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08.16.16 PZ Packet ] 1. Call to Order / Roll Call. 2. Pledge of Allegiance. 3. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A Planning & Zoning Commissioner may remove any item for discussion and separate action. Planning & Zoning Commissioners may vote nay on any single item without comment and may submit written comments as part of the official record.) 3a. Consider and act upon minutes from the August 2, 2016, Regular Planning & Zoning Commission meetings. REGULAR AGENDA (If you wish to address the Planning & Zoning Commission during the regular agenda, please fill out a “Speaker Request Form” and present it to the Chair prior to the meeting. Citizens wishing to address the Planning & Zoning Commission for items listed as public hearings will be recognized by the Chair. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Planning & Zoning Commission.) 4. Conduct a Public Hearing, and consider and act upon a request to rezone 0.52± acre, located at 704 E. First Street, 215± feet west of Craig Road, from Single Family-15 (SF- 15) to Downtown Office (DTO). (Z16-0015). 5. Discussion – Prosper Real Estate Market 6. Review actions taken by the Town Council and possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. 7. Adjourn. Note: The order in which items are heard on the agenda is subject to change. CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the inside window at the Town Hall of the Town of Prosper, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on August 12, 2016, at 5:00 p.m. and remained so posted at least 72 hours before said meeting was convened. ________________________________________ _________________________ Robyn Battle, Town Secretary Date Notice Removed AGENDA Regular Meeting of the Prosper Planning & Zoning Commission 108 W. Broadway St., Prosper, Texas Town of Prosper Municipal Chambers Tuesday, August 16, 2016, 6:00 p.m. Prosper is a place where everyone matters. Pursuant to Section 551.071 of the Texas Government Code, the Planning & Zoning Commission reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda. NOTICE Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a majority vote of the Planning & Zoning Commission. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Planning & Zoning Commission meetings are wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569-1011 at least 48 hours prior to the meeting time. 1 of 2 ] 1. Call to Order / Roll Call. The meeting was called to order at 6:00 p.m. Commissioners present: Chair John Alzner, Vice Chair John Hema, Secretary David Snyder, Chad Robertson, Brandon Daniel, Craig Andres and Bobby Atteberry Staff present: Hulon Webb, Executive Director of Development and Community Services; Alex Glushko, Senior Planner; Jonathan Hubbard, Planner; and Pamela Clark, Planning Technician 2. Recitation of the Pledge of Allegiance. 3. CONSENT AGENDA 3a. Consider and act upon minutes from the July 19, 2016, Regular Planning & Zoning Commission meetings. 3b. Consider and act upon a Site Plan for a retail shell building in the Shops at Prosper Trail, on 1.3± acres, located on the east side of Preston Road, 175± feet north of Prosper Trail. This property is zoned Planned Development-68 (PD-68). (D16-0018). 3c. Consider and act upon a Revised Conveyance Plat for Westfork Crossing Addition, Block A, Lots 2-8, on 98.6± acres, located on the north side of US 380, 420± feet west of Gee Road. This property is zoned Commercial (C) and Single Family-10 (SF-10). (D16-0043). 3d. Consider and act upon a Preliminary Site Plan for a retail/restaurant development (Westfork Crossing), on 98.6± acres, located on the north side of US 380, 420± feet west of Gee Road. This property is zoned Commercial (C). (D16-0044). 3e. Consider and act upon an Amending Plat for Windsong Ranch, Phase 2C-1, on 44.6± acres, located on the west side of Teel Parkway, 2,000± feet south of Fishtrap Road. This property is zoned Planned Development-40 (PD-40). (D16- 0060). 3f. Consider and act upon an Amending Plat for Windsong Ranch, Phase 2D-1, Block H, Lot 1R, on 7.5± acres, located on the west side of Copper Canyon Drive, 1,000± feet south of Fishtrap Road. This property is zoned Planned Development-40 (PD- 40). (D16-0062). Motioned by Snyder, seconded by Robertson, to approve the Consent Agenda, subject to staff recommendations. Motion approved 7-0. MINUTES Regular Meeting of the Prosper Planning & Zoning Commission 108 W. Broadway St., Prosper, Texas Town of Prosper Municipal Chambers Tuesday, August 2, 2016, 6:00 p.m. Prosper is a place where everyone matters. 2 of 2 REGULAR AGENDA 4. Conduct a Public Hearing, and consider and act upon a Replat of the Shops at Prosper Trail, Block A, Lot 3R, on 1.3± acres, located on the east side of Preston Road, 175± feet north of Prosper Trail. This property is zoned Planned Development-68 (PD-68). (D16-0059). Hubbard: Summarized the request and recommended approval. The Public Hearing was opened by Chair Alzner. There being no speakers the Public Hearing was closed. Motioned by Daniel, seconded by Snyder, to approve Item 4, subject to staff recommendations. Motion approved 7-0. 