09.16.2004 Parks & Rec Minutes2.
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MINUTES - Approved
Regular Meeting of the Town of Prosper
Parks and Recreation Board
113 W. Broadway
Town Hall Annex Building
Thursday September 16, 2004 7:00 p.m.
Town Of Prosper
Call to Order/Roll Call.
The meeting was called to order at 7:12 p.m.
Members present include: Karen Williams, Amy Drown, Jan Brown, Trent Lewis, and Scott Sigman (arrived
late).
Mike Wadsworth, Town Council Liaison, and Mitch Humble, Director of Planning, were also present.
Consider and act on the election of a Parks and Recreation Board Secretary and discuss and discussion
regarding the process of replacing a Board member who has resigned.
Amy Drown motioned to nominate Scott Sigman as the Parks and Recreation Board Secretary. Jan Brown
seconded this nomination, and Scott Sigman was elected as Board Secretary. This election was approved 5-
0.
Recommendation was made by Mike Wadsworth to revisit the ordinance regarding the alternate positions and
their consideration for appointment to boards. Ordinance is currently unclear on the process in which
replacement positions are filled. Darin Riggs, an official "alternate", was not contacted regarding the
replacement of resigned board members. Suggestion was made by Mike Wadsworth to put this topic on the
list of items to present at the next council meeting September 28th. Mitch took the action item to contact Darin
Riggs to gauge his interest in one of the available board positions and get his assessment on not having
alternates.
Consider and act on approval of minutes from the August 19, 2004 meeting.
Motioned by Trent Lewis, seconded by Amy Drown to approve the minutes of the August 19, 2004 meeting.
Motion approved 5-0.
Review of financials.
Financials were unable to be printed and presented due to end of fiscal year responsibilities at Town Hall.
Discuss and act on a proposal by Matthew McGlaun to complete an Eagle Scout project at Main Street Park.
Matthew McGlaun presented a project consisting of a 32' Wooden Train Play Set that he would like to provide
at Main Street Park as an Eagle Scout project. This project will be completed by Troop 289 scouts
and adults with donated supplies. Matthew suggested the play equipment for a children's area to give
siblings of baseball players something to entertain them at the park. The project includes a
locomotive play structure and a tanker & caboose play structure. Board approved project with the
required additions: 1) weed barrier, gravel base, and edging to avoid grass growing under structures;
2) water seal treatment to the structure. Sprinkler heads may need to be moved once exact location
in park is confirmed. Motioned by Trent Lewis, seconded by Jan Brown to approve. Motion approved
4-0.
6. Discuss adoption of a Comprehensive Parks Ordinance to include, but not limited to: park dedication suitability
regulations, park dedication and improvement fees, facility naming guidelines, and park facility use rules and
regulations.
J.D. Woody will contact Mitch Humble during the upcoming week to coordinate efforts related to this activity.
Discuss field maintenance contract.
Mitch Humble distributed the field maintenance request for bid to 5-6 vendors. The deadline for bid receipts
was set as the end of September. Contract length desired is one year.
8. Discuss past and future parkland dedications, acquisitions, and improvements.
Additional Topics Covered:
• Mike Beaty, representing the development of Whispering Farms, presented initial plans for Whispering
Farms Phase II development. This was an informal presentation with no decisions requested. Exclusion of
walking trails through the gated communities was proposed. The difference in monies saved would then be
spent on the existing parkland dedication or possibly the creation of a parking lot. These decisions hinge on
the pending approval of gated communities within Whispering Farms.
■ Status on the basketball court development was updated. The effort has been halted until draining and
grading issues are resolved. LawnTech is currently using city property adjacent to the basketball courts for
rear building access. LawnTech is scheduled to enter into a lease agreement for the use of this city
property.
■ Karen Williams introduced a possible grant available for community development. An interested party was
requested to complete and submit the application. Jan Brown volunteered to check with the school district
about the possibility of constructing tennis courts at the high school with the grant proceeds. If this was
agreed upon, Jan would complete and submit the application for grant proceeds for this project.
a. Discuss First State Bank of Celina Property.
Suggestions and ideas were exchanged for possible upgrades to the land on Preston owned by First State
Bank of Celina. While an aesthetic improvement to this portion of their property would be appealing, the
understanding is that this property is under control of the bank and they have the final authority on this issue.
b. Update on the Lakes of La Cima development agreement.
Staff has worked with La Cima representatives in the finalization of this development agreement. The
development agreement is being presented to the council at the September 281h session.
9. Discuss and possibly act on placing items on and setting alternate dates for future meetings.
Next meeting to be at 6:30 p.m., October 21st. Board members agreed to move start time to 6:30 p.m. from
7:00 p.m.
% Adjourn.
Motioned by Amy Drown, seconded by Jan Brown to adjourn the Park and Recreation Board meeting. Motion
approved 5-0. The meeting was adjourned at 8:36 p.m.
Attest:
Park and Recreation o rd Secretary