03.27.2012 Town Council Minutesi
TOWN OF
1
R S
Minutes
Regular Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, March 27, 2012
Work Session 5:00 p.m.
Council Meeting at 6:00 p.m.
1. Call to Order / Roll Call — Mayor Ray Smith called the meeting to order at 6 p.m.
Council present included:, Mayor Ray Smith; Mayor Pro Tem Kenneth Dugger, Deputy Mayor Pro
Tem Meigs Miller, Danny Wilson, Curry Vogelsang Jr., Dave Benefield and Jason Dixon.
Council Member(s) absent: None.
Staff present included: Mike Land, Town Manager; Amy Piukana, Town Secretary; Hulon Webb,
Director of Development Services; Ronnie Tucker, Fire Chief; Kirk McFarlin, Police Chief, Gary
McHone, Assistant Police Chief; Chris Copple, Planning Director; Wade Harden, Parks & Recreation
Manager; Matthew Garrett, Finance Director; Lori Heikkinen, Accounting Manager; Ron Butler,
Comptroller; Trish Eller, Code Compliance Officer
2. Pastor Chris Schoolcraft gave the Invocation. The Pledge of Allegiance, and Pledge to the Texas
Flag were given.
3. Announcements of dates and times of upcoming community events. The Town Manager Mike Land
announced that the Windmill Playground build will begin on May 14, 2012 and continue through
May 20, 2012. Mr. Land reminded everyone that Seniors are invited to come and have coffee with
the Mayor on Thursday, April 5, 2012, 9 a.m. to 10 p.m. at Municipal Chambers located at 108 W.
Broadway.
4. Mayor Smith presented Finance Director Matthew Garrett with the GFOA Certificate of
Achievement for Excellence in Financial Reporting recognizing the Town of Prosper, Texas for its
Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 2010.
5. A Power Point presentation by Julie Stallcup was given regarding Health Inspection Services for the
Town of Prosper.
6. CONSENT AGENDA
(Items placed on the Consent Agenda are considered routine in nature and are considered non-
controversial. The Consent Agenda can be acted upon in one motion. A majority vote of the Council
is required to remove any item for discussion and separate action. Council members may vote nay on
any single item without comment and may submit written comments as part of the official record.)
Mayor Smith pulled Consent Item (6a) off the agenda.
MINUTES, RESOLUTIONS AND OTHER ITEMS
6a. Consider and act upon minutes from the following Council meeting(s) (AP)
February 28, 2012 — Regular Town Council Meeting
Page 1 of 4
6b. Consider and act upon the February 2012 Monthly Financial Statements. (MG)
6e. Consider and act upon Resolution No. 12-20, reviewing, updating and adopting the
Town of Prosper and Prosper EDC Investment Policy and Investment Strategy. (MG)
6d. Consider and act upon a name for the loop street in Frontier Park. (WH)
6e. Consider and act upon Resolution No. 12-23, amending the Professional Service
contract with Brown Reynolds Watford Architects, Inc. (WH)
6f. Consider and act upon Ordinance No. 12-11, cancelling the May 12, 2012 General
Election. (AP)
6g. Consider and act upon approving the replacement of two vehicles for the Fire
Department. (RT)
Council Member Vogelsang made a motion to approve Consent Items 6b. thru 6g., as presented.
Motion seconded by Mayor Pro Tem Dugger. Motion approved by vote of 7-0.
7. CITIZEN'S COMMENTS
(The public is invited to address the Council on any topic. However, the Council is unable to discuss
or take action on any topic not listed on this agenda. Please complete a "Public Comments Form" and
present it to the Town Secretary prior to the meeting.)
Other Comments by the Public — Chris Blair who resides at 841 Sibyl Lane asked Council to consider
adding sidewalks along Prosper Trail to make it safer for pedestrians.
REGULAR AGENDA
(If you wish to address the Council during the regular agenda portion of the meeting, please fill out a
"Speaker Request Form" and present it to the Town Secretary prior to the meeting. Citizens wishing
to address the Council for items listed as public hearings will be recognized by the Mayor.
Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case
basis, at the discretion of the Mayor and Town Council.)
DEPARTMENT RELATED ITEMS
8. Discussion regarding Capital Improvement Projects and Financing Options. Development Director
Hulon Webb briefed Council regarding this item. Mr. Webb explained that five bond propositions
were approved to fund capital improvement projects through the use of General Obligation Bonds.
Mr. Webb briefed Council regarding the list of road projects, park projects, drainage projects, water
projects, and sewer projects. Council discussed asked staff to bring the CIP project lists forward to
allow Council the opportunity to prioritize the projects before funding begins. Council Member
Dixon discussed drainage concerns at the south side of Highland Meadows Subdivision. Mayor Pro
Tem Dugger asked staff to provide him with a list of any neighborhoods that have experienced
drainage issues within the Town.
Page 2 of 4
9. Consider and act upon Resolution No. 12-22, accepting the Independent Audit Report and
Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 2011, as presented
by Lori Herrick with Davis Kinard & Co, PC, Certified Public Accountants. Finance Director
Matthew Garrett briefed Council regarding this item. Mr. Garrett explained that per the Town
Charter, and Local Government Code, requires the Town is required to conduct an independent audit
annually. Mr. Garrett introduced Lori Herrick, who presented a power point of the audit results
noting the town has no significant findings from the audit. Ms. Herrick did recommend several
operational suggestions that staff will implement within the next year.
