11.19.2013 Library Board Minutes1SPER
OWN OF
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Prosper is a place where everyone matters.
1. Call to Order.
MINUTES
Regular Meeting of the Library Board
Reynolds Middle School — Community Library
700 N Coleman Road, Prosper, Texas
Tuesday, November 19, 2013, 6:00 p.m.
The meeting was called to order at 6:00 p.m. by Library Board Chair Sherilyn Bird.
Board members present included: Chair, Sherilyn Bird, Roger Flood, Richelle, O'Neil, Linda Shaw, and
Lucy Towle.
Staff included: Hulon Webb, Executive Director of Development and Community Services.
Guest included: Deputy Mayor Pro -Tern Kenneth Dugger.
2. Public Forum.
There were no comments by the public.
3. Administrative Comments.
A. Report from Prosper School District Librarian.
Richelle ONeil, District Librarian, had nothing to report.
B. Report from Town Librarian
Linda Shaw, Town Librarian, noted that activity in the library was up from September in terms of number
or items checked out, particularly adult fiction. Shaw asked if there were questions relating to the
submitted written report. Bird asked for clarification on how the number of juvenile checkouts is
determined, i.e.; does it include all the checkouts that occur during school hours? Shaw said that the only
checkout of materials that is counted during school hours is items checked out that belongs to the
Community Library. ONeil and Shaw said this is easily determined by the item bar code. The increase
in juvenile checkouts during October is partly attributed to students being assigned to read a biography, a
genre for which the Community Library maintains a suitable selection. Shaw said that a part-time
position for Children's Librarian is currently posted (5 hour per week). She intends to begin interviewing
after Thanksgiving.
4. Action Items.
Approval of the minutes from the October 15, 2013 Prosper Library Board meeting, Flood motioned for
approval, O'Neil seconded; the minutes were approved 5-0.
5. Discussion: Interim Library Facility.
Town Librarian Linda Shaw indicated she drafted a needs list for an interim library, but would instead
turn the direction of the discussion over to Hulon Webb (HW) and Deputy Mayor Pro-Tem Kenneth
Dugger (KD).
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Webb thought that the TWU team was going to inform the Council at their last meeting about the project
they were working on for the Library and distribute the survey. But instead they addressed the need for a
stand-alone library. Webb said that the Town has a CIP a number of years out that includes a Library. In
2011 a bond election approved 1.25 million dollars for sight acquisition and preliminary design for a
multipurpose building that would include a Town Hall, Library, and/or Senior center. After discussion
with Shaw, the current Development Services location may not be large enough for an interim Library so
other options are being examined.
Possible option: Over the next 2 or 3 months the Town is issuing an RFQ for an architect to do a
preliminary design for an interim town hall and office building in the downtown vicinity. An interim
Library and/or Senior center with a community room could be included in the scope of design.
KD: The Town Council has to determine how to pay for these things.
The cost of a Town Hall is estimated at 5 million dollars.
A stand alone Library will cost an estimated 6 million dollars. It would cost the Town $600,000 a year to
pay back a $6 million bond over 20 years. That is based on 3500 households or $171 a family. $144,000 =
$.01 on the tax rate, so to pay this debt would take a $.04 increase in the tax rate.
SB: You need a Town Hall sooner than later that could perhaps accommodate a Senior center and
Library that would move out at a later date,
KD: Or the Town Hall could move out and the Library could stay. All the council wants a library. There
are a lot of things needed right now.
SB: Having this conversation is progress, and we are appreciative.
KD: The Library and Senior center are always in our conversations, but they are not public so you don't
know. I apologize that that message has not been conveyed. We have heard your message loud and clear.
The continued conversation among those present mentioned incorporating the historical society,
community rooms, staff offices, library, as part of a municipal complex; as well as addressing the growth
and building occurring all over Prosper. Questions were invited.
SB: What is timeline?
HW: First, get the architect
Determine how big the building needs to be
Determine how much it is going to cost.
KD: Town has high standards on what is built. The architect will have experience with municipal
building designs including libraries.
Other Business:
Shaw asked O'Neil if she could find a couple of theater students who would be willing to act as Cat in the
Hat and the Grinch for the Christmas Parade.
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Revised By -Laws
LS: The Town Librarian should not be a voting member of the Board, but a staff liaison, so her position
needs to be filled, adding three additional members to the Library Board
Kenneth Dugger said that Council would be willing to act on our recommendations. The Board proposed
the following three residents be contacted about serving on the Library Board:
Jim or Betty Hughes, to be contacted by Roger Flood.
Melissa Farrar, to be contacted by Linda Shaw.
Delaine Ulmer, to be contacted by Richelle ONeil.
6. Adjourn
Meeting was adjourned at 6:52 p.m.
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