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05.08.2018 Town Council Minutes1. 2. 3. M t MINUTES Meeting of the Prosper Town Council T O W N O F Prosper Municipal Chambers ER 108 W. Broadway Street Prosper, TX 75078 Tuesday, May 8, 2018 Prosper is a place where everyone matters. Call to Order/Roll Call. The meeting was called to order 6:01 p.m. Council Members Present: Mayor Ray Smith Mayor Pro -Tem Curry Vogelsang, Jr. Deputy Mayor Pro -Tem Jason Dixon Councilmember Kenneth Dugger Councilmember Meigs Miller Councilmember Jeff Hodges Council Members Absent: Councilmember Michael Korbuly Staff Members Present: Harlan Jefferson, Town Manager Robyn Battle, Town Secretary/Public Information Officer Terrence Welch, Town Attorney Hulon Webb, Executive Director of Development and Community Services John Webb, Development Services Director Frank Jaromin, Public Works Director Chuck Springer, Executive Director of Administrative Services Kelly Neal, Finance Director Kala Smith, Human Resources Director Doug Kowalski, Police Chief Sheila Thornhill, Administrative Assistant Paul Boothe, Police Detective Stuart Blasingame, Fire Chief Invocation, Pledge of Allegiance and Pledge to the Texas Flag. Pastor John Fowler of First Presbyterian Church of Prosper led the invocation. The Pledge of Allegiance and the Pledge to the Texas Flag were recited. Announcements of recent and upcoming events. Councilmember Hodges read the following announcements: Thanks to everyone who voted in the Town of Prosper General and Special Elections. While the results have not been certified, the unofficial results show that Jason Dixon was re-elected to Place 6, and there will be a runoff election for Place 2. Both propositions regarding the Special Purpose Districts passed. Information about the runoff election will Page 1 of 6 be posted on the Town website soon. The Town Council appreciates those who participated in the election process by exercising their right to vote. The Prosper Fire Department will host a Citizens Fire Academy beginning in June at Fire Station 2. The academy is a free educational program designed to give residents an insider's view of the Prosper Fire Department. Participants will meet once a week for eight weeks to learn more about fire suppression, emergency medical services, fire investigations, emergency management, and more. Registration ends on May 18. More information is available on the Town website. The Prosper Police Department will hold its annual Community Safety Initiative Event on Saturday, May 12, from 10:00 a.m.-noon at Texas Health Prosper. The CSI event kicks off National Police Week, and will showcase various community safety programs and services available to Prosper residents. Police and Fire equipment, vehicles, and apparatus will be on display, and music, games and giveaways are part of this free event. The Prosper Library Summer Program schedule will be released soon. This year's theme is "On The Move." Summer Library hours begin on June 1. Please check the Town website for upcoming events. Registration is now open for Prosper's Summer recreation programs, sports, and activity camps, including Magic Camp which incorporates music, theater, and performance skills. Sign up at www. Pros raerParksand Rec. ora. Mayor Smith announced the Little Hearts Walk which will take place on Saturday at 8:00 a.m. at Windsong Ranch. Deputy Mayor Pro -Tem Dixon announced that the Prosper Lacrosse Team will complete in the state tournament in Austin this weekend. 4. Presentation of a Proclamation to members of the Prosper Police Department declaring May 13-19, 2018, as Police Week, and declaring May 15, 2018, as Peace Officers Memorial Day. (RB) Police Chief Kowalski, Administrative Assistant Sheila Thornhill, and Detective Paul Boothe were present to receive the Proclamation. 5. CONSENT AGENDA: (Items placed on the Consent Agenda are considered routine in nature and non- controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff.) 5a. Consider and act upon minutes from the following Town Council meeting. (RB) • Regular Meeting — April 24, 2018 • Special Called Meeting — May 1, 2018 5b. Consider and act upon Resolution No. 18-31 to request the State of Texas Department of Transportation remove from the State Transportation System that section of Business State Highway 289 from FM 1193 (Broadway Street) to State Highway 289 at US 380. (HW) Page 2 of 6 5c. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town's Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. (AG) Councilmember Kenneth Dugger seconded the motion to approve was approved by a vote of 6-0. 