07.19.2011 P&Z Minutes----------
1. Call to Order /Roll Call.
The meeting was called to order at 6:01 p.m.
Roll call taken by Melanie Videan, Planning Technician.
MINUTES
Regular Meeting of the
Prosper Planning & Zoning Commission
108 W. Broadway Street, Prosper, Texas
Town of Prosper Municipal Chambers
Tuesday, July 19, 2011, 6:00 p.m.
Commissioners present included: Chair Mark DeMattia, Vice Chair Milce McClung, Chris Keith, and
Terri McCutcheon.
*Jim Cox and Rick Turner informed of their absence prior to the meeting.
Staff present included: Chris Copple, Planning &Zoning Manager and Melanie Videan, Planning
Technician,
2. Recitation of the Pledge of Allegiance.
3. Consider and act upon the appointment of the Planning &Zoning Commission Secretary.
Motioned by McClung, seconded by McCutcheon to nominate and appoint Chris Keith as Secretary of
the Planning & Zoning Commission. Motion approved 4-0 at 6:03 p.m.
CONSENT AGENDA
McClung pulled items 4b and 4c at 6:04 p.m.
4a. Consider and act upon minutes from the following Planning &Zoning Commission
meeting:
• July 5, 2011 Regular Meeting
Motioned by McClung, seconded by McCutcheon to approve item 4a. Motion approved 4-0 at 6:05 p.m.
A
plan for First Baptist Church of Prosper, on 8.5f
4b. Consider and act upon a preliminary
acres, located on the west side of Church Street, 300� feet south of First Street (601 S.
Church Street). The property is zoned Single Family45 (SF45). (1)11-0011).
4c. Consider and act upon a site plan for First Baptist Church of Prosper Temporary
Buildings, on 8.Sf acres, located on the west side of Church Street, 300f feet south of First
Street (601 S. Church Street). The property is zoned Single Family45 (SF45). (D11-0012).
Discussion
Ki°zs Kennedy (First Baptist Church): Briefed on church growth, noting the need for children's space.
Explained the temporary buildings are until a master plan can be drafted, which will commence at the end
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A July 2011. Informed the hope is to have the sanctuary and the children's area complete by August
2013.
McClung. Asked questions regarding the proximity of church uses to one another and whether the
Church owns all the land it currently resides on.
McCutcheon: Asked Mr. Kennedy if there will be sufficient parking and if there will be an impact on
pre-school hours.
Kris Kennedy: Answered Commission questions with the following: 1) the sanctuary and children's area
will be in the same building, 2) the Church owns all the land the structure sits on, 3) the Church prefers to
implement the plan in small phases instead of one large phase, and should span ten years, 4) pre-school
operations will continue on the weekdays as well as the weekends in the temporary buildings.
Gary Kirchoff (HH Architects -applicant): Informed parking for the worship center and other buildings
will be based on the town's parking requirements.
Motioned by McClung, seconded by McCutcheon to approve items 4.b and 4c subject to staff
recommendations. Motion approved 4-0 at 6:11 p.m.
REGULAR AGENDA
5. Discuss topics regarding Chapter 2, Section 24 of the Zoning Ordinance (Planned
Development District), including but not limited to language and format.
Discussion
Copple: Noted his preference regarding the formatting of planned development (herein called "PD")
documents. Noted PDs typically include development standards that vary from the Zoning Ordinance.
Explained purpose of lengthy PDs and common language used.
DeMattia: Preferred for PDs to be as simple as possible, specifically Exhibit C, noting his main area of
concentration during review falls to Exhibits C and D. Used Frontier Estates (case number Z11-0009) as
an example of his preference. Noted when several standards are listed, he would also prefer staff to report
whether the proposed standard is above, below, or equal to the standards in the Zoning Ordinance.
Wanted a mechanism established to ensure development complies with town standards at the time
construction begins, which will most likely be higher than they were at the time the zoning of the.property
was approved.
McCutcheon: Asked staff if a general statement can be added to PDs regarding DeMattia's request to
ensure development complies with town standards at the time construction begins.
McClung: Asked staff if PDs generally lessen development standards and to what degree the Town has
control over PDs. Noted he has no objection to the typical format and language currently used in PDs.
Copple: Briefed on purpose of PDs, which include, but are not limited to, flexible development
standards, small developments versus large developments, desires to mix uses, to require different
building heights, or to require different building areas or mix of lot sizes. Informed developers typically
do not wish to lessen standards, but in instances when a PD is proposed with some standards lessened,
staff will work to ensure those standards are raised to the minimum (per the base zoning in the Zoning
Ordinance) and will encourage higher standards on other aspects of their PD to offset those standards that
are at minimum. Also noted staff will request the applicant delete items from PDs should redundancy be
caught during the review process.
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DeMattia: Asked staff if PD submission requirements are on the Town website, and if staff can amend
the Annexation, Zoning, and Development Manual to allow the Planning & Zoning Manager to delete
language in PDs that lessens the Town's current development standards. Reiterated the preference to only
have deviations from the Zoning Ordinance listed in a PD and would like language added to PDs that the
approval of a zoning request is subject to the development standards in the Zoning Ordinance at the time
of platting.
Copple: Reported the PD submittal checklist is in the Annexation, Zoning, and Development Manual
which is available on the Town website for download. Informed of the following: 1) what items Council
receives in their packet once an action is recommended by the Commission, 2) zoning approvals are tied
to the property, not a plat of the property, and 3) if a revision to policy regarding the format and/or
language of PDs is desired, an amendment to Chapter 2, Section 24 may be necessary.
6. Receive an update on items discussed by the Capital Improvements Advisory Committee
and the Comprehensive Plan Advisory Committee.
Discussion re ag rding Capital Improvements Advisory Committee (herein called CIAC)
McClung.• Narrated discussions and data exchanged at the CIAC meeting held on July 18, 2011.
Informed of the process by which the CIAC's recommendation will be generated from and what their
recommendation will be based off of.
DeMattia: Explained the Committee's purpose. Cited the competitiveness with other cities, informing of
their fees.
Keith: Asked questions about the competitive aspects of impact fees.
Copple: Informed impact fees are reviewed every five years.
Discussion re ag rdin� the Comprehensive Plan Advisory Committee (herein called CPAC)
Copple: Informed the citizen survey will be available on the website, noting the dates it will be open for
use.
DeMattia: Asked staff to offer the results of the online citizen survey before the CPAC meeting in
September 2011.
7. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting.
There was no discussion on this item.
8. Adjourn
Motioned by McClung, seconded by McCutcheon to adjourn. Motion approved 4-0.
Meeting was adjourned at 7:11 p.m.
Melanie Videan, Planning Technician Chris Keith, Secretary
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