12.08.2011 Parks & Rec MinutesP11SPER OWN OF
Prosper is a place where everyone matters.
1. Call to Order / Roll Call.
The meeting was called to order at 6:03 p.m.
MINUTES
Regular Meeting of the
Prosper Parks & Recreation Board
108 W. Broadway Street, Prosper, Texas
Town of Prosper Municipal Chambers
Thursday, December 8, 2011, 6:00 p.m.
Roll call taken by Chris Sanchez, Parks and Recreation Board Chair.
Board members present included: Chair Chris Sanchez, Secretary Nannette Shamblen, Barbara Cottone,
Chuck Stuber, and Hope Malone.
*Woody Adams and Brad Black informed of their absence prior to the meeting. Barbara Cottone excused herself
from the meeting at 7:17 p.m.
Staff present included: Hulon Webb, Director of Development Services/Town Engineer; Wade Harden,
Senior Parks and Recreation Planner; Chris Copple, Planning & Zoning Manager; and Melanie Videan,
Planning Technician.
2. Consider and act upon approval of the minutes from the November 10, 2011 meeting.
Motioned by Malone, seconded by Cottone to approve item 2. Motion approved 5-0 at 6:04 p.m.
3. Comments by the Public.
There were no comments by the public.
4. Consider and act upon Whitley Place Phases 5-10 parkland dedication.
Summary
Harden: Summarized zoning approved in January 2005, noting requirements per the planned
development: 1) park dedication of 2.5 acres maintained 100% by the developer, 2) at 70% build -out, the
Homeowner's Association (herein called the HOA) will assume control of the park, and maintenance cost
will be split between the Town and the HOA, and 3) park improvements which include hike and bike
trails. Recommended approval.
Motioned by Stuber, seconded by Malone to approve item 4. Motion approved 5-0 at 6:08 p.m.
5. Discuss and provide direction concerning park fee and dedication requirements for a portion
of the Brookhollow development.
Summary
Webb: Briefed on the location of the Brookhollow development, which includes the northern portion
called Prosper North 162 and the southern portion called Prosper West 250. Informed Planned
Development -25 (herein called PD -25) and Planned Development -39 (herein called PD -39) encompass
the development. Summarized the Parks Master Plan in relation to the development. Narrated key points
in the staff report regarding park land dedication, park improvement fees, and hike and bike trails.
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Malone: Asked for confirmation that LandPlan's proposal is not in conformance with the Parks Master
Plan.
Webb: Confirmed the proposal deviates from the Parks Master Plan, and that PD -25 lacks language
regarding park dedication and park improvement fees; therefore, the requirements for such fall under the
Subdivision Ordinance. Informed which items in LandPlan's proposal staff feels does not meet the intent
of the Parks Master Plan, noting Prosper West 250 shows no park dedication, and that the Board needs to
provide direction to Council on whether to award credits towards park dedication for those items in
question.
Bill Darling (Darling Homes): Conveyed his desire to maintain a long-term presence in the Brookhollow
development. Noted developments in which Darling products appear: Whitley Place in Prosper; in Frisco
— Stonebriar Park, Chapel Creek, and the Baylor medical campus; and in Southlake, Parkview Hospital.
Reiterated the quality of LandPlan developments.
Jim Williams (LandPlan President): Informed that work on the development plans began in 2004. Noted
LandPlan's history of seeking property with natural aesthetics to enhance a development, citing the
eastern portion of Brookhollow with its elevated terrain and natural beauty is the premier portion of the
proposed development. Presented concept plan which includes: 1) The Brooks, a gated community north
of First Street referred to as Prosper North 162, 2) Meadowbrook, south of First Street referred to as
Prosper West 250, 3) the golf course, and 4) the mixed use area along U.S. 380. Briefed on the proposed
trail system which would connect Whitley Place to Town Lake and continue south of Town Lake down to
Meadowbrook. Regarding The Brooks development, addressed reasons for eliminating the trail in the
power line easement: 1) zoning allows for a gated community, 2) a hike and bike trail is not appropriate
for the easement, 3) a trail in the easement would facilitate an excessive amount of trails in the
development, and 4) the trail adjacent to Town Lake would allow for connectivity to Whitley Place and
La Cima, as well as into McKinney. Requested to retain the power line easement as open space.
