02.13.2018 Town Council Minutes1.
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TOWN OF
PR SPER
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order 6:00 p.m.
MINUTES
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway Street
Prosper, TX 75078
Tuesday, February 13, 2018
Council Members Present:
Mayor Ray Smith
Mayor Pro -Tem Curry Vogelsang, Jr. (arrived at 8:00 p.m
Councilmember Michael Korbuly
Councilmember Kenneth Dugger (arrived at 6:46 p.m.)
Councilmember Meigs Miller
Councilmember Jeff Hodges
Council Members Absent:
Deputy Mayor Pro -Tem Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Terrence Welch, Town Attorney
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Alex Glushko, Planning Manager
Dudley Raymond, Parks and Recreation Director
Paul Naughton, Landscape Architect
Michael Bulla, CIP Project Manager
Chuck Springer, Executive Director of Administrative Services
Kelly Neal, Finance Director
January Cook, Purchasing Agent
Doug Kowalski, Police Chief
Stuart Blasingame, Fire Chief
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor John Herring of First Baptist Church Prosper led the invocation. The Pledge of
Allegiance and the Pledge to the Texas Flag were recited.
Announcements of recent and upcoming events.
Councilmember Hodges read the following announcements:
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Mayor Ray Smith and the Prosper Town Council invite you to join the It's Time Texas
Community Challenge. The Challenge ends on March 4. Log on to
www.ittCOMMLinitvchallenae.com to register, and earn points for Prosper by taking Healthy
Selfies and tracking your workout activities. With everyone's help, we can win the title of
Healthiest Small Community for the third year in a row.
The Ninth Annual Prosper Fishing Derby will take place on Saturday, February 24, from
9:00-11:00 a.m. at Frontier Park. The pond will be stocked, and no fishing license is
necessary. More information is available on the Town website.
The public is invited to attend a Grand Opening Ceremony to celebrate the completion of
a major expansion to Frontier Park North. The event will take place on Sunday, February
25, at 1:30 p.m.
4. Proclamation.
• Presentation of a Proclamation to members of First Baptist Church Prosper in
honor of the church's 12011 Anniversary.
Pastor John Herring of First Baptist Church Prosper and his family were present to
receive the Proclamation.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meeting.
(RB)
• Regular Meeting — January 23, 2018
• Council Strategic Planning Session — January 24, 2018
5b. Consider and act upon a Joint Election Order of the Town of Prosper, Texas,
the Temporary Board of Directors of the Town of Prosper Crime Control and
Prevention District, and the Temporary Board of Directors of the Town of
Prosper Fire Control, Prevention, and Emergency Medical Services District,
ordering a special election on a proposition to adopt a sales and use tax for
each proposed district at a rate of one-fourth of one percent, and repealing
the additional sales tax for property tax relief, and a proposition designating
that the Town Council may be appointed as the Board of Directors of the Fire
Control, Prevention, and Emergency Medical Services District, to be held on
May 5, 2018. (RB)
5c. Consider and act upon Ordinance No. 18-13 ordering a General Election to
be held on May 5, 2018, and authorizing the Town Manager to execute
contracts with the Collin County Election Administration, the Denton County
Election Administration, and the Prosper Independent School District for
joint election services. (RB)
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6.
5d. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town's Zoning Ordinance, regarding action taken by the Planning & Zoning
Commission on any Site Plan or Preliminary Site Plan. (AG)
Mayor Smith recognized the following individual who requested to speak on Item 5c:
Norma Hutchins, 911 Yellowcress Drive, Prosper, spoke in favor of Item 5c, noting that
the Town should consider providing a polling location within Prosper for residents in
Denton County.
Town Secretary/P1O Robyn Battle responded by stating that Denton County and the Town
have been working to find a suitable polling location on the west side of Prosper to serve
Denton County voters. While the final list of polling sites will be determined after February
16, 2018, the Town has requested that Fire Station No. 2 serve as a polling location on
May 5.
