl Total l ation Landscape Allowance BidAmount $ 129632.f0 S 111917'00 $ 149032.50 TOTAL PROJECT 3rd BID 7,888,000.00 TOTAL PROJECT 3rd BID 7,931,488.95 TOTAL PROJECT 41h BID 8,189,096.56 Total Project Bid Amount 00500 CONTRACT AGREEMENT AND BONDS STATE OF TEXAS § COUNTY OF COLLIN § THIS AGREEMENT, made and entered into this day of A.D., 2010, by and between Weir Brothers Inc., of the County of Dallas and State of Texas, acting through thereunto duly authorized so to do, Party of the First Part, hereinafter termed the OWNER, and Mike Land of the Town of Prosper, County of Collin and State of Texas, Party of the Second Part, hereinafter termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the Party of the First Part (OWNER), and under the conditions expressed in the bonds bearing even date herewith, the said Party of the Second Part (CONTRACTOR) hereby agrees with the said Parry of the First Part (OWNER) to commence and complete the construction of certain improvements described as follows: Construction of a FIRST STREET (Craig Street to Coit Road) and COIT ROAD (US 380 to First Street) and all related site improvements and equipment. and all extra work in connection therewith, under the terms as stated in the General Conditions of the Agreement; and at his (or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said construction, in accordance with the conditions and prices stated in the Proposal attached hereto, and in accordance with all the General Conditions of the Agreement, the Supplementary Conditions, the Notice to Bidders (Advertisement for Bids), Instructions to Bidders, and the Performance and Payment Bonds, all attached hereto, and in accordance with the Plans, which includes all maps, plats, blueprints, and other drawings and printed or written explanatory matter thereof, and the Specifications therefore, as prepared by RLK ENGINEERING, INC., herein entitled the ENGINEER, each of which has been identified by the CONTRACTOR and the ENGINEER, all of which are made a part hereof and collectively evidence and constitute the entire contract. The CONTRACTOR hereby agrees to commence work on or after the date established for the start of work as set forth in a written notice to commence work and to substantially complete all work within the time stated in the Proposal, subject to such extensions of time as are provided by the General and Supplementary Conditions. The OWNER agrees to pay the CONTRACTOR in current funds the price or prices shown in the proposal, which forms a part of this Contract, such payments to be subject to the General and Supplementary Conditions of the Contract. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. Contract Agreement 00500-1 Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. IN WITNESS WHEREOF, the parties to these presents have executed this Agreement in the year and day first above written. ATTEST: ATTEST: Party of the First Part, OWNER By Signature Name and Title (please type or print) (SEAL) Party of the Second Part, CONTRACTOR By, Signature Name and Title (please type or print) (SEAL) Contract Agreement 00500-2 Coit Road Fy rI*r,5t5trca Jmprovcment,5 w a z LL g N > = K ROSS TIMBERS D HIDD N BLUFF CT F-FIFs5I5T Y WILLOWGATE DR 0 WILLOWMIST R ur a ,j p J2 Lu c� 3 > 3 a o op ONA Ix o lO Y y ` STILLHOUSE OLLOW DR pURO p Q R 0 C DAR SPRINGS DR C Cp W ATER OJ v GABLES DR n Z p p M TICELLO DR C aP0 ��O Cep O� n 9�Po �GFq ��� y Q�`a Z C v0 ESSEX DR THREE RIVERS DR I N OAKS PO j ;0 KIOWA D R pR G� S O it CA OEN WAY LANCER LN O = CED LAKE DR Zi m 2 y Op 3 HISTLER LN v 9 R O o MIL ERS CREEK DR m A F- ¢ p DENTWOOD RL C�pQ = AMISTAD DR RICHLAND BLVD U.S.380 DISCLAIMER 1` The Town of Prosper has prepared this map or information for internal purposes only. R is T f� W N 0 P made available under the Public Information P S P E R is Any YOUR O N this map h information is AT YOUR OWN RISK. The Town of Prosper assumes no liability for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or information provided herein. The Town of Prosper makes no warranty, representation, or guarantee of any kind regarding any maps or information provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the implied warranties of merchantability and fitness for a particular purpose. 0 500 1,000 2,000 Feet Prepared on 05fW10 WEIR BROS., INC. P.O. BOX 541793 DALLAS, TEXAS 75354-1793 UNCONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT The undersigned Subcontractor/Supplier certifies that a progress payment will be received in the sum of $ 1,840.26 for labor, services, equipment and/or materials furnished to Weir Bros., Inc. on the PROSPER TRAIL -PROSPER ("Project"), and does hereby release any bond claim, mechanic's lien and/or other claim relating to the Project, to the extent covered by such payment and conditioned upon collection of the sum stated above. This release covers progress payments (and retainage, if any) for labor, services, equipment and/or materials through 03/31/2010 , only and does not cover any earned retention after that date or additional items furnished after that date. STATE OF Te % (kS COUNTY OF Pow [:?