06.26.2012 Town Council MinutesL
TOWN OF
SPE
Minutes
Regular Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, June 26, 2012
Council Meeting
6:00 p.m.
Council present included: Mayor Ray Smith; Mayor Pro Tem Meigs Miller, Deputy Mayor Pro Tem
Kenneth Dugger; Danny Wilson; Jason Dixon; and Curry Vogelsang Jr.
Council Member(s) absent: Dave Benefield
Staff present included: Mike Land, Town Manager; Amy Piukana, Town Secretary; Hulon Webb,
Director of Development Services; Wade Harden, Parks and Recreation Manager; Chris Copple,
Planning Director; and Matthew Garrett, Finance Director; and Gary McHone, Assistant Police
Chief.
Deputy Mayor Pro Tem Dugger made a motion to recess into Executive Session at 5:01 p.m. Motion
seconded by Mayor Pro Tem Miller. Motion approved by vote of 6-0.
1. F� CiJTiVF, SESSION
Recess into Closed Session in compliance with Section 551.001 et. seq. Texas Government Code, as
authorized by the Texas Open Meetings Act to deliberate regarding;
la. Section 551.071. Meeting with Town Attorney regarding a matter in which the duty of the
Town Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar
of Texas conflicts with the Open Meetings Act regarding legal issues relating to the proposed,
updated Comprehensive Plan.
lb. Section 551.072. To deliberate the purchase, exchange, lease or value of real property located
south of Prosper Trail, west of Coit Road, east of Preston Road, and north of First Street.
I c. Section 551.072. To deliberate the purchase, exchange, lease or value of real property located
south of FM 1461/Frontier Parkway, east of Legacy, west of Custer, and north of Highway
380.
ld. Section 551.074. To deliberate the appointment, employment and/or duties of the interim
Town Manager and/or permanent Town Manager.
le. Section 551.087. To deliberate regarding Economic Development Negotiations regarding
property located west of DNT, north of Hwy 380, east of 1385 and south of First Street.
If. To reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
Council Member Dixon made a motion to reconvene into Regular Session at 6:04 p.m. Motion
seconded by Mayor Pro Tem Dugger. Motion approved by vote of 6-0.
2. Call to Order / Roll Call.
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3. Mayor Pro Tem Miller gave the Invocation, Pledge of Allegiance, and Pledge to the Texas Flag.
4. Announcements of dates and times of upcoming community events. No announcements were made.
CONSENT AGENDA
(Items placed on the Consent Agenda are considered routine in nature and are considered non-
controversial. The Consent Agenda can be acted upon in one motion. A majority vote of the Council
is required to remove any item for discussion and separate action. Council members may vote nay on
any single item without comment and may submit written comments as part of the official record.)
Mayor Pro Tem Miller made a motion to pull items 5b, 5d, and 5h off the Consent Agenda to allow
further discussion. Motion seconded by Deputy Mayor Pro Tem Dugger. Motion approved by vote
of 6-0.
5. MINUTES. RESOLUTIONS AND OTHER ITEMS
5a. Consider and act upon minutes from the following Council meeting(s) (AP)
June 12, 2012 — Regular Town Council Meeting
5c. Consider and act upon 1) a Professional Services Agreement with Specialty Land Services,
LLC, and the Town of Prosper regarding the right-of-way acquisition for various Town
projects and 2) Resolution No. 12-41, authorizing the Town Manager to execute the same.