5. Consider and act upon a Site Plan for First Baptist Church (Temporary Building), on 8.5± acres, located on the east side of Church Street, 300± feet south of First Street. This property is zoned Single Family-15 (SF-15). (D16-0061). Glushko: Summarized the request, provided a history of the property, and discussed the approval and extension process for temporary buildings. Recommended approval of the request. Kevin Brock (First Baptist Representative): Informed the lease ended on the previous temporary buildings and they have been removed from the property, and that the lease for the proposed structure is for three years, following which the church plans to build a permanent building. Commission Discussion: Commissioners Daniel, Hema, and Andres indicated support for the request. Commissioners Snyder and Alzner expressed support for the request given that there is a plan to construct a permanent building in the future. Commissioners Robertson and Atteberry expressed concerns with the request due to the fact that approval and an extension for temporary buildings on the property has already been granted, and that approval of this request would result in temporary buildings on the property for up to seven years. Motioned by Snyder, seconded by Hema to approve, subject to staff recommendations. Motion approved 5-2. Commissioners Robertson and Atteberry voted in opposition, indicating concern with the duration the temporary buildings have been and will be located on the property. 6. Review actions taken by the Town Council and possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Glushko: Discussed action taken at the July 26, 2016 Town Council. 7. Adjourn. Motioned by Andres, seconded by Daniel, to adjourn. Motion approved 7-0 at 6:29 p.m. ________________________________________ _________________________ Pamela Clark, Planning Technician David Snyder, Secretary Page 1 of 2 To: Planning & Zoning Commission From: Jonathan Hubbard, Planner Through: Alex Glushko, AICP, Senior Planner Re: Planning & Zoning Commission Meeting – August 16, 2016 Agenda Item: Conduct a Public Hearing, and consider and act upon a request to rezone 0.52± acre, located at 704 E. First Street, 215± feet west of Craig Road, from Single Family-15 (SF-15) to Downtown Office (DTO). (Z16-0015). Description of Agenda Item: The zoning and land use of the surrounding properties are as follows: Zoning Current Land Use Future Land Use Plan Subject Property Single Family-15 Single Family Residence Old Town Core District – Office North Downtown Office Single Family Residence Old Town Core District – Office East Downtown Office Single Family Residence Old Town Core District – Office South Single Family-15 School (Rucker Elementary) Town Center West Single Family-15 Single Family Residence Old Town Core District – Office Requested Zoning – The purpose of the rezoning request is to allow for the conversion of an existing home into an office, in accordance with the DTO District standards and the Future Land Use Plan. At the time of an application for “straight” zoning, the applicant is not required to submit an exhibit depicting how the property will be specifically developed or elevations of the proposed building, but in this instance, the current home, as shown in the picture below, will be utilized as an office. Exhibit A also depicts the current layout of the lot. Additional site improvements will include a small parking area in front of the home and additional landscaping in accordance with the DTO standards. Prior to development, the Prosper is a place where everyone matters. PLANNING Page 2 of 2 developer will be required to submit a Preliminary Site Plan and/or a Site Plan for review and approval by the Planning & Zoning Commission. Future Land Use Plan – The Future Land Use Plan recommends Old Town Core District – Office. The proposed rezoning request is in conformance with the Future Land Use Plan. Thoroughfare Plan – This segment of First Street is depicted on the Old Town Inset Map as a two-lane undivided, 60’ right-of-way, with on-street parallel parking and sidewalks. Water and Sanitary Sewer Services – Water and sanitary sewer services have been extended to the property. Access – Access to the property will be provided from First Street. Schools – This property is located within the Prosper Independent School District (PISD). Parks – It is not anticipated that this property will be needed for the development of a park. Environmental Considerations – There is no 100-year floodplain on the property. Legal Obligations and Review: Notification was provided to neighboring property owners as required by state law. Town