03.18.14 Library Board MinutesTOWN OF
PER
Prosper is a place where everyone matters.
1. Call to Order / Roll Call.
MINUTES
Regular Meeting of the Library Board
Reynolds Middle School — Community Library
700 N Coleman Road, Prosper, Texas
Tuesday March 18, 2014, 6:OOpm.
The meeting was called to order at 6:08 pm by Library Board Chair Sherilyn Bird.
Board members present: Sherilyn Bird, Chair, Roger Flood, Richelle O'Neil, Lucy Towle.
Staff members present: Hulon Webb, Executive Director of Development and Community
Services, Linda Shaw, Town Librarian was absent.
2. Public Forum.
3.
4.
No members of the public were present.
Administrative Comments.
A. Report from PISD District Librarian Richelle O'Neil:
Richelle discussed the plan to migrate information from Reynolds current database to a Prosper
Library standalone format with the Prosper ISD technology representative, Ted Ziolkowski.
Discussion with Ziolkowski also revealed the need for more bandwidth of our current location.
B. Report from Town Librarian, Linda Shaw:
Not present to comment.
C. Report from the Friends of Prosper Community Library representative Roger Flood:
Supported Dr. Seuss event where 123 participants attend. Flood determined two thirds of the
participants were children and one third were adults. Based on this event, Flood acknowledged
the need to have a community location that is able to meet the needs of our community.
Action Items.
A. Consider and act upon approval of the minutes from the February 18, 2014, Library Board
meeting.
Corrections and expansion on February minutes. Board agreed minutes from the February
meeting need to be revised. February minutes were not passed.
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B. Update on plans for interim Library facility.
The Town will be interviewing architectural firms and making a final selection on February 26,
2014. There has not been a final determination as to what the permanent usage of interim
multiuse facility will be. Webb suggested that the Library include in next year's Library budget
money for hiring a consultant to develop a five year plan that could also contain facility
requirements component.
C. System Migration.
Webb met with Ted Ziolkowski to discuss IT for wireless service to the Library and will speak
with Shaw about the system migration.
D. Appointing new Board Members.
The bylaws should be approved by July 2014, so that the additional new board members will be
selected along with other Town board members to take office at the beginning of the new fiscal
year. Clarification given that the two year term for Library Board members is repeatable.
E. Library Vision.
Continue to keep the Library at the forefront of the Town Council.
5. Discussion.
A. Prosper Centennial Event.
The board discussed ways to support and partner for this event. Flood offered to contact Bill
Hays for more details. Flood also wanted to connect with the Storyteller for the event.
B. TSLAC:
Discussion of the TSLAC changes was addressed. Webb discussed the need to have this
information ready for the new Librarian. Bird offered to share the TSLAC website with Webb.
Information about the new bylaws were also discussed.
6. Adjourn.
The meeting was adjourned at 7:10 pm.
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