07.15.2004 Parks & Rec MinutesIP
Town Of Prosper
Call to Order/Roll Call.
Minutes (Approved)
Parks and Recreation Board
113 W. Broadway
Town Hall Annex Building
Thursday July 15, 2004, 7:00 p.m.
The meeting was called to order at 7:03 p.m.
Members present include: Karen Williams, Amy Drown, Sara FitzHugh, Jan Brown and Trent Lewis. Harold Patin and Bill Miller were
absent.
Mitch Humble, Director of Planning and Mike Wadsworth, Council representative were present.
2. Consider and act on the election of a Parks and Recreation Board Secretary.
Motioned by Amy Drown, seconded by Karen Williams to nominate Sara FitzHugh as the Parks and Recreation Board Secretary.
Motion approved 5-0.
3. Consider and act on approval of minutes from the April 1, 2004 and June 24, 2004 meetings.
Motioned by Amy Drown, seconded by Jan Brown seconded to approve the minutes of the April 1, 2004 and June 24, 2004 meeting.
Motion approved 5-0.
)4. Review of financials.
�eviewed financials and staff clarified a few questions regarding accounts and carryovers.
)5. Discuss facility scheduling responsibilities and potential software applications for scheduling.
Mike Lish and Kelly Tipton from PSA were in attendance to give input on scheduling and the need for software to ease mistakes and
speed up the scheduling process. The Board was told that Frisco decided to close the doors to Prosper residents in the baseball
leagues effective immediately, and the fate of softball is not known at this time.
6. Discuss the inclusion of the Parks Master Plan in the FY2004.2005 Town Budget and alternatives.
All agreed that a Master Plan is needed now. Staff is researching funding altematives.
Discuss field maintenance contract.
Trent Lewis was assigned to put together a plan on yearly maintenance needs in order to put a contract out for bidding.
8. Discuss adoption of a Comprehensive Parks Ordinance to include, but not limited to: park dedication suitability
regulations, park dedication and improvement fees, facility naming guidelines, and park facility use rules and regulations.
The board would like to research how other municipalities around Collin County have written their comprehensive parks ordinance.
Various cities were delegated to members of the board to research and bring back suggestions and guidance for future discussion.
Research assignments were given to the following individuals for the following cities:
Karen Williams— Plano
(rent Lewis— Frisco
my Drown — McKinney
_Jan Brown —Alien
Paget of2
Discuss and provide feedback to staff on desired facilities to include within a regional Town park.
)a asked and received written input from the Board regarding facilities wanted in a Regional Town Park.
10. Discuss past and future parkland dedications, acquisitions, and improvements.
Staff talked about future joint facilities with PISD and conversations with developers regarding likes and dislikes.
11. Discuss and possibly act on placing items on and setting alternate dates for future meetings.
No date change or items at this time.
12. Adjourn.
Motioned by Amy Drown, seconded by Jan Brown to adjourn the Park and Recreation Board meeting. Motion approved 5-0. The
meeting was adjourned at 9:41 p.m.
Attest:
s
,ark and Recreation Board Chairman
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