04.22.14 Library Board MinutesiSPER
OWN OF
Pi
Prosper is a place where everyone matters.
1. Call to Order / Roll Call.
MINUTES
Regular Meeting of the Library Board
Reynolds Middle School — Community Library
700 N Coleman Road, Prosper, Texas
Tuesday April 22, 2014, 6:00 pm.
The meeting was called to order at 6:15 pm by Library Board Chair Sherilyn Bird.
Board members present: Sherilyn Bird, Chair, Roger Flood, Richelle O'Neil, Lucy Towle.
Staff members present: Hulon Webb, Executive Director of Development and Community
Services, Linda Shaw, Town Librarian and Leslie Scott, Library Director. Sharon Alderton,
Children's Librarian was absent.
2. Public Forum.
No members of the public were present.
3. Administrative Comments.
A. Introduction of Leslie Scott, new Library Director.
B. Report from Sharon Alderton, Children's Librarian: Centennial Celebration, Storytime
and overview of summer activities.
Shaw gave the update for Storytime. Over thirty children attended last week's Storytime at the
Fire Department.
Scott discussed Library's summer hours and the reading club possibilities and many ideas were
given to reach out for prizes, as well as Alderton visiting the school Libraries to tell children
about the upcoming plans.
C. Report from PISD District Librarian Richelle O'Neil.
Nothing new to report. O'Neil invited Scott to join next PISD Library meeting.
D. Report from Town Librarian.
Bird advised that the community Library's has a good selection of books the location and
hours could be cause for low circulation. Towle discussed Frisco's new book publicity and
the survey they provide. Frisco facebook also includes the survey. Shaw reported Library is
looking into update of website and facebook. Alderton currently has a Storytime facebook
that's getting attention. Webb wants to expand to either having two facebooks or join the two
into a single Community Library facebook. One hundred new children's non-fiction books have
arrived and are waiting on MARC records.
Page 1 of 3
E. Report from the Friends of Prosper Community Library representative Roger Flood.
The Friends are supporting the Centennial Celebration with a table display of time period books
and a raffle for prizes. Local Author Mike Henry will be at the library on April 28, 2014, at
6:30 pm to discuss his book "What They Didn't Teach You in American History Class." The
Friends are looking for new members and new board members. Bird recommended hosting a
joint meeting between the two boards. Flood reported the that the Friends have a new board
member, Steve Blake; and the Friends now have twenty-one members.
F. Additional topics discussed.
Shaw discussed value and popularity of e -books regarding the number analysis of investment and
circulation. Ancestory.com is ready and waiting for launch. Flood said he has a contact who may
be willing to work with individuals with genealogy.
4. Action Items.
A. Consider and act upon approval of the amended minutes from the February 18, 2014, and
March 18, 2014, Library Board meeting.
Corrections and expansion on February minutes. Statistics from February and March were
reviewed. Revision from last month's minutes. Board agreed minutes from the February meeting
need to be revised. February minutes were not passed. Board agreed minutes from the March
meeting need to be revised. March minutes were not passed.
B. Summer schedule for Library Board meetings.
June's meeting will be canceled due to lack of a quorum.
C. Update on plans for interim Library facility.
Bird asked Webb about the timeline for new Library and the possibility of an interim building.
Webb advised that a needs assessments will begin soon and the Library will be included in the
assessment. One possibility is the building Development and Community Services is currently
in. Once vacated it could serve as a potential interim library. The needs projection will include
options for space needs and how the Town Hall/Multi-Purpose Building could potentially serve
as an interim library location. It will be presented to Town Council and the board should receive
answer by the end of the year. Webb said the construction of the project is about two years.
Bird advised the timeline is too far out, especially if a Library is not in the building plan. Budget
of new building was discussed and a consultation that was completed in the past was brought up.
D. System Migration.
New and current ILS discussed for disentangling the community/school's records which would
determine what collection includes. Pro would be better to do this now before collection grows
and con would be school is focused on textbook project right now, cost, accreditation needs, and
separation of library cards. The board is interested in investigating how other school/libraries
have addressed this, pricing of new system, and vendors that separate these records.
Page 2 of 3
E. Appointing new Board Members.
a. The bylaws should be approved by July 2014, so that the additional new board members
will be selected along with other Town board members to take office at the beginning of
the new fiscal year.
b. Clarification is needed for positions and appointment time.
F. Library Vision.
a. Continue to keep the Library at the forefront of the Town Council.
5. Discussion.
A. Library Board attendance and participation at the Centennial Celebration.
Friends will have a booth for display and raffle and Community Library will have a booth with
Storytime going on throughout the day with community members reading books of the time
period.
B. Determine topics for review/discussion at future meetings.
a. Data on new system.
b. Summer programs.
C. Data for strategic plan.
d. Bylaws.
6. Adjourn.
The meeting was adjourned at 7:35 pm.
---� lla ]
Page 3 of 3