10.23.14 Library Board Minutes1.
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ISPER
OWN OF
Prosper is a place where everyone
matters.
Call to Order / Roll Call.
Minutes
Regular Meeting of the
Library Board
Reynolds Middle School - Community Library
700 N Coleman Road, Prosper, Texas
Thursday October 23, 2014, 6:00 p.m.
The meeting was called to order at 6:00p.m. by Library Board Chair, Amber Bowen.
Present: Library Board Chair, Amber Bowen, Vice -Chair, Janet Hudson, Jennifer Stice, Jamie
Pouster, Sherilyn Bird, Lucy Towle and Chris Sanchez.
PISD Liaison present included: Richelle O'Neil.
Staff present included: Library Director, Leslie Scott.
Consider and act upon approval of the minutes from the August 13, 2014, & September 16,
2014, Library Board meetings.
Motion to approve both minutes by Towle Seconded by O'Neil. Approved 7-0.
Consider and act upon the appointment of the Library Board Chair and Vice Chair.
Bird explained duties and responsibilities of positions. On a Motion by Hudson to be elected as
Chair. Hudson was elected as Chair of the Board. On a Motion by Bowden to be elected as
Vice -Chair. Bowden was elected as Vice -Chair of the Board. On a Motion by Pouster to be
elected as Secretary if meetings may be recorded, Pouster was elected Secretary of the Board.
Scott will confirm with Robyn Battle that recordings are allowed.
Comments by the Public.
None.
Report on Library Board update.
To accommodate the majority, the Library Board meetings will be held the third Thursday of
each month at the Prosper Community Library at 6:00 p.m. The Board discussed its importance
in the growth of the Library. Bird said it is important for the Board to be engaged with the
community of Prosper and be a productive group. Hudson volunteered to organize a Library
survey as she has much experience with Survey Monkey. All Board members are to send ideas to
Hudson.
Report from PISD District Librarian Richelle O'Neil.
A potential author visit is being discussed among the PISD Libraries and the Prosper Community
Library. O'Neil is discussing the opportunity with Cynthia Leitich Smith, a children and young
adult author, from Austin, Texas. Smith would speak at the Prosper High School and the Prosper
Middle School during the school hours and then the Prosper Community Library in the evening.
Negotiations are being discussed to determine cost and logistics. Scott said the Library is asking
the Friends of the Prosper Community Library to assist with their part of the cost.
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7. Report from Library Director Leslie Scott.
Scott presented copies of the Library Statistics. End of fiscal year included a few encumbrances,
and those invoices have arrived this month. New budget was released. Non -Discretionary
packages that were approved include additional materials funds, Integrated Library System funds,
librarian staff development funds, cell phone, and new library staff supplies. Programs continue
to be successful with 75 in attendance at Story Time and Prosper Fire Station, and Thursday Story
Times at Lighthouse Christian Fellowship Church.
The Library participated in the Prosper Homecoming parade. Saturday, October 25, 2014, will be
the used book sale 10-4 pm & Fall craft 11-12 pm. Friends of the Prosper Community Library
will handle the financial aspect of the book sale. Scott thanked the Board members who will
volunteer to assist with set up or the sale.
Library wish list was presented to Friends at their Board meeting on Monday, October 20, 2014.
The Board committed to financially supporting the purchase of puppets for Story Time, sponsor
Sharon Alderton and Leslie Scott to attend Texas Library Association, purchase a portable
projector screen for Story Time, programs, and event use, and they will fund Critter Man to
participate in next year's summer reading program. Other items on the list will be considered at
future meetings.
Present program calendar for November.
Scott presented calendar of events and pointed out the Community Story Time at Gentle Creek
Country Club on November 6, 2014, and the thanksgiving event on Saturday, November 22,
2014.
Determine topics for review/discussion at future meetings.
10. Informational Items.
Stice asked how to increase funding for the Library and is it determined by taxes. Scott explained
budget is set by the Town and there is no set tax amount allocated to Library. Sanchez said Board
and Library have a good plan and show support from the community to present to council. It
would be good for the Library to show council library services offered at other communities.
Hudson suggested looking at towns all across the US, not just in Texas, with similar population,
diversity, and income like Prosper. Sanchez suggested gathering demographic information from
EDC and Collin County may also be helpful.
11. Adjourn.
Motioned by Sanchez to adjourn, Seconded by Stice. Approved 7-0. Meeting was adjourned
7:00 pm.
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