staff has not received any Public Hearing Notice Reply Forms. Attached Documents: 1. Surrounding Zoning Map 2. Zoning Exhibit A 3. Old Town Inset Map Town Staff Recommendation: Town staff recommends the Planning & Zoning Commission approve the rezoning request. Town Council Public Hearing: Upon a recommendation by the Planning & Zoning Commission, a Public Hearing for this item will be scheduled for the Town Council at their Regular meeting on September 13, 2016. Z16-0015 FIRST ST CRAIG RDLANE STFIELD STR/C/OPD-67 RPD-3 OPD-17 SF-15 SF-15 R O DTO R/C/O SF-15 R DTO DTODTO DTO R DTO SF-15 0 50 10025 Feet ± EXHIBIT AZONING CASE Z16-0015ZONING EXHIBIT OF704 EAST FIRST STREET0.52 ACRESBEING SITUATED IN THE COLLIN COUNTY SCHOOL LAND SURVEY,ABSTRACT NO. 147TOWN OF PROSPERCOLLIN COUNTY, TEXASEXISTING ZONING - SINGLE FAMILY-15PROPOSED ZONING - DTOFUTURE LAND USE - OLD TOWN CORE - OFFICEEXISTING ZONING - SINGLE FAMILY-15FUTURE LAND USE - OLD TOWN CORE - OFFICEEXISTING ZONING - DTOFUTURE LAND USE - OLD TOWN CORE - OFFICE Old Town Transportation Plan Section A: Four lane divided roadway with a landscaped median and a landscaped parkway separating pedestrians from traffic. This section serves as a major entrance into Old Town from the east. No on-street parking. Section B: Two lane divided boulevard with a large center median containing landscaping. Wide travel lanes allow for bicycle accommodation and a landscaped parkway separates pedestrians from traffic. No on-street parking. Section C: Two lane divided boulevard with a large center median containing landscaping. On-street parallel parking is permitted and a landscaped parkway separates pedestrians from traffic. Section D: Two lane undivided urban roadway. Wide 20’ sidewalks accommodate patio seating, pedestrian traffic and street trees. On-street angled parking is permitted and bulb-outs are located at intersections to enhance pedestrian visibility at crosswalks. Section E: Two lane undivided roadway with on-street parallel parking and an immediately adjacent 8’ sidewalk. A large private setback of 25’ is included. Section F: Two lane undivided roadway with on-street parallel parking and a 15’ sidewalk. 10’ of the sidewalk will be located within the right-of-way and the additional 5 feet will be a 5’ setback to building face. Section G: Two lane divided roadway with a center median containing landscaping. On-street parallel parking and a 10’ sidewalk are included. Land Use The predominant land use within Old Town will be single-family residential. All infill development within such areas should conform to the architectural guidelines established for the Old Town district. Such guidelines are created to protect the continuity of look and feel within Old Town. Along Broadway and First Street, single-family uses will gradually transition to boutique, cottage-style office and/or specialty retail uses. Broadway west of Coleman, will be the retail core of the downtown. Shops, restaurants, and small office uses may be located within the main street retail area. This area is intended to be the heart and main activity center of the Old Town Area. As redevelopment occurs, building frontages should be brought to the property line to be consistent with ultimate streetscape improvements. Adjacent to the retail core, a mixed-use district incorporating mixed use lofts/apartments will serve as a buffer between the Business Park and the core of Old Town. This area will also provide rooftops that service adjacent retail establishments. The Green space area will serve as a community park and its location adjacent to the retail core of Old Town and the mixed-use district will make it an opportunistic and useable open space area. Niche retail is recommended along Preston Road and at the northern end of Coleman. Retail development within these areas should fit within the architectural framework of the Old Town area. Setbacks should be reduced, when possible, along Coleman and Broadway to frame the roadways. MSR O Ordinance 15-19, Adopted 4/14/15 1 To: Planning & Zoning Commission From: John Webb, AICP, Director of Development Services Re: Discussion – Prosper Real Estate Market Date: August 16, 2016 The purpose of this agenda item is to permit a brief presentation by Wayne Bartley with RE/MAX on the current real estate market in Prosper. Mr. Bartley recently provided information to the Prosper Developers Council, and staff believes the Commission would benefit from the same information. Mr. Bartley is looking forward to taking questions from the Commission. Prosper is a place where everyone matters. PLANNING RESULTS Page 1 of 3 ] Prosper is a place where everyone matters. 1. Call to Order/Roll Call. 2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag. 3. Announcements of recent and upcoming events. 