03.14.2023 Town Council MinutesIF
MINUTES
p
O W N OF Prosper Town Council Meeting
RISPER
Prosper Town Hall, Council Chambers
250 W. First Street, Prosper, Texas
A Place Where Everyone Matters Tuesday, March 14, 2023
Call to Order/ Roll Call.
The meeting was called to order at 6:15 p.m.
Council Members Present:
Mayor David F. Bristol
Mayor Pro-Tem Jeff Hodges
Deputy Mayor Pro -Tern Craig Andres
Councilmember Marcus E. Ray
Councilmember Amy Bartley
Councilmember Chris Kern
Councilmember Charles Cotten
Staff Members Present:
Mario Canizares, Town Manager
Michelle Lewis Sirianni, Town Secretary
Terry Welch, Town Attorney
Bob Scott, Executive Director of Administrative Services
Robyn Battle, Executive Director of Community Services
Chuck Ewings, Executive Director of Development and Infrastructure Services
Hulon Webb, Engineering Director
Chris Landrum, Finance Director
Whitney Rehm, Grants Administrator
James Edwards, Human Resources Director
Todd Rice, Communications Manager
Leigh Johnson, IT Director
Jessika Hotchkin, Help Desk Technician/Broadband Support
Mary Ann Moon, Economic Development Executive Director
Doug Kowalski, Police Chief
Invocation Pledge of Allegiance and Pled - a to the Texas Flag.
Jim Lugar with Life Journey Church led the invocation. The Pledge of Allegiance and the Pledge
to the Texas Flag were recited.
Announcements of recent and upcoming events.
Councilmember Kern made the following announcements:
The annual Prosper Spring Cleanup will take place on Saturday, March 25 at Prosper Town Hall
from 8:00 a.m. to noon. Residents are able to dispose of bulk trash items, electronic waste, and
shredding up to five boxes. No Hazardous Waste or tires will be accepted. Just bring a valid
Driver's License or Utility Bill for verification.
The Discover Downtown Series kicks off on Friday, March 31 with a Moonlight Movie. Bring the
family to Downtown Prosper for fun, games, popcorn, and to watch Sonic the Hedgehog 2, an
action -adventure comedy film. Fun begins at 7:00 p.m. Parking will be on the north side of Town
Hall with the movie beginning at dusk.
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Join Mayor Bristol along with your community in the newly expanded Mayor's Fitness Challenge!
The annual Challenge will run the full year, beginning with the Spring Season, to encourage
wellness as a Prosper lifestyle. Challengers who submit a completed tracking sheet by June 9
will earn a t-shirt and entry into the drawing for the top seasonal prize, Bluetooth earbuds along
with other prizes and giveaways. Register today by visiting
prospertx.gov/mayorsfitnesschaIlenge.
Presentations.
1. Presentation of a Proclamation declaring March 2023, as Ask a Master Gardner
Month. (MLS)
Mayor Bristol read and presented a Proclamation to the Prosper residents who are a
part of the Collin County Master Gardner's Association.
2. Presentation of a Proclamation declaring March 2023, as Theatre in our Schools
Month. (MLS)
Mayor Bristol read and presented a Proclamation to the Prosper High School Thespian
Troope.
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non -controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda by the request of Council Members or staff.
3. Consider and act upon the minutes from the February 28, 2023, Town Council
Joint Work Session meeting. (MLS)
4. Consider and act upon the minutes from the February 28, 2023, Town Council
Regular meeting. (MLS)
5. Consider and act upon approving Resolution 2023-27 supporting U.S. Highway
380 as a Controlled Access Highway within the corporate limits of the Town of
Prosper, in accordance with recommendations by the Texas Department of
Transportation in its December 2022 Draft Environmental Impact Statement for
U.S. Highway 380 from Coit Road to FM 1827, and January 2023 Draft
Environmental Assessment for U.S. Highway 380 from Teel Parkway to
Lakewood Drive; acknowledging the preferred alignment of the future
expansion of U.S. Highway 380 within the corporate limits of the Town is
consistent with the Town's Thoroughfare Plan; requesting that the Texas
Department of Transportation's final Environmental Impact Statement and
Environmental Assessment reflect the alignment of U.S. Highway 380 within the
corporate limits of the Town of Prosper as recommended; and authorize the
Mayor to submit comments to the Texas Department of Transportation on the
Draft Environmental Impact Statement and/or Draft Environmental Assessment.