�-DAYOF2010 (,I, ;(- NOT R. - PU LIC cri - II - I� My Commission Expires Invoice: 6240, 7173 TOTAL HIGHWAY MAINTENACE SUBCO RATOR/SUPPLIER By: A., P" & & cc=0 TITLE 5i to DATE Tana Kerstetter Notarf► Pubic, Stm of Texas £ Comm. Exp. 09-11-13 WEIR BROS., INC. P.O. BOX 541793 DALLAS, TEXAS 75354-1793 UNCONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT The undersigned Subcontractor/Supplier certifies that a progress payment will be received in the sum of $ 35,885.90 for labor, services, equipment and/or materials furnished to Weir Bros., Inc. on the PROSPER TRAILS -PROSPER ("Project"), and does hereby release any bond claim, mechanic's lien and/or other claim relating to the Project, to the extent covered by such payment and conditioned upon collection of the sum stated above. This release covers progress payments (and retainage, if any) for labor, services, equipment and/or materials through 3/24/2010 , only and does not cover any earned retention after that date or additional items furnished after that date. STATE OF KCK UTILITY CONSTRUCTION INC. SUBCONTRATOR/SUPPLIER A -7 DAY OF 2010 Is r Y PUBLIC My Commission Expi es Invoice: 324-508 PAY APP 5 By: TITLE �27��L� DATE =6-.;,; `°;� SANDRA BOWERS: NOTARY PUBLIC STATE OF TEXAS COMMI471011 EXPIRES: OCTOBE-.r 28, 2010? . rr•..r. .: rrrr•��//r/rrr/r/rr/rr/rp•//n K4CK UTIL.Ilry (=aMS"rRUC:"rIOlei 103 N. ALLEN DRIVE, ALLEN TEXAS 75013 tz14)547-9152 OFF - (8661226-8159 - (214)547-9163 FAX CONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT The undersigned Supplier certifies that a progress payment has been received in the sum of 2,928.18 for labor, services, equipment and/or materials furnished to KCK Utility Construction, -Inc. on the PROPPER TRAILS -PROSPER. TX (" Project'), and doe hereby release any bond claim, mechanic's lien and/or other claim relating to the Project, to the extent covered by such payment and conditioned upon collection of the sum stated above. _ This release covers progress payments for labor, services, equipment and/or materials through March 26, 2010, only and does not cover any earned retention after that date or additional items furnished after that date. State of: FERGU ENTERPRI INC. (Supp ' ) County of By. -v Day of 2010. Title: .4(V'V- MGx Date: /4"' /Y • t e ,, e Notary Public My Commission Expires: oZ �� /� !" TERRIE A. 6REMILLION Notary Public, State of Texas My Commission Expires February 16. 2011 Invoice(s) Covered by this Release: (Paid check# 40636, 4/12/10) #0426910, 1/4/10 40429493,1/22/10 #0433090,1/26/10 #0430586, 2/1/10 #0432885, 2119/10 #E0433586, 2/25/10 #0434544, 3/4/10 #0435299, 3/10/10 #0435304, 3/10/10 #0435532, 3/11/10 #0435532, 3/11/10 #CM045118, 3/26/10 AFFIDAVIT OF R_ELEASF,_OF LIEN RIGHTS ---(Partial Release) --'-- _._.....-------.----__—_ Supplier or Sub -subcontractor to Subcontractor and Creneral Contractor In consideration of payment of all sums due the undersigned as of —__ February 28. 2010 on account of work heretofore perfornied and/or materials furnished at or for the premises kno%%n as Prosper Trail Improvements ; the undersigned. being sworn. hereby: 1. Acknowledges receipt of all sums due the undersigned- except retainage. on account of work performed and/or materials Furnished at the said premises through the date shown above in the amount of $ 9,721.69 and hereby expressly releases, renounces. and waives any and all claims, rights and charges including the right of lien in connection with or for the construction and erection of the improvements situated on the said premises; 2. Specifically recites that all sums owed by the undersigned to any laborer. materialman. or subcontractor employed by or subcontracted with the undersigned in connection with the work at said premises have been fully paid for all work performed and/or labor and/or materials fumished prior to and through the date shown above; and, 3. Expressly agrees to indemnify and hold harmless KCK Utility Construction, Inc. and Weir Bros Inc and the Owner of .and from tlw claims of any laborer. materialman. or subcontractor employed by or contracting with the undersigned. The undersigned executes this instrument recognizing that and but for the making of the release and representation, the payment received for would not have been made. and that Workman Corporation has relied hereon in making said payment. EXECUTED THIS ' — DAY OF t't .2010. liberty Sand R Gravel, Inc COMPANY -----•--••-- by; Name and title STATEOFTEMS This Affidavit of Release o L' g Pubs is acknowledged befo e m this I I da ' of. �01�L '01 by 1 �_. on behalf of L ' t_1(�.k C ffiT2L- _. ?rotary Public. S ate of l exas[9 =MARYETREMO AFFIDAVIT OF RELEASE OF LIEN RIGHTS (Partial Release) Supplier or Sub -subcontractor to Subcontractor and General Contractor In consideration of payment of all sums due the undersigned as of February 28, 2010 on