08.13.2015 Parks & Rec Minutes`4
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PISPER
OWN OF
Prosper is a place where everyone matters.
Call to Order / Roll Call.
Minutes
Regular Meeting of the
Parks and Recreation Board
108 W. Broadway St., Prosper, Texas
Town of Prosper Municipal Chambers
Thursday, August 13, 2015, 6:00 p.m.
The meeting was called to order at 6:05pm by Mandy Goddard.
Roll call taken by Mandy Goddard. Board members present included: Craig Andres; Drake Dunn;
Vice -Chair, Mandy Goddard; Jeffrey Hodges; and Jennifer Severance. Chair, Barbara Cottone; and
Keith Yellin were absent.
Staff present: Paul Naughton, Landscape Architect; Julie Shivers, Recreation Coordinator; and
Patty Kendzie, Sr. Administrative Assistant.
Consider and act upon approval of the minutes from the July 9, 2015, Parks and Recreation
Board meeting.
Motioned by Hodges to approve, seconded by Andres. Approved 5-0.
Comments by the Public.
Discuss and act on program refund policies.
Shivers described the proposed program refund policy which included a flat $10 refund fee
schedule. Dunn stated the proposal is solid, yet recommended changing the flat fee to a percentage
to make sure Town costs are covered, especially as registration increases. Andres agreed and said
flexibility may lead to a cost at some point. Hodges recommended including a sliding scale where
penalties increase as the start date nears. Shivers agreed and responded that the proposed policy
would cover costs and did include time sensitive penalties. Severance said it's important to keep
the policy simple. Staff time isn't figured into the cost, but she would be comfortable with a 20%
percentage. Factor 6% for credit card. Hodges suggested having two policies: one for teams and
another for individuals. Dunn requested a revised proposal be submitted to the Park & Recreation
Board at the September 3, 2015, meeting.
Motion to table Item 4 by Dunn; second by Severance. Approved 5-0.
Discuss and act on moving the Park and Recreation Board Meeting to September 3, 2015.
With the October 1, 2015, grant application deadline quickly approaching, Naughton described the
importance of having the Parks Master Plan in place prior to submitting the Town's application.
Just a few loose ends remain, with the design of Frontier Park North being the final piece. The
Master Plan is scheduled to be presented to Council for approval on September 8, 2015.
Rescheduling the Parks and Recreation Board meeting to September 3, 2015, would give Board
members a final review opportunity before the Master Plan goes to Council. The latest revision of
the Master Plan will be emailed soon to Board members.
Motion by Severance to approve, seconded by Andres. Approved 5-0.
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Informational items.
Naughton described a photo of Parks staff working on the medians in the heat and thanked Matt
Furr and the entire department for their hard work on this special project, in addition to their normal
workload. He spoke about the pond at Frontier, which is leaking again. Staff is working on a plan
and have been hand watering, in addition to irrigation. Heavy rains, then drought, along with new
construction, have caused the irrigation issues. Goddard asked about the gas line and if the gas
company is responsible for restoring things to their original condition. Naughton answered yes, but
monitoring and checking is in order. He also provided an update on the Star Trail Development:
the preliminary plat has been approved; the zoning map and community parks have met Town
requirements; there are no utilities for the Town to deal with; the trees will be cleared; and park
improvement fees will not need to be used.
Shivers said the Wild in Prosper Photo Contest has been extended to August 23, 2015. She thanked
Kendzie for helping to create and market the program. Rec programs continued to grow throughout
the summer: Camp Gladiator has outgrown the Frontier parking lot; Bricks4Kids and Tennis Camps
each have increased registrations; and the new Geocashing was well received. She also described
Fall 2015 recreation programs, the Christmas in July campaign to solicit vendors and sponsors for
the Prosper Christmas Festival, and plans for the Community Picnic.
7. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting.
Dunn suggested updates on all the parks, especially Frontier and Sexton. All agreed.
8. Adjourn.
Motioned by Dunn, seconded by Goddard to adjourn. Approved 5-0. Meeting was adjourned at
6:45 pm.
Jennifer Severance
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