05.20.14 Library Board Minutes1SPER
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Prosper is a place where
everyone matters.
1. Call to Order / Roll Call.
MINUTES
Regular Meeting of the
Library Board
Reynolds Middle School - Community Library
700 N Coleman Road, Prosper, Texas
Tuesday, May 20, 2014, 6:00pm
Richelle O'Neil called meeting to order 6:00pm.
Present: Richelle O'Neil, Lucy Towle, Roger Flood. Chair, Sherilyn Bird was absent.
Staff present included: Leslie Scott
2. Consider and act upon approval of the minutes from the April 22, 2014, Library Board
meeting.
Motion to approve by Flood with changes noted to Linda Shaw's title being changed, seconded
by Towle. Approved 3-0.
3. Consider and act upon approval of the amended minutes from the February 18, 2014,
and March 18, 2014, Library Board meetings.
Motion to approve March minutes by O'Neil with changes to Linda Shaw's title being
changed and acronym TSLAC being corrected seconded by Towle. Approved 3-0.
Motion to approve February minutes by Flood, seconded by O'Neil. Approved 3-0.
Board approved Scott to sign minutes once corrections are made.
4. Comments by the Public.
No public present.
5. Report from PISD District Librarian Richelle O'Neil.
End of school year material collection is going on. New text books will arrive late summer and
we will plan accordingly to accommodate Reynolds Middle School/Community Library space.
6. Report from Library Director Leslie Scott.
TSLAC accreditation issues discussed. Long Range Plan, Library Director 30 hours, and MOE
are all being addressed. Appeal letter, as well as letters of support, are due May 27, 2014. Bird,
Flood, and Mayor Smith will present letters by the due date.
Statistical report for April were reviewed. Stats need to be more closely reported and time
needed for Scott to allow for reports to be correctly completed.
7. Present summer program information.
O'neil is sending the summer program flyers to PISD for review. Towle will distribute once the
flyers have been approved. Towle suggested having a food truck attend the Grand Finale. O'Neil
believes she knows a student to assist with the balloon event.
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8. Consider and act upon approval of bylaws for Library Services.
Towle motioned to accept the bylaws, seconded by Flood. Approved 3-0.
The board had questions about Board places, length of service and appointment. Scott suggested
an expert from the Town attend July's meeting to better explain.
9. Discuss and provide direction regarding Long Range Plan.
Rough draft of Long Range Plan distributed to board members. Scott asked the board to review
and make comments before the next board meeting. Additional draft of policies were distributed
and board input is welcome. It is expected that the committee will be in place and Long Range
Plan and Library Policies will be presented at July's Library Board meeting for approval.
10. Discuss and provide direction regarding ILS System.
An ILS is being investigated and a quote has been obtained to consider for addition to budget.
Scott plans to visit several ILS vendors while attending ALA to gather information on systems
available.
11. Report from the Friends of Prosper Community Library representative Roger Flood.
25 current Friend members. Meeting will be held at Prosper Community Library on May 29,
2014, at 6:OOpm as a meet and greet for new library director and to recruit new Friends members.
$147 was raised at the Centennial Celebration Friends of the Library raffle. Money will be used
for summer programs. Friends of the Library fall plans include October pumpkin painting and
November and December reading competition.
12. Determine topics for review/discussion at future meetings.
ALA Report, Long Range Plan, Policies, Board places and positions, Accreditation.
13. Informational Items.
Flood asked about the progress of Ancestry.com. Scott reported the Town Attorney is looking
over the contract now. Scott said that adding the IP of this service is more difficult than
anticipated and involves computer technician assistance. NCC Data may need to be involved.
Scott communicated the books donated to the Library are being sorted and then stored by
Development & Community Services. A book sale, conducted with the help of Friends of the
Library, will be determined at a later date.
14. Adjourn.
Motioned by O'Neil, seconded by Towle to adjourn. Approved 3-0. Meeting was adjourned
8:OOpm.
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