01.19.10 Library Board MinutesISPER
OWN OF
1. Call to Order / Roll Call.
MINUTES
Regular Meeting of the Library Board
Reynolds Middle School — Community Library
300 Eagle Lane, Prosper, Texas
Tuesday, January 19, 2010 at 6:00 p.m.
Present — Mike Land, Town Manager
Stacy Cameron, PISD Librarian
Roger Flood, Friends of the Community Library
Linda Shaw, Community Librarian
Jerald Killion, President
Craig Moody, Vice President
Meeting Called to order at 6:00 p.m. by Jerald Killion
2. Citizens Comments — Roger Flood spoke regarding Library events.
3. Consider and act upon the minutes from the December 15, 2009 Board Meeting. Motion to accept the
minutes by Jerald Killion, second by Craig Moody — Minutes approved 4-0.
4. Review December 2009 Budget and Monthly report.
5. Discuss future operational plans and issues for the Community Library related to the opening of
Reynolds Middle School in August 2010. According to Mrs. Cameron con struction/remodeling within
Reynolds should begin within the next few weeks. The existing conference room wall will be removed thus
eliminating this space as future meeting space for library and community patrons. Other options are being
explored including potential classroom space, office space or minor modifications near the entry foyer to the
Library. It was confirmed that Library patrons will be required to check in through the front school office
during the daytime hours while school is in session. Logistics regarding the remodeling were discussed
including the PISD providing boxes for the removal/storageof books from the shelves in advance of the new
carpeting being installed. The shelves will be moved by PISD staff.
6. Discuss short and long term planning strategies for the Prosper Community Library. Potential space
consideration is being discussed including the possible remodeling of the "Old School' building located on
Main St. behind Town Hall, exploring the potential of hiring a facilities planner for use in grant applications,
and conducting a community needs assessment for the Library.
7. Receive a report from the Town of Prosper Board representative.
8. Receive a report from the PISD representative.
9. Receive a report from the Town Librarian. The Board received a report from Linda Shaw, Community
Librarian on the operations of the Library and an update on future plans and programs.
10. Possibly direct Staff to schedule topic(s) for discussion at a future meeting.
11. Adjourn.
Upon a motion by Craig Moody and second by Stacy Cameron the Board adjourned the meeting at 7:15 p.m.
Attest
Mike Land, T n Manager Jera jlion, Preside t
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N
ISPER
OWN OF
1. Call to Order / Roll Call.
Present- Mike Land, Town Manager
Linda Shaw, Community Librarian
Jerald Killion, President
Craig Moody
2. Citizens Comments — No citizen comments.
3. Review June 2010 budget and monthly report.
MINUTES
Regular Meeting of the Library Board
Reynolds Middle School — Community Library
700 N Coleman Road, Prosper TX
Tuesday, July 20, 2010 at 6:00 p.m.
4. Discuss 2010 — 2011 proposed Community Library budget — Staff discussed the proposed budget
highlighting some of the changes for the coming year, specifically including reduced operations and
maintenance costs and increased line item for book purchases.
5. Discuss future operational plans and issues for the Community Library related to the opening of
Reynolds Middle School in August 2010 — Mrs. Shaw described the potential working hours for the library
and other plans for the coming year.
6. Discuss short and long term planning strategies for the Prosper Community Library — There was a
general discussion regarding the next steps for conducting a Community Needs Assessment.
7. Receive a report from the Town of Prosper Board representative — No report.
8. Receive a report from the PISD representative — No report.
9. Receive a report from the Town Librarian — The Board received a report from Linda Shaw, Community
Librarian, on the operations of the Library and an update on future plans and programs.
10. Possibly direct Staff to schedule topic(s) for discussion at a future meeting.
11. Adjourn.
Upon a motion by Jerald Killion and second by Criag Moody, the Board adjourned the meeting at 6:41 p.m.
Mike Land, Town Manager
Page 1 of 1
Jerald Killion, President
LIBRARY DEPARTMENT August, 2010 REPORT
GENERAL FUND
LIBRARY DEPARTMENT
Account Current Current
Year Month
Adopted Actual
Revenues
Grants. Donations, fees. Fines
Current Current
YTD Remaining
Actual Budget
110-4510-45-00 Grants 1 (.16,500.00)1
1 (211,36032.)]
7,860.32
10-4910-45-00 Other Revenue
308.09
-
Donations: Friends of Library -
(248.53)
248.53
Friends of Prosper
- (500.00)
500.00
Linebarger
(125.00)
125.00
10-5155-45-00 SUTA Expense
-
0.08
Revenues Total (16,500.00)
(25,233.85)
8,733.85
Appropriations
-
30.68
Personnel
10-5191-45-00 Hiring Cost I
-
10-5110-45-00 Salaries & Wages
9,750.00
925.00
9,441.91
308.09
10-5145-45-00 Social Security Expense
605.00
57.35
585.41
19.59
10-5150-45-00 Medicare Expense
142.00
13.41
136.92
5.08
10-5155-45-00 SUTA Expense
-
0.08
19.58
(19.58)
10-5175-45-00 Liability (TML)/Workers' Comp
300.00
-
30.68
269.32
10-5191-45-00 Hiring Cost I
-
3,387.01 1
80.00
(80.00)
Personnel Subtotal 10,797.00 995.84 10,294.50 502.50
Mntprinls 16 Srinnfipc
10-5210-45-00 Supplies
1,500.00
197.92
1,387.27
112.73
10-5212-45-00 Building Supplies
1,500.00
265.97
418.71
1,081.29
10-5220-45-00 Office Equipment
2,000.00
1,088.96
1,088.96
911.04
10-5240-45-00 Postage & Delivery
583.00
-
100.00
483.00
10-5250-45-00 Publications
5,000.00
-
-
5,000.00
10-5281-45-00 Book Purchases
1
3,387.01 1
6,966.43
(6,966.43)
10-5320-45-00 Repairs & Maintenance
13,900.00 1
-
1,635.00
13,900.00
Materials & Supplies Subtotal 24,483.00 4,939.86 9,961.37 14,521.63
Town Services & Maintenance
10-5260-45-00 Advertising
- - 185.00
(185.00)
10-5530-45-00 Travel
2,000.00 -
2,000.00
10-5533-45-00 Mileage Expense
1,500.00 - -
1,500.00
10-5536-45-00 Training/Seminars
2,000.00 510.00 510.00
1,490.00
10-5600-45-00 Special Events
1,500.00 411.87 1,166.20
333.80
Town Services & Maintenance Subtotal 7,000.00 921.87 1,861.20 5,138.80
Contract/Professional Services
10-5176-45-00 TML Prop. & Lia. Insurance
500.00
-
-
500.00
10-5190-45-00 Contract Labor
33,000.00
1,150.92
40,285.12
(7,285.12)
10-5230-45-00 Due, Fees & Subscriptions
1,100.00
90.00
270.00
830.00
10-5280-45-00 Printing and Reproduction
-
-
99.00
(99.00)
10-5325-45-00 Copier Lease
900.00
76.94
971.73
-71.73
10-5418-45-00 IT Fees
4,320.00
-
41320.00
10-5480-45-00 Contacted Services
1,635.00
(1,635.00)
10-5525-45-00 Electricity
10,900.00
908.33 1
9,991.631
908.37
Contract/Professional Services Subtotal
50,720.00
2,225.19
53,252.48
(2,532.48)
capital
10-6140-45-00 Capital Expenditure -Equip.
1,000.00 1
399.99 1
399.99
600.01
Capital Subtotal
1,000.00
399.99
399.99
600.01
Appropriations Total
94,000.00
9,483.75
75,769.54
18,230.46
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