11.14.2017 Town Council Minutes1.
2.
3.
ISPER
MINUTES
Meeting of the Prosper Town Council
OWN OF Prosper Municipal Chambers
108 W. Broadway Street
Prosper, TX 75078
Tuesday, November 14, 2017
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Michael Korbuly
Councilmember Kenneth Dugger
Councilmember Meigs Miller
Councilmember Jeff Hodges
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Brian Narvaez, Brown & Hofineister
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Alex Glushko, Senior Planner
Dudley Raymond, Parks & Recreation Director
Steve Glass, Deputy Director of Engineering Services
Frank Jaromin, Public Works Director
Leslie Scott, Library Director
Kelly Neal, Finance Director
January Cook, Purchasing Agent
LaShon Ross, Interim Director of Human Resources
Leigh Johnson, IT Director
Doug Kowalski, Police Chief
Stuart Blasingame, Fire Chief
Shaw Eft, Assistant Fire Chief
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Melissa Hatch of First Methodist Church of Prosper led the invocation. The Pledge of
Allegiance and the Pledge to the Texas Flag were recited.
Announcements of recent and upcoming events.
Entries for the Prosper Christmas Parade, sponsored by the Prosper Rotary Club and the
Prosper Lions Club, are now being accepted. The parade will begin at 2:30 p.m. on
December 2 in Frontier Park. Community groups, civic organizations, scout troops, and
businesses are encouraged to participate. Proceeds from the parade will benefit the
Prosper Police Department's "Cops with a Claus" program.
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The Annual Prosper Christmas Festival will be held in Frontier Park immediately following
the parade. From 3:00 — 6:00 p.m., families can enjoy a traditional hometown celebration
with food, activities, live performances, vendors, and the lighting of the Town Christmas
tree. Shuttle service will be provided from the High School to Frontier Park. More
information is available at www.prosperchristmasfestival.orq
The Town Council would like to wish everyone a safe and happy Thanksgiving holiday.
Councilmember Hodges recognized the Prosper High School Varsity Football for winning
the District Championship, and the Varsity Volleyball team for advancing to the state finals.
Town Manager Harlan Jefferson introduced Interim Director of Human Resources LaShon
Ross.
Councilmember Korbuly recognized the Prosper High School Band for advancing to the
UIL 5A State Marching Competition.
Deputy Mayor Pro-Tem Dixon thanked the Town's Parks and Recreation staff who
assisted with the Prosper High School Theater Department and Lacrosse Team's haunted
house fundraiser.
4. Presentations.
• Presentation of a Proclamation to members of the Pulmonary Hypertension
Association proclaiming November 2017 as Pulmonary Hypertension
Awareness Month. (RB)
Isla Morrow, Alexa Hebert, and Gary Bruce and their families were present to receive
the Proclamation.
Presentation of Certificates of Recognition to members of the Town of Prosper
staff who participated in hurricane relief efforts. (DK/SB)
Police Chief Doug Kowalski and Fire Chief Stuart Blasingame spoke regarding the
recent deployment of several Town staff members to assist with hurricane relief efforts.
Mayor Smith presented Certificates of Recognition to the following staff members:
Roxanna Johnson, Dispatcher, Police Department
Lieutenant Scott Himes, Fire Department
Zachary Stringer, Fire Department
Lieutenant BJ Wendling, Fire Department
Jeff Choquette, Fire Department
Colby Rogers, Fire Department
Aju Mathew, Fire Department
Christopher Flippin, Fire Department
Marty Nevil, Fire Department
Jordon Doughty and Micky Blain of the Fire Department, and Kent Bauer, Emergency
Management Coordinator, were also recognized, but were unable to attend.
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5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meeting.
