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06.24.2008 Town Council Packet
ISPER OWN OF 1. Call to Order / Roll Call. 2. Invocation and Pledge of Allegiance. AGENDA Regular Meeting of the Prosper Town Council Prosper Middle School - Library 605 E. Seventh Street, Prosper, Texas Tuesday, June 24, 2008 at 6:00 p.m. 3. Announcements of dates and times of upcoming community events. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon in one motion. A majority vote of the Council is required to remove any item for discussion and separate action. Council members may vote nay on any single item without comment and may submit written comments as part of the official record.) 4. Consent Agenda MINUTES a. Consider and act upon minutes from the following Council meetings. (MD) June 9, 2008 — Special Town Council Meeting June 10, 2008 — Regular Town Council Meeting FINANCIALS b. Consider and act upon the financial statements ending May 31, 2008. (MG) (The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a "Public Comments Form" and present it to the Town Secretary prior to the meeting.) 5. Other Comments by the Public. REGULAR AGENDA (If you wish to address the Council during the regular agenda portion of the meeting, please fill out a "Speaker Request Form" and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related items will be recognized on a case -by -case basis, at the discretion of the Mayor and Town Council.) DEPARTMENT ITEMS 6. Receive a presentation from Chris Blair regarding the Upper Trinity Regional Water District. 7. Consider and act upon a resolution renewing the Employee Benefits package. (KG) 8. Consider and act upon a preliminary site plan of the Prosper Independent School District Bus Yard, Maintenance Facility, and Small Animal Building on a 73.8f acre tract, located north of the existing Prosper Middle School, south of the existing agriculture building. The property is zoned Single Family-15. (1308-8). (CC) Page 1 of 3 9. Consider and act upon a site plan of the Prosper Independent School District Bus Yard, Maintenance Facility, and Small Animal Building on a 73.8f acre tract, located north of the existing Prosper Middle School, south of the existing agriculture building. The property is zoned Single Family-15. (D08-18). (CC) 10. Consider and act upon an ordinance providing a definition, permitting regulations, a permitting fee, and maintenance and abandonment requirements for a Wind Energy System. (WS) 11. Consider and act upon change order #1 to S.P.S.D., Inc., for the Folsom Park Improvements Project. (WI) 12. Discuss and give an update on the Town's Personnel Policy. (ML) 13. Discuss and consider a resolution of support for the utilization of the Burlington Northern Santa Fe Rail Line to connect the cities of Carrolton, Farmers Branch, Frisco, Irving, Plano and Prosper to a regional commuter network and participate in the solicitation of consultants to prepare a business plan. (ML) 14. Consider and act up the purchase of a mower with a 15' batwing from Landmark Equipment in the amount of $35,000. (FJ) PUBLIC HEARINGS 15. Presentation of Service Plan and Second Public hearing to consider the voluntary annexation of approximately 101.572 acres of land located in the A. Jamison Survey, Abst. No. 672, MEP Railroad Survey, Abst. No. 1476, and the P. Barnes Survey, Abst. No. 76, Denton County and being more generally located west of Gee Road and North of Hwy 380. (MD) 16. A public hearing to consider and act upon a request to rezone 1.6f acres, located on the southwest corner of First Street and Craig Road, from Downtown Single Family (DTSF) to Downtown Office (DTO). (Z08-8). (CC) 17. A public hearing to consider and act upon a request to rezone 202.6t acres, located on the northwest corner of U.S. 380 and Dallas Parkway, from Single Family-15 (SF-15) to Planned Development -Mixed Use (PD- M). (Z07-16). (CC) EXECUTIVE SESSION 18. Recess into Closed Session in compliance with Section 551.001 et. seq. Texas Government Code, to wit: a. Section 551.072 and Section 551.087 to deliberate regarding real property and economic development negotiations regarding West Prosper Sewer and Legacy Drive Agreements. b. Section 551.071 — Consultation with the Town's Attorney regarding a matter (s) in which the duty of the Town Attorney under the Texas Disciplinary rules of Professional Conduct of the State Bar of Texas conflicts with the Open Meetings Act regarding legal issues related to enforcement and/or application of Town ordinances, rules and/or regulations. 19. Reconvene into Regular Session and take any action necessary as a result of the Closed Session. 20. Discuss the program for the 126 Acre Park/PISD site. 21. Town Manager Comments. 22. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. 23. Adjourn. Page 2 of 3 CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the inside window at the Town Hall of the Town of Prosper, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted by the following date and time: Friday, June 20, 2008 at 5:00 p.m. and remained so posted at least 72 hours before said meeting was convened. Date Noticed Removed In addition to any specifically identified Executive Sessions, Council may convene into Executive Session under Section 551 of the Texas Government Code at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should Council elect to convene into Executive Session, those exceptions will be specifically identified and announced. Any subsequent action, as a result of this Executive Session, will be taken and recorded in open session. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council Meetings are wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as Interpreters for persons who are deaf or hearing impaired, readers, or large print, are requested to contact the Town Secretary's Office at (972) 346-2640 or by FAX (972) 347-2111. BRAILLE IS NOT AVAILABLE. o�41% 0 e � o � � � e o o° oa do fttb o Av '� ••ao.e•eoo• "lifePEXAS,``o�®® Page 3 of 3 PISPER OWN OF 1. Call to Order / Roll Call. The meeting was called to order at 6:05 p.m. Roll call was taken by the Town Secretary. MINUTES Joint Meeting of the Prosper Town Council and the Prosper Independent School District Board Prosper Middle School - Cafeteria 605 E. Seventh Street, Prosper, Texas Monday, June 9, 2008 at 6:00 p.m. Council present included: Mayor Charles Niswanger, Mayor Pro-Tem k�ay Smith Dave Turley, David Vestal (Arrived 6:08 p.m.), Meigs Miller, and Danny Wilson. Staff present included: Mike Land, Town Manager; Hulon . ebb, Director of Deve o Brent Services; Kirk McFarlin, Police Chief; Chris Copple, Senior Planner; and Matthew Denton, Town Secretary. 2. Discuss current and future zoning and development activities. and infrastructure projects within the Town. Mike Land, Town Manager, gave updates to the PISD Board regarding zoning and development activies. 3. Discuss current and future plans for the acqu iition, development, and/or construction of Prosper Independent School District facilities. Drew Watkins, PISD Superintendent; ave updates on the�PISD develo ment activities. '' � .� 4. Discuss and consider action onn . own requirements regarding landscaping, fencing, and any other issues (community s andards)^that are not relate&toyhealth or safety. The Council and..,ISD Board dis ed the procedures•for'P�ISD building projects. Council directed staff to ,�wAte anIferlocal Agreement to help streamline the building process for PISD projects. 5. Discuss' and consider action on the status of current and future joint projects of the Prosper Independent School Dist ct and the Town, including, but not limited to: r a) The paf ksite adl'acent to the PISD stadium site b) Shared 18 use ooUthe current middle school c) School liaison officer The Council and PISD Board discussed the status of the park site, shared use of the current middle school and school liaison officer. 6. Adjourn Motioned by Mayor Pro-Tem Smith, seconded by Councilmember Turley to adjourn. Motion approved 6-0. The meeting was adjourned at 7:27 p.m. Attest: Matthew D. Denton, TRMC Town Secretary Niswanger, Mayor ISPER OWN OF 1. Call to Order / Roll Call. The meeting was called to order at 6:05 p.m. Roll call was taken by the Town Secretary. MINUTES Regular Meeting of the Prosper Town Council Prosper Middle School - Library 605 E. Seventh Street, Prosper, Texas Tuesday, June 10, 2008 at 6:00 p.m. Council present included: Mayor Charles Niswanger, Mayor Pro-T Meigs Miller, and Danny Wilson. Staff present included: Mike Land, Town Manager; Hulon Tucker, Fire Chief; Wayne Snell, Building Official; David Denton, Town Secretary. A 2. Invocation and Pledge of Allegiance. The Invocation was given by Pastor David Vestal Lighthouse Mayor Niswanger led the Pledge of Allegiance. 3. Announcements of dates and times of CONSENT AGENDA 4. Consent Agenda MINUTES a. Consider and,, act upon ivra�.�2�2nnR _ Con Dave Turley, David Vestal, 'irecior of Development Services; Ronnie Code Enforcement Officer; and Matthew Council meetings. (MD) U b. Consider and act uponAan, ordina ce to rezone 80.74f acres, located on the north east corner of Prosper +Trail and Cole mean Street, to amend Planned Development-24 (Ariana Estates) regarding the thoroughiare screening requirements. (Z08-6) (WH) a, Motioned by Mayor P'ro-Tem Sri,rth., seconded by Councilmember Vestal to approved the consent agenda items a and b. Motion approved 6-0. CITIZEN'S COMMENTS 5. Other Comments by the Public. George Dupont, 1400 Harvest Ridge Lane, addressed the council regarding the Northern Collin County Leadership program and the Freeze and Nichols Non -Residential Study. Page 1 of 3 REGULAR AGENDA PUBLIC HEARINGS 6. Presentation of Service Plan and First Public hearing to consider the voluntary annexation of approximately 101.572 acres of land located in the A. Jamison Survey, Abst. No. 672, MEP Railroad Survey, Abst. No. 1476, and the P. Barnes Survey, Abst. No. 76, Denton County and being more generally located west of Gee Road and North of Hwy 380. (NW) Motioned by Councilmember Turley, seconded by Councilmember Miller to open th�eublic hearing. Motion approved 6-0. Mayor Niswanger opened the public hearing at 6:15 p.m. There were no comments by the public. "� , Motioned by Mayor Pro-Tem Smith, seconded by Councilmembe`Vestal to close the pu Motion approved 6-0. Mayor Niswanger closed the public hearing at 6:16 p.m. DEPARTMENT ITEMS 7. Consider and act upon approving al display signs and prohibiting the con, in the Town and providing for the req an Ordinance' establishing regulations for digital ua itic display billlioardsAo digital display billboards #8X. iapermit(s) and all; associated fees. (DL) David Ledwitz, Code Enforcement Officer, gave council bacKgrou Winfarmafion on this item. Motioned by Councilmember Ve a onded by Couri6ilmember Wilson to approve an ordinance establishing Ma regulations for digital display signs and ;prohibiting the conversion of static display billboards to digital display billboards in the Town &d ro�idmg for�t�he requirement ofarmit(s) and all associated fees. Motion approved 6-0.�� 8. DiscussAand update Towns 9Council on tlie'%, ping configurations for the Dallas North Tollway A'JFWtf� kxo`3•.` li.f}iF Extension Phase4Afrom U.S.380 to First Street. (HW) irector of Development Servicesfgave council background information on this item. Tom DiamoddNTNy A, answered questions for council. Matt Craig, Halff Assgciateskgogvijh answered questions for council. Council directed staff to Zoption one per staff recommendations. 9. Consider and act on Safer Grant to hire additional fire fighters. (RT) Ronnie Tucker, Fire Chief, gave council background information on this item. Motioned by Councilmember Vestal, seconded by Councilmember Turley to approve the Safer Grant to hire additional fire fighters. Motion approved 6-0. Page 2 of 3 10. Discuss and give direction to HOK for the Gateway Enhancement Project. (ML) Mike Land, Town Manager, gave council background information on this item. Kirk Milligan, HOK, gave a presentation to council. 11. Town Manager's Comments. Mike Land, Town Manager, informed the council that the Town has started receiving calls and letters regarding the involuntary annexation project. I, 12. 13. Possibly direct Town Staff to schedule topic(s) for discussion at a Motioned Mayor Pro-Tem Smith, seconded by Councilmember Motion approved 6-0. The meeting was adjourned at 7:50 p.m. Attest: Matthew D. Denton, TRMC Town Secretary Niswanger, Mayor Page 3 of 3 z0 jil FERL - I ISPER OWN OF May, 2008 FINANCIAL REPORTING TABLE OF CONTENTS 1. INTRODUCTION 2. FINANCIAL OVERVIEW CASH OVERVIEW SUMMARY SUMMARY BY FUND COMBINED REVENUE & EXPENDITURE SUMMARY 3. CASH BALANCES AND GRAPHS BANK BALANCES TEXPOOL / TEXSTAR BALANCE 4. PROPERTY TAX REPORT AND GRAPHS PROPERTY TAX REPORT THREE YEAR PROPERTY TAX COMPARISON 5. SALES TAX AND GRAPHS TOTAL SALES TAX COLLECTED PROSPER SALES TAX ALLOCATION PEDC SALES TAX ALLOCATION 6. CAPITAL PROJECT BONDS 2004 BOND 2006 BOND Individual Department Summaries available upon request f �P: P TOWN ER Regular Meeting Prosper Town Council June 24, 2008 6:00 p.m. To: Mayor, Town Council and Town Manager From: Matthew Garrett, Finance Director Re: May 2008 Financial Reports The Financial Report of the Town of Prosper for the month of May 2008 is a reporting of the cash, taxes, revenues, and expenditures in summary and by department. The 2004 and 2006 Bond summaries have been added to the condensed financials for your review. The Financial reporting format provides information to the council and the departments that reflect the operation of the Town and the departments on a monthly and year-to-date basis. Visual graphics, notes on current month operations and various statistics have been added to better explain the figures provided. To save on copy costs, only the revenue and expense summaries are printed for review. Individual department summaries are available at Town Hall upon request. Property tax collected as of May 31, 2008 totals 100.05% of total levied for the current fiscal year before adjustments. Total delinquent taxes remaining to be collected for the years 1991 through 2006 is $17,542.96. Total cash in the bank at the Town's local bank for all funds is $1,525,571; the government pools, TexPool and TexStar, have a total of $23.8 million for all funds. The total cash for restricted funds is $16.1 million. Restricted funds include bond money, impact fees, park improvement & dedication fees, escrow paid, debt service funds and special revenue funds collected for specific purposes. Sales tax received in May increased as compared to April, but was notably 40% less than that of last May. For the fiscal year to date, sales tax is 20% below projections. Your comments and suggestions are welcome so that the Finance section can generate reports that are meaningful and will assist you in your decision making for the Town. priOWN OF SPER FINANCIAL SUMMARY Financial Overview CASH OVERVIEW SUMMARY SUMMARY BY FUND COMBINED REVENUE & EXPENDITURE SUMMARY co � § § $ 2 % $ / N N n co o § 2 Ni d - $ § k ■ 7 �w v � 7 R w T § §CM d 2a z 0 U w | 2 � w > 2 CL E CM 2 ■ J a c � U 2 k k � z ao - w o CL 7 S LL 2 7� Cl) / w CL / / 2 CO) $ / C cog I� ~ --t ~ � � Cl) Cl) O� �� k Cl) k 2 = a a �� n � � o � � W O 1! ¥ b ) § 5 s � < � U I / § v f LU § ® 2 i g ] k a S / 2 2 § § \ _ } / \ § ,a ■ \ / 0 J \ CL \ LL E _ k B t 5a � § /0 § §2 ƒ f O - k k& E �� & § % gg . § co%7 @ \ \ - k E �} $ e� m ° tm© k k -§ 2 / 7 F / a L E \ §k k L c } - R § I j c k } O A N l'� w n N 111 w rNl l'NI V N N A h b w M A q 6 N C a m o o G A O u V b bl N N rl b1 et A V b N 10�1 rl O 11p�� IYI V rl 1w0 h fm'; q 1'� ! N W V f9 w h rl N h � b w h N b y 3 41 F •u 7t t3 O p �{ F F SO Fi u° Q H H W t°. n uN a Q a° a a a 12 u° n O T R eNd A OWI „ Ihll O h ~ 7'! ri N ~ n on nl H h O h m al M q H N N ri l'� O 1p7 A A 14 y A Y Y O it p O p oxp CI �0 0 pp gy gp M c ppW,a GW yOFa .y '�' py O O Rl Q� p N � O O F pp Aj O p D pO m M b G V a0 W W a0 U two U 00 W M p q eoi N to 6 S M m 7i n e inn ai a N o .i m 9 a a O T iV M 19 o i7 T V e T m q N T b m n m {� YS O n gO B u gM 8 a X X m •� Y y , gm � u Y a S M A yO 9 b W N O M M M h eeY IeV Pa b F la u m b a 0 N N O W A N 4 �qA1 M W m QOq N P P + W O M 10 O PI m A o + P b rl e N b 'tV Oil of m o o ul M o lry� t� V N w m .04 W \ O u N o n n ry tV N N n + m u m M + W m m ry ei m ry M 14 W 1 1 1 1 q O /Y o m, y m m P A /Y V 1p m 'ie N N ry o o O O1 n+ m ry W n M 01 a �O O .d14 O .1p W ry n n iV W m .q M N QQa 7� N 1p 14 {* H P N + N W n b + M + W W 0 0 0 0 0 0 0 0 0 0 o e o 0 0 0 0 o e Y d A W o o p M q O o O O o at oo b W a W m + Cc, O O + M + ry IO N V m etl lY V M :Y 14 N 10 N o1 V • N M W N P W in M W m A W G V � pp �Otl1 33011 By iii777 p u �74 W m p a O n 10 O O q m M N Y N n PI pf n m m PI h In 01 m rl n a q n c q H N d U 1 1 O 1 N 1 O q � YNI Imfl � ocp 1 m m V n O A R 17 1 1 1 1 1 1 O N O O M m O C1 O q C O w fl .1.1 m m h qP m 1 1 1 1 1 G O C O O G O I w o ry m w b ! N N 111 O ♦ W lr W q ! :m 1.1 A h m n q n n q m q ! V m rl n .i n o n o o n N i�C W N V N N a N Imo V V m � h � M • • it ! V q N RI � OI 1~p N O N Iml N n r n 10 m m m m In M n In b .oi q .I ! m n q e�i emi 111 P CI n O N e�i m q q p~ npn v v O O O O O O O O O p O O O O O O O O O O O g O O N H n o ! O q V n n Ilj m p N q ei 01 H rl N O � g 3 y QI a a a v N a � q N 0 N M W Y 7 N \ 1 1 1 N O M OI n p p jV ry � N N O [II K rJ V m N N N .b m N N O�11I m rl O f O 'A1 d f tv- n1 m .M N t�l rOi m 'rOi V O1 Jf! q W O rl tN'�Pl+ N O .ij1 N M K N n Yl CI O V orl N m M 11 N N ti pN V4 0 W m 1'I 10 M MO m a llM f fhV M O Y N P O b N m m 10 O N ! a K N ! h NOn N o A N U 1 ! 