11.15.2016 P&Z Minutes1SPER
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1. Call to Order / Roll Call.
The meeting was called to order at 6:01 p.m.
MINUTES
Regular Meeting of the
Prosper Planning & Zoning Commission
108 W. Broadway St., Prosper, Texas
Town of Prosper Municipal Chambers
Tuesday, November 15, 2016, 6:00 p.m.
Commissioners present: Chairman John Alzner, Secretary David Snyder, Brandon Daniel,
Bobby Atteberry, and Craig Andres
Chad Robertson arrived at 6:08 p.m.
Vice Chairman John Hema arrived at 7:29 p.m.
Staff present: Hulon Webb, Executive Director of Development and Community Services; John
Webb, Director of Development Services; Alex Glushko, Senior Planner; Jonathan Hubbard,
Planner; Steve Glass, Deputy Director of Engineering Services; and Pamela Clark, Planning
Technician
2. Recitation of the Pledge of Allegiance.
3. CONSENT AGENDA
3a. Consider and act upon minutes from the October 18, 2016, Regular Planning &
Zoning Commission meeting.
3b. Consider and act upon the re -approval of a Final Plat for Frontier Estates, Phase 2,
on 40.2± acres, located on the south side of Frontier Parkway, 1,000± feet east of
Preston Road. This property is zoned Planned Development -15 (PD -15). (1315-
0068).
3c. Consider and act upon a Final Plat for Parkside, for 160 single family residential
lots and 15 HOA/open space lots, on 79.4± acres, located on the west side of Coit
Road, 2,300± feet north of First Street. This property is zoned Planned
Development -77 (PD -77). (D16-0069).
3d. Consider and act upon a Site Plan for a retail shell building in the Shops at
Prosper Trail, on 2.1± acres, located 320± east of Preston Road, 1,000± feet north
of Prosper Trail. This property is zoned Planned Development -68 (PD -68). (D16-
0073).
3e. Consider and act upon a Final Plat of Saunders Addition, Block A, Lot 1, on 0.5±
acre, located on the south side of First Street, 200± west of Craig Road (704 E.
First Street). This property is zoned Downtown Office (DTO). (D16-0075).
3f. Consider and act upon a Preliminary Site Plan for two retail/office shell buildings
(La Cima Crossing, Phase 2), on 3.7± acres, located on the north side of US 380,
750± feet west of La Cima Boulevard. This property is zoned Planned
Development -2 (PD -2). (D16-0076).
Prosper Planning & Zoning Commission Meeting Minutes
November 15, 2016
3g. Consider and act upon a Site Plan for municipal athletic fields (Frontier Park
North), on 16.0± acres, located on the south side of Frontier Park, 2,500± feet east
of Dallas Parkway. This property is zoned Agricultural (A). (D16-0078).
Motioned by Snyder, seconded by Daniel, to approve the Consent Agenda, subject to Town
staff recommendations. Motion approved 5-0.
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4. Conduct a Public Hearing, and consider and act upon a request to amend 11.2±
acres of Planned Development -65 -Commercial (PD -65-C), located on the north
side of US 380, 825± feet east of Legacy Drive, to facilitate the development of an
automobile sales and/or leasing facility (Chrysler, Dodge, Jeep, & Ram). (Z16-
0013).
The item was tabled indefinitely per a request by the applicant.
5. Consider and act upon a Site Plan for a governmental office (Town Hall), on 4.6±
acres, located on the northwest corner of Second Street and Main Street. The
property is zoned Planned Development -Downtown Office (PD-DTO). (D16-0079).
H. Webb: Presented the site plan, conceptual elevations and building layout and provided an
update regarding the project.
Motioned by Snyder, seconded by Daniel, to approve Item 5, subject to Town staff
recommendations. Motion approved 6-0.
6. Consider and act upon a Conceptual Development Plan for Prosper Crossing,
Tract B, on 22.1± acres, located on the north side of US 380, 1,250± feet east of
Coit Road. This property is zoned Planned Development -38 (PD -38). (D16-0072).