(MB)
5e. Consider and act upon 1) a Pipeline License Agreement with the BNSF Railway Company
and the Town of Prosper regarding the construction of a 20"water line crossing within the
BNSF corridor approximately 100 feet north of US 380 and 2) Resolution No. 12-43
authorizing the Town Manager to execute the same. (HW)
5f. Consider and act upon Resolution No. 12-44, 1) determining a public necessity to acquire, by
purchase or condemnation, real property located south of Prosper Trail, west of Coit Road,
east of Preston Road, and north of First Street, 2) giving notice of an official determination to
acquire said property for the purposes set forth within and 3) authorizing the Town Manager
to establish procedures for acquiring the property by purchase or condemnation. (MB)
5g. Consider and act upon Ordinance No. 12-17 amending Sign Ordinance No. 10-010, Sections
1.09(1))(2)(b)(3), 1.09(G)(5)(b), and 1.09(0)(2)(b)(1), regarding the minimum front yard
setback for monument signs, unified development signs, and wood frame signs located in the
City of Irving waterline easement along U.S. 380. (CC)
5i. Consider and act upon 1) an application to Collin County Parks & Open Space Project
Funding Assistance Program and 2) Resolution No. 12-45, authorizing the Town Manager to
execute the same. (WH)
5j. Consider and act upon accepting the resignation of Council Member Dave Benefield, for
Town Council Place 1. (AP)
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5k. Consider and act upon Resolution No. 12-46, ordering a Special Election to fill the vacancy
created in Town Council Place 1 for the remainder of the current term; designating Early
Voting locations; ordering Notices of Election to be given as prescribed by law in connection
with such election; and providing for the appointment of Election Judges. (AP)
(CONSIDERAR Y ACTUAR EN LA RESOLUC16N No 12-46 CONSIDERANDO QUE LA CIUDAD DE
PROSPER, COLLIN Y CONDADOS DE DENTON, TEXAS, ORDENANDO UNA ELECC16N ESPECIAL
PARA LLENAR LA VACANTE CREADA EN AYUNTAMIENTO LUGAR I POR EL RESTO DEL
MANDATO ACTUAL; DESIGNACION DE SITIOS DE VOTACION ANTICIPADA; AVISOS DE PEDIDOS
DE ELECCIONES DARSE SEGON LO PRESCRITO POR LA LEY EN RELAC16N CON DICHA
ELECC16N; Y PREVtN EL NOMBRAMIENTO DE LOS JUECES DE LA ELECCION.)
51. Consider and act upon the May 2012 monthly financial statements. (MG)
Council Member Vogelsang made a motion to approve Consent Items 5a,5c,5e,5f,5g,5i,5j,5k
and 51, as presented. Motion seconded by Council Member Dixon. Motion approved by vote
of 6-0.
5b. Consider an act upon Ordinance No. 12-13, establishing a reduced speed limit for Preston
Road. Assistant Chief Gary McHone briefed Council regarding this item.
Council asked what the maximum reduced speed limit could be for Preston Road during
construction. Assistant Chief explained that the maximum allowed reduced speed limit is 10
miles below the non -nal speed limit per Texas Department of Transportation regulations and
speed studies.
After discussion, Mayor Pro Tern Miller made a motion to approve Ordinance No. 12-13
reducing the speed limit along Preston Road from 60 mph to 50 mph. Motion seconded by
Deputy Mayor Pro Tern Dugger. Motion approved by 6-0.
5d. Consider and act upon 1) a Professional Landscape Architecture Services Agreement with
Studio 13 Design Group, PLLC., and the Town of Prosper regarding median landscape design
of Coit Road (US 380 to First Street) and First Street (Craig Street to Coit Road) and 2)
Resolution No. 12-42 authorizing the Town Manager to execute the same. Development
Director Hulon Webb briefed Council regarding this item.
After discussion, Council Member Dixon made a motion to approve Resolution 12-42, a
Professional Services Agreement with Specialty Land Services, LLC and the Town of Prosper
for median landscape design of Coit Road (US 380 to First Street) and First Street (Craig
Street to Coit Road). Motion seconded by Council Member Wilson. Motion approved by
vote of 6-0.
5h. Consider and act upon an amendment to Ordinance 02-33 establishing a pavilion rental fee.
