07.11.2017 Town Council MinutesF1
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ISPER
OWN OF
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
MINUTES
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway Street
Prosper, TX 75078
Tuesday, July 11, 2017
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Michael Korbuly
Councilmember Kenneth Dugger (arrived at 6:12 p.m
Councilmember Meigs Miller
Councilmember Jeff Hodges
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Terrence Welch, Town Attorney
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Alex Glushko, Senior Planner
Steve Glass, Deputy Director of Engineering Services
Michael Bulla, CIP Project Manager
Kelly Neal, Finance Director
Ronnie Tucker, Fire Chief
Stuart Blasingame, Assistant Fire Chief
Doug Kowalski, Police Chief
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Kenny Thacker of Lighthouse Christian Fellowship led the invocation. The Pledge
of Allegiance and the Pledge to the Texas flag were recited.
Announcements of recent and upcoming events.
TxDOT has approved an all -way stop at Prosper Trail and Custer Road to be installed by
the end of July. A message board will be placed near the intersection this week to notify
motorists of the change, and stop signs will be installed approximately two weeks later.
An all -way stop was recently completed at Coit Road and FM 1461. A third all -way stop
is planned for Custer Road and FM 1461, and should be complete by the end of the
summer.
July is Parks and Recreation Month and the Prosper Parks and Recreation Department
encourages residents to enjoy the variety of parks, trails, and recreation programs that the
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Town has to offer. Several summer youth camps and adult fitness classes are now open
for registration. Visit www.prosperparksandrec.org for more information.
Kroger will open its second store in Prosper on Friday, July 14. Doors open at 8:00 a.m.,
and a Grand Opening Ceremony will take place at 9:00 a.m.
The next "Fun Fridays at Frontier" will take place on July 14 at 10:00 a.m. in Frontier Park.
This year's theme is "Summer of Science" and throughout the summer, the Library will
hold weekly programs designed to keep young people physically and mentally fit.
The Town of Prosper will host a Water Efficient Irrigation course taught by Texas A&M
AgriLife on August 22, from 6:00-8:00 p.m. Learn about your home sprinkler system and
its components, how to do basic repairs and maintenance, and how to reprogram your
sprinkler to maximize water efficiency. The course is free of charge to Town of Prosper
residents and surrounding communities; however, registration is required. More
information is available on the Town's website.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meeting.
(RB)
• Regular Meeting — June 27, 2017
4b. Receive the May Financial Report. (KN)
4c. Consider and act upon an Ordinance No. 17-51 annexing 5.7± acres generally
located on the west side of Custer Road, 1,300± feet south of Frontier
Parkway. (A17-0001). (AG)
Mayor Pro-Tem Vogelsang made a motion and Councilmember Korbuly seconded the
motion to approve all items on the Consent Agenda. The motion was approved by a vote
of 6-0.
5. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.
There were no Citizen Comments.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
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listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case -by -case basis, at
the discretion of the Mayor and Town Council.
PUBLIC HEARINGS:
6. Conduct a Public Hearing, and consider and act upon a request for a Variance to
Section 1.09 of the Sign Ordinance regarding Wood Frame Signs for Tribute Senior
Living in the Prosper Town Center development, generally located on the northeast
corner of Preston Road and First Street. (V17-0004). (AG)
Mayor Smith announced that the applicant submitted a request that this item be tabled to
the July 25, 2017, Town Council meeting.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Miller seconded the
motion to table Item 6 to the July 25, 2017, Town Council meeting. The motion was
approved by a vote of 6-0.
Councilmember Dugger arrived at 6:12 p.m. and took his place at the Council bench.
7. Conduct a Public Hearing, and consider and act upon a request to rezone a portion
of PD-25, on 35.9± acres, in order to modify development standards to allow for
temporary buildings at Rogers Middle School, in Prosper Independent School
District (PISD), located on the northeast corner of Richland Boulevard and Coit
Road. (Z17-0005). (AG)
Senior Planner Alex Glushko presented this item before the Town Council. The request
is for a reduction in the required setback to allow for temporary buildings at Rogers Middle
School. The temporary buildings encroach on a portion of the existing sidewalk along
Richland Drive, so Prosper ISD has agreed to install a temporary sidewalk along Richland
Drive to provide a safe walkway in that area. Mr. Glushko confirmed that the request is for
a permanent zoning change, but only for temporary buildings.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
After discussion, Councilmember Miller made a motion and Deputy Mayor Pro-Tem Dixon
seconded the motion to approve the request to rezone a portion of PD-25, on 35.9± acres,
in order to generally modify development standards to allow for 26 temporary buildings at
Rogers Middle School, in Prosper Independent School District (PISD), located on the
northeast corner of Richland Boulevard and Coit Road. The motion was approved by a
vote of 7-0.
DEPARTMENT ITEMS:
8. Consider and act upon an ordinance adopting and ratifying a Personnel Policies
and Regulations Manual, separating the Manual into two component parts: (1)
Personnel Policies, and (2) Administrative Regulations. (HJ)
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Town Manager Harlan Jefferson presented this item before the Town Council. The Town's
policies and regulations have been separated into two component parts: Personnel
Policies and Administrative Regulations. Personnel Policies directly affect all personnel
and are governed and approved by the Town Council to effectively provide department
directors, supervisors, and employees with a written source of information to promote
uniform personnel practices and administration in the management of personnel.