account of work heretofore performed and/or materials furnished at or for the premises known as Prosper Trail Improvements , the undersigned, being sworn, hereby: 1. Acknowledges receipt of all sums due the undersigned, except retainage, on account of work performed and/or materials furnished at the said premises through the date shown above in the amount of S 192,973.87 and hereby expressly releases, renounces, and waives any and all claims, rights and charges including the right of lien in connection with or for the construction and erection of the improvements situated on the said premises; 2. Specifically recites that all sums owed by the undersigned to any laborer, materialman, or subcontractor employed by or subcontracted with the undersigned in connection with the work at said premises have been fully paid for all work performed and/or labor and/or materials furnished prior to and through the date shown above; and, 3. Expressly agrees to indemnify and hold harmless KCK Utility Construction, Inc. and Weir Bros Inc and the Owner of and from the claims of any laborer, materialman, or subcontractor employed by or contracting with the undersigned. The undersigned executes this instrument recognizing that and but for the making of the release and representation, the payment received for would not have been made, and that Workman Corporation has relied hereon in making said payment. EXECUTED THIS DAY OF Maw 2010. Johnson County Pioe COMPANY by: iv Name and title STATE OF TEXAS COUNTY OF This Affidavit.of Release of Lien Rights is acknowledged before me this �'0`day of 201 Q by , on behalf of r✓ -3 oA . e 1 ` Notary Public, State of Texas SARA E. COVINGTON �• ,��\; r h�ti-la+t�'.nai•,•:Iitp��Mtr`J MrtrCh 22. 2M.3 TOWN OF PROSPER, TEXAS RESOLUTION NO. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, HEREBY AUTHORIZING THE TOWN MANAGER OF THE TOWN OF PROSPER, TEXAS, TO EXECUTE A CONTRACT AGREEMENT FOR CONSTRUCTION SERVICES FOR THE FIRST STREET (CRAIG STREET TO COIT ROAD) AND COIT ROAD (US380 TO FIRST STREET) BETWEEN WEIR BROS, INC., AND THE TOWN OF PROSPER. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS: SECTION 1: The Town Manager of the Town of Prosper, Texas, is hereby authorized to execute, on behalf of the Town Council of the Town of Prosper, Texas, a contract agreement for construction services for the First Street (Craig Street to Coit Road) and Coit Road (US 380 to First Street), between Weir Brothers, Inc., and the Town of Prosper, as hereto attached. SECTION 2: This Resolution shall take effect immediately upon its passage. RESOLVED THIS THE 22"d day of June, 2010. Ray Smith, Mayor ATTEST TO: Matthew Denton Town Secretary ISPER OWN OF Prosper is a place where everyone matters. To: Mayor and Town Council From: Matthew B. Garrett, Finance Director CC: Mike Land, Town Manager Re: Town Council Meeting — June 22, 2010 Date: June 18, 2010 Agenda Item: Administration Agenda Item No. 10 Staff report and discussion on Finance Committee Meeting held on June 18, 2010. Description of Agenda Item: Mike is going to update Council on the Finance Committee topics. Budget Impact: For discussion only and the budget impact range is too broad to estimate for the item. Legal Obligations and Review: Legal Counsel review was not required. Attached Documents: Finance Committee Agenda — June 18, 2010 Items Distributed at Meeting — Will be delivered separate from packet or brought to the meeting. Board/Committee Recommendation: N/A Town Staff Recommendation: Town staff recommends that Town Council receive report on Finance Committee topics, discuss and direct staff for any future consideration. Agenda Item No.10 - Page 1 of 1 1. 2. 3. 4. 5. 6. 7. 8. 9. PISPER OWN OF Call to Order / Roll Call. AGENDA Work Session of the Finance Committee Town of Prosper Municipal Chambers 108 W. Broadway, Prosper, Texas Friday, June 18, 2010 at 1:30 p.m. Review of Previous Finance Committee Meeting and Resulting Actions. Updates on Bond Projects and Remaining Bond Funds. Discuss Capital Needs for Ongoing and Future Projects. Discuss Compensation Plan Draft Survey Results and Implementation Strategies. Discuss Print Fleet Audit and Managed Service Agreement Options with Freedom Document. Discuss Bank Depository Services Agreement Term Ending June 30, 2010 with Independent Bank and Renewal Offer. Discuss Fiscal Year 2010-2011 Budget Preparation Process and Items. Adjourn. CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the inside window at the Town Hall of the Town of Prosper, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted by the following date and time: Tuesday, June 15, 2010 at 1:00 p.m. and remained so posted at least 72 hours before said meeting was convened. Matthew D. Denton, TRMC Town Secretary Date Noticed Removed In addition to any specifically identified Executive Sessions, Council may convene into Executive Session under Section 551 of the Texas Government Code at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should Council elect to convene into Executive Session, those exceptions will be specifically identified and announced. Any subsequent action, as a result of this Executive Session, will be taken and recorded in open session. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council Meetings are wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as Interpreters for persons who are deaf or hearing impaired, readers, or large print, are requested to contact the Town Secretary's Office at (972) 346-2640 or by FAX (972) 347-2111. BRAILLE IS NOT AVAH-ABLE. Page 1 of 1 1 �� TOWN OF Pl PE Prosper is a place where everyone matters. To: Mayor and Town Council From: Mike Land, Town Manager ADMINISTRATION Agenda Item No. 71 Re: Town Council Meeting — Tuesday June 22, 2010 Date: Friday June 18, 2010 Agenda Item: Consider and act on a resolution approving a target base salary range assignment for the Town of Prosper employees as provided by Public Sector Personnel Consultants as part of their Town of Prosper Comprehensive Compensation Analysis. Description of Agenda Item: On Tuesday April 13, 2010 the Prosper Town Council entered into an agreement with Public Sector Personnel Consultants to perform a comprehensive compensation analysis for town employees. Their analysis is to include 1) a review of all job descriptions (complete), 2) collection of data from comparator municipalities and agencies (Council approved the comparator organizations on Tuesday May 11, 2010, data collection complete) and a benefits survey (nearing completion), 3) develop a comprehensive compensation plan, 4) create a new performance evaluation system, and 5) design a incentive pay system to recognize outstanding performance. The comparator salary range information provided by Matt Weatherly, President of PSPC is based on a market comparison of the salary midpoint at 100% of market. Thirty-five of the Town's job titles were compared to the average prevailing rates of the comparator employers. Based on this analysis the Town of Prosper's "Front line" positions are on average 9.5% below 100% of market, "Supervisor" positions are 8.5% below market and "Executive" positions are 11.7% below market. The information is presented in a "blind" format to the specific position in order for the Council to focus on the information without any bias towards a targeted position or linking the information to an individual. The external prevailing rate comparisons are also presented in two pools, "All Comparators" representing the 30 previously approved comparator organizations and the second pool "Neighbors" include only Celina, McKinney, Frisco and Little Elm, with these cities being representative of the Town's most direct competitors for similarly located and skilled employees. The Permanent Salary Range Table provided with this agenda item is based on aligning the Town's base salaries with 100% of the market. According to PSPC if 100% of the market is a policy supported by the Council, 44 out of the 64 full time employees of the Town would be impacted. If the Council chose to be at 95% of the market 10 employees would be impacted. Under either condition compression will also be addressed. As Council considers where in the marketplace the Town of Prosper's salary structure will be targeted keep in mind a few issues. Agenda Item No. 11 - Page 1 of 3 Council has spent a lot of time discussing and deciding what level of expectations for the Town and organization they have. As its Purpose Statement the Town Council adopted a philosophy that is supported by the statement that the Town of Prosper is a place where everyone matters. Council has taken the time to define excellence in the context of expectations for itself. Council has stated that excellence will be reached when we (the Town) is considered a caring community, when the Town Council demonstrates leadership that adds value for citizens and the community, when the Town Council benefits from continuous creativity, when the Town is economically secure and when the Town Council is helping others. I mention this because the Town Council quite frankly is relentless in its pursuit of excellence and has placed such ideology at the forefront of everything it does and has specifically challenged Town staff with this expectation. Additionally, the Town Council and Town staff is keenly aware that in our own backyard as part of their pursuit of excellence the stated goal of the PISD is to be the leader in the State for their team's salaries and benefits and the community has consistently demonstrated its support of this policy. I do not add these comments lightly. The combination of these two conditions coupled with ultimately the most important set of expectations, those of whom we serve, drive this organization, your team. We choose to be here, to be a part of this community fully understanding that these are the expectations, that excellence is a standard from which there is no stepping back. We choose to be here because we want to