Parks and Recreation Manager Wade Harden briefed Council regarding establishing a fee
structure for the rental of the pavilion at Frontier Park and to set fees for any new park
pavilions the Town may construct. Mr. Harden explained that the Parks Board approved the
proposed fee schedules.
After discussion, Council asked staff to place a reserved sign at the pavilion indicating the
times it is being reserved.
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Deputy Mayor Pro Tern Dugger made a motion to approve Ordinance 02-33 establishing a
Pavilion Rental Fee for the use of Town Pavilions in the amount of $35 per half day (4 hours)
for residents and $75 for half day (4 hours) for non residents, and requiring a $100 deposit.
Motion seconded by Council Member Wilson. Motion approved by vote of 6-0.
6. CITIZEN'S COMMENT
(The public is invited to address the Council on any topic. However, the Council is unable to discuss
or take action on any topic not listed on this agenda. Please complete a "Public Comments Form" and
present it to the Town Secretary prior to the meeting.)
Other Comments by the Public —
Irwin Parry -spoke asking Council to take no action on the Comp Plan tonight reminding them there is
no deadline or action, feels citizens have not been able to give proper input on the Comp Plan, he
asked that the Town hold more meetings with small public groups to allow for more input. He
expressed dissatisfaction with the consultant's results.
Ken Weaver, spoke regarding his concerns of high density growth and fears that the Town will start
looking like Richardson and Plano which in his opinion, no longer have the "Small community
feeling". He had questions regarding the square footage guidelines and explained that his current lot
doesn't fit in the proposed recommendations of lot sizes. Mr. Weaver thanked Council for updating
the 2004 Comprehensive Plan and asked Council to abide by the vision allowing all citizens to
provide input. He asked that the following High Density issues be addressed: I)Maximizing Low
and Medium Density Development; 2)clearly define Low and Medium Density Square footage
minimums that are not ambiguous and don't overlap; 3) Eliminate or minimize High Density
Development.
Jack Dixon, spoke asking Council to table the Comprehensive Plan until a new Town Manager is
hired to allow the next Leader to have input with the plan and direction of the Town. He asked that
the density be lowered.
Donna Elliott, spoke to Council stating she represents the Prosper Historical Society. She submitted
a petition that represents citizens of Prosper that shows support for the Historic Preservation and
Restoration. She asked that the Parvin home be preserved and wants the Town to work with the
Historical Society to add a Historical Preservation Zoning classification in the future. She stated the
Historical Society will construct a Visionary Committee that will design the Historical Societies plan.
Shawn Turner, spoke regarding the Town's Comprehensive Plan Update stating he is opposed to a
light rail stop in Prosper stating he has not seen any pros or cons of having light rail. Mr. Turner
asked them not to dismiss the citizens concerns. Mr. Turner asked that if the outcome is pre-
ordained, to please drop the pretense of soliciting resident input. Mr. Turner asked that Council strike
light rail from the Comprehensive Plan until pros and cons have been adequately examined and town
residents have been able to provide adequate input.
REGULAR AGENDA.
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(If you wish to address the Council during the regular agenda portion of the meeting, please fill out a
"Speaker Request Form" and present it to the Town Secretary prior to the meeting. Citizens wishing
to address the Council for items listed as public hearings will be recognized by the Mayor.
Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case
basis, at the discretion of the Mayor and Town Council.)
Council skipped to item 8.
DEPARTMENT ITEMS
8. Consider and act upon Ordinance No. 12-14 and all matters incident and related to the issuance and
sale of the Town of Prosper, Texas General Obligation Bonds, Series 2012, including the adoption of
an ordinance authorizing the issuance of such Bonds, approving an Official Statement, a Bond
Purchase Agreement, a Paying Agent/Registrar Agreement and an engagement letter of Bond
Counsel. Finance Director Matthew Garrett introduced Jason Hughes with First Southwest was
present to answer any questions. Mr. Hughes explained that the purpose of these bonds is to fund
several projects. He indicated the issuance will not cover the entire projected need, but will allow
Town Staff to begin work on several critical projects.