(RB)
• Regular Meeting - October 24, 2017
5b. Receive the September Financial Report. (KN)
5c. Receive the Quarterly Investment Report. (KN)
5d. Consider and act upon Resolution No. 17-80 expressing official intent to
reimburse costs of Town capital improvement program projects that may be
funded with proceeds of bonds or other obligations, if those costs are paid
prior to the issuance of such bonds or other obligations. (KN)
5e. Consider and act upon Ordinance No. 17-81 amending Article 6.04, "Food
Establishments, and Mobile Food Units," of Chapter 6, "Health and
Sanitation," of the Town's Code of Ordinances by repealing it in its entirety
and replacing it with a new Article 6.04, "Food, Food Establishments, Mobile
Food Units, and Temporary Food Establishments." (JW)
5g. Consider and act upon approving the expenditure for annual software
assurance of the Town's computer aided dispatch and record management
systems for Public Safety, from Integrated Computer Systems, Inc., a sole
source provider. (DK)
5h. Consider and act upon approving the purchase of one tractor for the Parks
Operations Division, from Kubota Tractor Corporation, through the Texas
Local Government Purchasing Cooperative. (DR)
5i. Consider and act upon approving the purchase of library furniture and
equipment, from Library Interiors of Texas, LLC, through the Choice Partners
Purchasing Cooperative; and authorizing the Town Manager to execute the
Terms and Conditions of Sale for same. (LS)
5j. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town's Zoning Ordinance, regarding action taken by the Planning & Zoning
Commission on any Site Plan or Preliminary Site Plan. (AG)
Deputy Mayor Pro-Tem Dixon removed Item 5f from the Consent Agenda.
Councilmember Dugger made a motion and Councilmember Hodges seconded the motion
to approve all remaining items on the Consent Agenda. The motion was approved by a
vote of 7-0.
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5f. Consider and act upon adopting an Ordinance amending Subsection (a)(2)
of Section XIII, of Appendix A of the Town's Code of Ordinances to amend
the Parks and Recreation User Fees. (DR)
Parks and Recreation Director Dudley Raymond responded to questions from Council
regarding the purpose of the fee change, stating that the intent was to keep costs
competitive and in line with market demand.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Korbuly seconded the
motion to adopt Ordinance No. 17-82 amending Subsection (a)(2) of Section XIII, of
Appendix A of the Town's Code of Ordinances to amend the Parks and Recreation User
Fees. The motion was approved by a vote of 7-0.
6. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.
There were no Citizen Comments.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case -by -case basis, at
the discretion of the Mayor and Town Council.
PUBLIC HEARINGS:
7. Conduct a Public Hearing and consider and act upon an ordinance amending
Special Purpose Sign District-4 (SPSD-4), for the Gates of Prosper, located on the
northeast corner of Preston Road and US 380. (MD17-0007). (AG)
Planning Manager Alex Glushko presented this item before the Town Council. The
proposed amendment would allow for removal of the digital fuel pricing from the approved
monument sign, and instead allow digital fuel pricing on two unified development signs,
located on the Walmart lot. The request also includes an allowance for an individual non -
anchor tenant (Rack Room Shoes) to increase the proposed wall sign height to allow
signage proportional to their shell space and adequate space for their corporate logo.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
Tim Smith of Lincoln Property, representing the applicant, responded to questions from
the Council regarding the sign height request, stating that the increased height will allow
for better visibility of the lettering on the sign.
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Councilmember Miller made a motion and Councilmember Dugger seconded the motion
to approve Ordinance No. 17-83 amending Special Purpose Sign Distirict-4 (SPSD-4), for
the Gates of Prosper, located on the northeast corner of Preston Road and US 380. The
motion was approved by a vote of 7-0.
8. Conduct a Public Hearing, and consider and act upon a request to amend a portion
of Planned Development-41-Mixed Use (PD-41-MU), on 127.3± acres, located on the
northwest corner of US 380 and Dallas Parkway, to facilitate a mixed use
development (Prosper West). (Z17-0014) (AG)
Planning Manager Alex Glushko presented this item before the Town Council. The
purpose of the amendment is to modify the layout and development standards of PD-41
to facilitate development of a proposed mixed -use development referred to as "Prosper
West." The Planned Development zoning for Prosper West is comprised of four sub -
districts, identified as "Downtown," "Office Park," "Uptown," and "Neighborhood
Shopping." The applicant is proposing to amend the Downtown and Office sub -districts by
revising the conceptual layout to reflect the reconfiguration of the offices, hotel/conference
center, urban multifamily structures, open space plaza, restaurants/retail, parking
structures, and roads. Mr. Glushko reviewed the key changes in the proposed conceptual
layout.