01 1 b 1 O b O 01 h 1 N n ! In m m ! N Y iw U W 01 n a m f m 1'� ill m ONI ! b 10 V M ~ In n b •i ei N 1�mf1 M OI m O m N 10 N wl f A N O N M V O m N O Ip O N V O O N W ern ! ~ O N 01 N )0 A M ~ 11 N wl N h li 1 N M 1 rl 1 o n Q1 N N 1!1 f o N !i N O W In M of a oc V 'N O 1 0 o 1 b 1 o p o O b 1 e o o O G o 0 0 Y bpl V19 O N P f P O % O epn .Oi O 01 O q ry q p O P IOtI O O C 10 {'p�j R N m f m q In b m �N�11 N O H N ei Y~l m ry yOM�1 �p q b m q N � N N N N f N M W ly M 14 '1 O a W W W b M o N 41 m 1 W :M M a i m bN y R M 00i0 ``� 1i M N @ s OA�p A M W N p 4 aW M M O r w N A N W IO q W o •!-1 u o 8X 0 O 0 O 0 qo 0 O 0 ri o q t� pl �c ® u q m m �1 r w M O ' ! V •y aq l m •�-1 N m M .M1 FI •mi• r in rri W n n F m „ W n ! M m m N m P r r .i Y Y M n N o to q ry M 1l N M O M b W -10 tryv r Iryl m e ! n It eryi n m Y y 000 p 07 r n 1p n Y1 r O q •� r N u O M n F M m r ON 1 q n q n i O O m r O C 1 q N r m 1 m O n r O N O q W w OO m . 9 N B q N p N !O! IG O O N m M N M V M m ry O F ON1 N o R b• ! M V M W M m M 10 M N O ! m ! W r Y m m O ! O m q p O O Q O uN NN O rqi m O m eMi b a yqi m m i M O O A O O O O O O O O O O O O O Y o 10 O O O O O O O OO O O O O N h O O O IPiI ry O O O N Q O O N O ry O p O ry W 10 M N M q N W N O M ! ! O r ! O V H PI N q M p H q ! m P1 9 a a O of m O a Y c°a M m � N� a 1�1 p 7 g pa ¢ �9 g ►i s � � a Qa M o M Noto g «`i o y 0 g o a l o � 0 N A h O N Y N q ♦{ O b ly m h pR N M N r O Y (p1 G C b ry n O m W O m m eel I� tV O tV 1.1 •+ 1'J h M V P� .1 Y h w N Y� IY v N eel a iiyy ♦ i m ei N 1.1 ei u 'p Y Y N N. M o b Y m o IV a m m o ri b b h b n u n Y m O O !1 m f'� m .! b • N A Y m N M Q om b 1.0 ry M ^1 O o 1.1 m m h C. tv lY a 0 r o ei h N M h CI o T r m P� n ry 01 v a 1•1 v o V ri m tV N Y p •'� ,1 M h Y h M C� IV Y •+ .•1 � A .+ h g m ap tl/ ai b Wp O ri OMi Y b m O � O� n N .� Y O „ M � P Y1 fY P l4 n O ti M m ++ bI•OI dl 0 0 o � 0 0 o � o o O O o 1 P q o N O o e p b ry 0 o n V 0 a n OMj m o o Y fY'� e e 0 r M mqq e 0 o o o 0 b o m 0 0 Y q h O m Y m H ao Y M A O tl y1 m O M Np [o u yQ a a 7 m m pp :PI pp PI {� }ol V Y pC Al U 4 u G7 0 Mm 7 N O tl ,V Pi O P cY kbY N IP9 Ca/ N M W Q O P1 W O�i pllOWN OF SPER FINANCIAL SUMMARY CASH BALANCES & GRAPHS BANK BALANCES TEXPOOL / TEXSTAR BALANCE TEXPOOL / TEXSTAR FUND DISTRIBUTION 3 .r 0 uJ J_ c.i z O w 3 uJ o W N OQ a x z O 2 LL Q 0 z uw P4 wr4 zo-I 0 ■ J W Oz ag W a F- m i 00 w m c q � � spuesnOU 04 11 w 0 z S1a r V) 0 3 LO W) C14 N 1f) ONO 0�1 N N O 1� _v n co co co 'OV cli CD a o CD VaCD 10 (D C LL M O "� co w 3 ; M m CD m L0 9I c0 O 1n I CO N O O cn U. O c0 O N v Z Z CD m J it O Q J = a to < fA p U H Ui O a w LL �i LL _ E _ c�i LD r FA E c d UO E L a y ~ LLU O m CM U c 4o). y _E C N m E o a o- c `o u 12 C —y U � 03 O E o m 7 U Z U j2 07 N D 07 03 O m a 3 W �� y c o �� w C N O LL Vj O C OE C 0) o C f=0 0) U V '� y OS �0 LL y y � ;, !0 m E U OS c c a E d N (M0 a z priOWN OF SPER FINANCIAL SUMMARY PROPERTY TAX REPORT & GRAPH PROPERTY TAX REPORT THREE (3) YEAR PROPERTY TAX COMPARISON 4 TOWN OF PROSPER PROPERTY TAX COLLECTIONS REPORT May-08 TAX YEAR BEGINNING BALANCE COLLECTIONS CHANGES + / _ ENDING BALANCE TAXES P & I TOTAL 2007 4,088,818.74 4,090,820.47 32,758.57 4,123,579.04 184,490.56 182,488.83 2006 49,013.71 60,878.79 7,091.06 67,969.85 23,149.55 11,284.47 2005 7,177.41 4,308.49 1,062.06 5,370.55 0.50 2,869.42 2004 1,009.67 (15.56) 10.42 (5.14) (35.99) 989.24 2003 443.20 - 443.20 2002 601.86 - 601.86 2001 360.72 - 360.72 2000 96.42 - 96.42 1999 37.08 - 37.08 1998 23.27 - 23.27 1997 31.47 - (3.22) 28.25 1996 28.64 - 28.64 1995 25.94 - 25.94 1994 102.12 - 102.12 1993 140.81 - 140.81 1992 284.34 - 284.34 1991 227.18 - 227.18 TOTALS 4,148,422.58 4,155,992.19 40,922.111 4,196,914.301 207,601.401 200,031.79 NT LEVY ✓Y @ 10/01 /07 : 4, 088, 818.74 JUSTMENTS 184,490.56 TAL LEVY @ 05/31/08 4,273,309.30 LLECTED TO DATE 4,090,820.47 COLLECTED TO DATE 182,488.83 OF LEVY COLLECTED BEF. ADJ 100. OF LEVY COLLECTED INCL.. ADJ 95. ESSED VALUATION (TAXABLE PROPERTY @ 10/01/07: 1,465,865,97111 CHANGES TO ROLL (+/-) : 35 TAXABLE PROPERTY @ 05/31/08 1,501 * Entry changes with each months activity. LEVY @ 10/01/07 : 59,603.84 ADJUSTMENTS 23,110.84 TOTAL LEVY @ 82,714.68 COLLECTED TO DATE 65,171.72 UNCOLLECTED TO DATE 17,542.96 OF LEVY (BEF ADJ) COLLECTED 1 OUTSTANDING CURRENT LEVY Tax Rate Levy Less Collected Outstanding Operations (53%) 0.275075% 2,260,539.53 2,164,005.19 96,534.34 DebtService(47%) 0.244925% 2,012,769.77 1,926,815.28 85,954.49 0.520000% 4,273,309.30 4,090,820.47 182,488.83 PROPERTY TAX COLLECTIONS THREE (3) YEAR COMPARISON FOR PEAK COLLECTION MONTHS $1,750- $1,500 $1,250 c U) $1,000 -- L $750 ~ $500 $250 Oct Nov Dec Jan Feb Mar Apr - - - ------.. ---- - • I May June July Aug Sept PROPERTY TAX COLLECTIONS THREE (3) YEAR COMPARISON PERCENT OF TOTAL DUE (Before Adjustments) COLLECTED 120% -p 100% 80% V 60% c � V 40% a d a 20% 0% Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept % of Total % of Total j % of Total Month FY 05106 Taxes Due -:FY A.6iyr Taxes Due k_ _ FY'00.7108 j Taxes Due Oct $ 1,187.18 0.07% $ 29,457.50 1.03% $ 50,747.84 1.22% Nov $ 51,306.76 3.07% $ 70,460.97 2.46% $ 279,501.69 6.74% Dec $ 665,598.53 39.89% $ 906,001.34 31.63% $ 1,492,718.39 35.98% Jan $ 423,246.34 25.36% $ 876,903.32 30.61% $ 1,258,105.15 30.33% Feb $ 387,560.32 23.22% $ 744,527.90 25.99% $ 708,460.51 17.08% Mar $ 34,578.18 2.07% $ 114,929.76 4.01 % $ 166,240.49 4.01 % Apr $ 28,827.86 1.73% $ 46,745.77 1.63% $ 134,741.00 3.25% May $ 17,896.93 1.07% $ 43,138.91 1.51% $ 106,398.32 2.56% June $ 26,630.43 1.60% $ 35,827.45 1.25% July $ 23,375.92 1.40% $ 70,078.70 2.45% Aug $ 7,195.32 0.43% $ 36,247.22 1.27% Sept $ 6,076.11 0.36% $ 13,684.32 0.48% YTD Totals $ 1,673,479.88 100.28% $ 2,988,003.16 104.31 % $ 4,196,913.39 101.17% Collected YTD includes delinquent collections $ 1,668,772.29 $ 2,864,424.61 $ 4,148,422.58 Total taxes due includes delinquent before adjustments p,1OWN OF SPER FINANCIAL SUMMARY SALES TAX & GRAPHS TOTAL SALES TAX COLLECTED PROSPER SALES TAX ALLOCATION PEDC SALES TAX ALLOCATION 5 $250,000 $200,000 I I $150,000 I $100,000 i $50,000 O� Sao, ��° 4111 Town Share € . S Month FY 06/06 FY 06�. Oct $ 196,881.25 $ 166,712.63 Nov $ 170,412.36 $ 141,697.21 Dec $ 167,516.79 $ 116,018.11 Jan $ 160,464.80 $ 146,262.04 Feb $ 165,611.73 $ 119,028.30 Mar $ 140,085.12 $ 124,929.81 Apr $ 196,971.39 $ 96,866.94 May $ 180,523.03 $ 196,793.13 June $ 166,563.38 $ 129,919.29 July $ 178,924.32 $ 126,538.37 Aug $ 130,518.50 $ 119,679.50 Sept $ 154,215.18 $ 122,140.90 THREE YEAR (3) COMPARISON TOTAL COLLECTIONS -SALES TAX TOWN OF PROSPER, TEXAS ■ FY 05.06 ■ FY 06-07 *FY 07-08 'Current Year' Town Share ' $ FY 07106 :j In $ 124,885.22 $ $ 106,473.48 $ $ 105,454.73 $ $ 108,657.68 $ $ 109,286.86 $ $ 101,721.88 $ $ 112,706.99 $ $ 117,497.93 $ Amount % of Change c / Dec Inc /(Dec) (41,827.41) -25-09% (35,223,73) -24.86% (10,563.38) -9.10% (37,604.36) -25.71 % (9,741.44) -8.18% (23,207.93) -18,58% 15,840.05 16.35% (79,295.20) -40.29% YTD Totals $ 2,008,687.85 $1,606,586.23 $ 886,684.77 $ (221-623.40)-20.00% SeQ� THREE YEAR (3) COMPARISON TOWN OF PROSPER SHARE OF SALES TAX PROSPER, TEXAS $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 Nay vs� 40 FY 05-06 ■ FY 06-07 o FY 07-08� ,-current L Town Share Town Snare Town Share $ Amount % of Change Month FY 0510.6 FY 06107 F 1' 07108 Inc /(Dec) Inc /Dec Oct $ 147,660.94 $ 125,034.47 $ 93,663.91 $ (31,370.56) -25.09% Nov $ 127,809.27 $ 106,272.91 $ 79,855.10 $ (26,417.81) -24.86% Dec $ 125,637.59 $ 87,013.58 $ 79,091.05 $ (7,922.53) -9.10% Jan $ 120,348.60 $ 109,696.53 $ 81,493.26 $ (28,203.27) -25.71 % Feb $ 124,208.80 $ 89,271.23 $ 81,965.14 $ (7,306.09) -8.18% Mar $ 105,063.84 $ 93,697.36 $ 76,291.41 $ (17.405.95) -18.58% Apr $ 147,728.54 $ 72,650.21 $ 84,530.24 $ 11,880.03 16.35% May $ 135,392.27 $ 147,594.85 $ 88,123.45 $ (59,471.40) -40.29% June $ 124,922.54 $ 97,439.47 July $ 134,193.24 $ 94,903.78 Aug $ 97,888.88 $ 89,759.63 Sept $ 115,661.39 $ 91,605.67 YTD Totals $ 1,506,515.90 $1,204,939.69 $ 665,013.56 $ (166,217.58) -20 00% $1,200,000.00 Budgeted Sales Tax May. Budgeted: $ 127,560.00 for month of May, 2008 May Received: $ 88,123.45 $ 39,436.55 -30.916% May variance YTD Mo'ly Budgeted: $ 825,840.00 YTD October- May, 2008 YTD Mo'ly Received: $ 665,013.56 $ 160, 826.44 19 474% YTD variance $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 THREE YEAR (3) COMPARISON ECONOMIC DEVELOPMENT CORP.-SALES TAX PROSPER, TEXAS O& 4 o p ao O� >a Month FY 06-06 FY 06/07 Oct $ 49,220.31 $ 41,678.16 Nov $ 42,603.09 $ 35,424.30 Dec $ 41,879.20 $ 29,004.53 Jan $ 40,116.20 $ 36,565.51 Feb $ 41,402.93 $ 29,757.08 Mar $ 35,021.28 $ 31,232.45 Apr $ 49,242.85 $ 24,216.74 May $ 45,130.76 $ 49,198.28 June $ 41,640.85 $ 32,479.82 July $ 44,731.08 $ 31,634.59 Aug $ 32,629.63 $ 29,919.88 Sept $ _ _ 38,553.80 $ 30,535.23 YTD Totals $ 502,171.98 $ 401,646.57 >�>A Pub s FY 05-06 ■ FY 06-07 ETY 07-08 Trent Y _, . . $ Amount % of Change FY 07108 Inc / Dec Inc /(Dec) $ 31,221.31 $ (10,456.85) -25.09% $ 26,618.38 $ (8,805.92) -24.86% $ 26,363.68 $ (2,640.85) -9.10% $ 27,164.42 $ (9,401.09) -25.71 % $ 27,321.72 $ (2,435.36) -8.18% $ 25,430.47 $ (5,801.98) -18.58% $ 28,176.75 $ 3,960.01 16.35% $ 29,374.48 $ (19,823.80) -40.29% $ 221,671.21 $ (55,405.84)-20.00% $ 390,000.00 Budgeted Sales Tax pllOWN OF SPER CAPITAL PROJECTS BOND SUMMARIES 2004 BOND III TOWN O F S P E R 2004 BOND On January 13, 2004, the Town Council adopted a resolution directing that notice be published of the Council's intent to sell $10,500,000 of the Town's Combination Tax and Revenue Certificates of Obligation to fund capital expenditures of the Town. The Council's resolution specifies the following uses for the proceeds received from the sale of the Certificates of Obligation: 1. To pay costs of extending, constructing and improving Town's sewer system, including, constructing sewage lift stations, extending and upgrading sewage collection lines and force mains throughout the Town. 2. To pay costs of constructing and improving the Town's water system, including the construction of elevated and ground water storage facilities and acquiring interests in land for such storage facilities, extending the water distribution system including extending and upgrading water lines and constructing pumping stations to improve access to, and the flow of water in, the Town. 3. To pay costs of constructing and equipping municipal park improvements and acquiring interests in land for parks and open space. 4. To pay legal, fiscal, engineering and architectural fees in connection with the foregoing projects. 5. To pay costs of constructing and equipping municipal buildings, specifically: a town hall, fire stations, police facilities, court facilities and acquiring interests in land for such buildings. In connection with the Town's capital planning for these projects, the Town Staff has prepared for the Council a proposed expenditure plan, which is summarized below. The capital plan summarized below is based upon current cost estimates and proposed construction schedules, and the expenditure plan is subject to change. However, under State law, the Town may not use the proceeds of the Certificates of Obligation except for the project categories included in the resolution adopted by the Council that are listed above. The Town Council has indicated that the Town will periodically account to the citizens of the Town, using the Town web site and other means of informing the citizens, as to how the proceeds of the Certificates of Obligation are spent. The following table will be used to report expenditures. The table lists descriptions of projects and their estimated costs. In the future as expenditures are made, the table will be updated to describe the expenditures, the amount of the expenditure, and the difference between the estimated and actual costs. Difference Description of Project Date of Description of Amount between and Estimated Cost Expenditure Expenditure Expended Estimated Cost and Amount Expended Fire Station Pogue Construction $100,000.00 $ 130,248.00 $409,999 Pogue Construction $ 25,174.00 $ 105,074.00 $230,248 12/9/04 Pogue Construction $ 85,957.00 $ 19,117.00 Proj:04-01 07/31/06 $ 19,116.55 $ .45 Total $230,247.55 Diff added to othr project (.45). $ 0 Status: The Town's new Central Fire Station was completed in July. A grand opening ceremony was held on September 26, 2004. This project requires no additional funding from the 2004 Certificates of Obligation. Gentle Creek Lift Station 10/27/04 Dickerson Construction $ 224,505.43 $1,055,494.57 and Force Main to WWTP 11/9/04 Dickerson Construction $ 80,256.00 $ 975,238.57 and CR 80 Lift Station and 12/21/04 Dickerson Construction $ 218,217.85 $ 757,020.72 Force Main to CR 122 04/05/05 Dickerson Construction $ 334,074.91 $ 422,945.81 $1,280,000 06/20/05 Dickerson Construction $ 124,446.54 $ 298,499.27 07/18/05 Freese & Nichols $ 5,304.00 $ 293,195.27 Proj: 04-02 08/04/05 Freese & Nichols $ 11,328.00 $ 281,867.27 08/04/05 Dickerson Construction $ 172,255.89 $ 109,611.38 9/13/05 Dickerson Construction $ 68,447.50 $ 41,163.88 9/13/05 Freese & Nichols $ 20,400.00 $ 20,763.88 9/30/05 Freese & Nichols $ 10,584.00 $ 10,179.88 01/31/06 Dickerson Construction $ 10,179.88 $ 0 Total 1 $1,280,000.00 Status: The Town retained Dickerson Construction Company to construct the Gentle Creek and Steeplechase Sewer Improvement Project. A sewer force main has been extended from the Gentle Creek subdivision along CR 122, CR 81, CR 48, and CR 4 to the Town's wastewater treatment plant, a sewer gravity line was constructed from the Steeplechase subdivision past CR 80 to the east property line of the Whispering Farms subdivision, and a lift station and sewer line have been constructed near the east property line of Whispering Farms to force the sewage north to CR 122. Danville/Prosper Water -- - Improvements $84, 000 Pro': 04-03 Status: A portion of east Prosper currently receives water from the Danville Water Supply District. After several years, the TCEQ approved the amendment to CCN No. 12967 and the transfer of a portion of the service area of CCN No. 10190 from Danville Water Supply Corporation to Prosper, making the Town the water service provider for all of east Prosper. The transfer will involve capping a number of lines, closing a number of valves, and constructing a number of new water lines. Freese & Nichols has recommended that the work be postponed until this fall due to the additional demand that will be placed on the Town's water system by the additional customers. Town staff is working with Freese & Nichols to prepare a plan for this project that will allow the improvements to be completed just as soon as the summer demand lessens. Water Storage Tanks and 11/30/05 Freese & Nichols $ 10,841.86 $ 8,232,130.14 Pump Station at US 380 12/16/05 Freese & Nichols $ 22,116.57 $ 8,210,013.57 between Independence 01/16/06 TXU (Easements) $ 500.00 $ 8,209,513.57 Parkway & Custer Road 01/20/06 Freese & Nichols $ 95,154.97 $ 8,114,358.60 $8,046,4AA 02/03/06 Freese & Nichols $ 110,250.00 $ 8,004,108.60 $8,324;7-4q 02/20/06 Freese & Nichols $ 11,537.24 $ 7,992,571.36 $9,443,746 03/15/06 Freese & Nichols $ 7,047.73 $ 7,985,528.63 $8,242,972 03/15/06 Freese & Nichols $ 120,015.00 $ 7,865,508.63 04/07/06 Freese & Nichols $ 74,235.00 $ 7,791,273.63 Proj: 04-04 04/07/06 Freese & Nichols $ 15,971.38 $ 7,775,302.25 05/15/06 Freese & Nichols $ 52,500.00 $ 7,722,802.25 05/15/06 Freese & Nichols $ 5,837.97 $ 7,716,964.28 07/24/06 Freese & Nichols $ 5,341.73 $ 7,711,622.55 07/24/06 Red River Const $ 183,389.06 $ 7,528,233.49 08/15/06 Red River Const $ 252,424.91 $ 7,275,808.58 08/15/06 Freese & Nichols $ 5,046.10 $ 7,270,762.48 09/30/06 Freese & Nichols $ 13,112.88 $ 7,257,649.60 09/30/06 Red River Const $ 849,635.61 $ 