Mayor Pro Tem Miller made a motion to approve Ordinance No. 12-14, as presented. Motion
seconded by Deputy Mayor Pro Tem Dugger. Motion approved by vote of 6-0.
9. Consider and act upon Ordinance No. 12-15 and all matters incident and related to the issuance and
sale of the Town of Prosper, Texas Combination Tax and Revenue Certificates of Obligation, Series
2012, including the adoption of an ordinance authorizing the issuance of such Certificates, approving
an Official Statement, a Bond Purchase Agreement, a Paying Agent/Registrar Agreement and an
engagement letter of Bond Counsel. Finance Director Matthew Garrett and Jason Hughes with First
Southwest were present to answer any questions. Mr. Hughes indicated that from the Certificate of
Obligation proceeds, the Town plans to use approximately $1 million for Storm Drainage Projects.
After discussion, Deputy Mayor Pro Tem Dugger made a motion to approve Ordinance No. 12-15,
authorizing the issuance and sale of the Town of Prosper, Texas Combination Tax and Revenue
Certificates of Obligation, Series 2012 and approving all matters incident thereto. Motion seconded
by Mayor Pro Tem Miller. Motion approved by vote of 6-0.
Deputy Mayor Pro Tem Dugger made a motion to recess for a five minute break. Motion seconded
by Mayor Pro Tem Miller. Motion approved by vote of 6-0.
After recess, Deputy Mayor Pro Tem Dugger made a motion to reconvene into Regular Session.
Motion seconded by Council Member Wilson. Motion approved by vote of 6-0.
PUBLIC HEARING
7. A public hearing to consider and act upon the 2012 Town of Prosper Comprehensive Plan Update.
Planning Director Chris Copple explained that the Town entered into a professional services
agreement with Freese & Nichols, Inc., to update the Town's Comprehensive Plan, which includes
updating the Town's vision, goals and objectives, Future Land Use Plan, Transportation Plan,
Infrastructure Assessment, Housing Strategies Plan, Economic Analysis, and Implementation Plan.
Mr. Copple explained The Planning & Zoning Commission requested Town staff summarize several
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significant recommendations or estimates included in the draft 2012 Comprehensive Plan Update that
are different from the 2004 Comprehensive Plan. These changes are noted below:
0 Vision Statement — The 2004 Comprehensive Plan does not include a vision statement. The draft
Comprehensive Plan Update includes a vision statement that reads, "Prosper is a community for a
lifetime; rooted in family values, exemplary schools, distinctive and distinguished neighborhoods,
and a '-small town feel," it is a true place to call home. We aspire to create a residential oasis in an
ever increasing urban area. We envision a community with spacious, family -friendly neighborhoods,
exceptional shopping areas, excellent services, a business friendly environment and a responsive
government where citizens have a say."
• Single Family Densities and Lot Size — The 2004 Comprehensive Plan recommends densities of less
than 2.0 dwelling units per acre in low density residential areas and between 2.1 and 3.5 dwelling
units per acre in medium density residential areas. The 2004 Plan does not include a
recommendation on lot sizes. The draft Comprehensive Plan Update recommends densities of less
than 1.6 dwelling units per acre in low density residential areas and between 1.6 to 2.5 dwelling units
per acre in medium density residential areas. The draft Comprehensive Plan Update also
recommends lot sizes greater than 15,000 square feet in low density residential areas and between
12,500 — 20,000 square feet in medium density residential areas.
0 Multifamily — The 2004 Comprehensive Plan supports 215 acres of multifamily use and an additional
100 acres of mixed use with multifamily use, including an estimate of 3,425 multifamily units. The
draft Comprehensive Plan Update recommends no additional garden style multifamily units be
constructed (648 units exist today) and when opportunities arise, the Town should work with
developers to construct other forms of high density residential units, such as mixed use apartments,
patio homes, snout homes, townhomes, and brownstones, to replace the 2,746 garden style
apartments currently allowed to develop by existing zoning in Prosper.
