02.18.14 Library Board MinutesTOWN OF
PER
Prosper is a place where everyone matters.
1. Call to Order / Roll Call.
MINUTES
Regular Meeting of the Library Board
Reynolds Middle School — Community Library
700 N Coleman Road, Prosper, Texas
Tuesday, February 18, 2014, 6:00 pm.
The meeting was called to order at 6:05 pm by Library Board Chair Sherilyn Bird.
Board members present: Sherilyn Bird, Chair, Roger Flood, Richelle O'Neil, Lucy Towle, and Linda
Shaw.
Staff present included: Hulon Webb, Executive Director of Development and Community Services.
2. Citizens Comments.
No members of the public were present.
3. Consider and act upon approval of the amended minutes from the January 21, 2014, Library
Board meeting.
Approved 5-0.
4. Report and Discussion: Receive a report from Executive Director of Development and
Community Services Hulon Webb.
a. Newly created Library Director position: The position was submitted and
approved by the Town Council in fulfillment of the accreditation requirement by
the Texas State Library. The position is currently posted and applications are
being accepted. The contract with the current Town Librarian, Linda Shaw,
expires April 27, 2014.
b. Update on revised Library Board bylaws: The bylaws should be approved by
July 2014, so the additional new board members will be selected along with other
Town board members to take office at the beginning of the new fiscal year.
c. Update on plans for interim Library facility: The Town will be interviewing
architectural firms and making a final selection on February 26, 2014. There has
not been a final determination as to what the permanent usage of interim multiuse
facility will be. Webb suggested that the Library include in next year's Library
budget money for hiring a consultant to develop a five year plan that could also
contain facility requirement component.
d. Other.
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5. Report and discussion: Receive a report from the PISD representative Roger Flood.
a. Report from the Friends of the Library.
Roger Flood reported the that the Friends have a new board member, Steve Blake;
and the Friends now have twenty-one members.
G. Report and discussion: Receive a report from Town Librarian Linda Shaw.
a. January 2014 budget.
Shaw reported that she neglected to bring the January budget report with her, but
will include it at next month's board meeting.
b. Monthly statistics report.
Usage was improved from the previous month and up from the previous year.
There continues to be a steady use of Overdrive e -book checkouts.
c. Children's services.
i) Programming.
The new children's librarian, Sharon Alderton, will take the lead in planning
children's programming and Summer Reading Club.
ii) Summer Reading.
(1) Preschool and elementary.
(2) Teen(grades 7-12).
d. Annual Report to State Library.
i) Accreditation challenges.
Shaw invited a discussion the best way to implement Interlibrary Loan services at
the Community Library, which are required for state accreditation. Shaw going
to speak the State Library how to address this on the annual report.
7. Determine topics for review/discussion at future meetings.
8. Adjourn.
The meeting was adjourned at 7:20 pm.
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