Summarized acreages given for park dedication, open space, and hike and bike trail in The Brooks. Noted
the desire to preserve and utilize the existing tree lines and other treed areas to create a linear park, and
that when PD -25 was created, neither the Parks Master Plan, nor the Parks and Recreation Board existed;
therefore, the Parks Master Plan and the requirements in the PD do not coincide. Briefed on acreages
given for park dedication, open space, amenity center, and hike and bike trail for Meadowbrook. Also
commented that PD -25 includes language for open space, but does not specifically mention parks. Gave
total acreages for all of Brookhollow that are being allotted for with regards to parks, open space, and
hike and bike trails.
Discussion
Malone: Asked developer the following: 1) if the power line easement will have a gate, 2) if power line
easement does have gate, will it be closed to the public, 3) what the amenity center acreage is and whether
it would be for private use, and 4) if there will be pocket parks. Encouraged a compromise to allow the
residents to have a gated community, but to also allow public access to the hike and bike trail in the
power line easement.
Cottone: Asked developer for confirmation regarding the redirection of the hike and bike trail from the
easement to the area stretching along the western portion of the property along existing Town Lake Park.
Sanchez: Asked developer for confirmation regarding the acreage around Town Lake and connectivity of
proposed trail system.
Stuber: Asked developer for the location of the fence on The Brooks area. Asked staff the difference
between the hike and bike trail in the proposal and the one in the Parks Master Plan.
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Jim Williams: Answered Malone with the following: 1) The Brooks would be a gated community, and
LandPlan is proposing that the general public would not have access to the power line easement open
space, noting the issue for LandPlan isn't gaining credit for the easement, but the usability of the
easement; 2) explained where the gates would be located, 3) noted credits can be awarded for the amenity
center, which will be a private facility for Brookhollow residents, per the Subdivision Ordinance, and 4)
the PD requires pocket parks; however LandPlan is not seeking credits for those parks, and 5)
Brookhollow isn't large enough for two or three trails, and reiterated reasons he does not recommend a
hike and bike trail in a power line easement. Answering Cottone, confirmed the location of the redirected
trail. Addressing Sanchez, clarified connectivity of trail to other developments, adding his preference to
retain as much green -space and existing trees as possible. Answering Stuber, informed that fencing in
The Brooks will be located along First Street and spanning the eastern edge of the subdivision along the
trail as required by ordinance. Reported that the top five items people prefer regarding park areas have all
been accomplished by the proposal. Noted the PD does not include language regarding a community park.
Webb: Clarified the proposed park near First Street is shown as a neighborhood park, which cannot be
located adjacent to a thoroughfare per the Town's Ordinances. However, if it were classified as a
community park, its location adjacent to a thoroughfare would be acceptable. Informed that if land is
dedicated as linear parks, there are regulations prohibiting lots from backing to park land, and without a
preliminary plat, the acreage needed for dedication is unknown. Answering Stuber, noted the differences
between the trails depicted in the Parks Master Plan and the one in LandPlan's proposal. Clarified that
park land can count towards open space, but open space cannot count towards park land according to the
ordinance.
Board members agreed that the developer has the right to produce a gated community; however, concerns
were discussed regarding the limited use of the hike and bike trail through the power line easement to
only the residents of the Brookhollow subdivision.
Sanchez: Concerned regarding the lack of space for a community park on the east side of Prosper, noting
the Town needs a park that will allot for ball fields. Questioned if a community park could be located near
the middle school that is located on Coit Road. Reminded Board members that the less accessibility a
park is to the Town citizens, the less credit that is generally given to the developer.
Stuber: Concerned that if a ball field type park were located on a major thoroughfare, it would damage
the viability of the development as a whole. Asked developer if he owns land east and south of the middle
school.
Jim Williams: Informed that LandPlan owns the property east of the middle school, but not to the south.