Administrative Regulations are for the use and guidance of staff in performing day-to-day
tasks and contain specific internal procedures and guidelines to be followed to complete
administrative and routine duties such as completing purchase requisitions, bid
procedures, cash handling regulations, conference room reservations, etc. Upon approval
or the proposed ordinance, Administrative Regulations would be approved solely by the
Town Manager.
The policies were amended to incorporate the creation of the step plan and changes to
the annual performance review due dates. Two new policies are being proposed by the
Finance Director and have been added in the Administration Regulations for
consideration: "Chapter 15: Debt Management Policy" and "Chapter 16: Debt Post
Issuance Policy." No other major changes to the content of the existing policies have been
made other than general grammatical and format revisions.
After discussion, Councilmember Korbuly made a motion and Councilmember Dugger
seconded the motion to approve Ordinance No. 17-52 adopting and ratifying a Personnel
Policies and Regulations Manual, separating the Manual into two component parts: (1)
Personnel Policies, and (2) Administrative Regulations. The motion was approved by a
vote of 7-0.
9. CIP Project Update. (MB)
CIP Project Manager Michael Bulla presented this item before the Town Council. At the
May 13, 2017, Town Council meeting, the Town Council requested an update on several
challenging Capital Improvement Projects.
Traffic Signal — Custer Road and Prosper Trail
An all -way stop will be installed at this intersection by the end of July. A traffic signal is
scheduled to be installed early next year. Right-of-way acquisition for the widening of
Custer Road will begin soon, and TxDOT should begin the widening project around
September of 2020.
Frontier Parkway — Dallas North Tollway to Preston Road
This project is scheduled to go out for bid in late fall of 2019, with construction to begin in
early 2020, including the bridge. Collin County will coordinate the design and construction
for this project.
FM 1461 (Frontier Parkway) — Preston Road to Custer Road
TxDOT will coordinate this project which will add shoulders to the road, as well as left turn
lanes at the intersections of Coit Road and Custer Road to serve the adjacent
developments. Four of the ultimate six lanes of FM 1461 are expected to be reconstructed
by 2024.
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West Prosper Roads
Plans for the realignment of Fishtrap Road from FM 1385 to Gee Road are almost
complete. The project should be placed out for bids within approximately 60 days. Town
staff is considering an option to avoid a shortfall in project funding by temporarily closing
a section of Fishtrap Road from Gee road to FM 1385 for approximately a year in order to
construct the required bridges over Doe Branch Creek.
Prosper Trail — Kroger to Coit Road
Final plans for this project should be complete within approximately 20 days. Several
franchises, as well as the Town and Prosper ISD, will need to relocate underground lines
in the area. Mr. Bulla suggested, and the Council concurred, to install a permanent traffic
signal at this intersection to be bid out separately from the road project.
Main Street — First Street to Broadway (Town Hall Infrastructure)
Drainage work for this project is currently underway, and the Town's contractor will soon
work on creating a temporary parking area for construction workers. The asphalt on Main
Street from Third Street to First Street will be removed very soon to allow for underground
utility work. Councilmember Dugger inquired whether basketball goals will be installed
anywhere in downtown to replace those that were removed from the Town Hall site. Hulon
Webb, Executive Director of Development and Community Services, indicated that there
are no plans at this time to do so. The Council discussed aligning Crockett Street from
Broadway Street to First Street. Mr. Bulla suggested adding this project to the existing
First Street reconstruction project.
Broadway Street — McKinley Street to Coleman Street (Downtown Enhancements)
Plans for this project are 90% complete, and phone lines have been buried, so the poles
and pole lines in downtown should be removed within the next few weeks. Town staff will
seek Council's feedback on final landscaping. A total of eleven street lights will be placed
approximately 140-150 feet apart. The approximate budget for this project is $1.7 million.
Mr. Bulla suggested installing power pedestals in 4-5 locations downtown to support
downtown events such as the Christmas Festival. The Council concurred.
Coleman Street Expansion
Mr. Bulla discussed the future alignment of Broadway on the east side and west side of
Coleman Street. The Town Council asked staff to research future potential traffic signals
at First Street and Coleman Street, Prosper Trail and the Dallas North Tollway, Frontier
Parkway and the Dallas North Tollway, and First Street and La Cima Boulevard.
Discussion was also held about a potential roundabout at Coleman at Broadway. The
Council inquired about expanding Coleman Street to four lanes, and the potential of a
pedestrian walkway over the BNSF Railroad. The Council complimented Town staff on
the monthly development reports.
Hulon Webb provided an update on the selection process for an engineering firm to design
the overpass at the intersection of the Dallas North Tollway and US 380.
No further action was taken on this item.
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10. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
10a. Section 551.087 — To discuss and consider economic development
incentives.
10b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
The Town Council recessed into Executive Session at 7:17 p.m.
11. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town council reconvened the Regular Session at 8:17 p.m. No action was taken as
a result of Executive Session.
12. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
13. Adjourn.
The meeting was adjourned at 8:19 p.m., on Tuesday, July 11, 2017.
These minutesjQpr%Wqn the 25th day of July, 2017.
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* ; a Ray Smith _ Mayor
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Robyn Oattle, Town Secretary
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