09.04.2012 Town Council Minutes Special1
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Call to Order / Roll Call.
Special Minutes
Special Meeting of the Prosper Town Council
Prosper ISD Administration Board Room
605 E. 7"' Street, Prosper, Texas
Tuesday, September 4, 2012
Council Meeting
6:00 p.m.
Council Members present: Mayor Ray Smith, Mayor Pro Tem Meigs Miller, Council Member Jason
Dixon, Council Member Danny Wilson and Council Member Curry Vogelsang.
Absent: Deputy Mayor Pro Tem Kenneth Dugger
Staff Members present: Lyle Dresher, Interim Town Manager; Amy Piukana, Town Secretary;
Matthew Garrett, Finance Director; Hulon Webb, Development Director; Frank Jaromin, Public
Works Director; Ronnie Tucker, Fire Chief; Kirk McFarlin, Police Chief.
Council Member Vogelsang led the Invocation. The Pledge of Allegiance, and Pledge to the Texas
Flag were given.
3. Announcements of dates and times of upcoming community events. Mayor Pro Tem Miller
announced the following:
o Community picnic at Frontier Park - September 9, 2012
o Early Voting September 4th -7 th from 8 a.m. — 5 p.m.
o Extended Voting Hours are September 10th - 11th from 7 a.m. - 7 p.m.
o Cory Ausenbaugh Memorial 5k and Fun Run at Frontier Park — October 13, 2012
CITIZEN'S COMMENT
(The public is invited to address the Council on any topic. However, the Council is unable to discuss
or take action on any topic not listed on this agenda. Please complete a "Public Comments Form" and
present it to the Town Secretary prior to the meeting.)
4. Other Comments by the Public — No citizens wished to speak on this item.
Mayor Smith skipped to Agenda Item No. 7.
DEPARTMENT ITEMS
7. Consider and act upon a consulting agreement with Chris Hartung Consulting relating to the
recruitment and employment of the new Town Manager. Interim Town Manager Lyle Dresher
briefed Council regarding this item noting the Town received several bids from consultants; however
Chris Hartung Consulting has the necessary qualifications, experience and abilities to provide
services to the Town Council.
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Council Member Dixon made a motion to approve a consulting agreement with Chris Hartung
Consulting relating to the recruitment and employment of the new Town Manager. Motion seconded
by Council Member Wilson. Motion approved by vote of 5-0.
REGULAR AGENDA
(If you wish to address the Council during the regular agenda portion of the meeting, please fill out a
"Speaker Request Form" and present it to the Town Secretary prior to the meeting. Citizens wishing
to address the Council for items listed as public hearings will be recognized by the Mayor.
Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case
basis, at the discretion of the Mayor and Town Council.)
PUBLIC HEARINGS
5. A public hearing to consider and discuss the Fiscal Year 2012-2013 Budget as proposed. Interim
Town Manager Lyle Dresher presented a brief PowerPoint presentation. Mr. Dresher presented a
General Fund summary presentation with General Fund Revenue Sources, General Fund
Enhancements, General Fund Appropriations, Water/Sewer Fund Revenue, Water/Sewer Fund
appropriations, Position Summary Chart, Average Home Owner Taxable Values with effective Tax
Rate verses a Rollback Rate noting an increase would be approximately $29 a year at the proposed
rate of .52 Cents. Mr. Dresher explained that the Town is growing and needs more staffing in order
to be efficient and effective in providing citizens service.
Council Member Dixon left the meeting at 6.45 p.m.
Mayor Pro Tem Miller made a motion to open the Public Hearing. Motion seconded by Council
Member Wilson. Motion approved by vote of 4-0.
The following citizens were present in support and/or opposition to the public hearing:
Resident Ken Weaver had concerns with the Parks Department budget of $500 k annually with
includes personnel of 10 employees. Mr. Weaver urged Council to add more line item details to the
online version of the Budget. Mr. Weaver recommended Council adopt the Rollback Rate of
$0.511076 versus the Current Rate of $0.52 cents stating that this rate would reduce tax revenues by
$115 K and ultimately offset additional Town Personnel associated with new property added to the
tax rolls. In his opinion, it would also offset the increased cost of water to residents and demonstrate
that the Town is serious about holding the line on real increases in property tax bills.
After discussion, Mayor Pro Tem Miller made a motion to close the Public Hearing. Motion
seconded by Council Member Wilson. Motion approved by vote of 4-0.
6. A public hearing to consider and discuss a proposal to increase total tax revenues from properties on
the tax roll in the preceding year by 1.75 percent. Interim Town Manager Lyle Dresher briefed
Council regarding this item. Mr. Dresher discussed property valuations, 2012 Certified Tax Values,
and he discussed a property tax rate comparison chart reviewing 2011 Tax Rates from surrounding
cities.
Mayor Pro Tem Miller made a motion to open the Public Hearing. Motion seconded by Council
Member Wilson. Motion approved by vote of 4-0.
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Resident Ken Weaver recommended Council adopt the Rollback Rate of $0.511076 explaining that a
rollback would make a great marketing tool, which would ultimately have a ripple effect, increasing
population and increasing home sales in Prosper. Mr. Weaver noted there is room in the Budget to
reduce the property tax rate and still maintain fiscal responsibilities.
Resident Kelly Cooper spoke stating she agrees with Ken Weaver's recommendations, noting
decreasing the rate will assist families with increased water/sewer costs and promote EDC growth.
Ms. Cooper urged Council to adopt the rollback rate of $0.511076.
Council Member Wilson made a motion to close the Public Hearing. Motion seconded by Council
Member Vogelsang. Motion approved by vote of 5-0.
Mayor Smith explained that this is the first of two public hearings to discuss the proposed tax rate.
The second public hearing will be held on September 11, 2012 at 6:00 pm at the Prosper ISD
Administration Board Room located at 605 E 7th Street, Prosper, Texas. The Town Council will vote
on both the proposed budget and the proposed tax rate at a meeting scheduled on September 25, 2012
at 6:00 pm located at the Town of Prosper Municipal Chambers at 108 W. Broadway, Prosper TX.
8. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. No action was
taken on this item.
9. Adjourn- Mayor Pro Tem Miller made a motion to adjourn the meeting. Motion seconded by
Council Member Wilson. Motion approved by vote of 4-0.
Meeting adjourned at 7:02 p.m.
ATTEST:- '
Amy M. Piukana, TMC
Town Secretary
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APPRQVED: -
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Ray Smith, ayor
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