11.18.2004 Parks & Rec MinutesL I
Town Of Prosper
Call to Order/Roll Call.
MINUTES - Approved
Regular Meeting of the Town of Prosper
Parks and Recreation Board
113 W. Broadway
Town Hall Annex Building
Thursday November 18, 2004 6:00 p.m.
The meeting was called to order at 6:05 p.m.
Members present include: Karen Williams, Amy Drown, Jan Brown, Trent Lewis, Maureen Patin, Diane
Stephens, and Scott Sigman.
Mitch Humble, Director of Planning was present.
2. Consider and act on approval of minutes from the October 21, 2004 meeting.
Motioned by Trent Lewis, seconded by Jan Brown to approve the minutes of the October 21, 2004 meeting.
Motion approved 7-0.
3. Review of financials.
Board reviewed the financial reports presented.
4. Discuss a proposal by the PSA for the upcoming 2005 basebal/softball season.
PSA representative Kelly Tipton came before the board to introduce several items for consideration by the
Parks and Recreation Board. The first item was a request for assistance in keeping the gates at the
downtown baseball fields locked. Kelly Tipton was to purchase eight locks and present the receipt to Mitch
Humble for reimbursement on two of the locks. The eight combination locks would be used in tandem to
provide field access for either city or PSA use.
The second item presented was in reference to the Prosper baseball and softball teams being restricted from
the Frisco leagues due to the growing size of the Frisco leagues. To accommodate the additional teams
expected to use Prosper fields for both practices and games, the PSA proposed the conversion of one of the
downtown baseball fields to a multi-purpose field. This conversion would entail the removal of the grass in the
infield and the removal of the pitchers mound. The result would be a field that could accommodate all
practices and games for baseball teams under 10 years and all softball teams. The acceptance of this
proposal would provide the PSA with the flexibility to provide the appropriate facilities for all anticipated needs
for the next several baseball seasons. The board discussed this request and will provide a response to the
PSA as soon as possible.
A third item presented was the recommendation for consideration to be extended in the acceptance of a bid
for field maintenance by Scott Day. There was some confusion in the requirement to have a licensed irrigator
on staff, and a bid from this individual was not submitted.
5. Discuss and provide direction to staff regarding the bids for field maintenance.
The board reviewed the bids received. There was concern raised over the discrepancy in the bid amounts.
The primary concern was focused on the ability of the company providing the lowest bid to handle the
maintenance. It was suggested that all vendors be approached to submit a more favorably priced bid. The
chemical treatment schedule can be adjusted to assist in the receipt of a lower priced bid by the vendors.
Mitch will contact the vendor representatives to discuss this possibility.
6. Discuss past and future parkland dedications, acquisitions, and improvements.
The board discussed potential future parkland locations. The in-house completion of a Master Park Plan by
the town of Anna was discussed. Amy Drown took the action item to research the specifics of this Master
Park Plan to determine the possibility of Prosper performing an in-house Master Park Plan.
Consider and act on a recommendation to the Town Council regarding names of future parks and fields.
A suggestion was presented to place a solicitation for park naming input in the local newspaper and
elementary school. A park naming contest will be initiated at the elementary school for the selection of names
for the sports fields at the elementary school. Jan Brown will coordinate the setup of this initiative at the
elementary school.
In addition to this park naming contest, another contest will be presented in the local newspaper and through a
press release. Karen Williams will coordinate the communication with the newspaper, while Mitch Humble will
coordinate the press release. Entries to all contests are to be received by January 14th for selection at the
monthly meeting on January 20th. Contest winners are to be present at and participate in the opening
ceremonies for the parks and fields. Contest winners will also be presented with gold scissors to be used at
the ribbon cutting.
The sign creation for the future parks was also discussed. Jan Brown suggested the consideration of sign
design and creation to be performed by high school trade departments for satisfying student community
projects. Jan will present the possibility to the appropriate representatives within the high school. Maureen
Patin and Diane Stephens will begin research on sign material options and costs.
Discuss arrangements for grand opening ceremonies for La Cima parks.
As mentioned previously, park naming contest winners will be presented with gold scissors for participation in
the ribbon cutting ceremony at the respective park. Opening ceremonies are tentatively slated for the
upcoming spring.
9. Discuss and possibly act on placing items on and setting alternate dates for future meetings.
The next meeting is scheduled for December 161h at 6:00 p.m. Initial items for discussion include: the
introduction of a per child/per sport surcharge on PSA registered sports participants, and resulting research on
park sign material options.
10. Adjourn.
Motioned by Jan Brown, seconded by Trent Lewis to adjourn the Park and Recreation Board meeting. Motion
approved 7-0. The meeting was adjourned at 8:15 p.m.
Attest:
Park and Recreation' card Chairman