(HW)
6. Consider and act upon approval of annual software maintenance and
operational open purchase orders with MCCi, for the Information Technology
Department during FY 2023. (LJ)
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7. Consider and act upon authorizing the Town Manager to execute a Professional
Engineering Services Agreement between Lockwood, Andrews & Newnam, Inc.,
and the Town of Prosper, Texas, related to the design of the Upper Doe Branch
Wastewater Line (Teel Parkway to PISD Stadium) project. (HW)
8. Consider and act upon awarding RFP No. 2023-09-A for Benefits and Risk
Management Consultant services for the Town of Prosper, effective March 14,
2023, and authorizing the Town Manager to execute all documents for the same.
(JE)
Mayor Bristol requested to pull item 5.
Councilmember Cotten made a motion to approve consent agenda items 3, 4, and 6
through 8. Councilmember Ray seconded that motion, and the motion was
unanimously approved.
Mr. Canizares stated in regard to item 5 that TxDOT has extended the public
comments to April 5, therefore, will hold this item until the next regular meeting.
Councilmember Bartley made a motion to move consent agenda item 5 to the March
28, 2023 Town Council agenda. Mayor Pro-Tem Hodges seconded that motion, and
the motion was unanimously approved.
CITIZEN COMMENTS
No comments were made
Items for Individual Consideration:
9. Consider and act upon Resolution 2023-28 of the Town Council of the Town of
Prosper, Texas, declaring the public necessity to acquire certain water line
easements and temporary construction easements for the construction of the
Town's Lower Pressure Plane Water Line Phase 2A project; determining the
public use and necessity for such acquisition; authorizing the acquisition of
property rights necessary for said Project; appointing an appraiser and
negotiator as necessary; authorizing the Town Manager to establish just
compensation for the property rights to be acquired; authorizing the Town
Manager to take all steps necessary to acquire the needed property rights in
compliance with all applicable laws and resolutions; and authorizing the Town
Attorney to institute condemnation proceedings to acquire the property rights if
purchase negotiations are not successful. (HW)
Mr. Webb presented the item by identifying the 12 parcels affected with this project.
Mr. Webb stated this item gives staff the ability and authority to move forward with
condemnation if negotiations are unsuccessful with the property owners. This item
requires a roll call vote.
The Town Council briefly discussed the easement and how it affects the setbacks with
any development.
Councilmember Cotten made a motion to approve Resolution 2023-28 of the Town
Council of the Town of Prosper, Texas, declaring the public necessity to acquire
certain water line easements and temporary construction easements for the
construction of the Town's Lower Pressure Plane Water Line Phase 2A project;
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determining the public use and necessity for such acquisition; authorizing the
acquisition of property rights necessary for said Project; appointing an appraiser and
negotiator as necessary; authorizing the Town Manager to establish just
compensation for the property rights to be acquired; authorizing the Town Manager to
take all steps necessary to acquire the needed property rights in compliance with all
applicable laws and resolutions; and authorizing the Town Attorney to institute
condemnation proceedings to acquire the property rights if purchase negotiations are
not successful. Mayor Pro-Tem Hodges seconded that motion.
Councilmember Ray — For
Councilmember Bartley — For
Mayor Pro-Tem Hodges — For
Mayor Bristol — For
Deputy Mayor -Pro Tern Andres — For
Councilmember Kern — For
Councilmember Cotten — For
The motion passes with a 7-0 roll call vote.
Possibly_ direct Town staff to schedule topic(s) for discussion at a future meeting.
Councilmember Kern requested for the timing of the light signalization to be checked at First
Street and the tollway due to backup since the opening of the overpass.
Mayor Bristol requested a list of items and their status requested thus far.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 — To discuss and consider economic development incentives and all
matters incident and related thereto including federal Economic Development
Administration projects.
Section 551.072 — To discuss and consider purchase, exchange, lease or value of real
property for municipal purposes and all matters incident and related thereto.
Section 551.074 — To discuss and consider personnel matters and all matters incident
and related thereto.
The Town Council recessed into Executive Session at 6:45 p.m.
Reconvene in Reciular Session and take anv action necessary as a result of the Closed
Session.
The Town Council reconvened into Regular Session at 8:12 p.m.
No action was taken.
Adjourn.
The meeting was adjourned at 8:12 p.m.
These minutes approved on the 28th day of March 2023.
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ATTEST:
Michelle Lewis Sirianni, Town Secretary
APPROVED:
David F. Bristol, Mayor
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