10.15.2013 Library Board MinutesTOWN OF
PR. SPER
DRAFT MINUTES
Regular Meeting of the Library Board
Reynolds Middle School — Community Library
700 N Coleman Road, Prosper, Texas
October 15, 2013
6:00p.m,
1. Chair Sherilyn Bird called the meeting to order at 6:01 p.m. The following board members
were in attendance: Sherilyn Bird, Roger Flood, Richelle O'Neil, Linda Shaw, and Lucy Towle.
2. Roger Flood gave a report about Friends of the Library activities. The Pumpkin Painting
event at the library was a success: ptunpkin painting, cookie decorating, and a ghost craft. Celso
Martinez at Municipal Voice did a press release advertising the event. Another board member
resigned: Chris Blair. Sherilyn wondered if Chris is aware that the Library may have an
opporttmity to move out of the school. The Friends are gearing up for the 5a' Annual Holiday
Reading Competition. Rogers wants to use the video promoting the lfibrary on his web site and
asked George DuPont for his opinion on the video. Mr. Dupont thinks it is good, but the screens
move to fast. Roger would like to accompany the video with bullet points. Lucy volunteered to
create them.
3. The District Librarian had nothing to report.
The Town Librarian said use was down slightly in September but ebook checkout continues to
increase. She said she would submit the September minutes online for approval.
4. TWU Small Business Institute project update
Town Librarian met with students from TWU Small Business Institute who are preparing a
marketing/communications plan for the Community Library. They toured the Library and gathered
background information about the Community Library. Town Librarian signed a Letter of
Engagement and Confidentiality Agreement with TWU School of Management for the Student
Consulting Group to develop the marketing plan. The TWU Business class prepared a
questionnaire to gather community input on current and future library services in order to
develop a Library marketing strategy. The questionnaire will be distributed to Town Council and
local citizen groups.
5. The Town Librarian was unable to create the list of facility requirements requested by the
board in the September meeting due to earlier scheduled commitments. She will have a list for
discussion at the November board meeting. She shared her department goals for the upcoming
year.
Board discussion: Roger wondered should someone speak on behalf of the library at the next
council meeting. What is our strategy? It is the desire of the board to approach the Town
Council with a list of requirements for an interim library facility: a "Needs List."
Sherilyn Bird adjourned the meeting at 7:09 p.m.
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