be a part of a team that is creating an exceptional community. Staff will perform at a high level no matter the target salary range selected by the Council. This is an alignment decision that is part of the organization's continued evolution. This is a Council policy decision that the executive team will take back to all of the employees and work to put together the strategy to implement the Council's policy. Budget Impact: At this stage of the discussion there is no budgetary impact. Until the target policy is adopted by the Council, a plan of action is put together by staff, considered by Council and eventually adopted as part of the budget process, there is no fiscal impact. According to PSPC if the Council were to adopt a target of 100% of market, salaries would need to be adjusted by $117,000 plus benefits totaling nearly $140,000 not including any compression issues. The task staff will have no matter what target is chosen is to develop a fiscally feasible implementation plan that may include an option for a multiple year staging of salary increases for example. Legal Obligations and Review: NA Attached Documents: 1. Resolution approving comparators and memo from PSPC describing the comparators for the Town of Prosper Comprehensive Compensation Analysis including graphic representing home zip codes of current Town employees. 2. Resolution approving a target for base salary range assignments for the Town of Prosper employees as provided by Public Sector Personnel Consultants as part of their Town of Prosper Comprehensive Compensation Analysis. 3. Memo for Matt Weatherly, President PSPC dated June 11, 2010 to the Prosper Town Council transmitting salary survey data. Agenda Item No. 11 - Page 2 of 3 Town Staff Recommendation: The Town Manager recommends that the Prosper Town Council approve a resolution stating the Town Council Policy regarding a target base salary range assignment is 100% of the comparator market as adopted by the Town Council on Tuesday May 11, 2010 for the Town of Prosper employees as provided by Public Sector Personnel Consultants as part of their Town of Prosper Comprehensive Compensation Analysis. Agenda Item No. 11 - Page 3 of 3 TOWN OF PROSPER, TEXAS RESOLUTION NO. 10-034 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, HEREBY AUTHORIZING THE COMPARATORS FOR THE TOWN OF PRSPER COMPREHENSIVE COMPENSATION ANALYSIS. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS: SECTION 1: The Town Council of the Town of Prosper, Texas, is hereby authorizing the comparators for the Town of Prosper Comprehensive Compensation analysis. SECTION 2: This Resolution shall take effect immediately upon its passage. RESOLVED THIS THE I I'h day of May, 2010. poj-441��A Ray Smith, 4yor Pro -Tern ATTEST Ktthew D. Denton, TRMC own Secretary PUBLIC SECTOR w�wsowMs� aowsuLrwwrs April 26, 2010 To: Town Council, c/o Mike Land, Town Manager From: Matthew Weatherly, President Re: Compensation Survey Comparators For the Town's Compensation Study we recommend collecting salary plans and job information for compensation comparisons from the following agencies: Addison (15) Frisco (101) Rowlett (54) Allen (80) Grapevine (50) Sachse (19) Carrollton (121) Highland Park (9) Southlake (27) Celina (5) Keller (39) The Colony (40) Colleyville (12) Lewisville (95) University Park (23) Collin County Little Elm (23) Wylie (38) Coppell (40) Lucas (5) Corinth (20) McKinney (122) Denton (107) Murphy (15) Prosper ISD Fairview (8) Plano (264) Private Sector Survey (ERI) Farmers Branch (31) Richardson (101) Flower Mound (70) Roanoke (7) Agencies greater than 50,000 in population will not be compared to the Town's senior management positions at this time, or a differential will be applied to reflect the difference in scope, span of control, size of budget and staff etc. Comparisons will be made for as many Town jobs as possible for compensation planning purposes. The Council retains the policy decision to adopt a compensation strategy or philosophy in relation to the prevailing rates found in the survey (100%, 90%, etc). We ask for the Council to review and comment on the proposed comparator agencies so that we may proceed with data collection. Contact Information: Matt Weatherly, President (888) 522-7772 mweatherlv@compensationconsulting.com EE Zip Code Map 04282010 Page 1 of 2 EE Zip Code Map_04282010 - - flttectierotlle �sjo 77 Mummer t atdsa Oa Me INhR� • r, � Co1N d1{Im am Aledo Wesson Find closest to: MW Pott boro Denison rl1 Grasslan Cad"Narlonal g,�• ` ' t Sadler • •� • d ., `' ro Of RaDe venna A TO no Paris ReB►ossom"Dd �.,,:. _Southmayd $ BellsHm le Savoy Bonham Dodd Cdy Grove Rlagton Deport Tom Been '"' 1iiR11iCtM11DFNr�' :. •�1=. ;'s•,:? ' Bogota �r r a hart • TrentonLa nis Pecan Gap 'L Won _ ���Ys'! •' r�-` �i. 1�i.:, j :. ! � �ar.4., f_. .