Webb: Informed Board that LandPlan is requesting twenty acres of credit for the amenity center, and that
the open space area south of First Street in Meadowbrook includes detention ponds, which the Town does
not want to accept responsibility for maintaining and recommends against giving park land dedication
credits for land unsuitable for a neighborhood park as recommended by the Parks Master Plan.
Board members discussed the following: 1) that the proposal doesn't meet the needs of the parks system,
2) that though the Parks Master Plan shows a hike and bike trail through the power line easement, they are
comfortable with it not being constructed, 3) awarding credit to the developer for the open space in the
power line easement, 4) whether to award credit to the developer for other park areas.
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Motioned by Sanchez, seconded by Stuber to recommend the following to Town Council:
Prosper North 162
Park Land Dedication: Dedication of 5% of the net platted area of land to be dedicated as public park
around Town Lake including the lake. The specifics of the area to be dedicated will need to be
determined at the time of concept plan.
Park Improvement Fees: The developer is required to pay a fee of $1,000 per residential unit for park
improvements. The PARBd will evaluate the specific amount of credits once details are provided by the
developer. Considerations may include playground equipment, picnic areas with benches, picnic tables
and cooking grills, pavilions, gazebos, trails and security lighting if located in appropriate locations as
supported by the master plan.
Hike & Bike Trails: Recommend that the hike & bike trail be located along the north side of the property
connecting Town Lake to Whitley Place and Greenspoint in accordance with the Town's Parks,
Recreation & Open Space Master Plan. If the development is gated, the trail located in the electrical
easement and connection between the electrical easement trail and the northern trail, depicted in the
Town's Parks, Recreation & Open Space Master Plan, may be eliminated.
Prosper West 250
Park Land Dedication: Dedication of approximately 22.23 acres of contiguous developable public park
land in accordance with the Town's Subdivision Ordinance being 1 acre for every thirty-five (35)
residential units, or in an amount proportionately equal to five percent (5%) of the total acreage,
whichever is greater, to serve as Waterline Community Park. The specifics of the area to be dedicated
will need to be determined at the time of preliminary plat and shall conform with the requirements of the
Town's Parks, Recreation and Open Space Master Plan. The two (2) open space areas that include the
detention ponds and hike and bike trail adjacent to, but not including, the electrical easement may be
considered for potential park land dedication credits upon review of additional details.
Park Improvement Fees: The developer is required to pay a fee of $1,500 per residential unit for park
improvements. The PARBd will evaluate the specific amount of credits once details are provided by the
developer. Considerations may include playground equipment, unlighted practice fields, unlighted tennis
courts and basketball goals, picnic areas with benches, picnic tables and cooking grills, pavilions,
gazebos, trails and security lighting if located in appropriate locations as supported by the master plan.
Hike & Bike Trails: Recommend that the hike & bike trails be located within the waterline easement and
electrical easement in accordance with the Town's Parks, Recreation & Open Space Master Plan;
however, if Prosper North 162 is gated, elimination of the hike and bike trail through the power line
easement is acceptable as long as a connection is made to the Town Lake Trail.
Motion approved 4-0 at 7:33 p.m.
6. Consider and act upon an agreement with Jacobs Engineering for the layout and grading
plan for the Frontier Park improvements.
Summary
Harden: Summarized staff report and recommended approval of the contact.
Discussion
Malone: Asked staff if the contract includes a provision for possible future revisions to the Frontier Park
plan.
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Harden: Answered Malone in the affirmative.
Motioned by Malone, seconded by Stuber to approve item 6. Motion approved 4-0 at 7:38 p.m.
7. Discussion and possible action regarding the 3rd annual Prosper Trout Derby.
Summary
Harden: Briefed on the progress of planning the event, including items needed, costs for such, budget,
and other activities that will be available at the event. Touched on advertisement strategies.
8. Informational Items.
There was no discussion on this item.
9. Adjourn
Motioned by Stuber, seconded by Shamblen to adjourn. Motion approved 4-0.
Meeting was adjourned at 7:44 p.m.
Nanette Shamblen, Secretary
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