03.08.2018 Library Board MinutesriS
OWN OF
PER
Prosper is a place where everyone matters.
1. Call to Order / Roll Call.
Minutes
Regular Meeting of the
Library Board
Reynolds Middle School - Community Library
700 N. Coleman Road, Prosper, Texas
Thursday, March 8, 2018, 6:15 p.m.
The meeting was called to order at 6:17 p.m. Board members present: Heidi Bullock, Mandi
Jackson, Lenorah Johnson, Karey Pustejovsky. and Andy Cartwright. Absent: Sharon Alderton
and Bobbi Parry.
PISD Liaison: Melissa Surratt absent.
Staff. Leslie Scott, Library Director.
2. Consider and act upon approval of the minutes from the February 15, 2018, Library Board
meeting.
Motion to approve by Johnson, second by Jackson. Approved 5-0.
3. Comments by the Public.
None.
4. Report on Library Board update.
Alderton investigating options for a Toni Yuli book signing event to take place at the June 23
opening; will be discussed at the April board meeting. April 8 - 14 is National Library Week.
5. Report from PISD Librarian Melissa Surratt.
PISD Librarian was absent.
6. Report from the Library Director.
February Monthly Report distributed. Number of visits slightly down, likely due to poor weather
and library closures due to school events. Strong enthusiasm continued for Storytime; four events
held including a special children's program for Valentine's Day.
Town Council will consider consent agenda items on April 24; this will likely include decisions on
overdue fines and library card policy.
The Town has posted four of the new library assistant positions (one full-time, two part-time and
one seasonal). Accepting applications until March 26; early indications show considerable interest.
Targeting making staffing decisions in the first two weeks of April; on -boarding May 8 with job
shadowing to enable new staff readiness by June 1.
Preparations advancing for the summer reading program. Weekly themes have been set and
locations booked. Expecting Tuesdays to feature special events, with Thursdays following more
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traditional programming (e.g. Storytimes). Both hard copy and electronic reading logs will be
available. Glossy brochure being prepared. Targeting final decisions by May 1.
Unveiling of new library planned for June 22, 2018, from 6 p.m. - 8 p.m. with Toni Yuli as special
guest; this is a preview night only with no circulation of materials. Jackson is leading a separate
event committee to assist with the event planning. Invitees will include dignitaries including the
Mayor and Town Council, Town staff, architects, planners, and contractors, board members, and
patrons who have been instrumental in supporting the library. The program will include remarks
from officials, the unveiling of the mural, a silent auction and light refreshments. Official library
opening planned for June 23, 2018, with Toni Yuli to lead first Storytime. Alderton investigating
options for a potential book signing event.
New library hours set to commence June 23, however a Town Hall open house is scheduled for
June 25, 2018, from 5 p.m. - 7 p.m., for which the library will remain open.
Acquisitions continue for the new library, including furniture and learning tools such as puppets
and easels. Scott and Henry to attend Texas Library Association conference in Dallas April 3 - 6;
expect to return with additional ideas for new library resources.
New library will include two study rooms and a conference room. It has been noted that tutoring
sessions at the current library are steadily increasing; staff is discussing whether to consider a study
room policy for the new library to ensure equitable access to rooms.
7. Determine topics for review/discussion at future meetings.
Options for book sale/signing; opening event and associated publicity; discussion on library support
organizations; study room policy.
8. Informational Items.
Next meeting will be April 19, 2018, at 6:15 p.m_
9. Adjourn.
Motioned by Jackson. Cartwright second. Approved 5-0. Meeting was adjourned at 6:45 p.m.
-Sha-Fon Alderton
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