6,408,013.99 09/30/06 Red River Const $ 494,082.78 $ 5,913,931.21 11/19/06 Red River Const $ 594,002.29 $ 5,319,928.92 11/10/06 Freese & Nichols $ 2,196.90 $ 5,317,732.02 11/10/06 Freese & Nichols $ 5,432.71 $ 5,312,299.31 12/05/06 W.R Hodgson $ 764,091.11 $ 4,548,208.20 12/13/06 Red River Const $ 950,626.97 $ 3,597,581.23 12/13/06 Freese & Nichols $ 5,423.23 $ 3,592,158.00 12/13/06 Freese & Nichols $ 3,417.40 $ 3,588,740.60 1/05/07 W. R. Hodgson $ 199,378.94 $ 3,389,361.66 1/05/07 W. R. Hodgson $ 496,636.25 $ 2,892,725.41 1/19/07 1 Freese & Nichols $ 5,635.02 $ 2,887,090.39 1/19/07 Freese & Nichols $ 2,704.08 $ 2,884,383.31 1/19/07 Red River Const $ 260,195.39 $ 2,624,190.92 1/23/07 W. R. Hodgson $ 50,567.55 $ 2,573,623.37 2/12/07 Freese & Nichols $ 3,176.40 $ 2,570,443.97 2/12/07 Freese & Nichols $ 5,568.24 $ 2,564,878.73 2/12/07 Red River Const $ 282,792.75 $ 2,282,085.98 2/23/07 W. R. Hodgson $ 425,850.80 $ 1,856,235.18 2/27/07 Freese & Nichols $ 5,000.00 $ 1,851,235.18 3/13/07 W. R. Hodgson $ 253,116.72 $ 1,598,118.46 3/13/07 Red River Const $ 265,950.24 $ 1,332,168.22 04/09/07 Freese & Nichols $ 992.49 $ 1,331,175.73 04/09/07 Freese & Nichols $ 4,972.42 $ 1,326,203.31 04/09/07 W. R. Hodgson $ 104,328.05 $ 1,221,875.26 04/09/07 Red River Const $ 620,934.67 $ 600,940.59 05/02/07 Freese & Nichols $ 3,806.38 $ 597,134.21 05/02/07 Freese & Nichols $ 6,147.40 $ 590,986.81 05/02/07 Red River Const $ 166,514.45 $ 424,472.36 06/20/07 Freese & Nichols $ 12,869.13 $ 411,603.23 06/20/07 W. R. Hodgson $ 27,113.00 $ 384,487.23 06/25/07 Home Depot $ 223.46 $ 384,266.77 07/23/07 Freese & Nichols $ 10,379.53 $ 373,887.24 07/23/07 Freese & Nichols $ 3,393.83 $ 370,493.41 07/23/07 W. R. Hodgson $ 5,320.00 $ 365,173.41 08/31/07 Red River Const $ 22,427.97 $ 342,745.44 08/31/07 Freese & Nichols $ 2,387.37 $ 340,358.07 09/30/07 Red River Const $ 77,824.02 $ 262,534.05 12/11/07 Red River Const $ 41,013.65 $ 221,520.40 01/08/08 Freese & Nichols $ 1,624.40 $ 219,896.00 01/14/08 Freese & Nichols-reimb $ (2,000.00) $ 221,896.00 01/31/08 Freese & Nichols $ 1,239.35 $ 220,656.65 01/02/08 Red River Const $ 73,945.73 $ 146,710.92 02/12/08 Freese & Nichols $ 630.51 $ 146,080.41 02/23/08 W.R. Hodgson $ 119,442.23 $ 26,638.18 02/29/08 Freese & Nichols $ 1,937.93 $ 24,700.25 04/03/08 Red River Const(final) $ 2,599.75 $ 22,100.50 04/29/08 Freese & Nichols $ 746.69 $ 21,353.81 Status: The Town has entered into a contract with the North Texas Municipal Water District (NTMWD) to provide the Town with another source of surface water. The Town has executed contracts with Red River Construction to construct a 3 MG ground water storage tank and pump station and with Hodgson to construct a 30" water line to receive and distribute the surface water to be received from the NTMWD at a site near the intersection of Custer Road / US 380. These projects are essentially complete and the ground storage tank, pump station, and 30" water line are in service. The balance makes up the remaining retainage to be paid upon completion of the project. Town Facilities (Town Hall, Perkins & Will $ 23,339.56 $ 48,849.12 Police/Courts, Fire Station, 11/8/04 Perkins & Will $ 36,600.00 $ 12,249.12 etc) 09/30/05 Randal Scott $ 12.249.12 $ 0 $2,909,000 Total $ 72,188.68 $72,188.68 Pro':04-05 Status: To meet its current need for facilities, the Town has relocated its Police Department to 113 W. Broadway and purchased a building at 121 W. Broadway to serve as Town Hall. The construction of additional facilities is on hold. Police Department Renovations $60,000 Pro': 04-06 Status: Pending -Depending on where the Town Hall moves, we will need to renovate some of the space in the possibly vacated offices of Town Hall for use for the officers. We may also enlarge the Court Room by removing walls in the present location at 110 W. Broadway Prosper Trail Elevated 11/10/06 Spiars Engineering $ 1,850.00 $ 98,150.00 Storage Tank 04/10/07 Spiars Engineering $ 475.00 $ 97,675.00 $100,000 01/08/08 App. Consul Grp -land $ 1,800.00 $ 95,875.00 Pro': 04-07 01/08/08 App. Consul Grp -land $ 2,800.00 $ 93,075.00 Status Folsom Park 11/13/07 Appraisal Consultation $ 2,800.00 $ 697,200.00 $700,000 01/08/08 La Terra Design $ 5,320.00 $ 691,880.00 Proj: 04-08 04/01/08 La Terra Design $ 24,358.00 $ 667,522.00 04/15/08 Denton Co Electric $ 12,219.88 $ 655,302.12 04/28/08 Plans Reimb $ (360.00) $ 655,662.12 05/22/08 1 La Terra Design $ 2,622.00 $ 653,040.12 Status: Folsom Park design is being designed by La Terra Studios. This project will be bid in March, 2008. Anticipated completion date is summer 2008. Athletic Field Work $200, 000 Proj: 04-09 Status La Cima Sewer Force Main $60, 000 Pro': 04-10 Status Town Phone system $63,200 Pro': 04-11 Status Remaining Funds 2/9/07 City of Frisco $ 5,000.00 $280,061.06 Available including 3/27/07 Randall Scott Architects $ 7,300.00 $272,761.06 interest. 05/22/07 Randall Scott Architects $ 6,000.00 $266,761.06 $ 285,061.06 05/31/07 Tx Meter $ 235.56 $266,525.50 09/30/07 HP Envirovision $ 1,230.00 $265,295.50 3/31/08 Interest Added ($3,908.00) $269,203.50 04/30/08 Interest Added ($3,104.54) $272,308.04 05/31/08 Interest Added $2,957.24 $275,265.28 Status: A number of projects originally scheduled to be funded by the 2004 Bond proceeds were reprioritized to reallocate funds to the project to construct a 3 MG ground water storage tank, a pump station, and a 30" water line. These funds are anticipated to be used for a number of pending expenditures, including potential facility improvements, site acquisition for elevated water towers, and contributions towards several development driven water and sewer projects. Total Bond + Interest Earned - Expenditures = Balance $10,500,000.00 $ 887,638.82 $9,877,705.86 $ 1,509,932.96 General Ledger: FY 03/04 Expense $ 436,766.99 FY 04/05 Expense $ 1,116,373.81 FY 05/06 Expense $ 2,358,336.22 FY 06/07 Expense $ 5,673,487.72 FY 07/08 Expense $ 292,741.12 Total Expenses $ 9,877,705.86 ;L-F'OwN PIE 2006 BOND On July 25, 2006, the Town Council adopted a resolution directing that notice be published of the Council's intent to sell $12,000,000 of the Town's Combination Tax and Revenue Certificates of Obligation to fund capital expenditures of the Town. The Council's resolution specifies the following uses for the proceeds received from the sale of the Certificates of Obligation: 1. To pay costs of constructing and improving the Town's water system, including the construction of an elevated water storage tank and water distribution line. 2. To pay costs of acquiring, constructing and equipping municipal park improvements and open space. 3. To pay costs of constructing and improving roads and streets in the Town and related infrastructure. 4. To pay costs of extending, constructing and improving the Town's sewer system. 5. To pay costs of acquiring land and interests in land as may be required in connection with the purposes as described in 1 through 4. 6. To pay legal, fiscal, engineering and architectural fees in connection with the foregoing projects. In connection with the Town's capital planning for these projects, the Town Staff has prepared for the Council a proposed expenditure plan, which is summarized below. The capital plan summarized below is based upon current cost estimates and proposed construction schedules, and the expenditure plan is subject to change. However, under State law, the Town may not use the proceeds of the Certificates of Obligation except for the project categories included in the resolution adopted by the Council that are listed above. The following table will be used to report expenditures. The table lists descriptions of projects and their estimated costs. In the future as expenditures are made, the table will be updated to describe the expenditures, the amount of the expenditure, and the difference between the estimated and actual costs. Description of Project and Estimated Cost Date of Expenditure Description of Expenditure Amount Expended Difference between Estimated Cost and Amount Expended Project: 12/13/06 Freese & Nichols $ 5,457.81 $4,401,752.19 1.6 MG Elevated Storage 12/13/06 Freese & Nichols $ 3,351.81 $4,398,400.38 Tank and 1st Street 20" 01/19/07 Freese & Nichols $ 6,811.20 $4,391,589.18 Water Line 01/19/07 Freese & Nichols $ 9,519.69 $4,382,069.49 $6,i73,000 02/15/07 Freese & Nichols $ 18,945.13 $4,363,124.36 Contract $4,407,210 02/15/07 Freese & Nichols $ 21,622.24 $4,341,502.12 Acq Land & Easement 02/27/07 Freese & Nichols $ 53,452.37 $4,288,049.75 $--592,790 02/27/07 Freese & Nichols $ 1,533.92 $4,286,515.83 03/19/07 G.M. Geer $ 1,350.00 $4,285,165.83 Total 04/10/07 Freese & Nichols $ 920.00 $4,284,245.83 $4,407,210 05/02/07 Freese & Nichols $ 18,181.50 $4,266,064.33 06/14/07 TXU $ 250.00 $4,265,814.33 06/30/07 Freese & Nichols $ 42,957.60 $4,222,856.73 Proj: 06-01 07/23/07 Freese & Nichols $ 46,715.00 $4,176,141.73 08/31/07 Freese & Nichols $ 10,408.54 $4,165,733.19 08/31/07 Freese & Nichols $ 5,272.75 $4,160,460.44 08/31/07 Freese & Nichols $ 11, 595.00 $4,148, 865.44 08/31/07 Dallas Morning News $ 267.40 $4,148,598.04 09/30/07 Freese & Nichols 1 $ 396.75 $4,148,201.29 10/16/07 LandAmerica Title $ 458.00 $4,147,743.29 11/19/07 Four D Construction $ 496,831.95 $3,650,911.34 11/19/07 Landmark Structures $ 230,636.25 $3,420,275.09 12/11/07 Landmark Structures $ 336,395.00 $3,083,880.09 12/18/07 Four D Construction $ 158,553.90 $2,925,326.19 01/08/08 Freese & Nichols $ 4,111.25 $2,921,214.94 01/14/08 Landmark Structures $ 613,260.15 $2,307,954.79 02/06/08 Landmark Structures $ 218,916.10 $2,089,038.69 02/11/08 Four D Construction $ 146,639.43 $1,942,399.26 02/29/08 Freese & Nichols $ 5,232.50 $1,937,166.76 03/12/08 Landmark Structures $ 160,312.50 $1,776,854.26 04/01/08 Freese & Nichols $ 11,096.46 $1,765,757.80 04/08/08 Four D Construction $ 79,551.68 $1,686,206.12 04/11/08 Landmark Structures $ 346,465.00 $1,339,741.12 05/13/08 Landmark Structures $ 171,570.00 $1,168,171.12 05/22/08 Golden Triangle Fire $ 281.00 $1,167,890.12 05/22/08 Rescom Fire Protection $ 75.00 $1,167,815.12 5/31/08 Freese & Nichols $ 2,457.50 $1,165,357.62 5/31/08 1 Freese & Nichols 1 $ 4,485.00 1 $1,160,872.62 Status: The 1.5 MG elevated storage tank is under construction and is anticipated to be complete in the Fall of 2008. The First Street 20" pipeline is also under construction and is anticipated to be complete in the summer of 2008. Project: 03/06/07 LandAmerica Wilson $2,005,400.00 $ 0 Community Park $3,,044,500 6/20/07 Grant Reimbursement $ (500,000.00) $ 500,000.00 $2,005,400 Pro': 06-02 Status: March 9, 2007, Purchased 57 acres of land from PISD. Town staff is working with PISD on a possible joint project with the Stadium architect. Project: Boyer Park $200,000 Pro': 06-03 Status: Project: 11/20/07 JRJ Paving $186,239.56 $ 321,382.24 Street Paving Projects 2007 01/08/08 JRJ Paving $196,994.84 $ 124,387.40 $469,000 03/07/08 JRJ Paving $ 56,473.02 $ 67,914.38 $507,621.80 04/11/08 JRJ Paving $ 48,856.38 $ 19,058.00 Pro': 06-04 Status: Paving is complete, cleaning up and back filling being done. Project: 02/13/08 Dallas Morning New $ 267.40 $ 809,732.60 Prosper / County Road Improvements $500;000 $810,000 Proj: 06-05 Status: Design proposals for the three (3) roadway projects are to be considered by Council in March I, 2008. The Town has received monetary consideration from Collin County for 50% matching funds on their November, 2007 bond election. Project: 9/30/07 Dowdey & Associates $ 3,500.00 $ 296,500.00 Prosper Trail Road/Drainage 11/06/07 Dowdey & Associates $ 1,500.00 $ 295,000.00 Improvements 12/11/07 Dowdey & Associates $ 5,944.99 $ 289,055.01 $549,900 01/31/08 Dowdey & Associates $ 549.08 $ 288,505.93 $300,000 03/20/08 Dowdey & Associates $ 1,369.49 $ 287,136.44 Proj: 06-06 3/31/08 Dowdey & Associates $ 404.00 $ 286,732.44 5/22/08 Dowdey & Associates $ 46,546.67 $ 240,185.77 05/22/08 Dowdey & Associates $ 128.06 $ 240,057.71 05/22/08 1 S.W. Signs 1 $ 555.00 1 $ 239,502.71 Status: Quality Excavation has been awarded this project and will begin construction in March, 2008. The construction is anticipated to take 90 days to complete. Project: 12/18/07 DHS Auto -lift sta. mod $ 1,568.65 $ 29,831.35 Water Flow Reversal 12/18/07 DHS Auto -lift sta. mod $ 10,925.00 $ 18,906.35 $77,099 02/29/08 Preston Services $ 500.00 $ 18,406.35 $31,400 03/07/08 DHS Auto $ 12,975.00 $ 5,431.35 Proj: 06-07 04/11/08 Freese & Nichols $ 2,655.00 $ 2,776.35 05/22/08 Freese & Nichols $ 1.859.00 $ 917.35 Status: Flow has been turned over to NTMWD and staff is cleaning up plant. Freese & Nichols is preparing a closure plan for TECQ. Payment pending invoicing. Project: 01/08/08 Ferguson WW-Toll Rd $ 4,389.58 $ 271,610.42 Water/Sewer Line Repl. 01/22/08 Ferguson WW $ 695.10 $ 270,915.32 Water: $160,000 01/31/08 Rodman $ 16,240.00 $ 254,675.32 Sewer: $116,000 04/24/07 Ferguson (6" Line) $ 10,594.79 $ 244,080.53 04/24/07 Keys Tapping(6" line) $ 180.00 $ 243,900.53 04/24/07 Barbosa Const(6" line) $ 31,500.00 $ 212,400.53 05/31/07 Keys Tapping (6" line) $ 195.00 $ 212,205.53 Proj: 06-08 05/31/07 Texas Meter $ 441.60 $ 211,763.93 05/31/07 Barbosa Const(6" line) $ 7,500.00 $ 204,263.93 05/31/07 Barbosa Const(6" line) $ 3,500.00 $ 200,763.93 05/31/07 Ferguson Waterworks $ 1,028.80 $ 199,735.13 05/31/07 Ferguson Waterworks $ 347.19 $ 199,387.94 05/31/07 Ferguson Waterworks $ 45.00 $ 199,342.94 11/20/07 Ferguson Waterworks $ 4,582.16 $ 194,760.78 12/18/07 Barbosa Const(12" line $ 7,600.00 $ 187,160.78 Status: Project: 01/02/08 Brookhollow $ 5,953.75 $ 969,046.25 Kohl's Development 01/02/08 G.E. Walker $ 29,599.74 $ 939,446.51 $975,000 01/02/08 G.E. Walker $ 14,377.49 $ 925,069.02 02/26/08 G.E. Walker $ 16,153.75 $ 908,915.27 Proj: 06-09 02/26/08 G.E. Walker $ 40,488.00 $ 868,427.27 02/29/08 AJ Bedford Group $ 800.00 $ 867,627.27 04/08/08 G.E. Walker $ 11,202.92 $ 856,424.35 04/08/08 G.E. Walker $ 4,272.61 $ 852,151.74 04/08/08 AJ Bedford Group $ 350.00 $ 851,801.74 04/08/08 AJ Bedford Group $ 3,600.00 $ 848,201.74 04/08/08 JW Partners $ 7,865.00 $ 840,336.74 04/08/08 JW Partners $ 1,800.00 $ 838,536.74 05/07/08 G.E. Walker $ 12,254.04 $ 826,282.70 05/07/08 Rodman Const. $ 110,345.62 $ 715,937.08 05/06/08 Schneider Siltation $ 5,445.00 $ 710,492.08 05/06/08 Stromcon, LLC $ 1,900.00 $ 708,592.08 05/06/08 1 Stromcon, LLC 1 $ 200.00 $ 708,392.08 Status: The project has been bid by Land Plan with Rodman Excavation being the low bidder. Construction will begin in March, 2008 and is anticipated to be completed in September, 2008. Project: Street Paving 2008 $738,000 Pro': 06-10 Status: Project: 3/21/07 UTRWD $ 62,500.00 $ 1,686,868.20 Remaining bond funds 05/31/07 Home Depot $ 192.50 $ 1,686,675.70 available 01/02/08 UTRWD-Fees $ 68,095.84 $ 1,618,579.86 $1,591,488.18 04/22/08 Apprai Consul(100 blk) $ 3,600.00 $ 1,614,979.86 $ 157,880.02 $1,749,368.20 Status: The 6" pipeline from Coleman to Church is complete. The fee to UTRW is to have Prosper included the study for the Doe Branch wastewater treatment plant. Project: Interest available: $786, 932.94 Status: Interest available for future projects Total Bond + Interest Earned - Expenditures = Balance $1 ,842,"n.98 $786,932.94 $ 5,821,384.00 $ 6,965,548.94 $12,000,000.00 General Ledger: FY 06/07 Expense $1,885,933.59 FY 07/08 Expense $3,935,450.41 Total Expenses $5,821,384.00 TOWN OF ADMINISTRATION To: Mayor and Town Council From: Mike Land, Town Manager Re: Town Council Meeting — June 24, 2008 Date: June 20, 2008 Agenda Item: Receive a report on the Upper Trinity Regional Water District from the Town's Board Representative, Chris Blair. Description of Agenda Item: After serving on the Board of the District and attending several meetings, Mr. Blair will be presenting the current activities of the Board and District as they relate to the Town of Prosper. Budget Impact: Not applicable. Legal Obligations and Review: Not applicable. Attached Documents: 1. Power point presentation regarding UTRWD activities. Town Staff Recommendation: Not applicable. No action to be taken. Agenda Item No. 6 - Page 1 of 1 Key Activities Update REGIONAL WATER DISTRICT Briefing for: Town of Prosper -- Council June 19, 2008 Upper Trinity Reqional Water District • Created by Texas Legislature in 1989 • Has 25 Member Entities, Including Prosper • Two Regional Water Treatment Plants • Three Regional Water Reclamation Plants • Doe Branch Water Reclamation Plant — the fourth plant ec-ouu wru wneicr •1 Doe Branch Regional Water Reclamation Plant -- Update • 30% Plan Review conducted —June 17, 2008 • Equipment procurement — Bid opening scheduled for June 24, 2008 • Extension of Doe Branch Interceptor 90% complete • Anticipated Project Schedule / Activities: Secure Texas Water Development Board Funding - - Sept. 2008 Advertise for construction contract - - Oct 2008 Award construction contract - - Dec. 2008 Construction period - - 18 months a[aoaai wnn[ wsraicr Lake Ralph Hall ■ An essential strategy to meet future water needs for the Upper Trinity Service Area. ■ Included in "2007 State Water Plan," adopted by Texas Water Development Board. ■ Designated as a "Unique Reservoir Site" by the Legislature in Senate Bill 3. atarw r�na �uuntet Map from TxDOT LW Rum HALL I .2 STATUS -- PERMITS Water Rights Permit (TCEQ) — Applied —September, 2003 — Administratively complete August, 2004 — Public Meetings held in Fannin & Denton Counties (March 27 & 28, 2006) — Technical review by TCEQ staff— ongoing U. S. Army Corps of Engineers Permit — Application filed — October 6, 2006 — Public Scoping Meeting held April 15, 2008 — Technical review by USACE staff -- ongoing eimoniu erne m.reror Texas Water Development Board Water Infrastructure Fund (WIF10) • UTRWD's request for WIF10 funding was ranked tops by TWDB - - only application to receive perfect score. • UTRWD's loan request for $10.4 million to continue planning & permitting activities approved for closing July 2008. • WIF10 Funding provides a waiver of interest & no principal payments for up to 10 years. • Favorable interest rate after 10 years. um.wu watt• manner •3 Tom Harpool Water Treatment Plant Dedicated May 13, 2008 • Plant in full operation. • Reflects commitment to produce highest quality water using best technologies — in this case "membrane filtration." • Initial phase 20 million gallons per day capacity. • Modular design allows for efficient future expansions. Recent Awards & Recognition • National Association of Clean Water Agencies — "Platinum Award" to Lakeview Water Reclamation Plant — for full ! complete permit compliance for nine years. • Water Environment Association of Texas — "Treatment Plant of the Year" to Lakeview Water Reclamation System 0', u-'-+CFiYL 1VAttl!11'A}JL T11FA11tF,rI R.