4. CONSENT AGENDA: All Items Approved, 7-0 (Items placed on the Consent Agenda are considered routine in nature and non- controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff.) 4a. Consider and act upon minutes from the following Town Council meetings. (RB)  Regular Meeting – July 26, 2016 4b. Receive the June 2016 Financial Report. (BP) 4c. Receive the Quarterly Investment Report ending June 30, 2016. (BP) 4d. Consider accepting the submission of the certified collection rate of 100 percent for FY 2016-2017. (BP) 4e. Consider and act upon an ordinance establishing the 2016 certified appraisal roll. (BP) 4f. Consider accepting submission of the 2016 effective tax rate of $0.442223 per $100 taxable value and the rollback tax rate of $0.621838 per $100 taxable value. (BP) 4g. Consider and act upon an ordinance amending Section 12.09.004 "School Traffic Zones" of Chapter 12 "Traffic and Vehicles" of the Town's Code of Ordinances by modifying the limits and hours of operation of such zones. (HW) 4h. Consider and act upon authorizing the Town Manager to execute an Advance Funding Agreement for a Project Using Funds Held in the State Highway 121 Subaccount for the Off-System Improvements between the Texas Department of Transportation and the Town of Prosper, Texas, related to the West Prosper Roads project. (HW) 4i. Consider and act upon an ordinance for a Specific Use Permit (SUP) for a retail building with a flat roof, parapet wall and cornice, in the Shops at Prosper Trail, Block A, Lot 3, on 1.3± acres, located on the east side of Preston Road, 175± feet north of Prosper Trail. (S16-0007). (JW) AGENDA Meeting of the Prosper Town Council Prosper Municipal Chambers 108 W. Broadway, Prosper, Texas Tuesday, August 9, 2016 6:00 p.m. RESULTS Page 2 of 3 4j. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. (AG) 5. CITIZEN COMMENTS: The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. REGULAR AGENDA: If you wish to address the Council during the regular agenda portion of the meeting, please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council. PUBLIC HEARINGS: 6. Consider a Public Hearing and consider and act upon a request for a Special Purpose Sign District for Windsong Ranch Marketplace, on 46.6± acres, located on the northeast corner of US 380 and Gee Road. (MD16-0002). (JW) Tabled to August 23, 2016 7. Conduct a Public Hearing, and consider and act upon a request to rezone a portion of Planned Development-65 (PD-65) and a portion of Planned Development-48 (PD-48), on 198.4± acres, located on the southeast and southwest corners of existing and future Prairie Drive and Legacy Drive, to allow for the development of a single family detached, senior living development and to modify lot type requirements. (Z16-0011). (JW) Tabled to August 23, 2016 DEPARTMENT ITEMS: 8. Submission of the FY 2016-2017 Proposed Budget and Budget Message by the Town Manager. (BP) No Action Required 9. Consider and act upon a proposed FY 2016-2017 property tax rate. (BP) Approved, 7-0 10. Consider and act upon scheduling Public Hearings on the FY 2016-2017 Proposed Budget. (BP) Approved, 7-0 11. Consider and act upon scheduling Public Hearings for the FY 2016-2017 proposed tax rate. (BP) Approved, 7-0 12. Consider and act upon amending ordinance No. 15-58 (FY 2015-2016 Budget). (BP) Approved, 7-0 RESULTS Page 3 of 3 13. Consider and act upon awarding Bid No. 2016-57-B to GRod Construction, LLC., related to construction services for the Church Street (First – PISD) project; and authorizing the Town Manager to execute a construction agreement for same. (FJ) Approved, 7-0 14. Consider and act upon awarding Bid No. 2016-67-B to Mario Sinacola and Sons Excavating, Inc., related to construction services for the Lovers Lane Segment – 42” Lower Pressure Plane Water Line project; and authorizing the Town Manager to execute a construction agreement for same. (MB) Approved, 7-0 15. Consider and act upon authorizing staff to negotiate an exclusive franchise agreement with Progressive Waste Solutions of TX, Inc., dba WC of Texas, for the collection, hauling, recycling, and disposal of municipal solid waste, construction and demolition waste, and recyclable materials in the Town of Prosper, Texas. (JC) Approved, 7-0 16. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 16a. Section 551.087 – To discuss and consider economic development incentives. 16b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 17. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. 18. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. 19. Adjourn. CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall, located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily accessible to the general public at all times, and said Notice was posted on August 5, 2016, by 5:00 p.m., and remained so posted at least 72 hours before said meeting was convened. _______________________________ _________________________ Robyn Battle, Town Secretary Date Noticed Removed Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda.