01.03.2012 P&Z Minutes0A
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Pr
OWN OF
PFb-SPER
Prosper is a place where everyone matters.
Call to Order / Roll Call.
The meeting was called to order at 6:02 p.m.
Roll call taken by Melanie Videan, Planning Technician.
MINUTES
Regular Meeting of the
Prosper Planning & Zoning Commission
108 W. Broadway Street, Prosper, Texas
Town of Prosper Municipal Chambers
Tuesday, January 3, 2012, 6:00 p.m.
Commissioners present included: Chair Mark DeMattia, Vice Chair Mike McClung, Secretary Chris
Keith, Rick Turner, Jim Cox, Bill Senkel, and Bruce Carlin.
Staff present included: Hulon Webb, Director of Development Services/Town Engineer; Chris Copple,
Planning Director; and Melanie Videan, Planning Technician.
2. Recitation of the Pledge of Allegiance.
3. Consider and act upon minutes from the following Planning & Zoning Commission
meeting:
• December 20, 2011 Regular Meeting
Motion by Carlin, seconded by Turner to approve item 3. Motion approved 7-0 at 6:03 p.m.
REGULAR AGENDA
4. A public hearing to consider and act upon a request to rezone 3.5f acres, located on the
south side of Prosper Trail, 750f feet west of Preston Road, from Commercial (C) to
Planned Development -Retail (PD-R). (Z11-0013).
Summary
Copple: Summarized surrounding uses and zoning. Briefed on property's history. Detailed development
standards requested in the planned development. Noted the request conforms to the Future Land Use Plan.
Informed notification was given in accordance with state law and that two public hearing notice reply
forms were received by the Planning Division, neither in opposition. Recommended the Commission
consider and act upon the request to rezone the subject property from Commercial to Planned
Development -Retail.
Discussion
DeMattia: Asked staff questions regarding uses listed in the planned development and landscape and
screening requirements.
Copple: Answered questions regarding allowable uses and landscape and screening requirements.
Motioned by McClung, seconded by Carlin to open the public hearing. Motion passed 7-0 at 6:12 p.m.
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provide for a natural look. Also noted the need to place a screening wall on top of the eastern
building walls.
Motioned by Turner, seconded by Keith to close the public hearing. Motion passed 7-0 at 6:41 p.m.
Discussion
Carlin: Voiced support and offered "in -field" experience of drainage issues.
Senkel and McClung: Voiced support, adding that security issues need to be addressed.
Keith: Voiced support. Suggested the applicant place a screening wall on top of the eastern
building walls and agreed with Mr. Blair that the eastern red cedar trees be planted in a staggered
pattern.
Turner: Voiced support, adding concerns regarding the nuisance along the southeastern and
eastern property lines.
Cox: Voiced support, encouraging that the drainage grates on the western edge of the property
line be properly maintained, whether by the applicant or the homeowners. Confident the
applicant will address security measures.
DeMattia: Voiced support, suggesting the hours of operation be limited to 8:00 p.m.
Motioned by Carlin, seconded by McClung to approve item 4 subject to limiting the hours of
operation for a mini -warehouse use to 8:00 p.m. and a requirement that the eastern red cedar
trees along the southern property line be installed in a staggered pattern. Motion approved 7-0 at
6:50 p.m.
5. Discuss topics to possibly be discussed at a joint work session with the Town Council on
January 31, 2012.
Discussion
DeMattia: Asked each Commissioner to generate a list of three items they would like to address
Council with and to have their lists prepared by the January 17, 2012 Planning & Zoning
Commission meeting.
The Commission noted the following that they would like to better understand from Council:
Keith: Items they have deemed pivotal in the last two years and how the Commission has
assisted Council regarding their final approval on zoning requests. Would like to be given
examples.
Turner: What liberties the Commission can or should take to set Town policies.
Senkel: What their vision for the town is and what the Commission's role is in shaping that
vision.
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Cox: Once a vision is given, would like to then know the examples of how the Commission has
encouraged that vision.
McClung: What their priorities are with regards to residents and developers. Would also like to
know if Council would prefer the Commission to act as individuals when placing their vote or if
they would prefer the Commission act as a cohesive unit when voting on an item.
6. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting.
Webb: Announced Chris Copple's promotion to Planning Director.
7. Adjourn
Motioned by Cox, seconded by McClung to adjourn. Motion approved 7-0.
Meeting was adjourned at 7:05 p.m.
MelanitVi ean, Tanning Technician Chris Keith, Secretary
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