08.13.14 Library Board Minutes1.
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ISPER
OWN OF
Prosper is a place where everyone
matters.
Call to Order / Roll Call.
MINUTES
Regular Meeting of the
Library Board
Reynolds Middle School - Community Library
700 N Coleman Road, Prosper, Texas
Wednesday, August 13, 2014, 6:00pm.
The meeting was called to order at 6:00pm by Library Board Chair, Sherilyn Bird.
Present: Chair, Sherilyn Bird, Richelle O'Neil, Lucy Towle.
Staff present included: Library Director, Leslie Scott.
Consider and act upon approval of the minutes from the July 15, 2014, Library Board
meeting.
Motion to approve (pending changes) by Bird. Seconded by Towle. Approved 3-0.
Comments by the Public.
None.
Report on Library Board By Laws update
Council to amend By Laws to designate ISD Librarian as a "Liaison" on Library Board at the
Town Council meeting, September 23, 2014. The liaison will not hold a place or have the ability
to vote. The new Library Board members will be also be appointed. Bird and Towle confirmed
their attendance for the next Board meeting but were questioning when their seat appointment
ends the end of August or September. Scott will contact Robyn Battle to confirm date.
Report from PISD District Librarian Richelle O'Neil.
O'Neil stated school administration is back and school is getting ready to begin. O'Neil is
looking forward to the ISD Library team meeting and invited Scott to the next meeting.
Report from Library Director Leslie Scott.
Scott presented copies of the Library Statistics, Library Budget, and the outline agenda for the
Town Council meeting August 26, 2014. There are currently 293 likes on Facebook and it's
currently being updated two to three times a week. Library Policies have been edited/proofed by
Hulon Webb and have been returned to Scott with corrections. Once Library Policies have been
corrected the Town attorney will look over them. Closures of the Community Library have been
done to accommodate Reynolds Middle School. Closure dates are August 19, August 21, and
September 15, 2014. Scott met with the Town needs assessment representative on August 7,
2014. Staff numbers and staff space were discussed. Bird expressed concerns of the
undervaluing of the Library and its current and future space needs. Frisco greatly underestimated
its needs according to Bird's source.
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7. Present final summer program information.
253 Summer Readers. To date at least 125 children have picked up their prizes. 88 children &
55 adults attended the grand finale. Prize sponsors have been thanked on website & Facebook —
Cherry Berry & Papa Murphy's are interested in future partnerships. Total program numbers and
total attendance will be given at next Board meeting.
8. Present program calendar.
Scott presented copy of the September calendar and pointed out additional Storytime in the
evenings, beginning of Storytime will be held at a community business once a month. Thursday
morning Storytime will be held at Lighthouse Fellowship free of charge three times a month, a
monthly game night, monthly adult program, and a monthly weekend program. A book sale is
tentatively set for October 25, 2014, pending agreement with Friends of the Library to approval
of the date. The Library will participate in the Prosper homecoming parade and promote the
book sale.
9. Present ILS quotes.
Biblionix, Verso, & SaaS Suite are the three vendors under consideration. Scott will email a list
of Libraries that utilize each system as examples for Board to look at.
10. Determine topics for review/discussion at future meetings.
The next Board meeting will be Tuesday September 16, 2014, at 6:OOpm. Policy decisions, By -
Laws update and ILS update will be discussed.
11. Informational Items.
Bird noted the agenda for the meeting was not signed by the Town Secretary, Robyn Battle.
Bird questioned if it was necessary to have the agenda signed for future meetings.
12. Adjourn.
Motioned by Bird to adjourn, Seconded by ONeil. Approved 3-0. Meeting was adjourned
6:45pm.
Sherilyn BirW
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