Councilmember Miller made a motion and Councilmember Korbuly seconded the motion
to approve all items on the Consent Agenda. The motion was approved by a vote of 4-0.
CITIZEN ,COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.
There were no Citizen Comments.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case-by-case basis, at
the discretion of the Mayor and Town Council.
PUBLIC HEARINGS:
7. Conduct a Public Hearing, and consider and act upon an ordinance amending a
portion of Planned Development -25 (PD -25), in order to modify the residential
architectural requirements of Lakewood, on 236.5± acres, generally located along
the south side of First Street 1,700± feet east of Coit Road, and on the east side of
Coit Road 800± feet south of First Street. (Z17-0018). (AG)
Planning Manager Alex Glushko presented this item before the Town Council. Tract A of
PD -25 is governed by Exhibit F of PD -25, and Tract B is governed by Exhibit G of PD -25.
Tract A generally includes additional and more restrictive development standards than
Tract B. The applicant is proposing to amend two Tract A development standards (which
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are not required within Tract B) regarding roof pitch regulations, and recessed meter
boxes. Mr. Glushko reviewed the terms of the proposed amendment.
While the applicant owns the entirety of the Tract A portion of the property and has
requested rezoning for that portion, Tract B has been subdivided and is owned by multiple
parties; therefore, the Town is initiating zoning on that portion, in order to keep the
development standards for Lakewood under the umbrella of one ordinance amendment.
The applicant has indicated the intent of their request is to remove language in the PD
that prohibits the architectural flexibility that is necessary to construct multiple and varying
roof pitches in Tract A, which is currently permitted in Tract B.
Mayor Smith opened the Public Hearing.
Aaron Richards, representing the applicant, and the Lakewood Community Development,
addressed the Council with additional details regarding the request.
With no one else speaking, Mayor Smith closed the Public Hearing.
Councilmember Korbuly made a motion and Councilmember Hodges seconded the
motion to approve Ordinance No. 18-14 amending a portion of Planned Development -25
(PD -25), in order to modify the residential architectural requirements of Lakewood, on
236.5± acres, generally located along the south side of First Street 1,700± feet east of
Coit Road, and on the east side of Coit Road 800± feet south of First Street. The motion
was approved by a vote of 4-0.
DEPARTMENT ITEMS:
8. Consider and act upon approving the purchase and installation of furniture for the
new Town Hall, from Office Depot, Inc., through the National Intergovernmental
Purchasing Alliance (National IPA) Cooperative; and authorizing the Town Manager
to execute the Proposals and Terms and Conditions of Purchase for same. (JC)
Purchasing Agent January Cook presented this item before the Town Council. This
purchase is for furniture to accommodate the Town Hall and Library staff offices and work
areas, and the Town Hall common areas. A furniture committee, with members
representing the departments moving into the new Town Hall, has been working with
Office Depot, Inc., to select furniture configurations that will maximize functionality and
productivity in their respective areas, and to provide for common areas throughout the
building. Ms. Cook reviewed renderings of the proposed furniture, as well as sample
materials for finishes and upholstery fabrics.
Councilmember Korbuly made a motion and Councilmember Miller seconded the motion
to approve the purchase and installation of furniture for the new Town Hall, from Office
Depot, Inc., through the National Intergovernmental Purchasing Alliance (National IPA)
Cooperative; and authorize the Town Manager to execute the Proposals and Terms and
Conditions of Purchase for same. The motion was approved by a vote of 4-0.
9. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between Halff Associates, Inc., and the Town of Prosper,
Texas, related to the US 380 Median Design project. (DR)
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Parks and Recreation Director Dudley Raymond presented this item before the Town
Council. The purpose of this project is to prepare landscape and irrigation plans for the
medians within US 380 between Lovers Lane and Custer Road (approximately 3.5 miles).
