01.22.2018 Joint Temporary Board of the Crime Control and Prevention District and the Fire Control, Prevention, and Emergency Medical Services District Minutes1.
2.
P1OWN OF
SPER
Prosper is a place where everyone matters.
Call to Order/Roll Call.
MINUTES
Joint Temporary Board of the Crime Control and
Prevention District and the Fire Control, Prevention,
and Emergency Medical Services District
Prosper Fire Station # 2
1140 S Teel Parkway
Prosper, TX 75078
Monday, January 22, 2018
The meeting was called to order at 6:04 p.m.
Board Members in Attendance:
David Bristol
Jeff Hodges
Chris Kern
Irene Peterson
Sarah Peterson
Ken Seguin
Curry Vogelsang, Jr.
Staff Members Present:
Kelly Neal, Finance Director
Chuck Springer, Executive Director of Administrative Services
Stuart Blasingame, Fire Chief
Doug Kowalski, Police Chief
Election of Officers for each district.
It was the consensus of the Board to appoint staff liaison, Kelly Neal as the Secretary of the
temporary board for the Crime Control and Prevention District and the Fire Control, Prevention,
and Emergency Medical Services District.
Question arose as to the number of members appointed to the board. It was confirmed the
original body of committee members appointed to the special purpose district was eight but one
member withdrew. The Board still consist of the required seven members that makeup the joint
board for each district. Ms. Neal clarified that the board members are responsible for electing
the President and Vice President of the boards.
Board member Chris Kern made a motion and board member David Bristol seconded the motion
to nominate Curry Vogelsang, Jr. as President and Jeff Hodges as Vice President for the joint
boards.
Board member Ken Seguin made a motion to nominate David Bristol as President of the joint
boards. Discussion followed. Ken Seguin withdrew his motion.
Discussion followed as to the advocacy efforts the board could perform and who would serve
best in the role of President and Vice President.
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Chris Kern's motion was approved by a vote of 7-0 to elect Curry Vogelsang, Jr. as President
and Jeff Hodges as Vice -President for the Crime Control and Prevention District and for the Fire
Control, Prevention, and Emergency Medical Services District.
3. Review proposed Crime Control and Prevention District Budget Plan and Fire Control,
Prevention, and Emergency Medical Services Budget Plan.
Fire Chief, Stuart Blasingame presented the Fire Control, Prevention, and Emergency Medical
Services two-year budget plan to be supported by the 0.25% dedicated sales tax with projected
revenue in year one of $1,150,956 and projected revenue in year two of $,1,216,667. Minor
changes were noted in order to provide a full year of performance measures. The two-year
budget plan involves funding existing personnel. The Fire Chief identified a complete shift to be
funded by the district. The Fire District personnel costs include salary cost only and does not
include equipment, uniforms, etc. Performance measures such as response time and calls for
service were reviewed with the current authorized strength. The second budget year, due to
increased revenue funding will allow the district to add an additional existing position along with
the first year's identified existing positions with projected step increases. More detail on
performance measures was presented. Overlapping incidents were noted in 2017 that 292
times that both stations were responding to calls. The NFPA standard response time is 4
minutes. The Town of Prosper has a response time in 2017 of 5.07 minutes due to the second
fire station coming online last year. This is for 911 emergency calls. It was noted that the aerial
ladder truck for Prosper Fire was not part of the district budget plan. Discussion followed.
It was noted that the creation of each district does not generate new funds for the Town but
provides a baseline of funding for public safety through the dedicated sales tax generated by
residents and nonresidents. This then provides to future Council the flexibility to prioritize and
fund pressing issues for the Town. The creation of each district provides a level of accountability
for minimum level of service for public safety by providing these levels of officers to serve the
public safety needs of the community. Discussion followed.
Police Chief, Doug Kowalski presented the Crime Control and Prevention two-year budget plan
to be supported by the 0.25% dedicated sales tax with projected revenue in year one of
$1,150,956 and projected revenue in year two of $1,216,667. Current authorized sworn officers
for the Town is twenty-eight officers. This equates to 1.22 officers per every one thousand
residents. The two-year budget plan involves funding existing personnel. The Police Chief
identified funding front line patrol officers. The Crime District personnel costs include salary and
benefits. Due to the increase in projected sales tax revenue for year two, another existing sworn
officer is proposed along with step increases for the funded officers. Performance measures
were reviewed as presented in the plan such as number of calls for service, part I crimes, and
response times. It was recommended by the Board to breakdown the type of calls and response
time for emergency type calls as performance measures. A recommendation was also made
by the board to include calls for service per population and comparison to other surrounding
cities as a benchmark. Discussion followed.
A question was raised about maintaining a remaining balance in each district. It was the
consensus of the board to not present a budget plan with a reserve balance. Each district's two-
year budget plan needs to present personnel costs as proposed up to the projected sales tax
revenue. Whether that be a adding another '/z of an existing position and noting the remainder
of funds will be used for personnel costs.
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4. Review literature material prepared by Town staff to help educate citizens and answer
questions about each district.
This item was tabled until a future meeting due to time constraints in order to address the
timeframe needed to adopt the two-year budget plans for each district and call for the election.
Staff informed the board that the literature material prepared by the Town has to remain
neutral and cannot advocate one way or the other for the election. Staff proposes this material
to go out as an insert in the utility billing as informational material only. Town staff will request
from the Town Attorney an outline of what board members can present as individuals versus
the Town presenting information.
S. Adjournment.
A Motion was made by Jeff Hodges and seconded by Ken Seguin to adjourn. The meeting was
adjourned at 8:00 p.m. on Monday, January 22, 2018.
ATTEST:,
Kelly N �''aa in ce airecto _
Sec retry
APP D•
Curry Vogelsang, Jr; President
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