• Artesia Municipal Utility District (MUD) in Denton County (Prosper's ETJ), north of Fishtrap Road,
east of Teel Parkway — The 2004 Comprehensive Plan did not recognize the Artesia MUD in Denton
County and recommended medium density residential for the area. The draft Comprehensive Plan
Update recognizes the existing Artesia development and the area is shown as High Density
Residential on the proposed Future Land Use Plan. Artesia has been platted and has the right to
develop 2.170 single family units and 600 multifamily units.
• Ultimate Capacity (build -out population) — The 2004 Comprehensive Plan estimates a build -out
population of 89,919 people. The draft Comprehensive Plan Update estimates a build -out population
of 69,303 people. This reduction is due primarily to the lower single family residential densities
recommended in the draft Comprehensive Plan Update.
• Addition of the Business Park District, east of Dallas North Tollway, north of First Street, west of
BNSF Railroad, south of Prosper Trail (removal of Neighborhood Office District) — Due to the nature
of the existing zoning and development in this area, the draft Comprehensive Plan Update
recommends a variety of potential land uses in this area, such as light industrial, commercial
warehousing, office storage, and commercial uses with outside storage. The 2004 Comprehensive
Plan recommended neighborhood office uses for this area. The draft Comprehensive Plan Update
allows for neighborhood office uses in the Retail and Neighborhood Services District.
Removal of the Commercial Boulevard and Industrial Districts, west of Dallas North Tollway, along
US 380 — The 2004 Comprehensive Plan recommends industrial uses along US 380, west of the
Dallas North Tollway, and includes a Commercial Boulevard District, north of the Industrial District,
to extend non-residential uses to Fishtrap Road (approximately one mile north of US 380). The draft
Comprehensive Plan Update shows medium density residential in place of the Commercial
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Boulevard District and the Industrial District has been replaced with the Highway 380 District, which
allows for a variety of uses, including big box retail, commercial service uses, hotels, banks,
convenience store with gas stations, home service centers with outside storage, and other similar uses
the community may not necessarily desire along Preston Road or the Dallas North Tollway. The
Highway 380 District also allows for certain high density residential uses to serve as a buffer between
more intense activity along US 380 and lower density residential areas to the north.
• Retail space — The 2004 Comprehensive Plan estimates the Town's build -out population of 89,919
people would support 1,900,000 square feet of retail space, but due to the regional draw and location
of the retail space, the 2004 Future Land Use Plan accommodates 5,782,216 square feet of retail
space, or approximately 737 acres of retail development (based on a floor to area ratio of 0.18:1).
The draft Comprehensive Plan Update includes a more thorough retail analysis and estimates the
Town's build -out population of 69,903 people would support 2,853,379 square feet of retail space,
but due to the regional draw and location of the retail space, the draft Comprehensive Plan Update
expects 5,942,542 square feet of retail space, or approximately 758 acres of retail development (based
on a floor to area ratio of 0.18:1) to be supported. Due to the amount of existing neighborhood
service retail zoning (does not include retail along the 380 corridor, the Dallas North Tollway
corridor, or in the Town Center District at Preston/380), the draft Comprehensive Plan Update
recommends any additional neighborhood service retail zoning be avoided.
• Downtown Prosper — The 2004 Comprehensive Plan designated downtown Prosper as a special
district called the Old Town Core District, but it did not include specific recommendations on land
use or transportation. In 2007, the Town Council adopted a land use plan for the Old Town Core
District. The draft Comprehensive Plan Update includes a revised land use plan and a detailed
transportation plan, including roadway profiles, for the Old Town District.
• Transit Oriented Development with passenger rail — The 2004 Comprehensive Plan does not mention
the possibility of future passenger rail service on the BNSF Railroad. The draft Comprehensive Plan
Update addresses the possibility of passenger rail in the future, along with the possibility of' locating
transit oriented development near the intersection of the BNSF Railroad and First Street.