�vr OrTr ttut[�r= ■[01911AL IrATLII YtiT111CT • •4 Recent Awards & Recognition • Texas Municipal Water Utilities Association — "Best Tasting Water Award" to Upper Trinity • Water Environment Association of Texas — "Pillars of the Profession Award" to Thomas E. Taylor, Executive Director, UTRWD rt[owwu wine o�srum .5 ADMINISTRATION To: Mayor and Town Council From: Karen Gill, Assistant to the Town Manager Cc: Mike Land, Town Manager Re: Town Council Meeting —June 24, 2008 Date: June 20, 2008 Agenda Item: Consider and act upon whether to implement a High Deductible Health Plan (HDHP), with an underlying Medical Expense Reimbursement Plan (MERP). Description of Agenda Item: The current health insurance plan is a traditional Blue Cross Blue Shield plan, with a $250 deductible. The rate of dependent coverage is cost prohibitive to the employees. Dependent rates for traditional plans with $500 or even $1,000 deductibles are still cost prohibitive. We are recommending the switch to a HDHP with an underlying MERP plan. This arrangement reduces the fixed premium cost, making dependent coverage more affordable. The proposed plan has higher copays, but reduces the employee's total out-of- pocket expense with this arrangement. Budget Impact: We expect to realize some savings. The savings in fixed premium cost would be used to offset a portion of the employee's new high deductible. Total savings will depend on claims experience. Legal Obligations and Review: No legal review is required. Attached Documents: Attached is basic information on what a MERP plan is, and how the combination of a HDHP and a MERP operate. Board, Committee and/or Staff Recommendation: The insurance plans renew August 1st. In order to hold employee meetings and have enrollment data completed and uploaded, we need to hold Enrollment Meetings the week of July 7th. The Town's Finance Department currently recommends that the Town Council approve the change to a High Deductible Health Plan with an underlying MERP plan. Our broker is finalizing cost assumptions and we will have more details and a final recommendation at the meeting on June 24th. Agenda Item No. 7 iUVOJ. Medical Expense Reimbursement Plan What is it? A Medical Expense Reimbursement Plan falls under Section 105 of the Internal Revenue Code. It allows for cost savings while limiting the exposure to risk for the employee. The employer's goal of reducing premium costs is achieved by purchasing a high deductible health plan and using these savings to supplement a portion of that high deductible. Key Points to Know About the Reimbursement Account: Q Reimburses deductible -eligible expenses only ■ Examples of these expenses include: Hospitalizations, Outpatient Surgeries, Anesthesiology fees, Surgeon Fees, Non -preventive lab/x-ray, CT Scans, MRI, Casting of broken limbs, in -office surgeries, etc (nothing subject to a copay is deductible eligible) Q Plan design includes copays for office visits, Rx, etc. Q The proposed design provides Town dollars towards the deductible, after a fixed amount that the employee pays. Q Employees might have to pay deductible or portion of deductible up front to the provider(s) and be reimbursed by the MERP administrator. Q Employees can fax, email or mail in claims/EOBs to the MERP administrator and are reimbursed within a few days. Q Checks are made payable to the employee, not the providers Q The Town funds the claims only as they are incurred. This is a liability account and funded as needed. PLANNING p T SPEIZ To: Mayor and Town Council From: Chris Copple, Senior Planner Cc: Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Re: Town Council Meeting —June 24, 2008 Date: June 18, 2008 Agenda Item: Consider and act upon a preliminary site plan of the Prosper Independent School District Bus Yard, Maintenance Facility, and Small Animal Building on a 73.8t acre tract, located north of the existing Prosper Middle School, south of the existing agriculture building. The property is zoned Single Family-15. (D08-8). History: Per Chapter 4, Section 1 of the Zoning Ordinance, preliminary site plans and site plans require review and approval by the Planning & Zoning Commission. The Planning & Zoning Commission denied the preliminary site plan of the Prosper Independent School District Bus Yard, Maintenance Facility, and Small Animal Building at their June 17, 2008 meeting. Upon denial of the preliminary site plan by the Commission, the applicant, Prosper Independent School District, submitted a letter appealing the Commission's decision. The appeal process allows for the Town Council to affirm, modify, or reverse the decision of the Commission. Description of Agenda Item: The preliminary site plan shows a school district bus yard, a maintenance facility, and a small animal building. Access to the site is proposed to be provided from Seventh Street and Eighth Street and the proposed parking is adequate. On April 7, 2008, the applicant submitted the preliminary site plan to the Town and comments were provided by Town staff on April 16, 2008. Prior to the June 9, 2008 Joint Meeting of the Town Council and the Prosper Independent School District Board, no revisions were resubmitted by the applicant in anticipation that the Prosper Independent School District would discuss concerns with the Town Council. At that meeting, the urgency of Prosper Independent School District's need to obtain approval of this project was conveyed and Town staff has been working diligently since that time on a resolution. While many of staff's comments have been addressed, the following comments and concerns described below have not been addressed: Access/bus routes The preliminary site plan shows access being provided to the property from Seventh Street and Eighth Street. Therefore, the buses will travel through the residential portion of downtown Prosper to access the bus yard and maintenance facility. Seventh Street and Eighth Street are twenty foot wide asphalt roads, designed for residential traffic with no sidewalks provided for pedestrian traffic. Seventh Street and Eighth Street are not designed for a heavy amount of bus traffic due to the significantly increased load factor of a bus (5,000 times greater than a car) and the turning radius of a bus. One of the standards of approval for a preliminary site plan in the Zoning Ordinance (Ch. Agenda Item No. 8 - Page 1 of 3 4, Sec 1) is "safety and efficiency of vehicular and pedestrian circulation, traffic control, and congestion mitigation." Town staff has recommended to the applicant that a drive be constructed west from the bus yard to an existing drive that extends north from Church Street (see attached exhibit), in order to provide cross access which would allow the buses to access Coleman Street, a future thoroughfare. If this drive were constructed, the buses could access Coleman Street and avoid accessing the bus yard and maintenance facility through the residential portion of downtown. The applicant has decided not to show a drive providing cross access to Coleman Street on the preliminary site plan. Screening The Zoning Ordinance states that unless otherwise approved by the Planning & Zoning Commission, school district bus yards shall be screened using one of the following methods: Option 1 • A six (6) foot ornamental metal fence. • Three (3) inch caliper evergreen trees on twenty (20) foot centers, and • Five (5) gallon evergreen shrubs on three (3) foot centers. Option 2 • A six (6) foot clay -fired brick wall, and • Three (3) inch caliper evergreen trees on twenty (20) foot centers. The preliminary site plan shows the bus yard being screened by a six (6) foot vinyl coated chain link fence without a landscape screen on all four sides. The proposed bus yard and maintenance facility is surrounded by residential uses and residential zoning. The applicant's proposed screening does not meet the requirements per the Zoning Ordinance. Two of the standards of approval for a preliminary site plan in the Zoning Ordinance (Ch. 4, Sec 1) are "affect on adjacent property and land use" and "use of landscaping and screening to shield lights, noise, movement or activities from adjacent properties and to complement the design and location of buildings and parking." Town staff recommended to the applicant that they provide one of the two screening options per the Zoning Ordinance, but the applicant decided not to provide any screening other than a six foot vinyl coated chain link fence. A six foot vinyl coated chain link fence does not adequately screen the bus yard and maintenance facility from surrounding residential uses. Budget Impact: There are no significant budget implications associated with the approval of this preliminary site plan. Lenal Oblinations and Review: The preliminary site plan does not meet the minimum development requirements. Town staff has recommended solutions to the applicant in order to meet the minimum development requirements. Summary: The preliminary site plan does not meet the standards of approval per the Zoning Ordinance. Town staff has provided recommendations to the applicant in order to bring the preliminary site plan into conformance with the standards of approval. The applicant has decided not to comply with Town staffs recommendations. Therefore, Town staff cannot support the preliminary site plan as submitted. Attached Documents: 1. The preliminary site plan. 2. Exhibit showing Town staff's recommendation to construct a drive west from the bus yard to an existing drive that extends north from Church Street in order to provide access to Coleman Street. Agenda Item No. 8 - Page 2 of 3 3. Letter from Prosper Independent School District appealing the Planning & Zoning Commission's denial of the preliminary site plan. 4. Draft minutes from the June 17, 2008 Planning & Zoning Commission Meeting. Planning & Zoning Commission Recommendation: At their June 17, 2008 meeting, the Planning & Zoning Commission denied the preliminary site plan of the Prosper Independent School District Bus Yard, Maintenance Facility, and Small Animal Building by a vote of 5-1. Commissioner DeMattia voted in opposition to the motion to deny and stated he would have preferred to approve the preliminary site plan subject to Town staff's recommendations. Town Staff Recommendation: Town staff recommends approval of the preliminary site plan subject to: 1. The applicant revising the preliminary site plan showing the construction of a drive providing cross access to Coleman Street in order to meet the standard of approval based on "safety and efficiency of vehicular and pedestrian circulation, traffic control, and congestion mitigation" per the Zoning Ordinance. 2. The applicant revising the preliminary site plan providing one of the two screening options per the Zoning Ordinance in order to screen the bus yard from the adjacent residential properties and to meet the standards of approval based on "affect on adjacent property and land use" and "use of landscaping and screening to shield lights, noise, movement or activities from adjacent properties and to complement the design and location of buildings and parking." 3. Fire Department approval of all fire hydrants and fire lanes including widths, radii, construction materials. 4. Town Engineer approval of preliminary water, sewer, and drainage plans. Agenda Item No. 8 - Page 3 of 3 06/18/2008 16:50 9723469247 PROSPER ISD PAGE 02 iff? TMGUE MLL AND PERKINS Civil Engineering Surveying ' Landscape Architecture ! Planning June 18, 2008 Hulon T. Webb, Jr. PE Director of Development Services/Town Engineer Town of Prosper 407 E. First Street P.O. Box 307 Prosper, Texas 75078 Mike land Town Manager 121 W. Broadway P.O. Box 307 Prosper, Texas 75078 Dear Mr. Webb/Mr. Land, It has come to our attention that the Planning and Zoning commission denied the request for Prelimainy and Final Site plan approval for the new Prosper ISD Support Services Facility at the June 17, 2008 meeting. Prosper ISD would like to appeal this ruling to the City Council at the next possible opportunity. Thank you in advance for your assistance with this issue. urew attcins uperintendent of Schools Prosper Independent School District AM r.. , T— , n._— - T..... 7Cnnn . nA1 OVA 40%On .►— . nn1 On1 0%4e1!-.. IMINUTES T Regular Meeting of the Prosper Planning & Zoning Commission OWN OF 605 E. Seventh Street, Prosper, Texas SPER Prosper Middle School - Library Tuesday, June 17, 2008, 6:00 p.m. 1. Call to Order / Roll Call. The meeting was called to order at 6:00 p.m. Roll call was taken by Chris Copple, Senior Planner. Commissioners present included: Chair Mark DeMattia, Vice Chair George Dupont, Reno Jones, Sam Johnson, Jason Dixon, and Marcus Ruark. Secretary Ronni Gallup was absent. Staff present included: Hulon Webb, Director of Development Services/Town Engineer; Chris Copple, Senior Planner; and Melanie Videan, Planning Technician. 