6. CITIZEN COMMENTS: made a motion and Councilmember Hodges all items on the Consent Agenda. The motion The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a "Public Meeting Appearance Card" and present it to the Town Secretary prior to the meeting. Bruce Carlin, 921 Grapevine Court, Prosper, addressed the Town Council regarding the current sign ordinance. He requested the Council amend the ordinance to allow businesses to advertise nonprofit events and community activities. Jeff Clarke, 520 Devonshire Drive, Prosper, spoke on behalf of Bethlehem Place, and requested the Council amend the sign ordinance to allow businesses to advertise for nonprofit events. Christine Kimme, 2311 Cold Water Drive, Prosper, spoke on behalf of Bethlehem Place and requested the Council amend the sign ordinance to allow businesses to advertise for nonprofit events. Wayne Bartley, 721 Shadow Hill, Prosper, spoke on behalf of Cornerstone and requested the Council amend the sign ordinance to allow businesses to advertise for nonprofit events. Krystal Phillips, 1706 Colonial Court, Prosper, spoke on behalf of the girls' softball team, and requested the Council amend the sign ordinance to allow businesses to advertise for nonprofit events. Molly Jones, 2601 Lakeview Court, Prosper, spoke regarding the upcoming Memorial Day Event at Frontier Park on May 28, sponsored by the Prosper Historical Society. REGULAR AGENDA: If you wish to address the Council during the regular agenda portion of the meeting, please fill out a "Public Meeting Appearance Card" and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council. Page 3 of 6 DEPARTMENT ITEMS: 7. Discussion on Public Safety Complex, Phase 1 (Police Station and Dispatch) Facility. (HW) Chief Kowalski addressed the Council, thanked them for their ongoing support of the Police Department, and provided a brief introduction to the project. He introduced Hulon Webb, Executive Director of Development and Community Services, who presented the item before the Town Council. Brown Reynolds Watford Atchitects (BRW) has been working on the pre -design phase of the project with staff to establish consensus on recommendations to the Town Council. These include recommended square footages for each space within the project, an overall square footage for the building, internal service building configurations, layout of the site, and optional space additions to serve future needs. Gary DeVries and Don Wertzberger with BRW Architects continued the presentation by reviewing the proposed site layout and building configuration, including options for future expansion. Mr. Webb indicated that grant funding could potentially be used to fund covered parking, a generator, and drainage improvements to the site. The Town Council discussed the estimated cost per square foot, and the additional build- out alternate items. The estimated time for construction is approximately two years from the start of design to building occupancy. The Council expressed an interest in compressing the schedule as much as possible. While Town Hall and Fire Station 2 could be used as reference points for architectural style, the architects will be allowed some discretion and creativity regarding the building's design. No further action was taken. 8. Consider and act upon a resolution directing publication of notice of intention to issue Combination Tax and Surplus Revenue Certificates of Obligation for the purpose of funding costs of multi-purpose municipal facilities, waterworks system, including water distribution lines, elevated storage, pump stations, right-of-way, and street and road projects in the Town. (KN) Finance Director Kelly Neal presented this item before the Town Council. The proposed resolution will initiate the process of issuing certificates of obligation for the projects specified. The principal amount of the bonds issued are not to exceed $23,400,000. Councilmember Dugger made a motion and Mayor Pro -Tem Vogelsang seconded the motion to approve Resolution No. 18-32 providing for publication of notice of intent to issue certificates of obligation to finance the obligations associated with the aforementioned projects. The motion was approved by a vote of 6-0. 