Mayor Pro Tem Dugger made a motion to approve Resolution No. 12-22, accepting the Independent
Audit Report and Comprehensive Annual Financial Report for the Fiscal Year Ended September 30,
2011. Motion seconded by Council Member Vogelsang. Motion approved by 7-0.
10. Consider and act upon Resolution No. 12-16, authorizing an agreement with the Town of Prosper and
Denton County Freshwater District for the Strategic Partnership on Tract No. 1. Town Manager
Mike Land briefed Council regarding this item. Mr. Land noted that the Town entered into an
agreement with 166 Bryan Road Partners, LP for the Reduction of the Town's Extraterritorial
Jurisdiction west of FM 1385.
Mayor Pro Tem Dugger made a motion to approve Resolution No. 12-16, authorizing an agreement
with the Town of Prosper and Denton County Freshwater District for the Strategic Partnership on
Tract No. 1. Motion seconded by Council Member Wilson. Motion approved by vote of 7-0.
11. Consider and act upon Resolution No. 12-17, authorizing an agreement with the Town of Prosper and
Denton County Freshwater District for the Strategic Partnership on Tract No. 2. Town Manager
Mike Land briefed Council regarding this item.
Council Member Dixon made a motion to approve Resolution No. 12-17, authorizing the Town
Manager to sign a Strategic Partnership Agreement for Tract 2 between Town of Prosper and Denton
County Freshwater District No. 10. Motion seconded by Mayor Pro Tem Dugger. Motion approved
by vote of 7-0.
12. Consider and act upon Resolution No. 12-18, authorizing an agreement with the Town of Prosper and
Denton County Freshwater District for the Strategic Partnership on Tract No. 3. Town Manager
Mike Land was present to answer any questions.
Council Member Benefield made a motion to approve Resolution No. 12-18, authorizing an
agreement with the Town of Prosper and Denton County Freshwater District for the Strategic
Partnership on Tract No. 3. Motion seconded by Mayor Pro Tem Dugger. Motion approved by vote
of 7-0.
13. Consider and act upon Ordinance No. 12-08, authorizing the limited purpose annexation of Tract
No.I within Denton County Freshwater Supply District #10 by the Town of Prosper. Town Manager
Mike Land was present to answer any questions.
Council member Vogelsang made a motion to approve Ordinance No. 12-08, authorizing the limited
purpose annexation of Tract No.I within Denton County Freshwater Supply District #10 by the Town
of Prosper. Motion seconded by Council Member Wilson. Motion approved by vote of 7-0.
Page 3 of 4
14. Consider and act upon Ordinance No. 12-09, authorizing the limited purpose annexation of
Tract No. 2 within Denton County Freshwater Supply District #10 by the Town of Prosper. Town
Manager Mike Land was present to answer any questions.
Council Member Benefield made a motion to approve Ordinance No. 12-09, authorizing the limited
purpose annexation of Tract No. 2 within Denton County Freshwater Supply District #10 by the
Town of Prosper. Motion seconded by Council Member Vogelsang.
Motion approved by vote of 7-0.
15. Consider and act upon Ordinance No. 12-10, authorizing the limited purpose annexation of Tract
No. 3 within Denton County Freshwater Supply District #10 by the Town of Prosper. Town Manager
Mike Land was present to answer any questions.
Council Member Dixon made a motion to approve Ordinance No. 12-10, authorizing the limited
purpose annexation of Tract No. 3 within Denton County Freshwater Supply District #10 by the
Town of Prosper. Motion seconded by Council Member Benefield. Motion approved by vote of 7-0.
16. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Council asked
staff to present an update regarding Frontier Park and the Windmill Playground.
17. Adjourn — Mayor Pro Tem Dugger made a motion to adjourn at 8:10 p.m. Motion seconded by
Council Member Vogelsang. Motion approved by vote of 7-0.
ATTEST: r/
Amy M.
44TRMC
Town Sec 1 �
®` pF PRS f
�� � PPI••Paie°• ••� �Ic
•
® l F •Y •' �i '
s ° e irr
�10 ••P•PIIYIIIP s�P
APPROYIED:
Ray Smith, Mayor
Page 4 of 4
1
1
PER
Minutes
Prosper Town Council
Work Session
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, March 27, 2012 at 5:00 p.m.
1. Council present included:, Mayor Ray Smith; Mayor Pro Tem Kenneth Dugger, Deputy Mayor
Pro Tem Meigs Miller, Danny Wilson, Curry Vogelsang Jr., Dave Benefield and Jason Dixon.
Council Member(s) absent: None.
2. Discussion regarding Police Department 2012-2013 Strategic Plan. Police Chief Kirk McFarlin
briefed Council regarding the Strategic Plan process explaining the goals, background, and
definitions. Chief McFarlin showed the Police Department's Service Model and presented
Council with a Public Safety Questionnaire.
3. Discussion regarding Capital Improvement Projects and related Debt Financing options. Due
to time restraints, this item was not discussed in Work Session.
4. Discussion regarding the Town of Prosper and Prosper EDC Investment Policy. This item was
not discussed in Work Session.
ATTEST:
Amy M. Pi ano,'I RMC
Town Secretary
r
o Q. ;
. e �
� 6 •
s
d' e,� e• i
�/�� •"••saesye• ®®
APPROVED: ^
Ray Smith, Mayor