2. Consider and act upon minutes from the following Planning & Zoning Commission meetings: • June 3, 2008 Regular Meeting Motioned by Dupont, seconded by Johnson to approve item. Motion approved 6-0. REGULAR AGENDA 3. Consider and act upon a preliminary site plan of the Prosper Independent School District Bus Yard, Maintenance Facility, and Small Animal Building on a 73.8f acre tract, located north of the existing Prosper Middle School, south of the existing agriculture building. The property is zoned Single Family-15. (D08-8). Staff Summary Copple: Summarized preliminary site plan noting access had been proposed by the applicant off of Seventh Street and Eighth Street, and the proposed parking was adequate. Directed Commission to two main concerns given in staff report. First concern was access to the property. Due to the current access situation, having access to Seventh and Eighth Streets with no cross access provided, the buses would have to travel Seventh and Eighth Streets each time a trip to and from the bus yard would be made. Informed Commission that Seventh and Eighth Streets are 20 foot wide asphalt roads designed for residential traffic, not heavy amounts of bus traffic. Continued to say that the roads' turning radii are also designed for passenger vehicles, not buses, and added there are no sidewalks to carry pedestrian traffic. Recited one standard of approval for a preliminary site plan per the Zoning Ordinance is safety and efficiency of vehicular and pedestrian circulation, traffic control, and congestion mitigation. Noted staff's recommendation to construct a drive west from the bus yard to an existing drive that extends north from Church Street. The proposed route would lead buses north through the school's property to Eagle Lane and continue west to Coleman Street. Staffs second concern was screening. Recited zoning ordinance in that unless otherwise approved by the Commission, school district bus yards must be screened using either an ornamental fence with a living screen or a brick wall with trees every 20 feet. Noted the current plan had the proposed bus yard being screened by a 6 foot vinyl coated chain link fence without a landscape screen. Explained that neighborhoods surrounding the bus yard were residential uses and buildings; old downtown residential to the southwest, Stonecreek to the southeast, and single family to the east directly behind the bus drive Page 1 of 6 and maintenance facility. Noted two standards for approval of a preliminary site plan are: 1) Affects of proposed use on adjacent properties and land use, and 2) The use of landscaping and screening to shield light, noise, movement, and/or activity from adjacent properties and to complement the design and location of buildings and parking. Staff recommended to applicant to show one of the two options for screening provided in the zoning ordinance; however, the applicant decided not to provide any screening other than the 6 foot vinyl coated chain link fence. Noted the fence would not adequately screen the bus yard or maintenance facility from the surrounding residential uses. Informed Commission that although staff made recommendations to the district in order to bring the preliminary site plan to the Commission which meets the standards of approval per the zoning ordinance, the District has declined to comply; therefore staff could not support the preliminary site plan as submitted. Noted four conditional approval items (staff recommendations to the applicant) in staff report that were given to the District, and with these conditions met, staff would recommend approval. Town staff recommended approval of the preliminary site plan subject to: 1) The applicant revising the preliminary site plan showing the construction of a drive providing cross access to Coleman Street in order to meet the standard of approval based on "safety and efficiency of vehicular and pedestrian circulation, traffic control, and congestion mitigation" per the Zoning Ordinance, 2) The applicant revising the preliminary site plan providing one of the two screening options per the Zoning Ordinance in order to screen the bus yard from the adjacent residential properties and to meet the standards of approval based on "affect on adjacent property and land use" and "use of landscaping and screening to shield lights, noise, movement or activities from adjacent properties and to complement the design and location of buildings and parking.", 3) Fire Department approval of all fire hydrants and fire lanes including widths, radii, construction materials, and 4) Town Engineer approval of preliminary water, sewer, and drainage plans. Commission Discussion Ruark: Asked staff the following questions: 1) If the proposed traffic route [by staff] would be more capable of carrying bus traffic than Seventh and Eighth Streets?, 2) If the last two recommendations to the District in the staff report are sufficient reasons to deny request?, and 3) what the appeal process of the Town was in response to a Commission denial? To the applicant asked the following: 1) Why that particular site was selected, noting that ingress and egress issues are one of the most important aspects of site selection, 2) Whether the animal building was for small animals or was just a small building, 3) What type of animals would be housed in the building?, and 4) If it was typical for Districts to be represented at Planning and Zoning meetings by the consultant. Commented that Prosper's regulations are in place to guide the look and feel of the Town and why people want to live here and not be surprised by something suddenly next to their house that wasn't there originally. Felt uncomfortable for the citizens on Seventh and Eighth Streets with all the bus activity. Spoke in objection to the fence. Suggested to Commission to either table the item until the school district could send a District representative to a Planning and Zoning meeting to answer questions and justify their non-compliance with staff recommendations, or to deny the preliminary site plan until the District could match the zoning currently in place. Voiced that to him, it didn't feel right to vote favorably for the preliminary site plan as submitted, but noted he would consider voting to approve the item subject to staffs conditions for approval. DeMattia: Asked the following of the applicant: 1) Why there was no compliance with staff recommendations?, 2) If the road proposed by staff was acceptable?, 3) What the trip estimation down Seventh and Eighth Streets are?, 4) If the screening issue was based on budgetary reasons?, 5) Why the preliminary site plan is being brought before the Commission so late in the process since timing for the District on this project is important?, and 6) If the district had any preference regarding tabling the item until staff and the District could come to an agreement versus a vote? Suggested to Commission to approve the item subject to staffs recommendations/conditions. Dixon: Asked the following of the applicant: 1) How many buses did the District currently have?, 2) If the District had considered locating this bus yard to a site along a larger, major thoroughfare?, 3) If Page 2 of 6 the applicant was in competition with another firm for doing this multi -purpose facility?, and 4) If the District had considered taking Eagle Lane due east instead of winding around; thereby safety being less of a concern?, and 5) If the District planned on keeping the existing building? Voiced that he hadn't heard a definitive reason for non-compliance with staff's recommendations, and that the District was asking for a number of concessions. Responded to Ruark that the animal facility was probably for Future Farmers of America. Asked staff the following: 1) If the metal building met code?, and 2) If there was an entrance/exit off of Coleman Street (i.e. a circular drive in front of the existing high school). Asked Commission if any of them had been addressed by any school board members. Suggested tabling the item. Dupont: Explained to applicant the purpose of Commissioner appointments. Cited the preliminary site plan did not conform to the downtown residential zoning district and did not conform to the ordinance (speaking in regards to the chain link fence and the landscape screening). Also noted it did not conform to the thoroughfare plan in that buses would travel a 20 foot wide street that is 4 inches thick and was designed for car traffic, not bus traffic. Noted there were no curbs, no sidewalks, and if two buses were going in opposite directions at the same time, they would have to drive on front lawns and that turning onto Seventh and Eighth Streets, buses would eventually cause the culverts to collapse. Also stated that commercial traffic would begin at 6:00 am through an existing residential neighborhood. Asked applicant about security lighting, noting that the first time something would be broken into, high poles with security lighting would want to be installed and questioned the applicant if the District would be willing to conform to the Town's residential lighting ordinance? Commented on the preference that the District had come to the Town approximately four months ago when the residential project south of where the tennis courts are now, so the developer of that project would have had a requirement to put a street in that would have ran parallel all the way up and it would have been at no cost to the District or the Town. Asked the applicant why the District couldn't use thirteen acres they pulled from a 70 acre proposal the County made to the District for a park system for this maintenance facility, citing that the idea was for the bus barn to be centrally located and near the new high school which has a central location. Questioned the applicant on suggestion and a suggestion of using a property north of FM 1461 in Celina which would still be in PISD, and was zoned commercial/industrial, which would be more appropriate to the use and FM 1461 would be a 6 lane divided highway which would provide better access for buses. Noted to the current plan, in back of the current high school, the parking lot is fairly large and when it becomes a middle school, not as much parking would be needed; therefore, could the District re-route the road by going through the existing parking lot, putting the road on their property, and the District would be responsible for the upkeep and maintenance of the road due to the damage over time by buses which could be as high as 120 round trips per day at 60 buses total. Mentioned that 120 round trips a day on the Town's roads is not a favorable solution. Didn't agree that there would be no impact on the Town's budget. Also noted that by using Seventh and Eighth Streets, the Town would, instead of providing a regular upgrade, there would have to be a higher standard for the roads and the Town was going to have to continue to maintain those roads as the buses would break them down. Voiced no support for this item as submitted; however, he would consider the following: 1) If there were consideration by the District to allieviate concerns and return to the Commission, he would support tabling item, or 2) Willing to approve the plan with conditions, but requested item one also include language that notes to the effect of not using Seventh or Eighth Streets or any existing residential street. Would also like a condition added of conformance to the Town Lighting Ordinance concerning overhead security lighting in a residential neighborhood and any other applicable Town ordinances. Johnson: In regards to the screening issue, commented that the budgetary issue of the screening was not agreeable to him and felt it inappropriate to the taxpayers, noting a high amount of school taxes are paid and a quality product should be given. Asked applicant why this item was before the Commission if discussions are still ongoing. Asked the applicant if a more favorable plan could be presented at the next Commission meeting should the item be tabled. After much discussion, voiced he would support denial rather than tabling so the issues at hand could be resolved in some fashion. Page 3 of 6 Jones: Agreed with staff and Commission members that the roads were not designed for this intended use. Commented to the applicant that screening is of importance in the Town and that it should be considered more in depth by the District. Voiced support to deny item. All Commissioners answered that they had not been approached by any school board members. Applicant Discussion Chris Schmitt/Teague Nall & Perkins: In response to Ruark: 1) PISD only informed him that the site was selected because it was already their property, and they wouldn't have to acquire any property, 2) The building would house small animals, but it is also a small building which would be behind the main building, 3) Confirmed it was not uncommon for consultant to be sent to Planning and Zoning meetings by the District, but on occassion, a district representative would attend. In response to DeMattia: 1) Noted ongoing discussions between PISD, Town Staff, and Town Council, 2) Two meetings with staff and a joint session with Council took place to discuss the roads' issue, and there was discussion between Council and Staff to consider alternate access points once a certain number of trips per day began; however, no firm decision had been made in any meeting, 3) A scenario of 18-20 buses was mentioned, but no one had validated that number. At build out, the parking currently provides for up to 37 buses, with ultimately 50 buses possibly in service. Staff's recommendation of the alternate alignment concerned the District with running traffic through the campus. At this time, the road issue was still under consideration between Town Council and PISD, and PISD had not authorized him [applicant] to negotiate terms of approval, 4) Screening was a budget issue. Allocating such a large amount of money towards the recommended screening on the north and south sides was believed to not really screen the immediate residential use. Given the property's location, the need to do wrought iron or a brick wall seemed unnecessary for this use. Agreed with staff that on the east side of property, there was consideration by the District for a living screen of some kind. The District had understanding of the ordinance and its purpose for screening (particularly for this intended use); however, he [the consultant] had not been instructed by the District to show such screening on the plan at this time, 5) In regards to construction, there was a timing issue. The drawings were complete, the contractor had been hired, and the District was working through permitting options on the building, but the District had given him [consultant] no reason why the Commission was presented with the preliminary site plan late in the process, and 6) Stated an understanding that action was needed in order for the process to move forward should the Commission deny the preliminary site plan. Tabling the item would delay their appeal process. In response to Dixon: 1) Currently there were six buses in service, but as the population of the district increases, so would the need for the number of buses, 2) Noted that they were not in competition at this site with another firm, 3) The proposed alignment in Town Staff's recommendation was in response to the original location north of the football field which was too costly to the District and would put the road very close to the north side of the stadium, approximately 3-5 feet off of the 24 foot road which the District is proposing for fire land access, and 4) Attached to the main building, there are currently some pens being demolished. The proposed building would replace those pens. In response to Johnson: Answered that should the item be tabled, the District would probably not return with a different preliminary site plan, that they would probably return with the same plan. Page 4 of 6 In General: Informed Commission the District understands that any improvement on the site would be subject to permitting whether the modifications be to the inside or outside of the building(s). Staff Discussion Copple: Informed Commission the District would have to follow the site plan process to receive their building permit and the zoning ordinance had standards of approval for site plans. Noted the staff report informed why the proposed preliminary site plan did not meet the standards for approval. In regards to voting versus tabling the item, recommended that based on the time frame of the District to receive a building permit, the Commission take action on the item rather then tabling so in the case of denial, the appeal process could begin. Recited the zoning ordinance in that conditions for a school district maintenance building may be metal with an approved SUP; however, after discussions with the Town Attorney, the Town was recommended not to enforce the SUP on building materials because it would not be an issue associated with health, safety, or welfare. Webb: Informed Commission that the route to Coleman is an existing 24 foot concrete fire lane, and noted one alternative route of which the buses could enter through Coleman Street, loop around to drop off, and circle back out through the parking lot on Coleman Street. Motion by Dupont, seconded by Johnson to deny item as submitted. Motion passed 5-1. After motion, Commissioner DeMattia requested a notation on his preference for a motion to approve item subject to staff s recommendations. 4. Consider and act upon a site plan of the Prosper Independent School District Bus Yard, Maintenance Facility, and Small Animal Building on a 73.8f acre tract, located north of the existing Prosper Middle School, south of the existing agriculture building. The property is zoned Single Family-15. (D08-18). Staff Summary Copple: Noted that since PISD did not have an approved preliminary site plan, the District could not receive approval on the final site plan; therefore, staff recommended denial. Motioned by Dupont, seconded by Jones to deny item. Motion passed 6-0. 5. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Commission Discussion DeMattia: Asked that at Commissioner Dupont's discretion, he share his findings and the status of the Non - Residential Design Standard Committee, as he [Dupont] is the Planning and Zoning Representative for that Committee. Dupont: Asked staff regarding super majority vote process. Johnson: Asked staff the status of the Wind Energy System ordinance amendment status. Staff Discussion Copple: Informed the Commission there is not a requirement for a super majority vote for a preliminary site plan, but there is one for a zoning case in which only four votes would be needed to overturn the Commission's vote. Also informed Commission that the Wind Energy System ordinance amendment is Page 5 of 6 moving forward with permitting regulations along with other recommendations by the Commission, and an anticipated return date to the Commission is set for July 1, 2008. 6. Adjourn. Motioned by Johnson, seconded by Ruark to adjourn. Motion approved 6-0. The meeting was adjourned at 6:45 p.m. Melanie Y. Videan, Planning Technician Ronni Gallup, Secretary Page 6 of 6 PLANNING p TOWN ;1SPER To: Mayor and Town Council From: Chris Copple, Senior Planner Cc: Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Re: Town Council Meeting — June 24, 2008 Date: June 18, 2008 Agenda Item: Consider and act upon a site plan of the Prosper Independent School District Bus Yard, Maintenance Facility, and Small Animal Building on a 73.8t acre tract, located north of the existing Prosper Middle School, south of the existing agriculture building. The property is zoned Single Family-15. (D08-8). History: Per Chapter 4, Section 1 of the Zoning Ordinance, preliminary site plans and site plans require review and approval by the Planning & Zoning Commission. The Planning & Zoning Commission denied the site plan of the Prosper Independent School District Bus Yard, Maintenance Facility, and Small Animal Building at their June 17, 2008 meeting. Upon denial of the site plan by the Commission, the applicant, Prosper Independent School District, submitted a letter appealing the Commission's decision. The appeal process allows for the Town Council to affirm, modify, or reverse the decision of the Commission. Description of A-genda Item: The previous item on this evening's agenda is the preliminary site plan of the Prosper Independent School District Bus Yard, Maintenance Facility, and Small Animal Building. Town staff recommends the Town Council approve the site plan subject to the site plan being revised to reflect the preliminary site plan as approved by the Town Council. Budget Impact: There are no significant budget implications associated with the approval of this site plan. Legal Obligations and Review: The site plan does not meet the minimum development requirements. Town staff has recommended solutions to the applicant in order to meet the minimum development requirements. Attached Documents: 1. The site plan. 2. Letter from Prosper Independent School District appealing the Planning & Zoning Commission's denial of the site plan. Agenda Item No. 9 - Page 1 of 2 Planning & Zonina Commission Recommendation: At their June 17, 2008 meeting, the Planning & Zoning Commission denied the site plan of the Prosper Independent School District Bus Yard, Maintenance Facility, and Small Animal Building by a vote of 6-0. Town Staff Recommendation: Town staff recommends approval of the site plan subject to: 1. The site plan being revised to reflect the preliminary site plan as approved by the Town Council. 2. Fire Department approval of all fire hydrants and fire lanes including widths, radii, construction materials. 3. Additions and/or alterations to the engineering plans and site plan by the Town Engineer. 4. Town staff approval of the landscape plan and fagade plan. 5. Planning & Zoning Commission approval of a final plat of the 73.8t acre tract. Agenda Item No. 9 - Page 2 of 2 06/18/2008 16:50 9723469247 PROSPER ISD PAGE 02 OF TMGUE MLL IIIVD PERKINS Civil Engineering ! Surveying ' Landscape Architecture ! Planning June 18, 2008 Hulon T. Webb, Jr. PE Director of Development Services/Town Engineer Town of Prosper 407 E. First Street P.O. Box 307 , Prosper, Texas 75078 Mike land Town Manager 121 W. Broadway P.O. Box 307 Prosper, Texas 75078 Dear Mr. Webb/Mr. Land, It has come to our attention that the Planning and Zoning commission denied the request for Prelimainy and Final Site plan approval for the new Prosper ISD Support Services Facility at the June 17, 2008 meeting. Prosper ISD would like to appeal this ruling to the City Council at the next possible opportunity. Thank you in advance for your assistance with this issue. Drew Watkins u5—perintendent of Schools Prosper Independent School District AM .i_r.. t__. __ r.___r r....1 C/..f -1- Tom.... 7CAAA AA1 07A 40%6f f-- AAY eA1 Aq L"% . BUILDING INSPECTIONS To: Mayor and Town Council From: Wayne Snell, Building Official Cc: Mike Land, Town Manager Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Re: Town Council Meeting — June 24, 2008 Date: June 20, 2008 Agenda Item: Consider and act upon an ordinance providing a definition, permitting regulations, a permitting fee, and maintenance and abandonment requirements for a Wind Energy System. Description of Agenda Item: On May 20, 2008, the Planning & Zoning Commission held a public hearing regarding an amendment to the Zoning Ordinance creating a definition and development standards for a wind energy system. The Commission tabled the item and requested Town staff bring forward permitting regulations for a wind energy system prior to any action being taken by the Commission on the Zoning Ordinance amendment. Therefore, Town staff has drafted a proposed ordinance which provides a definition, permitting regulations, a permitting fee, and maintenance and abandonment requirements for a wind energy system. Budget Impact: This ordinance requires a $100 permit fee be paid by the applicant. Legal Obligations and Review: Town Attorney review of the proposed ordinance is not required. Attached Documents: 1. Proposed ordinance providing a definition, permitting regulations, a permitting fee, and maintenance and abandonment requirements for a Wind Energy System. Town Staff Recommendation: Town staff recommends that the Town Council approve the proposed Ordinance providing a definition, permitting regulations, a permitting fee, and maintenance and abandonment requirements for a Wind Energy System. Agenda Item No. 10 - Page 1 of 1 TOWN OF PROSPER, TEXAS ORDINANCE NO. 08- AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, PROVIDING A DEFINITION FOR A WIND ENERGY SYSTEM; PROVIDING ENFORCEMENT, PERMIT FEES, RULES AND REGULATIONS IN REGARD TO WIND ENERGY SYSTEMS; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR A PERMIT FEE; PROVIDING FOR THE ISSUANCE AND REVOCATION OF PERMITS; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the Town Council of the Town of Prosper, Texas ("Town Council") has determined that it will be advantageous, beneficial and in the best interest of the citizens of Prosper to regulate the permitting of wind energy systems as set forth herein. TEXAS: NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2: Wind Energy Systems: definition, permit regulations, and permit fee. 1. For the purpose of this Ordinance, a Wind Energy System is defined as a wind energy conversion system consisting of a wind turbine, a tower, and associated control or conversion electronics, which has a rated capacity of not more than 10kW and is intended to reduce on -site consumption of electricity. 2. A building permit shall be required for the installation of a Wind Energy System. The building permit fee shall be one hundred dollars ($100.00). a. The building permit application shall be accompanied by standards drawings of the wind turbine structure, a line drawing of the electrical components, two copies of an operational plan for the wind energy system, and the required permit fee. b. No permit for a wind energy system shall be issued until evidence has been given to the Town that the utility company has been informed of the customer's intent to install an interconnected customer owned generator. Off -grid systems are exempt from this requirement. c. The building permit application shall be accompanied by standards drawings of the wind turbine structure, including the tower, base and footings. An engineering analysis, for the town, showing compliance with the Town of Prosper adopted Codes (includes but not limited to the International Building Code, National Electrical Code) and certified by a licensed professional engineer shall be submitted. d. Wind energy systems shall be approved under an emerging technology program such as the California Energy Commission, IEC, or any other small wind certification program recognized by the American Wind Energy Association (AWEA) or the U.S. Department of Energy. Non -certified wind energy systems shall submit a description of the safety features of the wind energy system as prepared by a licensed professional engineer. e. The line drawing of the electrical components shall show sufficient detail to allow for a determination that the manner of installation conforms to the National Electric Code. All electrical wires associated with a wind energy system, other than wires necessary to connect the wind generator to the tower wiring, the tower wiring to the disconnect junction box, and the grounding wires, shall be located underground. f. An issued permit shall expire if the wind energy system is not installed, functioning, and final obtained within 90 days with all required inspections from the date the permit is issued; or the wind energy system is out of service or otherwise unused for a continuous six (6) month period. g. The installer of the wind energy system must be a registered contractor in the Town of Prosper with proper insurance, bonding, training, and certification from the manufacturer to perform the installation. SECTION 3: Maintenance and Abandonment. 1. A wind energy system shall be maintained at all times according to the manufacture's specifications. 2. The owner of the wind energy system shall provide to the Town of Prosper an annual inspection report from a factory certified technician. 3. A wind energy system that has become unstable leans significantly out -of -plumb, or that poses a danger of collapse shall be removed or brought into repair within 30 days following notice by the Building Official to the owner of the lot upon the wind energy system is located. The Building Official may order immediate repairs in the event of imminent collapse. Any and all repairs ordered by the Building Official will be at the property owner's expense. 4. If the owner of the wind energy system plans to abandon or discontinue, or is required to abandon or discontinue, the operation of the wind energy system, the owner shall notify the Building Official by U.S. mail of the proposed date of abandonment or discontinuation. Such notice shall be given no less than 30 days prior to abandonment or discontinuation. a. In the event that an owner fails to give such notice, the wind energy system shall be considered abandoned if it is not operated for a continuous six (6) months. b. Upon abandonment or discontinuation of use, the property owner shall "physically remove" the wind energy system within 30 days from the date of abandonment or discontinuation of use. "Physically remove" includes, without limitation, the actual complete removal of the tower, turbine, and all components of the wind energy system from the site of the original installation. SECTION 4: Savings/Repealing Clause: All provisions of any ordinance in conflict with this Ordinance are hereby repealed, but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to the repeal of the ordinance. Any remaining portions of said ordinance shall remain in full force and effect. SECTION 5: Severabili : Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. Prosper hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid. SECTION 6: Penalty Provision. Any person, firm, corporation or business entity violating this Ordinance, shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be fined a sum not exceeding Two Thousand Dollars ($2,000.00). Each continuing day's violation under this Ordinance shall constitute a separate offense. The penal provisions imposed under this Ordinance shall not preclude Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies available to it pursuant to local, state and federal law. SECTION 7: Effective Date: This Ordinance shall become effective from and after its adoption and publication as required by law. DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS ON THIS 24th DAY OF JUNE, 2008. Ul;ia:19047_34010]:1 LTJ I Charles Niswanger, Mayor ATTESTED TO AND CORRECTLY RECORDED BY: Matthew Denton, Town Secretary DATE OF PUBLICATION. Dallas Morning News — Collin County Addition 3 ,4 p T sPER. To: Mayor and Town Council From: Wade Harden, Senior Planner PARKS A RECREATION Cc: Mike Land, Town Manager Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Re: Town Council Meeting — June 24, 2008 Date: June 20, 2008 Agenda Item: Consider and act upon a change order #1 to S.P.S.D., Inc., for the Folsom Park Improvements. Description of Agenda Item: The Folsom Park Improvement Project is slightly ahead of schedule. Staff expects the project to be completed on time assuming no weather or other construction related delays. Staff is proposing the following change orders on the project - • ADA accessible ramp and concrete flatwork approximately 75' $ 2,600.62 • Replacement of 10 live oaks with 10 red oaks of same specifications NO CHARGE • Removal of the 3' gate and replaced with a double fence $ 704.41 For a total change order of $3,305.03. Staff expects a second change order to be submitted in July to address grading changes, additional landscaping, a change in the of back -flow preventer specified, as well as any final issues that may need to be addressed. Budoet Impact: The total budget for the Folsom Park improvements is approximately $780,000, of which consists of the following; Design & Plans - $ 32,400 Construction - 549,869 Materials Testing - 3.500 TOTAL $ 585,769 With approximately $190,925.97 remaining if change order #1 is approved as proposed. Lenal Obliviations and Review: No legal review of this request by the Town's attorney is required. Agenda Item No.11 - Page 1 of 2 Attached Documents: N/A Prosper Parks & Recreation Board (PARBd) Recommendation: The PARBd approved the change order as proposed by Staff, with a vote of 6-0 in favor of the request. Town Staff Recommendation: Staff recommends the Town Council approve the Change Order in the amount of $3,305.03 for the following; replacement of specified live oaks with red oaks of the same specifications, the removal of the 3' gate and replaced with a double fence, and the addition of approximately seventy-five feet of flatwork for the connection of the loop trail to the corner of White River Drive and Somerville Drive. Agenda Item No. 11 - Page 2 of 2 ;IOWN OF ADMINISTRATION SPER To: Mayor and Town Council From: Mike Land, Town Manager Re: Town Council Meeting — June 24, 2008 Date: June 20, 2008 Anenda Item: Introduction of proposed new Personnel Policies and Procedures for the Town of Prosper. Description of Anenda Item: One of the priority tasks for the Town's team is to update the Town's Personnel Policies and Procedures and to create a universal Performance Review tool to be used by all departments. This winter and spring a team of employees representing supervisors, support staff and front line workers participated in the process of developing what you are being presented with. This team met on a weekly basis, researched and refined issues and presented to the Department Heads their recommendations. The Department Heads spent time reviewing the recommended policies and performance tool and modified or adjusted certain policies. My task was to take the two recommendations, marry them where appropriate, and to in certain circumstances not include or modify a certain recommendation. There are a few items that do have budgetary impact that are still being researched, for example recommending that 20 years of service become the retirement eligibility age as opposed to the current policy of 25 years. I will in the budget process be making a recommendation regarding the adjustment to longevity pay and how that program is set up. The following is a summary of the changes being recommended to the current plan: • Retirement Plan — Change from 25 years of service to 20 years. • Tuition Reimbursement Plan: o Full-time employees, minimum 6 months of service o Limited to 2 courses per semester, plus $200 for books o Grade requirement (Undergrad = C, Graduate = B) o Must work 2 years after course completion, or money refunded to Town • Holidays: o Add Martin Luther King Day o This provides a total of 10 paid holidays per year o Part-time employees paid for'/2 day on holidays • Vacation: n Accrue vacation leave on a per -pay period basis, instead of in a lump sum o Combine Personal Days into one bucket with Vacation Days Agenda Item No.12 - Page 1 of 2 o Add two (2) Vacation Days ■ For example, instead of 10 Vacation and 3 Personal Days, employee would now get 15 Vacation Days. o Maximum 3 weeks of vacation may carry-over at year end. o Part-time employees may accrue vacation time at'/2 the rate of Full-time employees. o Vacation Cash -Out ■ Employees may cash out up to 40 hours, twice a year ■ Must have a minimum 40 hours left after any cash -out. Sick Leave: o Accrue sick leave on a per -pay period basis, instead of in a lump sum. o Maximum accrual is 720 hours (currently, max accrual is 120 hours, and if employee has reached the maximum, the person gets paid out additional hours each anniversary). ■ Part-time employees — max accrual is 180 hours ■ Fire Dept shift employees — max accrual is 1,080 hours o Maximum payment upon termination is: ■ Full-time employees —120 hours ■ Part-time employees — 30 hours ■ Fire Dept shift employees —180 hours o Establish voluntary sick leave donation policy I will be providing you a document later that clarifies the individual differences between the current policies and the proposed policies. Since some of these items do involve budgetary issues, the entire policy manual will not be adopted until after the budget process is complete and in place. The plan is for these new policies to take effect beginning with the start of the new fiscal year, October 1, 2008. Budget Impact: As part of the 2008-2009 budget process, the impact of these changes will be presented. Legal Obligations and Review: Staff has been working with legal council throughout the development of these policies. Attached Documents: Draft Personnel Policies and Procedures Manual. 2. Draft Performance Evaluation Form. Town Staff Recommendation: This is a presentation only; no action is required at this time. Agenda Item No. 12 - Page 2 of 2 ;ISPER OWN OF ADMINISTRATION To: Mayor and Town Council From: Mike Land, Town Manager Re: Town Council Meeting — June 24, 2008 Date: June 20, 2008 Agenda Item: Discuss and consider a resolution of support for the utilization of the Burlington Northern Santa Fe Rail Line to connect the cities of Carrolton, Farmers Branch, Frisco, Irving, Plano and Prosper to a regional commuter network and participate in the solicitation of consultants to prepare a business plan. Description of Agenda Item: I had the opportunity to meet with Irving City Manager Tommy Gonzalez and Frisco City Manager George Purefoy along with several Irving staff members several weeks ago to discuss this project. The concept as envisioned by these communities is to create a local commuter rail system that links into the DART system. Since the initial five (5) cities began discussing this project, all of which have passed a similar resolution as the one you are considering now, two significant events have occurred. The first is that the BNSF has come to the table and apparently expressed support for the project and offered to be a partner in the process. Second the North Central Texas Council of Governments (NCTCOG) has approached the group and stated that they are interested in managing the project to the point of dedicating 80% of the funding for the business plan, because they agree that this is a regional issue. The estimated cost of the business plan is in the approximately $1 miflion. The NCTCOG has also been discussing the possibility of stretching the concept all of the way up to Sherman. I have provided the same information you are reviewing to Jason Gray, Celina's City Manager. The remaining cost of the project, (20%) is to be picked up by the communities who have the potential of rail stations being located in them. Each community's share is based on the number of stations planned to be located in that particular community. Without Prosper or The Colony (another potential station location) there is already a commitment for nine (9) stations to be considered. The anticipation is that Prosper would have only one station due to its width and only having three (3) miles of track total running through the Town. With the addition of Prosper, that would mean for each station planned, each community would be contributing up to $20,000 per station. Part of the business plan will specifically be addressing implementation and funding options that go beyond the typical DART sales tax option for which the Town could not participate in anyway since the Town is already at its maximum sales tax rate of 2%. Clearly this is a long term visionary proposal whose timing and purpose is closely aligned with current and expected future market conditions. Agenda Item No. 13 - Page 1 of 2 Budget Impact: The anticipated share for the Town to participate in this study is not to exceed $20,000 and may reduce should other cities join the regional effort. The funds for this study are not expected to be expended until fiscal year 2008-2009. As a result there is no budget impact on the current year's budget. Leoal Oblinations and Review: Not applicable. Attached Documents: A resolution authorizing the Town Manager to participate with the cities of Carrollton, Farmers Branch, Frisco, Irving, and Plano in preparing and issuing a Request for Qualifications to seek, evaluate and select consultants to prepare a business plan to construct and operate a regional light rail service along the BNSF Line. 2. A summary of DFW Regional Rail Coalition Accomplishments. 3. A power point presentation on the DFW Regional Coalition: Uniting a regional effort for efficient transportation in North Texas (BNSF). Town Staff Recommendation: Given the continued and projected increase in energy prices and the recognized benefit of the Town's location with regional connections already existing due to Preston Rd., the Dallas North Tollway, and Hwy. 380, staff recommends that the Town Council approve the resolution to be a part of the regional effort to potentially establish a regional commuter light rail system connecting Prosper to the more of the DFW metroplex and offering the residents of Prosper additional transportation options in the future. Agenda Item No. 13 - Page 2 of 2 DFW Regional Rail Coalition Accomplishments o Municipal support The following cities have passed resolutions: - Farmers Branch - Plano - Carrollton - Frisco - Irving (pending May 22 council meeting) o Additional municipal support City staff is communicating and meeting with the following cities: - The Colony - Prosper o County support - Dallas county call for projects o Agency involvement - DART passed a resolution in support May 14, 2008 - DART committed to the allocation of funds - 80/20 agreement of an implementation plan from NCTCOG/RTC o Industry support - Support from BNSF executive team o Legislative support - Briefing of federal legislators (including federal appropriation requests - Briefing of state legislators T. c *A% (- 00 U.0 (n a- J _ .fu Cl fu c 0 0 p L V V C V Q•— ru70 E E 0 0 0) c c ._ 0 cn � O � V L V .� O 4� E � E p � O � 4� L.V c V L. fu fufu fu :300— LL V V � > L c- � 0fu C pf. 0) D04"' >%4-J�0 L C 3fu�O pfu 4-J U�o L ._ U C: 0 c: W4- E fu 0 a Ln c CD E -0 4-J .2 0 L 4- L O - L:3 0 Uo aCL QCL0--0 13 13 13 C ;D W U) ^m 3..L W Jc V) .(1) a- J V L O LL A V c L m O E L U. 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Q U 13. a 13 13 13 r- V Q -0 •O Q � L ,— V V -C i > O O C: V) 4-J a� o O V (n O > � •� fu Q •L C: Q� ^^�,, (a I-- a c: _ =3 O fu V X O >� = O 4-J 4-J CL4-j O O L E O r U � c O c•— O O �Z Q U U U ■ RESOLUTION NO A RESOLUTION OF THE TOWN OF PROSPER, SUPPORTING UTILIZATION OF THE BURLINGTON NORTHERN SANTA FIE RAIL LINE TO CONNECT THE CITIES OF CARROLLTON, FARMERS BRANCH, FRISCO, IRVING, PLANO AND PROSPER TO THE REGIONAL COMMUNTER RAIL NETWORK; AUTHORIZING THE TOWN MANAGER TO PARTICIPATE IN THE SOLICITAION OF CONSULTANTS TO PREPARE A BUSINESS PLAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the cities of Carrollton, Farmers Branch, Frisco, Irving, Plano and Prosper ("Cities") have experienced significant economic and population growth, and that growth is expected to continue and place significant strains on the region's transportation infrastructure; and WHEREAS, the Cities have worked closely with regional, state and federal transportation partners to support innovative methods to improve the movement of people and goods through their communities; and WHEREAS, an existing freight rail line known as the Burlington Northern Santa Fe ("BNSF") passes through the Cities, is connected to the existing regional commuter rail network and has been included in regional transportation plans as a potential commuter rail alignment; and WHEREAS, regional rail has received considerable recognition and support as a key component to improving traffic congestion, air quality and economic development; and WHEREAS, the cities of Carrollton, Farmers Branch, Frisco, Irving, Plano and Prosper are interested in jointly pursuing development of the BNSF line to connect their communities with the regional commuter rail network. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS: Section I. 1. That the Town Council hereby supports utilization of the BNSF rail line as a means of providing regional rail transportation for North Texas residents in an effort to reduce traffic congestion, and improve air quality and economic development. 2. That the Town Council hereby authorizes the Town Manager or his designee to participate with the cities of Carrollton, Farmers Branch, Frisco, Irving and Plano in preparing and issuing a Request for Qualifications to seek, evaluate and select consultants to prepare a business plan to construct and operate regional light rail service, along the BNSF line, between Prosper and Irving, with stops in Frisco, Carrollton and Farmers Branch. Section II. That this resolution shall take effect immediately from and after the date of passage. PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THIS DAY OF June, 2008. Charles Niswanger, MAYOR ATTEST: Town Secretary APPROVED AS TO FORM: Town Attorney Resolution No. - Page 2 ISPER OWN OF P.O. Box 307 - 113 W. Broadway - Prosper, TX. 75078 - 972.346.2640 - Fax. 972.347.2111 To: Mayor and Town Council From: Frank E. Jaromin, PE Director Public Works Cc: Mike Land, Town Manager Re: Prosper Town Council Meeting — June 24, 2008 Date: June 19, 2008 Agenda Item: Consider and act on a Purchase of a 2008 New Holland TD 80 Model 950 with a 15' batwing from Landmark Equipment in McKinney Texas for the price of $35,000.00. Description of Agenda Item: Staff is using the HGAC bid for purchasing this equipment from Landmark Equipment which meets the Local Government Code for purchases exceeding $25,000 dollars, but still requires Council approval. In the 2007 - 2008 Public Works Water Budget account code 6140 Capital Expenditures -Equipment $35,000 dollars for this equipment was adopted. This equipment will save time and give the Public Works Department more flexibility for mowing ROW, easements and large areas. Land Mark Equipment has offered $4,000 dollars trade in on the existing John Deere tractor and mower. The cost of the new tractor and batwing is $39,000.00 less $4,000.00 trade in for a total cost of $35,000.00. Budget Impact: The funding for this purchase will be from 2007-2008 approved Water & Sewer Budget item 20-6140-50 Capital Expenditures -Equipment in the amount of $35,000.00. Legal Obligations and Review: None Attached Documents: Land Mark Equipment Resolution Board, Committee and/or Staff Recommendation: Town staff recommends that the Town Council approve the purchased of a 2008 New Holland tractor with 15' bush hog from Land Mark Equipment for $35,000.00 and accept the trade in on the for the existing John Deere tractor and 5' bush hog. T'-rEm M v_ 14 RECEIVED 06/13/2008 15:10 Jun 13 08 04:03p Landmark Equipment McK (9721547-0564 p.2 (AN) LANDMARK Date: 6/13/2008 E Q U 1 P M E N T 3774 N. Central Expwy. McKinney, TX 75070 972-548-9590 ph 972-547-05" fax Name: Mike Nelson Phone: Mobile: Company Name: Address: City of Prosper City: Fax # ST: 469-684-1496 972-347-3579 Zip: QTY New/Used Make Model Description Amount 1 New New Holland TD80 Tractor Cab w/ Air & Heat 12x12 S n Shuttle Trans $ 28,000.00 1 New Bush Hoo 2715 15' Batwin Mower $ 11,000.00 Trade In E ui ment Gross Allowance Less Payoff Trade in Allowance QTY Model SN Description 1 950 Compact tractor 4wd no -loader $ 4,000.00 $ 4,000.00 $ - Notes: Cash Price $ 35,000.00 Trade in Allowance $ (4,000.00) Sub Total 8.25% Sales Tax 0.2400% Heavy Tax Documentation Fee 2.00% Fuel Tax Delivery Fee Balance Due $ 35,000.00 Quoted by Todd Ewing Quote good for days and with Managers approval. TOWN OF PROSPER, TEXAS RESOLUTION NO. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER TEXAS, HEREBY AUTHORIZING THE TOWN MANAGER OF THE TOWN OF PROSPER, TEXAS, TO EXECUTE A PUCHASE BETWEEN LANDMARK EQUIPMENT AND THE TOWN OF PROSPER. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS: SECTION 1: The Town Manager of the Town of Prosper, Texas, is hereby authorized to execute, on behalf of the Town Council of the Town of Prosper, Texas, to execute a purchase between Landmark Equipment and the Town of Prosper, as hereto attached. SECTION 2: This Resolution shall take effect immediately upon its passage. RESOLVED THIS THE 24th day of June, 2008 Charles Niswanger, Mayor ATTEST TO: Matthew Denton, Town Secretary ADMINISTRATION Regular Meeting Prosper Town Council June 24, 2008 - 6:00 p.m. To: Mayor and Town Council From: Matthew D. Denton, Town Secretary Xc: Mike Land, Town Manager Re: Annexation of approximately 101.572 acres of land generally located north of Hwy 380 and west of Gee Road. Description: Council accepted the petition for the voluntary annexation of approximately 101.572 acres of land generally located north of Hwy 380 and west of Gee Road at their May 13, 2008 meeting. This is the second of two public hearings required to annex the property. Following is a service plan for the property. Recommendation: Staff recommends that Council receive any input at the public hearing. Following the public hearing, no Council action is required. Agenda Item No. 15 ;4z t It lull Ig;is AM- . : UZ P il 415— L c 21, i. i Via t! —2- Pl! B. i-, - r ir ts L! Isi j7.1 j!J -ts 7 ce- c i a' vi F 444 2-.1 %1- x- C:; V!.- ii OF o nNj W i4iil, si :3� at t i! i ji: . .1,1 :!t ■ 4 4x. W!) --i 42) TOWN OF PROSPER, TEXAS SERVICE PLAN FOR ANNEXED AREA ANNEXATION ORDINANCE: NO. DATE OF ANNEXATION ORDINANCE: ACREAGE ANNEXED: SURVEY, ABSTRACT & COUNTY: CURRENT PROPERTY OWNER: 08-xx July 8, 2008 Approximately 101.572 acres Jamison Survey, Abstract No. 672, and the P. Barns Survey, Abstract No. 79, and the MEP Railroad Survey, Abstract Number 1476, Denton County NW 380 & 423 L.P. MUNICIPAL SERVICES TO THE ACREAGE DESCRIBED ABOVE SHALL BE FURNISHED BY OR ON BEHALF OF THE TOWN OF PROSPER, TEXAS, AT THE FOLLOWING LEVELS AND IN ACCORDANCE WITH THE FOLLOWING SCHEDULE: A. POLICE SERVICE PATROLLING, RESPONSES TO CALLS, AND OTHER ROUTINE POLICE SERVICES, WITHIN THE LIMITS OF EXISTING PERSONNEL AND EQUIPMENT, WILL BE PROVIDED UPON THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. 2. UPON ULTIMATE DEVELOPMENT OF THE AREA, THE SAME LEVEL OF POLICE SERVICE WILL BE PROVIDED TO THIS AREA AS ARE FURNISHED THROUGHOUT THE TOWN. B. FIRE SERVICE 1. FIRE PROTECTION AND EMERGENCY AMBULANCE EQUIPMENT BY THE PRESENT PERSONNEL AND THE PRESENT EQUIPMENT OF THE FIRE DEPARTMENT, WITHIN THE LIMITS OF AVAILABLE WATER AND DISTANCES FROM THE EXISTING FIRE STATION, WILL BE PROVIDED TO THIS AREA UPON THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. 2. UPON ULTIMATE DEVELOPMENT OF THE AREA, THE SAME LEVEL OF FIRE AND EMERGENCY AMBULANCE SERVICES WILL BE PROVIDED TO THIS AREA AS ARE FURNISHED THROUGHOUT THE TOWN. C. ENVIRONMENTAL HEALTH AND CODE ENFORCEMENT SERVICES 1. ENFORCEMENT OF THE TOWN'S ENVIRONMENTAL HEALTH ORDINANCE AND REGULATIONS, INCLUDED BUT NOT LIMITED TO WEED AND BRUSH ORDINANCES, JUNKED AND ABANDONED VEHICLE ORDINANCE, AND ANIMAL CONTROL ORDINANCES, SHALL BE PROVIDED WITHIN THIS AREA 60 DAYS TO THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. THESE ORDINANCES AND REGULATIONS WILL BE ENFORCED THROUGH THE USE OF EXISTING PERSONNEL. 2. INSPECTION SERVICES, INCLUDING THE REVEIW OF BUILDING PLANS, THE ISSUANCE OF PERMITS AND THE INSPECTION OF ALL BUILDINGS, PLUMBING, MECHANICAL, AND ELECTRICAL WORK TO ENSURE COMPLIANCE WITH TOWN CODES AND ORDINANCES WILL BE PROVIDED WITHIN 60 DAYS OF THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. EXISTING PERSONNEL WILL BE USED TO PROVIDE THESE SERVICES. 3. THE TOWN'S ZONING, SUBDIVISION, SIGN, AND OTHER ORDINANCES SHALL BE ENFORCED IN THIS AREA BEGINNING UPON THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. 