+ram I V ' � � � • Celeste L�011q}INCe ( . •" •"°UlYCttY1110 Oy����Q,�„ � �� it ;'d W'r'IN t t M� r V � Ciiimlton CHO V Lone oak Rye Vft Gadend flunlsn Palm Yarta! � 1�10Ah .a Branch Rowlett Emory ' ,� evrakonl 1°'" Ire RicFllend Hft Tom, -`i Irving Daly: '��ke reed � Me�.note G Atli Fomey Terrell or Fort Worth f'raltle 8prinpS ToYi Willis Point Edgemod r Forest Mlil'WDuncanville t Seagoville GrendaA Fn,kvale Sal Rerrdon De$oto Lancaster Ca°nbine _ Kaufman r' Surlesen Mrinsfielu , fnj : ' Carnet HOWASThis is a map that shows the zip codes of all employees, as of 4.28.2010 1 i -NLv ~' li 2010 Goody http://www.batchgeo.com/map/7076eflad5dOc467432bfe3eb89f22bO 4/28/2010 ': PUBLIC SECTOR �KfllSti43�kliTB June 11, 2010 To: Town Council, c/o Mike Land, Town Manager From: Matthew Weatherly, President Re: Compensation Survey Progress The base salary survey and proposed base salary range assignments have been prepared for review and discussion. - A total of 35 of the Town's job titles were compared to the average prevailing rates from the 30 targeted survey comparator employers. A survey of base salaries reveals the Town's current pay ranges are competitive (within 5% of prevailing rates) for 34% of the jobs surveyed, and not competitive (more than 5% below prevailing rates) for 66% of the jobs surveyed. - Base pay structure variance ranges from -28.11 % below market for one surveyed job title to +6.68% above market for another. - Current range assignments for "Front Line" positions are on average 9.5% below market, "Supervisor" positions are on average 8.5% below market, and "Executive" positions are 11.7% below market. - We developed a Salary Range Table with 70 salary ranges. Each salary range is separated by 2.5% at the midpoint and offers 35% range width from Minimum to Maximum. - Each Town job classification was assigned to a salary range whose Midpoint is nearest the market prevailing rates, with some consideration also given to reporting relationships, internal equity, and span of control. - At 100% of the market prevailing rates, the initial fiscal impact to adopt the proposed salary ranges for FY 2011 is $117,431 or 3% of base payroll to bring the salaries of 44 employees up to the proposed range Minimum. - At 95% of the market prevailing rates (by reducing each assigned pay range by 2 ranges), the initial cost drops to $39,350 or 1% of base payroll to bring the salaries of 10 employees up to the proposed range Minimum. Contact Information: Matt Weatherly, President (888) 522-7772 mweatherly(cDcompensationconsulti ng_com WORKING DRAFT Town of Prosper FY 2010-11 Salary Plan Table 1 - External Prevailing Rates Comparison - ALL COMPARATORS Group Town of Prosper 09/30/10 Aged Survey Variance $ Midpoint Midpoint Front Line $33,280 $32,609 $671 2,06% Front Line $64,617 $56,400 -$783 -1.41% Front Line $36,532 $38,043 -$1,511 -3.97% Front Line $40,186 $41,925 -$1,739 -4.15% Front Line $39,000 $40,716 -$1,716 -4.21% Front Line $54,617 $57,134 -$2,517 -4.41% Front Line $30,192 $31,878 -$1,686 -5.29% Front Line $45,282 $49,754 -$4,472 -8.99% Front Line $33,211 $36,766 -$3,545 -9.64% Front Line $44,204 $48,949 -$4,745 -9.69% Front Line $40,186 $46,951 -$5,765 -12.55% Front Line $30,192 $35,092 -$4,900 -13.96% Front Line $27,447 $32,221 -$4,774 -14.82% Front Line $27,447 $32,308 -$4,861 -15.05% Front Line $33,779 $43,689 -$9,910 -22.68% Front Line -------------- $44,204 $57,662 ................... -$13,458 -23.34% Supv $72,000 $67,493 $4,507 6,68% Supv $108,056 $106,649 $1,507 1.41% Supv $85,981 $87,127 -$1,146 -1,31% Supv $85,981 $89,024 -$3,043 -3.42% Supv $74,122 $80,002 -$5,880 -7.35% Supv $78,310 $84,745 -$6,435 -7,59% Supv $68,836 $64,019 -$5,183 -8.10% Supv $48,625 $55,394 -$6,769 -12,22% Supv $63,898 $73,322 -$9,424 -12.85% Supv $51,646 $62,298 410,651 -17.10% Supv $62,388 $76,987 -$14,599 -18.96% Supv �..�-�- $40,186 �-----I-------------------, $50,061 -$9,875 -19.73% Exec $108,056 $105,911 - $2,145 - 2.03%- Exec $108,056 $110,252 -$2,196 -1.99% Exec $71,191 $76,695 -$5,504 -7.18% Exec $137,480 $159,763 -$22,283 -13.95% Exec $96,478 $114,894 418,416 -16,03% Exec $96,478 $115,873 419,395 -16.74% Exec $78,310 $108,926 -$30,616 -28.11% PSPC TOWN OF PROSPER JUNE 2010 WORKING DRAFT Town of Prosper FY 2010-11 Salary Plan Table 1 - External Prevailing Rates Comparison - NEIGHBORS ONLY Group Town of Prosper 09/30/10 Aged Survey Variance $ % Midpoint Midpoint Front Line $44,204 $60,138 -$15,934 -26.50% Front Line $33,779 $42,371 -$8,592 -20.28% Front Line $27,447 $32,398 -$4,951 -15.28% Front Line $30,192 $35,270 -$5,078 -14.40% Front Line $27,447 $31,098 -$3,651 -11.74% Front Line $33,211 $36,293 -$3,082 -8.49% Front Line $40,186 $43,098 -$2,912 -6.76% Front Line $30,192 $31,593 -$1,401 -4.43% Front Line $44,204 $45,995 -$1,791 -3.89% Front Line $45,282 $46,681 -$1,400 -3.00% Front Line $36,532 $37,225 -$693 -1.86% Front Line $54,617 $55,623 -$1,006 -1.81 % Front Line $54,617 $55,199 -$582 -1.05% Front Line $39,000 $39,246 -$246 -0.63% Front Line $40,186 $39,284 $902 2.30% Front Line $33,280 $31,890 $1,390 4.36% SUPV $62,388 $75,575 -$13,187 -17.45% SUPV $58,836 $70,550 -$11,714 -16.60% SUPV $48,625 $57,855 -$9,230 -15.95% SUPV $40,186 $47,673 -$7,487 -15.71% SUPV $51,646 $58,837 -$7,191 -12.22% SUPV $63,898 $71,904 -$8,006 -11.13% SUPV $74,122 $80,413 -$6,291 -7.82% SUPV $78,310 $84,501 -$6,191 -7.33% SUPV $85,981 $88,739 -$2,758 -3.11 % SUPV $85,981 $84,458 $1,523 1.80% SUPV $108,056 $104,939 $3,117 2.97% SUPV $72,000 $68,141 $3,859 5.66% Exec $78,310 $103,980 -$25,670 -24.69% Exec $96,478 $114,369 -$17,891 -15.64% Exec $96,478 $114,083 -$17,605 -15.43% Exec $137,480 $150,803 -$13,323 -8.83% Exec $71,191 $71,151 $40 0.06% Exec $108,056 $103,795 $4,261 4.11% Exec $108,056 $98,005 $10,051 10.26% PSPC TOWN OF PROSPER JUNE 2010 2 Market Variance - All Jobs, All Comparators 10.00% 5.00% 0.00% -5.00% -10.00% -15.00% -20.00% -25.00% -30.00% Market Variance - All Jobs, Neighbors Only 15.00% 10.00% 5.00% 0.00% -5.00% -10.00% -15.00% -20.00% -25.00% -30.00% Market Variance - Front Line, All Comparators 5.00% a 0.00% 3 -5.00% -10.00% m-15.00% L-20.00% -25.00% Market Variance - Front Line, Neighbors Only 10.00% 5.00% a 0.00% 3 -5.00% -10.00% 00-15.00% d-20.00% -25.00% -30.00% Market Variance - Supervisory Jobs, Neighbors Only 10.00% 5.00% a 0.00% -5.00% m-10.00% Y -15.00% -20.00% Market Variance - Executive Jobs, All Comparators 5.00% 0 0.00% a-5.00% 3 -10.00% 0 m -15.00% L -20.00% �a -25.00% -30.00% I Market Variance - Executive Jobs, Neighbors Only 15.00% d 10.00% 0 5.00% a 0.00% c -5.00% m-10.00% as-15.00% Y -20.00% -25.00% -30.00% ' 0 0 � UN DRAFT PROPOSED Town of Prosper Permanent Salary Range Table Salary Range Minimum Midpoint Maximum Salary Ran20 Minimum Midpoint Maximum $24,107 $28,362 $32,616 56 $58,642 $68,991 $79,339 21 $24,710 $29,071 $33,431 67 $60,108 $70,715 $81,323 22 $25,328 $29,797 $34,267 68 $61,611 $72,483 $83,356 23 $25,961 $30,542 $35,124 69 $63,151 $74,295 $85,440 24 $26,610 $31,306 $36,002 60 $64,730 $75,153 $87,576 25 $27,275 $32,089 $36,902 61 $66,348 $78,057 $89,765 26 $27,957 $32,891 $37,824 62 $68,007 $80,008 $92,009 27 $28,656 $33.713 $38,770 63 $69,707 $82,008 $94,310 28 $29,373 $34,556 $39,739 64 $71,450 $84,058 $96,657 29 $30,107 $35,420 $40,733 65 $73,236 $86,160 $99,084 30 $30,860 $36,305 $41,751 66 $75,057 $88,314 $101,561 31 $31,631 $37,213 $42,795 67 $76,944 $90,522 $104,100 32 $32,422 $38,143 $43,865 68 $78,867 $92,785 $106,703 33 $33,232 $39,097 $44,961 69 $80,839 $95,104 $109,370 34 $34,063 $40,074 $46,085 70 $82,860 $97,482 $112,104 35 $34,915 $41,076 $47,238 71 $84,931 $99,919 $114,907 36 $35,788 $42,103 $48,418 72 $87,055 $102,417 $117,780 37 $36,682 $43,156 $49,629 73 $89,231 $104,978 $120,724 38 $37,599 $44,234 $50,870 74 $91,462 $107;602 $123,742 39 $38,539 $45,340 $52,141 75 $93,748 $110,292 $126,836 40 $39,503 $46,474 $53,445 76 $96,092 $113,049 $130,007 41 $40,490 $47,636 $54,781 77 $98,494 $115,876 $133,257 42 $41,503 $48,827 $56,151 78 $100,957 $118,772 $136,588 43 $42,540 $50,047 $57,554 79 $103,481 $121,742 $140,003 44 $43,604 $51,298 $58,993 80 $106,068 $124,765 $14$,503 46 $44,694 $52,581 $60,468 81 $108,719 $127,905 $147,091 46 $46,811 $53,895 $61,980 82 $111,437 $131,103 $150,768 47 $46,956 $55,243 $63,529 83 $114,223 $134,380 $154,537 48 $48,130 $56,624 $05,117 84 $117,079 $137,740 $158,401 49 $49,334 $58,039 $66,745 86 $120,006 $141.183 $162,361 50 $50,567 $69,490 $68,414 a6 $123,006 $144,713 $166,420 51 $51,831 $60,978 $70,124 87 $126,081 $148,331 $170,580 62 $53,127 $62,502 $71,878 a8 $129,233 $152,039 $174,845 63 $54,456 $64,065 $73,674 89 $132,464 $155,840 $179,216 64 $55,816 $65,066 $75,516 90 $135,775 $159,736 $183,690 66 $57,212 $67,308 $77,404 91 $139,170 $163,729 $188,289 2.50% 35.00% PSPC TOWN OF PROSPER JUNE 2010 ISPER OWN OF Prosper is a place where everyone matters. To: Mayor and Town Council From: Chris Copple, AICP, Senior Planner PLANNING Agenda Item No. 12 Cc: Mike Land, Town Manager Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Re: Town Council Meeting — June 22, 2010 Date: June 18, 2010 Agenda Item: Consider and act upon making an appointment to the Planning and Zoning Commission. Description of Agenda Item: The purpose of this item is to make an appointment to the Planning and Zoning Commission in order to fill a vacant position, which is open due to Jason Dixon's resignation upon his election to the Town Council in May. The appointee will serve the remainder of the term, which expires in September 2010. Budget Impact: There are no significant budget implications associated with making an appointment to the Planning and Zoning Commission. Legal Obligations and Review: N/A. Attached Documents: N/A. Town Staff Recommendation: Town staff recommends the Town Council make an appointment to the Planning and Zoning Commission. Agenda Item No. 12 - Page 1 of 1 iSPER OWN OF Prosper is a place where everyone matters To: Mayor and Town Council PARKS & RECREATION Agenda Item No. 13 From: Wade Harden, Senior Parks and Recreation Planner Cc: Mike Land, Town Manager Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Re: Town Council Meeting — June 22, 2010 Date: June 