Hubbard. Summarized the request and presented conceptual elevations provided by the
applicant. Stated that PD -38 requires for a Conceptual Development Plan to be reviewed by the
Planning & Zoning Commission and approved by Town Council prior to a Preliminary Site Plan
and/or Site Plan being submitted for review.
Alex Freeman (Applicant): Provided information regarding the proposed day care, as well as
other day care locations in the area.
Commissioners expressed concern regarding the color palette of the proposed building
materials.
Hubbard. Explained the color scheme was a result of what was originally approved at the time
of PD approval, and the subsequent development at the northeast corner of US 380 and Coit
Road.
Motioned by Snyder, seconded by Andres, to approve Item 6, subject to Town staff
recommendations. Motion approved 6-0.
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7. Consider and act upon a request for a Facade Exception for Texas Health
Resources, located on the northeast corner of US 380 and future Mahard Parkway.
(MD16-0015).
Hubbard: Summarized the request, provided a brief history of the project and presented the
facade options provided by the applicant. Explained why screening was necessary as stated in
the Town's Zoning Ordinance.
Leighanne Neese (THR Representative): Discussed the associated cost with adding or
changing the current screening. Requested consideration of the existing screening material due
to the fact that the additional screening would delay the opening of the hospital.
David Collins (THR Architect): Explained their interpretation of the screening requirements and
how they believed they had met the requirements. Suggested painting the existing screening as
a compromise.
Commissioners agreed that the current screening is not aesthetically appealing or appropriate
for a medical facility on US 380. Proposed allowing the units on the one-story to be painted a
color consistent with the facade and requiring continuous screening on the two story in a color
consistent with the painted screening on the one-story.
Commissioners suggested clarifying language in the Zoning Ordinance so that the screening
requirements are clear.
Chairman Alzner requested that paint color samples be presented to Town Council for
consideration.
Motioned by Snyder, seconded by Atteberry, to approve Item 7 with the following
recommendations:
1. The screening devices on the one-story portion of the building be painted a color that is
consistent with the facade of the building (not white) and approved by Town staff or
Town Council;
2. The screening devices on the two-story portion of the building be screened with
"Cityscale, flat panel, multiform" continuous panels with a color consistent with the
screening devices on the one-story portion of the building; and
3. Staff review the Zoning Ordinance to clarify the requirements for rooftop mechanical
equipment screening, if necessary.
Motion approved 6-0. Vice Chairman Hema arrived at 7:29 p.m. and abstained from the vote.
8. Conduct a Public Hearing, and consider and act upon a request to amend a
portion of Planned Development -40 (PD -40), on 11.9± acres, located on the west
side of Windsong Parkway, 400± feet north of US 380, to allow for the
development of a big box home improvement retail store (The Home Depot). (Z16-
0016).
Glushko: Reminded that this item had been tabled to allow the applicant to meet with the
surrounding neighborhood to discuss their concerns. Summarized the modifications made by
the applicant as a result of the neighborhood meetings. Recommended approval subject to
recommendations.
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The Public Hearing was opened by Chairman Alzner.
Scott Mommer (Home Depot Representative): Discussed the neighborhood meetings that had
taken place. Provided a presentation showing berming and landscaping. Provided information
on the fencing used for seasonal sales areas. Discussed concerns with providing screening for
truck dock areas, foundation plantings, and ornamental metal cart returns. Described the
material used for the wall screening the equipment rental area.
Jeff Arman (Home Depot Representative): Described the fencing used for the seasonal display
areas and the storage of that fencing. Provided information on the permanent sleeves installed
to secure the fencing in its location and prevent the fencing from shifting.
Allen Rutter (Windsong Ranch Resident): Expressed appreciation for the responsiveness of The
Home Depot team and the effort made to accommodate Windsong residents.