4. ALL INSPECTION SERVICES FURNISHED BY THE TOWN OF PROSPER, BUT NOT MENTIONED ABOVE, WILL BE PROVIDED TO THIS AREA BEGINNING WITHIN 60 DAYS OF THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. 5. AS DEVELOPMENT AND CONSTRUCTION COMMENCE IN THIS AREA, SUFFICIENT PERSONNEL WILL BE PROVIDED TO FURNISH THIS AREA THE SAME LEVEL OF ENVIRONMENTAL HEALTH AND CODE ENFORCEMENT SERVICES AS ARE FURNISHED THROUGHOUT THE TOWN. D. PLANNING AND ZONING SERVICES THE PLANNING AND ZONING JURISDICTION OF THE TOWN WILL EXTEND TO THIS AREA UPON THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. TOWN PLANNING WILL THEREAFTER ENCOMPASS THIS PROPERTY, AND IT SHALL BE ENTITLED TO CONSIDERATION FOR ZONING IN ACCORDANCE WITH THE TOWN'S COMPREHENSIVE PLAN. E. PARK AND RECREATION SERVICES 1. RESIDENTS OF THIS PROPERTY MAY UTILIZE ALL EXISTING PARK AND RECREATIONAL SERVICES, FACILITIES, AND SITES THROUGHOUT THE TOWN, BEGINNING UPON THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. 2. ADDITIONAL FACILITIES AND SITES TO SERVE THIS PROPERTY AND ITS RESIDENTS WILL BE ACQUIRED, DEVELOPED, AND MAINTAINED AT LOCATIONS AND TIMES PROVIDED BY APPLICABLE PLANS, POLICIES AND PROGRAMS AND DECISIONS OF THE TOWN OF PROSPER. THIS PROPERTY WILL BE INCLIDED IN ALL FUTURE PLANS FOR PROVIDING PARKS AND RECREATION SERVICES TO THE TOWN. 3. THIS PROPERTY WILL BE INCLUDED IN ALL PLANS FOR PROVIDING PARKS AND RECREATION SERVICES TO THE TOWN. THE SAME LEVEL OF PARKS AND RECREATION SERVICES SHALL BE FURNISHED TO THIS PROPERTY AS IS FURNISHED THROUGHOUT THE TOWN. 4. EXISTING PARKS, PLAYGROUNDS, AND OTHER RECREATIONAL FACILITIES WITHIN THIS PROPERTY SHALL, UPON DEDICATION TO AND ACCEPTANCE BY THE TOWN, BE MAINTAINED AND OPERATED BY THE TOWN OF PROSPER, BUT NOT OTHERWISE. F. SOLID WASTE COLLECTION 1. SOLID WASTE COLLECTION SHALL BE PROVIDED TO THE PROPERTY IN ACCORDANCE WITH EXISTING TOWN POLICIES, BEGINNING UPON THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. RESIDENTS OR COMMERCIAL USERS OF THIS PROPERTY UTILIZING PRIVATE COLLECTION SERVICES AT THE TIME OF ANNEXATION MAY CONTINUE TO DO SO IN LIEU OF RECEIVINH CITY SERVICES UNTIL THE SECOND ANNIVERSARY OF THE EFFECTIVE DATE OF THIS ORDINANCE. 2. AS DEVELOPMENT AND CONSTRUCTION COMMENCE ON THIS PROPERTY, AND POPULATION DENSITY INCREASES TO THE PROPERTY LEVEL, SOLID WASTE COLLECTION SHALL BE PROVIDED TO THIS PROPERTY IN ACCORDANCE WITH THE CURRENT POLICIES OF THE TOWN AS TO FREQUENCY, CHANGES AND SO FORTH. G. STREETS 1. THE TOWN OF PROSPER'S EXISTING POLICIES WITH REGARD TO STREET MAINTENANCE, APPLICABLE THROUGHOUT THE ENTIRE TOWN, SHALL APPLY TO THIS PROPERTY BEGINNING UPON THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. UNLESS A STREET WITHIN THIS PROPERTY HAS BEEN CONSTRUCTED OR IS IMPROVED TO THE TOWN'S STANDARDS AND SPECIFICATIONS, THAT STREET WILL NOT BE MAINTAINED BY THE TOWN OF PROSPER. 2. AS DEVELOPMENT, IMPROVEMENT OR CONSTRUCTION OF STREETS TO TOWN STANDARDS COMMENCE WITHIN THIS PROPERTY, THE POLICIES OF THE TOWN OF PROSPER WITH REGARD TO PARTICIPATION IN THE COSTS THEREOF, ACCEPTANCE UPON COMPLETION, AND MAINTENANCE AFTER COMPLETION, SHALL APPLY. 3. THE SAME LEVEL OF MAINTENANCE SHALL BE PROVIDED TO STREETS WITHIN THIS PROPERTY WHICH HAVE BEEN ACCEPTED BY THE TOWN OF PROSPER AS IS PROVIDED TO TOWN STREETS THROUGHOUT THE TOWN. 4. STREET LIGHTING INSTALLED ON STREETS IMPROVED TO TOWN STANDARDS SHALL BE MAINTAINED BY THE EXISTING FRANCHISE IN ACCORDANCE WITH CURRENT POLICIES. H. WATER SERVICES 1. CONNECTION TO EXISTING TOWN WATER MAINS FOR WATER SERVICE FOR DOMESTIC, COMMERCIAL, AND INDUSTRIAL USE WITHIN THIS PROPERTY WILL BE PROVIDED IN ACCORDANCE WITH EXISTING TOWN POLICIES. UPON CONNECTION TO EXISTING MAINS, WATER WILL BE PROVIDED AT RATES ESTABLISHED BY TOWN ORDINANCES FOR SUCH SERVICE THROUGHOUT THE TOWN. 2. AS DEVELOPMENT AND CONSTRUCTION COMMENCE IN THIS PROPERTY, WATER MAINS OF THE TOWN WILL BE EXTENDED IN ACCORDANCE WITH PROVISIONS OF THE SUBDIVISION ORDINANCE AND OTHER APPLICABLE ORDINANCES AND REGULATIONS. TOWN PARTICIPATION IN THE COSTS OF THESE EXTENSIONS SHALL BE IN ACCORDANCE WITH THE APPLICABLE TOWN ORDINANCES AND REGULATIONS. SUCH EXTENSIONS WILL BE COMMENCED WITHIN TWO AND ONE-HALF (2 '/z) YEARS FROM THE DATE OF ADOPTION OF THE ANNEXATION ORDINANCE, OR UPON COMMENCEMENT OF DEVELOPMENT OF A SUBDIVISION WITHIN THIS PROPERTY, WHICHEVER OCCURS LATER. 3. WATER MAINS INSTALLED OR IMPROVED TO TOWN STANDARDS WHICH ARE WITHIN THE ANNEXED AREA AND ARE WITHIN DEDICATED EASEMENTS SHALL BE MAINTAINED BY THE TOWN OF PROSPER BEGINNING UPON THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. 4. THEIR OWNERS, IN ACCORDANCE WITH EXISTING POLICIES APPLICABLE THROUGHOUT THE TOWN, SHALL MAINTAIN PRIVATE WATER LINES WITHIN THIS PROPERTY. I. SANITARY SEWER SERVICES 1. CONNECTIONS TO EXISTING TOWN SANITARY SEWER MAINS FOR SANITARY SEWAGE SERVICE IN THIS AREA WILL BE PROVIDED IN ACCORDANCE WITH EXISTING TOWN POLICIES. UPON CONNECTION, SANITARY SEWAGE SERVICE WILL BE PROVIDED AT RATES ESTABLISHED BY TOWN ORDINANCES FOR SUCH SERVICE THROUGHOUT THE TOWN. 2. SANITARY SEWAGE MAINS AND/OR LIFT STATIONS INSTALLED OR IMPROVED TO TOWN STANDARDS, LOCATED IN APPROVED DEDICATED EASEMENTS, AND WHICH ARE WITHIN THE ANNEXED AREA AND ARE CONNECTED TO TOWN MAINS WILL BE MAINTAINED BY THE TOWN BEGINNING UPON THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. PRIVATE SEWER LINES SHALL BE MAINTAINED BY THE OWNERS THEREOF IN ACCORDANCE WITH EXISTING TOWN POLICIES, PRACTICES AND REGULATIONS. 3. AS DEVELOPMENT AND CONSTRUCTION COMMENCE IN THIS AREA, SANITARY SEWER MAINS OF THE TOWN WILL BE EXTENDED IN ACCORDANCE WITH PROVISIONS OF THE SUBDIVISION ORDINANCE AND OTHER APPLICABLE TOWN ORDINANCES AND REGULATIONS. TOWN PARTICIPATION IN THE COSTS OF THE EXTENSIONS SHALL BE IN ACCORDANCE WITH APPLICABLE TOWN ORDINANCES AND REGULATIONS. SUCH EXTENSIONS WILL BE COMMENCED WITHIN TWO AND ONE-HALF (2 1/2) YEARS FROM THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE, UNLESS THE SERVICES CANNOT BE REASONABLY PROVIDED IN THAT PERIOD, THEN TOWN SHALL PROPOSE A SERVICE SCHEDULE TO PROVIDE FOR THE PROVISION OF THE SERVICES WITHIN FOUR AND ONE- HALF (4-1/2) YEARS AFTER THAT DATE. J. MISCELLANEOUS 1. ANY FACILITY OR BUILDING LOCATED WITHIN THE ANNEXED AREA AND UTILIZED BY THE TOWN OF PROSPER IN PROVIDING SERVICES TO THE AREA WILL BE MAINTAINED BY THE TOWN COMMENCING UPON THE DATE OF USE OR UPON THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE, WHICHEVER OCCURS LATER. 2. GENERAL MUNICIPAL ADMINISTRATION AND ADMINISTRATIVE SERVICES TO THE TOWN SHALL BE AVAILABLE TO THE ANNEXED AREA BEGINNING UPON THE EFFECTIVE DATE OF THE ANNEXATION ORDINANCE. 3. NOTWITHSTANDING ANYTHING SET FORT ABOVE, THIS SERVICE PLAN DOES NOT REQUIRE ALL TOWN SERVICES BE PROVIDED AS SETFORTH ABOVE IF DIFFERENTCHARACTERISTICS OF TOPOGRAPHY, LAND USE AND POPULATION DENSITY ARE CONSIDERED A SUFFICIENT BASIS FOR PROVIDING DIFFERENT LEVELS OF SERVICE. 4. THE SERVICE PLAN IS VALID FOR TEN (10) YEARS FROM THE EFFECTIVE DATE OF THE ORDINANCE. f PLANNING p T SPER To: Mayor and Town Council From: Chris Copple, Senior Planner Cc: Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Re: Town Council Meeting — June 24, 2008 Date: June 18, 2008 Agenda Item: A public hearing to consider and act upon a request to rezone 1.6t acres, located on the southwest corner of First Street and Craig Road, from Downtown Single Family (DTSF) to Downtown Office (DTO). (Z08-8). Description of Agenda Item: The zoning and land use of the surrounding properties are as follows: Zoning Current Land Use Future Land Use Plan North Single Family-15 Single Family Residential Old Town Core District - Office East Planned Development-3- Town of Prosper Preston Corridor District Retail Elevated Water Tank South Single Family-15 Rucker Elementary School School West Single Family-15 Single Family Residential Old Town Core District - Office Requested Zoning — Z08-8 is a request to rezone 1.6t acres, located on the southwest corner of First Street and Craig Road, from Downtown Single Family (DTSF) to Downtown Office (DTO). The Downtown Office (DTO) district accommodates a variety of office uses providing for professional, financial, medical, and similar services for local residents and service uses necessary to support such office uses. Future Land Use Plan — The Future Land Use Plan (FLUP) recommends Old Town Core District - Office for the property. The zoning request conforms to the FLUP. Conformance to the Future Thoroughfare Plan — The zoning exhibit complies with the Future Thoroughfare Plan. Agenda Item No. 16 - Page 1 of 2 Water and Sanitary Sewer Services — Water and sanitary sewer service have been extended to the property. Access — Access to the property is from First Street and Craig Street. Schools — This property is located within the Prosper Independent School District (PISD). A school site is not needed on this property. Parks — This property is not needed for the development of a park. Budget Impact: There are no significant budget implications associated with the approval of this zoning request. Legal Obligations and Review: Zoning is discretionary. Therefore, the Town Council is not obligated to approve the request. Notification was provided to neighboring property owners as required by State law. Town staff has received four public hearing notice reply forms, with three in opposition to the zoning request. Attached Documents: 1. Zoning Exhibit A. 2. Future Land Use Plan - Old Town Core District Inset 3. Public hearing notice reply forms. Planning & Zoning Commission Recommendation: At their June 3, 2008 meeting, the Planning & Zoning Commission recommended that the Town Council approve the request to rezone 1.6t acres, located on the southwest corner of First Street and Craig Road, from Downtown Single Family (DTSF) to Downtown Office (DTO) by a vote of 7-0. Town Staff Recommendation: Town staff recommends that the Town Council approve the requested zoning as Downtown Office (DTO). Agenda Item No. 16 - Page 2 of 2 LU �. 4.0-11 lz LU 0 Z TT —I Mille 07.9 ou [W:F L— -3 —.i U) 4 f1h I N IA-'H Vd U. co ._ 0 r CD c row Ll 1111 -1-1- F-- z LU > LL E. LL U) UX, I it (6/3/2008) Vkki Carter - SKMBT C45008060307290.pdf Page 1 ITO PIWN OF S P REPLY FORM PLANNING olrm TIq P.O. Box 307 Prosper, Tx 76M Phone: 972.34e-w02 fax: 972-W-9006 SUBJECT: &nN Case ZM' The Town of PnMper free received an ern to M=* 1.6t aaes from Doxmtown ftb Famk (DTSF) to Dowr*w Oka (DM). LOCATION OF SUBJECT PROPERTY.• Tl'9 PmpefY lsbcWAd cn the southwest mwof FW Sheet and f* Road. MPTION OF THE RC-OL W: The Dom*mn Oft DMd is esfeWEW to nmhaln and 8nMUmP ad&bM dfim devebpmerd In Ve original dmlb m Pmtm of the Town and amommoddes a variety of office dffiebpmaft providing for PubsbA ffrten K medicd, and s6rrfferse *M for bW residaris aid service uses ruecessary to support such office uses. K I OPPOSE the request as desarbed into natce of prft heafrp. o 100 NOT OPPOSE tie mquastes des<ated in the rKft of public hembV. COMME M (ATTACH ADDRIONAL SHEETS IF NmmpM 769 9. ISt Sf. . Addrem FarewT"x 7-son CRY. Stabs, am ap owe q�k d,�& sknowe G-3-08 E-m88 Address 1� PSPER. T REPLY FORM PLANNING DEPARTMENT P.O. Box 307 Prosper, TX 75078 Phone: 972-346-3502 Fax: 972-347-9006 SUBJECT: Zoning Case Z08-8: The Town of Prosper has received an application to rezone 1.6t acres from Downtown Single Family (DTSF) to Downtown Office (DTO). LOCATION OF SUBJECT PROPERTY: The property is located on the southwest comer of First Street and Craig Road. DESCRIPTION OF THE REQUEST: The Downtown Office District is established to maintain existing and encourage additional office development in the original downtown portion of the Town and accommodates a variety of office developments providing for professional, financial, medical, and similar services for local residents and service uses necessary to support such office uses. V I OPPOSE the request as described in the notice of public hearing. ❑ I DO NOT OPPOSE the request as described in the notice of public hearing. COMMENTS (ATTACH ADDITIONAL SHEETS IF NECESSARY): 046m7w C�Xjga 7r Nam please print -/00.3 crr -31 2-- Address Ac�S'0'6:rr' no -/5D'%'g City, State, and Zip Code 5%z77101 Date E-mail Address PLANNING DEPARTMENT P.O. Box 307 Prosper, TX 75078 Phone: 972�46-3502 y Fax: 972.347-9006 REPLY FORM SUBJECT: Zoning Case Z08-8: The Town of Prosper has received an application to rezone 1.6t acres from Downtown Single Family (DTSF) to Downtown Office (DTO). LOCATION OF SUBJECT PROPERTY: The property is located on the southwest comer of First Street and Craig Road. DESCRIPTION OF THE REQUEST: The Downtown Office District is established to maintain existing and encourage additional office development in the original downtown portion of the Town and accommodates a variety of office developments providing for professional, financial, medical, and similar services for local residents and service uses necessary to support such office uses. 'V/ I OPPOSE the request as described in the notice of public hearing. ❑ I DO NOT OPPOSE the request as described in the notice of public hearing. COMMENTS (ATTACH ADDITIONAL SHEETS IF NECESSARY): m� \irk-d ,�-a�„ ce. Name (please print) Address �t n P- - , rl 5 o !I g, City, State, and Zip Code ft-UA�k Av..&m: Sto tvkn-, Signature E-mail Address t P TOWN ER REPLY FORM PLANNING DEPARTMENT P.O. Box 307 Prosper, TX 75078 Phone: 972-346-3502 Fax: 972-347-9006 SUBJECT: Zoning Case Z08-8: The Town of Prosper has received an application to rezone 1.6± acres from Downtown Single Family (DTSF) to Downtown Office (DTO). LOCATION OF SUBJECT PROPERTY: The properly is located on the southwest comer of First Street and Craig Road. DESCRIPTION OF THE REQUEST: The Downtown Office District is established to maintain existing and encourage additional office development in the original downtown portion of the Town and accommodates a variety of office developments providing for professional, financial, medical, and similar services for local residents and service uses necessary to support such office uses. I OPPOSE the request as described in the notice of public hearing. I DO NOT OPPOSE the request as described in the notice of public hearing. COMMENTS (ATTACH ADDITIONAL SHEETS IF NECESSARY): 4 Lj �_% — Name (please print) x Address P/w, t 1 7�U�� City, State, and Zip Code Signature 5- ()J� Date E-mail Address PARKS & RECREATION To: Mayor and Town Council From: Wade Harden, Sr. Planner CC: Mike Land, Town Manager Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer Re: Town Council Meeting - June 24, 2008 Date: June 20, 2008 Agenda Item: Discuss the program for the 126 Acre Park/PISD site. Description of Agenda Item: The Prosper Park and Recreation Board (PARBd) received an update from PBK on the status of the master plan for the 126 acre park/PISD site during the June 19`h PARBd meeting. Following the update PBK requested direction on how to proceed with the programming of the site facilities. Staff presented a sample program considering the needs as outlined in the Parks Master Plan, the needs or the sports organization in Town, and considering amenities typically found in such parks as concession stands, restroom facilities, etc... Following discussion the PARBd recommended the following facilities and priorities - Facilities to include - Concessions Area, Pavilion Structure, Playground Area, Loop Trail, Baseball Fields, Softball Fields, Soccer Fields, Football Fields, Athletic Field Lighting, and Parking. Prioritization- Baseball 2 Fields / Ages 13-18 80'-90' Adjustable Baselines 55'-60.5' Pitcher's Mound 3 Fields / Ages 7-12 60'-70' Adjustable Baselines 46'-50' Pitcher's Mound ® Softball / T-Ball 3 Fields 50'-60' Adjustable Baselines Dirt In -field ® Soccer / Football 5 Full -Size Fields (U/16 & U/19 - Football) Lighted Fields Agenda Item No. 20 - Page 1 of 4 ® 3 Mid -Size Fields (U/11, U/12, & U14) Lighted Fields Maximize fields of ages U6 to U10 Budget Impact: There are no immediate budget implications associated with this item. However, the programming of the site will have a direct impact on the associated construction costs. Legal Obligations and Review: No legal review of this request by the Town's attorney is required. Attached Documents: • Conceptual design provided by PBK. • Field Acreage Exhibit. Board, Committee and/or Staff Recommendation: Staff recommends the Council discuss the proposed program and give Staff direction. Agenda Item No. 20 - Page 2 of 4 r • '1'j,L, N��iii' •,`rim: =% 7Ti �oti- +y; •t�f• i r Agenda Item No. 20 - Page 3 of 4 42, F $'eft `IL � yam} �' � � - . ►''-,.;,. 1�� !yy O t O= U �� ��� '^ ram•' Agenda Item No. 20 - Page 4 of 4