18, 2010 Agenda Item: Consider and act upon making two appointments to the Parks and Recreation Board. Description of Aaenda Item: The Town Comprehensive Parks Ordinance establishes the Parks & Recreation Board and its attendance requirements. The Ordinance states members shall serve at the pleasure of the Town Council and may be removed at the discretion of the Town Council. In addition, any member of the Parks & Recreation Board shall be removed for twice failing to attend a regularly scheduled Parks & Recreation Board meeting without good cause during any one (1) year during his/her term. For purposes of this attendance policy, a year shall begin on the date of appointment to the Parks & Recreation Board. A member's failure to attend a meeting may be excused for good cause upon his/her application for excused absence to the Town Council of Prosper and the approval by the Town Council by majority vote of the members present and voting. Attendance Record: Month 1 October 2 November 3 December 4 January 5 February 6 March 7 April 8 May 9 June ABSENCES Loren Moulder, Mark Kelly, Chris Sanchez, Chair Vice -Chair Secretary Thomas Blanev John Hickev Daniel Ting Michael Lamb x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x 2 0 2 2 7 2 6 Agenda Item No. 13 - Page 1 of 3 Legal Obligations and Review: No legal review of this item is required. Attached Documents: • Comprehensive Parks Ordinance pg. 3 Town Staff Recommendation: Town requests the Town Council remove the two Park Board members that have failed to meet the attendance requirements of the Parks & Recreation Board and appoint two members to serve the remainder of the respective terms. Agenda Item No. 13 - Page 2 of 3 CWWWOMne Paris Ordmmme E. sae The Paft & Remom B=d st` & ieae a Ohm, �At e-Vw a d 5au;slary *htzse terms sfaal be cre (1) yr_ The dhav and Cftr 9I be rarirubd l' a vtft dl tape Paft & iecreafiom Board zed by Me Tar= C?vurdi tone Sec" S" be amppzlmW >ry a trrtag" urn �oro Lf ft Parks & ReateFmr 14) Mvro s -of I" Parks & ,Rweawm Boatd sW:=vMLw a gwun thr transarfiotm of bu mmm_ h4 Tke Chairneam zio,�1 presda over naefiW and slig be errt filed t4 vmle upm eWh tt _ 2p ht tt* absence f 1lp- Cyr,11'te VU9-Cnw stW asses a of MAn off ft _ 3) The SwIettry &QM titet» r°irafts e' all mte ebp ald M T* SeVeOVS abseMP, tine CM& "J tt n artdtaer tma mbar to ar l as Samel" The Seureoxy,,5W Sbik a wd kn rgpartt ell all prt>atacf W at tbtm Parks & Rwe&m Simard tm tares trt a n Cand m mm thn Uree M -weeks €lrmriryg ewh meatuS Tlie Secmtwy stta`: m4 mm a pwat Me TjrA I �ultarr meetq fdlvr q the rrrtwid al ems. ttee Faft & Rwmffw Q tthte Se� may awgA" tF PuW pawre m tawi arA rarwrting ^1rTLtes, Wlem a lt: a M strati sp sameblitgOly btu pww" same to tte Parks & Reareaffimm Boaradl Far aWvAE 4) The Q -ut iPal&s & Rwe0afk 9 app*fkd, 3180 be art ex 7 eff Otte RTks � Dorf B'naK %3h ft respwaUtl t(D parfmp le in dw ms ttratt eatrarct the no to vaJe . ems. Te Parks & Ilecreamm IBwrd S1 ham f5 vg" r a" are tie IMI'#fair" 01 ewh rrrctrrth and at xxit cow ti-s as !is! Paim & F=reafts IBood, Tart Caxd, aidb tt, Pats & Recreatmro Diraect r tleerm numssmy and agpp- G Rermoval From QYmMsmoes The mart ats !JW serxe at T,* p%Nmn dire Tmn C=ffdI aid nay The wems i at ttwe dsomAWn off ta,e Tfam Council. Im at= f , any artei fiber sdt fate Parks & Fzueat: m Btaatd sral be -t msEd tr &us taflmg ttm alierd a Iregiatlty sdedM IPafts & Facwomm Good ffeetng viftpt FAd catty dwrg a~rg arse (11 mar:" ftffw to m zar purpaw el Ims zftndmi e pad c; . a pw stal bep tam the 43b of ,appm*wd tm fire Parks & Recraid= B uae& A. morr+fiefs fa&m 9d aftemd a rvemaft4 Arta'$ .te examd $r qxd cam 4=n hrsty qppkahm for ot=APA adis "M tm tame TOM DMMJ d pMqW ad re alpptowd Gr tta TOM CIDmtMI by nrqpfttlt ;-v� 1.f t"_'M0RlbM FNMMirrN IM EIS Pbuem and AqkF0yL The Surd Shal hoe Woatlk4 pMWM arld ipewm he lidte"tti>a�� 15 Prv4de aclvr a amd > I b the Paft & Retmaimm Lyra= atnd ft Ttaar .AdMutr", as veqwestd, mt rraatt&rs re" m the Parks & Reuaiffbn Depubment 2) Assg ri mi n rg tMon eat palces amd tamcbmms ate tote Paft & Remebm Wpafp -eFn. 31) Est rI ttre Ipnefralin et park-rtr M Ibmmd pia ns artd by emm rap damMb is d W4 ecpj pmerd amd *esoupws in suMMXIt Cf Pafts & FAKMabcr adb'AbM 3) t(lae Bttatd stal aii p emq>ran os at air c*acq w the Pmmpw tfrram sW and flue Tom Cram m atll s perla h ag b Paft & Wit, steal a rl .tW adr " ffeft a owitums sftdy agd resview of & e cciqpkda Paltks & Fi1 malt m sew of PlnrzW and dW aome wth re sMff amd Tina + t Cam] t urm fame m bw as 4b ft pfeswd arfd large ice, qm3abm zwn g. zcWsb rt, devekt wnt, err"wwri < and we xr9cmat Pmc sper Faft and Rweafim smf>,.. 5� .Itee IBamd steal Study amd evmarage lane dem4pmertlt of Parks & Rectearbmm arty amd sWf and ercurage t a s r%rd of alleleswoe reateitum fmr ad vskilems d PmzW 6) The IBzmd slfaal aftse agn tree Paft & Reaudw Gm= err pmt Wm Of gen]>'pt^eft al arm tlaC[bas_ ptrogrtras, and wed reveahm smtxs. Agenda Item No. 13 - Page 3 of 3