03.19.2013 Library Board MinutesP1,
J W N OF
SPER
MINUTES of March 19, 2013
Regular Meeting of the Library Board
The meeting was called to order at 6:05pm with the following members representing a quorum:
Sherilyn Bird
Richelle O'Neil
Roger Flood
Lucy Towle
Linda Shaw
Roger Flood, President of Friends of Prosper Community Library updated the Board on recent activities. No
programs currently scheduled, but thinking about a Mother's Day activity, children's author book -signing
event, and an art auction at Gentle Creek Golf Club. He expressed concern about how the Town is going to
`handle' future monetary donations. Sherilyn Bird suggested that maybe the Friends would like to fund an
ad campaign.
Minutes of the February 18, 2013 Board meeting were not available; action was rescheduled for the April 16,
2013 regular Library Board meeting. Town Librarian Linda Shaw indicated there was not a significant
change in number of visits or books checked out.
Linda Shaw summarized Library activities during February. The library launched the Overdrive E-book
program on March 1. Prior to launch handouts were available for distribution in the Library, signage was
posted at public locations in Town and information was made available through local media channels (press
releases, Town web page, Prosper press, etc.). Statistics on e-book usage will be provided in the April
library report. She also reported that a list of new materials is currently posted on the Library website.
The Town Council is currently working on a strategic plan for the next ten years with specific focus on the
next five years. This document will assist Town staff in preparing the budget for the upcoming year. Mrs.
Shaw would like to request more money be allocated for purchases of books and media. She would also like
to request an additional part-time person to assist with youth programming and allow the Library to operate
longer weekday hours during the summer when school is not in session.
Ms. Shaw also informed the board that the Council's strategic plan for the next five years does not include a
separate facility for the Library. Sherilyn Bird asked Roger Flood to propose to the Friends of Prosper
Community Library that they take the lead in determining what the library's immediate message should be
related to the value of the Prosper Community Library and the necessity of Prosper having its own stand-
alone library. With a unified message, the Library Board and the Friends could then collaboratively and
emphatically carry that message to the community. Ideas on how to most effectively get the message out
included an email campaign, talking to local stakeholders (including Town Council), positive newspaper
articles, etc. and speaking at Town Council meetings.
Sherilyn Bird adjourned the meeting at 7:25pm.
Respectfully submitted,
Linda Shaw, Secretary
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