Design costs will be shared between the Town of Prosper (50%), the City of Frisco (35%),
and the City of McKinney (15%). The cost of the construction of the improvements is
anticipated to be funded through the TxDOT Green Ribbon Program, though TxDOT has
indicated that funding has not been set aside for this project, and the agency will not
commit to allocating funds until design drawings have been completed.
After discussion, Councilmember Hodges made a motion and Councilmember Korbuly
seconded the motion to authorize the Town Manager to execute a Professional Services
Agreement between the Town of Prosper and Halff Associates, Inc., related to the US 380
Median Design Project. The motion was approved by a vote of 4-0.
10. Consider and act upon awarding Bid No. 2018-37-B to GRod Construction, LLC,
related to construction services for the Downtown Enhancements project; and
authorizing the Town Manager to execute a construction agreement for same. (MB)
Councilmember Dugger arrived at 6:46 p.m. and took his place at the Council bench.
CIP Project Manager Michael Bulla presented this item before the Town Council. The
scope of this contract includes the reconstruction of Broadway from McKinley Street to
Coleman Street, which consists of replacing a 12" water main and rebuilding the street
with underground drainage, angled parking, and widened sidewalks with landscaping and
lighting improvements.
After discussion, Councilmember Korbuly made a motion and Councilmember Hodges
seconded the motion to award Bid No. 2018-37-B to GRod Construction, LLC, related to
construction services for the Downtown Enhancements project; and authorize the Town
Manager to execute a construction agreement for same. The motion was approved by a
vote of 5-0.
11. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
11a. Section 551.087 — To discuss and consider economic development
incentives.
11b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
11c. Section 551.074 — To discuss and review the Town Manager's performance
evaluation.
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11d. Section 551.074 — To discuss appointments to the Board of
Adjustment/Construction Board of Appeals, Parks & Recreation Board,
Library Board, Prosper Economic Development Corporation Board, and
Planning & Zoning Commission.
The Town Council recessed into Executive Session at 6:49 p.m.
Mayor Pro -Tem Vogelsang arrived at 8:00 p.m. and joined the Council in Executive
Session.
12. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 8:38 p.m.
Councilmember Dugger made a motion and Councilmember Korbuly seconded the motion
to authorize the Town Manager to execute a Property Exchange Agreement on behalf of
the Town with Prosper Partners, LP. The motion was approved by a vote of 6-0.
Councilmember Dugger made a motion and Councilmember Korbuly seconded the motion
to authorize the Town Manager to execute the First Amendment to Economic
Development Incentive Agreement with the Prosper Economic Development Corporation,
Home Depot, and Northeast 423/380, Ltd. The motion was approved by a vote of 6-0.
13. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Library Procedures (LS)
Library Director Leslie Scott provided an update to the Town Council on proposed
changes to Library facility hours, Library card membership, and Library fines. The
Council concurred with the proposed hours, recommended implementing a library card
membership fee for non-residents, and agreed with the Library Board's
recommendation to eliminate overdue fines for library materials. An ordinance
amending the library policies and fees will be brought forward for Council consideration
at a future meeting.
• Town Hall Timeline (RB)
Town Secretary/PIO Robyn Battle reviewed a proposed timeline for the opening of the
new Town Hall/Multi-purpose Facility, and reviewed tentative plans for the grand
opening events.
SH 289 Gateway Median Landscaping Update (DR)
Parks and Recreation Director Dudley Raymond updated the Town Council on plans
for the Gateway Median project.
Mayor Smith requested additional information on the Town's property tax for leased
vehicles. Chuck Springer, Executive Director of Administrative Services, provided
information on municipalities in the North Texas area who also levy the tax. The
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Council asked for clarification on whether vehicles used for business use are subject
to the tax. Town staff will research the issue and provide a response to Council at a
later date.
14. Adjourn.
The meeting was adjourned at 9:25 p.m., on Tuesday, February 13, 2018.
These minutes a, rc� 'c ¢ lth��7th day of February 2018.
�`- APPROVED:
Ray Smit , Mayor
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ATTEST �1.. _ TEXN .t►
Town Secretary
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