Joe Drysdale, representing the applicant, addressed the Council and presented two
display boards with conceptual elevations of the proposed architectural style for the
development. The Council discussed various aspects of the development, including
landscaping, stucco as an exterior facade material, berming, and streetscapes.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
The Council expressed concern about the impact of multi -family units on the community.
Mr. Drysdale indicated that the target market for the multi -family portion of the
development are young professionals, with an average household size of 2.1 people. Mr.
Drysdale agreed to the Council's proposal to require a minimum number of one -bedroom
units.
After discussion, Deputy Mayor Pro -Tern Dixon made a motion and Councilmember
Dugger seconded the motion to approve the request to amend a portion of Planned
Development-41-Mixed Use (PD-41-MU), on 127.3± acres, located on the northwest
corner of US 380 and Dallas Parkway, to facilitate a mixed -use development (Prosper
West), subject to:
1. 50% of Phase I Multi -Family will have a minimum of 325 one -bedroom units, with the
total project having a minimum of 800 one -bedroom units;
2. Prior to an ordinance being adopted, additional conversations and resolution regarding
berms around the project;
3. Replacing the pictures currently in the PD to reflect the new usage; and
4. Discussion prior to the ordinance being adopted regarding the garages matching the
renderings, as presented.
The motion was approved by a vote of 7-0.
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DEPARTMENT ITEMS:
9. Consider and act upon authorizing the Town Manager to execute the following:
Allstate Benefits Customer Agreement, Cigna Insured Client and Benefit Advisor
Acknowledgement Form, Cigna Healthcare Application for Group Insurance, HCSC
PBM Fee Schedule Addendum to the Benefit Program Application, Blue Cross Blue
Shield Benefit Program Application ("ASO BPA"), Blue Cross Blue Shield BlueEdge
ASO HSA with Embedded Deductible Benefit Highlights, Blue Cross Blue Shield
PPO ASO Standard with Network Deductible and Split Copay Benefit Highlights,
EyeMed Select Plan H Group Application, Mutual of Omaha Renewal Information
and Exhibits, and Blue Cross Blue Shield Application for Stop Loss Coverage,
effective January 1, 2018. (LR)
LaShon Ross, Interim Director of Human Resources, introduced Lance Pendley of
McGriff, Seibels & Williams, the Town's employee benefits consultant, who presented this
item before the Town Council. Items presented for Council approval are for the renewal
of existing agreements with Blue Cross Blue Shield for Third Party Administrator (TPA)
services to process health plan -related claims on the Town's behalf; Mutual of Omaha for
life, accidental death and dismemberment, long-term disability, and short-term disability
plans; Stanley, Hunt, Dupree & Rhine (SHDR) for COBRA and FSA administration; and
Healthcare Services Corporation Generation (HCSC) through Blue Cross Blue Shield for
Pharmacy Benefit Management (PBM). New agreements will be activated with Blue Cross
Blue Shield for stop loss coverage, Cigna for dental insurance, EyeMed for vision
coverage, and Allstate for a voluntary hospital indemnity plan. The presentation included
a budget projection for FY 2017-2018 for Town -paid benefits.
After discussion, Mayor Pro-Tem Vogelsang made a motion and Councilmember Dixon
seconded the motion authorizing the Town Manager to execute all documents related to
this agenda item. The motion was approved by a vote of 7-0.
10. Consider and act upon an ordinance rezoning 2.5+ acres from Downtown Retail
(DTR) to Planned Development -Downtown Retail (PD-DTR) to facilitate the
development of a food truck park and outdoor entertainment venue (Silo Park),
located on the northeast corner of W. Broadway Street and McKinley Street. (Z17-
0009). (AG)
Planning Manager Alex Glushko presented this item before the Town Council. The
Council approved the rezoning request on October 24, 2017, subject to a timeline for the
project meeting at Town zoning and subdivision regulations, and submittal of a revised
fencing plan. The proposed ordinance includes the requested revisions.