Mr. Copple noted that the P&Z Commission recommended the Town Council approve the 2012
Comprehensive Plan Update, subject to: 1) The Commission's list of requested changes being
reconciled in the Comprehensive Plan, and 2) The addition of an executive summary, which is to
include the Future Land Use Plan, being placed at the beginning of the Comprehensive Plan.
Mr. Copple introduced Eddie Haas with Freese & Nichols who presented a lengthy Power Point
presentation of the proposed 2012 Comprehensive Plan Update. (See Exhibit A to the minutes)
Deputy Mayor Pro Tern Dugger made a motion to open the Public Hearing. Motion seconded by
Council Member Vogelsang. Motion approved by vote of 6-0.
The following citizens were present and wished to speak:
Ann Lieber, requested Council to remove light rail from the Comprehensive Plan. Ms. Lieber
indicated she has not received any information showing benefits or negative aspects of having light
rail. She asked that cost, safety and implementation need to be addressed with the citizens allowing
input. Ms. Lieber encouraged Council and Staff to research Mobility 2035 website as she feels
explains that this is not a transportation plan but a social engineering plan promoting "social equity",
"environment" and "economics". In closing remarks, Ms. Lieber respectfully requested Council to
strike the "veloweb" verbiage from page 24 of Part I Planning Context as it does not define the
accurate definition in her opinion.
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Kelly Cooper, stated she agrees with Planning and Zoning recommendations but has concerns with
Item No. 9 Mr. Carlin's item, removing the word "taxes". She asks that the wording "Light Rail" be
taken off the comp plan, she explained that citizens have not been given provided adequate
information, and asked that the light rail issue be put before the voters and tax payers in order to
provide input. She passed out a NCTCOG handout defining the Regional Veloweb. Ms. Cooper also
noted that the Mobility 2035 does not require a light rail stop in the Town. In her closing remarks,
she noted recognized and thanked the Historical Society and appreciates for all their efforts.
Matt Robison, spoke noting that he is President of the Developer's Association and voiced concerns
with the lot sizes in the single family residential low density and high density. Mr. Robison indicated
the current lot sizes of many current developments do not fit into the scale proposed. He noted lot
diversification is essential. Mr. Robison explained that the Comprehensive Plan is more than a
guideline, it affects citizens and Developers.
Joe Hickman, representing Blue Star Land, had concerns with the inconsistency between the future
land use designations on Blue Star's land and the actual zoning that was in place. Mr. Hickman
asked if the Town is downsizing the specific areas throughout its limits. Mr. Hickman asked Council
to be flexible with the Developers to allow them to meet the demand of the market. Mr. Hickman
agrees that quality is important however; felt some citizens do not want big lots. He noted the
economy and asked Council to work with the Developers and requested Council to deny the
comprehensive plan amendment in its current form.
Bill Dahlstrom with Land Plan noted that the plan is inaccurate in the color code designations noting
it reflects 40 acres of mixed use zoning at a school location. He asked that Council amend the single
family residential to 3 units per acre instead of the 2.5 shown on the proposed Comp Plan. He noted
that the thoroughfare plan is not shown on the Comp Plan and asked that Council work with the
Planned Development Zoned lots.
Shawn Turner thanked everyone for their efforts with the Comprehensive Plan; however, he added
that all topics had not been thoroughly discussed. He noted that the Comprehensive Plan is more
than a guideline, it affects citizens and Developers. Mr. Turner spoke against light rail, disagrees
with the retail acreage and asked Council to adhere to the vision.
Jack Dickson voiced his support for a uniform vision statement and noted that the population
numbers in his opinion are inaccurate.