9. Consider and act upon rejecting all bids received for Bid No. 2018-55-B, related to construction services for the Prosper Trail Reconstruction (Coit Road — Custer Road) project. (FJ) Public Works Director Frank Jaromin presented this item before the Town Council. At the April 16, 2018, Collin County Commissioners Court meeting, the Commissioners discussed a November 2018 Bond Election, which is anticipated to provide matching funds for local roadway projects, which could include the Prosper Trail Reconstruction (Coit Road — Custer Road) project. Because the project is a potential candidate to receive matching funds for reconstruction, Town staff is now recommending the Council reject all Page 4 of 6 bids, and consider a separate bid for repair of the problem areas in anticipation of receiving county funds in the future. After discussion, Councilmember Dugger made a motion and Councilmember Hodges seconded the motion to reject all bids received for Bid No. 2018-55-13, related to construction services for the Prosper Trail Reconstruction (Coit Road — Custer Road) project. The motion was approved by a vote of 6-0. 10. Consider and act upon authorizing the Town Manager to execute an Interlocal Agreement between Collin County, the Town of Prosper, and the City of Celina concerning the design and construction of Frontier Parkway from the Dallas North Tollway to Preston Road (SH 289). (HW) Hulon Webb, Executive Director of Development and Community Services, presented this item before the Town Council. Collin County is currently designing the improvements to Frontier Parkway from the Dallas North Tollway to Preston Road (SH 289) from the existing 2 -lane roadway to a 4 -lane concrete curb and gutter divided roadway with an overpass at the BNSF Railroad. The roadway will be 4 lanes with a median that allows for future expansion to 6 lanes. The bridge over the BNSF Railroad will be wide enough for the full 6 lanes with 8 -foot sidewalks on both sides. In order to facilitate the project, the proposed Interlocal Agreement outlines the project scope and financial obligations of Collin County, the Town of Prosper and the City of Celina. After discussion, Councilmember Dugger made a motion and Mayor Pro -Tem Vogelsang seconded the motion to authorize the Town Manager to execute an Interlocal Agreement between Collin County, the Town of Prosper, and the City of Celina concerning the design and construction of Frontier Parkway from the Dallas North Tollway to Preston Road (SH 289). The motion was approved by a vote of 6-0. 11. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 11a. Section 551.087 — To discuss and consider economic development incentives. 11b. Section 551.072 — To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 11c. Section 551.071 — Consultation with the Town Attorney regarding legal issues associated with nonconforming uses of land, and all matters incident and related thereto. The Town Council recessed into Executive Session at 7:44 p.m. 12. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. The Town Council reconvened the Regular Session at 8:33 p.m. Page 5 of 6 Councilmember Dugger made a motion and Deputy Mayor Pro -Tem Dixon seconded the motion to ratify the Town Manager's execution of a Relocation Agreement with Ronnie Dalton relative to the Dalton tract of land at 206 W. First Street in the Town of Prosper. The motion was approved by a vote of 6-0. 13. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. • CIP Roadway Design Discussion (HW) Hulon Webb, Executive Director of Development and Community Services, requested Council's feedback on several CIP projects that staff would like to move forward. The Council agreed with staff's recommendations to accelerate the following projects: • Prosper Trail Repairs • Prosper Trail (Kroger — Coit) • Victory Way (Coleman — Frontier) • DNT/Fishtrap and Teel/Fishtrap intersection design Mr. Webb also briefed the Council on the status of the Coleman Street expansion in front of Reynolds, and the reconstruction of Broadway and Main Street. A meeting was held on Monday for downtown business owners to inform them of the progress of the downtown improvements project. A long term vision of the downtown area will be discussed as part of Phase 2 of the project. • Frontier Parkway Reconstruction (FJ) Public Works Director Frank Jaromin updated the Council on the repair of Frontier Parkway. Neither Light Farms nor the City of Celina are willing to contribute toward the cost of repairs at this time; therefore, Town staff recommended the Town fund the cost of repairs on the north and south side of the road along the section adjacent to Frontier Park. The Town Council agreed with the recommendation. Town Attorney Terrence Welch will prepare a memo for the Council regarding recommended amendments to the Town's sign ordinance. 14. Adjourn. The meeting was adjourned at 8:51 p.m., on Tuesday, May 8, 2018. These minutes approved on the 22nd day of May 2018. 08 ��� APPROVED: i` ` rr•rrrrrrrr i Y • /O ' �. ( • :dW A • Ray Smit , Mayor ATTEA- 1-1 �f I } is Robyn attle, Town Secret ry Page 6 of 6