There being no other speakers the Public Hearing was closed.
Commissioners voiced support for the project and appreciation for the developer's effort to
address the residents' concerns. Commissioners voiced support to waive the foundation
plantings and allow the permanently mounted sleeves for fencing and cart returns in lieu of
permanent fencing and permanent cart returns. Snyder, Hema and Alzner agreed with staff's
request for a loading zone screening wall, but suggested decreasing the height to 10 feet as
long as the wall is constructed of the same material as the main building.
Motioned by Snyder, seconded by Daniel, to approve Item 8 with the following
recommendations:
1. Require permanently mounted sleeves for the proposed seasonal sales fencing;
2. Require heavy duty black metal cart returns with permanent sleeves; and
3. Require a 14 -foot screening wall for the loading area, constructed of a material
consistent with the main building.
Motion approved 7-0
9. Conduct a Public Hearing and consider and act upon a request to rezone 14.1±
acres, from Planned Development -43 (PD -43) to Planned Development -
Commercial (PD -C), on the north side of US 380, 700± feet west of Mahard
Parkway to facilitate the development of an automobile sales and/or leasing
facility (Ford). (Z16-0025).
Glushko: Summarized the request and presented exhibits provided by the applicant. Indicated
basis for the PD request is due to the proposed building being located within 200' of the
adjacent residentially zoned property. Indicated that staff has not received any Public Hearing
notice reply forms. Recommended approval.
The Public Hearing was opened by Chairman Alzner.
Greg Wood (Ford Representative): Informed Commissioners that Ford Motor Company intends
for the proposed building to be a showcase location. Indicated that Ford had been working with
the adjacent property owners to address their concerns.
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Clint Richardson (Greater Texas Land Resources Developer — Adjacent Property Owner):
Indicated that the 200' encroachment was created as a result of one of their requested changes.
Indicated an expectation that the same conditions of approval for the adjacent automobile
dealership (Toyota) would be incorporated into the request. Voiced support for the project.
Jay Reissig (Half & Associates): Provided information about the screening wall on the west side
of the property.
There being no other speakers the Public Hearing was closed.
Commissioners voiced support for the request and thanked the applicant's willingness to work
with the adjacent property owners. Voiced support to incorporate the same requirements as the
Specific Use Permit granted for the adjacent automobile dealership (Toyota).
Motioned by Snyder, seconded by Hema, to approve Item 9 subject to the following
recommendations:
1. Materials used on the northern screening wall shall be consistent with the Toyota
screening wall, subject to approval by the adjacent property owner;
2. No outdoor intercoms, speakers or sound amplification devices shall be utilized on the
property;
3. Any structures with a garage or bay shall include an automatic door closing device for
such garage or bay; and
4. After-hours reduction of outdoor lighting, at 90% at the close of business.
Motion approved 7-0.
10. Conduct a Public Hearing and consider and act upon a request to amend Chapter
3, Permitted Uses and Definitions of the Zoning Ordinance regarding distance
regulations for day cares and the sale of alcoholic beverages for off -premise and
on -premise consumption. (Z16-0024).
J. Webb: Explained the need to exclude daycares from being defined as a school regarding the
distance requirements.
The Public Hearing was opened by Chairman Alzner.
There being no speakers, the Public Hearing was closed.
Commission voiced support to amend the zoning ordinance.
Motioned by Hema, seconded by Atteberry, to approve Item 10, subject to Town staff
recommendations. Motion approved 7-0.
11. Review actions taken by the Town Council and possibly direct Town Staff to
schedule topic(s) for discussion at a future meeting.
J. Webb: Notified Commissioners of Impact Fee Ordinance approval timeline and future Public
Hearing for proposed amendments to accessory structure guidelines in the Zoning Ordinance.
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12. Adjourn.
Motioned by Robertson, seconded by Daniel to adjourn. Motion approved 7-0 at 9:39 p.m.
Pamela Clark, Planning Technician
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