Mr. Glushko confirmed that according to the terms of the proposed ordinance, the
applicant must submit an application for a Specific Use Permit that is in full compliance
with all Town zoning and subdivision regulations at least six months prior to the third
anniversary of the ordinance's approval. Otherwise, the applicant may request to amend
the Planned Development. Mr. Narvaez, representing the Town Attorney's office,
concurred with Mr. Glushko.
After discussion, Councilmember Miller made a motion and Councilmember Dugger
seconded the motion to approve Ordinance No. 17-84 rezoning 2.5± acres from
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Downtown Retail (DTR) to Planned Development -Downtown Retail (PD-DTR) to facilitate
the development of a food truck park and outdoor entertainment venue (Silo Park), located
on the northeast corner of W. Broadway Street and McKinley Street. The motion was
approved by a vote of 7-0.
11. Consider and act upon approving the purchase of road stabilization services from
URETEK USA, Inc., related to Windsong Ranch road repairs, through the State of
Texas Cooperative Purchasing Program. (FJ)
Public Works Director Frank Jaromin presented this item before the Town Council. Town
staff is proposing to utilize URETEK 486 STAR polymer injection to repair streets in
Windsong Ranch that do not require the removal of the reinforced concrete roadways. By
injecting polymer through tubes at multiple locations, roadway subgrade and surfaces will
be stabilized and lifted, strengthening the weak sub -grade soils. The use of the URETEK
product will result in a substantial savings for the Town by avoiding costly demolition and
reconstruction of the affected areas.
After discussion, Councilmember Dugger made a motion and Mayor Pro-Tem Vogelsang
seconded the motion to approve the purchase of road stabilization services from URETEK
USA, Inc., related to Windsong Ranch road repairs, through the State of Texas
Cooperative Purchasing Program. The motion was approved by a vote of 7-0.
12. Consider and act upon approving Change Order Number 10, to Pogue Construction
Co., L.P., related to construction services for Town of Prosper Town Hall/Multi-
Purpose Facility; and authorize the Town Manager to execute Change Order
Number 10 for same. (HW)
Hulon Webb, Executive Director of Development and Community Services, presented this
item before the Town Council. As the project has progressed, Town staff has re-evaluated
some portions of the security package that were originally excluded from the project. Mr.
Webb reviewed the details of the proposal, which include the addition of access control,
cameras, and duress buttons in key areas of the building.
After discussion, Councilmember Dugger made a motion and Councilmember Hodges
seconded the motion to approve Change Order Number 10, to Pogue Construction Co.,
L.P., related to construction services for Town of Prosper Town Hall/Multi-Purpose Facility;
and authorize the Town Manager to execute Change Order Number 10 for same. The
motion was approved by a vote of 7-0.
13. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
13a. Section 551.087 — To discuss and consider economic development
incentives.
13b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
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The Town Council recessed into Executive Session at 8:13 p.m.
14. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 9:05 p.m. No action was taken as
a result of Executive Session.
15. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
• Policy on Sponsorship of Parks. (DR)
Parks and Recreation Director Dudley Raymond briefed the Council on proposed
guidelines for sponsorship of Town facilities and equipment. A proposed ordinance
will be brought forward for Council consideration at a future Town Council meeting.
• Discuss date for 2018 Strategic Planning Session (RB)
Town Secretary/P1O Robyn Battle proposed dates for the 2018 Staff and Council
Strategic Planning Sessions.
16. Adjourn.
The meeting was adjourned at 9:15 p.m., on Tuesday, November 14, 2017.
These mira0&MPt 0 `n the 28' day of November, 2017.
r.�a,.• '` "`"•.•.�' APPROVED:
do ■ N I� /
a Ray Smit , Mayor
40 % t
� `°•r •fir* �`
ATTE i SAS 0%'0'
byn B le, Town Secretary
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