12.18.2013 PEDC Minutesri4Prosper DRAFT MINUTES
Meeting of the Prosper Economic Development Corporation
ECONOMIC 170 N. Preston Rd., Suite 50
DEVELOPMENT Prosper, Texas 75078
CORPORATION Wednesday, December 18, 2013.6:00 p.m.
Call to Order and Announce a Ouorum is Present
Board Vice President David Bristol called the meeting to order at 6:00 p.m. Board members present were
Mayor Ray Smith, Reno Jones, Jordan Simms and Roger Thedford. Board President Jim Wicker was absent.
PEDC Executive Director Robert Winningham and Economic Development Specialist Garrett Weaver were
also present. Guests included Town Manager Harlan Jefferson and Mayor Pro-Tem Meigs Miller. Board
member Gary Jackson joined the meeting in progress.
1. Comments from Citizens (The EDC may receive input from citizens only on topics that are not listed on
the meeting agenda)
Guest Mayor Pro-Tem Meigs Miller commended the PEDC Board and Staff on their hard work and service to
the Town.
2. Approval of Minutes from the Regular Meeting on November 20, 2013
Ray Smith moved to approve the November 2013 Regular Meeting Minutes. The motion was seconded by
Roger Thedford and was unanimously passed.
3. Approval of the PEDC Financial Reports for November 2013 and Take Any Additional Action Necessary
Reno Jones presented the November 2013 Financial Report to the Board. Jones complimented Town Finance
Director Kent Austin and staff for doing a great job on revamping the financial reports. Jones noted that the
PEDC should finish up the calendar year with around $2.1 million in reserves. Jones questioned the cell phone
expense for the month because the expense seemed higher than usual. Robert Winningham noted that he had a
contract for cell phone expenses with the Town and that he had been waiting for the Town to enact a policy to
facilitate such contracts before submitting his and Garrett Weaver's cell phone expense reimbursements. As
such, the cell phone expense owed to Winningham and Weaver appeared in the current fiscal year instead of the
last fiscal year since the Town's cell phone policy was implemented in October 2013. Winningham further
clarified that the cell phone expense incurred in November 2013 was for partial reimbursements to
Winningham's cell phone charges dating back to his employment in August of 2012 and Weaver's cell phone
charges dating back to his employment in April of 2013. Winningham noted that the cell phone expenses are
now caught up and are current. David Bristol asked for more details regarding the cell phone policy to which
Town Manager Harlan Jefferson explained the new cell phone policy to the Board that the Town recently
created.
Winningham noted that there will be some expenses paid for the Hwy 380 Corridor Development Forum that
may be reflected in the Financial Reports for January or February but that the PEDC is well within its marketing
budget for FY2014. Bristol noted that the Forum was the best -ever marketing event for Prosper that he recalled.
Board members agreed. Winningham added that the PEDC staff is conducting extensive follow-up activity.
Ray Smith moved to approve the November 2013 Financial Reports. The motion was seconded by Jordan
Simms and was unanimously passed.
4. Convene into Closed Executive Session: Pursuant to Texas Government Code, Section 551.087; Deliberation of
Economic Development Negotiations: To Deliberate Commercial and Financial Information and Economic
Incentives for the following:
PEDC Minutes —page 2
December 18, 2013
Board Vice President David Bristol called the meeting into executive session at 6:10 p.m. to discuss:
• Retail Update
• Prosper Business Park and Office Parks Update
• Update on RFP's: Project Condor 250
Board Vice President David Bristol reconvened the meeting into regular session at 7:11 p.m.
5. Take Any Action Necessary as a Result of Executive Session
No action was taken at this time.
6. Town of Prosper Report
Mayor Ray Smith gave an update on various projects and issues for the Town of Prosper.
7. Executive Director's Report: Administrative and Marketing Activities of the PEDC and Upcoming Events
PEDC Executive Director Robert Winningham presented updates on projects on which the PEDC staff is working.
Winningham thanked the Board for their help and attendance at the Hwy 380 Corridor Development Event that
occurred earlier in the month. Winningham presented each Board member with a poinsettia as token of gratitude for
their service to the PEDC Board and Prosper community over the past year.
8. Determine PEDC Board Meeting Date for January, 2014
After deliberation, it was determined and agreed upon that the next PEDC Board Meeting would be held on Wednesday,
January 15, 2014.
9.
Adjourn
The PEDC Board meeting adjourned at 7:20 p.m. with a motion from Ray Smith and seconded by Roger
Thedford. T4wnotion was unanimously passed.
.retary
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