Council Member Vogelsang discussed the Economic Analysis with Freese & Nichols asking if they
looked at the comp plan analysis or concentrated only on the economic purposes. Council Member
Vogelsang asks that we look at the Planned Developments and those agreements in regards to lot
sizes and asked for clarification. Mr. Haas explained that lot sizes were measured by existing
developments and surrounding area cities since the Town is not fully developed. Curry asked for
rationalization in regards to the build out of Prosper. Mr. Haas explained that the build out numbers
proposed are based off the plan and do not necessarily include the Planned Developments. He
explained that the lower density and larger lots were the goal and they took medium density and
changed it to a lower density to meet the goal. Mayor, Curry and Dugger asked what the total build
out would be with the existing Planned Developments. Council Member Vogelsang concurred with
the P&Z Commission recommending the Town Attorney review the plan to ensure language and plan
meets Federal and State guidelines. Council Member Dixon explained that Council will adhere to all
existing Planned Developments. Council Member Wilson noted that Council will be flexible and will
work with Developers in regards to the existing Planned Developments that are already in place.
Council Member Vogelsang asked about the old town districts maximum height. Planning Director
Chris Copple explained that the maximum height allowed is a two story building. Council Member
Vogelsang asked if the Town has any restrictions when homes are removed and if we have any
requirements. Council Member Vogelsan
age 8 of 10
encouraged maintaining the home town feel. Council Member Vogelsang had concerns regarding
light rail and does not feel it has been addressed. Council Member Vogelsang advised staff to rewrite
light rail wording and provide more information indicating pros and cons of light rail. Mr. Haas
replied that he recommends monitoring other local Towns and leaving the option open for future
leaders to make the decision if the Town will need light rail. Mayor Smith asked what the height
restrictions are for US 380 and recommended leaving it flexible and gave an example of the new
Baylor Hospital in McKinney noting it was eight (8) stories in height. Mayor Smith asked what land
use was along Preston Road. Mr. Haas explained that he recommends small scale retail box uses
which would include a grocery store. Planning Director Chris Copple explained that the DNT
Tollway has eight (8) stories and Planned Development height restrictions which are made on a case
by case basis. Mayor asked that the map be updated to reflect Retail in the Master Plan at the
southeast corner of Coit and 1461.
Deputy Mayor Pro Tem Miller made a motion to table the item. Motion seconded by Council
Member Wilson. Motion approved by vote of 6-0.
10. Consider and act upon Change Order #1 to Freese and Nichols, Inc., for the Custer Road Pump
Station Improvements Project. Development Director Hulon Webb introduced Jeff Payne with
Freese & Nichols who explained that Coserve's motor restrictions had become more restrictive since
the original design and now the inrush current limitations can only be met with the use of VFDs.
This requirement has triggered several changes in the design; (1) electrical design of the VFDs
electronics, instrumentation, and programming and (2) design of an electrical room expansion to the
pump station building including structural, electrical, architectural, and HVAC design. The impact to
the construction estimate due to the addition of VFDs is an approximate increase of $450,000.
After discussion, Mayor Pro Tem Dugger made a motion to approve Change Order #1 to Freese and
Nichols, Inc., in an amount not to exceed $43,000 for the Custer Road Pump Station Improvements
Proj ect.
Deputy Mayor Pro Tem Dugger made a motion to recess into Executive Session at 9:09 p.m. to
discuss Agenda Items 1 a. through If. Motion seconded by Mayor Pro Tem Miller. Motion approved
by vote of 6-0.
Council Member Wilson made a motion to reconvene into regular session. Motion seconded by
Deputy Mayor Pro Tem Dugger. Motion approved by vote of 6-0.
11. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. No discussion or
action was taken on the item.
12. Adjourn- Deputy Mayor Pro Tem Dugger made a motion to adjourn the meeting. Motion seconded
by Council Member Wilson. Motion approved by vote of 6-0.
The meeting adjourned at 10:38 p.m.
APPROVE _ r
l
Ray Smith, lIayor
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ATTEST
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Amy M. Piu a,/',MC
Town Secretar
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